CITY OF LAWNDALE
14717 Burin Avenue, Lawndale, California 90260
Phone (310) 973-3200 – www.lawndalecity.org
AGENDA OF THE
LAWNDALE CITY COUNCIL REGULAR MEETING
Monday, June 17, 2024 - 6:30 p.m.
**Harold E. Hofmann Community Center, 2nd Floor Meeting Room** 14700 Burin Avenue
How to observe the Meeting:
Due to the relocation of the City Council meeting, members of the public can attend in person to observe the meeting live. The recording of the meeting will be available within 72 hours on YouTube “Lawndale CityTV”, the City Website, and Lawndale Community Cable Television on Spectrum and Frontier Channel 3.
Any person who wishes to address the City Council regarding any item listed on this agenda or any other matter that is within its subject matter jurisdiction is invited, but not required, to fill out a Public Meeting Speaker Card and submit it to the City Clerk prior to the oral communications portion of the meeting. The purpose of the card is to ensure that the speaker’s name is correctly recorded in the meeting minutes and, where appropriate, to provide contact information for staff follow-up.
Copies of this Agenda may be obtained prior to the meeting inside the Lawndale City Hall foyer or on the City Website. Interested parties may contact the City Clerk Department at (310) 973-3213 for clarification regarding individual agenda items.
This Agenda is subject to revision up to 72 hours before the meeting.
A. CALL TO ORDER AND ROLL CALL
B. CEREMONIALS (Flag Salute and Inspiration)
C. PUBLIC SAFETY REPORT
a. Los Angeles County Sheriff’s Department Update
D. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) E. COMMENTS FROM COUNCIL
F. CONSENT CALENDAR
Items 1 through 6 will be considered and acted upon under one motion unless a City Councilmember removes individual items for further City Council consideration or explanation.
LAWNDALE CITY COUNCIL CHAMBER IS CURRENTLY UNDERGOING
REPAIRS AND IS CLOSED.
PLEASE NOTE THE CHANGE IN MEETING LOCATION.
Agenda - City Council
June 17, 2024
1. Motion to read by title only and waive further reading of all ordinances listed on the Agenda
Recommendation: that the City Council approve.
2. Accounts Payable Register
Recommendation: that the City Council adopt Resolution No. CC-2406-082 authorizing the payment of certain claims and demands in the amount of $1,103,926.85.
3. Minutes of the Lawndale City Council Regular Meeting, June 3, 2024 Recommendation: that the City Council approve the minutes.
4. Senior Citizen Advisory Committee Appointment 2023 – 2025 Recommendation: that the City Council 1.) Approve the Mayor's appointment by directing staff to insert the appointee’s name in Section 1 of Resolution No. CC-2406-084; and 2.) Adopt the resolution as amended.
5. Request to Approve Amendment to Personnel Rules and Regulations and Service Agreement with NEOGOV for Human Resources Management Software Recommendation: that the City Council 1.) Continue to authorize the City Manager to execute the agreement with Governmentjobs.com, Inc. (d/b/a NEOGOV) to provide online application software; and 2.) Approve Resolution No. CC-2406-085, Amending Section 4 Recruitment and Selection of the City’s Personnel Rules and Regulations.
6. Consideration of Claims for Damage against the City
Recommendation: that the City Council reject the claim filed by the Law Offices of Baker, Burton & Lundy, on behalf of Jennifer Shannon/ Heirs of Sally Shannon and instruct staff to process the appropriate correspondence to the claimant.
G. PUBLIC HEARING
7. Consideration of Ordinance No. 1207-24 to amend the Lawndale Municipal Code regarding density bonus standards for affordable residential units in order to reflect recent changes within the City of Lawndale
Recommendation: that the City Council A.) Conduct a public hearing; B.) Determine that Ordinance No. 1207-24 is exempt from the California Environmental Quality Act ("CEQA") pursuant to Section 15061(b)(3) of the CEQA Guidelines; and C.) Introduce for first reading by title only Ordinance No. 1207-24, an Ordinance amending the Lawndale Municipal Code regarding Density Bonus to reflect recent changes in state law, and waive further reading.
H. ADMINISTRATION
8. Approval of the Municipal Law Enforcement Services Agreement with the County of Los Angeles for Public Services
Recommendation: that the City Council approve the Municipal Law Enforcement Services Agreement with the County of Los Angeles for the five (5) year period of June 30, 2024, to July 1, 2029.
Agenda - City Council
June 17, 2024
9. Agreement for CDBG Administration Assistance and Implementation and Labor Compliance FY 2024-2029
Recommendation: that the City Council approve the professional services agreement with MBI for CDBG Administration and Labor Compliance Services.
10. Professional Service Agreement Extension with De Novo Planning Group for the General Plan and Hawthorne Boulevard Specific Plan (HBSP) Update Recommendation: that the City Council approve to extend the professional service agreement with De Novo for the General Plan and HBSP update.
11. Approve Contract Service Agreement with 4 Leaf Inc. to Provide Building & Safety Community Development Technician Services
Recommendation: that the City Council 1.) Approve the Contract Service Agreement with 4 Leaf Inc. to provide permit technician services from July 1, 2024, to June 30, 2027; and 2.) Approve the budget reallocation from account 279-410-530.600 (Building & Safety Services) to account 279-410-530.100 (Contract Services) in the amount of $132,000.
12. Notice of Completion for 147th Street Crosswalks as part of the FY 2023/24 Annual Striping Project
Recommendation: that the City Council 1.) Accept the project completion by Superior Pavement Markings, Inc., for the FY 2023/24 Annual Striping Project; 2.) Authorize the City Clerk's Office to file the Notice of Completion with the Los Angeles County RegistrarRecorder County Clerk's Office for the FY 2023/24 Annual Striping Project; and 3.) Authorize staff to release 5% retention in the amount of $1,919.80 for the FY 2023/24 Annual Striping Project.
13. Adopt Resolution No. CC-2406-083 of FY 2024-25 Budget List of Projects Road Repair and Accountability Act of 2017- Senate Bill 1 (SB 1)
Recommendation: that the City Council Adopt the attached Resolution No. CC-2406-083 approving the project list of streets as attached herein Exhibit A – Project Description/Location.
I. CITY MANAGER REPORT
J. ITEMS FROM CITY COUNCILMEMBERS
14. Mayor/City Councilmembers Report of Attendance at Meetings and/or Events K. CLOSED SESSION
15. Conference with Legal Counsel – Anticipated Litigation The City Council will conduct a closed session, pursuant to Government Code section 54956.9(d)(2), because there is significant exposure to litigation in one (1) case, with a document received as per 54956.9(e)(3) that is not subject to public release due to Evidence Code privilege.
Agenda - City Council
June 17, 2024
L. ADOURNMENT
The regular meeting scheduled to be held on July 1, 2024, was canceled by order of the City Council on June 3, 2024.
The next regularly scheduled meeting of the City Council will be held at 6:30 p.m. on Monday, July 15, 2024, in the Lawndale City Hall Council Chamber, 14717 Burin Avenue, Lawndale, California.
It is the intention of the City of Lawndale to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact the City Clerk’s Department (310) 973-3213 prior to the meeting to inform us of your needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodation to attend or participate in meetings on a regular basis.
I hereby certify under penalty of perjury under the laws of the State of California that the agenda for the regular meeting of the City Council to be held on June 17, 2024, was posted not less than 72 hours prior to the meeting.
/s/ Yvette Palomo
Yvette Palomo, Assistant City Clerk
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DRAFT MINUTES
LAWNDALE CITY COUNCIL REGULAR MEETING
SUCCESSOR AGENCY REGULAR MEETING
LAWNDALE HOUSING AUTHORITY REGULAR MEETING
June 3, 2024
A. CALL TO ORDER AND ROLL CALL
Mayor Pullen-Miles called the meeting to order at 6:31 p.m. in the Harold E. Hofmann Community Center, 2nd Floor Meeting Room, 14700 Burin Avenue, Lawndale, California.
Councilmembers Present: Mayor Robert Pullen-Miles, Mayor Pro Tem Bernadette Suarez, Councilmember Rhonda Hofmann Gorman, Councilmember Pat
Kearney
Councilmembers Absent: Councilmember Sirley Cuevas
Other Participants: City Manager Sean M. Moore, City Attorney Gregory M. Murphy, City Clerk Erica Harbison, Assistant City Clerk Yvette Hall, Deputy City Manager/Director of Human Resources Raylette Felton, Los Angeles County Sheriff's Department Sergeant Justin Smith, Municipal Services Director Michael Reyes, Finance Director Hrant Manuelian, Community Development Manager Jared Chavez,
Public Works & City Engineering Oversight Contract Project Manager Ahmad Ansari, Community Services Director Jason Minter
B. CEREMONIALS
Mayor Pro Tem Suarez led the flag salute. Pastor George Magdalany of Hope Chapel Hawthorne Church provided the inspiration.
C. PUBLIC SAFETY REPORT
a. Los Angeles County Sheriff’s Department Update
Sergeant Smith summarized the recent law enforcement activities.
City Councilmembers thanked Los Angeles County Sheriff’s Department (LASD) Deputies for their work.
b. Los Angeles County Fire Department Update
Acting Assistant Fire Chief Brian Kane summarized the recent fire department activities.
City Councilmembers thanked the Los Angeles County Fire Department (LAFD) for their partnership and for hosting the Pancakes with Mayor Robert Pullen-Miles event. 3 DRAFT Minutes - City Council
June 3, 2024
D. PRESENTATION
1. Proclamation – American Public Works Association and the Canadian Public Works Association National Public Works Week
Presentation of City of Lawndale Proclamation Certificate for National Public Works Week, May 19-25, 2024, to the City of Lawndale Public Works Department.
Mayor Pullen-Miles and the City Council presented the City of Lawndale Proclamation Certificate for National Public Works Week, May 19-25, 2024, to the City of Lawndale Public Works Department.
2. Presentation by Southern California Gas Company (SoCalGas) Presentation by Gabriela Medina, Public Affairs Manager, SoCalGas.
Gabriela Medina, SoCalGas Public Affairs Manager gave the presentation.
E. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) Ray Hollar, Resident, spoke regarding the Metro C Line (Green) Project that was discussed at the recent Metro Board meeting.
Michelle Pino, Library Manager, announced the library’s upcoming events.
Deena Sopko, Resident, thanked the Public Works Department for their customer service, commented on foxtails, and on nominating Lawndale Women’s Club for the Wall of Distinction.
Mark Nelson, Retired Edison Development and Planning Executive, provided a public comment via e-mail regarding the Metro C Line (Green) Project that was discussed at the recent Metro Board meeting.
F. COMMENTS FROM COUNCIL
Councilmember Hofmann Gorman thanked everyone that attended tonight's meeting, commented on the Metro C Line (Green) Project discussed at the recent Metro Board meeting, and asked if Lawndale Women’s Club qualifies to be nominated to Lawndale’s Wall of Distinction.
Councilmember Kearney commented that he attended Metro’s Board meeting via telephone and that the Metro Board would not take questions by telephone, asked if the Public Works Department can address the foxtails issue and requested that qualifications criteria for the Lawndale Wall of Distinction be reviewed.
City Manager Moore responded that staff can address the weeds and foxtails issues where the City has jurisdiction and revisit the qualifications criteria for the Lawndale Wall of Distinction.
Mayor Pro Tem Suarez thanked everyone that attended tonight’s meeting, commented that she attended Metro’s Board meeting via telephone and agrees that there have been service groups that may qualify for the Lawndale Wall of Distinction.
DRAFT Minutes - City Council
June 3, 2024
Mayor Pullen-Miles thanked everyone that attended tonight's meeting, commented that he attended the Metro Board meeting, thanked the residents who attended the Metro Board meeting, thanked the library for offering the free lunch program during the summer, suggested proactive right of way parkway cleaning, and agreed that the qualifications criteria for the Lawndale Wall of Distinction should be reviewed.
G. CONSENT CALENDAR
3. Motion to read by title only and waive further reading of all ordinances listed on the Agenda
Recommendation: that the City Council approve.
4. Accounts Payable Register
Recommendation: that the City Council adopt Resolution No. CC-2406-077 authorizing the payment of certain claims and demands in the amount of $243,155.51.
5. Minutes of the Lawndale City Council Regular Meeting, May 20, 2024 Recommendation: that the City Council approve the minutes.
6. Second Reading and adoption of ordinance to amend language in Lawndale Municipal Code Section 12.31.010 and Section 12.31.030 to allow for additional enforcement by City Staff
Recommendation: that the City Council approve this Second Reading of this Ordinance with the new language as written.
7. Resolution to Approve and Adopt City-Wide Salary Pay Schedule for Fiscal Year 2024- 25 Recommendation: that the City Council approve Resolution No. CC-2406-081 adopting the City of Lawndale’s Fiscal Year 2024-25 City-wide Salary/Pay Schedule.
8. Adoption of Resolutions Setting Forth the November 5, 2024, General Municipal Election Recommendation: that the City Council 1.) Adopt Resolution No. CC-2406-074 calling for the November 5, 2024, General Municipal Election, and designating the Assistant City Clerk as the Election Official; 2.) Adopt Resolution No. CC-2406-075 requesting the Board of Supervisors of the County of Los Angeles to consolidate; and 3.) Adopt Resolution No. CC-2406-076 adopting candidate statement regulations.
9. Potential Cancelation of Upcoming City Council Meetings Recommendation: that the City Council 1.) Cancel the City Council meeting on Monday, July 1, 2024; and 2.) Cancel the City Council meeting on Monday, September 2, 2024.
SUCCESSOR AGENCY
10. Minutes of the Successor Agency Meeting, May 6, 2024 Recommendation: that the City Council approve the minutes.
DRAFT Minutes - City Council
June 3, 2024
LAWNDALE HOUSING AUTHORITY
11. Minutes of the Housing Authority Meeting, May 6, 2024 Recommendation: that the City Council approve the minutes.
A motion was made by Councilmember Kearney and seconded by Mayor Pro Tem Suarez to approve the Consent Calendar. The motion passed by a vote of 4-0-1 with Councilmember Cuevas absent.
H. ADMINISTRATION
CITY COUNCIL/ SUCCESSOR AGENCY/ LAWNDALE HOUSING AUTHORITY
12. Annual Budget Fiscal Year 2024-25
Recommendation: that the City Council adopt Resolution No. CC-2406-078, adopting the fiscal year 2024-2025 operating and capital improvement budget; which includes the City of Lawndale, Lawndale Housing Authority, and Successor Agency to the Lawndale Redevelopment Agency.
Finance Director Manuelian presented the staff report.
Mayor Pullen-Miles commented on the Transient Occupancy Tax increase and revenue increase, staffing expenditures for the Harold E. Hofmann Community Center and asked why the City is hiring four staff when seven positions are budgeted.
Finance Director Manuelian responded that the Budget Ad Hoc Subcommittee recommended to budget for seven staff members, and begin by hiring four staff members.
City Manager Moore explained that four staff will be hired to open the Community Center for the public to rent on the weekends and staff hiring will increase as needed.
Mayor Pro Tem Suarez thanked staff for preparing the Budget report and Councilmember Kearney for serving on the Budget Ad Hoc Subcommittee with her.
A motion was made by Mayor Pro Tem Suarez and seconded by Councilmember Kearney to adopt Resolution No. CC-2406-078, adopting the fiscal year 2024-2025 operating and capital improvement budget; which includes the City of Lawndale, Lawndale Housing Authority, and Successor Agency to the Lawndale Redevelopment Agency. The motion passed by a vote of 4- 0-1 with Councilmember Cuevas absent.
CITY COUNCIL
13. Adoption of Fiscal Year 2024-25 Appropriations Limit Recommendation: that the City Council adopt Resolution No. CC-2406-079 approving the Appropriations Limit for Fiscal Year 2024-25.
Finance Director Manuelian presented the staff report.
DRAFT Minutes - City Council
June 3, 2024
A motion was made by Councilmember Kearney and seconded by Councilmember Hofmann Gorman to adopt Resolution No. CC-2406-079 approving the Appropriations Limit for Fiscal Year 2024-25. The motion passed by a vote of 4-0-1 with Councilmember Cuevas absent.
14. Annual Investment Policy – Resolution No. CC-2406-080 Recommendation: that the City Council adopt Resolution No. CC-2406-080, reaffirming City Council Policy Number 80-04 pertaining to the City’s Investment Policy, without revisions, changes, or edits.
Finance Director Manuelian presented the staff report.
A motion was made by Councilmember Kearney and seconded by Councilmember Hofmann Gorman to adopt Resolution No. CC-2406-080, reaffirming City Council Policy Number 80-04 pertaining to the City’s Investment Policy, without revisions, changes, or edits. The motion passed by a vote of 4-0-1 with Councilmember Cuevas absent.
15. Notice of Completion for the Prop A Concrete Bus Pad Installation Project Recommendation: that the City Council 1.) Accept the project completion by FS Contractors, Inc., for the Prop A Concrete Bus Pad Installation Project; 2.) Authorize staff to file the Notice of Completion with the Los Angeles County Registrar-Recorder County Clerk’s Office for the Prop A Concrete Bus Pad Installation Project; and 3.) Authorize staff to release the retention in the amount of $16,233.35 for the Prop A Concrete Bus Pad Installation Project.
Public Works & City Engineering Oversight Contract Project Manager Ansari presented the staff report.
A motion was made by Councilmember Kearney and seconded by Councilmember Hofmann Gorman to accept the project completion by FS Contractors, Inc., for the Prop A Concrete Bus Pad Installation Project; authorize staff to file the Notice of Completion with the Los Angeles County Registrar-Recorder County Clerk’s Office for the Prop A Concrete Bus Pad Installation Project; and authorize staff to release the retention in the amount of $16,233.35 for the Prop A Concrete Bus Pad Installation Project. The motion passed by a vote of 4-0-1 with Councilmember Cuevas absent.
I. CITY MANAGER REPORT
City Manager Moore thanked staff for preparing the budget in a timely manner and the Budget Ad Hoc Subcommittee for their review of the budget. He commented on the Metro Board’s C Line (green) Project agenda item and announced the Health, Safety & Pet Fair to be held on June 8, 2024.
J. ITEMS FROM CITY COUNCILMEMBERS
16. Request Letter of Support for Initiative 23-0017A1
Recommendation: that the City Council consider the following: a.) Support Initiative 23- 0017A1; and b.) Approve the draft letter of support (attached) for City Council signatures; or c.) Provide direction to staff.
By consensus, this item was deferred to a future meeting.
DRAFT Minutes - City Council
June 3, 2024
17. Consider the Formation of a Local Travel Network Project Ad Hoc Subcommittee (oral report)
Recommendation: that the City Council a.) Consider the request from Mayor Pro Tem Suarez to form a Local Travel Network Project Ad Hoc Subcommittee; or b.) Provide further direction to staff.
By consensus, this item is was discussed after Item No. 18. Mayor/City Councilmembers Report of Attendance at Meetings and/or Events.
18. Mayor/City Councilmembers Report of Attendance at Meetings and/or Events Councilmember Hofmann Gorman attended Pancakes with Mayor Robert Pullen-Miles event, and the City’s Memorial Day Remembrance event. Councilmember Hofmann Gorman asked for a status on the Automatic License Plate Readers (ALPR), and Council Chamber upgrade project. She asked if the Neighborhood Watch meetings can be advertised at the Community Services Department and if a lobbyist can be hired for apply to grants on behalf of the City.
Municipal Services Director Reyes responded that the ALPRs will be installed soon, agreed to post a large sign to announce the Neighborhood Watch meetings and announced the Health, Safety & Pet Fair to be held on June 8, 2024, at Jane Addams Park.
Deputy City Manager/Director of Human Resources Felton provided an update on the Council Chamber upgrade project.
Councilmember Kearney attended the Los Angeles County Peace Officers’ Memorial, Metro Board meeting by telephone, Pancakes with Mayor Robert Pullen-Miles event, the City’s Memorial Day Remembrance event, Los Angeles County Sheriff's Department Contract Law Enforcement Bureau City Council Academy Session IV, and thanked Community Development Manager Chavez for the comment she presented at the Metro Board meeting regarding the Metro C Line (Green) Project.
Mayor Pro Tem Suarez attended the South Bay Cities Council of Governments Board of Directors meeting, the City’s Memorial Day Remembrance event, and asked if the Memorial Wall is updated.
City Manager Moore responded that the wall is updated as required.
Mayor Pullen-Miles attended the Metro Board Meeting, thanked Community Development Manager Chavez for the comment she presented at the Metro Board meeting regarding the Metro C Line (Green) Project, and thanked everyone that attended the Pancakes with Mayor Robert Pullen-Miles event. Mayor Pullen-Miles attended the City’s Memorial Day Remembrance event, American Legion & Hawthorne Veterans of Foreign Wars Annual Memorial Day Ceremony, City of Inglewood’s 75th Annual Memorial Day Service, asked about the lights at the 7-Eleven convenience store on Artesia Avenue and commented that a local business owner praised the City’s graffiti removal program.
City Manager Moore responded that there are nuisance issues at the 7-Eleven convenience store; therefore, the owner installed surveillance cameras with bright lights as a deterrent.
Agenda Item J.17. Consider the Formation of a Local Travel Network Project Ad Hoc Subcommittee (oral report) is being considered at this time.
DRAFT Minutes - City Council
June 3, 2024
17. Consider the Formation of a Local Travel Network Project Ad Hoc Subcommittee (oral report)
Recommendation: that the City Council a.) Consider the request from Mayor Pro Tem Suarez to form a Local Travel Network Project Ad Hoc Subcommittee; or b.) Provide further direction to staff.
Mayor Pro Tem Suarez explained that the Local Travel Network Project (LTNP) Ad Hoc Subcommittee will explore options and give final recommendations to the City Council.
Mayor Pro Tem Suarez volunteered to be a member of the LTNP Ad Hoc Subcommittee.
Councilmember Kearney volunteered to be a member of the LTNP Ad Hoc Subcommittee.
A motion was made by Mayor Pullen-Miles and seconded by Councilmember Hofmann Gorman to ratify the Mayor’s appointment of appointing Mayor Pro Tem Suarez and Councilmember Kearney to the Local Travel Network Project Ad Hoc Subcommittee. The motion passed by a vote of 4-0-1 with Councilmember Cuevas absent.
K. ADJOURNMENT
There being no further business to conduct, Mayor Pullen-Miles adjourned the meeting at 8:10 p.m. _________________________________
Robert Pullen-Miles, Mayor
ATTEST:
_______________________
Erica Harbison, City Clerk
Approved: June 17, 2024
4 5
City Council Meeting - June 17, 2024
Amend City's PR&R and Approve NEOGOV Service Agreement
NEOGO's applicant tracking software modnle (Insight) will allow the City to post jobs, process and accept applications, schedule interviews, and notify applicants of their status online. The Insight module is the only system that integrates with GovernmentJobs.com, the largest public sector job board, and will broaden the City's ability to recruit experienced public sector candidates nationwide.
NEOGOV's comprehensive human resources management software system has several additional modules that the City can implement in the future if it desires.
The NEOGO service agreement was initially signed by the City Manager, under his signing authority, in efforts to initiate the implementation process for the 2024-25 fiscal year. However, staffrespectfully requests City Council's approval to continue to authorize the City Manager to execute the service agreement for the human resources software services in an amount not to exceed $8,910, for a one-year tenn, with an annual ongoing subscription renewal option. Fmiher, staff is recollllllending City Council approve Resolution No. CC-2406-085, to amend Section 4 Recruitment and Selection of the City of Lawndale's Personnel Rules and Procedures to update and clarify procedures related to the submittal of applications materials and the City's cmTent onboarding process.
LEGAL REVIEW
The City Attorney hasreviewed the attached service agreement and resolution and approves it as to form.
FISCAL IMPACT
The cost for the annual subscription is $4,950 and a one-time implementation cost of $3,960 for a total of $8,910. City Council approved $10,000 for this item in account 100.150.530.100 (Contract Services within the Administrative Services Depa1iment) during the FY 24-25 budget adoption. There is no need for additional appropriations currently.
RECOMMENDATION
Staff respectfully recommends that Lawndale City Council 1) continue to authorize the City Manager to execute the agreement with Governmentjobs.com, Inc. ( d/b/a NEOGOV) to provide online application software AND 2) approve Resolution No. CC-2406-085, Amending Section 4 Recruitment and Selection ofthe City's Personnel Rules and Regulations.
Attachment (s): A) Service Agreement with Governmentjobs.com, Inc. (d/b/a NEOGOV), with Exhibits A-B.
B) Letter fromNEOGOV - Sole Source Provider
C) Resolution No. CC-2406-085, Amending Section 4 Recruitment and Selection of the City's Personnel Rules and Regulations
2 ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
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BACKGROUND
June 17, 2024
CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
Honorable Mayor and City Council
Sean M. Moore, City Manager
Raylette Felton, Deputy City Manager/ Human Resources Directf~ Consideration of Claims for Damage against the City
The City of Lawndale received a claim for damage on or about June 11, 2024, filed by Albro L. Lundy, III, Esq., Law Offices of Baker, Burton & Lundy, representing Jem1ifer Shannon/ Heirs of Sally Shannon (Claimant). The claim filed alleged that on or about December 12, 2023, the claimant was involved in a traffic collision with another motorist at the intersection of Inglewood Avenue and Manhattan Beach Boulevard. This matter was refe1Ted to the City's third-party claims administrator (Carl Warren & Company) for review and investigation.
STAFF REVIEW
The City's third-pmiy claims administrator, Carl Wanen & Company, reviewed the claim as filed and determined that the liability for the claim could not be assigned to the City and recommends that the City reject the claim as filed.
LEGAL REVIEW
NIA
RECOMMENDATION
Staff recommends City Council reject the claim filed by Law Offices of Baker, Burton & Lundy, on behalf of Jennifer Shannon/ Heirs of Sally Shannon and instruct staff to process the appropriate correspondence to the claimant.
Attachments: I) Claim for Damages to Person or Prope1ty and Rejection Notice - Jennifer Sham1on/ Heirs of Sally Shannon (CJP-3051758 WRG)
6 7
City Council Meeting-June 17, 2024
Density Bonus Ordinance
LEGAL REVIEW
The City Attorney has reviewed Ordinance No. 1207-24 and has approved it as to form.
PUBLIC REVIEW
The Notice of public hearing was posted on the City's notice board located outside City Hall and published in the Daily Breeze on June 7, 2024.
COMMISSION REVIEW
On May 22, 2024, the Planning Commission held a public hearing, reviewed and approved Resolution No. 24-09 recommending that the City Council adopt draft Ordinance No. 1207-24.
FISCAL IMP ACT
No additional funding required.
RECOMMENDATION
It is recommended that the City Council:
A. Conduct a public hearing;
B. Determine that Ordinance No. 1207-24 is exempt from the California Environmental Quality Act ("CEQA") pursuant to Section 15061(b)(3) of the CEQA Guidelines; and C. Introduce for first reading by title only Ordinance No. 1207-24, an Ordinance amending the Lawndale Municipal Code regarding Density Bonus to reflect recent changes in state law, and waive further reading.
Attachments: A. Ordinance No. 1207-24
B. Planning Commission Resolution No 24-09
8 City Council Meeting-June 17, 2024
County of Los Angeles Law Enforcement Agreement
• Transfer of City property to the County- provide language that clarifies process for maintaining inventory of City equipment (non-vehicles) used by the County and the transferring City purchased property/equipment to the County.
• Equipment Replacement - establish protocols and timelines for the replacement of equipment if the original equipment takes more than 60 days to be returned. • Continue Indemnification negotiations - includes Section 5.4 of the Agreement and the attached Letter of Understanding between the County and the CCCA, which will allow the pmiies to continue negotiations to address the contract cities concerns related to the indemnity language and liability costs associated with the contract service activities and amending the language. The purpose is to ensure the long-term viability of the Liability Trust Fund; established a balance in who pays for settlements and litigations; and provide an incentive to the County to reduce risk and overall losses incurred by both the County and the contract cities.
Besides the changes noted above, the Agreement is the standard contract used by the Sheriffs Depmiment for contract cities and outlines the full range of public safety services to be provided to the City by the County of Los Angeles. The cmTent Los Angeles County Sheriffs Depmiment SH-AD 575 Deployment of Personnel Form is also attached for the Council's review. This form is reviewed and signed annually by both the City and County to verify the County's service level as part of this Agreement.
The County and CCCA has jointly prepared a revised renewal Agreement for the City's consideration and execution (Attached). The County plans to present the Agreement before the Board of Supervisors for adoption and approval on June 25, 2024. Renewing the Agreement will allow the County to continue to facilitate law enforcement services to the City's constituents seamlessly.
LEGAL REVIEW
The City Attorney's office has reviewed and approved the Municipal Law Enforcement Services Agreement with the County of Los Angles as to form.
FISCAL IMP ACT
The funding for the Los Angeles Municipal Law Enforcement Services Agreement is budgeted annually.
For fiscal year 2024-2025 the costs for these services were budgeted at $7,576,048. This budget was based on the prior year cost plus an increase of 3.44% on average as provided by the Sherrifs department. At this time no additional budget appropriations are needed.
RECOMMENDATION
Staff recommends that the City Council approve the Municipal Law Enforcement Services Agreement with the County of Los Angeles for the five (5) year period of June 30, 2024, to July I, 2029.
Attachment (s): A. County of Los Angeles Mnnicipal Law Enforcement Services Agreement for July I, 2024, to July I, 2029, with Attachments A-C.
City Council Meeting - June 17, 2024
County of Los Angeles Law Enforcement Agreement
B. Letter of Understanding Between Los Angeles County and Contract Cities Association Regarding Liability Trnst Fund
C. FY 2023-24 Los Angeles County Sheriffs Department SH-AD 575 Deployment of Personnel Form and Contract City Law Enforcement Services and Equipment Master Rate Sheet
ATTACHMENT A
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
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BACKGROUND
June 17, 2024
CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
Honorable Mayor and City Council
Sean M. Moore, City Manager
Jared Chavez, Community Development Manage1~
Adrian Gutierrez, Administrative Assistant II AG-.
Approve Contract Service Agreement with 4 Leaf Inc. to Provide Building & Safety Community Development Technician Services
The City of Lawndale has contracted with Los Angeles County ("LA County") for Building & Safety services since 1964. These services include building inspections, plan checks, inspections, and permit services. The primaiy positions offered to the city tlu-ough this agreement include a building inspector, a building plan cheeker, and a Community Development Technician ("CD Technician").
The CD Technician handles tasks such as processing permit applications, permit issuance, scheduling building and planning inspections, coordinating building plan checks, assisting with building & safety tasks and inquiries, and minor planning services.
In 2022, the CD Technician assigned to the City, whom has worked directly through LA County since 2018, was promoted to another position within the County. LA County was unable to provide replacement staff to fill the position due to staff shortages within the Building & Safety Department. As a solution, LA County provided the City with a CD Technician through one of their consultants, 4 Leaf Inc.
Recently, LA County has informed the Community Development Department that they will not extend their contract with 4 Leaf Inc. for the upcoming fiscal year. In addition, LA County cannot provide replacement staff to fill the role due to the continued staff shortages within its own Building & Safety Department. This would create a situation where the City would be left without a CD Technician.
To avoid uninterrupted services to the public, developers, and stakeholders, the Community Development Department is proposing to enter into a contract service agreement ("Agreement") directly with 4 Leaflnc. to provide CD Technician services. This will help maintain consistent and uninterrupted service to the customers and the community. While the City did not issue proposals for this work, the need to maintain uninterrupted service and the familiarity of the 4 Leaf, Inc., personnel with the City's services merits a purchase outside of the normal process as authorized by Municipal Code section
3.08.050. Such purchase requires the City Manager to authorize the purchase after City Council approval, and so the City Council is asked to grant that approval so that 4 Leaflnc. can continue the uninterrupted service to the public.
11 City Council Meeting- June 17, 2024
Approve Contract Service Agreement with 4 Leaf Inc. to Provide Building & Safety Community Development Technician Services
STAFF REVIEW
The cost for 4 Leaf Inc. providing CD Technician services is $63 per hour (totaling $132,000 for FY 2024-25). The agreement proposed staffing at 40 hours per week.
The proposed agreement would guarantee CD Technician services beginning July 1, 2024, for a period of three years ending on June 30, 2027.
CITY ATTORNEY
The City Attorney has reviewed the contraet service agreement and has approved it as to form.
FUNDING
No additional funding will be necessary due to an anticipated reduction in costs from LA County Building & Safety as they will no longer be able to provide CD Technician Services for the time being.
The proposed total for LA County Building & Safety Services (from fund 279-410-530.600) for FY 2024-25 is $500,000. That amount will be reduced to $368,000 since $132,000 will instead be allocated to 4 Leaf Inc. to provide CD Teclmician Services (to Contract Services - 279-410-530.100).
RECOMMENDATION
It is recommended that the City Council:
1. Approve the Contract Service Agreement with 4 Leaflnc. to provide permit technician services from July 1, 2024, to June 30, 2027.
2. Approve the budget reallocation from account 279-410-530.600 (Building & Safety Services) to account 279-410-530.100 (Contract Services) in the amount of $132,000.
ATTACHMENTS:
A) Proposed Service Agreement with 4 Leaf Inc.
City Council Meeting- June 17, 2024
Approve Contract Service Agreement with 4 Leaflnc. to Provide Building & Safety Community Development Technician Services
ATTACHMENT A
Proposed Service Agreement with 4 Leaf Inc.
DATE:
TO:
FROM:
PREPARED BY:
SUBJECT:
BACKGROUND
June 17, 2024
CITY OF LAWNDALE
14717 BURIN A VENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
Honorable Mayor and City Council
Sean M. Moore, City Manager ~
Public Works & City Engineering Ove9ight, Contract Project Manager Hrant Manuelian, Finance Directo~
Nabi Sidiqi, Assistant Engineer -U8,
Notice of Completion for 147111 Street Crosswalks as part of the FY 2023/24 Annual Striping Project
On May 6, 2024, the City Council awarded a construction contract to Superior Pavement Markings, Inc. in the amount of $33,388.00 and authorized an additional $5,008.20 for construction related contingencies for the FY 2023/24 Annual Striping Project. Construction began on May 30, 2024, and was completed on June 3, 2024.
The scope of work included the installation of continental crosswalks on 14 7th Street from Hawthorne Blvd to Prairie Avenue. This will enhance pedestrian safety by clearly delineating pedestrian crossing areas, promoting visibility and encouraging drivers to reduce speed.
STAFF REVIEW
The FY 2023/24 Annual Striping Project has been completed in conformance with the project plans and specifications. The construction management and inspection services were performed by in-house staff.
Staff recommends that City Council accept the work performed by Superior Pavement Markings, Inc. as complete and authorize the City Clerk to file a Notice of Completion with the LA County Recorder's Office.
LEGAL REVIEW
City Attorney has reviewed and approved staff report as to form.
FISCAL IMPACT
The project was included in the City's Fiscal Year 2023/24 Capital Improvement Program and was funded by Proposition C Grant funds for the total amount of $38,396.20. The project financials and accounting are summarized below:
12 City Council Meeting - June 17, 2024
Notice of Completion for 14 7th Street Crosswalks as part of the FY 2023/24 Annual Sti-iping Project Original Final Amount
Construction Cost $33,388.00 $33,388.00
Construction Continu:ency $5,008.20 $5,008.00
Total Amount $38,396.20 $38,396.00
The total project cost of Construction ($33,388.00) and Constmction Contingency ($5,008.00) is $38,396.00.
RECOMMENDATION
Staff recommends that the City Council:
1. Accept the project completion by Superior Pavement Markings, Inc., for the FY 2023/24 Annual Striping Project.
2. Authorize the City Clerk's Office to file the Notice of Completion with the Los Angeles County Registrar-Recorder County Clerk's Office for the FY 2023/24 Annual Striping Project.
3. Authorize staff to release 5% retention in the amount of $1,919.80 for the FY 2023/24 Annual Striping Project.
Attachments: None.
13 City Council Meeting - June 17, 2024
Adopt Resolution No. CC-2406-083 of FY 2024-25 Budget List of Projects Road Repair and Accountability Act of2017 - Senate Bill 1 (SB I)
FISCAL IMPACT
Revenues:
Anticipated RMRA revenues as estimated by the California Department of Finance for the City of Lawndale are as follows:
FY 2024-25 ...................................................................... $530.000 Expenditures/ Appropriation:
An annual appropriation and expenditure of General Funds will be required to meet the RMRA's Maintenance of Effort requirement. The City of Lawndale's MOE requirement is $283,634 based on its discretionary fund expenditures reported for FY2021-22, 2022-23, and 2023-24. Therefore, the required appropriation of General Funds to meet the MOE is determined as follows:
FY2024-25 MOE Requirement ....................................... $283,634 FY2024-25 (General Fund - FY24/25 Street Imp.) ........ $(284,000) No additional appropriations are needed.
RECOMMENDATION
Staff recommends that the City Council:
1. Adopt the attached Resolution No. CC-2406-083 approving the project list of streets as attached herein Exhibit A- Project Description/Location.
ATTACHMENTS
A. Resolution No. CC-2406-083
B. Exhibit A - Project Description/Location
C. Project Location Map
3 Attachment A
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