CITY MANAGER' SREPORT
NOVEMBER 10, 2025 CITY COUNCIL REGULAR MEETING
ITEM:
ITEM 4. 12
APPROVE OUT OF STATE TRAVEL AUTHORIZING THE
PARKS AND RECREATION SUPERVISOR TO ATTEND
THE 2026 MUNICIPAL SPECIAL EVENTS SUMMIT IN
VIRGINIA BEACH, VIRGINIA
RECOMMENDATION: Adopt Resolution to Authorize Out of State Travel for the Parks and Recreation Supervisor to Attend the
2026 Municipal Special Events Summit from
February 16, 2026, through February 19, 2026, in
Virginia Beach, Virginia
SUMMARY:
The Parks and Recreation Supervisor request the opportunity to attend the Municipal Special Events Summit ( MSES), February 16 through February 19, 2026, in Virginia Beach, Virginia. This summit is the largest annual education opportunity for government professionals in the nation and provides a robust program featuring thought -provoking sessions, including tracks dedicated to City government, best in practice trends, an immersive exhibit hall, and serves as a true hub for municipal special event professionals from across the Country. Staff requests City Council approval of the attached resolution to authorize out-f- state travel for the Parks and Recreation Supervisor to attend the 2026 MSES, February 16 through February 19, 2026, in Virginia Beach, Virginia.
BACKGROUND:
The 2026 MSES provides training and services to government professionals, who are responsible for special events. Attendance at the 2026 MSES will not only provide staff with current best practices, but it will also foster partnerships with fellow nationwide municipal special event professionals. The 2026 MSES focuses on addressing the unique challenges faced by government professionals in sustaining and expanding community events as well as targeted strategies for improving participant engagement and operational efficiency. Attendance at the MSES will not only provide the Parks and Recreation Supervisor with an opportunity to explore and set new standards in event management by discussing trends and innovations, but staff will also learn from industry leaders, and return equipped with the knowledge and tools to develop new event experiences.
FISCAL IMPACT:
The total cost for staff to attend the MSES is estimated to be approximately $ 2, 300.
All expenses relating to this conference are within the Parks and Recreation Department' sFY 2025-026 budget as approved by City Council.
CITY MANAGER' S REPORT PAGE 2
NOVEMBER 10, 2025 CITY COUNCIL REGULAR MEETING
APPROVE OUT OF STATE TRAVEL AUTHORIZING THE PARKS AND
RECREATION SUPERVISOR TO ATTEND THE MUNICIPAL SPECIAL EVENTS
SUMMIT IN VIRGINIA BEACH, VIRGINIA
ATTACHMENTS:
A. Resolution to Authorize Out -of -State Travel to Send the Parks and Recreation Supervisor to the 2026 Municipal Special Events Summit in Virginia Beach, Virginia
B. 2026 Municipal Special Events Summit Schedule and Registration Form CITY MANAGER' S REPORT PAGE 3
NOVEMBER 10, 2025 CITY COUNCIL REGULAR MEETING
APPROVE OUT OF STATE TRAVEL AUTHORIZING THE PARKS AND
RECREATION SUPERVISOR TO ATTEND THE MUNICIPAL SPECIAL EVENTS
SUMMIT IN VIRGINIA BEACH, VIRGINIA
APPROVALS:
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Todd Sebastian Date
Director of Parks and Recreation
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Thomas Hedegard Date
Deputy City Manager
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Salvador Navarrete Date
City Attorney
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Stephen 3. Salvatore Date
City Manager
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO
AUTHORIZE OUT-F- SATE TRAVEL TO SEND THE PARKS AND RECREATION SUPERVISOR TO THE 2026 MUNICIPAL SPECIAL EVENTS SUMMIT IN
VIRGINIA BEACH, VIRGINIA
WHEREAS, the Municipal Special Events Summit is the largest annual education opportunity for government professionals in the nation and provides a robust program featuring thought - provoking sessions, including tracks dedicated to City government, best in practice trends, an immersive exhibit hall, and serves as a true hub for municipal special event professionals from across the Country; and WHEREAS, these services are of value to our Parks and Recreation Supervisor, who is responsible for special events throughout the City; and WHEREAS, attendance at the Municipal Special Events Summit focuses on addressing the unique challenges faced by government professionals in sustaining and expanding community events as well as targeted strategies for improving participant engagement and operational efficiency; and
WHEREAS, attendance at the Municipal Special Events Summit will provide the Parks and Recreation Supervisor with the opportunity to explore new trends in special event management, the opportunity to discuss our events with industry leaders, and return equipped with new knowledge and tools to expand on our event experiences; and
WHEREAS, funding identified for the conference has been considered and approved within the FY 2025-026 budget.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby authorize out-f- state travel to send the Parks and Recreation Supervisor to the 2026 Municipal Special Events Summit in Virginia Beach, Virginia.
The foregoing resolution was passed and adopted this 10th day of November 2025, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
5 Teresa Vargas, City Clerk Salvador Navarrete, City Attorney ATTACHMENT" "
Municipal Special Events
Summit 2026 - Virginia
Beach
February 16, 2026 -
February 19, 2026
6: 00 PM -1: 00 PM
Registration Type
Attendee
Sheraton Virginia
Beach Oceanfront
3501 Atlantic Avenue
Virginia Beach, VA 23451
Already registered?
Municipal Special Events Summit 2026 -
Virginia Beach
February 16, 2026 - February 19, 2026
6: 00 PM -1: 00 PM
Sheraton Virginia Beach Oceanfront
3501 Atlantic Avenue
Virginia Beach, VA 23451
MSES26 AGENDA
Monday, February 16th
4: 00 PM — 9: 00 PM - Check in and Opening Social
Check in at the Sheraton Virginia Beach Oceanfront Hotel! That night, join us at the official MSES26 Kick Off Social. Small appetizers will be provided.
Tuesday, February 17th
7: OOAM- 10: 00PM - Day One
Day One of the MSES 26! Join us for a full day of classes, networking, learning, and socializing with other Municipal Special Event Professionals. A buffet -style breakfast will be provided. That night, join us for another social.
Wednesday, February 18th
7: OOAM- 10: 00 PM - Day Two
Day Two of the MSES 26! Join us for a full day of classes, networking, learning, and socializing with other Municipal Special Event Professionals.
A buffet -style breakfast will be provided.
Thursday, February 19th
7: 00 AM - 12: 00 PM - Last Morning of MSES26
The last day of the MSES 26! Join us for the morning, where we will have some final presentations and talk about plans for MSES27. A small breakfast is provided.
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