ITEM 4. 22
CITY MANAGER' SREPORT
JUNE 8, 2026, CITY COUNCIL REGULAR MEETING
ITEM:
RECOMMENDATION:
APPROVE PURCHASE OF CORE TECHNOLOGY
LICENSING WITH INSIGHT PUBLIC SECTOR,
INC. FOR FISCAL YEAR 2026-027
Adopt a Resolution Approving Purchase of
Core Technology Licensing with Insight Public
Sector, Inc. for Fiscal Year 2026-027
SUMMARY:
The City' s core technology software licensing, originally implemented in December 1997, supports critical City operations by providing staff with secure access to essential systems, communication platforms, and productivity tools necessary for daily operations.
Specific details regarding the software and licensing configuration are being withheld to minimize potential cybersecurity risks and protect the integrity of the City' s technology infrastructure.
Staff reviewed available procurement methods and secured pricing for the required twelve ( 12) month software licensing term. The licensing will be procured through a governmental purchasing cooperative and is therefore exempt from the City' s competitive bidding requirements pursuant to Lathrop Municipal Code Section
2. 36. 110, which exempts contracts and purchases obtained through other governmental agencies from bidding procedures. Accordingly, the purchase will be in the amount of $ 137, 508. 69. Staff requests that the City Council approval of this procurement and the associated expenditure.
BACKGROUND:
Since December 1997, City staff have utilized core technology software licensing to support essential municipal operations, including secure system access, customer service functions, communication platforms, and daily productivity needs. These systems are critical to maintaining uninterrupted City services and operational continuity. Due to the sensitive nature of the City' stechnology environment, detailed information regarding the specific software and licensing structure has been limited to protect the security and integrity of the City' sinfrastructure.
Staff reviewed available procurement methods and secured pricing for the required twelve ( 12) month software licensing term. The licensing will be procured through a governmental purchasing cooperative and is therefore exempt from the City' s competitive bidding requirements pursuant to Lathrop Municipal Code Section
2. 36. 110, which exempts contracts and purchases obtained through other governmental agencies from bidding procedures. Accordingly, the purchase will be in the amount of $ 137, 508. 69. Staff requests that the City Council approval of this procurement and the associated expenditure.
CITY MANAGER' SREPORT PAGE 2
JUNE 8, 2026, CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE OF CORE TECHNOLOGY LICENSING WITH INSIGHT PUBLIC SECTOR, INC. FOR FISCAL YEAR 2026-027
REASON FOR RECOMMENDATION:
Maintaining these essential core technology software licenses is critical to ensuring the continued operation of City services and business functions. The software supports daily operations across all departments and provides important cybersecurity protections necessary to maintain system integrity and regulatory compliance. Without these licenses, City staff would experience significant limitations in accessing the systems and tools required to effectively perform essential operational responsibilities.
FISCAL IMPACT:
Sufficient funds were budgeted for this expense in the Information Systems Subscription account.
ATTACHMENT:
A. Resolution of the City Council of the City of Lathrop Approving the Purchase of Core Technology Software Licensing with Insight Public Sector, Inc.
B. Purchase Order for the Purchase of Core Technology Software Licensing with Insight Public Sector, Inc.
CITY MANAGER' SREPORT PAGE 3
JUNE 8, 2026, CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE OF CORE TECHNOLOGY LICENSING WITH INSIGHT PUBLIC SECTOR, INC. FOR FISCAL YEAR 2026-027
APPROVALS:
nandes Date
Information Systems Director
eresa Vargas
Government Services Director/ grty Clerk
Date
071iiegt
Salvador Navarrete _ Date
City Attorney
p• 3- Zto
Stephen 3. Salvatore Date
City Manager
RESOLUTION NO. 26-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO
APPROVE THE PURCHASE OF CORE TECHNOLOGY LICENSING WITH INSIGHT PUBLIC SECTOR, INC.
WHEREAS, the City' score technology licensing, originally implemented in December 1997, supports critical municipal operations by providing secure access to essential systems, communication platforms, and productivity tools necessary for daily City functions; and
WHEREAS, the continued operation of these systems is essential to maintaining uninterrupted City services and operational continuity; and WHEREAS, due to the sensitive nature of the City' s technology infrastructure, detailed information regarding the specific software and licensing configuration is being limited to help protect the security and integrity of the City' s systems; and WHEREAS, the licensing will be procured through a governmental purchasing cooperative and is therefore exempt from the City' scompetitive bidding requirements pursuant to Lathrop Municipal Code Section 2. 36. 110, which exempts contracts and purchases obtained through other governmental agencies from bidding procedures; and
WHEREAS, the purchase will be in the amount of $ 137, 508. 69. Staff requests City Council' sapproval of this procurement and the associated expenditure; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lathrop does hereby approve the purchase of Core Technology Licensing with Insight Public Sector, Inc. in the amount of $ 137, 508. 69.
Resolution No. 26-
The foregoing Resolution was passed and adopted this 8th day of June 2026, by the following vote of the City Council, to wit:
AYES: Diallo, Dresser, Lazard, Torres -O' Callaghan, and Akinjo NOES: None
ABSENT: None
ABSTAIN: None
Paul Akinjo, Mayor
ATTEST: APPROV AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Resolution No. 26-
Attachment B
Docusign Envelope ID Et2FFF5C- 0EEA- 8D33-3D9- 3E9A8D4F2E59 The parties 10 this agreement
are:
Vendor No. 1752
A Insight Public Sector, Inc
P. O. Box 731072
C
Dallas, TX 75373
CO 390 Towne Centre Dr
Lathrop, CA 95330
4 0
CA 390 Towne Centre Dr
E. Lathrop, CA 95330
O
Purchase Order
No. 2026- 00000738
Date 5/ 21/026
Resolution
PURCHASE ORDER NUMBER MUST
APPEAR ON ALL INVOICES, SHPPERS, BILL
OF LADING AND CORRESPONDENCE
DELIVER BY
SHIP VIA
FREIGHT TERMS
PAGE 1 of 3
ORIGINATOR Monica Lopez
1. 00 EACH $ 137, 508. 6900 $ 137, 508. 69
The contractor agrees to furnish all labor, equipment and materials necessary to perform the services describe herein and agrees to comply with the terms and conditions identified below which are made a part hereof by this reference ( Outline exact detail what is to be done, where is to be done and include work specifications, if applicable.)
r—DockiSbnw, °. (— Nitta' by;
anut4. 4 5/ 26/O26 I
frita Fkitt t t
CITY OF LATHROP VENDOR ( Signature)
RECOMMENDED FOR APPROVAL DATE APPROVED BY
Erica Falchetti
137, 508. 69
5/ 26/026
DATE
5/ 26/026
CITY OF LATHROP VENDOR ( Print Name)
APPROVED BY DATE APPROVED BY DATE
Special Instructions
IIIIIIIIIMicensing Subscription Renewal
This Document was Redacted
due to Cybersecurity Provisions
Docusign Envelope ID: E62FFF5C- 0EEA- 8D33-3D9- 3E9A8D4F2E59
STANDARD PURCHASE ORDER
TERMS AND CONDITIONS
1. ACCEPTANCE. Acceptance of this Purchase Order, whether by written acknovkdgemmt or by performance by Sella, shall be upon the terms and conditions hereof no other teams or comditiom shall be binding on Buyer unless written approval thereof specifically referring to such other teems and conditions stall have been given to Seller. 2 LNVOICES. Separate invoke shall be supplied for each Purchase Order shipment. Each invoice shall be itemized and shall show Contract Number, terms, discounts. date of shipment or service dates, and Purchase Order Number. Failure to show said items may result in delay of payment with all rights resorted, incheding cash discounts. The Vendor name on this Purchase Order vaulted from a quotation signed in the same name. Payment will not be made to a firm name other than that shown on the face hereof without written assignment.
3. PAYMENT TERMS. Sella shall receive payment either by One -Time payment ( Lump Stet). Monthly or Quarterly ITEMIZED INVOICE. All payments are in mean.
4. ORDER CHANGES. The Buyer shall have the right from time to time by written notices to make changes in quantities and/ or delivery dates of any article, material, or services covered by this Purchase Order prior to the tine the item or items are actually placed into final production by the Seller. If such changes are made alter the article, material, or services are placed into final production by the Seller and such chages cause a substantial increase or decrease in Seller' s perfonnmce will be made end this order will be modified in writing accordingly, provided that my claim for adjustment must be mated by the Seller within a reasonable base (in no case to exceed twenty days) after the change is ordered.
SHIPPING. Seller will indicate plainly the Purchase Order Number on all bills oflading. all goods shipped pursuant to said order and on all invoices, freight bells, and packages. Each package must contain a memorandum showing Seller' sname, contents of package, and Purchase Or Number.
Shipments of goods specified on this Purchase Order immber should result in lowest possible freight rate unless otherwise specified by Buyer. Penalties or increased charges due to failure to observe this provision will be charged to Seller.
Shipping costs for goods on back order shall be paid only at the rate which would have been applicable had die complete order been shipped at are time. All excess costs shall be barmy by Seller. Partial shipments mist be identified as such on shipping memoranda and invoices.
When shipping. Seller will make no declaration of value to carried, except where shipment is subject to released value ratings.
Any materials supplied to City which are covered by the OSHA Hazard Caaam micatim Standard must be accompanied by the applicable Material Safety Data Sheet ( MSDS) at the time of delivery. 6 DELIVERY_ Unless otherwise expressly provided, Seller shall deliver all articles to Buyer' s premises, free of all freight handing, transportation, drayage. boxing and similar charges. All times in this contract are of the essence.
7. TERMINATION. Buyer may terminate all or part of this contract with or without cause. If buyer terminates without cause_ then Buyer shall pay all reasonable termination charges tamed by Seller.
S. DECLINE IN PRICES. Buyer shall be protected in the event of declining prices on the tmdehvered portion of this Purchase Order. If prices decline got items ordered. Seller may elect to mat priced reductions or other vendors, or is awn lower prices to other purchasers, but ifSeller should refuse to do so. Buyer shall have the right to cancel any or all of the balance due on this Purchase Order without cost to Buyer.
9. FORCE MAJEURE. Neither Seller nor Buyer shall be liable for aaupafosmance due to causes beyond reasonable control. Where only part of Seller' scapacity to perform is excused ruder this paragraph, Sella must allocated production and deliveries among the various customers then under contract for similar goods during the period. The allocation must be made in a fair and equitable manner. Where either Seller or Buyer claims an excuse for naaperfatmanee snider this paragraph. it must give notice in writing to the other party. Seller shall not be obligated to sell. nor Buyer obligated to purchase. at a later date, that portico of the goods that Seller is unable to deliver or Buyer is unable to receive or use due to my excused cause. No goods are to be tendered by Seller after the expiration of the terms specified in this Purchase Order without consent of Buyer.
10. WARRANTY. Seller warrants that all articles and services covered by this Purchase Order will conform to drawings, specifications, or samples and will be merchantable and of good material, design and warl® aaship, free from all defects, and suitable for the use intended.
All articles will be subject to Buyer' sinspection and rejection at the place of delivery. Defective articles may be returned to the Seller for full credit or replacement at the Seller' srisk and expense, including transportation charges both ways, but no defective articles shall be replaced without formal replacement order signed by the Buyer.
11. ASSIGNMENT. Neither party shall assign or transfer this Purchase Order without the written consent of die other
12. LNDEM TTY. SELLER 11ARRANTS THAT GOODS FURNISHED UNDER irms PURCHASE ORDER DO NOT INFRINGE
ANY PAIINI, TRADEMARK, OR TRADE NAME, OR COPYRIGHT AND AGREES TO INDEMNIFY AND SAVE
HARMLESS BUYER OR ITS INDEES FROM ANY AND ALL CLAIMS, SUITS, LIABILITIES, DAMAGES, LOSSES, OR MENSES LNCURRED BY BUYER OR ITS VENDEES BY REASON OF ANY ALLEGED INFR1NGEMENI OF ANY SUCH RIGHTS.
Docusign Envelope ID: E62FFF5C- 0EEA- 8O33-3O9- 3E9A8D4F2E59 PAGE 3 OF 3
SELLER SHALL INDEIN FY AND HOLD HARMLESS BUYER AND ITS AGENTS AND EMPLOYEES FROM AN
AGAINST ALL CLAIMS, DAMAGES, LOSSES AND MENSES, INCLUDING ATTORNEY' SFEES, ARISING OUT OF OR
RESULTING FROM THE PERFORMANCE OF THE WORK CAUSED BY ANY NEGLIGENT ACT OR OMISSION OF SELLER, ANY SUBCONTRACTOR, OR ANYONE FOR WHOSE ACTS ANY OF THEM MAY BE LIABLE. IN CASE OF CONCURRING FAULT, EACH PARTY SHALL BEAR ITS SHARE OF THE LOSS.
13. BUYER' SPROPERTY. Any property ofBuyer in Seller' s active or constructive possession or custody hereunder will be at Seller' sMIL and Seller agrees to reimburse Buyer for any loss oe damage to such property however caused. 14 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS. By acceptance hereof. Seller Warrants:
a) that all goods, merchandise. and materials delivered and services rendered heaeamder will have been produced and provided in coamphance with all requirements of the Fair Labor Standards Act of 1938, as amended and b) that all goods, materials, and equipment delivered hereunder shall comply with the applicable federal standards prescribed by the Occupational Safety and Health Act of 1970. or as amended. c) that Seller will comply with all applicable laws, rules and regulations of federal, state and local governments and agencies. thereof. including but not limited to Executive Orders 11246.1701, and section 503 of Public Law 93- 112, The Rehabilitation Act of 1973, the provisions of The Americans and Disabilities Act, Transient Employer Law ( 285.30 R S. Mo. et seq.) and Excessive Unemployment Law ( Section 290. 550 et seq R. S. Mo.) which are hereby incorporated by reference, sinless this Purchase Order is exempt pursuant to said Executive Orders, or Acts and the repletion issued thereunder.
15. WORKER' S COMPENSATION, EMPLOYER' SLIABILITY. AND GENERAL LIABILITY. When work is performed on Buyer' s premises, Seller agrees to carry at Seller' s own etpense. a) Worker' s
Compensation and Employer' s Liability hisu rance.
b) General liability ( including Contractual Liability and Products liabihty/ Compkted Operations) Insurance and Auto liability insurance each in amounts no less than S1, 000,00 per occurrence. Insurance certificates of such coverage shall be submitted to City Utilities' Risk Management upon request of Buyer.
16. INSOLVENCY. If Seller shall become insolvent file a petition in bankruptcy. or shall make an assignment foe the benefit of creditors. or if a receiver or trustee shall be appointed of or for any of Seller' s property or business, the Purchase Order may be cancelled at Buyer' s option without liability.
17. TAXES. Seller agrees to cooperate with Buyer in opposing the imposition of any tax on any article covered by this Purchase Order, the legality of which is questioned by Buyer, and in securing my abatement or any rebind thereof sought by Buyer.
18. FOREIGN SHIPMENTS. Foreign shipments must be preceded by execution of formal Consular Invoice. At time of shipment Ocean Bills of Lading, Consular Invoice. and Commercial Invoices. in triplicate. shall be forwarded directly to the Purchasing Agent issuing this Purchase Order.
19. VENUE. This Purchase Order shall be governed by the law ofthe State of California.
20. BRANDING. Seller warrants that all materials covered by this Purchase Order are no ahered or misbranded within the meaning of the Federal Food, Drug and Cosmetic Act; not an article with may not . under provisions of Section 404 or 505 of said act, be introduced into interstate commerce, and not adulterated or misbranded within the meaner of the pure food and ding laws or the ordinances of any state or city which are applicable to such shipment or delivery, and Seller hereby agrees to indemnify and saw the Buyer harmless from and against all claims. charges. action and proceedings brought against Buyer by any lawful government authority or by any person on account of any alleged adulteration or misbranding by Seller of any such material referred to above. Seller does no guarantee against any such material becoming adulterated at misbranded aft delivery to Buyer by reason of causes beyond Seller' scontrol.
21. CONFLICTING TERMS. In case of a conflict between these terms and conditions and those of a separate. writen contract signed by both Buyer and Seller. the written contract shall prevail
22 REVIEW OF RECORDS. During the term of the purchase ordertagteement and for three years thereafter. City of Lathrop ( City) shall have the right to review Seller' srecords, only for the purposes of verifying claims for payment and compliance with the tams and conditions ofthe purchase ordeVagreement for at least free years atlas final payment.
23. OFFSETTING BILLS City reserves the right to apply offsetting payments for goods need/ or services that are lox against delinquent utility bills which we due City.
24. NON- EXCLUSIVE AGREEMENT The purchase order is a non- xckuive contract and City reserves the right to purchase same or lilt materials and' or services from other sources as City deems necessary and appropriate.
Docusign Envelope ID: E62FFF5C- 0EEA- 8D33-3D9- 3E9A8D4F2E59 Insight.-" nu< uCTON
Accountname
CITY OF LATHROP ISD
SHIP -TO
We deliver according to the following terms:
Payment Terms
Ship Vla
Terms of Delivery
Currency
Net 30 days
Electronic Delivery
FOB ORIGIN
USD
INSIGHT PUBLIC SECTOR, INC.
2701 E INSIGHT WAY
CHANDLER AZ 85286- 1930
Tel: 800- 467-448
Quotation Number :
Document Date : 25 -APR -2026
PO Number
PO Release
Sales Rep
Email
Phone
Page i ot 3
Material Material Description Quantity Unit Price Extended Price 15 IIIIE
15 1
300
225. 64 3,84. 60
386. 81 5, 802. 15
0.0 0.0
386. 81 116, 043.0
3 Docueign Envebpe ID: E62FFFSC- 0EEA- 8O33-3D9- 3E9A8O4r2E59 Insight. PUNK HOPI
Quotation Number
Document Date 25 -APR -2026
Material Material Description Quantity Unk Price Extended Price 10 00
366.0 3, 663. 00
27. 35 8, 205. 00
0.C 0.0
136. 9E 410. 94
Product Subtotal
TAX
137, 508. 69
0.0 Total 137, 508. 69
Thank you for choosing Insight. Please contact us with any questions or for additional information about Insight' scomplete IT solution offering.
Sincerely,
Damien Tran
Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight representative for an innovative approach to maximizing your technology and developing a strategy to manage your financial options.
This purchase is subject to Insight' sonline Terms of Sale unless you are purchasing under an Insight Public Sector, Inc. contract vehicle, in which case, that agreement will govern.
Docusign Envelope ID: E62FFF5C- OEEA- 8D33.3D9- 3E9A8D4F2E59 Insight rwuc f[CTOI /
Quotation Number
Document Date 25- A
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