2026-02-09_item_4.10_approve_security_software_subscription_extensions_from_scw_and_ibm_and_equipment_purchases_from_solid_networks

ITEM 4. 10

CITY MANAGER' S REPORT
FEBRUARY 9, 2026 CITY COUNCIL REGULAR MEETING
ITEM:

RECOMMENDATION:

APPROVE SECURITY SOFTWARE

SUBSCRIPTION EXTENSIONS FROM
SOUTHERN COMPUTER WAREHOUSE INC. AND,
IBM CORP., EQUIPMENT PURCHASES FROM
SOLID NETWORKS INC. FOR SECURITY

RELATED, EQUIPMENT AND RELATED BUDGET

AMENDMENT
Adopt a Resolution to Approve Security
Software Subscription Extensions from
Southern Computer Warehouse Inc. and, IBM
Corp., Equipment Purchases Solid Networks
Inc. for Security Related Equipment,
Equipment and Related Budget Amendment
SUMMARY:

The Information Systems Department ( ISD) utilizes an array of security related subscriptions as tools to protect the City' s network systems. However, it is imperative to note that the details of the proposed security software subscriptions cannot be publicly disclosed due to significant risks associated with such sensitive information.

Publishing these details could inadvertently provide malicious actors with valuable insights, potentially enabling them to exploit vulnerabilities. Therefore, to safeguard against such threats and ensure the continued integrity of the City' s security infrastructure, the specific details of the software subscriptions and equipment must remain undisclosed.

Staff is requesting City Council to approve the extension of two ( 2) software subscriptions to ensure no disruption to the services provided by the software subscriptions. Additional equipment necessary to ensure functionality of the existing software subscriptions is necessary because the existing equipment is not sufficient.

The purchase of this additional equipment and the extension of the software subscriptions align with the necessity to maintain compliance with the rigorous standards set forth by the Department of Homeland Security ( DHS) and Department of Justice ( DOJ). By ensuring services will not be disrupted, the City aims to mitigate potential risks and ensure adherence to regulatory standards. Moreover, maintaining compliance with these standards is essential for securing insurance coverage, which not only enhances the City' s overall security resilience, protecting the City' s assets, but also has the potential to reduce associated costs. Hence, these necessary purchases serve as proactive measures to enhance the City' ssecurity defenses and safeguard the integrity of the City' s digital infrastructure.

CITY MANAGER' S REPORT PAGE 2
FEBRUARY 9, 2026 CITY COUNCIL REGULAR MEETING

APPROVE SECURITY SOFTWARE SUBSCRIPTION EXTENSIONS FROM
SOUTHERN COMPUTER WAREHOUSE INC. AND, IBM CORP., EQUIPMENT PURCHASES FROM SOLID NETWORKS INC. FOR SECURITY RELATED,

EQUIPMENT AND RELATED BUDGET AMENDMENT
All necessary purchases are in accordance with procedures set forth in the Lathrop Municipal Code ( LMC), as multiple quotes were received for the software extensions and the equipment purchase. The lowest priced quote was chosen for the equipment purchases.

Tonight, Staff requests City Council adopt a resolution to authorize the City Manager to execute the extensions of cyber security related software subscriptions with Southern Computer Warehouse Inc. for a sum not to exceed $ 98, 521 and IBM for a sum not to exceed $ 38,68 along with the purchases of equipment from Solid Networks for a sum not to exceed $ 191,50. These expenses were not included in the City Council approved biennial budget for FY 25-6 and therefore a budget amendment of $ 328,09 is requested from the General Equipment Reserves to fund these expenses.

BACKGROUND:

The ISD utilizes a variety of security software subscriptions, essential for aligning with the rigorous standards outlined by the National Institute of Standards and Technology ( NIST). Compliance with these standards is not only mandated by the Department of Homeland Security ( DHS) and the Department of Justice ( DOJ) but also required for the City to pursue State and Federal Grants in the future.

Additionally, adherence to NIST guidelines enables the City to maintain its' security insurance, thereby potentially reducing the overall security insurance expenses incurred by the City. By continuing to invest in this initiative, the City demonstrates its commitment to proactive security measures, ensuring resilience against emerging threats.

The software subscriptions previously approved to be purchased by City Manager in February 2025 require extension prior to termination at the end of February 2026, for a total expense of $ 137,59. Additional equipment required to ensure functionality of the existing software subscriptions is required as the existing equipment is not sufficient in the sum not to exceed $ 191,50. The purchase of this equipment and the extension of the software subscription aligns with the urgency of maintaining compliance with the rigorous standards set forth by the DHS and DOJ compliance. By ensuring services will not be disrupted, the City aims to mitigate potential risks and ensure adherence to regulatory standards. Moreover, maintaining compliance with these standards is essential for securing insurance coverage, which not only enhances the City' s overall security resilience but also has the potential to reduce associated costs. Hence, this investment serves as a proactive measure to enhance the City' ssecurity defenses and safeguard the integrity of the City' s digital infrastructure.

CITY MANAGER' S REPORT PAGE 3
FEBRUARY 9, 2026 CITY COUNCIL REGULAR MEETING

APPROVE SECURITY SOFTWARE SUBSCRIPTION EXTENSIONS FROM
SOUTHERN COMPUTER WAREHOUSE INC. AND, IBM CORP., EQUIPMENT PURCHASES FROM SOLID NETWORKS INC. FOR SECURITY RELATED,

EQUIPMENT AND RELATED BUDGET AMENDMENT
All necessary purchases are in accordance with procedures set forth in the Lathrop Municipal Code ( LMC) as multiple quotes were received for the software extension and the equipment purchases. The lowest priced quote was chosen for each of the three purchases.

Tonight, Staff requests City Council adopt a resolution to authorize the City Manager to execute the extensions of security related software subscriptions with Southern Computer Warehouse Inc. for a sum not to exceed $ 98, 521, and with IBM for a sum not to exceed $ 38,68, along with the purchases of equipment from Solid Networks for a sum not to exceed $ 191,50. These expenses were not included in the City Council approved biennial budget for FY 25-6 and therefore a budget amendment of $ 328,09 is requested from the General Fund to fund these expenses.

REASON FOR RECOMMENDATION:

To ensure compliance with the requirements of the Department of Homeland Security DHS) and the Department of Justice ( D0J), enhance the City' s security posture, maintain security insurance coverage, and potentially reduce insurance premiums.

FISCAL IMPACT:

Sufficient funds for this item were not allocated in the budget as approved by the City Council in the biennial budget for Fiscal Year 25-6 and therefore a budget adjustment as detailed below is requested from the General Fund for a total amount of $ 328,09.

Increase Expenditures
1010-7- 20- 435- 10- 0 $137,59
1010-7- 20- 450- 12- 00 $191,50
ATTACHMENTS:

A. Resolution to Approve Security Software Subscription Extensions From Southern Computer Warehouse Inc. and IBM Corp. Equipment Purchases From Solid Networks Inc. For Security Related Equipment and Related Budget Amendment
B. Redacted PO # 2026- 45 with Southern Computer Warehouse Inc. for Security Related Software Subscription Extension
C. Redacted PO # 2026- 497 with IBM Corp. for Security Related Software Subscription Extension
D. Redacted PO # 2026- 458 with Solid Networks Inc. for the Security Related Equipment Purchase
E. Redacted PO # 2026- 459 with Solid Networks Inc. for the Security Related Equipment Purchase
CITY MANAGER' S REPORT PAGE 4
FEBRUARY 9, 2026 CITY COUNCIL REGULAR MEETING

APPROVE SECURITY SOFTWARE SUBSCRIPTION EXTENSIONS FROM
SOUTHERN COMPUTER WAREHOUSE INC. AND, IBM CORP., EQUIPMENT PURCHASES FROM SOLID NETWORKS INC. FOR SECURITY RELATED,

EQUIPMENT AND RELATED BUDGET AMENDMENT
APPROV
ernandes Date
Information Systems Director
Cari Ja
Finance Director
0\, 61
Date
t! Si/ Td t
Thomas Hedegard Date
Deputy City Manager
Z. V ' 2(a,
Salvador Navarrete Date
City Attorney
Step l i J. Salvatore Date
City Manager
RESOLUTION NO. 25 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO

APPROVE SECURITY SOFTWARE SUBSCRIPTION EXTENSIONS FROM
SOUTHERN COMPUTER WAREHOUSE INC. AND, IBM CORP., EQUIPMENT PURCHASES FROM SOLID NETWORKS INC. FOR SECURITY RELATED

EQUIPMENT AND RELATED BUDGET AMENDMENT
WHEREAS, every day the City is faced with hundreds of thousands of relentless attempts by hackers and web pirates attempting to steal financial, business, personal, or otherwise sensitive information; and WHEREAS the Information Systems Department ( ISD) utilizes an array of security related software subscriptions as tools to protect the City' s network systems; and
WHEREAS, it' s imperative to note that the details of the security software subscriptions and equipment cannot be publicly disclosed due to significant security risks associated with such sensitive information; and
WHEREAS, software subscriptions previously approved to be purchased by City Manager in February 2025 require extension prior to termination for a total expense of $ 137,59; and
WHEREAS, equipment required to ensure functionality of the existing software subscriptions is required as the existing equipment is not sufficient in the sum not to exceed $ 191,50; and
WHEREAS, this investment serves as a proactive measure to enhance the City' s cyber security defenses and safeguard the integrity of the City' s digital infrastructure; and
WHEREAS, staff requests City Council adopt a resolution to approve for the City Manager to authorize the extension of a security related software subscription with Southern Computer Warehouse Inc. for a sum not to exceed $ 98, 521, and with IBM Corp. for a sum not to exceed $ 38,68, along with the purchases of equipment from Solid Networks for a sum not to exceed $ 191,50; and WHERAS, this expense was not included in the City Council approved biennial budget for FY 25-6 and therefore a budget amendment of $ 328,09 is requested from the General Equipment Reserves to fund these expenses.

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby approve for the City Manager to authorize the extension of a security related software subscriptions with Southern Computer Warehouse Inc. for a sum not to exceed $ 98, 521, and with IBM Corp. for a sum not to exceed $ 38,68, along with the purchases of equipment from Solid Networks for a sum not to exceed $ 191,50; and
BE IT FURTHER RESOLVED, the City Council of the City of Lathrop does hereby approve a budget adjustment as detailed from the General Fund for a total amount of $ 328,09.

Increase Expenditures
1010-7- 20- 435- 10- 0 $137,59
1010-7- 20- 450- 12- 00 $191,50
The foregoing resolution was passed and adopted this 9th day of February 9, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Docuslgn Envelope ID: 42UCt5Cbb- Ct35A- 4255- i286- D51i2B8E1ti9U6 The parties to this agreement
are:

Vendor No. 2377
Southern Computer Warehouse, Inc
CPO BOX 96307
Charlotte, NC 28296- 0307
JuAPIIIrY ( IIrlI1 I)r S( NIP 1 if ) ti
396. 00 EACH
0o 390 Towne Centre Dr
Lathrop, CA 95330
o
Ch 390 Towne Centre Dr
2 Lathrop, CA 95330
o
Purchase Order
No. 2026- 00000425
Date 12/ 23/025
Attachment B

PURCHASE ORDER NUMBER MUST

APPEAR ON ALL INVOICES, SHIPPERS, BILL

OF LADING AND CORRESPONDENCE

DELIVER BY

SHIP VIA

FREIGHT TERMS
PAGE 1 of 3
ORIGINATOR Emily Malay
Otilt ( () ST IOiAL ( () ST
248. 7900
The contractor agrees to furnish all labor, equipment and materials necessary to perform the services describe herein and agrees to comply with the terms and conditions identified below which are made a part hereof by this reference ( Outline exact detail what is to be done, where is to be done and include work specifications, if applicable.)
r—DocuSlgned by:
4n, yrtil aanAS
1C20DF53101F478_.
1/5/ 2026

CITY OF LATHROP

RECOMMENDED FOR APPROVAL DATE

CITY OF LATHROP

APPROVED BY
Special Instructions
DATE
r --Signed by:
111, 410 (art i
j
BE1 F2EC05F5E438
VENDOR ( Signature)

APPROVED BY
Andres Ortiz
98, 520. 84
98, 520. 84
1/2/ 2026
DATE
1/2/ 2026
VENDOR ( Print Name)

APPROVED BY DATE

Page 1 of 3 ends

Docusign Envelope ID: 420C6C6B- C85A- 4255- 8286- D562B8E16906

Page 2 of 3 ends

STANDARD PURCHASE ORDER

TERMS AND CONDITIONS
ACCEPTANCE. Acceptance ofthis Purchase Order. whether by written acknowledgement or by performance by Seller. shall be upon the terms and conditions hereof; no other terms or conditions shall be binding on Buyer unless written approval thereof specifically referring to such other terms and conditions shall have been given to Seller.

INVOICES. Separate invoke shall be supplied for each Purchase Order shipment. Each invoice shall be itemized and shall show Contract Number, terms, discounts, date of shipment or service dates. and Purchase Order Number. Failure to show said items may result in delay of payment with all rights reserved, including cash discounts. The Vendor name on this Purchase Order resulted from a quotation signed in the same name. Payment will not be made to a firm name other than that shown on the face hereof without evzitten assignment.

3. PAYMENT TERMS. Seller shall receive payment either by One -Time payment ( Lump Sum). Monthly or Quarterly 11EMIZED DIVOICE. All payments are in arrears.

4. ORDER CHANGES. The Buyer shall have the right from lime to time by written notices to make changes in quantities and+ or delivery dates of any article, material, or services covered by this Purchase Order prior to the time the item or items are actually placed into final production by the Seller. If such changes are made after the article, material, or services are placed into final production by the Seller and such changes cause a substantial increase or decrease in Sellers performance will be made and this order will be modified in writing accordingly, provided that any claim for adjustment must be asserted by the Seller within a reasonable time ( in no case to exceed twenty days) after the change is ordered.

SHIPPING. Seller will indicate plainly the Purchase Order Number on all bills of lading, all goods shipped pursuant to said order. and on all invoices, freight bills, and packages. Each package must contain a memorandum showing Seller' sname. contents of package. and Purchase Order Number.

Shipments of goods specified on this Purchase Order number should result in lowest possible freight rate unless otherwise specified by Buyer_ Penalties or increased charges due to faihue to observe this provision will be charged to Seller.

Shipping costs for goods on back order shall be paid only at the rate which would have been applicable had the complete order been shipped at one time. All excess costs shall be borne by Seller. Partial shipments must be identified as such on shipping,, memoranda and invoices.

When shipping. Seller will make no declaration of value to carried, except where shipment is subject to released value ratings.

Any materials supplied to City which are covered by the OSHA Hazard Communication Standard must be accanhpanied by the applicable Ivlaterial Safety Data Sheet ( MSDS) at the time of delivery.

6. DELIVERY. Unless otherwise expressly provided. Seller shall deliver all articles to Buyer' s premises. free of all freight handling. transportation, drayage, boxing and similar charges. All times in this contract are of the essence.

7. TERMINATION. Buyer may terminate all or part of this contract with or without cause. If buyer terminates without cause, then Buyer shall pay all reasonable termination charges incurred by Seller.

S. DECLINE IN PRICES. Buyer shall be protected in the event of declining prices on the undelivered portion of this Purchase Order. If prices decline got items ordered, Seller may elect to meet priced reductions or other vendors, or is own lower prices to other purchasers, but if Seller should refuse to do so. Buyer shall have the right to cancel any or all of the balance due on this Purchase Order without cost to Buyer.

9. FORCE MAJEURE. Neither Seller nor Buyer shall be liable for nonperformance due to causes beyond reasonable control_ Where only a part of Seller' s capacity to perform is excused under this paragraph. Seller must allocated production and deliveries among the various customers then under contract for similar goods during the period. The allocation must be made in a fair and equitable manner. ',Aline either Seller or Buyer claims an excuse for nonperformance under this paragraph. it must give notice in writing to the other party. Seller shalt not be obligated to sell, nor Buyer obligated to pwchase, at a later date, that portion of the goods that Seller is unable to deliver or Buyer is unable to receive or use due to any excused cause. No goods are to be tendered by Seller after the expiration of the terms specified in this Purchase Order without consent of Buyer.

10. WARRANTY. Seller warrants that all articles and services covered by this Purchase Order will conform to drawings, specifications. or samples and will be merchantable and of good material, deli n and workmanship. free from all defects, and suitable for the use intended.

All articles will be subject to Buyer' sinspection and rejection at the place of delivery. Defective articles may be returned to the Seller for full credit or replacement at the Seller' srisk and expense, including transportation charges both ways. but no defective articles shall be replaced without formal replacement order signed by the Buyer.

11. ASSIGNMENT. Neither party shall assign or transfer this Purchase Order without the written consent of the other.

12. INDEMNITY. SELLER WARRANTS THAT GOODS FURNISHED UNDER THIS PURCHASE ORDER DO NOT INERE GE ANY PATENT, TRADEMARK OR TRADE NAME, OR COPYRIGHT AND AGREES TO ENDEMICITY AND SALT.

HARMLESS BUYER OR ITS VENDEES FROM ANY AND ALL CLAMS, SUITS, LIABILITIES, DAMAGES, LOSSES, OR

EXPENSES INCURRED BY BUYER OR ITS VENDEES BY REASON OF ANY ALLEGED INITMGEMENI OF ANY SUCH RIGHTS.

Docusign Envelope ID: 42UC6Ctit3- CFf5A- 42b5-328ti- l)562b8E1tiYOti PAGE 3 OF 3

SELLER SHALL LNDEM NIF AND HOLD HARMLESS BUYER AND ITS AGENTS AND EMPLOYEES FROM AN AGAINST ALL CLAIMS. DAMAGES. LOSSES AND EXTENSES. LNCLt DIM ATTORNEYS FEES. ARISING OUT OF OR

RESULTING FROM THE PERFORMANCE OF THE WORK CAUSED BY ANY NEGLIGENT ACT OR OMISSION OF SELLER. ANY SUBCONTRACTOR OR ANYONE FOR WHOSE ACTS ANY OF THEM MAY BE LIABLE. IN C ASE OF CONCt' RRE G FAULT. EACH P. ARTT SHALL BEAR ITS SHARE OF THE LOSS. 13 BITER' SPROPERTY Any property ofBuyer in Seller' sactive or constructive possession or custody hereunder will be at Sellers nsk. and Seller agrees to reimburse Buyer for any loss or damage to such property however caused 14 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS By acceptance hereof. Seller Warrants:
a) that all goods. merchandise. and matenals delivered and services rendered hereunder will have been produced and provided in compliance with all requirements of the Fair Labor Standards Act of 1938. as amended. and b) that all goods. materials. and equipment dehvered hereunder shall comply with the applicable federal standards prescribed by the Occupational Safety and Health Act of 1970. or as amended. c) that Seiler will comply with all applicable laws. rules and regulanons of federal, state and local governments and agencies. thereof including but not limited to Executive Orders 11246. 11701. and section 503 of Public Law 93- 112. The Rehabilitation Act of 1973. the provisions of The Amencans and Disabihnes Act. Transient Employer Law ( 285.30 R. S. Mo. et seq.) and Excessive Uaumpioyment Law ( Section 290. 550 et seq R S Mo.) which are hereby incorporated by reference_ unless this Purchase Order is exempt pursuant to said Executive Orden. or Acts and the regulations issued thereunder 15 WORKER' S COMPENSATION. EMPLOYER' SLIABILITY. AND GENERAL LIABILITY When work is performed on Buyer' s premises. Seller agrees to cam at Sellers own expense.
a) Worker' s Compensation and Employer' sLability Insurance. b) General habihty ( including Contractual Lability and Products Lability/ Completed Operatic) Insurance and Auto liability insurance each in amounts no less than 51. 000,00 per occurrence. Insurance certificates of such coverage shall be submitted to City Utilities' Risk Management upon request of Berner
16 INSOLVENCY. If Seller shall become insolvent. file a petition in bankruptcy. or shall make an assignment for the benefit of creditors. or if a receiver or trustee shall be appointed of or for any of Seller' s property or business, the Purchase Order may be cancelled at Buyers option without lability.

17. TAXES. Seller agrees to cooperate with Buyer in opposing the imposition of any tax on any article covered by this Purchase Order. the legality of which is questioned by Buyer, and m securing any abatement or any refund thereof sought by Buyer
18 FOREIGN SHIPMENTS Foreign shipments must be preceded by execution of formal Consular Invoice At ame of shipment. Ocean Bills of Lading. Consular Invoice, and Commercial Invoices. in triplicate. shall be forwarded directly to the Purchasing Agent issuing this Purchase Order.
19 VENUE. This Purchase Order shall be governed by the law of the State of California 20 BRANDING. Seller warrants that all matenals covered by this Purchase Order are no altered or misbranded within the meaning of the Federal Food Drug and Cosmetic Act: not an article with may not . under provisions of Section 404 or 505 of stud act be introduced mto interstate commerce. and not adulterated or misbranded within the meaning of the pure food and drug laws or the ordinances of any state or city, which are applicable to such shipment or delivery. and Seller hereby agrees to indemnify and save the Buyer harmless from and against all claims. charges. action and proceedings brought agamst Buyer by any lawful government authority or by any person on account of any alleged adulteration or misbranding by Seller of any such matenal referred to above. Seller does no guarantee against any such matenal becoming adulterated or misbranded after delivery to Buyer by reason of causes beyond Sellers control. 21 CONFLICTING TERMS. In case of a conflict between these terms and conditions and those of a separate written contract signed by both
Buyer and Seller. the wntten contract shall prevail.

REVIEW OF RECORDS. Dunng the term of the purchase order' agreement and for three years thereafter. City of Lathrop ( City) shall have the right to review Seller' s records. otily for the purposes of verifying claims for payment and compliance with the terms and conditions of the purchase order: agreement for at least three yeas after final payment. 23 OFFSETTING BILLS City reserves the right to apply offsetting payments for goods and: or services that are due against delinquent utility bills which are due City
24 NON- EXCLUSIVE AGREEMENT. The purchase order is a non- exclusive contract and City reserves the nght to purchase same or like matenals andnor services from other sources as City deems necessary and appropnate.

Uocuslgn Envelope IL): 42UCtiCtit1- C85A- 4255- 8286- D5b2t38E 169116 Southern Computer Warehouse
1395 S. Manetta Parkway
Building 300
Marietta, Georgia 30067
United States
http:// www. scw. com
P ) 877- GOTOSCW
F) 770. 579. 8937
Customer
City of Lathrop CA (CO36709)
Fernandes, Tony
390 Towne Center Dr
Lathrop, CA 95330
United States
P) (209) 941- 7200
Customer PO:

Special Instructions:

Contract
Open Market - Open Market
Thank you for the opportunity.

Bill To
City of Lathrop CA
Payable, Accounts
390 Towne Center Dr
Lathrop, CA 95330
United States
P) (209) 941- 7200
Quote valid for 90 days unless formal bid provides different term. Promotional pricing is valid only during term of promotion and while supplies last. All retums must be authonzed and clearly marked with a valid RMA number. RMA' s are subject to restock fees when applicable.

These prices may not include applicable taxes, insurance, shipping, delivery, setup fees, or any cables or cabling services or material unless specifically listed above.

Please note that expedited shipping charges are estimated, and could decrease or increase when invoiced. All prices are subject to change without notice. Supply subject to availability.

Ship To
City of Lathrop CA

PO, REF
390 Towne Center Dr
Lathrop, CA 95330
United States
P) (209) 941- 7200
Terms:

Undefined
Date
Dec 10, 2025 09:4 AM EST
Modified Date
Dec 12, 2025 11: 05AM EST
SalesRep
Ortiz, Andres
P) 877- GOTOSCW ext. 320
Customer Contact
Fernandes, Tony
P) 209. 941. 7349
tfemandes@cilattirop. ca. us
Ship Via:

GROUND
Carrier Account #:

Subtotal: $ 98, 520. 84
Tax (8. 7500%): S0. 00
Shipping. 50. 00
Total: $ 98, 520. 84
Docusign Envelope ID UtiU96111- Sri/ 64AUli- 9120- 45hY28YAAt3F- 5 The parties to this agreement
are:

Vendor No. 732
IBM Corporation
P. O. BOX 676673
C
DALLAS, TX 75267- 6673
o
OLIAFJII Y tttlll

1. 00 EACH
co 390 Towne Centre Dr
Lathrop, CA 95330
o
cn 390 Towne Centre Dr
Lathrop, CA 95330
o
Purchase Order
No. 2026- 00000497
Date 1/ 28/026
Attachment C

PURCHASE ORDER NUMBER MUST

APPEAR ON ALL INVOICES, SHIPPERS, BILL

OF LADING AND CORRESPONDENCE

DELIVER BY

SHIP VIA

FREIGHT TERMS
PAGE 1 of 3
ORIGINATOR Emily Malay
matt LOST TI) IAL t:( sT
38,67. 8200
The contractor agrees to furnish all labor, equipment and materials necessary to perform the services describe herein and agrees to comply with the terms and conditions identified below which are made a part hereof by this reference ( Outline exact detail what is to be done, where is to be done and include work specifications, if applicable.)
DocuSigned by:
1/ 28/026
1C20DF53101F478..

CITY OF LATHROP

RECOMMENDED FOR APPROVAL
Signed by:
q64FtB5C0 ,31409 ..
s
VENDOR ( Signature)

DATE APPROVED BY

CITY OF LATHROP

APPROVED BY
Special Instructions
DATE
Yvonne Jacques
38,67. 82
38,67. 82
1/ 28/026
DATE
1/ 28/026
VENDOR ( Print Name)

APPROVED BY DATE

Page 1 of 3 ends

Docusign Envelope ID: 06096111- 3876- 4A0B- 9120- 45E9289AA8F5

Page 2 ends

STANDARD PURCHASE ORDER

TERMS AND CONDITIONS

1. ACCEPTANCE. Acceptance of this Purchase Order. whether by written acknowledgement or by performance by Seller. shall be upon the tetras and conditions hereof, no other terms or conditions shall be binding on Buyer unless written approval thereof specifically referring to such other terms and conditions shall have been given to Seller.

INVOICES. Separate invoice shall be supplied for each Purchase Order shipment. Each invoice shall be itemized and shall show Contract Number, terms, discounts, date of shipment or service dates. and Purchase Order Number. Failure to show said items may result in delay of payment with all rights reserved, inchiding cash discounts. The Vendor name on this Purchase Order resulted from a quotation signed in the same name. Payment will not be made to a firm name other than that shown on the face hereof without written assignment.

PAYMENT TERMS. Seller shall receive payment either by One -Time payment ( Lump Sum), Monthly or Quarterly ITEMIZED LNVOICE. All payments are in arrears.

4. ORDER CHANGES. The Buyer shall have the right from time to time by written notices to make changes in quantities and br delivery dates of any article, material; or services covered by this Purchase Order prior to the time the item or items are actually placed into final production by the Seller. If such changes are made after the article, material, or services are placed into final production by the Seller and such changes cause a substantial increase or decrease in Seller' s performance will be made and this order will be modified in writing accordingly, provided that any claim for adjustment must be asserted by the Seller within a reasonable time ( in no case to exceed twenty days) after the change is ordered.

5. SHIPPING. Seller will indicate plainly the Purchase Order Number on all bills of lading, all goods shipped pursuant to said order. and on all invoices, freight bills, and packages. Each package must contain a memorandum showing Seller' s name. contents of package. and Purchase Order Number.

Shipments of goods specified on this Purchase Order number should result in lowest possible freight rate unless otherwise specified by Buyer. Penalties or increased charges due to failure to obsene this provision will be charged to Seller.

When shipping, Seller will make no declaration of value to carried, except where shipment is subject to released value ratings.

Any materials supplied to City which are covered by the OSHA Hazard Communication Standard must be accompanied by the applicable 1vlaterial Safety Data Sheet ( MSDS) at the time of delivery. b DELIVERY. Unless otherwise expressly provided Seller shall deliver all articles to Buyer' s premises. free of all freight handling, transportation, drayage, boxing and similar charges. All times in this contract are of the essence.

7. TERMINATION. Buyer may terminate all or part of this contract, with or without cause. If buyer terminates without cause, then Buyer shalt pay all reasonable termination charges incurred by Seller.

S. DECLINE IN PRICES. Buyer shall be protected in the event of declining prices on the undelivered portion of this Purchase Order. If prices decline got items ordered, Seller may elect to meet priced reductions or other vendors. or is own lower prices to other purchasers, but if Seller should refuse to do so. Buyer shall have the right to cancel any or all of the balance due on this Purchase Order without cost to Buyer.

9. FORCE MAJEURE. Neither Seller nor Buyer shall be liable for nonperformance due to causes beyond reasonable control. Were only a part of Seller' scapacity to perform is excused under this paragraph. Seller must allocated production and deliveries among the various customers then under contract for similar goods during the period_ The allocation must be made in a fair and equitable manner. Where either Seller or Buyer claims an excuse for nonperformance under this paragraph, it must give notice in writing to the other party. Seller shall not be obligated to sell nor Buyer obligated to purchase, at a later date. that portion of the goods that Seller is unable to deliver or Buyer is unable to receive or use due to any excused cause. No goods are to be tendered by Seller after the expiration of the terms specified in this Purchase Order without consent of Buyer.

10. WARRANTY. Seller warrants that all articles and services covered by this Purchase Order will conform to drawings, specifications. or samples and will be merchantable and of good material design and workmanship. free from all defects, and suitable for the use intended.

All articles will be subject to Buyer' sinspection and rejection at the place of delivery. Defective articles may be returned to the Seller for full credit or replacement at the Seller' s risk and expense, inclutfi7 transportation charges both ways. but no defective articles shall be replaced without formal replacement order signed by the Buyer.

11. ASSIGNMENT. Neither party shall assign or transfer this Purchase Order without the written consent of the other.

12. LNDEMNITI . SELLER WARRANTS THAT GOODS FURNISHED UNDER THIS PURCHASE ORDER DO NOT INFRINGE ANY PATENT, TRADEMARK., OR TRADE NAME, OR COPYRIGHT AND AGREES TO INDEMNIFY AND SAVE HARMLESS BUIER OR ITS VENDEES FROM ANY AND ALL CL. ARIS, SUITS, LLABILITIES, DAMAGES, LOSSES, OR EXPENSES INCURRED BY BUYER OR ITS VEYDEES B' S REASON OF ANY ALLEGED Us RL' NGEMEN' TOF ANY SUCH RIGHTS.

Uocusign Envelope IU: UbU9b111- 38/ ti-4AUt3- 912U- 45EY2ti9AA8F5 PAGE 3 OF 3

SELLER SHALL LN' DEMNIFY AND HOLD HARMLESS BUYER AND ITS AGENTS AND EMPLOYEES FROM AN AGAINST ALL CLAIMS. DAMAGES. LOSSES AND EXPENSES. L\ CLtDIN& ATTORNEY' SFEES. ARISLNG on OF OR

RESULTLNG FROM THE PERFORMANCE OF THE WORK CAUSED BY ANT NEGLIGENT ACT OR OMISSION OF SELLER. ANY SUBCONTRACTOR OR ANYONE FOR WHOSE ACTS ANY OF THEM MAY BE LIABLE. LN CASE OF CONCURRING FAULT. EACH PARTY SHALL BEAR ITS SHARE OF THE LOSS. 13 BUYER' SPROPERTY Any property ofBuyer in Seller' s active or constructive possession or custody hereunder will be at Sellers nsk. and Seller agrees to reimburse Buyer for any loss or damage to such property however caused 14 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS By acceptance hereof. Seller Warrants:
a) that all goods. merchandise. and materials delivered and services rendered hereunder ti•ll have been produced and provided in compliance with all requirements of the Fair Labor Standards Act of 1938. as amended, and b) that all goods. materials, and equipment dehvered hereunder shall comply with the applicable federal standards prescnbed by the Occupational Safety and Health Act of 1970. or as amended. c) that Sella will comply wuh all applicable laws, rules and regulanons of federal. state and local governments and agencies_ thereof. including but not hmited to Execunve Orders 11246. 11701. and section 503 of Public Law 93- 112. The Rehabilitation Act of 1973. the provisions of The Amencans and Disabilities Act. Transient Employer Law ( 285.30 R S. Roo. et seq.) and Excessive U: nenployment Law ( Section 290. 550 et seq R. S. Mo.) which are hereby incorporated by reference. unless this Purchase Order is exempt pursuant to said Executive Orders. or Acts and the regulations issued thereunder

15. WORKER' S COMPENSATION. EMPLOYER' SLIABILITY. AND GENERAL LIABILITY When work is performed on Buyer' s premises. Seller agrees to carry at Seller' s own expense. a) Woda• sCompensation and Employer' sLiability Insurance. b) General liability ( including Contractual Liability and Products Lability' Compkted Operations) Insurance and Auto Liability insurance each in amounts no less than S1. 000,00 per occurrence. Insurance certificates of such coverage shall be submitted to City Utilities' Risk Management upon request of Buyer

16. NSOLVENCY. If Sella shall become insolvenr file a petition in bankruptcy. or shall make an assignment for the benefit of creditors. or if a receiver or trustee shall be appointed of or for any of Seller' s property or business. the Purchase Order may be cancelled at Buyer s option without liability.

17. TATS. Seller agrees to cooperate with Buyer in opposing the imposition of any tax on any article covered by this Purchase Order. the legality of which is questioned by Bunn. and m securing any abatement or any refund thereof sought by Buyer.

18. FOREIGN SHIPMENTS Foreign shipments must be preceded by execution of formal Consular Invoice At nme of shipment Ocean Bills of Lading, Consular Invoice. and Commercial Invoices, in triplicate. shall be forwarded duectiy to the Purchasing Agent issuing this Purchase Order.
19 VENUE. This Purchase Order shall be governed by the law of the State of California 20 BRANDLNG. Seller wurants that all materials covered by this Purchase Order are no altered or misbranded within the meaning of the Federal Food. Drug and Cosmetic Act: not an article with may not . under provisions of Section 404 or 505 of said act be introduced into interstate commerce. and not adulterated or misbranded within the meaning of the pure food and drug laws or the ordinances of any state or city which are applicable to such shipment or delivery. and Seller hereby agrees to indemnify and save the Buyer harmless from and against all claims. charges. action and proceedings brought against Buyer by any lawful government authonty or by any person on account of any alleged adulteration a misbranding by Seller of any such material referred to above. Seller does no guarantee against any such material becoming adulterated or misbranded after delivery to Buyer by reason of causes beyond Seller' scontrol.

1. CONFLICTING TERMS. In case of a conflict between these terms and conditions and those of a separate written contract signed by both
Buyer and Seller. the written contract shall prevail.

REVIEW OF RECORDS. During the term of the purchase orderagreement and for three years thereafter. City of Lathrop ( City) shall have the nght to review Seller' srecords. only for the purposes of verifying clams for payment and compliance with the terms and conditions of the purchase ord r
agreement for at least three years after final payment. 23 OFFSETTING BILLS City reserves the right to apply offsetting payments for goods and or services that are due against delinquent utility bills which are due City
11 24. NON- EXCLUSIVE AGREEMENT. The purchase order is a non- exchuite contract and City reserves the nght to purchase same or like matenals andor sevices from other sources as City deems necessary and appropnate.

Docusign
Envelope
ID:
06096111- 3876- 4
A0B- 45E9289AA8F5120- International B
usiness Machines
Corporation International Business
achines
M
Corporation, Iorth
N
astle C
Drive,
nk, Armo
NY
10504 IBMSoftware
Subscripti
Support
and onRenewal
Qu
ote
Renewal
Contact
Attn:

Tony
Fernandes
CITY
OF

LATHROP
390
TOWNE
CENTRE
DR

LATHROP
CA
95330-358
UNITED
STATES
Passport
Advantage
Custo mer
Information
Quotation
Number: AdvantagePassport
Agreement
Number: AdvantagePassport
Site
Number:

IBM
Customer
Number: Da
Anniversary
te:

Relationship
SVP
Level:

Quotation
SVP
Level:

Passport
Advantage
Contact
Attn:

Tony
Fernandes
CITY
OF

LATHROP
390
TOWNE
CENTRE
DR

LATHROP
CA
95330-358
UNITED
STATES
IBM
Renewal
Contact
Information
IBM
Renewal
Representative:

Phone
Number:
e
Mail
Address:

TechnicalAttn:

Luis
CITY
OF
390

LATHROP
UNITED
Product
Information SV
Unit
P
Price:

Is
the
IBMSuggested
Volume Price.

Unit
Price:

Is
the
price
established
for
a
full
renewal
completed
prior
to
theCoverage
Start
date .

This
price
may
change
if:
o
Your
renewal
is
not completed
prior
to
theCoverage
Start
Date,
or
o
You
request
to
renew
a
lesser
quantity
of
a
Part
Number,
or
o
You
request
to
renew
through
an
IBM
Business
Partner
a
Part
Number
which
was
previously
acquired
or
renewed
Pricing
is
not
inclusive
ofapplicable
freight
charges,
VAT/ sales
taxes.

Such
charges
and
taxes,
if
any,
will
be
recalculated
at
order
processing.

Item
No.

Part
Numbe
uan
Total
Points
Covera • =
Starts
Covera •
e
Ends
Months
Unit
SVP
Price
Unit
Price
Original
Docusign
Envelope
ID:
06096111- 3876- 4
A0B- 45E9289AA8F5120-
Internatio
nal Business
Machi
Corporation nes International Business
Machi Cation, nes orpor 1
North
Castle Drive,
Armonk,
NY
10504
Pricing
not ofinclusive
applicable
sales
taxes.

Original
Docusign
Envelope
ID:
06096111- 3876 4A0B- 912045E9289AA8F5
International
Business
Machines
Corporation International B
Machiusiness Corpor
1 North
astl atio Cnes n,
e
Armonk,
Drive, NY
10504 to
Steps 1. renew
Review
your
IBM
Software (
S&)
Renewal
Quote
and
Information
Details. 2. Choose
one
of
the
following
options
to
renew
before
your
Coverage
Start
date:

Contact
an
IBM
Business
Partner
for
final
pricing
and
fulfillment
for
those
line
items
acquired
or
renewed
previously
through
an
IBM
Business
Partner Important
Reminders:

If requeyou
tore
st
some
new
but
not
all
of
the quantities
on
the
quote
above,
you
must
provide
system
gen
erated
documentation
that
verifies
current
uses
and
installations
at
least
30 days
prior
to
the
S&
Cov
erage
Start
date,
or
renew
all
expiring
quantities. yoIf
u
allow
your
S&
coverage
to
lapse,
your
S&
benefits
will
no
longer
be
available
including (
1)
access
to
new
software
versions,
releases,
fixes
and (
2)
24x7
technical
support.

We
recommend
that
you
renew
IBMSoftware ( S&)
for
all
uses
and
installations
of
IBM
programs
in
your
Quote .

If
you
have
questions,
please
contact
your
IBM
Renewal
Representative
or
your
IBM
Business
Partner( s)
for
those
line
items
acquired
through
an
IBM
Business
Partner( s).

Original
Docusign Envelope ID: AC9A00F2- D89A- 4208- 9165- 2A027789FFD8 The parties to this agreement
are:

Vendor No. 1295
Solid Networks, Inc
g • P. O. Box 613
O OAKDALE, CA 95361
2g
QUANTITY 11JNIT DESCRIPTION

1. 00

60. 00

1. 00

1. 00
EACH
EACH
EACH
EACH
CO 390 Towne Centre Dr
Lathrop, CA 95330
o
CJ) 390 Towne Centre Dr
2 Lathrop, CA 95330
o
Purchase Order
No. 2026- 00000458
Date 1/ 5/ 2026
Attachment D

PURCHASE ORDER NUMBER MUST

APPEAR ON ALL INVOICES, SHIPPERS, BILL

OF LADING AND CORRESPONDENCE

DELIVER BY

SHIP VIA

FREIGHT TERMS
PAGE 1 of 3
ORIGINATOR Emily Malay

UNIT COST TOTAL COST
36, 942. 0000 $ 36, 942. 00
1,01. 0000 $ 66, 060.
4, 582. 0000 $ 4, 582. 00
3, 232. 4300 $ 3, 232. 43
The contractor agrees to furnish all labor, equipment and materials necessary to perform the services describe herein and agrees to comply with the terms and conditions identified below which are made a part hereof by this reference ( Outline exact detail what is to be done, where is to be done and include work specifications, if applicable.)
p- DocuSigned by:

Vwr ' I N VI4 & S
1C20DF53101F478...

CITY OF LATHROP
1/4/ 2026

RECOMMENDED FOR APPROVAL
cC
Signed by:
b. rtSttU al. fetettA. setn,
C33CAB311998482...
110, 816. 43
1/3/ 2026
VENDOR ( Signature)

DATE APPROVED BY

CITY OF LATHROP

APPROVED BY
Special Instructions
DATE
DATE
Christina Robinson 1/3/ 2026
VENDOR ( Print Name)

APPROVED BY DATE
Equipment Only -

Page 1 of 3 ends

Docusign Envelope ID: AC9A00F2- D89A- 4208- 9165- 2A027789FFD8

Page 2 of 3 ends

STANDARD PURCHASE ORDER

TERMS AND CONDITIONS

1. ACCEPTANCE. Acceptance of this Purchase Order. whether by written acknowledgement or by performance by Seller. shall be upon the terms and conditions hereof; no other terms or conditions shall be binding on Buyer unless written approval thereof specifically referring to such other terms and conditions shall have been given to Seller.

2. LNVOICES. Separate invoice shall be supplied for each Purchase Order shipment. Each invoice shall be itemized and shall show Contract Number, terms, discounts, date of shipment or service dates, and Purchase Order Number. Failure to show said items may result in delay of payment with all rights reserved, mchrding cash discounts. The Vendor name on this Purchase Order resulted from a quotation signed in the same name. Payment will not be made to a firm name other than that shown on the face hereof without written assignment.

3. PAYMENT TERMS. Seller shall receive payment either by One -Time payment ( Lump Sum), Monthly or Quarterly ITEMIZED INVOICE. All payments are in arrears.

4. ORDER CHANGES. The Buyer shall have the right from time to time by written notices to make changes in quantities and+' or delivery dates of any article, material or services covered by this Purchase Order prior to the time the item or items are actually placed into final production by the Seller. If such changes are made after the article, material, or services are placed into final production by the Seller and such changes cause a substantial increase or decrease in Seller' s performance will be made and this order will be modified in smiting accordingly, provided that any claim for adjustment must be asserted by the Seller within a reasonable time ( in no case to exceed twenty days) after the change is ordered.

SHIPPING. Seller will indicate plainly the Purchase Order Number on all bills of lading all goods shipped pursuant to said order. and on all invoices, freight bills, and packages. Each package must contain a memorandum showing Seller' s name contents of package. and Purchase Order Number.

Shipping costs for goods on back order shall be paid only at the rate which would have been applicable had the complete order been shipped at one time. All excess costs shall be brine by Seller. Partial shipments must be identified as such on shipping, memoranda and invoices.

When shipping, Seller will make no declaration of value to carried. except where shipment is subject to released value ratings.

Any materials supplied to City which are covered by the OSHA Hazard Communication Standard must be accompanied by the applicable Material Safety Data Sheet (MSDS) at the time of delivery.

6. DELIVERY. Unless otherwise expressly provided Seller shall deliver all articles to Buner' s premises. free of all freight handling.
transportation, drayage, boxing and similar charges. All times in this contract are of the essence.

7. TERMINATION. Buyer may terminate all or part of this contract. with or without cause. If buyer terminates without cause, then Buyer shall pay all reasonable termination charges incurred by Seller.

S. DECLINE IN PRICES. Buyer shall be protected in the event of declining prices on the undelivered portion of this Purchase Order. If prices decline got items ordered, Seller may elect to meet priced reductions or other vendors_ or is own lower prices to other purchasers; but if Seller should refuse to do so. Buyer shall have the right to cancel any or all of the balance due on this Purchase Order without cost to Buyer.

9. FORCE MAJEURE. Neither Seller nor Buyer shall be liable for nonperformance due to causes beyond reasonable control. Where only a part of Seller' s
capacity to perform is excused under this paragraph, Seller must allocated production and deliveries among the various customers then tinder contract for similar goods during the period. The allocation must be made in a fair and equitable manner. Where either Seller or Buyer claims an excuse for nonperformance under this paragraph, it must give notice in writing to the other party. Seller shall not be obligated to sell, nor Buyer obligated to purchase, at a later date, that portion of the goods that Seller is unable to deliver or Buyer is unable to receive or use due to any excused cause. No goods are to be tendered by Seller after the expiration of the terms specified in this Purchase Order without consent of Buyer. 10, WARRANTY. Seller warrants that all articles and services covered by this Purchase Order will conform to drawings, specifications. or samples and will be merchantable and of good material design and workmanship. free from all defects, and suitable for the use intended.

All articles will be subject to Buyer' sinspection and rejection at the place of delivery. Defective articles may be returned to the Seller for full credit or replacement at the Seller' s risk and expense, including transportation charges both ways. but no defective articles shall be replaced without formal replacement order signed by the Buyer.

11. ASSIGNMENT. Neither party shall assign or transfer this Purchase Order without the written consent of the other.

12. DIDEMM1Y . SELLER WARRANTS THAT GOODS FURNISHED UNDER THIS PITRCHASE ORDER DO NOT INFRINGE

ANY PATENT, TRADEMARK, OR TRADE NAME, OR COPYRIGHT AND AGREES TO JNDEMISTFY AND SAVE,

HARMLESS BUYER OR ITS VENDEES FROM ANY AND ALL CLAMS, SUITS, LIABILITIES, DAMAGES, LOSSES, OR EXPENSES INCURRED BY BUYER OR ITS VENDEE BY REASON OF ANY ALLEGED INFRINGEMENT OF ANY SL C: H RIGHTS.

Docusign Envelope ID: AC9A00F2- D89A- 4208- 9165- 2A027789FFD8 PAGE 3 OF 3

SELLER SHALL INDEUNIE AND HOLD HARMLESS BUYER AND ITS AGENTS AND EMPLOYEES FROM AN

AGAINST ALL CLAIMS, DAMAGES, LOSSES AND EXPENSES, INCLUDING ATTORNEY' SFEES, ARISING OUI OF OR

RESULTING FROM THE PERFORMANCE OF THE WORK CAUSED BY ANY NEGLIGENT ACT OR OMISSION OF SELLER, ANT SL' BCOMBACTOR, OR _ANYONE FOR WHOSE ACTS ANY OF THEM MAY BE LIABLE. IN CASE OF CONCURRING FAULT, EACH PARTY SHALL BEAR ITS SHARE OF THE LOSS.

13. BUYER' SPROPERTY_ Any property of Buyer in Seller' s active or constructive possession or custody hereunder will be at Seller' srisk. and Seller agrees to reimburse Buyer for any loss or damage to such property however caused_

14. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS. By acceptance hereof. Seller Warrants:
a) that all goods, merchandise, and materials delivered and services rendered hereunder will have been produced and provided in. compliance with all requirements of the Fair Labor Standards Act of 1938, as amended, and b)
c)
that all goods, materials, and equipment delivered hereunder shall comply with the applicable federal standards prescribed by the Occupational Safety and Health Act of 1970, or as amended. that Seller will comply with all applicable laws. rules and regulations of federal, state and local governments and agencies, thereof including but not limited to Executive Orders 11246. 11701, and section 503 of Public Law 93- 112. The Rehabilitation Act of 1973. the provisions of The Americans and Disabilities Act, Transient Employe Law ( 285.30 R. S. Mo. et seq.) and Excessive Unemployment Law ( Section 290. 550 et seq RS. Mo.) which are hereby incorporated by reference, unless this Purchase Order is exempt pursuant to said Executive Orders. or Acts and the regulations issued thereunder..

15. WORKER' S COMPENSATION, EMPLOYER' SLIABILITY, AND GENERAL LIABILITY. When work is performed on Buyer' s premises. Seller agrees to carry at Seller' s own expense. a) Worker' s Compensation and Employer' sLiability Insurance. b) General liability ( including Contractual Liability and Products Liability/ Completed Operations) Insurance and Auto Liability insurance each in amounts no less than $ 1, 900, 000 per occurrence. Insurance certificates of such coverage shall be submitted to City Utilities' Risk Management upon request ofBuyer_

16. LVSOLV NCY. If Seller shall become insolvent file a petition in bankruptcy. or shall make an assignment for the benefit of creditors. or if a receiver or trustee shall be appointed of or for any of Seller' s property or business, the Purchase Order may be cancelled at Buyer' s option without liability.

18. FOREIGN SHIPMENTS. Foreign shipments must be preceded by execution of formal Consular Invoice. At time of shipment Ocean Bills of Lading, Consular Invoice, and Commercial Invoices, in triplicate, shall be forwarded directly to the Purchasing Agent issuing this Purchase Order.

19. VENUE. This Purchase Order shall be governed by the law o€ the State of California.

20. BRANDING. Seller warrants that all materials covered by this Purchase Order are no altered or misbranded within the meaning of the Federal Food. Drug and Cosmetic Act; not an article with may not , under provisions of Section 4O4 or 505 of said act, be introduced into interstate commerce, and not adulterated or misbranded within the meaning of the pure food and drug laws or the ordinances of any state or city which are applicable to such shipment or delivery, and Seller hereby agrees to indemnify and save the Buyer harmless from and against all claims, charges, action and proceedings brought against Buyer by any lawful government authority or by any person on account of any alleged adulteration or misbranding by Seller of any such material referred to above. Seller does no guarantee against any such material becoming adulterated or misbranded after delivery to Buyer by reason of causes beyond Seller' scontrol.

21. CONFLICTING TERMS. In case of a conflict between these terms and conditions and those of a separate written contract signed by both Buyer and Seller. the written contract shall prevail.
2?. REVIEW OF RECORDS. During the term of the purchase orderiaereement and for three years thereafter, City of Lathrop ( City) shall have the right to review Seller' s records, only for the purposes of verifying claims for payment and compliance with the terms and conditions of the purchase order; agreement for at least three years after final payment.

23. OFFSETTING BILLS. City reserves the right to apply offsetting payments for goods and/ or services that are due against delinquent utility bills which are due City_
24_ NON- EXCLUSIVE AGREEMENT. The purchase order is a non- exclusive contract and City reserves the night to purchase same or like materials and/ or services from other sources as City deems necessary and appropriate.

Docusign Envelope ID: AC9A00F2- D89A- 4208- 9165- 2A027789FFD8 SolidNetworks
Solid Networks
Mark Ricci

1. 209. 338. 1424
Mark. Ricci@SolidNetworks. com
We have prepared a quote for you
Technology
Simplified
Prepared for:

City of Lathrop
Tony Fernandes
tfernandes@ci. lathrop. ca. us
Docusign Envelope ID: AC9A00F2- D89A- 4208- 9165- 2A027789FFD8 Price Qty Ext. Price
36, 942. 00
1,01. 00
4, 582. 00
10, 000.)
1 60
1 1
36, 942. 00
66, 060.
4, 582. 00
10, 000.)
Subtotal 97, 584. 00
Docusign Envelope ID: AC9A00F2- D89A- 4208- 9165- 2A027789FFD8 Prepared by:

Solid Networks
Mark Ricci

1. 209. 338. 1424
Mark. Ricci@SolidNetworks. com
Quote Summar
Prepared for:

City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Tony Fernandes
209) 941- 7200
tfernandes@ci. lathrop. ca. us
Ship To:

City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Tony Fernandes
209) 941- 7200
tfernandes@ci. lathrop. ca. us
Subtotal: 97, 584. 00
Amount
97, 584. 00
Estimated Tax: 3, 232. 43
Total: 100, 816. 43
All work performed is bound by the terms and conditions set forth in our current Master Services Agreement. Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.

Solid Networks
Signature:

Name: Mark Ricci
Title: Account Manager
Date:

City of Lathrop
Signature:

Name:

Title:

Date:

Tony Fernandes
Director of Information Systems
Docusign Envelope ID: AC9A00F2- D89A- 4208- 9165- 2A027789FFD8

OFFSITE STAGING & CONFIGURATION AGREEMENT FOR
The Offsite Staging & Configuration Agreement (" Agreement") is entered into upon approval of the Solid Networks Quote between ( Quote listed customer Client") and Solid Networks [SNI].

Client wishes to purchase equipment from SNI which will be held, staged, or configured at a location other than the client premises.

The parties therefore enter into this agreement, on the following terms and conditions:

A. Provisions Related to Equipment Purchases.

1. Transfer of Title
All equipment purchased by client hereunder shall be deemed to have been delivered and title shall transfer to Client when received at the offsite location. The offsite location may be an office location of Client or a staging facility as indicated in the SHIP -TO location of the agreement.

2. Invoicing
Client may be invoiced for the equipment upon delivery to the offsite location.

Docusign Envelope ID: F34F1D0C- 43BE-878- A0CF- B9208C5746B8 The parties to this agreement
are:

Vendor No. 1295
Solid Networks, Inc
P. O. Box 613
0 OAKDALE, CA 95361

QUANTITY I UNIT DESCRIPTION

2. 00

1. 00
EACH
EACH
EACH Tax
W 390 Towne Centre Dr
Lathrop, CA 95330
o
cn 390 Towne Centre Dr
a
Lathrop, CA 95330
o
Purchase Order
No. 2026- 00000459
Date 1/ 5/ 2026
Attachment E

PURCHASE ORDER NUMBER MUST

APPEAR ON ALL INVOICES, SHIPPERS, BILL

OF LADING AND CORRESPONDENCE

DELIVER BY

SHIP VIA

FREIGHT TERMS
PAGE 1 of 3
ORIGINATOR Emily Malay
IJPIIT COST ' 1TOTAL COST
31, 593. 0000
5, 801. 0000
5,28. 7900
The contractor agrees to furnish all labor, equipment and materials necessary to perform the services describe herein and agrees to comply with the terms and conditions identified below which are made a part hereof by this reference ( Outline exact detail what is to be done, where is to be done and include work specifications, if applicable.)
DocuSigned by:

Fc, nv, AiuG s
1 C20DF53101 F478...
2/026

CITY OF LATHROP

RECOMMENDED FOR APPROVAL DATE
Signed by:

Ou sl `ti t
Ieb( sIIA. S01n.

C33CAB311998482...
63, 186. 00
11, 602. 00
5,28. 79
80, 316. 79
2/026
VENDOR ( Signature)

APPROVED BY DATE
Christina Robinson Director of Finar
CITY OF LATHROP VENDOR ( Print Name)

APPROVED BY DATE
Special Instructions

APPROVED BY DATE

Page 1 of 3 ends

Docusign Envelope ID: F34F1D0C- 43BE-87B- A0CF- B9208C5746B8

Page 2 of 3 ends

STANDARD PURCHASE ORDER

TERMS AND CONDITIONS

1. ACCEPTANCE. Acceptance ofthis Purchase Order. wthether by mitten acknowledgement or by performance by Seller. shall be upon the terms and conditions hereof; no other terms or conditions shall be binding on Buyer unless written approval thereof specifically referring to such other terms and conditions shall have been given to Seller.

LNVOICES_ Separate invoice shall be supplied for each Purchase Order shipment. Each invoice shall be itemized and shall show Contract Number, terms, discounts, date of shipment or service dates. and Purchase Order Number. Failure to show said items may result in delay of payment with all rights reserved, including cash discounts. The Vendor name on this Purchase Order resulted from a quotation signed in the same name. Payment will not be made to a firm name other than that shown on the face hereof without written assignment.

PAYMENT TERMS. Seller shall receive payment either by One -Time payment ( Lump Sum), Monthly ea Quarterly ITEMIZED LNVOICE. All payments are in arrears.

4. ORDER CHANGES. The Buyer shall have the right from time to time by written notices to make changes in quantities and' or delivery dates of any article: material,. or services covered by this Purchase Order prior to the time the item or items are actually placed into final production by the Seller. If such changes are made after the article, material, or services are placed into final production by the Seller and such changes cause a substantial increase or decrease in Seller' s performance will be made and this order will be modified in writing accorrtirg1y, provided that any claim for adjustment must be asserted by the Seller within a reasonable time (in no case to exceed twenty days) after the change is ordered.

5. SHIPPING. Seller will indicate plainly the Purchase Order Number on all bills of lading, all goods shipped pursuant to said order, and on all invoices, freight bills. and packages. Each package must contain a memorandum showing Seller' sname. contents of package, and Purchase Order Number.

Shipments of goods specified on this Purchase Order number should result in lowest possible freight rate unless otherwise specified by Buyer. Penalties or increased charges due to faihue to observe this provision will be charged to Seller.

When shipping, Seller will make no declaration of valve to carried, except where shipment is subject to released value ratings.

Any materials supplied to City which are covered by the OSHA. Hazard Communication Standard must be accompanied by the applicable Material Safety Data Sheet ( MSDS) at the time of delivery.

6. DELIVERY. Unless otherwise expressly provided. Seller shall deliver all articles to Buyer' s premises. free of all freight. handling, transportation, drayage, boxing and similar charges. All times in this contract are of the essence_

7. TERMINATION. Buyer may terminate ail or part of this contract. with or without cause. If buyer terminates without cause. then Buyer shall pay all reasonable termination charges incurred by Seller.

S. DECLLNE IN PRICES. Buyer shall be protected in the event of declining prices on the undelivered portion of this Purchase Other. If prices decline got items ordered, Seller may elect to meet priced reductions or other vendors, or is own lower prices to other purchasers, but if Seller should refuse to do so. Buyer shall have the right to cancel any or all of the balance due on this Purchase Order without cost to Buyer.

9. FORCE MAJEURE. Neither Seller nor Buyer shall be liable for nonperformance due to causes beyond reasonable control. Where only a part of Seller' scapacity to perform is excused under this paragraph, Seller must allocated production and deliveries among the various customers then undo contract for similar goods during the period_ The allocation must be made in a fair and equitable manner. Where either Seller or Buyer claims an excuse for nonperformance under this paragraph, it must give notice in writing to the other party. Seller shall not be obligated to sell, nor Buyer obligated to purchase, at a later date, that portion of the goods that Seller is unable to deliver or Buyer is unable to receive or use due to any excused cause. No goods are to be tendered by Seller after the expiration of the terms specified in this Purchase Order without consent of Buyer.

10. WARRANTY. Seller warrants that all articles and services covered by this Purchase Order will conform to drawings, specifications. or samples and will be merchantable and of good material, design and workmanship. free from all defects, and suitable for the use intended.

All articles will be subject to Buyer' sinspection and rejection at the place of delivery. Defective articles may be returned to the Seller for full credit or replacement at the Seller' s risk and expense, including transportation charges both ways, but no defective articles shall be replaced without formal replacement order signed by the Buyer.

11. ASSIGNMENT. Neither party shall assign or transfer this Purchase Order without the written consent of the other.

12. ENDUES -ITV. SELLER WARRANTS THAT GOODS FURNISHED UNDER THIS PURCHASE ORDER DO NOT INFRINGE

ANY PATENI, TRADEMARK, OR TRADE NAME, OR COPYRIGHT AND AGREES TO INDEMNIFY AND SAVE HARMLESS BUYER OR ITS VENDEES FROM ANY AND ALL CLAIMS, SUITS, LL% BILITIES, DAMAGES. LOSSES, OR EXPENSES INCURRED BY BUYER OR ITS VENDEES BY REASON OF ANY ALLEGED INFRINGEMENT OF .1Nl SCC: H RIGHTS.

Docusign Envelope ID: F34F1 D0C- 43BE-87B- A0CF- B9208C5746B8 PAGE 3 OF 3
SELLER SHALL INDEALNILZ AND HOLD HARMLESS BUYER AND TI` S AGENTS AND EMPLOYEES FROM AN AGAINST ALL CLAIMS, DAMAGES, LOSSES AND EXPENSES. INCLUDING ATTORNEY' SFEES, ARISING OUT OF OR

RESULTING FROM THE PERFORMANCE OF THE WORK CAUSED BY ANY NEGLIGENT ACT OR OAIISSION OF SELLER, ANY SUBCONTRACTOR, OR ANYONE FOR WHOSE ACTS ANY OF THEM MAY BE LIABLE. IN CASE OF CONCURRING FAULT. EACH PARTY SHALL BEAR ITS SHARE OF THE LOSS.

13. BUYER' SPROPERTY_ Any property ofBuyer in Seller' s active or constructive possession or custody hereunder will be at Seller' srisk. and Seller agrees to reimburse Buyer for any loss or damage to such property however caused_

14. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS_ By acceptance hereof. Seller Warrants:
a) that all goods, merchandise, and materials delivered and services rendered hereunder will have been produced and provided in compliance with all requirements of the Fair Labor Standards Act of 1938, as amended. and b) that all goods, materials. and equipment delivered hereunder shall comply with the applicable federal standards prescribed by the Occupational Safety and Health Act of 1970, or as amended. c) that Seller will comply with all applicable laws. rules and regulations of federal state and local governments and agencies, thereof including but not limited to Executive Orders 11246. 11701, and section 503 of Public Law 93- 112. The Rehabilitation Act of 1973. the provisions of The Americans and Disabilities Act, Transient Employer Law ( 285.30 R S. Mo. et seq.) and Excessive Unemployment Law (Section 290. 550 et seq R. S. Mo_) which are hereby incorporated by reference, unless this Purchase Order is exempt pursuant to said Executive Orders. or Acts and the regulations issued thereunder.

15. WORKER' S COMPENSATION, EMPLOYER' SLIABILITY, AND GENERAL LIABILITY. When work is performed on Buyer' s premises. Seller agrees to carry at Seller' s own expense. a)
b)
Worker' sCompensation and Employer' sLiability Insurance.

General liability ( including Contractual Liability and Products Liability^ Completed Operations) Insurance and Auto Liability insurance each in amounts no less than $1, 040,00 per occurrence. Insurance certificates of such coverage shall be submitted to City Utilities' Risk Management upon request ofBuyer_

16. INSOLVENCY. If Seller shall become insolvent file a petition in bankruptcy. or shalt make an assignment for the benefit of creditors. or if a receiver or trustee shall be appointed of or for any of Seller' s property or business, the Purchase Order may be cancelled at Buyer' s option without liability.

17. TAKES. Seller agrees to cooperate with Buyer in opposing the imposition of any tax an any article covered by this Purchase Order. the legality ofwhich is questioned by Buyer, and in seeming any abatement or any refund thereof sought by Buyer.

18. FOREIGN SHIPMENTS. Foreign shipments must be preceded by execution of formal Consular Invoice. At time of shipment Ocean Bills of Lading, Consular Invoice, and Commercial Invoices, in triplicate. shall be forwarded directly to the Purchasing Agent issuing this Purchase Order.

19. VENUE. This Purchase Order shall be governed by the law of the State of California.

20. BRANDING. Seller warrants that all materials covered by this Purchase Order are no altered or misbranded within the meaning of the Federal Food. Drug and Cosmetic Act; not an article with may not , under provisions of Section 404 or 505 of said act be introduced into interstate commerce, and not adulterated or misbranded within the meaning of the pure food and drug laws or the ordinances of any state or city which are applicable to such shipment or delivery, and Seller hereby agrees to indemnify and save the Buyer barrnless from and against all claims, charges, action and proceedings brought against Buyer by any lawful government authority or by any person on account of any alleged adulteration or misbranding by Seller of any such material referred to above. Seller does no guarantee against any such material becoming adulterated or misbranded after delivery to Buyer by reason of causes beyond Seller' scontrol.

21. CONFLICI1NG TERMS. In ease of a conflict between these terms and conditions and those of a separate written contract signed by both
Buyer and Seller, the written contract shall prevail.

22. REVIEW OF RECORDS. During the term of the purchase orderr' aareement and for three years thereafter, City of Lathrop ( City) shall have the right to review Seller' s records, only for the purposes of verifying claims for payment and compliance with the terms and conditions ofthe purchase order/ agreement for at least three years after final payment.

23. OFFSETTING BILLS. City reserves the right to apply offsetting payments for goods andlor services that are due against delinquent utility bills which are due City.

24. NON- EXCLUSIVE AGREEMENT. The purchase order is a non- exclusive contract and City reserves the right to purchase same or like materials and/ or services from other sources as City deems necessary and appropriate.

Docusign Envelope ID: F34F1 D0C- 43BE-87B- A0CF- B9208C5746B8 1113 SolidNetworks
We have prepared a quote for you
Prepared for:

City of Lathrop
Tony Fernandes
tfernandes@ci. lathrop. ca. us
Solid Networks
Mark Ricci

1. 209. 338. 1424
Mark. Ricci@SolidNetworks. com
Docusgn Envelope ID: F34F1 D0C- 43BE-87B- A0CF- B9208C5746B8 Hardware
Due to industry -wide constraints, the pricing on this quote is valid only through the expiration date and is subject to change thereafter.

Price Qty Ext. Price
Subtotal 74,88. 00
Docusign Envelope ID: F34F1 D0C- 43BE-87B- A0CF- B9208C5746B8 Prepared by:

Solid Networks
Mark Ricci

1. 209. 338. 1424
Mark. Ricci@SolidNetworks. com
Quote Summary
Prepared for:

City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Tony Fernandes
209) 941- 7200
tfernandes@ci. lathrop. ca. us
Ship To:

City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Tony Fernandes
209) 941- 7200
tfernandes@ci. lathrop. ca. us
Description
Hardware
Amount
74,88. 00
Subtotal: 74,88. 00
Estimated Tax: 5,28. 79
Total: 80, 316. 79
All work performed is bound by the terms and conditions set forth in our current Master Services Agreement. Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.

Solid Networks
Signature:

Name: Mark Ricci
Title: Account Manager
Date:

City of Lathrop
Signature:

Name:

Title:

Date:

Tony Fernandes
Director of Information Systems
Docusign Envelope ID: F34F1D0C- 43BE-87B- A0CF- B9208C5746B8

OFFSITE STAGING & CONFIGURATION AGREEMENT FOR
The Offsite Staging & Configuration Agreement (" Agreement") is entered into upon approval of the Solid Networks Quote between (Quote listed customer Client") and Solid Networks [SNI].

Client wishes to purchase equipment from SNI which will be held, staged, or configured at a location other than the client premises.

The parties therefore enter into this agreement, on the following terms and conditions:

A. Provisions Related to Equipment Purchases.

2. Invoicing
Client may be invoiced for the equipment upon delivery to the offsite location.

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Lathrop City CouncilFebruary 9, 2026

Lathrop City Council
February 9, 2026