ITEM 4. 11
CITY MANAGER' SREPORT
AUGUST 11, 2025 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE OUT OF STATE TRAVEL TO ATTEND THE
2025 SAN JOAQUIN AREA FLOOD CONTROL AGENCY
SJAFCA) ADVOCACY TRIP IN WASHINGTON, D. C.
RECOMMENDATION: Adopt Resolution Authorizing Out of State Travel for the City Manager to Represent the City of Lathrop as
the SJAFCA Board of Directors at the 2025 Advocacy
Trip in Washington, D. C., September 15-7, 2025
SUMMARY:
The City of Lathrop' sBoard Members appointed to the San Joaquin Area Flood Control Agency ( SJAFCA) for the 2025 calendar year are Councilmember Steve Dresser Delegate) and Councilmember Diane Lazard ( Delegate), and Jennifer Torres - O' Callaghan ( Alternate). Each year, representatives of the SJAFCA Board of Directors travel to Washington, D. C., to meet with federal representatives and policymakers in Congress to discuss SJAFCA' s priority projects. Lathrop has participated in these advocacy trips since 2018, when Lathrop became a voting member of SJAFCA.
SJAFCA reached out on July 22, 2025, and staff was directed to begin preparations for the upcoming advocacy trip to Washington D. C. and coordinate travel with the member agencies. Availability for this trip was discussed with Councilmember Dresser, Councilmember Lazard, and Vice Mayor Torres -O' Callaghan. However, due to scheduling conflicts they are unable to attend.
Tonight, staff is requesting authorization for out of state travel for City Manager Stephen Salvatore to represent the City of Lathrop in the 2025 SJAFCA Advocacy trip to Washington, D. C., from September 15, 2025, to September 17, 2025.
BACKGROUND:
The cities of Lathrop and Manteca requested that SJAFCA expand the existing Joint Exercise of Powers Agreement ( JEPA) to provide coordinated regional flood protection to include the RD 17 basin. At the time, the SJAFCA JEPA only included three agencies: City of Stockton, San Joaquin County Flood Control and Water Conservation District, and San Joaquin County.
The local San Joaquin County land use agencies entered a Memorandum of Understanding with Reclamation District ( RD) 17 on May 16, 2016, to reach conceptual agreement for broad collaboration among the land use agencies and RD 17 regarding the planning and design work and implementation of 200 -year flood protection project in the RD 17 basin.
CITY MANAGER' SREPORT Page 2
AUGUST 11, 2025 CITY COUNCIL REGULAR MEETING
APPROVAL FOR THE 2025 SJAFCA ADVOCACY TRIP TO WASHINGTON, D. C.
Pursuant to the MOU, representatives from San Joaquin County, and the cities of Stockton, Lathrop, and Manteca have been meeting with San Joaquin Area Flood Control Agency ( SJAFCA) and RD 17 staff to evaluate and explore options for the governance, adoption, and implementation of this project.
On January 29, 2018, the City Council approved Resolution 18- 4339, approving an amendment and restated JEPA with SJAFCA, to include the cities of Lathrop and Manteca as voting members.
Each year, representatives of the SJAFCA Board of Directors travel to Washington, D. C., to meet with federal representatives and policymakers in Congress to discuss SJAFCA' s priority projects. SJAFCA confirmed the trip on July 22,025, and staff was directed to begin preparations for the upcoming advocacy meeting in Washington D. C. and coordinate travel with the member agencies. Availability for this trip was discussed with Councilmember Dresser and Councilmember Lazard and Vice Mayor Torres - O' Callaghan. However, due to scheduling conflicts they are unable to attend.
Tonight, staff is requesting authorization for out of state travel for City Manager Stephen Salvatore, to represent the City of Lathrop in the 2025 SJAFCA advocacy trip to Washington, D. C., from September 15, 2025, to September 17, 2025.
FISCAL IMPACT:
The estimated cost to attend the SJAFCA Advocacy Trip is approximately $ 4, 600 which includes registration, hotel, airfare, transportation, meals, and minor incidentals. Estimated cost is based on actuals from the 2024 SJAFCA Advocacy Trip.
The current City Manager' s Training and Travel Budget for FY 25-6 has sufficient funds to cover this travel request.
ATTACHMENTS:
A. Resolution Authorizing Out -of -State Travel
CITY MANAGER' SREPORT Page 3
AUGUST 11, 2025 CITY COUNCIL REGULAR MEETING
APPROVAL FOR THE 2025 SJAFCA ADVOCACY TRIP TO WASHINGTON, D. C.
APPROVALS:
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overnment Services Director &
City Clerk
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Financ irector
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Thomas Hedegard Date
Deputy City Manager
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Salvador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
AUTHORIZING OUT OF STATE TRAVEL FOR THE CITY MANAGER TO
REPRESENT THE CITY OF LATHROP ON THE SJAFCA BOARD OF DIRECTORS AT THE 2025 ADVOCACY TRIP IN WASHINGTON, D. C., SEPTEMBER 15-7, 2025
WHEREAS, on January 29, 2018, the City Council approved Resolution 18- 4339, approving an amendment and restated Joint Exercise of Powers Agreement JEPA) with San Joaquin Area Flood Control Agency ( SJAFCA), to include the cities of Lathrop and Manteca as voting members of SJAFCA; and
WHEREAS, each year, representatives of the SJAFCA Board of Directors travel to Washington, D. C., to meet with federal representatives and policymakers in Congress to discuss SJAFCA' s
priority projects; and
WHEREAS, Lathrop has participated in these advocacy trips since 2018, when Lathrop became a voting member of SJAFCA; and
WHEREAS, on July 22, 2025, staff was directed to begin preparations for the upcoming advocacy trip to Washington D. C. and coordinate travel with the member agencies; and
WHEREAS, the City of Lathrop' sBoard Members to the San Joaquin Area Flood Control Agency ( SJAFCA) for the 2025 calendar year are Councilmember Steve Dresser ( Delegate), Councilmember Diane Lazard ( Delegate), and Vice Mayor Jennifer Torres -O' Callaghan (Alternate); and
WHEREAS, this travel is recommended to promote regional projects and the City of Lathrop' sfuture development, specifically as it relates to the Mossdale Tract; and
WHEREAS, due to Councilmember scheduling conflicts, staff is requesting authorization for out of state travel for the City Manager Stephen Salvatore to represent the City of Lathrop in the 2025 SJAFCA advocacy trip in Washington, D. C., from September 15, 2025 to September 17, 2025. The City Manager training and travel budget, for FY 25-6, has sufficient funds available to cover the cost of the proposed travel; and
WHEREAS, the cost is approximately $ 5, 000, which includes registration, hotel, airfare, transportation and meals ( not provided by the conference); and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby approve out of state travel for the City Manager to attend the 2025 SJAFCA Advocacy trip in Washington, D. C.; and
Resolution No. 25-
The foregoing resolution was passed and adopted this 11th day of August 2025, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Resolution No. 25-
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