ITEM 4. 9
CITY MANAGER' S REPORT
APRIL 13, 2026 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE PROFESSIONAL SERVICES AGREEMENT
WITH TANKO STREETLIGHTING INC. TO COMPLETE
STREETLIGHT AUDIT, DESIGN AND BID
COORDINATION FOR CITYWIDE STREETLIGHT LED
CONVERSION, CIP GG 26-7
RECOMMENDATION: Adopt Resolution to Approve Services Agreement with Tanko Streetlighting Inc. to Complete Streetlight
Audit, Design and Bid Coordination for Citywide
Streetlight LED Conversion, CIP GG 26-7
SUMMARY:
On December 8, 2026, Council approved the creation of Citywide Streetlight Conversion, Capital Improvement Project ( CIP) GG 26- 27, a Professional Services Agreement with Tanko Streetlighting Inc. (Tanko) to complete a Streetlight Study, and a budget amendment.
Tanko has completed the Streetlight Study and concluded that converting 1, 616 existing High - Pressure Sodium ( HPS) fixtures to LED can save the City $ 330, 00 annually and $ 10, 600, 000 in 20 years with a Return on Investment ( ROI) of 4 years with a total material, installation and construction management cost of $ 1, 420, 000.
As a next step, Tanko has provided a proposal to complete an in - person inventory audit, complete a billing audit, develop Global Information System ( GIS) layers and attributes for the existing streetlights, complete the replacement design, provide bid coordination and manage the installation for a total cost of $ 262, 185.
Staff request Council approve a Professional Services Agreement with Tanko for a total cost not to exceed $ 262, 185.
BACKGROUND:
The City' s streetlight infrastructure currently consists of approximately 2,50 city owned streetlights, of which 1, 616 ( approximately 72%) are HPS fixtures. City staff has observed a notable increase in work orders submitted by residents reporting dim or non- functioning streetlights. Just this year alone, a total of 72 work orders have been submitted specifically for streetlight issues affecting streetlights with HPS fixtures.
CITY MANAGER' S REPORT PAGE 2
APRIL 13, 2026 CITY COUNCIL REGULAR MEETING
APPROVE PROFESSIONAL SERVICE AGREEMENT WITH TANKO
STREETLIGHTING INC. TO COMPLETE STREETLIGHT AUDIT, DESIGN AND BID COORDINATION FOR CITYWIDE STREETLIGHT LED CONVERSION, CIP GG 26- 27 Currently, the City is replacing an average of six HPS streetlights with LED fixtures per month. However, procuring LED cobra head streetlights has proven cumbersome, with a typical turnaround time from purchase to delivery of approximately three months. This delay is compounded by limited manufacturer availability, as these LED fixtures are not standard " off -the -shelf" items and are subject to backorders.
On December 8, 2026, Council approved the creation of Citywide Streetlight Conversion, CIP GG 26-7, a Professional Services Agreement with Tanko to complete a Streetlight Study, and a budget amendment.
Tanko has completed the Streetlight Study and concluded that converting 1, 616 existing HPS fixtures to LED can save the City $ 330, 00 annually and $ 10, 600, 000in 20 years with a ROI of 4 years with a total material, installation and construction management cost of $ 1, 420, 000.
As a next step, Tanko has provided a proposal to complete an in - person inventory audit, complete a billing audit, develop GIS layers and attributes for the existing streetlights, complete the replacement design, provide bid coordination and manage the installation for a total cost of $ 262, 185.
Staff request Council approve a Professional Services Agreement with Tanko for a total cost not to exceed $ 262, 185.
REASON FOR RECOMMENDATION:
The City' s existing HPS streetlights are aging and frequently failing, resulting in dim or non- functioning lights that have generated numerous resident complaints and public safety concerns. Currently, replacements are made reactively, averaging six per month, and procurement of LED cobra head streetlights is delayed by long lead times and manufacturer backorders. These factors contribute to extended periods of reduced lighting in neighborhoods, increasing safety risks for drivers, pedestrians, and cyclists.
Conversion of the HPS lights to LED will improve service reliability, enhance public safety, and reduce long- term operational costs associated with streetlighting.
FISCAL IMPACT:
There are sufficient funds in CIP GG 26-7 to fund the Professional Services Agreement.
CITY MANAGER' SREPORT PAGE 3
APRIL 13, 2026 CITY COUNCIL REGULAR MEETING
APPROVE PROFESSIONAL SERVICE AGREEMENT WITH TANKO
STREETLIGHTING INC. TO COMPLETE STREETLIGHT AUDIT, DESIGN AND BID COORDINATION FOR CITYWIDE STREETLIGHT LED CONVERSION, CIP GG 26- 27 ATTACHMENTS:
A. Resolution to Approve Professional Services Agreement with Tanko Streetlighting Inc. to Complete Streetlight Audit, Design and Bid Coordination for Citywide Streetlight LED Conversion, CIP GG 26-7
B. Professional Service Agreement with Tanko Streetlighting, Inc. for Citywide Streetlight Conversion, CIP GG 26-7
CITY MANAGER' SREPORT PAGE 4
APRIL 13, 2026 CITY COUNCIL REGULAR MEETING
APPROVE PROFESSIONAL SERVICE AGREEMENT WITH TAN KO
STREETLIGHTING INC. TO COMPLETE STREETLIGHT AUDIT, DESIGN AND BID COORDINATION FOR CITYWIDE STREETLIGHT LED CONVERSION, CIP GG 26- 27 APPROVALS:
Bra Taylor Date
Pu c Works Director / City Engineer
Cari Jam
Finance Di - ctor
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Date
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Thomas Hedegard Date
Deputy City Manager
8. ZotL
Michael King Date
Assistant City Manager
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Salvador Navarrete Date
City Attorney
Step en J. Salvatore
City Manager
SF -€s - 2ca
Date
RESOLUTION NO. 26-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO APPROVE SERVICES AGREEMENT WITH TANKO STREETLIGHTING INC. TO
COMPLETE STREETLIGHT AUDIT, DESIGN AND BID COORDINATION FOR CITYWIDE STREETLIGHT LED CONVERSION, CIP GG 26-7
WHEREAS, the City' s streetlight infrastructure currently consists of approximately 2,50 city owned streetlights, of which 1, 616 ( approximately 72%) are high- pressure sodium fixtures. City staff has observed a notable increase in work orders submitted by residents reporting dim or non- functioning streetlights due to the aging fixtures; and
WHEREAS, on December 8, 2026, Council approved the creation of Citywide Streetlight Conversion, Capital Improvement Project ( CIP) GG 26- 27, a Professional Services Agreement with Tanko Streetlighting Inc. (Tanko) to complete a Streetlight Study, and a budget amendment; and
WHEREAS, Tanko has completed the Streetlight Study and concluded that converting 1, 616 existing High -Pressure Sodium ( HPS) fixtures to LED can save the City $ 330, 00 annually and $ 10, 600, 000in 20 years with a Return on Investment ROI) of 4 years with a total material, installation and construction management cost of $ 1, 420, 000; and
WHEREAS, as a next step, Tanko has provided a proposal to complete an in - person inventory audit, complete a billing audit, develop Global Information System GIS) layers and attributes for the existing streetlights, complete the replacement design, provide bid coordination and manage the installation for a total cost of 262, 185; and
WHEREAS, staff request Council approve a Professional Services Agreement with Tanko for a total cost not to exceed $ 262, 185.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve a Professional Services Agreement with Tanko Streetlighting Inc.
The foregoing resolution was passed and adopted this 13th day of April 2026 by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Attachment
11 1\ Il
CITY OF LATHROP
AGREEMENT FOR PROFESSIONAL SERVICES WITH TANKO STREETLIGHTING, INC.
TO PROVIDE AUDIT, DESIGN AND BID COORDINATION SERVICES FOR THE CITYWIDE STREETLIGHT CONVERSION, CIP GG 26-7
THIS AGREEMENT, dated for convenience this 13 day of April, 2026, is by and between the City of Lathrop, a California municipal corporation (" CITY"), and Tanko Streetlighting, Inc.
CONSULTANT");
RECITALS:
WHEREAS, CONSULTANT is specially trained, experienced, and competent to perform Professional Audit, Design and Bid Coordination Services, which are required by this agreement; and
WHEREAS, CITY selected the CONSULTANT pursuant to said qualifications; and WHEREAS, CONSULTANT is willing to render such Professional Audit, Design and Bid Coordination Services, as hereinafter defined, on the following terms and conditions; NOW, THEREFORE, CONSULTANT and the CITY agree as follows:
AGREEMENT
1) Scope of Service
CONSULTANT agrees to perform Professional Audit, Design and Bid Coordination Services in accordance with the scope of work and fee proposal provided by CONSULTANT, attached hereto as Exhibit " A" and incorporated herein by reference.
CONSULTANT represents it is prepared to and can diligently perform these services in accordance with the upmost standards of its profession and to CITY' Ssatisfaction. The fee proposal shall include all reimbursable costs required for the performance of the Scope of Services. Payment of additional reimbursable costs considered to be over and above those inherent in the original Scope of Services shall be approved of in advance and in writing, by the CITY.
2) Compensation
CITY hereby agrees to pay CONSULTANT a sum not to exceed $ 262, 185, for the Professional Audit, Design and Bid Coordination Services set forth in Exhibit " A".
CONSULTANT shall be paid any uncontested sum due and payable within thirty ( 30) days of receipt of billings containing all information pursuant to Paragraph 5 below.
Compensation for any task must be equal to or less than the percentage of task complete.
In no event shall CONSULTANT be entitled to compensation for work not included in Exhibit " A", unless a written change order or authorization describing the extra work and payment terms has been executed by CITY' s authorized representative prior to the commencement of the work. Payment is made based on a time and materials basis.
CITY OF LATHROP - TANKO STREETLIGHTING, INC.
TO PROVIDE AUDIT, DESIGN AND BID COORDINATION SERVICES FOR THE CITYWIDE STREETLIGHT CONVERSION, CIP GG 26-7
3) Effective Date and Term
The effective date of this Agreement is April 2026, and it shall terminate no later than June 30, 2027.
4) Independent Contractor Status
It is expressly understood and agreed by both parties that CONSULTANT, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the CITY. As an independent contractor, CONSULTANT is responsible for controlling the means and methods to complete the scope of work described in Exhibit " A" to City' s satisfaction. CONSULTANT expressly warrants not to represent, at any time or in any manner, that CONSULTANT is an employee of the CITY.
5) Billings
CONSULTANT shall submit invoices for completed work on a monthly basis, or as otherwise agreed, providing without limitation, details as to amount of hours, individual performing said work, hourly rate, and indicating to what aspect of the Scope of Services said work is attributable. CONSULTANT' Sbills shall include a list of all tasks, a total amount due, the amounts previously billed, and the net amount due on the invoice. Except as specifically authorized by CITY, CONSULTANT shall not bill CITY for duplicate services performed by more than one person. In no event shall CONSULTANT submit any billing for an amount in excess of the rates or the maximum amount of compensation provided in section ( 2) for either task or for the entire Agreement, unless modified by a properly executed change order.
6) Advice and Status Reporting
CONSULTANT shall provide the CITY with timely reports, orally or in writing, of all significant developments arising during performance of its services hereunder, and shall furnish to CITY such information as is necessary to enable CITY to monitor the performance of this Agreement.
CONSULTANT shall submit to CITY such reports, diagrams, drawings and other work products developed pursuant to the Scope of Services.
7) Auditing
CITY reserves the right to periodically audit all charges made by CONSULTANT to CITY for services under this Agreement. Upon request, CONSULTANT agrees to furnish CITY, or a designated representative, with necessary information and assistance needed to conduct such an audit.
CONSULTANT agrees that CITY or its delegate will have the right to review, obtain and copy all records pertaining to performance of this Agreement. CONSULTANT agrees to provide CITY or its delegate with any relevant information requested and shall permit CITY or its delegate access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books,
CITY OF LATHROP - TANKO STREETLIGHTING, INC.
TO PROVIDE AUDIT, DESIGN AND BID COORDINATION SERVICES FOR THE CITYWIDE STREETLIGHT CONVERSION, CIP GG 26-7
records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with the requirement. CONSULTANT further agrees to maintain such records for a period of three ( 3) years after final payment under this agreement.
8) Assignment of Personnel
CONSULTANT acknowledges that the CITY has relied on CONSULTANT' s capabilities
and on the qualifications of CONSULTANT' s principals and staff as identified in its proposal to CITY. The services shall be performed by, or under the direct supervision, of CONSULTANT' sAuthorized Representative: Janson Tanko, Chief Executive Officer.
CITY shall be notified by CONSULTANT of any change of its Authorized Representative, and CITY is granted the right of approval of all original, additional, and replacement personnel at CITY' ssole discretion, and shall be notified by CONSULTANT of any changes of CONSULTANT' sproject staff prior to any change.
CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. If CITY asks CONSULTANT to remove a person assigned to the work called for under this Agreement, CONSULTANT agrees to do so immediately, without requiring the City to process a reason or explanation for its request. 9) Assignment and Subcontracting
It is recognized by the parties hereto that a substantial inducement to CITY for entering into this Agreement was, and is, the professional reputation and competence of CONSULTANT. Neither this Agreement nor any interest therein may be assigned by CONSULTANT without the prior written approval of CITY' Sauthorized representative.
CONSULTANT shall not subcontract any portion of the performance contemplated and provided for herein, other than the subcontractors noted in the proposal, without prior written approval of the CITY' Sauthorized representative. 10) Insurance
On or before beginning any of the services or work called for by any term of this Agreement, CONSULTANT, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to the CITY the insurance specified in subsections ( i) through ( c) below with insurers and under forms of insurance satisfactory in all respects to the CITY. CONSULTANT shall not allow any subcontractor to commence work on any subcontract until all insurance required of the CONSULTANT has also been obtained for the subcontractor. Verification of this insurance shall be submitted and made part of this Agreement prior to execution. a) Workers' Compensation. CONSULTANT shall, at CONSULTANT' Ssole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer' s Liability Insurance for any and all persons employed directly or indirectly by CONSULTANT. Said Statutory Workers' Compensation Insurance and Employer' s Liability Insurance shall be provided with limits of not less than one million dollars ($ 1, 000,0) each accident or disease. In the alternative, CONSULTANT may rely on a selfinsurance program to meet these requirements provided that the program
CITY OF LATHROP - TANKO STREETLIGHTING, INC.
TO PROVIDE AUDIT, DESIGN AND BID COORDINATION SERVICES FOR THE CITYWIDE STREETLIGHT CONVERSION, CIP GG 26-7
of self- insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is provided, or the CONSULTANT, if a program of self- insurance is provided, shall waive all rights of subrogation against the CITY for loss arising from work performed under this Agreement.
b) Commercial General and Automobile Liability Insurance. CONSULTANT, at CONSULTANT' Sown cost and expense, shall maintain commercial general liability insurance for the period covered by this Agreement in an amount not less than two million dollars ($ 2, 000,0) per occurrence, four million dollars ($ 4, 000,00) general aggregate, and two million dollars 2, 000,0) products and completed operations aggregate for risks associated with the work contemplated by this Agreement. The general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement. Coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 00 01.
Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
i) CITY, its officers, employees, agents, and volunteers are to be covered as additional insureds with respect to each of the following:
liability arising out of activities performed by or on behalf of CONSULTANT, including the insider' s general supervision of CONSULTANT; ongoing and products and completed operations of CONSULTANT; premises owned, occupied or used by
CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, employees, agents, or volunteers.
ii) The insurance shall cover on an occurrence basis, and not on a claim made basis.
iii) An endorsement must state that coverage is primary insurance and that no other insurance affected by the CITY will be called upon to contribute to a loss under the coverage.
iv) Coverage shall allow and be endorsed to include a waiver of subrogation in favor of the City and its officers, officials, employees, agents, and volunteers.
v) Any failure of CONSULTANT to comply with reporting provisions of the policy shall not affect coverage provided to CITY and its officers, employees, agents, and volunteers.
CITY OF LATHROP - TANKO STREETLIGHTING, INC.
TO PROVIDE AUDIT, DESIGN AND BID COORDINATION SERVICES FOR THE CITYWIDE STREETLIGHT CONVERSION, CIP GG 26-7
vi) Insurance is to be placed with California -admitted insurers with a Best' srating of no less than A: VII.
vii) Notice of cancellation or non -renewal must
be received by CITY at least thirty days prior to such change. c) Automobile Liability Insurance.
CONSULTANT, at CONSULTANT' Sown cost and expense, shall maintain automobile liability insurance for the period covered by this Agreement in an amount not less than two million dollars ($ 2, 000,00) each accident, combined single limit coverage for risks associated with the work contemplated by this Agreement. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from the use of owned and non -owned automobiles under this Agreement.
Coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 ( ed. 12/ 90) Code 1 ( any auto).
Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
i) CITY, its officers, employees, agents, and volunteers are to be covered as additional insureds.
ii) Insurance is to be placed with California -admitted insurers with a Best' s rating of no less than A: VII.
iii) Notice of cancellation or non - renewal must be received by CITY at least thirty days prior to such change.
d) Professional Liability. CONSULTANT, at CONSULTANT' Sown cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than Two Million Dollars 2, 000,00) per claim made and per policy aggregate covering the licensed professionals' errors and omissions, as follows:
i) Any deductible or self -insured retention shall not exceed $ 150, 00 per claim.
ii) Notice of cancellation, material change, or non -renewal must be received by the CITY at least thirty days prior to such change shall be included in the coverage or added as an endorsement to the policy.
iii) The policy must contain a cross liability or severability of interest clause.
CITY OF LATHROP - TANKO STREETLIGHTING, INC.
TO PROVIDE AUDIT, DESIGN AND BID COORDINATION SERVICES FOR THE CITYWIDE STREETLIGHT CONVERSION, CIP GG 26-7
iv) The following provisions shall apply if the professional liability coverages are written on a claims made form:
1. The retroactive date of the policy must be shown and must be before the date of the Agreement.
2. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially
available at reasonable rates.
3. If coverage is canceled or not renewed and it is not replaced with another claims made policy form with a retroactive date that precedes the date of this Agreement, CONSULTANT
must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work.
The CITY shall have the right to exercise at the
CONSULTANT' Scost, any extended reporting provisions of the policy should the CONSULTANT cancel or not renew
the coverage.
4. A copy of the claim reporting requirements must be
submitted to the CITY prior to the commencement of any
work under this Agreement.
e) Deductibles and Self -Insured Retentions. CONSULTANT shall disclose the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. During the period covered by this Agreement, upon express written authorization of the CITY' s authorized representative, CONSULTANT may increase such deductibles or self -insured retentions with respect to CITY, its officers, employees, agents, and volunteers. The CITY' sauthorized representative may condition approval of an increase in deductible or self -insured retention levels upon a requirement that CONSULTANT procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
f)
g)
Notice of Reduction in Coverage. In the event that any coverage required under subsections ( a), (b), (c), or ( d) of this section of the Agreement is reduced, limited, or materially affected in any other manner, earliest
CONSULTANT
possible
shall
opportunity
provide written
and in
notice
no case
to CITY
later than
at CONSULTANT' S
five days after
CONSULTANT is notified of the change in coverage.
In addition to any other remedies CITY may have if CONSULTANT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option:
CITY OF LATHROP - TANKO STREETLIGHTING, INC.
TO PROVIDE AUDIT, DESIGN AND BID COORDINATION SERVICES FOR THE CITYWIDE STREETLIGHT CONVERSION, CIP GG 26-7
i) Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
ii) Order CONSULTANT to stop work under this Agreement or withhold any payment which becomes due to CONSULTANT
hereunder, or both stop work and withhold any payment, until CONSULTANT demonstrates compliance with the requirements hereof;
iii) Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for CONSULTANT' Sbreach.
11) Indemnification - CONSULTANT' SResponsibility
As to the CONSULTANT' Swork hereunder, it is understood and agreed that ( a) CONSULTANT has the professional skills necessary to perform the work, (b) CITY relies upon the professional skills of CONSULTANT to perform the work in a skillful and professional manner, and ( c) CONSULTANT thus agrees to so perform.
Acceptance by CITY of the work performed under this Agreement does not operate as a release of said CONSULTANT from such professional responsibility for the work performed. It is further understood and agreed that CONSULTANT is apprised of the scope of the work to be performed under this Agreement and CONSULTANT agrees that said work can and shall be performed in a fully competent manner in accordance with the standard of care applicable to CONSULTANT' S
profession.
CONSULTANT shall indemnify, defend, and hold CITY, its officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused by the willful misconduct or negligent acts or omissions of CONSULTANT, its employees, subcontractors, or agents, or on account of the performance or character of this work, except for any such claim arising out of the negligence or willful misconduct of the CITY, its officers, employees, agents, or volunteers.
It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause.
This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.
CITY OF LATHROP - TANKO STREETLIGHTING, INC.
TO PROVIDE AUDIT, DESIGN AND BID COORDINATION SERVICES FOR THE CITYWIDE STREETLIGHT CONVERSION, CIP GG 26-7
12) Licenses
If a license of any kind, which term is intended to include evidence of registration, is required of CONSULTANT, its employees, agents, or subcontractors by federal or state law, CONSULTANT warrants that such license has been obtained, is valid and in good standing, and CONSULTANT shall keep it in effect at all times during the term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.
13) Business Licenses
CONSULTANT shall obtain and maintain a CITY of Lathrop Business License until all Agreement services are rendered and accepted by the CITY. 14) Termination
Either CITY or CONSULTANT may cancel this Agreement upon 30 days written notification to the other party. Upon termination, or completion of services under this Agreement, all information collected, work product and documents shall be delivered by CONSULTANT to CITY within ten ( 10) calendar days.
15) Funding
CONSULTANT agrees and understands that renewal of this agreement in subsequent years is contingent upon action by the City Council consistent with the appropriations limits of Article XIII ( B) of the California Constitution and that the Council may determine not to fund this agreement in subsequent years.
16) Notices
All contracts, appointments, approvals, authorizations, claims, demands, Change Orders, consents, designations, notices, offers, requests and statements given by either party to the other shall be in writing and shall be sufficiently given and served upon the other party if ( 1) personally served, (2) sent by the United States mail, postage prepaid, (3) sent by private express delivery service, or (4) in the case of a facsimile transmission, if sent to the telephone FAX number set forth below during regular business hours of the receiving party and followed with two ( 2) Days by delivery of a hard copy of the material sent by facsimile transmission. Personal service shall include, without limitation, service by delivery and service by facsimile transmission.
To City: City of Lathrop
City Clerk
390 Towne Centre
Lathrop, CA 95330
CITY OF LATHROP - TANKO STREETLIGHTING, INC.
TO PROVIDE AUDIT, DESIGN AND BID COORDINATION SERVICES FOR THE CITYWIDE STREETLIGHT CONVERSION, CIP GG 26-7
Copy to:
To Consultant:
17) Miscellaneous
City of Lathrop
Department of Public Works
390 Towne Centre
Lathrop, CA 95330
MAIN: ( 209) 941- 7430
FAX: ( 209) 941- 7449
Tanko Streetlighting, Inc.
220 Bayshore Boulevard
San Francisco, CA 94124
a) Consent. Whenever in this Agreement the approval or consent of a party is required, such approval or consent shall be in writing and shall be executed by a person having the express authority to grant such approval or consent. b) Contract Terms Prevail. All exhibits and this Agreement are intended to be construed as a single document. Should any inconsistency occur between the specific terms of this Agreement and attached exhibits, the terms of this Agreement shall prevail.
c) Controlling Law. The parties agree that this Agreement shall be governed and construed by and in accordance with the Laws of the State of California. d) Definitions. The definitions and terms are as defined in these specifications. e) Force Majeure. Neither party shall be deemed to be in default on account of any delay or failure to perform its obligations under this Agreement, which directly results from an Act of God or an act of a superior governmental authority. f) Headings. The paragraph headings are not a part of this Agreement and shall have no effect upon the construction or interpretation of any part of this Agreement. g) Incorporation of Documents. All documents constituting the Agreement documents described in Section 1 hereof and all documents which may, from time to time, be referred to in any duly executed amendment hereto are by such reference incorporated in the Agreement and shall be deemed to be part of this Agreement.
h) Integration. This Agreement and any amendments hereto between the parties constitute the entire Agreement between the parties concerning the Project and Work, and there are no other prior oral or written agreements between the parties that are not incorporated in this Agreement.
i) Modification of Agreement. This Agreement shall not be modified or be binding upon the parties unless such modification is agreed to in writing and signed by the parties.
CITY OF LATHROP - TANKO STREETLIGHTING, INC.
TO PROVIDE AUDIT, DESIGN AND BID COORDINATION SERVICES FOR THE CITYWIDE STREETLIGHT CONVERSION, CIP GG 26-7
j) Ownership of Documents. All documents, photographs, reports, analyses, audits, computer media, or other material documents or data, and working papers, whether or not in final form, which have been obtained or prepared under this Agreement, shall be deemed the property of the CITY. Upon CITY' srequest, CONSULTANT shall allow CITY to inspect all such documents during the CONSULTANT' sregular business hours.
k) Provision. Any agreement, covenant, condition, clause, qualification, restriction, reservation, term or other stipulation in the Agreement shall define or otherwise control, establish or limit the performance required or permitted or to be required of or permitted by either party. All provisions, whether covenants or conditions, shall be deemed to be both covenants and conditions.
I)
m)
Severability. The invalidity in whole or part of any provision of this Agreement shall not void or affect the validity of any other provision of this agreement. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the provisions of this Agreement not so affected shall remain in full force and effect.
Status of CONSULTANT. In the exercise of rights and obligations under this Agreement, CONSULTANT acts as an independent contractor and not as an agent or employee of CITY. CONSULTANT shall not be entitled to any rights and benefits accorded or accruing to the City Council members, officers or employees of CITY, and CONSULTANT expressly waives any and all claims to such right and benefits.
n) Successors and Assigns. The provisions of this Agreement shall inure to the benefit of, and shall apply to and bind, the successors and assigns of the parties. o) Time of the Essence. Time is of the essence of this Agreement and each of its provisions. In the calculation of time hereunder, the time in which an act is to be performed shall be computed by excluding the first Day and including the last. If the time in which an act is to be performed falls on a Saturday, Sunday or any Day observed as a legal holiday by CITY, the time for performance shall be extended to the following Business Day.
p)
q)
Venue. In the event that suit is brought by either party hereunder, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Joaquin or in the United States District Court for the Eastern District of California.
Recovery of Costs. The prevailing party in any action brought to enforce the terms of this Agreement or arising out of this Agreement may recover its reasonable costs, including reasonable attorney' sfees, incurred or expended in connection with such action against the non -prevailing party.
CITY OF LATHROP - TANKO STREETLIGHTING, INC.
TO PROVIDE AUDIT, DESIGN AND BID COORDINATION SERVICES FOR THE CITYWIDE STREETLIGHT CONVERSION, CIP GG 26-7
18) Notice to Proceed
Prior to commencing work under this agreement, CONSULTANT shall receive a written Notice to Proceed" from CITY. A Notice to Proceed shall not be issued until all necessary bonds and insurances have been received. City shall not be obligated to pay CONSULTANT for any services prior to issuance of the Notice to Proceed. 19) Signatures
The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the CONSULTANT and the CITY. This agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.
CITY OF LATHROP - TANKO STREETLIGHTING, INC.
TO PROVIDE AUDIT, DESIGN AND BID COORDINATION SERVICES FOR THE CITYWIDE STREETLIGHT CONVERSION, CIP GG 26-7
Approved as to Form:
Recommended for Approval:
Approved by:
Consultant:
City of Lathrop
City Attorney
Salvador Navarrete
City of Lathrop
Public Works Director/ City Engineer
Date
Brad Taylor Date
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Stephen J. Salvatore Date
City Manager
Tanko Streetlighting, Inc.
220 Bayshore Boulevard
San Francisco, CA 94124
Federal ID #
Lathrop Business License # NLB- 002057
Signature Date
Print Name and Title
Signature Date
Print Name and Title
aj
p
TankoLighting
Tanko Lighting
Copyright 2026
ALL Rights Reserved
Exhibit A
PROPOSAL FOR
STREETLIGHT
SUPPORT
PROJECT
March 23, 2026
Submitted to:
Brad Taylor
City Engineer
City of Lathrop
btaylor@ci. lathrop. ca. us
Submitted by:
Jason Tanko
Chief Executive Officer
Tanko Streetlighting, Inc.
220 Bayshore Boulevard
San Francisco, CA 94124
jason@tankolighting. com
CITY OF LATHROP, CA
STREETLIGHT SUPPORT PROJECT
TABLE OF CONTENTS
Cover Letter 2
Scope of Work 3
Step 1: Streetlight Study ( COMPLETE) 3
Step 2: Fieldwork (Approximately 2, 633 Streetlight Fixtures) 3 Step 3: LED Conversion ( Approximately 1, 616 City -Owned Streetlight Fixtures) 8 Pricing 12
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CITY OF LATHROP, CA
STREETLIGHT SUPPORT PROJECT
41 TankoLighting 111.--
COVER LETTER
March 23, 2026
Brad Taylor
City Engineer
City of Lathrop
btaylor@ci. lathrop. ca. us
Dear Mr. Taylor,
Tanko Streetlighting, Inc. ("Tanko Lighting") appreciates the opportunity to submit this proposal for a streetlight support project to the City of Lathrop.
As you are aware, we recently developed a Streetlight Study for the City that outlined the various options available to the City. We are thus well informed of the City' s needs and opportunities and will leverage this knowledge for the next step - streetlight support - through this project.
Given that you are already familiar with our qualifications, we have omitted them from the enclosed proposal. But rest assured - our extensive involvement with municipal streetlight projects nationwide means our team can leverage its expertise to provide the necessary context and value to assist the City with all the support, recommendations and coordination necessary to ensure the success of this project.
Please let us know should you have any questions. We look forward to your feedback.
Regards,
Jason Tanko
Chief Executive Officer
Enclosures
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CiTYOF LATHROP, CA
STREETLIGHT SUPPORT PROJECT
SCOPE OF WORK
TankoLighting
In our Streetlight Study, we outlined recommended steps to optimize the City' s streetlight system. The scope of work below provides more details about the tasks we will conduct for each step.
Step 1: Streetlight Study (COMPLETE)
We recently completed this step, culminating in the Streetlight Study we provided to the City.
Step 2: Fieldwork ( Approximately 2, 633 Streetlight Fixtures) Task 2a: Inventory Audit of Existing Streetlights
Our data - driven approach to project implementation has defined our success. Accurate boots - on -the -ground data collection and GIS- based data management form the backbone of our entire methodology ( see graphic to the right.) From GPS location coordinates to fixture wattages, our auditors collect more than thirty fields of data per streetlight fixture.
This level of detail and precision gives our team, and our clients, a reliable and visually verified understanding of existing conditions, increasing efficiency, with fewer assumptions, and significantly reducing risk. With accurate GIS data established upfront, each subsequent project phase can be executed with certainty and precision, knowing each pole has been inspected in person. This approach enables us and our clients to streamline maintenance processes, as we know exactly where each light is, the type of pole it is on, the type of fixture that is installed, existing wattage, etc., so that maintenance crews can be prepared ahead of time to respond to requests and minimize visiting the same fixture multiple times.
We will perform the following steps to complete the audit:
Step 1 - Confirm Data Attributes
Step 2 - Develop Audit Maps
Step 3 - Data Collection
GIS Audit
Design
Procurement
Installation
Utility Bill
Updates
Maintenance
Step 1 _ Confirm Data Attributes
The preparation phase for the audit will involve our team working with City staff to clearly define audit scope, including priority areas, municipal boundaries, and any areas outside the right- of- way that should be included. Once the preparation phase is complete, the audit will commence. We will collect data on all the existing inventory in the field - including any known new developments and both cobra head and decorative fixtures — and identify over thirty attributes on -site, including ( but not limited to):
Global Positioning Service ( GPS) coordinates • Date of data capture latitude, longitude) of each fixture location and • Nearest street address date of capture • Street width and configuration ( e.g., Fixture technology intersection, crosswalk, cul- de- sac) Lamp type and wattage • Electrical feed (overhead, underground) Pole material, mounting height, and arm length • Visible issues ( e.g., pole leaning, fixture Pole ID number damage, tree obstruction).
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CITY OF LATHROP, CA '
STREETLIGHT SUPPORT PROJECT
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TankoLighfing
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Step 2 Develop Audit Maps
Our in- house GIS experts develop maps that outline
the City boundaries and ensure that the entire system
is audited. See a sample of our audit maps to the right.
Step 3 - Dat. a Collectwn
Our audit will be conducted in person by trained field
auditors, who collect detailed light fixture data directly on site, and will include City -owned, and utility -owned streetlights. Our auditors will document each fixture' s attributes using ESRI' s Survey123 and Field Maps
applications. Find an image to the right of the screens that our auditors use to capture the data.
During the course of the field audit, we will ensure to inspect every fixture and pole specified by the City and will provide City staff with either a weekly pdf report or access to an interactive, online dashboard that will
display the daily and overall progress of the audit, any issues encountered, and a map that can be explored.
Please see below image for a sample audit dashboard.
Our typical pricing for the audit assumes the existing
utility data quality is decent. Poor utility data quality is typically defined by such issues as ( but not limited to):
Typos in pole numbers or street names; incorrect
addresses; blank values; duplicate records; outdated
records that do not match current field conditions; non - unique or non -sequential pole numbers in the field;
mismatched pole numbers in the field compared with utility records; missing pole numbers; lack of addresses and/ or GIS coordinates; an audit scope listed in the utility inventory. These types of issues can be rare, but depending on the details, they can require considerable additional time to reconcile the data. If the City' sutility data is poor, if needed, we will provide the City with a scope of services and estimated additional price to remedy such issues.
Audit Process —
Step 2:
Create Audit
Maps
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CITY OF LATHROP, CA
STREETLIGHT SUPPORT PROJECT TankoLighting ..
Deliverables:
Audit Dashboard: An online, interactive dashboard listing the locations completed during the data collection phase, along with a description of any issues that the municipality or utility would need to devote immediate attention to - including electrical hazards, tree trimming needs, etc. This dashboard will remain available to City staff for one month after the completion of the project. See a sample of the dashboard at the end of an audit project in the graphic below.
Repotted Issues
1 00%
Uady Progress
dlmdlin
Audit Data: Finalized inventory summary listing quantities by type and wattage, as well as a list of fixtures found in the field audit and their associated attributes, to be provided in a file suitable for use in common GIS software ( e.g., ESRI, ArcMap), as well as Microsoft Excel ( this deliverable will be provided after the completion of the project).
Task 2b: Billing Inventory Review
Our team has developed a methodology to capture every streetlight asset owned by and/ or billed to a municipality. Using precise GPS technology and expert streetlighting GIS Analysts, our team reviews every asset it locates in the field with the goal of matching each audited light with every record in the utility' sbilling inventory. In our team' sexperience, crossreference of these various data sources results in extremely precise and clean data. Projects typically have a utility billing discrepancy of approximately 5 — 10 percent of the inventory quantity, which can translate to cities being over -billed by their utility. Any such discrepancies will be identified during this phase of the project and included in a billing inventory review report that will be provided to the City in an Excel spreadsheet.
We will begin reviewing the data upon commencement of the audit and will perform the following steps to complete the Billing Inventory Review:
Step 1 - Data Processing
Step 2 - Reconciliation
Step 3 - Audit Punch List
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CITY OF LATHROP, CA
STREETLIGHT SUPPORT PROJECT
Step 1 Data Processing
AR collected data will be reviewed and spot- checked daily by our data team before being uploaded to our ESRI online Audit Dashboard ( see graphic on previous page), enabling the City to actively monitor audit progress in real time.
Step 2 - Reconciliation
Upon completion of the field audit, we will reconcile the verified dataset in ArcPro against the provided utility records. Each audited fixture will be matched to the utility inventory either spatially, by unique identifiers such as pole numbers, or through a combination of both methods. We will then examine these matched records individually to determine the accuracy of the fixture/ wattage/ location provided by the utility against information collected du ring the field audit, and any discrepancies will be noted in detail. Unmatched or problematic records will also be investigated individually to determine why a match did not occur. Following a thorough
review, all matched and unmatched records will be documented and explained in our comprehensive Billing Inventory Review Report, provided in an Excel spreadsheet to the City following the completion of the field audit.
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Billing Inventory
Review Report
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The Billing Inventory Review Report will include an analysis of the following items:
Non Matching
Records
Streetlights confirmed during the audit
Streetlights appearing in the utility records but not in the confirmed audit records Streetlights confirmed in the audit records but not in the utility records Ht• c,ndt for
Firvi w
Step 3 - Audit Punch List
It should be noted that no field audit is perfect because varying and unknown field conditions can impact the data collected. As such, there is sometimes an error rate associated with data collection that may require the development of an Audit Punch List and a plan to remedy. Depending on the quantity of fixtures and the nature of the issues, there are typically three options to remedy the Audit Punch List:
1. Our team revisits specific locations to collect additional audit points (note this may involve additional costs for the City, which we can provide estimates for once the Audit Punch List is developed); or
2. City staff revisits specific locations to collect additional audit points and provides the streetlight information to our team; or
3. The City opts not to remedy the Audit Punch List - in which case, anything on the Audit Punch List will be removed from the project' sscope of work. This option may result in missing opportunities to remove lights from the field that are currently on the utility' s billing inventory.
Once the audit is completed, we will inform the City if there is a need for an Audit Punch List, as well as potential remedies for the City to decide which one best meets its needs.
Deliverables:
Billing Inventory Review Report: A report detailing any discrepancies found between field data and utility billing records, as well as where records match cleanly (including nearest address and pole number, if applicable). Further, addressing these discrepancy locations with the utility will be the responsibility of the City, unless it requests our team to do so ( which will require an additional cost).
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CITY OF LATHROP, CA
STREETLIGHT SUPPORT PROJECT TankoLighting
Task 2c: Streetlight LED Replacement Design
We will use the data from our completed inventory audit to prepare the LED conversion design. Note that we will be designing for an estimated quantity of 1, 616 fixtures — which consists of relevant ( non LED) City - owned fixtures only.
Our team utilizes Illuminating Engineering Society ( IES) RP8 standards for roadways and right of ways. Additionally, we maintain a working knowledge of all the latest publications and updates in the market.
However, there are many instances when municipal customers need to alter these standards to best meet their specific needs. Thus, our team uses these types of industry accepted standards as guidelines and works closely with the City to develop customized proposed standards of comfort and functionality that match its needs.
Our goal will be to provide the City with an appropriate replacement design that includes the brand of fixture, photocell, replacement wattages, color temperatures, distribution patterns, and other appropriate settings and options to optimize the LED streetlight retrofit. The design will ultimately result in a replacement plan for all existing streetlights that includes photometric data, lifecycle cost analysis ( including the initial capital outlay), net present value and return on investment, energy savings, as well as maps of the replacement plan ( see sample on the bottom of the previous page).
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Tanko Lighting' s Municipal Overview Map
shows an entire municipality with
recommended replacement fixtures.
Our proven process may include both theoretical photometrics modeling demonstrating the light distribution from an aerial perspective at the fixture location), as well as photopic ( which measures the light that the cones of the eyes typically perceive) and scotopic ( which measures the light that the rods of the eyes typically perceive) field measurements obtained from directly under the fixture and at varying distances to the sides of and across the street from the fixture. The results from these models portray the most accurate existing and replacement conditions that verify that the replacement LED fixtures will improve the system.
Tanko Lighting' sapproach to comprehensive design for this project will include the following elements:
Applying standard LED replacement wattage recommendations based on the location of each existingfixture.
Conferring with the City' s safety coordinators and police officers to solicit feedback on areas that are currently over- or under -lit and are public safety concerns.
Coordinating an (optional) pilot of potential products ( note that the optional pilot is not included in our pricing but can be provided upon request).
Selecting appropriate wattages and distribution types for replacement fixtures to meet the City' sneeds, while maintaining the objective of providing a simplified design that standardizes inventory (so that the system has consistency and can be more easily maintained over time).
Applying the City' s preferred products, typical models, and special considerations to its GIS inventory to produce maps of the type and wattages by location ( see sample map below), as well as an analysis of the total cost, incentives, savings, and payback for the potential retrofit design.
Presenting the options and total cost/ incentives/ savings/ payback to the City and obtaining its final approval on design.
We provide an interactive design web map to facilitate our design process. Please see the graphic below.
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CITY OF LATHROP, CA
STREETLIGHT SUPPORT PROJECT
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The overall benefits to our design approach include:
t an i : l d z . orgy The City is ensured that there is a consistent design method resulting in wattage continuity on its streets. Standardization also leads to a reduction in the variety of fixtures that the City must keep in its inventory
afei ,- Based on the most updated field conditions, the City can be assured that the design matches the system' scurrent needs and results in improved public safety from streets no longer being under or over lit F fficl r7c v The process takes a very thorough approach by examining all relevant field factors and thereby maximizes the available savings by utilizing the most efficient design, while meeting light output needs SU' a{ i11ir, cd. iinstaii ate > rl The process allows for the development of a detailed scope of work ( via a map of all replacements) by fixture for the installers to follow in the field — which enables more efficient materials gathering at the start of each workday during the LED conversion Deliverables:
Replacement Plan Maps: City- wide maps with recommended LED replacement wattages for the City to review and approve.
Recommended Product Submittals: Technical specification submittal sheets for recommended products.
Step 3: LED Conversion ( Approximately 1, 616 City -Owned Streetlight Fixtures) Task 3a: Bid Coordination
Given that the in -field installer for the LED conversion will be directly contracted to the City, our team will develop specifications for an Invitation -for -Bids for qualified local electrical contractors. We will ensure that the specification language includes:
Description of work
Required installation schedule
Reference standards
Product Submittals
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CITY OF LATHROP, CA
STREETLIGHT SUPPORT PROJECT
Quality assurance
Warranty
Installation
Field quality control
Adjusting and cleaning
Disposal
Requirements for handling any potential field
issues, including no power, missing wire, etc.
Safety standards
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Equipment requirements
Licensing/ reporting requirements
Pricing requirements/ templates
Communication requirements, including pre -
construction and regular project progress
meetings, as well as data collection, training,
documentation, and reporting requirements
Minimum qualifications
In addition to developing the solicitation, our team will advise the City' s Purchasing Department on the lowest bidder' s submission and any questions the Department may have on submitted bids.
While the City' sselected contractor will be procuring the material for the City, we will assist by reviewing the contract and product submittals from a technical standpoint and ensuring the correct material is being procured. Details can easily be lost between the bid award and procurement, particularly when another party is responsible for design. Thus, our team will work with City and its contractor to ensure that the correct material is provided.
Deliverables:
Bid Documents: Draft language and supporting materials for the City' sinstallation/ materials bid.
Task 3b: LED Streetlight Conversion Management
We will carefully manage all aspects of the LED conversion, including the following steps:
Step 1 - Community Outreach and Notification
Step 2 - Pre - Construction Coordination
Step 3 - Installation Management
Step 4 - Commissioning Coordination
Step 5 - Rate Change Coordination
Step 6 - Final Reporting
Step 1 - Community Outreach and Notification
We believe that proper coordination of information and outreach to stakeholders is an essential part of ensuring a successful streetlight conversion project. To that end, our team will coordinate with the City' s media office to help develop a community outreach and notification plan prior to the commencement of any project activities. The plan will ensure project awareness and minimize public disturbance. Specifically, our team will develop the message and provide the schedule to the City' smedia staff for distribution through the City' s existing media outlets ( press releases, website, etc.).
Step 2 Pre - Construction Coordination
We will ensure that the selected installation contractor stages the receipt of fixture shipments for installation in a manner that ensures the secured storage of materials. We routinely coordinate this in all our projects and are familiar with how to optimize material shipments in releases so as to allow the installation contractor ample time to receive, process and securely store the materials. We will provide the City with a schedule of anticipated shipping dates for materials once the materials order is placed.
Further, we will ensure that all logistics are carefully coordinated for the project. Our team will work with the City' smain point of contact to develop an installation plan that minimizes inconvenience to the City and includes ordering schedules,
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CITY OF LATHROP, CA
STREETLIGHT SUPPORT PROJECT
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traffic control plans, waste disposal and recycling procedures ( that comply with all applicable State and Federal laws), and installation and commissioning schedules as required to the City.
Our team is very familiar with the traffic control needs of a municipal streetlight conversion project, as traffic control is an element of virtually every one of our projects. Given that a streetlight conversion project is a mobile operation requiring just a few minutes of work at each location, it can easily be likened to the same traffic control needs as the typical trash collection service in a city. As such, we will work closely with the City and the installation contractor during this task to confirm the traffic control plan that will seamlessly maintain safe traffic conditions, including locations where police details will be needed.
Our team will facilitate a pre -construction Kick -Off meeting with City staff and the installation contractor to review the traffic control plans, work safety, public safety, and waste material handling procedures and requirements prior to the start of installation. We will also coordinate and participate in regularly scheduled progress meetings with City staff.
Step 3 Installation Management
Our team will ensure that the installation contractor utilizes highly trained professionals, properly trained in and abiding by all company and industry safety standards. The installation contractor will be fully insured and responsible for meeting all federal, state, and local codes and laws.
The installation contractor will provide safety, installation, traffic control, and environmental disposal services for this project. The installation contractor efforts will be directed by a foreman, who will be responsible for all logistics and field installation, including safety and traffic control, and all management of field staff. The installation contractor will provide all required safety equipment for the project and will also install a sequenced pole tag on each City -owned pole as the crews install each LED fixture.
Completion of the project commissioning ( see Commissioning section below) will coincide at the end of the installation phase to quickly address any errors, punch list items, or troubleshooting needs.
Utilizing the data from the design process, we will develop installation maps ( a sample can be provided upon request) and provide to installers and relevant City staff for accurate project tracking.
An additional feature of our approach is that its GPS data collection activities are integrated throughout project implementation - as a routine practice. We can stay intimately involved with the daily installation phase via its data collection protocols that are required of all installers. We will ensure that installers are equipped with handheld devices and train them in collecting relevant data on both the HPS fixtures being removed, as well as the LED fixtures being installed. Installers will be required to collect data at every location and transmit it in real time to Tanko Lighting. We can track each crew' s daily progress via time -stamped data on every fixture location. This not only enables our team to know every location where each crew has been, it also allows us to track the routes that each crew has used and any inefficiencies in the process. We review this information daily, which allows us to provide immediate instruction to crews on any course corrections necessary. Our proven experience with managing installation crews through data collection activities routinely integrated into the installation phase ensures the accuracy and accountability of project partners.
We will use the installation data to provide real- time installation progress in a live, online interactive web map ( see graphic below).
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CITY OF LATHROP, CA
STREETLIGHT SUPPORT PROJECT
et
TankoLighting
41 Our live, online interactive Installation Tracker web map detailing installation progress.
Installation Tracker
Step 4 -- Commissioning Coordination
Given our significant focus on thorough data collection during both the audit and installation phases, approximately ninety- five percent of the commissioning efforts take place during the time of installation. This is because our team can quickly validate the installation data against the confirmed audit data and accurately identify any locations where both data sets do not match. This ensures tremendous precision that establishes a finite subset of the installation locations that require additional review.
Upon completion of the installation, we will ensure that the installers perform final inspection on all fixtures, correct any punch list" items, test lights to ensure that they work, and identify locations where repair needs City assistance. We will provide the City with a complete commissioning report outlining any errors and actions taken to correct errors.
Step 5 - Rate Change Coordination
We will coordinate with the utilities on changing tariffs to the newly installed LED fixture rates. We will prepare the necessary documentation, submit it to the utilities, confirm the materials have been received, and obtain the timing for the modification to be processed. If known, we will provide contact information for the appropriate party addressing any rate changes for the City. Based on the timeframe provided by the utility, the City staff will need to confirm that the modification appears on the City utility bills. If there are any inquiries from the utilities to the City regarding the submitted applications, we will assist the City with responding to any questions.
Step 6 - Final Reporting
A project is never completed until the final documentation and administrative requirements are met. We understand that proper follow- through is essential to considering a project successfully executed. To that end, our team will coordinate all final reporting and data requirements to ensure that the City considers the project to be compliant and complete. This includes finalizing the GIS layer with design and construction data and updating the analysis of gross cost, savings, incentives, net cost, and payback of finalized design, including any operation and maintenance of costs and savings. We will also provide contacts and the process whereby the City can obtain warranty support with the manufacturer( s) should it be necessary.
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CITY OF LATHROP, CA
STREETLIGHT SUPPORT PROJECT
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Deliverables:
Project Messaging and Schedule: Specific language, draft press release, and timelines related to project activities to assist with notifying community members of the project.
Pre -Construction Details: Ordering, traffic control plans, required permits, disposal strategy, pre -construction meeting, ongoing meetings, installation, and commissioning schedules.
Online Installation Tracker: Online maps with locations and fixture information used to dispatch installation crews and allow City staff to monitor installation progress.
Commissioning Report: Detailed analysis of final installation verification and testing, including an outline of any errors and actions taken to correct errors.
Rate Change Documentation: A compilation of copies of paperwork submitted and processed with the utility regarding rebate applications and tariff changes.
Final Reporting Documentation: Final requirements necessary to process the available rebates and tariff changes with the City, as well as post -construction electronic GIS records for all newly installed streetlights in the City, including all wattages, badge numbers, locations, and other associate attributes, and environmental disposal documentation.
PRICING
Please note that this pricing is valid for sixty (60) days from the date of this proposal.
Phase Task Price*
Step 1 - Streetlight Study
Step 2 - Fieldwork
Step 3 - LED Conversion
COMPLETE
Task 2a: Inventory Audit of Existing
Streetlights ( up to 2, 633 fixtures)
Task 2b: Billing Inventory Review
up to 2, 633 fixtures)
Task 2c: Streetlight LED
Replacement Design
up to 1, 616 fixtures)
Task 3a: Bid Coordination
Task 3b: Installation Management
up to 1, 616 fixtures)
N/ A
118, 45
40,00
22, 500
80,00
Total Price: $ 262, 185
Note — Our lump sum pricing assumes the following:
Tasks 2a and 2b include pricing for 2, 633 fixtures, the estimated total number of City -owned and utility -owned fixtures.
Tasks 2c, 3a, and 3b include pricing for 1, 616 fixtures, the estimated total number of City -owned fixtures needing LED conversion.
Proposec Payment Terms:
o Tanko Lighting will invoice the City on a monthly basis, based on the percentage completed each month. o The City shall pay Tanko Lighting within thirty (30) days of receipt of invoices.
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