14 City Council Meeting - March 4, 2024
Amendment to California State 2028 Parks Bond Act Per Capita Grant Program
FISCAL IMP ACT
There is no fiscal impact to the City. This action is simply to ensure that the City and State have fully executed contract amendments on file in the case the project reimbursement process runs slower than in the past.
RECOMMENDATION
Staff recommends that the City Council:
1. Approve the attached 2018 Parks Bond Act Per Capita Grant Program Agreements C9801318 in the amount of $177,952.00 and C9802118 in the amount of $20,435.00 for a total amount of $198,387.00 between the City of Lawndale and the California Natural Resources Agency; and
2. Authorize the City Manager to sign both agreements.
Attachments:
1. 2018 Parks Bond Act Per Capita Grant Program Amendment to Contract Number C9801318 in the amount of$! 77,952.00; and
2. 2018 Parks Bond Act Per Capita Grant Program Amendment to Contract Number C9802118 in the amount of$20,435.00
15 DATE:
TO:
FROM:
PREPARED BY:
SUBJECT:
BACKGROUND
CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
March 4, 2024
Honorable Mayor and City Council
Sean M. Moore, City Manager
Public Works & City Engineering O~~5ontract Project Manager Hrant Manuelian, Director of Financ
Nick Petrevski, Associate Engineer NP
Award of Construction Contract for the Parks, Civic Center, and Sheriff Station Parking Lot Rehabilitation Project
The Parks, Civic Center, and Sheriff Station Parking Lot Rehabilitation Project aims to address the deteriorating condition of the existing parking lots, ensuring the safety and accessibility of these crucial infrastructures for residents and visitors alike. The parking lots vvithin the city have been in service for several years, accommodating the parking needs of residents, businesses, and visitors. However, due to continuous usage, natural wear and tear, and insufficient maintenance, these parking facilities have begun to exhibit signs of deterioration. Cracks, potholes, uneven surfaces, and faded markings are some of the prevalent issues observed across various parking lots, which not only compromise the aesthetics but also pose safety hazards to pedestrians and vehicles.
STAFF REVIEW
To address the aforementioned issues and ensure the long-term functionality of the parking lots, the proposed rehabilitation plan encompasses the following key components: Surface repairs using slurry seal and grind and overlay methods, parking lot striping, replacement of curb, gutter, sidewalk and curb ramp.
The list of parking lots for the Parks, Civic Center, and Sheriff Station Parking Lot Rehabilitation Project is as follows:
Civic Center Parking Lot
Sheriff Station Parking Lot
Jane Addams Park Parking Lot
Rogers-Anderson Park Parking Lot
William Green Park Parking Lot
A Notice Inviting Bids was advertised on the City Website. Five bids were received and opened on Wednesday, January 31, 2024, by the City Clerk's office in accordance with City's bidding procedures.
Page I of 3
16 City Council Meeting - March 4, 2024
Award of Construction Contract for the Parks, Civic Center, and Sheriff Station Parking Lot Rehabilitation Project
All five bids were received with bid bonds, evidence of contract licensing, insurance coverage, and project references for contracts of similar size and scope. Bids received are listed in the table below:
Biclcler Name Bid Amount
Onyx Paving Company, Inc. $ 486,486.00
FS Contractors, Inc. $ 502,510.00
Access Pacific, Inc. $ 563,670.00
All American Asphalt $ 624,000.00
Hardy & Harper, Inc. $ 645,000.00
Staff determined Onyx Paving Company, Inc. submitted the lowest responsible and responsive bid in the amount of$486,486.00. Staff performed a background check and found that this contractor's license is current and active status. The contractor's references were also contacted and all indicated satisfact01y work was performed.
This project is anticipated to be completed in I 00 working days from the issuance of the Notice to Proceed.
LEGAL REVIEW
The City's standard construction contract, which is included in the project specifications template, has been reviewed and approved as to form by the City Attorney.
FISCAL IMP ACT
Total cost of this project including contingencies is estimated to be $559,486.00. Funding for this project will come from the American Rescue Plan Act (ARPA). As such a budget amendment of $559,486 is needed for this project from account number 285-310-700.298 ARP A Parking Lot Rehabilitation. The project cost and funding breakdown are as follows:
Construction Bid Amount
Construction Contingency (I 5%)
Total Project Cost Estimate
RECOMMENDATION
Staff recommends that the City Council:
$486,486
$73,000
$559,486
I. Award the construction contract to Onyx Paving Company, Inc., in the amount of $486,486.00 for the Parks, Civic Center, and Sheriff Station Parking Lot Rehabilitation Project; and
City Council Meeting - March 4, 2024
Award of Construction Contract for the Parks, Civic Center, and Sheriff Station Parking Lot Rehabilitation Project
2. Approve the construction contingency of $73,000.00 for the Parks, Civic Center, and Sheriff Station Parking Lot Rehabilitation Project; and
3. Approve the budget amendment for $559,486 in account 285-310-700.298.
ATTACHMENTS
1. Construction Agreement
2. Project Location Maps
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DATE:
TO:
FROM:
PREPARED BY:
SUBJECT:
BACKGROUND
CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
March 4, 2024
Honorable Mayor and City Council
Sean M. Moore, City Manager
Nick Petrevski, Associate Engineer tJ'P / _
Hrant Manuelian, Director ofFinanc~
Award One-Year On-Call Civil Engineering Services Contract The City has various engineering needs that require the expertise services of a specific type of civil engineer to review and provide recommendations. It was decided that an on-call civil engineering services list would provide the most efficient way to address these needs as they come. When needed, five quotes will be obtained from the on-call list, and the best price will be negotiated so each qualified firm has a chance to work on city civil engineering requests.
Civil engineering encompasses a broad range of disciplines crucial for planning, design, construction, and maintenance of public infrastructure. The dynamic nature of infrastructure projects and the occasional occurrence of emergencies requires a flexible approach to access engineering expertise. OnCall Civil Engineering Services offers a solution by providing quick access to qualified professionals on an as-needed basis, and enables rapid responses to urgent infrastructure needs, such as road repairs, drainage issues, or emergency structural assessments, minimizing downtime and mitigating potential risks to public safety.
STAFF REVIEW
On December 15, 2023 staff issued a Request for Qualifications (RFQ) and received fourteen responses. Vendor selection was based on many factors including the ability of the firm to cany out and manage the proposed project, capabilities of the consultant team members, and willingness to comply with the proposed agreement terms. Based on proposal review conducted by three staff members in the Public Works Department, staff recommends Transtech Engineers, Inc., SA Associates, Onward Engineering, LAE Associates, Inc., and Willdan for the one-year On-Call Civil Engineering Services contracts.
LEGAL REVIEW
The contract was approved as to form by the City Attorney.
Page I of2
17 City Council Meeting - March 4, 2024
Award One-Year On-Call Civil Engineering Services Contract
FISCAL IMP ACT
There is no fiscal impact as there are sufficient funds budgeted for this item.
RECOMMENDATION
Staff recommends that the City Council award an On-Call Civil Engineering Services agreement to Transtech Engineers, Inc., SA Associates, Onward Engineering, LAE Associates, Inc., and Willdan for a term of one-year, with an option to extend up to four one-year extensions.
ATTACHMENT
I. Contract Services Agreement and Billing Rates for Transtech Engineers, Inc.
2. Contract Services Agreement and Billing Rates for SA Associates.
3. Contract Services Agreement and Billing Rates for Onward Engineering.
4. Contract Services Agreement and Billing Rates for LAE Associates, Inc.
5. Contract Services Agreement and Billing Rates for Willdan.
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