2026-08-10_item_4.13_approve_out_of_state_travel_for_the_chief_of_police_to_attend_the_iacp_2026_conf

ITEM 4. 13

CITY MANAGER' SREPORT
AUGUST 10, 2026 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE OUT OF STATE TRAVEL FOR THE CHIEF OF

POLICE TO ATTEND THE INTERNATIONAL
ASSOCIATION OF CHIEFS OF POLICE ( IACP) 2026

CONFERENCE AND EXPOSITION IN ORLANDO,

FLORIDA
RECOMMENDATION: Adopt Resolution to Authorize the Chief of Police to Attend the International Association of Chiefs of
Police ( IACP) 2026 Annual Conference and
Exposition in Orlando, Florida, from October 23-8,
2026
SUMMARY:

The International Association of Chiefs of Police ( IACP) Conference is the world' s largest and most impactful law enforcement event of the year. Each year, more than 16, 000 public safety professionals from around the globe attend this conference to learn new techniques, explore emerging technologies, and share strategies that help advance law enforcement practices.

The IACP Conference is attended by law enforcement leaders at all levels, including not only chiefs of police but also captains, lieutenants, deputy chiefs, and other command staff. The event is specifically designed to provide relevant training, resources, and networking opportunities for management personnel responsible for shaping and implementing department policy and operations.

Pursuant to the City of Lathrop' sTravel Policy, City Council approval is required for all out-f- state travel. Staff is therefore requesting authorization for the Chief of Police to attend the 2026 IACP Annual Conference and Exposition in Orlando, Florida from October 23-8, 2026.

Attendance will provide valuable leadership development, exposure to national best practices, and access to policy and technology briefings essential to maintaining a modern, community -focused police department. The estimated cost for one attendee is approximately $ 3, 000, which includes registration, airfare, lodging, transportation, approved
meals, and
training
incidentals.
and travel
Sufficient
budget
funds
for FY
are
2026-7.
available in the Police Department' s
BACKGROUND:

The International Association of Chiefs of Police ( IACP) is the largest and most influential professional association for police leaders, representing over 33, 000 CITY MANAGER' SREPORT PAGE 2
AUGUST 10, 2026 CITY COUNCIL REGULAR MEETING

APPROVAL FOR OUT OF STATE TRAVEL TO ATTEND THE INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE ( IACP) 2026 EXPOSITION AND CONFERENCE

IN ORLANDO, FLORIDA
flagship
members
event,
across
focused
170 countries.
on developing
Its annual
progressive
conference
law enforcement
serves as the
leadership
profession' s
and
building stronger, safer communities through innovative practices and education.

This year' sIACP Conference, held in Orlando, Florida, will include hands- on exhibits, over 200 workshops, and keynotes from nationally recognized public safety leaders.

Topics range from officer wellness and recruitment strategies to artificial intelligence, case law updates, and crisis response.

Staff requests Council approval for the Chief of Police to attend the IACP 2026 Exposition and Conference to remain aligned with national standards and evolving community expectations.

REASON FOR RECOMMENDATION:

Conferences such as the IACP conference provide attendees with firsthand access to new research, technologies, and methodologies being adopted across the law enforcement profession. Attending allows Lathrop Police Department leaders to evaluate emerging tools, strengthen strategic planning efforts, and ensure the City is equipped to meet complex public safety challenges using the most effective and fiscally responsible approaches.

Participation in this nationally recognized event supports Lathrop' scontinued efforts to foster a highly trained and responsive public safety team.

FISCAL IMPACT:

The estimated total cost for one staff to attend the IACP 2026 Conference is approximately $ 3, 000. This includes conference registration, lodging, airfare, ground transportation, meals, and incidental expenses. Funds are available in the FY 2026- 27 Police Department training and travel budget.

ATTACHMENTS:

A) Resolution Authorizing Out of State Travel for Chief of Police to Attend the IACP 2026 Conference in Orlando, Florida
B) IACP Conference 2026 Registration Information
C) IACP Conference 2026 Schedule at -a - Glance
CITY MANAGER' S REPORT PAGE 3
AUGUST 10, 2026 CITY COUNCIL REGULAR MEETING

APPROVAL FOR OUT OF STATE TRAVEL TO ATTEND THE INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE ( IACP) 2026 EXPOSITION AND CONFERENCE

IN ORLANDO, FLORIDA
APPROVALS:
hen S
Chief of Police
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Date
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Thomas Hedegard Date
Deputy City Manager
Cari Jam
Finance rector
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Date
Salvador Navarrete Date
City Attorney

13.4- 7(.=
Stephen J. Salvatore Date
City Manager
RESOLUTION NO. 26-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO

AUTHORIZE OUT OF STATE TRAVEL FOR THE CHIEF OF POLICE TO ATTEND THE INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE ( IACP) 2026 CONFERENCE IN ORLANDO, FLORIDA, OCTOBER 23-8, 2026
WHEREAS, the International Association of Chiefs of Police ( IACP) Conference is the world' s largest and most impactful law enforcement event, drawing more than 16, 000 public safety professionals from around the world each year; and WHEREAS, the IACP Conference provides an unparalleled opportunity to explore cutting -edge public safety technologies, attend high- level trainings, and engage in policy discussions that enhance modern policing practices; and WHEREAS, with the City of Lathrop' s ongoing growth and evolving public safety needs, it is critical that department leadership remain current on national standards, strategic planning tools, and innovative approaches to community policing; and
WHEREAS, City Council authorization is required for all out-f- state travel under the City' sTravel Policy; and
WHEREAS, staff is requesting approval for the Chief of Police to attend the IACP 2026 Conference and Exposition in Orlando, Florida from October 23 through October 28, 2026; and
WHEREAS, the estimated total cost of attendance is approximately $ 3, 000, and sufficient funds are available in the approved Police Department training and travel budget for FY 2026-7.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lathrop does hereby authorize out-f- state travel for the Chief of Police to attend and represent the City at the International Association of Chiefs of Police ( IACP) 2026 Conference and Exposition in Orlando, Florida, from October 23-8, 2026.

Resolution No. Page 1 of 2
PASSED AND ADOPTED this 10th day of August 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

PAUL AKINJO, MAYOR
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Resolution No. Page 2 of 2

ATTACHMENT B
2026
SPONSOR WI (SIydio

REGISTRATION AND GENERAL EVENT INFORMATION

REGISTER NOW BOOK HOUSING ADVANCE REGISTRATION FORM
The IACP 2026 Annual Conference and Exposition will take place at the Orange County Convention Center in Orlando, Florida, October 24-7, 2026. IACP 2026 is a professional law enforcement event, open to IACP members, qualified non- members, and exhibitors.

Only IACP members can take advantage of the member registration rate. All IACP memberships are individual and non -transferable for conference registration member rates.

Qualified non- members include sworn officers, first responders, public safety personnel, civilians, and members of the armed forces. Civilian employees of public safety and government agencies includes offices of police, sheriffs, EMS, fire hazard, hazmat; park rangers from federal, state, city, county, campus, and tribal agencies; and the armed forces. A valid form of identification will be required. The IACP reserves the right to refuse ineligible registrations.

Annual Banquet ticket sales will begin in September 2026.

IACP 2026 Registration Rates
IACP Member - Full Conference
First Time IACP Member -
Full Conference
Non -Member - Full Conference
Family Member
6- 18
5 and under
Expo Hall Pass ( Law
Enforcement Only)
One -Day Pass
Two -Day Pass
500
445
600
545
700 $ 850
175
75 Free
Free
Not Available $ 175
Not Available $ 250
Speaker - Full Conference $ 255
Speaker - Complimentary 1 - Day
Pass
Annual Banquet Ticket
View all registration policies.

Cancellation Policy
Free
Not Available $ 125
All cancellations must be made in writing and mailed, faxed ( 703- 86- 4543), or e -mailed ( Attendee:

AnnualConference@thelACP. org; Exhibitors: exhibits@thelACP. org) to the IACP headquarters.

A penalty will apply. No telephone cancellations will be accepted. It will take a minimum of six ( 6) weeks to receive a refund for in -person event cancellations.

A 25% penalty will be assessed on all cancellations postmarked or fax/ e- mail dated on or before September 30, 2026.

A 50% penalty will be assessed on cancellations postmarked or fax/ e- mail dated October 1- 16, 2026.

No refunds will be issued on or after October 17, 2026.

No refunds will be given for no- shows.

Registration or Annual Banquet tickets may be transferred to another person in your organization by written request to IACP prior to September 30, 2026. After this date all changes must be made at the conference. Additional charges may apply.

There are no refunds for Annual Banquet tickets. Ticket sales will start in September 2026.

The Cancellation Policy is subject to change.

Rules for Participation
The following guidelines make up the IACP Meeting and Event Safety Protocols, which represent state and local mandated protocols in place during the event. Any updates will be posted and shared with registered attendees, exhibitors, sponsors, & vendors prior to the event.

Must agree to and follow the IACP Meeting and Event Safety Protocols.

Full conference registration categories include access to all general assemblies, workshops, receptions, Exposition Hall, and Chiefs Night.

The First Time IACP Member discounted rate must be taken at the time of the initial registration.

Refunds cannot be given for incorrect registration submissions.

Only IACP members can take advantage of the member registration rate. All IACP memberships are individual and non -transferable for conference registrations member rates.

Family refers to a spouse or family member, not a business associate or fellow law enforcement colleague. Only the family member' s name, city and state will appear on his or her badge. Family members do not receive certificates for workshops. Family member registration does grant access to Chiefs Night.

The Expo Hall Only pass allows access to the exhibit hall during all open hours. To qualify for this registration type, the recipient must work for the government or a public safety agency and will be required to show their credentials upon arrival. Public Safety includes offices of police, sheriffs, EMS, fire service, hazmat and park rangers from federal, state, city, county, campus, and tribal agencies, and the armed forces. The IACP reserves the right to refuse ineligible registrations. 1 - Day and 2 -Day Pass registration will begin online on September 10, 2026. Each person may register for only ONE 1 - Day or 2 -Day Pass.

Individuals who purchase an Exhibitor - Exhibits Only, 1 - Day, or 2 -Day pass may purchase a Chiefs Night ticket at an additional cost.

The IACP Annual Banquet is held on Tuesday, October 27, 2026, and features the swearing - in of the Incoming IACP President and Board of Directors, as well as the presentation of our Leadership Awards. This is a black -tie optional event ( business suits are appropriate). Seats are sold on a first - come, first -served basis and are limited. A separate ticket is required. Annual Banquet tickets will be sold online starting September 2026. No refunds will be given.

The IACP invites qualified members of the media to attend the IACP 2026 Annual Conference and Exposition and apply for IACP 2026 conference credentials. Advanced registration is required and attendance by the media is by invitation only and IACP may revoke or rescind credentials at any time, for any reason. Media registration will open in September.

Photo, Image, and Recording Disclaimer
Registration and attendance at IACP events constitutes an agreement by the registrant to the IACP' s use and distribution ( both now and in the future) of the registrant or attendee' simage or voice in photos, images, video, and/ or audio recordings of such events without compensation or approval rights. All photos, images, and recordings are the property of IACP.

Last updated: 07/ 10/ 2026
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ATTACHMENT C
2026

Lathrop City CouncilAugust 10, 2026

Lathrop City Council
August 10, 2026