ITEM 4. 14
CITY MANAGER' S REPORT
JUNE 9, 2025 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE TASK ORDER NO. 4 WITH ENGEO, INC. FOR
CTF PHASE 3 EXPANSION, CIP WW 22- 38 AND
APPROVE BUDGET AMENDMENT
RECOMMENDATION: Adopt Resolution to Approve Task Order No. 4 with ENGEO, Inc. for Consolidated Treatment Facility
Phase 3 Expansion, CIP WW 22- 38 and Approve
Budget Amendment
SUMMARY:
On June 10, 2024, City Council approved Task Order No. 1 to the 2024 Master Agreement with ENGEO, Inc. (ENGEO) for $ 260, 00 for inspection and materials testing services for the construction of Consolidated Treatment Facility ( CTF) Phase 3 Expansion, Capital Improvement Project ( CIP) WW 22- 38 (Project).
On August 12, 2024, City Council awarded a contract for the construction of the Project. Construction began in early September and is progressing ahead of schedule towards estimated completion in spring of 2026.
Additional funding for further inspection and materials testing services from ENGEO and other services outside of the construction contract' s contingency is now needed;
however, the funding approved for Task Order No. 1 has been exhausted. Staff therefore requested and received from ENGEO a proposal for the inspection and materials testing services for a cost of $60, 000, included as Attachment B.
Staff request City Council approve Task Order No. 4 with ENGEO for the requested services for the Project for a not -to -exceed cost of $60, 000. Staff also request Council approve a budget amendment transferring $200, 00from the Wastewater Connection Fund ( 6030) to the CIP Project Fund ( 6090) as detailed in the Fiscal Impact Section of this report to provide an additional $ 140, 00 for other unanticipated construction - related services.
BACKGROUND:
Services contemplated by Task Order No. 4 include materials testing, observation, inspection and special inspections. The Project will continue to need decreasing amounts of these services for approximately one more year, by which time the Project will be substantially complete.
CITY MANAGER' S REPORT PAGE 2
JUNE 9, 2025 CITY COUNCIL REGULAR MEETING
APPROVE TASK ORDER NO. 4 WITH ENGEO, INC. FOR CTF PHASE 3 EXPANSION, CIP WW 22- 38 AND APPROVE BUDGET AMENDMENT
REASON FOR RECOMMENDATION:
Approval of the requested Task Order No. 4 with ENGEO and requested budget amendment will provide inspection, materials testing and other anticipated services needed to ensure the quality of workmanship and materials on the Project.
FISCAL IMPACT:
Staff request Council approve a budget amendment transferring $ 200, 00 from the Wastewater Connection Fund ( 6030) to the CIP Project Fund ( 6090) as detailed below:
Increase Transfer Out
6030- 9900-90- 9010
Increase Transfer In
6090- 900- 393- 0000 WW 22- 38
Increase Expenditures
6090- 8000- 420- 12- 00 WW 22- 38
ATTACHMENTS:
A. Resolution to Approve Task Order No. 4 with ENGEO, Inc. for CTF Phase 3 Expansion, CIP WW 22- 38 and Approve Budget Amendment
200, 00
200, 00
200, 00
B. Task Order No. 4 with ENGEO, Inc. for Inspection and Materials Testing Services for CTF Phase 3 Expansion, CIP WW 22- 38
CITY MANAGER' S REPORT PAGE 3
JUNE 9, 2025 CITY COUNCIL REGULAR MEETING
APPROVE TASK ORDER NO. 4 WITH ENGEO, INC. FOR CTF PHASE 3 EXPANSION, CIP WW 22- 38 AND APPROVE BUDGET AMENDMENT
APPROVALS:
Cl/I.0e. /,
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Steven Holienbeak Date
Assistant Engineer
Brad aylor Date
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City
Cari Jame
Director ofri$iance
Date
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Michael King Date
Assistant City Manager
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Salvador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO APPROVE TASK ORDER NO. 4 WITH ENGEO, INC. FOR CTF PHASE 3 EXPANSION, CIP WW 22- 38 AND APPROVE BUDGET AMENDMENT
WHEREAS, On June 10, 2024, City Council approved Task Order No. 1 to the 2024 Master Agreement with ENGEO, Inc. (ENGEO) for $260, 00 for inspection and materials testing services for the construction of Consolidated Treatment Facility CTF) Phase 3 Expansion, Capital Improvement Project ( CIP) WW 22- 38 (Project); and
WHEREAS, on August 12, 2024, City Council approved a contract for the construction of the Project, and construction has progressed steadily; and WHEREAS, funds encumbered to Task Order No. 1 have been exhausted; and WHEREAS, additional inspection and materials testing services from ENGEO and other anticipated services for the Project are needed; and WHEREAS, staff requested and received from ENGEO a proposal for the inspection and materials testing services for a not to exceed cost of $ 60, 000; and WHEREAS, staff request City Council approve Task Order No. 4 with ENGEO for inspection and materials testing services for the Project for a not to exceed cost of $ 60, 000; and
WHEREAS, staff also request City Council approve a budget amendment transferring $ 200, 00 from the Wastewater Connection Fund ( 6030) to the CIP Project Fund ( 6090) to cover other anticipated services as follows:
Increase Transfer Out
6030- 9900-90- 9010
Increase Transfer In
6090- 900- 393- 0000 WW 22- 38
Increase Expenditures
6090- 8000- 420- 12- 00 WW 22- 38
200, 00
200, 00
200, 00
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby approve Task Order No. 4 with ENGEO for inspection and materials testing services for a cost of $ 60, 000; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop hereby approve a budget amendment transferring $ 200, 00 from the Wastewater Fund ( 6080) to the CIP Project Fund ( 6090) as detailed above.
The foregoing resolution was passed and adopted this 9th day of June 2025, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney ATTACHMENT 6
CITY OF LATHROP
TASK ORDER NO. 4 PURSUANT TO MASTER CONSULTING AGREEMENT WITH ENGEO INC. DATED JUNE 6, 2024
TO PROVIDE MATERIALS TESTING, OBSERVATION AND SPECIAL INSPECTIONS FOR CONSOLIDATED TREATMENT FACILITY PHASE 3 EXPANSION, CIP WW 22- 38 THIS TASK ORDER NO. 4, dated for convenience this 9th day of June 2025, is by and made and entered into by and between ENGEO Inc. ("CONSULTANT"), and the City of Lathrop, a California municipal corporation of the State of California (" CITY"); RECITALS:
WHEREAS, on June 6, 2024, CONSULTANT entered into a Master Agreement AGREEMENT") with the CITY, by which the CONSULTANT has agreed to provide Geotechnical Investigations and Engineering Services; and
WHEREAS, CONSULTANT is specially trained, experienced, and competent to perform Geotechnical Investigations and Engineering Services, which are required by this agreement; and
WHEREAS, CONSULTANT is willing to render such Geotechnical Investigations and Engineering Services, as hereinafter defined, on the following terms and conditions.
NOW, THEREFORE, CONSULTANT and the CITY agree as follows:
AGREEMENT
1) Incorporation of Master Agreement
This Task Order No. 4 hereby incorporates by reference all terms and conditions set forth in the Master Agreement for Geotechnical Investigations and Engineering Services dated June 6, 2024, unless specifically modified by this Task Order. 2) Scope of Service
CONSULTANT agrees to perform services in accordance with the scope of work and fee proposal provided by CONSULTANT, attached hereto as Exhibit " A" and incorporated herein by reference. CONSULTANT agrees to diligently perform these services in accordance with theupmost standards of its profession and to CITY' ssatisfaction. 3) Effective Date and Term
The effective date of this Task Order No. 4 is June 9, 2025, and it shall terminate no later than June 30, 2027.
4) Compensation
CITY hereby agrees to pay CONSULTANT hourly rates and other charges not to exceed 60, 000. for the Materials Testing & Observation and Special Inspections described in Exhibit " A" of Task Order No. 4 pursuant to the Master Agreement dated June 6, 2024.
CONSULTANT shall be paid any uncontested sum due and payable within thirty ( 30) CITY OF LATHROP - ENGEO, INC.
TASK ORDER NO. 4 TO PROVIDE CONSTRUCTION TESTING & OBSERVATION AND SPECIAL INSPECTIONS FOR CTF PHASE 3 EXPANSION, CIP WW 22- 38
days of receipt of billings containing all information pursuant to Paragraph 5 below.
Compensation for any task must be equal to or less than the percentage of task complete. In no event shall CONSULTANT be entitled to compensation beyond what is expressed in this agreement and Exhibit " A", unless CITY has authorized representative has executed a written change order or authorization describing the extra work and payment terms prior to the commencement of the work.
5) Notice to Proceed
Prior to commencing work under this agreement, CONSULTANT shall receive a written Notice to Proceed" from CITY. A Notice to Proceed shall not be issued until all necessary and insurance have been received. CITY shall not be obligated to pay CONSULTANT for any services prior to issuance of the Notice to Proceed. 6) Signatures
The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the CONSULTANT and the CITY. This agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.
CITY OF LATHROP - ENGEO, INC.
TASK ORDER NO. 4 TO PROVIDE CONSTRUCTION TESTING & OBSERVATION AND SPECIAL INSPECTIONS FOR CTF PHASE 3 EXPANSION, CIP WW 22- 38
Approved as to Form:
Recommended for Approval:
Approved by:
Resolution No. 25 -
Consultant:
City of Lathrop
City Attorney
Salvador Navarrete Date
City of Lathrop
City Engineer
Brad Taylor
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Date
Stephen J. Salvatore Date
City Manager
ENGEO, Inc.
Steve Harris
17278 Golden Valley Parkway
Lathrop, CA 95330
Fed ID # 94- 1748418
Lathrop Business License # LB -001373- 2025
Signature Date
Print Name and Title
Signature Date
EXHIBIT A
ENGEO
Expect Excellence
PROPOSAL
TO: Ken Reed
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
DATE: May 8, 2025
PROJECT NAME: City of Lathrop CTF Phase 3 Expansion
2633 Camino Ramon, Suite 250
San Ramon, CA 94583
925) 866- 9000 j info@engeo. com
ENGEO Project No.: 16218. 000.08
Phases: 001 and 002
ENGEO Contact: Ken Hamilton
ORIGINAL CONTRACT NO.: City of Lathrop Master Agreement ( ENGEO Project No. 16218. 000.00) ORIGINAL CONTRACT DATE: June 6, 2024
Scope of Services: We propose to provide continued materials testing and observation services during site improvements. In general, our scope includes continued testing and observation services, special inspection services, and laboratory testing on an on -call, as -needed basis as requested by Ken Reed ( City of Lathrop).
Phase 001 — Testing and Observation $ 25, 000
Phase 002 - Special Inspections $ 35, 000
Estimated Fees: $60, 000 on a time -and -expense basis, as directed by the City of Lathrop.
If you are in agreement with the scope of services and fees outlined in this request, please forward an order to the above - referenced original contract as authorization for us to proceed. All other terms and conditions of the original contract shall remain in effect.
ENGEO INCORPORATED
BY:
PRINTED NAME: Steve Harris
TITLE:
DATE:
Principal
May 8, 2025
kh/ sdh/ ca
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