ITEM 4. 12
CITY MANAGER' S REPORT
APRIL 13, 2026 CITY COUNCIL REGULAR MEETING
ITEM:
RECOMMENDATION:
APPROVE CONTRACT WITH CALIFORNIA
CONSULTING, INC., FOR COMPREHENSIVE
GRANT WRITING SERVICES FOR THE PARKS
AND RECREATION DEPARTMENT
Adopt Resolution to Approve a Contract with
California Consulting, Inc., for Comprehensive
Grant Writing Services for the Parks and
Recreation Department
SUMMARY:
The Parks and Recreation Department requests City Council approval to enter into a professional services agreement with California Consulting, Inc., for grant writing and administration services in support of Parks and Recreation Department projects, including the Lathrop Multi - Purpose Community Center Complex. The proposed agreement would have a 14 -month term beginning May 1, 2026, in an amount not to exceed $ 56, 000 and would be funded through Capital Improvement Project ( CIP) PK 22- 05.
BACKGROUND:
In November 2025, the City Council approved the conceptual design for the Lathrop Multi - Purpose Community Center Complex ( Option A - Linear Design). Since that time, staff has continued advancing implementation efforts for this significant community project. The total estimated cost of the overall complex is approximately 161 million, with the community center phase alone estimated at $ 90 million.
Given the scale of the project, development will occur in phases and will rely heavily on securing external funding sources. Currently, the City has approximately $ 25 million in Cultural and Leisure Funds available, with an additional $ 10 million anticipated over the next five years. While these funds provide a strong foundation, they are insufficient to fully deliver the project without supplemental grant funding and strategic fundraising efforts.
Several competitive grant opportunities have recently become available that align with the project scope, including:
Statewide Park Development and Community Revitalization Program ( SPP) - up to $ 8. 5 million
Extreme Heat and Community Resilience Program ( EHCRP) - up to $ 4 million Community Resilience Centers ( CRC) Program - up to $ 10 million Land and Water Conservation Fund ( LWCF) - up to $ 6 million
CITY MANAGER' S REPORT
APRIL 13, 2026 CITY COUNCIL REGULAR MEETING
APPROVE CONTRACT WITH CALIFORNIA CONSULTING, INC., FOR
COMPREHENSIVE GRANT WRITING SERVICES FOR THE PARKS AND
RECREATION DEPARTMENT
Over the past month, the Parks and Recreation Department evaluated qualified grant writing firms with demonstrated experience in securing state, federal, and private funding for large- scale municipal projects. Based on qualifications, experience, approach, and cost- effectiveness, staff identified California Consulting, Inc., as the firm that demonstrated the strongest overall fit for the project.
Founded in 2004, California Consulting, Inc., is the largest grant writing firm in California, serving approximately 80 public agencies statewide. The firm has secured over $ 1. 6 billion in grant funding and offers a full -service approach that includes funding analysis, grant research, application development, and post -award administration. Their structured methodology includes needs assessments, strategic grant planning, community engagement support, and ongoing coordination with grantors.
Grant applications for programs of this scale are highly technical and competitive, often requiring detailed narratives, multiple submissions, stakeholder engagement, and strict adherence to deadlines. Professional grant writing services will significantly improve the City' scompetitiveness and reduce staff workload. Notably, California Consulting, Inc. has demonstrated strong results with comparable agencies, including the City of Patterson, which achieved a 1, 701% return on investment over nine years.
The proposed scope of services includes:
Funding needs analysis and priority identification
Grant research and evaluation
Grant proposal development and submission
Grant administration and compliance support
The contract will be administered by the Parks and Recreation Department, with coordination across all departments as needed.
RECOMMENDATION:
Staff recommend that the City Council approve a professional services agreement with California Consulting, Inc., for grant writing and administration services.
Approval of this agreement will position the City to aggressively pursue critical external funding opportunities, maximize competitiveness for highly technical grant programs, and accelerate implementation of the Lathrop Multi -Purpose Community Center Complex.
The cost of the contract is expected to be fully offset by grant funds secured through these efforts, making this a strategic investment toward delivering this community project.
CITY MANAGER' SREPORT
APRIL 13, 2026 CITY COUNCIL REGULAR MEETING
APPROVE CONTRACT WITH CALIFORNIA CONSULTING, INC., FOR
COMPREHENSIVE GRANT WRITING SERVICES FOR THE PARKS AND
RECREATION DEPARTMENT
FISCAL IMPACT:
The proposed agreement with California Consulting, Inc. includes a not -to -exceed amount of $ 56, 000 over a 14 -month term. Sufficient funding is available within the approved Capital Improvement Project ( CIP) PK 22- 05, Lathrop Multi - Purpose Community Center Complex.
No additional General Fund resources are required. The cost of the contract is anticipated to be fully offset by grant funding secured through these services.
However, if all targeted grant applications are unsuccessful and no grant awards are received, the cost of the grant writing services will be reimbursed to CIP PK 22- 05 from another eligible City funding source via a future Council action. Given the scale of potential grant opportunities, this investment represents a cost- effective strategy to leverage external funding and reduce the City' s financial burden for the project.
ATTACHMENTS:
A. Resolution to Approve a Contract with California Consulting, Inc.
B. Draft Contract with California Consulting, Inc.
CITY MANAGER' S REPORT
APRIL 13, 2026 CITY COUNCIL REGULAR MEETING
APPROVE CONTRACT WITH CALIFORNIA CONSULTING, INC., FOR
COMPREHENSIVE GRANT WRITING SERVICES FOR THE PARKS AND
RECREATION DEPARTMENT
APPROVALS:
y•1. 26
Tod• Sebastian \ Date
Director of Parks and Recreation
Cari Ja
Financ- Di - ctor
q/ c2/ 02a0e
Date
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Thomas Hedegard Date
Deputy City Manager
Salvador Navarrete Date
City Attorney
44 . S .
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 26-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO APPROVE A CONTRACT WITH CALIFORNIA CONSULTING, INC., FOR
COMPREHENSIVE GRANT WRITING SERVICES FOR THE PARKS AND
RECREATION DEPARTMENT
WHEREAS, the City Council of the City of Lathrop approved the conceptual design for the Lathrop Multi - Purpose Community Center Complex ( Option A - Linear Design) on November 10, 2025.
WHEREAS, staff have advanced implementation efforts for this significant community project. The total estimated cost of the overall complex is approximately 161 million, with the community center phase alone estimated at $ 90 million; and WHEREAS, the City has approximately $ 25 million in Cultural and Leisure Funds available, with an additional $ 10 million anticipated over the next five years; and
WHEREAS, several competitive grant opportunities have recently become available that align with the project scope. California Consulting, Inc., demonstrated experience in securing state, federal, and private funding for large- scale municipal projects; and
WHEREAS, staff recommend City Council approve a professional services agreement with California Consulting, Inc., for grant writing and administration services. Approval of this agreement will position the City to aggressively pursue critical external funding opportunities, maximize competitiveness for highly technical grant programs, and accelerate implementation of the Lathrop Multi - Purpose Community Center Complex; and
WHEREAS, the cost of the contract is expected to be fully offset by grant funds secured through these efforts, making this a strategic investment toward delivering this community project.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby approves a professional services agreement with California Consulting, Inc., for grant writing services.
The foregoing resolution was passed and adopted this 13th day of April 2026, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT B
CITY OF LATHROP PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF LATHROP AND CALIFORNIA CONSULTING,
INC., FOR PROFESSIONAL GRANT WRITING SERVICES
THIS AGREEMENT, dated for convenience this 13th day ofApril, 2026, is by and between ( CALIFORNIA CONSULTING, INC.) ("CONSULTANT") and the CITY OF LATHROP, a California municipal corporation (" CITY");
RECITALS:
WHEREAS, CONSULTANT is specially trained, experienced, and competent to perform PROFESSIONAL GRANT WRITING Services, which are required by this agreement; and
WHEREAS, CITY selected the CONSULTANT pursuant to said qualifications; and WHEREAS, CONSULTANT is willing to render such PROFESSIONAL GRANT WRITING Services, as hereinafter defined, on the following terms and conditions; NOW, THEREFORE, CONSULTANT and the CITY agree as follows:
AGREEMENT
1) Scope of Service
CONSULTANT agrees to perform PROFESSIONAL GRANT WRITING Services in accordance with the scope of work provided by CONSULTANT, attached hereto as Exhibit " A" and incorporated herein by reference.
CONSULTANT agrees to provide professional grant writing and grant support services on a monthly basis for the purpose of identifying, developing, and securing all grant funding aligned with the City' sParks and Recreation Department. All services performed by CONSULTANT shall be in accordance with applicable federal, state, and local laws, regulations, and grant requirements.
CONSULTANT will be responsible for grant research and identify potential grant opportunities from federal, state, regional and private funding sources. This shall include monitoring recurring and new grant programs, evaluate eligibility and competitiveness, and maintain a pipeline of funding opportunities relevant to the City Parks and Recreation Department. CONSULTANT will coordinate with Parks and Recreation staff to assess project readiness, confirm eligibility criteria, and establish realistic grant submission timelines.
On a monthly basis, CONSULTANT will provide monthly grant activity reports, completed grant applications submitted on behalf of the CITY, grant tracking spreadsheet, copies of all submitted grant materials, and maintain a pipeline of
CITY OF LATHROP - CONSULTING SERVICES AGREEMENT
CALIFORNIA CONSULTING, INC.
funding opportunities as agreed upon by the Consultant and the CITY.
CONSULTANT will prepare, draft, and submit grant applications on behalf of the City Parks and Recreation Department. This includes developing grant narratives, completing application forms, assembling required supporting documentation, and ensuring all submissions fully comply with funding agency guidelines and deadlines.
The Contractor shall work collaboratively with designated CITY staff to obtain necessary data, budgets, letters of support, and other required materials.
CONSULTANT shall meet with CITY staff at least once per month, either in person or virtually, to review grant opportunities, application status, and upcoming deadlines. In addition, CONSULTANT shall provide the CITY with a written monthly report summarizing grant research conducted, applications submitted, awards received or denied and anticipated future funding opportunities.
CONSULTANT shall maintain accurate and organized records of all grant -related activities, including applications submitted, deadlines, award status, and supporting documentation. All grant materials prepared or submitted on behalf ofthe CITY shall remain the property of the CITY and shall be made available upon request.
As requested by the CITY, CONSULTANT shall provide support related to grant awards, including assistance with grant acceptance documentation, coordination with funding agencies, and post -award reporting or compliance support.
CONSULTANT may also attend meetings, workshops, or project coordination sessions related to grant -funded initiatives.
CONSULTANT will perform all services in a professional and timely manner, exercise reasonable skill and care consistent with industry standards, and maintain confidentiality of all CITY information. Performance will be measured by the quality, accuracy, timeliness, and completeness of services provided, as well as adherence to all grant and contractual requirements.
Offer the CITY general advice on matters involving funding mechanisms, grants research, identification, and writing; and perform post -grant award administration on the grants which are awarded to the CITY, including the filing of required documents by the proscribed deadlines set by the awarding entity.
CONSULTANT agrees to diligently perform these services in accordance with the upmost standards of its profession and to CITY' Ssatisfaction. 2) Compensation
CITY hereby agrees to pay CONSULTANT a sum not to exceed $4, 000 a month, for the PROFESSIONAL GRANT WRITING Services set forth in Exhibit " A".
Services will not exceed $ 56, 000. CONSULTANT shall be paid any uncontested sum due and payable within sixty ( 60) days of receipt of billings containing all
CITY OF LATHROP - CONSULTING SERVICES AGREEMENT
CALIFORNIA CONSULTING, INC.
information pursuant to Paragraph 5 below. Compensation for any task must be equal to or less than the percentage of task complete. In no event shall CONSULTANT be entitled to compensation for work not included in Exhibit " A", unless a written change order or authorization describing the extra work and payment terms has been executed by CITY' sauthorized representative prior to the commencement of the work.
3) Effective Date and Term
The effective date of this Agreement is May 1, 2026, and it shall terminate no later than June 30, 2027, or earlier pursuant to either party may terminate the agreement with or without cause, upon 30 days' prior written notice of termination. 4) Independent Contractor Status
It is expressly understood and agreed by both parties that CONSULTANT, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the CITY. As an independent contractor, CONSULTANT is responsible for controlling the means and methods to complete the scope of work described in Exhibit " A" to City' ssatisfaction.
CONSULTANT expressly warrants not to represent, at any time or in any manner, that CONSULTANT is an employee of the CITY.
5) Billings
CONSULTANT' Sbills shall include a list of all tasks, a total amount due, the amounts previously billed, and the net amount due on the invoice. Except as specifically authorized by CITY, CONSULTANT shall not bill CITY for duplicate services performed by more than one person. In no event shall CONSULTANT submit any billing for an amount in excess of the rates or the maximum amount of compensation provided in section ( 2) for either task or for the entire Agreement, unless modified by a properly executed change order.
6) Advice and Status Reporting
CONSULTANT shall provide the CITY with timely reports, orally or in writing, of all significant developments arising during performance of its services hereunder, and shall furnish to CITY such information as is necessary to enable CITY to monitor the performance of this Agreement.
7) Assignment of Personnel
CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. If CITY asks CONSULTANT to remove a person assigned to the work called for under this Agreement, CONSULTANT agrees to do so immediately, without requiring the City to process a reason or explanation for its request.
CITY OF LATHROP - CONSULTING SERVICES AGREEMENT
CALIFORNIA CONSULTING, INC.
8) Assignment and Subcontracting
It is recognized by the parties hereto that a substantial inducement to CITY for entering into this Agreement was, and is, the professional reputation and competence of CONSULTANT. Neither this Agreement nor any interest therein may be assigned by CONSULTANT without the prior written approval of CITY' S authorized representative. CONSULTANT shall not subcontract any portion of the performance contemplated and provided for herein, other than the subcontractors noted in the proposal, without prior written approval of the CITY' Sauthorized representative.
9) Insurance
On or before beginning any of the services or work called for by any term of this Agreement, CONSULTANT, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to the CITY the insurance specified in subsections ( a) through (c) below with insurers and under forms of insurance satisfactory in all respects to the CITY. CONSULTANT shall not allow any subcontractor to commence work on any subcontract until all insurance required of the CONSULTANT has also been obtained for the subcontractor. Verification of this insurance shall be submitted and made part of this Agreement prior to execution.
a) Workers'
sole cost
Compensation.
and expense, maintain
CONSULTANT
Statutory
shall,
Workers'
at CONSULTANT' S
Compensation
Insurance and Employer' s Liability Insurance for any and all persons employed directly or indirectly by CONSULTANT. Said Statutory Workers' Compensation Insurance and Employer' sLiability Insurance shall be provided with limits of not less than one million dollars. In the alternative, CONSULTANT may rely on a self- insurance program to meet these requirements provided that the program of self- insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is provided, or the CONSULTANT, if a program of self- insurance is provided, shall waive all rights of subrogation against the CITY for loss arising from work performed under this Agreement. b) Commercial General and Automobile Liability Insurance.
CONSULTANT, at CONSULTANT' Sown cost and expense, shall maintain commercial general and automobile liability insurance for the period covered by this Agreement in an amount not less than one million dollars per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be
CITY OF LATHROP - CONSULTING SERVICES AGREEMENT
CALIFORNIA CONSULTING, INC.
performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non -owned automobiles.
Coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 ( ed. 11/ 88) and Insurance Services Office Automobile Liability form CA 0001 ( ed. 12/ 90) Code 1 ( any auto).
Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
i) CITY, its officers, employees, agents, and volunteers are to be covered as insured with respect to each of the following:
liability arising out of activities performed by or on behalf of CONSULTANT, including the insider' s general supervision of CONSULTANT; products and completed operations of
CONSULTANT; premises owned, occupied or used by
CONSULTANT. The coverage shall contain no special
limitations on the scope of protection afforded to CITY, its officers, employees, agents, or volunteers.
ii) The insurance shall cover on an occurrence or an accident basis, and not on a claim - made basis.
iii) An endorsement must state that coverage is primary insurance and that no other insurance affected by the CITY will be called upon to contribute to a loss under the coverage.
iv) Any failure of CONSULTANT to comply with reporting
provisions of the policy shall not affect coverage provided to CITY and its officers, employees, agents, and volunteers. v) Insurance is to be placed with California - admitted insurers with a Best' s rating of no less than A: VII.
vi) Notice of cancellation or non -renewal must be received by CITY at least thirty days prior to such change.
c) Deductibles and Self -Insured Retentions. CONSULTANT shall disclose the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
CITY OF LATHROP - CONSULTING SERVICES AGREEMENT
CALIFORNIA CONSULTING, INC.
During the period covered by this Agreement, upon express written authorization of the CITY' sauthorized representative, CONSULTANT may increase such deductibles or self -insured retentions with respect to CITY, its officers, employees, agents, and volunteers. The CITY' s authorized representative may condition approval of an increase in deductible or self -insured retention levels upon a
requirement that
CONSULTANT procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
d) Notice of Reduction in Coverage. In the event that any coverage required under subsections ( a), (b), or ( c) of this section of the Agreement is reduced, limited, or materially affected in any other manner, CONSULTANT shall provide written notice to CITY at CONSULTANT' Searliest possible opportunity and in no case later than five days after CONSULTANT is notified of the change in coverage.
e) In addition to any other remedies CITY may have if CONSULTANT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option:
i) Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
ii) Order CONSULTANT to stop work under this Agreement or withhold any payment which becomes due to CONSULTANT
hereunder, or both stop work and withhold any payment, until CONSULTANT demonstrates compliance with the
requirements hereof;
iii) Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for CONSULTANT' Sbreach.
CITY OF LATHROP - CONSULTING SERVICES AGREEMENT
CALIFORNIA CONSULTING, INC.
10) Indemnification - CONSULTANT' SResponsibility
As to the CONSULTANT' Swork hereunder, it is understood and agreed that ( a) CONSULTANT has the professional skills necessary to perform the work, (b) CITY relies upon the professional skills of CONSULTANT to perform the work in a skillful and professional manner, and ( c) CONSULTANT thus agrees to so perform.
Acceptance by CITY of the work performed under this Agreement does not operate as a release of said CONSULTANT from such professional responsibility for the work performed. It is further understood and agreed that CONSULTANT is apprised of the scope of the work to be performed under this Agreement and CONSULTANT agrees that said work can and shall be performed in a fully competent manner in accordance with the standard of care applicable to CONSULTANT' Sprofession.
CONSULTANT shall indemnify, defend, and hold CITY, its officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused by the willful misconduct or negligent acts or omissions of CONSULTANT, its employees, subcontractors, or agents, or on account of the performance or character of this work, except for any such claim arising out of the negligence or willful misconduct of the CITY, its officers, employees, agents, or volunteers. It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause.
This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.
11) Licenses
If a license of any kind, which term is intended to include evidence of registration, is required of CONSULTANT, its employees, agents, or subcontractors by federal or state law, CONSULTANT warrants that such license has been obtained, is valid and in good standing, and CONSULTANT shall keep it in effect at all times during the term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.
12) Business Licenses
CONSULTANT shall obtain and maintain a CITY of Lathrop Business License until all Agreement services are rendered and accepted by the CITY.
CITY OF LATHROP - CONSULTING SERVICES AGREEMENT
CALIFORNIA CONSULTING, INC.
13) Termination
Either CITY or CONSULTANT may cancel this Agreement upon 30 days written notification to the other party. In the event of termination, the CONSULTANT shall be entitled to compensation for services performed to the effective date of termination; provided, however, that the CITY may condition payment of such compensation upon CONSULTANT' Sdelivery to the CITY of any or all documents, photographs, computer software, video and audio tapes, and other materials provided to CONSULTANT or prepared by or for CONSULTANT or the CITY in connection with this Agreement.
14) Funding
CONSULTANT agrees and understands that renewal of this agreement in subsequent years is contingent upon action by the City Council consistent with the appropriations limits of Article XIII ( B) of the California Constitution and that the Council may determine not to fund this agreement in subsequent years. 15) Notices
All contracts, appointments, approvals, authorizations, claims, demands, Change Orders, consents, designations, notices, offers, requests and statements given by either party to the other shall be in writing and shall be sufficiently given and served upon the other party if (1) personally served, (2) sent by the United States mail, postage prepaid, (3) sent by private express delivery service, or (4) in the case of a facsimile transmission, if sent to the telephone FAX number set forth below during regular business hours of the receiving party and followed with two ( 2) Days by delivery of a hard copy of the material sent by facsimile transmission. Personal service shall include, without limitation, service by delivery and service by facsimile transmission.
To City:
Copy to:
To Consultant:
City of Lathrop
City Clerk
390 Towne Centre
Lathrop, CA 95330
City of Lathrop
Parks and Recreation Department
390 Towne Centre
Lathrop, CA 95330
MAIN: (209) 941- 7430
FAX: (209) 941- 7449
California Consulting, Inc.
214 Main Street, Suite 102
El Sugundo, CA 90245
Phone: (805) 469- 3700
CITY OF LATHROP - CONSULTING SERVICES AGREEMENT
CALIFORNIA CONSULTING, INC.
16) Miscellaneous
a) Consent. Whenever in this Agreement the approval or consent of a party is required, such approval or consent shall be in writing and shall be executed by a person having the express authority to grant such approval or consent.
b) Controlling Law. The parties agree that this Agreement shall be governed and construed by and in accordance with the Laws of the State of California.
c) Definitions. The definitions and terms are as defined in these specifications.
d) Force Majeure. Neither party shall be deemed to be in default on account of any delay or failure to perform its obligations under this Agreement, which directly results from an Act of God or an act of a superior governmental authority.
e) Headings. The paragraph headings are not a part of this Agreement and shall have no effect upon the construction or interpretation of any part of this Agreement.
f)
g)
Incorporation of Documents. All documents constituting the Agreement documents described in Section 1 hereof and all documents which may, from time to time, be referred to in any duly executed amendment hereto are by such reference incorporated in the Agreement and shall be deemed to be part of this Agreement.
Integration. This Agreement and any amendments hereto between the parties constitute the entire Agreement between the parties concerning the Project and Work, and there are no other prior oral or written agreements between the parties that are not incorporated in this Agreement.
h) Modification of Agreement. This Agreement shall not be modified or be binding upon the parties unless such modification is agreed to in writing and signed by the parties.
i) Provision. Any agreement, covenant, condition, clause, qualification, restriction, reservation, term or other stipulation in the Agreement shall define or otherwise control, establish or limit the performance required or permitted or to be required of or permitted by either party. All provisions, whether covenants or conditions, shall be deemed to be both covenants and conditions.
CITY OF LATHROP - CONSULTING SERVICES AGREEMENT
CALIFORNIA CONSULTING, INC.
Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the provisions of this Agreement not so affected shall remain in full force and effect.
Status of CONSULTANT. In the exercise of rights and obligations under this Agreement, CONSULTANT acts as an independent contractor and not as an agent or employee of CITY. CONSULTANT shall not be entitled to any rights and benefits accorded or accruing to the City Council members, officers or employees of CITY, and CONSULTANT expressly waives any and all claims to such right and benefits.
Successors and Assigns. The provisions of this Agreement shall inure to the benefit of, and shall apply to and bind, the successors and assigns of the parties.
Time of the Essence. Time is of the essence of this Agreement and each of its provisions. In the calculation of time hereunder, the time in which an act is to be performed shall be computed by excluding the first Day and including the last. If the time in which an act is to be performed falls on a Saturday, Sunday or any Day observed as a legal holiday by CITY, the time for performance shall be extended to the following Business Day.
n) Venue. In the event that suit is brought by either party hereunder, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Joaquin or in the United States District Court for the Eastern District of California. o) Recovery of Costs. The prevailing party in any action brought to enforce the terms of this Agreement or arising out of this Agreement fees,
may recover
incurred
its
or
reasonable costs, including reasonable attorney' s
expended in connection with such action against the
non -prevailing party.
17) Notice to Proceed
Prior to commencing work under this agreement, CONSULTANT shall receive a written " Notice to Proceed" from CITY. A Notice to Proceed shall not be issued until all necessary bonds and insurances have been received. CITY shall not be obligated to pay CONSULTANT for any services prior to issuance of the Notice to Proceed.
CITY OF LATHROP - CONSULTING SERVICES AGREEMENT
CALIFORNIA CONSULTING, INC.
18) Signatures
The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the CONSULTANT and the CITY. This agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.
CITY OF LATHROP - CONSULTING SERVICES AGREEMENT
CALIFORNIA CONSULTING, INC.
Approved as to Form:
Recommended for Approval:
Accepted By:
CONSULTANT:
City of Lathrop
City Attorney
Salvador Navarrete
City of Lathrop
Parks and Recreation Director
V-- )' -6-at<
Date
Todd Sebastian Date
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Stephen J. Salvatore Date
City Manager
California Consulting, Inc.
214 Main Street, Suite 102
El Sugundo, CA 90245
Fed ID #
Business License #
Date
Print Name and Title)
Date
Print Name and Title)
ALIT ORNIA
ON SULTIN G
The State' s Premier Grant Writing Firm
A Proposal for the City of Lathrop
4-7- 2026
History
Founded in 2004, California Consulting has an excellent reputation for hard work and a commitment to success for our clients. California Consulting is the largest grant writing firm in California. With offices in Southern California, Northern California and Central California, we have almost 250 clients statewide.
We have 55 members of our team from Chico in the North, to San Diego in the South. California Consulting has developed an expertise in representing public agencies, and non- profit organizations. We have secured over $ 1. 6 billion for our clients since inception. The California Consulting team boasts approximately 30 grant writers. Through years of experience our grant writers have a proven track record of success and
have mastered their skills of identifying, researching, and obtaining funding for significant projects at every level of government. California Consulting grant writers have written over 1, 700 competitive grant applications that have been funded. Our aggressive, hard- working, and results -oriented style has translated into success for our clients. Our professional grant writers are diligent and stay current on every Federal and State grant available on a myriad of different topics and public policy areas. Whether it is recreation, education, parks money, or public safety our grants team knows where to locate grant funds and how to successfully write the applications.
Grant Funding Services
California Consulting is a full -service grant writing firm. We are experts m the fields of grant research and identification. We prepare comprehensive and concise grant application packages. We submit grants in a timely fashion and follow through after the grant has been submitted to determine the status of the grant. We also conduct post award compliance and administration. California Consulting has a fundamental business philosophy founded on open communication and tailoring the grants we pursue to fit our client' sneeds.
1. Needs Assessment ( Meetings with Department Heads to review priorities and funding needs): We learn about the client at the outset of the contract by conducting an in- depth Needs Assessment. Each client is assigned a lead Project Manager. The Project Manager communicates regularly with the client and on an ongoing basis. This relationship building is the key to keeping the grants pursued on target with the client' soverall goals.
Sample questions asked during the Needs Assessment:
a) List and describe any program initiatives or priority projects. b) What needs, projects, or content areas would you like to target for funding? You can list specific projects or general areas in which you have funding needs. c) List any grants for which you are considering applying or have decided to apply. In addition, please list what kind ofgrant -writing support would be helpful for each grant. d) List past grants that your agency has received.
e) List past grant applications you would like to revise and submit again.
2. Facilitation of Department Decision Making Processes: Our Project Managers are experts on grant identification. With years of experience, your Project Manager will be
able to assist your Staff in deciding which grants make the most sense to meet the funding needs identified.
3. Grant Research and Identification: Our Project Manager' s conduct thorough research
on an ongoing basis. We track current and upcoming grants in order to let our client' sknow what is available and what we recommend would fit their situation. By regularly tracking grant announcements we are able to present these grant opportunities to our clients as soon as they are released. California Consulting will provide you with a Grant Activity Report monthly detailing the grants available, grants in progress and grants submitted. You will also be provided with available grant opportunities on an ongoing basis.
4. Client Commitment: When identifying grants that meet your needs and funding priorities, your Project Manager will advise you of the estimated time commitment required from your staff.
5. Grant Preparation Process: When your staff and California Consulting agree to pursue a grant, we will develop a checklist and schedule. The checklist and schedule will include what things you will be responsible for and when we will need them submitted. We need your staff involved in the grant preparation process to provide required information we don' thave access to. The Project Manager will provide you with grant portions along the way to review for content accuracy. The more engaged you are able to be in this process, the higher quality the application will be. California Consulting retains copies of all grants we' ve submitted. If the application was successful, we use it as a guide for future grants.
Below is a list of general tasks for our grant process:
a. Create a task timeline with due dates
b. Ensure the proposed project meets the grant agency' srequirements c. Review similar successful grant applications and apply where possible d. Collect information on the project
e. Meet with staff to create an accurate scope ofwork, budget, timeline, narratives, and cost analysis
f. Obtain letters of support when necessary
g. Draft proposals and send to staff for review
h. Incorporate staff edits in final drafts
i. Submit completed application timely
j. Monitor funding agency until grant awards are announced.
6. Quality Assurance: California Consulting takes pride in our impeccable grant applications. We are successful in this area due to our thorough quality assurance measures.
Our Grant Managers conduct group meetings with all Project Managers regularly. In addition, our Grant Managers meet individually with each Project Manager to review each client. These meetings thoroughly discuss each client' s needs, what grants are being worked on and what additional grants may be a good fit. We ensure the best quality product before the grant application is submitted.
7. Facilitation of Partnership Meetings: Our Project Managers will arrange and schedule meetings with key personnel to review all grants prior to submission to ensure application accuracy.
8. Timely Submission: We create a precise timeline to ensure the grant is submitted on time.
This timeline not only captures the submission deadline, but we create other deadlines in order to obtain the information needed for a quality submission. We believe if everyone is on the same page and is aware ofwhat needs to be done, we can limit scrambling at the last minute.
9. Funding Agency Monitoring: California Consulting will monitor the Funding Agency until grant awards are announced.
10. Grant Administration: Some grants require post award compliance, reporting and administration. California Consulting will prepare required agency reports and submit them by the required due date. We propose that to the extent legally allowed, the Client hire California Consulting as grant administrators when dollars are available from within the grant ( at no additional cost to you). When grant dollars from the grant are not available for administration, reporting and evaluation purposes we will provide these services to the Client for a monthly fee, or a one- time fee based on the Client' spreference. Ifthe Client chooses the monthly retainer option, grant administration services are included.
11. Monthly Progress Reporting: California Consulting will prepare a monthly report reflecting grants in progress, grants submitted and grants awarded. This will provide you and your Council with a clear report on our work.
References
California Consulting references include key leaders from around the State. All of our current clients are references. California Consulting currently has contracts with over 120 cities across California, and over 60 School Districts, and several Non -Profits and others. A full client list can be obtained at www. califoiniaconsulting. org.
Pricing
California Consulting offers two different pricing options for Grant Writing services.
Pricing Option 1: Monthly Retainer( s)
California Consulting' s monthly retainer services include all grant research, grant identification, grant writing, and post award administration as needed. Items 1 — 11 under Grant Writing is included in the Monthly Retainer Services. Below is a more detailed scope ofwork:
Task
Included
in Price
Meet with Client Staff to ascertain needs and goals 4
Conduct background research as requested by Client
Provide advice on best grants for Client to pursue based on project and grant requirements and guidelines
J
Attend meetings in person or by teleconference as necessary Develop schedule for grants chosen by Client N1
Preparing and writing all grant applications chosen by Client Develop evaluation strategies in accordance with funding agency' sinstructions J Adhere to decisions made by Client relating to grants N/ Write all sections of grant applications and proposals I Draft and finalize grant language with direction of Client Ensure timelines for grant submittal are met 1
Monthly reports to include grants in progress, grants submitted, and grants awarded i Regular communication via email and/ or phone regarding upcoming grant opportunities Grant administration and post award compliance as needed We propose a flat monthly rate of $4, 000.0, plus reimbursement ofout-f- pocket expenses for services explained above for Park and Recreation departments.
We propose a flat monthly rate of $6, 750. 0, plus reimbursement of out-f- pocket expenses for services explained above for all city departments.
Pricing Option 2: Per Grant
We propose an agreement for a Per Grant basis, plus reimbursement of out-f- pocket expenses. Items 1 — 11 under Grant Writing are not included. The following is a breakdown of cost per grant:
Grant Amount Request Cost
Up to $ 10, 000 2, 000
10, 001 - $50, 000 5, 000
50, 001 - $200, 00 8, 000
200, 01 - $500, 00 10, 000
500, 01 - $2, 000,00 12, 000
Over $2, 000,00 15, 000 18, 000
Cost will be determined based on complexity ofgrant preparation for grant requests exceeding $ 2, 000,00 Grant research, grant identification, and grant administration can be provided at an hourly rate of $150. 00. For research completed at an hourly rate, client may specify a " not to exceed" amount.