ITEM 4. 28
CITY MANAGER' S REPORT
JUNE 8, 2026 CITY COUNCIL REGULAR MEETING
ITEM: AWARD MAINTENANCE SERVICE CONTRACT TO
KARLA' S JANITORIAL AND SUPPLIERS LLC FOR
JANITORIAL SERVICES
RECOMMENDATION: Adopt a Resolution Awarding a Maintenance Service Contract to Karla' sJanitorial & Suppliers LLC for
Janitorial Services
SUMMARY:
The City requires janitorial cleaning services and consumable products for all public buildings. The City' scurrent contract for janitorial services expires on June 30, 2026.
Staff prepared the bid documents and service specifications for the requested services and advertised for bid on May 12 and 19, 2026, in accordance with California Public Contract Code Section 20160 and Lathrop Municipal Code Section 2. 36. 060.
The City Clerk or her designee received and opened four (4) bids on May 26, 2026.
Of the four bids received, two ( 2) were determined to be responsive bids submitted by responsible bidders.
The bid results are summarized in Table 1 below:
Table 1: Summary of Bid Results - Janitorial Services
Contractor Total Bid
Imperial Maintenance Services, Inc. Bidder deemed not responsible Karla' s Janitorial & Suppliers LLC 137, 76
Olympic Cleaning Service 144, 223
Margarita' s
House Cleaning & Janitorial Non -Responsive Bid
Based on staff' review and evaluation of the bids received, Karla' s Janitorial and Suppliers ( Karla' s Janitorial) was determined to be the lowest responsive and responsive bidder, with a total base bid amount of $ 137, 76.
Staff recommends that City Council approve a contract with Karla' sJanitorial in the amount of $ 137, 76. Staff further request authorization of a contingency in the amount of $ 5, 000 for additional material, supplies, and consumables, as needed, for the janitorial services for City buildings and facilities for the term of July 1, 2026, through June 30, 2027.
The total requested authorization at this time is $ 142, 776, consisting of the $ 137, 76 base contract amount and a $ 5, 000 contingency. Staff recommend that City Council approve an agreement with Karla' s Janitorial & Suppliers LLC for Janitorial Services in the amount of $ 137, 76.
CITY MANAGER' S REPORT PAGE 2
JUNE 8, 2026 CITY COUNCIL REGULAR MEETING
APPROVE A CONTRACT WITH KARLA' SJANITORIAL AND SUPPLIERS LLC FOR
JANITORIAL SERVICES
In addition, staff requests authorization for the City Manager to approve up to three 3) consecutive one- year contract extensions, assuming estimated annual inflation adjustments of 5%. Actual annual adjustments is unknown at this time and would be based on applicable contract provisions. Any extensions would incorporate the rates, terms, and conditions established in the bid documents, including annual inflation adjustments, if requested by Karla' sJanitorial.
BACKGROUND:
The City' sjanitorial services contract provides daily janitorial services and supplies for the following City facilities: City HaII, Police Station, Generations Center, Community Center, Senior Center, Temporary Animal Center, and Corporation Yard Operations Building.
The contract includes cleaning services for all facilities listed above, including but not limited to, restrooms and showers used by City employees and the public and provides monthly unit pricing for consumable supplies, including toilet paper, hand soap, and cleaning products.
The proposed contract with Karla' s Janitorial includes cleaning facilities as described in contract documents and furnishing all applicable supplies, materials, and consumables needed to complete the work described. Established unit pricing for cleaning, supplies, materials, and consumables is included as a base bid in the proposal. Initial contract term is anticipated to begin July 1, 2026, and expire on June 30, 2027.
At the City' s discretion, the contract may be renewed annually for up to three ( 3) consecutive one- year terms, with no extensions beyond June 30, 2030, utilizing the pricing structure established in the original bid documents.
Staff requests that the City Council:
1. Award a Service Contract to Karla' sJanitorial & Suppliers LLC for the initial term of July 1, 2026, through June 30, 2027, in an amount of $ 137, 76; and
2. Authorize the City Manager to execute up to three ( 3) additional consecutive one- year contract extensions, not to exceed $ 142, 776, including applicable maximum 5% inflation adjustments for each of the extensions.
REASON FOR RECOMMENDATION:
Approval of the requested contract will ensure the continuation of necessary scheduled janitorial services following the expiration of the current contract on June 30, 2026.
CITY MANAGER' S REPORT PAGE 3
JUNE 8, 2026 CITY COUNCIL REGULAR MEETING
APPROVE A CONTRACT WITH KARLA' SJANITORIAL AND SUPPLIERS LLC FOR
JANITORIAL SERVICES
FISCAL IMPACT:
The FY 2026-027 Janitorial Maintenance Service Contract with Karla' sJanitorial & Suppliers LLC is estimated at $ 137, 76 annually, plus annual cost adjustments associated with anticipated increases in the California Department of General Services ( DGS) Construction Cost Index ( CCI).
Sufficient funding for the initial contract term was included in the Fiscal Year 2026/027 adopted budget; therefore, a budget amendment is not required.
Funding for any future contract needs or extensions will be subject to City Council approval through the applicable annual budget process.
ATTACHMENTS:
A. Resolution to Approve a Maintenance Service Contract with Karla' sJanitorial and Suppliers LLC for Janitorial Services
B. Maintenance Service Contract with Karla' s Janitorial and Suppliers LLC for Janitorial Services
CITY MANAGER' S REPORT PAGE 4
JUNE 8, 2026 CITY COUNCIL REGULAR MEETING
APPROVE A CONTRACT WITH KARLA' SJANITORIAL AND SUPPLIERS LLC FOR
JANITORIAL SERVICES
APPROVALS:
Leisser Mazariegos
Project Manager
Brad Jraylor
City Engineer
Cari J
Direc
es
of Finance
2o2
Date
Date
Date
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Thomas Hedegard Date
Deputy City Manager
Michel King
Assistant City Manager
Date
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Salvador Navarrete Date
City Attorney
Steph J. Salvatore Date
City Manager
RESOLUTION NO. 26-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP AWARDING
A MAINTENANCE SERVICE CONTRACT WITH KARLA' S JANITORIAL AND
SUPPLIERS LLC FOR JANITORIAL SERVICES
WHEREAS, the City requires janitorial cleaning services and consumable products for all public buildings; and
WHEREAS, to fulfill this responsibility, staff prepared bid specifications and a scope of work for scheduled and on -call sweeping services; and WHEREAS, on May 12 and 19, 2026, staff solicited bids for a new janitorial services contract pursuant to California Public Contract Code 20160 and Lathrop Municipal Code 2. 36. 060; and
WHEREAS, a total of four ( 4) bids for the subject service contract were received and opened by the City Clerk or her designee on May 26, 2026; and WHEREAS, two ( 2) of the four ( 4) bids received, after review, were determined responsive and from responsible bidders; and WHEREAS, upon review and evaluation of the bids, the responsible bidder with the lowest responsive bid was determined to be Karla' s Janitorial and Suppliers Karla' sJanitorial) with a bid of $ 137, 76; and
WHEREAS, staff request that City Council approve a contract with Karla' s Janitorial and Suppliers for janitorial services for City Buildings and Facilities for the contract term of July 1, 2026 to June 30, 2027; and
WHEREAS, in addition, staff requests authorization for the City Manager to approve up to three ( 3) consecutive one- year contract extensions, assuming estimated annual inflation adjustments of 5%; and
WHEREAS, the total requested authorization at this time is $ 142, 776, consisting of the $ 137, 76 base contract amount and a $ 5, 000 contingency; and WHEREAS, sufficient funding for the initial contract term was included in the Fiscal Year 2026/027 adopted budget; therefore, a budget amendment is not required; and
WHEREAS, funding for any future contract needs or extensions will be subject to City Council approval through the applicable annual budget process.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve a contract with Karla' s Janitorial for $ 137, 76 for provision of janitorial services for the contract term of July 1, 2026 to June 30, 2027.
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop does hereby authorize the City Manager to execute up to three ( 3) additional consecutive one- year extensions, not to exceed $ 142, 776, including applicable maximum 5% inflation adjustments for each of the extensions.
The foregoing resolution was passed and adopted this 8th day of June 2026, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Attachment
SECTION 00500 11 Il
FY 26/7 Janitorial Services CONTRACT
Karla' sJanitorial and Suppliers LLC
CONTRACT
This Contract, dated June 8, 2026, is entered into by and between the City of Lathrop, a municipal corporation of the State of California ( City), and Karla' s Janitorial and Suppliers LLC ( Contractor), whose Taxpayer Identification Number is
For and in consideration of the following covenants, terms and conditions, City and Contractor ( the parties) agree:
1. Term. This Contract shall commence on, and be binding on the parties on, the date of execution of this Contract, and shall expire on the date of recordation of the Notice of Substantial Completion, or, if no such notice is required to be filed, on the date that final payment is made hereunder, subject to the earlier termination of this Contract.
2. General Scope of Project and Work. Bid Documents for the Janitorial Services, ( Project).
Contractor shall furnish labor, services, materials and equipment in connection with the construction of the Project and complete the Work in accordance with the covenants, terms and conditions of this Contract to the satisfaction of City. The Project and Work is generally described as follows:
The work to be performed under this contract includes all work contained in the Bid Documents, as detailed in Paragraph 3 below, including, but not limited to cleaning of all owned City buildings, supplying material and all consumables necessary to complete the work as detailed.
The work shall be completed on an Annual Basis following issuance of Notice to Proceed. With an option to extend up to three ( 3) consecutive one- year contract extensions, including annual maximum 5% inflation adjustments.
The Work shall be complete, and all appurtenant work, materials, and services not expressly shown or called for in the Bid Documents which may be necessary for the complete and proper construction of the Work in good faith shall be performed, furnished, and installed by the Contractor as though originally specified or shown. The Contractor will be compensated for work actual work performed in accordance with the unit prices and provisions contained in these Bid Documents.
Base Bid Total: Year 1 July 1, 2026 to June 30, 2027 $ 137, 76 (One hundred thirty seven thousand seven hundred and seventy sixty dollars)
3. Bid Documents. This Contract shall include the Bid Documents, which are hereby incorporated by reference ( i.e. Specifications, addenda, certification of insurance, workers compensation certification, and guaranty), and the Bid Documents submitted by Karlas Janitorial and Suppliers LLC on May 26, 2026. For the purposes of construing, interpreting and resolving inconsistencies between the provisions of this Contract, these documents and the provisions thereof are set forth in the order of precedence described in Article 3 of the General Conditions.
4. Compensation. In consideration of Contractor' s performance of its obligations hereunder, City shall pay to Contractor the amount set forth in Contractor' sBid in accordance with the provisions of this Contract and upon the receipt of written invoices and all necessary supporting documentation within the time set forth in the Bid Documents. Contractor hereby shall not be 00500- 1
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permitted to invoice the City nor accept compensation for work not yet complete. In no event, shall the Contractor be entitled to payment for work not included in the approved scope of work, a written task order, or change order signed by the City' s
Public Works Director prior to commencement of
any work.
5. Insurance. On or before the Date of Execution, Contractor shall obtain and maintain the policies of insurance coverage described in the General Conditions on terms and conditions and in amounts as may be required by the City. City shall not be obligated to take out insurance on Contractor' s personal property or the personal property of any person performing labor or services or supplying materials or equipment under the Project. Contractor shall furnish City with the certificates of insurance and with original endorsements affecting coverage required under this Contract on or before the Date of Execution. The certificates and endorsements for each insurance policy shall be signed by aperson who is authorized by that insurer to bind coverage in its behalf. Proof of insurance shall be mailed to the Project Manager to the address set forth in Section 15 of this Contract.
6. Indemnification. Contractor agrees to protect, defend, indemnify and hold City, its City Council members, officers, employees, engineer, and construction manager harmless from and against any and all claims, demands, liabilities, losses, damages, costs, expenses, liens, penalties, suits, or judgments, arising in whole or in part, directly or indirectly, at any time from any injury to or death of persons or damage to property as a result of the willful or negligent act or omission of Contractor, or which results from Contractor' snoncompliance with any Law respecting the condition, use, occupation or safety of the Project site, or any part thereof, or which arises from Contractor' sfailure to do anything required under this Contract or for doing anything which Contractor is required not to do under this Contract, or which arises from conduct for which any Law imposes strict liability on Contractor in the performance of or failure to perform the terms and conditions of this Contract, except as may arise from the sole willful or negligent act or omission of City or any of its City Council members, officers, employees. This indemnification shall extend to any and all claims, demands, or liens made or filed by reason of any construction, renovation, or remodeling work performed by Contractor under this Contract at any time during the term of this Contract, or arising thereafter.
7. Assumption of Risk. Contractor agrees to voluntarily assume any and all risk of loss, damage, or injury to the property of Contractor which may occur in, on, or about the Project site at any time and in any manner, excepting such loss, injury, or damage as may be caused by the sole willful or negligent act or omission of City or any of its City Council members, officers, or employees.
8. Waiver. The acceptance of any payment or performance, or any part thereof, shall not operate as a waiver by City of its rights under this Contract. A waiver by City of any breach of any part or provision of this Contract by Contractor shall not operate as a waiver or continuing waiver of any subsequent breach of the same or any other provision, nor shall any custom or practice which may arise between the parties in the administration of any part or provision of this Contract be construed to waive or to lessen the right of City to insist upon the performance of Contractor in strict compliance with the covenants, terms and conditions of this Contract.
9. Compliance with Laws. Contractor shall comply with all Laws now in force or which may hereafter be in force pertaining to the Project and Work and this Contract, with the requirement of any bond or fire underwriters or other similar body now or hereafter constituted, with any discretionary license or permit issued pursuant to any Law of any public agency or official as well as with any 00500- 2
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provision of all recorded documents affecting the Project site, insofar as any are required by reason of the use or occupancy of the Project site, and with all Laws pertaining to nondiscrimination and affirmative action in employment and hazardous materials.
DEPARTMENT OF INDUSTRIAL RELATIONS- COMPLIANCE MONITORING UNIT DIR Registration.
a) Contractor and Subcontractor Compliance. Strict compliance with DIR registration requirements pursuant to Labor Code Section 1725. 5is a material obligation of the Contractor under the Contract Documents. The foregoing includes without limitation, compliance with DIR Registration requirements at all times during performance of the Work by the Contractor and all Subcontractors of any tier. The failure of the Contractor and all Subcontractors of every tire to be DIR registered at all times during the performance of the Work is the Contractor' sdefault of a material obligation of the Contractor under the Contract Documents.
b) No Subcontractor Performance of Work Without DIR Registration. No portion of the Work is permitted to be performed by a Subcontractor of any tier unless the Subcontractor is a DIR Registered contractor.
c) Contractor Obligation to Verify Subcontractor DIR Registration Status. An affirmative and ongoing obligation of the Contractor under the Contract Documents is the Contractor' sverification that all Subcontractors, of all tiers, are at all times during performance of Work in full and strict compliance with DIR Registration requirements. The Contractor shall not permit or allow any Subcontractor of any tier to perform any Work without the Contractor' sverification that all such Subcontractors are in full and strict compliance with DIR Registration requirements. d) Contractor Obligation to Request Substitution of Non- DIR Registered Subcontractor. If any Subcontractor identified in the Contractor' s Subcontractor List submitted with the Contractor' s proposal for the Work is not DIR Registered at the time of opening of proposals for the Work or if a Subcontractor' sDIR registration lapses prior to or during a Subcontractor' sperformance of Work, the Contractor shall request the CITY' s consent to substitute the non- DIR registered Subcontractor pursuant to Labor Code Section 1771.(c)( 3) and/ or Labor Code Section 1771.(d).
Certified Payroll Records
a) Express Condition Precedent to Payment of Contact Price. Strict compliance with CPR requirements established pursuant to Labor Code Section 1776 is an express condition precedent to the CITY' sobligation to: (i) process any request for payment of any portion of the Contract Price; or (ii) to disburse any portion of the Contract Price to the Contractor. The Contractor shall demonstrate strict compliance with CPR preparation and submittal requirements by delivery to the CITY of electronic files or hard copies of all CPR' s submitted by the Contractor and/ or Subcontractors for Work pursuant to Labor Code Section 1771. 4and 1776 concurrently with the submittal thereof to the Labor Commissioner. The CITY: (i) shall not be obligated to process or disburse any portion of the Contract Price; or ( ii) shall not be deemed in default of the CITY' s obligations under the Contract Documents unless the Contractor' s demonstrates strict compliance with CPR preparation and submittal requirements.
00500- 3
SECTION 00500
FY 26/7 Janitorial Services CONTRACT
Karla' sJanitorial and Suppliers LLC
b) PWR Monitoring and Enforcement. During the Work pursuant to Labor Code Section 1771. 4(a)(), the Department of Industrial Relations shall monitor and enforce the obligation of the Construction and Subcontractors of every tier to pay the laborers performing any portion of the work the PWR established for the classification of work/ labor performed.
RECORD OF WAGES PAID: INSPECTION
Pursuant to Labor Code section 1776, Contractor stipulates the following:
a) Contractor and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work under the Facilities lease and Construction Provisions. Such records shall be on forms provided by the Division of Labor Standards Enforcement or shall contain the same information of such forms. The payroll records may consist of payroll data that are maintained as computer records, if printouts contain the same information as the forms provided by the division and the printouts are verified as specified in subdivision ( a) of Labor Code section 1776.
b) The payroll records enumerated under subdivision ( a) shall be certified and shall be available for inspection at all reasonable hours at the principal office of Contractor on the following basis:
1) A certified copy of an employee' spayroll record shall be made available for inspection or furnished to such employees or his or her authorized representative on request. 2) A certified copy of all payroll records enumerated in subdivision ( a) shall be made available for inspection or furnished upon request to a representative of the CITY, the
Division of Labor Standards Enforcement, and Division of Apprenticeship Standards of the Department of Industrial Relations.
3)A certified copy of all payroll records enumerated in subdivision ( a) shall be made available upon request by the public for inspection or copies thereof. However, a request
by the public shall be made through either the CITY, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement. If the requested payroll records have not been provided pursuant to paragraph ( 2), the requesting party shall, prior to being provided the records, reimburse the costs of preparation by Contractor, subcontractors, and the entity through which the request was made. The public shall not be given access to such records at the principal office of Contractor. c) Contractor shall file a certified copy of the records enumerated in subdivision ( a) with the entity that requested such records within ten ( 1 0) days after receipt of the written request. d) Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency, by the CITY, the Division of Apprenticeship Standards, or the division of Labor Standards Enforcement shall be marked or obliterated in such a manner as to prevent disclosure of an individual' s name, address and social security number. The name and address of contractor awarded the contract or performing the contract shall not be marked or obliterated. 00500- 4
SECTION 00500
FY 26/7 Janitorial Services CONTRACT
Karla' sJanitorial and Suppliers LLC
e) Contractor shall inform the CITY of the location of the records enumerated under subdivision ( a), including the street address, city, and county, and shall, within ( 5) working days, provide a notice of a change of location and address.
f) In the event of noncompliance with the requirements of this Article, Contractor shall have ten ( 10) days in which to comply subsequent to receipt of written notice specifying in what respects Contractor must comply with this Article. Should noncompliance still be evident after such 10 -day period, Contractor shall pay a penalty of One- Hundred Dollars ($ 100. 00) to the CITY for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from the progress payment then due.
The responsibility for compliance with this Article shall rest upon Contractor.
10. Bonds. As a condition precedent to City' s obligation to pay compensation to Contractor, and on or before the date of Execution, Contractor shall furnish to the Project Manager the Bonds as required under the Notice to Contractors.
11. Representations and Warranties. In the supply of any materials and equipment and the rendering of labor and services during the course and scope of the Project and Work, Contractor represents and warrants:
1) Any materials and equipment which shall be used during the course and scope of the Project and Work shall be vested in Contractor;
2) Any materials and equipment which shall be used during the course and scope of the Project and Work shall be merchantable and fit to be used for the particular purpose for which the materials are required;
3) Any labor and services rendered and materials and equipment used or employed during the course and scope of the Project and Work shall be free of defects in workmanship for a period of one ( 1) year after the recordation of the Notice of Substantial Completion, or, if no such notice is required to be filed, on the date that final payment is made hereunder; 4) Any manufacturer' s
warranty obtained by Contractor shall be obtained or shall be deemed obtained by Contractor for and on behalf of City.
5) Any information submitted by Contractor prior to the award of Contract, or thereafter, upon request, whether or not submitted under a continuing obligation by the terms of the Contract to do so, is true and correct at the time such information is submitted or made available to the City;
6) Contractor has not colluded, conspired, or agreed, directly or indirectly, with any person in regard to the terms and conditions of Contractor' sBid, except as may be permitted by the Notice to Contractors;
7) Contractor has the power and the authority to enter into this Contract with City, that the individual executing this Contract is duly authorized to do so by appropriate resolution, 00500- 5
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Karla' sJanitorial and Suppliers LLC
and that this Contract shall be executed, delivered and performed pursuant to the power and authority conferred upon the person or persons authorized to bind Contractor; 8) Contractor has not made an attempt to exert undue influence with the Project Manager or any other person who has directly contributed to City' s decision to award the Contract to Contractor;
9) There are no unresolved claims or disputes between Contractor and City which would materially affect Contractor' sability to perform under the Contract; 10) Contractor has furnished and will furnish true and accurate statements, records, reports, resolutions, certifications, and other written information as may be requested of Contractor by City from time to time during the term of this Contract; 11) Contractor and any person performing labor and services under this Project is duly licensed as a contractor with the State of California as required by California Business & Professional Code Section 7028, as amended; and
12) Contractor has fully examined and inspected the Project site and has full knowledge of the physical conditions of the Project site.
12. Assignment. This Contract and the performance required hereunder is personal to Contractor, and it shall not be assigned by Contractor. Any attempted assignment shall be null and void.
13. Claims of Contractor. All claims pertaining to extra work, additional charges, or delays within the Contract Time or other disputes arising out of the Contract shall be submitted by Contractor in accordance with the General Conditions.
14. Audits by City. During the term of this Contract and for a period of not less than three ( 3) years after the expiration or earlier termination of this Contract, City shall have the right to audit Contractor' sProject -related and Work -related writings and business records, as such terms are defined in California Evidence Code Sections 250 and 1271, as amended, during the regular business hours of Contractor, or, if Contractor has no such hours, during the regular business hours of City.
15. Notices. All contracts, agreements, appointments, approvals, authorizations, claims, demands, Change Orders, consents, designations, notices, offers, requests and statements given by either party to the other shall be in writing and shall be sufficiently given and served upon the other party if (1) personally served, (2) sent by the United States mail, postage prepaid, ( 3) sent by private express delivery service, or (4) in the case of a facsimile transmission, if sent to the telephone FAX number set forth below during regular business hours of the receiving party and followed with two 2) days by delivery of a hard copy of the material sent by facsimile transmission, in accordance with ( 1), (2) or (3) above. Personal service shall include, without limitation, service by delivery and service by facsimile transmission.
To City: City of Lathrop
City Clerk
390 Towne Centre Drive
Lathrop, CA 95330
00500- 6
SECTION 00500
FY 26/7 Janitorial Services CONTRACT
Karla' sJanitorial and Suppliers LLC
To City:
To Contractor:
Mailing Address:
Phone:
Email:
ATTN:
Miscellaneous
City of Lathrop
Department of Public Works
390 Towne Centre Drive
Lathrop, CA 95330
PHONE: ( 209) 941- 7430
FAX: ( 209) 941- 7449
Karla' sJanitorial & Suppliers LLC
1) Bailee Disclaimer. The parties understand and agree that City does not purport to be Contractor' s bailee, and City is, therefore, not responsible for any damage to the personal property of Contractor.
2) Consent. Whenever in this Contract the approval or consent of a party is required, such approval or consent shall be in writing and shall be executed by a person having the express authority to grant such approval or consent.
3) Controlling Law. The parties agree that this Contract shall be governed and construed by and in accordance with the Laws of the State of California. 4) Definitions. The definitions and terms are as defined in these specifications. 5) Force Majeure. Neither party shall be deemed to be in default on account of any delay or failure to perform its obligations under this Contract, which directly results from an Act of God or an act of a superior governmental authority.
6) Headings. The paragraph headings are not a
part of this Contract and shall have no effect
upon the construction or interpretation of any part of this Contract. 7) Incorporation of Documents. All documents constituting the Bid Documents described hereof and all documents which may, from time to time, be referred to in any duly executed amendment hereto are by such reference incorporated in this Contract and shall be deemed to be part of this Contract.
8)
9)
Integration. This Contract and any amendments hereto between the parties constitute the entire contract between the parties concerning the Project and Work, and there are no other prior oral or written contracts between the parties that are not incorporated in this Contract.
Modification of Contract. This Contract shall not be modified or be binding upon the parties unless such modification is agreed to in writing and signed by the parties. 00500- 7
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Karla' sJanitorial and Suppliers LLC
10) Provision. Any contract, covenant, condition, clause, qualification, restriction, reservation, term or other stipulation in the Contract shall define or otherwise control, establish, or limit the performance required or permitted or to be required of or permitted by either party. All provisions, whether covenants or conditions, shall be deemed to be both covenants and conditions.
11) Resolution. Contractor shall submit with its Bid a copy of any corporate or partnership resolution or other writing, which authorizes any director, officer or other employee or partner to act for or on behalf of Contractor or which authorizes Contractor to enter into this Contract.
12) Severability. If a court of competent jurisdiction finds or rules that any provision of this Contract is void or unenforceable, the provisions of this Contract not so affected shall remain in full force and effect.
13) Status of Contractor. In the exercise of rights and obligations under this Contract, Contractor acts as an independent contractor and not as an agent or employee of City.
Contractor shall not be entitled to any rights and benefits accorded or accruing to the City Council members, officers or employees of City, and Contractor expressly waives any and all claims to such rights and benefits.
14) Successors and Assigns. The provisions of this Contract shall inure to the benefit of, and shall apply to and bind, the successors and assigns of the parties. 15) Time of the Essence. Time is of the essence of this Contract and each of its provisions. In the calculation of time hereunder, the time in which an act is to be performed shall be computed by excluding the first Day and including the last. If the time in which an act is to be performed falls on a Saturday, Sunday, or any Day observed as a legal holiday by
City, the time for performance shall be extended to the following Business Day. 16) Venue. In the event that suit is brought by either party hereunder, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Joaquin or in the United States District Court for the Eastern District of California. 17) Recovery of costs. The prevailing party in any action brought to enforce the terms of this Contract or arising out of this Contract, including the enforcement of the indemnity provision( s), may recover its reasonable costs, including reasonable attorney' sfees, incurred or expended in connection with such action against the non -prevailing party. 18) Contractor and subcontractors must comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act ( 42 USC 1857( h)), Section 508 of the Clean Water Act ( 33 USC1368), Executive Order 11738, and Environmental Protection Agency Regulations at 40 CFR Part 15.
19) Contractors and subcontractors must comply with mandatory standards and policies relating to the energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation ACT ( Public Law 94- 163, 89 stat 871).
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20) The Contractor shall provide access to the site for the Environmental Protection Agency and its duly authorized representatives, and the City.
22) Notice to Proceed. Prior to commencing work under this Contract, CONTRACTOR shall receive a written " Notice to Proceed" from CITY. A Notice to Proceed shall not be issued until all necessary bonds and insurances have been received. City shall not be obligated to pay CONTRACTOR for any services prior to issuance of the Notice to proceed. 23) Signatures. The individuals executing this Contract represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Contract on behalf of the respective legal entities of the CONTRACTOR and the CITY. This Contract shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.
EXHIBITS:
EXHIBIT A: Contractor' sSubmitted Bid Packet
Certification ofinsurance, performance and payment bonds, and worker' s compensation certification shall
be furnished to the City by the Contractor after City Council' sapproval with resolution. 00500- 9
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IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above stated in Lathrop, California.
CONTRACTOR:
By:
Name:
Title:
By:
Name:
Title:
CITY OF LATHROP
Resolution No. 25 -
APPROVED AS TO FORM:
By:
Salvador Navarrete, City Attorney
RECOMMENDED FOR APPROVAL:
By:
Brad Taylor, Public Works Director/ City Engineer
APPROVED:
By:
Stephen J. Salvatore, City Manager
END OF SECTION)
00500- 10
EXHIBIT " A"
SECTION 00300
JANITORIAL SERVICES PROPOSAL FORMS
TO: City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
ATTENTION: Teresa Vargas, City Clerk
FOR: JANITORIAL SERVICES
THE UNDERSIGNED, AS BIDDER, HEREBY AGREES AND DECLARES THAT:
LEGAL COMPLIANCE
The only persons or parties interested in this Bid as Principals are those named herein; that this Proposal is made without collusion with any other person, firm, partnership, corporation, or association; that he has carefully examined the location of the proposed work and the Contract Documents; and he proposes and agrees that if this Proposal Bid is accepted he will contract with the City, in the form of the Contract as set forth in the Contract Documents for said project, to provide all the necessary labor, services, materials, and equipment, and to do all the work and furnish all the materials; and that he will accept in full payment therefore the price as proposed in the following Bid Proposal.
SCHEDULE OF PRICES
All applicable permit fees, licensing costs, sales taxes, State, and/ or Federal, and any other taxes, patent rights, or royalties are included in the prices quoted in the Bid Proposal. All blank spaces must be filled in.
00300- 1
SECTION 00300
JANITORIAL SERVICES PROPOSAL FORMS
JANITORIAL SERVICES SCHEDULE OF PRICES
BASE BID PRICES
BID
ITEM
DESCRIPTION APPROX.
SQFT
MONTHLY
PRICE
ANNUAL
PRICE
l City Hall Building 30, 000
2 Community Center 10, 840
3 Senior Center 5, 800
4 Generations Center 9, 600
5 Corporation Yard 2, 000
6 Police Department 13, 900
ANNUAL TOTAL BASE PROPOSAL BID AMOUNT:
Basis of Award)
ANNUAL TOTAL PROPOSAL BASE BID AMOUNT IN WORDS:
Basis of Award)
Cost Proposal in Addednda # 1.
00300- 2
ADDENDUM # 1
REVISED BID SCHEDULE
ATTACHMENT " 8"
BID
ITEM MATERIAL DESCRIPTION APPROX. SQFT MONTHLY PRICE ANNUAL PRICE 1 City Hall Building 30, 000 2, 810. 00 33, 720. 0
2 Community Center 10, 840 1, 520. 0 18, 240. 0
3 Senior Center 5, 800 1, 300. 00 15, 600. 0
4 Generations Center 9, 600 1, 437. 00 17, 244. 00
5 Corporation Yard 2, 000 663. 00 7, 956. 00
6 Police Department 13, 900 1, 436. 00 17, 232. 00
7 Temp. Animal Shelter 450 429. 00 5, 148. 00
ANNUAL SUB -TOTAL BASE PROPOSAL BID AMOUNT: $ 115,40. 0 BID
ITEM MATERIAL DESCRIPTION
APPROX. ANNUAL
CONSUMPTION MONTHLY PRICE ANNUAL PRICE
8 L1LY tAtU I I' (UM Jt LUSt)
80/ CS) 61 CASES 294. 37 3, 532. 48
9 CuRELESSTu1LEI PAPtR tA)
ROLL 1, 800 ROLLS 208. 66 2, 503. 92
10 I III - ULU HAND I OVVLL IHK) bb GASES 139. 56 1, 674. 72 11 YANL i OVVCL FOLLS bt3 CAStb
314. 29 3, 771. 48
12 KASH LAN LINtK bU b/ AL db Abb
7-1.0 MIL- 100 CS L 42 CASES 149. 45 1, 793. 40
13 TRASH CAN LINER 33 GAL 1000 CS
18 CASES 143. 00 1, 716. 00
14 RAS1 LAN L NtK 1' L -1b UAL 1.: LAStS 45. 50 546. 00 lb rUILE SEA! CuvtKS 1u CASES 32. 00 384. 00
16 URINAL/ COMMODE MAT _ LATEX
19 CASES 138. 00 1, 656. 00
17 U - I NAL SLKttN - / A KI- IN SI' ILtU
APPLE 17 CASES 37. 00 444. 00
18 I OILE AIR CLIPS 21 CASES 42. 00 504. 00
19 HAND SOAr I-UAMY 2b CASES
75. 50 906. 00
20 L LOI" Me- LhAL KtSI - UOM
FOAM CLEANER 13 72. 00 864. 00
21 b4 MULII- F' UI- NOSt U_ LANLK
Hospital Grade) 13 49. 17 590. 04
22 U LUMM=- itAL UtI, KAStK
FLOOR, TILE 2 LT 13 32. 50 390. 00
23 128 e- FECTICIDE DISENFECTANT
13 64. 20 770. 40
ADDENDUM # 1: 5/ 21/6 Page 88 of 91
ADDENDUM# 1
ATTACHMENT " B"
24 2 COMMERCIAL GLASS CLEANER
5 25. 80 309. 60
25 MISC. CONSUMABLES LS 23. 31 279. 72
D BA
ANNUAL SUB -TOTAL BASE PROPOSAL BID AMOUNT: $ 22, 635. 72
BASIS OF AWARD)
ANNUAL TOTAL PROPOSAL BASE BID AMOUNT IN WORDS:
One hundred thirty- seven thousand seven hundred seventy- fivedollars and seventy- two cents.
BASIS OF AWARD)
ADDENDUM # 1: 5/ 21/6 Page 89 of 9]
ADDENDUM # 1
ESTIMATED MATERIAL USAGE PER FACILITY
ATTACHMENT" C"
FACILITY
HAND SOAP
DISPENSER
PAPER
TOWEL
DISPENSER
TRIFOLD
DISPENSER
URINAL COMMODE SHOWER
City Hall 8 8 4 3 9 0
Police Department 8 7 2 2 8 7
Community Center 7 4 2 2 4 0
Senior Center 6 4 0 1 4 0
Generation Center 4, 3 1 5 2 7 0
Corporation Yard 4 3 2 1 2 1
Temp. Animal Shelter 3 3 2 N/ A 1 N/ A
ADDENDUM # 1: 5/ 21/6 Page 90 of 91
SECTION 00300
JANITORIAL SERVICES PROPOSAL FORMS
EMERGENCY SERVICES/ EXTRA WORK
FACILITY HOURLY RATE
First Hour 33. 00
Additional Hours 33. 00
ADDITIONAL FACILITIES
The City shall reserve the right to increase the number of facilities as needed.
PROPOSER shall hereby propose the schedule of price in term of the price per square footage for any additional facilities.
Price per square footage: TBD*
Note: The cost per square foot cannot be determined at this time, as pricing depends on multiple factors and may vary based on the facility' slayout, usage, and service requirements. 00300- 3
SECTION 00300
JANITORIAL SERVICES PROPOSAL FORMS
INFORMATION REQUIRED OF BIDDER
The Bidder (Contractor) shall furnish the following information. This information is considered essential in enabling the City to determine if the Service Provider is experienced in similar types of work and if the Bid Proposal is based on a careful study of methods applicable to the work and full realization of the various factors which may affect the progress of the work. Failure to comply with this requirement may render the Proposal non -responsive and may cause its rejection. Additional sheets shall be attached as required.
BIDDER' SINFORMATION
1) Bidder' s name and address:
Karla' sJanitorial & Suppliers L.C.
1177 65th Street
Oakland, CA 94608
2) Bidder' stelephone number: ( 415) 494- 5347
3) Bidder' s email: managementAkarlas' anitorial. com
4) Federal Tax ID No. 83- 0764483
5) Person who inspected site of proposed work for Contractor' sfirm:
Name: Luis Garcia Date of Inspection: May 20, 2026
6) Is the business a Corporation X , Partnership or is Individually Owned? a. If incorporated, which state? California
b. Is your firm operating as a franchise? Yes No X
c. If yes, list the franchiser, and number of years your business has been franchised:
If a partnership, list all partners:
7) How long have you been in business under this name? 18 years 8) How many years under former name( s)? List name( s) and years. N/ A
00300- 4
SECTION 00300
JANITORIAL SERVICES PROPOSAL FORMS
EMPLOYEES
9) Total number of current employees
Part- time: 20
Full- time: 103
10) Please indicate the approximate number of employees who will be assigned to this contract on a monthly basis, and per job title. Should the contractor require more space, please attach a separate sheet of paper.
No. of Employees Job Title Full -Time Part -Time
2 Janitor 2
1 Supervisor 1
1 Crew Lead 1
1 Project Manager 1
EXPERIENCE OF PERSONNEL
Management:
Name: Luis Garcia Title: Operations Manager
List experience, including number of years: 25 years of experience in the janitorial industry.
Project Manager for this Contract:
Name: Sheyla Garcia Title: Project Manager
Emergency Contact 24/ 7, 7 -days a week for this Contract:
Name: Sheyla Garcia Title: Project Manager
Phone Number: ( 415) 637- 1547
00300- 5
SECTION 00300
JANITORIAL SERVICES PROPOSAL FORMS
REPRESENTATIVE PROJECTS/ SIMILAR CONTRACTS
11) List a minimum of 3 janitorial service contracts with similar scopes of work and successful performance in the last 5 years.
A11 3 janitorial service contracts provided must have had the same project manager as will be assigned to this project as identified in item ( 12) of this form. Bid proposals which do not meet this requirement shall be considered non -responsive.
Should the contractor require more space, please attach a separate sheet of paper.
Type of Services Annual
Contract Price
Term of
Contract
Name, Address, Number, Contact Person
Janitorial Services
and supplies
240, 618. 10 +
Supplies
July 2018
Current
City ofAlbany - 540 Cleveland Ave, Albany, CA
Jamira Johnson, (510) 524- 9543
Janitorial Services
and supplies
503, 675. 76
October 2021
Current
County of San Mateo - 555 County Center,
Redwood City, CA
Thomas Vargas, ( 650) 363- 4445
Janitorial Services
and supplies
256, 608. 00 +
Supplies
July 2024 -
Current
City of Emeryville - 5900 Christie Ave, Emeryville, CA
Antonio Thibodeaux, ( 650) 459- 509
Janitorial Services 585, 844. 56
October 2018
Current
City of Vacaville - 1001 Allison Dr, Vacaville, CA
Richard Begell, (707) 469- 6558
Janitorial Services 199, 662. 00 July 2024 -
Current
City of Half Moon Bay - 501 Main St, Half Moon Bay, Ca
Todd Seeley, (650) 750- 229
WORK REFERENCES
Please list current work reference:
Customer Name
Contact Name
Address
City/ State/ Zip
Phone
County of San Mateo
Thomas Vargas
555 County Center, 5th Floor,
Redwood City, CA 94063
650) 363- 4445
00300- 6
SECTION 00300
JANITORIAL SERVICES PROPOSAL FORMS
LIST OF SUBCONTRACTORS:
The Bidder shall list below the name and business address of each subcontractor who will perform work under this Bid in excess of one- half of one percent of the Contractor' sTotal Bid Price, and shall also list the portion of the WORK which will be done by such subcontractor, in accordance with Section 4107 of the Public Contract Code. After the opening of bids, no changes or substitutions will be allowed except as otherwise provided by law. The listing of more than one subcontractor for each item of work to be performed with the words " and/ or" will not be permitted. Failure to comply with these requirements may render the Proposal non -responsive and may cause its rejection.
Work to be performed
1. N/ A
2. 3.
4. 5.
6. Subcontractor
License Percent of total
Number contract Subcontractor' s name & address
Note: Attach additional sheets if required.
00300- 7
SECTION 00300
JANITORIAL SERVICES PROPOSAL FORMS
ADDENDA
Bidder acknowledges receipt of the following addendum ( addenda):
1 Respectfully submitted,
May 21, 2026 Karla' s Janitorial & Suppliers L.C.
Dated Legal Name of Firm
Signature of Autho ed Representative
Seal)
If Bidder is a corporation, show State in which incorporated.) The full names and post office addresses of all persons and parties interested in the foregoing Bid as principals are as follows:
NOTICE): Give first and last names in full; in case of corporation, give names of President, Secretary, Treasurer, and Manager, and in case of partnerships and joint ventures, give names and Post Office addresses of all the individual members. 00300- 8
Address: 1177 65th Street
SECTION 00300
JANITORIAL SERVICES PROPOSAL FORMS
KNOW ALL MEN BY THESE PRESENTS:
THAT WE Karla' s Janitorial & Suppliers L.C.
as PRINCIPAL, and Karla' s Janitorial & Suppliers L.. C. as SURETY are held; and firmly bond unto the City of Lathrop in the penal sum of TEN PERCENT ( 10%) OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by the Principal to the City of Lathrop for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made to the City of Lathrop to which the bid was submitted, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by those presents. In no case shall the liability of the surety hereunder exceed the sum of $
THE CONDITION OF THIS OBLIGATION IS SUCH,
THAT, WHEREAS, the Principal has submitted the above mentioned bid to the City of Lathrop for certain services specifically described as follows, for which bids are to be opened at the City Ha11, 390 Towne Centre Drive, Lathrop, CA:
NOW, THEREFORE, if the Principal is awarded the contract and within the time and manner required under the specifications, after the prescribed forms are presented to him for signature enters into a written contract in the prescribed form, in accordance with the bid, and files two bonds with the City, one to guarantee faithful performance, then this obligation shall be null and void; otherwise, it shall be and remain in full force.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this 21st day May , 20 26
Seal)
Seal)
Oakland, CA 94608
Seal)
Seal)
Address:
NOTE: Signatures of those executing for the surety must be properly acknowledged. 00300- 9
SECTION 00300
JANITORIAL SERVICES PROPOSAL FORMS
NONCOLLUSION AFFIDAVIT
To be fully executed by Bidder and Submitted with Bid
STATE OF California
SS.
COUNTY OF Alameda
Sheyla Garcia , being first duly sworn, deposes and says that he or she is Project Manager of Karla' sJanitorial & Suppliers L.C. the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company associated, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Signature of: Pr: s dent, Secretary,
Manager, Project anager or Representative
The County of
State of
Subscribed and sworn to ( or affirmed) before me
on this day of , 20 , by
proved to
me on the basis of satisfactory evidence to be the
person( s) who appeared before me.
Seal
Signature
00300- 1
SECTION 00300
JANITORIAL SERVICES PROPOSAL FORMS
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In accordance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:
Has the Bidder, any officer of the Bidder, or any employee of the Bidder, who has a proprietary interest in the Bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes No X
If the answer is yes, explain the circumstances in the following space.
PUBLIC CONTRACT SECTION 10232 STATEMENT
In accordance with Public Contract Code Section 10232, the Contractor hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor' sfailure to comply with an order of a federal court which orders the Contractor to comply with an order ofthe National Labor Relations Board.
NOTE: The above Statement and Questionnaire are part of the Proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this Statement and Questionnaire.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
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