CITY OF LAWNDALE
14717 Burin Avenue, Lawndale, California 90260
Phone (310) 973-3200 – www.lawndalecity.org
AGENDA OF THE
LAWNDALE CITY COUNCIL REGULAR MEETING
Monday, March 18, 2024 - 6:30 p.m.
Lawndale City Hall Council Chamber
14717 Burin Avenue
How to observe the Meeting:
To maximize public safety while still maintaining transparency and public access, members of the public can now observe the meeting in person. Members of the public are still be able to view the meeting on YouTube “Lawndale CityTV”, the City Website, or Lawndale Community Cable Television on Spectrum and Frontier Channel 3.
Copies of this Agenda packet may be obtained prior to the meeting inside the Lawndale City Hall foyer or on the City Website. Interested parties may contact the City Clerk Department at (310) 973-3213 for clarification regarding individual agenda items.
This Agenda is subject to revision up to 72 hours before the meeting.
A. CALL TO ORDER AND ROLL CALL
B. CEREMONIALS (Flag Salute and Inspiration)
C. PUBLIC SAFETY REPORT
a. Los Angeles County Sheriff’s Department Update
D. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) E. COMMENTS FROM COUNCIL
F. CONSENT CALENDAR
Items 1 through 6 will be considered and acted upon under one motion unless a City Councilmember removes individual items for further City Council consideration or explanation.
1. Motion to read by title only and waive further reading of all ordinances listed on the Agenda
Recommendation: that the City Council approve.
Any person who wishes to address the City Council regarding any item listed on this agenda or any other matter that is within its subject matter jurisdiction is invited, but not required, to fill out a Public Meeting Speaker Card and submit it to the City Clerk prior to the oral communications portion of the meeting. The purpose of the card is to ensure that the speaker’s name is correctly recorded in the meeting minutes and, where appropriate, to provide contact information for staff follow-up.
Agenda
City Council Regular Meeting
March 18, 2024
2. Accounts Payable Register
Recommendation: that the City Council adopt Resolution No. CC-2403-059 authorizing the payment of certain claims and demands in the amount of $901,041.76.
3. Minutes of the Lawndale City Council Regular Meeting, March 4, 2024 Recommendation: that the City Council approve the minutes.
4. Approval of Third Amendment to Professional Services Agreement for Codification Services with General Code LLC, (formerly known as Quality Code Publishing) Recommendation: that the City Council 1.) Consent to the increase in the cost of municipal code codification services by approving the Third Amendment to Professional Services Agreement for Codification Services with General Code, LLC; and 2.) Authorize a FY 2023-24 budget amendment in the amount of $2,000.
5. Request for Approval of First Amendment to Contract Services Agreement for Armed Security Services with Southwest Patrol and Approval of Second Amendment to Contract Services Agreement for Armed Security Services with Southwest Patrol
Recommendation: that the City Council approve the First and Second Amendments to Contract Services Agreement for Armed Security Services with Southwest Patrol.
6. Senior Citizen Advisory Committee Appointments 2023 – 2025 Recommendation: that the City Council l.) Approve the Mayor's appointments by directing staff to insert the appointees' names in Section 1 of Resolution No. CC-2403- 060; and 2) Adopt the resolution as amended.
G. ADMINISTRATION
7. Potential Reschedule of Upcoming City Council Meeting on April 1, 2024 Recommendation: that the City Council 1.) Cancel the meeting of Monday, April 1, 2024; and 2.) Reschedule the City Council meeting from Monday, April 1, 2024, to Tuesday, April 2, 2024; or 3.) Provide staff with other direction.
8. General Plan Annual Progress Report 2023
Recommendation: that the City Council A.) Review the 2023 draft Annual Report, make any desired revisions, and direct staff to forward the report to the State Department of Housing and Community Development and the Governor's Office of Planning and Research; and B.) Approve and adopt Resolution CC-2403-061 as read by title.
9. First Amendment to Contract Services Agreement for Chapala Dance Academy Recommendation: that the City Council 1.) Approve the attached First Amendment to Contract Services Agreement to Use City Facilities between the City of Lawndale and Chapala Dance Academy, LLC for an amount not to exceed $45,000.00; or 2.) Provide further direction
Agenda
City Council Regular Meeting
March 18, 2024
10. Lawndale Youth Development Center, Phase One Services Agreement Recommendation: that the City Council 1.) Approve the attached Contract Services Agreement for Phase One Architectural, Design and Planning Services for the Lawndale Youth Development Center between the City and BOA Architecture at a cost not to exceed $157,000.00; or 2.) Provide further direction.
11. Community Development Department Permit Processing Timeline Recommendation: that the City Council receive and file the Community Development Permit Processing Timeline report.
12. Approval of the Facility Needs Assessment Project for Public Works & City Hall, Project No. 2402-22
Recommendation: that the City Council 1.) Approve the project and direct staff to advertise the plans and specifications to solicit bids for the construction contract; and 2.) Approve budget amendment for $3,000,000 from ARPA account 285-310.
13. Award of Contracts for Construction and Construction Inspection Services for the FY 2022-23 Residential Street Rehabilitation Project
Recommendation: that the City Council 1.) Award the construction contract to Sequel Contractors, Inc., in the amount of $1,989,388.32 for the FY 2022-23 Residential Street Rehabilitation Project; 2.) Award the Construction Inspection Services to SA Associates in the amount of$108,000.00 for the FY 2022-23 Residential Street Rehabilitation Project; and 3.) Approve the construction Contingency of $298,408.25 for FY 2022-23 Residential Street Rehabilitation Project.
14. Approval to Dispose of One Vehicle for the Municipal Services Department Recommendation: that the City Council approve the sale of the 2010 Ford Transit through the City’s standard public auction process facilitated by Ken Porter Auctions in Carson, California.
H. CITY MANAGER REPORT
I. ITEMS FROM CITY COUNCILMEMBERS
15. Mayor/City Councilmembers Report of Attendance at Meetings and/or Events J. CLOSED SESSION
16. Conference with Labor Negotiator
The City Council will conduct a closed session, pursuant to Government Code section 54957.6, with the city manager and city attorney, regarding labor negotiations with unrepresented employees, the central management team.
K. ADJOURNMENT
The next regularly scheduled meeting of the City Council will be held at 6:30 p.m. on Monday, April 1, 2024, in the Lawndale City Hall Council Chamber, 14717 Burin Avenue, Lawndale, California.
Agenda
City Council Regular Meeting
March 18, 2024
It is the intention of the City of Lawndale to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact the City Clerk Department (310) 973-3213 prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.
Please advise us at that time if you will need accommodation to attend or participate in meetings on a regular basis.
I hereby certify under penalty of perjury under the laws of the State of California that the Agenda for the regular meeting of the City Council to be held on March 18, 2024, was posted not less than 72 hours prior to the meeting.
/s/ Yvette Hall
Yvette Hall, Assistant City Clerk
1 2
DRAFT MINUTES
LAWNDALE CITY COUNCIL REGULAR MEETING
March 4, 2024
A. CALL TO ORDER AND ROLL CALL
Mayor Pullen-Miles called the meeting to order at 6:31 p.m. in the City Hall Council Chamber, 14717 Burin Avenue, Lawndale, California.
Councilmembers Present: Mayor Robert Pullen-Miles, Mayor Pro Tem Bernadette Suarez, Councilmember Rhonda Hofmann Gorman,
Councilmember Pat Kearney, Councilmember Sirley
Cuevas
Other Participants: City Manager Sean M. Moore, City Attorney Gregory M.
Murphy, Assistant City Clerk Yvette Hall, Deputy City
Manager/Director of Human Resources Raylette Felton, Los Angeles County Sheriff's Department Captain Nicole
Palomino, Los Angeles County Fire Department Acting
Assistant Fire Chief Brian Kane, Municipal Services
Director Michael Reyes, Finance Director Hrant Manuelian, Community Services Director Mike Estes, Community
Development Manager Jared Chavez, Public Works & City
Engineering Oversight Contract Project Manager Ahmad
Ansari
B. CEREMONIALS
Councilmember Cuevas led the flag salute. Pastor Dwight Dudley of Calvary Chapel South Bay provided the inspiration.
C. PUBLIC SAFETY REPORT
a. Los Angeles County Sheriff’s Department Update
Captain Palomino summarized the recent law enforcement activities.
Councilmember Hofmann Gorman thanked the Deputies for the work they do on addressing incidents.
b. Los Angeles County Fire Department Update
Acting Assistant Fire Chief Kane summarized the recent Fire Department activities.
D. PRESENTATION
1. Southern California Edison Presentation
Southern California Edison Presentation (SCE) by Diane Forte, Government Relations Manager; Yosief Gebregiorgis, Senior Engineer & Distribution Engineering; Victor M. Lopez Beltran, Field Engineer; and Luis Lara, Outage Communication. 3 DRAFT Minutes - City Council
March 4, 2024
Diane Forte, SCE Government Relations Manager, introduced herself and provided an overview of the presentation.
Victor Lopez, SCE Field Engineer, presented information on the Circuit Reliability Review for the City.
Luis Lara, SCE Outage Communication, presented information on outage communication’s teams who can answer questions for its customers.
Councilmember Hofmann Gorman asked if 160th Street between the Interstate 405 and Inglewood Avenue is on a different circuit and commented that there were four power outages during the month of January 2024.
Luis Lara, SCE Outage Communication, responded that he would follow up on the recent outages on 160th Street and stated that residents can file a claim for loss of equipment due to outages.
Mayor Pro Tem Suarez asked about the differences between severe weather outages and planned outages.
Luis Lara, SCE Outage Communication, responded that customers are notified when there is a planned outage.
Councilmember Hofmann Gorman requested that the phone numbers be shared with the City Manager so that he can make them available to the community.
Mayor Pullen Miles asked what the claim process is for loss of equipment.
Diane Forte, Government Relations Manager, stated that residents can visit SCE’s website to obtain information on filing a claim.
Councilmember Kearney asked if the message notifications could be clearer by adding the affected addresses, asked about the increase in rates and about the installation of polls.
Luis Lara, SCE Outage Communication, explained that the names of the circuits do not necessarily reflect the street names in the City.
Diane Forte, Government Relations Manager, explained the rate increase regulations.
Yosief Gebregiorgis, SCE Senior Engineer & Distribution Engineering, responded that they can investigate why the poles take long to cure.
Councilmember Cuevas requested an educational program be presented to the seniors on outages and conversation tips.
City Manager Moore stated that he will coordinate a program with SCE.
DRAFT Minutes - City Council
March 4, 2024
E. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) Matthew Harbison, Pastor of Lawndale Wesleyan Church invited the City Council to a Pi Day event that his church is hosting on March 14, 2024.
Holly Osborne, Redondo Beach Resident, spoke regarding a chart she obtained from Metro regarding the Metro C Line (Green) Project that indicates the trench measurement. She emailed her comments which were distributed to the City Council and public.
Randall Abram, Resident, commented on the fireworks citations, fireworks sales reporting requirements, and a fireworks moratorium.
Deena Sopko, Resident, spoke on fireworks sales reporting by the organizations and a service call to the Los Angeles County Sheriff's Department (LASD).
F. COMMENTS FROM COUNCIL
Councilmember Cuevas thanked everyone that attended tonight’s meeting.
Councilmember Hofmann Gorman thanked everyone that attended this evening’s meeting.
Councilmember Kearney commented that the fireworks vendor discussion has been resolved and noted that there is a forthcoming security guard discussion on the agenda.
Mayor Pro Tem Suarez thanked everyone that attended tonight’s meeting, Mayor Pullen-Miles thanked everyone that attended tonight's meeting. He thanked both Pastor Harbison for the invitation to the Pi Day event and Redondo Beach Resident Osborne for her diligence with the Metro matter.
G. CONSENT CALENDAR
2. Motion to read by title only and waive further reading of all ordinances listed on the Agenda
Recommendation: that the City Council approve.
3. Accounts Payable Register
Recommendation: that the City Council adopt Resolution No. CC-2402-056 authorizing the payment of certain claims and demands in the amount of $1,120,181.99.
4. Minutes of the Lawndale City Council Regular Meeting, February 5, 2024 Recommendation: that the City Council approve the minutes.
5. Second Reading Ordinance No. 1205-24 to amend Chapter 17.48.056 to Title 17 of the Lawndale Municipal Code pertaining to Accessory Dwelling Units Recommendation: that the City Council read by title only, waive further reading, and adopt Ordinance No. 1205-24 to amend ADUs to comply with recent changes in State law.
DRAFT Minutes - City Council
March 4, 2024
6. Consideration of Claims for Damage against the City
Recommendation: that the City Council reject the claim filed by Law Offices of Javaheri & Yahoudai on behalf of Oscar Javier Roldan and instruct staff to process the appropriate correspondence to the claimant.
7. Request for approval of First Amendment to Contract Service Agreement with Transtech Engineers, Inc. for Professional City Engineering and Public Works Oversight Services
Recommendation: that the City Council a) approve the first amendment to the contract services agreement with Transtech Engineers, Inc. for Professional City Engineering and Public Works Oversight Services in a maximum contract sum not to exceed $161,590; and b) authorize the Director of Finance/City Treasurer to transfer salary savings for the Director of Public Works/City Engineer to the contract services line item in the Public Works Department budget.
A motion was made by Councilmember Kearney and seconded by Mayor Pro Tem Suarez to approve the Consent Calendar. The motion passed by a vote of 5-0.
H. ADMINISTRATION
8. Adoption and approval of 1) Memorandum of Understanding between the City of Lawndale and the American Federation of the State, County and Municipal Employees (AFSCME), Council 36, Local 1895 Agreement and 2) Second Amendment to the Citywide Pay Schedule for Fiscal Year 2023-2024 Recommendation: that the City Council 1) Adopt Resolution No. CC-2403-057, approving the 2023-2025 Memorandum of Understanding between the City of Lawndale and American Federation of State, County and Municipal Employees, Local 1895, Council 36; 2) Authorize the Director of Finance/City Treasurer to complete a budget transfer from the General Fund and ARPA Fund to the appropriate various line items noted and approve budget amendment of $371,450; and 3) Adopt an amendment to the Resolution No. CC-2403-058, approving the 2023-2024 City-wide Salary and Pay Schedule.
Deputy City Manager/Director of Human Resources Felton presented the staff report. She noted that there were clerical errors on the pay schedule for the Mid-Management Unit professional classifications for the Deputy City Clerk and Assistant Planner and indicated that these items have been adjusted and will be included in the final copy of the Memorandum of Understanding.
A motion was made by Councilmember Cuevas and seconded by Councilmember Kearney to adopt Resolution No. CC-2403-057, approving the 2023-2025 Memorandum of Understanding between the City of Lawndale and American Federation of State, County and Municipal Employees, Local 1895, Council 36; authorize the Director of Finance/City Treasurer to complete a budget transfer from the General Fund and ARPA Fund to the appropriate various line items noted and approve budget amendment of $371,450; and adopt an amendment to the Resolution No. CC-2403-058, approving the 2023-2024 City-wide Salary and Pay Schedule with a revised Mid-Management Unit pay schedule. The motion passed by a vote of 5-0.
DRAFT Minutes - City Council
March 4, 2024
9. Approval to Dispose of One Vehicle for the Public Works Department Recommendation: that the City Council approve the sale of the 2007 Chevrolet HD3500 Dump Truck through the City's standard public auction process facilitated by Ken Porter Auctions in Carson, California.
Public Works & City Engineering Oversight Contract Project Manager Ansari presented the staff report.
City Manager Moore commented that the Finance Director will provide an update in response to Councilmember Kearney’s question on how much the City has received from selling surplus vehicles.
A motion was made by Councilmember Kearney and seconded by Councilmember Cuevas to approve the sale of the 2007 Chevrolet HD3500 Dump Truck through the City's standard public auction process facilitated by Ken Porter Auctions in Carson, California. The motion passed by a vote of 5-0.
10. Annual Comprehensive Financial Report (ACFR) for the Year Ended June 30, 2023
Recommendation: that the City Council receives and files the Annual Comprehensive Financial Report for the Year Ended June 30, 2023.
Finance Director Manuelian presented the staff report and noted that the general revenue report in the staff report should state $18.3 million instead of $17.1 million under governmentwide statements.
By consensus, the City Council received and filed the Annual Comprehensive Financial Report for the Year Ended June 30, 2023.
11. Mid-Year Budget Update for Fiscal Year 2023-2024
Recommendation: that the City Council approve all recommended budget amendments noted in the Mid-Year Update for FY 2023-2024.
Finance Director Manuelian presented the staff report.
Councilmember Cuevas asked about the status of the central operations account.
Finance Director Manuelian responded that the California Joint Powers Insurance Authority (CJPIA) is paid up front and that is why the account is at 80% percent and stated this account is on target.
Discussion ensued between the City Councilmembers and staff regarding the Hawthorne Traffic Signal Synchronization Program.
Mayor Pro Tem Suarez asked if the Community Development Department can look into a software system utilizing American Rescue Plan Act (ARPA) funds that will allow the public to access the permits.
DRAFT Minutes - City Council
March 4, 2024
A motion was made by Councilmember Kearney and seconded by Mayor Pro Tem Suarez to approve all recommended budget amendments noted in the Mid-Year Update for FY 2023-2024. The motion passed by a vote of 5-0.
12. Request to have Mayor sign Certifications and Assurances form as required by the U.S. Department of Justice to receive Edward Byrne Memorial Justice Assistance Grant ("JAG") award.
Recommendation: that the City Council authorize the Mayor to sign the Certifications and Assurances form as required by the U.S. Department of Justice.
Municipal Services Director Reyes presented the staff report.
A motion was made by Mayor Pro Tem Suarez and seconded by Councilmember Cuevas to authorize the Mayor to sign the Certifications and Assurances form as required by the U.S. Department of Justice. The motion passed by a vote of 5-0.
13. Recommendation to Expand Contract with Southwest Patrol to Implement Seven Day Coverage by Armed Security Guards
Recommendation: that the City Council select one of the following options: Option
1.) Approve funding to expand the contract with Southwest Patrol for additional security coverage for one year of continuous armed services and approve the budget amendment for $195,000 in account 285-300-530.100; or Option 2) Approve funding to expand the contract with Southwest Patrol for additional security coverage for the remainder of fiscal year 23/24 in the amount of $49,000 and then reassess the effectiveness of the daytime guard at the end of fiscal year 23/24; or Option 3) Provide direction for a different option with recommendations for the number of hours and days they would like to provide armed protection services.
Municipal Services Director Reyes presented the staff report.
City Manager Moore commented that an increase to the work hours will benefit the City’s homeless outreach program, vendor enforcement and City Hall.
A motion was made by Councilmember Kearney and seconded by Councilmember Hofmann Gorman to select option 1, approve funding to expand the contract with Southwest Patrol for additional security coverage for one year of continuous armed services and approve the budget amendment for $195,000 in account 285-300-530.100.
The motion passed by a vote of 5-0.
14. Amendment to California State 2018 Parks Bond Act Per Capita Grant Program Recommendation: that the City Council 1.) Approve the attached 2018 Parks Bond Act Per Capita Grant Program Agreements C9801318 in the amount of $177,952.00 and C9802118 in the amount of $20,435.00 for a total amount of $198,387.00 between the City of Lawndale and the California Natural Resources Agency; and 2.) Authorize the City Manager to sign both agreements.
Community Services Director Estes presented the staff report.
Councilmember Kearney asked if impound interest will be earned on the agreements.
DRAFT Minutes - City Council
March 4, 2024
Community Services Director Estes responded that interest will not be earned.
A motion was made by Councilmember Cuevas and seconded by Councilmember Hofmann Gorman to approve the attached 2018 Parks Bond Act Per Capita Grant Program Agreements C9801318 in the amount of $177,952.00 and C9802118 in the amount of $20,435.00 for a total amount of $198,387.00 between the City of Lawndale and the California Natural Resources Agency; and authorize the City Manager to sign both agreements. The motion passed by a vote of 5-0.
15. Approve First Amendment to Street Sweeping Services Agreement Recommendation: that the City Council 1.) Approve the First Amendment to the street sweeping services agreement to require the Contractor to provide for the legal disposal of all street sweeping at an annual cost of $39,400 for the period of January 1, 2024 through December 31, 2025; and 2.) Approve the name change to SCA of CA, LLC due to a Change of Control.
Public Works & City Engineering Oversight Contract Project Manager Ansari presented the staff report.
Councilmember Cuevas inquired if the City receives credit when no street sweeping occurs on rainy days.
Councilmember Kearney asked why Republic Services could not accommodate SCA of CA LLC with trash disposal service.
City Manager Moore responded that the City is charged for actual mileage served, and that street sweeper trash service is not part of the contract with Republic Services.
A motion was made by Councilmember Kearney and seconded by Mayor Pro Tem Suarez to approve the First Amendment to the street sweeping services agreement to require the Contractor to provide for the legal disposal of all street sweepings at an annual cost of $39,400 for the period of January 1, 2024 through December 31, 2025; and approve the name change to SCA of CA, LLC due to a Change of Control. The motion passed by a vote of 5-0.
16. Award of Construction Contract for the Parks, Civic Center, and Sheriff Station Parking Lot Rehabilitation Project
Recommendation: that the City Council 1.) Award the construction contract to Onyx Paving Company, Inc., in the amount of $486,486.00 for the Parks, Civic Center, and Sheriff Station Parking Lot Rehabilitation Project; and 2.) Approve the construction contingency of $73,000.00 for the Parks, Civic Center, and Sheriff Station Parking Lot Rehabilitation Project; and 3.) Approve the budget amendment for $559,486 in account 285-310-700.298.
Public Works & City Engineering Oversight Contract Project Manager Ansari presented the staff report.
City Manager Moore commented that staff had projected a higher cost for the project.
DRAFT Minutes - City Council
March 4, 2024
In response to Councilmembers questions Public Works & City Engineering Oversight Contract Project Manager Ansari stated that the project has a lifespan of 10-15 years, there is no difference in material when comparing quotes between contractors, slurry seal coat maintenance is required when cracks are visible, and staff will examine the tree roots at Jane Addams Middle School parking lot.
Discussion ensued among the City Councilmembers and the City Attorney regarding liability related to the cutting of the tree roots.
A motion was made by Mayor Pro Tem Suarez and seconded by Councilmember Cuevas to award the construction contract to Onyx Paving Company, Inc., in the amount of $486,486.00 for the Parks, Civic Center, and Sheriff Station Parking Lot Rehabilitation Project; and approve the construction contingency of $73,000.00 for the Parks, Civic Center, and Sheriff Station Parking Lot Rehabilitation Project; and 3.) Approve the budget amendment for $559,486 in account 285-310-700.298. The motion passed by a vote of 5-0.
17. Award One-Year On-Call Civil Engineering Services Contract Recommendation: that the City Council award an On-Call Civil Engineering Services agreement to Transtech Engineers, Inc., SA Associates, Onward Engineering, LAE Associates, Inc., and Willdan for a term of one-year, with an option to extend up to four one-year extensions.
City Manager Moore presented the staff report and in response to Councilmember Kearney’s question, firms will be assigned different tasks based on their proposals.
A motion was made by Councilmember Kearney and seconded by Councilmember Hofmann Gorman to award an On-Call Civil Engineering Services agreement to Transtech Engineers, Inc., SA Associates, Onward Engineering, LAE Associates, Inc., and Willdan for a term of one-year, with an option to extend up to four one-year extensions. The motion passed by a vote of 5-0.
I. CITY MANAGER REPORT
City Manager Moore commented that he is developing a plan with the Public Works Department to address the irrigation issues at the parks.
J. ITEMS FROM CITY COUNCILMEMBERS
18. Mayor/City Councilmembers Report of Attendance at Meetings and/or Events Councilmember Cuevas attended a ride-along with LASD Deputies Alvarado and Paul, thanked the Deputies for the ride-along, suggested the Sherrif’s station be repainted, asked about the Youth Advisory Committee (YAC) status, and requested a recruitment be advertised. Councilmember Cuevas asked if a survey has been completed to determine how many sidewalks need to be redone for Americans with Disabilities Act (ADA) compliance Community Services Director Estes responded that the City has advertised YAC’s vacancies on several platforms; however, there has not been any interest.
DRAFT Minutes - City Council
March 4, 2024
Citty Manager Moore responded that the Public Works Department conducts sidewalk surveys annually for ADA compliance.
Hofmann Gorman attended the California Contract Cities (CCCA) Legislative meeting, Coffee with a Cop event, proposed rotating the times for Coffee with a Cop to evening or weekends to allow residents to attend that are not available to attend during the day, commented on on-going issues with Republic Services, and announced the City’s 2024 Easter Program to be held on March 30, 2024.
Councilmember Kearney attended a ride-along with LASD Deputies, attended the Liability Trust and Oversight Committee meeting, Coffee-with-a-Cop event, Black History Month event, 9th Annual South Bay Legislative Meet & Greet, and asked about adding holding cells to the local LASD station.
Sergeant Smith responded that State law has many requirements, and the costs are high for establishing new holding cells.
Mayor Pro Tem Suarez attended the 2nd Annual California Dual Enrollment Equity Conference as a panelist and Leuzinger High Schools’s alumni event.
Mayor Pullen-Miles attended Black History Month Celebrations at Billy Mitchell Elementary School and William Anderson Elementary School, Los Angeles County Sanitation Districts Board meeting, and announced the Youth Day Parade to be held on April 27th, 2024.
K. ADJOURNMENT
There being no further business to conduct, Mayor Pullen-Miles adjourned the meeting at 8:34 p.m.
_________________________________
Robert Pullen-Miles, Mayor
ATTEST:
Erica Harbison, City Clerk
Approved: _____
4 City Council Meeting - March 18, 2024
Quality Code Publishing Third Amendment to Agreement
RECOMMENDATION
Staff recommends that the City Council: I.) Consent to the increase in the cost of municipal code codification services by approving the Third Amendment to Professional Services Agreement for Codification Services with General Code, LLC; and 2.) Authorize a FY 2023-24 budget amendment in the amount of $2,000.
Attachments:
A. Professional Services Agreement for Codification Services with Quality Code Publishing B. First Amendment to Professional Services Agreement for Codification Services with Quality Code Publishing
C. Second Amendment to Professional Services Agreement for Codification Services with Quality Code Publishing
D. Third Amendment to Professional Services Agreement for Codification Services with General Code, LLC
5 6
7 March 18, 2024
TO:
FROM:
REVIEWED BY:
PREPARED BY:
SUBJECT:
BACKGROUND
CITY OF LAWNDALE
14717 BURIN A VENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
Honorable Mayor and City Counci
Sean M. Moore, City Manager
Jared Chavez, Conmmnity evelopment Manager~
Jose Hernandez, Associate Planner Q\\-
General Plan Annual Progress Report 2023
The General Plan Annual Progress Report (APR) sununarizes the City of Lawndale's progress towards implementing the goals, policies, and programs of the City's General Plan. It covers the period from January 1, 2023, tlu·ough December 31, 2023. The report also reviews the activities of the Community Development Department including the Planning, Building and Safety, and Housing divisions.
This report is prepared in compliance with California Government Code Section 65400(a), which mandates that all cities and counties submit to the Governor's Office of Planning and Research (OPR) an Atmual Report on the status and implementation of the General Plan.
The General Plan Update includes the elements mandated by State law, including land use, circulation, housing, conservation, open space, noise, environmental justice, and safety elements, as specified in Goverm11ent Code Section 65302, to the extent that the issues identified by State law exist in the Planning Area.
At the discretion of each jurisdiction, the general plan may combine these elements and may add optional elements relevant to the physical features of the jurisdiction. The City may also address other topics of interest. The Community Development Department maintains the General Plan and monitors its implementation. The Planning Commission and the City Council oversee the effectiveness and relevancy of the General Plan, and its implementation activities, tlu·ough its annual review.
This Atmual Report also describes the City's progress in meeting its regional housing needs over the current reporting period and describes local efforts to remove governn1ent constraints on the maintenance, improvement, and development of housing to satisfy Government Code § 65400 (a)(2)(B)(i). The California Department of Community and Housing Development (HCD) requires specific information related to the development of housing in the city. This detailed information is sununarized in the tables attached to this staff report.
8 City Council Meeting- Nfarch 18,2024
GP Annual Progress Report 2023
ANALYSIS:
The Annual Progress Report summarizes General Plan-related actions undertaken during the reporting period. The following is a summmy of major activities undertaken to implement the General Plan during the reporting period:
• There were approximately 3,190 recorded counter visits to the Community Development Department; 116 site plan reviews were performed; 94 residential property reports; and 1,855 building permits were issued.
• Adopting new residential developments standards (SB 9) and updating existing ordinances, including the accessory dwelling unit regulations reflecting AB (Assembly Bill) 221 and SB (Senate Bill) 897 updates.
• In 2023 the City adopted the Los Angeles County Fire Code Updates • The City adopted new Building Permit fees.
• The City's General Plan (2045) and Environmental Impact Report were approved on December 4, 2023.
• Through the reporting period many new major businesses opened within City boundaries, reducing the number of vacancies for commercial spaces, as well as meeting the General Plan and Specific Plan goals and objectives. Some of the businesses that opened in 2023 were; AC Pro, Ocean Urgent Care, Dollar Tree, and Sprouts Farmers Market.
In the past, the Planning Commission has requested that staff make recommendations for ways to further implement the General Plan. The items listed below would all qualify as ways of implementing the General Plan:
1) COMPLETE REVISION AND MODERNIZATION OF ZONING CODE. Efforts are ongoing. The most recent revision includes the Density Bonus regulations and Accessoty Dwelling Unit regulations considered by the City Council. The City of Lawndale is up to date with new zoning regulations and updates the City Zoning Code regularly .Staff is also currently working with a consultant to update the zonings list of permitted and conditionally permitted uses in each of the City's existing zone.
2) UPDATE THE GENERAL PLAN. General Plan 2045 was approved on December of2023 along with the Environmental Impact Report.
3) UPDATE THE HAWTHORNE BOULEVARD SPECIFIC PLAN. The Hawthorne Boulevard Specific Plan is currently being updated and its completion is expected to be in the end of 2024.
4) INCREASE INCENTIVES FOR COMMERCIAL AND RESIDENTIAL LOT MERGERS. Applications are handled case by case.
5) PROVIDE ADEQUATE HOUSING SITES THROUGH APPROPRIATE LAND USE,
ZONING, AND SPECIFIC PLAN DESIGNATIONS TO ACCOMMODATE THE CITY'S SHARE OF REGIONAL HOUSING NEEDS. The City is working on promoting housing and mixed-use development within the Hawthorne Boulevard Specific Plan corridor. The new updated Housing Element includes policies that will encourage building of more housing on the
City Council Meeting - JJ1arch 18,2024
GP Annual Progress Report 2023
Hawthorne Boulevard. Staff is working on updating the Zoning Code to increase density and adopt regulations to create overlays that will encourage housing, including affordable housing.
The City has been working with developers on 3 proposed mixed-use projects in different areas.
Two of those 3 proposed projects will be on Hawthorne Boulevard and one on Manhattan Beach Boulevard.
6) COMPREHENSIVE PLAN TO REDUCE URBAN RUNOFF IN LAWNDALE. The City's is enforcing the Model Water Efficient Landscape Ordinance (MWELO) for all projects within the city. MWELO is a statewide water efficiency law for new and renovated landscapes in California. It sets limits on high water use plants and irrigation equipment and incentivizes a holistic approach to landscaping that incorporates alternative water supplies like graywater, harvested rainwater, and recycled water. The purpose of water efficient landscape ordinances is to not only increase water efficiency but to improve environmental conditions in the built environment.
7) UPDATE CEQA GUIDELINES FOR DEVELOPMENT. Recently completed. The CEQA Guidelines were prepared and adopted in 2018, and no recent updates have been incorporated.
ENVIRONMENTAL ASSESSMENT
The General Plan Annual Progress Report is exempt from the requirements of the California Environmental Quality Act (CEQA) under the general rule ofCEQA Guidelines, Section 15061 (b)(3), that there is no possibility that the APR may have a negative physical impact on the environment.
LEGAL REVIEW
The City Attorney has reviewed CC-2403-061 and has approved it as to form.
PUBLIC REVIEW
The Notice of public hearing is not required by State Law but was posted on the City's notice board located outside City Hall and published in the Daily Breeze on March 14, 2024.
COMMISSION REVIEW
On February 28, 2024, the Planning Commission held a public hearing, reviewed, and approved Resolution No. 24-04.
FISCAL IMP ACT
No additional funding required.
City Council Meeting- J\1arch 18,2024
GP Annual Progress Report 2023
RECOMMENDATION
Staff recommends that the City Council do the following; A. The City Council review the 2023 draft Annual Repmt, make any desired revisions, and direct staff to forward the report to the State Department of Housing and Community Development and the Governor's Office of Planning and Research.
B. Approve and adopt Resolution CC-2403-061 as read by title.
Attachments:
A. CC Resolution CC- 2403-061
B. PC Resolution 24-04
C. General Plan Ammal Progress Report 2023
D. Housing Element Implementation Progress Report
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ENVIRONMENTAL ASSESSMENT
The L YDC project has been cleared by the California Natural Resources Agency (CNRA), the grant administrator for the State funding, with a "Notice of Exemption" filed by the City in October 2022. The United States Department of Housing and Urban Development (HUD), the Federal grant administrator for the Federal funding has not required any environmental review due to the City's successful contesting of a prior ruling requiring an environmental assessment.
LEGAL REVIEW
The City Attorney has reviewed the attached Contract Services Agreement for Phase One Architectural, Design and Planning Services for the Lawndale Youth Development Center and this staff report and has approved them as to form.
FISCAL IMPACT
Los Angeles County Recreation, Parks and Open Space District Measure A Technical Assistance Program (TAP) funds will be used to pay for all Phase One Architectural, Design and Planning costs on a reimbursable basis. Initially, funding will be provided for in the FY 2023-24 Community Services Depatiment, Measure A Parks Program Budget, Fund 281-510-580.211.
RECOMMENDATION
Staff recommends that the City Council:
1. Approve the attached Contract Services Agreement for Phase One Architectural, Design and Planning Services for the Lawndale Youth Development Center between the City and BOA Architecture at a cost not to exceed $157,000.00; or
2. Provide futiher direction.
Attachments:
A. Depiction of primary and secondary property for the Lawndale Youth Development Center Project titled respectfully as "Location of Proposed Youth Development Center" and "Property for Proposed Dog Park".
B. Option One, Draft Conceptual Drawing
C. Option Two, Draft Conceptual Drawing
D. Contract Services Agreement for Phase One Architectural, Design and Planning Services for the Lawndale Youth Development Center Project
E. BOA Architecture Request for Proposal Response dated January 17, 2024
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DATE:
TO:
FROM:
PREPARED BY:
SUBJECT:
BACKGROUND
CITY OF LAWNDALE
14717 BURIN A VENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
March 18, 2024
Honorable Mayor and City Councp ·/
Sean M. Moore, City Manag~
Public Works & City Engineering Oversight Contract Project Manager Hrant Manuelian, Director of Finance
Nick Petrevski, Associate Engineer ~p
Award of Contracts for Construction and Construction Inspection Services for the FY 2022-23 Residential Street Rehabilitation Project The City's annual street improvement program provides continual preventive maintenance to extend the life of street conditions. The annual street improvement project consists of rehabilitation and preventive maintenance of City streets including pothole/base repairs, crack sealing, shmy seals, and pavement overlays. Rehabilitation and maintenance work on public streets need to be coordinated with other City projects, utility company excavations, and private development projects based on the current Pavement Management System (PMS).
On Februaiy 6, 2023, the City Council approved the list of streets for improvement for the Fiscal Year (FY) 2021-22 program of the Community Development Block Grant program (CDBG) with the adoption of Resolution No. CC-2302-003. Staff selected several street segments with significant deteriorated pavement conditions along Mansel Avenue from 147th Street to 145th Street, Grevillea Avenue from 159th Street to Manhattan Beach Boulevard, and 159th Street from Grevillea Avenue to Hawthorne Boulevard.
In addition, on July 17, 2023, the City Council adopted Resolution No. CC-2307-029 for FY 2023-24- budget list of projects for Road Repair and Accountability Act of2017 - Senate Bill (SB) 1. Staff selected several street segments for improvements along Mansel A venue from 14 7th Street to 145th Street, Grevillea A venue from 159th Street to Manhattan Beach Boulevard, and 159th Street from Grevillea A venue to Hawthorne Boulevard.
The FY 2022-23 Residential Street Rehabilitation Project will be funded through the CDBG program and SB I Road Maintenance and Rehabilitation Account (RMRA). Additional funds from Measure M, Prop C, Priority Legislative Budget Projects (PLBP), and General Fund will be utilized for the project as well.
The list of streets for the FY 2022-23 Residential Street Rehabilitation Project is as follows:
13 City Council Meeting - March 18, 2024
Award of Construction Contract for Construction and Construction Inspection Services for the FY 2022-23 Residential Street Rehabilitation Project
Street Name
Mansel A venue
Grevillea A venue
159111 Street
Street Name
14 7111 Street
16Jfd Street
166111 Street
CDBG- FY 2022- 23
Construction Limits
From 147111 Street to 145th Street
From 159
111 Street to Manhattan Beach Boulevard
From Grevillea Avenue to Hawthorne Blvd.
PLBP- FY 2022- 23
Construction Limits
From Condon A venue to Grev ill ea A venue
From Grevillea Avenue to Freeman Avenue
From Hawthorne Boulevard to Prairie A venue
Quantity
16,718 SF
9,793 SF
15,214 SF
Quantity
53,375 SF
30,602 SF
112,474 SF
SB 1, Measure M, Prop C & General Fund (MOE)
Street Name
154111 Street
Finnona A venue
Grevillea A venue
Kingsdale A venue
Construction Limits
From Condon Avenue to Grevillea Avenue
From Marine Avenue to 1471h Street
From 145111 Street to Rosecrans Avenue
From Marine Avenue to 147111 Street
Quantity
44,043 SF
32,421 SF
15,478 SF
32,162 SF
167111 Street From Hawthorne Blvd. to end W /0 Finnona Ave. 46,344 SF 14909 Grevillea A venue Digout 192 SF
15443 Grevillea A venue Digout (On 156111 Street) 259 SF 15811 Osage Avenue Digout 280 SF
15818 Osage A venue Digout 220 SF
STAFF REVIEW
The engineer's estimate was $2,537,000 based on a comprehensive evaluation of the project.
On February 28, 2024, five (5) contractors submitted bids. The bid results for the project are as follows:
Rank Bidder Name Total Bid Amount
1. Sequel Contractors, Inc. $1,989,388.32*
2. Onyx Paving Company, Inc. $2,020,000.00
3. All American Asphalt $2,050,006.32
4. Hardy & Harper, Inc. $2,110,000.00
5. Palp Inc., DBA Excel Paving $2,198,595.36
*Amount listed and calculated amount had $30 discrepancy, however, this does not change the low bidder Staff reviewed the bids and evaluated for accuracy, cost, experience, and references. As a result, staff recommends awarding the project to the lowest responsive and responsible bidder, Sequel Contractors, Inc. based on their respective pricing, scope of work, and qualifications.
In addition, the City is currently undertaking an aggressive street improvement program to enhance roadway conditions citywide. As a result, extensive on-site construction inspection services is necessary
City Council Meeting - March 18, 2024
Award of Construction Contract for Construction and Construction Inspection Services for the FY 2022-23 Residential Street Rehabilitation Project
to ensure compliance with the design plans, specifications, contract documents, and approved shop drawings.
On March 6, 2024, the City requested cost proposals from the five On-Call Civil Engineering Services firms under contract with the City to provide Construction Inspection Services for this project. The request was sent to: Transtech Engineers, Inc., SA Associates, Onward Engineering, LAE Associates, Inc., and Willdan. Two proposals were received on March 13, 2024.
Staff examined and reviewed the submitted proposals based on several factors including technical knowledge, proposed-teams experiences, scope of work, qualifications, and fee schedule. The proposal rankings are as follows:
Rank Bidder Name Total Bid Amount
1. SA Associates $108,000.00
2. LAE Associates $] 12,140.00
The proposal submitted by SA Associates provided the most optimal plan with qualified technical knowledge, relevant team experiences, and in-depth understanding of the scope of work and project requirements.
The FY 2022-23 Residential Street Rehabilitation Project has $2,404,000 budgeted from various fonding sources whereas the completion of the project will cost approximately $2,097,388.32, not including contingency. The project cost break.down is as follows:
Construction Bid Amount
Construction Contingency ( 15%)
Construction Inspection Services
Total Project Cost Estimate
$1,989,388.32*
$298,408.25
$108,000.00
$2,395,796.57
City Council Meeting - March 18, 2024
Award of Construction Contract for Construction and Construction Inspection Services for the FY 2022-23 Residential Street Rehabilitation Project
LEGAL REVIEW
The City's standard construction contract, which is included in the project specifications template, has been reviewed and approved as to form by the City Attorney.
FISCAL IMP ACT
The current FY 2023-24 budget includes funding for this project. The project's available fund breakdown of SB 1 -RMRA, CDBG, General Fund for Maintenance of Effort, Prop C, Measure M, and PLBP Grant funds is as follows:
SB 1 - Gas Tax (274-310-700.282)
CDBG FY 2022-23 (214-443-700.146)
General Fund (MOE) (100-310-700.282)
Prop C (207-310-700.282)
Measure M (272-310-700.282)
PLBP Grant {288-310-700.283)
Total Available Funding
RECOMMENDATION
Staff recommends that the City Council:
$522,000
$217,000
$284,000
$259,000
$122,000
$1,000,000
$2,404,000
1. Award the construction contract to Sequel Contractors, Inc., in the amount of $1,989,388.32 for the FY 2022-23 Residential Street Rehabilitation Project;
2. Award the Construction Inspection Services to SA Associates in the amount of$108,000.00 for the FY 2022-23 Residential Street Rehabilitation Project; and
3. Approve the construction Contingency of $298,408.25 for FY 2022-23 Residential Street Rehabilitation Project.
ATTACHMENTS
A. Construction Agreement
B. Construction Inspection Services Agreement
C. Construction Bid Opening Log
D. Project Location Map
FY 22-23 Street Improvement Project Location Map
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1 Project Location Map
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