Agenda packet — Lawndale City Council, April 21, 2025 (part 1 of 2)

CITY OF LAWNDALE

AGENDA OF THE LAWNDALE

CITY COUNCIL REGULAR MEETING
Monday, April 21, 2025, 6:30 PM
Council Chambers
14717 Burin Ave
Lawndale, CA 90260
Any person who wishes to address the City Council regarding any item listed on this agenda or any other matter that is within its subject matter jurisdiction is invited, but not required, to fill out a Public Meeting Speaker Card and submit it to the City Clerk prior to the oral communications portion of the meeting. The purpose of the card is to ensure that the speaker’s name is correctly recorded in the meeting minutes and, where appropriate, to provide contact information for staff follow-up.

How to observe the Meeting:

To maximize public safety while still maintaining transparency and public access, members of the public can now observe the meeting in person. Members of the public are still be able to view the meeting on YouTube “Lawndale CityTV”, the City Website, and Lawndale Community Cable Television on Spectrum and Frontier Channel 3.

Copies of this Agenda may be obtained prior to the meeting inside the Lawndale City Hall foyer or on the City Website. Interested parties may contact the City Clerk Department at (310) 973-3213 for clarification regarding individual agenda items.

This Agenda is subject to revision up to 72 hours before the meeting.

A. CALL TO ORDER AND ROLL CALL
B. CEREMONIALS (Flag Salute and Inspiration)
C. PUBLIC SAFETY REPORT

1. Los Angeles County Sheriff’s Department Update
D. PRESENTATIONS

2. Presentation by South Bay Cities Council of Governments on Housing Focused Case Management Program and Los Angeles County Measure A
— Presentation by Ronson Chu, Senior Project Manager, South Bay Cities Council of Governments and Jonathan Said, Homeless Services Manager, St. Margaret's Center (Catholic Charities).

E. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) F. COMMENTS FROM COUNCIL
G. CONSENT CALENDAR
Items 3 through 7 will be considered and acted upon under one motion unless a City Councilmember removes individual items for further City Council consideration or explanation.

3. Motion to read by title only and waive further reading of all ordinances listed on the Agenda — Recommendation: that the City Council read by title only and waive further reading of all ordinances listed on the agenda.

4. Accounts Payable Register
— Recommendation: that City Council adopts Resolution No. CC-2504-019 authorizing the payment of certain claims and demands in the amount of $282,734.95.

5. Minutes of the Lawndale City Council Regular Meeting - April 7, 2025 — Recommendation: that the City Council approve the minutes.

6. Consideration of Claim for Damage
— Recommendation: that City Council reject the claim filed by Law Offices of McCune & Harber, LLP, on behalf of the City of Redondo Beach and instruct staff to process the appropriate correspondence to the claimant.

7. Adopt Resolution to Approve Fiscal Year 2024-25 Annual Review and Records Retention Schedule Update to City Council Policy No. 77-04 Records and Information Management — Recommendation: that the City Council adopt Resolution No. CC-2505-023 updating City Council Policy No. 77-04 with Exhibit A Records Retention Schedule for Fiscal Year 2024-25.

H. ADMINISTRATION

8. Consider Cancelation of July 7, 2025, City Council Meeting — Recommendation: that the City Council 1.) Cancel the scheduled City Council meeting on July 7, 2025, due to the Fourth of July Holiday; or 2.) Make no changes to the City Council meeting scheduled for July 7, 2025; or 3.) Provide the City Manager and staff with alternative direction.

9. Presentation by Andrew Njumba, Assistant Deputy Director, Sewer Maintenance Division, Los Angeles County Public Works; Regarding Notification of Proposed Rate Increase - Consolidated Sewer Maintenance District — Recommendation: that the City Council acknowledge the notification received from the Los Angeles County Public Works Department regarding the proposed rate increase for the Consolidated Sewer Maintenance District. This is only an informational report about the LA County’s Consolidated Sewer Maintenance District Proposed Rate Increase. No City Council action is required.

10. Traffic Calming Efforts for 147th Street
— Recommendation: that City Council 1.) Direct staff on the installation of temporary lighted traffic barrels at all street intersections on 147th Street; or 2.) Direct staff to continue gathering proposals from traffic engineering firms for the Traffic Calming Devices policy and Traffic Calming efforts on 147th Street, and present them to City Council for approval and funding.

11. Consideration to Terminate Metro Right-of-Way Maintenance License — Recommendation: that City Council to discuss the possible termination of the License agreement and provide direction to staff for next steps.

12. Quarterly Investment Report for the Quarter Ended March 31, 2025 — Recommendation: that the City Council receive and file the Quarterly Investment Report for the quarter ended March 31, 2025.

13. Approve an Agreement for the Purchase and Installation of Shade Covers at Charles B. Hopper Park — Recommendation: that the City Council approve an agreement with USA Shade for an amount not-to-exceed $24,985.13 for the purchase and installation of three (3) shade covers at Charles B. Hopper Park.

I. CITY MANAGER REPORT
J. ITEMS FROM CITY COUNCILMEMBERS

14. Reduction in Site Plan Review Deposits
Requested by Mayor Pullen-Miles.
— Recommendation: that the City Council 1.) Direct staff to lower the Site Plan Review fee/deposit to $1,600; or 2.) Provide further direction to staff.

15. Report of Attendance at Meetings
K. CLOSED SESSION

16. Conference with Labor Negotiator
— The City Council will conduct a closed session, pursuant to Government Code section 54957.6, with the City Manager, the City Attorney, and the City's negotiators, regarding labor negotiations with Local 1895, Council 36, American Federation of State, County and Municipal Employees, AFL-CIO, representing the City's mid-management and classified employees.

17. Conference with Legal Counsel – Existing Litigation — The City Council will conduct a closed session, pursuant to Government Code section 54956.9(d)(1), to discuss existing litigation: Name of Case: City of Lawndale v. LA Investment, LLC (LA Superior Court Case No. 20TRCV00065).

L. ADJOURNMENT
The next regularly scheduled meeting of the City Council will be held at 6:30 p.m. on Monday, May 5, 2025, in the Lawndale City Hall Council Chamber, 14717 Burin Avenue, Lawndale, California.

It is the intention of the City of Lawndale to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact the City Clerk Department (310) 973-3213 prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodation to attend or participate in meetings on a regular basis.

I hereby certify under penalty of perjury under the laws of the State of California that the agenda for the regular meeting of the City Council to be held on April 21, 2025, was posted not less than 72 hours prior to the meeting.
/s/ Yvette Palomo
Yvette Palomo, Assistant City Clerk
Date Posted: April 17, 2025

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: April 21, 2025
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager
PREPARED BY: Yvette Palomo, Assistant City Clerk
SUBJECT:

Presentation by South Bay Cities Council of Governments on Housing Focused Case Management Program and Los Angeles County Measure A This is a presentation by Ronson Chu, Senior Project Manager, South Bay Cities Council of Governments, and Jonathan Said, Homeless Services Manager, St. Margaret's Center (Catholic Charities) on their Housing Focused Case Management Program and Los Angeles County Measure A. The attachments include information on the Housing Focused Case Management Program.

Attachments
Attachment A Housing Focused Case Management Resource Guide Attachment B Housing Focused Case Management Slides

ATTACHMENT A
Call St. Margaret’s Center at 310-672-2208 and ask for the Housing Focused Case Management/Outreach Team. Note: Dedicated program line coming soon.

Email Madeline deVillers at [email protected]
COMMUNITY RESOURCE:

WHAT IS HOUSING FOCUSED
CASE MANAGEMENT?

HOW CAN YOU USE THIS
RESOURCE?
Our HFCM teams are out engaging
individuals in the community from Monday
to Friday. If you observe someone
experiencing street homelessness,
contact our HFCM teams and provide as
much information as possible (e.g.,
individual’s location, physical appearance,
attire, name or contact).

WHO CAN YOU CONTACT?
Housing Focused Case Management
Housing Focused Cased Management
(HFCM) is a new program and resource
seeking to increase outreach-focused case
management services in our communities.

Compared to traditional outreach services,
which only link individuals to temporary
shelters, our HFCM resource is a specialized
service designed to assist street-based
individuals and families in securing and
maintaining stable, permanent housing
through care coordination and resource
connection, such as document services, job
applications, and housing navigation.

At its core, this approach revolves around
providing compassionate, personalized
guidance and resources to support streetbased community members in overcoming homelessness and/or housing instability.

The South Bay Cities Council of Governments (SBCCOG) Housing Focused Case Management is funded through support from Supervisor Holly J. Mitchell and Supervisor Janice Hahn. The SBCCOG also utilizes its funding from the L.A. County Measure H Local Solutions Fund to support this program.

Updated: April 14, 2025
Cities/Unincorporated Areas 2022 Count
Unincorporated West Carson - SD2 150
Unincorporated Lennox - SD2 46
Unincorporated West Athens - SD2 369
Unincorporated Del Aire - SD2 N/A
Wilmington - SD4 810
Harbor City - SD4 196
Harbor Gateway - SD2 226
Lomita - SD4 20
Carson - SD2 133
Gardena - SD2 122
Unincorporated East Gardena N/A
Inglewood - SD2 751
Lawndale - SD2 31
Cities/Unincorporated Areas Monday Tuesday Wednesday Thursday Friday Inglewood SMC Paperwork/Follow up
Lennox/Del Aire SMC
Westmont/West Athens SMC
Lawndale/Alondra Park SMC
Carson/West Carson WLCAC 1 WLCAC 1
Wilmington WLCAC 2 WLCAC 2
Harbor/Lomita WLCAC 1 WLCAC 1
Gardena WLCAC 2 WLCAC 2
HOUSING FOCUSED CASE MANAGEMENT: PROGRAM AND IMPACT
HFCM seeks to cover the gap in services in the South Bay areas of Supervisorial District 2 and District 4. The Orange highlighted map areas (below) previously lacked street-to-housing case management, and according to the annual The SBCCOG utilizes the Housing Focused Case
Management Program (HFCM) to assist the unhoused
population in these areas and reduce the number of
people experiencing homelessness by connecting
them to supportive services, shelter, and housing.

WHY HOUSING FOCUSED CASE MANAGEMENT (HFCM)?
homelessness point-in-time (PIT) count, there are a
significant number of unhoused residents who could
use housing supports (Table 1).

Table 1. 2022 Point-in-Time (PIT) Homeless Count in SD2 and SD4 Cities and Unincorporated Areas
Above: SD2 and SD4 Cities/Unincorporated Areas Previously Uncovered by HFCM (highlighted in orange)

OUR HFCM PARTNERS AND SCHEDULE
The SBCCOG partners with St. Margaret’s Center (SMC) and the Watts Labor Community Action Committee (WLCAC) to provide HFCM to these areas. Table 2 shows their weekly schedule for outreach and case management.

Table 2. Housing Focused Case Management Schedule for SMC and WLCAC (Teams 1 and 2) Note: Schedule subject to change. Updated: April 14, 2025 Case 1: Our WLCAC Teams have had
tremendous success in Council District 15 of Los
Angeles City. For example, there was a 73-yearold community member living in an inoperable RV. Although previously service resistant when
connected with LAHSA Outreach, our WLCAC
teams were able to build report. Now, he is
housed in an apartment through the LAHSA
Time Limited Subsidy program.

Case 2: Our HFCM teams have also
assisted a young woman from
Inglewood using the SBCCOG Client Aid
funds. She was able to find
employment and housing through her
HFCM case work.

Case 3: Our HFCM teams outreached a
couple experiencing physical and mental
health disabilities. They were able to
connect the couple to Mental Health
America and eventually supported them
with their transition to the Wilmington
Pallet Shelter.

HOUSING FOCUSED CASE MANAGEMENT: PROGRAM AND IMPACT

OTHER HFCM CASES
Note: Clients’ faces covered for confidentiality purposes. Updated: April 14, 2025 For Client Aid support:

Cathy Hetzer
[email protected]
909-758-6471
For Housing Location/Navigation:

Miranda Werts
[email protected]
408-465-6313
For Additional Information:

Ronson Chu, Sr. Project Manager
[email protected]
310-770-5351
Client Aid: This program, unique to the SBCCOG, provides direct funding to cities and providers to cover emergency needs (e.g., motel stays, rental application fees, security deposits) when all other funding options have been tried. This reduces barriers to immediate housing and shelter opportunities.

Homeless Court: This program, operating in Hermosa Beach and Redondo Beach, provides a roadmap for non-violent offenders to clear their backgrounds, reducing barriers to housing and job opportunities.

Shelter Expansion: SBCCOG administers funding for city-funded shelters. The shelters supported by SBCCOG funds are in Hawthorne (12 units), Redondo Beach (20 units) and Torrance (40 units).

SHARE! Collaborative Housing: The SBCCOG has partnered with the non-profit SHARE! on group homes available for individuals experiencing homelessness. This housing-to-employment program offers a pathway to sustainable housing.

Time Limited Subsidies (TLS): The SBCCOG rolled out a limited pilot TLS program in 2024 to help people experiencing homelessness to stabilize their income while being housed. The program pays for rents and holding fees for those who are eligible through reimbursement to South Bay cities and non-profits who participate in the pilot.

Homeless Case Management: Cities have developed their own internal case management programs, with financial support from the SBCCOG, in Carson, El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Los Angeles City CD15, Manhattan Beach, Redondo Beach, Torrance, and unincorporated areas of Los Angeles County.

Housing Locator: The SBCCOG funds a housing locator position to assist the region’s case managers in identifying housing opportunities through landlord engagement, developing an inventory of properties, and conducting weekly case conferencing sessions with case managers.

Functional Zero Street Homelessness Program: We want the homelessness experience to be brief and one time. For cities enrolled in our data-informed program, we have two outcome goals: (1) The inflow of people experiencing homelessness is less than the outflow, and (2) the median duration of street homelessness for the population is less than 90 days, measured for a period of at least 6 months. The SBCCOG meets with enrolled cities once a month to case conference, create a by-names system, and determine tactical solutions to decrease unsheltered homelessness. Participating cities include Hermosa Beach, Manhattan Beach, Redondo Beach, and Torrance.

HOMELESS SERVICES PROGRAMS
The South Bay Cities Council of Governments (SBCCOG) receives roughly $2.4 million annually from Los Angeles County Measure H funding to support various programs in partnership with cities in the South Bay.

The observed drop in homelessness in the South Bay can be attributed to program interventions provided by the cities and counties, and facilitated through the SBCCOG. Below are some of the key programs:

Motel Leasing and Single Room Occupancy (SRO) Housing: The SBCCOG can provide funding for city-funded SRO beds and motel stays for those experiencing homelessness. This equips cities with additional immediate interim housing beds for their portfolio of homelessness interventions.

Updated: April 14, 2025

ATTACHMENT B
COMMUNITY RESOURCE:

HOUSING FOCUSED CASE MANAGEMENT
April 21, 2025
South Bay Cities Council of Governments
Ronson Chu
Addy Ajijolaiya

WHAT IS HOUSING FOCUSED CASE
MANAGEMENT?
Housing Focused Cased Management (HFCM) is a new
program and resource seeking to increase outreach-focused case management services in our communities.

Compared to traditional outreach services, which only link individuals to temporary shelters, our HFCM resource is a specialized service designed to assist street-based
individuals and families in securing and maintaining stable, permanent housing through care coordination and resource connection, such as document services, job applications, and housing navigation.

This approach revolves around providing compassionate,
personalized guidance and resources to support streetbased community members in overcoming homelessness and/or housing instability.

The South Bay Cities Council of Governments (SBCCOG)
Housing Focused Case Management is funded through support from Supervisor Holly J. Mitchell and Supervisor Janice Hahn.

The SBCCOG also utilizes its funding from the L.A. County Measure H Local Solutions Fund to support this program.

COMMUNITY RESOURCE: HOUSING FOCUSED CASE MANAGEMENT (1) 1 Call St. Margaret’s Center at
310-672-2208 for the Housing
Focused Case Management/
Outreach Team.

Email [email protected]
HOW CAN YOU USE THIS RESOURCE? WHO CAN YOU CONTACT?
Our HFCM teams are out engaging individuals in the
community from Monday to Friday.

COMMUNITY RESOURCE: HOUSING FOCUSED CASE MANAGEMENT (2) If you observe someone experiencing street
homelessness, contact our HFCM teams and provide as
much information as possible (e.g., individual’s location, physical appearance, attire, name or contact).
2 Cities/Unincorporated Areas 2022 Count
Unincorporated West Carson - SD2 150
Unincorporated Lennox - SD2 46
Unincorporated West Athens - SD2 369
Unincorporated Del Aire - SD2 N/A
Wilmington - SD4 810
Harbor City - SD4 196
Harbor Gateway - SD2 226
Lomita - SD4 20
Carson - SD2 133
Gardena - SD2 122
Unincorporated East Gardena N/A
Inglewood - SD2 751
Lawndale - SD2 31
HFCM seeks to cover the gap in
street-to-housing case management
services in the South Bay areas of
Supervisorial District 2 and District 4
(right, highlighted in orange).

According to the annual
homelessness point-in-time (PIT)
count, there are a significant number
of unhoused residents who could use
housing supports (Table 1).

The SBCCOG utilizes the Housing
Focused Case Management Program
(HFCM) to assist the unhoused
population in these areas and reduce
the number of people experiencing
homelessness by connecting them to
supportive services, shelter, and
housing.

Table 1. 2022 Point-in-Time (PIT) Homeless Count in
SD2 and SD4 Cities and Unincorporated Areas
Above: SD2 and SD4 Cities/Unincorporated Areas
Previously Uncovered by HFCM (highlighted in orange)
WHY HOUSING FOCUSED CASE MANAGEMENT?
3 Cities/Unincorporated Areas Monday Tuesday Wednesday Thursday Friday Inglewood SMC Paperwork/Follow up
Lennox/Del Aire SMC
Westmont/West Athens SMC
Lawndale/Alondra Park SMC
Carson/West Carson WLCAC 1 WLCAC 1
Wilmington WLCAC 2 WLCAC 2
Harbor/Lomita WLCAC 1 WLCAC 1
Gardena WLCAC 2 WLCAC 2
The SBCCOG partners with St. Margaret’s Center (SMC) and the Watts Labor Community Action Committee (WLCAC) to provide HFCM to these areas. Table 2 shows their weekly schedule for outreach and case management.

Table 2. Housing Focused Case Management Schedule for SMC and WLCAC (Teams 1 and 2) Note: Schedule subject to change.

OUR HFCM PARTNERS AND SCHEDULE
4 Case 1: Our WLCAC Teams have had tremendous
success in Council District 15 of Los Angeles City.

For example, there was a 73-year-old community
member living in an inoperable RV. Although
previously service resistant when connected with
LAHSA Outreach, our WLCAC teams were able to
build report. Now, he is housed in an apartment
through the LAHSA Time Limited Subsidy program.

Case 2: Our HFCM teams have also assisted a young woman from Inglewood using the SBCCOG Client Aid funds. She was able to find employment and housing through her HFCM case work.

Case 3: Our HFCM teams outreached a couple experiencing physical and mental health disabilities. They were able to connect the couple to Mental Health America and eventually supported them with their transition to the Wilmington Pallet Shelter.

OTHER HFCM CASES
Note: Clients’ faces covered for confidentiality purposes.

OUR HFCM PARTNERS IMPACT
5 CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: April 21, 2025
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager
PREPARED BY: Vanesa Alvarez, Administrative Assistant
SUBJECT:

Motion to read by title only and waive further reading of all ordinances listed on the Agenda

RECOMMENDATION
Staff recommends that the City Council read by title only and waive further reading of all ordinances listed on the agenda.

RECOMMENDATION
Staff recommends that City Council adopts Resolution No. CC-2504-019 authorizing the payment of certain claims and demands in the amount of $282,734.95.

Attachments
A. CC-2504-019 - AP Resolution - April 21, 2025.pdf

Vanesa Alvarez, Administrative Assistant
Yvette Palomo, Assistant City Clerk
SUBJECT: Minutes of the Lawndale City Council Regular Meeting - April 7, 2025

RECOMMENDATION
Staff recommends that the City Council approve the minutes.

Attachments
04-07-25 Minutes Draft

ATTACHMENT A

DRAFT MINUTES

LAWNDALE CITY COUNCIL REGULAR MEETING
April 7, 2025
A. CALL TO ORDER AND ROLL CALL
Mayor Pullen-Miles called the meeting to order at 6:31 p.m. in the City Hall Council Chamber, 14717 Burin Avenue, Lawndale, California.

Councilmembers Present: Mayor Robert Pullen-Miles, Mayor Pro Tem Kearney, Councilmember Bernadette Suarez, Councilmember
Francisco M. Talavera, Councilmember Sirley Cuevas
Other Participants: City Manager Dr. Sean M. Moore, City Attorney Gregory M. Murphy, City Clerk Erica Harbison, Assistant City Clerk Yvette Palomo, Deputy City Manager/Director of Human
Resources Raylette Felton, Los Angeles County Sheriff's Department Captain Nicole Palomino, Los Angeles County
Fire Department Assistant Fire Chief Brian Kane, Municipal Services Director Michael Reyes, Finance Director Hrant Manuelian, Public Works Director Luis (Lucho) Rodriguez, Community Development Director Peter Kann, Community
Services Director Jason Minter
B. CEREMONIALS
Councilmember Cuevas led the flag salute. Pastor Mathew Harbison of Lawndale Wesleyan Church provided the inspiration.

C. PUBLIC SAFETY REPORT

1. Los Angeles County Sheriff’s Department Update
Captain Palomino summarized the recent law enforcement activities.

2. Los Angeles County Fire Department Update
Assistant Fire Chief Kane summarized the fire report.

D. PRESENTATIONS

3. Recognition of Outgoing Senior Citizen Advisory Committee Members Recognizing outgoing Senior Citizen Advisory Committee members.

The City Council recognized outgoing Senior Citizen Advisory Committee Members Louise Karen Gomes and Maria Pech.

4. AT&T Update on Public Participation Hearings Dates with the California Public Utilities Commission and AT&T Sponsored Bill AB 470 (McKinnor): The Connected California Act
Presentation by McKenzie Neely-Wright, Area Manager, External Affairs, AT&T.

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Page 2 ends

McKenzie Neely-Wright, Area Manager of External Affairs at AT&T presented an update on Public Participation Hearings Dates with the California Public Utilities Commission and AT&T Sponsored Bill AB 470 (McKinnor): The Connected California Act.

In response to Councilmember Suarez’s and Mayor Pullen-Miles’s questions, AT&T Area Manager Neeley-Wright responded that there is no specific timeframe for the transition to be finalized and the goal of the public hearings is to receive public input.

E. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) Robert Lang, Resident, commented on speeding vehicles on 147th Street, asked the City to install speed cushions, and that he has videos of speeding vehicles.

Matthew Harbison, Pastor of Lawndale Wesleyan Church, thanked the City Council for recognizing residents who serve the City and asked if the library representative can have additional time to share library updates.

Andrew Blackney, Resident, commented on speeding vehicles on 147th Street and asked the City to implement safety measures to improve safety.

Eddie Urrutia, Resident, commented that he asked residents to voice their concerns about speeding vehicles on 147th Street and provided a handout with a suggestion on how to improve safety.

Mary Linden, Resident, commented on safety concerns on 147th Street and asked what the rules are for motorized bicycles.

Jessicalina Blackney, Resident, commented on traffic issues on 147th Street, an incident her husband had crossing the street, and asked the City Council to consider implementing safety measures.

Susan McDonald, Resident, commented on traffic issues on 147th Street and on the new crosswalks.

Rudy Dansel, Resident, commented that he supports the City implementing safety measures on 147th Street and described a vehicle accident he had.

Holly Osborne, Redondo Beach Resident, commented on the Metro project in the Right-ofWay (ROW).

Anonymous, Resident, requested that a representative from BNSF Railway speak to residents about the Metro Project on the ROW.

Joshua Gorman, Beautification Committee member, thanked everyone that participated in the City’s Clean Up Day event.

Annette Williams, Resident, commented that she was informed by a security guard that the ROW is private property and residents are not allowed to access it, asked the City Council for clarification on the matter, and passed out handouts.

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Page 3 ends

Rhonda Hofmann Gorman, Resident, invited residents to attend Neighborhood Watch meetings, complimented the graffiti removal program and staff, and provided the graffiti and shopping carts hotline phone number 310-973-3264.

Juan Granados, Resident, commented on safety concerns on 147th Street in English and in Spanish.

Chelsea Schreiber, Resident, commented on the Metro ROW, the City maintaining the ROW and security guards patrolling the ROW.

Ray Hollar, commented on Metro visiting the ROW, the City maintaining the ROW, Metro’s ridership results, and asked for the results of the Metro C Line (Green) Extension Ad Hoc Subcommittee discussion about the Metro funding letter.

David Wu, Resident, commented on safety concerns on 147th Street.

Joseph, Resident, commented on safety concerns on 147th Street.

Jose Castellon, Resident, commented on safety concerns on 147th Street, his son’s vehicle was hit by another vehicle, accidents caused by speeding vehicles and asked the City Council to consider installing speed humps.

Anonymous, commented in support of the City implementing safety measures on 147th Street.

Deena Sopko, Resident, commented on speeding issues on 147th Street, 148th Street and Condon Avenue.

Anonymous, Resident, commented on safety concerns on 147th Street, suggested converting 147th Street into a one-way street, and supports the installation of speed humps.

Anonymous, Resident, commented on vehicles doing donuts on 147 Street.

Gilberto Guizar, Resident, commented that speeding vehicles on 147th Street keep his children from playing in his front yard and supports the City implementing safety measures.

Anonymous, commented in support of speed humps being installed on 147th Street.

Udy, Resident, commented on vehicles speeding on 147th Street and traffic accidents caused by high speeds.

Richard, Resident, commented in support of the City implementing safety measures on 147th Street.

F. COMMENTS FROM COUNCIL
Councilmember Talavera thanked everyone for attending tonight’s meeting and voicing their concerns, indicated support of the requests to implement safety measures on 147th Street, commented that some suggestions do not deter bad driving, and suggested converting 147th Street to a one-way street, or installing a traffic signal.

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Page 4 ends

Councilmember Suarez thanked everyone that spoke at tonight’s meeting, requested an agenda item to determine an immediate temporary solution to address the safety concerns on 147th Street while a long-term solution is determined, asked if there is a maintenance agreement for the ROW with Metro and requested an agenda item to review it.

Councilmember Cuevas thanked everyone for attending tonight’s meeting, indicated that she cannot comment on the issues on 147th Street because she resides within the boundaries, and asked if BNSF Railway can be invited to present on the Metro ROW at a City Council meeting.

City Attorney Murphy announced that Councilmember Cuevas is recused from commenting on the issues on 147th Street under the Political Reform Act and Fair Political Practices Commission Regulations because her property is within 500 feet of the area at issue; however, she can comment as a resident.

Mayor Pro Tem Kearney thanked everyone for attending tonight’s meeting, commented that he does not support the Metro Project, agrees that 147th Street needs a solution, and suggested contacting the school district to partner with them to find a solution.

Mayor Pullen-Miles thanked everyone for attending tonight’s meeting, requested a no turning sign on Inglewood Avenue, asked what the E-bikes policy is, commented that he is in favor of any traffic calming mechanism that would be effective and safe, supports the City contacting BNSF Railway to provide a presentation on the Metro ROW and commented that the ROW may not be maintained by Metro as needed if the City stops maintaining it.

In response to City Councilmembers’ questions, City Manager Dr. Moore responded that there is an agreement with Metro that addresses the maintenance of the ROW, BNSF will be invited to present at a City council meeting, E-bikes are regulated through the State of California’s vehicle code, and the City can consider additional regulations consistent with state law at an upcoming City Council meeting.

G. CONSENT CALENDAR

5. Motion to read by title only and waive further reading of all ordinances listed on the Agenda
Recommendation: that the City Council read by title only and waive further reading of all ordinances listed on the agenda.

6. Accounts Payable Register
Recommendation: Recommendation: that City Council adopts Resolution No. CC-2504- 017 authorizing the payment of certain claims and demands in the amount of $1,108,591.55.

7. Minutes of the Lawndale City Council Regular Meeting - March 17, 2025 Recommendation: that the City Council approve the minutes.

8. Approval of County of Los Angeles' Department of Public Health Contract Recommendation: that the City Council approve the Public Health Services Contract with the County of Los Angeles’ Department of Public Health for public health services, effective immediately upon execution through June 30, 2029, with automatic five (5) year terms thereafter.

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Page 5 ends

A motion was made by Mayor Pro Tem Kearney and seconded by Councilmember Cuevas to approve the Consent Calendar. The motion passed by a vote of 5-0.

H. PUBLIC HEARING

9. 2024 Annual Progress Report on the Status of the General Plan and Housing Element
Recommendation: that the City Council review the 2024 draft Annual Report, make any desired revisions, direct staff to forward the report to the State Department of Housing and Community Development and the Governor’s Office of Planning and Research and adopt Resolution CC-2504-018.

Community Development Director Kann presented the staff report.

Mayor Pullen-Miles opened the public hearing at 8:00 p.m.

There was no one from the public wishing to speak.

Mayor Pullen-Miles closed the public hearing at 8:00 p.m.

A motion was made by Mayor Pro Tem Kearney and seconded by Councilmember Cuevas to direct staff to forward the report to the State Department of Housing and Community Development and the Governor’s Office of Planning and Research and adopt Resolution CC-2504-018. The motion passed by a vote of 5-0.

10. Urgency ordinance for a Zoning Map amendment of properties to establish a Housing Opportunity Overlay Zones for various properties within the City and Hawthorne Boulevard Specific Plan; and Amendment to Title 17 of the Lawndale Municipal Code to Chapter 17.54 Housing Opportunity Overlay Zones Recommendation: that the City Council 1.) Conduct a public hearing; 2.) Determine that Urgency Ordinance No. 1210-25 is exempt from the California Environmental Quality Act ("CEQA") pursuant to Section 15183 of the CEQA Guidelines; and 3. Adopt by fourfifths (4/5) vote of the City Council Ordinance No. 1210-25.

Community Development Director Kann presented the staff report.

Councilmember Suarez asked what the difference is between an urgency ordinance and a regular ordinance in terms of timeframes.

City Attorney Murphy responded that an urgency ordinance goes into effect immediately after adoption. He explained that a regular ordinance is brought before the Planning Commission as a public hearing and then it is referred to the City Council. City Attorney Murphy stated that the next step is for City Council to conduct a public hearing for the first reading and then a second reading is held after which the ordinance becomes effective in 30 days.

In response to Councilmember Suarez’s questions, Community Development Director Kann responded that if the City does not rezone by California Department of Housing and Community Development’s (HCD) deadline HCD would remove the City’s zoning authority.

DRAFT Minutes - City Council
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Page 6 ends

Discussion ensued among City Councilmembers about the urgency of this ordinance, the effect it can have on the City by not approving it, the letter the City received from HCD, and meeting deadlines.

Councilmember Suarez requested a copy of the letter from HCD be provided to the City Council.

Mayor Pullen-Miles opened the public hearing at 8:16 p.m.

Randall Abram, Resident, commented in favor of approving the urgency ordinance.

Mayor Pullen-Miles closed the public hearing at 8:17 p.m.

A motion was made by Councilmember Suarez and seconded by Councilmember Cuevas determining that Urgency Ordinance No. 1210-25 is exempt from the California Environmental Quality Act ("CEQA") pursuant to Section 15183 of the CEQA Guidelines; and to adopt by four-fifths (4/5) vote the City Council Ordinance No. 1210-

25. The motion passed by a vote of 5-0.

I. ADMINISTRATION

11. Discussion of SB 79 (Wiener) Transit-Oriented Development Bill Recommendation: that the City Council 1.) Discuss the notice of opposition to SB 79; 2.) Authorize the Mayor to sign letter and direct the City Manager's Office to send the notice of opposition; or 3.) Direct staff to communicate to the League of California Cities that the City is not interested in sending the notice of opposition; or 4.) Provide further direction to staff.

Community Development Director Kann presented the staff report.

Councilmember Suarez asked for language to be revised, commented that the letter should also be sent to the State Representative, and it should indicate the impact to the community in Lawndale.

In response to Councilmember Cuevas’s question, Community Development Director Kann commented that the matter will be discussed at the state senate level, however, the specific date is unknown.

Discussion ensued among City Councilmembers and City Attorney Murphy on revision language, who it should be sent to, communicating the impact of housing in Lawndale, deadlines to send the letter and staff making changes and reviewing with Mayor Pullen-Miles for final approval.

A motion was made by Mayor Pro Tem Kearney and seconded by Councilmember Suarez to direct staff to revise the letter per the City Council’s discussion, authorize the Mayor to sign the letter, and direct the City Manager's Office to send the letter of opposition. The motion passed by a vote of 5-0.

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12. Illegal Fireworks Suppression Plan 2025
Recommendation: that the City Council review the Illegal Fireworks Suppression Plan for 2025. This suppression plan follows the protocols of the previous four years.

Municipal Services Director Reyes presented the staff report.

Mayor Pullen-Miles opened public comments.

Randall Abram, Resident, commented on fires caused by fireworks, citations for illegal fireworks, the City’s efforts to suppress illegal fireworks and provided a written public comment on fireworks.

Matthew Harbison, Lawndale Wesleyan Church, commented against illegal fireworks and in support of the City’s efforts to suppress illegal fireworks.

Mayor Pullen-Miles closed public comments.

Councilmember Talavera commented on AB1403 which establishes a fund for illegal fireworks enforcement and requires a portion of fireworks sales tax revenue to be allocated to it, neighboring Cities banning safe and sane fireworks, and is in support of adding a fee to safe and sane fireworks vendors to support illegal fireworks suppression.

By consensus, the City Council received and filed the Illegal Fireworks Suppression Plan 2025.

13. Reject All Bids for Project 602719-24 Various Locations ADA Sidewalks & Access Ramps
Recommendation: that the City Council reject all bids and authorize staff to re-advertise the project for bidding.

Public Works Director Rodriguez presented the staff report.

In response to Mayor Pro Tem Kearney and Councilmember Talavera’s questions, City Attorney Murphy stated that updates need to be made to the bid documents to better reflect the needs of the City, explained that once the bid specifics are issued they cannot be changed and that the legal way to proceed is to reject all proposals received.

In response to Mayor Pullen-Miles’s questions, Public Works Director Rodriguez stated that everyone will be allowed to submit a bid, including those that have already submitted bids.

A motion was made by Councilmember Cuevas and seconded by Mayor Pro Tem Kearney to reject all bids and authorize staff to re-advertise the project for bidding. The motion passed by a vote of 5-0.

14. Amendment No. 1 to Cooperative Agreement with LA County- Rosecrans Ave. TSSP Recommendation: that the City Council authorize the City Manager to execute Amendment No. 1 to Cooperative Agreement (Attachment B) between the City of Lawndale and Los Angeles County.

Public Works Director Rodriguez presented the staff report.

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Page 8 ends

Discussion ensued among City Councilmembers on which City Jefferson Avenue is in.

A motion was made by Mayor Pro Tem Kearney and seconded by Councilmember Suarez to authorize the City Manager to execute Amendment No. 1 to Cooperative Agreement between the City of Lawndale and Los Angeles County. The motion passed by a vote of 5-0.

15. Annual Comprehensive Financial Report (ACFR) for the year ended June 30, 2024 Recommendation: that the City Council receive and file the Annual Comprehensive Financial Report for the year ended June 30, 2024.

Finance Director Manuelian presented the staff report.

By consensus, the City Council received and filed the Annual Comprehensive Financial Report for the year ended June 30, 2024.

16. Award of Professional Auditing Services Contract
Recommendation: that the City Council approve the Contract Services Agreement for Professional Auditing Services with Rogers Anderson Malody and Scott, LLP and authorize the Mayor to execute the agreement on behalf of the City.

Finance Director Manuelian presented the staff report.

A motion was made by Mayor Pro Tem Kearney and seconded by Councilmember Cuevas to approve the Contract Services Agreement for Professional Auditing Services with Rogers Anderson Malody and Scott, LLP and authorize the Mayor to execute the agreement on behalf of the City. The motion passed by a vote of 5-0.

17. City Website Agreement
Recommendation: that City Council approve the 3 year agreement with PowerSchool for a total of $16,738.10
Finance Director Manuelian presented the staff report.

Mayor Pullen-Miles requested that the staff’s name on the contract be updated.

Discussion ensued among City Councilmembers and staff about getting quotes from other providers, PowerSchool being the only company that can manage the webpage because they created it, and seeking new providers after the contract ends.

Councilmember Talavera commented that the City’s website is not visually appealing nor user friendly and asked if PowerSchool can improve the website.

City Manager Dr. Moore commented that the City updated the website a few years ago; however, staff will contact PowerSchool for assistance in improving the website.

In response to Councilmember Cuevas’s questions, City Manager Dr. Moore stated that the website can be integrated when Citizenserve software and other platforms are implemented.

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A motion was made by Councilmember Cuevas and seconded by Councilmember Talavera to approve the 3 year agreement with PowerSchool for a total of $16,738.10 The motion passed by a vote of 5-0.

J. CITY MANAGER REPORT
City Manager Dr. Moore deferred his time to Community Services Director Minter.

Community Services Director Minter announced the City’s Egg Hunt 2025 event to be held on April 12, 2025, from 9:30 a.m. to 12:30 p.m. at William Green Park for ages 7 and under and at Jane Addams Park for ages 8-12.

In response to Councilmember Cuevas question, Community Services Director Minter announced that room rental opportunities start in May 2025, fees are posted on the website and recreational classes will be offered on Saturdays.

K. ITEMS FROM CITY COUNCILMEMBERS

18. Mayor/City Councilmembers Report of Attendance at Meetings and/or Events Councilmember Talavera attended the Fireworks Ad Hoc Subcommittee meeting, the Los Angeles County Economic Development Corporation 88 Cities Summit, City of Carson State of the City 2025 event, Lawndale Elementary School Board meeting, South Bay Cities Council of Governments (SBCCOG) 25th Annual General Assembly, Senior Easter lunch, completed the introduction and informational meetings with City Department supervisors, met with the Directors of ESMoA, the library manager, and asked about his proposal of establishing a Hispanic Heritage Month celebration during the month of September to recognize the City's demographics.

Councilmember Suarez attended SBCCOG 25th Annual General Assembly, Measure A Webinar, and announced that she will be unable to attend the Easter Egg Hunt due to work obligations.

Councilmember Cuevas attended Virtual Budget & Legislative Town Hall with Assemblymember Tina McKinnor, the City's Clean Up Day event, asked if the City can encourage businesses to clean in front of their business, announced the City's Egg Hunt 2025 event, invited everyone to attend the Library Fest on April 12, 2025, from 1:00 p.m. to 4:00 p.m. at Lawndale Library and asked for the status of the City's investments.

Finance Director Manuelian responded that the Quarterly Investment Report will be presented at the next City Council meeting.

Mayor Pro Tem Kearney attended the Fireworks Ad Hoc Subcommittee meeting, California Contract Cities Board meeting, City of Carson State of the City 2025 event, the City's Clean Up Day event, Lucille Smith Elementary School Site Council meeting, Senior Easter lunch, and encouraged residents to attend the Library Fest on April 12, 2025, from 1:00 p.m. to 4:00 p.m. at Lawndale Library.

Mayor Pullen-Miles attended the City of Carson State of the City 2025 event, Seniors St.

Patrick's Day lunch, commented that the cities of Gardena and Carson recently banned safe DRAFT Minutes - City Council
April 7, 2025

Page 10 ends

and sane fireworks and asked if staff can provide a report of the outcome of the ban in the respective cities.

City Manager Dr. Moore responded that the report will be presented after the Fourth of July holiday.

L. CLOSED SESSION

19. Closed Session - Conference with Labor Negotiator
The City Council will conduct a closed session, pursuant to Government Code section 54957.6, with the City Manager, the City Attorney, and the City's negotiators, regarding labor negotiations with Local 1895, Council 36, American Federation of State, County and Municipal Employees, AFL-CIO, representing the City's mid-management and classified employees.

20. Conference with Legal Counsel - Existing Litigation The City Council will conduct a closed session, pursuant to Government Code section 54956.9(d)(l), to discuss existing litigation: Name of Case: Corprue v. City of Lawndale (LA Superior Court Case No. 20STCV14617).

City Attorney Murphy read the aforementioned Closed Session matters by title only.

The City Council convened into closed session at 9:20 p.m.

The City Council reconvened from closed session at 10:09 p.m.

City Attorney Murphy announced that there was no reportable action for Closed Session Item No. L.19. Conference with Labor Negotiator and no reportable action for Closed Session Item No. L.20. Conference with Legal Counsel - Existing Litigation.

M. ADJOURNMENT
There being no further business to conduct, Mayor Pullen-Miles adjourned the meeting at 10:11 p.m.
_________________________________
Robert Pullen-Miles, Mayor
ATTEST:

Erica Harbison, City Clerk
Approved: April 21, 2025

BACKGROUND
The City of Lawndale received a claim for damage on or about April 7, 2025, filed by Dana John McCune, Esq., Law Offices of McCune & Harber, LLP, representing the City of Redondo Beach (Claimant). The claim filed alleges that the City of Lawndale is liable for damages and injuries sustained by Plaintiff/Petitioner, Jennifer Shannon, as detailed in the Summons of Complaint filed by the plaintiff. The incident involves a traffic collision between the plaintiff and another motorist at the intersection of Inglewood Avenue and Manhattan Beach Boulevard on or about December 12, 2023. This matter was referred to the City’s third-party claims administrator (Carl Warren & Company) for review and investigation.

STAFF REVIEW
The City’s third-party claims administrator, Carl Warren & Company, reviewed the claim as filed and determined that the liability for the claim could not be assigned to the City and recommends that the City reject the claim as filed.

LEGAL REVIEW
N/A

RECOMMENDATION
Staff recommends City Council reject the claim filed by Law Offices of McCune & Harber, LLP, on behalf of the City of Redondo Beach and instruct staff to process the appropriate correspondence to the claimant.

Attachments
Claim for Damage and Rejection Notice - City of Redondo Beach.pdf

ATTACHMENT A

ATTACHMENT B

Adopt Resolution to Approve Fiscal Year 2024-25 Annual Review and Records Retention Schedule Update to City Council Policy No. 77-04 Records and Information Management

BACKGROUND
On March 20, 2023, the City Council adopted Resolution No. CC-2303-013, approving updates to the Citywide Records Retention Schedule for FY 2022-23.

STAFF REVIEW
The City annually reviews its Records Retention Schedule to ensure the schedule is in compliance with changes in law and consistent with “best practices.” In an effort to continuously maintain the Citywide Records Retention Schedule, certain changes to Department's Records Retention Schedules are recommended to reflect the annual legal review for Fiscal Year 2024-25.

The highlights for this current fiscal year records management and retention schedule are as follows:

Administrative Services
Human Resources
New Item (this is a new law) - AS-027.5 - Workplace Violence - Hazard identification, evaluation, correction, incident logs, investigations, etc.; Retention: 5 years.

Community Development
CDBG/Housing/Former Redevelopment Projects
New Item - CD-018.5 – Preliminary Application Form (required for a housing development project that includes residential units; form is provided by California Department of Housing and Community Development); Retention: 5 years. Comment: Various benchmarks are placed using the number of residential dwelling units on the project site within the last five years.

The remaining changes to the schedule are pertaining to repeals or additions to legal citations that do not affect the document retention. All of the updates have been reviewed and approved by the City’s Records Management Consultant, Gladwell Governmental Services, Inc., who specializes in local government records.

LEGAL REVIEW
The City Attorney’s Office has reviewed Resolution No. CC-2505-023 and has approved it to form.

FISCAL IMPACT
None.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. CC-2505-023 updating City Council Policy No. 77-04 with Exhibit A Records Retention Schedule for Fiscal Year 2024-25.

Attachments
Resolution No CC-2505-023 with Exhibit A - Records Retention Schedule

ATTACHMENT A
Resolution No. CC-2505-023 Page 1 of 2
Annual Update to Records Retention Schedule FY 2024-25
RESOLUTION NO. CC-2505-023

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LAWNDALE, CALIFORNIA

ANNUAL REVIEW AND UPDATES TO THE CITYWIDE
RECORDS RETENTION SCHEDULE FOR FISCAL YEAR 2024-25
WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Lawndale; and

WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and
WHEREAS, the State of California has adopted guidelines for retention periods for various government records; and
WHEREAS, the City Council of the City of Lawndale has established a City Council Policy Manual to set forth and identify policies of the City Council which may not otherwise be established in ordinances of the City, or which are restated to further amplify existing City policy; and WHEREAS, all policies included in the City Council Policy Manual are adopted by resolution; and
WHEREAS, the City Council of the City of Lawndale previously adopted CC-2303-013 adopting the Annual Review and Updates to the City-wide Records Retention Schedule as City Council Policy No. 77-04; and
WHEREAS, the City Council now desires to keep aligned with recent changes in state law and current “best practices” of other agencies and update Exhibit A, Records Retention Schedule, of City Council Policy No. 77-04, for Fiscal Year 2024-25.

THE CITY COUNCIL OF THE CITY OF LAWNDALE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council approves the updates to City Council Policy No. 77-04, Exhibit A, Records Retention Schedule for Fiscal Year 2024-25, as attached hereto as “Exhibit A”, and incorporated herein by this reference, as if fully set forth herein and directs City staff to include said updated Records Retention Schedule in the Policy Manual.

SECTION 2. The term “records” as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the California Public Records Act.

SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Resolution No. CC-2505-023 Page 2 of 2
Annual Update to Records Retention Schedule FY 2024-25
SECTION 4. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED this 21st day of April, 2025. _______________________________
Robert Pullen-Miles, Mayor
ATTEST:

State of California )
County of Los Angeles ) SS
City of Lawndale )
I, Erica Harbison, City Clerk of the City of Lawndale, California, do hereby certify that the City Council of the City of Lawndale duly approved and adopted the foregoing Resolution No. CC-2505-023 at a regular meeting of said Council held on the 21st day of April, 2025, by the following roll call vote:

Name Voting Present, Not Voting Absent Aye No Abstain Not Participating Robert Pullen-Miles, Mayor
Pat Kearney, Mayor Pro Tem
Bernadette Suarez
Sirley Cuevas
Francisco M. Talavera
________________________________
Erica Harbison, City Clerk
APPROVED AS TO FORM:
______________________________
Gregory M. Murphy, City Attorney

HOW TO USE RETENTION SCHEDULES
©1995-2025 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule; please read this for an explanation of every column.

The specified retention period applies regardless of the media of the record: If a record is stored on paper and electronic format (a computer file on a hard drive), all electronic and paper records should be destroyed (or deleted / erased) after the specified period of time has elapsed and authorization to destroy has been obtained.

Copies or duplicates of records should never be retained longer than the prescribed period for the official (original) record, and drafts and copies should be destroyed as soon as they are no longer required.

The term “records” shall include all records as defined by the California Public Records Act.

STRUCTURE: CITY-WIDE, DEPARTMENTS & DIVISIONS
The City-wide retention schedule includes those records all departments have in common (e-mails, letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record.

Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. The department retention schedules may be organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule, or look in the index to the schedules (provided after approval.)

BENEFITS
This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits:
• Reduce administrative expenses, expedite procedures
• Free office space and computer storage space
• Reduce the cost of records storage – paper and electronic • Eliminate duplication of effort within the City
• Find records faster
• Determine what media should be used to store records
AUTHORIZATION TO DESTROY RECORDS (Paper or Electronic Records):

Destruction or deletion of an official (original) record that has exceeded its retention period must be authorized prior to destruction or deletion.
• If there is a minimum retention (“Minimum 2 years"), the destruction / deletion must be authorized before it is destroyed, as it is an official (original) record.

Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed “When No Longer Required.”
• If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft, copy, or the Content is NOT Substantive.

On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or resolution).”

EXHIBIT A

RECORDS RETENTION SCHEDULE LEGEND
©1995 – 2025 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the Official (original or “record copy”) record for its retention period, then authorizes destruction.

Usually, it is the department that originates the record. The official (original) record may be the paper / hard copy version of the record; however the electronic record may be the official (original) record. See the “Destroy Paper after Imaged & QC’d” below for the Legal Requirements for the electronic record to be the official (original) record.

Records Description: The record series (a group of like records).

Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business.

Retention/Disposition: Active (guideline): How long the file remains in the immediate office area Inactive (guideline): How long the file is in off-site storage, stored electronically in accordance with law (see below) Total Retention: The total number of years the record is retained For file folders containing documents with different retention timeframes, use the document with the longest retention time.

P = Permanent
Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated.

Vital? = Those records that are needed for basic operations in the event of a disaster.

Media Options (guideline) terms used in State law: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper
OD = Optical Disk or other Unalterable Media which does not allow changes Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record was microfilmed
Destroy Paper after Imaged & QC’d (quality checked) / Trustworthy Electronic Record: “Yes” means the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format) IF (these are the legal requirements for the electronic record to serve as the official (original) record) the electronic record is also placed on Unalterable Media, Immutable Cloud Media, Optical Disk (OD), DVD-R, CD-R, Blue-ray-R, or WORM, or microfilmed) which is stored in a safe & separate location.

Employees are required to Quality Check (“QC’d”) both the images and the indexes, and ensure the electronic record contains all significant details from the original and be an adequate substitute for the original document for all purposes; other legal mandates may apply.

Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) PRC Public Resources Code R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA)
Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. CW-001
Affidavits of Publications / Affidavits of Posting
Notices / Legal Advertising / Notices / Proofs
of Publications / Public Hearing Notices
2 years
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
Brown Act challenges must be filed within
30 or 90 days of action; Statute of
Limitations on Municipal Government
actions is 3 - 6 months; GC §§34090,
54960.1(c)(1)
Lead Dept. CW-002
Agreements & Contracts: ADMINISTRATIVE
FILES (with Grant Funding)
(Correspondence, Insurance Certificates,
Project Administration, Project Schedules,
Certified Payrolls, Invoices, Logs, etc.)
Completion +
10 years or
After Funding
Agency Audit,
if required,
whichever is
longer
Yes: Before
Completion
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Published Audit
Standards=4-7 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337
et. seq., 2 CFR 200.334; 24 CFR

91.105(h), 92.505, & 570.502(b), 29 CFR

97.42; OMB Circular A-133; GC §34090;
GC §8546.7
Lead Dept. CW-003
Agreements & Contracts: ADMINISTRATIVE
FILES
(Correspondence, Insurance Certificates,
Project Administration, Project Schedules,
Certified Payrolls, Invoices, Logs, etc.)
Completion +
10 years
Yes: Before
Completion
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
City preference; Covers E&O Statute of
Limitations; Statute of Limitations:

Contracts & Spec's=4 years, Wrongful
Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337
et. seq., GC §34090
CW-004
Boards, Commissions, & Committees:

External Organizations - Agendas, Minutes,
Resolutions, or other documents
(e.g. County Board of Supervisors)
When No
Longer
Required
Mag,
Mfr,
OD, Ppr
S / I Yes: After
QC & OD Non-records
Staffing Dept. CW-005
Committees: Ad Hoc Committees, Task
Forces, Employee Staff Meetings / Department
Staff Meetings
Agendas, Minutes, Staff Reports, etc.
2 years
Mag,
Mfr,
OD, Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

CITY-WIDE (Used by All Departments)
LAWNDALE, CA ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-2 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead
(Responding)
Dept.

CW-006 Complaints / Concerns from Citizens Minimum 2
years
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
City preference; Statute of Limitations for
personal property, fraud, etc. is 3 years;
Claims must be filed in 6 months; CCP
§§338 et seq., 340 et seq., 342, GC
§34090
Lead Dept. CW-007 Copies or duplicates of any record
Copies -
When No
Longer
Required
Mag,
Mfr,
OD, Ppr
S / I Yes: After
QC & OD GC §34090.7
Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-008
Correspondence - ROUTINE
(Content relates in a SUBSTANTIVE way to
the conduct of the public's business)
(e.g. e-mail, Letters, Memorandums,
Administrative, Chronological, General Files,
etc.)
IF the Content relates in a SUBSTANTIVE way
to the conduct of the public's business
2 years
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
Retained 2 years ONLY IF the Content
relates in a substantive way to the conduct
of the public's business; City of San Jose
v. Superior Court (2017) 2 Cal.5th 608; GC
§34090
LAWNDALE, CA ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-009
Correspondence - TRANSITORY /
PRELIMINARY DRAFTS, Interagency and
Intraagency Memoranda NOT retained in the
ordinary course of business
Content NOT Substantive, or NOT made or
retained for the purpose of preserving the
informational content for future reference
(e.g. calendars, checklists, e-mail, social
media posting, employee directories, flyers,
invitations, instant messaging, inventories,
logs, mailing lists, meeting room registrations,
speaker cards, staff videoconference chats,
notes and recordings, supply inventories,
telephone messages, text messages,
transmittal letters, thank yous, requests from
other cities, preliminary notices for construction
projects, undeliverable envelopes / returned
mail, visitors logs, voice mails, webpages, etc.)
When No
Longer
Required
Mag,
Ppr
Electronic and paper records are filed and
retained based upon their CONTENT.

Records, e-mails, electronic records, or
social media postings where the Content
relates in a substantive way to the
conduct of the public's business, or that
ARE made or retained for the purpose
of preserving the informational content
for future reference are saved by printing
them out and placing in a file folder, or
saving them electronically in a folder
outside the e-mail system; If not mentioned
here, consult the City Attorney to
determine if a record is considered
transitory / preliminary drafts. GC §34090,
GC §§7927.500, 64 Ops. Cal. Atty. Gen.
317 (1981)); City of San Jose v. Superior
Court (2017) 2 Cal.5th 608
Lead Dept. CW-010 Drafts & Notes: Drafts that are revised (retain final version)
When No
Longer
Required
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
As long as the drafts and notes are not
retained in the "Regular Course of
Business". Consult the City Attorney to
determine if a record is considered a draft.

GC §§34090, 7927.500
LAWNDALE, CA ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-011 GIS Database / Data / Layers (both City-wide and Specialized)
When No
Longer
Required
Yes
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
The Lead Department should print out
historical documents (or save source data)
prior to replacing the data, if they require
the data or output for historical purposes;
Department Preference (Preliminary
documents); GC §34090 et seq.

Lead Dept. CW-012
Grants (SUCCESSFUL Reports, other records
required to pass the funding agency's audit, if
required)
Applications (successful), grant agreement,
copies of invoices, program rules, regulations &
procedures, reports to grant funding agencies,
correspondence, audit records, completion
records
After Funding
Agency Audit,
if required -
Minimum 5
years
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
Meets auditing standards; Grants covered
by a Consolidated Action Plan are required
for 5 years; Uniform Admin. Requirements
for Grants to Local Governments is 3 years
from expenditure report or final payment of
grantee or subgrantee; 2 CFR 200.334; 24
CFR 91.105(h), 92.505, 570.490, &
570.502(a&b), 29 CFR 97.42; OMB
Circular A-110 & A-133; GC §34090; GC
§8546.7
Lead Dept. CW-013 Grants (UNSUCCESSFUL Applications,
Correspondence) 2 years
Mag,
Mfr,
OD, Ppr
S / I Yes: After
QC & OD GC §34090
Lead Dept. CW-014
Material Safety Data Sheet (MSDS) / Safety
Data Sheet (SDS) Chemical Use Report Form
(or records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr,
OD, Ppr
S / I
Yes -
After QC
& OD
Previous MSDS may be obtained from a
service; MSDS may be destroyed as long
as a record of the chemical / substance /
agent, where & when it was used is
maintained for 30 years; Applies to
qualified employers; Claims can be made
for 30 years for toxic substance exposures;
8 CCR 3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
LAWNDALE, CA ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-015 Newspaper Clippings
When No
Longer
Required
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
Non-records - may be obtained from the
newspaper company; GC §34090
Human
Resources CW-016 Personnel Files (Department-level Files) Separation + 3 years Before
Separation
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
Ensure records kept in Department files
comply with City policy (all originals are
sent to Human Resources); GC §34090.7
Lead Dept. CW-017 Personnel Files (Supervisor's Notes)
Shred After
Incorporation
into
Performance
Evaluation or
Documented
Discipline
Before
Annual
Evaluation
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
Notes maintained in a separate folder to be
incorporated into performance evaluation,
or to document progressive discipline; GC
§34090 et seq.

Lead Dept. CW-018 Photographs
When No
Longer
Required
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
Preliminary Drafts; destroy unnecessary
photographs. GC §§34090
Lead Dept. CW-019 Public Relations / Press Releases 2 years Mag,
Mfr,
OD, Ppr
S / I Yes: After
QC & OD GC §34090
Lead Dept.
(Who Ordered
the Appraisal)
CW-020 Real Estate Appraisal Reports: Property NOT
purchased, Loans not funded, etc. 2 years
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
Not accessible to the public; ; GC
§§34090, 7928.705
Lead Dept.
(Who Ordered
the Appraisal)
CW-021 Real Estate Appraisal Reports: Purchased
Property, Funded Loans
Minimum 5
years
Yes: Before
Purchase
Mag,
Mfr,
OD,
Ppr
S / I Yes: After
QC &OD
Not accessible to the public until purchase
has been completed; meets municipal
government auditing standards; GC
§§34090 7928.705
CW-022
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters, etc.:

Produced by OUTSIDE ORGANIZATIONS
(League of California Cities, Chamber of
Commerce, etc.)
When No
Longer
Required
Mag,
Mfr,
OD, Ppr
S / I Yes: After
QC & OD Non-Records
LAWNDALE, CA ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-023
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters,
Administrative Policies, etc.: Produced by
YOUR Department
Minimum 2
years
Mag,
Mfr,
OD, Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Lead Dept. CW-024
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters,
Administrative Policies, etc.: Produced by
OTHER Departments
When
Superseded
Mag,
Mfr,
OD, Ppr
S / I Yes: After
QC & OD Copies; GC §34090.7
Lead Dept. CW-025 Reports and Studies (Historically significant - e.g., Zoning Studies) P
Mag,
Mfr,
OD,
Ppr
S / I Yes: After

QC & OD
Administratively and Historically significant,
therefore retained permanently; GC §34090
Lead Dept. CW-026 Reports and Studies (other than Historically significant reports - e.g. Annual Reports) 10 years
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
Department preference; Information is
outdated after 10 years; If historically
significant, retain permanently; GC §34090
Lead Dept. CW-027 Safety Meetings (all) 5 years
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
OSHA requires 5 years; State law requires
2 years; 8 CCR §3203(b)(1), OMB 1220-
0029; GC §34090; LC §6429c
Lead Dept. CW-028 Special Projects / Subject Files / Issue Files Minimum 2 years
Mag,
Mfr,
OD, Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090 et seq.

Lead Dept. CW-029
Surveys / Questionnaires (that the City issues).

If a summary of the data is compiled, the
survey forms are considered a draft or
transitory record, and can be destroyed as
drafts (When No Longer Required)
2 years
Mag,
Mfr,
OD, Ppr
S / I Yes: After
QC & OD GC §34090
LAWNDALE, CA ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-7 Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-030
Training - ALL COURSE RECORDS
(Attendance Rosters, Outlines and Materials;
includes Ethics & Safety Training & Tailgates)
5 years
Mag,
Mfr,
OD, Ppr
S / I Yes: After

QC & OD
Department preference; Ethics &
Harassment Prevention Training is 5 years;
Calif. Labor Division is required to keep
their OSHA records 7 years;
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer,
selection, or discharge; State Law requires
4 years for personnel actions; 8 CCR
§3203 et seq., 29 CFR 1627.3(b)(ii), LC
§6429(c); GC §§12946, 12960, 34090,
53235.2(b), 53237.2(b); LC §6401.9(f),
LAWNDALE, CA ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 13.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES Page AS-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CABLE TV
Admin.

Services /
Cable TV
AS-003 Cable TV Programming, Production &
Scheduling
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Preliminary drafts; GC §34090 et seq.

Admin.

Services /
Cable TV
AS-004 Cable TV Video Footage: Historical events
& programming P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
When content is of historic significance;
GC §34090.7
Admin.

Services /
Cable TV
AS-005
Cable TV Video Media - Events (DVD &
Video) - Master Files
Not public meetings - See City Clerk for
City Council, Planning Commission or other
public meetings
Minimum 90
days
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
Consistent with video tape retention for
public meetings; GC §34090.7
Admin.

Services /
Cable TV
AS-006 Media Technology Advisory Committee

AGENDAS & AGENDA PACKETS
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Original Staff
Reports are filed in the project file; GC
§34090
City Clerk AS-007 Media Technology Advisory Committee

MINUTES, BYLAWS, RESOLUTIONS
Copies -
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Send all originals to the City Clerk; GC
§34090.7
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 13.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES Page AS-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

HUMAN RESOURCES
Admin.

Services /
Human
Resources
AS-008 Benefit Plan Documents (Optical, Dental,
etc.)
Duration of
the Contract
+ 2 years
Yes: For
Duration of
Contract
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
EEOC / ADEA (Age) requires 1 year after
benefit plan termination; State Law
requires 2 years after action; 29 CFR
1627.3(b)(2); 29 USC 1027; GC §34090
Admin.

Services /
Human
Resources
AS-009
Classification / Reorganization Studies (for
employee classifications and department
structures)
Minimum 3
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6, 29 CFR
1602.14, GC §§12946, 12960, 34090
Admin.

Services /
Human
Resources
AS-010 Compensation Surveys & Studies Minimum 3
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6(2), 29
CFR 1602.14, GC §§12946, 12960, 34090
Admin.

Services /
Human
Resources
AS-011 Contracts for Investigators Completion
+ 5 years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Statute of
Limitations for contractual obligations is 4
years; CCP §§337. 337.1(a), 337.15, 343;
GC §34090
S / I Yes: After

QC & OD
Admin.

Services /
Human
Resources
AS-012
California Civil Rights Department (CRD) /
Department of Fair Employment & Housing
(DFEH or EEOC) Claims / Harassment
Claims
Minimum
Final
Disposition +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; All State and
Federal laws require retention until final
disposition of formal complaint; State
requires 4 years after "fully and finally
disposed"; 2 CCR 11013(c); GC §§12946,
12960, 34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 13.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES Page AS-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Admin.

Services /
Human
Resources
AS-013 DMV Pull Notices (ALL, Including Police
Officers)
When
Superseded
or Upon
Separation
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Admin.

Services /
Human
Resources
AS-014 Employee Investigations
Minimum
Separation +
4 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
All State and Federal laws require
retention until final disposition of formal
complaint; State requires 4years after
"fully and finally disposed"; 2 CCR
1101(c); GC §§12946, 12960, 34090
Admin.

Services /
Human
Resources
AS-015
Employee Verifications (responses to
outside banks, mortgage brokers, and
others about an employee's employment
status)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Non-records / Content Not Substantive,
therefore there is no obligation to retain
responses; GC §34090 et seq.

Admin.

Services /
Human
Resources
AS-016 Harassment Prevention Training Certificates 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §§34090, 53237.2(b)
Admin.

Services /
Human
Resources
AS-017 I-9s Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Required for 1 year from termination or 3
years from hiring, whichever is later;
EEOC / FLSA / ADEA (Age) requires 3
years for "any other forms of employment
inquiry"; State Law requires 2 -3 years; 8
CFR 274a.2; 29 CFR 1627.3(b)(1); GC
§§12946, 12960, 34090
Admin.

Services /
Human
Resources
AS-018 Job Descriptions / Classification
Specifications
Minimum
Superseded
+ 4 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; statute of
limitations for EEOC/FLSA/ADEA (Age)
requires 3 years for promotion, demotion,
transfer, selection, or discharge; State
Law requires 4 years; 29 CFR 1602.31 &
1627.3(b)(ii), GC §§12946, 12960, 34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 13.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES Page AS-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Admin.

Services /
Human
Resources
AS-019 OSHA Logs - 200, 300, 301, 301A 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
OSHA requires 5 years; State law
requires 2 years; 8 CCR 14300.33, 8 CCR
§3203(b)(1), GC §34090; LC §6429c
Admin.

Services /
Human
Resources
AS-020 Personnel Board

AGENDAS & AGENDA PACKETS
Minimum 10
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Original Staff
Reports are filed in the project file; GC
§34090
City Clerk AS-021 Personnel Board

MINUTES, BYLAWS, RESOLUTIONS
Copies -
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Send all originals to the City Clerk; GC
§34090.7
Admin.

Services /
Human
Resources
AS-021.5
Personnel Files - Benefit File
Enrollments and changes to an employee's
benefits
Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Admin.

Services /
Human
Resources
AS-022
Personnel Files - Employee File (Main File
/ Background File)
Includes Application, Evaluations,
Grievances, Policy Acknowledgements,
Personnel Action Forms, Livescan results,
Training Certificates, etc.

Separation +
6 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; statute of
limitations for retirement benefits is 6
years from last action; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or
discharge; State Law requires 4 years;
29 CFR 1602.31 & 1627.3(b)(1), GC §§
3105, 12946, 12960, 34090; 53237.2(b),
LC 1198.5
Admin.

Services /
Human
Resources
AS-023
Personnel Files - Medical File (all
employees)
Pre-employment Medical Clearances, ADA
Accommodations, Fit for Duty, etc.

Separation +
30 years or
Termination
of Benefits +
5 years
(whichever is
longer)
Yes: Until
Separation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Files maintained
separately; Claims can be made for 30
years for toxic substance exposure; 8
CCR §3204(d)(1) et seq., 8 CCR 5144, 8
CCR 15400.2; 29 CFR 1910.1020(d)(1)(i),
GC §§12946, 12960, 34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 13.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES Page AS-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Admin.

Services /
Human
Resources
AS-024
Recruitment and Testing File - ALL (Fulltime and Part-time) (Includes Advertisements, Applications for
Unsuccessful Candidates, Interview Notes,
Job Brochures, Test Data, Testing Analysis
& statistical Metric, Job Analysis, Rating
Sheets, Scantrons, etc.)
Close of
Recruitment
+ 4 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
State Law requires 4 years; (Part Time
Employee Recruitments are retained by
the Department, except for the Successful
Application); EEOC / FLSA / ADEA (Age)
requires 1-3 years; 29 CFR 1627.3(b)(1),
29 CFR 1602.14; 2 CCR 11013(c); GC
§§12946, 12960, 34090
Admin.

Services /
Human
Resources
AS-025 Studies & Surveys Conducted on Behalf of
the City (Sick Leave, Attrition, Benefits, etc.)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Content not substantive; Preliminary
drafts not retained in the ordinary course
of business; GC §34090
Admin.

Services /
Human
Resources
AS-026 Workers Compensation Claim Runs 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference (meets municipal
government auditing standards); GC
§34090
Admin.

Services /
Human
Resources
AS-027
Workers Compensation Claims / Long
Term Disability Claims (Includes all
Accident, Incident, or Injury Reports from
Employees)
Separation +
30 years or
Termination
of Benefits +
5 years
(whichever is
longer)
Yes: Until
Separation
Mag,
Mfr, OD,
Ppr
S / I Yes: After

Services /
Human
Resources
AS-027.5
Workplace Violence – Hazard identification,
evaluation, correction, incident logs,
investigations, etc.
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD LC §6401.9(f), GC §34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 13.0 RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES Page AS-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

RISK MANAGEMENT
Admin.

Services /
Risk Manage.

AS-028 Accident Reports / Incident Reports (No
Claim Filed) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
Admin.

Services /
Risk Manage.

AS-029 Claims / Civil & Liability
Final
Resolution +
5 years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Covers various
statute of limitations; CCP §§ 337 et seq.;
GC §§ 911.2, 34090, 34090.6; PC §832.5
Admin.

Services /
Risk Manage.

AS-030 Drug & Alcohol Test Results (All - Positives
and Negatives) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; D.O.T. Requires
5 years for positive tests, 1 year for
negative tests; EEOC/FLSA/ADEA (Age)
requires 3 years physical examinations;
State Law requires 2 years; 29 CFR
1627.3(b)(1)(v), GC §§12946, 12960,
34090; 49 CFR 655.71 et seq.; 49 CFR
382.401 et seq. 49 CFR 653.71
Admin.

Services /
Risk Manage.

AS-031 Employee Litigation Separation +
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; ; CCP §§ 337 et
seq.; GC §§ 911.2, 34090, 34090.6; PC
§832.5
Admin.

Services /
Risk Manage.

AS-032
Incident Reports where a Loss of Property
was incurred that can be recovered
(Vandalism, Vehicle Accidents, etc.)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (meets auditing
standards); GC §34090
Admin.

Services /
Risk Manage.

AS-033 OSHA Inspections & Citations 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
OSHA requires 5 years; State law
requires 2 years; 8 CCR §3203(b)(1),
OMB 1220-0029; GC §34090; LC §6429c
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk CC-001
Agenda Packets: City Council, Public Finance
Authority, Redevelopment Agency / Successor
Agency, Lawndale Cable Usage Corporation
and Lawndale Housing Authority
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC &OD
Department preference; Includes
Appeals; GC §34090
City Clerk CC-002
Agreements - Council-Approved If Imaged,
Infrastructure, CIPs, MOUs, MOAs
includes all contractual obligations (e.g.

Amendments, Insurance Certificates, Scope of
Work or Successful Proposal)
Examples of Infrastructure: Architects, CalPERS,
CIPs (Capital Improvement Projects,) franchise
agreements, settlement agreements, subdivision
improvement agreements, development, Joint
Powers, MOUs, settlement, water rights, etc.

P
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; All infrastructure
contracts should be permanent for
emergency response; Statute of
Limitations is 4 years; 10 years for Errors
& Omissions; land records are
permanent by law; CCP §337 et. seq.,
GC §34090
City Clerk CC-003
Agreements - Council-Approved NonInfrastructure that are NOT Imaged includes all contractual obligations (e.g.

Amendments, Insurance Certificates, Scope of
Work or Successful Proposal)
Examples of NON-Infrastructure: Consulting,
disposal, City Manager employment contracts,
leases, loans, mutual aid, professional services,
services, etc.

Completion
+ 10 years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Covers E&O
Statute of Limitations; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; ; CCP
§337 et. seq., GC §34090

CITY CLERK
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-004 Assessment Districts P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC &OD Department preference; GC §34090
City Clerk CC-005
Audits - Final / Annual Comprehensive
Financial Report (ACFR) / Annual Financial
Statements / Single Audits
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
City Clerk CC-006
Bid Packets: Bids or Proposals in response to
RFPs (Request for Proposals) and/or RFQs
(Request for Qualifications), Notices, Notice
Inviting Bids, Specifications
2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
After 2/2012, Purchasing maintains
originals for 7 years (their preference to
comply with Federal Agency
requirements); GC §34090
City Clerk CC-007 Board & Commission / Committee Maddy Act Lists / Vacancy Notices 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
City Clerk CC-008 Board & Commission Applications - (All Advisory Bodies) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
City Clerk CC-009 Board & Commission Bylaws - (All Advisory Bodies)
Superseded
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC &OD Department preference; GC §34090
City Clerk CC-010
Bonds: CIP Labor & Materials, Performance
Bonds, Letters of Credit, Encroachment Permit
Bonds, etc.

Release of
Bond / Letter
of Credit
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Securities (Performance Bonds, Letters
of Credit, CD's, etc.) are released after
the Notice of Completion is issued and
replaced with the Warranty Bond, which
is released 1 year after the Notice of
Completion date. GC §34090
City Clerk CC-011 Budgets - Final P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
City Clerk CC-012 City Articles of Incorporation / Charter P Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC &OD Department preference; GC §34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-013 City Council, Board & Commission Historical List of Members / Rosters P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC &OD Department preference; GC §34090
Admin.

Services /
Risk Manag.

CC-014 Claim Forms
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090.7
City Clerk CC-015
Deeds
(Easements and Rights-of-Way are
maintained by Public Works)
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(a)
City Clerk CC-016
Economic Interest Filings (FPPC 700 Series
Forms - Statement of Economic Interests):

ALL
7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
City maintains original statements; GC
§81009(d)(e)(f)&(g)
City Clerk CC-017 FPPC Form 801 (Gift to Agency Report) 7 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC Must post on website; GC §81009(e)
City Clerk CC-018 FPPC Form 802 (Event Ticket / Pass
Distributions Agency Report) 7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Should post on website for 4 years; GC
§81009(e)
City Clerk CC-019 FPPC Form 803 (Behested Payment Report) 7 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC GC §81009(e)
City Clerk CC-020 FPPC Form 806 (Agency Report of Public Official Appointments) 7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Must post on website; 2 CCR
18702.5(b)(3); GC §34090; GC §81009(e)
City Clerk CC-021 FPPC Lobbyist Authorization / Reporting - FPPC Form 635 / 602 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC 2 CCR 18615(f); GC §34090
City Clerk CC-022 Campaign Filings (FPPC 400 Series Forms & Form 501): UNSUCCESSFUL CANDIDATES 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Paper must be retained for at least 2
years; GC §81009(b)&(g)

ELECTIONS - CONSOLIDATED
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-023
Campaign Filings (FPPC 400 Series Forms &
Form 501): SUCCESSFUL CANDIDATES
(Elected Officials)
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Paper must be retained for at least 2
years; GC §81009(b)&(g)
City Clerk CC-024
Campaign Filings (FPPC 400 Series Forms):

THOSE NOT REQUIRED TO FILE ORIGINAL
WITH CITY CLERK (copies)
4 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Paper must be retained for at least 2
years; GC §81009(f)&(g)
City Clerk CC-025
Campaign Filings (FPPC 400 Series Forms):

OTHER COMMITTEES (PACS - not candidatecontrolled)
7 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC
Paper must be retained for at least 2
years; GC §81009(c)&(g)
City Clerk CC-026
Candidate File: Nomination Papers, Candidate
Statement Forms, etc. - SUCCESSFUL

CANDIDATES
Expiration of
Term of
Office + 4
years
Mag, Ppr
CA law states term of office and 4 years
after the expiration of term for
Nomination Papers ; EC §17100
City Clerk CC-027
Candidate File: Nomination Papers, Candidate
Statement Forms, etc. - UNSUCCESSFUL

CANDIDATES
Conclusion
of Election +
4 years
Mag, Ppr
Department Preference; CA law states
term of office and 4 years after the
expiration of term for Nomination Papers
; EC §17100
City Clerk CC-028
Elections - GENERAL, WORKING or
ADMINISTRATION Files (Correspondence,
Applications to fill a Vacancy on the City
Council, Precinct Maps, County Election
Services, Candidate Statements to be printed
in the Sample Ballot, Polling Locations and
Precinct Board Members, Notices, Postings,
etc.)
Minimum 2
years
Mag, Ppr GC §34090
City Clerk CC-029 Elections - HISTORICAL (Sample ballot, copies of resolutions, final results) P
Mag,
Mfr, OD,
Ppr
S No Retained for Historical Value, GC §34090
City Clerk CC-030.1 Elections - Petitions (Initiative, Recall or Referendum) - IF INSUFFICIENT
Final
Examination
+ 1 year after
petition
examination
Ppr
Not accessible to the public; The 8 month
retention applies after election results, or
final examination if no election, unless
there is a legal or FPPC proceeding. EC
§§17200(b)(3), 17400
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-030.2 Elections - Petitions (Initiative, Recall or Referendum) - IF SUFFICIENT
Results + 8
months Ppr
Not accessible to the public; The 8 month
retention applies after election results, or
final examination if no election, unless
there is a legal or FPPC proceeding. EC
§§17200(b)(3), 17400
ELECTIONS - STAND-ALONE (use in conjunction with Consolidated elections … records series are not repeated) City Clerk CC-031 Applications to View Voter Registration Information 5 years Ppr EC §2188(f)
City Clerk CC-032 Elections - Ballots, Ballot Security Envelopes - After Election 6 mo. Ppr EC §17302
City Clerk CC-033 Elections - Ballots, Ballot Security Envelopes - After Recount 6 mo. Ppr EC §17306
City Clerk CC-034 Elections - Challenged & Assisted Voters List 6 mo. Ppr If uncontested, EC §17304 City Clerk CC-035 Elections - Inspector Receipts for Ballots 6 mo. Ppr EC 17302, 17306 City Clerk CC-036 Elections - Precinct Officer Appointments 6 mo. Ppr EC §17503 City Clerk CC-037 Elections - Roster of Voters 5 years Mag, OD, Ppr S
Yes: After
QC & OD EC §17300
City Clerk CC-038 Elections - Tally Sheets, Logic & Accuracy Tests 6 mo. Ppr EC §17304
City Clerk CC-039 Elections - Vote-by-Mail Applications, Roster of Absentee Applications 6 mo. Ppr EC §17302
City Clerk CC-040 Elections - Vote-by-Mail Identification Envelopes 6 mo. Ppr EC §17302
City Clerk CC-041 Elections - Voter Index Copies used as the Voting Record at Polling Places 6 mo. Ppr EC §17304
City Clerk CC-042 Elections - Voter Index Original 5 years Ppr EC §17001 (End of Elections Section)
City Clerk CC-043 Ethics Training Certificates 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD GC §§34090, 53235.2(b)
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-044
Historical Records, Photographs, & Historical
Projects (e.g. Incorporation, City Seal, Awards
of significant historical interest, etc.)
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
City Clerk determines historical
significance; records can address a
variety of subjects and media. Some
media (e.g. audio and video tape) may
be limited because of the media's life
expectancy; GC §34090
City Clerk CC-045
Insurance Certificates that are not filed with
Contracts
(Filed chronologically by month)
11 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
Department preference; Covers E&O and
Latent Defect Statute of Limitations; CCP
§337 et. seq., GC §34090
City Clerk CC-046
Minutes: All Boards & Commission
(Planning Commission, Beautification
Committee, Parks, Recreation & Social
Services Commission, Senior Citizen Advisory
Committee, Youth Advisory Committee, etc. )
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
City Clerk CC-047
Minutes: City Council, Cable Corporation,
Public Finance Authority, Redevelopment
Agency / Successor Agency, Lawndale Cable
Usage Corporation and Lawndale Housing
Authority
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
City Clerk CC-048
Oath of Office: City Council, Planning
Commission Members, All Boards &
Commissions
Separation +
4 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD
Department Preference; Statute of
Limitations: Public official misconduct is
discovery of offense + 4 years, GC
§§36507, 34090; PC §§801.5, 803(c); 29
USC 1113
City Clerk CC-049 Ordinances P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
City Clerk CC-050 Prop. 218 Fees & Charges: Ballots and/or protest letters 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §§53753(e)(2), 53755(d)
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-7 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-051 Public Records Requests / Subpoenas Duces Tecum 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
City Clerk CC-052 Recordings - VIDEO - City Council & Planning Commission (and associated bodies) 10 years Mag
Department preference; Video tapes of
meetings are required for 90 days; GC
§34090.7
City Clerk CC-053 Records Destruction Authorization Forms & Certifications 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC'd & OD Department preference; GC §34090
City Clerk CC-053.1
Redistricting Web Page / District Boundary
Web Page (Map, Redistricting Process,
Agendas, Calendars, Notice, etc.)
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD EC §21160(i) GC §34090
City Clerk CC-054
Resolutions: All Boards & Commissions
(Planning Commission & Parks & Recreation
Commission)
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
City Clerk CC-055
Resolutions: City Council, Cable
Corporation, Public Finance Authority,
Redevelopment Agency / Successor Agency,
Lawndale Housing Authority
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090(e)
City Clerk CC-056 Statement of Facts / Registry of Public Agencies 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 5.0 RECORDS RETENTION SCHEDULE: CITY MANAGER & CITY COUNCIL Page CM-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY MANAGER & CITY COUNCIL
City
Manager &
City Council
CM-001
City Manager Correspondence / City
Council Correspondence (Interoffice,
Citizens, Organizations, etc.)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
City
Manager &
City Council
CM-002 Facility Use Permits (Council Chambers or
Conference Room only) 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
City
Manager &
City Council
CM-003 Proclamations / Commendations /
Certificates / Recognitions 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
City
Manager &
City Council
CM-004
Projects, Programs, Subject & Issues -
General (Issues and/or projects will vary
over time - e.g. Sister City, Goals &
Objectives, , etc.)
Minimum 2
years
Yes: While
Active
Issues
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
City
Manager &
City Council
CM-005 Weekly Updates / Weekly Manager's Memo 2 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090
LAWNDALE, CA ©1995-2020 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

Ver. 9.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT Page CD-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

BUILDING
Comm. Dev.
/ Building CD-001 Address Files / Building Permits P Yes (all) Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090,
H&S §19850
Comm. Dev.
/ Building CD-002 Building Permit Database (CityView / Citizenserve) P Yes (all) Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference - Data is
interrelated; GC §34090, H&S
§19850
Comm. Dev.
/ Building CD-003 Building Plans - Cancelled, Expired or Withdrawn P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; Preliminary
drafts not retained in the ordinary
course of business; CBC §104.7;
H&S§19850, GC §34090
Comm. Dev.
/ Building CD-004 Building Plans - Finalled - TENANT
IMPROVEMENTS P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I
Yes:

COMMERCIAL, MULTI-FAMILY DWELLINGS,

PLACES OF PUBLIC ACCOMMODATION
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; Law
requires for the life of the building for
commercial and common interest
dwellings only; CBC 104.7 & 107.5,
H&S§19850, GC §34090
Comm. Dev.
/ Building CD-006
Building Plans - Finalled - SINGLE FAMILY
RESIDENTIAL - SFR and APPURTENANCES
Energy Calculations, Structural Calculations, Soil
Reports, Geotechnical Reports
10 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference (180 days is
required); State law requires plans
need not be filed for dwellings less
than 2 stories, garages &
appurtenances, farms/ranches, 1-
story with bearing walls less than
25'; CBC requires 180 days from
completion date; CBC 104.7 &
107.5, H&S§19850, GC §34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 9.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT Page CD-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Comm. Dev.
/ Building CD-007 California Building Codes / Uniform Building Codes Minimum
While
Ordinance is
in Force
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §50022.6
Comm. Dev.
/ Building CD-008 Certificate of Occupancy (CofO) P Yes (all) Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Comm. Dev.
/ Building CD-009 Correction Notices, Stop Work Notices P Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference (Preliminary
Drafts); GC §34090
Comm. Dev.
/ Building CD-010 Plan Check Comments (Site Plan File) P Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference (Preliminary
Drafts); GC §34090
Comm. Dev.
/ Building CD-011 Reports: Building Activity
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Preliminary drafts (the database can
re-create the reports on demand);
GC §34090
Comm. Dev.
/ Building CD-012 Requests & Permissions to Receive Copies of Plans (to and from Architects) 2 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
Comm. Dev.
/ Building CD-013 Utility Clearances, School District Clearances When
Permit
Finalled
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference (Preliminary
Drafts); GC §34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 9.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT Page CD-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CDBG / HOUSING / FORMER REDEVELOPMENT PROJECTS
Comm. Dev.
/ CDBG,
Housing,
Redev.

CD-014 Five Year Consolidated Action Plan and the
related Action Plans / PHA Plans
Expiration of
Plan + 5
years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Consolidated Plan Requirement; GC
§34090
Comm. Dev.
/ CDBG,
Housing,
Redev.

CD-015 Great Neighborhoods Program (Commercial and
Residential Rehabilitation) 5 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Meets auditing standards; Grants
covered by a Consolidated Action
Plan are required for 5 years;
Uniform Admin. Requirements for
Grants to Local Governments is 3
years from expenditure report or final
payment of grantee or subgrantee 2
CFR 200.334; 24 CFR 91.105(h),

92.505, 92.508, 570.490, &
570.502(a&b), 29 CFR 97.42; GC
§34090; 24 CFR 982.158
Comm. Dev.
/ CDBG,
Housing,
Redev.

CD-016
Housing Programs:

All, including Low-Mod, CalHome, CDBG & HOME
WITH Recapture or Resale Restrictions
5 years after
the
Affordability
Period
Terminates,
or the
Written
Agreement
Terminates,
Whichever is
Longer
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
&OD
HUD requires 5 years after the
project completion; documents
imposing recapture / resale
restrictions are 5 years after the
affordability period terminates;
Uniform Admin. Requirements for
Grants to Local Governments is 3
years from expenditure report; 2
CFR 200.334; 24 CFR

92.508(a)(c)(2); 29 CFR 97.42, GC
§34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 9.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT Page CD-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Comm. Dev.
/ CDBG,
Housing,
Redev.

CD-017
Housing Programs: All, including ow-Mod,
CalHome, CDBG & HOME

NO RECAPTURE / RESALE RESTRICTIONS
Loan Pay-off
or
Forgiveness
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

92.508(a)(c)(2); 29 CFR 97.42, GC
§34090
Comm. Dev.
/ CDBG,
Housing,
Redev.

CD-018 HUD Reports (ALL Reports to HUD) 5 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; ; GC §34090
Comm. Dev.
/ CDBG,
Housing,
Redev.

CD-018.5
Preliminary Application Form (required for a
housing development project that includes
residential units; form is provided by California
Department of Housing & Community Development
5 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Various benchmarks are placed
using the number of residential
dwelling units on the project site
within the last five years; GC §34090
Comm. Dev.
/ CDBG,
Housing,
Redev.

CD-019 Redevelopment Plans, Redevelopment Projects
(Historical) P Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
et seq.

Comm. Dev.
/ CDBG,
Housing,
Redev.

CD-020 Redevelopment Projects (Not Historical) 10 years Yes Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
et seq.

Comm. Dev.
/ CDBG,
Housing,
Redev.

CD-021 Redevelopment Successor Agency Real Property -
Acquisition and Sale or Transfer P Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
et seq.

Ver. 9.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT Page CD-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

COMMUNITY DEVELOPMENT / ENGINEERING (PRIVATE DEVELOPMENT) Community
Dev. /
Engineering
/ Private Dev.

CD-022 Design & Construction Standards - Authored by
the City for Private Development P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Community
Dev. /
Engineering
/ Private Dev.

CD-023 Developer's Bonds / Security
Close or
Default + 5
years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; meets
auditing standards; GC §34090, 26
CFR 31.6001-1
Community
Dev. /
Engineering
/ Private Dev.

CD-024 Parcel Maps / Tract Maps P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Drafts should be destroyed; Some
maps are also retained by Planning;
Selected maps are retained in Public
Works for administrative purposes;
GC §34090, 34090.7
Community
Dev. /
Engineering
/ Private Dev.

CD-025
Private Development Projects / Job Files:

Administration File / Construction Inspection
Construction Inspections, Correspondence, Daily
Logs, Inspector's Records, Photos, etc.

Completion
+ 10 years
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Statute of Limitations for Errors &
Omissions is 10 years; Statute of
Limitations: Contracts & Spec's=4
years, Wrongful Death=comp. + 5
years, Developers=comp. + 10
years; CCP §337 et. seq., GC
§34090
Community
Dev. /
Engineering
/ Private Dev.

CD-026
Private Development Projects / Job Files:

Permanent Files
Certificate of Acceptance / Approval (copy),
Dedications, Abandonments, Drainage, Driveway,
Private Lab Verifications, Testing Lab Final
Reports, Studies, Reports, Geotechnical and Soil
Reports / Hydrology Reports, etc.

P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; retained for
disaster preparedness purposes;
GC §34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 9.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT Page CD-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PLANNING
Comm. Dev.
/ Planning CD-027
Planning Projects - Discretionary & Ministerial
- Approved Permanent Entitlements & Permits
(Includes Associated CEQA Noticing, Conditions
of Approval, Environmental Determinations, Staff
Reports, Plans)
Examples: Conditional Use Permits (CUPs),
Determination of Similarity, Development Review,
Development Plan Review, Environmental
Assessment, General Plan Amendment, Historic
District Designation, Home Occupation Permit,
Certificate of Appropriateness, Site Development
Permit, Master Sign Program, Mills Act
Participation, Outdoor Dining, Public Use Permit,
Specific Plans, Tentative Parcel or Tract Map,
Variances, Wireless Communication, Zone
Changes, etc.

P Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; Final
environmental determinations are
required to be kept a "reasonable
period of time"; 14 CCR §15095(c);
GC§§34090, 34090.7
Comm. Dev.
/ Planning CD-028 Annexations / Boundaries / Consolidations / LAFCO P Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Land Records; GC §34090
Comm. Dev.
/ Planning CD-029 Census, Demographics
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
(Non-Records - Census Bureau is
OFR)
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 9.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT Page CD-7 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Comm. Dev.
/ Planning CD-029.1
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
Categorical Exceptions, etc.) / CEQA / NEPA
Correspondence and staff notes that provide
insight into the project or the agency’s CEQA
compliance with respect to the project
Project
Approval or
Denial + 2
years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Not all internal communications and
notes are required to be saved; "Emails that do not provide insight into the project or the agency’s CEQA
compliance with respect to the
project — are not within the scope of
section 21167.6, subdivision (e) and
need not be retained." Golden Door
Properties, LLC v. Superior Court of
San Diego County (County of San
Diego, et al., Real Parties in Interest)
(53 Cal.App.5th 733); PRC 21167,6;
GC §34090
Comm. Dev.
/ Planning CD-030
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA
Inside City boundaries
P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Usually filed in the project file; Final
environmental determinations are
required to be kept a "reasonable
period of time"; 14 CCR §15095(c);
GC §34090
Comm. Dev.
/ Planning CD-031
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA
Outside City boundaries
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Non-records; EIRs and Negative
Declarations within the City
Boundaries are with the project file
Comm. Dev.
/ Planning CD-032 General Plan, Elements and Amendments P Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
City Clerk Maintains all Agenda
Packets Permanently; GC §34090.7
Comm. Dev.
/ Planning CD-033 Long Range Planning / Planning Studies P Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Usually filed in the project file; Final
environmental determinations are
required to be kept a "reasonable
period of time"; 14 CCR §15095(c);
GC §34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 9.0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT Page CD-8 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Comm. Dev.
/ Planning CD-034 Master Plans, Specific Plans, Land Use Plans and Amendments P Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
Comm. Dev.
/ Planning CD-035 Materials Boards
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Preliminary drafts not retained in the
ordinary course of business; GC
§34090
Comm. Dev.
/ Planning CD-036 Planning Commission

AGENDAS & AGENDA PACKETS P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; Original
Staff Reports are filed in the project
file; GC §34090
Comm. Dev.
/ Planning CD-037 Planning Commission

AUDIO RECORDINGS
Minimum 2
years
Mag
Department preference; Audio
Required for 30 days; GC
§54953.5(b); video tapes of
meetings are required for 90 days;
GC §34090.7
City Clerk CD-038 Planning Commission

MINUTES, BYLAWS, RESOLUTIONS
Copies -
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090.7
Comm. Dev.
/ Planning CD-039
Temporary Use Permits (TUP) / Temporary Signs /
Banner Permits, etc. (Approved & Unapproved)
Christmas Tree Lots, Pumpkin Lots, etc.

Expiration +
2 years
Yes:

During
Event
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC§§34090
Comm. Dev.
/ Planning CD-040 Zoning Maps (Historically Significant) P Yes (all) Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Comm. Dev.
/ Planning CD-041 Zoning Ordinance Amendments / Zone Changes P Yes Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference (copies); GC
§34090.7
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 10.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

COMMUNITY SERVICES (PARKS & RECREATION)
Community
Services CS-001
Applications / Participants' Registration / Liability
Forms / Release of Liability Forms / Photo
Releases / Waivers of Liability / Permissions:

Camps, Field Trips, Authorization to give Medicine,
etc.
2 years
Yes:

During
Class or
Program
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
Community
Services CS-002 Evaluations / Surveys (Programmatic Evaluations of Recreation programs) When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Content Not Substantive / Preliminary
drafts / Transitory records; GC §34090
Community
Services CS-003
Facility Use Requests / Facility Use Applications
and Permits (includes ABC Permits, where
required)
2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090 et. seq.

Community
Services CS-004 Lawndale Beat / Transportation / Fixed Route Service 5 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Meets auditing standards; Grants
covered by a Consolidated Action Plan
are required for 5 years; Uniform Admin.

Requirements for Grants to Local
Governments is 3 years from expenditure
report or final payment of grantee or
subgrantee; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, 92.508, 570.490, &
570.502(a&b), 29 CFR 97.42; GC
§34090; 24 CFR 982.158
Community
Services CS-005
Manager's Program Development Files / Activity
Files / Program Files / Special Programs / Sports /
Seniors, etc.

Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 10.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Community
Services CS-006 Meals on Wheels / Senior Meals 5 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Meets auditing standards; Grants
covered by a Consolidated Action Plan
are required for 5 years; Uniform Admin.

Requirements for Grants to Local
Governments is 3 years from expenditure
report or final payment of grantee or
subgrantee; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, 92.508, 570.490, &
570.502(a&b), 29 CFR 97.42; GC
§34090; 24 CFR 982.158
Community
Services CS-007 Newsletters sent to the Public 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After
QC'd &
OD
GC §34090
Community
Services CS-008 Parks, Recreation & Social Services CommissionAGENDAS, AGENDA PACKETS Minimum 10
years

Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
&OD
Department Preference; GC §34090
Community
Services CS-009 Parks, Recreation & Social Services Commission

AUDIO OR VIDEO RECORDINGS
Minimum 2
years
Mag
Department preference; Audio Required
for 30 days; GC §54953.5(b); video tapes
of meetings are required for 90 days; GC
§34090.7
City Clerk CS-010 Parks, Recreation & Social Services Commission

MINUTES, BYLAWS, RESOLUTIONS
Copies -
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090.7
Community
Services CS-011 Recreation Database / Class Registration Database (Active Net)
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Data is interrelated; GC §34090
Community
Services CS-012 Rosters / Sign-in / Sign-Out Sheets for classes and programs 2 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 10.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Community
Services CS-013 Schedules / Hours
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Content not substantive; Preliminary
drafts not retained in the ordinary course
of business; GC §34090
Community
Services CS-014 Senior Citizen Advisory CommitteeAGENDAS, AGENDA PACKETS Minimum 2
years

Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
&OD
Department Preference; GC §34090
City Clerk CS-015 Senior Citizen Advisory Committee

MINUTES, BYLAWS
Copies -
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090.7
Community
Services CS-016 Senior Citizens Case Management Files / Referral Programs 5 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Meets auditing standards; Grants
covered by a Consolidated Action Plan
are required for 5 years; Uniform Admin.

Requirements for Grants to Local
Governments is 3 years from expenditure
report or final payment of grantee or
subgrantee; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, 92.508, 570.490, &
570.502(a&b), 29 CFR 97.42; GC
§34090; 24 CFR 982.158
Community
Services CS-017 Senior Programs 5 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Meets auditing standards; Grants
covered by a Consolidated Action Plan
are required for 5 years; Uniform Admin.

Requirements for Grants to Local
Governments is 3 years from expenditure
report or final payment of grantee or
subgrantee; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, 92.508, 570.490, &
570.502(a&b), 29 CFR 97.42; GC
§34090; 24 CFR 982.158
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 10.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Community
Services CS-018 Special Transit / Transit 5 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Meets auditing standards; Grants
covered by a Consolidated Action Plan
are required for 5 years; Uniform Admin.

Requirements for Grants to Local
Governments is 3 years from expenditure
report or final payment of grantee or
subgrantee; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, 92.508, 570.490, &
570.502(a&b), 29 CFR 97.42; GC
§34090; 24 CFR 982.158
Community
Services CS-019 Special Events Permits: City-sponsored, Private Special Event Permits (ALL) Minimum 2
years
Yes:

Before
Completion
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090 et.
seq.

Community
Services CS-020 Sponsorships for Events 2 years
Yes:

During
Class or
Program
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
Community
Services CS-021 Volunteers / Applications and Waivers
Inactive /
Separation +
3 years

Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference (Courts treat
volunteers as employees);
EEOC/FLSA/ADEA (Age) requires 3
years for promotion, demotion, transfer,
selection, or discharge; 29 CFR 1602.31
& 1627.3(b)(1)(i)&(ii), GC §§ 12960,
34090
Community
Services CS-022 Youth Advisory CommitteeAGENDAS, AGENDA PACKETS Minimum 2
years

Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
&OD
Department Preference; GC §34090
City Clerk CS-023 Youth Advisory Committee

MINUTES, BYLAWS
Copies -
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090.7
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

FINANCE
Finance FIN-001 1099's / 1096's / DE542 (California Report of Independent Contractors) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; IRS: 4 years
after tax is due or paid (longer for
auditing & contractor delinquency); Ca.

FTB: 3 years; 26 CFR §31.6001-
1(e)(2), R&T §19530, GC §34090; 29
USC 436
Finance FIN-002
Accounts Payable / Invoices and Backup /
Warrants
(Includes Invoices, Travel Expense
Reimbursements and copies of checks)
5 years Yes: Until
Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; 5 years meets
municipal government auditing
standards and Statute of Limitations for
contracts; Purchasing preference for PCard Invoices (48 CFR 4.805 requires Federal Agencies to retain their
contracts, unsuccessful & successful
proposals 6 years after final payment);
CCP §337 et. seq.; GC §34090
Finance FIN-003
Accounts Receivable: Revenue - Our
Invoices to Outside Entities, Transient
Occupancy Tax (TOT), etc.
5 years Yes: Until
Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Meets auditing
standards; GC §34090 et seq.

Finance FIN-004 Audit Work Papers
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary drafts / content not
substantive; GC §34090
Finance FIN-005
Audits - Single Audits, Grant Audits, IRS
Audits, Transportation Audits, PERS
Audit, Annual Comprehensive Financial
Report (ACFR) etc.
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (meets
municipal government auditing
standards); GC §34090
Finance FIN-006 Bank Deposits 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Meets auditing
standards; TC Reg's rely on "selfenforcement"; GC§§ 34090, 43900 LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance FIN-007
Bank Statements and Trustee Statements,
Fiscal Agent Statements, Investment
Account Statements, Bank Reconciliations
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; meets auditing
standards; GC §34090, 26 CFR

31.6001-1
Finance FIN-008
Bonds & Bond Sales / Official Statements
/ Transcripts / Certificates of Participations
(COPs) - Includes Continuing Disclosure
Reports
See Bank Statements for statement
retention.

Fully
Defeased +
10 years
Yes: Until
Maturity
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Statute of
Limitations for bonds, mortgages, trust
deeds, notes or debentures is 6 years;
Bonds issued by local governments are
10 years; There are specific
requirements for disposal of unused
bonds; CCP §§336 et seq. 337.5(a);
26 CFR 1.6001-1(e): GC §43900 et seq.

Finance FIN-009 Budgets Work Papers
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Preliminary drafts; GC §34090
Finance FIN-010
Cash Receipts / Daily Cash Summaries /
Cashiers Reports / Cash Reports / Petty
Cash / Credit Cards
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Meets auditing
standards; GC §34090 et seq.

Finance FIN-011
CDBG (SUCCESSFUL Reports, other
records required to pass the funding
agency's audit, if required)
Applications (successful), grant
agreement, copies of invoices, program
rules, regulations & procedures, reports to
grant funding agencies, correspondence,
audit records, completion records
After
Funding
Agency
Audit, if
required -
Minimum 5
years

Mag,
Mfr, OD,
Ppr
S / I Yes: After

97.42; GC §34090; 24 CFR 982.158
Finance FIN-012 Checks / Warrants (Cashed - Retained at the Bank) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Meets
municipal government auditing
standards; GC § 34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance FIN-013
Checks deposited to Bank (City scans
them for the Bank, rather than physically
taking the checks to the bank to deposit
them.)
Follow Bank
Instructions
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
These are bank instruments, and not
City records; per bank agreement.

Finance FIN-014 Escheat (Unclaimed money / uncashed
checks) 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; All tangible
property held by government agencies
escheats after 3 years; Statute of
Limitations is 1 year for seized
property; CCP §§340(d), 1355. 1519;
GC §34090
Finance FIN-015 Film Permits 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Finance FIN-016 Financial Services Database ( Tyler Fund Balance)
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data Fields / Records are interrelated;
GC §34090
Finance FIN-017 Fixed Assets Life of Asset
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (bond auditing
purposes; IRS regulations state,
"…material records should generally be
kept for as long as the bonds are
outstanding, plus 3 years after the final
redemption date of the bonds"); 26
CFR 1.6001-1(e); GC §34090
Finance FIN-018 Investment Reports & Backup 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
Finance FIN-019
Investments / Arbitrage / Certificate of
Deposit / Investment Bonds (Receipts /
Advisor Reports / Trade Tickets / LAIF
(Local Agency Investment Fund)
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Meets auditing
standards; FTC Reg's rely on "selfenforcement"; GC§§ 34090, 43900 Finance FIN-020 Journal Entries / Journal Vouchers 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; meets auditing
standards; GC §34090, 26 CFR

31.6001-1
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance FIN-021 OES / FEMA Claims 10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (meets
municipal government auditing
standards); GC §34090
Finance FIN-022
Reports, Finance Reports created from
Database: General Ledger, Subsidiary
Ledgers, Reconciliations, Registers,
Transaction Histories, Balance Sheets,
Revenue & Expenditure Reports, etc.
(MONTHLY OR PERIODIC)
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference (The Financial
System Database is the original;
reports are considered drafts or
copies); GC §34090
Finance FIN-023
Reports: Annual State or Federal: State
Controller's Report, Local Government
Compensation Report, Gas Tax, MOE
(Maintenance of Effort) Report, Street
Report, etc.
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Meets auditing
standards; GC §34090
Finance FIN-024 SB-90 Claims / State Reimbursement for
Unfunded Mandates
Initial
Payment by
State + 3
years
Yes: Until
Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; CCP §337 et.
seq.; GC §34090
Finance FIN-025 Surplus Property Disposition 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; 5 years meets
municipal government auditing
standards and Statute of Limitations for
contracts; Purchasing preference (48
CFR 4.805 requires Federal Agencies
to retain their contracts, unsuccessful &
successful proposals 6 years after final
payment); CCP §337 et. seq.; GC
§34090
Finance FIN-026 Vehicle Titles "Pink Slips"
Upon
Disposition
of Vehicle
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Provided to new owner upon sale; GC
§34090
Finance FIN-027 W-9s
Vendor
Inactive + 3
years
Yes: Until
Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (meets IRS
auditing standards); GC §34090; 29
USC 436
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

BUSINESS LICENSE
Finance /
Business
License
FIN-028 Business License & Permit Database
(Citizenserve)
Minimum 5
years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data Fields / Records are interrelated;
GC §34090
Finance /
Business
License
FIN-029
Business License New Applications &
Permits (ALL Revenue and Regulatory,
Massage Establishment, Taxi, Solicitor,
etc.)
Includes ABC License, Fictious Business
Name Certificates, Sales Permits, etc.)
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Planning uses
initial application for Zoning clearances
and history (meets municipal
government auditing standards); GC
§34090 et seq.

Finance /
Business
License
FIN-030 Business License Renewals & Notices 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; meets auditing
standards; GC §34090 et seq.

Finance /
Business
License
FIN-031 Fireworks Permits, Including post-sales
accounting 5 years Yes: Until Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; meets auditing
standards; GC §34090 et seq.

Finance /
Business
License
FIN-032 Yard Sale Permits 2 years Yes: Until
Paid
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

FINANCE / PAYROLL
Finance /
Payroll FIN-033
1095-C, 1094-C (Employer-Provided
Health Insurance Offer and Coverage &
Transmittal Form)
4 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Instructions
state "Generally, keep copies of
information returns you filed with the
IRS or have the ability to reconstruct
the data for at least 3 years, from the
due date of the returns" GC §34090
Finance /
Payroll FIN-034 CalPERS Reports - Annual Valuation Reports, Actuarial Valuation Reports 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department Preference; GC §34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Payroll FIN-035
DE-6, DE-7, DE-9, DE-34, DE-43, W-3 &
DE-166, 941 Forms, IRS 5500 Forms
(Employee Benefit Plans), PERS / FICA &
Medicare Adjustments - Quarterly Payroll
Tax Returns / OASDI, Federal Tax
Deposits, Adjustments, etc.
5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; IRS: 4 yrs after
tax is due or paid; Ca. FTB: 3 years;
IRS Reg §31.6001-1(e)(2), R&T
§19530; 29CFR 516.5 - 516.6, 29USC
436, GC §34090
Finance /
Payroll FIN-036 Deferred Compensation (City Statements) 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Produced by Deferred Comp. Provider;
GC §34090; 26 CFR 31.6001.1
Finance /
Payroll FIN-037 Employee Payroll Files - Includes W-4s Separation + 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Meets
municipal government auditing
standards; W-4s are required four
years after the due date of such tax for
the return period to which the records
relate, or the date such tax is paid,
whichever is the later. 26 CFR 31-6001-
1; GC §34090
Finance /
Payroll FIN-038 Garnishments
Satisfied + 5
years, or
Separation
of Employee
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090; 26 CFR 31.6001.1
Finance /
Payroll FIN-039 Payroll Database Minimum 5 years
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Data Fields / Records are interrelated;
GC §34090
Finance /
Payroll FIN-040 Payroll Reports - Periodic Bi-weekly
Payroll Report 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Meets
municipal government auditing
standards; PERS Circular letter 200-
051-17; GC §34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-7 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Payroll FIN-041 Time Sheets / Time Cards / Overtime Sheets / Overtime Cards 5 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Meets auditing
standards (audit + 4 years); IRS
requires 4 years; Ca. requires 2 yr min.;
FTB keeps 3 years; Most Employees
provide digital signatures when they
submit their timecards, but some in
Public Works and Community Services
do not (another employee enters their
time); IRS Reg §31.6001-1(e)(2), R&T
§19530; LC § 1174(d); 29 CFR 516.5;
29 CFR 516.5 & 516.6(c); GC §34090
Finance /
Payroll FIN-042 W-2's 5 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference for Grant
Auditing Purposes; Meets municipal
government auditing standards; GC
§34090

FINANCE / PURCHASING
Finance /
Purchasing FIN-043 Purchase Order Database (Fund Balance) Minimum 5 years Yes
Mag,
Mfr, OD,
Ppr
Data Fields / Records are interrelated;
GC §34090
Finance /
Purchasing FIN-044 Purchase Orders and Backup (Quotations, RFPs, Bids, Requisitions) 7 years Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; 5 years meets
municipal government auditing
standards and Statute of Limitations for
contracts; Purchasing preference (48
CFR 4.805 requires Federal Agencies
to retain their contracts, unsuccessful &
successful proposals 6 years after final
payment); CCP §337 et. seq.; GC
§34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 12.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-8 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media Options
Image:

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Information
Technology
FIN-045 Backups - Computer Backups (ALL
Disaster Recovery Computer Backups)
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Used for Disaster Recovery Purposes
Only; Considered a copy and can be
destroyed when no longer required; GC
§34090 et seq.

Finance /
Information
Technology
FIN-047 Enterprise System Catalogue (Listing of
Enterprise-wide Software, posted on line)
When
Superseded Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090 et seq.

Finance /
Information
Technology
FIN-048 Network Configuration Maps & Plans
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Preliminary documents not retained in
the ordinary course of business; GC
§34090 et seq.

Finance /
Information
Technology
FIN-049

UNALTERABLE MEDIA / IMMUTABLE
CLOUD BACKUP (WORM / DVD-r / CD-r
/ Blue Ray-R) or other unalterable media
that does not permit additions, deletions,
or changes
P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
For legal compliance for Trustworthy
Electronic Records (when the electronic
record serves as the official record);
must be stored in a "safe and separate
location"; GC 34090, 12168.7, EVC
1550, 2 CCR 22620 et seq.

Finance /
Information
Technology
FIN-050
Video Recordings - Department Activity
(Employees Performing Work, Cashiering,
Building Security, etc.)
See City Clerk's schedule for City Council
Video Recordings
1 year Mag GC §34090.6 et seq,
Finance /
Information
Technology
FIN-051
Video Recordings - Public Activity
(Doors, Hallways, Parks, Public Areas,
etc.)
See City Clerk's schedule for City Council
Video Recordings
When No
Longer
Required
Mag Does not record regular ongoing
operations of the City; GC §34090.6(a)

INFORMATION TECHNOLOGY
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 11.0 RECORDS RETENTION SCHEDULE: MUNICIPAL SERVICES Page MS-1 Office of
Record
(OFR)
Retention
No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

MUNICIPAL SERVICES / ADMINISTRATION
Municipal
Services /
Admin.

MS-001 Beautification Committee

AGENDAS, AGENDA PACKETS
Minimum 2
years

Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090
City Clerk MS-002 Beautification Committee

MINUTES, BYLAWS
Copies -
When No
Longer
Required
Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090.7
Municipal
Services /
Admin.

MS-003 CHP-180, Towing form 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
Municipal
Services /
Admin.

MS-004 Emergency Preparedness / Plans Superseded
+ 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
Municipal
Services /
Admin.

MS-005 EOC Activations / FEMA or OES Claims 10 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
Municipal
Services /
Admin.

MS-006 Law Enforcement Support / Tracker Devices 2 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Sheriff is contracted; GC §34090
Municipal
Services /
Admin.

MS-007 Neighborhood Block Party Permits 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
Municipal
Services /
Admin.

MS-008 Parking Notices / 72 Hour Warnings (Those not
attached to CHP-180, towing form) 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
LAWNDALE, CA. ©1995-2010 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 11.0 RECORDS RETENTION SCHEDULE: MUNICIPAL SERVICES Page MS-2 Office of
Record
(OFR)
Retention
No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

MUNICIPAL SERVICES / ANIMAL CONTROL
Municipal
Services /
Animal
Control
MS-009
Animal Address Files: Bite Reports,
Complaints, Cruelty Investigations and
Administrative Hearing Officer Findings,
Dangerous Dog Reports, Impound Notices,
Investigations, Barking Dogs, Loose Dogs, etc.

When
Animal
Deceased,
Minimum 3
years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090 et seq.

Municipal
Services /
Animal
Control
MS-010 Animal Permits / Registration Database
(Shelter Pro)
Minimum 3
years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; Data is interrelated;
GC §34090
Municipal
Services /
Animal
Control
MS-011 Animal Registration Applications (Includes
Rabies and Spay certificates) 3 years Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090 et seq.

Municipal
Services /
Animal
Control
MS-011.5 Animals - Record of All Efforts to Contact
Owner and/or Microchip’s Primary Registrant 2 years Yes Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
FA §§31108.3 and 31752.1; GC §34090
Municipal
Services /
Animal
Control
MS-012 Shelter Slips 3 years Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; 3 years is required for
animal treatment records; FA §32003(e), PC
§597.1(d); CCP §§336(a), 337 et. seq., GC
§34090

MUNICIPAL SERVICES / CODE ENFORCEMENT
Municipal
Services /
Code
Enforce.

MS-013.1 Administrative Citations and Appeals Minimum 2 years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
LAWNDALE, CA. ©1995-2010 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 11.0 RECORDS RETENTION SCHEDULE: MUNICIPAL SERVICES Page MS-3 Office of
Record
(OFR)
Retention
No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).

Municipal
Services /
Code
Enforce.

MS-013
Code Enforcement / Abatement Case Files /
Substandard Buildings (Includes appeals and
Code Enforcement Complaint Letters)
Minimum 2
years
Yes: Until
Resolution
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference (some cases are
funded by CDBG); Case is open until
satisfactorily resolved (some cases are not
resolved); 2 CFR 200.333; 24 CFR 92.505,
570.490, & 570.502(a&b), 29 CFR 97.42;
OMB Circular A-110 & A-133; GC §34090
Municipal
Services /
Code
Enforce.

MS-014 Liens and Releases P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
Municipal
Services /
Parking
Enforce.

MS-015 Parking Contesting Forms: Step 1, 2 and 3 2 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090 et seq.

Municipal
Services /
Parking
Enforce.

MS-016 Parking District Formation, Boundaries &
History (if used) P Yes
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090 et seq.

Municipal
Services /
Parking
Enforce.

MS-017
Parking Permit Database / Data Ticket
(Payment Processing Center, Refunds, On-Line
Contests, etc.)
Minimum 2
years

Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Data is interrelated; GC §34090
Municipal
Services /
Parking
Enforce.

MS-018 Parking Permits Applications (RV Applications,
Oversize Permits) 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090 et seq.

MUNICIPAL SERVICES / PARKING ENFORCEMENT
LAWNDALE, CA. ©1995-2010 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(ALL DIVISIONS)
Page PW-1
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PUBLIC WORKS / ENGINEERING - PUBLIC RIGHT-OF-WAY PROJECTS Public Works /
Engineering -
Public Right-of
Way
PW-001
Capital Improvement Projects (CIP):

Administration File
Project Administration, Certified Payrolls,
Construction Manager's Logs, Daily Inspections,
Daily Logs, Hazardous Materials Plans, Meeting
Minutes, Photos, Project Schedules, Progress
meetings, Punch Lists, Real Estate Appraisals,
RFIs & Responses
Completion
+ 10 years
or After
Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; CCP
§337 et. seq., GC §34090
Public Works /
Engineering -
Public Right-of
Way
PW-002
Capital Improvement Projects (CIP): Permanent
File
Specifications & Addenda, Contract Copies,
Change Orders, CEQA / Environmental
Documents - EIRs, Negative Declarations,
Exemptions, Materials Testing Reports, Soil
Reports, Studies, Submittals, Successful
Proposal, Surveys, etc.

P
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; retained for
disaster preparedness purposes; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); CCP §337
et. seq., GC §34090
Public Works /
Engineering -
Public Right-of
Way
PW-003
Drawings, Maps, Plans and Record Drawings,
Large-Format Drawings, Survey Record Maps,
Capital Improvement Project "As-Built"
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Drafts should be destroyed; Some maps
are also retained by Planning; Selected
maps are retained in Public Works for
administrative purposes; GC §34090,
34090.7
Public Works /
Engineering -
Public Right-of
Way
PW-004
Easements, Right of Ways
Deeds are sent to the City Clerk
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Send all originals to the City Clerk; GC
§34090.7
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(ALL DIVISIONS)
Page PW-2
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Engineering -
Public Right-of
Way
PW-005
Encroachment Permits / Excavation Permits:

Temporary (Street Permits, Temporary
Construction, Sidewalk Repairs, Traffic Control,
Transportation Permits, Utility Cuts, etc.)
Includes Insurance Certificates
Final /
Completion
+ 5 years
Yes: Until
Completion
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC § 34090
Public Works /
Engineering -
Public Right-of
Way
PW-006 Encroachments - Permanent
(Permanent structures in the City's Right of Way) P
Mag,
Mfr, OD,
Ppr
S
Yes:

After QC
& OD
Department Preference; GC §34090
Public Works /
Engineering -
Public Right-of
Way
PW-007
Engineering Studies / Surveys (Public Right-ofWay) - Geotechnical and Soil Reports / Hydrology Reports / Preliminary Studies / Project
Assessments
P
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090
Public Works /
Engineering -
Public Right-of
Way
PW-008 Grading Plans (Public Right of Way) P
Mag,
Mfr, OD,
Ppr
S
Yes:

After QC
& OD
Department Preference; GC §34090

PUBLIC WORKS / ENGINEERING - TRANSPORTATION
Public Works /
Engineering /
Transportation
PW-009 Schedule for Pavement Overlays 10 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
Public Works /
Engineering /
Transportation
PW-010 Traffic Calming Requests / Stop Sign Surveys
(Speed Humps, etc.) 10 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
Sheriff PW-011 Traffic Collision Reports / SWTRS
Copies -
When No
Longer
Required
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
copies; GC §34090.7
Public Works /
Engineering /
Transportation
PW-012
Traffic Committee (internal employee committee)
– ALL records (Agendas, Reports,
Correspondence)
10 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(ALL DIVISIONS)
Page PW-3
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Engineering /
Transportation
PW-013 Traffic Counts 10 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
Public Works /
Engineering /
Transportation
PW-014 Traffic Signal Timing Plans
Current Plan
Superseded
+ 5 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; GC §34090
Public Works /
Engineering /
Transportation
PW-015 Traffic Speed Surveys / Stop Sign Warrants 10 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference (required every 5
years, but can be extended to 7 or 10
years); GC §34090
Public Works /
Engineering /
Transportation
PW-016 Transportation Permits issued by the City (Wide
Load Permits, Heavy Load Permits, etc.) 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090

PUBLIC WORKS / ENVIRONMENTAL SERVICES
Public Works /
Solid Waste PW-017.1 Construction & Demolition Applications Completion + 2 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
Public Works /
Solid Waste PW-017 Prop. 218 Fees & Charges: Master Mailing List 2 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
Public Works /
Solid Waste PW-018 Prop. 218 Fees & Charges: Undeliverable Mail 3 months Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Transitory records not retained in the
ordinary course of business; GC §34090
Public Works /
Solid Waste PW-019
Solid Waste / SB 90 Reports / Waste Reduction /
Tonnage Reports / AB 939 Compliance / SB
1383 Compliance (Organic Waste Collection and
Recycling)
10 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; SB 1383
compliance is required for 5 years 14
CCR § 18995.2; GC §34090
Public Works /
Solid Waste PW-020 Stormwater: NPDES Monitoring Reports 3 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; Monitoring
records required for 3 years; 40 CFR
§§122.21, 122.41
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(ALL DIVISIONS)
Page PW-4
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Public Works /
Solid Waste PW-021 Stormwater: NPDES Permits / Water Quality Permits Permit
Superseded
+ 3 years
Yes: Until
Expiration
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference Monitoring
records required for 3 years; 40 CFR
§§122.21, 122.41; CCP §337 et seq.

Public Works /
Solid Waste PW-022 Street Sweeping Records 3 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; Monitoring
records required for 3 years; 40 CFR
§§122.21, 122.41

PUBLIC WORKS / MAINTENANCE
Public Works /
Maint. PW-023 AQMD Permits (Generators, etc.) Issue Date + 5 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
40 CFR 70.6; GC §34090
Lead Dept. PW-024 Generator Operation Logs & Inspections 5 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
AQMD Rule 1470; Form 400–E–13a
instructions; GC §34090
Public Works /
Street
Maintenance
PW-025 Graffiti Consent Forms / Agreements Expiration + 2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
GC §34090
Lead Dept. PW-026 Operations & Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; GC §34090 et.
seq.

Public Works /
Street
Maintenance
PW-027 Sidewalk Maintenance Log 10 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference (stored in GIS);
GC §34090
Public Works /
Street
Maintenance
PW-028 Tree Maintenance Database (West Coast
Arborists) 7 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Data is interrelated; GC §34090
Public Works /
Equip. Maint. &
Fleet
PW-029 Underground Service Alerts (USA's) / Dig Alert 3 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department preference; entered into
DigAlert Software; the Excavator,
Operator and the Regional Notification
Cetner all have an obligation to retain for
3 years; GC §§4216.2(f); GC §34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS
(ALL DIVISIONS)
Page PW-5
Office of
Record (OFR) Retention No. Records Description Total Retention Vital? Media Options Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged
& QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Division
Providing
Service / Work
PW-030
Work Orders / Service Requests - CRM / CMMS
DATABASE (Computerized Maintenance
Management System)
Minimum 5
years

Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Data is interrelated; GC §34090
Division
Providing
Service / Work
PW-031
Work Orders / Service Requests - All
Information Entered in CRM / CMMS Database
(Paper drafts)
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Preliminary drafts (the database is the
original); GC §34090
Division
Providing
Service / Work
PW-032
Work Orders / Service Requests - NOT entered
in CRM / CMMS Database (or partial information
entered into CMMS Database)
(Division providing service retains originals;
Division requesting service is considered a copy)
5 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
City Preference; CCP §§338 et seq., 340
et seq., 342, GC §, GC §34090

PUBLIC WORKS / FLEET
Public Works /
Fleet PW-033 Inspections or Audits by the DMV & CHP 5 years Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Consistent with CHP requirements;
OSHA requires 1 year; 8 Ca. Code Reg.
§ 3203(b)(1); GC § 34090
Public Works /
Fleet PW-034
Pre-Trip Inspections / Vehicle Safety Checks /
Daily Vehicle Inspections / Daily Equipment
Checks
2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
13 CCR 1234(e); VC 34505.5(c); 49 CFR
396.11; GC §34090
Public Works /
Fleet PW-035
Vehicle & Equipment History Files
Maintenance, Smog Certificates, Registrations,
Inspections, Testing of Push-out Windows,
Emergency Doors, etc.

Disposal of
Vehicle or
Equipment +
2 years
Mag,
Mfr, OD,
Ppr
S / I
Yes:

After QC
& OD
Department Preference; If a motor
carrier, required for 18 months after
vehicle is sold; CHP requires life of
vehicle; OSHA requires 1 year; 8 CCR §
3203(b)(1); 49 CFR 396.21(b)(1); 49
CFR 396.3; CCP §337 et. seq., 3 CCR
1234(f); GC §34090
LAWNDALE, CA. ©1995-2020 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

BACKGROUND
The City is observing the Fourth of July Holiday on Thursday, July 3, 2025. City Council has in the past expressed a wish to cancel City Council meetings that are close to or occur on City observed holidays and for which no pressing business is anticipated.

STAFF REVIEW
Due to the Fourth of July Holiday, the City Council may wish to cancel its meeting scheduled on Monday, July 7, 2025.

A review of the upcoming agenda items by staff found no pressing agenda items for the meeting listed above. At this time, canceling the meeting will not present any impact to operations or City business. If canceled, staff would ensure that necessary business is addressed at meetings prior to or following the canceled meeting and plan accordingly. If unforeseen urgent business needs to be addressed, a special meeting could always be called if the City Council does decide to cancel this meeting.

LEGAL REVIEW
The City Attorney has reviewed and approved this report.

FISCAL IMPACT
None.

RECOMMENDATION
Staff recommends that the City Council:

1. Cancel the scheduled City Council meeting on July 7, 2025, due to the Fourth of July Holiday; or

2. Make no changes to the City Council meeting scheduled for July 7, 2025; or

3. Provide the City Manager and staff with alternative direction.

Grace Huizar, Senior Management Analyst
Lucho Rodriguez, Public Works Director
SUBJECT:

Presentation by Andrew Njumba, Assistant Deputy Director, Sewer Maintenance Division, Los Angeles County Public Works; Regarding Notification of Proposed Rate Increase - Consolidated Sewer Maintenance District

BACKGROUND
The Los Angeles County Public Works Department (LACDPW) has notified the City of Lawndale of a proposed rate increase for sewer services, effective July 1, 2025. This increase triggers the requirements under Proposition 218, which involves notifying property owners, holding a public hearing, and providing a protest process.

STAFF REVIEW
On March 5, 2025, the City of Lawndale was notified by the Los Angeles County Public Works Department that the Consolidated Sewer Maintenance District (CSMD) is proposing a rate increase to take effect on July 1, 2025. This increase will affect sewer services within the district, which include properties within the City of Lawndale.

The current sewer service rate is $50.50 per parcel, and it has not been increased for the past 11 years. The rate increase is necessary to cover the cost of services and to fund the necessary operations and maintenance for residents and businesses.

The proposed rate increases will be incremental as illustrated in the table below:

District Current
Rate
FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 Total
Increase
Consolidated
Sewer
Maintenance
$50.50 $64.50 $78.50 $92.50 $93.87 $95.27
Increase
Amount
$14.00 $14.00 $14.00 $1.37 $1.40 $44.77
The proposed rate increase is subject to Proposition 218, which mandates a process of notifying property owners and allowing them to protest certain types of rate increases for property-related fees, including sewer service charges. The law requires the following steps to be followed for the rate increase proposed by CSMD:

1. Mailing of Notices: The LACPWD is required to send a detailed notice to each affected property owner. This notice must include information about the proposed rate increase, the reasons for the increase, and how the new rates compare to the existing rates. The notice must be mailed at least 45 days before the public hearing, ensuring that property owners have ample time to review the proposed rate increase, ask questions, and submit protests if desired.

2. Public Hearing: A public hearing is scheduled for Tuesday, June 24, 2025, at the County offices. It must be held where property owners can express their concerns or objections to the proposed rate increase. This hearing must take place at least 45 days after the notices have been mailed before the rate increase becomes effective.

3. Protest Process: Property owners have the right to submit protests against the proposed rate increase.

If written protests are received from property owners who own a majority of the properties within the district (over 50% by value), the rate increase will not be implemented.

4. Summary of Proposed Rates: The notice must include a clear summary of the new rates, showing how the rates will increase and the impact on property owners. It must also explain how the rates will be used to fund sewer maintenance services.

If the rate increase is contested by a sufficient number of property owners, additional steps may need to be taken to resolve the dispute. Otherwise, the new rates will become effective on July 1, 2025.

LEGAL REVIEW
The staff report was reviewed and approved by the City Attorney.

FISCAL IMPACT
There is no fiscal impact to the City’s budget.

RECOMMENDATION
Staff recommends that the City Council acknowledge the notification received from the Los Angeles County Public Works Department regarding the proposed rate increase for the Consolidated Sewer Maintenance District. This is only an informational report about the LA County’s Consolidated Sewer Maintenance District Proposed Rate Increase. No City Council action is required.

Attachments
Attachment A - LACDPW Presentation - Sewer Rate Increase Lawndale cc.pdf

ATTACHMENT A
Consolidated Sewer
Maintenance District
Proposed Rate
Increase
Presented by:

Andrew Ngumba
Assistant Deputy Director
Sewer Maintenance Division
What We Will Cover
LA County Public Works | Consolidated Sewer Maintenance District Rate Increase Consolidated Sewer Maintenance District
LA County Public Works | Consolidated Sewer Maintenance District Rate Increase 500,000+ parcels
2 million+ customers
38 member cities

4,600 miles of sanitary sewers
87 pump stations
4 wastewater treatment plants
Consolidated Sewer Maintenance District
LA County Public Works | Consolidated Sewer Maintenance District Rate Increase • Six Maintenance Yards
• 200+ Employees
Sewer System
LA County Public Works | Consolidated Sewer Maintenance District Rate Increase Los Angeles County Public Works
LA County Public Works | Consolidated Sewer Maintenance District Rate Increase Public Works provides sewer maintenance services
essential for:
 Public Health
 Environmental Protection
 Efficient Waste Management
 Support Economic Growth
 Resiliency & Sustainability
CSMD Services
• Service requests – odors,
noisy manholes, insects, etc.
• Sewer manhole inspections
• Sewer pipeline cleanings
• Operation, inspection, and
maintenance of pump
stations
• Closed-Circuit Television
Inspections
• Compliance with regulatory
requirements

PREVENTATIVE MAINTENANCE
• Sanitary sewer stoppages
and backups
• Pump station malfunctions
• Sanitary sewer overflows
24-HOUR EMERGENCY RESPONSE
• Plan review for maintenance
needs
• CCTV Condition Assessment
Program
• Private Contract/New sewer
acceptance review
• Sewer line and pump station
repair/rehabilitation
• GIS mapping
• Enhanced asset
management

CONDITION ASSESSMENT AND

REPAIRS
City Information
Note: City owns sewer infrastructure
LA County Public Works | Consolidated Sewer Maintenance District Rate Increase 5,796 parcels
11,339 Sewage Units
76,916 feet of sewer pipes
700 sewer manholes
Maintenance (2024)
• 74, 780 feet of sewer pipes cleaned
• Each manhole inspected twice a year
• Spot repairs
Proposed 2025 Rate Increases
 Cover the costs of services
 Fund necessary operations and maintenance
 Maintain essential services for Lawndale residents and businesses  Sewer rates have not been raised for 11 years
Proposition 218
Government agencies are required to follow specific procedures for notifying customers when proposing increased service charges.

Why Rate Increases Are Necessary for 2025
When Were Rates Last Adjusted?
CSMD Budget Breakdown
What Do Rates Pay For? Revenue and Expenditures without Rate Increase
Proposed 2025 Rate Increase
LA County Public Works | Consolidated Sewer Maintenance District Rate Increase Proposed CSMD Rate Increases by Sewer Unit

DISTRICT CURRENT
RATES FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 Total Increase (FY 24 – FY 30) CSMD $50.50 $64.50
($5.38/mo)
$78.50
($6.54/mo)
$92.50
($7.71/mo)
$94.35
($7.86/mo)
$96.24
($8.02/mo)
Increase
Amount $14.00 $14.00 $14.00 $1.85 $1.89 $45.74
(Proposed CSMD Rate) x (No. of Property Sewage Units)
= New Sewer Rate
Number of Sewage Units by Land Use
Land Use Number of
Sewage
Units
Vacant Residential Property 0.5
Single Residential Unit 1
Duplex (Two Units) 2
Three Units 3
Four Units 4
Five or more Apartments 5
Modular Homes (per unit) 1
Mobile Homes (per unit) 1
Sewer Rate
Comparison
$50.50
$139.58
$195.00
$153.25
$175.00
$45.00
$175.00
$199.00
$357.27

CSMD CITIES HERMOSA BEACH REDONDO BEACH COMPTON CULVER CITY

RESIDENTIAL ANNUAL SEWER RATES COMPARISON FISCAL
YEAR 2023-24
Collection Charge LAC Sanitation Districts Treatment Charge Combined Collection and Treatment Charge Sewer Rate
Comparison
(After
Increase)
Proposition 218 Outreach
Community-Based Outreach Approach:
 Informed by community-analytics
 Prioritize disadvantaged communities
Outreach Goals:
 Conduct community specific outreach
 Establish transparent communication
 Inform customers about proposed rates
 Communicate the need for a rate increase
Proposition 218 Outreach Timeline
January 2025
Finalize Rate Study
February 2025
March – April 2025
Begin Prop 218 Outreach
May – June 2025
Proposition 218 Notices Mailed (May)
Public Open Houses, Community
Events, Webinars
Public Hearing Date – June 24
July 2025
If Approved, New Rates Go into Effect
Proposition 218 Notices
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BACKGROUND
147th Street extends for approximately 4,500 feet in the East-West direction across the City of Lawndale. 147th Street is divided into two sections, one section is from Inglewood Avenue to Grevillea Avenue, and the second extending from Hawthorne Blvd to Prairie Avenue. Both sections of 147th Street are different in street geometrics and speed limit.

Section two is from Hawthorne Blvd. To Prairie Ave. and was studied in detail in 2024 by Advantec Consulting Engineers (Advantec) to analyze the existing conditions of the road to enhance the safety and visibility of it (Attachment 1). In November 18, 2024, staff presented the findings of the analysis report to City Council to receive and file or provide further direction to staff. At the time, the stop signs on that street had been replaced with new signs using the latest in reflectivity materials, and the crosswalks had been painted at Freeman Avenue, Eastwood Avenue, and Osage avenue with new yellow retro-reflective thermoplastic paint to enhance the safety of the intersections following the recommendations of the 147th St analysis report.

At the meeting, it was decided to monitor the area to see if there had been any change in drivers behavior following the new crosswalk striping and new stop signs, considering that Section one of 147th Street, from Inglewood Avenue to Grevillea Avenue had recently been resurfaced and re-striped as well.

On March 17, 2025 Staff brought to City Council for review the current Speed Hump Policy; City Council provided direction to staff to update the policy to include modern measures of traffic calming devices and measures, including speed humps.

At the April 7, 2025, City Council meeting, staff was directed to propose immediate temporary solutions and long term permanent solutions to the issue of drivers not stopping at stop signs and speeding through 147th Street.

In February 2025 City began deploying the new Radar Speed Trailers to 147th Street as part of the educational efforts to controlling speeding in the area. Additionally, the Sheriff 's Department added patrolling to the area to provide additional enforcement.

STAFF REVIEW
Following the March 17th, 2025, and the April 7, 2025, City Council meetings staff reached out to traffic engineers to request proposals for the preparation of the citywide speed humps and traffic calming devices policy and guidelines, and for the design of temporary and permanent traffic calming solutions for 147th Street.

In the interim, while proposals are being received, staff reviewed both sections of 147th Street to begin formulating possible solutions in efforts to calm traffic. The Advantec report of August 2024, provided a series of alternatives to be implemented between Hawthorne Blvd. and Prairie Avenue that would reduce the number of travel lanes from 4 to 2, and add bicycle lanes, if desired. Implementing a solution that reduces the number of lanes on the road, would allow for the reassessment of the speed limit in that section of the road to see if the speed can be reduced from 35 MPH to 25 MPH.

The Advantec report also studied the need for traffic signals at the intersections on this portion of 147th Street. The results concluded that none of the intersections on 147th Street from Larch Avenue to Avis Avenue meet the criteria for a traffic signal.

Incorporating speed humps on this portion of the road will require for a traffic engineer to design the best locations and spacing, and the best time to include speed humps is when the street reconfiguration project occurs.

Additional measures that will be evaluated with the new report for 147th Street from Inglewood Avenue to Grevillea Avenue, are the possibility of not allowing traffic to enter 147th Street from Inglewood Avenue; 147th Street would become only an exit route for the neighborhood. This approach would require working with the city of Redondo Beach as they have jurisdiction on the left turn on Inglewood Avenue on to 147th Street, in addition to needed changes to the traffic signal timing at the intersection. This section of 147th Street may also benefit from the installation of angle parking in the first block where the street is wider, which will be considered in the report, as it may be a way to calm traffic by reducing the street width.

In the meantime, while the traffic consultant develops the Speed Hump and Traffic Calming Devices policy, and while the report for 147th Street from Inglewood Avenue to Grevillea Avenue is being prepared, staff is reviewing options for implementing immediate temporary measures to help drivers better navigate the streets and obey the laws. One of the options could be the installation of lighted Traffic Barrels at all the unsignalized intersections between Inglewood Avenue and Prairie Avenue. These barrels would be installed in clusters of four in the center of the intersections, possibly helping drivers notice the stop signs by having to reduce their traveling speeds at these locations.

The traffic barrels are not filled with any substance, they are mainly delineators with heights between 36 inches and 48 inches, the base diameter is 36 inches, weight 40 pounds, and they cost approximate $200 each.

Typical Lighted Traffic Barrel
Other types of barriers or temporary traffic circles could be used in the meantime at the center of the intersections, pending a design by a traffic engineer. Below are some examples of installation of temporary traffic circles, which could be permanent solutions if they prove efficient during a trial period.

LEGAL REVIEW
The City Attorney has reviewed this report and its content.

FISCAL IMPACT
The fiscal impact of this project will be known when the proposals for the Policy for traffic calming measures, and the traffic report for West 147th Street are received. Such reports will also have a construction estimate for the options presented at the time.

RECOMMENDATION
Staff recommends City Council: 1. Direct staff on the installation of temporary lighted traffic barrels at all street intersections on 147th Street; or 2. Direct staff to continue gathering proposals from traffic engineering firms for the Traffic Calming Devices policy and Traffic Calming efforts on 147th Street, and present them to City Council for approval and funding.

Attachments
A. 147th St. Roadway Analysis between Hawthorne Blvd. and Prairie Ave.pdf Attachment A
City of Lawndale
147th Street Roadway Analysis Between
Hawthorne Boulevard and Prairie Avenue
Date: August 13, 2024
Prepared by:
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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Table of Contents
List of Figures ................................................................................................................................................ ii List of Tables ................................................................................................................................................ iii List of Appendices ........................................................................................................................................ iii

1. Introduction ............................................................................................................................................ 1

1.1 Study Area ...................................................................................................................................... 1

2. Analysis Methodology ............................................................................................................................ 3

2.1 Traffic Signal Warrant Analysis ....................................................................................................... 3

3. Existing Conditions ................................................................................................................................. 3

3.1 Roadway Description ..................................................................................................................... 3

3.2 Intersection Geometry and Control ............................................................................................... 3

3.3 Traffic Volumes .............................................................................................................................. 9

3.4 Speed Data ................................................................................................................................... 10

3.5 Collision History ............................................................................................................................ 10

4. Speeding Analysis ................................................................................................................................. 11

5. Traffic Signal Warrant Analysis ............................................................................................................. 12

5.1 Warrant 1 – Eight-Hour Vehicular Volume ................................................................................... 12

5.2 Warrant 2 – Four-Hour Vehicular Volume .................................................................................... 15

5.3 Warrant 3 – Peak Hour Vehicular Volume .................................................................................... 16

5.4 Warrant 4 – Pedestrian Volume ................................................................................................... 17

5.5 Warrant 5 – School Crossing ......................................................................................................... 18

5.6 Warrant 6 – Coordinated Signal System ....................................................................................... 18

5.7 Warrant 7 – Crash Experience ...................................................................................................... 19

5.8 Warrant 8 – Roadway Network .................................................................................................... 19

5.9 Warrant 9 – Intersection Near Grade Crossing ............................................................................ 19

5.10 Summary of Analysis and Results ............................................................................................... 19

6. Proposed Recommendations ............................................................................................................... 20

6.1 Summary of Analysis ..................................................................................................................... 20

6.2 Recommended Alternative Improvements .................................................................................. 20

6.2.1 General Improvements ....................................................................................................... 20

6.2.2 Alternative 1 Road Diet Improvements .............................................................................. 21

6.2.3 Alternative 2 Road Diet Improvements .............................................................................. 21

6.2.4 Alternative 3 Road Diet Improvements .............................................................................. 22

6.2.5 Alternative 4 Road Diet Improvements .............................................................................. 22

6.2.6 Traffic Circle Improvements ................................................................................................ 39

6.2.7 Bulb-Out Improvements ..................................................................................................... 40

6.2.8 Final Recommendations ...................................................................................................... 40 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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List of Figures
Figure 1: Project Limits .................................................................................................................................... 2 Figure 2: 147th Street at Larch Avenue— Existing Intersection Geometry and Control .................................. 4 Figure 3: 147th Street at Freeman Avenue — Existing Intersection Geometry and Control ............................ 5 Figure 4: 147th Street at Eastwood Avenue — Existing Intersection Geometry and Control .......................... 6 Figure 5: 147th Street at Osage Avenue — Existing Intersection Geometry and Control ................................ 7 Figure 6: 147th Street at Avis Avenue — Existing Intersection Geometry and Control ................................... 8 Figure 7: Figure 4C-1. Warrant 2, Four-Hour Vehicular Volume for 147th Street at Larch Ave ..................... 15 Figure 8: Figure 4C-1. Warrant 2, Four-Hour Vehicular Volume for 147th Street at Avis Ave ....................... 15 Figure 9: Figure 4C-3. Warrant 3, Peak Hour Volume for 147th Street at Larch Avenue ............................... 16 Figure 10: Figure 4C-3. Warrant 3, Peak Hour Volume for 147th Street at Avis Avenue ............................... 16 Figure 11: Figure 4C-7. Warrant 4, Pedestrian Four-Hour Volume for 147th Street at Larch Avenue ........... 17 Figure 12: Figure 4C-7. Warrant 4, Pedestrian Four-Hour Volume for 147th Street at Avis Avenue ............. 18 Figure 13: Alternative 1 Improvements 1/4 .................................................................................................. 23 Figure 14: Alternative 1 Improvements 2/4 .................................................................................................. 24 Figure 15: Alternative 1 Improvements 3/4 .................................................................................................. 25 Figure 16: Alternative 1 Improvements 4/4 .................................................................................................. 26 Figure 17: Alternative 2 Improvements 1/4 .................................................................................................. 27 Figure 18: Alternative 2 Improvements 2/4 .................................................................................................. 28 Figure 19: Alternative 2 Improvements 3/4 .................................................................................................. 29 Figure 20: Alternative 2 Improvements 4/4 .................................................................................................. 30 Figure 21: Alternative 3 Improvements 1/4 .................................................................................................. 31 Figure 22: Alternative 3 Improvements 2/4 .................................................................................................. 32 Figure 23: Alternative 3 Improvements 3/4 .................................................................................................. 33 Figure 24: Alternative 3 Improvements 4/4 .................................................................................................. 34 Figure 25: Alternative 4 Improvements 1/4 .................................................................................................. 35 Figure 26: Alternative 4 Improvements 2/4 .................................................................................................. 36 Figure 27: Alternative 4 Improvements 3/4 .................................................................................................. 37 Figure 28: Alternative 4 Improvements 4/4 .................................................................................................. 38 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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List of Tables
Table 1: ADT Volumes along 147th Street Between Hawthorne Boulevard and Prairie Avenue ..................... 9 Table 2: Peak Hour Turning Movement Counts ............................................................................................... 9 Table 3: Radar Speed Survey Results ............................................................................................................. 10 Table 4: Crash History .................................................................................................................................... 11 Table 5: Highest Traffic Volumes for Eight Hours for 147th Street at Larch Avenue ...................................... 12 Table 6: Highest Traffic Volumes for Eight Hours for 147th Street at Avis Avenue ........................................ 12 Table 7: Warrant 1; Condition A for 147th Street at Larch Avenue ................................................................ 13 Table 8: Warrant 1; Condition B for 147th Street at Larch Avenue ................................................................ 13 Table 9: Warrant 1; Condition A for 147th Street at Avis Avenue .................................................................. 14 Table 10: Warrant 1; Condition B for 147th Street at Avis Avenue ................................................................ 14 Table 11: Pedestrian and Bicyclist Volumes at 147th Street at Larch Avenue ............................................... 17 Table 12: Pedestrian and Bicyclist Volumes at 147th Street at Avis Avenue .................................................. 17 Table 13: Signal Warrant Analysis Summary ................................................................................................. 19 List of Appendices
Appendix A: CAMUTCD Warrant Methodologies
Appendix B: ADT Traffic Volumes
Appendix C: Peak-Hour Turning Movement Volumes
Appendix D: Speed Surveys
Appendix E: Collision History
Release Version:

Release Date Version Prepared by: Reviewed by:
8/13/2024 Version 1 NP JAD
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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1. Introduction
ADVANTEC Consulting Engineers (ADVANTEC) was requested by the City of Lawndale to perform a Roadway Analysis at 147th Street between Hawthorne Boulevard and Prairie Avenue (project corridor). The purpose of this Roadway Analysis is to analyze the existing conditions of the project corridor to enhance the safety and visibility of and for motorists, cyclists, and pedestrians travelling on the project corridor. As part of the work, ADVANTEC conducted traffic signal warrant analyses at the intersections of 147th Street at Larch Avenue and 147th Street at Avis Avenue and safety analyses of the additional three intersections along 147th Street between Hawthorne Boulevard and Prairie Avenue.

This report analyzes the corridor’s existing roadway layout, signage, striping, speeds, intersection control, traffic volumes, and collision history. This study also summarizes the results of the analysis and provides traffic calming alternatives and recommendations.

1.1 Study Area
The project intersections are located in the City of Lawndale in Los Angeles County. 147th Street runs eastwest and the adjacent land use is predominantly residential and commercial. Leuzinger High School is located north of the project vicinity. The project corridor consists of analyzing the following five (5) stopcontrolled intersections listed below.

1. 147th Street at Larch Avenue (School Crossing)

2. 147th Street at Freeman Avenue

3. 147th Street at Eastwood Avenue

4. 147th Street at Osage Avenue

5. 147th Street at Avis Avenue (School Crossing)
Figure 1 illustrates the project limits and locations of the study intersections. 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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Figure 1: Project Limits
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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2. Analysis Methodology

2.1 Traffic Signal Warrant Analysis
An engineering study of traffic conditions, pedestrian characteristics, and physical characteristics of the project intersections was performed to determine whether installation of a traffic control signal is justified at the intersections of 147th Street at Larch Avenue and 147th Street at Avis Avenue. The requirements set forth from the CAMUTCD 2014 edition was used to conduct the signal warrant analysis. There are nine (9) different traffic signal warrants per the CAMUTCD, and the installation of a traffic signal should be considered if one or more warrants are satisfied. The applicable sections and criteria per the CAMUTCD for the signal warrant analyses are provided in Appendix A. The following traffic signal warrant analysis sections of the CAMUTCD were evaluated:
 Section 4C.02 Warrant 1, Eight-Hour Vehicular Volume
 Section 4C.03 Warrant 2, Four-Hour Vehicular Volume
 Section 4C.04 Warrant 3, Peak Hour
 Section 4C.05 Warrant 4, Pedestrian Volume
 Section 4C.06 Warrant 5, School Crossing
 Section 4C.07 Warrant 6, Coordinated Signal System
 Section 4C.08 Warrant 7, Crash Experience
 Section 4C.09 Warrant 8, Roadway Network
 Section 4C.10 Warrant 9, Intersection Near Grade Crossing

3. Existing Conditions
This section presents an overview of the existing study intersections and the roadway characteristics, intersection control, traffic volumes, existing speed, and collision history. The following presents a detailed assessment of these characteristics.

3.1Roadway Description
147th Street is designated as a “Collector” in the City of Lawndale’s General Plan. This is an east-west fourlane undivided roadway with street parking allowed along the roadway segment. The posted speed limit is 35 miles per hour (mph) in both directions. This roadway connects Hawthorne Blvd and Prairie Ave, two major arterials.

3.2Intersection Geometry and Control
147th Street at Larch Avenue
147th Street at Larch Avenue is a four-legged intersection controlled by all-way stop signs. All four legs include yellow continental school crosswalks. Larch Avenue is a two-lane north-south roadway and is classified as a “collector” in the City of Lawndale’s General Plan. This roadway is one of the primary roads that the community uses to access Leuzinger High School. Street parking is allowed on both sides of the street along Larch Avenue. Figure 2Figure 2 illustrates the existing intersection geometry, and number of lanes along each roadway at this location.
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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Figure 2: 147th Street at Larch Avenue— Existing Intersection Geometry and Control 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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147th Street at Freeman Avenue
147th Street at Freeman Avenue is a four-legged intersection controlled by all-way stop signs. There are no marked crosswalks at any of the intersection legs. Freeman Avenue is a two-lane north-south roadway and is classified as a “local street” in the City of Lawndale’s General Plan. Street parking is allowed on both sides of the street along Freeman Avenue. Figure 3 illustrates the existing intersection geometry, and number of lanes along each roadway at this location.

Figure 3: 147th Street at Freeman Avenue — Existing Intersection Geometry and Control 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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147th Street at Eastwood Avenue
147th Street at Eastwood Avenue is a four-legged intersection controlled by all-way stop signs. There are no marked crosswalks at any of the intersection legs. Eastwood Avenue is a two-lane north-south roadway and is classified as a “local street” in the City of Lawndale’s General Plan. Street parking is allowed on both sides of the street along Eastwood Avenue. Figure 4 illustrates the existing intersection geometry, and number of lanes along each roadway at this location.

Figure 4: 147th Street at Eastwood Avenue — Existing Intersection Geometry and Control 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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147th Street at Osage Avenue
147th Street at Osage Avenue is a four-legged intersection controlled by all-way stop signs. There are no marked crosswalks at any of the intersection legs. Osage Avenue is a two-lane north-south roadway and is classified as a “local street” in the City of Lawndale’s General Plan. Street parking is allowed on both sides of the street along Freeman Avenue. Figure 5 illustrates the existing intersection geometry, and number of lanes along each roadway at this location.

Figure 5: 147th Street at Osage Avenue — Existing Intersection Geometry and Control 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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147th Street at Avis Avenue
147th Street at Avis Avenue is a four-legged intersection controlled by all-way stop signs. All four legs include yellow continental school crosswalks. Avis Avenue is a two-lane north-south roadway and is classified as a “local street” in the City of Lawndale’s General Plan. This roadway is one of the primary roads that the community uses to access Leuzinger High School. Street parking is allowed on both sides of the street along Freeman Avenue. Figure 6 illustrates the existing intersection geometry, and number of lanes along each roadway at this location.

Figure 6: 147th Street at Avis Avenue — Existing Intersection Geometry and Control 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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3.3Traffic Volumes
Existing intersection traffic, pedestrian, and bicycle volumes are some of the primary factors used to determine if a traffic signal is warranted. Typically, the traffic volumes are collected on a representative day at the project intersection, such as a Tuesday, Wednesday, or Thursday, and include pedestrians and bicycle counts.

ADVANTEC collected average daily traffic (ADT) vehicle counts along the project corridor on Wednesday, April 24th, 2024. The weekday ADT traffic counts were collected for 24 continuous hours. The ADT counts along 147th Street are provided in Table 1. ADVANTEC also collected peak hour vehicular, pedestrian and bicycle volumes on Wednesday, April 24th, 2024, at the intersections of 147th Street at Larch Avenue and 147th Street at Avis Avenue. The peak hour turning movement volumes provided in Table 2. Detailed 24- hour traffic count data is contained in Appendix B. The peak hour turning movement volumes, pedestrian volumes, and bicycle volumes are contained in Appendix C.

Table 1: ADT Volumes along 147th Street Between Hawthorne Boulevard and Prairie Avenue Location
Posted
Speed Date
ADT Counts
EB WB Combined
147th St between Hawthorne Blvd and Larch Ave 35 mph April 24, 2024 1593 2180 3773 147th St between Larch Ave and Freeman Ave 35 mph April 24, 2024 1798 1894 3692 147th St between Freeman Ave and Osage Ave 35 mph April 24, 2024 1847 1891 3738 147th Street between Osage Ave and Avis Ave 35 mph April 24, 2024 1896 1829 3725 147th Street between Avis Ave and Prairie Ave 35 mph April 24, 2024 2440 1755 4195 Table 2: Peak Hour Turning Movement Counts
Date Peak
Hour
Eastbound Westbound Northbound Southbound
Major
Street
(Total of
Both
Directions)
Minor
Street
(Highest
of Either
Direction) L T R L T R L T R L T R
147th Street at Larch Avenue
April
24,
2024
7:45
AM8:45
AM
20 116 13 9 288 35 22 34 4 39 59 52 481 150
April
24,
2024
3:00
PM4:00
PM
17 148 16 7 135 23 15 21 16 40 45 34 346 119
147th Street at Avis Avenue
April
24,
2024
7:45
AM8:45
AM
68 93 4 15 142 103 14 85 22 132 40 132 425 304
April
24,
2024
3:00
PM4:00
PM
31 163 13 21 107 41 9 28 38 95 38 59 376 192
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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3.4Speed Data
Existing vehicle speeds were surveyed by a certified radar operator with a calibrated radar unit in an unmarked vehicle. Speed samples taken on the street segment represent a statistically significant sample of the current traffic. This data is essential to evaluate the distribution of speeds on a street segment.

A key element of this evaluation is identifying the 85th percentile speed. The 85th percentile speed is the speed at or below which 85% of the traffic travels. This threshold represents what is historically found to be a safe and reasonable speed for most drivers based on common roadway conditions. Speed limits are typically established at the nearest 5-mile per hour (mph) increment per the 85th percentile speed.

Another valuable indicator for the speed conditions on a road segment is the 10-mph pace. The 10-mph pace is the range of speed at which the majority of vehicles are traveling on a particular stretch of road.

While the 85th percentile is the maximum speed that 85% of drivers will not exceed, the 10-mph pace is the range of speed at which those vehicles are actually moving.

The 24-hour speed data was collected on April 24, 2024, and is summarized in Table 3. The speed survey data is contained in Appendix D.

Table 3: Radar Speed Survey Results
Location 147th Street Between Hawthorne Boulevard and Larch Avenue Eastbound Westbound Combined
Number of Vehicles 1723 2255 3978
Posted Speed Limit 35 mph 35 mph -
85th Percentile Speed 31 mph 31 mph 31 mph
Average Speed 26 mph 26 mph 26 mph
10-mph Pace 21-30 mph 21-30 mph 21-30 mph
% In Pace 66.6% 68.3% 67.6%
Drivers Over Speed Limit (%) 40 (2.3%) 52 (2.3%) 92 (2.3%) Location 147th Street Between Eastwood Avenue and Prairie Avenue Eastbound Westbound Combined
Number of Vehicles 1932 1853 3785
Posted Speed Limit 35 mph 35 mph -
85th Percentile Speed 28 mph 24 mph 26 mph
Average Speed 24 mph 21 mph 22 mph
10-mph Pace 21-30 mph 16-25 mph 16-25 mph
% In Pace 78.5% 80.0% 71.0%
Drivers Over Speed Limit (%) 11 (0.57%) 2 (0.11%) 13 (0.34%)

3.5Collision History
The collision history was analyzed along 147th Street between Hawthorne Boulevard and Prairie Avenue.

The collision history is typically analyzed three to five years from the present. Five-year collision history was 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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obtained from Statewide Integrated Traffic Records System (SWITRS) and is summarized in Table 4. The collision history data is contained in Appendix E. Based on the collision history, the project corridor has had 9 non-driving-under-the-influence (DUI) collisions within the past five years.

Table 4: Crash History

4. Speeding Analysis
The speed survey data summarized in Table 3 indicates that 85% of drivers along 147th Street between Hawthorne Boulevard and Larch Avenue are driving at 31 mph, which is under the posted speed limit (35 mph). The data also shows the majority of vehicles are driving at 21-30 mph at this segment, with the average speed being 26 mph. From the 3,978 vehicles that were surveyed, approximately 2.3% of drivers were traveling above the posted speed limit.

The data for the segment between Eastwood Avenue and Prairie Avenue shows that 85% of drivers are driving at 26 mph, which is under the posted speed limit (35 mph). The data also shows the majority of vehicles are driving at 16-25 mph at this segment, with the average speed being 22 mph. From the 3,785 vehicles that were surveyed, approximately 0.34% of drivers were traveling above the posted speed limit.

No. Intersection Date Time
Distance from
Intersection
(feet)
Direction Type of
Collision Cause
2019
1 Hawthorne
Blvd 03/14/19 11:30 290 East Veh/Ped Unsafe Lane Change 2 Freeman Ave 05/09/19 20:18 117 East Head-On Wrong Side of Road
3 Larch Ave 09/08/19 22:30 33 East Rear End Following too Closely
4 Osage Ave 09/25/19 18:35 4 North Other Traffic Signals and Signs
2020
5 Larch Ave 05/01/20 10:59 178 East Other Right-of-Way
6 Prairie Ave 06/20/20 14:00 0 - Broadside Traffic Signals and Signs
7 Eastwood Ave 07/01/20 06:41 115 South Rear End Improper Turning
8 Prairie Ave 12/10/20 15:55 3 South Veh/Ped Right-of-Way 2021
9 Eastwood Ave 03/20/21 17:05 168 South Other Unsafe
Starting
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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5. Traffic Signal Warrant Analysis
The City of Lawndale requested ADVANTEC to conduct signal warrant analyses along the 147th Street corridor between Hawthorne Boulevard and Prairie Avenue in the City of Lawndale. The study locations are listed below:
 147th Street at Larch Avenue
 147th Street at Avis Avenue

5.1 Warrant 1 – Eight-Hour Vehicular Volume
Tables 5 and 6 summarize the highest traffic volumes per hour (for any eight hours) on the major street approach (total of both directions) and minor street approach (highest of both directions) at the intersections of 147th Street at Larch Avenue and 147th Street at Avis Avenue. These volumes will be used in our analysis. The eight-hour vehicular volume analysis for the study intersections is shown in Tables 7 to 10.

The tables also specify the amount of vehicular traffic that must be added before meeting the specific criteria for Warrant 1.

Table 5: Highest Traffic Volumes for Eight Hours for 147th Street at Larch Avenue # Hour EB WB Major St Approach
Vehicles (Combined) NB SB Minor St Approach Vehicles (Highest Approach) 1 7:00 AM 55 138 193 36 116 116
2 8:00 AM 159 301 460 63 138 138
3 1:00 PM 91 80 171 35 88 88
4 2:00 PM 143 150 293 41 129 129
5 3:00 PM 181 165 346 52 119 119
6 4:00 PM 133 124 257 53 105 105
7 5:00 PM 157 150 307 65 122 122
8 6:00 PM 120 107 227 66 131 131
Table 6: Highest Traffic Volumes for Eight Hours for 147th Street at Avis Avenue # Hour EB WB Major St Approach
Vehicles (Combined) NB SB Minor St Approach Vehicles (Highest Approach) 1 7:00 AM 67 53 120 59 69 69
2 8:00 AM 170 86 256 242 294 294
3 1:00 PM 90 111 201 34 42 42
4 2:00 PM 160 107 267 67 120 120
5 3:00 PM 207 203 410 100 192 192
6 4:00 PM 174 296 470 46 86 86
7 5:00 PM 173 227 400 63 94 94
8 6:00 PM 139 238 337 39 66 66
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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Table 7: Warrant 1; Condition A for 147th Street at Larch Avenue Condition A – Minimum
Vehicular Volume
Vehicles per hour on major street (total of
both approaches)
Vehicles per hour on higher-volume minor-street
approach (one direction only)
100%a 80%b 100%a 80%b
Criteria (2 Lane Major,
1 Lane Minor) 600
%Increase
Required 480
%Increase
Required 150
%Increase
Required 120
%Increase
Required
7:00 AM 193 211% 193 149% 116 30% 116 4%
8:00 AM 460 31% 460 5% 138 9% 138 -
1:00 PM 171 251% 171 181% 88 71% 88 37%
2:00 PM 293 105% 293 64% 129 17% 129 -
3:00 PM 346 74% 346 39% 119 27% 119 1%
4:00 PM 257 134% 257 87% 105 43% 105 15%
5:00 PM 307 96% 307 57% 122 23% 122 -
6:00 PM 227 165% 227 112% 131 15% 131 -
a Basic minimum hourly volume
b Used for combination of Conditions A and B after adequate trial of other remedial measures Table 8: Warrant 1; Condition B for 147th Street at Larch Avenue Condition B –
Interruption of
Continuous
Vehicles per hour on major street (total of
both approaches)
Vehicles per hour on higher-volume minor-street
approach (one direction only)
100%a 80%b 100%a 80%b
Criteria (2 Lane Major,
1 Lane Minor) 900
%Increase
Required 720
%Increase
Required 75
%Increase
Required 60
%Increase
Required
7:00 AM 193 367% 193 274% 116 - 116 -
8:00 AM 460 96% 460 57% 138 - 138 -
1:00 PM 171 427% 171 322% 88 - 88 -
2:00 PM 293 208% 293 146% 129 - 129 -
3:00 PM 346 161% 346 109% 119 - 119 -
4:00 PM 257 251% 257 181% 105 - 105 -
5:00 PM 307 194% 307 135% 122 - 122 -
6:00 PM 227 297% 227 218% 131 - 131 -
a Basic minimum hourly volume
b Used for combination of Conditions A and B after adequate trial of other remedial measures 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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Table 9: Warrant 1; Condition A for 147th Street at Avis Avenue Condition A – Minimum
Vehicular Volume
Vehicles per hour on major street (total of
both approaches)
Vehicles per hour on higher-volume minor-street
approach (one direction only)
100%a 80%b 100%a 80%b
Criteria (2 Lane Major,
1 Lane Minor) 600
%Increase
Required 480
%Increase
Required 150
%Increase
Required 120
%Increase
Required
7:00 AM 120 400% 120 300% 69 118% 69 74%
8:00 AM 256 135% 256 88% 294 - 294 -
1:00 PM 201 199% 201 139% 42 258% 42 186%
2:00 PM 267 125% 267 80% 120 25% 120 0%
3:00 PM 410 47% 410 18% 192 - 192 -
4:00 PM 470 28% 470 3% 86 75% 86 40%
5:00 PM 400 50% 400 20% 94 60% 94 28%
6:00 PM 377 60% 377 28% 66 128% 66 82%
a Basic minimum hourly volume
b Used for combination of Conditions A and B after adequate trial of other remedial measures Table 10: Warrant 1; Condition B for 147th Street at Avis Avenue Condition B –
Interruption of
Continuous
Vehicles per hour on major street (total of
both approaches)
Vehicles per hour on higher-volume minor-street
approach (one direction only)
100%a 80%b 100%a 80%b
Criteria (2 Lane Major,
1 Lane Minor) 900
%Increase
720
%Increase
75 %Increase
60 %Increase
7:00 AM 120 650% 120 500% 69 9% 69 -
8:00 AM 256 252% 256 182% 294 - 294 -
1:00 PM 201 348% 201 259% 42 79% 42 43%
2:00 PM 267 238% 267 170% 120 - 120 -
3:00 PM 410 120% 410 76% 192 - 192 -
4:00 PM 470 92% 470 54% 86 - 86 -
5:00 PM 400 125% 400 80% 94 - 94 -
6:00 PM 377 139% 377 91% 66 14% 66 -
a Basic minimum hourly volume
b Used for combination of Conditions A and B after adequate trial of other remedial measures As shown in Tables 7 to 10, the criteria for Warrant 1 is not met for either Condition A or Condition B at either intersection.
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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5.2 Warrant 2 – Four-Hour Vehicular Volume
The four-hour vehicular volume analysis is shown in Figures 7 and 8. The four hours used for this analysis are the highest four hours in Tables 5 and 6. The figures also show the minimum volume to meet the criteria for Warrant 2.

Figure 7: Figure 4C-1. Warrant 2, Four-Hour Vehicular Volume for 147th Street at Larch Ave Figure 8: Figure 4C-1. Warrant 2, Four-Hour Vehicular Volume for 147th Street at Avis Ave As shown in Figures 7 and 8, the criteria for Warrant 2 is not met for either study intersection. (460,350)
(460, 138) (346,119)
(307,122)
(293,129)
(470,340)
(410,192)
(377,66)
(400,94)
(470,86)
LEGEND:
- Existing Volume at
147th Street at
Larch Avenue
- Minimum Volume
to meet Warrant
2 LEGEND:
- Existing Volume at
147th Street at
Avis Avenue
- Minimum Volume
to meet Warrant
2 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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5.3 Warrant 3 – Peak Hour Vehicular Volume
The peak-hour vehicular volume analysis is shown in Figures 9 and 10. The peak-hour volumes used for this analysis are provided in Table 2. The figures also show the minimum volume to meet the criteria for Warrant

3. Figure 9: Figure 4C-3. Warrant 3, Peak Hour Volume for 147th Street at Larch Avenue Figure 10: Figure 4C-3. Warrant 3, Peak Hour Volume for 147th Street at Avis Avenue (510,510)
(481,150)
(510,510)
(425,304)
LEGEND:
- Existing Volume at 147th Street at Larch Avenue - Minimum Volume to meet Warrant 3 LEGEND:
- Existing Volume at 147th Street at Avis Avenue - Minimum Volume to meet Warrant 3 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 17
As shown in Figures 9 and 10, the criteria for Warrant 3 is not met for either study intersection.

5.4 Warrant 4 – Pedestrian Volume
Warrant 4 analyzes the pedestrian and bicyclist volumes crossing the major street. The highest combined pedestrian and bicyclist volumes in a single hour for both study intersections are provided in Tables 11 and

12. The peak-hour pedestrian volume analysis is shown in Figures 11 and 12. The figures also show the minimum volume to meet the criteria for Warrant 4.

Table 11: Pedestrian and Bicyclist Volumes at 147th Street at Larch Avenue Hour
147th Street Larch Avenue
Major Street
(Total of Both
Directions)
Xing Major Street West Leg East Leg North Leg South Leg Vehicular PeakHour Counts Combined
Volume Ped+Bike Ped+Bike Ped+Bike Ped+Bike
7:45 AM to
8:45 AM 481 46 14 7 33 13
Table 12: Pedestrian and Bicyclist Volumes at 147th Street at Avis Avenue Hour
147th Street Avis Avenue
Major Street
(Total of Both
Directions)
Xing Major Street West Leg East Leg North Leg South Leg Vehicular PeakHour Counts Combined
Volume Ped+Bike Ped+Bike Ped+Bike Ped+Bike
7:45 AM to
8:45 AM 425 81 34 17 65 16
Figure 11: Figure 4C-7. Warrant 4, Pedestrian Four-Hour Volume for 147th Street at Larch Avenue (481,590)
(481,46)
LEGEND:
- Existing Combined Pedestrian Volume at
147th Street at Larch Avenue - Minimum Volume to meet Warrant 4 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 18
Figure 12: Figure 4C-7. Warrant 4, Pedestrian Four-Hour Volume for 147th Street at Avis Avenue As shown in Figures 11 and 12, the criteria for Warrant 4 is not met for either study intersection.

5.5 Warrant 5 – School Crossing
Warrant 5 is for application in areas where school children cross the major roadway. The warrant is based on the number of gaps in the traffic stream and the number and size of the groups of children crossing the major roadway. A minimum of 20 students must cross the major roadway during a period in which the number of adequate crossing gaps is less than the number of minutes in the same period. 147th Street within the project area has school crossings at Larch Avenue and Avis Avenue. The intersection of Avis Avenue at 147th Street is within 300 feet of the signalized intersection of Prairie Avenue at 147th Street, which makes Warrant 5 inapplicable. For the intersection of Larch Avenue at 147th Street, based on the peak hour volumes, there are more adequate crossing gaps than the number of minutes in the same period. Warrant 5 states, “before a decision is made to install a traffic control signal, consideration shall be given to the implementation of other remedial measures, such as warning signs and flashers, school speed zones, school crossing guards, or a grade-separated crossing.”

5.6 Warrant 6 – Coordinated Signal System
Warrant 6 applies in situations where installing a traffic signal is needed in order to maintain proper platooning of vehicles along the primary corridor. The need for a traffic control signal shall be considered if an engineering study finds that one of the following criteria is met:

A. On a one-way street or a street that has traffic predominantly in one direction, the adjacent traffic control signals are so far apart that they do not provide the necessary degree of vehicular platooning.

B. On a two-way street, adjacent traffic control signals do not provide the necessary degree of platooning and the proposed and adjacent traffic control signals will collectively provide a progressive operation.
(425,625)
(425,81)
LEGEND:
- Existing Combined Pedestrian Volume at
147th Street at Avis Avenue
- Minimum Volume to meet Warrant 4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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Since the Larch Avenue and Avis Avenue intersections are not contained in a coordinated traffic signal system and do not need to provide a necessary degree of vehicle platooning, it is determined that Warrant 6 is not applicable.

5.7 Warrant 7 – Crash Experience
Warrant 7 is satisfied if adequate countermeasures have been installed and have failed to reduce the crash frequency and five or more crashes susceptible to correction by a traffic signal have occurred within a 1- year period. Furthermore, for 8-hours of an average day, traffic volumes must exceed a minimum value determined primarily by the lane configuration of intersection approaches.

Fewer than five crashes have occurred within a 1-year period at both study intersections and therefore Warrant 7 is not met.

5.8 Warrant 8 – Roadway Network
Warrant 8 is applicable at intersections of two or more major routes. A major route is defined as being part of a street and/or highway system, and is a major route on an official city, county or state transportation plan.

Since the study intersections do not serve as a common intersection of two major routes, Warrant 8 is not applicable.

5.9 Warrant 9 – Intersection Near Grade Crossing
Warrant 9 is intended for use at a location where none of the conditions described in the other eight traffic signal warrants are met, but the proximity to the intersection of a grade crossing on an intersection approach controlled by a STOP or YIELD sign is the principal reason to consider installing a traffic control signal.

Since there is not a nearby grade crossing near this intersection, Warrant 9 is not applicable.

5.10 Summary of Analysis and Results
The intersections of 147th Street/Larch Ave and 147th Street/Avis Ave were analyzed to determine if traffic signals would be warranted per 2014 edition MUTCD Section 4 Warrants 1 through 9. Based on the results of this analysis, the intersections do not meet the criteria to install traffic signals at this time. ADVANTEC recommends City staff to continue monitoring this intersection for potential increase in volumes (vehicles, pedestrians, and bicyclists).

Table 13 summarizes the results from the signal warrant analysis. An “No” indicates a warrant that was not satisfied.

Table 13: Signal Warrant Analysis Summary
Intersection Location Warrant Satisfied
1 2 3 4 5 6 7 8
147th Street at Larch
Avenue No No No No No No No No
147th Street at Avis
Avenue No No No No No No No No
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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As shown in Table 13, the intersections of 147th Street at Larch Avenue and 147th Street at Avis Avenue do not warrant traffic signal control.

6. Proposed Recommendations
Based on our analysis of existing conditions, traffic volumes, speed surveys, and collision history on 147th Street between Hawthorne Boulevard and Prairie Avenue, this section provides recommended improvements to enhance the safety of motorists, pedestrians, and cyclists travelling through the corridor.

6.1 Summary of Analysis
The summary of the analysis and results are as follows for 147th Street between Hawthorne Boulevard and Prairie Avenue:
 Speeding Analysis
o The 85th percentile speed along 147th Street between Hawthorne Boulevard and Larch Avenue is 31 mph, which is under the posted speed limit (35 mph). From the 3,978 vehicles that were surveyed, approximately 2.3% of drivers were traveling above the posted speed limit.
o The 85th percentile speed along 147th Street between Eastwood Avenue and Prairie Avenue is 26 mph, which is under the posted speed limit (35 mph). From the 3,785 vehicles that were surveyed, approximately 0.34% of drivers were traveling above the posted speed limit.  Collision History
o Nine collisions occurred along 147th Street between Hawthorne Boulevard and Prairie Avenue within the past 5 years. However, none of the project intersections had five or more collisions within the past 5 years.
 Traffic Signal Warrant Analysis
o 147th Street at Larch Avenue
 The intersection does not meet any of the 9 traffic signal warrant criteria. o 147th Street at Avis Avenue
 The intersection does not meet any of the 9 traffic signal warrant criteria.

6.2 Recommended Alternative Improvements
As summarized in Section 6.1, the 85th percentile speed for vehicles is under the posted speed limit of 35 mph, the project intersections do not have over 5 collisions within the past 5 years, and the project intersections with existing school crosswalks were found to not meet the traffic signal warrant criteria.

However, ADVANTEC recommends the following general improvements to improve safety for pedestrians, bicyclists, and motorists along the study area. ADVANTEC has also prepared four alternative road diet striping improvements for the study area.

6.2.1 General Improvements
 Install SW24-3(CA) signs 200 feet east and west from the crosswalks at 147th Street at Larch Avenue and 147th Street at Avis Avenue.
 Install SW24-2(CA) signs at the east and west crosswalks at 147th Street at Larch Avenue and 147th Street at Avis Avenue.
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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 Install a SR4-1(CA) sign 300 feet west of the intersection of 147th Street at Larch Avenue for eastbound traffic.
 Install a SR4-1(CA) sign 200 feet east of the intersection of 147th Street at Avis Avenue for westbound traffic.
 Install yellow retroreflective continental crosswalks at the intersections of Freeman Avenue at 147th Street, Eastman Avenue at 147th Street, and Osage Avenue at 147th Street.

6.2.2 Alternative 1 Road Diet Improvements
The section summarizes Alternative 1 road diet improvements, which consists of a parking lane, a bike lane, a bike buffer zone, and one travel lane in each direction, along with a two-way left-turn lane. This would reduce the number of lanes along 147th Street from two lanes in each direction to one lane in each direction with a two-way left-turn lane, while adding a bike lane and bike buffer zone. The cross-section for Alternative 1 is shown below.

The recommended improvements are illustrated in Figures 13 to 16.

6.2.3 Alternative 2 Road Diet Improvements
The section summarizes Alternative 2 road diet improvements, which consists of a parking lane, a buffer zone, a bike lane, an additional buffer zone, and one travel lane in each direction. This would reduce the number of lanes along 147th Street from two lanes in each direction to one lane in each direction, while adding a bike lane and bike buffer zone for moving vehicles and the parking lane. The cross-section for Alternative 2 is shown below.

The recommended improvements are illustrated in Figures 17 to 20. 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 22

6.2.4 Alternative 3 Road Diet Improvements
The section summarizes Alternative 3 road diet improvements, which consists of a parking lane, a buffer zone, a bike lane, an additional buffer zone, and one travel lane in each direction, along with a two-way leftturn lane. This would reduce the number of lanes along 147th Street from two lanes in each direction to one lane in each direction with a two-way left-turn lane, while adding a bike lane and bike buffer zone for moving vehicles and the parking lane. The cross-section for Alternative 3 is shown below.

The recommended improvements are illustrated in Figures 21 to 24.

6.2.5 Alternative 4 Road Diet Improvements
The section summarizes Alternative 4 road diet improvements, which consists of an outer bike lane, a buffer zone, a parking lane, an additional buffer zone, and one travel lane in each direction. This would reduce the number of lanes along 147th Street from two lanes in each direction to one lane in each direction, while adding an outer bike lane and bike buffer zone for moving vehicles and the parking lane. The cross-section for Alternative 4 is shown below.

The recommended improvements are illustrated in Figures 25 to 28. 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 23
Figure 13: Alternative 1 Improvements 1/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 24
Figure 14: Alternative 1 Improvements 2/4

147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 25
Figure 15: Alternative 1 Improvements 3/4

147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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Figure 16: Alternative 1 Improvements 4/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 27
Figure 17: Alternative 2 Improvements 1/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 28
Figure 18: Alternative 2 Improvements 2/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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Figure 19: Alternative 2 Improvements 3/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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Figure 20: Alternative 2 Improvements 4/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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Figure 21: Alternative 3 Improvements 1/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 32
Figure 22: Alternative 3 Improvements 2/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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Figure 23: Alternative 3 Improvements 3/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 34
Figure 24: Alternative 3 Improvements 4/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 35
Figure 25: Alternative 4 Improvements 1/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 36
Figure 26: Alternative 4 Improvements 2/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
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Figure 27: Alternative 4 Improvements 3/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 38
Figure 28: Alternative 4 Improvements 4/4
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 39

6.2.6 Traffic Circle Improvements
In addition to the road diet alternative
improvements, traffic circle intersection
design may be incorporated at the
intersections along the project corridor.

Traffic circles lower speeds at minor
intersection crossings and are an ideal
treatment for uncontrolled intersections.

Traffic circles would eliminate left-turning
movement conflicts at the intersection by
creating a flow of counter-clockwise
movement. Trafic circles are
recommended for roadways with a
posted speed limit of 35 mph or lower,
with ADT volumes of 7,500 vehicles or
lower, which applies to the project
corridor. Implementation of a traffic circle
would require road diet striping with one through in each direction only, due to physical constraints of the intersection dimensions.

The potential locations to consider traffic circle improvements include:
 Alternative 2
o Larch Avenue at 147th Street
o Freeman Avenue at 147th Street
o Eastman Avenue at 147th Street
o Osage Avenue at 147th Street
o Avis Avenue at 147th Street
 Alternative 4
o Larch Avenue at 147th Street
o Freeman Avenue at 147th Street
o Eastman Avenue at 147th Street
o Osage Avenue at 147th Street
o Avis Avenue at 147th Street
 Alternative 2
o Freeman Avenue at 147th Street
o Eastman Avenue at 147th Street
o Osage Avenue at 147th Street
 Alternative 4
or
o Freeman Avenue at 147th Street
o Eastman Avenue at 147th Street
o Osage Avenue at 147th Street
or
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 40
Bulb-Out Improvements
Bulb-outs may also be incorporated into the road diet
alternative improvements. Bulb-outs visually and physically narrow the roadway, creating safer and shorter crossings for pedestrians. Bulb-outs are recommended for roadways with a posted speed limit of 35 mph or lower, with ADT volumes of 20,000 vehicles or lower, which allies to the project corridor. Bulb-outs would be applicable for road diet
improvements or the existing striping conditions where the parking lane is adjacent to the curb.

The potential locations to consider bulb-out improvements include:
 Alternative 1 (along 147th Street)
o Larch Avenue at 147th Street
o Freeman Avenue at 147th Street
o Eastman Avenue at 147th Street
o Osage Avenue at 147th Street
o Avis Avenue at 147th Street
 Alternative 2 (along 147th Street)
o Larch Avenue at 147th Street
o Freeman Avenue at 147th Street
o Eastman Avenue at 147th Street
o Osage Avenue at 147th Street
o Avis Avenue at 147th Street
 Alternative 3 (along 147th Street)
o Larch Avenue at 147th Street
o Freeman Avenue at 147th Street
o Eastman Avenue at 147th Street
o Osage Avenue at 147th Street
o Avis Avenue at 147th Street

6.2.7 Final Recommendations
The four road diet alternatives are all similar improvements that would reduce the number of lanes, add a bike lane, and add parking lane striping in each direction. Based on our evaluation for the four alternatives, it is recommended to select Alternatives 1 or 2, depending on if the City would prefer a two-way left-turn lane.

Bulb-out improvements are recommended at each intersection within the project corridor and may be implemented with both Alternative road diet improvements at crosswalks crossing 147th Street.

The costs for implementing the road diet alternatives would be approximately the same, as they are all signing and striping related improvements. If the City decides to implement bulb-out improvements, the costs would rise.
147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale
Page | 41
If the City would like to consider a phased implementation, it is recommended to install the signing and striping as "Phase 1" improvements, and construction of the bulb-outs as "Phase 2" improvements. The cost for Phase 2 improvements will be considerably higher than Phase 1 improvements. As another option, the City may also consider constructing bulb-outs at selected locations. ADVANTEC recommends the City to implement these improvements based on their resources and available funding including the costs to procure and install the recommended improvements shown. 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale

APPENDIX A

CAMUTCD WARRANT METHODOLOGIES
Section 4C.02 Warrant 1, Eight-Hour Vehicular Volume
Support:
01The Minimum Vehicular Volume, Condition A, is intended for application at locations where a large volume of intersecting traffic is the principal reason to consider installing a traffic control signal. 02The Interruption of Continuous Traffic, Condition B, is intended for application at locations where Condition A is not satisfied and where the traffic volume on a major street is so heavy that traffic on a minor intersecting street suffers excessive delay or conflict in entering or crossing the major street. 03It is intended that Warrant 1 be treated as a single warrant. If Condition A is satisfied, then Warrant 1 is satisfied and analyses of Condition B and the combination of Conditions A and B are not needed.

Similarly, if Condition B is satisfied, then Warrant 1 is satisfied and an analysis of the combination of Conditions A and B is not needed.

Standard:
04The need for a traffic control signal shall be considered if an engineering study finds that one of the following conditions exist for each of any 8 hours of an average day:

A. The vehicles per hour given in both of the 100 percent columns of Condition A in Table 4C-1 exist on the major-street and the higher-volume minor-street approaches, respectively, to the intersection; or
B. The vehicles per hour given in both of the 100 percent columns of Condition B in Table 4C-1 exist on the major-street and the higher-volume minor-street approaches, respectively, to the intersection.

In applying each condition the major-street and minor-street volumes shall be for the same 8 hours.

On the minor street, the higher volume shall not be required to be on the same approach during each of these 8 hours.

Option:
05If the posted or statutory speed limit or the 85th-percentile speed on the major street exceeds 40 mph, or if the intersection lies within the built-up area of an isolated community having a population of less than 10,000, the traffic volumes in the 70 percent columns in Table 4C-1 may be used in place of the 100 percent columns.

Guidance:
06The combination of Conditions A and B is intended for application at locations where Condition A is not satisfied and Condition B is not satisfied and should be applied only after an adequate trial of other alternatives that could cause less delay and inconvenience to traffic has failed to solve the traffic problems.

Standard:
07The need for a traffic control signal shall be considered if an engineering study finds that both of the following conditions exist for each of any 8 hours of an average day:

A. The vehicles per hour given in both of the 80 percent columns of Condition A in Table 4C-1 exist on the major-street and the higher-volume minor-street approaches, respectively, to the intersection; and
B. The vehicles per hour given in both of the 80 percent columns of Condition B in Table 4C-1 exist on the major-street and the higher-volume minor-street approaches, respectively, to the intersection.

These major-street and minor-street volumes shall be for the same 8 hours for each condition; however, the 8 hours satisfied in Condition A shall not be required to be the same 8 hours satisfied in Condition B. On the minor street, the higher volume shall not be required to be on the same approach during each of the 8 hours.

Option:
08If the posted or statutory speed limit or the 85th-percentile speed on the major street exceeds 40 mph, or if the intersection lies within the built-up area of an isolated community having a population of less than 10,000, the traffic volumes in the 56 percent columns in Table 4C-1 may be used in place of the 80 percent columns.

Section 4C.03 Warrant 2, Four-Hour Vehicular Volume
Support:
01The Four-Hour Vehicular Volume signal warrant conditions are intended to be applied where the volume of intersecting traffic is the principal reason to consider installing a traffic control signal.

Standard:
02The need for a traffic control signal shall be considered if an engineering study finds that, for each of any 4 hours of an average day, the plotted points representing the vehicles per hour on the major street (total of both approaches) and the corresponding vehicles per hour on the higher-volume minor-street approach (one direction only) all fall above the applicable curve in Figure 4C-1 for the existing combination of approach lanes. On the minor street, the higher volume shall not be required to be on the same approach during each of these 4 hours.

Option:
03If the posted or statutory speed limit or the 85th-percentile speed on the major street exceeds 40 mph, or if the intersection lies within the built-up area of an isolated community having a population of less than 10,000, Figure 4C-2 may be used in place of Figure 4C-1.

Section 4C.04 Warrant 3, Peak Hour
Support:
01The Peak Hour signal warrant is intended for use at a location where traffic conditions are such that for a minimum of 1 hour of an average day, the minor-street traffic suffers undue delay when entering or crossing the major street.

Standard:
02This signal warrant shall be applied only in unusual cases, such as office complexes, manufacturing plants, industrial complexes, or high-occupancy vehicle facilities that attract or discharge large numbers of vehicles over a short time.
03The need for a traffic control signal shall be considered if an engineering study finds that the criteria in either of the following two categories are met:

A. If all three of the following conditions exist for the same 1 hour (any four consecutive 15- minute periods) of an average day:

1. The total stopped time delay experienced by the traffic on one minor-street approach (one direction only) controlled by a STOP sign equals or exceeds: 4 vehicle-hours for a onelane approach or 5 vehicle-hours for a two-lane approach; and

2. The volume on the same minor-street approach (one direction only) equals or exceeds 100 vehicles per hour for one moving lane of traffic or 150 vehicles per hour for two moving lanes; and

3. The total entering volume serviced during the hour equals or exceeds 650 vehicles per hour for intersections with three approaches or 800 vehicles per hour for intersections with four or more approaches.

B. The plotted point representing the vehicles per hour on the major street (total of both approaches) and the corresponding vehicles per hour on the higher-volume minor-street approach (one direction only) for 1 hour (any four consecutive 15-minute periods) of an average day falls above the applicable curve in Figure 4C-3 for the existing combination of approach lanes.

Option:
04If the posted or statutory speed limit or the 85th-percentile speed on the major street exceeds 40 mph, or if the intersection lies within the built-up area of an isolated community having a population of less than 10,000, Figure 4C-4 may be used in place of Figure 4C-3 to evaluate the criteria in the second category of the Standard.
05If this warrant is the only warrant met and a traffic control signal is justified by an engineering study, the traffic control signal may be operated in the flashing mode during the hours that the volume criteria of this warrant are not met.

Guidance:
06If this warrant is the only warrant met and a traffic control signal is justified by an engineering study, the traffic control signal should be traffic-actuated.

Section 4C.05 Warrant 4, Pedestrian Volume
Support:
01The Pedestrian Volume signal warrant is intended for application where the traffic volume on a major street is so heavy that pedestrians experience excessive delay in crossing the major street.

Standard:
02The need for a traffic control signal at an intersection or midblock crossing shall be considered if an engineering study finds that one of the following criteria is met:

A. For each of any 4 hours of an average day, the plotted points representing the vehicles per hour on the major street (total of both approaches) and the corresponding pedestrians per hour crossing the major street (total of all crossings) all fall above the curve in Figure 4C-5; or B. For 1 hour (any four consecutive 15-minute periods) of an average day, the plotted point representing the vehicles per hour on the major street (total of both approaches) and the corresponding pedestrians per hour crossing the major street (total of all crossings) falls above the curve in Figure 4C-7.

Option:
03If the posted or statutory speed limit or the 85th-percentile speed on the major street exceeds 35 mph, or if the intersection lies within the built-up area of an isolated community having a population of less than 10,000, Figure 4C-6 may be used in place of Figure 4C-5 to evaluate Criterion A in Paragraph 2, and Figure 4C-8 may be used in place of Figure 4C-7 to evaluate Criterion B in Paragraph 2.

Standard:
04The Pedestrian Volume signal warrant shall not be applied at locations where the distance to the nearest traffic control signal or STOP sign controlling the street that pedestrians desire to cross is less than 300 feet, unless the proposed traffic control signal will not restrict the progressive movement of traffic.
05If this warrant is met and a traffic control signal is justified by an engineering study, the traffic control signal shall be equipped with pedestrian signal heads complying with the provisions set forth in Chapter 4E.

Guidance:
06If this warrant is met and a traffic control signal is justified by an engineering study, then:

A. If it is installed at an intersection or major driveway location, the traffic control signal should also control the minor-street or driveway traffic, should be traffic-actuated, and should include pedestrian detection.

B. If it is installed at a non-intersection crossing, the traffic control signal should be installed at least 100 feet from side streets or driveways that are controlled by STOP or YIELD signs, and should be pedestrian-actuated. If the traffic control signal is installed at a non-intersection crossing, at least one of the signal faces should be over the traveled way for each approach, parking and other sight obstructions should be prohibited for at least 100 feet in advance of and at least 20 feet beyond the crosswalk or site accommodations should be made through curb extensions or other techniques to provide adequate sight distance, and the installation should include suitable standard signs and pavement markings.

C. Furthermore, if it is installed within a signal system, the traffic control signal should be coordinated.

Option:
07The criterion for the pedestrian volume crossing the major street may be reduced as much as 50 percent if the 15th-percentile crossing speed of pedestrians is less than 3.5 feet per second. 08A traffic control signal may not be needed at the study location if adjacent coordinated traffic control signals consistently provide gaps of adequate length for pedestrians to cross the street.

Section 4C.06 Warrant 5, School Crossing
Support:
01 The School Crossing signal warrant is intended for application where the fact that schoolchildren cross the major street is the principal reason to consider installing a traffic control signal. For the purposes of this warrant, the word “schoolchildren” includes elementary through high school students.

Standard:
02 The need for a traffic control signal shall be considered when an engineering study of the frequency and adequacy of gaps in the vehicular traffic stream as related to the number and size of groups of schoolchildren at an established school crossing across the major street shows that the number of adequate gaps in the traffic stream during the period when the schoolchildren are using the crossing is less than the number of minutes in the same period (see Section 7A.03) and there are a minimum of 20 schoolchildren during the highest crossing hour.
03 Before a decision is made to install a traffic control signal, consideration shall be given to the implementation of other remedial measures, such as warning signs and flashers, school speed zones, school crossing guards, or a grade-separated crossing.
04 The School Crossing signal warrant shall not be applied at locations where the distance to the nearest traffic control signal along the major street is less than 300 feet, unless the proposed traffic control signal will not restrict the progressive movement of traffic.

Guidance:
05 If this warrant is met and a traffic control signal is justified by an engineering study, then:

If the traffic control signal is installed at a non-intersection crossing, at least one of the signal faces should be over the traveled way for each approach, parking and other sight obstructions should be
prohibited for at least 100 feet in advance of and at least 20 feet beyond the crosswalk or site accommodations should be made through curb extensions or other techniques to provide adequate sight
distance, and the installation should include suitable standard signs and pavement markings.

C. Furthermore, if it is installed within a signal system, the traffic control signal should be coordinated.

Section 4C.07 Warrant 6, Coordinated Signal System
Support:
01 Progressive movement in a coordinated signal system sometimes necessitates installing traffic control signals at intersections where they would not otherwise be needed in order to maintain proper platooning of vehicles.

Standard:
02 The need for a traffic control signal shall be considered if an engineering study finds that one of the following criteria is met:

Guidance:
03 The Coordinated Signal System signal warrant should not be applied where the resultant spacing of traffic control signals would be less than 1,000 feet.

Section 4C.08 Warrant 7, Crash Experience
Support:
01 The Crash Experience signal warrant conditions are intended for application where the severity and frequency of crashes are the principal reasons to consider installing a traffic control signal.

Standard:
02 The need for a traffic control signal shall be considered if an engineering study finds that all of the following criteria are met:

A. Adequate trial of alternatives with satisfactory observance and enforcement has failed to reduce the crash frequency; and
B. Five or more reported crashes, of types susceptible to correction by a traffic control signal, have occurred within a 12-month period, each crash involving personal injury or property damage apparently exceeding the applicable requirements for a reportable crash; and C. For each of any 8 hours of an average day, the vehicles per hour (vph) given in both of the 80 percent columns of Condition A in Table 4C-1 (see Section 4C.02), or the vph in both of the 80 percent columns of Condition B in Table 4C-1 exists on the major-street and the highervolume minor-street approach, respectively, to the intersection, or the volume of pedestrian traffic is not less than 80 percent of the requirements specified in the Pedestrian Volume warrant. These major-street and minor-street volumes shall be for the same 8 hours. On the minor street, the higher volume shall not be required to be on the same approach during each of the 8 hours.

Option:
03 If the posted or statutory speed limit or the 85th-percentile speed on the major street exceeds 40 mph, or if the intersection lies within the built-up area of an isolated community having a population of less than 10,000, the traffic volumes in the 56 percent columns in Table 4C-1 may be used in place of the 80 percent columns.

Section 4C.09 Warrant 8, Roadway Network
Support
01 Installing a traffic control signal at some intersections might be justified to encourage concentration and organization of traffic flow on a roadway network.

Standard:
02 The need for a traffic control signal shall be considered if an engineering study finds that the common intersection of two or more major routes meets one or both of the following criteria:

A. The intersection has a total existing, or immediately projected, entering volume of at least 1,000 vehicles per hour during the peak hour of a typical weekday and has 5-year projected traffic volumes, based on an engineering study, that meet one or more of Warrants 1, 2, and 3 during an average weekday; or
B. The intersection has a total existing or immediately projected entering volume of at least 1,000 vehicles per hour for each of any 5 hours of a non-normal business day (Saturday or Sunday).
03 A major route as used in this signal warrant shall have at least one of the following characteristics:

A. It is part of the street or highway system that serves as the principal roadway network for through traffic flow.

B. It includes rural or suburban highways outside, entering, or traversing a city.

C. It appears as a major route on an official plan, such as a major street plan in an urban area traffic and transportation study.

Section 4C.10 Warrant 9, Intersection Near a Grade Crossing Support
01 The Intersection Near a Grade Crossing signal warrant is intended for use at a location where none of the conditions described in the other eight traffic signal warrants are met, but the proximity to the intersection of a grade crossing on an intersection approach controlled by a STOP or YIELD sign is the principal reason to consider installing a traffic control signal.

Guidance:
02 This signal warrant should be applied only after adequate consideration has been given to other alternatives or after a trial of an alternative has failed to alleviate the safety concerns associated with the grade crossing. Among the alternatives that should be considered or tried are:

A. Providing additional pavement that would enable vehicles to clear the track or that would provide space for an evasive maneuver, or
B. Reassigning the stop controls at the intersection to make the approach across the track a nonstopping approach.

Standard:
03 The need for a traffic control signal shall be considered if an engineering study finds that both of the following criteria are met:

A. A grade crossing exists on an approach controlled by a STOP or YIELD sign and the center of the track nearest to the intersection is within 140 feet of the stop line or yield line on the approach; and
B. During the highest traffic volume hour during which rail traffic uses the crossing, the plotted point representing the vehicles per hour on the major street (total of both approaches) and the corresponding vehicles per hour on the minor-street approach that crosses the track (one direction only, approaching the intersection) falls above the applicable curve in Figure 4C-9 or 4C-10 for the existing combination of approach lanes over the track and the distance D, which is the clear storage distance as defined in Section 1A.13.

Guidance:
04 The following considerations apply when plotting the traffic volume data on Figure 4C-9 or 4C-10:

A. Figure 4C-9 should be used if there is only one lane approaching the intersection at the track crossing location and Figure 4C-10 should be used if there are two or more lanes approaching the intersection at the track crossing location.

B. After determining the actual distance D, the curve for the distance D that is nearest to the actual distance D should be used. For example, if the actual distance D is 95 feet, the plotted point should be compared to the curve for D = 90 feet.

C. If the rail traffic arrival times are unknown, the highest traffic volume hour of the day should be used.

Option:
05 The minor-street approach volume may be multiplied by up to three adjustment factors as provided in Paragraphs 6 through 8.
06 Because the curves are based on an average of four occurrences of rail traffic per day, the vehicles per hour on the minor-street approach may be multiplied by the adjustment factor shown in Table 4C-2 for the appropriate number of occurrences of rail traffic per day. 07 Because the curves are based on typical vehicle occupancy, if at least 2% of the vehicles crossing the track
are buses carrying at least 20 people, the vehicles per hour on the minor-street approach may be multiplied by the adjustment factor shown in Table 4C-3 for the appropriate percentage of highoccupancy buses. 08 Because the curves are based on tractor-trailer trucks comprising 10% of the vehicles crossing the track, the vehicles per hour on the minor-street approach may be multiplied by the adjustment factor shown in Table 4C-4 for the appropriate distance and percentage of tractor-trailer trucks.

Standard:
09 If this warrant is met and a traffic control signal at the intersection is justified by an engineering study, then:

A. The traffic control signal shall have actuation on the minor street; B. Preemption control shall be provided in accordance with Sections 4D.27, 8C.09, and 8C.10; and
C. The grade crossing shall have flashing-light signals (see Chapter 8C).

Guidance:
10 If this warrant is met and a traffic control signal at the intersection is justified by an engineering study, the grade crossing should have automatic gates (see Chapter 8C). 147th Street Roadway Analysis between Hawthorne Boulevard and Prairie Avenue City of Lawndale

APPENDIX B

ADT TRAFFIC VOLUMES

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Lawndale City CouncilApril 21, 2025

Lawndale City Council
April 21, 2025