ITEM 4. 17
CITY MANAGER' S REPORT
JUNE 9, 2025 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY
BOCKMON & WOODY ELECTRIC CO., INC. FOR SOUTH
LATHROP SURVEILLANCE SYSTEM, CIP GG 23- 19,
RATIFY CITY MANAGER' SEXECUTION OF CCO NO. 2
AND APPROVE BUDGET AMENDMENT
RECOMMENDATION: Adopt Resolution to Accept Public Improvements Constructed by Bockmon & Woody Electric Co., Inc.
for South Lathrop Surveillance System, CIP GG 23-
19, Authorize the Filing of a Notice of Completion,
Release of Contract Retention, Release of
Performance and Payment Bonds, Ratify City
Manager' s
Execution of Contract Change Order
Number 2 and Approve Budget Amendment
SUMMARY:
Bockmon & Woody Electric Co., Inc. (Bockmon & Woody) has completed construction of South Lathrop Surveillance System, Capital Improvement Project ( CIP) GG 23- 19 Project). Staff inspected the improvements, and they have been deemed complete and in accordance with the approved plans and specifications by the City Engineer.
Bockmon & Woody has submitted lien releases, confirming all sub -contractors and suppliers have been paid in full, and a one- year warranty bond ( based on 10% of the construction contract) for the improvements to be accepted.
Staff request City Council accept the improvements constructed by Bockmon & Woody for the Project. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, release of contract retention to Bockmon & Woody in the amount of $ 10, 296 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
Staff also request City Council ratify the City Manager' s execution of Contract Change Order ( CCO) 2 and approve budget amendment.
BACKGROUND:
On September 24, 2024, City Council awarded a construction contract to Bockmon & Woody for the South Lathrop Surveillance System CIP GG 23- 19 (Project) in the amount of $ 159, 321, approved a 20% construction contingency of $ 31, 865 and authorized staff to spend up to that amount as necessary to achieve the goals of the project.
CITY MANAGER' SREPORT PAGE 2
JUNE 9, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY BOCKMON & WOODY ELECTRIC CO., INC. FOR SOUTH LATHROP SURVEILLANCE SYSTEM, CIP GG 23- 19, RATIFY CITY MANAGER' SEXECUTION OF CCO NO. 2 AND APPROVE
BUDGET AMENDMENT
The Project scope consisted of installing conduit, fiber optic cable, new network enclosures and associated components to expand network capabilities and install surveillance systems that will help ensure public safety and ensure compliance with state and federal laws.
Two CCOs totaling $ 46, 603 were issued during the construction of the project; therefore, the final contract price of the project is $ 205, 924. As the Project' stotal budget with contingency was $ 191,86, staff request City Council ratify the City Manager' s execution of CCO # 2 and approve a budget amendment transferring 14, 942 from the South Lathrop fund ( 2670) to the CIP Project fund ( 3010) as shown in the Fiscal Impact section of this document to cover the outstanding balance of CCO
2. Bockmon & Woody successfully completed the construction of the project. Upon acceptance of the improvements, the performance and payment bonds ( Bond No. 070216787, $159, 321) will be released and replaced with a warranty bond ( Bond No. 070216787, $ 20, 592). The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements. Bockmon & Woody has also provided the necessary lien releases for the materials supplied and completed work.
Staff request City Council accept the public improvements constructed by Bockmon Woody for CIP GG 23- 19. Staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Bockmon & Woody in the amount of $ 10, 296 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
REASON FOR RECOMMENDATION:
The project was completed by Bockmon & Woody pursuant to the contract documents dated September 24, 2025. Staff inspected the improvements, and the City Engineer deemed the improvements complete and in accordance with the approved plans and specifications.
Bockmon & Woody has submitted a one- year warranty bond for the improvements to be accepted ( based on 10% of the construction contract) and lien releases confirming all sub -contractors and suppliers have been paid in full. The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements.
CITY MANAGER' SREPORT PAGE 3
JUNE 9, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY BOCKMON & WOODY ELECTRIC CO., INC. FOR SOUTH LATHROP SURVEILLANCE SYSTEM, CIP GG 23- 19, RATIFY CITY MANAGER' SEXECUTION OF CCO NO. 2 AND APPROVE
BUDGET AMENDMENT
The performance bond and payment bond will be released and replaced with the oneyear warranty bond upon City Council' sacceptance of the improvements.
FISCAL IMPACT:
The cost for CCO # 1 for $ 16, 474 and CCO# 2for $ 30, 129 totaling $ 46, 603 were issued during the construction of the project; therefore, the final contract price of the project is $ 205, 924. As the Project' stotal budget with contingency was $ 191,86, staff request City Council ratify the City Manager' sexecution of CCO 2 and approve a budget amendment transferring $ 14, 942 from the South Lathrop fund ( 2670) to the CIP Project fund ( 3010) to cover the outstanding balance of CCO 2 as shown below and close out the project.
Increase Transfer Out
2670- 9900-90- 9010
Increase Transfer In
3010- 9900- 393- 0000 GG 23- 19
Increase Appropriation
3010- 8000- 430- 3700 GG 23- 19
ATTACHMENTS:
14, 942
14, 942
14, 942
A. Resolution to Accept Public Improvements Constructed by Bockmon & Woody Electric Co., Inc. for South Lathrop Surveillance System, CIP GG 23- 19, Authorize the Filing of a Notice of Completion, Release of Contract Retention, Release of Performance and Payment Bonds, Ratify City Manager' sExecution of Contract Change Order Number 2 and Approve Budget Amendment B. Notice of Completion - South Lathrop Surveillance System, CIP GG 23- 19 C. Fully Executed Contract Change Order No. 2 with Bockmon & Woody, Inc. for the South Lathrop Fiber Optic Extension, CIP GG 23- 19
CITY MANAGER' S REPORT PAGE 4
JUNE 9, 2025 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY BOCKMON & WOODY ELECTRIC CO., INC. FOR SOUTH LATHROP SURVEILLANCE SYSTEM, CIP GG 23- 19, RATIFY CITY MANAGER' SEXECUTION OF CCO NO. 2 AND APPROVE
BUDGET AMENDMENT
APPROVALS:
Carlos Carrillo Date
Management Analyst
Brad Taylor
City Engineer
Tgrf} ernandes
Director of Information Technology
Cari Ja s
Finance irector
6A/ ItYzs
Date
Date
Date
Cv • 2 • 2002. 5 -
Michael King Date
Assistant City Manager
k•3. 25
Salvador Navarrete Date
City Attorney
Stephen J. Salvatore
City Manager
Date
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO ACCEPT
PUBLIC IMPROVEMENTS CONSTRUCTED BY BOCKMON & WOODY ELECTRIC CO., INC. FOR SOUTH LATHROP SURVEILLANCE SYSTEM, CIP GG 23- 19, RATIFY CITY MANAGER' SEXECUTION OF CCO NO. 2 AND APPROVE BUDGET
AMENDMENT
WHEREAS, on September 24, 2024, City Council awarded a construction contract to Bockmon & Woody for the South Lathrop Surveillance System CIP GG 23- 19 ( Project) in the amount of $ 159, 321, approved a 20% construction contingency of $ 31, 865 and authorized staff to spend up to that amount to achieve the goals of the project; and
WHEREAS, the Project scope consisted of installing conduit, fiber optic cable, new network enclosures and associated components to expand network capabilities and install surveillance systems that will help ensure public safety and ensure compliance with state and federal laws; and
WHEREAS, staff inspected the improvements, and they have been deemed complete and in accordance with the approved plans and specifications by the City Engineer; and
WHEREAS, two CCOs totaling $ 46, 603 were issued during the construction of the project; therefore, the final contract price of the project is $ 205, 924; and WHEREAS, the Project' stotal budget with contingency was $ 191,86, staff requests City Council ratify the City Manager' sexecution of CCO 2; and WHEREAS, staff request City Council approve a budget amendment to transfer $ 14, 942 from the South Lathrop fund ( 2670) to the CIP fund ( 3010) to cover the cost of CCO 2 and close out the project as shown below; and Increase Transfer Out
2670- 9900-90- 9010
Increase Transfer In
3010- 9900- 393- 0000 GG 23- 19
Increase Appropriation
3010- 8000- 430- 370 GG 23- 19
14, 942
14, 942
14, 942
WHEREAS, Bockmon & Woody has submitted lien releases, confirming all subcontractors and suppliers have been paid in full, and a one- year warranty bond based on 10% of the construction contract) for the improvements to be accepted; and
WHEREAS, upon acceptance of the improvements, the performance and payment bonds ( Bond No. 070216787) will be released and replaced with a warranty bond ( Bond No. 070216787 $ 20, 592); and
WHEREAS, the one- year warranty bond covers any repairs or replacements that may become necessary during the one- year period beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements; and
WHEREAS, staff request City Council accept the public improvements constructed by Bockmon & Woody for the South Lathrop Surveillance System, CIP GG 23- 19; and
WHEREAS, staff also request City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Bockmon & Woody in the amount of $ 10, 297 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the completed public improvements constructed by Bockmon & Woody for The South Lathrop Surveillance System, CIP GG 23- 19 pursuant to the contract documents dated September 24, 2024; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop authorizes the filing of the Notice of Completion with the San Joaquin County Clerk and the release of the contract retention to Bockmon & Woody in the amount of 10, 297 within forty-ive (45) days after the recording of the Notice of Completion, and authorizes the release of the performance and payment bonds; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop does ratify the City Manager' sexecution of CC0 2; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop approve a budget amendment to transfer $ 14, 942 from the South Lathrop fund 2670) to the CIP fund ( 3010) to cover the cover the outstanding balance of CC0 2 and close out the project as shown above.
The foregoing resolution was passed and adopted this gth day of June 2025 by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Attachment
RECORDING REQUESTED BY, AND
WHEN RECORDED MAIL TO:
CITY OF LATHROP
ATTN: CITY CLERK
390 TOWNE CENTRE DRIVE
LATHROP, CA 95330
Exempt from payment ofrecording fees ( GC 11922)
SPACE ABOVE THIS LINE FOR RECORDER' SUSE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is owned by:
NAME STREET AND NO. CITY STATE
City of Lathrop 390 Towne Centre Drive Lathrop CA 95330 If more than one owner of the interest stated, the name and address of each must be stated)
2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co - owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.
3. That the nature of the title of stated owner, or if more than one owner, then of the stated owner and co - owners is fee title ( e.g. fee title, leasehold, joint tenancy, etc.).
4. That on the 9th day of June 2025 a work of improvement on the real property herein described was completed.
5. That the name of the original contractor, ifany, for said work of improvement was: Bockmon & Woody Electric Co, Inc.
6. That the name and address of the transferor is:
NAME STREET AND NO. CITY STATE
Bockmon & Woody Electric Co., Inc 1528 El Pinal Dr. Stockton , CA 95205
7. That the real property herein referred to is situated in the City of Lathrop County of San Joaquin, State of California, and is described as follows:
CIP GG 23- 19 South Lathrop Surveillance System
That the undersigned has knowledge of the contents herein and states under penalty ofperjury that the foregoing is true and correct.
CITY OF LATHROP
By:
Stephen J. Salvatore, City Manager Date
By:
Teresa Vargas, City Clerk Date
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the NOTICE OF COMPLETION dated June 9, 2025 by Bockmon & Woody Electric Co., Inc. to the City of Lathrop, a political corporation and/ or governmental agency, is hereby accepted by the undersigned officer or agent on behalf of the City Council pursuant to authority conferred by minute action of the City Council adopted on June 9, 2025, and the grantee consents to recordation thereof by its duly authorized officer.
Dated By
Stephen J. Salvatore, City Manager
Docusign Envelope ID: 042A7218- 0430- 4A7C- 9D97- 4D4102F7290F City of Lathrop - Public Works Department - Construction Management CONTRACT CHANGE ORDER NO. 2
South Lathrop Fiber Optic Extension
ATTACHMENT
N -L—..
The subject contract is modified as herein specifically set forth, but that In all other respects, the contract remains unaltered Change Order Date: 4128/ 25
Contractor Name: Bockmon & Woody Electric Co., Inc.
Contractor Address: 1528 El Pinal Dr. P. O. Box 1018
Project Name: South Lathrop Fiber Optic Extension
CIP Number: GG 23- 19
NOTE: THIS CHANGE ORDER IS NOT EFFECTIVE UNTIL APPROVED BY THE CITY. Requested by:
Description of Work:
Al Bore and install ? conduit at three locations to gain continuity for continued fiber run.
B.) Upgraded fuses to 10 amp due to rush current blowing 5 amp fuses C.)
D.)
E.)
F.)
G.)
H.)
I.)
J.)
K.)
Cost:
28. 096.0
2, 033.0
By reason of this cfyt 1g e order, time of completion will be adjusted as follows: Additional Days t! z.. r
Project MarFager Date
x19• ZS
CIt) t7 tanager Date
SUBTOTAL1 $ 80, 129. 00
SUBTOTAL FROM PAGE 2 $ 0.0
TOTAL INCREASE $ 30, 129. 00
Review
City F ineer Date
Approved As to F
City Attomey
m By:
sit sivas
9. 10 r
Date
We, the undersigned contractor, have given careful consideration to the changes proposed and hereby agree, If this proposal is approved, we will provide all equipment, furnish all labor and materials. and perform all services necessary for the work above specified, and will accept as full payment the prices shown above.
Contractor:
Accepted By:
Printed Name & Title:
Attachments:
PCOs 2 & 3
Bgelungp, aijjlClijy Electric Co., Inc.
eP0JAI 04441 xtwus saua. c.s... cMDocuSioned
by:
cL
5D8E0FC78ABB488...
Gary woody Nick woody
CO - CEO Co - CEO
5/ 13/ 2025
Docusign Envelope ID: 042A721B- 0430- 4A7C- 9D97- 4D4102F7290F City of Lathrop - Public Works Department - Construction Management CONTRACT CHANGE ORDER NO. 2
South Lathrop Fiber Optic Extension
Description of Work:
L.)
M.)
N.)
0.)
P.)
Q.)
R.)
S.)
T.)
U.)
V.)
Cost:
SUBTOTAL 2 $ 0.0
Docusign Envelope ID: 042A721B- 0430- 4A7C- 9D97- 4D4102F7290F CONTRACT CHANGE ORDER WORK SHEET:
To be filled out prior to execution of each change order) CONTRACT CHANGE ORDER NO. 2
South Lathrop Fiber Optic Extension
PROJECT STATUS:
1 Budget Amount:
2 Original Contract Amount:
3 Original Contingency Amount:
4 Supplemental Contingency Amount:
5 Total Approved Change Orders to Date:
6 Current Contract Amount ( 2+5):
7 Remaining Contingency ( 3+4-5):
8 Proposed Change Order # 2 Amount:
9 Total Change Orders including proposed
10 Remaining Contingency Balance:
191,85
159, 321
31, 864
16, 474
175, 795
15, 390
30, 129
46, 603
14, 739
Date:
4/28/5
Resolution: 24- 5634
CHANGE ORDER JUSTIFICATION
South Lathrop Flber Optic Extension
CIP # GG 23- 19
CHANGE ORDER No. 2
Project Name: South Lathrop Flber Optic Extension
Contractor: Bockmon & Woody Electric Co., Inc.
CIP: GG 23- 19
Contract Amount : $ 159, 321
Contingency Amount: $ 31, 864
Lathrop City Council awarded a construction contract and authorized the City Manager to approve change orders up to the specified project contingency amount of $ 31, 864. 00 if needed.
PCO# 2 Labor, Materials & Equipment to bore and place 1 each 2" conduit at three different locations for a total of approximately 730' to gain continuity for continued fiber run. Conduits will be ran into existing pull boxes at each end of bore. Additionally this will address the area of conduit that has concrete inside the pipe as well.
PCO# 3 The 10 amp fuses were purchased because the in Rush Current from the Transformers were blowing the 5 amp fuses required by contract, 20 amp fuses were installed on secondary side. Upgrading to 10 amp fuses will allow the flow of current without interruption.
For the reasons detailed above, Engineering is requesting City Manager to approve Change Order No. in order to meet the expectations of the project as intended.
Submitted by:
Approved by:
Project Manager
aylor, P. E., City Engineer
Docusign Envelope ID: 042A721 B- 0430- 44A7C- 9D97- 404102F7290F Bockmon & Woody ELECTRIC CO., INC.
1528 El Pinal Drtve • P. O. Box 1018 • Stockton, CA 95201- 101 8 PHONE: ( 209) 484-878 • FAX: (209) 464- 2615
CA Lie. No. C10- 588308 • DIR No. 1000002788
Proposal
TO: City of Lathrop
FAX: TEL: (209) 941- 7426
ATTN.: Zak Karver
PROJECT: City of Lathrop S Lathrop Fiber Optic Extension SCOPE OF WORK:
DATE: 04/ 23/5
ELEC PCO #: 2_REV1
ELEC JOB #:
GC PCO #
GC ASI #:
GC RFI #
Labor, Materials, & Equipment to bore and place 1 each 2" conduit at three different locations for a total of approximatly 730' to gain continuity for continued fiber run. Conduits willl be ran into existing pull boxes at each end of bore. Additionaly these costs will address the area of conduit that has concrete inside the pipe as well.
Revised portion of CO2- The 10 amp fuses were purchased because the In Rush Current from the Transformers were blowing the 5amp fuses required by contract. 20 amp fuses were installed on Secondary side. Zak Karver approved Bockmon & Woody to proceed with the purchase & Install. We have added ( 4) Additional labor hours and additional material raw cost ($1,15. 23)
MATERIAL COSTS W/ MARKUP
LABOR COSTS
EQUIPMENT COSTS HOUR
EQUIPMENT COSTS DAY
EQUIPMENT COSTS WEEK
MATERIAL TAX
EQUIPIDIRECT JOB EXPENSE MU 20. 00%
2, 412. 60
16, 606. 77
9, 076. 33
SUBTOTAL. $ 28, 095. 69
9. 00%
ITOTAL PROPOSED CO
217. 13
1, 815. 27
2, 032. 40
30, 128. 09
SUBTOTAL
TOTAL
30, 128. 09
APPROVED BY GC:
SIGNED:
DATE:
NUMBER OF ADDITIONAL WORKING DAYS
TIME EXTENSION REQUEST
WORK TO START
5 Name
Company
This proposal is valid for 30 days. Total pages of proposal 3 Docusign Envelope ID: 042A721 B- 0430- 4A7C- 9O97- 4O4102F7290F Bockmon & Woody ELECTRIC CO., INC.
1528 El Pinal Drive • P. O. Box 1018 • Stockton, CA 95201- 1018 PHONE: ( 209) 464-878 • FAX: ( 209) 464- 2615
CA tic. No. CIO -588308 • DR No. 1000002789
PROJECT: City of Lathrop S Lathrop Fiber Optic Extension B&W PCO: 2_REV1
LABOR COST SUMMARY
LABOR
TOTAL
HOURS RATE COST
General Foreman Operator ST 84. 00 $ 111. 97 $ 9, 405.8 Journeyman Laborer ST 48. 00 $ 77. 55 $ 3, 722. 40
LABOR FACTORS
Overhead
Profit
SUBTOTAL 132. 00 $ 13,27. 88
16. 50% $ 2, 166.0
10. 00% $ 1, 312. 79
0.0% $ -
TOTAL COST OF LABOR $ 16, 606. 77
Docusign Envelope ID: 042A7218- 0430- 4A7C- 9D97- 4D4102F7290F Bockmon & Woody
ELECTRIC CO., INC.
1528 El Pinal Drive • P. O. Box 1018 • Stockton, CA 95201- 1018 PHONE: (209) 464-878 • FAX: ( 209) 464- 2615
CA Llc. No. C10- 588308 • DIR No. 1000002789
PROJECT: City of Lathrop S Lathrop Fiber Optic Extension
MATERIALS
Bore Pipe
LP -CC -20
LP -CC -10
MATERIAL FACTORS
MATERIAL COST SUMMARY
NO. OF UNITS UNIT COST
750 Lot $ 0. 95
10 Lot $ 27. 88
30 Lot $ 27. 88
CONSUMABLES ( MISC MATERIALS)
MATERIAL MARKUP
SUBTOTAL
SALES TAX
B&W PCO: 2_REV1
COST
712. 50
278. 81
836. 42
SUB TOTAL $ 1, 827. 72
10. 00% $ 182. 77
20. 00% $ 402. 10
2, 412. 60
9. 00% $ 217. 13
TOTAL MATERIAL COSTS INCL TAX $ 2, 629. 73
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