ITEM 4. 11
CITY MANAGER' S REPORT
JANUARY 12, 2026 CITY COUNCIL REGULAR MEETING
ITEM: RATIFY EMERGENCY SERVICE CONTRACT WITH
ADVANCED INTEGRATION & CONTROLS TO PROVIDE
TECHNICAL SERVICES AND SUPPORT FOR CONTROL
SYSTEMS HARDWARE AND SOFTWARE
RECOMMENDATION: Adopt a Resolution to Ratify an Emergency Service Contract with Advanced Integration & Controls to
Provide Technical Services and Support for Control
Systems Hardware and Software
SUMMARY:
The emergency service contract that includes an initial assessment along with maintenance service and on -call support with Advanced Integration & Controls ( AIC) was initiated due to the termination of the previous contract for support services related to the City' s Supervisory Control and Data Acquisition ( SCADA) system on December 11, 2025. The SCADA system provides continuous, 24 -hour monitoring and control of the City' s
water facilities and river discharge process, both of which are governed by State and Federal environmental regulations The City Manager signed the Emergency Service Contract on November 20, 2025, with AIC to provide technical services and support for controls systems hardware and software prior to the termination of the previous contract to ensure continuity of services and preservation of property. Uninterrupted support services for these facilities is critical due to the critical necessity to maintain the water utility stations and wells throughout the City. Staff requests City Council ratify the service contract with AIC to provide technical services and support for control systems hardware and software in the amount of $ 234, 400, through June 30, 2026. Sufficient funds have been included in the approved budget for fiscal year ( FY) 25/6 annual expense.
BACKGROUND:
The City of Lathrop' s Supervisory Control and Data Acquisition ( SCADA) System monitors and controls the City' scommon infrastructure in the following utility groups:
Water system, Storm Water system, Wastewater system, and Recycled Water system equipment. The river discharge process is a critical and highly regulated operation, overseen by the State Water Resources Control Board ( SWRCB) and subject to Environmental Protection Agency ( EPA) standards. Any disruption or system failure could place the City at risk of non- compliance with these regulations and threaten essential public health and environmental protections.
CITY MANAGER' SREPORT PAGE 2
JANUARY 12, 2026 CITY COUNCIL REGULAR MEETING
RATIFY SERVICE CONTRACT WITH ADVANCED INTEGRATION & CONTROLS
TO PROVIDE TECHNICAL SERVICES AND SUPPORT FOR CONTROL SYSTEMS
HARDWARE AND SOFTWARE
The SCADA system is composed of both hardware and software components that monitor and control the wells, booster stations, lift stations and pump stations for the City' s storm drainage, water, wastewater and recycled water systems. The SCADA system allows staff to remotely monitor processes and production of the City' s infrastructure by providing real- time data visualization and alarms of City Infrastructure, to help improve production efficiency.
The contract with AIC guarantees 24 -hour availability and includes a two- hur emergency response commitment to ensure uninterrupted operation of the City' s critical systems. The terms of this contract further stipulate that AIC is required to provide a minimum credit of $ 1, 000 for any instance in which AIC fails to respond to an emergency support call within the two- hour window, ensuring accountability and operational reliability.
The contract with AIC includes all the water station facilities while the previous agreement only allowed for maintenance and repair of a portion of the City' sfacilities.
The funding for the contract with AIC is sufficient as no maintenance work has been completed by the vendor previously under contract for these services since January of 2025. Therefore, no maintenance invoices have been issued for this fiscal year and there are sufficient funds for this expense.
At the request of staff, AIC submitted a proposal for technical and support services which includes an initial assessment to establish remote capability, preventative and break fix services at all water facilities for a total cost not to exceed $ 234, 400.
Due to the critical necessity to maintain the water utility stations and wells throughout the City, the City Manager signed the Emergency Service Contract on November 20, 2025. Pursuant to Lathrop Municipal code ( LMC) 2. 36. 080( a), the emergency service contract is vital to preserving property, protecting public health and ensuring compliance with environmental and municipal requirements. The City Manager signed the emergency contract with AIC prior to the termination of the previous contract to ensure continuity of support services for these vital City facilities.
Staff recommends City Council ratify the Emergency Service Contract to provide Technical Service and Support with AIC for the Supervisory Control and Data Acquisition ( SCADA) System for a total cost not to exceed $ 234, 400 through June 30, 2026.
REASON FOR RECOMMENDATION:
The SCADA Water system, Storm Water system, Wastewater system, and Recycled Water system computer equipment requires a level of technical skill that the City does not have. The SCADA Technical Services and Support Agreement with AIC is necessary to avoid interruption and to ensure efficient and effective operation of the City' s
SCADA system.
CITY MANAGER' S REPORT PAGE 3
JANUARY 12, 2026 CITY COUNCIL REGULAR MEETING
RATIFY SERVICE CONTRACT WITH ADVANCED INTEGRATION & CONTROLS
TO PROVIDE TECHNICAL SERVICES AND SUPPORT FOR CONTROL SYSTEMS
HARDWARE AND SOFTWARE
FISCAL IMPACT:
The annual costs to provide SCADA technical and support services are budgeted in the Council approved operating budget for the various districts. The SCADA Support contract is allocated to each of these districts based on their usage of the SCADA technical and support services.
ATTACHMENTS:
A. Resolution to Ratify an Emergency Service Contract with Advanced Integration & Controls to Provide Technical Services and Support for Control Systems Hardware and Software
B. Emergency Service Contract with Advanced Integration & Controls to Provide Technical Services and Support for Control Systems Hardware and Software CITY MANAGER' S REPORT PAGE 4
JANUARY 12, 2026 CITY COUNCIL REGULAR MEETING
RATIFY SERVICE CONTRACT WITH ADVANCED INTEGRATION & CONTROLS
TO PROVIDE TECHNICAL SERVICES AND SUPPORT FOR CONTROL SYSTEMS
HARDWARE AND SOFTWARE
APPROVALS:
ernandes Date
Information Systems Director
171-? 1 tr 1..). 12 / ! id / 10 z4
Cari James Date
Finance Director
it)H) 2u2'
Thomas Hedegard Date
Deputy City Manager
2- f7- Zo1-
Salvador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 26 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO RATIFY
EMERGENCY SERVICE CONTRACT WITH ADVANCED INTEGRATION &
CONTROLS TO PROVIDE TECHNICAL SERVICES AND SUPPORT FOR CONTROL
SYSTEMS HARDWARE AND SOFTWARE
WHEREAS, the previous contract to provide technical services and support for control systems hardware and software terminated on December 11, 2025; and WHEREAS, maintaining continuous operation of the SCADA and river discharge systems is vital to preserving property, protecting public health, and ensuring compliance with environmental and municipal requirements; and WHEREAS, pursuant to LMC 2. 36. 080( A), the emergency service contract with AIC for on -call support along with preventative maintenance of the SCADA systems is necessary to preserve property and maintain essential public services; and
WHEREAS, the City Manager signed the Emergency Service Contract on November 20, 2025, with AIC to provide technical services and support for controls systems hardware and software in the amount of $ 234, 400, through June 30, 2026; and
WHEREAS, funding for the proposed contract with AIC is sufficient as no maintenance work has been completed by the vendor previously under contract for these services since January of 2025; and
WHEREAS, staff recommends City Council ratify the Emergency Service Contract to provide Technical Service and Support with AIC for the Supervisory Control and Data Acquisition ( SCADA) System for a total cost not to exceed 234, 400, through June 30, 2026;
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby ratify the Emergency Service Contract to provide Technical Service and Support with AIC for the Supervisory Control and Data Acquisition ( SCADA) System for a total cost not to exceed $ 234, 400, through June 30, 2026.
The foregoing resolution was passed and adopted this 12th day of January 2026, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Office of the City Manager
Attachment " B"
390 Towne Centre Dr. - Lathrop, CA 95330
Phone ( 209) 941- 7220 - fax (209) 941- 7248
www. ci. lathrop. ca. us
NOTICE TO PROCEED
November W, 2025
Advanced Integration & Controls
Attn: Shain Thomas
525 W. Alluvial Avenue
Fresno, CA 93711
Dear Ms. Thomas:
Enclosed please find your original executed emergency service contract to provide technical services and support for control systems hardware and software. This is your Notice to Proceed to the attached service contract.
Should you have any questions regarding the project, please contact Tony Fernandes at 209) 941- 7349, the staff member directly involved with this project.
Sincerely,
Stephen J. Salvatore
City Manager
Copy: Teresa Vargas, City Clerk
Project File
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3
EMERGENCY SERVICE CONTRACT BETWEEN THE CITY OF
LATHROP AND ADVANCED INTEGRATION & CONTROLS
TO PROVIDE TECHNICAL SERVICES AND SUPPORT FOR CONTROL
SYSTEMS HARDWARE AND SOFTWARE
THIS EMERGENCY SERVICE CONTRACT ( hereinafter " Contract") dated for November ye> 2025 is by and between the City of Lathrop, a municipal corporation of the State of California ( hereinafter " City") and Advanced Integration & Controls hereinafter "Consultant"), whose Taxpayer Identification Number is 33- 1475345 For and in consideration of the following covenants, terms and conditions, City and Consultant ( the parties) agree:
SCOPE OF WORK
Consultant agrees to provide Technical Services and Support for Control Systems Hardware and Software with the City' sstandard in accordance with the scope of work and fee proposal provided by the Consultant, attached hereto as Exhibit " A" and Exhibit B" and incorporated herein by reference. Consultant agrees to diligently perform these services in accordance with the upmost standards of its profession and to City' s satisfaction.
When paid in full at the beginning of the emergency service contract term, the CITY is entitled to listed contract rates, priority response, and guaranteed a one -hour call back response time during normal business hours, and a two- hur call back response time after normal working hours with a $ 1, 000 credit for each missed response. These rates and terms are identified in Exhibit " A".
CONTRACT PRICE
CITY hereby agrees to pay CONSULTANT a sum not to exceed $ 154, 800, for maintenance and support services as identified and set forth in Exhibit "A" and a sum not to exceed $ 50, 000 for on -call emergency services on a time and materials basis as described in the rate sheet listed on Exhibit " A" for emergency support services. CITY hereby agrees to pay CONSULTANT a one- time fee for not to exceed $ 38, 600 for an initial assessment as identified and set forth in Exhibit " B". Total contract amount shall not exceed $ 243, 400. CONSULTANT shall be paid within thirty ( 30) days of receipt of billings containing all information pursuant to Paragraph 5 below. In no event shall CONSULTANT be entitled to compensation for work not included in Exhibit " A", unless a written change order or authorization describing the extra work and payment terms has been executed by CITY' s authorized representative prior to the commencement of the work.
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3
EMERGENCY SERVICE CONTRACT
ADVANCED INTEGRATION & CONTROLS PROVIDE TECHNICAL SERVICES AND SUPPORT FOR
CONTROL SYSTEMS HARDWARE AND SOFTWARE
TIME FOR PERFORMANCE
The effective date of this Agreement is November W , 2025, and shall terminate no later than June 30, 2026. Additional extensions of this agreement beyond June 30, 2026 shall not be automatic and shall require a separate letter extending the agreement based upon the agreement of the parties at that time.
PERMITS; COMPLIANCE WITH LAW
The Consultant shall, at its expense, obtain all necessary permits, licenses, easements, etc., for the construction of the project, give necessary notices, pay all fees required by law, and comply with all laws, ordinances, rules and regulations relating to the work and to the preservation of the public health and safety.
INSPECTION BY CITY
The Consultant shall at all times maintain proper facilities and provide safe access for inspection by the City to all parts of the work, and to the shops wherein the work is in preparation. Where the Specifications require work to be specially tested or approved, it shall not be tested or covered up without timely, written approval by the City.
Should any such work be covered up without such notice, approval, or consent, it must, if required by City, be uncovered for examination at the Consultant' s expense.
NOTICE
Any notice from one party to the other under the Contract shall be in writing and shall be dated and signed by the party giving such notice or by a duly authorized representative of such party. Any such notice shall not be effective for any purpose whatsoever unless served in the following manner.
a) If the notice is given to the City, by personal delivery thereof to the City' s Director of Public Works, or by depositing the same in the United States mail, enclosed in a sealed envelope, addressed to the City' s Director of Public Works, postage prepaid and certified;
b) if the notice is given to the Consultant, by personal delivery thereof to said Consultant or to its duly authorized representative at the site of the project, or by depositing the same in the United States mail, enclosed in a sealed envelope, addressed to the Consultant at the address set forth in the Consultant' sBid postage prepaid and certified; or
c) If the notice is given to the surety or any other person, by personal delivery to such surety or other person, or by depositing the same in the United States mail, enclosed in a sealed envelope, addressed to such surety or other person, as the case may be, at the address of such surety or person
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3
EMERGENCY SERVICE CONTRACT
ADVANCED INTEGRATION & CONTROLS PROVIDE TECHNICAL SERVICES AND SUPPORT FOR
CONTROL SYSTEMS HARDWARE AND SOFTWARE
last communicated by it to the party giving the notice, postage prepaid and certified.
ACCIDENT PREVENTION
Precaution shall be exercised at all times for the protection of persons ( including employees) and property. The safety provisions of applicable laws, building and construction codes shall be observed. Machinery, equipment, and other hazards shall be guarded or eliminated in accordance with the safety provisions of the Construction Safety Orders issued by the Occupational Safety and Health Standards Board of the State of California.
CONSULTANT' SWARRANTY
The City shall not, in any way or manner, be answerable or suffer loss, damage, expense or liability for any
scope of work to said building,
loss
work,
or damage
or equipment
that may
or any
happen
part thereof,
in relation
or
to
in,
Consultant' s
on, or about
the same during its construction and before acceptance. Consultant unqualifiedly warrants all work and materials to be free of defects whether performed or installed by it or by any subcontractor or supplier in the project which is the subject of this Contract.
HOURS OF WORK
Eight (8) hours of work in any calendar day shall constitute a legal day' swork. The
Consultant and each subcontractor shall forfeit, as penalty to the City, twenty- five dollars 25) for each worker employed in the execution of work on the Project by the Consultant or any subcontractor under him for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty 40) hours in any calendar week in violation of the provisions of the Labor Code, and in particular, Section 1810 to Section 1815, thereof, inclusive, except that work performed by employees of the Consultant and his subcontractors in excess of eight hours per day at not less than one and one half times the basic rate of pay, as provided in Labor Code section 1815.
INSURANCE
On or before beginning any of the services or work called for by any term of this Agreement, CONSULTANT, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to the CITY the insurance specified in subsections ( a) through ( c) below with insurers and under forms of insurance satisfactory in all respects to the CITY.
CONSULTANT shall not allow any subcontractor to commence work on any subcontract until all insurance required of the CONSULTANT has also been obtained for the subcontractor. Verification of this insurance shall be submitted and made part of this Agreement prior to execution.
Docusign Envelope ID: D370A288- AC3A- 4EEB- 809D- CD4CBBFAFBE3
EMERGENCY SERVICE CONTRACT
ADVANCED INTEGRATION & CONTROLS PROVIDE TECHNICAL SERVICES AND SUPPORT FOR
CONTROL SYSTEMS HARDWARE AND SOFTWARE
a) Workers'
sole cost
Compensation.
and expense, maintain
CONSULTANT
Statutory
shall,
Workers'
at CONSULTANT' S
Compensation
Insurance and Employer' sLiability Insurance for any and all persons employed directly or indirectly by CONSULTANT. Said Statutory Workers' Compensation Insurance and Employer' s Liability Insurance shall be provided with limits of not less than one million dollars ($ 1, 000,00). In the alternative, CONSULTANT may rely on a self- insurance program to meet these requirements provided that the program of self- insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is provided, or the CONSULTANT, if a program of self- insurance is provided, shall waive all rights of subrogation against the CITY for loss arising from work performed under this Agreement.
b) Commercial General and Automobile Liability Insurance.
CONSULTANT, at CONSULTANT' Sown cost and expense, shall maintain commercial general and automobile liability insurance for the period covered by this Agreement in an amount not less than one million dollars per occurrence ($ 1, 000,0), combined single limit coverage for risks associated with the work contemplated by this Agreement. If Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non -owned automobiles.
Coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 ( ed. 11/ 88) and Insurance Services Office Automobile Liability form CA 0001 ed. 12/ 90) Code 1 ( any auto).
Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
i) CITY, its officers, employees, and volunteers are to be covered as insured with respect to each of the following:
liability arising out of activities performed by or on behalf of CONSULTANT; products and completed operations of
CONSULTANT; premises owned, occupied or used by
CONSULTANT. The coverage shall contain no special
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3
EMERGENCY SERVICE CONTRACT
ADVANCED INTEGRATION & CONTROLS PROVIDE TECHNICAL SERVICES AND SUPPORT FOR
CONTROL SYSTEMS HARDWARE AND SOFTWARE
limitations on the scope of protection afforded to CITY, its officers, employees, agents, or volunteers.
ii) The insurance shall cover on an occurrence or an accident basis, and not on a claim made basis.
iii) An endorsement must state that coverage is primary insurance and that no other insurance affected by the CITY will be called upon to contribute to a loss under the coverage. iv) Any failure of CONSULTANT to comply with reporting
provisions of the policy shall not affect coverage provided to CITY and its officers, employees, agents, and volunteers. v) Insurance is to be placed with California - admitted insurers with a Best' srating of no less than A: VII.
vi) Notice of cancellation or non -renewal must be received by CITY at least thirty days prior to such change.
c) Deductibles and Self -Insured Retentions. CONSULTANT shall disclose the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, upon express written authorization of CITY Manager, CONSULTANT may increase such deductibles or self -insured retentions with respect to CITY, its officers, employees, agents, and volunteers. The CITY Manager may condition approval of an increase in deductible or self -insured retention levels upon a requirement that CONSULTANT procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
d) Notice of Reduction in Coverage. In the event that any coverage required under subsections ( a), (b), or ( c) of this section of the Agreement is reduced, limited, or materially affected in any other manner, CONSULTANT shall provide written notice to CITY at CONSULTANT earliest possible opportunity and in no case later than five days after CONSULTANT is notified of the change in coverage.
e) In addition to any other remedies CITY may have if CONSULTANT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option:
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3
EMERGENCY SERVICE CONTRACT
ADVANCED INTEGRATION & CONTROLS PROVIDE TECHNICAL SERVICES AND SUPPORT FOR
CONTROL SYSTEMS HARDWARE AND SOFTWARE
i) Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
ii) Order CONSULTANT to stop work under this Agreement or withhold any payment which becomes due to CONSULTANT
hereunder, or both stop work and withhold any payment, until CONSULTANT demonstrates compliance with the
requirements hereof;
iii) Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for CONSULTANT' Sbreach.
INDEMNIFICATION
Consultant agrees to protect, defend, indemnify and hold City, its City Council members, officers, employees, engineer, and consultants harmless from and against any and all claims, demands, liabilities, losses, damages, costs, expenses, liens, penalties, suits, or judgments, arising in whole or in part, directly or indirectly, at any time from any injury to or death of persons or damage to property as a result of the willful or negligent act or omission of Consultant, or which results from Consultant' snoncompliance with any Law respecting the condition, use, occupation or safety of the Project site, or any part thereof, or which arises from Consultant' sfailure to do anything required under this Contract or for doing anything which Consultant is required not to do under this Contract, or which arises from conduct for which any Law imposes strict liability on Consultant in the performance of or failure to perform the terms and conditions of this Contract, except as may arise from the sole negligence, active negligence, or willful misconduct of City or any of its City Council members, officers, employees.
This indemnification shall extend to any and all claims, demands, or liens made or filed by reason of any construction, renovation, or remodeling work performed by Consultant under this Contract at any time during the term of this Contract, or arising thereafter.
SEVERABILITY
Nothing contained in the Contract shall be construed so as to require the commission of any act contrary to law. Should a conflict arise between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no legal right to contract or act, the latter shall prevail and the provision of this Contract which is affected shall be curtailed and limited but only to the extent necessary to bring it within the requirements of the law. If such curtailment or
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3
EMERGENCY SERVICE CONTRACT
ADVANCED INTEGRATION & CONTROLS PROVIDE TECHNICAL SERVICES AND SUPPORT FOR
CONTROL SYSTEMS HARDWARE AND SOFTWARE
limitation is not possible, the affected provision shall be of no force and effect. Except as aforesaid, such illegality shall not affect the validity of this Contract.
COMPLETE AGREEMENT
This Contract supersedes any and all agreements, either oral or in writing, between the Parties with respect to the subject matter herein. Each party to this Contract acknowledges that no representation by any party which is not embodied herein or any other agreement, statement, or promise not contained in this Contract shall be valid and binding.
INTERPRETATION
a) The parties hereto acknowledge and agree that each has been given the opportunity to independently review this Contract with legal counsel, and/ or has the requisite experience and sophistication to understand, interpret and agree to the particular language of the provisions of the Contract. b) In the event of a controversy or dispute between the parties concerning the provisions herein, this document shall be interpreted according to the provisions herein and no presumption shall arise concerning the draftsmanship of such provision.
APPLICABLE LAW
a) The parties hereto understand and agree that the terms of this Contract, and its Exhibits, have been negotiated and executed within the State of California and shall be governed by and construed under the laws of the State of California.
b) In the event of a dispute concerning the terms of this Contract, the parties hereto expressly agree that the venue for any legal action shall be with the appropriate court in the County of San Joaquin, State of California.
SIGNATURES
The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the CONSULTANT and the CITY. This agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.
SIGNATURES TO FOLLOW ON NEXT PAGE]
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3
EMERGENCY SERVICE CONTRACT
ADVANCED INTEGRATION & CONTROLS PROVIDE TECHNICAL SERVICES AND SUPPORT FOR
CONTROL SYSTEMS HARDWARE AND SOFTWARE
Approved as to Form: City of Lathrop
Salvador Navarrete
City Attorney
Recommended for Approval: City of Lathrop
Approved by:
Resolution :
Consultant:
Date
D: oeuSigned by:
rlitat, pI -t,S 11/7/ 2025
1c_ oor631o1r17o...
Tony Fernandes Date
Director of Information Services
City of Lathrop
Step en J. Salvatore
City Manager
Advanced Integration & Controls
525 W. Alluvial Avenue
Fresno, CA 93711
il•zfl•5
Date
Fed ID # 33- 1475345
Business License # NLB- 002002- 2025
CSsigned
by:
aitA, VORActS
ar>z,,nar, an
Signature
Shain Thomas
11/4/ 2025
Date
11/4/ 25
Print Name and Title
Signed by:
t FaSSib
4FE1193DABA547o..
Signature
Tim Fassio
11/7/ 2025
Date
11/7/ 2025
Print Name and Title
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3
AOVAN CEO
AUF INTEGRATION A CONTROLS
Exhibit A
November 1, 2025
City of Lathrop
390 Towne Center Drive
City of Lathrop, Ca. 95330
Re: Proposal for SCADA System Support Services November 1st, 2025 —June 30t'', 2026 RTUs & SCADA System Hardware & Software
AIC Quote # 56- 2025- 0136
Attn: Tony Fernandes, IT Director
Tony,
Advanced Integration & Controls ( AIC) appreciates the opportunity to provide this proposal to the City of Lathrop for SCADA system support services for your RTUs and SCADA- related computer systems. This service contract shall provide monthly on -site visits to your City to provide support for your process control system. Normal services will be scheduled 2-4weeks prior to required work. Additional work provided beyond the contract allowance will be provided at the contract' s rates on a time -and -material basis. With this agreement, when paid in full at the beginning of the service contract term, the signee is entitled to listed contract rates, priority response, and emergency services that are available 24 hours a day, 7 days a week, 365 days a year. The City is guaranteed a 1 - hour call back response time during normal business hours, and a 2 -hour call back response time after normal working hours with a $ 1000 penalty for missed responses. These rates and terms are identified under the " Standard Professional Services Rates for Time and Material Services" section as included herein.
Thank you for the opportunity to submit this proposal and please reach out if any questions arise.
Regards,
Advanced Integration & Controls
Keith Webb
Senior industrial Control Systems Engineer
Sacramento Office: 9332 Tech Center Drive, Suite 300, Sacramento, CA 95826 - Main Office Telephone: 916. 644. 9500 Temecula Office: 42142 Roick Drive, Temecula, CA 92590
www.ateraic. com
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3
ADVANCED
AINTEGRATION A CONTROLS
llllll NMI
ISIMALIMING SYSTEM IMIEGIATIOM
Employee
Classification
Standard
Hourly Rate
Overtime
Hourly Rate
Double -Time
Hourly Rate
Estimating Review 225. 00 N/ A N/ A
Project 225. 00 N/ A N/ A
Management
C Engineering 225. 00 350. 00 550. 00
Automation 250. 00 375. 00 600. 00
Engineering
Production ( InHouse)
200. 00 275. 00 450. 00
Field Services 225. 00 350. 00 550. 00
Terms & Conditions
1. Not to Exceed On -Call, and task -based service contracts are available ( Not to Exceed amount to be determined by the Owner Agency)
2. Hourly Rate Breakdown
A. Standard Rates: 6: 00 AM to 6: 00 PM
B. Overtime Rates: 6: 00 PM to 6: 00 AM
1. Must be pre -authorized by City and AIC Division Manager C. Double -Time Rates: Hours 12+
1. Must be pre -authorized by City and AIC Division Manager
3. Saturday Working Hours
A. Billed at Double -Time Rates defined above. A maximum of 8 -hours of On - Site time is allowed on Saturday' s — not Including drive time.
4. Sunday & Holiday Working Hours
A. Billed at three -(3) times the Standard Rate defined above. A maximum of 8 - hours On -Site time is allowed on Sunday' s & holidays — not Including drive time.
s. Rental equipment, lodging and meals ( travel expenses) are billed at cost plus 25%
6. On -Site and Overtime rate requests include a 4 -hour minimum charge
7. Travel time
A. $ 150. 00 per hour for employee travel to site
B. Milage rate is $ 1. 00 per mile
City of Lathrop Page 2 of 10 Advanced Integration & Controls Proposal for SCADA System Support Services April 25, 2025 Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3 A 1e*
ADVANCED INTEGRATION • CONTROLS
1i •
SCOPE OF WORK SUMMARY
ITEM # DESCRIPTION OF SERVICES COST
Specialized Preventative Maintenance & Support Services for PLC and SCADA System Hardware/ Software:
Perform scheduled monthly SCADA computer operating system and database updates as recommended by the manufacturer. All updates will be pre -tested on a virtualized replica of the Lathrop SCADA computer system located within a test environment at our AIC office headquarters. Critical security patches will be tested and applied to the City SCADA computers within 72 hours if no adverse effects of the patch are discovered.
Once all updates are verified for compatibility in the test environment, updates will be remotely applied to the City system (one computer at a time) and tested for field compatibility before being deployed to the remaining City SCADA assets. If possible, full system backups shall be performed before and after each operating system and database update to ensure operational continuity. The first operating system and database updates will be performed on -site to minimize the chances of disruption to the control system. Subsequent monthly updates will be tested on our internal environment and installed and tested remotely on the City Servers.
The following services will be prescheduled and performed quarterly, and include a full customer service report detailing our findings:
System Services for all SCADA Servers
Cleaning and inspection of equipment covered by agreement Addition of any requested SCADA application updates
SCADA additions will be configured within our test
environment at standard hourly rates and deployed and field tested during our quarterly visit)
Tested and compatible Inductive Automation Ignition
software updates shalt be applied to the SCADA computers The SCADA dashboard at Master, Backup, and CTF will be
evaluated, and any concerns will be identified
Verify proper operation of software after updates
City of Lathrop
Proposal for SCADA System Support Services
April 25, 2025
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3 0 A 1e*
ADVANCED INTEGRATION • CONTROLS
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SCADA System Diagnostics for all SCADA Servers
Verification of RAM, CPU usage, Database growth rates
Create comprehensive full operating system and application backups for the City and store a copy offsite at AIC
Evaluation of available storage and error logs for all servers and drives will be performed and concerns will be
documented
PLC System Diagnostics for all sites
Go online with each PLC, verify program offline. If programs match, perform offline save with same version number with date of verification. If programs do not match, save with new version number (incremented by 01) and include date that save was performed
When online with each PLC, check battery status coil to verify battery condition. Replace battery if needed and document PLC locations with Maple alpha -numeric OIT will have
configurations uploaded and saved with version number and upload date
PLC locations with Magelis OIT will have configurations uploaded and saved with upload date and if local SD card is installed ( we will note sites that do not have SD card in our report), site specific programs will be stored on the card All PLC and OIT backups will be saved to " current" folders on Corp. Yard SCADA and MCC Servers as well as securely
stored at AIC corporate office
All sites will be evaluated for any additional maintenance needs including uninterruptible power supplies, switches, cables and ancillary equipment
A final written report will be generated using the City' s Site
maintenance software application that details work
performed and recommendations for each site
Quarterly Visits
AIC will perform three ( 3) quarterly visits based on the seven ( 7) month contract duration
TOTAL COST 154, 800. 0
City of Lathrop
Proposal for SCADA System Support Services
April 25, 2025
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3
ADVANCED
AINTEGRATION •
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CONTROLS
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ADDITIONAL SERVICES
Additional services, which are not included within the base Service Contract coverage ( as defined above), are available and can be administered through this contract. Such services are offered at AIC' s "standard rates" per the rate schedule included herein, and billed separately on a Time-& Material (T&M) basis. These services will be subject to the service provisions defined herein and scheduled accordingly. Service and support may include any of the following disciplines/ items as needed to fulfill the additional service requests.
Field Service Technician - to provide field support services as needed, including, but not limited to, instrumentation troubleshooting, calibrations, and loop testing, electrical control modifications control system troubleshooting, motor control (VFD' s, RVSS' s, Pump Control Panels, etc.), and communication system tuning and troubleshooting services. Additional services can include Infrared Thermal Imaging Scan( s) for verifying/ identifying poor electrical connections, resistive " hot spots", and early detection of pending equipment failures.
PLC Programmer —to provide PLC programming support services as needed, including, but not limited to, programming modifications, OIT programming services, troubleshooting, and training.
SCADA System Programmer - to provide SCADA system support services as needed, including, but not limited to, software troubleshooting, network infrastructure, telemetry and communications, system tag additions/ deletions/ modifications, alarming, process database/ historian, reporting, process graphics, programming additions/ modifications, and overall system training.
EI& C Engineer — to provide engineering and consulting services related to electrical controls and system engineering, including, but not limited to, electrical control system assessments, tracing, general engineering, control system operations engineering, as - built drawings, system documentation, and training.
Materials, travel, expenses, and/ orthird -party services will be billed separately. Any material required shall be approved by owner/ customer prior to procurement.
City of Lathrop
Proposal for SCADA System Support Services
April 25, 2025
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3 A 1 Ali'
AOVAN CEO IMTIONATION I CONTROLS
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TERMS & CONDITIONS
1) This proposal is valid for 180 days from the date of this quotation. 2) This proposal excludes payment and performance bonds. a) If required, add 0.5% to the price quoted above.
3) This proposal is based on mutually agreeable contract terms and conditions, to be negotiated and executed prior to any work being performed.
4) This proposal is based on a standard 12 - hour workday and a 60 -hour work week — no on -site overtime, weekend, or holiday work has been included or allowed herein. a) Additional mobilizations requested will be invoiced on a time & material basis. 5) Delivery of Equipment: N/ A
a) Written submittal approval is required for a Notice to Proceed ( NTP) with the purchase of products.
b) Due to current manufacturer lead time constraints affecting our industry, anticipated delivery durations may be subject to change and updates will be provided to the customer as timeframe constraints arise.
6) AIC' sproposal includes FOB to job site full freight. 7) AIC includes a 12 -month warranty from the date of equipment installation or 18 months from the date of shipment ( unless an extended warranty is specified and defined in the above proposal).
a) Includes coverage for defects or failures of materials provided by AIC. 8) Schedule of work is subject to an approved and mutually agreeable timeline between the Owner, General Contractor, Electrical Contractor, and AIC. 9) Interest will be applied on all past due invoices.
10) Final retention to be paid within 10 days of project completion. 11) Contact of services is from November 1
S` 2025 through June 30th 2026.
12) Terms are NET 30 days on approved credit accounts.
CLARIFICATIONS & EXCLUSIONS
1) This proposal is based on the following clarifications and exclusions. a) Based on the seven ( 7) month contract duration, AIC will perform three (3) quarterly visits. b) Typical equipment & services exclusions (unless specifically included in the above scope):
i) Local control stations.
ii) Junction and pull boxes.
iii) Disconnect switches.
iv) Security equipment ( cameras, DVRs, card readers, etc.). v) Conduit, field wire, and tubing.
vi) Basic trade materials ( screws, bolts, brackets, stanchions, sunshields, anchor bolts, etc.).
vii) Fiber optic patch panels, fiber optic cable, fiber optic cable testing and terminations.
City of Lathrop
Proposal for SCADA System Support Services April 25, 2025
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3 A 1 e4 AOVANCEO INTEGRATION $ CONTROLS
MIN
OIIM• ZMING SSSSS IMT[ GY• TION
Exhibit B
November 1st, 2025
City of Lathrop
390 Towne Center Drive
City of Lathrop, Ca. 95330
Re: Proposal for Initial System Assessment
Allen- Bradley and Typical Site Assessment
AIC Quote # 56- 2025- 0135
Attn: Tony Fernandes, IT Director
Tony,
Advanced Integration & Controls ( AIC) appreciates the opportunity to provide this proposal to the City of Lathrop for an assessment of your existing Allen- Bradley treatment plant PLCs and typical sites that comprise your system. The typical site assessment would include the existing SCADA computer and networking infrastructure and a mutually agreed upon Well site, Booster Pump Station, Lift Station, and Turnout. Additional services for an assessment of all locations can be proposed after the initial assessment is complete. Field assessment services will be scheduled 4-6 weeks prior to activity to allow your team time to coordinate access to the remote locations. Our intent is to familiarize our organization with your infrastructure to be better prepared to assist you with future needs and emergencies. The deliverable of this initial assessment will be accurate site documentation and recommendations for the locations assessed.
Thank you for the opportunity to submit this proposal and please reach out if any questions arise.
Regards,
Advanced Integration & Controls
Keith Webb
Senior industrial Control Systems Engineer
Sacramento Office: 9332 Tech Center Drive, Suite 300, Sacramento, CA 95826 — Main Office Telephone: 916. 644. 9500 Temecula Office: 42142 Roick Drive, Temecula, CA 92590
www.ateraic. com
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3
ADVANCED
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SCOPE OF WORK SUMMARY
ITEM # DESCRIPTION OF SERVICES COST
System Assessment of existing SCADA computer infrastructure, AllenBradley treatment plant PLCs and a typical WeII, Booster Pump Station, Lift Station, and Turnout location:
AIC' s team consisting of experienced engineers and subject matter experts ( SMEs), will work collaboratively with your staff to collect information and documentation, discuss and analyze the information collected, and then present the information in the form of a technical memorandum and follow- uppresentation. Key deliverables shall consist of the following at a minimum:
SCADA & PCS block diagram
Automation asset inventory spreadsheet for sites assessed List of IP networks, VLANs, and IP devices present in your system ( for sites assessed)
Technical memorandum report
Presentation to key stakeholders
The information collected and the analysis performed will help AIC develop and properly document an up- to- date baseline of your assessed SCADA and process control system configuration and provide recommendations for improvement.
System Assessment Services
1) AIC will host a kickoff meeting to discuss our general approach to the assessment, including an overview of the overall scope of the assessment. This meeting will be utilized to establish the project framework with the City, define the boundaries and remote sites for the actual scope of work to be performed, align expectations for AIC and the City, identify the key stakeholders and staff that should directly participate in this assessment, define the project timeline and schedule, as well as identify any special logistical issues that should be considered as execution moves forward.
2) AIC will work closely with City staff to identify and assemble the available system information and documentation that
collectively defines the SCADA and PCS infrastructure. This City of Lathrop
Proposal for SCADA System Initial Assessment
April 25, 2025
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3 A i dr*
A0VANCRD INTR0RATION L CONTROLS
NAGININC IMISGR.+ iow
task is to be considered a preliminary step in the overall assessment process. The initial focus will be on the following:
Types of systems, specific facilities, and processes involved Types of PLCs and OlTs utilized in the system
Types of communication interfaces utilized by the PLCs, OITs, and SCADA computers
Current network component configurations
3) AIC will conduct workshops and interviews of key staff as required to aide in the collection of information related to SCADA and the process control system overall. Some of the topics to be covered include existing issues and pain points, hardware/ software preferences, future expansion, and
budget considerations.
4) Initial field investigations and data gathering to develop an asset inventory of all known Process Control System (PCS) network and communication assets. Perform a physical inspection of all observed network communication components, including
digital photographs of devices and labels, to assist in the development of documentation. If available, leverage the discovery and mapping capabilities of the City' s
Network
Management System ( NMS).
5) AIC will carefully document the assessed base system architecture including all connections into and out of the process control system.
6) AIC will perform a comprehensive analysis of all information and documentation gathered prior to the formal compilation of the technical memorandum.
7) AIC will host a final presentation of deliverables to the City that includes the System Block Diagram, Automation Asset List, and Technical Memorandum detailing conditions observed and
recommendations for improvements
TOTAL COST 38, 600. 0
City of Lathrop
Proposal for SCADA System Initial Assessment
April 25, 2025
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3 A 1e*
ADVANCED INTEGRATION t CONTROLS
III NMI
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TERMS & CONDITIONS
1) This proposal is valid for 180 days from the date of this quotation. 2) This proposal excludes payment and performance bonds. a) If required, add 0.5% to the price quoted above.
3) This proposal is based on mutually agreeable contract terms and conditions, to be negotiated and executed prior to any work being performed.
4) This proposal is based on a standard 12 -hour workday and a 60 -hour work week — no on -site overtime, weekend, or holiday work has been included or allowed herein. a) Additional mobilizations requested will be invoiced on a time & material basis. 5) Delivery of Equipment: N/ A
a) Written submittal approval is required for a Notice to Proceed ( NTP) with the purchase of products.
b) Due to current manufacturer lead time constraints affecting our industry, anticipated delivery durations may be subject to change and updates will be provided to the customer as timeframe constraints arise.
6) AIC' sproposal includes FOB to job site full freight. 7) AIC includes a 12 -month warranty from the date of equipment installation or 18 months from the date of shipment ( unless an extended warranty is specified and defined in the above proposal).
a) Includes coverage for defects or failures of materials provided by AIC. 8) Schedule of work is subject to an approved and mutually agreeable timeline between the Owner, General Contractor, Electrical Contractor, and AIC. 9) Interest will be applied on all past due invoices.
10) Final retention to be paid within 10 days of project completion. 11) Terms are NET 30 days on approved credit accounts.
CLARIFICATIONS & EXCLUSIONS
1) This proposal is based on the following clarifications and exclusions. a) Typical equipment & services exclusions ( unless specifically included in the above scope):
i) Local control stations.
ii) Junction and pull boxes.
iii) Disconnect switches.
iv) Security equipment ( cameras, DVRs, card readers, etc.). v) Conduit, field wire, and tubing.
vi) Basic trade materials ( screws, bolts, brackets, stanchions, sunshields, anchor bolts, etc.).
vii) Fiber optic patch panels, fiber optic cable, fiber optic cable testing and terminations. viii) 3' d party testing, harmonic testing / analysis, protective device coordination studies, short circuit studies, and Arc -Flash Hazard analysis / training.
City of Lathrop
Proposal for SCADA System Initial Assessment
April 25, 2025
Docusign Envelope ID: D370A288- AC3A- 4EE6- 809D- CD4CBBFAFBE3 0 AOVAN CEO
AINTEGRATION
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ix) Electrical interconnection wiring diagrams, ISA loop diagrams and signal loop diagrams for equipment not provided by AIC or when specifications do not define the requirements for these specific professional services.
x) Approved submittals are considered to meet the needs of the project specifics based on the Engineer of Record' s (EOC) review, comments, and approval. a) Requests for modifications to the professional services or equipment supplied after submittal approval will require a change order before any modifications occur, regardless of potential schedule constraints.
xi) Equipment & services not specifically defined in the above scope of work. xii) Noise mitigation equipment and/ or noise barriers. xiii) Ventilation equipment and team watch resources for work required in confined spaces.
xiv) Removal, replacement and/ orrelocation of existing utilities. xv) Seismic anchoring calculations for any stanchion mounted equipment. xvi) Advanced Integration & Controls ( AIC) shall not be liable for, and no claim( s) shall be made by Client against Advanced Integration & Controls (AIC) and/ orits insurance carrier( s) for,any damages, losses, or disruptions resulting from cybersecurity attacks, including but not limited to hacking, malware, or denial of service attacks.
This exclusion applies to any direct costs including but not limited to incident response, remediation, and legal expenses, and any consequential and/ orindirect damages including but not limited to disruption, lost productivity, reputational damage, and any other legal liabilities. This exclusion applies to both new and preexisting cybersecurity vulnerabilities or compromises in the Client' ssystems.
City of Lathrop
Proposal for SCADA System Initial Assessment
April 25, 2025