ITEM 4. 20
CITY MANAGER' S REPORT
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY
DSS COMPANY DBA KNIFE RIVER CONSTRUCTION
FOR JONQUIL DRIVE AND POPPY COURT PAVEMENT
REHABILITATION, CIP PS 25- 07
RECOMMENDATION: Adopt Resolution to Accept Public Improvements Constructed by DSS Company dba Knife River
Construction for Jonquil Drive and Poppy Court
Pavement Rehabilitation CIP PS 25- 07, and
Authorize the Filing of a Notice of Completion,
Release of Contract Retention, and Release of
Performance and Payment Bonds
SUMMARY:
DSS Company dba Knife River Construction ( Knife River) completed construction of the Capital Improvement Project ( CIP) PS 25- 07 Jonquil Drive and Poppy Court Pavement Rehabilitation ( Project). The scope of work consisted of a full reconstruction of the existing pavement along Jonquil Drive and Poppy Court.
Knife River completed construction of the Project. Staff inspected and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications. Knife River has submitted lien releases, confirming all subcontractors and suppliers have been paid in full, and a one- year warranty bond based on 10% of the construction contract) for the improvements to be accepted.
Staff request City Council accept the improvements constructed by Knife River for the Project. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, release of contract retention to Knife River, in the amount of $36, 998 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
BACKGROUND:
On September 9, 2024, City Council created CIP PS 25- 07 and awarded a construction contract to Knife River for construction of the Project to rehabilitate Jonquil Drive and Poppy Court. The Project removed the existing deteriorated pavement and reconstructed 4" of hot mix asphalt over 9" of aggregate base along Jonquil Drive and Poppy Court.
Knife River completed construction of the Project. Staff inspected the improvements and they have been deemed complete and in accordance with the plans and specifications approved by the City Engineer. The awarded contract was in the amount of $ 643, 718and a 15% construction contingency of $96, 558 was authorized CITY MANAGER' S REPORT PAGE 2
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY DSS COMPANY DBA
KNIFE RIVER CONSTRUCTION FOR JONQUIL DRIVE AND POPPY COURT PAVEMENT REHABILITATION, CIP PS 25- 07
for staff to use as necessary to achieve the goals of the project. The total construction budget for the project was $ 740, 276.
During construction, contract change orders totaling $ 96, 235 were issued for a final contract amount of $ 739, 953. The construction costs referenced below capture all expenditures.
Construction costs are as follows:
A. Construction Contract Amount
B. Approved Change Order 1
C. Approved Change Order 2
D. Approved Change Order 3
Total Construction Costs
643, 718
47, 316
24,33
24, 686
739, 953
The Project has been completed in accordance with the plans, specifications, and City of Lathrop standards. Knife River has also provided the necessary lien releases for the materials supplied and completed work.
Staff request City Council accept the public improvements constructed by Knife River for the Project. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Knife River in the amount of $ 36, 998 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
REASON FOR RECOMMENDATION:
The project was completed by Knife River pursuant to the contract documents dated September 9, 2024. Staff inspected the improvements and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications.
The performance and payment bonds ( Bond No. 190- 056- 260/ 108078550) will be released and replaced with a one- year warranty bond ( Bond No. 108078550, 73, 995) upon City Council' s
acceptance of the improvements. The warranty bond
covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements.
FISCAL IMPACT:
The awarded contract was in the amount of $ 643, 718 with a 15% construction contingency of $ 96, 558 for a total construction budget of $ 740, 276. During construction, contract change orders totaling $ 96, 235 were issued for a final CITY MANAGER' S REPORT PAGE 3
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY DSS COMPANY DBA
KNIFE RIVER CONSTRUCTION FOR JONQUIL DRIVE AND POPPY COURT PAVEMENT REHABILITATION, CIP PS 25- 07
construction cost of $ 739, 953. Adequate funds were allocated within Fiscal Year 24/5 budget to close out CIP PS 25- 07. With the completion of this project, staff request that unused funds be transferred back into General Fund Street Repair Reserves ( 1010).
ATTACHMENTS:
A. Resolution to Accept Public Improvements Constructed by DSS Company dba Knife River Construction for Jonquil Drive and Poppy Court Pavement Rehabilitation CIP PS 25- 07, and Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of Performance and Payment Bonds
B. Notice of Completion - Jonquil Drive and Poppy Court Pavement Rehabilitation, CIP PS 25- 07
CITY MANAGER' S REPORT PAGE 4
MAY 12, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY DSS COMPANY DBA
KNIFE RIVER CONSTRUCTION FOR JONQUIL DRIVE AND POPPY COURT PAVEMENT REHABILITATION, CIP PS 25- 07
APPROVALS:
Ds'- o' Sots
Ange1'* 5arca Date
Assistant Engineer
Braci/ Tylor
City Engineer
Cari Jame
Finance Di ctor
Michael King
Assistant City Manager
s// os
Date
Date
S• c Z. e LS
Date
SI
Salvador Navarrete Date
City Attorney
3 • 1.2-S"
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 25 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO ACCEPT
PUBLIC IMPROVEMENTS CONSTRUCTED BY DSS COMPANY DBA KNIFE
RIVER CONSTRUCTION FOR JONQUIL DRIVE AND POPPY COURT PAVEMENT REHABILITATION, CIP PS 25- 07, AND AUTHORIZE THE FILING OF A NOTICE
OF COMPLETION, THE RELEASE OF CONTRACT RETENTION, AND THE
RELEASE OF PERFORMANCE AND PAYMENT BONDS
WHEREAS, on September 9, 2024, City Council created Capital Improvement Project ( CIP) PS 25- 07 for Jonquil Drive and Poppy Court Pavement Rehabilitation Project); and
WHEREAS, the Project removed the existing deteriorated pavement and reconstructed 4" of hot mix asphalt over 9" of aggregate base along Jonquil Drive and Poppy Court; and
WHEREAS, the awarded contract was in the amount of $ 643, 718 and a 15% construction contingency of $ 96, 558 was authorized for staff to use as necessary to achieve the goals of the project; and
WHEREAS, during construction, contract change orders totaling $ 96, 235 were issued for a final contract amount of $739, 953; and
WHEREAS, Knife River has completed the construction of the project; staff inspected and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications; and WHEREAS, Knife River has provided the necessary lien releases for the materials supplied and completed work; and
WHEREAS, Knife River has submitted a one- year warranty bond ( based on 10% of total project cost) for the improvements being accepted; and WHEREAS, the performance and payment bonds ( 190- 056- 260/ 108078550) will be released and replaced with a one- year warranty bond ( Bond No. 108078550, 73, 995) upon City Council' s
acceptance of the improvements; and
WHEREAS, adequate funds were allocated in Fiscal Year 24/5budget to close out CIP PS 25- 07. With the completion of this project, staff request that unused funds be transferred back into the General Fund Street Repair Reserves ( 1010); and WHEREAS, staff request City Council accept the public improvements constructed by Knife River for Jonquil Drive and Poppy Court Pavement Rehabilitation, CIP PS 25- 07; and
WHEREAS, staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk upon acceptance of the improvements and the release of the contract retention to Knife River in the amount of $ 36, 998 within forty-ive (45) days after the recording of the Notice of Completion, and the release of the performance and payment bonds.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the public improvements constructed by Knife River for Jonquil Drive and Poppy Court Pavement Rehabilitation, CIP PS 25- 07; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop authorizes the filing of the Notice of Completion with the San Joaquin County Clerk and the release of the contract retention to Knife River, in the amount of $ 36, 998 within forty-ive (45) days after the recording of the Notice of Completion, and authorizes the release of the performance and payment bonds; and BE IT FURTHER RESOLVED, that City Council also authorizes the transfer of the unused project funds into the General Fund Street Repair Reserves ( 1010) as detailed above.
The foregoing resolution was passed and adopted this 12th day of May 2025, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT
g"
RECORDING REQUESTED BY, AND
WHEN RECORDED MAIL TO:
CITY OF LATHROP
ATTN: CITY CLERK
390 TOWNE CENTRE DRIVE
LATHROP, CA 95330
Exempt from payment ofrecording fees ( GC 11922)
SPACE ABOVE THIS LINE FOR RECORDER' SUSE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is owned by:
NAME STREET AND NO. CITY STATE
City of Lathrop 390 Towne Centre Drive Lathrop CA 95330 If more than one owner of the interest stated, the name and address of each must be stated)
2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co - owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.
3. That the nature of the title of stated owner, or if more than one owner, then of the stated owner and co - owners is fee title (e.g. fee title, leasehold, joint tenancy, etc.).
4. That on the 12th day of May 2025 a work of improvement on the real property herein described was completed.
5. That the name ofthe original contractor, if any, for said work ofimprovement was: DSS Company dba Knife River Construction
6. That the name and address of the transferor is:
NAME STREET AND NO.
DSS Company dba 655 West Clay Street
Knife River Construction
CITY STATE
Stockton CA 95206
7. That the real property herein referred to is situated in the City of Lathrop County of San Joaquin, State of California, and is described as follows:
CIP PS 25- 07 Jonquil Drive and Poppy Court Pavement Rehabilitation That the undersigned has knowledge of the contents herein and states under penalty ofperjury that the foregoing is true and correct.
CITY OF LATHROP
By:
By:
Stephen J. Salvatore, City Manager Date
Teresa Vargas, City Clerk Date
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the NOTICE OF COMPLETION dated May 12, 2025 by DSS Company dba Knife River Construction to the City of Lathrop, a political corporation and/ or governmental agency, is hereby accepted by the undersigned officer or agent on behalf of the City Council pursuant to authority conferred by minute action of the City Council adopted on May 12, 2025, and the grantee consents to recordation thereof by its duly authorized officer.
Dated By
Stephen J. Salvatore, City Manager
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