ITEM 4. 9
CITY MANAGER' S REPORT
OCTOBER 13, 2025 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE PURCHASE OF NINE ( 9) FLEET VEHICLES
FROM MANTECA FORD -MERCURY, INC.
RECOMMENDATION: Adopt Resolution to Approve the Purchase of Nine 9) Fleet Vehicles from Manteca Ford -Mercury, Inc.
SUMMARY:
On September 16, 2025, staff released specifications for bid solicitations for the purchase of nine ( 9) fleet vehicles. The specifications for the purchase of fleet vehicles were formally advertised for bid on September 18, 2025, pursuant to California Public Contract Code ( PCC) 20160 and Lathrop Municipal Code ( LMC)
2. 36. 060. The City Clerk received and opened two ( 2) bids on September 30, 2025.
Based on the review and evaluation of the bids, the responsible bidder with the lowest responsive base bid for the service was determined to be Manteca Ford -Mercury, Inc., with a base bid of $570, 172. 69.
BACKGROUND:
Staff released specifications for bid solicitations for the purchase of fleet vehicles on September 16, 2025, pursuant to PCC 20160 and LMC 2. 36. 060. Two ( 2) bids were received and opened by the City Clerk on September 30, 2025, and one ( 1) bid was determined to be a responsive responsible bidder. The bid result is summarized in Table 1 below:
Table 1: Summary of Bid Results — Purchase of Fleet Vehicles Contractor Base Bid
Manteca Ford -Mercury, Inc. 5570, 172. 69
Winner Chevrolet, Inc. Non -Responsive
The specifications for bid solicitations included nine ( 9) vehicles as detailed below.
Public Works / Building - One ( 1) Ford Ranger Truck
Ford Ranger Super Crew ( 4 full sized doors), V6, 4x2 truck, white in color, side mount toolboxes, amber and white emergency light bars with an in -cab controller ( lightbar must have flashing and directional options), six amber and white flashing perimeter lights ( 2 in front grill, 1 on each side of the vehicle front quarter panel, and 1 on each side of the vehicle rear quarter panel), spray on bed liners, and headache rack.
Public Works / Maintenance Services - Two ( 2) Ford F- 150 Super Crew Trucks Ford F- 150 Super Crew ( 4 full sized doors), V8, 4x4 truck, white in color with running boards, lumber rack, toolbox under the rear window, Weather Guard Pack Rat ( or equivalent) slide out toolbox, amber and white emergency light bars with an in -cab
CITY MANAGER' S REPORT
OCTOBER 13, 2025 CITY COUNCIL REGULAR MEETING
APPROVE THE PURCHASE OF NINE ( 9) FLEET VEHICLES
PAGE 2
controller ( lightbar must have flashing and directional options), six amber and white flashing perimeter lights ( 2 in front grill, 1 on each side of the vehicle front quarter panel, and 1 on each side of the vehicle rear quarter panel), spotlights, spray on bed liner, and headache rack.
Public Works / Utilities - Two ( 2) Ford F- 250 Super Cab Trucks Ford F- 250 Super Cab ( 2 full sized doors, 2 half doors), V8, 4x4 truck, white in color with running boards, utility bed, amber and white emergency light bars with an in - cab controller ( lightbar must have flashing and directional options), six amber and white flashing perimeter lights ( 2 in front grill, 1 on each side of the vehicle front quarter panel, and 1 on each side of the vehicle rear quarter panel), spray on bed liner, and headache rack.
Public Works / Utilities - One ( 1) Ford F- 250 Super Cab Truck with Liftgate Ford F- 250 Super Cab ( 2 full sized doors, 2 half doors), V8, 4x4 truck, white in color with running boards, utility bed, ladder rack, amber and white emergency light bars with an in - cab controller ( lightbar must have flashing and directional options), six amber and white flashing perimeter lights ( 2 in front grill, 1 on each side of the vehicle front quarter panel, and 1 on each side of the vehicle rear quarter panel), spray on bed liner, headache rack and a lift gate.
Police Department / Community Services - One ( 1) Ford F- 150 Police Responder Trucks
Ford F- 150 Police Responder Pickup, black in color, with dual factory - installed spot lamps.
Police Department / Community Services - Two ( 2) Ford Expedition Max SUV' s Ford Expedition/ MAXSpecial Service Vehicles, black in color.
Staff reviewed and evaluated the bids and determined that the lowest responsible bidder is Manteca Ford - Mercury, Inc., with a base bid of $570, 172. 69. Staff requests City Council adopt a resolution to award the purchase of nine ( 9) fleet vehicles to Manteca Ford - Mercury, Inc.
RECOMMENDATION:
Staff requests City Council to approve the proposed base bid of $ 570, 172. 69 for the purchase of nine ( 9) fleet vehicles with Manteca Ford - Mercury, Inc.
FISCAL IMPACT:
The total proposed purchase of fleet vehicles from Manteca Ford - Mercury, Inc., is not to exceed $ 520, 172. 69. Sufficient funds were allocated in the approved Fiscal Year FY) 2025/6budget for the purchase of fleet vehicles.
CITY MANAGER' S REPORT
OCTOBER 13, 2025 CITY COUNCIL REGULAR MEETING
APPROVE THE PURCHASE OF NINE ( 9) FLEET VEHICLES
ATTACHMENTS:
PAGE 3
A. Resolution to Approve the Purchase of Nine ( 9) Fleet Vehicles from Manteca Ford -Mercury, Inc.
B. Bid Proposal from Manteca Ford -Mercury, Inc.
CITY MANAGER' S REPORT
OCTOBER 13, 2025 CITY COUNCIL REGULAR MEETING
APPROVE THE PURCHASE OF NINE ( 9) FLEET VEHICLES
APPROVALS:
Todd
4O
Sebas tmr Date
Director of Parks, Recreation, and Fleet
0,4 /7 a7
Thomas Hedegard Date
Deputy City Manager
MI
Mich I King Date
Assistant City Manager
O. 3. to -1--' S
Salvador Navarrete Date
City Attorney
8.1.35 Stephen ]. Salvatore Date
City Manager
PAGE 4
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO APPROVE PURCHASE OF NINE ( 9) FLEET VEHICLES FROM MANTECA FORD - MERCURY, INC.
WHEREAS, on September 16, 2025, staff released specifications for bid solicitations for the Purchase of Fleet Vehicles; and
WHEREAS, on September 18, 2025, the City solicited bids for the Purchase of Fleet Vehicles pursuant to PCC 20160 and LMC 2. 36. 060; and WHEREAS, a total of two ( 2) bids were received and opened by the City Clerk on September 30, 2025; and
WHEREAS, upon review and evaluation of the bids, the responsible bidder who submitted the lowest responsive bid for the purchase of nine ( 9) fleet vehicles was determined to be Manteca Ford - Mercury, Inc., with a base bid of $570, 172. 69; and
WHEREAS, staff requests City Council approve the purchase of nine ( 9) fleet vehicles from Manteca Ford -Mercury, Inc., in the amount of $ 570, 172. 69; and Vehicle Cost
Ford F- 250 Super Cab ( 2 full sized doors, 2 half
doors), V8, 4x4 truck, white in color with running
boards, utility bed, ladder rack, amber and white
emergency light bars with an in - cab controller
lightbar must have flashing and directional
options), six amber and white flashing perimeter
lights ( 2 in front grill, 1 on each side of the vehicle front quarter panel, and 1 on each side of the
vehicle rear quarter panel), spray on bed liner,
headache rack and a lift gate.
Ford F- 250 Super Cab ( 2 full sized doors, 2 half
doors), V8, 4x4 truck, white in color with running
boards, utility bed, ladder rack, amber and white
emergency light bars with an in -cab controller
lightbar must have flashing and directional
options), six amber and white flashing perimeter
lights ( 2 in front grill, 1 on each side of the vehicle front quarter panel, and 1 on each side of the
vehicle rear quarter panel), spray on bed liner,
headache rack and a lift gate.
41, 820. 54 (1)
62, 924.8
125, 849. 96 (2)
Ford F- 250 Super Cab ( 2 full sized doors, 2 half
doors), V8, 4x4 truck, white in color with running
boards, utility bed, amber and white emergency
light bars with an in -cab controller ( lightbar must
have flashing and directional options), six amber
and white flashing perimeter lights ( 2 in front grill, 1 on each side of the vehicle front quarter panel,
and 1 on each side of the vehicle rear quarter
panel), spray on bed liner, and headache rack.
69, 039. 9
138, 079. 98 (2)
Ford F- 250 Super Cab ( 2 full sized doors, 2 half
doors), V8, 4x4 truck, white in color with running
boards, utility bed, ladder rack, amber and white
emergency light bars with an in -cab controller
lightbar must have flashing and directional
options), six amber and white flashing perimeter
lights ( 2 in front grill, 1 on each side of the vehicle front quarter panel, and 1 on each side of the
vehicle rear quarter panel), spray on bed liner,
headache rack and a lift qate.
76, 877. 30 (1)
Ford F- 150 Police Responder Pickup, black in color,
with dual factory - installed spot lamps.
531398. 0 (1)
Ford Expedition/ Max Special Service Vehicles black
in color
67, 073. 41
134,6. 82 (2)
Total 570, 172. 69
WHEREAS, the total proposed purchase of nine ( 9) fleet vehicles from Manteca Ford -Mercury, Inc., is not to exceed $ 570, 172. 69. Sufficient funds were allocated in the approved Fiscal Year ( FY) 2025/026 budget for the purchase of fleet vehicles;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby approves the purchase of nine ( 9) fleet vehicles from Manteca Ford - Mercury, Inc., for a total cost not to exceed $ 570, 172. 69.
The foregoing resolution was passed and adopted this 13th day of October, 2025 by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
S
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT B
7) 4it Ware o tea
MANT( CA
kaad E . diae
ZUlcete de Veal
555 North Main Street • P. O. Box 2185 • Manteca, California 95336 09/ 26/025
Please see the quote below for the City of Lathrop.
209) 239- 3561
1. One ( 1) 2026 F- 250 4x4 Supercab V8 with Lift and Ladder Rack: $ 76, 877. 30
2. Two ( 2) 2026 F- 250 4x4 Supercab V8 w/ out lift: $69, 039. 99x2 $138, 079. 98
3. Two ( 2) 2026 F- 150 4x4 Crew Cab V8 $ 62, 924.8x2 $125, 849. 96
4. One ( 1) 2025 Ford Ranger Crew $ 41, 82054
5. One ( 1) 2026 Ford F- 150 (Police) $53, 398. 09
6. Two ( 2) 2026 Ford Expedition $ 67, 073. 41x2 $134,6. 82 Total: $570, 172. 69
All prices include California Sales tax
If you have any questions, please contact me.
Jeff Houghton
GSM
Manteca Ford
209-71- 6645
Where Customer Satisfaction is our Business"
SECTION 00300
FY 2025-026 Bid #1 for Purchase of Fleet Vehicles BID PROPOSAL FORMS FY 2025-026
PURCHASING FLEET VEHICLES
yehicte Description.
The City of Lathrop anticipates purchasing nine (9) vehicles which must be a new2025 or 2026 model as specified below:
Delivery date Is an evaluation factor. Be realistic on your dates. You wilt be evaluated based on the timeframeyou indicate and held to it.
Failure to meet the promised date may be considered a breach of contract and the order cancelled.
All rates and fees must be listed on the proposal cost sheet. The city will not be responsible for paying any fees not specifically listed. The fees and charges presented shall remain firm for the original term of the agreement.
The City of Latrhop is a local government and therefore exempt from registration fees and taxes. All registration paperwork relating to obtaining the title and license plates for vehiclesshatl be listed as a governmnet vehicles.
Warrantywitt begin no sooner than following delivery of the vehicie( s) to 390 Towne Center Drive, Lathrop, CA 95330 Ford Ranger Super Crew (4 full Sized doors), V6, 4x2 truck, white in color, side mount toolboxes, amber and white emergency tight bars With an in -cab controller ( tightbar must have flashing and directional options), six amber and white flashing perimeter tights ( 2 in front grill, 1o each side of the vehicle front quarter panel, and 1 on each side of the vehicle rear quarter panel), spray on bed liners, and headache rack.
y , SN
Os DAD • 1
Sy
elliI
O. Xi,.. 10 wec ks
Ford F- 150 Super Crew (4 full sized doors), V8, 4x4truck, white in color with running boards, lumber rack, toolbox under the rear window, Weather Guard Pack Rat ( or equivalent) slide out toolbox, amber and white emergency light bars with an in -cab controller tightbar must have flashing and directional options), six amber and hit flashing perimeter lights ( 2 in front grill, 1 on each side of the vehicle front quarter panel, and 1 on each side of the vehicle rear quarter panel), spotlights, spray on bed liner, and headache rack. 41 y
4 I
2 e
Hi X 2,
I() w ee S
r$
Ford F- 250 Super Cab ( 2 full sized doors, 2 hatf doors), V8, 4x4 truck, white in color with running boards, utility bed, amber and white emergency light bars with an in - cab controlter ( lightbar must have qg
flashing and direct ionaloptions), six amber and white flashing perimeter lights ( 2 in front grill, 1 on each side of the vehicle front quarter panel, and 1 on each side of the vehicle rear quarter panel), spray on bed liner, and headache rack.
4, 9Pal,— 2
qi
1. 3g On 41,.
34. "'eGkS
Ford F- 250 Super Cab j2 futt sized doors, 2 half doors), V8, 4x4 truck, white in color with running boards, utility bed, ladder rack, amber and white emergency light bars with an in -cab controller ( tightbr must have flashing and directional options), six amber and white flashing perimeter lights ( 2in front grill, 1 on each side of the vehicle front quarter panel, and l on each side of the vehicle rear quarter panel), spray on bed liner, headache rack and a rift gate.
30 7l. 5y77 1
yi
a rL
3W elcS
74 Ford F- 150 Police Responder Pickup, black in color, with duetfactoryinstalled spot lamps. p
1 sw X3 1
pO11 I O ( decks
Ford Expedition/ MAX Special Service Vehicles, black in color. l,p. w 2 13411 yLP. XL IOW Ce kS 9 TOTAL BIDS V S 7Q ) 11.) •
TOTAL BID IN WORDS: Fi Ve. flUAcreel SedsA1' ytkou gad
ont H„ t4ec caand SawsAt), } Ida
DoltcirS & Ad G° icents
00300- 3
SECTION 00300
FY 2025-026 Bid #1 for Purchase of Fleet Vehicles BID PROPOSAL FORMS
INFORMATION REQUIRED OF BIDDER
The Bidder shall furnish the following information. This information is considered essential in enabling the Parks, Recreation, and Fleet Services Department Director to determine ifthe Bidder is experienced in similar types of work. Failure to comply with this requirement may render the Bid non -responsive and may cause its rejection. Additional sheets shall be attached as required.
BIDDER' SINFORMATION
1) Bidder' sname and address:
MG.' te. GG Ford
555 A1. nnein 5- t (I"AICcA CA- 45334
2)
3)
7)
Bidder' stelephone number: a09 - A 3't - 15( iI
Bidder' semail address: Jc, f4 tMTai. e H rttv Ai ! . (. 4 1 1 List 5 projects of a nature similar to this project:
Project Contract
Price
Name, Address and
Telephone Number of Owner
City of
1-e; ti b? 77) `"l
u 3440 T. id' G Ca t D . Or".
towrk ?Tor (.. A* ` t S3 U
C. i o
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3q0 ' rownc ctn$ t1G prc. w tti roP cat O1 3 0
City of 440.t (C. 50 w 7. 61( 1 4tcCc
1004 W • GtnTc ogr ? A A
CA 4033c, sci- $1ar' A
GAY v 4. af1 t
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Ltfiftrr° 414. oP cR 4 ,. 30
Lity o4 incv1+ CC* 1 1' 11590 No i w. G isnrc r 5- r ' 1°- 4404tAris Cat later 415'- tIS
00300- 4
SECTION 00300
FY 2025-026Bid #1 for Purchase of Fleet Vehicles BID PROPOSAL FORMS LIST_ OF SUBCONTRACTORS:
The Bidder shall list below the name and business address of each subcontractor who will perform work under this Bid in excess of one- half of one percent ofthe Contractor' sTotal. Bid Price or ten thousand dollars ($ 10, 000), whichever is greater. Shall also list the portion of the WORK which will be done by such subcontractor, in accordance with Section 4104 of the Public Contract Code.
After the opening ofbids, no changes or substitutions will be allowed except as otherwise provided by law. The listing of more than one subcontractor for each item of work to be performed with the words " and/ oru will not be permitted. Failure to comply with this requirement may render the Bid non -responsive and may, cause its rejection.
Work
Perfor ed
3 bC0tiCra of '
N e
co Itractl r
Address
Percent of
Work
V ti
13eci
St; 14 5
Teovk
0 dy
701
s Gvtdsn
51414 atoll
Tu' LGk
CA
10 %
utlli ' Y
tied _
Ins
T"'`,
DIM
OIC vt
Sttsle blvd
MI-toc .
C A
l
a .0
6,
UTclty
13401, 4nc t.Ift _
S11% es
rc
00dy
701
S. Golden
rstc alVG1
rUf• 1OOk
C A
5' fo
4+ 14. S
Y
tol5, Wider. Iii c toGla
Lethrs sr: <<s
rti3do
Y
7O1
s• v0 (Glen
IL
rvet. ck
CA G
Note: Attach additional sheets ifrequired.
00300- 5
SECTION 00300
FY 2025-026 Bid # 1 for Purchase of Fleet Vehicles BID PROPOSAL FORMS
ADDENDA
Bidder certifies he reviewed City of Lathrop' s
website for addenda within 48 hours of bid opening
and acknowledges receipt of the following addendum ( addenda):
Respectfully submitted,
64. n -1- c ca Fo rd
Dated Legal Name ofFirm
Signatur Authorized Representative
Seal)
If Bidder is a corporation, show State in which incorporated.) The full names and post office addresses of all persons and parties interested in the foregoing Bid as principals are as follows:
NOTICE): Give first and last names in full; in case of corporation, give names of President, Secretary, Treasurer, and Manager, and in case ofpartnerships and joint ventures, give names and Post Office addresses of all the individual members.
ics- r oc,„ 31,, t.„ (, sin
phil wcterforai G. E. o
PIl; ! Lr Atc rc' Grol BIZ G (')
00300- 6
SECTION 00300
FY 2025-026 Bid # 1 for Purchase of Fleet Vehicles BID PROPOSAL FORMS
NON -COLLUSION AFFIDAVIT
STATE OF
ss.
COUNTY OF
4, H0020,,‘ , being first duly sworn, deposes and says that he or she is 1Vwnay Gr
of ( lce. n, tt 4q imp c4 the party making the foregoing bid that the bdis not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price ofthe bidder or any other bidder, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company associated, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Signature of: Pre cretary, Manager, or
Representative
The County of $ A^ l
t
State of CA
Subscribed and sworn to ( or affirmed) before me
on this & day of Sepjge'# ber , 20., 1, by
proved to
me on the basis of satisfactory evidence to be the
person( s) who appeared before me.
Seal
Signature
00300- 7
SECTION 00300
FY 2025-026 Bid #1 for Purchase of Fleet Vehicles BID PROPOSAL FORMS PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In accordance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:
Has the Bidder, any officer of the Bidder, or any employee of the Bidder, who has a proprietary interest in the Bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes No X
If the answer is yes, explain the circumstances in the following space.
PUBLIC CONTRACT SECTION 10232 STATEMENT
In accordance with Public Contract Code Section 10232, the Contractor hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because ofthe Contractor' sfailure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.
NOTE: The above Statement and Questionnaire are part of the Proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this Statement and Questionnaire.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
00300- 8
SECTION 00660
FY 2025-026 Bid #1 for Purchase of Fleet Vehicles WORKER' SCOMPENSATION CERTIFICATION
WORKER' SCOMPENSATION CERTIFICATION
AS REQUIRED BY SECTION 1861
OF THE CALIFORNIA LABOR CODE)
I am aware of the provision of Section 3700 of the Labor Code which require every employer to be insured against liability for worker' s
compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance ofthe work of the Contract.
Contractor:
By:
Title:
La1 fc Ca Fo f`d
6 + 0
SM
END OF SECTION)
00660- 1
SECTION 00300
FY 2025-026 Bid #1 for Purchase of Fleet Vehicles BID PROPOSAL FORMS
AFFIRMATIVE ACTION PROGRAM CERTIFICATE
The Bidder hereby certifies that Bidder is in compliance with the Civil Rights Act of 1964, Executive Order No. 11246, and all other applicable Federal and State laws and regulations relating to equal opportunity employment.
BIDDER
Signature)
f/ G/ aS
Date)
Bidder' sName:
Address:
Mc ittcc4 Fo d
S" A . Mot A . 5" t
Yl c r) teas C as` 3,
The above certification of the Bidder regarding its affirmative action program shall be filled out completely, signed, and submitted by each Bidder and shall be a part of the Contract Documents.)
END OF SECTION)
00300- 9