Agenda packet — Lawndale City Council, September 15, 2025 (part 1 of 2)

CITY OF LAWNDALE

AGENDA OF THE LAWNDALE

CITY COUNCIL REGULAR MEETING

AND LAWNDALE

PUBLIC FINANCING AUTHORITY

REGUALR MEETING
Monday, September 15, 2025, 6:30 PM
Harold E. Hofmann Community Center
14700 Burin Ave
Lawndale, CA 90260
LAWNDALE CITY COUNCIL CHAMBER IS CURRENTLY UNDERGOING REPAIRS AND IS CLOSED.

PLEASE NOTE THE CHANGE IN MEETING LOCATION.

Any person who wishes to address the City Council regarding any item listed on this agenda or any other matter that is within its subject matter jurisdiction is invited, but not required, to fill out a Public Meeting Speaker Card and submit it to the City Clerk prior to the oral communications portion of the meeting. The purpose of the card is to ensure that the speaker’s name is correctly recorded in the meeting minutes and, where appropriate, to provide contact information for staff follow-up.

How to observe the Meeting:

Due to the relocation of the City Council meeting, members of the public can attend in person to observe the meeting live.

The recording of the meeting will be available within 72 hours on YouTube “Lawndale CityTV”, the City Website, and the Lawndale Community Cable Television on Spectrum and Frontier Channel 3.

Copies of this Agenda may be obtained prior to the meeting inside the Lawndale City Hall foyer or on the City Website.

Interested parties may contact the City Clerk Department at (310) 973-3213 for clarification regarding individual agenda items.

This Agenda is subject to revision up to 72 hours before the meeting.

A. CALL TO ORDER AND ROLL CALL
B. CEREMONIALS (Flag Salute and Inspiration)
C. PUBLIC SAFETY REPORT

1. Los Angeles County Sheriff’s Department Update

2. Los Angeles County Fire Department Update
D. PRESENTATIONS

3. Presentation of the Property Assessed Clean Energy (PACE) Financing Program by Home Run Financing — Presentation of the PACE Financing Program by Gabe Hulbert, Government Affairs Associate; Rachel Hobbs, Senior Vice President, Government Affairs; and Nancy Ortiz, Compliance Manager, of Home Run Financing.

E. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) F. COMMENTS FROM COUNCIL
G. CONSENT CALENDAR
Items 4 through 7 will be considered and acted upon under one motion unless a City Councilmember removes individual items for further City Council consideration or explanation.

4. Motion to read by title only and waive further reading of all ordinances listed on the Agenda — Recommendation: that the City Council read by title only and waive further reading of all ordinances listed on the agenda.

5. Accounts Payable Register
— Recommendation: Staff recommends that City Council adopts Resolution No. CC-2509-041 authorizing the payment of certain claims and demands in the amount of $1,250,281.85.

6. Minutes of the Lawndale City Council Regular Meeting - August 18, 2025 — Recommendation: that the City Council approve the minutes.

H. CONSENT CALENDAR

LAWNDALE PUBLIC FINANCING AUTHORITY

7. Minutes of the Lawndale Public Financing Authority, September 16, 2024 — Recommendation: that the Board of the Lawndale Public Financing Authority approve the minutes.

I. PUBLIC HEARING

8. Case 25-13 – A General Plan Amendment to Expand the City of Lawndale’s Sphere of Influence Planning Area So as to Include a Portion of El Camino Village/Alondra Park Planning Areas of Los Angeles County — Recommendation: that the City Council approve withdrawing from this agenda the public hearing for Case 25-13, a General Plan Amendment to expand the City of Lawndale’s Sphere of Influence Planning Area to include portions of the El Camino Village and Alondra Park Planning Areas of Los Angeles County.

J. ADMINISTRATION

LAWNDALE PUBLIC FINANCING AUTHORITY

9. Annual Accounting of Lawndale Public Financing Authority Financial Activities — Recommendation: that the Board of the Lawndale Public Financing Authority receive and file the annual accounting of financial activities.

K. ADMINISTRATION

CITY COUNCIL

10. Amendments to the Salary and Benefits Resolution for Central Management Employees and City-wide Salary and Pay Schedule for FY 2025-2026
— Recommendation: that the City Council approve 1.) Resolution No. CC-2509-043, amending the Schedule of Salary and Benefits Resolution for Central Management Employees; 2.) Resolution No. CC-2509-044, amending the Citywide Salary and Pay Schedule for Fiscal Year 2025-2026; and 3.) The budget amendment to the various payroll accounts for a total of $86,067.

11. Measure M Funding Agreement for the Redondo Beach Blvd Active Transportation Project — Recommendation: that the City Council approve the new funding agreement, #C1104, naming the City of Redondo Beach as the lead agency for the Redondo Beach Boulevard Active Transportation Project.

12. Metro Final Environmental Impact Report Public Comment Outreach — Recommendation: that the City Council 1.) Consider sending out the mailer to property owners/tenants at the southwest quadrant of the City and authorize Community Development staff to initiate this task and approve a budget amendment of $3,000 from the City's General Fund to cover costs associated with sending out the mailer as outlined in this staff report; or 2.) Provide further direction to staff.

13. Traffic Management Plan Budget
— Recommendation: that the City Council approve the budget amendment for $80,000 to Account #207-310-700.296 (Prop C. - Traffic Management Plan).

14. Approve a Contract Services Agreement for the Youth Development Center and Skatepark Design Phase II BN 2507-07
— Recommendation: that the City Council approve a Contract Services Agreement with BOA Architecture, Inc., for the Lawndale Youth Development Center and Skatepark Design Phase II project (BN# 2507-07) with an expenditure amount not-to-exceed $475,000 (Attachment E).

15. Adoption of Policy 106-25 to Guide and Regulate Mayor and Councilmember Use of Discretionary Funds — Recommendation: that the City Council adopt City Council Policy 106-25, Mayor and Councilmember Use of Discretionary Funds, and adopt Resolution No. CC-2509-046 establishing a Use of Discretionary Funds Policy.

L. CITY MANAGER REPORT
M. ITEMS FROM CITY COUNCILMEMBERS

16. Good Neighbor Program
Requested by Councilmember Suarez.
— Recommendation: that the City Council select one of the following options: A.) Approve annual funding of $2,500 to use for cleanup efforts by the Lawndale Beautification Committee and volunteers to assist elderly, disabled and other in need residents with cleaning up properties with property maintenance issues; B.) Approve a different amount of funding for the Lawndale Beautification Committee to use towards cleaning up properties belonging to the elderly, disabled, and other in need residents; or C.) Give direction to Staff on another option for staff to consider regarding cleanup programs for the Lawndale Beautification Committee to pursue.

17. Report of Attendance at Meetings
N. CLOSED SESSION

18. Conference with Legal Counsel – Existing Litigation — The City Council will conduct a closed session, pursuant to Government Code section 54956.9(d)(1), to discuss existing litigation: Name of Case: City of Lawndale v. LA Investment, LLC (LA Superior Court Case No. 20TRCV00065).

19. Public Employee Performance Evaluation - City Attorney — The City Council will hold a closed session, pursuant to Government Code section 54957(b), to conduct an employee evaluation concerning the City Attorney.

O. ADJOURNMENT
The next regularly scheduled meeting of the City Council will be held at 6:30 p.m. on Monday, October 6, 2025, in the Lawndale City Hall Council Chamber, 14717 Burin Avenue, Lawndale, California.

It is the intention of the City of Lawndale to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact the City Clerk Department (310) 973-3213 prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodation to attend or participate in meetings on a regular basis.

I hereby certify under penalty of perjury under the laws of the State of California that the agenda for the regular meeting of the City Council to be held on Monday, September 15, 2025, was posted no less than 72 hours prior to the meeting. /s/ Yvette Palomo
Yvette Palomo, Assistant City Clerk
Date Posted: September 11, 2025

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: September 15, 2025
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager
PREPARED BY: Vanesa Alvarez, Administrative Assistant
SUBJECT: Los Angeles County Sheriff’s Department Update No supporting documentation was forwarded to the City Clerk Department for this item.

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: September 15, 2025
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager
PREPARED BY: Vanesa Alvarez, Administrative Assistant
SUBJECT: Los Angeles County Fire Department Update
No supporting documentation was forwarded to the City Clerk Department for this item.

Presentation of the Property Assessed Clean Energy (PACE) Financing Program by Home Run Financing
This item is a presentation of the PACE Financing Program given by Home Run Financing Staff Gabe Hulbert, Government Affairs Associate; Rachel Hobbs, Senior Vice President, Government Affairs; and Nancy Ortiz, Compliance Manager. A copy of their presentation entitled "Residential PACE Financing Facts" is attached.

Attachments
Presentation for Lawndale PACE Program

ATTACHMENT A
September 2025 CONFIDENTIAL | DO NOT DISTRIBUTE
Residential PACE Financing Facts
Presentation to the City of
Lawndale
The Need for PACE - a state
funding solution for local
problems
2CONFIDENTIAL | DO NOT DISTRIBUTE
PACE (Property Assessed Clean Energy) is an innovative mechanism for financing energy efficiency, renewable energy, and water conservation improvements for property owners enabled by the California Legislature in 2008 PACE addresses a large financial market failure by filling a void for underserved communities. A larger percentage of PACE customers live in LMI communities and have no other low-cost financing options- or any options at all- given lower credit (FICO) scores.

PACE financing is repaid as a special assessment on the property’s regular tax bill – the same way as other local public benefit assessments (i.e. neighborhood improvement districts)
Benefits for Homeowners
3CONFIDENTIAL | DO NOT DISTRIBUTE
• Eligibility based on equity in property & ability to repay instead of FICO score
• No upfront costs – enables eligible improvements with $0 down • Increased home efficiency, comfortability, & resiliency • Fixed & fully amortized interest rates
• Repayment through property taxes
Claudia M. in Los Angeles, CA “I didn’t have the
money to pay cash” and was thankful “ for the
opportunity to be able to finance it instead of
putting it on an American express.”
“The interest rate is good and maintains over the
term of the assessment.”
Impactful Changes to PACE
4CONFIDENTIAL | DO NOT DISTRIBUTE
2017: AB 1284 and SB 242, robust consumer protection legislative package reforming California’s PACE program:
• Established California’s Department of Financial Protection and Innovation (DFPI) as regulator of PACE administrators
• Added “ability-to-pay” and income verification
• Strengthened underwriting standards and payment history reviews
• Comprehensive contractor oversight and training requirements • Recorded phone calls with consumers to review financing terms 2019: PACE administrators licensed by DFPI
2020: AB 1551 and AB 2471 prohibiting
prepayment penalties and PACE on properties
with a reverse mortgage, expanded 3-day right
to cancel to 5 days for anyone over age 65
2021: DFPI regulations
Residential PACE
Consumer Protections
5CONFIDENTIAL | DO NOT DISTRIBUTE
Confirmation of Terms call with homeowner (recorded)
3-day homeowner right of recission if they change their mind; 5 ages days for ages 65+ Language accessibility services available in Spanish
Signed Certificate of Completion from Homeowner
Closing Call (recorded) with homeowner confirming project is completed Completed permits, 3rd party inspection or TruePic to verify project is completed Contractor
Management 6CONFIDENTIAL | DO NOT DISTRIBUTE
Compliance & Background Checks  Contractor license,
background check, social
media, workers’ comp, and
bond/insurance screening
Contractor Onboarding Standards  Mandatory training,
registration, code of conduct
agreement, & marketing
guidelines
No Spiffs  Watch lists, contractor reviews,
ongoing skills assessment,
monitoring
Traditional Financing vs. PACE
7CONFIDENTIAL | DO NOT DISTRIBUTE
8CONFIDENTIAL | DO NOT DISTRIBUTE
Eligible improvements (80+)
Energy Efficiency
o HVAC
o Insulation
o Roofing
o Windows & doors
Renewable Energy
o Solar panels
o Solar batteries
o EV Charging Stations
Water Conservation
o Drought tolerant landscaping
o High efficiency water fixtures
o Drip irrigation
Residential PACE Industry
California Metrics*
9CONFIDENTIAL | DO NOT DISTRIBUTE * PACENation data to 12.11.2024 $7,133,457,416 in utility
bill savings
7,924,240 metric tons
of carbon abated
21,829,580,028
gallons of water saved
24,716,516,711 kilowatt-hours of
renewable energy generated
$6,061,763,614
invested
238,757
homes improved
70,316
jobs created
Which neighboring cities have
approved CSCDA Open PACE?
10CONFIDENTIAL | DO NOT DISTRIBUTE
• Agoura Hills
• Alhambra
• Arcadia
• Baldwin Park
• Bell
• Claremont
• Commerce
• Covina
• Cudahy
• Duarte
• El Monte
• Gardena
• Glendale
• Glendora
• Hawthorne
• Inglewood
• La Canada Flintridge
• La Puente
• La Verne
• Lancaster
• Long Beach
• Los Angeles
• Lynwood
• Montebello
• Monterey Park
• Norwalk
• Palmdale
• Paramount
• Redondo Beach
• Santa Fe Springs
• Santa Monica
• Torrance
• Walnut
• West Covina
• West Hollywood
“As Southern California
continues to face more
extreme heat, people need
access to funding options to
make their homes more
energy and water efficient.

PACE can help Hawthorne
residents fund needed home
upgrades and can build our
community’s resiliency in the
face of these challenges.”
Angie Reyes English
Hawthorne Councilmember
What does Lawndale need to do
to make this option available to
its homeowners?
11CONFIDENTIAL | DO NOT DISTRIBUTE
California Statewide Communities Development Agency (CSCDA) offers an Open PACE Program
To make PACE available to Lawndale residents, the City Council needs to pass a resolution joining CSCDA and a resolution authorizing CSCDA’s Open PACE Program
CSCDA’s Open PACE Program includes 3 providers, including Home Run Financing

Motion to read by title only and waive further reading of all ordinances listed on the Agenda

RECOMMENDATION
Staff recommends that the City Council read by title only and waive further reading of all ordinances listed on the agenda.

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: September 15, 2025
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager
PREPARED BY: Hrant Manuelian, Finance Director/City Treasurer SUBJECT: Accounts Payable Register

RECOMMENDATION
Staff recommends that City Council adopts Resolution No. CC-2509-041 authorizing the payment of certain claims and demands in the amount of $1,250,281.85.

Attachments
A. CC-2509-041- AP Resolution - Sept.15, 2025.pdf

Vanesa Alvarez, Administrative Assistant
Yvette Palomo, Assistant City Clerk
SUBJECT: Minutes of the Lawndale City Council Regular Meeting - August 18, 2025

RECOMMENDATION
Staff recommends that the City Council approve the minutes.

Attachments
08-18-25 draft.pdf

ATTACHMENT A

DRAFT MINUTES

LAWNDALE CITY COUNCIL REGULAR MEETING
August 18, 2025
A. CALL TO ORDER AND ROLL CALL
Mayor Pullen-Miles called the meeting to order at 6:32 p.m. in the City Hall Council Chamber, 14717 Burin Avenue, Lawndale, California.

Councilmembers Present: Mayor Robert Pullen-Miles, Mayor Pro Tem Pat Kearney, Councilmember Bernadette Suarez, Councilmember Francisco M. Talavera
Councilmembers Absent: Councilmember Sirley Cuevas
Other Participants: City Manager Dr. Sean M. Moore, City Attorney Gregory M. Murphy, City Clerk Erica Harbison, Assistant City Clerk Yvette Palomo, Deputy City Manager/Director of Human Resources Raylette Felton, Los Angeles County Sheriff’s Department Captain Nicole Palomino, Finance Director Hrant Manuelian, Community Services Director Jason Minter, Public Works Director Luis (Lucho) Rodriguez, Community Development Director Peter Kann
B. CEREMONIALS
Councilmember Suarez led the flag salute. Retired Pastor Dwight Dudley provided the inspiration.

C. PUBLIC SAFETY REPORT

1. Los Angeles County Sheriff’s Department Update
Captain Palomino summarized the recent law enforcement activities and invited the community to attend the Neighborhood Watch meeting in September 2025.

D. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) Holly Osborne, Redondo Beach Resident, commented on the trees along the right-of-way (ROW) that may be affected by the Metro C-line (Green) Project.

Kaitlin Coulter, Interim Library Manager, announced the library’s upcoming events.

Deena Sopko, Resident, asked if a resident who posted bail for a fireworks citation would receive interest earned refunded if the appeal is successful.

Danyal Rafed, Resident, thanked the City for issuing a statement in support of residents affected by Immigration and Customs Enforcement (ICE), announced the formation of a youth-led nonprofit organization with chapters at local high schools to promote civic engagement and expressed interest in partnering with the City on volunteer and community initiatives.

Andrew Blackney, Resident, asked about the City’s policy regarding public comments during City Council meetings and suggested including public representation on the Traffic Committee.

Annette Owens, Resident, thanked Councilmember Talavera for visiting the ROW, provided an update on community outreach efforts regarding the Metro C-line (Green) Extension Project affecting local green Draft Minutes - City Council
August 18, 2025

Page 2 ends

space, invited the community to a community meeting about the Metro C-line (Green) Extension Project on September 14, 2025, at William Green Elementary School to discuss the project and its impacts.

Anonymous, Resident, requested the consideration of permit parking on Condon Avenue to address overnight vehicle parking and suggested installing a speed bump to slow down traffic near the local school.

E. COMMENTS FROM COUNCIL
Councilmember Talavera thanked everyone that attended tonight's meeting, thanked Interim Library Manager Coulter for providing the library updates, Resident Sopko for inquiring about the interest earned on paid bail, commented in favor of working with Resident Rafed on the youth-led nonprofit organization, thanked Resident Owens and Redondo Beach Resident Osborn for the informative event regarding the Metro C-line (Green) Extension Project and encouraged residents to learn about the project.

Councilmember Suarez thanked everyone that attended tonight's meeting, thanked residents for their efforts toward securing responses from the Metro Board, asked about the policy on refunds of interest earned for successful citation appeals, requested a report on how many citation appeals were successful, commented in favor of working with Resident Rafed on the youth-led nonprofit organization and thanked him for organizing it, suggested making an announcement at the start of meetings to outline housekeeping and procedural items and asked about permit parking and overnight parking restrictions for construction and oversized vehicles.

City Manager Dr. Moore responded that while earned interest on posted bail is not refunded when citation appeals are successful, the full bail amount is reimbursed, and staff will review permit parking and overnight parking restrictions for construction and oversized vehicles and report back.

Mayor Pro Tem Kearney thanked everyone that attended tonight's meeting, directed Resident Rafed to contact Community Services Director Minter regarding the youth-led nonprofit organization and requested Public Works staff to review the reported parking issues on Condon Avenue near Billy Mitchell Elementary School.

Mayor Pullen-Miles thanked everyone that attended tonight's meeting, thanked Interim Library Manager Coulter for providing the library updates, expressed interest in partnering with Resident Rafed on the youth-led nonprofit organization, thanked Resident Owens and Redondo Beach Resident Osborn for their focus on the Metro Project and encouraged residents to attend a community meeting about the Metro Cline (Green) Extension Project.

F. CONSENT CALENDAR

2. Motion to read by title only and waive further reading of all ordinances listed on the Agenda Recommendation: that the City Council read by title only and waive further reading of all ordinances listed on the agenda.

3. Accounts Payable Register
Recommendation: that City Council adopts Resolution No. CC-2508-039 authorizing the payment of certain claims and demands in the amount of $1,168,430.49.

4. Minutes of the Lawndale City Council Regular Meeting – August 4, 2025 Recommendation: that the City Council approve the minutes.

Draft Minutes - City Council
August 18, 2025

Page 3 ends

5. South Bay Workforce Investment Board Quarterly Summary Report Recommendation: that the City Council receive and file.

6. Resolution to Approve Amendment to Job Description for Community Services Supervisor Recommendation: that the City Council approve and adopt Resolution No. CC-2508-040, amending and updating the Job Description for the Community Services Supervisor position.

In response to Councilmember Suarez’s question, Finance Director Manuelian responded that he will review internet-related line item in the accounts payable report and provide additional information.

A motion was made by Mayor Pro Tem Kearney and seconded by Councilmember Suarez to approve the Consent Calendar. The motion passed by a vote of 4-0-1 with Councilmember Cuevas absent.

By consensus, the City Council reordered the agenda and considered agenda Item G.12. West 147th Street Traffic Calming Measures at this time.

G. ADMINISTRATION

12. West 147th Street Traffic Calming Measures
Recommendation: that the City Council 1.) Authorize the installation of temporary traffic circles and temporary speed humps on west 147th Street; and 2.) Authorize the budget amendment of $63,000 to cover the cost of the project.

Public Works Director Rodriguez presented the staff report and a presentation.

Mayor Pullen-Miles opened public comments.

Anonymous, Resident, commented on the need for permanent traffic safety measures such as speed bumps and street narrowing and suggested adding bike routes to improve safety in the community.

Ryan, Resident, commented in favor of implementing traffic calming measures.

Andrew Blackney, Resident, commented in favor of implementing permanent traffic calming measures.

Public Works Director Rodriguez commented that the temporary measures cost $63,000, while the permanent improvements, including striping, are estimated at $200,000.

Eddie Urrutia, Resident, commented in favor of implementing permanent traffic calming measures.

Anonymous, Resident, expressed support for permanent traffic calming measures.

Deena Sopko, Resident, expressed concern about temporary traffic circles being vandalized and asked if emergency vehicles would be able to navigate permanent traffic circles.

Mayor Pullen-Miles closed public comments.

Councilmember Suarez thanked everyone that attended tonight's meeting, thanked Public Works staff for preparing the staff reports, expressed support for permanent traffic calming measures near schools, emphasized the importance of including public engagement in the process, commented on safety concerns Draft Minutes - City Council
August 18, 2025

Page 4 ends

based on observed traffic behavior, and suggested potential funding sources like the South Bay Cities Council of Governments (SBCCOG) Measure M policy.

In response to Councilmember Suarez’s question, Public Works Director Rodriguez responded that temporary traffic calming measures would allow for public engagement, evaluation and adjustments before permanent implementation.

Councilmember Talavera thanked everyone who attended tonight’s meeting, asked whether the traffic concerns involve speeding or failure to stop at stop signs, commented on the importance of resident feedback on the proposed traffic calming measures, asked about the effectiveness of temporary versus permanent solutions, commented on concerns about driver behavior and the placement of speed humps, and suggested that speed bumps at stop signs may be more effective than mid-street humps.

Rawad Hani, Principal with GTS, thanked staff and community members for their collaboration and stated that traffic concerns involve both speeding and failure to stop at stop signs.

Discussion ensued among City Councilmembers and staff regarding the selection and design of permanent traffic calming measures, incorporating public, and first responder input; evaluating cost savings options; and considering design needs for larger vehicles and safety improvements. The discussion also addressed the purpose and budget for community outreach and the design phase, gathering feedback on specific elements such as the placement of speed humps and potential intersection or traffic circle modifications, with the item to return to the City Council for contracting and allocation of construction funds.

A motion was made by Councilmember Suarez and seconded by Mayor Pullen-Miles to authorize the installation of permanent traffic circles and speed humps on west 147th Street, hold a public engagement meeting and authorize a budget of $63,000 to cover the cost of the traffic consultant and a public engagement meeting. The motion passed by a vote of 4-0-1 with Councilmember Cuevas absent.

7. Consider Cancellation of September 2, 2025, City Council Meeting Recommendation: that the City Council 1.) Cancel the scheduled City Council meeting on Tuesday, September 2, 2025, due to the Labor Day Holiday; or 2.) Make no changes to the City Council meeting scheduled for Tuesday, September 2, 2025; or 3.) Provide the City Manager and staff with alternative direction.

Assistant City Clerk Palomo presented the staff report.

A motion was made by Mayor Pro Tem Kearney and seconded by Councilmember Talavera to Cancel the scheduled City Council meeting on Tuesday, September 2, 2025, due to the Labor Day Holiday. The motion passed by a vote of 4-0-1 with Councilmember Cuevas absent.

8. Review of 2025 Wall of Distinction Nominees
Recommendation: that the City Council review the two nominees that were submitted for the 2025 Wall of Distinction program.

Community Services Director Minter presented the staff report.

Draft Minutes - City Council
August 18, 2025

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A motion was made by Mayor Pro Tem Kearney and seconded by Councilmember Suarez to approve the two nominees, Paul Aasness and the Lawndale Women’s Club, that were submitted for the 2025 Wall of Distinction program. The motion passed by a vote of 4-0-1 with Councilmember Cuevas absent.

9. Hispanic Heritage Festival Discussion
Recommendation: that the City Council provide direction as to whether or not the Community Services Department should continue moving forward with planning for the 2025 Hispanic Heritage Festival, or if the event should be delayed until the following year in 2026.

Community Services Director Minter presented the staff report.

Mayor Pullen-Miles opened the public comments.

Ed Lopez, South Bay Social Network Representative, commented in support of the event and invited the City to collaborate on this and future events using their marketing and outreach resources.

Sergio Caldera, Vice President of the South Bay Social Network and local business owner, commented in support of engaging the community and youth in City events and suggested collaborating with the City to increase event participation.

Randall Abram, Resident, commented in opposition of proceeding with the event due to limited attendance at recent events.

Jose Ochoa, Representative for State Senator Laura Richardson, commented in favor of postponing the event until next year.

Annette Owens, Resident, commented in favor of postponing the event until next year.

Anonymous, Resident, commented in support of the event.

Danyal Rafed, commented in favor of delaying the event until next year.

Fabiola Lopez, Resident, commented on event promotion, and in favor of the event being held this year.

Mayor Pullen-Miles closed the public comments.

Councilmember Suarez commented in favor of the event being held this year.

Mayor Pro Tem Kearney commented in favor of postponing the event until next year due to recent ICE activity.

Councilmember Talavera commented on surrounding cities holding events, attendance at recent City events, and in favor of the event being held this year.

Mayor Pullen-Miles commented in favor of postponing the event until next year to allow the HispanicAmerican Contributions Festival Planning Ad Hoc Subcommittee and staff more time to plan and prepare for a large, well-organized event.

Draft Minutes - City Council
August 18, 2025

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A motion was made by Mayor Pullen-Miles and seconded by Mayor Pro Tem Kearney to direct the Community Services Department to plan the Hispanic Heritage Festival next year in 2026. An amendment was offered by Councilmember Talavera to cancel all future events due to ICE activity.

The amendment was not accepted.

A motion was made by Mayor Pullen-Miles and seconded by Mayor Pro Tem Kearney to direct the Community Services Department to plan the Hispanic Heritage Festival next year in 2026. The motion passed by a vote of 3-1-1 with Councilmember Talavera voting no and Councilmember Cuevas absent.

10. Service Agreement with Lightbox for Geographic Information Services (GIS) System Recommendation: that theCityCouncil approve the Master Service Agreement and Order Form with Lightbox Vision for geographic information system services for a one year term in the amount of $19,610.

Community Development Director Kann presented the staff report.

City Attorney Murphy stated that he reviewed and approved the form agreement provided by the service provider.

City Manager Dr. Moore commented that this agreement is for one-year because staff is reviewing proposals received in response to the request for proposals for software services, which includes the GIS system.

A motion was made by Mayor Pro Tem Kearney and seconded by Councilmember Talavera to approve the Master Service Agreement and Order Form with Lightbox Vision for geographic information system services for a one year term in the amount of $19,610. The motion passed by a vote of 4-0-1 with Councilmember Cuevas absent.

11. Approve the Second Amendment to Contract Services Agreement for Public Works and City Hall Facility Needs Project
Recommendation: that the City Council approve the Second Amendment to the Public Works and City Hall Facility Needs Project Agreement with Developers General Contracting, Inc. to extend the term of the agreement until December 15, 2025, at no increase to the current project cost.

Public Works Director Rodriguez presented the staff report.

A motion was made by Councilmember Suarez and seconded by Councilmember Mayor Pro Tem Kearney to approve the Second Amendment to the Public Works and City Hall Facility Needs Project Agreement with Developers General Contracting, Inc. to extend the term of the agreement until December 15, 2025, at no increase to the current project cost. The motion passed by a vote of 4-0-1 with Councilmember Cuevas absent.

Draft Minutes - City Council
August 18, 2025

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This matter was moved and previously discussed after the Consent Calendar.

H. CITY MANAGER REPORT
City Manager Dr. Moore commented that he had nothing to report.

I. ITEMS FROM CITY COUNCILMEMBERS

13. Consideration of Public Relations Consultants
Requested by Mayor Pullen-Miles.

Recommendation: that the City Council discuss this report and provide direction to staff regarding the selection of a firm to provide public relations services.

City Manager Dr. Moore presented the staff report.

Discussion ensued among City Councilmembers about establishing formal protocols to ensure consistent messaging and City Council oversight of consultant engagement and clarifying the City’s mission and vision before hiring a public relations firm.

Mayor Pullen-Miles opened the public comments.

Annette Owens, Resident, commented in favor of hiring a public relations firm who can assist the City in clarifying the City’s mission and vision.

Deena Sopko, Resident, commented in favor of the City having a brand to advertise and sell merchandise at City events.

Mayor Pullen-Miles closed the public comments.

In response to Mayor Pro Tem Kearney’s question, City Attorney Murphy stated that discretionary funds cannot be used to purchase branding items under the current logo policy.

Discussion ensued among City Councilmembers and staff regarding the distinction between branding and public relations, the need to clarify the City’s goals before pursuing consultant services, the importance of engaging firms familiar with the community’s demographics, ensuring consistent communications, considering budget impacts, bringing the matter back for discussion or holding a workshop to develop direction, review approaches taken by other cities, and determine whether to issue a request for proposals.

By consensus, the City Council directed staff to schedule a workshop for further discussion to include various services and examples from other cities.

14. Consideration of a Bring Your Pet to Work Day Event Requested by Councilmember Suarez.

Recommendation: that the City Council discuss this staff report and provide direction to staff regarding developing a Bring Your Pet to Work event and guidelines for City employees.

Deputy City Manager/Director of Human Resources Felton presented the staff report.

By consensus, the City Council postponed Item No. I.14 Consideration of a Bring your Pet to Work Event for consideration at a later date.

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15. Discretionary Fund Budget Amendment
Requested by Councilmember Talavera.

Recommendation: that the City Council 1.) Approve increasing the discretionary fund for each council member from $2,500 to $3,500 and the budget amendment for $5,000; or 2.) Provide further direction to staff.

Finance Director Manuelian presented the staff report.

Councilmember Talavera provided background information regarding his request to increase the discretionary fund, noting that current limits restrict participation in community events, conferences, and invitations that arise after the budget is adopted, and would like flexibility to support community outreach and engagement opportunities.

Mayor Pro Tem Kearney commented in opposition to increasing the discretionary fund.

Mayor Pullen-Miles opened public comments.

Randall Abram, Resident, thanked the City Clerk’s Office for responding to his public records request in a timely manner, commented on the history of the discretionary fund spending, suggested the City adopt guidelines for discretionary fund spending, and commented in opposition to increasing the discretionary fund.

Matthew Harbison, Resident, commented on the potential use of the discretionary fund for political or campaign purposes, the need for transparency and safeguards to prevent unfair electoral advantages.

Annette Owens, Resident, commented about the ethical implications of discretionary fund use, and the need for transparency and clarification on allowable expenditures.

Mayor Pullen-Miles closed public comments.

A discussion ensued among City Councilmember and staff regarding the use of the discretionary fund, conference funds, expenditures supporting community activities, flexible allocation among City Councilmembers for City-related purposes, legal compliance, community benefit, and an upcoming discretionary fund policy being prepared by the City Attorney’s office.

By consensus, the City Council agreed to maintain the discretionary fund at $2,500.

16. Consideration of National Association of Latino Elected Officials Conference and Membership
Requested by Councilmember Talavera.

Recommendation: that the City Council 1.) Approve one or more Councilmembers to join the National Association of Latino Elected Officials and approve the budget amendment by $3,500 per Councilmember as noted above; or 2.) Provide further direction to staff.

Finance Director Manuelian presented the staff report.

Councilmember Talavera provided background information regarding his request.

Mayor Pullen-Miles opened public comments.

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Randall Abram, Resident, commented in support of the City joining the League of California Cities Latino Caucus.

Matthew Harbison, Resident, commented on different organizations that City Councilmembers can join and the possible commitments when joining these organizations.

Mayor Pullen-Miles closed public comments.

Discussion ensued among City Councilmembers and staff about the potential use of discretionary fund for conferences such as National Association of Latino Elected Officials, noted the value of professional development, networking, bringing knowledge back to the city, discretionary funds not rolling over, placing the matter on the next budget cycle for consideration, and ensuring alignment with city policies.

By consensus, the City Council directed staff to place the budgeting of funds for membership and conference attendance for the National Association of Latino Elected Officials for consideration by the Budget Ad Hoc Subcommittee next year.

17. Customer Satisfaction Survey
Requested by Councilmember Suarez.

Recommendation: that theCityCouncil 1.) Directstaff to work with Alchemer's and return with a contract for the Council's official approval; or 2.) Provide further direction to staff.

Community Development Director Kann presented the staff report.

Discussion ensued among City Councilmembers and staff about the purpose and structure of a proposed survey for Community Development Department’s customers, the software’s capability to generate anonymous reports, charts, and analysis for City Council review, responses not being tied to individual performance, improving efficiencies, gathering direct public feedback on city processes, and capturing analytical data and actual resident experiences to improve service delivery.

Mayor Pullen-Miles opened public comments.

Juan Granados, Resident, suggested a podcast for residents to voice their concerns.

Annette Owens, Resident, commented in favor of implementing an efficiency survey.

Mayor Pullen-Miles closed public comments.

Councilmember Suarez commented on improving the Community Development Department’s permitting process by gathering public input and updating outdated Lawndale Municipal Codes.

By consensus, City Council directed the City Manager to explore alternative ways to gather feedback from the public, review the permitting process and search for firms that provide auditing of government processes.

18. Request for City Council Direction Regarding Homeless Outreach Services Requested by Councilmember Suarez.

Recommendation: that the City Council select one of the following options: A.) Open a position to hire a full time Homeless Outreach Coordinator position to work with staff in developing Draft Minutes - City Council
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Page 10 ends

and implementing strategies to reduce the number of homeless in the community and to make direct contact with the homeless in the field; or B.) Direct staff to look into direct contracting service opportunities with a county agency, a regional homeless agency, or non-profit group that specializes in homeless outreach services; or C.) Continue to work with South Bay Cities Council of Governments and St. Margaret's Center as well as other County and nonprofit organizations to provide outreach to the homeless located in the City of Lawndale; or D.) Give direction to staff on another option for staff to pursue regarding homeless outreach.

By consensus, the City Council postponed Item No. I.18 Request for City Council Direction Regarding Homeless Outreach Services for consideration at a later date.

19. Report of Attendance at Meetings
Councilmember Talavera attended the National Night Out event, three Senior Lunches, South Bay Justice Alliance event and thanked Resident Owens for the information he received that day, attended a HispanicAmerican Contributions Festival Planning Ad Hoc Subcommittee meeting and encouraged staff to partner with local businesses.

Councilmember Suarez attended a SBCCOG Steering Committee meeting, League of California Cities Los Angeles County Division 2025-2026 Executive Officers Installation event, City of Rolling Hills City Council meeting, City of Gardena City Council meeting, and SBCCOG Legislative Briefing meeting.

Mayor Pro Tem Kearney attended the National Night Out event, a Senior Lunch, Hispanic-American Contributions Festival Planning Ad Hoc Subcommittee meeting, Liability Trust and Oversight Commission meeting, and Assemblymember Tina Mckinnor’s 4th Annual School Backpack Giveaway & Health Fair.

Mayor Pullen-Miles attended the National Night Out event, SBCCOG Legislative Briefing meeting, City of Inglewood District 2 Councilmember Alex Padilla’s Annual Picnic and Chili Cook-Off event, and the League of California Cities Los Angeles County Division 2025-2026 Executive Officers Installation event.

J. CLOSED SESSION

20. Conference with Labor Negotiator
The City Council will conduct a closed session, pursuant to Government Code section 54957.6, with the City Manager and City Attorney, regarding labor negotiations with unrepresented employees, the Central Management Team.

21. Conference with Legal Counsel - Existing Litigation The City Council will conduct a closed session, pursuant to Government Code section 54956.9(d)(1 ), to discuss existing litigation: Name of Case: City of Lawndale v. LA Investment, LLC (LA Superior Court Case No. 20TRCV00065).

22. Conference with Legal Counsel - Existing Litigation The City Council will conduct a closed session, pursuant to Government Code section 54956.9(d)(1), to discuss existing litigation: Name of Case: City of Lawndale v. Kimball (LA Superior Court Case No. 24TRCV01284).

City Attorney Murphy read the aforementioned Closed Sessions matter by title only.

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The City Council convened into closed session at 10:11 p.m.

The City Council reconvened from closed session at 10:28 p.m.

City Attorney Murphy announced that there was no reportable action for Closed Session Item No. J.20.

Conference with Labor Negotiator and Closed Session Item No. J.21. Conference with Legal Counsel - Existing Litigation and announced that for Closed Session Item No. J.22. Conference with Legal Counsel - Existing Litigation, the City Council gave direction to settle with one of the defendants on certain defined terms. If the settlement is finalized, it will be approved by the court, signed by the Mayor or City Manager, and made available at the City Clerk’s Office for public review.

K. ADJOURNMENT
There being no further business to conduct, Mayor Pullen-Miles adjourned the meeting at 10:32 p.m. _________________________________
Robert Pullen-Miles, Mayor
ATTEST:
_________________________________
Erica Harbison, City Clerk
Approved: September 15, 2025

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: September 15, 2025
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager
PREPARED BY: Vanesa Alvarez, Administrative Assistant
SUBJECT: Minutes of the Lawndale Public Financing Authority, September 16, 2024

RECOMMENDATION
Staff recommends that the Board of the Lawndale Public Financing Authority approve the minutes.

Attachments
Minutes 9-16-2024

ATTACHMENT A

DRAFT MINUTES

LAWNDALE PUBLIC FINANCING AUTHORITY

REGULAR MEETING
September 16, 2024

1. CALL TO ORDER AND ROLL CALL
Chair Pullen-Miles called the meeting to order at 6:30 p.m. in the City Hall Council Chamber, 14717 Burin Avenue, Lawndale, California. The Board met concurrently with the City Council; therefore, the minutes order and numbering reflect the concurrent meeting.

Directors Present: Chair Robert Pullen-Miles, Vice Chair Bernadette Suarez, Director Rhonda Hofmann Gorman, Director Sirley Cuevas, Director Pat Kearney Other Participants: Executive Director Sean M. Moore, General Counsel Gregory M. Murphy, Secretary Erica Harbison, Assistant Secretary Yvette Palomo, Assistant to Executive Director/Director of Human Resources Raylette Felton, Los Angeles County Sheriff's Department Captain Nicole Palomino, Los Angeles County Fire Department Acting Assistant Fire Chief Brian Kane, Municipal Services Director Michael Reyes, Auditor/Treasurer Hrant Manuelian, Community Services Director Jason Minter, Public Works Director Lucho Rodriguez, Planning Director Peter Kann

2. CEREMONIALS
Vice Chair Suarez led the flag salute. Pastor Dwight Dudley of Calvary Chapel South Bay provided the inspiration.

4. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) No public comment provided specific to the Public Financing Authority.

7. CONSENT CALENDAR
7A. Minutes of the Lawndale Public Financing Authority, September 18, 2023 Recommendation: that the Board of the Lawndale Public Financing Authority approve the minutes.

A motion was made by Director Kearney and seconded by Director Hofmann Gorman to approve the Consent Calendar. The motion passed by a vote of 5-0.

9. ADMINISTRATION
9A. Annual Accounting of Lawndale Public Financing Authority Financial Activities Recommendation: that the Board of the Lawndale Public Financing Authority receive and file the annual accounting of financial activities.

Auditor/Treasurer Manuelian presented the staff report.

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Page 2 ends

By consensus, the Board of the Lawndale Public Financing Authority received and filed the annual accounting of financial activities report.

13. ADJOURNMENT
There being no further business to conduct, Chair Pullen-Miles adjourned the meeting at 11:12 p.m. _________________________________
Robert Pullen-Miles, Chair
ATTEST:
_________________________________
Erica Harbison, Secretary
Approved: September 15, 2025

Case 25-13 – A General Plan Amendment to Expand the City of Lawndale’s Sphere of Influence Planning Area So as to Include a Portion of El Camino Village/Alondra Park Planning Areas of Los Angeles County

BACKGROUND
Community Development staff is requesting a withdrawal of this public hearing due to not meeting the public notice requirements set forth in Government Code 65335 (General Plan Amendment Legislative Body Notice and Hearing) and Government Code 65090 (Notice of Hearing).

Pursuant to Government Code 65355, a General Plan Amendment requires one public hearing and the hearing shall be noticed pursuant to Government Code 65090, which requires a published notice in at least one newspaper in general circulation at least 10 days prior to the hearing.

Staff made a request to publish the notice at least 10 days prior to the public hearing, but when staff checked the published public notice, the actual publishing date of this General Plan Amendment did not meet the noticing requirements of the previously mentioned Government Code.

Staff will re-publish the public notice for the next regularly schedule City Council meeting on October 6, 2025.

RECOMMENDATION
Staff recommends that the City Council approve withdrawing from this agenda the public hearing for Case 25-13, a General Plan Amendment to expand the City of Lawndale’s Sphere of Influence Planning Area to include portions of the El Camino Village and Alondra Park Planning Areas of Los Angeles County.

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: September 15, 2025
TO: Honorable Mayor and City Council
FROM: Sean M. Moore, City Manager
PREPARED BY: Hrant Manuelian, Finance Director/City Treasurer SUBJECT: Annual Accounting of Lawndale Public Financing Authority Financial Activities

BACKGROUND
The Lawndale Public Financing Authority established under the Joint Exercise of Powers Agreement (the“Agreement”), dated August 3, 2009, between the City of Lawndale and the Lawndale Redevelopment Agency (“LRA”), requires an annual accounting of financial activities within a reasonable time after the close of each Fiscal Year. (Article VI, Section 6.02 of the Agreement). The Authority was created for the sole purpose of issuing bonds for financing capital projects including the Community Center located at14700 Burin Avenue, road improvements (sidewalk, pavement, curb and gutter), park and open space improvements (lights and playground) and new park acquisition and improvements.

On November 1, 2009, $20,545,000 of Tax Allocation Bonds, Series 2009, were issued. Interest rates range from 2% to 5.6% with interest payable semiannually on February 1 and August 1 and principal maturing annually on August 1. Debt service payments are included on the Lawndale Recognized Obligation Payment Schedule (“ROPS”) and funded through the Successor Agency to the former Lawndale Redevelopment Agency, pursuant to Assembly Bill 1X 26.

STAFF REVIEW
For the fiscal year ended June 30, 2025, debt service of $1,294,700, ($385,000 principal and $909,700 interest) was paid and the same amount was received from the Successor Agency. The outstanding principal on the debt changed as follows:

Outstanding Tax Revenue Bond Balance, 7/1/24 $16,750,000 Principal Payment, 8/1/24 $385,000
Outstanding Tax Revenue Bond Balance, 6/30/25 $ 16,365,000 The debt service schedule is as follows:

Year Ending
June 30
Principal Interest Total
2026 $405,000 $888,937 $1,293,937
2027 430,000 865,975 1,295,975
2028 455,000 841,638 1,296,638
2029 480,000 815,925 1,295,925
2030 505,000 788,837 1,293,837
2031-2035 3,350,000 3,452,350 6,802,350
2036-2040 4,655,000 2,340,388 6,995,388
2041-2045 6,085,000 872,438 6,957,438
Total $16,365,000 $10,966,488 $27,231,488
The $1,293,937 debt service payment for fiscal year ending June 30, 2026 is included in the approved annual ROPS to be received from the Successor Agency during the year. In addition, both the revenue and debt service payments are included in the Successor Agency to the LRD section of the Adopted Budget for Fiscal Year 2024-2025.

LEGAL REVIEW
N/A

FISCAL IMPACT
There is no fiscal impact.

RECOMMENDATION
Staff recommends the Board of the Lawndale Public Financing Authority receive and file the annual accounting of financial activities.

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: September 15, 2025
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager
PREPARED BY: Raylette Felton, Deputy City Manager/Director of Human Resources SUBJECT:

Amendments to the Salary and Benefits Resolution for Central Management Employees and City-wide Salary and Pay Schedule for FY 2025-2026

BACKGROUND
On April 2, 2024, City Council approved Resolution No. CC-2404-064, adopting and restating the Schedule of Salary and Benefits for the Central Management Employees, providing salary and benefit adjustments for affected positions. In light of recent salary and benefits changes that occurred during the contract negotiations between the City and AFSCME Majority Representative Employee Organization, the City now desires to amend and restate the Schedule of Salary and Benefits for the Central Management Employees.

STAFF REVIEW
The City Manager and Central Management Team (CMT) discussed proposed salary and benefit changes to provide parity for affected employees. With direction from the City Council, the City Manager and CMT have agreed to the following:

Salary Increase: 6% salary increase effective September 15, 2025; 5% salary increase effective July 1, 2026; and a 4% salary increase effective July 1, 2027.

Longevity Pay: modify to increase longevity pay from $150 annually to $300 annually for 5 years; increase pay from $400 annually for 10 years to $600; and add new tier of 15 years at $900 annually.

End of Year Holiday Closure: add new language to close City facilities/departments the week between Christmas Eve and New Years Day.

Deferred Compensation: modify to provide $250 increase to the deferred compensation match program.

The attached amendment to the Schedule of Salary and Benefits Resolution for Central Management Employees would also trigger the need to update the City-wide Salary/ Pay Schedule for Fiscal Year 2025- 2026 to reflect changes approved by City Council, in compliance with applicable sections of the California Government Code.

LEGAL REVIEW
The City Attorney’s Office has reviewed and approved the staff report and attached resolutions as to form.

FISCAL IMPACT
The total cost for this implementation is $86,067 for fiscal year 2025-26. A budget amendment to the various payroll accounts is needed as these increases were not budgeted for.

RECOMMENDATION
Staff recommends that the City Council approve 1.) Resolution No. CC-2509-043, amending the Schedule of Salary and Benefits Resolution for Central Management Employees; 2.) Resolution No. CC-2509-044, amending the Citywide Salary and Pay Schedule for Fiscal Year 2025-2026; and 3.) The budget amendment to the various payroll accounts for a total of $86,067.

Attachments
Attachment A- CC-2509-043- Amendment CMT Salary and Benefits Resolution.pdf Attachment B -2509-044- Amendment City-wide Salary Schedule FY 2025-2026.pdf

ATTACHMENT A
Resolution No. CC-2509-043
Central Management Team – Salary and Benefits 1
RESOLUTION NO. CC-2509-043

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LAWNDALE, CALIFORNIA

ADOPTING AN AMENDMENT TO THE SCHEDULE OF SALARIES AND

BENEFITS FOR DESIGNATED CENTRAL MANAGEMENT
EMPLOYEES EFFECTIVE SEPTEMBER 15, 2025
WHEREAS, Section 36506 of the California Government Code requires that the city council fix the compensation of all appointive officers and employees by resolution or ordinance; and WHEREAS, Section 2.12.030 of the City of Lawndale ("City") Municipal Code similarly requires that the salaries and compensation of officers and employees of the City shall be as established by resolution of the City Council; and
WHEREAS, the City Council has historically adopted a resolution known as the "Schedule of Salaries and Benefits for Central Management Employees" to memorialize the salaries and benefits to be provided to certain designated central management employees and the City's department directors, as distinguished from mid-management, classified, part-time and/or other City employees; and WHEREAS, on or about April 2, 2024, the City Council adopted Resolution No. 2404-064, the “Schedule of Salaries and Benefits for Central Management Employees Effective April 2, 2024,” (“CMT Resolution”), which included benefits and a salary schedule covering fiscal year 2024-2025; and WHEREAS, the City Council now desires to amend the CMT Resolution to update and replace Article II, Section 02; Article III Section 01; Article VII, to add Section 04; and Article XI, Section 03 as described below.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAWNDALE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Article II, Section 02, “Salary and Wage Schedule” of the 2024 CMT Resolution is hereby amended as follows:
“The Affected Employees shall have the following monthly pay and ranges, which shall become effective upon passage of a resolution by City Council. The salary tables shall be effective as indicated below:

Effective September 15, 2025, reflect a six percent (6%) increase:

Position Range A B C D E
Assistant City Clerk 127 $10,314 $10,830 $11,371 $11,940 $12,537 Deputy City Manager/HR Director 164 $14,904 $15,650 $16,432 $17,254 $18,116 Director of Community Services 146 $12,460 $13,083 $13,738 $14,424 $15,146 Director of Municipal Services 146 $12,460 $13,083 $13,738 $14,424 $15,146 Director of Community Development 156 $13,764 $14,452 $15,175 $15,933 $16,730 Director of Finance/City Treasurer 156 $13,764 $14,452 $15,175 $15,933 $16,730 Director of Public Works/ City Engineer 156 $13,764 $14,452 $15,175 $15,933 $16,730 Resolution No. CC-2509-043
Central Management Team - Salary and Benefits 2
Effective July 1, 2026, reflect a five percent (5%) increase:

Position Range A B C D E
Assistant City Clerk 138 $10,840 $11,382 $11,951 $12,549 $13,176 Deputy City Manager/HR Director 175 $15,665 $16,448 $17,270 $18,134 $19,040 Director of Community Services 157 $13,096 $13,751 $14,438 $15,160 $15,918 Director of Municipal Services 157 $13,096 $13,751 $14,438 $15,160 $15,918 Director of Community Development 167 $14,466 $15,189 $15,949 $16,746 $17,584 Director of Finance/City Treasurer 167 $14,466 $15,189 $15,949 $16,746 $17,584 Director of Public Works/ City Engineer 167 $14,466 $15,189 $15,949 $16,746 $17,584 Effective July 1, 2027, reflect four percent (4%) increase:

Position Range A B C D E
Assistant City Clerk 142 $11,280 $11,844 $12,436 $13,058 $13,711 Deputy City Manager/HR Director 179 $16,301 $17,116 $17,972 $18,870 $19,814 Director of Community Services 161 $13,628 $14,309 $15,025 $15,776 $16,565 Director of Municipal Services 161 $13,628 $14,309 $15,025 $15,776 $16,565 Director of Community Development 171 $15,053 $15,806 $16,596 $17,426 $18,298 Director of Finance/City Treasurer 171 $15,053 $15,806 $16,596 $17,426 $18,298 Director of Public Works/ City Engineer 171 $15,053 $15,806 $16,596 $17,426 $18,298 SECTION 2. Article III Section 01 “Longevity Pay” of the 2024 CMT Resolution is hereby amended as follows:
“All Affected Employees who have completed five (5) full years of service with the City shall receive a longevity bonus in the form of an annual lump sum payment of one hundred and fifty three hundred dollars ($300). Those who have completed ten (10) full years of service shall receive an annual lump sum payment of four hundred six hundred dollars ($600). Any Affected Employee having completed fifteen (15) full years of service with the City shall receive an annual lump sum payment of nine hundred dollars ($900), Said payments which shall be paid on the first payroll following the Affected Employee's anniversary date of hire.”
SECTION 3. Amend Article VII, Holidays, of the 2024 CMT Resolution is hereby amended to add new Section 04 “End of Year Closure,” to state the following:
“Affected Employees recognize that the City will close City Hall, Public Works, Municipal Services and Community Services for the workdays between the observed Christmas Eve and New Years’ Day holidays (typically 4 days).

Banked floating holiday, vacation, and/or executive leave bank time may be used for days within the period as the End of Year Holiday Closure period. Affected Employees must review holiday closure impacts and develop a work plan based on their department and may be required to work some or all of these days based on the operational needs of the City.” Resolution No. CC-2509-043
Central Management Team - Salary and Benefits 3
SECTION 4. Article XI, Section 03 “Deferred Compensation Available” of the 2024 CMT Resolution is hereby amended as follows:
“The City shall make available to all Affected Employees a deferred compensation program under the International City Management Association Retirement Corporation and Public Employees Benefit Services Corporation's deferred compensation program. Said program shall be for voluntary contributions by the employee or for use by the employee as provided in Article X, Section 02 herein.

Further, flexible benefit contributions not used for the purchase of health benefits may be contributed to the employee’s deferred compensation account upon written option by the employee to the Human Resources Department.

The City provides for a deferred compensation match program for Affected Employees as follows: an Affected Employee contribution of up to $7,750 $8,000 shall be matched with up to $7,750 $8,000 by the City, such that the City matches one dollar for every dollar contributed by an Affected Employee up to $7,750 $8,000.”
SECTION 5. Except as set forth above, all other provisions of the 2024 CMT Resolution shall remain in full force and effect.

PASSED, APPROVED AND ADOPTED this 15th day of September, 2025. _______________________________
Robert Pullen-Miles, Mayor
Resolution No. CC-2509-043
Central Management Team - Salary and Benefits 4
ATTEST:

State of California )
County of Los Angeles ) SS
City of Lawndale )
I, Erica Harbison, City Clerk of the City of Lawndale, California, do hereby certify that the City Council of the City of Lawndale duly approved and adopted the foregoing Resolution No. CC-2509-043 at a regular meeting of said Council held on the 15th day of September 2025, by the following roll call vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Robert Pullen-Miles, Mayor
Pat Kearney, Mayor Pro Tem
Sirley Cuevas
Bernadette Suarez
Francisco M. Talavera
_______________________________
Erica Harbison, City Clerk
APPROVED AS TO FORM:
______________________________
Gregory M. Murphy, City Attorney

ATTACHMENT B
Resolution No. CC-2509-044
FY 2025-2026 City-Wide Salary/Pay Schedule Amendment
RESOLUTION NO. CC-2509-044

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LAWNDALE, CALIFORNIA

APPROVING AN AMENDMENT TO THE PUBLICLY AVAILABLE CITY-WIDE SALARY AND PAY SCHEDULE AS REQUIRED BY CALPERS FOR FISCAL YEAR 2025-2026 WHEREAS, the City of Lawndale (“City”) contracts with the California Public Employees’ Retirement System (“CalPERS”) to provide retirement benefits for its employees; and WHEREAS, California Code of Regulations, Title 2, Section 570.5 requires governing bodies of local agencies contracting with CalPERS to approve and adopt a publicly available pay schedule in accordance with public meeting laws; and
WHEREAS, the pay schedule must identify each position by title, the individual pay rate amount or ranges for that position, and the time upon which the amounts are based; and WHEREAS, the City Council approved Resolution No. CC-2506-032, adopting a publicly available pay schedule for the period covering 2025 through 2025; and WHEREAS, the City Council now desires to amend and update the pay schedule in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5 to reflect changes made to certain salaries which will become effective on September 15, 2025.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAWNDALE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the City-wide Salary and Pay Schedule contained in Exhibit "A", attached hereto and made a part hereof, is hereby amended and adopted in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5 effective upon the City Council’s approval of an Amendment to the Schedule of Salary and Benefits for the Central Management Employees.

SECTION 2. That this City-wide Salary and Pay Schedule will be made available for public viewing via the City website for no less than five (5) years.

PASSED, APPROVED AND ADOPTED this 15th day of September, 2025. _______________________________
Robert Pullen-Miles, Mayor
Resolution No. CC-2509-044
FY 2025-2026 City-Wide Salary/Pay Schedule Amendment 2
ATTEST:

State of California )
County of Los Angeles ) SS
City of Lawndale )
I, Erica Harbison, City Clerk of the City of Lawndale, California, do hereby certify that the City Council of the City of Lawndale duly approved and adopted the foregoing Resolution No. CC-2509-044 at a regular meeting of said Council held on the 15th day of September, 2025, by the following roll call vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Robert Pullen-Miles, Mayor
Pat Kearney, Mayor Pro Tem
Sirley Cuevas
Bernadette Suarez
Franscico M. Talavera
_______________________________
Erica Harbison, City Clerk
APPROVED AS TO FORM:
______________________________
Gregory M. Murphy, City Attorney
Resolution No. CC-2506-032
2025-2026 City-Wide Salary/Pay Schedule 3
EXHIBIT “A”

CITY OF LAWNDALE CITY-WIDE SALARY/ PAY SCHEDULE
FISCAL YEAR 2025-2026
Resolution No. CC-2509-044
FY 2025-2026 City-Wide Salary/Pay Schedule Amendment
EXHIBIT "A"
1 Resolution No. CC-2509-044
FY 2025-2026 City-Wide Salary/Pay Schedule Amendment
2 Lawndale
2025 Salary Schedule
Salary
Range Step A Step B Step C Step D Step E
1 $33,280 $34,944 $36,691 $38,526 $40,452
2 $33,613 $35,293 $37,058 $38,911 $40,857
3 $33,949 $35,646 $37,429 $39,300 $41,265
4 $34,288 $36,003 $37,803 $39,693 $41,678
5 $34,631 $36,363 $38,181 $40,090 $42,095
6 $34,978 $36,726 $38,563 $40,491 $42,516
7 $35,327 $37,094 $38,948 $40,896 $42,941
8 $35,681 $37,465 $39,338 $41,305 $43,370
9 $36,037 $37,839 $39,731 $41,718 $43,804
10 $36,398 $38,218 $40,129 $42,135 $44,242
11 $36,762 $38,600 $40,530 $42,556 $44,684
12 $37,129 $38,986 $40,935 $42,982 $45,131
13 $37,501 $39,376 $41,345 $43,412 $45,582
14 $37,876 $39,770 $41,758 $43,846 $46,038
15 $38,255 $40,167 $42,176 $44,284 $46,499
16 $38,637 $40,569 $42,597 $44,727 $46,964
17 $39,023 $40,975 $43,023 $45,174 $47,433
18 $39,414 $41,384 $43,454 $45,626 $47,908
19 $39,808 $41,798 $43,888 $46,082 $48,387
20 $40,206 $42,216 $44,327 $46,543 $48,870
21 $40,608 $42,638 $44,770 $47,009 $49,359
22 $41,014 $43,065 $45,218 $47,479 $49,853
23 $41,424 $43,495 $45,670 $47,954 $50,351
24 $41,838 $43,930 $46,127 $48,433 $50,855
25 $42,257 $44,370 $46,588 $48,917 $51,363
26 $42,679 $44,813 $47,054 $49,407 $51,877
27 $43,106 $45,261 $47,525 $49,901 $52,396
28 $43,537 $45,714 $48,000 $50,400 $52,920
29 $43,973 $46,171 $48,480 $50,904 $53,449
30 $44,412 $46,633 $48,965 $51,413 $53,983
31 $44,856 $47,099 $49,454 $51,927 $54,523
32 $45,305 $47,570 $49,949 $52,446 $55,068
33 $45,758 $48,046 $50,448 $52,971 $55,619
34 $46,216 $48,526 $50,953 $53,500 $56,175
35 $46,678 $49,012 $51,462 $54,035 $56,737
36 $47,145 $49,502 $51,977 $54,576 $57,304
37 $47,616 $49,997 $52,497 $55,121 $57,878
38 $48,092 $50,497 $53,022 $55,673 $58,456
39 $48,573 $51,002 $53,552 $56,229 $59,041
40 $49,059 $51,512 $54,087 $56,792 $59,631
41 $49,549 $52,027 $54,628 $57,360 $60,228
42 $50,045 $52,547 $55,174 $57,933 $60,830
43 $50,545 $53,073 $55,726 $58,513 $61,438
44 $51,051 $53,603 $56,283 $59,098 $62,053
45 $51,561 $54,139 $56,846 $59,689 $62,673
46 $52,077 $54,681 $57,415 $60,286 $63,300
47 $52,598 $55,228 $57,989 $60,888 $63,933
48 $53,124 $55,780 $58,569 $61,497 $64,572
49 $53,655 $56,338 $59,155 $62,112 $65,218
50 $54,191 $56,901 $59,746 $62,733 $65,870
51 $54,733 $57,470 $60,344 $63,361 $66,529
52 $55,281 $58,045 $60,947 $63,994 $67,194
53 $55,833 $58,625 $61,556 $64,634 $67,866
54 $56,392 $59,211 $62,172 $65,281 $68,545
55 $56,956 $59,804 $62,794 $65,933 $69,230
56 $57,525 $60,402 $63,422 $66,593 $69,922
57 $58,101 $61,006 $64,056 $67,259 $70,622
58 $58,682 $61,616 $64,696 $67,931 $71,328
59 $59,268 $62,232 $65,343 $68,611 $72,041
60 $59,861 $62,854 $65,997 $69,297 $72,761
Salary Range
Resolution No. CC-2606-032 3
Lawndale
2025 Salary Schedule
61 $60,460 $63,483 $66,657 $69,990 $73,489
62 $61,064 $64,117 $67,323 $70,690 $74,224
63 $61,675 $64,759 $67,997 $71,396 $74,966
64 $62,292 $65,406 $68,677 $72,110 $75,716
65 $62,915 $66,060 $69,363 $72,831 $76,473
66 $63,544 $66,721 $70,057 $73,560 $77,238
67 $64,179 $67,388 $70,758 $74,295 $78,010
68 $64,821 $68,062 $71,465 $75,038 $78,790
69 $65,469 $68,743 $72,180 $75,789 $79,578
70 $66,124 $69,430 $72,902 $76,547 $80,374
71 $66,785 $70,124 $73,631 $77,312 $81,178
72 $67,453 $70,826 $74,367 $78,085 $81,989
73 $68,127 $71,534 $75,111 $78,866 $82,809
74 $68,809 $72,249 $75,862 $79,655 $83,637
75 $69,497 $72,972 $76,620 $80,451 $84,474
76 $70,192 $73,701 $77,386 $81,256 $85,319
77 $70,894 $74,438 $78,160 $82,068 $86,172
78 $71,603 $75,183 $78,942 $82,889 $87,033
79 $72,319 $75,935 $79,731 $83,718 $87,904
80 $73,042 $76,694 $80,529 $84,555 $88,783
81 $73,772 $77,461 $81,334 $85,401 $89,671
82 $74,510 $78,236 $82,147 $86,255 $90,567
83 $75,255 $79,018 $82,969 $87,117 $91,473
84 $76,008 $79,808 $83,798 $87,988 $92,388
85 $76,768 $80,606 $84,636 $88,868 $93,312
86 $77,535 $81,412 $85,483 $89,757 $94,245
87 $78,311 $82,226 $86,338 $90,654 $95,187
88 $79,094 $83,049 $87,201 $91,561 $96,139
89 $79,885 $83,879 $88,073 $92,477 $97,100
90 $80,684 $84,718 $88,954 $93,401 $98,071
91 $81,490 $85,565 $89,843 $94,335 $99,052
92 $82,305 $86,421 $90,742 $95,279 $100,043
93 $83,128 $87,285 $91,649 $96,232 $101,043
94 $83,960 $88,158 $92,566 $97,194 $102,054
95 $84,799 $89,039 $93,491 $98,166 $103,074
96 $85,647 $89,930 $94,426 $99,147 $104,105
97 $86,504 $90,829 $95,370 $100,139 $105,146
98 $87,369 $91,737 $96,324 $101,140 $106,197
99 $88,243 $92,655 $97,287 $102,152 $107,259
100 $89,125 $93,581 $98,260 $103,173 $108,332
101 $90,016 $94,517 $99,243 $104,205 $109,415
102 $90,916 $95,462 $100,235 $105,247 $110,509
103 $91,826 $96,417 $101,238 $106,300 $111,615
104 $92,744 $97,381 $102,250 $107,363 $112,731
105 $93,671 $98,355 $103,273 $108,436 $113,858
106 $94,608 $99,338 $104,305 $109,521 $114,997
107 $95,554 $100,332 $105,348 $110,616 $116,147
108 $96,510 $101,335 $106,402 $111,722 $117,308
109 $97,475 $102,348 $107,466 $112,839 $118,481
110 $98,449 $103,372 $108,540 $113,967 $119,666
111 $99,434 $104,406 $109,626 $115,107 $120,863
112 $100,428 $105,450 $110,722 $116,258 $122,071
113 $101,433 $106,504 $111,829 $117,421 $123,292
114 $102,447 $107,569 $112,948 $118,595 $124,525
115 $103,471 $108,645 $114,077 $119,781 $125,770
116 $104,506 $109,731 $115,218 $120,979 $127,028
117 $105,551 $110,829 $116,370 $122,189 $128,298
118 $106,607 $111,937 $117,534 $123,410 $129,581
119 $107,673 $113,056 $118,709 $124,645 $130,877
120 $108,749 $114,187 $119,896 $125,891 $132,186
121 $109,837 $115,329 $121,095 $127,150 $133,507
122 $110,935 $116,482 $122,306 $128,421 $134,842
123 $112,045 $117,647 $123,529 $129,706 $136,191
Resolution No. CC-2606-032 4
Lawndale
2025 Salary Schedule
124 $113,165 $118,823 $124,764 $131,003 $137,553
125 $114,297 $120,012 $126,012 $132,313 $138,928
126 $115,440 $121,212 $127,272 $133,636 $140,318
127 $116,594 $122,424 $128,545 $134,972 $141,721
128 $117,760 $123,648 $129,830 $136,322 $143,138
129 $118,938 $124,884 $131,129 $137,685 $144,569
130 $120,127 $126,133 $132,440 $139,062 $146,015
131 $121,328 $127,395 $133,764 $140,453 $147,475
132 $122,542 $128,669 $135,102 $141,857 $148,950
133 $123,767 $129,955 $136,453 $143,276 $150,439
134 $125,005 $131,255 $137,818 $144,708 $151,944
135 $126,255 $132,567 $139,196 $146,156 $153,463
136 $127,517 $133,893 $140,588 $147,617 $154,998
137 $128,792 $135,232 $141,994 $149,093 $156,548
138 $130,080 $136,584 $143,414 $150,584 $158,113
139 $131,381 $137,950 $144,848 $152,090 $159,695
140 $132,695 $139,330 $146,296 $153,611 $161,291
141 $134,022 $140,723 $147,759 $155,147 $162,904
142 $135,362 $142,130 $149,237 $156,699 $164,533
143 $136,716 $143,551 $150,729 $158,266 $166,179
144 $138,083 $144,987 $152,236 $159,848 $167,841
145 $139,464 $146,437 $153,759 $161,447 $169,519
146 $140,858 $147,901 $155,296 $163,061 $171,214
147 $142,267 $149,380 $156,849 $164,692 $172,926
148 $143,690 $150,874 $158,418 $166,339 $174,656
149 $145,126 $152,383 $160,002 $168,002 $176,402
150 $146,578 $153,907 $161,602 $169,682 $178,166
151 $148,044 $155,446 $163,218 $171,379 $179,948
152 $149,524 $157,000 $164,850 $173,093 $181,747
153 $151,019 $158,570 $166,499 $174,824 $183,565
154 $152,529 $160,156 $168,164 $176,572 $185,400
155 $154,055 $161,757 $169,845 $178,338 $187,254
156 $155,595 $163,375 $171,544 $180,121 $189,127
157 $157,151 $165,009 $173,259 $181,922 $191,018
158 $158,723 $166,659 $174,992 $183,741 $192,928
159 $160,310 $168,325 $176,742 $185,579 $194,858
160 $161,913 $170,009 $178,509 $187,435 $196,806
161 $163,532 $171,709 $180,294 $189,309 $198,774
162 $165,167 $173,426 $182,097 $191,202 $200,762
163 $166,819 $175,160 $183,918 $193,114 $202,770
164 $168,487 $176,912 $185,757 $195,045 $204,797
165 $170,172 $178,681 $187,615 $196,996 $206,845
166 $171,874 $180,468 $189,491 $198,966 $208,914
167 $173,593 $182,272 $191,386 $200,955 $211,003
168 $175,329 $184,095 $193,300 $202,965 $213,113
169 $177,082 $185,936 $195,233 $204,994 $215,244
170 $178,853 $187,795 $197,185 $207,044 $217,397
171 $180,641 $189,673 $199,157 $209,115 $219,571
172 $182,448 $191,570 $201,149 $211,206 $221,766
173 $184,272 $193,486 $203,160 $213,318 $223,984
174 $186,115 $195,421 $205,192 $215,451 $226,224
175 $187,976 $197,375 $207,244 $217,606 $228,486
176 $189,856 $199,349 $209,316 $219,782 $230,771
177 $191,754 $201,342 $211,409 $221,980 $233,079
178 $193,672 $203,355 $213,523 $224,199 $235,409
179 $195,609 $205,389 $215,658 $226,441 $237,763
180 $197,565 $207,443 $217,815 $228,706 $240,141
181 $199,540 $209,517 $219,993 $230,993 $242,542
182 $201,536 $211,612 $222,193 $233,303 $244,968
183 $203,551 $213,729 $224,415 $235,636 $247,418
184 $205,587 $215,866 $226,659 $237,992 $249,892
Resolution No. CC-2606-032 5

Lucho Rodriguez, Public Works Director
Nick Petrevski, Associate Engineer
SUBJECT:

Measure M Funding Agreement for the Redondo Beach Blvd Active Transportation Project

BACKGROUND
On January 28, 2021, the Los Angeles County Metropolitan Transportation Authority (“LACMTA”) Board of Directors approved $6,600,000.00, which has since been increased to $7,604,615.73, in Measure M Metro Active Transport (MAT) Funds over five years for the design and construction of the Redondo Beach Boulevard Active Transportation Project, Metro Project #01104 (Project). The purpose of the project is to improve pedestrian and bicycle amenities between El Camino College and Dominguez Park in Redondo Beach.

The Project proposes improved and new bicycle and pedestrian facilities in the cities of Redondo Beach, Torrance and Lawndale, and The County of Los Angeles, along Redondo Beach Boulevard, Grant Avenue, Ripley Avenue, Lilienthal Lane, and 190th Street. The Project Co-Sponsors include the Cities of Lawndale and Redondo Beach, along with the Los Angeles County Department of Public Works. The improvements in the City of Lawndale extend from Prairie avenue to Hawthorne Avenue, and consist of upgrading the existing class II bicycle lane to the current standards, addition of some red curbs and minor median concrete work. These improvements are shown on plan sheets 6 and 7 of the attached plans on attachment B.

STAFF REVIEW
The LACMTA Board action in 2021 included $351,900 in funding for preliminary design, including early planning, environmental/planning, and the development of up to 15 percent construction plans, specifications and estimates. LACMTA agreed to lead the implementation of the first phase of the Project, for which Lawndale and other agencies signed a Cooperative Agreement allowing Metro to use these funds on behalf of the Project. The Cooperative Agreement addresses the roles and responsibilities of the Co-Sponsors, and was approved by the Lawndale City Council on February 7, 2022. The City has no financial obligations for this phase.

An amendment to the Cooperative Agreement was approved by the Lawndale City Council on September 16, 2024. The amendment increased programmed funding for the design phase from $351,000.00 to $410,900.00 at no expense to Lawndale.

The new funding agreement, #C1104 (Attachment A), transfers the lead agency from LACMTA to the City of Redondo Beach for the remainder of the project. Lawndale has no financial obligations to the proposed adjustment.

LEGAL REVIEW
City Attorney has reviewed this report.

FISCAL IMPACT
There is no fiscal impact as a result of this item. The Project and preliminary design work is funded entirely by the $7.60M LACMTA grant.

RECOMMENDATION
Staff recommends that the City Council approve the new funding agreement, #C1104, naming the City of Redondo Beach as the lead agency for the Redondo Beach Boulevard Active Transportation Project.

Attachments
A. Funding Agreement #C1104.pdf
RBB Active Transportation Project plans_2024-06.06
Attachment A
FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 1 Measure M Funding Agreement MAT
Grantee + Responsible Agencies

MEASURE M FUNDING AGREEMENT

METRO ACTIVE TRANSPORT (MAT) PROGRAMS
This Funding Agreement (FA) is made and entered into effect as of April 24, 2025 (Effective Date), and is by and between the Los Angeles County Metropolitan Transportation Authority ("LACMTA") and City of Redondo Beach ("GRANTEE"), Los Angeles County Public Works, and City of Lawndale (RESPONSIBLE AGENCIES) for Redondo Beach Boulevard Active Transportation Project, LACMTA Project ID# C1104 and FTIP# LA9919457, (the "Project").

This Project is eligible for funding under Line 47 of the Measure M Expenditure Plan.

RECITALS:

WHEREAS, LACMTA adopted Ordinance #16-01, the Los Angeles County Traffic Improvement Plan, on June 23, 2016 (the Ordinance), which was approved by the voters of Los Angeles County on November 8, 2016 as Measure M and became effective on July 1, 2017.

WHEREAS, the LACMTA Board, at its January 28, 2021 meeting, programmed $6,600,000 (the Fund), in Measure M funds to GRANTEE for Early Planning; Environmental/Planning; Plans, Specifications and Estimates (PS&E); Right-of-Way; and Construction of the Project; and WHEREAS, the LACMTA Board on April 24, 2025 approved the increase to the Measure M Funds by $1,400,000, from $6,600,000 to $8,000,000 for Early Planning; Environmental/PS&E; Right-of-Way; and Construction. This amount is within the Board authorized budget increase for the Project; and
WHEREAS, LACMTA and GRANTEE entered into a Cooperative Agreement No. 9200000000MATD1104, dated August 19, 2021, which was amended on September 27, 2023, programmed $410,900 in Measure M Funds for the Projects Early Planning; Environmental/Planning; PS&E (up to 15%-level design); and WHEREAS, LACMTA expended $395,384.27 in Measure M Funds under the Cooperative Agreement No. 9200000000MATD1104 for the Projects Early Planning; Environmental/Planning; PS&E (up to 15%-level design); and WHEREAS, $7,604,615.73 is available for programming under this FA. The funding set forth herein is intended to fund PS&E; Right-of-Way; and Construction of the Project, subject to the terms and conditions contained in this FA; and
WHEREAS, the Funds are currently programmed as follows: $144,615.73 in Measure M funds in Fiscal Years (FY) 2022-23; $2,850,000 in FY 2023-24; and $4,610,000 in FY 2024-25. The total designated for PS&E; Right-of-Way; and Construction of the Redondo Beach Boulevard Active Transportation Project is $7,604,615.73; and
WHEREAS, the LACMTA Board on July 25, 2024, delegated administrative authority to staff to extend the funding lapsing date of the Measure M MAT Funds previously approved to meet environmental, design, right-of-way, and construction time frames; and FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 2 Measure M Funding Agreement MAT
Grantee + Responsible Agencies
WHEREAS, the GRANTEE and LACMTA desire to extend the lapse date of FY 2022-23 funds to June 30, 2026; and
NOW, THEREFORE, LACMTA, GRANTEE, and RESPONSIBLE PARTIES (hereinafter referred to as PARTIES) hereby agree as follows:

The terms and conditions of this FA consist of the following and each is incorporated by reference herein as if fully set forth herein:

1. Part I Specific Terms of the FA

2. Part II General Terms of the FA

3. Attachment A Project Funding

4. Attachment B Expenditure Plan - Cost & Cash Flow Budget

5. Attachment C Scope of Work

6. Attachment D Project Reporting and Expenditure Guidelines

7. Attachment D-1 Intentionally omitted

8. Attachment D-2 Quarterly Expenditure Report

9. Attachment E Federal Transportation Improvement Program (FTIP) Sheet

10. Attachment F- Bond Requirements

11. Attachment G Complete Streets Self Certification

12. Attachment H Special Grant Conditions Closeout Reporting Policy Form

13. Any other attachments or documents referenced in the above documents In the event of a conflict, the Special Grant Conditions, if any, shall prevail over the Specific Terms of the FA and any attachments and the Specific Terms of the FA shall prevail over the General Terms of the FA.

FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 3 Measure M Funding Agreement MAT
Grantee + Responsible Agencies
IN WITNESS WHEREOF, the PARTIES have caused this FA to be executed by their duly authorized representatives as of the dates indicated below:

LACMTA:

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY By: ________________________________________ Date: ____________________ Stephanie Wiggins
Chief Executive Officer
APPROVED AS TO FORM:

DAWYN R. HARRISON
County Counsel
By: ________________________________________ Date: ____________________ Deputy
GRANTEE:

City of Redondo Beach
By: _______________________________________ Date: ____________________ James A. Light
Mayor
APPROVED AS TO FORM:

By: _______________________________________ Date: ____________________ Joy A. Ford
City Attorney
ATTEST:

By: _______________________________________ Date: ____________________ Eleanor Manzano
City Clerk
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FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 4 Measure M Funding Agreement MAT
Grantee + Responsible Agencies
RESPONSIBLE AGENCY 1:

Los Angeles County Public Works
By: _______________________________________ Date: ____________________ Steve Burger
Deputy Director
APPROVED AS TO FORM:

DAWYN R. HARRISON
County Counsel
By: ________________________________________ Date: ____________________ Deputy
FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 5 Measure M Funding Agreement MAT
Grantee + Responsible Agencies
RESPONSIBLE AGENCY 2:

City of Lawndale
By: _______________________________________ Date: ____________________ Robert Pullen-Miles
Mayor
APPROVED AS TO FORM:

By: _______________________________________ Date: ____________________ Burke, Williams & Sorensen, LLP
City Attorney
FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 6 Measure M Funding Agreement MAT
Grantee + Responsible Agencies
PART I

SPECIFIC TERMS OF THE FA

1. Title of the Project (the "Project"): Redondo Beach Boulevard Active Transportation Project Plans, Specifications and Estimates (PS&E); Right-of-Way; and Construction of the Project. LACMTA Project ID# C1104, FTIP# LA9919457.

2. Grant Funds:

2.1. Programmed funds for this Project consist of Measure M funds.

2.2. To the extent the Measure M funds are available; LACMTA shall make to GRANTEE a grant of the Measure M funds in the amount of $7,604,615.73 (the Funds) for the Project. LACMTA Board of Directors action of January 28, 2021 and April 24, 2025 granted the Measure M funds for the Project. The Funds are programmed over three years for Fiscal Years (FY) 2022-23, FY 2023-24, and FY 2024-25.

3. This grant shall be paid on a reimbursement basis. GRANTEE must provide the appropriate supporting documentation with the Quarterly Expenditure Report.

GRANTEE Funding Commitment, if applicable, must be spent in the appropriate proportion to the Funds with each quarters expenditures. LACMTA will withhold five percent (5%) of eligible expenditures per invoice as retention pending an audit of expenditures and completion of Scope of Work.

4. Attachment A is the Project Funding that documents all sources of funds programmed for the Project as approved by LACMTA. The Project Funding includes the total programmed funds for the Project, including the Funds programmed by LACMTA and, if any, the GRANTEE Funding Commitment of other sources of funding. The Project Funding also includes the fiscal years in which all the funds for the Project are programmed. The Funds are subject to adjustment by subsequent LACMTA Board Action.

5. Attachment B is the Expenditure Plan - Cost & Cash Flow Budget (the "Expenditure Plan"). It is the entire proposed cash flow, the budget and financial plan for the Project, which includes the total sources of all funds programmed to the Project, including GRANTEE and other entity funding commitments, if any, for this Project as well as the fiscal year and quarters the Project funds are anticipated to be expended. GRANTEE shall update the Expenditure Plan annually, no later than December 31st, and such update shall be submitted to LACMTAs Senior Executive Officer managing the Measure M Metro Active Transport Program in writing. If the LACMTAs Senior Executive Officer managing the Measure M Metro Active Transport Program concurs with such updated Expenditure Plan in writing, Attachment B shall be replaced with the new Attachment B setting forth the latest approved Expenditure Plan. Payments under this FA shall be consistent with Attachment B as revised from time to time. Any change to the final milestone date must be made by a fully executed amendment to this FA.

FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 7 Measure M Funding Agreement MAT
Grantee + Responsible Agencies

6. Attachment C is the Scope of Work. The GRANTEE shall complete the Project as described in the Scope of Work. This Scope of Work shall include a detailed description of the Project and the work to be completed in each jurisdiction, including anticipated Project milestones and a schedule consistent with the lapsing policy in Part II, Section 14, and a description of the Project limits, if the Project is a capital project, and a more detailed description of the allocation of funds. No later than December 31st each year, GRANTEE shall notify LACMTA if there are any changes to the final milestone date set forth in the schedule or any changes to the Scope of Work. If LACMTA agrees to such changes, the PARTIES shall memorialize such changes in an amendment to this FA.

Work shall be delivered in accordance with the schedule and scope identified in this FA unless otherwise agreed to by the PARTIES in writing in an amendment to this FA. If GRANTEE fails to meet milestones or fails to deliver the Project, LACMTA will have the option to suspend or terminate the FA for default as described in Part II, Sections 2, 13, 14, and 15 herein below. To the extent interim milestone dates are not met but GRANTEE believes and can show documentation acceptable to LACMTA supporting GRANTEEs ability to make up the time so as to not impact the final milestone date, GRANTEE shall notify LACMTA of such changes in its Quarterly Progress and Quarterly Expenditure Reports and such interim milestone dates will automatically be amended to the latest interim milestone dates provided in the Quarterly Progress Report (Attachment D-1) and Quarterly Expenditure Report (Attachment D-2). In no event can the final milestone date be amended by a Quarterly Progress or Quarterly Expenditure Report.

7. No changes to this FA, including but not limited to the Funds, and any other source of funds from LACMTA in the Project Funding, Expenditure Plan, or the Scope of Work shall be allowed without an amendment to the original FA, approved and signed by the PARTIES.

8. Attachment D is the Project Reporting & Expenditure Guidelines. GRANTEE shall complete the Quarterly Progress Report and/or the Quarterly Expenditure Report. The Quarterly Progress and Quarterly Expenditure Reports are attached to this FA as Attachments D-1 and D-2 in accordance with Attachment D Project Reporting and Expenditure Guidelines.

9. Attachment E, the "FTIP Project Sheet (PDF)," is required to ensure that the Project is programmed correctly in the most up-to-date FTIP document. The FTIP Project Sheet (PDF) can be found in the ProgramMetro FTIP database under the Reports section at https://programmetro.ecointeractive.com/secure2/login All Projects that receive funding through Measure M shall be evaluated to determine if they should be programmed into the FTIP for information and air quality modeling purposes.

GRANTEE shall review the Project in ProgramMetro each year and update or correct the Project information as necessary during a scheduled FTIP amendment or adoption.

GRANTEE will be notified of amendments and adoptions to the FTIP via e-mail.

Changes to the FTIP through ProgramMetro should be made as soon as possible after GRANTEE is aware of any changes to the Project, but no later than October 1st of the year the change or update is effective. Should GRANTEE fail to meet this date, it may FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 8 Measure M Funding Agreement MAT
Grantee + Responsible Agencies
affect GRANTEE's ability to access funding, delay the Project, and may ultimately result in the Funds being lapsed.

10. LACMTA anticipates it may need to avail itself of lower cost bonds or other debt, the interest on which is tax exempt for federal tax purposes (collectively, the Bonds") to provide at least a portion of its funding commitments under this Agreement to GRANTEE.

GRANTEE shall ensure that the expenditure of the Funds disbursed to GRANTEE does not jeopardize the tax-exemption of the interest, as specified in the Bond Requirements attached as Attachment F to this Agreement. GRANTEE agrees to provide LACMTA with progress reports, expenditure documentation, and any other documentation as reasonably requested by LACMTA and necessary for LACMTA to fulfill its responsibilities as the grantee or administrator or bond issuer of the Funds. With regard to LACMTA debt financing to provide any portion of the Funds, GRANTEE shall take all reasonable actions as may be requested of it by LACMTA's Project Manager for the Project, to assist LACMTA in demonstrating and maintaining over time, compliance with the relevant sections of the Federal Tax Code to maintain such Bonds tax status.

11. GRANTEE and RESPONSIBLE AGENCIES shall comply with the Metro Complete Streets Policy, adopted October 2014. GRANTEE and RESPONSIBLE AGENCIES must have an adopted Complete Streets Policy, an adopted City/County Resolution supporting Complete Streets, or an adopted General Plan consistent with the California Complete Streets Act of 2008. This shall be demonstrated through completion of the Complete Streets SelfCertification form attached as Attachment G.

12. No changes to the (i) Grant amount, (ii) Project Funding, (iii) Scope of Work (except as provided herein), (iv) Final milestone date, or (v) Special Grant Conditions, shall be allowed without a written amendment to this FA, approved and signed by the LACMTA Chief Executive Officer or his/her designee and GRANTEE. Modifications that do not materially affect the terms of this FA, such as redistributing Funds among existing budget line items or non-material schedule changes must be formally requested by GRANTEE and approved by LACMTA in writing. Non-material changes are those changes which do not affect the grant amount or its schedule, Project Funding, or the Scope of Work, including the Work schedule.

13. LACMTA's Address:

Los Angeles County Metropolitan Transportation Authority One Gateway Plaza
Los Angeles, CA 90012
Attention: Annie Chou
LACMTA Project Manager
Mail Stop: 99-23-3
Phone: (213) 418-3453
Email: [email protected]
FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 9 Measure M Funding Agreement MAT
Grantee + Responsible Agencies

14. GRANTEE's Address:

City of Redondo Beach
415 Diamond Sr, Redondo Beach, CA 90277
Jesse Reyes
Capital Projects Program Manager
Phone: 310.697.3171
Email: [email protected]

15. RESPONSIBLE AGENCY 1s Address:

County of Los Angeles Public Works 900
S Fremont Ave, Alhambra, CA 91803
Matt Suska
Phone: (626) 458-3960
Email: [email protected]

16. RESPONSIBLE AGENCY 2s Address:

City of Lawndale
4722 Manhattan Beach Blvd, Lawndale CA 90260
Lucho Rodriguez (PW Director)
Phone: (310) 973-3260
Email: [email protected]
FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 10 Measure M Funding Agreement MAT
Grantee + Responsible Agencies

PART II

GENERAL TERMS OF THE FA

1. TERM
The term of this FA shall commence on the Effective Date of this FA and shall terminate upon the occurrence of all of the following, unless terminated earlier as provided herein: (i) the agreed upon Scope of Work has been completed; (ii) all LACMTA audit and reporting requirements have been satisfied; and (iii) the final disbursement of the Funds has been made to GRANTEE. All eligible Project expenses as defined in the Reporting and Expenditure Guidelines (Attachment D), incurred after the FA Effective Date shall be reimbursed in accordance with the terms and conditions of this FA unless otherwise agreed to by the PARTIES in writing.

2. SUSPENSION OR TERMINATION
Should LACMTA determine there are insufficient Measure M funds available for the Project, LACMTA may suspend or terminate this FA by giving written notice to GRANTEE at least thirty (30) days in advance of the effective date of such suspension or termination. If a Project is suspended or terminated pursuant to this Section, LACMTA will not reimburse GRANTEE any costs incurred after that suspension or termination date, except those costs necessary to: (i) return any facilities modified by the Project construction to a safe and operable state and (ii) suspend or terminate the construction contractors control over the Project. LACMTAs share of these costs will be consistent with the established funding percentages outlined in this FA.

3. SCOPE OF AGREEMENT
This FA specifies the roles and responsibilities of the PARTIES as they pertain to the Project addressed herein. The PARTIES agree that each will cooperate and coordinate with the other in all activities covered by this FA.

4. RESPONSIBILITIES OF LACMTA
LACMTA agrees to the following responsibilities for funding and implementation of the Project:

4.1. LACMTA shall program Funds to the Project to fund the following Project phases: Early Planning; Environmental/Planning; Plans, Specifications and Estimates (PS&E); Right-of-Way; and Construction.

4.2. LACMTA shall provide administrative and management oversight to ensure FA compliance and grant management.

FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 11 Measure M Funding Agreement MAT
Grantee + Responsible Agencies

5. RESPONSIBILITIES OF GRANTEE
GRANTEE agrees to the following responsibilities for implementation of the Project:

5.1. GRANTEE shall manage and implement the Project pursuant to the approved Scope of Work in Attachment C.

5.2. GRANTEE shall procure all necessary contractors for the Project.

5.3. GRANTEE shall identify and commit a specific project liaison/coordinator responsible for coordinating among functional departments or groups within the jurisdiction and serves as a single point of contact for LACMTA.

5.4. GRANTEEs liaison/coordinator shall participate as a member of the Project team in regularly scheduled meetings, conference calls, workshops, and planning sessions as part of the team.

5.5. GRANTEE shall notify LACMTA in writing of any personnel changes.

5.6. GRANTEE shall waive all fees associated with local agency permits that may be required of consultants and/or service or equipment providers in the performance of the Project pursuant to the approved Scope of Work in Attachment C.

6. RESPONSIBILITIES OF RESPONSIBLE AGENCIES

6.1. RESPONSIBLE AGENCIES hereby authorize GRANTEE to be the lead for the Project, to procure and manage all necessary contractors, and implement the Project pursuant to the approved Scope of Work in Attachment C.

6.2. RESPONSIBLE AGENCIES shall each identify and commit a specific project liaison/coordinator responsible for coordinating among functional departments or groups within each jurisdiction and serve as a single point of contact for LACMTA.

6.3. RESPONSIBLE AGENCIES liaisons/coordinators shall participate as members of the Project team in regularly scheduled meetings, conference calls, workshops, and planning sessions as part of the team.

6.4. RESPONSIBLE AGENCIES shall notify LACMTA in writing of any personnel changes.

6.5. RESPONSIBLE AGENCIES shall grant permission to GRANTEE and contractor to carry out the work in the respective jurisdiction and waive all fees associated with local agency permits that may be required of the GRANTEE, contractors and/or service, or equipment providers in the performance of the Project pursuant to the approved Scope of Work in Attachment C.

FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 12 Measure M Funding Agreement MAT
Grantee + Responsible Agencies

6.6. RESPONSIBLE AGENCIES shall provide all local information pertinent to the Project in a timely manner to allow for efficient Project delivery.

6.7. RESPONSIBLE AGENCIES hereby agree that GRANTEE shall have ultimate authority to make decisions regarding deliverables under the contract.

JOINT RESPONSIBILITES OF GRANTEE AND RESPONSIBLE AGENCIES GRANTEE and RESPONSIBLE AGENCIES shall attend meetings on key deliverables and community engagement for the Project and related concurrent projects, as necessary.

GRANTEE and RESPONSIBLE AGENCIES shall agree upon a set of standards and/or best practices for engineering, design, and permit submittal format.

GRANTEE and RESPONSIBLE AGENCIES shall discuss, draft, and execute an agreement addressing the ownership, operations, and maintenance of the Project. Such an agreement shall include but not be limited to such elements as recitals, responsibilities, indemnity, funding, invoicing, audit provisions, and general conditions.

8. INVOICE BY GRANTEE
Unless otherwise stated in this FA, the Quarterly Expenditure Report must include supporting documentation of expenses, Project progress, and other documents as required, which has been pre-approved by LACMTA, all as described in Part II, Section

11.1 of this FA, shall satisfy LACMTA invoicing requirements. GRANTEE shall only submit for payment the LACMTA pre-approved Quarterly Expenditure Report (Attachment D-2) packet to the LACMTA Project Manager at the email address shown in Part I and to LACMTA Accounts Payable Department as shown below.

Submit invoice with supporting documentation to:

[email protected] (preferable)
or
mail to:

Los Angeles County Metropolitan Transportation Authority Accounts Payable
P. O. Box 512296
Los Angeles, CA 90051-0296
All invoice material must contain the following information:

Re: LACMTA Project ID# C1104 and FA# 9200000000MATC1104 Annie Chou; Mail Stop 99-23-3

9. USE OF FUNDS
FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 13 Measure M Funding Agreement MAT
Grantee + Responsible Agencies

9.1. GRANTEE shall utilize the Funds to complete the Project as described in the Scope of Work (Attachment C) and in accordance with the Project Reporting and Expenditure Guidelines (Attachment D), the specifications for use for the transportation purposes described in the Ordinance, the Guidelines, and the Metro Active Transport Program Administrative Procedures.

9.2. Attachment C shall constitute the agreed upon Scope of Work between LACMTA and GRANTEE for the Project. The Funds, as granted under this FA, can only be used towards the completion of the Scope of Work detailed in Attachment C.

9.3. GRANTEE shall not use the Funds to substitute for any other funds or projects not specified in this FA. Further, GRANTEE shall not use the Funds for any expenses or activities above and beyond the approved Scope of Work (Attachment C) without an amendment to the FA approved and signed by the LACMTA Chief Executive Officer or his/her designee. To the extent LACMTA provides GRANTEE with bond or commercial paper proceeds, such funds may not be used to reimburse for any costs that jeopardize the tax-exempt nature of such financings as reasonably determined by LACMTA and its bond counsel.

9.4. GRANTEE must use the Funds in the most cost-effective manner. If GRANTEE intends to use a consultant or contractor to implement all or part of the Project, LACMTA requires that such activities be procured in accordance with GRANTEEs contracting procedures and consistent with State law as appropriate. GRANTEE will also use the Funds in the most costeffective manner when the Funds are used to pay in-house staff time. Inhouse staff time for administrative work (defined as work towards project management, invoicing, progress reporting, and quality assurance/control) shall be limited to ten percent (10%) of the total Project costs (the Funds) that are reimbursed. This effective use of funds provision will be verified by LACMTA through on-going Project monitoring and through any LACMTA interim and final audits.

9.5. GRANTEES and RESPONSIBLE AGENCIES employees, officers, councilmembers, board members, agents, or consultants (a SPONSOR Party) are prohibited from participating in the selection, award, or administration of a third-party contract or sub-agreement supported by the Funds if a real or apparent conflict of interest would be involved. A conflict of interest would include, without limitation, an organizational conflict of interest or when any of the following parties has a financial or other interest in any entity selected for award: (a) a SPONSOR Party; (b) any member of a SPONSOR Partys immediate family; (c) a partner of a SPONSOR Party; or (d) any organization that employs or intends to employ any of the above. This conflict-of-interest provision will be verified by LACMTA through on-going Project monitoring and through any LACMTA interim and final audits.

FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 14 Measure M Funding Agreement MAT
Grantee + Responsible Agencies

9.6. If a facility, equipment (such as computer hardware or software), vehicle, or property purchased or leased using the Funds ceases to be used for the proper use, as originally stated in the Scope of Work, or the Project is discontinued, any Funds expended for that purpose must be returned to LACMTA as follows:

GRANTEE shall be required to repay the Funds in proportion to the useful life remaining and in an equal proportion of the grant to GRANTEE Funding Commitment ratio.

10. REIMBURSEMENT OF FUNDS
Funds will be released on a reimbursement basis in accordance with invoices submitted in support of the Quarterly Expenditure Reports. LACMTA will make all disbursements electronically unless an exception is requested in writing. Reimbursements via Automated Clearing House (ACH) will be made at no cost to GRANTEE. GRANTEE must register in LACMTAs iSupplier portal and submit an application before grant payments can be made. The link to the portal can be found at http://media.metro.net/uploads/EBB/Vendor%20Portal%Registration.pdf. GRANTEE must provide detailed supporting documentation with its Quarterly Expenditure Reports. GRANTEE Funding Commitment, if any, must be spent in direct proportion to the Funds with each quarters payment.

11. REPORTING AND AUDIT REQUIREMENTS/PAYMENT ADJUSTMENTS

11.1. GRANTEE shall submit a draft of the Quarterly Progress Report (Attachment D1) and a draft of the Quarterly Expenditure Report (Attachment D-2) within sixty (60) days after the close of each quarter on the last day of the months November, February, May, and August to the LACMTA Project Manager for review and preapproval of the applicable report. LACMTA Project Manager shall review and respond in writing to the draft Quarterly Progress and Quarterly Expenditure Reports within thirty (30) calendar days from receipt. GRANTEE shall submit the LACMTA pre-approved Quarterly Progress Report and Quarterly Expenditure Report no later than five (5) days after receipt of LACMTAs written approval. Should GRANTEE fail to submit either the draft or pre-approved reports within five (5) days of the due date and/or submit incomplete reports, LACMTA will not reimburse GRANTEE until the completed required reports are received, reviewed, and approved. The Quarterly Progress and the Quarterly Expenditure Reports shall include all appropriate documentation (such as contractor invoices, timesheets, receipts, etc.), and any changes to interim milestone dates that do not impact the final milestone date. All supporting documents must include a clear justification and explanation of their relevance to the Project. If no activity has occurred during a particular quarter, GRANTEE will still be required to submit the Quarterly Progress and/or Quarterly Expenditure Reports indicating no dollars were expended that quarter. If a request for reimbursement exceeds $500,000 in a single month, then GRANTEE can submit such an invoice once per month with supporting documentation.

Expenses that are not invoiced to LACMTA Accounts Payable within ninety (90) FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 15 Measure M Funding Agreement MAT
Grantee + Responsible Agencies
days after the lapsing date specified in Part II, Section 14.1 below are not eligible for reimbursement.

11.2. GRANTEE shall submit the Project expenditure estimates for the subsequent fiscal year by February of each year. LACMTA will use the estimates to determine the Project budget for the upcoming fiscal year.

11.3. LACMTA, and/or its designee, shall have the right to conduct audits of the Project as deemed appropriate, such as financial and compliance audits, interim audits, pre-award audits, performance audits, and final audits. LACMTA will commence a final audit within six (6) months of receipt of an acceptable final invoice, provided the Project is ready for final audit (meaning all costs and charges have been paid by GRANTEE and invoiced to LACMTA, and such costs, charges, and invoices are properly documented and summarized in the accounting records to enable an audit without further explanation or summarization including actual indirect rates for the period covered by the FA period under review). GRANTEE agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Principles (GAAP). GRANTEE shall reimburse LACMTA for any expenditure not in compliance with the Scope of Work and/or not in compliance with other terms and conditions of this FA.

The allowability of costs for GRANTEEs own expenditures submitted to LACMTA for this Project shall be in compliance with Office of Management and Budget (OMB) Circular A-87. The allowability of costs for GRANTEEs contractors, consultants, and suppliers expenditures submitted to LACMTA through GRANTEEs Quarterly Progress Reports and Quarterly Expenditure Reports shall be in compliance with OMB Circular A-87 or Federal Acquisition Regulation (FAR) Subpart 31 and 2 CFR Subtitle A, Chapter II, Part 225 (whichever is applicable). Findings of the LACMTA audit are final. When LACMTA audit findings require GRANTEE to return monies to LACMTA, GRANTEE agrees to return the monies within thirty (30) days after the final audit is sent to GRANTEE.

11.4. GRANTEEs records shall include, without limitation, accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by LACMTA to substantiate charges related to the Project (all collectively referred to as records). Such records shall be open to inspection and subject to audit and reproduction by LACMTA auditors or authorized representatives to the extent deemed necessary by LACMTA to adequately permit evaluation of expended costs. Such records subject to audit shall also include, without limitation, those records deemed necessary by LACMTA to evaluate and verify, direct and indirect costs, (including overhead allocations) as they may apply to costs associated with the Project. These records must be retained by GRANTEE for three (3) years following final payment under this FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 16 Measure M Funding Agreement MAT
Grantee + Responsible Agencies
Agreement. Payment of retention amounts shall not occur until after the LACMTAs final audit is completed.

11.5. GRANTEE shall cause all contractors to comply with the requirements of Part II, Section 11, paragraphs 11.3 and 11.4 above. GRANTEE shall cause all contractors to cooperate fully in furnishing or in making available to LACMTA all records deemed necessary by LACMTA auditors or authorized representatives related to the Project.

11.6. LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall be afforded access to all GRANTEEs records and its contractors related to the Project, and shall be allowed to interview any employee of GRANTEE and its contractors through final payment to the extent reasonably practicable.

11.7. LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall have access to the offices of GRANTEE and its contractors, shall have access to all necessary records (including reproduction) at no charge to LACMTA, and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the terms and conditions of this FA.

11.8. When business travel associated with the Project requires use of a vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal Revenue Service (IRS), as indicated in the United States General Services Administration Federal Travel Regulation, Privately Owned Vehicle Reimbursement Rates.

11.9. GRANTEE shall be responsible for ensuring all contractors/subcontractors for the Project comply with the terms of the Ordinance, the Guidelines, and the Metro Active Transport Program Administrative Procedures. GRANTEE shall cooperate with LACMTA Management Audit Services Department such that LACMTA can meet its obligations under the Ordinance, the Guidelines, and the Metro Active Transport Program Administrative Procedures.

11.10. GRANTEE shall certify each invoice by reviewing all subcontractor costs and maintaining internal control to ensure that all expenditures are allocable, allowable, reasonable, and in accordance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part 225, (whichever is applicable) and the terms and conditions of this FA.

11.11. GRANTEE shall also certify final costs of the Project to ensure all costs are in compliance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part 225, (whichever is applicable) and the terms and conditions of this FA.

11.12. In addition to LACMTAs other remedies as provided in this FA, LACMTA may withhold the Funds if the LACMTA audit has determined that GRANTEE FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 17 Measure M Funding Agreement MAT
Grantee + Responsible Agencies
failed to comply with the Scope of Work (such as misusing funds or failure to return funds owed to LACMTA in accordance with LACMTA audit findings) and/or is severely out of compliance with other terms and conditions as defined by this FA, including the access to records provisions of Part II, Section 11.

12. GRANT
This is a one-time only grant of the Measure M funds subject to the terms and conditions agreed to herein. This grant does not imply nor obligate any future funding commitment on the part of LACMTA.

13. SOURCES AND DISPOSITION OF FUNDS

13.1. The obligation for LACMTA to grant the Funds for the Project is subject to sufficient funds being made available for the Project by the LACMTA Board of Directors. If such funds are not made available as anticipated from Measure M Program revenues, LACMTA will have the right to adjust the cash flow accordingly until such funds become available. LACMTA shall have no obligation to provide any other funds for the Project, unless otherwise agreed to in writing by LACMTA.

13.2. GRANTEE shall fully fund and contribute the GRANTEE Funding Commitment, if any is identified in the Project Funding (Attachment A), towards the cost of the Project. If the Funds identified in Attachment A are insufficient to complete the Project, GRANTEE agrees to secure and provide such additional non-LACMTA programmed funds necessary to complete the Project.

13.3. GRANTEE shall be responsible for any and all cost overruns for the Project pursuant to Part II, Section 13.2.

13.4. GRANTEE shall be eligible for the Funds up to the grant amount specified in Part I, Section 2 of this FA subject to the terms and conditions contained herein.

Any funds expended by GRANTEE prior to the Effective Date of this FA shall not be reimbursed nor shall they be credited toward the GRANTEE Funding Commitment requirement, without the prior written consent of LACMTA.

GRANTEE Funding Commitment dollars expended prior to the year the Funds are awarded shall be spent at GRANTEEs own risk, or as delineated in a Letter of No Prejudice executed by the prospective GRANTEE and LACMTA.

13.5. If GRANTEE receives outside funding for the Project in addition to the Funds identified in the Project Funding and the Expenditure Plan at the time this grant was awarded, this FA shall be amended to reflect such additional funding. If, at the time of final invoice or voucher, funding for the Project (including the Funds, GRANTEE Funding Commitment, and any additional funding) exceeds the actual Project costs, then the cost savings shall be applied in the same FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 18 Measure M Funding Agreement MAT
Grantee + Responsible Agencies
proportion as the sources of funds from each party to this FA as specified in the Project Funding and both the Funds and GRANTEE Funding Commitment required for the Project shall be reduced accordingly. LACMTA shall have the right to use any cost savings associated with the Funds at its sole discretion, including, without limitation, programming the unused Funds to another project or to another grantee within the subregion in accordance with the Ordinance, the Guidelines, and the Metro Active Transport Program Administrative Procedures. If, at the time of final voucher, it is determined that GRANTEE has received funds in excess of what GRANTEE should have received for the Project, GRANTEE shall return such overage to LACMTA within thirty (30) days from final voucher.

14. TIMELY USE OF FUNDS / REPROGRAMMING OF FUNDS

14.1. GRANTEE must demonstrate timely use of the Funds by:
(i) Executing this FA within sixty (60) days of receiving formal transmittal of the FA from LACMTA, or by December 31st of the first Fiscal Year in which the Funds are programmed, whichever date is later; and (ii) Procuring contract/consultant to complete project phase Scope of Work within six (6) months of Agreement or FA execution with Metro. (iii) Expending at least a portion of MAT Funds within twelve (12) months of the date of Agreement or FA execution. Use of Funds includes issuance of an award of a consultant contract or encumbrance of staff labor charges by GRANTEE.
(iv) Delivering Work in accordance with schedule, budget, and Scope of Work; changes to the aforementioned will require an Amendment to Attachment C to reflect updated milestone dates. Meeting the Project milestone due dates as agreed upon by the LACMTA and GRANTEE in Attachment C of this FA; and
(v) Submitting the Quarterly Progress and Quarterly Expenditure Reports as described in Part II, Section 11.1 of this FA; and
(vi) Expending the Funds granted under this FA for allowable costs within three (3) years or thirty-six (36) months from July 1st of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA.

All Funds programmed for FY 2022-23 are subject to lapse by June 30, 2026. All Funds programmed for FY 2023-24 are subject to lapse by June 30, 2026. All Funds programmed for FY 2024-25 are subject to lapse by June 30, 2027.

14.2. In the event that the timely use of the Funds is not demonstrated as described in Part II, Section 14.1 of this FA, the Project will be reevaluated by LACMTA as part of its Annual Update process and the Funds may be reprogrammed to another project by the LACMTA Board of Directors in accordance with the Ordinance, the Guidelines, and the Metro Active Transport Program Administrative Procedures. In the event that all the Funds are reprogrammed, this FA shall automatically terminate.

FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 19 Measure M Funding Agreement MAT
Grantee + Responsible Agencies

15. DEFAULT
A Default under this FA is defined as any one or more of the following: (i) GRANTEE fails to comply with the terms and conditions contained herein and/or (ii) GRANTEE fails to perform satisfactorily or make material changes, as determined by LACMTA at its sole discretion, to the Expenditure Plan, the Scope of Work, or the Project Funding without LACMTAs prior written consent or approval as provided herein.

16. REMEDIES

16.1. In the event of a Default by GRANTEE, LACMTA shall provide written notice of such Default to GRANTEE with a 30-day period to cure the Default. In the event GRANTEE fails to cure the Default or commit to cure the Default and commence the same within such 30-day period to the satisfaction of LACMTA, LACMTA shall have the following remedies: (i) LACMTA may terminate this FA; (ii) LACMTA may make no further disbursements of Funds to GRANTEE; and/or (iii) LACMTA may recover from GRANTEE any Funds disbursed to GRANTEE as allowed by law or in equity.

16.2. Effective upon receipt of written notice of termination from LACMTA, GRANTEE shall not undertake any new work or obligation with respect to this FA unless so directed by LACMTA in writing. Any Funds expended after termination shall be the sole responsibility of GRANTEE.

16.3. The remedies described herein are non-exclusive. LACMTA shall have the right to enforce any and all rights and remedies herein or which may be now or hereafter available at law or in equity.

17. COMMUNICATIONS

17.1. For purposes of this Agreement, Communications Materials include, but are not limited to, press events, public and external newsletters, printed materials, advertising, websites radio and public service announcements, electronic media, and construction site signage. A more detailed definition of Communications Materials is found in the Funding Recipient Communications Guidelines, available online at http://metro.net/partnerscivic.

17.2. GRANTEE shall ensure that all Communication Materials contain recognition of LACMTAs contribution to the Project as more particularly set forth in Funding Recipient Communications Guidelines. The Funding Recipient Communications Guidelines may be changed from time to time during the course of this Agreement. GRANTEE shall be responsible for complying with the latest Funding Recipient Communications Guidelines during the term of this Agreement, unless otherwise specifically authorized in writing by the LACMTA Chief Communications Officer.

FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 20 Measure M Funding Agreement MAT
Grantee + Responsible Agencies

17.3. The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines. The preferred logo lock-up for Funding Recipients to use is included in the Funding Recipient Communications Guidelines.

17.4. GRANTEE shall ensure that any subcontractor, including, but not limited to, public relations, public affairs, and/or marketing firms hired to produce Project Communications Materials for public and external purposes will comply with the requirements contained in this Section.

17.5. The LACMTA Project Manager shall be responsible for monitoring GRANTEEs compliance with the terms and conditions of this Section.

GRANTEEs failure to comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein.

18. PROJECT COMPLETION
Notwithstanding paragraphs 19.4 and 19.5 below, upon completion of the Project, the GRANTEE and each of the RESPONSIBLE AGENCIES shall be solely responsible for any future Project phases for portions of the Project that are within their respective jurisdictions, including Early Planning; Environmental/Planning; PS&E; Right-ofWay; and Construction.

LACMTA shall have no obligation to fund or implement future Project phases. Upon completion of the Project, GRANTEE and RESPONSIBLE AGENCIES hereby agree to indemnify and hold LACMTA harmless in perpetuity for any and all third-party claims for damages, including any claims arising during future Project phases (e.g. construction, operations, maintenance, and use of the facilities). Such claims include, but are not limited to, personal injury or property damage claims arising out of the acts or omissions of the GRANTEE and RESPONSIBLE AGENCIES, their respective consultants, contractors, subcontractors, or anyone acting on their behalf.

19. OTHER TERMS AND CONDITIONS

19.1. This FA, along with its Attachments, constitutes the entire understanding between the PARTIES, with respect to the subject matter herein. The FA shall not be amended, nor any provisions or breach hereof waived, except in writing signed by the PARTIES who agreed to the original FA or the same level of authority. Adoption of revisions or supplements to the Guidelines shall cause such revisions or supplements to become incorporated automatically into this Agreement as though fully set forth herein.

19.2. GRANTEE is obligated to continue using the Project dedicated to the public transportation purposes for which the Project was initially approved. The Project right-of-way, the Project facilities constructed or reconstructed on the Project FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 21 Measure M Funding Agreement MAT
Grantee + Responsible Agencies
site, and/or Project property purchased, excluding construction easements and excess property (whose proportionate proceeds shall be distributed in an equal proportion of the grant to GRANTEE Funding Commitment ratio), shall remain dedicated to public transportation use in the same proportion and scope and to the same extent as described in this FA. Equipment acquired as part of the Project, including office equipment and vehicles, shall be dedicated to that use for their full economic life cycle, including any extensions of that life cycle achieved by reconstruction, rehabilitation, or enhancements.

19.3. In the event that there is any legal court (e.g., Superior Court of the State of California, County of Los Angeles, or the U.S. District Court for the Central District of California) proceeding between the PARTIES to enforce or interpret this FA, to protect or establish any rights or remedies hereunder, the prevailing party shall be entitled to its costs and expenses, including reasonable attorneys fees.

19.4. Neither LACMTA nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or committed to be done by GRANTEE and/or the RESPONSIBLE AGENCIES under or in connection with any work performed by and/or service provided by GRANTEE and/or the RESPONSIBLE AGENCIES, their officers, agents, employees, contractors, and subcontractors under this FA. GRANTEE shall fully indemnify, defend, and hold LACMTA and its subsidiaries and its officers, agents, and employees harmless from and against any liabilities and expenses, including without limitation, defense costs, any costs or liabilities on account of bodily injury, death, or personal injuries of any person or for damage to or loss of risks of property, any environmental obligations, any legal fees, and any claims for damages of any nature whatsoever arising out of the Project, including without limitation: (i) use of the Funds by GRANTEE and/or the RESPONSIBLE AGENCIES, or its officers, agents, employees, contractors, or subcontractors; (ii) breach of GRANTEEs and/or the RESPONSIBLE AGENCIES obligations under this FA; or (iii) any act or omission of GRANTEE and/or the RESPONSIBLE AGENCIES, or their officers, agents, employees, contractors, or subcontractors in the performance of the work or the provision of the services, in connection with the Project including, without limitation, the Scope of Work, described in this FA.

19.5. As between GRANTEE and each RESPONSIBLE AGENCY, each shall indemnify, defend, protect, hold harmless, and release the other(s), its officers, agents, and employees, from and against any and all claims, loss, proceedings, damages, causes of action, liabilities, costs, or expenses (including attorneys fees and witness costs) arising from or in connection with, or caused by any act, omission, or negligence of such indemnifying party or its agents, employees, contractors, subcontractors, or invitees.

19.6. Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is FTIP#: LA9919457
Subregion ID: South Bay
Project ID#: C1104
FA#: 9200000000MATC1104
Rev: 05.16.2023 22 Measure M Funding Agreement MAT
Grantee + Responsible Agencies
prevented or delayed by unforeseen causes including acts of God, acts of a public enemy, and government acts beyond the control and without fault or negligence of the affected party. Each party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this FA.

19.7. GRANTEE shall comply with and ensure that work performed under this FA is done in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements including Federal Acquisition Regulations (FAR), and the applicable requirements and regulations of LACMTA. GRANTEE acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state, or local laws and regulations, and LACMTA requirements including any amendments thereto.

19.8. GRANTEE agrees that the applicable requirements of this FA shall be included in every contract entered into by GRANTEE or its contractors relating to work performed under this FA and LACMTA shall have the right to review and audit such contracts.

19.9. GRANTEE shall not assign this FA, or any part thereof, without prior approval of the LACMTA Chief Executive Officer or his/her designee. Any assignment by GRANTEE without said prior consent by LACMTA shall be void and unenforceable.

19.10. This FA shall be governed by California law. If any provision of this FA is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

19.11. The covenants and agreements of this FA shall inure to the benefit of, and shall be binding upon, each of the PARTIES and their respective successors and assigns.

19.12. GRANTEE and RESPONSIBLE AGENCIES will advise LACMTA prior to any key Project staffing changes. Notice will be given to the PARTIES at the address specified in Part I, unless otherwise notified in writing of change of address or contact person.

19.13. GRANTEE, in the performance of the work described in this FA, is not a contractor nor an agent or employee of LACMTA. GRANTEE attests to no organizational or personal conflicts of interest and agrees to notify LACMTA immediately in the event that a conflict, or the appearance thereof, arises.

GRANTEE shall not represent itself as an agent or employee of LACMTA and shall have no powers to bind LACMTA in contract or otherwise.

SOURCES OF FUNDS FY22-23 FY23-24 FY24-25 FY25-26 FY26-27 Total Budget
% of Budget

LACMTA PROGRAMMED FUNDING
MEASURE M MAT FUNDS $ 144,615.73 $ 2,850,000 $ 4,610,000 $ 7,604,615.73 SUM PROG LACMTA FUNDS $ 144,615.73 $ 2,850,000 $ 4,610,000 $ - $ - $ 7,604,615.73 100% OTHER NON LACMTA FUNDING:

LOCAL: $ - 0%
STATE: $ - 0%
FEDERAL: $ - 0%
PRIVATE OR OTHER: $ - 0%
SUM NON-LACMTA FUNDS $ - $ - $ - $ - $ - $ - 0
TOTAL PROJECT FUNDS $ 144,615.73 $ 2,850,000 $ 4,610,000 $ - $ - $ 7,604,615.73 100% Use Actual $$$

ATTACHMENT A -PROJECT FUNDING
Measure M MAT - Cycle 1 AT Corridors Program - Funding Agreement Projects - FA.9200000000MATC1104 Project Title: REDONDO BEACH BOULEVARD ACTIVE TRANSPORTATION PROJECT Project#: C1104

PROGRAMMED BUDGET - SOURCES OF FUNDS

04.20.2021
Measure M Funding Agreement - MAT
Attachment A - Project Funding
SOURCES OF FUNDS FY 2024-25
Qtr 1
FY 2024-25
Qtr 2
FY 2024-25
Qtr 3
FY 2024-25
Qtr 4
FY 2025-26
Qtr 1
FY 2025-26
Qtr 2
FY 2025-26
Qtr 3
FY 2025-26
Qtr 4
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE M MAT FUNDS:

Early Planning $0
Environmental/Planning $0
Design and PS&E $344,615.73 $500,000 $500,000 $1,344,615.73 Right-of-Way Acquisition $0
Construction $260,000 $1,400,000 $1,660,000
Vehicle Purchase $0
Others $0
Total MEASURE M $0 $0 $0 $344,615.73 $500,000 $500,000 $260,000 $1,400,000 $3,004,615.73 SUM PROG LACMTA FUNDS: $0 $0 $0 $344,615.73 $500,000 $500,000 $260,000 $1,400,000 $3,004,615.73 OTHER NON LACMTA FUNDING:

LOCAL: [INSERT SOURCE]
Early Planning $0
Environmental/Planning $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
STATE: [INSERT SOURCE]
Early Planning $0
Environmental/Planning $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total STATE $0 $0 $0 $0 $0 $0 $0 $0 $0
FEDERAL: [INSERT SOURCE]
Early Planning $0
Environmental/Planning $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total FEDERAL $0 $0 $0 $0 $0 $0 $0 $0 $0
PRIVATE: [INSERT SOURCE] $0
Early Planning $0
Environmental/Planning $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total PRIVATE $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0 PROJECT FUNDING FY2024-25 and FY2025-26 $0 $0 $0 $344,615.73 $500,000 $500,000 $260,000 $1,400,000 $3,004,615.73

ATTACHMENT B - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure M MAT - Cycle 1 AT Corridors Program - Funding Agreement Projects - FA.9200000000MATC1104 Project Title: REDONDO BEACH BOULEVARD ACTIVE TRANSPORTATION PROJECT Project#: C1104

PROGRAMMED SOURCES OF FUNDS

04.20.2021 1 of 2
Measure M Funding Agreement - MAT
Attachment B - Expenditure Plan

PROGRAMMED SOURCES OF FUNDS
SOURCES OF FUNDS FY 2026-27
Qtr 1
FY 2026-27
Qtr 2
FY 2026-27
Qtr 3
FY 2026-27
Qtr 4 FY Qtr 1 FY Qtr 2 FY Qtr 3 FY Qtr 4 TOTAL BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE M MAT FUNDS:

Early Planning $0
Environmental/Planning $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $1,600,000 $1,500,000 $1,500,000 $4,600,000 Vehicle Purchase $0
Others $0
Total MEASURE M $1,600,000 $1,500,000 $1,500,000 $0 $0 $0 $0 $0 $4,600,000 SUM PROG LACMTA FUNDS: $1,600,000 $1,500,000 $1,500,000 $0 $0 $0 $0 $0 $4,600,000 OTHER NON LACMTA FUNDING:

LOCAL: [INSERT SOURCE]
Early Planning $0
Environmental/Planning $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
STATE: [INSERT SOURCE]
Early Planning $0
Environmental/Planning $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total STATE $0 $0 $0 $0 $0 $0 $0 $0 $0
FEDERAL: [INSERT SOURCE]
Early Planning $0
Environmental/Planning $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total FEDERAL $0 $0 $0 $0 $0 $0 $0 $0 $0
PRIVATE: [INSERT SOURCE]
Early Planning $0
Environmental/Planning $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total PRIVATE $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0

PROJECT FUNDING
FY2026-27 $1,600,000 $1,500,000 $1,500,000 $0 $0 $0 $0 $0 $4,600,000 TOTAL LACMTA FUNDS $1,600,000 $1,500,000 $1,500,000 $344,616 $500,000 $500,000 $260,000 $1,400,000 $7,604,615.73 TOTAL NON-LACMTA FUNDS $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL PROJECT FUNDING $1,600,000 $1,500,000 $1,500,000 $344,616 $500,000 $500,000 $260,000 $1,400,000 $7,604,615.73

04.20.2021 2 of 2
Measure M Funding Agreement - MAT
Attachment B - Expenditure Plan
FTIP #: LA9919457
Subregion: South Bay
Project#: C1104
Funding Agreement#: 9200000000MATC1104

04.20.2021 1 Measure M Funding Agreement – MAT
Attachment C – Scope of Work

ATTACHMENT C

SCOPE OF WORK

CAPITAL PROJECT
PROJECT NAME:

Redondo Beach Boulevard Metro Active Transportation Project PROJECT LOCATION/LIMITS/AREA:

The project is located along 190th Street, Lilienthal Lane, Ripley Avenue, Inglewood Avenue, Grant Avenue, Kingsdale Avenue, Artesia Boulevard, and Redondo Beach Boulevard in the Cities of Redondo Beach, Lawndale, and Torrance, and the unincorporated community of El Camino Village, in the South Bay Cities area.

PROJECT DESCRIPTION INCLUDING METRO ACTIVE TRANSPORT PROGRAM AND PROJECT NEXUS:

The Redondo Beach Boulevard Metro Active Transportation Corridor Project aims to provide lower-stress walking and bicycling facilities that connect numerous jurisdictions (Redondo Beach, Lawndale, Torrance, and El Camino Village) and destinations in the South Bay region. Specifically, this project connects the coast with schools, parks, a future Metro K Line station, the future South Bay Social District mixed-use development, and El Camino College. The Project proposed a mixture of Class II bicycle lanes and Class IV cycle tracks, with the opportunity to provide improved bicycle facility treatments within intersections. The current route follows Redondo Beach Boulevard at El Camino College, Artesia Boulevard and Kingsdale Avenue around the South Bay Social District, Grant Avenue, Inglewood Avenue, Ripley Avenue, Lilienthal Lane, and 190th Street. Based on feedback provided during the planning and community engagement phase of this work, this routing provides the least steep and most direct connections between key destinations.

Protected Class IV facilities will be provided where feasible to encourage active transportation among younger and older populations. Curb ramps and sidewalks will also be updated to meet ADA requirements.

PROJECT FUNDING: The following table reflects the breakdown of funds by source for each project development phase. The Measure M Funds are specified for project scope that is attributed to work/deliverables serving each jurisdiction. This does not establish the jurisdictions as grantees/funding recipients. Total funds will be disbursed solely to the Cities of Redondo Beach, Lawndale, and unincorporated LA County that has been authorized to deliver the project.

FTIP #: LA9919457
Subregion: South Bay
Project#: C1104
Funding Agreement#: 9200000000MATC1104

04.20.2021 2 Measure M Funding Agreement – MAT
Attachment C – Scope of Work
PHASE
LACMTA –

MEASURE M FUNDS

LOCAL AGENCY (IF

ANY) TOTAL
PS&E/ROW $1,344,615.73 $1,344,615.73
Construction $6,260,000 $6,260,000
TOTAL BUDGET COST $7,604,615.73 $0 $7,604,615.73
PHASE
LACMTA – MEASURE M FUNDS

LOCAL AGENCY
(IF ANY)
TOTAL
Redondo Beach Lawndale Unincorp.

LA County
PS&E/ROW $1,344,615.73 $1,344,615.73
Construction $4,943,700 $613,100 $703,200 $6,260,000

TOTAL BUDGET
COST
$4,723,415.73 $613,100 $703,200 $0 $7,604,615.73
1Redondo Beach construction funding includes approximately $1,564,900 towards improvements in the City of Torrance, which is still pending approval. The City of Torrance declined to be a project sponsor, but reviewed and accepted conceptual plans, and was kept updated of the project’s progress for portions within their jurisdiction.

ESTIMATED PROJECT COSTS:

JURISDICTION Estimated Cost
Project Construction $6,578,800
Construction Surveying $98,500
Traffic Control $131,300
Erosion Control $65,700
Mobilization $197,000
ROW $50,000
Soft Costs (Design, Project/Construction Mgmt., Inspection, Administration)
$1,641,400
Contingencies and Escalation $2,187,300
Total $10,950,0002
Redondo Beach1 $8,640,000
Lawndale $1,080,000
LA County $1,230,000
2 Engineer’s cost estimate as of 2023. Subject to change based on local agency approvals and future construction costs. City of Redondo Beach applied for additional South Bay Measure M MSP Subregional funds in 2025 to bridge gap between current funding and estimated costs, pending Metro Board approval.

PROJECT DETAILED SCHEDULE:

Milestones Begin End Duration
(months)
Concept Approval (Redondo Beach) March 2025 May 2025 2
Design & PS&E May 2025 May 2026 12
Construction August 2026 June 2027 11
FTIP #: LA9919457
Subregion: South Bay
Project#: C1104
Funding Agreement#: 9200000000MATC1104

04.20.2021 3 Measure M Funding Agreement – MAT
Attachment C – Scope of Work
PROJECT MAP:

04.20.2021 Measure M Funding Agreement – MAT
Attachment D – Reporting Guidelines
1 FA ATTACHMENT D

PROJECT REPORTING & EXPENDITURE GUIDELINES

REPORTING PROCEDURES
• Quarterly Progress Report (Attachment D-1) and Quarterly Expenditure Report (Attachment D2) are required for all projects. The GRANTEE shall be subject to and comply with all applicable requirements of the funding agency regarding projectreporting requirements. In addition, GRANTEE will submit the Quarterly Expenditure Report to the LACMTA, after receiving LACMTA Project Manager’s acceptance of the draft report, at [email protected] or by mail to Los Angeles Metropolitan Transportation Authority, Accounts Payable, P.O. Box 512296, Los Angeles, California 90051-0296. Please note that letters or other forms of documentation may not be substituted for this form.
• The Quarterly Progress and Quarterly Expenditure Report covers all activities related to the project and lists all costs incurred. It is essential that GRANTEE provides complete and adequate response to all the questions. The expenses listed must be supported by appropriate documentation with a clear explanation of the purpose and relevance of each expense to the project.
• In cases where there are no activities to report, or problems causing delays, clear explanation, including actions to remedy the situation, must be provided. • GRANTEE is required to track and report on the project schedule. LACMTA will monitor the timely use of funds and delivery of projects. Project delay, if any, must be reported each quarter.
• The draft Quarterly Progress Report and Quarterly Expenditure Report is due to the LACMTA as soon as possible after the close of each quarter, but no later than the following dates for each fiscal year:

LACMTA Project Manager shall review and respond in writing to the draft Quarterly Progress Report and Quarterly Expenditure Report within thirty (30) calendar days from receipt.

Quarter Report Due Date
July –September November 30
October - December February 28
January - March May 31
April - June August 31

04.20.2021 Measure M Funding Agreement – MAT
Attachment D – Reporting Guidelines
2 Upon completion of the Project a final report that includes project’s final evaluation must be submitted.

EXPENDITURE GUIDELINES
• Any activity or expense charged above and beyond the approved Scope of Work (FA Attachment C) is considered ineligible and will not be reimbursed by the LACMTA unless prior written authorization has been granted by the LACMTA Chief Executive Officer or his/her designee.
• Any expense charged to the grant must be clearly and directly related to the project. • Administrative cost is the ongoing expense incurred by the GRANTEE for the duration of the project and for the direct benefit of the project as specified in the Scope of Work (Attachment C). Examples of administrative costs are personnel, office supplies, and equipment. As a condition for eligibility, all costs must be necessary for maintaining, monitoring, coordinating, reporting and budgeting of the project. Additionally, expenses must be reasonable and appropriate to the activities related to the project. • LACMTA is not responsible for, and will not reimburse any costs incurred by the GRANTEE prior to the Effective Date of the FA, unless written authorization has been granted by the LACMTA Chief Executive Officer or his/her designee.

DEFINITIONS
• Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and necessary, consistent with established practices of the organization, and consistent with industry standard of pay for work classification.
• Excessive Cost: Any expense deemed “excessive” by LACMTA staff would be adjusted to reflect a “reasonable and customary” level. For detail definition of “reasonable cost”, please refer to the Federal Register OMB Circulars A-87 Cost Principals for State and Local Governments; and A-122 Cost Principals for Nonprofit Organizations. • Ineligible Expenditures: Any activity or expense charged above and beyond the approved Scope of Work is considered ineligible.

Invoice #
QUARTERLY EXPENDITURE REPORT Invoice Date
FA# 9200000000MATC1104
Quarterly Report #

GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO
[email protected]
or submit by mail to:

Los Angeles County Metropolitan Transportation Authority Accounts Payable
P. O. Box 512296
Los Angeles, California 90051-0296
Please note that letters or other forms
of documentation may not be substituted for this form. Refer to the Reporting and Expenditure Guidelines (Attachment D) for further information.

Grantee To Complete
LACMTA FA MEASURE M ATTACHMENT D-2
SECTION 1: QUARTERLY EXPENSE REPORT
Total Project Budget
Project-to-Date Expenditure
Funds Expended to Date (Include
this Quarter)
Please itemize grant-related charges for this Quarter on Page 5 of this report and include totals in this Section.

Retention Amount (5%)
This Quarter Expenditure
Project Quarter Expenditure
Net Invoice Amount (Less
Retention)
LACMTA Measure M MAT Grant $
Balance Remaining
% of Project Budget Expended to
Date

04.20.2021 1
Measure M Funding Agreement - MAT
Attachment D-2 Quarterly Expenditure Report
PROJECT TITLE:

QUARTERLY REPORT SUBMITTED FOR:

Fiscal Year : 2023-24 2024-25 2025-26
2026-27 2027-28
Quarter : Q1: Jul - Sep Q2: Oct - Dec
Q3: Jan - Mar Q4: Apr - Jun
DATE SUBMITTED:

Measure M Metro Active Transport Program Type:

Phone Number:

E-mail:

Grantee Contact / Project
Manager
Phone Number:

Mailing Address:

ANNIE CHOU
9200000000MATC1104

REDONDO BEACH BOULEVARD
SECTION 2: GENERAL INFORMATION
Contact Name: JESSE REYES
213.418.3453
Job Title:

Name:

FA #:

LACMTA Project Manager

PUBLIC WORKS

CAPITAL PROJECTS MANAGER
[email protected]
City / Agency: CITY OF REDONDO BEACH
310.697.3171
Department:

[email protected]

04.20.2021 2
Measure M Funding Agreement - MAT
Attachment D-2 Quarterly Expenditure Report
Start Date End Date
Ground Breaking Event
On schedule per original FA schedule Less than 12 months behind original schedule Between 12-24 months behind original schedule More than 24 months behind original schedule Yes No Not Applicable
Yes No Not Applicable
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) :

B. Was the project design started within 6 months of the date originally stated in the FA? C. Was a construction contract or capital purchase executed within 9 months after completion of design / specifications? Total Project Duration (Months)
Ribbon Cutting Event
Right-of-Way Acquisition
Early Planning
Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis for calculating any project delay. If milestone start and/or end dates change from those stated in the Original FA Scope of Work, indicate the new dates under Actual Schedule below and recalculate the project duration. However, this does not change the original milestones in your FA. PER YOUR FA AGREEMENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE.

End Date

1.DELIVERABLES & MILESTONES
Original FA Schedule in Scope of Work
List all deliverables and milestones as stated in the FA, with start and end dates. Calculate the total project duration. DO NOT CHANGE THE ORIGINAL FA MILESTONE START AND END DATES SHOWN IN THE 2 ND AND 3 RD COLUMNS BELOW.

2. PROJECT COMPLETION
Others
Vehicle Purchase
Environmental/Planning
Start Date
Construction
Design and PS&E
FA Milestones
SECTION 3 : QUARTERLY PROGRESS REPORT
Actual Schedule

04.20.2021 3
Measure M Funding Agreement - MAT
Attachment D-2 Quarterly Expenditure Report

3. TASKS / MILESTONES ACCOMPLISHED
If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay.

If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same reason as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter".

4. PROJECT DELAY

5. ACTION ITEMS TO RESOLVE DELAY
List tasks or milestones accomplished and progress made this quarter.

04.20.2021 4
Measure M Funding Agreement - MAT
Attachment D-2 Quarterly Expenditure Report
1 2
3 4
5 6
7 8
9 10
11 12
13 Invoice Payment Information:

LACMTA will make all disbursements electronically unless an exception is requested in writing.

ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-6107.

ACH Request Forms can be found at www.metro.net/callforprojects.

Written exception requests for Check Payments should be completed and faxed to Accounts Payable at 213-922-6107.

Signature Date
Name Title
stated in this report is true and correct.

All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number column of the Itemized Listing (above).

Note:
and that to the best of my knowledge and belief the information I certify that I am the responsible Project Manager or fiscal officer and representative of

ITEM TOTAL EXPENSES CHARGED TO LACMTA MEASURE M GRANT
TOTAL
SECTION 4. ITEMIZED LISTING OF EXPENSES AND CHARGES THIS QUARTER INVOICE #
All expenses and charges must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other proper documentation.

The total amounts shown here must be equal to this quarter’s expenditures listed on page 1 of this report. All expenses and charges must be reflective of the approved budget and rates as shown in the FA Attachment B, Scope of Work. Use additional pages if needed.

04.20.2021 5
Measure M Funding Agreement - MAT
Attachment D-2 Quarterly Expenditure Report
Los Angeles Metropolitan Transportation Authority
2025 Federal Transportation Improvement Program ($000)
TIP ID LA9919457 Implementing Agency Redondo Beach, City of SCAG RTP Project #:

Conformity Category:

NON-REPORTABLE TCM
Project Description: The Redondo Beach Boulevard Metro Active Transportation Corridor Project will provide lower-stress walking and bicycling facilities that connect Redondo Beach, Lawndale, Torrance, and El Camino Village. Specifically, this project connects the coast with schools, parks, a future Metro K Line station, the future South Bay Social District mixed-use development, and El Camino College. The Project proposed a mixture of Class II bicycle lanes and Class IV cycle tracks.

Study:N/A Is Model: Model #:

PM: Ryan Liu - (310) 697-317
LS: N LS GROUP#:

EA #: PPNO:

Program Code: NCN25 - BICYCLE & PEDESTRAIN FACILITIES-NEW Stop Loc:

Air Basin:

Various
Envir Doc: CATEGORICAL

EXCLUSION/CATEGORICAL EXEMPTION -- JOINT
NEPA/CEQA - 07/01/2023 Uza: Los Angeles-Long
Beach-Santa Ana
Sub-Area: Sub-Region: South Bay Cities
COG
CTIPS ID:

Lane # Extd: Lane # Prop: Imprv Desc:

Toll Rate: Hov acs eg loc:

0.00 Toll Colc Loc: Toll Method:

System :Local Hwy Route : Postmile: Distance: Phase: No Project Activity Completion Date 12/31/2029 PHASE PRIOR 24/25 25/26 26/27 27/28 28/29 29/30 BEYOND PROG TOTAL Measure M MYSP-MAT (Metro Active Transport) PE $540 $860 $0 $1,400 CON
RW
SUBTOTAL $540 $2,850 $4,610 $8,000
$0 $1,990 $4,610 $6,600
$0 $0 $0 $0
TOTAL $540 $2,850 $4,610
TOTAL PE: $1,400 TOTAL RW: $0 TOTAL CON: $6,600
$8,000
TOTAL PROGRAMMED: $8,000
- General Comment: Metro initiated project inhouse and assigned to Redondo Beach and other cities to complete the project. - Modeling Comment:
- TCM Comment: Metro initiated project inhouse and assigned to Redondo Beach and other cities to complete the project. - Amendment Comment:
- CMP Comment:
- Narrative:

Last Revised Amendment 25-12 - Denied Change reason:NEW PROJECT Total Project Cost $8,000

Page 1 ends

Attachment E- FTIP SHEET

Subregion JD: South Bay Project#: C1104
CA# 9200000000MATC1104
AlTACHMENT G

COMPLETE STREETS SELF CERTIFICATION FORM

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY The Los Angeles County Metropolitan Transportation Authority requires that by the execution of this Cooperative Agreement, applicants shall have an adopted local Complete Streets policy, an adopted City Council Resolution in support of Complete Streets, or an adopted General Plan consistent with the state's Complete Streets Act of 2008 in order to be eligible for the next cycle of Metro capital grant funding programs. This Los Angeles County Complete Streets policy self-certification form should be completed and executed for all Measure M Metro Active Transport (MAT) funded projects.

1. Name of Project Sponsor (City/County): City of Redondo Beach

2. Contact Name: Brad Lindahl

3. Contact Phone: 310-318-0661

4. Contact Email: [email protected]

5. Project Description:

The Cities of Redondo Beach and Lawndale along with the Los Angeles County Public Works propose to install improved and new Bike and Pedestrian Facilities along Redondo Beach Boulevard/Ripley Avenue from Flagler Lane on the west to the Dominguez Channel Greenway on the east. The total length of this segment is 3.3 miles. The improvements will include a series of access, safety, and infrastructure enhancements for walking and biking.

This project will provide a cohesive network that will encourage active transportation modes and allow users to connect to transit facilities, educational facilities, parks, retail stores, job centers and residential neighborhoods. The project supports the goals of the Active Transportation Strategic Plan and will enhance safety by implementing pedestrian improvements by removing barriers to access and correct unsafe conditions by reconstructing curb ramps and sidewalks to meet ADA requirements.

6. Identify participating agencies roles and responsibilities.

City of Redondo Beach -Sponsor Agency
City of Lawndale -Co-sponsor Agency
County of Los Angeles Department of Public Works - Co-sponsor Agency

7. Insert adopted local Complete Streets policy, adopted City Council Resolution in support of Complete Streets, or adopted General Plan consistent with the state's Complete Streets Act of 2008.

See attachment
By signing and self-certifying this form, the agency commits to the Metro Complete Streets Policy and confirms the adoption of a local Complete Streets policy, a City Council Resolution in support of Complete Streets, or a General Plan consistent with the state's Complete Streets Act of 2008.

04.20.2021 Measure M Cooperative Agreement - MAT
Attachment G Complete Street Self Cert Form
Subregion ID: South Bay
Signature:

04.20.2021 2
Project#: C1104
CA# 920DOOOOOOMATC1104
Measure M Cooperative Agreement- MAT
Attachment G Complete Street Self Cert Form

Subregion ID: South Bay Project#: C1104
CA# 9200000000MATC1104

ATTACHMENT G

COMPLETE STREETS SELF CERTIFICATION FORM

1. Name of Project Co-Sponsor (City/County): Los Angeles County Department of Public Works (LACDPW)

2. Contact Name: Andrew Ross

3. Contact Phone: 626-300-4586

4. Contact Email: [email protected]

5. Project Description:

6. Identify participating agencies roles and responsibilities.

City of Redondo Beach - Sponsor Agency
City of Lawndale - Co-sponsor Agency
County of Los Angeles Department of Public Works - Co-sponsor Agency

7. Insert adopted local Complete Streets policy, adopted City Council Resolution in support of Complete Streets, or adopted General Plan consistent with the state's Complete Streets Act of 2008.

04.20.2021 Measure M Cooperative Agreement- MAT
Attachment G Complete Street Self Cert Form
Subregion ID: South Bay
Signature:

Agency Representative

04.20.2021 2
Project#: C1104
CA# 9200000000MATC1104
10/04/2021
Date
Measure M Cooperative Agreement - MAT
Attachment G Complete Street Self Cert Form

Subregion ID: South Bay Project#: C1104
CA# 9200000000MATC1104

ATIACHMENT G

COMPLETE STREETS SELF CERTIFICATION FORM

1. Name of Project Co-Sponsor (City/County): City of Lawndale

2. Contact Name: Julian Lee

3. Contact Phone: (310) 973-3260

4. Contact Email: [email protected]

5. Project Description:

6. Identify participating agencies roles and responsibilities.

City of Redondo Beach - Sponsor Agency
City of Lawndale - Co-sponsor Agency
County of Los Angeles Department of Public Works - Co-sponsor Agency

7. Insert adopted local Complete Streets policy, adopted City Council Resolution in support of Complete Streets, or adopted General Plan consistent with the state's Complete Streets Act of 2008.

04.20.2021 Measure M Cooperative Agreement - MAT
Attachment G Complete Street Self Ce1t Fom1
Subregion ID: South Bay
Signature:
7 04.20.2021 2
Project#: C1104
CA# 9200000000MATC1104
1/t/Ju2)
i I
Date
Measure M Cooperative Agreement - MAT
Attachment G Complete Street Self Cert Form

Attachment B

EXISTING BUS STOP
105' TAPER
W=3' @ 35 MPH 10' 6' 10' 11' 12' 11' 6' 10' 10' 10' 10' 10' 75' TAPER
W=3.5' @ 35 MPH
45' TAPER
W=2' @ 35 MPH
105' TAPER
W=5' @ 35 MPH 10' 6' 10' 3.5' 11' 11' 14.5' 6' 10.5' 10.5' 12' 13.5' 11' 6' 6' 135' TAPER
W=6.5' @ 35 MPH
25' TAPER
W=1' @ 35 MPH 11' 10' 10' 10' 10' 4'6' 78' 78' 78' 78' 74' 5' 5' 8' 6' 8' 6' 8' 8' 6'
EXISTING BUS STOP 4.5'

EXISTING BUS STOP
REMOVE 16

PARKING SPACES
REMOVE 7

PARKING SPACES
REMOVE 2

PARKING SPACES

EXISTING CLASS II

BIKE LANE

CLASS II

BIKE LANE

CLASS II

BIKE LANE

CLASS II

BIKE LANE

CLASS IV

BIKE LANE
S
S 4' 6' 4'

UPGRADE

CURB RAMP

CLASS IV
BIKE LANE 11' 10' 10' 10' 10' 4'6' 74'
75' TAPER
W=3.5' @ 35 MPH
25' TAPER
W=1' @ 35 MPH 3'6' 74' 10' 11' 12' 14.5' 6' 11.5' 6' 74' 10.5' 12.5' 11' 5' 11' 10.5' 75' TAPER
W=1' @ 35 MPH
75' TAPER
W=3.5' @ 35 MPH 3'6' 74' 11' 10' 10' 10' 11' 5' 8' 5' 8' 11' 10' 10' 10' 11' 5' 9' 79' 5' 8' 4.5' 9' 74' 11' 10' 10' 10' 11' 5' 8' 80' YELLOW CURB

EXISTING MEDIAN
REMOVE 3

PARKING SPACES

ON-STREET PARKING
(2 SPACES)

LOADING ZONE

CLASS II BIKE LANE

CLASS IV BIKE LANE

CLASS II BIKE LANE
S
S
CLASS IV BIKE LANE 3'
REMOVE 4

PARKING SPACES

UPGRADE

CURB RAMP
0' 40' 80'
SCALE 1" = 40' BLOSSOM LNWEST 190TH ST N BERYL ST RINDGE LN EARLE LN WEST 190TH ST MEYER LN MARY ANN DR
N MATCHLINE SEE BOTTOM LEFT SEE TOP RIGHT MATCHLINE MATCHLINE SEE SHEET 2 WEST 190TH ST BLOSSOM LNRINDGE LNMEYER LN
6/6/2024
Sheet of 9

REDONDO BEACH BLVD IMPROVEMENTS
1 ENTRADERO AVE

CITY OF REDONDO BEACH

CITY OF TORRANCE

CITY OF REDONDO BEACH

CITY OF TORRANCE
3'6' 74' 11' 10' 10' 10' 11' 5' 8' 9' 74' 11' 10' 10' 10' 11' 5' 8' 65' TAPER
W=3' @ 35 MPH
165' TAPER
W=8' @ 35 MPH

CLASS IV BIKE LANE

CLASS II BIKE LANE
6'
79'
11' 5' (8') (18') (13') 12' 4' 5' 5' 65'
11' 10' 19.5' 11'

10.5'

EXISTING

BUS STOP
(13') (11') (11') (17')
74'
(11') (11')

BOLLARD (TYP)

EXISTING MEDIAN

EXISTING

MULTI-USE
PATH

EXISTING

DRIVEWAY

CONFLICT
2-WAY
CYCLE
TRACKS
S

CURB & BIKE
RAMP
BIKE
RAMP

CONNECT TO

EXISTING TRAIL

UPGRADE

CURB RAMP

UPGRADE

CURB RAMP
0' 40' 80'
SCALE 1" = 40'
WEST 190TH ST PHELAN LN
ANZA AVE WEST 190TH ST

LILIENTHAL LN ALVORD LN
N

N MATCHLINE SEE BOTTOM LEFT

SEE TOP RIGHT
MATCHLINE MATCHLINE SEE SHEET 3 SEE BOTTOM RIGHT MATCH LINE SHEET 1 WEST 190TH ST BLOSSOM LNRINDGE LNMEYER LN ANZA AVE LILILENTHAL LN 6/6/2024
Sheet of 9

REDONDO BEACH BLVD IMPROVEMENTS
2 CITY OF REDONDO BEACH

CITY OF TORRANCE CITY OF REDONDO BEACH CITY OF TORRANCE FISK LN 11' 3' 5' 5' (8') (18') (5') 10' 12' 4' 5' 5' (8') (16') (10') (5')65' 65' 12' 4' 5' 5' (8') (16') 65' (15') 10' 10'
3' 10'
VAR.10' 10' 1.5' 10' 1' 32.5'

BOLLARD (TYP) BOLLARD (TYP)

RAISED MEDIAN
130' TAPER
W=29' @ 30 MPH
130' TAPER
W=8.5' @ 30 MPH
REMOVE 3

PARKING SPACES EXISTING MEDIAN EXISTING MEDIAN
2-WAY
CYCLE
TRACKS

RELOCATE

EXISTING

UTILITY POLE
2-WAY
CYCLE
TRACKS
2-WAY CYCLE
TRACKS

UPGRADE

CURB RAMP

UPGRADE

CURB RAMP

UPGRADE

CURB RAMP

UPGRADE

CURB RAMP

UPGRADE

CURB RAMP
REMOVE 20
PARKING SPACES 10' 10' 1.5' 10' 1' 32.5' 10' 10' 1.5' 10' 1' 32.5' 8'
48'
10' 10' 8'
8'
4'
8'
48'
10' 10' 8'
8'
4'

RAISED MEDIAN

RAISED MEDIAN
EASEMENT: 4940 SF
15'

RAISED ISLAND

CURB RAMPS

CURB RAMP

RAISED MEDIAN

OPTION TO RAISE

CROSSWALK
2-WAY CYCLE
TRACKS
2-WAY CYCLE
TRACKS

UPGRADE

CURB RAMP
0' 40' 80'
SCALE 1" = 40'

LILIENTHAL LN RALSTON LN HILL LN IVES LN

LILIENTHAL LN HADLEY LN

RIPLEY AVE

N MATCHLINE SEE BOTTOM LEFT SEE TOP RIGHT MATCHLINE MATCHLINE SEE SHEET 4 SEE BOTTOM RIGHT MATCH LINE SHEET 2 LILILENTHAL LN

RIPLEY AVE

RALSTON LN

HILL LN
6/6/2024
Sheet of 9

REDONDO BEACH BLVD IMPROVEMENTS
3 8' 47' 10' 10' 8' 8'3' 8' 48' 10' 10' 8' 8' 4' 8' 10' 10' 8' 47' 8'3' 8' 10' 10' 8' 47' 8'3'

RAISED MEDIAN RAISED MEDIAN RAISED MEDIAN

RAISED MEDIAN
2-WAY CYCLE
TRACKS

UPGRADE

CURB RAMP

UPGRADE

CURB RAMP

UPGRADE
CURB RAMP 8' 10' 10' 8' 47' 8'3' 8' 10' 47' 8'3'
(12') (12')
(12')

47.5'
(12') (12')
(11.5')
(11.5')
(12')
(11.5')
10'

RAISED MEDIAN
SPEED
TABLE

BOLLARD (TYP)
(175') TAPER W=16' @ 45 MPH

17.5'
12'4.5'

11.5'12' 11.5'
69'
(175') TAPER W=16' @ 45 MPH

EXISTING MEDIAN

CLASS I

MULTI-USE
PATH

BULBOUT

CURB RAMP
2-WAY CYCLE
TRACKS
95' RED CURB
REMOVE 4

PARKING
SPACES

UPGRADE
CURB RAMP 18'
0' 40' 80'
SCALE 1" = 40'

CLARK LN

RIPLEY AVE

FELTON LN

HARRIMAN LN

RIPLEY AVE

PERKINS
LN

HUNTINGTON
LN

INGLEWOOD AVE N MATCHLINE SEE BOTTOM LEFT SEE TOP RIGHT MATCHLINE

MATCHLINE
SEE SHEET 5 SEE BOTTOM RIGHT MATCH LINE SHEET 3

RIPLEY AVE FELTON LN INGLEWOOD AVE
6/6/2024
Sheet of 9

REDONDO BEACH BLVD IMPROVEMENTS
4 LILILENTHAL LN
(12') (12')
(11.5')(12')
(11.5') 10' (175') TAPER W=16' @ 45 MPH

47.5'
6'
11'
11'
4'6'
4'

5.5'

BOLLARD (TYP)

BOLLARD (TYP)
6'
9'
11'
10'
10'
10'
62'

17.5' 12'4.5'

11.5'12' 11.5'
69' (175') TAPER W=16' @ 45 MPH

EXISTING MEDIAN

TO BE DESIGNED BY THE

CITY OF REDONDO BEACH

AS A SEPARATE PROJECT

EXISTING MEDIAN

CURB RAMP

TRAFFIC SIGNAL

MODIFICATION

CLASS IV

BIKE LANE

CLASS IV

BIKE LANE CLASS I MULTI-USE PATH
S
6'
FUTURE

BIKE LANE

BULBOUT

CURB RAMP

BIKE RAMP
115.09' SHIFT TAPER
W=5.5' @ 35 MPH

BOLLARD (TYP)

PARKLET
6' 6'
6'
61'
11'
19'
11'
4'
6'
4'
6' 63' 11' 11' 9' 6' 4' 6' 11' 4'

EXISTING MEDIAN

CLASS IV BIKE LANE

EXISTING STOP CONTROL

RIGHT TURN POCKET

TO BE ELIMINATED AND

TO BE ADDED TO

TRAFFIC SIGNAL

CLASS I BIKE LANE

DETAILS TO BE

DETERMINED AS PART

OF GALLERIA MALL

IMPROVEMENTS
S

UPGRADE

CURB RAMP

UPGRADE

CURB RAMP

UPGRADE
CURB RAMP 5'

BIKE RAMP
0' 40' 80'
SCALE 1" = 40'

GRANT AVE

INGLEWOOD
AVE
CONDON
AVE

GRANT AVE

FIRMONA
AVE

KINGSDALE
AVE
N

N MATCHLINE SEE BOTTOM LEFT

SEE TOP RIGHT MATCHLINE
SEE BOTTOM RIGHT MATCH LINE SHEET 4

GRANT AVE INGLEWOOD AVE KINGSDALE AVE
6/6/2024
Sheet of 9

REDONDO BEACH BLVD IMPROVEMENTS
5 6' 6' 10' 10' 10' 10' 17.5' 8' 11' 11' 11' 15'
12'

11.4'
5'
10'
10'
10'
12'

15.5' 2'
6' 6'
EXISTING BUS STOP 59'

82.5'
293' RED CURB
120' SHIFT TAPER

4.5' @ 40 MPH
REMOVE 3

PARKING SPACES

RECONSTRUCT

RAISED MEDIAN

EXISTING MEDIAN

ADJUST EXISTING

POWER POLE TO
GRADE
LANDSCAPE PARKWAY 3' 12'

CURB RAMPS

CURB RAMP

CLASS I

MULTI-USE PATH

CLASS II BIKE LANE
S

PROPOSED

BIKE RAMP

PROPOSED
BIKE RAMP 1.5' 15.5' 12' 10.5' 11' 12' 5' 8'
270' TAPER
W=10' @ 40 MPH 6' 10' 10' 11' 5' 8' 12'
80' TAPER
W=3' @ 40 MPH 8' 10' 10' 10' 5' 8' 10' 11' 5' 10' 10' 11' 5' 8' 10' 82' 10' 2' 6' 10' 11.4' 10' 77' 8' 10' 10' 10' 75'

EXISTING BUS STOP
EXISTING BUS STOP 5' 8'
174' RED CURB

REMOVE AND RECONSTRUCT SHIFTED
RAISED MEDIAN (2' TO NORTH SIDE)
REMOVE 5 PARKING SPACES
REMOVE 1 PARKING SPACE EXISTING MEDIAN CLASS II BIKE LANE EXISTING MEDIAN

CLASS II BIKE LANE
S 5' 10' 10' 6' 6' 5' 8'
80' RED CURB
0' 40' 80'
SCALE 1" = 40'

REDONDO BEACH BLVD

HAWTHORNE
BLVD

FREEMAN
AVE

REDONDO BEACH BLVD
N

N MATCHLINE SEE BOTTOM LEFT
SEE TOP RIGHT MATCHLINE MATCHLINE SEE SHEET 7 KINGSDALE AVE

ARTESIA BLVD GREVILLEA AVE REDONDO BEACH BLVD HAWTHORNE BLVD 6/6/2024
Sheet of 9

REDONDO BEACH BLVD IMPROVEMENTS
6 AMIE AVECITY OF TORRANCE

CITY OF LAWNDALE

CITY OF

REDONDO BEACH

CITY OF LAWNDALE

CITY OF TORRANCE

CITY OF LAWNDALE

TO BE CONNECTED TO

BIKE LANE AT GALLERIA MALL
5' 12' 13' 12' 11' 5' 75' 7' 5' 11' 11' 11' 12' 11' 3' 6' 77' 6' 5' 11' 11' 11' 12' 10' 5' 11' 8.5'

EXISTING MEDIAN EXISTING MEDIAN

CLASS II BIKE LANE

CLASS II BIKE LANE
S
EXISTING BUS STOP 8'
EXISTING BUS STOP 11' 4' 10' 10' 10' 10' 10' 11' 6' 82' 8' 4' 11' 11' 10' 10' 10' 5' 8' 78' 154' RED CURB
264' RED CURB
REMOVE 40 PARKING SPACES
70' SHIFT
W=1' @ 40 MPH

EXISTING MEDIAN

CLASS II BIKE LANE

CLASS II BIKE LANE
S 1'

UPGRADE

CURB RAMP
0' 40' 80'
SCALE 1" = 40'

REDONDO BEACH BLVD

REDONDO BEACH BLVD OSAGE AVE

SAN DIEGO
FWY

PRAIRIE AVE
169TH ST

THORNBURGH
AVE
N MATCHLINE SEE BOTTOM LEFT SEE TOP RIGHT MATCHLINE MATCHLINE SEE SHEET 8 SEE BOTTOM RIGHT MATCH LINE SHEET 6

REDONDO BEACH BLVD PRARIE AVE

SAN DIEGO
FWY
6/6/2024
Sheet of 9

REDONDO BEACH BLVD IMPROVEMENTS
7 CITY OF TORRANCE

CITY OF LAWNDALE

CITY OF

LAWNDALE

CITY OF TORRANCE

COUNTY OF LOS ANGELES

RELOCATED BUS STOP
EXISTING BUS STOP 6' 4' 11' 11' 10' 10' 10' 5' 8' 76'77' 5' 5' 3' 10' 11' 10' 10' 10' 8' REMOVE 14 PARKING SPACES REMOVE 41 PARKING SPACES
2-WAY CYCLE TRACKS 5'
S 1'

UPGRADE

CURB RAMP

UPGRADE

CURB RAMP

UPGRADE

CURB RAMP

UPGRADE

CURB RAMP

BUS PAD

RELOCATED BUS STOP WITH

PROPOSED BUS ISLAND

EXISTING BUS STOP
115' RED CURB 77' 5' 5' 3' 10' 11' 10' 10' 10' 8' 4' 4' 5' 10' 11' 10' 10' 10' 6' 77' 5' 5' 3' 10' 11' 10' 10' 10' REMOVE 22 PARKING SPACES REMOVE 29 PARKING SPACES
2-WAY CYCLE TRACKS 2-WAY CYCLE TRACKS
60' RED CURB 5' 7' 5' 8'
S

UPGRADE

CURB RAMP

UPGRADE

CURB RAMP

UPGRADE

CURB RAMP

UPGRADE
CURB RAMP 4' 4' 5' 10' 11' 10' 10' 10' 13' 8'
8' WIDE PROPOSED SIDEWALK

PROPOSED BUS SHELTER
0' 40' 80'
SCALE 1" = 40'

REDONDO BEACH BLVD

AINSWORTH AVE
YUKON
AVE
N MATCHLINE SEE BOTTOM LEFT SEE TOP RIGHT MATCHLINE MATCHLINE SEE SHEET 9 SEE BOTTOM RIGHT MATCH LINE SHEET 7

REDONDO BEACH BLVD PRARIE AVE

SAN DIEGO

FWY AINSWORTH AVE YUKON AVE
6/6/2024
Sheet of 9

REDONDO BEACH BLVD IMPROVEMENTS
8 CITY OF TORRANCE

COUNTY OF LOS ANGELES

CITY OF TORRANCE

COUNTY OF LOS ANGELES
77' 5' 5' 3' 10' 11' 10' 10' 10' 8'
140' SHIFT TAPER
W=5' @ 40 MPH

CONNECTION TO EXISTING TRAIL

PROPOSED BIKE RAMP
REMOVE 23 PARKING SPACES
2-WAY CYCLE TRACKS

OPTION TO WIDEN EXISTING

SIDEWALK ON BRIDGE FOR

A MULTI-USE PATH CONNECTION
TO STADIUM WAY/COLLEGE 5'
S
0' 40' 80'
SCALE 1" = 40'

REDONDO BEACH BLVD STADIUM WAY
N SEE BOTTOM RIGHT MATCHLINE SHEET 8

REDONDO BEACH BLVD PRARIE AVE

SAN DIEGO

FWY AINSWORTH AVE YUKON AVE
WAY

STADIUM
6/6/2024
Sheet of 9

REDONDO BEACH BLVD IMPROVEMENTS
9 CITY OF TORRANCE

COUNTY OF LOS ANGELES

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: September 15, 2025
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager
PREPARED BY: Peter Kann, Community Development Director SUBJECT: Metro Final Environmental Impact Report Public Comment Outreach

BACKGROUND
Metro plans on releasing a Final Environmental Impact Report (EIR) during the week of September 8, 2025.

The Final EIR analyzes a project where Metro could add a light rail service from Redondo Beach Station to the Torrance Transit Center, adding 4.5 miles of new track. The Final EIR will respond to public feedback received during the Draft EIR review period.

Pursuant to the California Environmental Quality Act (CEQA) regulations, the Lead Agency (Metro) is expected to prepare and certify the Final EIR at their upcoming public review process. Currently, one method used by Metro to keep interested persons/parties informed of the project's current status is when someone signs up for projects updates by clicking a Metro community relations link and signing up. There is a high probability that many Lawndale residents have not signed up for notification and live within the project's vicinity. These residents could be detrimentally impacted by the Metro project described in the Draft Final EIR.

STAFF REVIEW
The Metro Ad Hoc Subcommittee recommended that the City Council consider directing City staff to release a mailer/flyer to property owners and tenants within the southwest quadrant of the City in a general area north of Artesia Boulevard, South of Manhattan Beach Boulevard, East of Inglewood Avenue, and West of Grevillea Avenue (See Attachment A Vicinity Map).

Community Development staff used the Department's Geographic Information System (GIS) to analyze the area and data suggests that there are approximately 2,014 households within the described area. If a mailer/flyer is approved, it is estimated to cost approximately $2,000 - $3,000 for costs associated with producing and mailing 2,000 mailers (See Attachment B Draft Notification Letter). The mailers is subject to change based on the tentative dates of the Final EIR provided by Metro. The input costs are for 2,000 mailers: envelopes, postage, printing cost, paper, copier ink, and labels.

LEGAL REVIEW
The City Attorney has reviewed this report.

FISCAL IMPACT
The cost of the mailer is not budgeted within the Community Development Department's budget. Therefore, a budget amendment of $3000 would need to be approved allocating funding from the City's General Fund to cover the costs with getting the mailer sent out.

RECOMMENDATION
Staff recommends that the City Council:

1. Consider sending out the mailer to property owners/tenants at the southwest quadrant of the City and authorize Community Development staff initiate this task and approve a budget amendment of $3000 from the City's General Fund to cover costs associated with sending out the mailer as outlined in this staff report; or

2. Provide further direction to staff.

Attachments
Exhibit A.pdf
Exhibit B.pdf

(Add Date Here, 2025) DRAFT – FOR CITY LETTERHEAD

IMPORTANT TIME SENSITIVE MESSAGE
Did You Know
*Metro has planned a Rail Project to run through the City of Lawndale* *Metro may certify the project at their Board meeting
as early as (date to be added here)
*This may be your last chance to speak up*

THE METRO RAIL PROECT GOING THROUGH LAWNDALE NEIGHBORHOODS The proposed Metro C Line Extension to Torrance Project (also known as the Green Line, C Line, and sometimes referred to as the Metro Los Angeles K-Line Extension, is a controversial rail project funded and planned by the Metropolitan Transportation Authority, also known as METRO.

This project is planned to travel through Lawndale. The question now is which route will Metro select and how will their decision affect you and your family? We have been informed that the FINAL EIR is now available for review and commenting. See the attached Metro mailer for information on how to access the Final EIR documents, and how to sign up for more information directly from Metro on the date of the final public hearing.

The City and community activists are urging residents to stay alert, as Metro may only provide the lawfully required 3-day agenda notice of this very important public hearing/meeting.

JOIN YOUR NEIGHBORS & COMMUNITY!
TAKE THE CHARTERED BUS DIRECTLY TO THE METRO BOARD MEETING! The City Council recognizes that not everyone can get to downtown Los Angeles for the Metro Board meeting on their own. Therefore, the City will be assisting residents by paying for chartered buses on a first-come first-served basis, organized by the community. The meeting date has not been confirmed by Metro. Please call the City for any updates on the meeting date and the chartered bus transportation by calling (310) 973-3200, Ext. 0.

We urge you to be ready to speak or provide your comment at the FINAL Metro Board of Directors meeting/public hearing on (Date to be added here). Don’t let the Metro Board of Directors decide the future of Lawndale. Make no mistake, the effects of this project will be far-reaching, to not only the current generation, but those to follow.

Sincerely,
Dr. Sean M. Moore, AICP, DPA, MPA, MAPS

ICMA-CM
City Manager
City of Lawndale

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: September 15, 2025
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager
PREPARED BY: Hrant Manuelian, Finance Director/City Treasurer SUBJECT: Traffic Management Plan Budget

BACKGROUND
The city has annual traffic management plan budget for miscellaneous traffic related repairs, maintenance, and analysis. These funds are provided by Prop C. The estimated amount needed will $80,000 for fiscal year 2024/2025. These funds are used for various street related repairs that fall within the guidelines of Prop C expenditures. In the past these funds have been used for street striping and painting, traffic study reviews, parking signs, road analysis, and reflective tape.

STAFF REVIEW
Every year the City budget $80,000 for the Traffic Management Plan to be used for various street related maintenance and repairs. These funds will be used in part for the first amendment to contract services agreement with General Technologies and Solutions for traffic engineering analysis. In FY 2024/25 were $67,696. We expect closer to $80,00 to be used in FY 25/26 as there are large street maintenance/ repairs in FY 25/26.

LEGAL REVIEW
The City Attorney's office has reviewed this staff report and has approved it as to form.

FISCAL IMPACT
A budget amendment of $80,000 is needed in account # 207-310-700.296 (Prop C - Traffic Management Plan). There is no impact to the General Fund.

RECOMMENDATION
Staff recommends that the City Council approve the budget amendment for $80,000 to Account #207-310- 700.296 (Prop C. - Traffic Management Plan).

Approve a Contract Services Agreement for the Youth Development Center and Skatepark Design Phase II BN 2507-07

BACKGROUND
In March of 2024, City Council approved a Contract Services Agreement with BOA Architecture, Inc., for Phase One Architectural, Design and Planning Services for the Lawndale Youth Development Center, Skatepark, and Dog Park. Subsequently, in July of 2024, staff presented 4 design options to the Council for review, with basic design costs and construction estimates. At the July meeting, the Council approved design option D, which included demolition of the existing Municipal Services Department (MSD) building, and construction of a new two-story building, with the Youth Development Center on the first floor, and the MSD offices and Cable TV division on the second floor, and a Skatepark on the west portion of the property. The dog park portion of the project had been removed due to cost and limited budget.

With the approval of design option D, staff began the community outreach portion of the design, which included online surveys, a public meeting at the Hofmann Community Center, and discussions before the Youth Advisory Committee and the Parks, Recreation and Social Services Commission. At these meetings members of staff along with representatives from BOA were able to present a variety of options to the public for feedback regarding the facilities, amenities, and programs for inclusion in the completion of the conceptual design.

On February 3, 2025, representatives from BOA and the Community Services Department presented the final conceptual design for City Council approval (Attachment A). After some discussion and questions about the design and programming opportunities, the final conceptual design was approved 5-0.

With the final conceptual design approved, staff began creating the Request for Proposal (RFP) for the completion of the Youth Development Center and Skatepark Design Phase II. The RFP (BN-2507-07) was released on June 18, 2025, with a due date of July 16, 2025 (Attachment B). The RFP process included the release of one Addendum to answer questions and provide clarification related to the scope of the project.

STAFF REVIEW
The City Clerk received three (3) proposals that were submitted prior to the July 16 deadline for RFP# BN2507-07. An evaluation team was created with staff from the Public Works Department, Municipal Services Department, and Community Services Department. The evaluation criteria identified in the RFP included the Approach and Method, Relevant Experience and Expertise, Time Frame and Costs, and Administration. The scores for each of the evaluation team members are as follows:

Vendor/Agency
Overall
Rating
Rank
Project
Timeline
Proposed
Cost
Albert Group 77.3 2 Est. 11 months $677,500
BOAArchitecture 88.3 1
Est. 13
months
$475,000
PBWS Architects 83.7 3
Est. 11-12
months
$977,500
As shown in the chart above, BOA finished first in the rankings with an average score of 88.3 out of 100 points, as compared to PBWS (83.7) and The Albert Group (77.3). The scores were consistent across the panel in terms of overall rankings, with BOA having a much lower proposed cost than both Albert Group and PBWS, while both Albert Group and PBWS had an slight advantage in the estimated project timeline.

The Proposal submitted by BOA showed a solid understanding of the wants and needs for this project and demonstrated experience on a variety of projects similar to the Lawndale Youth Development Center and Skatepark project (Attachments C & D).

The draft Contract Services Agreement included in this report includes the following tasks:

1. Kickoff meetings with key stakeholders

2. Creation of design and construction documents

3. Oversight of all sub-contractors

4. Support for meetings

5. Project support during the construction bidding process

6. Project support during construction through to completion The design phase of the project will take roughly 13 months, in which BOA will be responsible for submittal of construction drawings at various intervals, including 30%, 60%, 90%, and 100% completion, as well as procurement of all City Building-Safety approvals. The bidding and construction process is expected to take approximately 2 years, including demolition, construction, and landscaping.

LEGAL REVIEW
The City Attorney has reviewed the Contract Services Agreement and approved it as to form.

FISCAL IMPACT
Funding for this contract services agreement is available in the Youth Development Center project budget which is made up of the following funds:

California State Funds $4,000,000
Federal HUD Funds $4,000,000
Measure AAnnual Allocation
(estimate)
$1,640,000
Measure A Technical Assistance
Program Funds
$150,000
TOTAL $9,790,000
The estimated project costs that were provided by the consultant (BOA) at the completion of the Phase I design portion of the project were approximately $11,500,000, leaving a currently funding gap of over $2,000,000. Recently the Los Angeles County Regional Park and Open Space District (RPOSD) announced a competitive grant program that can potentially cover the shortfall for this project, along with funding for Construction Management and Project Management costs. Grant requests for a project of this nature have a maximum funding amount of $4,000,000, which would potentially fund the remainder of the project if the City's grant application were approved.

RECOMMENDATION
Staff recommends that the City Council approve a Contract Services Agreement with BOA Architecture, Inc., for the Lawndale Youth Development Center and Skatepark Design Phase II project (BN# 2507-07) with an expenditure amount not-to-exceed $475,000 (Attachment E).

Attachments
Attachment A_ Lawndale Youth Development Center Conceptual Design.pdf Attachment B_ 2025 Youth Development Center and Skatepark Design Phase II - BN-2507-07.pdf Attachment C_ BOA Architecture Proposal.pdf
Attachment D_ BOA Schedule.pdf
Attachment E_ Draft Contract Services Agreement BOA 9.15.pdf Attachment F_ Other Proposals Received.pdf

ATTACHMENT A

CITY OF LAWNDALE

YOUTH DEVELOPMENT CENTER

SCHEMATIC

YDC, MUNICIPAL SERVICES, CABLE DEPT, SKATE PARK
February 3, 2025 | p2

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC

YDC, MUNICIPAL SERVICES, CABLE DEPT, SKATE PARK
Project Kick-Off April 3, 2024
Conducted Site Surveys
Preliminary Design Option May 16, 2024
Proceeded with Design Option for 2 Level Building
Community Outreach Meetings September, 2024
Schematic Design to Meet Desired Budget November, 2024
Reduced Size of Building
Present Schematic Design to City Council February, 2025

PROJECT TIMELINE

EXISTING

PROPOSED
February 3, 2025 | p3

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC

YDC, MUNICIPAL SERVICES, CABLE DEPT, SKATE PARK - EXISTING BUILDING

EXTERIOR

INTERIOR
February 3, 2025 | p4

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC

YDC, MUNICIPAL SERVICES, CABLE DEPT, SKATE PARK
Schematic Design Building Program (2 Story)
First Level
Teen Center 3,609 SF
Support, Circulation 1,170 SF
First Level Subtotal 4,779 SF
Second Level
Municipal Services 1,682 SF
Cable TV Dept 1,410 SF
Support, Circulation 1,703 SF
Second Level Subtotal 4,795 SF
Total Building 9,574 SF
Schematic Design Site Program
Teen Center Courtyard 2,250 SF
Skate Park 9,500 SF
Site Subtotal 11,750 SF
Existing Municipal Services Program
Municipal Services 2,697 SF
Cable TV 1,024 SF
Historical Society 720 SF
Support and Circulation 3,231 SF
Total Existing Building 7,672 SF

SITE AND BUILDING PROGRAM
February 3, 2025 | p5

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC

YDC, MUNICIPAL SERVICES, CABLE DEPT, SKATE PARK

CONSTRUCTION COST ESTIMATE
First Level
Building Renovation 3,855 SF $850 $3,276,750
Building Addition 894 SF $950 $849,300
Second Level
Building Renovation 0 SF $850 $0
Building Addition 4,825 SF $950 $4,583,750
Circulation (Elevator,stairs) $200,000
Building Subtotal 9,574 SF $8,909,800
Exterior Improvements
Skate park/Landscape SF $924,000
Shade Structure $0
Teen Center Courtyard 2,500 SF $200,000
2 Stall Park Restroom $400,000
Landscape Subtotal 2,500 SF $1,524,000
Subtotal $10,433,800
Contingency 10% $1,043,380
Total $11,477,180
February 3, 2025 | p6

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC
YDC, MUNICIPAL SERVICES, CABLE DEPT - Aerial View

DE ORO LANE

LIBRARY
YOUTH

DEVELOPMENT

CENTER AND

MUNICIPAL

SERVICES

COURTYARD

COMMUNITY
CENTER

SKATE PARK
February 3, 2025 | p7

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC
LANDSCAPING - Concept Imagery

CONCEPT IMAGERY
CITY OF LAWNDALE - LAWNDALE YOUTH DEVELOPMENT CENTER SKATE PARK Januar y 15th, 2025 February 3, 2025 | p8

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC

SITE PLAN
Januar y 15th, 2025

CONCEPT PLAN

CITY OF LAWNDALE - LAWNDALE YOUTH DEVELOPMENT CENTER SKATE PARK NORTH
LEGEND
4’ FENCE
8’ FENCE

EXISTING TREE

ENHANCED PAVERS

DRAPE METAL BACK BENCH
1 0 5 10 20 40 FEET

POUF SEATING

CORNHOLE TABLES

LOW PRECAST WALL

ROCK COBBLE

STOOP SEATING
4 6 11
7 12
8 13
9 14
10 15

CHAISE SEATING

METAL SLAT SEATING

PING PONG

BIKE RACK

WASTE RECEPTACLES
2 3
1 4
5 6
10 15
14 12
11 13
7 8
9 2 3

DE ORO LN

BURIN AVE

GREVILLEA AVE

LAWNDALE LIBRARY
5 SKATEPARK
YOUTH

DEVELOPMENT
CENTER
February 3, 2025 | p9

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC

YOUTH DEVELOPMENT CENTER COURTYARD

COURTYARD
CITY OF LAWNDALE - LAWNDALE YOUTH DEVELOPMENT CENTER SKATE PARK Januar y 15th, 2025 February 3, 2025 | p10

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC

SKATE PARK

SKATE PARK
CITY OF LAWNDALE - LAWNDALE YOUTH DEVELOPMENT CENTER SKATE PARK Januar y 15th, 2025 February 3, 2025 | p11

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC

YDC, MUNICIPAL SERVICES, CABLE DEPT, SKATE PARK

BUILDING DESIGN GOALS
Exterior design shall be consistent with other structures in the Civic Center vicinity
Provide a sloped roof to reduce the maintenance needs and provide future solar opportunities
Provide site connection between skate park and Youth Center Provide separate entrances for Youth Center and Municipal Services
Maintain existing corner tree
Provide natural light for upper offices
February 3, 2025 | p12

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC
YDC, MUNICIPAL SERVICES, CABLE DEPT - Floor Plan Level 1

MUNICIPAL

SERVICES ENTRY

TEEN CENTER
ENTRY
1128 SF
TEEN
CENTER
LOBBY
GAME
ZONE
MOVIE
LOUNGE
CAFE
560 SF

DEVELOPMENT
AND

RESOURCE
CENTER
254 SF
SMALL

MULTIPURPOSE
ROOM
96 SF
OFFICE
113 SF
OFFICE
96 SF
PANTRY
69 SF

STORAGE
167 SF

ELECTRICAL
PANELS
51 SF

ELEVATOR

EQUIPMENT
197 SF
WOMENS

RESTROOM

ELEVATOR LOBBY SINK

KITCHENETTE W/ SINK
145 SF
MENS

RESTROOM
SINK
66 SF

JANITOR
62 SF

NETWORK
CLOSET
95 SF

COUNSELING
OFFICE

STORAGE

CABINETS

COUNTER
103 SF

COUNSELING
ROOM
N

DE ORO LANE

COURTYARD
BURIN AVE.

February 3, 2025 | p13

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC
YDC, MUNICIPAL SERVICES, CABLE DEPT - Floor Plan, Level 2

ROOF LEDGE
130 SF

CABLE TV

DIRECTOR
60 SF

RESTROOM

ELEVATOR
127 SF
ANIMAL

CONTROL
135 SF

DIRECTOR
110 SF

EMERGENCY
SERVICES ?
?
275 SF

MEETING
ROOM

FRONT DESK
798 SF

CABLE TV
STUDIO
45 SF

NETWORK
69 SF
STORAGE 60 SF

RESTROOM
75 SF
GEAR

STORAGE
231 SF

CABLE TV
OFFICE
23 SF

JANITOR
309 SF
BREAK
ROOM

KITCHENETTE
152 SF

PARKING

ENFORCEMENT
152 SF
CODE
ENFORCEMENT 128 SF

SUPERVISOR

PRINTERS
328 SF
UPPER
LOBBY
823 SF

MUNICIPAL

SERVICES
OPEN
OFFICE

COUNTER
44 SF
CABLE
SERVER
67 SF
STUDIO

STORAGE
N
February 3, 2025 | p14

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC

YDC, MUNICIPAL SERVICES, CABLE DEPT - VIEW FROM DE ORO
February 3, 2025 | p15

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC

YDC, MUNICIPAL SERVICES, CABLE DEPT - VIEW FROM COURTYARD February 3, 2025 | p16

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC

YDC, MUNICIPAL SERVICES, CABLE DEPT - VIEW FROM COURTYARD

COURTYARD RECREATION
February 3, 2025 | p17

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC
YDC, MUNICIPAL SERVICES, CABLE DEPT - Interior Views, Teen Center

MUNICIPAL

SERVICES ENTRY

TEEN CENTER
ENTRY
1128 SF
TEEN
CENTER
LOBBY
GAME
ZONE
MOVIE
LOUNGE
CAFE
560 SF

DEVELOPMENT
AND

RESOURCE
CENTER
254 SF
SMALL

MULTIPURPOSE
ROOM
96 SF
OFFICE
113 SF
OFFICE
96 SF
PANTRY
69 SF

STORAGE
167 SF

ELECTRICAL
PANELS
51 SF

ELEVATOR

EQUIPMENT
197 SF
WOMENS

RESTROOM

ELEVATOR LOBBY SINK

KITCHENETTE W/ SINK
145 SF
MENS

RESTROOM
SINK
66 SF

JANITOR
62 SF

NETWORK
CLOSET
95 SF

COUNSELING
OFFICE

STORAGE

CABINETS

COUNTER
103 SF

COUNSELING
ROOM

OUTSIDE ENTRY LOBBY
February 3, 2025 | p18

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC
YDC, MUNICIPAL SERVICES, CABLE DEPT - Interior Views, Teen Center

MUNICIPAL

SERVICES ENTRY

TEEN CENTER
ENTRY
1128 SF
TEEN
CENTER
LOBBY
GAME
ZONE
MOVIE
LOUNGE
CAFE
560 SF

DEVELOPMENT
AND

RESOURCE
CENTER
254 SF
SMALL

MULTIPURPOSE
ROOM
96 SF
OFFICE
113 SF
OFFICE
96 SF
PANTRY
69 SF

STORAGE
167 SF

ELECTRICAL
PANELS
51 SF

ELEVATOR

EQUIPMENT
197 SF
WOMENS

RESTROOM

ELEVATOR LOBBY SINK

KITCHENETTE W/ SINK
145 SF
MENS

RESTROOM
SINK
66 SF

JANITOR
62 SF

NETWORK
CLOSET
95 SF

COUNSELING
OFFICE

STORAGE

CABINETS

COUNTER
103 SF

COUNSELING
ROOM
Goals:

Create an inviting, “living room” atmosphere
Areas for games and activities, movies, homework and creating community February 3, 2025 | p19

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC
YDC, MUNICIPAL SERVICES, CABLE DEPT - Interior Views, Teen Center

MUNICIPAL

SERVICES ENTRY

TEEN CENTER
ENTRY
1128 SF
TEEN
CENTER
LOBBY
GAME
ZONE
MOVIE
LOUNGE
CAFE
560 SF

DEVELOPMENT
AND

RESOURCE
CENTER
254 SF
SMALL

MULTIPURPOSE
ROOM
96 SF
OFFICE
113 SF
OFFICE
96 SF
PANTRY
69 SF

STORAGE
167 SF

ELECTRICAL
PANELS
51 SF

ELEVATOR

EQUIPMENT
197 SF
WOMENS

RESTROOM

ELEVATOR LOBBY SINK

KITCHENETTE W/ SINK
145 SF
MENS

RESTROOM
SINK
66 SF

JANITOR
62 SF

NETWORK
CLOSET
95 SF

COUNSELING
OFFICE

STORAGE

CABINETS

COUNTER
103 SF

COUNSELING
ROOM

CAFE AND MOVIE AREA GAME ZONE
February 3, 2025 | p20

MUNICIPAL

SERVICES ENTRY

TEEN CENTER
ENTRY
1128 SF
TEEN
CENTER
LOBBY
GAME
ZONE
MOVIE
LOUNGE
CAFE
560 SF

DEVELOPMENT
AND

RESOURCE
CENTER
254 SF
SMALL

MULTIPURPOSE
ROOM
96 SF
OFFICE
113 SF
OFFICE
96 SF
PANTRY
69 SF

STORAGE
167 SF

ELECTRICAL
PANELS
51 SF

ELEVATOR

EQUIPMENT
197 SF
WOMENS

RESTROOM

ELEVATOR LOBBY SINK

KITCHENETTE W/ SINK
145 SF
MENS

RESTROOM
SINK
66 SF

JANITOR
62 SF

NETWORK
CLOSET
95 SF

COUNSELING
OFFICE

STORAGE

CABINETS

COUNTER
103 SF

COUNSELING
ROOM

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC
YDC, MUNICIPAL SERVICES, CABLE DEPT - Interior Views, Teen Center

DEVELOPMENT AND RESOURCE CENTER
Goal:

A room for seminars, job fairs, self and career development Provide rooms for private counseling
February 3, 2025 | p21

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC

YDC, MUNICIPAL SERVICES, CABLE DEPT - ENTRANCE TO MUNICIPAL SERVICES February 3, 2025 | p22

CITY OF LAWNDALE - YOUTH DEVELOPMENT CENTER SCHEMATIC
YDC, MUNICIPAL SERVICES, CABLE DEPT - Interior Views, Municipal Services

ROOF LEDGE
130 SF

CABLE TV

DIRECTOR
60 SF

RESTROOM

ELEVATOR
127 SF
ANIMAL

CONTROL
135 SF

DIRECTOR
110 SF

EMERGENCY
SERVICES ?
?
275 SF

MEETING
ROOM

FRONT DESK
798 SF

CABLE TV
STUDIO
45 SF

NETWORK
69 SF
STORAGE 60 SF

RESTROOM
75 SF
GEAR

STORAGE
231 SF

CABLE TV
OFFICE
23 SF

JANITOR
309 SF
BREAK
ROOM

KITCHENETTE
152 SF

PARKING

ENFORCEMENT
152 SF
CODE
ENFORCEMENT 128 SF

SUPERVISOR

PRINTERS
328 SF
UPPER
LOBBY
823 SF

MUNICIPAL

SERVICES
OPEN
OFFICE

COUNTER
44 SF
CABLE
SERVER
67 SF
STUDIO

STORAGE

MUNICIPAL SERVICES PUBLIC COUNTER

ATTACHMENT B
City of Lawndale
Beach
1 REQUEST FOR PROPOSALS (RFP) NO. BN-2507-07

LAWNDALE YOUTH DEVELOPMENT CENTER AND SKATE PARK DESIGN PHASE II

CITY OF LAWNDALE
Community Services Department
14717 Burin Avenue
Lawndale, CA 90260
Community Services
Release Date: June 18, 2025
Due Date: July 16, 2025, 2:00 pm PST

City of Lawndale
Beach
2 Table of Contents
1 Introduction ............................................................................................................................. 3

1.1 Invitation for Proposals ........................................................................................................ 3

1.2 RFP Timeline ...................................................................................................................... 3

1.3 Submittal Procedures .......................................................................................................... 3

1.4 Contact ................................................................................................................................ 3

1.5 General RFP Conditions ..................................................................................................... 4

2. Scope of Work ........................................................................................................................ 7

2.1 City Location and Characteristics ........................................................................................ 7

2.2 Project Goals ...................................................................................................................... 7

2.3 Relevant Plans, Policies, Programs, or Projects ................................................................. 7

2.4 City Proposed Scope of Services ........................................................................................ 8

3. Proposal Submittal Instructions ......................................................................................... 11

3.1 Proposal Format ............................................................................................................... 11

3.1.1 Hard Copy Proposals .................................................................................................. 11

3.2 Proposal Content .............................................................................................................. 11

3.2.1 Cover Letter ................................................................................................................ 11

3.2.2 Firm Profile ................................................................................................................. 11

3.2.3 Project Understanding and Approach to Scope of Work ............................................... 12

3.2.4 Project Management Plan ........................................................................................... 12

3.2.5 Experience and Qualifications .................................................................................... 13

3.2.6 Required Forms .......................................................................................................... 14

3.2.7 Fee Schedule .............................................................................................................. 14

4. Proposal Evaluation and Selection .................................................................................... 15

4.1 Proposal Review Process ................................................................................................. 15

4.2 Evaluation Criteria ............................................................................................................. 15

5. Contract Expectations ......................................................................................................... 16

5.1 Contract Period ................................................................................................................. 16

5.2 Professional Services Agreement ..................................................................................... 16

5.3 Standards of Work................................................................................................................. 17

5.4 Invoicing and Payment ...................................................................................................... 17

6. Attachments and Required Forms...................................................................................... 18

6.1 Sample Professional Services Agreement ........................................................................ 18

6.2 Required Forms ................................................................................................................ 37

6.2.1 Certification of Proposal .............................................................................................. 37

6.2.2 Non-Collusion Affidavit ................................................................................................ 38

6.2.3 Compliance with Insurance Requirements .................................................................. 39

6.2.4 Acknowledgement of Professional Services Agreement ............................................. 40

6.3 Conceptual Design as approved by the Lawndale City Council ....................................... 41 3 1 Introduction

1.1 Invitation for Proposals
The City of Lawndale, Community Services Department is seeking proposals from qualified individuals or firms that are able to complete the Lawndale Youth Development Center and Skatepark Design Phase II. Proposer(s) must have the expertise, experience, and demonstrate resources available to perform the work described in the RFP.

Should an award be made, the selected Consultant(s) will enter into a professional services agreement with the City of Lawndale to provide these services. The City anticipates a contract start date around November 2025.

1.2 RFP Timeline
RFP posted June 18, 2025
Deadline to submit written questions July 2, 2025
Posting of responses to questions via addendum July 9, 2025 Deadline to submit proposals July 16, 2025
Tentative award August 18, 2025

1.3 Submittal Procedures
Proposers shall submit four (4) unbound hard copies of your proposal and four (4) hard copies of the cost proposal (fee schedule).

No proposals will be accepted after the listed date and time. The format, content, and procedures for submitting a proposal are provided in further detail within the RFP. (Check Section 3 for complete submittal procedures)
Proposals shall be submitted to:

Lawndale City Hall
Office of the City Clerk
14717 Burin Avenue
Lawndale, CA 90260
Attn: Yvette Palomo
BN 2507-07
Please note, the Proposals received will not be opened at that time. All proposals submitted by the deadline will be forwarded to the Community Services Department for verification and compliance with the requirements. A review committee composed of City of Lawndale staff will review the qualifying proposals and scoring each proposal based on the criteria included in this document.

Once scores are final, a recommendation will be made to the Lawndale City Council for the award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award.

1.4 Contact
Please direct any RFP inquiries to Jason Minter, Community Services Director, at [email protected]. All questions regarding the content of the proposal shall be submitted via City of Lawndale
Beach
4 email to the address listed above. Responses to all questions will be sent as an addendum via email to all requestors and posted on the City website.

1.5 General RFP Conditions
The following instructions and conditions apply to this RFP:

Pre-Contractual Expenses
The City of Lawndale shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a proposal in response to this RFP.
• Submitting that proposal to the City of Lawndale.
• Negotiating with the City of Lawndale any matter related to this RFP, proposal, and/or contractual agreement.
• Any other expenses incurred by the consultant prior to the date of an executed contract.

Authority to Withdraw RFP and/or Not Award Contract
The City of Lawndale reserves the right to withdraw this RFP at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFP. The City expressly reserves the right to reject any and all proposals in response to this RFP without indicating any reasons for such rejection(s).

Authority to Revise RFP and Request Additional Information The City reserves the rights to amend the RFP at any time, to determine the successful respondent(s), and to reject any or all Proposals or their components. Should it be necessary for the City to issue addendums to this RFP during the proposal period, the City will notify the known holders of this RFP and post addendums to the city website. It is the responsibility of all prospective respondents to check the city website regularly to see whether any addenda or supplemental materials have been issued. Proposals shall acknowledge that the consultant is aware of all addendums which have been issued and has incorporated their provisions in their proposal by completing the Certification of Proposal Form.

The City reserves the right to request additional information or clarifications from consultants where it may serve the City’s best interest.

Other Conditions
• ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the proposal and list them as additional services. • AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. • AWARD OF PROPOSAL. The City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous City of Lawndale
Beach
5 proposal after consideration of all criteria. Award may be issued for the full project or in phases depending on budget and timeline.
• COMPLIANCE WITH LAWS. All proposals shall comply with current federal, state, and other laws relative thereto.
• CONFLICT OF INTEREST. By signing the Certification of Proposal, the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.
• DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable grounds for believing that any consultant is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a consultant is interested. Consultants shall submit as part of their Proposal documents the completed Non-Collusion Affidavit.
• EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any). Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded. The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFP documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.
• INTERPRETATION OF RFP DOCUMENTS. The City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of this RFP documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Modifications to the RFP, including, but not limited to the scope of work, can be made only by written addendum issued by the City. Proposers shall submit all questions to [email protected].

Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFP documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFP documents. All such addenda shall become a part of the RFP document.

It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the project manager. Any prospective City of Lawndale
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6 consultants who obtained a set of RFP documents from the city website are responsible for checking to verity if any subsequent Addendums were issued. • IRREGULARITIES. The City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the Project Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition.
• NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms.
• OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one cost proposal.
• OWNERSHIP. All data, documents and other products used or developed during the RFP process become the property of the City upon submission. All bid proposals and documents submitted in response to this RFP shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Proposals should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All Information contained within the proposals will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its bid proposal that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible.

All other information will be considered public.
• PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFP) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement.
• NO PUBLIC PROPOSAL OPENING/PUBLIC RECORDS ACT. Bid proposals shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants. Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing proposals is not disclosed to other Consultants. Prices and other information concerning the proposals shall not be disclosed until a recommendation for award is made to the awarding authority.
• PUBLIC RECORD. All proposals submitted in response to this RFP will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law. • REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted proposal are material and important, and will be relied on by the City in evaluation of the proposal. Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal. • SEVERABILITY. If any provisions or portion of any provision, of this Request for Proposals are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable.

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7 • SUBCONTRACTOR INFORMATION. If the proposal includes the use of sub consultants, the consultant must identify specific sub consultants and the specific requirements of this RFP for which each proposed sub consultant would perform services. All sub consultants for work services must follow all required provisions of the prime contract. • VALIDITY. Proposal must be valid for a period of 90 days from the due date. • WITHDRAWAL OF PROPOSAL. Consultants’ authorized representative may withdraw Proposals only by written request received by this RFP contact personal before the Proposal Submittal Deadline.
• BUSINESS LICENSE. The selected firm(s) must obtain a City of Lawndale Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement.

2. Scope of Work

2.1 City Location and Characteristics
The City of Lawndale is located approximately 4.2 miles east of the Pacific Ocean within Los Angeles County in what is commonly referred to locally as the “Heart of the South Bay”. The City is bounded on the north by the City of Hawthorne, on the south by the City of Torrance, on the east by the City of Gardena, and on the west by the City of Redondo Beach. The city limits for Lawndale encompass a relatively small land area, approximately 2.0 square miles. Elevations in the City average approximately 59 feet in elevation. The City has three (3) City-owned parks, a community garden, and a 29,000 square foot Community Center that serves as the hub for all senior citizen and youth programming.

Governed by a five-member City Council with members elected at large, Lawndale operates under the council/city manager form of government as a general law city. Like the community, the Council is informed, educated, and engaged.

2.2 Project Goals
The City of Lawndale is seeking proposals from qualified firms to provide Architectural Design Services for the City’s Youth Development Center and Skatepark. In 2024 the City issued an RFP for the Conceptual Design of a Youth Development Center. On February 3, 2025, the City Council approved the Conceptual Design for the project, a copy of which is included in the RFP packet.

City Leaders have expressed a strong desire to create a Youth Development Center that will provide a variety of programming and enriching experiences for the youth in the community. The skatepark should complement the location and design of the Youth Development Center, however it will be open to users of all ages.

In addition to the Youth Development Center and Skatepark, the project will include a second story that houses the City’s Municipal Services Department and Cable Television Office/Studio Space.

The project intends to make the most of the available space, while creating separate functional spaces for all departments and programs.

2.3 Relevant Plans, Previous Phase I
Proposers should review and consider the work already completed or underway in the development City of Lawndale
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8 of approach, budget, and schedule. The conceptual design has been included along with a link to the city council agenda page for your convenience:
• https://horizon.agendalink.app/engage/lawndaleca/67858a2b90248a0054818722 Conceptual Design Phase I of this project was approved by the City Council on February 3, 2025.

The approved conceptual design was produced by BOA Architects and is provided in Appendix A.

Preparation of the construction plans and specifications shall be based on the above referenced conceptual design that was completed during Phase I of the project. The conceptual design includes the following features:
• A Youth Development Center, with a variety of meeting rooms, game space, snack station, staff offices, outdoor patio, and restrooms
• A concrete ramp skatepark
• Office space for the City’s Municipal Services Department, including storage, break room, restrooms, and a public counter
• Cable TV studio space, offices, and storage for the Cable TV division • Separate entrance for the Youth Development Center and the Municipal Services Department/Cable TV areas
• Storage for outdoor equipment and department supplies that is easily accessible ADDITIONS: possible additional features/ items not included in the conceptual plans will be added to project, including:
• Enhanced barrier between the skatepark and the youth development center patio • Additional storage areas for records management in the Municipal Services Department area The conceptual design completed in Phase I included each of these elements and will serve as the template for the construction plans and specifications.

Funding
Funding in the amount of $9,500,000 is currently available in the project, and the City continues to seek funding for the project that was initially estimated at roughly $11,500,000. The project will continue to be evaluated during Phase II, to determine if construction should be separated into phases based on available budget.

2.4 City Proposed Scope of Services
The Scope of Work shall include, but not limited to the following tasks:

Phase II – Design
Task 1 - Meet with City staff to review existing conceptual plans, schedule, budget, project documents, project goals, format of deliverables and responsibility of each party.

Task 2 – Design and Construction Documents
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9 Consultant to prepare final design package and construction documents. This effort shall include:
• Review all field survey and topographic work provided during Phase I, along with any additional fieldwork as necessary to complete the design effort. Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City guidelines and in AutoCAD Computer Aided Design and Drafting (CADD) format. The horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88.
• Conduct all necessary supporting studies and investigations (e.g., identify utility conflicts, soils investigations, geotechnical, tidal and ground water investigations, existing irrigation layout, etc.).
• Complete the design of project including plans, specifications, and engineer’s construction cost estimate. The Consultant shall contact manufacturers and/or contractors to verify the engineer’s estimate prior to submitting to the City. Specifications shall be prepared in Microsoft Word and an electronic copy of the final version shall be furnished to the City. The City will provide the front end of specifications to the Consultant. All project specific specifications are to be developed by the architectural team. • The design of the project shall be prepared in accordance with all appropriate standards, as applicable, including but not limited to the Standard Specifications for Public Works Construction latest edition, latest ADA Standards for Accessible Design, and all current codes.
• All original plan sheets, calculations, and reports shall be signed and stamped by the architect and licensed professional engineers, as appropriate, in charge of the project. These signed originals will then become the property of the City.
• The Consultant shall have a Quality Control Plan in effect during the entire time work is being performed under the Agreement. The Quality Control Plan shall establish a process whereby plans are independently checked, corrected and back checked, and all job-related correspondence and memoranda dated and received by affected persons and then bound in appropriate job files.
• All electronic files, databases generated, spreadsheets and intellectual properties developed during the life of the Agreement shall become the property of the City.

Deliverables:
• Results of any additional field work that is completed (PDF and CAD); • Plans, Specifications, and Estimate (30%, 60%, 90%, and 100%) in electronic (PDF and CAD) and 3 hard copies of plans, specifications and cost estimate with each review; any necessary supporting studies.
• 5 sets of signed approved plans and specifications.

Task 3 – Meeting Attendance and Support
The Consultant shall attend and participate in meetings and conference calls as necessary to complete the project and provide materials to facilitate communications with the public, where and when needed. Consultant proposals should include the following:
• Project kick-off meeting.
• Bi-weekly scheduled progress meetings.
• Attendance at up to three (3) City Council Meetings, if necessary.

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10 • Team conference calls as needed.

Deliverables: Kick off meeting agenda, meeting notes as needed.

Phase III – Bidding
Task 4 – Bidding Phase
• Provide support services to the City during the bidding process, by answering prospective applicant questions as needed/required.
• Preparation of addenda as needed.

Phase IV – Construction
Task 5 – Construction Phase
The Consultant shall provide support services as needed construction phase of the project, including:
• Upon award of the construction contract, the Consultant shall attend the pre-construction meeting.
• Provide observation of facility construction, including skatepark, youth development center, and all landscaping.
• Facilitate reproduction of 5 sets of construction documents (plans and specifications). • The Consultant shall review and approve all submittals as needed and shop plan drawings required supporting the construction contract. The Consultant shall complete shop drawings reviews within one (1) week of receipt.
• The Consultant shall respond to written Requests for Information (RFI) as needed to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days.
• Assist in preparing, reviewing, and processing change orders. • Participate in construction inspections, as required. • Make final inspection and report on completed project. • Upon the completion of construction, record drawings plans shall be submitted to the City.

The Consultant shall incorporate all changes to the plans electronically with all necessary revision notations. Once plans have been updated, a signed set of record drawings shall be submitted to the City in electronic format (AutoCAD and PDF formats properly labeled).

Deliverables: Preconstruction meeting agenda and minutes, shop drawings, RFI responses, change orders, final Record Drawings (AutoCAD and PDF).

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11 3. Proposal Submittal Instructions

3.1 Proposal Format

3.1.1 Proposal Submittals
Proposers shall submit four (4) unbound hard copies of the proposal and four (4) copies of the cost proposal (fee schedule). Proposals shall be submitted in an envelope clearly marked as follows:
“BN 2507-07 Youth Development Center and Skatepark Design Phase II”. Please submit to:

Lawndale City Hall
Office of the City Clerk
14717 Burin Avenue
Lawndale, CA 90260
Attn: Yvette Palomo
BN-2507-07
All pages should be numbered and identified sequentially by section. Proposals shall be no more than 50 total pages (25 double-sided pieces of paper) inclusive of the cover letter and all required forms.

3.2 Proposal Content
Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals should include the sections as described in greater detail below. Do NOT include marketing brochures or other promotional material not connected with this RFP.

3.2.1 Cover Letter
Proposals must be accompanied by a short cover letter, signed by an individual authorized to bind the proposing entity to all commitments made in the submittal. An unsigned statement of qualifications is grounds for rejection. The cover letter should include:
• Brief introduction of the firm (or team of firms);
• Contact information for the person authorized to enter into an agreement with the City; • Contact information for the contract manager that will serve as the day-to-day contact with the City. For this contract, the City will expect a dedicated point person to manage all task orders; serve as the conduit of information between any task-specific project managers and sub-consultants; and ensure overall quality and responsiveness. • Concise statement of understanding of the scope of work; and • Acknowledgement of receipt of any addendums that were issued for this RFP.

3.2.2 Firm Profile
Proposers should provide a brief profile of the prime consultant and any sub-consultants.

Information should include, but is not limited to the following information:

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12 • Consultant’s official name and address.
• Name, address, email, and telephone number of the consultant’s primary point of contact. • Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if the entity is a joint venture. • Federal Employer I.D. Number.
• Indication whether firm is totally or partially owned by another business organization (parent company) or individual.
• Number of years consultant has been in business under the present business name. • Number of years of experience the consultant has had in providing required, equivalent, or related services.
• Any failures or refusals to complete a contract, and explanation.

3.2.3 Project Understanding and Approach to Scope of Work Proposers should include in this section a statement of project understanding, organizational chart, approach to work program and summary of deliverables, described in greater detail below.

Statement of Project Understanding
Consultant must include in this section its understanding of the project and understanding of the Scope of Services noted herein. Consultant should be able to articulate a thorough understanding of the State, County and Local requirements, and other industry standards applicable to the project or services to be provided.

Organizational Chart
Consultant shall include an organizational chart that reflects key staff and roles/responsibilities of each individual assigned to provide services under this Proposal. Any roles or topics in which the proposer anticipates utilizing the expertise of subcontractors should be clearly identified.

Approach to Work Program (Required and Optional Tasks)
The City is seeking an effective, efficient and creative approach to preparing work products and meeting the City’s goals and timelines. In this section, proposers should include their recommended approach to providing the requested professional services and tasks noted in the Scope of Services in the RFP. The approach to the work plan shall be of such detail to demonstrate the proposer’s ability to accomplish project objectives. This section should also include proposed approaches and techniques to engagement of community and stakeholders in the process of developing projects, when applicable.

The proposer’s approach should provide detail on both the required and optional tasks identified in the scope of work, as well as any additional tasks or services performed by the proposer.

3.2.4 Project Management Plan
Key to a creative, effective, and efficient delivery of projects is close coordination and communication between the City, community, and the selected consultant. In this section, proposers should provide information on scheduling, and describe the firm or project manager’s approach to communications and quality assurance/quality control.

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13 Communications Approach
Proposers should describe their recommended or preferred approach to project communications between the City and Consultant Team. This should include detail on the frequency of project check-ins, progress updates, and meeting locations (i.e. phone, email, in-person).

Communications protocols for coordinating with other City departments, agencies, and the community can be established during individual project kick-offs. Consultant should have the capability to run virtual meetings.

Quality Assurance/Quality Control Approach
Describe the firm’s QA/QC processes that will be adhered to during the term of the agreement.

Describe the Consultant’s method of ensuring that the assigned personnel’s quality of work is high.

3.2.5 Experience and Qualifications
Proposers shall include in this section a summary of relevant projects, contact information for references, and information about the experience, qualifications, and availability of key personnel, described in greater detail below.

Summary of Relevant Projects
Proposers should highlight representative projects that are similar in scope to the services requested to demonstrate the firm’s depth of experience and familiarity with similar projects. For each project, please include the following information, at a minimum:
• Year started and completed (if relevant)
• Contracting Agency + Department
• Project Description
• Key Personnel Assigned
• Contract Value
• List of sub-contractors for this project
References
Consultant must provide at least three (3) references for which consultant has provided services similar in scope as set forth in the RFP within the last five (5) years. If the consultant has previously performed work for the City of Lawndale, that work must be included as a reference. Reference information should include:
• Name of agency
• Name of agency project manager
• Email address and telephone number of contact person
• Description of project or services provided
Experience and Qualifications of Key Personnel
The consultant shall provide resumes indicating the experience and qualifications for the key personnel identified in the organization chart. Consultant shall also include the number and type of additional support personnel who will be providing services. At a minimum, the resume for each team member should include:

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14 • Name
• Position and Role for This Project
• Degrees and Certifications
• Professional Memberships/Registrations
• Summary of Experience
• Work on Representative Project Similar in Scope
If sub-consultants are to be used as part of this proposal, a resume of the sub-consultant and relevant experience is to be included in the same format.

Assignment of Key Personnel
It is the City’s preference to have the key personnel identified in the Organizational Chart remain with the individual project during its duration. In this section, please indicate the availability of key personnel to pursue completion of projects.

After contract execution the Consultant should not substitute key personnel (project manager and others listed by name in the proposal) or sub-consultants without prior written approval from the local agency. The consultant must request and justify the need for the substitution and obtain approval from the agency prior to use of a different sub-consultant on the contract. The proposed substituted person must be as qualified as the original, and at the same or lower cost for geotechnical types of consultant contracts, the Consultant’s project manager shall have all the necessary credentials to qualify him/her as a project manager for this project.

In the event there are proposed changes in key personnel, including sub-consultants, during the term of the agreement that are outside of the consulting firm’s control, the consultant shall prepare a transition plan that is presented to the City’s project manager for review.

3.2.6 Required Forms
Consultant shall review, acknowledge and submit the following forms:
• Certification of Proposal. Proposer is required to sign and submit the Certification of Proposal including acknowledgement that they have received and considered any addendums issued by the City of Lawndale in connection with this RFP. (See section 6.3.1) • Non-Collusion Affidavit. Proposer is required to sign and submit the Non-Collusion Affidavit. (See section 6.3.2)
• Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 6.3.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 6.3.4)

3.2.7 Fee Schedule
Fee schedule shall be submitted along with proposal via hard copy to the City Clerk’s office, labeled “Fee Schedule” and indicate the firm’s name. Consultant should provide the fee schedule for the duration of the agreement to successfully fulfill the Scope of Work detailed in this RFP. Required and optional tasks should be consistent with the tasks listed in the Scope of Services and be clearly City of Lawndale
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15 marked in the fee schedule to facilitate consistent comparison of costs between proposals. The Fee Schedule should identify project team members, and hourly billing rates. The fee schedule should also include any direct costs such as travel, equipment, printing/materials.

The method of payment shall be primarily at Specified Rates of Compensation but may include Cost per Unit of Work. The proposal should include hourly rates for all types of personnel required to perform the services described in this RFP.

Other direct costs, intended to be charged to the City, need to be stated. No mark-ups will be allowed for other direct costs.

4. Proposal Evaluation and Selection

4.1 Proposal Review Process
The City will evaluate all proposals received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest priced fee schedule, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer. Evaluation scores will not be released until after award of proposal, if one is made.

Following the review of RFPs by the City’s team, the City may invite short-listed consultants to be interviewed by a panel of City staff, which may include non-city personnel at the City’s discretion.

Discussions may, at the City's option, be conducted with the most qualified Proposers. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing Proposers.

The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract the City may request modifications to the proposed scope or to the technical team or other elements of the proposal. If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commence following contract award and satisfaction of contract requirements.

4.2 Evaluation Criteria
Evaluation criteria will typically include RFP understanding, demonstrated expertise, relevant experience, availability of the firm’s team, and other factors. Task orders resulting from this contract will be negotiated and executed between the City and the selected firm.

Proposals will be evaluated on the basis of their response to all provisions of this RFP. The City of Lawndale will use the following criteria in its evaluation of proposals, interviews may be required with selected consultants, or verification of references. The categories will be weighted approximately as follows.

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16 Approach and Methods (35%):
• A well thought-out and tailored approach to the technical work that responds to the City’s particular issues and needs.
• Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities. • Evidence of the team’s ability to work collaboratively with other members of a multidisciplinary team in a complex and dynamic working environment. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management project management plan.

Relevant Experience & Expertise (40%):
• Recent experience preparing similar projects or providing similar services for jurisdictions. • Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements.
• The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project • The team’s experience and ability to clearly communicate technical concepts and terminology with the community.

Timeframe and Costs (15%):
• Display of responsive timeframe to assign tasks.
• Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns.
• Provide timeline of delivery of completed document to City for review.

Administration (10%):
• Ability to comply with the timeline terms, and billing procedures. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement.

5. Contract Expectations

5.1 Contract Period
The City anticipates the contract term would begin around Fall 2025.

5.2 Professional Services Agreement
The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement.

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17 5.3 Standards of Work
In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense.

5.4 Invoicing and Payment
Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task.

Invoices are to be submitted monthly. The invoices shall reference the project title, and list charges by task, worker classification, hours, billing rate, and totals.

Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information:
• Contract Amount
• Total Prior Contract Billings
• Contract Work Performed this Period
• Total Contract Amount Performed To Date
• Contract Percent Complete
• Total Amount Remaining for the Contract
18 6. Attachments and Required Forms

6.1 Sample Professional Services Agreement

6.1.1 See next Page

CITY OF LAWNDALE

CONTRACT SERVICES AGREEMENT FOR

LAWNDALE YOUTH CENTER AND SKATEPARK DESIGN PHASE II
This Contract Services Agreement (“Agreement”) is made and entered into this ____ day of __________, 20__, by and between the City of Lawndale, a municipal corporation (“City”), and ____________________________ (“Contractor”). The term Contractor includes professionals performing in a consulting capacity. The parties hereto agree as follows:

1.0 SERVICES OF CONTRACTOR

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide the work and services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference. Contractor warrants that all work or services set forth in the Scope of Services will be performed in a competent, professional and satisfactory manner.

1.2 Contractor’s Proposal. The Scope of Services shall include the Contractor’s proposal or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law. All work and services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency having jurisdiction.

1.4 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense, such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, taxes, including applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement; and shall indemnify, defend and hold harmless City against any claim for such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the work and services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement.

1.6 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase City of Lawndale
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19 in compensation must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor.

1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

1.8 Environmental Laws. Contractor shall comply with all applicable environmental laws, ordinances, codes and regulations of Federal, State, and local governments. Contractor shall also comply with all applicable mandatory standards and policies relating to energy efficiency.

2.0 COMPENSATION

2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contractor shall be compensated in accordance with the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum contract amount of ________________________________ dollars ($_____________) (“Contract Sum”), except as provided in Section 1.6. The method of compensation may include: (i) a lump sum payment upon completion, (ii) payment in accordance with the percentage of completion of the services, (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, but not exceeding the Contract Sum or (iv) such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures approved by the Contract Officer in advance if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City. Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.

2.2 Method of Payment. Unless some other method of payment is specified in the Schedule of Compensation, in any month in which Contractor wishes to receive payment, no later than the first (1st) working day of such month, Contractor shall submit to the City, in a form approved by the City’s Director of Finance, an invoice for services rendered prior to the date of the invoice. Except as provided in Section 7.2, City shall pay Contractor for all expenses stated thereon which are approved by City pursuant to this Agreement generally within thirty (30) days, and no later than forty-five (45) days, from the submission of an invoice in an approved form. City will review each invoice submitted by Contractor to determine whether the work performed and expenses incurred are in compliance with this Agreement. If no charges or expenses are disputed, the invoice will be approved and paid. In the event any charges or expenses are disputed by City, the invoice will be returned by City to Contractor for correction and resubmission. City reserves the right to withhold future payment to Contractor if any aspect of the Contractor’s work is found substantially inadequate.

City of Lawndale
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20 2.3 Availability of Funds. It is mutually understood between the parties that this Agreement is valid and enforceable only if sufficient funds are made available by the City Council of the City for the purposes of this Agreement. The availability of funding is affected by matters outside the City’s control, including other governmental entities. Accordingly, the City has the option to void the whole Agreement or to amend the Agreement to reflect unanticipated reduction in funding for any reason.

3.0 PERFORMANCE SCHEDULE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance. Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D”, if any, and incorporated herein by this reference.

3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall, within ten (10) days of the commencement of such delay, notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if, in the judgment of the Contract Officer, such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused; Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term. Unless earlier terminated in accordance with Section 7.4 below, this Agreement shall continue in full force and effect until completion of the services no later than _____________________.

4.0 COORDINATION OF WORK

4.1 Representative of Contractor. _____________ is hereby designated as being the representative of Contractor authorized to act on its behalf with respect to the work or services specified herein and to make all decisions in connection therewith. It is expressly understood that the experience, knowledge, capability and reputation of the representative was a substantial inducement for City to enter into this Agreement. Therefore, the representative shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. For purposes of this Agreement, the representative may not be replaced nor may his responsibilities be substantially reduced by Contractor without the express written approval of City.

4.2 Contract Officer. The City’s City Manager is hereby designated as the representative of the City authorized to act in its behalf with respect to the work and services and to make all decisions in connection therewith (“Contract Officer”). It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor City of Lawndale
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21 shall refer any decisions which must be made by City to the Contract Officer. The City may designate another Contract Officer by providing written notice to Contractor.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred or assigned without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor taking all transfers into account on a cumulative basis. A prohibited transfer or assignment shall be void. o approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

4.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner or means by which Contractor or its employees, perform the services required herein, except as otherwise set forth herein. Contractor shall perform all services required herein as an independent contractor of City and shall remain under only such obligations as are consistent with that role. Contractor represents and warrants that the personnel used to provide services to the City pursuant to this Agreement are classified by Contractor as employees. Contractor shall not at any time or in any manner represent that it or any of its employees are employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor. In the event that Contractor or any employee of Contractor providing services under this Agreement claims or is determined by a federal or state agency, a court of competent jurisdiction, or the California Public Employees’ Retirement System (“CalPERS”) to be classified as other than an independent contractor for the City, then Contractor shall indemnify, defend, and hold harmless the City for the payment of any and all assessed fines, penalties, judgments, employee and/or employer contributions, and any other damages and costs assessed to the City as a consequence of, or in any way attributable to, the assertion that Contractor or any staff used to provide services under this Agreement are employees of the City.

5.0 INSURANCE AND INDEMNIFICATION

5.1 Insurance. Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance:
(a) Commercial General Liability Insurance. A policy of commercial general liability insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000.00 per occurrence for all covered losses and no less than $2,000,000.00 general aggregate.
(b) Workers’ Compensation Insurance. A policy of workers’ compensation insurance on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000.00 per accident for all covered losses.

City of Lawndale
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22 (c) Automotive Insurance. A policy of comprehensive automobile liability insurance written on a per occurrence basis in an amount not less than $1,000,000 per accident, combined single limit. Said policy shall include coverage for owned, non owned, leased and hired cars. (d) Professional Liability or Error and Omissions Insurance. A policy of _____________ insurance in an amount not less than $_________ per claim with respect to loss arising from the actions of Contractor performing professional services hereunder on behalf of the City. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

Contractor agrees that the provisions of this Section 5.1 shall not be construed as limiting in any way the extent to which Contractor may be held responsible for the payment of damages to any persons or property resulting from Contractor’s activities or the activities of any person or persons for which Contractor is otherwise responsible. If the Contractor’s insurance policies have higher limits and coverage than those required by this contract, the City will have access to those higher limits and coverage maintained by the Contractor.

The insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide or The Key Rating Guide, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City due to unique circumstances.

In the event that the Contractor is authorized to subcontract any portion of the work or services provided pursuant to this Agreement, the contract between the Contractor and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Contractor is required to maintain pursuant to this Section 5.1.

5.2 Indemnification.
(a) Indemnity for Design Professional Liability. When the law establishes a professional standard of care for Contractor’s services, to the fullest extent permitted by law, and except for the statutory limits set forth under California Civil Code Section 2782.8 applicable to services provided by a “design professional”, Contractor shall indemnify, defend and hold harmless City and the City’s Parties from and against any and all losses, liabilities, damages, costs and expenses, including attorneys’ fees and costs to the extent same are caused in whole or in part by any negligent or wrongful City of Lawndale
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23 act, error or omission of Contractor, its officers, employees of subcontractors (or any entity or individual for which Contractor shall bear legal liability) in the performance of professional services under this Agreement.
(b) Indemnity for Other Than Design Professional Liability. Other than in the performance of design professional services and to the full extent permitted by law, Contractor shall indemnify, defend and hold harmless City and City’s Parties from and against any liability (including liability for claims, suits, actions, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor or by any individual or entity for which Contractor is legally liable, including but not limited to officers, employees, or subcontractors of Contractor.

6.0 RECORDS AND REPORTS

6.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require.

6.2 Records. Contractor shall keep, and require subcontractors to keep, such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required.

6.3 Ownership of Documents. All drawings, specifications, reports, records, documents and other materials prepared by Contractor, its employees and subcontractors in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of such documents and materials. Contractor may retain copies of such documents for its own use and Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. Except as necessary for the performance of services under this Agreement, no documents prepared under this Agreement may be released by Contractor to any other person or entity without City’s prior written approval.

6.4 Confidentiality of Information. All information gained or work product produced by Contractor in performance of this Agreement will be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor may not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. Contractor, its officers, employees, or agents, may not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the services performed under this City of Lawndale
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24 Agreement. Response to a subpoena or court order will not be considered “voluntary” provided Contractor gives City notice of such court order or subpoena. If Contractor, or any officer, employee, or agent of Contractor, provides any information or work product in violation of this Agreement, then City will have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Contractor’s conduct. Contractor must promptly notify City should Contractor, its officers, employees, or agents be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the services performed under this Agreement. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding.

Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response. All media and press releases, including graphic display information, must be approved and distributed solely by City, unless otherwise agreed to in writing by City. All media interviews regarding the performance of services under this Agreement are prohibited unless expressly authorized by City.

7.0 ENFORCEMENT OF AGREEMENT

7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor agrees to submit to the personal jurisdiction of such court in the event of such action.

7.2 Retention of Funds. Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Contractor’s acts or omissions in performing or failing to perform Contractor’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein.

7.3 Waiver. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party’s consent to or approval of any act by the other party requiring the party’s consent or approval shall not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.4 Termination Prior to Expiration of Term. Either party may terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to the other party. Upon receipt of any notice of termination, Contractor shall immediately cease all work or services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation City of Lawndale
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25 for the reasonable value of the work product actually produced prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation and City shall be entitled to reimbursement for any compensation paid in excess of the services rendered.

7.5 Completion of Work After Termination for Default of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.6 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, shall be entitled to reasonable attorneys’ fees, whether or not the matter proceeds to judgment, and to all other reasonable costs for investigating such action, taking depositions and discovery, including all other necessary costs the court allows which are incurred in such litigation.

8.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest; City. No officer or employee of the City shall have any financial interest in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his financial interest or the financial interest of any corporation, partnership or association in which he is interested, in violation of any State statute or regulation.

8.3 Conflict of Interest; Contractor. Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

Contractor shall comply with all conflict of interest laws and regulations including, without limitation, City’s Conflict of Interest Code which is on file in the City Clerk’s office. Accordingly, should the City Manager determine that Contractor will be performing a specialized or general service for the City and there is substantial likelihood that the Contractor’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision, the Contractor and its officers or employees, as applicable, shall be subject to the City’s Conflict of Interest Code.

8.4 Covenant Against Discrimination. Contractor covenants that, by and for itself, its executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during City of Lawndale
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26 employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry.

9.0 MISCELLANEOUS PROVISIONS

9.1 Notice. Any notice or other communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer, City of Lawndale, 14717 Burin Avenue, Lawndale, California 90260, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Integration; Amendment. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by an instrument in writing signed by both parties.

9.4 Severability. Should a portion of this Agreement be declared invalid or unenforceable by a judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.5 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement is binding upon the heirs, executors, administrators, successors and assigns of the parties.

9.6 Counterparts. This Agreement may be executed in several counterparts, each of which will constitute one and the same instrument and will become binding upon the parties when at least one copy has been signed by both parties. This Agreement and any amendment will be considered executed when the signature page of a party is delivered by facsimile or other electronic transmission.

Such electronic signatures will have the same effect as an original signature, provided that a wet signature copy is also mailed to the other party.

9.7 Modification of Agreement. No amendment to or modification of this Agreement will be valid unless made in writing and approved by Consultant and by the City Council or City Manager, as City of Lawndale
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27 applicable. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void.

IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above.

SIGNATURES ON THE NEXT PAGE
CITY:

CITY OF LAWNDALE,
a municipal corporation
By: ________________________________
Robert Pullen-Miles, Mayor
ATTEST:
________________________________
Erica Harbison, City Clerk
APPROVED AS TO FORM:

Burke Williams & Sorensen, LLP
________________________________
Gregory M. Murphy, City Attorney
[NOTE TO STAFF: TWO signatures are required if the Contractor is a corporation, company or partnership. Delete this note in preparing your agreement.] CONTRACTOR:
[insert company name here]
a [California corporation]
By: ________________________________
Name: [insert name here]
Title: [insert title]
By: ________________________________
Name: [insert name here]
Title: [insert title]
Address: [insert address]
[insert address]
[insert address]
[insert address]
City of Lawndale
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0 EXHIBIT “A”

SCOPE OF SERVICES
[INSERT TEXT HERE]
City of Lawndale
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34 EXHIBIT “B”

SPECIAL REQUIREMENTS
City of Lawndale
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35 EXHIBIT “C”

SCHEDULE OF COMPENSATION
[INSERT TEXT HERE]

City of Lawndale
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36 EXHIBIT “D”

SCHEDULE OF PERFORMANCE
[INSERT TEXT HERE]
City of Lawndale
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37 6.2 Required Forms

6.2.1 Certification of Proposal
RFP #: BN-2507-07
The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP).

1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP.

3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

4. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.

5. The proposal response includes all of the commentary, figures and data required by the Request for Proposal.

6. The proposal shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued:

Addendum:

8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal.

Signature of Authorized Representative:

Printed Name and Title:

City of Lawndale
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38 6.2.2 Non-Collusion Affidavit
RFP #: BN-2507-07
The undersigned declares states and certifies that:

1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This proposal is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Lawndale or of anyone interested in the proposed contract.

5. All statements contained in the Proposal and related documents are true.

6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal.

7. I have not entered into any arrangement or agreement with any City of Lawndale public officer in connection with this proposal.

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:

Printed Name and Title:

City of Lawndale
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39 6.2.3 Compliance with Insurance Requirements
RFP #: BN-2507-07
The selected consultant will be expected to comply with the City’s insurance requirements contained within this RFP.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:

Printed Name and Title:

City of Lawndale
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40 6.2.4 Acknowledgement of Professional Services Agreement RFP #: BN-2507-07
The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:

Signature of Authorized Representative:

Printed Name and Title:

Contractor Name:

ATTACHMENT C

ATTACHMENT D
Prepared by BOA Architecture, Edward Lok Ng. Date: 8-12-25 The proposed Time Schedule for the City of Lawndale, Youth Development Center Phase 2 Project is as follows:

Milestone
NTP Project Kickoff Meeting, Confirm
Scope of Work and review revisions to
the original design floor plan.

Submit Design Development, or 30%
Construction Documents
Client Review
Submit 60% construction Documents
Client Review
Submit 90% Construction Documents
to City Building-Safety Dept. by end of
Jan. 2025
Client Review and expedited City
Plancheck review & comments
Submit 100% Construction Documents
and procure all City Building-Safety
Dept. Approvals and Submit 100%
Total Design Time:

Months
0 2.5

0.5 2.5

0.5 3
2 2
13 Months from Kick-off Meeting

PROJECT SCHEDULE

ATTACHMENT E
1 CITY OF LAWNDALE

CONTRACT SERVICES AGREEMENT FOR

LAWNDALE YOUTH DEVELOPMENT CENTER AND SKATEPARK DESIGN PHASE II This Contract Services Agreement (“Agreement”) is made and entered into this 15th day of September 2025, by and between the City of Lawndale, a municipal corporation (“City”), and Black O’Dowd and Associates, Incorporated, dba as BOA Architecture (“Consultant”). The term Consultant includes professionals performing in a consulting capacity. The parties hereto agree as follows:

1.0 SERVICES OF CONSULTANT

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide the work and services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference. Consultant warrants that all work or services set forth in the Scope of Services will be performed in a competent, professional and satisfactory manner.

1.2 Consultant’s Proposal. The Scope of Services shall include the Consultant’s proposal or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.4 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense, such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, taxes, including applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement; and shall indemnify, defend and hold harmless City against any claim for such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the work and services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement.

1.6 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer 2 to the Consultant, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.

1.8 Environmental Laws. Consultant shall comply with all applicable environmental laws, ordinances, codes and regulations of Federal, State, and local governments. Consultant shall also comply with all applicable mandatory standards and policies relating to energy efficiency.

2.0 COMPENSATION

2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum contract amount of Four Hundred Seventy-Five Thousand dollars ($475,000) (“Contract Sum”), except as provided in Section 1.6. The method of compensation may include: (i) a lump sum payment upon completion, (ii) payment in accordance with the percentage of completion of the services, (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, but not exceeding the Contract Sum or (iv) such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures approved by the Contract Officer in advance if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.

Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

2.2 Method of Payment. Unless some other method of payment is specified in the Schedule of Compensation, in any month in which Consultant wishes to receive payment, no later than the first (1st) working day of such month, Consultant shall submit to the City, in a form approved by the City’s Director of Finance, an invoice for services rendered prior to the date of 3 the invoice. Except as provided in Section 7.2, City shall pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement generally within thirty (30) days, and no later than forty-five (45) days, from the submission of an invoice in an approved form.

City will review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with this Agreement. If no charges or expenses are disputed, the invoice will be approved and paid. In the event any charges or expenses are disputed by City, the invoice will be returned by City to Consultant for correction and resubmission. City reserves the right to withhold future payment to Consultant if any aspect of the Consultant’s work is found substantially inadequate.

2.3 Availability of Funds. It is mutually understood between the parties that this Agreement is valid and enforceable only if sufficient funds are made available by the City Council of the City for the purposes of this Agreement. The availability of funding is affected by matters outside the City’s control, including other governmental entities. Accordingly, the City has the option to void the whole Agreement or to amend the Agreement to reflect unanticipated reduction in funding for any reason.

3.0 PERFORMANCE SCHEDULE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D”, if any, and incorporated herein by this reference.

3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, Consultant fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall, within ten (10) days of the commencement of such delay, notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if, in the judgment of the Contract Officer, such delay is justified.

The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused; Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term. Unless earlier terminated in accordance with Section 7.4 below, this Agreement shall continue in full force and effect until completion of the services no later than December 1, 2028.
4 4.0 COORDINATION OF WORK

4.1 Representative of Consultant. Edward Lok Ng, President, is hereby designated as being the representative of Consultant authorized to act on its behalf with respect to the work or services specified herein and to make all decisions in connection therewith.

It is expressly understood that the experience, knowledge, capability and reputation of the representative was a substantial inducement for City to enter into this Agreement. Therefore, the representative shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. For purposes of this Agreement, the representative may not be replaced, nor may his responsibilities be substantially reduced by Consultant without the express written approval of City.

4.2 Contract Officer. The City’s City Manager is hereby designated as the representative of the City authorized to act in its behalf with respect to the work and services and to make all decisions in connection therewith (“Contract Officer”). It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. The City may designate another Contract Officer by providing written notice to Consultant.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred or assigned without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant taking all transfers into account on a cumulative basis. A prohibited transfer or assignment shall be void.

No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

4.4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner or means by which Consultant or its employees, perform the services required herein, except as otherwise set forth herein. Consultant shall perform all services required herein as an independent contractor of City and shall remain under only such obligations as are consistent with that role. Consultant represents and warrants that the personnel used to provide services to the City pursuant to this Agreement are classified by Consultant as employees. Consultant shall not at any time or in any manner represent that it or any of its employees are employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. In the event that Consultant or any employee of Consultant providing services under this Agreement claims or is determined by a federal or state agency, a court of competent jurisdiction, or the California Public Employees’ Retirement System (“CalPERS”) to be classified as other than an independent contractor for the City, then 5 Consultant shall indemnify, defend, and hold harmless the City for the payment of any and all assessed fines, penalties, judgments, employee and/or employer contributions, and any other damages and costs assessed to the City as a consequence of, or in any way attributable to, the assertion that Consultant or any staff used to provide services under this Agreement are employees of the City.

5.0 INSURANCE AND INDEMNIFICATION

5.1 Insurance. Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance:
(a) Commercial General Liability Insurance. A policy of commercial general liability insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000.00 per occurrence for all covered losses and no less than $2,000,000.00 general aggregate.
(b) Workers’ Compensation Insurance. A policy of workers’ compensation insurance on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000.00 per accident for all covered losses. (c) Automotive Insurance. A policy of comprehensive automobile liability insurance written on a per occurrence basis in an amount not less than $1,000,000 per accident, combined single limit. Said policy shall include coverage for owned, non owned, leased and hired cars.
(d) Professional Liability or Error and Omissions Insurance. A policy of Professional Liability insurance in an amount not less than $2,000,000 per claim with respect to loss arising from the actions of Consultant performing professional services hereunder on behalf of the City. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

All of the above policies of insurance shall be primary insurance. The general liability policy shall name the City, its officers, employees and agents (“City Parties”) as additional insureds and shall waive all rights of subrogation and contribution it may have against the City and the City’s Parties and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention. All of said policies of insurance shall also provide that said insurance may be not cancelled without providing ten (10) days prior written notice by registered mail to the City. In the event any of said policies of insurance are cancelled or amended, Consultant shall, prior to the cancellation or amendment date, submit new evidence of insurance in conformance with this Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until Consultant has provided City with Certificates of Insurance or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by City. 6 Consultant agrees that the provisions of this Section 5.1 shall not be construed as limiting in any way the extent to which Consultant may be held responsible for the payment of damages to any persons or property resulting from Consultant’s activities or the activities of any person or persons for which Consultant is otherwise responsible. If the Consultant’s insurance policies have higher limits and coverage than those required by this contract, the City will have access to those higher limits and coverage maintained by the Consultant.

In the event that the Consultant is authorized to subcontract any portion of the work or services provided pursuant to this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to this Section 5.1.

5.2 Indemnification.
(a) Indemnity for Design Professional Liability. When the law establishes a professional standard of care for Consultant’s services, to the fullest extent permitted by law, and except for the statutory limits set forth under California Civil Code Section 2782.8 applicable to services provided by a “design professional”, Consultant shall indemnify, defend and hold harmless City and the City’s Parties from and against any and all losses, liabilities, damages, costs and expenses, including attorneys’ fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, employees of subcontractors (or any entity or individual for which Consultant shall bear legal liability) in the performance of professional services under this Agreement. (b) Indemnity for Other Than Design Professional Liability. Other than in the performance of design professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City and City’s Parties from and against any liability (including liability for claims, suits, actions, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, employees, or subcontractors of Consultant.

6.0 RECORDS AND REPORTS

6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require.

6.2 Records. Consultant shall keep, and require subcontractors to keep, such books and records as shall be necessary to perform the services required by this Agreement and 7 enable the Contract Officer to evaluate the performance of such services. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required.

6.3 Ownership of Documents. All drawings, specifications, reports, records, documents and other materials prepared by Consultant, its employees and subcontractors in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of such documents and materials. Consultant may retain copies of such documents for its own use and Consultant shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Except as necessary for the performance of services under this Agreement, no documents prepared under this Agreement may be released by Consultant to any other person or entity without City’s prior written approval.

6.4 Confidentiality of Information. All information gained or work product produced by Consultant in performance of this Agreement will be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant may not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. Consultant, its officers, employees, or agents, may not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the services performed under this Agreement. Response to a subpoena or court order will not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.

If Consultant, or any officer, employee, or agent of Consultant, provides any information or work product in violation of this Agreement, then City will have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. Consultant must promptly notify City should Consultant, its officers, employees, or agents be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the services performed under this Agreement. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding.

Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response. All media and press releases, including graphic display information, must be approved and distributed solely by City, unless otherwise agreed to in writing by City. All media interviews regarding the performance of services under this Agreement are prohibited unless expressly authorized by City.
8 7.0 ENFORCEMENT OF AGREEMENT

7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California.

Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.

7.2 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

7.3 Waiver. No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. A party’s consent to or approval of any act by the other party requiring the party’s consent or approval shall not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.4 Termination Prior to Expiration of Term. Either party may terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to the other party. Upon receipt of any notice of termination, Consultant shall immediately cease all work or services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for the reasonable value of the work product actually produced prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation and City shall be entitled to reimbursement for any compensation paid in excess of the services rendered.

7.5 Completion of Work After Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.
9 7.6 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, shall be entitled to reasonable attorneys’ fees, whether or not the matter proceeds to judgment, and to all other reasonable costs for investigating such action, taking depositions and discovery, including all other necessary costs the court allows which are incurred in such litigation.

8.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.3 Conflict of Interest; Consultant. Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. Consultant shall comply with all conflict of interest laws and regulations including, without limitation, City’s Conflict of Interest Code which is on file in the City Clerk’s office.

Accordingly, should the City Manager determine that Consultant will be performing a specialized or general service for the City and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision, the Consultant and its officers or employees, as applicable, shall be subject to the City’s Conflict of Interest Code.

8.4 Covenant Against Discrimination. Consultant covenants that, by and for itself, its executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry.

9.0 MISCELLANEOUS PROVISIONS

9.1 Notice. Any notice or other communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer, City of Lawndale, 14717 Burin Avenue, Lawndale, California 90260, and in the case of the Consultant, to the person at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change 10 of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

9.7 Modification of Agreement. No amendment to or modification of this Agreement will be valid unless made in writing and approved by Consultant and by the City Council or City Manager, as applicable. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void.

SIGNATURES ON THE NEXT PAGE
11 IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above.

CITY:

CITY OF LAWNDALE,
a municipal corporation
By: ________________________________
Robert Pullen-Miles, Mayor
ATTEST:
________________________________
Erica Harbison, City Clerk
APPROVED AS TO FORM:

Burke Williams & Sorensen, LLP
________________________________
Gregory M. Murphy, City Attorney
[NOTE TO STAFF: TWO signatures are required if the Consultant is a corporation, company or partnership. Delete this note in preparing your agreement.]
CONSULTANT:

BOA Architecture, Incorporated, a California
corporation
By: ________________________________
Name: Edward Lok Ng
Title: President
By: ________________________________
Name: Kyle Ng
Title: Secretary/Treasurer
Address: Black O’Dowd and Associates, Inc.
1511 Cota Avenue
Long Beach, CA 90813
0 EXHIBIT “A”

SCOPE OF SERVICES
Items below are not listed in chronological order. BOA Architecture will determine the order in which each task mentioned below is completed based upon the needs of the project and to conform to the project timeline included in Exhibit “D” of this agreement.

BOA Architecture is responsible for managing the following sub-consultants while completing Phase II services included in the agreement such as, but not limited to: David Volz Landscape Architects, Spohn Ranch Skate Park Designer and all other unknown subcontractors completing tasks related to this agreement.  Task 1
o Kickoff meeting with key stakeholders
 Task 2 – Design and Construction Documents
o 3D color renderings/CADD 3D
o Building & Safety dept. and client submittals
o Cost Estimates
o Sub-consultants
 Civil engineering
 Skatepark designer
 Landscape architect
 Structural engineering
 Electrical engineering
 Mechanical engineering
 Plumbing engineering
 Low voltage-security
 Solar-PV
 Dry utilities
 Acoustical engineering
 AV technology
 Fire suppression/alarms
 Task 3 – Meeting Attendance and Support
o Project management
o Bi-weekly meetings
o City Council meetings
 Task 4 – Bidding Phase
o Project management
o RFI responses
o CADD-3D
 Task 5 – Construction Phase
o Project management
o RFI, submittals
o Landscape architect
o Mechanical, electrical, plumbing, engineering
1 Deliverables
BOA Architecture is required to provide the City with the following Phase II deliverables per the project timeline identified in Exhibit “D” Schedule of Performance:
o Design Development, or 30% Construction Documents
o Design Development, or 60% Construction Documents
o Design Development, or 90% Construction Documents
o Submit 100% Construction Documents and all City Building-Safety Department Approvals
34 EXHIBIT “B”

SPECIAL REQUIREMENTS
None.
35 EXHIBIT “C”

SCHEDULE OF COMPENSATION
Task 1 Kickoff Meetings $1,800
Task 2 Design and Construction Documents $109,600
Task 2 Sub-consultants $273,400
Task 3 Meeting Attendance and Support $19,200
Task 4 Bidding Phase $4,300
Task 5 Construction Phase $66,700
TOTAL $475,000

36 EXHIBIT “D”

SCHEDULE OF PERFORMANCE
The City believes that the following target dates and milestones in the project schedule below are attainable as identified in Section D. The Project Schedule submitted with the BOA Proposal shall serve as the baseline for the project.

Project Schedule for design and construction documents:
o Week of October 1 – Kickoff meeting with key stakeholders o On or before January 1, 2026 – submittal of 30% Construction Documents o On or before April 1, 2026 – submittal of 60% Construction Documents o On or before July 1, 2026 – submittal of 90% Construction Documents o On or before September 1, 2026 – Plancheck review complete o On or before November 1, 2026 – Submittal of 100% Construction documents and procurement of all City Building-Safety Dept. approvals The agreement term is for three (3) years. As indicated above, the design and construction document phase will take approximately 13-14 months, after which the Consultant will be assisting with the meetings, the bidding process, and construction management for the duration of the project which is anticipated to take approximately 3 years.

ATTACHMENT F

Adoption of Policy 106-25 to Guide and Regulate Mayor and Councilmember Use of Discretionary Funds

BACKGROUND
The Mayor and City Council annually receive budget allocations under the name “Discretionary Funds” with a budgeted amount going to the Mayor and each Councilmember. The budgeted amount may be used in the fiscal year in which it is received; any amounts remaining at the end of the fiscal year are not rolled over but returned to the general fund. The City Council has asked for a formal policy to guide their use of the Discretionary Funds.

STAFF REVIEW
In order to craft a Discretionary Funds policy, City staff collected examples of past uses of discretionary funds. The City Attorney’s office reviewed the past uses of funds and the California Constitution’s provision against “gifts of public funds” as well as best practices employed by other cities in the use of funds like these.

In the past, Discretionary Funds have been used for literally dozens of community and individual support and recognition items, as well as being used for promotional items when not included in the City’s general budget. In looking at the very exhaustive list put together by City staff, the City Attorney’s office noticed that the expenditures fall into four main categories.

First, donations have been made to groups such as various school Parent Teacher Association organizations, Girls soccer program, Association for Los Angeles Deputy Sheriffs banquet, Lawndale Youth Orchestra, Cub Scouts, Hawthorne Veterans of Foreign War (to post colors at the Memorial Wall), high school teams and musical groups, Baker to Vegas run, summer reading programs at the schools, Special People Program, local church fire relief, Centinela Youth Services, Los Angeles County Fire relief funds, House of Yahweh, Friends of the Library, Cancer Support Community South Bay, Sensory Integration Education and Resource Foundation, Teach 1 Reach 1, the Relay for Life, and similar organizations with either a presence in Lawndale or an effect on Lawndale residents.

Second, individual support has been seen in donations of flowers for the recently deceased, a printer for the City historian, donations in memory of the recently deceased, and similar items. These will dovetail with the City Council’s recent adoption of a policy to allow individual Councilmember recognition of people and groups having an impact in Lawndale.

Third, funds have also been used to support the Mayor and Councilmembers with things like a new laptop (though this was a one-time matter and generally is not done), City-labeled shirts and other clothing, additional business cards, advertisements in event programs, unbudgeted travel expenses for extra attendance at conferences, tickets to attend non-profit events, tickets to attend other agency events, and tickets to attend events held by regional groups like Contract Cities and Independent Cities.

Finally, funds have been used for parade float expenses, Santa’s Sleigh support, Angel Tree support, a donation to Experimentally Structured Museum of Art, a donation to a senior apartment complex event, a security deposit for an event at the community center, a donation to the City employee holiday party, and similar items.

The guiding principle for the Discretionary Funds policy is that any use of the funds should be: (1) to support an event in the City of Lawndale or in a nearby jurisdiction that will contribute positively to the lives of Lawndale residents; (2) to recognize a Lawndale resident or group/institution on a special occasion; (3) for sponsorship of or membership in community or relevant governmental groups by individual Councilmembers when not included in the general budget; or for items to support individual Councilmembers when not included in the budget; or (4) for the general betterment of the Lawndale community. The last is a sort of “catch-all” provision to provide flexibility but which in practice will require the Mayor or Councilmember requesting the use of funds to tie what they are doing back to the community.

By grouping the expenditures into these general categories, the City can comply with the “gift of public funds” prohibition while continuing to support the Lawndale community and provide funding for individual Councilmembers to take on additional trainings or participations in regional government-related activities.

The City Council is asked to review the proposed policy and determine what changes, if any, need to be made to make it effective for use by the Mayor and Councilmembers. Once changes have been made, the Council is requested to adopt the policy.

LEGAL REVIEW
The City Attorney’s Office has reviewed and approved the staff report and attached resolution as to form.

FISCAL IMPACT
There is no fiscal impact to adoption of the Discretionary Funds policy.

RECOMMENDATION
Staff recommends that the City Council adopt City Council Policy 106-25, Mayor and Councilmember Use of Discretionary Funds, and adopt Resolution No. CC-2509-046 establishing a Use of Discretionary Funds Policy.

Attachments
CC-2509-046 Discretionary Funds Resolution.pdf
106-25 Discretionary Funds Policy.pdf

ATTACHMENT A
Resolution No. CC-2509-046
Mayor and Councilmember Use of Discretionary Funds
1 RESOLUTION NO. CC-2509-046

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LAWNDALE, CALIFORNIA,
APPROVING CITY COUNCIL POLICY 106-25 TO GUIDE AND

REGULATE MAYOR AND COUNCILMEMBER

USE OF DISCRETIONARY FUNDS
WHEREAS, the City Council of the City of Lawndale has established a Council Policy Manual to set forth and identify policies of the City Council which may not otherwise be established in ordinances of the City, or which are restated to further amplify existing City policy; and WHEREAS, all policies included in the Council Policy Manual are adopted by resolution; and WHEREAS, the Mayor and City Council annually receive budget allocations under the name “Discretionary Funds,” with a budgeted amount designated for the Mayor and each Councilmember; and WHEREAS, Discretionary Funds may be used within the fiscal year in which they are allocated, and any unspent amounts at year end are returned to the General Fund without rollover; and WHEREAS, the City Council desires to establish a clear and consistent policy for the use of Discretionary Funds that complies with California law, ensures transparency, and benefits the residents and community of Lawndale; and
WHEREAS, the City Attorney’s Office has proposed the policy for compliance with the California Constitution’s prohibition against “gifts of public funds”, as well as best practices employed by other cities in the use of funds like these.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAWNDALE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the City Council approves Policy No. 106-25, titled "Use of Discretionary Funds Policy", as attached hereto as Exhibit "A", and incorporated herein by this reference, as if fully set forth and directs City staff to maintain said policy in the Council Policy Manual.

SECTION 2. This resolution shall take effect as of the date of its passage and adoption.

SECTION 3. The City Clerk Department is directed to enter Council Policy 106-25 into the Council Policy Manual.

PASSED, APPROVED AND ADOPTED this 15th day of September, 2025. _______________________________
Robert Pullen-Miles, Mayor
Resolution No. CC-2509-046
Mayor and Councilmember Use of Discretionary Funds
2 ATTEST:

State of California )
County of Los Angeles ) SS
City of Lawndale )
I, Erica Harbison, City Clerk of the City of Lawndale, California, do hereby certify that the City Council of the City of Lawndale duly approved and adopted the foregoing Resolution No. CC-2509-046 at a regular meeting of said Council held on the 15th day of September, 2025, by the following roll call vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Robert Pullen-Miles, Mayor
Pat Kearney, Mayor Pro Tem
Sirley Cuevas
Francisco M. Talavera
Bernadette Suarez
_______________________________
Erica Harbison, City Clerk
APPROVED AS TO FORM:
______________________________
Gregory M. Murphy, City Attorney
Resolution No. CC-2509-046
Mayor and Councilmember Use of Discretionary Funds
3 EXHIBIT A
Council Policy No. 106-25
1 COUNCIL POLICY
SUBJECT:

Mayor and Councilmember Use of
Discretionary Funds
POLICY NO.: 106-25 DATE ADOPTED:
9/15/2025
AUTHORITY:

Resolution No. CC-2509-046
PURPOSE:

To establish a policy for the usage of budgeted “discretionary funds” by the Mayor and City Council Members, focusing on compliance with California law and the betterment of the Lawndale community.

POLICY:

The City Council will allocate on an annual basis some amount of “discretionary funds” to the Mayor and each Member of the City Council. All five persons will receive the same amount of funds. Funds may be used by each Member in accordance with this policy. All funds not expended by the end of the fiscal year will be returned to the City’s general fund (i.e., funds will not “roll over” to subsequent years).

Funds may be expended for any of the following:
(1) to support an event in the City of Lawndale or in a nearby jurisdiction that will contribute positively to the lives of Lawndale residents;
(2) to recognize a Lawndale resident or group/institution on a special occasion or in memorial; (3) for sponsorship of or membership in community or relevant governmental groups by individual Council Members; or for items to support individual Council Members in the exercise of their governmental duties; or
(4) for the general betterment of the Lawndale community.

Expenditures under item #3 above shall be authorized when not otherwise included in a fiscal year’s budget. These may include attendance at unbudgeted conferences, purchase of Lawndale-branded clothing not in the budget, and similar items.

Expenditures under item #4 shall require review by the City Attorney’s office to ensure that the California Constitution’s prohibition against “gifts of public funds” and the legal and regulatory regulation of “gifts” by the Political Reform Act and FPPC Guidelines are not violated. As such, advance notice of such expenditures is requested. The City Council understands that changing interpretations of these laws and changes to the laws themselves may result in changes to the allowable uses.

ATTACHMENT B
Council Policy No. 106-25

Page 1 ends

Lawndale City CouncilSeptember 15, 2025

Lawndale City Council
September 15, 2025