ITEM 4. 19
CITY MANAGER' S REPORT
JUNE 09, 2025 CITY COUNCIL REGULAR MEETING
ITEM: REJECT ALL BIDS FOR CONSTRUCTION OF
STANFORD CROSSING EXTENSION AND DOS REIS
ROAD WIDENING ASSOCIATED WITH THE LATHROP
ANIMAL CENTER PROJECT CIP GG 23- 11
RECOMMENDATION: Adopt Resolution to Reject All Bids for Construction of Stanford Crossing Extension and Dos Reis Road
Widening Associated with the Lathrop Animal Center
Project CIP GG 23- 11
SUMMARY:
The plans and specifications for the extension of Stanford Crossing and widening of Dos Reis Road associated with the Lathrop Animal Center Capital Improvement Project ( CIP) 23- 11 (Project) were formally advertised for bid on March 18, 2025, pursuant to California Public Contract Code ( PCC) 20160 and Lathrop Municipal Code LMC) 2. 36. 060. The City Clerk received and opened four ( 4) bids on April 8, 2025.
Based on the review and evaluation of the bids, the responsible bidder with the lowest responsive bid for the Project was determined to be Tracy Grading & Paving, Inc.
Tracy Grading & Paving) with a base bid of $ 4, 146, 632.
All four bids far exceed the Project budget; therefore, staff request City Council reject all bids, pursuant to Lathrop Municipal Code 2. 36. 060( E) and Public Contract Code PCC) 20166 and 22038. Following the bid rejection, staff will review the project scope and issue a revised request for bids at a later date.
BACKGROUND:
On June 10, 2024, City Council approved a Professional Services Agreement with MacKay & Somps Civil Engineers, Inc. (MacKay & Somps) to provide civil engineering and land surveying services for the Project. These services included aerial and supplemental topographic surveys, existing utility investigation, road design, signing and striping plans, geotechnical engineering and SWPPP services, streetlight design, landscaping plans, parcel map, improvement plans and estimates, and construction staking.
Final design includes the extension of Stanford Crossing from its current end location near the existing booster pump station to Dos Reis Road, which is approximately 1, 500 feet in length, and an additional 650 feet of road widening on the south side of Dos Reis Road.
The bid solicitation package with plans and specifications for the construction of the Project was advertised on March 18 and March 25, 2025, in accordance with Bidding Procedures in PCC 20160 and LMC 2. 36. 060.
CITY MANAGER' S REPORT PAGE 2
JUNE 09, 2025 CITY COUNCIL REGULAR MEETING
REJECT ALL BIDS FOR CONSTRUCTION OF STANFORD CROSSING
EXTENSION AND DOS REIS ROAD WIDENING ASSOCIATED WITH LATHROP ANIMAL CENTER PROJECT CIP GG 23- 11
Four ( 4) bids were received and opened by the City Clerk on April 8, 2025; each determined to be responsive and responsible. The bid results are summarized in Table 1 below:
Table 1: Summary of Bid Results
Lathrop Animal Center - Stanford Crossing Extension
Contractor Base Bid
Tracy Grading & Paving 4, 146, 632
4, 171, 426.0
4, 981, 870
Knife River Construction
Consolidated Engineering
George Reed S5, 373, 735
After review and evaluation, staff determined the lowest responsible bidder for the Project to be Tracy Grading & Paving with a base bid of $ 4, 146, 632. All four bids far exceed the Project budget; therefore, staff request City Council reject all bids, pursuant to LMC 2. 36. 060( E) and PCC 20166 and 22038.
Staff notified all bidders via a letter, included as Attachment B, that was emailed and mailed on May 22, 2025 of the intent to recommend City Council reject all bids for the Project. Following bid rejection, staff plans to review the Project scope and issue a revised request for bids at a later date.
REASON FOR RECOMMENDATION:
The low bid far exceeds the budget for the Project, therefore staff recommend that City Council reject all bids.
FISCAL IMPACT:
There is no fiscal impact associated with the requested action.
ATTACHMENTS:
A. Resolution to Reject All Bids for Construction of Stanford Crossing Extension and Dos Reis Road Widening Associated with Lathrop Animal Center Project CIP GG 23- 11
B. Notice of Intent to Reject All Bids for Lathrop Animal Center - Stanford Crossing Extension, CIP GG 23- 11
CITY MANAGER' S REPORT PAGE 3
JUNE 09, 2025 CITY COUNCIL REGULAR MEETING
REJECT ALL BIDS FOR CONSTRUCTION OF STANFORD CROSSING
EXTENSION AND DOS REIS ROAD WIDENING ASSOCIATED WITH LATHROP ANIMAL CENTER PROJECT CIP GG 23- 11
APPROVALS:
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Veronica Albarran Date
Junior Engineer
Bra Taylor
City Engineer
Cari Jam
Director o i/ finance
Date
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Date
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Michael King Date
Assistant City Manager
Salvador Navarrete Date
City Attorney
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Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 25 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
TO REJECT ALL BIDS FOR CONSTRUCTION OF STANFORD CROSSING
EXTENSION AND DOS REIS ROAD WIDENING ASSOCIATED WITH THE LATHROP ANIMAL CENTER PROJECT CIP GG 23- 11
WHEREAS, on June 10, 2024, City Council awarded the Professional Services Agreement with MacKay & Somps Civil Engineers, Inc ( MacKay & Somps) to provide the design services for the for the extension of Stanford Crossing and widening of Dos Reis Road associated with the Lathrop Animal Center Capital Improvement Project ( CIP) 23- 11 (Project); and
WHEREAS, final design includes the extension of Stanford Crossing from its current end location near the existing booster pump station to Dos Reis Road, which is approximately 1, 500 feet in length, and an additional 650 feet of road widening on the south side of Dos Reis Road; and
WHEREAS, on March 18 and March 25, 2025, the City solicited bids for the construction of the Project pursuant to California Public Contract Code ( PCC) 20160 and Lathrop Municipal Code ( LMC) 2. 36. 060; and
WHEREAS, City Clerk received and opened four ( 4) bids on April 8, 2025; and WHEREAS, after review and evaluation, the responsible bidder with the lowest responsive bid for the Project was determined to be Tracy Grading & Paving, Inc.
Tracy Grading & Paving) with a base bid of $ 4, 146, 632; and WHEREAS, all four bids far exceed the Project budget; therefore, staff request City Council reject all bids pursuant to LMC 2. 36. 060( E) and PCC 20166 and 22038; and
WHEREAS, staff emailed and mailed the letter included as Attachment " B" to the City Manager' sReport, to notify all bidders of staff' recommendation that City Council reject all bids for the Project; and
WHEREAS, following bid rejection, staff will review the Project scope and plans and issue a revised request for bids at a later date.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby reject all bids for construction of Stanford Crossing Extension and Dos Reis Road Widening associated with the Lathrop Animal Center Project, CIP GG 23- 11.
The foregoing resolution was passed and adopted this 9t" day of June 2025, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney City of
Public Works Department
To: All Interested Parties
From: Brad Taylor, City Engineer
Date: May 20, 2025
ATTACHMENT
MN
390 Towne Centre Dr. - Lathrop, CA 95330
Phone (209) 941- 7430 - fax (209) 941- 7449
www. ci. lathrop. ca. us
RE: Notice of Intent to Reject All Bids for the Lathrop Animal Center — Stanford Crossing Extension, CIP GG 23- 11
On April 8, 2025, the City of Lathrop received and opened four (4) formal bids for construction of Capital Improvement Project ( CIP) GG 23- 11 for Lathrop Animal Center — Stanford Crossing Extension ( Project).
In accordance with California Public Contract Code §§ 20166 and 22038 and Lathrop Municipal Code 2. 36. 060E, City staff intends to recommend City Council reject all bids for the Project at the next regularly -scheduled City Council meeting scheduled to begin at 7: 00 PM on June 09, 2025.
Should you have any questions or concerns, please contact Veronica Albarran, the staff member directly involved with this project, by phone ( 209) 941- 7425 or by email:
valbarran@ci .lathrop. ca. us.
Thank you,
Bra aylor, P. E./ T..
City Engineer
cc:
Salvador Navarrete, City Attorney
Teresa Vargas, City Clerk