ITEM 4. 8
CITY MANAGER' S REPORT
APRIL 13, 2026 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY
CONSOLIDATED ENGINEERING, INC. FOR
WOODFIELD PAVEMENT REHABILITATION, CIP PS
25- 08
RECOMMENDATION: Adopt Resolution to Accept Public Improvements Constructed by Consolidated Engineering, Inc. for
Woodfield Pavement Rehabilitation, CIP PS 25- 08,
and Authorize the Filing of a Notice of Completion,
Release of Contract Retention, and Release of
Performance and Payment Bonds
SUMMARY:
Consolidated Engineering, Inc. ( Consolidated Engineering), has completed construction of Woodfield Pavement Rehabilitation, Capital Improvement Project CIP) PS 25- 08 (Project).
Staff have inspected the work, and the City Engineer has determined that the improvements have been completed in accordance with the approved plans and specifications. Consolidated Engineering has submitted lien releases confirming that all subcontractors and suppliers have been paid in full. A one- year warranty bond equal to 10% of the construction contract amount has been provided for the improvements being accepted.
Staff request that City Council accept the public improvements completed by Consolidated Engineering for the Project. Staff request that Council authorize the filing of the Notice of Completion with the San Joaquin County Clerk, release of contract retention totaling $ 52, 915 to Consolidated Engineering within forty-ive (45) days after the Notice of Completion is recorded and the release of performance and payment bonds associated with the Project.
Following acceptance, staff request that any unused project funds be returned to the General Fund Street Reserves ( Fund 1010).
BACKGROUND:
On April 14, 2025, City Council approved a contract with Consolidated Engineering for $ 1, 012, 160 and a 15% construction contingency of $ 151, 830 for construction of the Project. The Project consisted of grinding off and removing 13" of existing pavement surface, reconstructing 4" of hot mix asphalt over 9" of aggregate base over native soil, reconstructing curb ramps, and installing new signing and striping improvements.
CITY MANAGER' S REPORT PAGE 2
APRIL 13, 2026 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY CONSOLIDATED
ENGINEERING, INC. FOR WOODFIELD PAVEMENT REHABILITATION, CIP PS 25- 08
REASON FOR RECOMMENDATION:
Consolidated Engineering has completed the Project pursuant to the contract documents dated April 14, 2025. Staff has inspected the improvements, and they have been deemed complete and in accordance with the approved plans and specifications by the City Engineer.
Consolidated Engineering has submitted a one- year warranty bond for the improvements to be accepted ( based on 10% of the construction contract) and lien releases confirming all sub -contractors and suppliers have been paid in full. The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements.
The performance bond and payment bond will be released and replaced with the oneyear warranty bond upon City Council' s acceptance of the improvements.
FISCAL IMPACT:
The approved contract was for $ 1, 012, 160 with an authorized 15% construction contingency of $ 151, 830, for a total construction budget of $ 1,63, 990. During construction, two contract change orders totaling $ 47, 137 were issued, for a final contract cost of $ 1, 059, 297. Sufficient funds were allocated to CIP PS 25- 08 in the adopted Fiscal Year 2025-6 budget to fund all expenses and close out the Project.
Following acceptance, staff request that any unused project funds be returned to the General Fund Street Repair Reserves ( Fund 1010).
ATTACHMENTS:
A. Resolution to Accept Public Improvements Constructed by Consolidated Engineering, Inc. for Woodfield Pavement Rehabilitation, CIP PS 25- 08, and Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of Performance and Payment Bonds
B. Notice of Completion - Woodfield Pavement Rehabilitation, CIP PS 25- 08 CITY MANAGER' SREPORT PAGE 3
APRIL 13, 2026 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY CONSOLIDATED
ENGINEERING, INC. FOR WOODFIELD PAVEMENT REHABILITATION, CIP PS 25- 08
APPROVALS:
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Steven Hollenbeak Date
Assistant Engineer
Brad T$ylor Date
Public Works Director / City Engineer
Cari Jam
Finance bJ rector
Date
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Thomas Hedegard Date
Deputy City Manager
Michael King Date
Assistant City Manager
Salvador NaJarrete Date
City Attorney
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Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 26 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO ACCEPT
PUBLIC IMPROVEMENTS CONSTRUCTED BY CONSOLIDATED ENGINEERING, INC. FOR WOODFIELD PAVEMENT REHABILITATION, CIP PS 25- 08 AND
AUTHORIZE THE FILING OF A NOTICE OF COMPLETION, THE RELEASE OF
CONTRACT RETENTION, AND THE RELEASE OF PERFORMANCE AND PAYMENT BONDS
WHEREAS, on April 14, 2025, City Council approved a contract with Consolidated Engineering, Inc. ( Consolidated) for construction of Woodfield Pavement Rehabilitation, CIP PS 25- 08 (Project) in the amount of $ 1, 012, 160, approved a 15% construction contingency of $ 151, 830 and authorized staff to spend up to the amount of the contingency as necessary to achieve the goals of the Project; and
WHEREAS, the scope of work included grinding 13" of existing pavement surface, reconstructing 4" of hot mix asphalt over 9" of aggregate base over native soil, reconstructing curb ramps, and installing new signing and striping improvements; and
WHEREAS, staff have inspected the work, and the City Engineer has determined that the improvements have been completed in accordance with the approved plans and specifications; and
WHEREAS, Consolidated Engineering has submitted lien releases confirming that all subcontractors and suppliers have been paid in full, and a one- year warranty bond equal to 10% of the construction contract amount for the improvements being accepted; and
WHEREAS, staff request that City Council accept the public improvements constructed by Consolidated for the Project; and
WHEREAS, staff also request that City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Consolidated in the amount of $ 52, 915 within forty-ive (45) days after the recording of the Notice of Completion, and the release of performance and payment bonds; and
WHEREAS, upon City Council' s acceptance of the improvements, the performance and payment bonds ( Bond No. 7479703) will be released and replaced with a one- year warranty bond in the amount of $ 105, 830 (Bond No. 7479703); and WHEREAS, the warranty bond ensures coverage for any necessary repairs or replacements due to defective materials or workmanship discovered within one year from the date of acceptance; and
WHEREAS, during construction, two change orders totaling $ 47, 137 were issued, bringing the final construction cost to $ 1, 059, 297; and WHEREAS, following acceptance, staff request that any unused project funds be transferred back to the General Fund Street Reserves ( Fund 1010).
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the public improvements constructed by Consolidated Engineering, Inc. for Woodfield Pavement Rehabilitation, CIP PS 25- 08; and BE IT FURTHER RESOLVED, that City Council hereby authorizes the filing of the Notice of Completion with the San Joaquin County Clerk, release of contract retention to Consolidated in the amount of $ 52, 915 within forty-ive (45) days after the recording of the Notice of Completion, and release of performance and payment bonds; and
BE IT FURTHER RESOLVED, that City Council hereby authorizes the return of unused project funds into the General Fund Street Reserves ( 1010).
The foregoing resolution was passed and adopted this 13th day of April 2026, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney ATTACHMENT" 1` 3 "
RECORDING REQUESTED BY, AND
WHEN RECORDED MAIL TO:
CITY OF LATHROP
ATTN: CITY CLERK
390 TOWNE CENTRE DRIVE
LATHROP, CA 95330
Exempt from payment of recording fees ( GC 11922)
SPACE ABOVE THIS LINE FOR RECORDER' SUSE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is owned by:
NAME STREET AND NO. CITY STATE
City of Lathrop 390 Towne Centre Drive Lathrop CA 95330 If more than one owner of the interest stated, the name and address of each must be stated)
2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co -owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, if there is more than one owner, are set forth in the preceding paragraph.
3. That the nature of the title of stated owner, or if more than one owner, then of the stated owner and co -owners is fee title ( e. g. fee title, leasehold, joint tenancy, etc.).
4. That on the 13th day of April 2026 a work of improvement on the real property herein described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: Consolidated Engineering, Inc.
6. That the name and address of the transferor is:
NAME STREET AND NO.
Consolidated Engineering, Inc. P. O. Box 701
CITY STATE
Valley Springs CA 95252
7. That the real property herein referred to is situated in the City of Lathrop County of San Joaquin, State of California, and is described as follows:
CIP PS 25- 08 Woodfield Pavement Rehabilitation
That the undersigned has knowledge of the contents herein and states under penalty of perjury that the foregoing is true and correct.
CITY OF LATHROP
By:
By:
Stephen J. Salvatore, City Manager Date
Teresa Vargas, City Clerk Date
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the NOTICE OF COMPLETION dated April 13, 2026 by Consolidated Engineering, Inc. to the City of Lathrop, a political corporation and/ or governmental agency, is hereby accepted by the undersigned officer or agent on behalf ofthe City Council pursuant to authority conferred by resolution of the City Council adopted on April 13, 2026, and the grantee consents to recordation thereof by its duly authorized officer.
Dated By
Stephen J. Salvatore, City Manager