ITEM 4. 12
CITY MANAGER' SREPORT
SEPTEMBER 8, 2025 CITY COUNCIL REGULAR MEETING
ITEM:
RECOMMENDATION:
APPROVE THE PURCHASE OF DATA BACKUP
AND DISASTER RECOVERY SUBSCRIPTION
WITH SOLID NETWORKS INC.
Adopt a Resolution to Approve the Purchase of
Data Backup and Continuity Subscription with
Solid Networks Inc.
SUMMARY:
For over twenty ( 20) years, the City of Lathrop has been protected by systems designed to back up and safeguard data for essential citywide operations. The current subscription, previously approved by City Council in 2023, is set to expire in September 2025. The continued subscription is essential to ensure operational continuity and to protect critical city services. Details of the purchase are redacted to mitigate any potential threat to the City' sinfrastructure. This purchase of data backup and disaster recovery subscription is for a period of twelve ( 12) months, ensuring uninterrupted coverage for citywide operations during that time.
Staff requested quotes from thirteen ( 13) authorized professional companies for the purchase of an ongoing data backup and continuity subscription and received the lowest priced quote from Solid Networks Inc. for $ 89, 912. Staff is requesting City Council to approve of the purchase of the data backup and continuity subscription with Solid Networks Inc. for the quoted price of $ 89, 912.
BACKGROUND:
For over twenty ( 20) years, the City has used a data backup subscription for the City' s business continuity or service interruption caused by unforeseen events. The subscription requested to be purchased is crucial in the emergence of new technology, persistent high security threats and the stark reality of service and operational impacts in the event of expected event. The proposed term is for twelve 12) months, providing continuous support and protection for the City' ssystems over the next year.
Staff requested quotes from authorized professional companies for the purchase of ongoing data backup and continuity subscription and received the following results listed on table 1.
CITY MANAGER' SREPORT PAGE 2
SEPTEMBER 8, 2025 CITY COUNCIL REGULAR MEETING
APPROVE THE PURCHASE OF OFFSITE DATA BACKUP AND SUBSCRIPTION WITH SOLID NETWORKS INC.
Table 1
1 Solid Networks 89, 912
2 Insight Public Sector 90, 317
3 CDW- G 91, 049
4 Gov. Connection 93, 083
5 Solutions Simplified 100,40
Solid Networks Inc. produced the lowest priced quote for the purchase of the backup and continuity subscription at $89, 912.
This backup and continuity subscription is critical for protecting the City' s data and is an essential business process for operations. Therefore, staff is requesting City Council to approve the purchase of this technology subscription with Solid Networks, Inc.
REASON FOR RECOMMENDATION:
For ongoing data backup and continuity in the event of service interruption caused by unforeseen events specific to the City' ssystems.
FISCAL IMPACT:
There are sufficient funds in the ISD subscriptions budget for this expense.
ATTACHMENTS:
A. Resolution of the City Council of the City of Lathrop to Approve the Purchase of Data Backup and Continuity Subscription with Solid Networks Inc.
B. PO # 2026- 052 with Solid Networks Inc. for the Purchase of Data Backup and Continuity Subscription for the City systems.
CITY MANAGER' S REPORT PAGE 3
SEPTEMBER 8, 2025 CITY COUNCIL REGULAR MEETING
APPROVE THE PURCHASE OF OFFSITE DATA BACKUP AND SUBSCRIPTION WITH SOLID NETWORKS INC.
APPROVALS:
g- ,;2 - 2- 0 -_. 5
T ernandes Date
Infor ation Systems Director
Cari
Finance Hector
Thomas Hedegard
Deputy City Manager
3 Date
13/ 0tWo. O.
1t, /zm• l
Date
2,.. , zm2. s
Salvador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 25 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO
APPROVE THE PURCHASE OF DATA BACKUP AND CONTINUITY
SUBSCRIPTION WITH SOLID NETWORKS INC.
WHEREAS, for over twenty ( 20) years, the City of Lathrop has been protected by systems designed to back up and safeguard data for essential citywide operations; and
WHEREAS, the current subscription, previously approved by City Council in 2023, is set to expire in September 2025; and
WHEREAS, details of the purchase are redacted to mitigate any potential threat to the City' sinfrastructure; and
WHEREAS, staff requested quotes from thirteen ( 13) authorized professional companies for the renewal of an ongoing data backup and continuity subscription and received the lowest priced quote from Solid Networks Inc. for $ 89, 912; and WHEREAS, staff requests that the City Council to approve the purchase of data backup and disaster recovery subscription with Solid Networks in the amount of 89, 912 for a twelve ( 12) month term.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby approve the purchase of data backup and disaster recovery subscription with Solid Networks in the amount of $ 89, 912 for a twelve ( 12) month term.
The foregoing resolution was passed and adopted this 8th day of September 2025, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
s
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Attachment B
The parties to this agreement
are:
Vendor No. 1295
eo
Solid Networks, Inc
P. O. Box 613
a OAKDALE, CA 95361
JUAN TIIY 1UuIT DE Si' ITUPII( 4!
co 390 Towne Centre Dr
Lathrop, CA 95330
O
to 390 Towne Centre Dr
Lathrop, CA 95330
O
Purchase Order
No. 2026- 00000052
Date 7/ 30/ 225
Resolution
PURCHASE ORDER NUMBER MUST
APPEAR ON ALL INVOICES, SHIPPERS, BILL
OF LADING AND CORRESPONDENCE
DELIVER BY
SHIP VIA
FREIGHT TERMS
PAGE 1 of 3
ORIGINATOR Emily Malay
I
UNIT COST ' TO) A1 COST
326. 0000 $ 19, 560. 0
1, 053.000 $ 31, 590. 0
2, 825. 0000 $ 2, 825. 00
894. 0000 $ 26, 820. 0
2, 827. 0000 $ 2, 827. 00
1, 258. 0000 $ 6, 290. 0
The contractor agrees to furnish all labor, equipment and materials necessary to perform the services describe herein and agrees to comply with the terms and conditions identified below which are made a part hereof by this reference ( Outline exact detail what is to be done, where is to be done and include work specifications, if applicable.)
ci: ILc2- c2- 5
89, 912. 00
HROP VENDOR ( Signature)
ECOMMENDED FOR APPROVAL DATE APPROVED BY
CITY OF LATHROP
APPROVED BY DATE
Special Instructions
DATE
VENDOR ( Print Name)
APPROVED BY DATE
STANDARD PURCHASE ORDER
TERMS AND CONDITIONS
1. ACCEPTANCE. Acceptance of this Purchase Order, whether by written acknowledgement or by performance by Seller. shall be upon the terms and conditions hereof; no other terms or conditions shall be binding on Buyer nntese wheen approval thereof specifically referring to such other terms and conditions shall have been given to Seller.
2. LNVOICES. Separate invoice shall be supplied for each Purchase Order shipment. Each invoice shall be itemized and shall show Contract Number, tans, discounts, date of shipment or service dates, and. Purchase Order Number. Failure to show said items may result in delay ofpayment with all tights reserved, including cash discounts. The Vendor name on this Purchase Order resulted from a quotation signed in the same name. Payment will not be made to a firm name other than that shown on the face hereof without written assignment.
3. PAYMENT TERMS. Seller shall receive payment either by One -Time payment ( Lump Sum), Monthly or Quarterly ITEMIZED LNVOICE. All payments are in arrears.
4. ORDER CHANGES. The Buyer shall have the right from time to time by written notices to make changes in quantities and' ordelivery dates of any article, material, or services covered by this Purchase Order prior to the time the item or items are actually placed into final production by the Seller. If such changes are made after the article, material, or senices are placed into final production by the Seller and such changes cause a substantial increase or decrease in Seller' s performance will be made and this order will be modified in writing accordingly, provided that any claim for adjustment must be asserted by the Seller within a reasonable time ( in no case to exceed twenty days) after the change is ordered.
5. SHIPPING. Seller will indicate plainly the Purchase Order Number on all bills of lading, all goods shipped pursuant to said order. and on all invoices, freight bills, and packages. Eachpackage must contain a memorandum showing Seller' s name. contents of package. and Purchase Order Number.
Shipments of goods specified on this Purchase Order number should result in lowest possible freight rate unless otherwise specified by Buyer. Penalties or increased charges due to failure to observe this provision will be charged to Seller_ Shipping costs for goods on back order shall be paid only at the rate which would have been applicable bad the complete order been shipped at one time. All excess costs shalt be borne by Seller. Partial shipments must be identified as such on shipping memoranda and invoices.
When shipping, Seller will make no declaration of value to carried, except where shipment is subject to released value ratings.
Any materials supplied to City which are covered by the OSHA Hazard Conmmunieaaon Standard must be accompanied by the applicable Material Safety Data Sheet ( MSDS) at the time of delivery.
6. DELIVERY. Unless otherwise expressly provided Seller shall deliver all articles to Buyer' s premises, free of all freight. handling. transportation, drayage, boxing and similar charges. All times in this connect are of the essence.
7. TERMINATION. Buyer may terminate all or part of this contract, with or without cause. Ifbuyer terminates without cause. then Buyer shall pay all reasonable termination charges incurred by Seller.
S. DECLINE IN PRICES. Buyer shall be protected in the event of declining prices on the undelivered portion of this Purchase Order. If prices decline got items ordered, Seller may elect to meet priced reductions or other vendors, or is own lower prices to other purchasers. but if Seller should refuse to do so. Buyer shall have the right to cancel any or all of the balance due on this Purchase Order without cost to Buyer.
9. FORCE MA JEURE. Neither Seller nor Buyer shall be liable for nonperformance due to causes beyond reasonable control. Where only a part of Seller' scapacity_ to perform is excused under this paragraph, Seller must allocated production and deliveries among the various customers then under contract for similar goods during the period. The allocation must be made in a fair and equitable manner. Where either Seller or Buyer claims an excuse for nonperformance tinder this paragraph. it must give notice in writing to the other party. Seller shall not be obligated to sell, nor Buyer obligated to purchase, at a later date, that portion of the goods that Seller is unable to deliver or Buyer is unable to receive or use due to any excused cause. No goods are to be tendered by Seller after the expiration of the terms specified in this Purchase Order without consent ofBuyer.
10. WARRANTY. Seller warrants that all articles and services covered by this Purchase Order will conform to drawings, specifications. or samples and will be merchantable and of good material, design and workmanship, free from all defects, and suitable for the use intended.
All articles will be subject to Buyer' sinspection and rejection at the place of delivery. Defective articles may be returned to the Seller for full credit or replacement at the Seller' srisk and expense, including transportation charges both ways, but no defective articles shall be replaced without formal replacement order signed by the Buyer.
11. ASSIGNMENT. Neither party shall assign or transfer this Purchase Order without the written consent ofthe other.
12. LNDEMAITV. SELLER WARRANTS THAT GOODS FURNISHED UNDER THIS PURCHASE ORDER DO NOT I1VFRINGE ANY PATENT, TRIDEMSAR%, OR TRADE NAME, OR COPYRIGHT AND AGREES TO ECDE- MLNIFT AND SAVE HARMLESS BUYER OR ITS VENDEES FROM ai1% TAND ALL C: LAL% IS, SUITS, LIABILITIES, DAMAGES, LOSSES, OR EXPENSES INCURRED BY BUYER OR ITS VENDEES BY REASON OF : LNV ALLEGED INTRLNGEN ENT OF ?_N3 SUCH RIGHTS.
PAGE 3 OF 3
SELLER SHALL.. INDEMNIFY AND HOLD HARMLESS BUYER AND ITS AGENTS AND EMPLOYEES FROM AN AGAINST ALL CLAIMS, DAXL4GES, LOSSES AND EXPENSES, INCLUDLNG ATTORNEY' SFEES, ARISING OL' IOF OR RESULTING FROM THE PERFORMANCE OF THE WORK CAUSED BY AICI7 NEGLIGENT ACT OR OMISSION OF WIT ER, ANY SUBCONTRACTOR, OR ANYONE FOR WHOSE ACTS ANY OF THEM MAY BE LLABLE. Th CASE OF CONCURRING FAULT, EACH PARTY SHALL BEAR ITS SHARE OF THE LOSS.
13. BUYER' SPROPERTY. Any property ofBuyer in Seller' sactive or constructive possession or custody hereunder will be at Sellers risk. and Seller agrees to reimburse Buyer for any loss or damage to such property however caused.
14. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS. By acceptance hereof, Seller Warrants:
a) that all goods, merchandise, and materials delivered and services rendered hereunder will have been produced and provided in compliance with all requirements of the Fair Labor Standards Act of 1938, as amended and that all goods, materials, and equipment delivered hereunder shall comply with the applicable federal standards prescribed by the Occupational Safety and Health Act of 1970, or as amended. b)
c) that Seller will comply with all applicable laws, rules and regulations of federal, state and local governments and agencies. thereof including but not limited to Executive Orders 11246. 11701, and section 503 of Public Law 93- 112. The Rehabilitation Act of 1973. the provisions of The Americans and Disabilities Act, Transient Employer Law ( 285.30 R S. Mo. et seq.) and Excessive Unemployment Law (Section 290. 550 et seq R. S. Mo.) which are hereby incorporated by reference, unless this Purchase Order is exempt pursuant to said Executive Orders, or Acts and the regulations issued thereunder.
15. WORKER' SCOMPENSATION, EMPLOYER' SLLABIL. ITY, AND GENERAL LIABILTTY. When work is performed on Buyer' s premises, Seller agrees to carry at Seller' sown expense. a) Worker' sCompensation and Employer' sLiability Insurance. b) General liability ( including Contractual Liability and Products Liability+ Completed Operations) Insurance and Auto Liability insurance each in amounts no less than $ 1, 000,00 per occurrence. Insurance certificates of such coverage shall be submitted to City Utilities' Risk Management upon request of Buyer.
16. LNSOLVENCY. If Seller shall become insolvent, file a petition in bankruptcy, or shall make an assignment for the benefit of creditors. or if a receiver or trustee shall be appointed of or for any of Seller' s property or business,
option without liability.
the Purchase Order may be cancelled at Buyer' s
17. TAXES. Seller agrees to cooperate with Buyer in opposing the imposition of any tax on any article covered by this Purchase Order. the legality of which is questioned by Buyer, and in securing any abatement or any refund thereof sought by Buyer.
1S. FOREIGN SHIPMENTS. Foreign shipments must be preceded by execution of formal Consular Invoice. At time of shipment. Ocean Bills of Lading, Consular Invoice, and Commercial Invoices, in triplicate, shall be forwarded directly to the Purchasing Agent issuing this Purchase Order.
19. VENUE. This Purchase Order shall be governed by the law ofthe State ofCalifornia_
20. BRfiNDLNG. Seiler warrants that all materials covered by this Purchase Order are no altered or misbranded within the meaning of the Federal Food, Drug and Cosmetic Act; not an article with may not , wider provisions of Section 404 or 505 of said act. be introduced into interstate commerce, and not adulterated or misbranded within the meaning of the pure food and dnig laws or the ordinances of any state or city which are applicable to such shipment or delivery, and Seller hereby agrees to itul+ rnnify and save the Buyer harmless from and against all claims, charges, action and proceedings brought apainct Buyer by any lawful government authority or by any person on account of any alleged adulteration or misbranding by Seller of any such material referred to above. Seller does no guarantee against any such material becoming adulterated or misbranded after delivery to Buyer by reason of causes beyond Sellers control. 2L CONFLICTING TERMS. In case of a conflict between these terms and conditions and those of a separate written contact signed by both Buyer and Seller, the written contract shall prevail.
REVIEW OF RECORDS. During the term of the purchase a rderragreement and for three years thereafter, City of Lathrop ( City) shall have the right to review Seller' srecords. only for the purposes of verifying claims for payment and compliance with the terms and conditions of the purchase orderragreement for at least three years after final payment.
23. OFFSETTING BILLS. City reserves the right to apply offsetting payments for goods and" or services that are due against delinquent utility bills which are due City.
11. 24. NON- EXCLUSIVE AGREEMENT. The purchase order is a non- exclusive contract and City reserves the right to purchase same or like materials and/ or services from other sources as City deems necessary and appropriate.
Solid Networks
Christina Robinson
1. 209. 338 1489
Christina. Robinson cSolidNet orks_ corn
Description Price Qty
326. 00
1, 053.0
2, 825. 00
894. 00
2, 827. 00
1, 258. 00
60 30
1 30
1 5
Ext. Price
19, 560. 0
31, 590. 0
2, 825. 00
26, 820. 0
2, 827. 00
6, 290. 0
Subtotal: 89, 912. 00
Prepared by:
Solid Networks
Christina Robinson
1. 209. 338. 1489
Christina. Robinson@SolidNetworks. com
Quote Summary
Prepared for:
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Tony Femandes
209) 941- 7200
ffemandes@ci. lathrop. ca. us
Ship To:
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Tony Femandes
209) 941- 7200
ffemandes@ci. lathrop. ca. us
Total: 89, 912. 00
All software/ licensing is non refundable. Please ensure your quote is accurate before approving.
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.
Solid Networks
Signature:
Name: Christina Robinson
Title: Procurement Manager
Date: 08/ 19/ 2025
City of Lathrop
Signature:
Name:
Title:
Date:
Tony Femandes
Director of Information Systems
Page: 3 of 3
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