Agenda packet — Lawndale City Council, November 4, 2024

CITY OF LAWNDALE

AGENDA OF THE LAWNDALE

CITY COUNCIL REGULAR MEETING
Monday, November 4, 2024, 6:30 PM
14717 Burin Ave
Lawndale, CA 90260
Any person who wishes to address the City Council regarding any item listed on this agenda or any other matter that is within its subject matter jurisdiction is invited, but not required, to fill out a Public Meeting Speaker Card and submit it to the City Clerk prior to the oral communications portion of the meeting. The purpose of the card is to ensure that the speaker’s name is correctly recorded in the meeting minutes and, where appropriate, to provide contact information for staff follow-up.

How to observe the Meeting:

To maximize public safety while still maintaining transparency and public access, members of the public can now observe the meeting in person. Members of the public are still be able to view the meeting on YouTube “Lawndale CityTV”, the City Website, and Lawndale Community Cable Television on Spectrum and Frontier Channel 3.

Copies of this Agenda may be obtained prior to the meeting inside the Lawndale City Hall foyer or on the City Website. Interested parties may contact the City Clerk Department at (310) 973-3213 for clarification regarding individual agenda items.

This Agenda is subject to revision up to 72 hours before the meeting.

A. CALL TO ORDER AND ROLL CALL
B. CEREMONIALS (Flag Salute and Inspiration)
C. PUBLIC SAFETY REPORT

1. Los Angeles County Sheriff’s Department Update

2. Los Angeles County Fire Department Update
D. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) E. COMMENTS FROM COUNCIL
F. CONSENT CALENDAR
Items 3 through 5 will be considered and acted upon under one motion unless a City Councilmember removes individual items for further City Council consideration or explanation.

3. Motion to read by title only and waive further reading of all ordinances listed on the Agenda — Recommendation: that the City Council read by title only and waive further reading of all ordinances listed on the agenda.

4. Accounts Payable Register
— Recommendation: Staff recommends that the City Council adopts Resolution No. CC-2411-102 authorizing the payment of certain claims and demands in the amount of $412,825.63.

5. Minutes of the Lawndale City Council Regular Meeting, October 21, 2024 — Recommendation: that City Council approve the minutes.

G. ADMINISTRATION

6. City Council Meeting Dates for Calendar Year 2025
— Recommendation: that the City Council 1.) Cancel the scheduled City Council meetings on January 20, 2025; February 17, 2025; and September 1, 2025, due to the City observed holidays; or 2.) Cancel the scheduled City Council meetings on January 20, 2025; February 17, 2025; and September 1, 2025; and reschedule all meetings to the next day on January 21, 2025; February 18, 2025; and September 2, 2025; or

3.) Provide the City Manager and staff with alternative direction.

7. Quarterly Investment Report for the Quarter Ended September 30, 2024 — Recommendation: that the City Council receive and file the Quarterly Investment Report for the quarter ended September 30, 2024.

8. Authorization to Allow Residents to Bid on City's Used Furniture, Donate Used Furniture to Charity, and Discard Remaining Used Furniture
— Recommendation: that the City Council 1.) Authorize City staff to prepare a plan that will allow residents of the City of Lawndale to pick up used furniture from the City Maintenance Yard; 2.) Approve the donation of used furniture to Habitat for Humanity after City residents are given the opportunity to bid on it; and 3.) Approve discarding the used furniture pieces that are not selected by the public or Habitat for Humanity, through Republic Services.

H. CITY MANAGER REPORT
I. ITEMS FROM CITY COUNCILMEMBERS

9. Update on Clean Up Week Incentivizing Public Participation Requested by Councilmember Cuevas.
— Recommendation: that the City Council receive and file this staff report.

10. Mayor/City Councilmembers Report of Attendance at Meetings and/or Events J. ADJOURNMENT
The next regularly scheduled meeting of the City Council will be held at 6:30 p.m. on Monday, November 18, 2024, in the Lawndale City Hall Council Chamber, 14717 Burin Avenue, Lawndale, California.

It is the intention of the City of Lawndale to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact the City Clerk Department (310) 973- 3213 prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.

Please advise us at that time if you will need accommodation to attend or participate in meetings on a regular basis.

I hereby certify under penalty of perjury under the laws of the State of California that the agenda for the regular meeting of the City Council to be held on November 4, 2024, was posted not less than 72 hours prior to the meeting.
/s/ Yvette Palomo
Yvette Palomo, Assistant City Clerk
Date Posted: October 31, 2024

Motion to read by title only and waive further reading of all ordinances listed on the Agenda

BACKGROUND
California Government Code reads, in part, as follows:
"Except when, after reading the title, further reading is waived by regular motion adopted by majority vote, all ordinances shall be read in full either at the time of introduction or passage."

RECOMMENDATION
Staff recommends that the City Council read by title only and waive further reading of all ordinances listed on the agenda.

RECOMMENDATION
Staff recommends that the City Council adopts Resolution No. CC-2411-102 authorizing the payment of certain claims and demands in the amount of $412,825.63.

Attachments
A. CC-2411-102 - AP Resolution - Nov. 04, 2024.pdf

Yvette Palomo, Assistant City Clerk
Vanesa Alvarez, Administrative Assistant
SUBJECT: Minutes of the Lawndale City Council Regular Meeting, October 7, 2024

RECOMMENDATION
Staff recommends that City Council approve the minutes.

Attachments

05. Minutes of 10-21-24 CC Meeting.pdf

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: October 21, 2024
TO: Honorable Mayor and City Council
FROM: Sean M. Moore, City Manager
PREPARED BY: Yvette Palomo, Assistant City Clerk
Vanesa Alvarez, Administrative Assistant
SUBJECT: Minutes of the Lawndale City Council Regular Meeting, October 7, 2024

RECOMMENDATION
Staff recommends that City Council approve the minutes.

Attachments

05. Minutes of 10-21-24 CC Meeting.pdf
5 ATTACHMENT A

DRAT MINUTES
City Council Regular Meeting
October 21, 2024
A. CALL TO ORDER AND ROLL CALL
Mayor Pullen-Miles called the meeting to order at 6:30 p.m. in the City Hall Council Chamber, 14717 Burin Avenue, Lawndale, California.

Councilmembers Present: Mayor Robert Pullen-Miles, Mayor Pro Tem Bernadette Suarez, Councilmember Rhonda Hofmann Gorman, Councilmember Sirley Cuevas, Councilmember Pat Kearney Other Participants: City Manager Sean M. Moore, City Attorney Gregory M. Murphy, City Clerk Erica Harbison, Assistant City Clerk Yvette Palomo, Deputy City Manager/Director of Human Resources Raylette Felton, Los Angeles County Sheriff's Department Captain Nicole Palomino, Municipal Services Director Michael Reyes, Finance Director Hrant Manuelian, Community Services Director Jason Minter, Public Works Director Lucho Rodriguez, Interim Planning Manager MBI Consultant Peter Kann B. CEREMONIALS (Flag Salute and Inspiration)
Councilmember Hofmann Gorman led the flag salute. Pastor Matthew Harbison of Lawndale Wesleyan Church provided the inspiration.

C. PUBLIC SAFETY REPORT

1. Los Angeles County Sheriff’s Department Update
Captain Palomino summarized the recent law enforcement activities and announced the next Neighborhood Watch meeting scheduled for November 20, 2024, at 6:00 p.m. at the Harold E. Hofmann Community Center.

In response to Councilmember Hofmann Gorman’s question, Captain Palomino said that the Automatic License Plate Readers (ALPRs) have been successful in fighting crime in the City.

D. PRESENTATIONS

2. Legislative Update
-Legislative Update by Senator Steven Bradford.

Senator Bradford provided an update on various topics, new laws and announced upcoming events.

The City Council thanked Senator Bradford for his years of service.

3. 2024 Deputy and Firefighter of the Year
-Presentation of 2024 Firefighter and Deputy of the Year Awards to Firefighter Markus Cooper and Deputy Daniel Robles, recognizing their exemplary service and outstanding commitment to public safety in the City of Lawndale.

Municipal Services Director Reyes introduced firefighter of the year Markus Cooper and deputy of the year Daniel Robles.

DRAFT Page 1
Mayor Pullen-Miles and the City Council presented the 2024 Firefighter and Deputy of the Year Award plaques to Firefighter Markus Cooper and Deputy Daniel Robles for their exemplary service and outstanding commitment to public safety in the City of Lawndale.

4. Centinela Valley Union High School District Presentation -Presentation by Dr. Stephen Nellman, Superintendent; Dr. Pamela Brown, Assistant Superintendent, Diversity, Equity & Inclusion; Dr. Kelly Santos, Assistant Superintendent, Educational Services; and Dr.

Daniel Urrutia, Assistant Superintendent, Business Services.

Dr. Nellman, Dr. Brown, Dr. Santos, and Dr. Urrutia gave a presentation about the educational programs and facility updates at Hawthorne High School, Lawndale High School and Leuzinger High School.

The City Council thanked Dr. Nellman, Dr. Brown, Dr. Santos, and Dr. Urrutia for the presentation, and their commitment to the community.

5. ESMoA Presentation of Day of the Dead Festival Event -ESMoA Team Dulce Stein, Eva Sweeney, Bryan Puertas and Barbara Boehm will introduce their collaboration with the City for "The Day of the Dead Festival".

ESMoA Team Dulce Stein, Eva Sweeney, Bryan Puertas and Barbara Boehm provided an update on ESMoA's accomplishments, and information on "The Day of the Dead Festival”.

Mayor Pullen-Miles thanked the ESMoA team for the updates.

E. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) Frank Talavera, Resident, commented on building permits and code enforcement issues that he is having with obtaining permits for his property.

Holly Osborne, Redondo Beach Resident, commented on the Metro C Line (Green) Project.

Jose Padilla, Resident, commented on the language City information is provided in, and in favor of small businesses in the City.

Matthew Harbison, Resident, commented on making traffic poles more visible during inclement weather conditions.

Olga Sierra Gonzalez, Beautification Committee Chairperson, provided an update on the City’s Clean-Up Day event, thanked everyone that attended, and presented Officer Bower a certificate of appreciation for referring the committee to a local vendor that contributed food to the City’s Clean- Up Day event.

Andrew Blackney, Resident, commented on permit issues residents have when beautifying their properties.

Danielle Sevilla, Resident, introduced herself as Mayor Pro Tem Saurez’s cousin, commented on the responsibilities of City employment positions, and comments made about Mayor Pro Tem Suarez and her family.

Randall Abram, Resident, commented on recent Neighborhood Watch meeting discussions and public comments made at the October 7, 2024, City Council meeting regarding Neighborhood Watch meetings, the City Manager’s salary, and code enforcement issues.

DRAFT Page 2 Minutes - City Council
Octobet 21, 2024
SandraSuarez,Resident,commentedonpubliccommentsmadeaboutherfamilyatthe October 7, 2024, City Council meeting and the public comment she made at the September 16, 2024, City Council meeting about the City Manager.

Anonymous, Resident, commented on the City Manager’s salary not being reported to Transparent California.

F. COMMENTS FROM COUNCIL
Councilmember Cuevas thanked Beautification Committee Chairperson Olga Sierra Gonzalez for her work during the City’s Clean-Up Day and thanked her for the update on the Beautification Committee, asked about installing reflective traffic sign poles.

Public Works Director Lucho responded that staff will look into installing reflective traffic posts.

Councilmember Hofmann Gorman commented that she will review the permit issue involving Resident Talavera’s and Resident Neil’s properties, thanked Redondo Beach Resident Osborne for the information about the Metro C Line (Green) Project, asked if staff can address the drones that are being flown over the Right-Of-Way (ROW), thanked Resident Padilla for assisting the City with the food contribution during the City’s Clean-Up Day and encouraged businesses to join together for business networking. Councilmember Hofmann Gorman commented in favor of reflective traffic sign poles, thanked Beautification Committee Chairperson Olga Sierra Gonzalez for her work at the City’s Clean-up Day event, and for advertising the event, stated that safety information and assistance is provided at Neighborhood Watch meetings, the City Council’s goal is to service the City, being relatives of elected officials should not stop anyone from coming forth, stated that she will find out what Transparent California is and thanked everyone that spoke tonight.

City Manager Moore responded that the Los Angeles Sheriff’s Department (LASD) and staff are aware of the drones and are investigating the matter and that staff will research Transparent California.

Councilmember Kearney asked Municipal Services Director Reyes to follow-up with the property that has the tree trimming issue.

Municipal Services Director Reyes responded that he will follow up with the resident.

Mayor Pro Tem Suarez thanked everyone that spoke at tonight’s meeting, commented on public comments made by two out of state residents at the October 7, 2024, City Council meeting, stated that enforcement can be harassment, suggested agendizing a public forum where residents can voice their opinion and rate their interaction with City staff regarding building permits.

Mayor Pullen-Miles thanked everyone that attended tonight’s meeting, thanked Redondo Beach Resident Osborne for the information about the Metro C Line (Green) Project, commented that the drone issue will be investigated, agreed with installing reflective traffic poles, will investigate permit issues, projects are “grandfathered’ in when they are in place before the municipal code is changed, announced the recent Amnesty Program that was adopted to help property owners bring their property up to code, thanked Beautification Committee Chairperson Olga Sierra Gonzalez for her work at the City’s Clean-Up Day event, and commented that he will look into the Transparent California website.

Mayor Pro Tem Suarez commented that property owners will not qualify for the Amnesty Program if they have a current violation, and that properties will need to meet building and safety requirements.

G. CONSENT CALENDAR
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Octobet 21, 2024
A motion was made by Councilmember Kearney and seconded by Councilmember Cuevas to approve the Consent Calendar. The motion passed by a vote of 5-0.

6. Motion to read by title only and waive further reading of all ordinances listed on the Agenda -Recommendation: that the City Council read by title only and waive further reading of all ordinances listed on the agenda.

7. Accounts Payable Register
-Recommendation: that the City Council adopt Resolution No. CC-2410-099 authorizing the payment of certain claims and demands in the amount of $1,110,385.60.

8. Minutes of the Lawndale City Council Regular Meeting, October 7, 2024 -Recommendation: that City Council approve the minutes.

9. Approval of Contract Services Agreement for Agenda Management System with Cloud Driven Solutions, Inc.
-Recommendation: that the City Council: 1) Approve and authorize the City Manager to approve an agreement for a term of three years, with the option of a one year extension, with Cloud Driven Solutions, Inc. in a form approved by the City Attorney in the amount not to exceed $5,857.00 to provide an Agenda Management System; 2) Authorize the Director of Finance to appropriate $5,857.00 from American Rescue Plan Act funds to fund this project; or 3) Provide the City Manager and staff with alternative direction.

10. Approval of Routine Records Destruction
-Recommendation: that the City Council adopt Resolution No.CC-2410-101, approving the request from the Community Services Department and the Finance Department for authorization to destroy routine records as listed in the exhibit of the resolution.

H. ADMINISTRATION

11. Approve Master Services Agreement with Paymentus for Online Payment Processing of Permits
Interim Planning Manager MBI Consultant Kann presented the staff report.

In response to Councilmember Cuevas’ question, Interim Planning Manager MBI Consultant Kann responded that there are only two recognized vendors that can provide the service.

Councilmember Cuevas commented that she does not agree to charge processing fees to residents, asked who will receive the fees and requested to review additional vendors that do not charge processing fees.

Interim Planning Manager MBI Consultant Kann commented that the vendor will receive all processing fees.

City Attorney Murphy provided background information on how the vendor was selected.

City Manager Moore provided background information on why the vendor was selected, current software the City uses and commented that Paymentus is the only software that provides this service.

Councilmember Hofmann Gorman asked if payments made on Paymentus ca be tracked by staff. Finance Director Manuelian responded that payments made on Paymentus can be tracked.

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Octobet 21, 2024
Mayor Pro Tem Suarez asked if this item can be brought back with a demonstration on how users will use the software.

Discussion ensued among City Councilmembers and City Manager Moore about the length of the contract, and to ask the vendor to provide a presentation at a future City Council meeting.

By consensus, the City Council tabled this agenda item a future City Council meeting.

12. Amendment to CityView Service and Support Agreement for Automated Permitting, Case Tracking, and Online Payments
-Recommendation: that the City Council 1.) Approve the amended service and support agreement with Harris Computer for CityView; and 2.) Approve the budget amendment to increase the Community Development Department's Professional Services account for FY 24-25 from $15,000 to $65,063.

By consensus, the City Council tabled this agenda item a future City Council meeting.

13. Authorize the Purchase of Vehicles for the Public Works, Community Development, and Municipal Services Departments
-Recommendation: that the City Council 1.) Approve the purchase of two 2024 Ford F-150 trucks for the Public Works Department utilizing ARPA Fund 285 from Norm Reeves Ford for the total price of $88,210.82; and 2.) Approve the purchase of one 2024 Ford Escape for the Municipal Services Department utilizing ARPA Fund 285 and General Fund 100, and one 2024 Ford Escape for the Community Development Department utilizing ARPA Fund 285, from Norm Reeves Ford for the total price of $66,750.10.

Public Works Director Lucho presented the staff report.

In response to Councilmember Cuevas’ question, Public Works Director Lucho responded that several vehicles will need to be replaced in the future.

Councilmember Cuevas requested a copy of the vehicle inventory report.

A motion was made by Councilmember Kearney and seconded by Councilmember Cuevas to approve the purchase of two 2024 Ford F-150 trucks for the Public Works Department utilizing ARPA Fund 285 from Norm Reeves Ford for the total price of $88,210.82, and approve the purchase of one 2024 Ford Escape for the Municipal Services Department utilizing ARPA Fund 285 and General Fund 100, and one 2024 Ford Escape for the Community Development Department utilizing ARPA Fund 285, from Norm Reeves Ford for the total price of $66,750.10.

14. Inglewood Transit Connector Proposal for South Bay Cities Council of Governments Measure M funds
-Recommendation: that the City Council further discuss the proposal to redirect Measure M funds to the City of Inglewood for the Inglewood Transit Connector Project, vote on whether the City of Lawndale supports the redirection of funds or not, and then direct the City's representative to the SBCCOG to vote on the matter at the SBCCOG meeting on October 24, 2024 in accordance with the determination made by the City Council.

Public Works Director Lucho presented the staff report.

Mayor Pro Tem Suarez invited South Bay Council of Governments (SBCCOG) Senior Project Manager David Leger to provide information.

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Octobet 21, 2024
David Leger, SBCCOG Senior Project Manager, provided background information on the project.

Councilmember Cuevas asked if Measure M funds will be available to the City in upcoming years if the proposal is approved, and if the Metro C Line (Green) Project would be affected.

David Leger, SBCCOG Senior Project Manager, responded that Measure M funds will be limited in the future and the Metro C Line (Green) Project would not be impacted directly, and in response to Mayor Pro Tem Suarez’s questions, responded that today’s SBCCOG Q&A meeting recommended that the SBCCOG Board support the City of Inglewood’s fund request.

Discussion ensued between City Councilmembers and SBCCOG Senior Project Manager Leger if and how the City would be impacted in the future, availability of funds for future projects, whether the SBCCOG supports the proposal, the Metro C Line (Green) Project impacts the Climate Resilient District members, a repayment plan status and transit funds.

Mayor Pullen-Miles opened public comments.

Diane Zambrano, Inglewood Resident, commented in opposition to the Inglewood Transit Connector Proposal for South Bay Cities Council of Governments for Measure M funds.

Sandra Suarez, Resident, commented in opposition to the Inglewood Transit Connector Proposal for South Bay Cities Council of Governments for Measure M funds.

Mayor Pullen-Miles closed public comments.

Discussion ensued between City Councilmembers and City Attorney Murphy whether they support the project, how the Metro C Line (Green) Project and the City would be affected, receiving additional information, the recommended action and what the next steps should be.

In response to Mayor Pro Tem Suarez’s question, City Attorney Murphy responded that delegates representing the City in outside organization Boards may receive direction from the City Council on how to vote on items.

By consensus, the City Council took no action.

15. Authorize to Discard Public Works Department Surplus Furniture -Recommendation: that the City Council approve of discarding all existing furniture at the Public Works Department through Republic Services.

Public Works Director Lucho presented the staff report.

Councilmember Kearney asked if the City can auction the furniture to the public and deposit the funds in the General Fund account.

City Manager Moore commented that staff will review the City policy and requirements to find out if the furniture can be auctioned to the public.

City Councilmembers asked if the surplus furniture can be donated to non-profit organizations.

City Attorney Murphy will find out if donating the furniture to a non-profit organization is allowed.

City Manager Moore commented that the options will be reviewed and brought back for discussion at a future meeting.

By consensus, the City Council requested that staff provide other options to dispose of the Public Works furniture and photographs.

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Octobet 21, 2024
I. CITY MANAGER REPORT
Municipal Services Director Reyes announced the City’s 9th Annual Field of Honor Display to honor veterans and military heroes November 7th, 2024 – November 12th, 2024, and that flags are available for purchase for $25.00.

J. ITEMS FROM CITY COUNCILMEMBERS

16. Staffing City Parks
Requested by Councilmember Cuevas.
-Recommendation: that the City Council 1.) Take no action receive and file the report: or 2.) Review the costs associated with adding Recreation Leaders to the three City owned parks including Hogan, Hopper, and Rudolph Parks, and provide direction; or 3.) Provide further direction to staff.

Discussion ensued among City Councilmembers and Community Services Director Minter about staffing parks, recruitment, outsourcing park staff, illicit activity at parks and asking Southwest Patrol to patrol the parks for a longer time period.

Municipal Services Director Reyes commented that Southwest Patrol staff patrols parks and City facilities throughout the day and will be asked to patrol parks for a longer period.

A motion was made by Councilmember Kearney and seconded by Councilmember Cuevas to review the costs associated with adding Recreation Leaders to the three City owned parks including Hogan, Hopper, and Rudolph Parks, and request Southwest Patrol to patrol the parks for a longer time period. The motion passed by a vote of 5-0.

17. Mayor/City Councilmembers Report of Attendance at Meetings and/or Events Councilmember Cuevas attended the Bricks & Minifigs' Ribbon Cutting event, League of California Cities Annual Conference and Expo, Neighborhood Watch meeting, announced the next Neighborhood Watch meeting scheduled for November 20, 2024, at 6:00 p.m. at the Harold E. Hofmann Community Center and asked for a list of City owned vehicles.

Councilmember Hofmann Gorman attended the League of California Cities Legislative meeting, Bricks & Minifigs' Ribbon Cutting event, Neighborhood Watch meeting, Fireworks Ad Hoc Subcommittee meeting, and asked City Manager to provide the outcome of the meeting.

City Manager Moore responded that the Fireworks Ad Hoc Subcommittee determined that there are limitations on illegal fireworks enforcement staffing due to LASD having commitments to other events.

Councilmember Kearney attended the Neighborhood Watch meeting, and the City’s Document Shredding Day.

Mayor Pro Tem Suarez attended the Fireworks Ad Hoc Subcommittee meeting, C&S Garden Center 2nd Annual Fall Fiesta, SBCCOG Board of Directors Special Meeting, commented that C&S Garden Center is advertising the City’s rebate program, requested to agendize the Community Development Department having the option for customers to rate their experience when submitting permit applications, and inviting residents to a meeting where the public can their concerns about the permit process.

Mayor Pullen-Miles attended the C&S Garden Center 2nd Annual Fall Fiesta, SBCCOG Transportation Committee meeting, and Bricks & Minifigs' Ribbon Cutting event.

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Octobet 21, 2024
Councilmember Hofmann Gorman announced the City’s Halloween Haunt scheduled for October 31, 2024 from 4:00 p.m. to 8:00 p.m.

K. CLOSED SESSION

18. Conference with Legal Counsel – Potential Litigation -The City Council will conduct a closed session pursuant to Government Code section 54956.9(d)(2), to confer with legal counsel regarding a significant exposure to litigation, the facts and circumstances of which are not known to the potential plaintiff.

City Attorney Murphy read the aforementioned Closed Session matter by title only.

The City Council convened into closed session at 9:40 p.m.

The City Council reconvened from closed session at 10:22 p.m.

City Attorney Murphy reported there was no reportable action.

L. ADJOURNMENT
There being no further business to conduct, Mayor Pullen-Miles adjourned the meeting at 10:24 p.m. _________________________________
Robert Pullen-Miles, Mayor
ATTEST:

Erica Harbison, City Clerk
Approved: April 15, 2024
DRAFT Page 8 Minutes - City Council
Octobet 21, 2024

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: November 4, 2024
TO: Honorable Mayor and City Council
FROM: Sean M. Moore, City Manager
PREPARED BY: Yvette Palomo, Assistant City Clerk
SUBJECT: City Council Meeting Dates for Calendar Year 2025

BACKGROUND
The City Council has in the past expressed a wish to cancel City Council meetings that are close to or occur on City observed holidays and for which no pressing business is anticipated. In addition, advance approval of the cancellation or rescheduling of City Council meetings allows the City Council, the public and staff to adequately plan and schedule agenda items for future meeting dates.

Staff has reviewed the 2025 calendar of City Council meeting dates and would like to request City Council's consideration to cancel and possibly reschedule three meetings.

STAFF REVIEW
In 2025, the following City observed holidays fall on scheduled City Council meeting dates:

Monday, January 20, 2025, Martin Luther King Jr. Day
Monday, February 17, 2025, Presidents Day
Monday, September 1, 2025, Labor Day
The City Council meetings scheduled above are observed City holidays and they will need to be canceled with City Council’s approval.

The City Council may wish to reschedule all of the above-mentioned City Council meetings to the next day on Tuesday.

A review of the upcoming agenda items by staff found no pressing agenda items for the meetings listed above. At this time, canceling the meetings will not present any impact to operations or City business. If canceled, staff would ensure that necessary business is addressed at meetings prior to or following the canceled meeting(s) and plan accordingly. If unforeseen urgent business needs to be addressed, a special meeting could always be called if the City Council does decide to cancel one or more of the scheduled meetings.

LEGAL REVIEW
The City Attorney has reviewed and approved this report.

FISCAL IMPACT
None.

RECOMMENDATION
Staff recommends that the City Council:

1. Cancel the scheduled City Council meetings on January 20, 2025; February 17, 2025; and September 1, 2025, due to the City observed holidays; or

2. Cancel the scheduled City Council meetings on January 20, 2025; February 17, 2025; and September 1, 2025; and reschedule all meetings to the next day on January 21, 2025; February 18, 2025; and September 2, 2025; or

3. Provide the City Manager and staff with alternative direction.

Attachments
2025 City Council Meeting Schedule

ATTACHMENT A
City of Lawndale
City Council Meeting Schedule
2025
 Monday, January 06, 2025
 Monday, January 20, 2025 - Martin Luther King Jr. Day  Monday, February 03, 2025
 Monday, February 17, 2025 - Presidents Day
 Monday, March 03, 2025
 Monday, March 17, 2025
 Monday, April 07, 2025
 Monday, April 21, 2025
 Monday, May 05, 2025
 Monday, May 19, 2025
 Monday, June 02, 2025
 Monday, June 16, 2025
 Monday, July 7, 2025
 Monday, July 21, 2025
 Monday, August 04, 2025
 Monday, August 18, 2025
 Monday, September 01, 2025 - Labor Day
 Monday, September 15, 2025
 Monday, October 06, 2025
 Monday, October 20, 2025
 Monday, November 03, 2025
 Monday, November 17, 2025
 Monday, December 01, 2025
 Monday, December 15, 2025

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: November 4, 2024
TO: Honorable Mayor and City Council
FROM: Sean M. Moore, City Manager
PREPARED BY: Hrant Manuelian, Finance Director/City Treasurer SUBJECT: Quarterly Investment Report for the Quarter Ended September 30, 2024

BACKGROUND
The attached Quarterly Investment Report for the quarter ended September 30, 2024, is provided to City Council per the City of Lawndale’s Investment Policy and State of California’s Government Code Section 53646.

STAFF REVIEW
As of September 30, 2024, the City had total cash and investments (cost basis) of $61,435,641 which includes $2,444,615 cash with fiscal agent held in a trust for the Lawndale Redevelopment Agency’s Tax Allocation Bond 2009 issue, $1,150 in petty cash and, as of August 2024, $777,836 maintained in two retirement enhancement plans.

Interest rates for the first time since March 2020, when they were effectively reduced to 0%, were cut by the federal reserve by a ½ percent at the September Federal Reserve meeting bring the effective rate to 4.75% - 5%. There are two more meeting this year at which rates could further be reduced. Currently analysts estimate that the Federal Reserve will further cut rate by a ½ percentage point to a full point lower by the end of the year.

The State Local Agency Investment Fund (LAIF) had an interest rate of 3.50% on September 30, 2023, and has gone up to 4.575% as of September 30, 2024. Rates in general over the past year been flat and are now starting to decrease as the Federal reserve cut rates in September. We continue to maintain a majority of cash in LAIF and the City’s checking account. For the quarter ending September 30, 2024 the City has remained liquid with 74.7% of our portfolio in on-demand accounts. The remainder of the portfolio includes 7.5% short-term (maturing in less than one year), 12.2% mid-term (one to three years maturity), and 5.6% longterm (maturing from three to five years) investments.

As the market continues to change we will keep a close watch and take advantage of any upcoming investments. Cash in bank will be monitored and is expected that more will be used to purchase either bonds or CD’s to take advantage of interest to the extent possible. The goal is to maintain a healthy balance of cash while maximizing returns.

The investment program provides sufficient liquidity to meet six months of estimated expenditures. All investments are in compliance with California state code 503600 and the City of Lawndale Investment policy.

LEGAL REVIEW
Not applicable.

FISCAL IMPACT
Not Applicable.

RECOMMENDATION
Staff recommends that the City Council receive and file the Quarterly Investment Report for the quarter ended September 30, 2024.

Attachments
Attachment A for Q1 Investments FY 25.pdf

ATTACHMENT A
r
Cash 18,394,811
Investments 39,817,229
Cash w/Fiscal Agent 2,444,615
Petty Cash 1,150
Public Agency Retirement Services
(PARS)- Retirement Enhancement
Plan 751,783
PARS/ City of Lawndale Excess
Benefit Trust - US Bank 26,053 777,836
Total Cash and Investments 61,435,641

CITY OF LAWNDALE

TREASURY REPORT
For Quarter Ended September 30, 2024
H:\Investments\Investment reports\24-25\Q1 FY 24-25 Investments 9-30-24 Investment Type Market Value
Checking Account 18,394,811
Certificate of Deposit 9,489,349
US Government Agency Securities 5,278,978
LAIF State Pool 25,096,229
TOTAL 58,259,367
Portfolio Statistics
For Quarter Ended September 30, 2024
Portfolio Composition

CITY OF LAWNDALE

INVESTMENT REPORT
Checking
Account
32%
Certificate of
Deposit
16%
US Government
Agency
Securities
9%
LAIF State Pool
43%
Checking Account Certificate of Deposit
US Government Agency Securities LAIF State Pool
H:\Investments\Investment reports\24-25\Q1 FY 24-25 Investments 9-30-24 Par Value Coupon Rate
Moody's/ S&P
Rating
Purchase
Date
Maturity/
Called Date
Days to
Maturity
Yield to
Maturity Cost Basis Category total
(memo only)
Market Value
On Call Deposits
Checking Account- Wells Fargo 17,407,387 N/A N/A Demand 1 None 17,407,387 17,407,387Municipal Investment Account - US Bank 987,424 N/A N/A Demand 1 None 987,424 987,424Local Agency Investment Fund- City of Lawndale 25,094,676 N/A N/A Demand 1 0.20% 25,094,676 25,094,676Local Agency Investment Fund- Lawndale Housing Authority 1,553 N/A N/A Demand 1 0.20% 1,553 1,553 On Call Deposits 43,491,040 43,491,040 43,491,040
Short-Term Investments (1 Year or Less)
Time Deposits:Chicago Patrolman Federal Credit Union 240,000 5.50% FDIC 8/23 11/29/2024 426 5.50% 240,000 240,297 First Financial Bank USA 249,000 3.00% FDIC 7/22 1/10/2025 468 3.00% 249,000 247,752 Baxter Credit Union 249,000 4.80% FDIC 1/23 1/24/2025 482 4.80% 249,000 249,066 Flagstar Bk Natl 238,000 4.95% FDIC 2/24 2/13/2025 502 4.95% 238,000 238,082 Technology Cr Un San 248,000 5.05% FDIC 2/24 2/21/2025 510 5.05% 248,000 248,213 Trustone Finl Cr UN 248,000 5.00% FDIC 2/24 2/27/2025 516 5.00% 248,000 248,190 Keybank NA OH 243,000 5.00% FDIC 3/23 3/17/2025 534 5.00% 243,000 243,406 Libertyone CR UN Dallas 248,000 5.05% FDIC 4/24 4/17/2025 565 5.05% 248,000 248,572 TBK Bank SSB CD 237,000 5.05% FDIC 4/24 4/17/2025 565 5.05% 237,000 237,654 Bank of Lexington 237,000 5.05% FDIC 4/24 4/17/2025 565 5.05% 237,000 237,548 Charles Schwab Bank 237,000 5.40% FDIC 6/24 6/12/2025 621 5.40% 237,000 238,701 Merchantile Bank 237,000 5.35% FDIC 6/24 6/13/2025 622 5.35% 237,000 238,635 Comerica Bk 237,000 5.35% FDIC 6/24 6/26/2025 635 5.35% 237,000 238,818 Discover Bank 246,000 3.25% FDIC 7/22 7/14/2025 653 3.25% 246,000 244,123 Connexus Credit Union 248,000 5.20% FDIC 7/23 7/14/2025 653 5.20% 248,000 249,968 Goldman Sachs 245,000 4.00% FDIC 8/24 8/13/2025 683 4.00% 245,000 244,764 Toyota Financial Savings CD 247,000 0.70% FDIC 8/21 8/26/2025 696 0.70% 247,000 239,561 California Credit Union 240,000 5.40% FDIC 8/23 8/28/2025 698 5.40% 240,000 242,884 4,374,000 4,376,234 4,374,000
US Government Agency Securities:
0- - -
- - -
Short-Term Investments (1 Year or Less) 4,374,000 4,374,000 4,376,234 Medium-Term Investments (1 to 3 Years)
Time Deposits:BNY Mellon NA INSTL CTF DEP 243,000 4.95% FDIC 4/24 10/15/2025 746 4.95% 243,000 245,388

CITY OF LAWNDALE

DETAIL OF INVESTMENTS
For Quarter Ended September 30, 2024
H:\Investments\Investment reports\24-25\Q1 FY 24-25 Investments 9-30-24 First State Bank 179,000 5.00% FDIC 4/24 10/20/2025 751 5.00% 179,000 180,973 Preferred Bk 248,000 5.10% FDIC 6/24 12/5/2025 797 5.10% 248,000 251,389Western Alliance Bank 243,000 5.20% FDIC 6/24 12/19/2025 811 5.20% 243,000 246,693Numerica Cr Un 249,000 4.75% FDIC 2/24 3/2/2026 884 4.75% 249,000 251,972First GTY Bk 244,000 4.15% FDIC 9/24 3/6/2026 888 4.15% 244,000 244,869Eaglebank 248,000 5.05% FDIC 6/24 6/25/2026 999 5.05% 248,000 253,061Customers Bank CD 245,000 4.00% FDIC 8/24 8/17/2026 1,052 4.00% 245,000 245,723Rize FCU CD 249,000 4.15% FDIC 8/24 8/20/2026 1,055 4.15% 249,000 250,521Synchrony Bank Draper UT CD 247,000 0.90% FDIC 8/21 8/27/2026 1,062 0.90% 247,000 234,313Chartway Federal Credit Union 240,000 5.30% FDIC 8/23 8/28/2026 1,063 5.30% 240,000 246,594Medallion Bank UT CD 247,000 0.85% FDIC 8/21 8/31/2026 1,066 0.85% 247,000 233,445UBS Bank USA CD 247,000 0.95% FDIC 9/21 9/9/2026 1,075 0.95% 247,000 233,756Bank of America 245,000 3.95% FDIC 9/24 9/11/2026 1,077 3.95% 245,000 245,627First Fndtn Bank 243,000 5.00% FDIC 6/24 12/14/2026 1,171 5.00% 243,000 249,121Valley Natl Bk 247,000 4.45% FDIC 2/24 2/22/2027 1,241 4.45% 247,000 250,665Spokane Teachers CR UN CD 248,000 4.75% FDIC 4/24 4/15/2027 1,293 4.75% 248,000 253,717Wexford Community Credit Union 248,000 4.75% FDIC 6/24 6/28/2027 1,367 4.75% 248,000 254,178First Technology FCU CD 249,000 4.10% FDIC 8/24 8/20/2027 1,420 4.10% 249,000 251,071First Merchants Bank 245,000 3.75% FDIC 9/24 9/10/2027 1,441 3.75% 245,000 244,632American Express Natl BK 245,000 3.85% FDIC 9/24 9/13/2027 1,444 3.85% 245,000 245,405 5,099,000 5,113,114 5,099,000
US Government Agency Securities:Federal Home Loan Banks 1,000,000 1,000,240 1,000,000Federal Home Loan Banks 1,000,000 1,010,705 1,000,000 2,000,000 2,010,945 2,000,000
Medium-Term Investments (1 - 3 Years) 7,099,000 7,124,060 7,099,000 Long-Term Investments (3 to 5 Years)
Time Deposits:Empower Fed Cr Union 248,000 4.75% FDIC 6/24 6/26/2028 1,731 4.75% 248,000 257,206US Government Agency Securities:Federal Farm Cr Bks 1,000,000 5.08% Aaa/AA+ 8/24 8/14/2028 1,780 5.08% 1,000,000 1,000,448 Federal Farm Cr Bks 1,000,000 5.42% Aaa/AA+ 4/24 4/16/2029 2,025 5.420% 1,000,000 1,003,715Federal Natl Mtg Assn 1,000,000 5.63% Aaa/AA+ 4/24 4/16/2029 2,025 5.625% 1,000,000 1,006,663l 3,000,000 3,010,827 3,000,000Long-Term Investments (3 to 5 Years) 3,248,000 3,268,033 3,248,000 Total Cash and Investments 58,212,040 58,212,040 58,259,367 H:\Investments\Investment reports\24-25\Q1 FY 24-25 Investments 9-30-24

Authorization to Allow Residents to Bid on City's Used Furniture, Donate Used Furniture to Charity, and Discard Remaining Used Furniture

BACKGROUND
The first phase of the Public Works and City Hall Facility Needs Project, the Public Works Department facility renovations, is now complete. The renovations included updating the office furniture.

When deciding what to do with the used furniture removed from the offices, staff followed the City of Lawndale Municipal Code, which states in Section 3.08.140 - Obsolete equipment lists, “all using agencies of the city shall submit to the purchasing officer, at such times and in such form as he or she shall prescribe, reports showing all supplies and equipment which are no longer used or which have become obsolete or worn out. The purchasing officer shall have the authority to sell all supplies and equipment which cannot be used by any agency, or which have become unsuitable for city use, or to exchange the same for, or trade in the same on, new supplies and equipment. Such sales shall be made pursuant to Section 3.08.110.” Therefore, staff contacted several auction firms to evaluate the the value of the used furniture. The auction firms concluded that this used furniture will not sell at auctions because it has no market value. After a legal review, it was decided to discard the old furniture.

At the October 21, 2024 Council Meeting, City Council directed staff to explore options that allowed residents of the City of Lawndale to bid on the furniture if they desired as an alternative to discarding the used furniture.

STAFF REVIEW
Following Council direction, staff inquired with local charity groups such as Habitat for Humanity, Goodwill, and Salvation Army about the possibility of the City donating used office furniture, but only Habitat for Humanity could take office items, and only the filing cabinets.

The City’s legal team researched the option of allowing City residents to bid on the used furniture and concluded that the furniture can be given away to residents through some “informal” bidding or action process, piece by piece, and can also be donated to Habitat for Humanity. “Pursuant to Gov. Code §§37350, 37351, a city may dispose of personal property in any way it chooses if the disposition is for the common benefit”. Therefore, Council has the ability to offer good pieces of office furniture to the residents or to a charity because it benefits the community. After providing residents with the opportunity to bid on the furniture, the city can donate any remaining items that Habitat for Humanity will take, this action directly helps support their mission to provide decent, sustainable, and affordable housing for people in need. Any process (arguably even first come first serve) that allows residents to pick up the furniture is also beneficial as it keeps reusable materials out of landfills.

As mentioned previously, any furniture not taken by residents or Habitat for Humanity will need to be discarded through the City's Franchise hauler, Republic Services at no cost to the City.

The same process will be followed for the furniture replaced at City Hall when that phase of the Project takes place.

LEGAL REVIEW
The City Attorney has reviewed and approved this report.

FISCAL IMPACT
There is no fiscal impact for this item.

RECOMMENDATION
Staff recommends that the City Council:

1. Authorize City staff to prepare a plan that will allow residents of the City of Lawndale to pick up used furniture from the City Maintenance Yard.

2. Approve the donation of used furniture to Habitat for Humanity after City residents are given the opportunity to bid on it. And,

3. Approve discarding the used furniture pieces that are not selected by the public or Habitat for Humanity, through Republic Services.

ATTACHMENTS

1. List of Available Furniture
Attachments
List of Used Public Works Furniture.pdf

ATTACHMENT A
List of Used Public Works Furniture
Engineering Office
2 L-SHAPE DESKS W/ ATTACHED CABINETS
2 5 SHELF BOOKCASE
1 2 SHELF BOOKCASE
1 3 SHELF BOOKCASE
2 3 SHELF CREDENZA
2 TASK CHAIRS
Admin Office
1 U-SHAPE DESK W/ ATTACHED CABINETS
2 L-SHAPE DESKS W/ ATTACHED CABINETS
2 3 SHELF CREDENZA
8 PARTITION WALLS
3 TASK CHAIRS
1 GUEST CHAIR

COPY ROOM
4 5 SHELF FILE CABINETS
2 4 SHELF FILE CABINETS
1 PLASTIC SIDE TABLE

CONFERENCE ROOM
1 10-FT CONFERENCE TABLE
1 L SHAPE DESK W/ ATTACHED CABINETS
10 CONFERENCE CHAIRS

DIRECTORS OFFICE
1 U-SHAPE DESK W/ HUTCH
2 GUEST CHAIRS

MAINTENANCE OFFICE
1 FLAT DESK
4 L-SHAPE DESKS W/ ATTACHED CABINETS
2 5 SHELF BOOKCASE
1 FILE CABINET
1 6-FT CONFERENCE TABLE
6 PARITION WALLS
7 CONFERENCE CHAIRS

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: November 4, 2024
TO: Honorable Mayor and City Council
FROM: Sean M. Moore, City Manager
PREPARED BY: Michael Reyes, Municipal Services Director SUBJECT: Update on Clean Up Week Incentivizing Public Participation

BACKGROUND
Twice yearly, the Beautification Committee with the support of the Lawndale City Council, hosts Clean-Up Week. Clean-Up Week is a week-long event that occurs once in the springtime and once in the fall season.

The event is designed to encourage residents to clean up their homes and business by allowing for unlimited bulky item disposal, no-fee yard sale permits, and a drive up drop point where residents can bring their trash to the Public Works yard for staff to dispose of. The event also features a Volunteer Clean-Up day in which volunteers are invited to join staff in cleaning a designated street or portion of the community for a few hours, by collecting and removing trash.

STAFF REVIEW
At a recent City Council meeting, Councilmember Cuevas raised some concerns about the low turnout at some of the more recent Volunteer days and stated that we might have more interest if we could find a sponsor for the event. In previous years, we did have a local restaurant provide coupons for free hot dogs to all volunteers, and the City pre-paid for fountain drinks for volunteers, resulting in a positive return for the restaurant and a nice incentive for the volunteers to assist with the clean-up.

Staff has actively been looking to find a new partner as the restaurant that had previously been a sponsor, is no longer able to sponsor this event.

At the fall Clean-Up Week, City Staff were able to solicit the assistance of La Fiesta Meat Market Restaurant, who were willing to provide burritos and beverages for this year’s volunteers and happily the turnout was once again at higher levels with approximately 40 volunteers. City Staff actively recruited local high schools and church groups to participate, and the event ended up with volunteers removing large volumes of trash and debris from City streets.

City Staff will continue to seek sponsorship and find partners willing to help sponsor this event as a means to incentivize participation from residents and businesses.

LEGAL REVIEW
The City Attorney has reviewed this staff report and approves it as to form.

FISCAL IMPACT
There is no fiscal impact.

RECOMMENDATION
Staff recommends that the City Council receive and file this staff report.

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: November 4, 2024
TO: Honorable Mayor and City Council
FROM: Sean M. Moore, City Manager
PREPARED BY: Vanesa Alvarez, Administrative Assistant
SUBJECT: Mayor/City Councilmembers Report of Attendance at Meetings and/or Events No supporting documentation was forwarded to the City Clerk Department for this item.

Lawndale City CouncilNovember 4, 2024

Lawndale City Council
November 4, 2024