Agenda packet — Lawndale City Council, March 16, 2026

CITY OF LAWNDALE

AGENDA OF THE LAWNDALE

CITY COUNCIL REGULAR MEETING

CABLE USAGE CORPORATION

REGULAR MEETING
Monday, March 16, 2026, 6:30 PM
Council Chambers
14717 Burin Ave
Lawndale, CA 90260
Any person who wishes to address the City Council regarding any item listed on this agenda or any other matter that is within its subject matter jurisdiction is invited, but not required, to fill out a Public Meeting Speaker Card and submit it to the City Clerk prior to the oral communications portion of the meeting. The purpose of the card is to ensure that the speaker’s name is correctly recorded in the meeting minutes and, where appropriate, to provide contact information for staff follow-up.

How to observe the Meeting:

To maximize public safety while maintaining transparency and public access, members of the public may now attend the meeting in person. The meeting will also continue to be available for viewing on YouTube “Lawndale CityTV”, the City TV Website, and Lawndale Community Cable Television on Spectrum and Frontier Channel 3.

Copies of this agenda are available prior to the meeting in the Lawndale City Hall foyer or on the City website. Interested parties may contact the City Clerk’s Department at (310) 973-3213 for clarification regarding any individual agenda item.”
This Agenda is subject to revision up to 72 hours before the meeting.

A. CALL TO ORDER AND ROLL CALL
B. CEREMONIALS (Flag Salute and Inspiration)
C. PUBLIC SAFETY REPORT

1. Los Angeles County Sheriff’s Department Update
D. PRESENTATIONS

2. Presentation to Los Angeles County Sheriff's Department Deputy Cristian Morales for His Service — Presentation of city plaque to Los Angeles County Sheriff's Department Deputy Cristian Morales in recognition of his service to the City of Lawndale.

E. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) F. COMMENTS FROM COUNCIL
G. CONSENT CALENDAR
Items G.3. through H.8. will be considered and acted upon under one motion unless a City Councilmember removes individual items for further City Council consideration or explanation.

3. Motion to read by title only and waive further reading of all ordinances listed on the Agenda — Recommendation: that the City Council read by title only and waive further reading of all ordinances listed on the agenda.

4. Accounts Payable Register
— Recommendation: Staff recommends that City Council adopts Resolution No. CC-2603-006 authorizing the payment of certain claims and demands in the amount of $939,227.52

5. Minutes of the Lawndale City Council Regular Meeting - March 2, 2026 — Recommendation: that the City Council approve the minutes.

6. Approval of a First Amendment to the Agreement with Parking Concepts, dba Transportation Concepts, for the Operation of the Lawndale Beat Fixed Route Transportation System — Staff recommend that the City Council approve the first Amendment to the Contract Services Agreement with Transportation Concepts for the operation of the Lawndale Beat for one (1) year, with one (1) additional extension remaining, increasing the maximum contract amount by $860,100, for a new total of $3,257,500 (Attachment C).

H. CONSENT CALENDAR

CABLE USAGE CORPORATION

7. Minutes of the Lawndale Cable Usage Corporation Special Meeting - June 28, 2021 — Recommendation: that the Board of Directors approve the minutes.

8. Minutes of the Lawndale Cable Usage Corporation Special Meeting - June 21, 2022 — Recommendation: that the Board of Directors approve the minutes.

I. ADMINISTRATION

CABLE USAGE CORPORATION

9. City Council Chamber TV Production Technology System Upgrades — Recommendation: that the City Council 1.) Approve an agreement with Western Audio Visual in a form approved by the City Attorney for contract sum amount of $274,247; and 2.) Authorize the Director of Finance/City Treasurer to appropriate an additional $8,000 from account number 217-170-550.400 and $29,247 from 100-170-550.400 to cover the service and maintenance costs and a 10% contingency, to complete this project.

J. ADMINISTRATION

CITY COUNCIL

10. Approve First Amendment to Franchise Agreement with Republic Services to Add Martin Luther King Jr. Day as a Recognized Service Holiday
— Recommendation: that the City Council approve the amendment to the Franchise Agreement with Republic Services to formally designate Martin Luther King Jr. Day as a recognized service holiday; see attachment A.

11. Award of CDBG Project 602719-24 Various Locations ADA Sidewalk and Access Ramps — Recommendation: that the City Council 1.) Award the construction contract to CJ Concrete Construction, Inc., in the amount of $137,543.00; 2.) Approve the construction Contingency of $70,000.00; 3.) Approve the CDBG Consultant costs of $30,000.00 for Administrative and Labor Compliance costs; 4.) Determine that the recommended action is categorically exempt from CEQA Guideline Section 15061(b)(3); and 5.) Authorize the City Manager to file a Notice of Project Completion with the Los Angeles County following the completion of the project.

K. CITY MANAGER REPORT
L. ITEMS FROM CITY COUNCILMEMBERS

12. Report of Attendance at Meetings
M. CLOSED SESSION

13. Public Employee Appointment
— The City Council will conduct a closed session, pursuant to Government Code section 54957(b), regarding the appointment of a City Manager.

14. Conference with Legal Counsel – Potential Litigation — The City Council will conduct a closed session pursuant to Government Code Section 54956.9(d)(2), to confer with legal counsel regarding a significant exposure to litigation, the facts and circumstances of which are not known to the potential plaintiff: one (1) case.

N. ADJOURNMENT
The next regularly scheduled meeting of the City Council will be held at 6:30 p.m. on Monday, April 6, 2026, in the Lawndale City Hall Council Chamber, 14717 Burin Avenue, Lawndale, California.

It is the intention of the City of Lawndale to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact the City Clerk Department (310) 973-3213 prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodation to attend or participate in meetings on a regular basis.

I hereby certify under penalty of perjury under the laws of the State of California that the agenda for the regular meeting of the City Council to be held on Monday, March 16, 2026, was posted no less than 72 hours prior to the meeting. /s/ Yvette Palomo
Yvette Palomo, Assistant City Clerk
Date Posted: March 12, 2026

Presentation to Los Angeles County Sheriff's Department Deputy Cristian Morales for His Service

BACKGROUND
Presentation of City plaque to Los Angeles County Sheriff's Department Deputy Cristian Morales in recognition of his service to the City of Lawndale.

Attachments
2026.03.16_Attahment A_Deputy Cristian Morales Outgoing Service.pdf

Motion to read by title only and waive further reading of all ordinances listed on the Agenda

RECOMMENDATION
Staff recommends that the City Council read by title only and waive further reading of all ordinances listed on the agenda.

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: March 16, 2026
TO: Honorable Mayor and City Council
FROM: Raylette Felton, Interim City Manager
PREPARED BY: Hrant Manuelian, Finance Director/City Treasurer SUBJECT: Accounts Payable Register
RECOMMENDATION:

Staff recommends that City Council adopts Resolution No. CC-2603-006 authorizing the payment of certain claims and demands in the amount of $939,227.52.

Attachments
A. CC-2603-006 - AP Resolution - Mar. 16, 2026.pdf

Vanesa Alvarez, Administrative Assistant
Yvette Palomo, Assistant City Clerk
SUBJECT: Minutes of the Lawndale City Council Regular Meeting - March 2, 2026

RECOMMENDATION
Staff recommends that the City Council approve the minutes.

Attachments
Draft Minutes 3-2-26.pdf

ATTACHMENT A
DRAFT
DRAFT
DRAFT
DRAFT
DRAFT

Approval of a First Amendment to the Agreement with Parking Concepts, dba Transportation Concepts, for the Operation of the Lawndale Beat Fixed Route Transportation System

BACKGROUND
In 2023, Community Services Department staff released Request for Proposals (RFP) BN-2303-04 for the operation of the Lawndale Beat Bus Service. There were two (2) proposals submitted in response to the RFP.

Subsequently on May 1, 2023, a three-year agreement was approved with Parking Concepts, dba Transportation Concepts, with options for two (2) one (1) year extensions (Attachment A). Included as Exhibit D to the Agreement is the provision that:
"At its sole discretion, City may extend this Agreement for an additional one year term, or fourth year. To exercise its option to extend, the City shall, at least 90 days prior to Agreement expiration, deliver written notice to the Contractor from the City Manager that the City will exercise an option to extend the Agreement for another year and the parties must execute a contract amendment memorializing the terms for such extension."
"At its sole discretion, City may extend this Agreement for a second one year term, or fifth year. To exercise its option to extend, the City shall, at least 90 days prior to Agreement expiration, deliver written notice to the Contractor from the City Manager that the City will exercise an option to extend the Agreement for another year and the parties must execute a contract amendment memorializing the terms for such extension."

STAFF REVIEW
Community Services staff are pleased with the fixed route transportation services provided by Transportation Concepts, Inc. (TC) for the operation of the Lawndale Beat Buses. Their operation of the bus services have been very good, with an on-time rating of close to 90% across both bus routes (Residential and Express). TC staff have been fantastic in terms of their responsiveness to customer complaints, inquiries, completion of invoices and reports, and sharing of information related to the agreement.

The original three-year agreement included a maximum contract amount of $2,397,400. Through February 2026 the City has paid $1,866,268.24, with four (4) months remaining in the original term. Assuming there are no abnormalities in service hours over the final four (4) months, the total expenditures would be roughly $2,150,000 over the original three (3) years and two (2) months.

Community Services staff have received a proposal from TC with revised terms for year four (4). The only change to the terms is an increase to the hourly service rate from $111.34 per service hour to $114.68, an increase of 3% (Attachment B). This increase is in line with the current CPI for the Los Angeles area. If approved, the maximum contract amount would increase to $3,257,500, an increase of $860,100.

LEGAL REVIEW
The City Attorney has reviewed and approved this agreement as to form.

FISCAL IMPACT
Funding is available through the Proposition C Local Return funds allocated to the City of Lawndale. No additional budget amendment needed for FY 2025-2026.

RECOMMENDATION
Staff recommend that the City Council approve the first Amendment to the Contract Services Agreement with Transportation Concepts for the operation of the Lawndale Beat for one (1) year, with one (1) additional extension remaining, increasing the maximum contract amount by $860,100, for a new total of $3,257,500 (Attachment C).

Attachments
Attachment A: Proposal for Contract Extension from Transportation Concepts for 2026-27 Attachment B: Contract Services Agreement with Parking Concepts dba Transportation Concepts 5.1.2023 Attachment C: First Amendment to Agreement for Fixed-Route Transportation Services 12 Mauchly Building I parkingconcepts.com Irvine, CA, 92618 949-864-3493 March 5, 2026
Jason Minter
Director of Community Services
City of Lawndale
14717 Burin Ave
Lawndale, CA 90260
RE: Contract Extension – 2026-2027
Dear Mr. Minter:

Contract Extension
Transportation Concepts is proposing a contract extension with annual rate adjustments consistent with the CPI-U methodology used during the initial contract term. For the 2026–2027 extension year, the rate adjustment is based on the January 2026 CPI-U index for the Los Angeles–Long Beach–Anaheim region.

Based on the most recently published index, the fixed and variable service components would be adjusted by 3.0%. This adjustment reflects the ongoing increases in operating costs across key areas of service delivery, including labor, insurance, fuel, and vehicle maintenance, while maintaining the high level of service your community expects. A copy of the published CPI index is included for reference.

The following provides a comparison for the first 12-month extension period:

Current 7/1/2026-6/30/2027
Hourly Service Rate $111.34 $114.68
Annual Service Hours 7,500 7,500
Estimated Annual Cost $835,050 $860,100
Rates for the following extension year will be adjusted in accordance with the same CPI-U index methodology, as outlined in the attached amendment. parkingconcepts.com
We appreciate the opportunity to continue providing safe, reliable transportation services for your community. Extending the agreement will allow us to maintain operational continuity and continue supporting the program with the experienced personnel, vehicles, and infrastructure that have been in place throughout the current contract term.

Please feel free to contact me if you have any questions or if additional information would be helpful as you review the proposed extension.

Sincerely,

Brett Baum
Vice President
Enclosure:

CPI-U index
Table A. Los Angeles-Long Beach-Anaheim, CA, CPI-U 1-month and 12-month percent changes, all items index, not seasonally adjusted Month
2022 2023 2024 2025 2026
1-month 12-month 1-month 12-month 1-month 12-month 1-month 12-month 1-month 12-month January 1.1 7.5 1.9 5.8 1.0 2.5 0.9 3.3 0.9 3.0
February 0.3 7.4 -0.3 5.1 0.5 3.4 0.3 3.1
March 1.5 8.5 0.1 3.7 0.7 4.0 0.7 3.0
April 0.5 7.9 0.7 3.8 0.6 3.9 0.6 3.0
May 0.8 8.0 0.1 3.2 0.1 3.9 0.1 3.0
June 1.1 8.6 0.5 2.5 -0.2 3.2 0.0 3.2
July -0.2 7.7 0.0 2.7 0.2 3.4 0.2 3.2
August 0.1 7.6 0.7 3.3 0.1 2.9 0.3 3.3
September 0.5 7.8 0.3 3.2 0.2 2.8 0.4 3.5
October 0.6 7.5 -0.1 2.4 0.0 3.0 - -
November -0.8 6.0 -0.4 2.8 -0.2 3.2 - 3.6
December -0.6 4.9 0.0 3.5 0.2 3.4 -0.3 3.0
Note: The October 2025 data values are not available due to the 2025 lapse in appropriations

ATTACHMENT B

-1-
First Amendment to Contract Services
Agreement for Lawndale Beat
Fixed-Route Transportations Services
FY 2026-2027

FIRST AMENDMENT TO CONTRACT SERVICES AGREEMENT

FOR LAWNDALE BEAT FIXED-ROUTE TRANSPORTATION SERVICES
This First Amendment to Contract Services Agreement for Lawndale Beat Fixed-Route Transportation Services (the “First Amendment”) is made and entered into this 16th day of March, 2026, by and between the City of Lawndale, a municipal corporation (herein “City”) and Parking Concepts, Inc., dba Transportation Concepts (“Contractor”).

RECITALS
WHEREAS, City and Contractor entered into that certain Agreement entitled “Contract Services Agreement for Lawndale Beat Fixed-Route Transportation Services” (the “Agreement”) on May 1st, 2023; and
WHEREAS, it is the desire of the City and Contractor to amend the Agreement, as set forth in this First Amendment, to the scope of services, compensation, and option to extend the term of the Agreement.

AGREEMENT
NOW, THEREFORE, it hereby agreed that the Agreement is amended in the following particulars only:

SECTION 1. Section 1.1 of the Agreement, entitled “Scope of Services”, and Exhibit “A” to such Agreement, are amended to include the addition vehicle requirements for year four (4) of the agreement as described in Sections B.8. attached hereto as “Exhibit A-1”, to this First Amendment, which exhibit is incorporated herein by this reference as if set forth in full. All references to Exhibit “A” in the Agreement after the date of this First Amendment shall hereafter mean and refer to both Exhibit “A” and Exhibit “A-1”.

SECTION 2. Section 2.1 of the Agreement, entitled “Contract Sum”, and Exhibit “C” to such Agreement, are amended to revise the maximum Contract Sum from Two Million Three Hundred Ninety-Seven Thousand Four Hundred Dollars ($2,397,400) to Three Million Two Hundred Fifty Seven Thousand Five Hundred Dollars ($3,257.500) as set forth on the “First Supplemental Schedule of Compensation” attached hereto as “Exhibit C-1”. All references to Exhibit “C” in the Agreement after the date of this First Amendment shall hereafter mean and refer to both Exhibit “C” and Exhibit “C-1”.

SECTION 3. Except as expressly provided for in this First Amendment and the exhibits attached hereto, all other provisions of the Agreement, shall remain in full force and effect. -2-
First Amendment to Contract Services
Agreement for Lawndale Beat
Fixed-Route Transportations Services
FY 2026-2027
IN WITNESS WHEREOF, the parties have executed and entered into this First Amendment as of the date first written above.

CITY:

By:

Robert Pullen Miles, Mayor
ATTEST:

Erica Harbison, City Clerk
APPROVED AS TO FORM:

Burke Williams & Sorensen, LLP
Gregory M. Murphy, City Attorney
CONTRACTOR:

Parking Concepts dba Transportation Concepts
a California corporation
By:

Name: Brett Baum
Title: Vice President
By:

Name: David L. Mueller
Title: Secretary
Address: 12 Mauchly, Building I
Irvine, CA 92618
[END OF SIGNATURES]
-3-
First Amendment to Contract Services
Agreement for Lawndale Beat
Fixed-Route Transportations Services
FY 2026-2027
EXHIBIT "A-1"

FIRST SUPPLEMENTAL SCOPE OF SERVICES
As of the effective date of the First Amendment, the following sections of Exhibit “A” to the Agreement are amended and replaced, in their entirety, as follows:

New Vehicles* (Year Four, July 1, 2026 – June 30, 2027) • Two-way radio system
• Global Positioning System (GPS)
• Real-time Passenger Information System
• 6-Camera Video System for onboard and external monitoring *The New Vehicles refers to the buses that were put into circulation in 2025. -4-
First Amendment to Contract Services
Agreement for Lawndale Beat
Fixed-Route Transportations Services
FY 2026-2027
EXHIBIT "C-1"

FIRST SUPPLEMENTAL SCHEDULE OF COMPENSATION
As of the effective date of the First Amendment, only the first paragraph of Exhibit “C” to the Agreement is amended and replaced, in its entirety, as follows:
“Pursuant to the schedule prepared by the City, Contractor agrees to provide all transportation services and personnel necessary to perform the services specified herein, including administrative and supervisory services, at the service rates of:

Year Four (July 1, 2026 – June 30, 2027):

One Hundred Fourteen Dollars and Sixty-Eight Cents ($114.68) per service hour billed in one (1) minute increments as defined in Exhibit “A” Section B (5). Contractors services shall not exceed the maximum contract amount of Eight Hundred Sixty Thousand One-Hundred Dollars ($860,100) for Fiscal Year 2026-2027.

LAWNDALE CABLE USAGE CORPORATION
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ https://www.lawndalecity.ca.gov
DATE: March 16, 2026
TO: Honorable President and Board of Directors
FROM: Raylette Felton, Interim Executive Officer
PREPARED BY: Vanesa Alvarez, Administrative Assistant
SUBJECT:

Minutes of the Lawndale Cable Usage Corporation Special Meeting - June 28, 2021

RECOMMENDATION
Staff recommends that the Board of Directors approve the minutes.

Attachments
DRAFT LCUC Minutes 6-28-2021.pdf

ATTACHMENT A

DRAFT MINUTES OF THE

LAWNDALE CABLE USAGE

CORPORATION SPECIAL MEETING
June 28, 2021
A. CALL TO ORDER AND ROLL CALL
President Pullen-Miles called the meeting to order at 6:32 p.m. in the City Hall council chamber, 14717 Burin Avenue, Lawndale, California. The Board met concurrently with the City Council; therefore, the minutes order and numbering reflect the concurrent meeting.

Directors Present: President Robert Pullen-Miles, Vice President Pat Kearney, Director Bernadette Suarez, Director Rhonda Hofmann Gorman, Director Sirley Cuevas
Other Participants: Executive Officer Kevin M. Chun, General Legal Counsel Gregory M. Murphy, Secretary Erica Harbison, Assistant Secretary Matthew Ceballos, Assistant to the Executive Officer/Human Resources Director Raylette Felton, Municipal Services Director Michael Reyes, Community Services Director Mike Estes,
Community Development Director Sean Moore, Interim Treasurer Michael Matsumoto
B. CEREMONIALS
Director Cuevas led the flag salute.

C. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA
No public comment was provided specific to the Cable Usage Corporation.

E. CONSENT CALENDAR

4. Minutes of the Cable Usage Corporation Board of Directors Meeting – June 3, 2020
Recommendation: that the Directors approve.

A motion was made by Director Cuevas and seconded by Vice President Kearney to approve the Consent Calendar. The motion passed by a vote of 5-0.

F. ADMINISTRATION

6. Annual Budget for Fiscal Year 2021-2022
Recommendation: that the Board (a) consider the proposed changes to the budget and decide on each item; and (b) adopt Resolution No. CC-2106-029, approving the budget for fiscal year 2021-22 as amended.

The Board discussed this agenda item in conjunction with Agenda Item No. 6. Fiscal Year 2021- 2022 Budget Workshop.

Vice President Kearney inquired about making a budget change related to an increase of $3,000 for DRAFT Minutes - Cable Usage Corp. Special Meeting
June 28, 2021

Page 2 of 2 ends

National Night Out with the Los Angeles Sherriff’s Department.

11. After discussion regarding National Night Out it was approved by the Board to reduce the proposed budget amount of $4,500 to $2,000, as line item 11.

Director Suarez requested staff remove Cable Commissioners $900 stipend due to it being dissolved.

12. It was approved by the Board to remove the Cable Commissioners $900 stipend from the budget, as line item 12.

A motion was made by Director Cuevas and seconded by Vice President Kearney to approve items 1 through 12 as listed in the staff report and subsequently amended and added to by Board, and incorporated into the proposed budget, and direct staff as appropriate, and adopt Resolution No. CC-2106-029, approving and adopting the Annual Budget for Fiscal Year 2021-22 as amended based on direction provided by Board in relation to items 1 through 12 as listed in the staff report, subsequently amended and added to by Board. The motion passed by a vote of 5-0.

G. ADJOURNMENT
There being no further business to conduct, President Pullen-Miles adjourned the meeting at 8:10 p.m.
_________________________________
Robert Pullen-Miles, President
ATTEST:
_________________________________
Erica Harbison, Secretary
Approved: 3/16/2026

Minutes of the Lawndale Cable Usage Corporation Special Meeting - June 21, 2022

RECOMMENDATION
Staff recommends that the Board of Directors approve the minutes.

Attachments
DRAFT LCUC Minutes 6-21-2022.pdf

ATTACHMENT A

DRAFT MINUTES OF THE

LAWNDALE CABLE USAGE

CORPORATION REGULAR MEETING
June 21, 2022
A. CALL TO ORDER AND ROLL CALL
President Pullen-Miles called the meeting to order at 6:32 p.m. in the City Hall council chamber, 14717 Burin Avenue, Lawndale, California. The Board met concurrently with the City Council; therefore, the minutes order and numbering reflect the concurrent meeting.

Directors Present: President Robert Pullen-Miles, Vice President Rhonda Hofmann Gorman, Director Bernadette Suarez, Director Pat Kearney Directors Absent: Director Sirley Cuevas

Other Participants: Executive Officer Sean M. Moore, General Legal Counsel Alondra Espinosa, Secretary Erica Harbison, Assistant to the Executive Officer/Human Resources Director Raylette Felton, Los Angeles County Sheriff's Department Captain Duane Allen, Battalion Fire Chief Ramon Valdoria, Finance Treasurer Hrant Manuelian, Community Services Director Mike Estes, Municipal Services Director Michael Reyes, Acting Director of Community
Development Jared Chavez
B. CEREMONIALS
Director Kearney led the flag salute and Pastor Dwight Dudley with Calvary Chapel South Bay provided the inspiration.

D. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) No public comment was provided specific to the Cable Usage Corporation.

G. ADMINISTRATION

11. Annual Budget for Fiscal Year 2022-2023
Recommendation: that the Board adopt Resolution No. CC-2206-035, approving the citywide budget for fiscal year 2022-2023 as amended based on direction provided by the Board.

Finance Treasurer Manuelian provided the staff report for the Annual Budget for Fiscal Year 2022-2023.

Director Kearney inquired if the budget Resolution will be adopted then amended with the updated wage and salary changes.

General Legal Counsel Espinosa recommended that the Board approve the Resolution as presented and any changes be made through an amendment.

DRAFT Minutes- Cable Usage Corp Regular Meeting
June 21, 2022

Page 2 ends

Discussion ensued between the Board and General Legal Counsel Espinosa regarding the process for approving amendments to the Annual Budget can be made tonight before or after the Closed Session item.

General Legal Counsel Espinosa responded that a motion would be needed to move the item to after Closed Session.

President Pullen-Miles, with unanimous consent of the Board, moved this item to after Closed Session.

Executive Officer Moore inquired if the Board wanted to provide direction regarding the estimate of $12,000 - $14,000 to the budget for the second Music Festival.

President Pullen-Miles responded that the Board would consider the amount for the second Music Festival and other wage-related items after the Closed Session.

By consensus, the Board tabled Item No. G.11. Annual Budget for Fiscal Year 2022-2023, after Closed Session agenda items No. J.14. Conference with Labor Negotiator and J.15.

Conference with Legal Counsel – Anticipated Litigation.

G. ADMINISTRATION (CONTINUED)

Discussion ensued between the Board and staff regarding City wages, amending the budget for a second day of the Music Festival, possible sponsorship and Parks and Recreation Commission assistance with the funding of the event.

General Legal Counsel Espinosa commented that, based on the Board’s discussions and questions, the Board has the options to move forward with the budget as is, with changes, or direct staff to return at a later date with a budget amendment for Board consideration.

A motion by Director Kearney and seconded by President Pullen-Miles to approve the budget with a set aside budget line item for $12,000 from the general fund to fund an additional day of the Music Festival and a budget line item for $300,000 from the general fund for wages in the Annual Budget for Fiscal Year 2022-2023. The motion passed with a vote of 4-1, with Director Cuevas absent.

DRAFT Minutes- Cable Usage Corp Regular Meeting
June 21, 2022

Page 3 ends

K. ADJOURNMENT
There being no further business to conduct, President Pullen-Miles adjourned the meeting at 8:48 p.m.
_________________________________
Robert Pullen-Miles, President
ATTEST:
_________________________________
Erica Harbison, Secretary
Approved: 3/16/2026

LAWNDALE CABLE USAGE CORPORATION
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ https://www.lawndalecity.ca.gov
DATE: March 16, 2026
TO: Honorable President and Board of Directors
FROM: Raylette Felton, Interim Executive Officer
SUBJECT: City Council Chamber TV Production Technology System Upgrades

BACKGROUND
The City of Lawndale currently broadcasts City Council meetings through the government access channel and stream online to promote transparency and public engagement. The existing broadcast production and playback equipment is reaching its end-of-life cycle and requires delicate operation and maintenance. Based on recent evaluations of the current systems and the need to ensure reliable and consistent delivery of live meetings and support the City’s compliance with Senate Bill 707, which expands public access and comment opportunities during meetings, staff concluded that the replacement of the broadcast automation and playback technology is necessary and recommending a complete system upgrade.

STAFF REVIEW
During the Fiscal Year 2025/ 2026 Budget Process, City Council approved funding for the City Council Chamber Broadcast TV Production and Playback System Project. This project will upgrade the Chamber Control Room equipment and technology, to allow staff to produce and record live, HD multi-camera, media rich broadcasts of City Council meetings on Lawndale CityTV Channel 3 and stream online on YouTube. In addition, this project will enhance the City’s ability to conduct hybrid meetings and facilitate remote participation during public meetings, consistent with the Brown Act public access requirements. These upgrades are necessary to improve the reliability and accessibility of City’s meeting broadcasts In November 2025, staff prepared and issued a Request for Proposal (RFP) obtain proposals from qualified professional companies desiring to undertake the Council Chamber Broadcast Production and Automated Playback Control Systems upgrade work. Staff conducted a “job-walk” through all pertinent facilities for a total of three (3) potential proposers and provided follow-up question opportunities. Of those three companies, the City received two (2) submitted proposals from the following firms:

Company Proposal Cost
EIDIM Group Inc., dba EIDIM AV Technology $381,707
Western Audio Visual $249,315
Staff recommends that the City Council award the contract for this work to Western Audio Visual (WAV). Western Audio Visual proposal demonstrates its understanding and ability to undertake this project for the best price. The cost of the contract to procure and install broadcast control and master automated playback equipment and materials, and provide all design, installation labor, programming, adjustments, warranty, and training for City staff will be $245,010. There is an additional cost for service and preventative maintenance, which WAV is offering at a 50% discount of $4,305 for the first year. Staff is recommending including the first year maintenance and service package, for a total project cost of $249,315. A 10% contingency of $24,932 is also being requested for a contract sum amount not to exceed $274,247.

LEGAL REVIEW
The City Attorney has reviewed this staff report and attached agreement and approves it as to form.

FISCAL IMPACT
City Council approved $237,331 in fiscal year 2025-2026 to upgrade the City Council Chamber Control Room’s broadcast television and playback equipment. We expected to have $245,000 available from PEG fees to cover these costs. Therefore, a budget amendment of $8,000 is needed to account number 217-170- 550.400 Cable TV Other Equipment (PEG Fees) and the remaining $29,247 will need to be budgeted from General Fund account number 100-170-550.400 Other Equipment. If more than expected PEG fees are received and/or the full contingency is not needed we will use PEG fees first.

RECOMMENDATION
Staff respectfully recommends that City Council: 1.) Approve an agreement with Western Audio Visual in a form approved by the City Attorney for contract sum amount of $274,247; and 2.) Authorize the Director of Finance/City Treasurer to appropriate an additional $8,000 from account number 217-170-550.400 and $29,247 from 100-170-550.400 to cover the service and maintenance costs and a 10% contingency, to complete this project.

Attachments
Attachment A Proposal EIDIM.pdf
Attachment B - WAVS Proposal - City of Lawndale Final Bid 2026.pdf Attachment C - Contract Services Agreement - WAVS_Broadcast Playback.pdf Proposal from EIDIM

ATTACHMENT A

EIDIM Technology
1015 S Placentia Ave
Fullerton, CA 92831-5105
USA
1/8/2026
Letter of Authorization

TO WHOM IT MAY CONCERN
Ross powers live video productions for billions of global viewers daily with the industry’s widest range of high-impact, high-efficiency solutions and services. Ross makes it easy to create compelling news, weather and sports broadcasts, engaging content for sports stadium screens, entertainment shows and rock concerts, educational institutions, legislative assemblies, corporate presentations and inspiring content for houses of worship. Ross solutions have impressed audiences and marketing partners worldwide. Ross provides an unrivalled range of products and services that includes cameras, real-time motion graphics, production switchers, robotic camera systems, augmented reality/virtual studios, video servers, infrastructure and routers, social media management, newsroom systems and live event production services. To learn more, visit rossvideo.com EIDIM Technology is our Authorized Reseller approved by Ross Video to resell our products and installation services through our Distribution channel for this specific project. They have the full support of our company and continue to be in good standing.

Please contact me directly with any further questions.

Sincerely,
Erin Rice
Channel Management Director – North America
Email: [email protected]

ATTACHMENT B
Proposal from Western Audio Visual

ORIGINAL
DUE: January 8th, 2026 by 5:00pm
City of Lawndale
Request for Proposals for
Furnish and Install City Council Chamber Broadcast TV
Production and Master Control Automated Playback
System
Attn: Raylette Felton, Deputy CM/HR Director
14717 Burin Avenue, Lawndale CA 90260
City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 11 CITY OF LAWNDALE
14717 Lawndale Blvd.

Lawndale, CA 90260
RFP NO. BN-2512-012
Furnish and Install City Council Chamber Broadcast TV Control System and Master Control Automated Playback Server System

SECTION III - RFP PROPOSAL
FAILURE TO COMPLETE ALL ITEMS IN THIS SECTION MAY INVALIDATE RFP.

The following Proposal is submitted to the City of Lawndale.

Proposal Submitted By:

Western A/V www.wav1.com
Name of Company Website
1521 E. Orangethorpe Ave, Suite A
Address
Fullerton, CA, 92831
City/State/Zip Code
Hailey Schellin, Account Executive [email protected]
Printed Name/Title of Contact Email
714-637-7272
Telephone Number/Fax Number
Form of Business Organization:

Please indicate the following (check one);
Corporation Partnership Sole Proprietorship
Other:

Business History:

How long have you been in business under your current name and form of business organization? 20 Years
If less than three (3) years and your company was in business under a different name, what was that name?
N/A
City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 12 Addenda Received:

Please indicate addenda information you have received regarding this RFP:

Addendum No. 1 Date Received: 11/13/2025
Addendum No. 2 Date Received: 12/18/2025
Addendum No. Date Received:

No Addenda received regarding this RFP.

Proposer’s Information:

Contractor’s License Number: 871609 Expiration date: 1/31/ 2026 Subcontractor’s Information:

If subcontractors will be used in the performance of this project, the following information must be provided for each subcontractor:

1. Company Name:

Address:

Contractor’s License Number: Expiration date:

Days/weeks (circle one)
Delivery:

What is the lead-time for delivery and installation?
References:

Please supply the names of companies/agencies for whom you recently supplied and installed comparable goods as requested in this RFP.

Name of Company/Agency Address Person to contact/Telephone No.

City of Manhattan Beach,1400 Highland Avenue Manhattan Beach, CA 90266, Miguel Guardado 310-802-5067 City of Carson 701 E. Carson Street, Carson, CA 90745 Gary Carter 310-952-1754 City of Cerritos 18125 Bloomfield Avenue, Cerritos, CA 90703 Aaron Benjamin 562-916-1370 N/A
N/A

N/A N/A
10 City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 13 EXHIBIT A

EQUIPMENT LIST
Proposer will complete each item with either a check mark to indicate that the item being proposed is exactly as specified, or enter a description in the Proposer’s comments column to indicate any deviation from the specifications of the item being proposed.
<See next document attached>

EXHIBIT A
Equipment List Cost Proposal
City of LawnaleTV Broadcast Production
2025|NOVEMBER
Master Control Automated Playback Project Cost Estimates Video Presentation and Control
Qty. Make Model Description Price Extended
1 TIGHTROPE CBL-VIO4-800 Tightrope Cablecast VIO-4, 4 Channel, 10TB RAID5 Storage $ 1 TIGHTROPE CBL-VIOLITE-CG-SVR-800 Cablecast VIO CG Server / Bulletin Board Player, 2 SDI Channels $ 1 TIGHTROPE CBL-CGPLAYER-LIC Cablecast CG Player Software License $ 1 TIGHTROPE CBL-STRUPG-20TB 10TB Storage Upgrade for Cablecast VIO and VOD Servers $ 1 TIGHTROPE CBL-LIVE-800 Tightrope Cablecast Live Streaming Server, 1 Stream $ 1 BMD BMD-VHUB-SMART6G1212
CleanSwitch Black Magic Smart Videohub CleanSwitch 12/12/SDI Routing Switcher $ 2 BMD CONVMSDIDA4K Black Magic SDI Distribution Amplifier $ 1 BMD BMD-HDL-AUDMON1RU12G Black Magic Audio Monitor $
1 Marshall ML-702 Marshall Dual 7" HD Monitor $
1 Marshall V-LCD173HR Marshall Dual 17" HD Monitor $
1 TSAP-1 Turnkey System Accessory Package $
1 NOVA LCD1U19-17-8KVM-CO 17" LCD Monitor, Keyboard Drawer and 8 Port KVM $ SUBTOTAL $ -
Systems Integration
Qty. Make Model Description Estimate Unit Extended
1 System Integration, Installation and Training
SUBTOTAL $ -
Video Presentation and Control $
$
$
$
System Integration
Freight
TAX 10.5%
Master Control Automated Playback Project Total Estimate $ Council Chamber Broadcast System Cost Estimates
Camera/Robotics Systems & Graphs
Qty. Make Model Description Price Extended
1 Ross Xpression 1 RU 1 Channel Rack Unit HD CG Chassis w/Keyboard $ SUBTOTAL $ -
Switcher, Mixer and Monitoring Systems
Qty. Make Model Description Price Extended
1 Ross ULTRA Carbonite Carbonite 2ru Frame with 24 HD inputs 10 outputs $ 1 Ross Touch Drive TD 1 Cabonite Switcher Control Panel $ 4 Ross CUF-PSU CUF-PSU Standard Power Supply for Carbonite Ultra $ 1 Mackie Big Knob Passive Studion Audio Monitor Speaker Controller $ 1 BMD HDLAUDMON1RU12G Black Magic Audio Monitor 12G (1 RU) $ 2 Genelec 8030CP 100w Studio Monitor near-field Console Speakers w mounts $ 1 Plura PBM-317-3G 17 Inch HD Broadcast Monitor 3G Ready Dual Display $ 1 NEC M551 MultiSync 55" Monitor HDR 4K UHD Commercial IPS LED $ 4 Dell P2422H 23.8" 16:9 IPS Monitor wHDMI/DP/VGA $
2 Chief XTM1U Fusion Series Tilting Landscape wall mount $ 4 Cust Cust Rack Console Monitor Arms $
SUBTOTAL $ -
Terminal, Routing Hardware and Conversion
Qty. Make Model Description Price Extended
1 Ross SRG2200 Sync/Test Generator Master Signal Reference $ 1 Ross OGX-FR-CN Ross Open Gear 2RU Frame $
1 Ross PS-OGX Redundant Power Supply $
2 Ross Mux-8258-4C-R2C HDSDI VDA Embedder w/Analog Audio Card $ 1 Ross DMX-8259-4C-R2C Demux HDSDI in and 4 Analog Audio out Card $ 1 Ross SRA-8802-R2 HDSDI VDA 1 x 8 Card $
1 Ross UDA-8705A-R2 1 x 8 Analog Distribution (for Genlock distro) $ 2 Ross ADA-8405-C-R2C 1 x 4 Stereo Analog Audio DA $
2 Bittree B64H-2MWTHD Video Patch Panel mini-weco 2 x32 1.5ru $ 1 Ross KUMO-3232-R2 KUMO 3232 Compact 3G-SDI Router (2 RU) $ 1 Ross KUMO-CP KUMO CP Remote Control Panel $
1 AJA FS2 Dual Channel Frame Synchronizer $
1 AJA ROI-HDMI Region Of Interest HDMI to SDI Mini Coverter $ 1 AJA HA5 HDMI to HDSDI Video Converter $
1 AJA Hi5 12G HD/SD-SDI to HDMI Video and Audio Converter $ 1 AJA UTAP-SDI USB 3.1 Gen 1 Powered SDI Capture Device $ SUBTOTAL $ -
Please see
attached
"Additional
Pages" for a
pricing
summary.

Please see attached "Additional
Pages" for a pricing summary.

Please see
attached
"Additional Pages"
for a pricing
summary.

Please see
attached
"Additional
Pages" for a
pricing
summary.

Ross Video ROSSPG-8260-R2
Sharp Professional PN-M552
Networking and Recording Systems
Qty. Make Model Description Price Extended
1 NETGEAR GSM4248P-100NAS AV Line M4250 GSM4248P 40-Port Gigabit PoE+ Compliant Managed AV Switch with SFP (480W)
2 BMD HYPERD/ST/DCHP Blackmagic Design HyperDeck Studio HD Plus 8 Sandisk 128GB PRO UHS-I Extreme Pro SDXC Memory Cards SUBTOTAL $ -
Console Racks and Support Equipment
Qty. Make Model Description Price Extended
$
SUBTOTAL $ -
PC/Server Equipment, WEBSTREAMING
Qty. Make Model Description Price Extended
1 1
Dell
AJA
Precision 3930
HELO
Rack Workstation Intel Xeon E-2246G 6 Core6 GB 500W Win11 Webstreaming Devices
SUBTOTAL $ -
KVM and UPS Equipment
Qty. Make Model Description Price Extended
2 1
APC
IOGEAR
SMT750RM2UC
GCL1808
Smart-UPS Battery Backup & Surge Protector SmartConnect 8-Port 17" LCD Combo KVM Switch (1 RU)
SUBTOTAL $ -
Camera/Robotics Systems & Graphs
Qty. Make Model Description Price Extended
2 Belden 1505A-1000VI Belden RG59 Digital Video Coax Cable 1000 ft Violet $ $
$
$
$
$
$
$
$
1 Belden 1505A-1000YE Belden RG59 Digital Video Coax Cable 1000 ft Yellow 2 Kings 2065-2-9-M66 Kings Electronics 75-Ohm BNC Connectors (100pk) 5 Ross cuf-hdbnc-bnc Ross HD Mini BNC Cable 20pk
1 Ross Rack Rail Kit SPG 4-Post Rack Rail Kit
1 * RJ-45 CONNECTORS****
1 BMD CONVNTRM/YA/RSU Universal Rack Shelf (for Hyperdecks x2) 1 Panduit PUP6XHD04BU-G TX6A™ Copper Cable, Cat 6A, 23 AWG, UTP, Blue SUBTOTAL $ -
Systems Integration
Qty. Make Model Description Estimate Unit Extended
1 Project Develoment, System Design, Drawings and Docs
1 Installation of Systems and Equipment
1 Onsite Commissioning and Programming of Systems
1 System Training, 10 hours total, 2 separate days
SUBTOTAL $ -

SUBTOTALS
Camera/Robotics Systems & Graphics
Switcher, Mixer and Monitoring Systems
Terminal, Routing Hardware and Conversion
Networking and Recording Systems
Console Racks and Support Equipment
PC/Server Equipment, WEBSTREAMING
KVM and UPS Equipment
Cable / Additional Misc Hardware
$
$
System Integration $
TAX 10.5% $
Council Chamber Broadcast System Project Total Estimate $

SUBTOTALS
Master Control Automated Playback Project Total Estimate $ Council Chamber Broadcast System Project Total Estimate $ Total Estimate
Please see attached
"Additional Pages" for a pricing
summary.

Please see attached "Additional
Pages" for a pricing summary.

Please see
attached
"Additional
Pages" for a
pricing summary.

Please see
attached
"Additional
Pages" for a
pricing
summary.

Broadcast Upgrade
Presented By:

Western Audio Visual & Security
Revision: 0
h t t p s : / / w a v 1 . c o m
Proposal Date: 1/7/2026
Quote Number: WAV-0354
Rachel Elizabeth
[email protected]
(909) 217-1565
1521 E. Orangethorpe, Suite A
Fullerton, CA 92831
Raylette Felton
Additional Pages
Western Audio Visual & Security is a design-build audio visual and security firm specializing in the design, engineering, installation, and service of corporate, civic and education audio visual and security systems.

While we are primarily a Southern California based company, our coverage extends north to the central California region and east to Nevada and Arizona.

Our team is made up of highly recognized industry veterans with over 30 years of experience integrating solutions within executive boardrooms, conference rooms, auditoriums, training rooms, video conferencing suites, command/control centers and corporate headquarters throughout Southern California and beyond.

Starting with AV budgeting exercises and following through to post installation support, the Western Audio Visual & Security team is well equipped to take any project from it’s design stage to final installation.

W o r k i n g W i t h W A V S
Rev. 0
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Quote No : WAV-0354 1/7/2026 Page 2 of 12
S c o p e o f W o r k
General – Western A/V & Security (WAVS) will install all components listed below to upgrade the Audio/Visual system. After completion of the project, as-built documentation will be delivered. This includes all drawings and electronic copies of all user manuals. Training sessions will be provided to all necessary personnel.

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Master Control Automated Playback
Video Presentation and Control
Quantity Manufacturer/Model Unit Price Extended Price
Blackmagic Design Blackmagic Audio Monitor 12G G3 $1,438.89 $1,438.89 Audio Monitor 12G G3
1 Blackmagic Design MINI CONVERTER - SDI $377.50 $755.00 DISTRIBUTION 4K
Mini Converter SDI Distribution 4K
2 Blackmagic Design SMART VIDEOHUB CLEANSWITCH $1,661.14 $1,661.14 12X12
Smart Videohub CleanSwitch 12 x 12 6G-SDI
1 Marshall Electronics ML-702 $944.69 $944.69
7" Rackmountable monitor with 3G-SDI, HDMI, and Composite 1 Marshall Electronics V-LCD173HR $1,289.09 $1,289.09

17.3'' Professional LCD Rack Mount/Desktop Monitor
1 Nova LCD1U19-17-8KVM-co-usb $1,972.73 $1,972.73
NOVA 1U 19" LCD console, TP, 8VGA/USB, black
1 Tightrope Media Systems CBL-CGPLAYER-LIC $1,409.09 $1,409.09 Cablecast CG bulletin board software for installation in Cablecast VIO video servers. All bulletin board features and native integration with the Cablecast schedule for display of "Airs Again On", "Coming up
Next" and Cablecast schedule bulletins, updated dynamically throughout the day 1 Tightrope Media Systems CBL-LIVE-800 $3,909.09 $3,909.09 Cablecast Live Streaming Video Server
1 Tightrope Media Systems CBL-STRUPG-20TB $1,363.64 $1,363.64 10TB Storage Upgrade for Cablecast VIO and VOD Servers
1 Tightrope Media Systems CBL-VIO4-800 $21,946.59 $21,946.59 Cablecast VIO 4 Video Server - 10TB RAID5
1 Tightrope Media Systems CBL-VIOLITE-CG-SVR-800 $6,040.91 $6,040.91 Cablecast VIO Lite 800 for CG Only
1 Shipping, Handling & Consumables
Quantity Manufacturer/Model Unit Price Extended Price
1 Western AV Cable and Connectors $412.50 $412.50
Western AV Equipment Rack Hardware $247.50 $247.50
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) 1 Installation Labor
Labor
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Quantity Manufacturer/Model Unit Price Extended Price
Western AV Engineering & Drafting $1,266.64
Engineering & Drafting costs include site walks, creation of drawings, design review, installer support, meetings etc.
1 Western AV Project Management $566.68
Project Management costs include meetings, site walks, project coordination / scheduling etc.
1 Western AV: Closing & Commissioning $1,700.04
Training, Closing, Commissioning costs include updating all devices to the latest firmware, testing, troubleshooting, device configuring and training clients. 1 Western AV: Programming $0.00
Programming costs include user interface designing, off-site and on-site programming.
1 Western AV: Installation Labor - PW $4,533.44
Installation Labor
1 $680.62
Equipment: $43,390.86
Master Control Automated Playback Subtotal Without Tax
Labor: $8,066.80
$52,965.55
Shipping: $827.27
Bond: $0.00
Travel: $0.00
Electronic Waste: $0.00
G & A:

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Quote No : WAV-0354 1/7/2026 Page 5 of 12
Council Chamber Broadcast System
Graphics
Quantity Manufacturer/Model Unit Price Extended Price
Ross Video ROS-TRAVEL-PRE-001 $3,522.73 $3,522.73
Pre Paid Service Expense Trip 1
1 Ross Video ROS-XPN-1RU-M9 $14,772.73 $14,772.73
XPression 1RU HD-SDI Chassis
1 Ross Video ROS-XPN-KBD $1,645.45 $1,645.45
XPression Custom Keyboard
1 Ross Video ROS-XPR1-0001 $17,300.00 $17,300.00
XPression Prime - Single (SW Only)
1 Ross Video ROS-XPRESSION-OTR-1DAY $2,250.00 $2,250.00 XPression Operational Training - 1 Day
1 Switcher, Mixer and Monitoring Systems
Quantity Manufacturer/Model Unit Price Extended Price
Blackmagic Design Blackmagic Audio Monitor 12G G3 $1,438.89 $1,438.89 Audio Monitor 12G G3
1 Chief XTM1U $336.17 $672.34
Micro-Adjust Tilt Wall Mount X-Large
2 Dell P2425H $187.49 $749.96
24 Plus Monitor
4 Ergotron 45-241-026 $223.44 $893.76
LX Desk Monitor Arm (polished aluminum) with 2-Piece Clamp & Grommet Mount
4 Genelec 8030CP $874.45 $1,748.90
5" Studio Monitor, LF/ 50W & .75" HF/ 50W. ISS Power Management. Producer Finish
2 Mackie Big Knob Passive Studio Monitor Controller $79.53 $79.53 (Gray)
Big Knob Passive Studio Monitor Controller (Gray)
1 Plura PBM-317-3G-V2 $2,982.00 $2,982.00
17 Inch HD Broadcast Monitor 3G Ready Dual Display
1 Ross Video ROS-CARBONITE-OTR-1DAY $2,250.00 $2,250.00 Carbonite Operations Training - 1 Day
1 Ross Video ROS-CUF-124 $11,477.27 $11,477.27
Carbonite Ultra Engine NO PSU Included
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Ross Video ROS-CUF-PSU $632.73 $2,530.92
Carbonite Ultra Standard Power Supply
4 Ross Video ROS-TD1-PANEL $10,072.73 $10,072.73
TouchDrive 1 ME 15 XPT Panel
1 Sharp Professional PN-M552 $1,845.45 $1,845.45
55" Ultra High Definition Professional Display
1 Terminal, Routing Hardware and Conversion
Quantity Manufacturer/Model Unit Price Extended Price
AJA HA5 $1,092.17 $1,092.17
HDMI to HDSDI Video Converter
1 AJA Hi5 $1,092.17 $1,092.17
12G HD/SD-SDI to HDMI Video and Audio Converter
1 AJA KUMO-3232-R2 $5,776.51 $5,776.51
KUMO 32x32 Compact SDI Router
1 AJA KUMO-CP $1,155.30 $1,155.30
CP Remote Control Panel
1 AJA ROI-HDMI $1,635.23 $1,635.23
Region Of Interest HDMI to SDI Mini Coverter
1 AJA U-TAP-SDI $517.05 $517.05
U-TAP USB 3.0 (3.2 Gen 1) Powered SDI Capture Device
1 AJA Video Systems FS2 $5,846.59 $5,846.59
Dual Channel Frame Synchronizer
1 Bittree B64H-2MWTHD $1,366.19 $2,732.38
Mini-WECO (Midsize) Video Patchbay in 1.5 RU Height with 2x32 Jack Configuration, FullNormal, Terminating, Black
2 Bittree VPCM3600-75 $30.68 $368.16
VIDEO PATCHCORD 36" (BLACK) MINI WECO
12 Ross Video ROS-ADA-8405-C-R2C $545.45 $1,090.90
Analog Audio and Timecode DA with Remote Gain w/ Rear Module 2 Ross Video ROS-DMX-8259-4C-R2C $1,727.27 $1,727.27
3G/HD/SD 4 Channel Analog Audio Demultiplexer with rear I/O 1 Ross Video ROS-MUX-8258-4C-R2C $1,727.27 $3,454.54
HD/SD 4 Channel Analog audio Multiplexer with rear I/O
2 Ross Video ROS-OGX-FR-CN $2,636.36 $2,636.36
openGear OGX Frame with Cooling and Advanced Networking 1 Ross Video ROS-PS-OGX $881.82 $881.82
600 Watt Universal Power Supply for OGX Frame
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Ross Video ROS-SPG-8260-R2 $2,636.36 $2,636.36
Sync Pulse Generator including R2-8260 Rear Module
1 Ross Video ROS-SRA-8802-R2 $590.91 $590.91
High Performance 3G Reclocking DA w/ Rear Module
1 Ross Video ROS-UDA-8705A-R2 $436.36 $436.36
Analog Video Utility Distribution Amplifier with 20-Slot frame Rear Module 1 Networking and Recording Systems
Quantity Manufacturer/Model Unit Price Extended Price
Blackmagic Design HYPERDECK STUDIO HD PLUS $772.22 $1,544.44 HyperDeck Studio HD Plus
2 NETGEAR GSM4248P-100NAS $2,147.73 $2,147.73
40x1G PoE+ 480W and 8xSFP Managed Switch (Americas)
1 SanDisk 128GB Extreme PRO UHS-I $34.08 $272.64
128GB Extreme PRO UHS-I SDXC Memory Card
8 PC/Server Equipment, Webstreaming
Quantity Manufacturer/Model Unit Price Extended Price
AJA HELO Plus $2,210.23 $2,210.23
Advanced Streamer & Recorder with 3G-SDI and HDMI
1 Dell FCS1250 $3,368.01 $3,368.01
Intel® Core™ Ultra 9 285 (36 MB cache, 24 cores, 24 threads, 1.9 GHz to 5.6 GHz, 65W)
Windows 11 Pro
Intel Integrated Graphics
32GB: 2 x 16 GB, DDR5, 5600 MT/s, ECC
1 TB, M.2 2280, TLC PCIe Gen4, SSD, SED Ready
1 KVM and UPS Equipment
Quantity Manufacturer/Model Unit Price Extended Price
APC SMT750RM2UC $674.45 $1,348.90
Smart-UPS 750VA, Rack Mount, LCD 120V with SmartConnect Port 2 IOGEAR GCL1808 $1,129.32 $1,129.32
8-Port 17" LCD Combo KVM Switch
1 Shipping, Handling & Consumables
Quantity Manufacturer/Model Unit Price Extended Price
1 Western AV Cable and Connectors $3,025.00 $3,025.00
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Western AV Equipment Rack Hardware $962.50 $962.50
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) 1 Western AV Installing Hardware & Accessories $2,900.00 $2,900.00 Installing Hardware & Accessories
1 Installation Labor
Labor
Quantity Manufacturer/Model Unit Price Extended Price
Western AV Engineering & Drafting $5,066.56
Engineering & Drafting costs include site walks, creation of drawings, design review, installer support, meetings etc.
1 Western AV Project Management $1,700.04
Project Management costs include meetings, site walks, project coordination / scheduling etc.
1 Western AV: Closing & Commissioning $5,100.12
Training, Closing, Commissioning costs include updating all devices to the latest firmware, testing, troubleshooting, device configuring and training clients. 1 Western AV: Programming $0.00
Programming costs include user interface designing, off-site and on-site programming.
1 Western AV: Installation Labor - PW $28,334.00
Installation Labor
1 $1,942.01
Equipment: $128,811.51
Council Chamber Broadcast System Subtotal Without Tax
Labor: $40,200.72
$174,494.91
Shipping: $3,540.67
Bond: $0.00
Travel: $0.00
Electronic Waste: $0.00
G & A:

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L O C AT I O N S U M M A R Y
Location Installed Price
Master Control Automated Playback $52,965.55
Council Chamber Broadcast System $174,494.91
Project Subtotal without tax: $227,460.46
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S E R V I C E P L A N
Service & Preventative Miantenance
Year 1: $4,305.00 (50% OFF) (INCLUDED IN BASE BID)
Year 2: $8,610.00
Year 3: $8,610.00
Year 4: $8,610.00
Year 5: $8,610.00
$4,305.00 Annually

P R O J E C T S U M M A R Y

C O S T B R E A K D O W N
Equipment: $172,202.37
Labor: $48,267.52
G & A: $2,622.63
Travel: $0.00
Bond: $0.00
Shipping and Handling: $4,367.94
Electronic Waste Recycling: $0.00
Sales Tax: $17,549.54
Project Subtotal: $245,010.00
Service & Preventative Maintenance Contract $4,305.00
Grand Total: $249,315.00
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P A Y M E N T T E R M S
100% Equipment Upon Order, Progress Billing for Labor
*Due to tariffs imposed on foreign products, prices are subject to increase without prior notice.*
The sales tax is subject to change—in the event of a an increase, the client agrees to pay the current sales tax rate. This proposal is not to be copied, reproduced or forward to any third party as its contents are the property of Western Audio Visual.

Date
Date
WAVS
City of Lawndale Raylette Felton
Hailey Schellin
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Quote No : WAV-0354 1/7/2026 Page 12 of 12

COUNTY OF LOS ANGELES

EXHIBIT B

STATE OF CALIFORNIA
PROPOSER’S AFFIDAVIT
Hailey Schellin being first duly sworn, deposes and says:

1. That he/she is the Account Executive of Western A/V
(Title of Office) (Name of Company)
hereinafter called “Proposer”, who has submitted to the City of Lawndale a Proposal for Furnish and Install City Council Chamber Broadcast TV Production and Master Control Automated Playback System – RFP NO. BN-2512-012 ;
(Title of RFP)

2. That the Proposal is genuine; that the same is not sham; that all statements of fact in the Proposal are true;

3. That the Proposal was not made in the interest or behalf of any person, partnership, company, association, organization or corporation not named or disclosed;

4. That the Proposer did not, directly or indirectly, induce solicit or agree with anyone else to submit a false or sham Proposal, to refrain from proposing, or to withdraw his Proposal, to raise or fix the Proposal price of the Proposer or of anyone else, or to raise or fix any overhead, profit or cost element of the Proposer’s price or the price of anyone else; and did not attempt to induce action prejudicial to the interest of the City of Lawndale, or of any other Proposer, or anyone else interested in the proposed contract;

5. That the Proposer has not in any other manner sought by collusion to secure for itself an advantage over any other Proposer or to induce action prejudicial to the interests of the City of Lawndale, or of any other Proposer or of anyone else interested in the proposed contract;

6. That the Proposer has not accepted any bid from any subpurchase order or materialman through any bid depository, the bylaws, rules or regulations of which prohibit or prevent the Proposer from considering any bid from any subpurchase order or materialman, which is not processed through that bid depository, or which prevent any subpurchase order or materialman from proposing to any purchase order or who does not use the facilities of or accept bids from or through such bid depository;

7. That the Proposer did not, directly or indirectly, submit the Proposer’s Proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, or to any individual or group of individuals, except to the City of Lawndale, or to any person or persons who have a partnership or other financial interest with said Proposer in its business.

8. That the Proposer has not been debarred from participation in any state, federal or public works project.

Dated this day of , 20 .
(Proposer Signature)
City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 7th January 26
City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 15 EXHIBIT C

PROJECT DELIVERABLES
General Project Deliverables, not to supersede those specifications found herein, shall include, but not be limited to the following:

1. Project Schedule

2. Design Drawings and Documentation (ACADs/PDF copies, cabling database)

3. Final Equipment List/BOM (cost of materials with line-item totals)

4. Installation Schedule (on/off site work)

5. Equipment Procurement and on-sight delivery Estimated Timeline/Milestones

6. Installation of all Equipment

7. Execution and Oversite of Commissioning and Training including scheduling and communications

8. System Performance and Testing

9. Close-out Services including Punch-List Completion

10. Delivery of Equipment Operational Manuals in Binders for all equipment

11. Submittal of Software Programming for AV Control System, Audio DSP and others

12. Warranty Offers of Manufacturers, Phone# and Contact Information

13. Vendor 2-year through 5-Year Ext. Warranty Costs for onsite Troubleshooting, Repair and Depot Service (describe all aspects of 5-year warranty offer) 3/16/26
3/30/26
3/30/26
3/23/26
3/23/26
4/13/26-5/6/26
5/6/26-5/11/26
5/11/26-5/13/26
5/13/26-5/15/26
5/29/26
5/29/26
Provided on 5/29/26
Optional pricing is included in this bid.

See attached "Service & Preventative
Maintenance Contract". Year 1's
warranty letter will be provided on
5/29/26.

Western Audio Visual warrants the Audiovisual System furnished to be free from defects in workmanship (i.e. cables, connections, structures) failure for a period of 1 Year from the date of acceptance or first beneficial use, whichever occurs first. Warranty service for such defects will be handled in a reasonable and timely manner from the time of notification to Western Audio Visual by the Owner or their agent.

Manufacturer's equipment warranties are of varying lengths (usually 90 days to 1 year). Western Audio Visual will warranty this equipment for the term established by the manufacturer on a depot basis only.

Warranty does not apply to any product that has been subject to misuse, neglect, accident or operational error.

Preventative Maintenance
An Western Audio Visual qualified technician shall perform pro-actively scheduled preventative maintenance for the Covered Equipment. All of the Covered Equipment will be cleaned, tested, adjusted, and aligned for optimum system performance. A written document shall be provided detailing all services performed, observations, new settings created, any recommendations for equipment replacement and/or upgrades, and any malfunctions found with our recommended solution upon completion of each such visit.

E-mail & Telephone Response Times
Requests for service & support submitted either via e-mail and/or telephone will receive a response or call-back within the response time guaranteed by the Program Level.

Telephone Technical Support
An Western Audio Visual qualified technician shall be available for telephone technical support during the normal business hours (PPM**) of Monday - Friday, 8:00 am - 5:00 pm.

On-site Technical Support Responses
For reported issues that cannot be resolved via technical telephone support, an Western Audio Visual qualified technician shall be available as required for an on-site technical response.

Responses requested by the Client outside of normal business hours (Non-PPM***) shall be charged at $180.00 per technician, per hour. There is a 3-hour minimum for each response outside of normal business hours.

STANDARD WARRANTY

EXTENDED WARRANTY & MAINTENANCE AGREEMENT
Service & Preventative Maintenance Contract
Complete Equipment Repair and/or Replacement*
If malfunctioning equipment is found to be the cause of a failure in the system, the equipment shall be repaired and/or replaced to keep the system in good working condition. In addition, all labor for the repair and/or replacement of the covered equipment is included. There shall be no charge for shipping to and from the manufacturer if shipped using standard ground shipping; the cost for expedited shipments shall be charged to Client at actual cost.

Manufacturer Software Updates/Upgrades
Manufacturer updates released to optimize equipment performance are installed and updated during either a technical support visit or regularly scheduled preventative maintenance visit.

Please note that Polycom & Cisco video-conferencing products require that an additional manufacturer support program be purchased for each product specifically in order to have full access to all software updates released. Software updates for such products will be chargeable if they are not covered under the additional manufacturer support program.

Optional User System Training
At client’s request, Western Audio Visual will perform a basic system operation training to retrain core users, or educate new users. The trainings included are either annually or bi-annually, and are a 1-hour session each.

Manufacturer Repair Case Management
Western Audio Visual shall facilitate the repair and/or replacement of the equipment with the appropriate manufacturer.

Systems Operator
At client's request, Western Audio Visual will provide a knowledgeable technician familiar with the installed system to serve as a systems operator. The cost shall be at a discounted rate of $95.00 per technician, per hour during the normal business hours (PPM**) of Monday – Friday, 8:00 am - 5:00 pm, and/or $125 per technician, per hour outside of normal business hours (Non-PPM***).Labor for Projector Lamp Replacement At client’s request, Western Audio Visual will perform projector lamp replacements to ensure proper installation and exchange per the manufacturer’s recommendations. The lamp life must be in excess of 90% the rated lamp life, or a lamp warning indication must be displayed. Lamp filters will be cleaned and lamp life timers will be reset as well. The customer is responsible for the cost and/or providing the replacement lamp.

Labor for Projector Lamp Replacement
At client’s request, Western Audio Visual will perform projector lamp replacements to ensure proper installation and exchange per the manufacturer’s recommendations. The lamp life must be in excess of 90% the rated lamp life, or a lamp warning indication must be displayed. Lamp filters will be cleaned and lamp life timers will be reset as well. The customer is responsible for the cost and/or providing the replacement lamp.

Notes:
*Some restrictions may apply, please see the exclusions for additional information. **Principle Period of Maintenance (PPM): Defined as the normal business hours of Monday – Friday, 8:00 am – 5:00 pm (PST), excluding Western Audio Visual holidays.
***Non-Principle Period of Maintenance (Non-PPM): Defined as all hours outside of normal business hours, Monday – Friday, Saturdays, & Sundays.

For additional sites, rooms, and/or equipment that are not covered an Western Audio Visual service contract, a minimum fee of $210.00 will apply. This fee includes 2-hours of labor and travel. Each additional hour thereafter will be charged at $95.00.

EXTENDED WARRANTY & MAINTENANCE AGREEMENT (Continued...) 2 EXTENDED WARRANTY PLANS

SERVICE PLUS BENEFITS

PROACTIVE PREVENTATIVE MAINTENANCE
VISITS

EMAIL & TELEPHONE RESPONSE TIMES
(PRINCIPLE PERIOD OF MAINTENANCE**)

TELEPHONE TECHNICAL SUPPORT
(PRINCIPLE PERIOD OF MAINTENANCE**)

ON-SITE TECHNICAL SUPPORT RESPONSES
(PRINCIPLE PERIOD OF MAINTENANCE***)

ON-SITE TECHNICAL SUPPORT RESPONSES
(NON-PRINCIPLE PERIOD OF MAINTENANCE***)

COMPLETE EQUIPMENT REPAIR AND/OR

REPLACEMENT

GROUND SHIPMENT

EXPEDITED SHIPMENT MANUFACTURER

SOFTWARE

UPDATES/UPGRADES OPTIONAL USER

SYSTEM TRAINING

PRIORITY SERVICE STATUS

MANUFACTURERREPAIR CASE

MANAGEMENT

SYSTEMS OPERATOR

LABOR FOR PROJECTOR LAMP

REPLACEMENT

DISCOUNTED PURCHASE ON PROJECTOR

L A M P S
UP TO FOUR (4) VISITS PER YEAR
RESPONSE WITHIN FOUR (4) HOURS

INCLUDED
12 BUSINESS HOURS
$120.00 PER TECH/HOUR, 3-HOUR MINIMUM,
$180.00 AFTER HOURS, $240.00 SAT. & SUN.

INCLUDED

ACTUAL COST

INCLUDED
INCLUDED, TWO (2) SESSIONS

INCLUDED

INCLUDED
$95.00 PER TECH/HOUR

INCLUDED
15% Discount
RFP No. BN-2512-012 - ADDENDUM #1
City Council Chamber Broadcast TV Production and Master Control Automated Playback Systems PAGE 1 OF 1
ADDENDUM #1– RFP SCHEDULE OF EVENTS
Date of Addendum: November 13, 2025

END OF ADDENDUM
Proposer’s Signature: _____________________________ Date: _____________________________ Proposer’s Firm Name: ___________________________
(Please submit this acknowledgement with your RFP)
Addendum Issued By: ____________________________ Date: 11/13/2025 R.Felton, Deputy CM/HR Director
The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP documents remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal

RPF SCHEDULE OF EVENTS
The RFP Schedule of Events submission requirements has been modified as noted herein, as follows:

1. City Issues RFP (Release Date) 11/06/25

2. Mandatory Site visit and Job Walk (10:30 AM) 12/04/25

3. Deadline for Written Questions and Comments 12/11/25

4. City Issues Responses to Written Questions and Comments 12/18/25

5. Deadline for Submitting a Proposal (5:00 PM) 01/08/26

6. City Completes Evaluations (Tentative) 02/12/26

7. Tentative Award of Contract (Tentative) 03/02/26
***Please be advised that the City will be closed between December 24, 2025, through January 1, 2026*** 1/7/26
Western A/V
City’s Written Response and Comments to Questions
Thursday, December 18, 2025

1. Is the NOVA LCD1U19-17-8KVM-CO rack mounted KVM only to support the (3) Cablecast servers? ANSWER: Yes

2. What migration will be required from the existing Cablecast system to the new system? Will it be required to transfer all existing files, show records, and bulletins from the existing system. ANSWER:

The intent is to migrate and transfer existing files, show records, and bulletin boards

3. Will the City continue to use the existing bulletin board format, or will they be looking to create a new template for one or both channels? ANSWER: We will be looking to create a new template for both channels, a refresh for our bulletin boards

4. What is the current skill level of the Cablecast users? ANSWER: The skill level of Cablecast users varies considerably, we have one team member who recently joined the department, they are more on the Beginner level of expertise, then we have Intermediate / Advanced as well. A wide spectrum of expertise and experience

5. What should be included for the line item “Turnkey System Accessory Package” ANSWER: This includes cabling, connectors and any rack requirements such as rails, shelves etc.

6. The “System Functional Summary” description includes “Camera / Robotics Systems”, however this equipment isn’t on the equipment list. Please confirm this upgrade should not be included in this project. ANSWER: There are NO Cameras to purchase, they are Owner Furnished but must be integrated.

7. Is there only a single 55” display used for Multiview? If so, should the 2nd Chief LTM1U be omitted from the design? ANSWER: Keep the cost, but this may go away before procurement

8. What is the current skill level of Ross Carbonite and Xpression users? The skill level of the Cable Team varies as we have a new hire who is just getting started using the Carbonite and Xpression, and then there are members who have utilized these tools for several years, Beginner to Intermediate / Advanced.

9. Is there a basic line drawing available to show generic signal flow for all of the included devices in this section? There seems to be an excessive amount of conversion cards, scalers, and USB peripherals that may not be needed. If not, shall bidders bid “as-is” and determine correct devices after the engineering process? ANSWER: Yes to be determined after engineering process.

10. The Dell Precision 3930 is no longer available. What will this PC be used for? Is it acceptable for the vendor to choose a suitable PC for the application. Is a rack mounted PC required, or can it be a PC on a shelf? ANSWER: Propose a Rackmount equivalent for Engineering, Browsing, downloads, software etc.

PAGE 1 OF 4

11. The AJA HELO is no longer available. Is the HELO PLUS an acceptable replacement? What streaming will this device be used for, as the Cablecast system will provide Live Streaming for the Cloud Driven Solutions requirement. ANSWER: Yes, Helo Plus for other destinations.

12. What will the IOGEAR GCL1808 8-Port 17" LCD Combo KVM Switch (1 RU) be used for?ANSWER:

This will likely be replaced with a DVI version non rack-mount type connecting to Ross Xpression Engineering PC and any TV Production PC (cablecast kvm separate and inside the Rack).

13. Can all of the cabling and miscellaneous materials be included as a lump sum total and not individually line itemed in the pricing schedule? ANSWER: Yes as long as materials are shown as” included.”

14. 10 hours of training will be included for the RFP. Can you please describe what level of training will be required? Will this mostly focus on the Ross or Cablecast system? ANSWER, yes, Ross & Cablecast devices. Level of Training within the department, from Beginner level for our recent new hire, to more Intermediate / Advanced for our other longer term personnel.

15. Can the City provide a complete list or inventory of the equipment to be removed? ANSWER: No, not at this time.

16. Will any existing equipment be retained or repurposed? ANSWER, No, equipment will not be retained or repurposed. However, we are keeping all furniture in the room, we are just replacing any needed rack hardware and support. Also, new power distribution units (or power strips) should be included in the materials budget. Vendors will please estimate costs based on the quantity of equipment.

17. Is this project subject to California Prevailing Wage laws, given that it includes demolition and new installation work? ANSWER: Yes.

18. Can the City provide a budgetary range or not-to-exceed amount allocated for this project to assist in aligning our scope and value engineering as needed? ANSWER: No, this is for the vendor to determine.

19. Are there any liquidated damages or penalties associated with project delays? ANSWER: No.

20. Is Trade Agreements Act (TAA) compliance required for all equipment and materials provided? ANSWER: No.

21. Does the City desire remote access capability for system monitoring or troubleshooting? If yes, should this be included as a line item in the base proposal, or as an optional add-on? ANSWER:

Yes, for remote access capability, and as a line item in base proposal.

22. Please confirm the City’s desired email and phone support response time for both during and after the warranty period (e.g., 1-hour callback, 4-hour email response, etc.). ANSWER: For email support response within 2-hours, for phone support response, 1-hour callback.

23. Please clarify whether conduit and raceway installation for low-voltage cabling is the responsibility of the Contractor. ANSWER: Yes.

24. Who will be responsible for drywall patching, painting, and fire blocking after AV system demolition? ANSWER: The contractor would be responsible.

25. Should the AV contractor include patch/paint or will this be handled by others? ANSWER: Yes, the AV contractor should include patch/paint in bid.

PAGE 2 OF 4

26. In the event of a City-caused project delay (e.g., scheduling conflicts, site access restrictions), will the contractor be allowed to submit for increased overhead costs or schedule extensions? ANSWER: No.

27. Will free parking be available to AV contractor staff and subcontractors during installation and service periods? ANSWER, yes, the City will provide free parking.

28. Please provide approximate distance from the closest available loading zone to the job site/ rack room. ANSWER: approximately 50 feet.

29. Is there on-site storage space available during staging and installation? ANSWER: Yes, City will provide on-site storage.

30. Please provide all available existing AV/Broadcast system drawings including rack elevations, signal flow diagrams, camera locations, cable routing, and termination details. The RFP references drawings to be provided during the job walk, but none were included in the bid package. ANSWER:

Please see attached Exhibits A, B, C, and D.

31. TV Broadcast and Master Control systems. ANSWER: Please see attached Exhibits A, B, C, and D.

32. Please provide the AV equipment location layout for all areas involved in the project, including control room, rack room, chamber floor, and camera positions. ANSWER: Please see attached Exhibit D.

33. Kindly confirm which existing devices, cabling, terminations, and infrastructure (racks, conduit, power, patch bays) are to remain in place and which must be removed as part of the demolition scope. ANSWER: Recent upgrades (A/V Council refresh) will remain in place.

34. The RFP lists coax cabling and BNC connectors but does not specify the camera make, model, control protocol, or robotic head requirements. Please provide the required camera specifications and the number of cameras to be supported. ANSWER: 5 Panasonic AW-HE40 HD/ SD Pan/ Tilt/ Zoom Cameras

35. Please clarify the method of integration expected with the AgendaLink Horizon system (API automation, CG overlay ingest, or operator-driven workflow). ANSWER: API Automation.

36. Please confirm whether new racks are required or if the existing racks will be reused. ANSWER: We would like to reuse the existing racks.

37. Please confirm whether the AV Contractor is responsible for providing any electrical work associated with this project, including new circuits, receptacles, or power upgrades for racks, servers, UPS units, or broadcast equipment. The RFP does not specify electrical scope. ANSWER:

Yes, that is correct. Contractor will provide electrical work associated with project.

38. The RFP mentions interfacing with the existing chamber AV system. Please confirm whether reprogramming of the existing DSP, control system, or touchpanel interfaces is included in the project scope. ANSWER: Yes.

39. We would like to clarify whether these system groups constitute the entire upgrade scope, or if the City expects additional AV/Broadcast subsystems (beyond the list in Exhibit A) to be reviewed, upgraded, or replaced as part of this project. ANSWER: Yes, this constitutes the entire upgrade scope.

Please provide the complete existing and proposed signal flow diagrams for the Council Chamber PAGE 3 OF 4

40. Please confirm whether the Bill of Materials (BOM) submitted with our proposal will be considered the final list of equipment to be procured and installed, or if the City intends to conduct a design review workshop with the selected vendor after award to refine system requirements, validate design intent, and finalize the complete equipment list. ANSWER: Yes.We will perform a Design Review before we award the contract.

41. Since the RFP states that only a “design-intent” is provided and that the selected vendor will develop a more detailed final design after award, it is possible that equipment quantities or system requirements may increase or decrease based on the collaborative design workshop. We would like to confirm if the final cost may be adjusted (through change orders or negotiated revisions) in the event that the finalized design requires additional equipment or labor not reflected in the original bid proposal. ANSWER: Based on your walkthrough and our proposal, try to the best of your abilities to create as accurate as possible bid.

PAGE 4 OF 4

END OF QUESTIONS AND ANSWERS
Proposer’s Signature: _____________________________
Proposer’s Firm Name: ___________________________
(Please submit this acknowledgement with your RFP)
Western A/V

ATTACHMENT C
Contract Services Agreement - Western Audio Visual
Western Audio Visual
LA #4829-0061-8211 v2 .1

CITY OF LAWNDALE

CONTRACT SERVICES AGREEMENT FOR

FURNISH AND INSTALL CITY COUNCIL CHAMBER BROADCAST TV CONTROL SYSTEM AND MASTER AUTOMATED PLAYBACK SERVICE SYSTEM – WESTERN

AUDIO VISUAL
This Contract Services Agreement (“Agreement”) is made and entered into this ____ day of March, 2026, by and between the City of Lawndale, a municipal corporation (“City”), and Western Audio Visual, a California Subchapter S Corporation (“Contractor”). The term Contractor includes professionals performing in a consulting capacity. The parties hereto agree as follows:

1.0 SERVICES OF CONTRACTOR

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide the work and services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference. Contractor warrants that all work or services set forth in the Scope of Services will be performed in a competent, professional and satisfactory manner.

1.2 Contractor’s Proposal. The Scope of Services shall include the Contractor’s proposal or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law. All work and services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency having jurisdiction.

1.4 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense, such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, taxes, including applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement; and shall indemnify, defend and hold harmless City against any claim for such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the work and services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement.

1.6 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation Western Audio Visual
LA #4829-0061-8211 v2 2
must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor.

1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

1.8 Environmental Laws. Contractor shall comply with all applicable environmental laws, ordinances, codes and regulations of Federal, State, and local governments. Contractor shall also comply with all applicable mandatory standards and policies relating to energy efficiency.

2.0 COMPENSATION

2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contractor shall be compensated in accordance with the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum contract amount of ________________________________ dollars ($_____________) (“Contract Sum”), except as provided in Section 1.6. The method of compensation may include: (i) a lump sum payment upon completion, (ii) payment in accordance with the percentage of completion of the services, (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, but not exceeding the Contract Sum or (iv) such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures approved by the Contract Officer in advance if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City.

Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.

2.2 Method of Payment. Unless some other method of payment is specified in the Schedule of Compensation, in any month in which Contractor wishes to receive payment, no later than the first (1st) working day of such month, Contractor shall submit to the City, in a form approved by the City’s Director of Finance, an invoice for services rendered prior to the date of the invoice. Except as provided in Section 7.2, City shall pay Contractor for all expenses stated thereon which are approved by City pursuant to this Agreement generally within thirty (30) days, and no later than forty-five (45) days, from the submission of an invoice in an approved form. City will review each invoice submitted by Contractor to determine whether the work performed and expenses incurred are in compliance with this Agreement.

If no charges or expenses are disputed, the invoice will be approved and paid. In the event any charges or expenses are disputed by City, the invoice will be returned by City to Contractor for correction and Western Audio Visual
LA #4829-0061-8211 v2 3
resubmission. City reserves the right to withhold future payment to Contractor if any aspect of the Contractor’s work is found substantially inadequate.

2.3 Availability of Funds. It is mutually understood between the parties that this Agreement is valid and enforceable only if sufficient funds are made available by the City Council of the City for the purposes of this Agreement. The availability of funding is affected by matters outside the City’s control, including other governmental entities. Accordingly, the City has the option to void the whole Agreement or to amend the Agreement to reflect unanticipated reduction in funding for any reason.

3.0 PERFORMANCE SCHEDULE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance. Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D”, if any, and incorporated herein by this reference.

The Contract Officer shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if, in the judgment of the Contract Officer, such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused; Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term. Unless earlier terminated in accordance with Section 7.4 below, this Agreement shall continue in full force and effect until completion of the services no later than September 30, 2026.

4.0 COORDINATION OF WORK

4.1 Representative of Contractor. Hailey Schellin is hereby designated as being the representative of Contractor authorized to act on its behalf with respect to the work or services specified herein and to make all decisions in connection therewith.

It is expressly understood that the experience, knowledge, capability and reputation of the representative was a substantial inducement for City to enter into this Agreement. Therefore, the representative shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. For purposes of this Agreement, the representative may not be replaced nor may his responsibilities be substantially reduced by Contractor without the express written approval of City.

Western Audio Visual
LA #4829-0061-8211 v2 4

4.2 Contract Officer. The City’s City Manager is hereby designated as the representative of the City authorized to act in its behalf with respect to the work and services and to make all decisions in connection therewith (“Contract Officer”). It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. The City may designate another Contract Officer by providing written notice to Contractor.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred or assigned without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor taking all transfers into account on a cumulative basis. A prohibited transfer or assignment shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City. (a) Independent Contractor. Neither the City nor any of its employees shall have any control over the manner or means by which Contractor or its employees, perform the services required herein, except as otherwise set forth herein. Contractor shall perform all services required herein as an independent contractor of City and shall remain under only such obligations as are consistent with that role. Contractor represents and warrants that the personnel used to provide services to the City pursuant to this Agreement are classified by Contractor as employees. Contractor shall not at any time or in any manner represent that it or any of its employees are employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor. In the event that Contractor or any employee of Contractor providing services under this Agreement claims or is determined by a federal or state agency, a court of competent jurisdiction, or the California Public Employees’ Retirement System (“CalPERS”) to be classified as other than an independent contractor for the City, then Contractor shall indemnify, defend, and hold harmless the City for the payment of any and all assessed fines, penalties, judgments, employee and/or employer contributions, and any other damages and costs assessed to the City as a consequence of, or in any way attributable to, the assertion that Contractor or any staff used to provide services under this Agreement are employees of the City.

5.0 INSURANCE AND INDEMNIFICATION

Western Audio Visual
LA #4829-0061-8211 v2 5
(b) Workers’ Compensation Insurance. A policy of workers’ compensation insurance on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000.00 per accident for all covered losses. (c) Automotive Insurance. A policy of comprehensive automobile liability insurance written on a per occurrence basis in an amount not less than $1,000,000.00 per accident, combined single limit. Said policy shall include coverage for owned, non-owned, leased and hired cars. (d) Professional Liability or Error and Omissions Insurance. A policy of $1,000,000.00 insurance in an amount not less than $2,000,000.00 per claim with respect to loss arising from the actions of Contractor performing professional services hereunder on behalf of the City. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

All of said policies of insurance shall also provide that said insurance may be not cancelled without providing ten (10) days prior written notice by registered mail to the City. In the event any of said policies of insurance are cancelled or amended, Contractor shall, prior to the cancellation or amendment date, submit new evidence of insurance in conformance with this Section 5.1 to the Contract Officer.

No work or services under this Agreement shall commence until Contractor has provided City with Certificates of Insurance or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by City.

Contractor agrees that the provisions of this Section 5.1 shall not be construed as limiting in any way the extent to which Contractor may be held responsible for the payment of damages to any persons or property resulting from Contractor’s activities or the activities of any person or persons for which Contractor is otherwise responsible. If the Contractor’s insurance policies have higher limits and coverage than those required by this contract, the City will have access to those higher limits and coverage maintained by the Contractor.

The insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide or The Key Rating Guide, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City due to unique circumstances.

In the event that the Contractor is authorized to subcontract any portion of the work or services provided pursuant to this Agreement, the contract between the Contractor and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Contractor is required to maintain pursuant to this Section 5.1.

5.2 Indemnification.
(a) Indemnity for Design Professional Liability. When the law establishes a professional standard of care for Contractor’s services, to the fullest extent permitted by law, and except Western Audio Visual
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for the statutory limits set forth under California Civil Code Section 2782.8 applicable to services provided by a “design professional”, Contractor shall indemnify, defend and hold harmless City and the City’s Parties from and against any and all losses, liabilities, damages, costs and expenses, including attorneys’ fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contractor, its officers, employees of subcontractors (or any entity or individual for which Contractor shall bear legal liability) in the performance of professional services under this Agreement.
(b) Indemnity for Other Than Design Professional Liability. Other than in the performance of design professional services and to the full extent permitted by law, Contractor shall indemnify, defend and hold harmless City and City’s Parties from and against any liability (including liability for claims, suits, actions, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor or by any individual or entity for which Contractor is legally liable, including but not limited to officers, employees, or subcontractors of Contractor.

6.0 RECORDS AND REPORTS

6.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require.

6.2 Records. Contractor shall keep, and require subcontractors to keep, such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required.

6.3 Ownership of Documents. All drawings, specifications, reports, records, documents and other materials prepared by Contractor, its employees and subcontractors in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of such documents and materials. Contractor may retain copies of such documents for its own use and Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. Except as necessary for the performance of services under this Agreement, no documents prepared under this Agreement may be released by Contractor to any other person or entity without City’s prior written approval.

Response to a subpoena or court order will not be considered “voluntary” provided Contractor gives City notice of such court order or subpoena. If Contractor, or any officer, employee, or agent of Contractor, provides any information or work product in violation of this Agreement, then City will have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Contractor’s conduct. Contractor must promptly notify City should Contractor, its officers, employees, or agents be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the services performed under this Agreement. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor.

However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response. All media and press releases, including graphic display information, must be approved and distributed solely by City, unless otherwise agreed to in writing by City. All media interviews regarding the performance of services under this Agreement are prohibited unless expressly authorized by City.

7.0 ENFORCEMENT OF AGREEMENT

7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor agrees to submit to the personal jurisdiction of such court in the event of such action.

7.2 Retention of Funds. Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Contractor’s acts or omissions in performing or failing to perform Contractor’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein.

7.3 Waiver. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party’s consent to or approval of any act by the other party requiring the party’s consent or approval shall not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

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7.4 Termination Prior to Expiration of Term. Either party may terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to the other party. Upon receipt of any notice of termination, Contractor shall immediately cease all work or services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for the reasonable value of the work product actually produced prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation and City shall be entitled to reimbursement for any compensation paid in excess of the services rendered.

7.5 Completion of Work After Termination for Default of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.6 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, shall be entitled to reasonable attorneys’ fees, whether or not the matter proceeds to judgment, and to all other reasonable costs for investigating such action, taking depositions and discovery, including all other necessary costs the court allows which are incurred in such litigation.

8.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest; City. No officer or employee of the City shall have any financial interest in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his financial interest or the financial interest of any corporation, partnership or association in which he is interested, in violation of any State statute or regulation.

8.3 Conflict of Interest; Contractor. Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

Contractor shall comply with all conflict of interest laws and regulations including, without limitation, City’s Conflict of Interest Code which is on file in the City Clerk’s office. Accordingly, should the City Manager determine that Contractor will be performing a specialized or general service for the City and there is substantial likelihood that the Contractor’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision, the Contractor and its officers or employees, as applicable, shall be subject to the City’s Conflict of Interest Code.

8.4 Covenant Against Discrimination. Contractor covenants that, by and for itself, its executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, Western Audio Visual
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marital status, national origin, or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry.

9.0 MISCELLANEOUS PROVISIONS

9.1 Notice. Any notice or other communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer, City of Lawndale, 14717 Burin Avenue, Lawndale, California 90260, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Integration; Amendment. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by an instrument in writing signed by both parties.

9.4 Severability. Should a portion of this Agreement be declared invalid or unenforceable by a judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.5 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement is binding upon the heirs, executors, administrators, successors and assigns of the parties.

9.6 Counterparts. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy has been signed by both parties. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. The parties hereby expressly agree to the use of electronic signatures, which shall be deemed to have the same effect as an original signature. This Agreement and any amendment will be considered executed when the signature page of a party is delivered by facsimile or other electronic transmission.

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9.7 Modification of Agreement. No amendment to or modification of this Agreement will be valid unless made in writing and approved by Consultant and by the City Council or City Manager, as applicable. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above.

CITY:

CITY OF LAWNDALE,
a municipal corporation
By: ________________________________
Robert Pullen-Miles, Mayor
ATTEST:
________________________________
Erica Harbison, City Clerk
APPROVED AS TO FORM:

Burke Williams & Sorensen, LLP
________________________________
Gregory M. Murphy, City Attorney
CONTRACTOR:

Western Audio Visual,
California Subchapter S Corporation
By: ________________________________
Name: Catherine Schellin
Title: President
By: ________________________________
Name: Jay Schellin
Title: Chief Financial Officer
Address: 1521 East Orangethorpe Avenue, Suite A
Fullerton, CA, 92831
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EXHIBIT “A”

SCOPE OF SERVICES
Consultant will design all systems, furnish specified equipment and materials, and provide all installation labor, programming, adjustments, and training for the Broadcast TV Control System and Master Automated Playback Service System according to the Equipment List in the City’s Request for Proposals for this project (RFP) including the Project Deliverables. The RFP and Addendums are attached hereto and incorporated herein as Exhibit “A-1”.

Consultant’s work includes all demolition of the City’s existing Broadcast TV Control System and Master Automated Playback Service System and installation of the new, including new wiring, new components, all new software and computer interfacing, programming, testing, interfacing with the existing A/V System. Installation will include mounting, attachment, anchoring of new equipment and the use of new materials necessary for completion of the project, as well as all commissioning and training as stipulated in the RFP. Consultant will demonstrate by specified tests that all components and the completed systems meet the specifications and performance required, to the satisfaction of the City.

Consultant will furnish all labor, tools, supporting hardware, transportation and delivery for the procurement, assembly, fabrication, setup, programming, testing and installation of all materials, supplies, software, hardware, and equipment as needed for the full and complete implementation of the project to the City’s satisfaction.

A design review meeting to discuss the project will occur immediately upon award of the contract.

A design-intent is described in the specifications herein and therefore requires a subsequent analysis of the design-intent by the Consultant to ensure full understanding and begin the process of a complete detailed design specifications. Upon completion of subsequent analysis of the project design, Consultant will provide the analysis to the City to ensure both parties full understanding of the design specifications and intent. This meeting between Consultant and the City will occur within 10 days of contract award.

General Technical Objectives of the installation include furnishing all labor, tools, supporting hardware, transportation and delivery for the procurement, assembly, fabrication, setup, programming, testing and installation of all materials, supplies, software, hardware, equipment as specified in the Equipment List.

Additionally, this installation includes existing devices and systems to be interfaced with the Broadcast TV Control System and Master Automated Playback Service System, including AV Broadcast TV Productions Systems connecting City Council Chamber AV Technology, inbound and outbound Video and Audio signals.

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Summary of Technical Objectives:

1. The Broadcast TV Control System and Master Automated Playback Service System upgrade project shall include furnishing and installing high performance chassis with keyboard, video switchers and control panel, Character Generator, network recorders, mixers, web streaming devices, desktop, rack system, monitors, Multiview, and other equipment as indicated in attached Exhibit “A-1” “Exhibit A- Equipment List.”

2. The City’s TV Master Control Automated Playback System upgrade includes furnishing and installing (Tightrope) Cablecast storage, streaming server, player, switchers, video and audio displays, routers and other hardware and software equipment as indicated in attached Exhibit “A-1” “Exhibit A- Equipment List.”

3. These systems and their functional intent are generally described by the specifications herein including the Exhibit “A-1” “Exhibit A- Equipment List.”

4. The system shall primarily be of high-resolution and maximum image quality based on minimum of High-Definition digital video throughput with embedded digital audio interfacing as necessary and primarily digital signal paths and interface with AV System through analog audio sends.

5. The TV Broadcasting Production system shall integrate with existing Agenda and Minutes Management System (AgendaLink Horizon) and allow for seamless and user-friendly integration with all major web conferencing systems including MS Teams, Zoom, and/or other web conferencing or audio-conferencing applications. The system shall accommodate multiple web-conferencing participants from multi-platforms.

6. The System will be capable of providing closed captioning using hardware and subscription services.

7. Additionally, this installation includes existing new AV devices and systems to be interfaced with the Broadcast Production and On-Air Playback Systems including connecting the incoming AV Technology System with HD Video and Audio. While the AV System and the Broadcast Production and On-Air Playback Systems are independent systems, they occupy similar technical spaces so care must be taken when installing new system to do no harm to the existing AV Technology System.

System Functional Summary:

1. The City Council Production Broadcast System upgrade includes new Camera/ Robotics Systems and Graphic Controls, Switcher, Mixer and Monitoring Systems, Terminal, Routing Hardware and Conversion, Networking and Recording Systems, Console Racks and Support Equipment, PC/Server Equipment, Web Streaming technology, Uninterruptible Power Supply power backup devices, Cables, and miscellaneous hardware.

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2. The Cablecast (Tightrope) Automated On-Air Playback Server System will be installed to improve the overall broadcast and distribution of City Council sessions and various media to the citizens of Lawndale. The Cablecast (Tightrope) Automated On-Air Playback Server System is an automated tool for managing City Council Meetings by streamlining the creation, scheduling, and playback of digital media.

3. The On-Air Playback Server System allows for seamless integration of video content, enabling the efficient creation of meeting agendas and video files. The system’s powerful scheduling feature ensures that meeting footage is played at the correct time, automatically triggering the right media in the right sequence. This eliminates the need for manual intervention, making it ideal for City Council meetings where accuracy and timely delivery are essential. Additionally, it supports the smooth integration of graphics, announcements, and other media, enhancing the viewing experience for constituents while maintaining a professional and organized presentation of city business.

4. The Tightrope Cablecast system offers a comprehensive solution for the City by enabling the broadcasting of City Council meetings on local cable Spectrum Channel 3, also providing livestreaming capabilities directly through the city's website for wider accessibility. Additionally, Cablecast allows for the creation and management of digital bulletin boards on Spectrum Channel 22 that display important community announcements, emergency updates, and public service information. This system ensures that citizens stay informed in real-time while also fostering transparency and engagement through easily accessible and visually appealing content across multiple platforms.

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EXHIBIT “A-1”

EQUIPMENT LIST
RFP and Addendums
EXHIBIT "A-1"
Request for Proposals to Furnish and Install City Council Chamber Broadcast TV Control System and Master Automated Playback Server System (BN-2512-012) AND Addendum's

CITY OF LAWNDALE
14717 Burin Avenue
Lawndale, CA 90260
RFP NO. BN-2512-012
Request for Proposals (RFP) to
Furnish and Install City Council Chamber Broadcast TV Production and Master Control Automated Playback System

PROPOSAL SUBMITTAL INFORMATION
PLACE: CITY OF LAWNDALE
Yvette Palmo, Assistant City Clerk
City Clerk’s Office
14717 Burin Avenue.

Lawndale, CA 90260
DEADLINE: 5:00 PM, Thursday, December 18, 2025
The ORIGINAL SIGNED AND 1 ELECTRONIC COPY of the PROPOSAL must be submitted in a sealed envelope and marked with the RFP number and title. The electronic copy must be provided in Portable Data Format (.pdf) and submitted to [email protected] with a copy to [email protected].

ORIGINAL SIGNED PROPOSAL MUST BE MAILED OR HAND DELIVERED. NO FAXED PROPOSALS WILL BE ACCEPTED. LATE PROPOSALS WILL NOT BE ACCEPTED.

All submitted Proposals must include the following components:
• A completed copy of the Vendor’s Responses form (Section III of this document). If additional space is required, attach additional pages.
• A signed Proposer’s Affidavit (Exhibit C)
• A Proposed Project Timeline (a sample is set forth on Exhibit B) Prior to the award of a Contract Services Agreement
• Proof of a City of Lawndale Business License.
• Proof of insurance as indicated in the terms and conditions of this RFP document.

Any questions regarding this RFP should be directed to:

Raylette Felton, Deputy CM/HR Director
Email: [email protected]
AND
Micah Cohler, Cable Television Supervisor
EMAIL: [email protected]
Notice of Mandatory Pre-Proposal Meeting:

The City will conduct a mandatory briefing session and job walk for prospective proposers on:

Thursday, November 13, 2025, at 10:30 a.m.

City of Lawndale, City Council Chamber, 14717 Burin Avenue, Lawndale CA 90260 City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 2 CITY OF LAWNDALE
14717 Burin Avenue
Lawndale, CA 90260
RFP NO. BN-2512-012
________________________________________________________________________________ RFP to Furnish and Install City Council Chamber Broadcast TV Production and Master Control Automated Playback Systems
________________________________________________________________________________

SECTION I - RFP INSTRUCTIONS AND INFORMATION
Definitions:

The following meanings are intended for the following words when used in these specifications. The word “City” means the City of Lawndale. The words “Proposer” or “Vendor” or “Contractor” means the person, firm, or corporation submitting a Proposal on these specifications or any part thereof. “Successful Proposer” means the Proposer, Vendor or Contractor will be awarded the contract. The words “purchase agreement”, “contract”, ““blanket contract” mean the contract services agreement between the Successful Proposer and the City for the purchase of goods and services.

RFP Schedule of Events:

The RFP Schedule of Events, represents the City's best estimate of the schedule to be followed. Unless otherwise specified, the time-of-day deadline for the following events will be 5:00 PM PST.

The City reserves the right, at its sole discretion, to adjust this schedule as deemed necessary. Notification of any adjustment to the RFP Schedule of Events will be provided to all Proposers.

1. City Issues RFP (Release Date) 11/06/25

2. Mandatory Site visit and Job Walk (10:30 AM) 11/13/25

3. Deadline for Written Questions and Comments 11/20/25

4. City Issues Responses to Written Questions and Comments 12/04/25

5. Deadline for Submitting a Proposal (5:00 PM) 12/18/25

6. City Completes Evaluations (Tentative) 01/15/26

7. Tentative Award of Contract 02/02/26
***Please be advised that the City will be closed between December 24, 2025, through January 1, 2026*** Proposal Form:

Each proposal must be made on the form provided for that purpose herein, enclosed in a sealed envelope, and marked “RFP NO. BN-2512-012- to Furnish and Install City Council Chamber Broadcast TV Production and Master Control Automated Playback Systems” and addressed to:

City of Lawndale
City Clerk’s Office
Attention: Yvette Palomo
14717 Burin Avenue
Lawndale, CA 90260
If the proposal is made by an individual, it must be signed by that individual, and an address, email, telephone (and fax number if available) must be given. If made by a business entity, it must be signed by City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 3 the person(s) authorized to execute agreements and bind the entity to sign contracts. A full business address, email, telephone (and fax number if available) must be given. No faxed or telephonic proposals will be considered.

Any unauthorized conditions, limitations, or provisos attached to a proposal may cause its rejection.

Alterations by erasure or interlineations must be explained or noted in the RFP form over the signature of the Proposer.

Reservation:

The City reserves the right to revise or amend these specifications prior to the date set for opening Proposals. Revisions and amendments, if any, will be announced by the issuance of an addendum to this RFP. If the revisions require additional time to enable Proposers to respond, the City will postpone the opening date.

The City Council reserves the right to reject any and all proposals received, to take all proposals under advisement for a period not to exceed ninety (90) days after the date of the opening, to waive any informality on any proposal, and to be the sole judge of the relative merits of the material and or service mentioned in the respective proposals received. This RFP does not commit the City to award a contract or to pay any cost incurred in the preparation of a proposal. All responses to this RFP become the property of the City upon receipt by the City.

Affidavit:

An affidavit form is enclosed as Exhibit C. This form must be completed and executed to demonstrate that the Proposal is genuine and not collusive or made in the interest or on behalf of any person not named in the Proposal, that the Proposer has not directly or indirectly induced or solicited any other Proposer to put in a sham Proposer or any other person, firm, or corporation to refrain from proposing, and that the Proposer has not in any manner sought by collusion to secure for itself an advantage over any other Proposer. Any Proposal submitted without an affidavit or in violation of this requirement will be rejected.

Standards for Evaluation of Proposals:

City staff will use the following priorities (which includes costs) in determining which Proposal best meets the needs of the City. The City will be the sole determiner of suitability of a Proposal to the City’s needs. • Proposals will be rated according to their completeness and understanding of the City’s needs • Conformance to the requirements of the specifications • Prior experience with comparable projects, deliverables • Recent Annual AV Industry certifications and relationships with Manufacturers including Cablecast, and others who may be a part of the design (verifiable certifications) • Cost or final Price of Proposal inclusive of all Scope of Work and both itemized and total price of goods
• Quality of the material (equipment) or services offered • References showing experience or the proven ability, capacity and skill of the Proposer to perform the required duties and provide the materials and services • The capacity of the Proposer to perform or provide the service promptly, within the time specified, and without delay or interference.
• The ability of the Proposer to develop a system to the satisfaction of the City in a timely manner • The ability of the Proposer to provide future diagnostics, maintenance, or repair services as may be required
City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 4 The City will have absolute discretion in determining the applicability and weight or relative weight of some or all of the criteria listed above.

Errors and Omissions:

The Proposer will not be allowed to take advantage of any errors and/or omissions in these specifications or in the Proposer’s specifications submitted with its Proposal. Full instructions will always be given when errors or omissions are discovered.

Proposers Examination of Requirements:

The Proposer is required to examine carefully the site, the instructions, the information and specifications of this document, investigate the conditions to be encountered, and the character, quality and quantities of work to be performed as required by this document. Submission of a proposal will be considered prima facie evidence that the Proposer has made such examination.

Brand Names:

Wherever brand, manufacturer, product names or numbers are indicated in these specifications, they are included for the purpose of establishing a type, quality and functionality of the product required, unless the description specifically says NO SUBSTITUTE. Line-item, manufacturer, manufacturer’s model number and description must be provided. A demonstration where alternative items being proposed meet or exceed those specified will be required. Any design changes necessary to complete the installation when alternative items are proposed will be the sole responsibility of the Proposer. The City will be the sole judge of the relative merits of any comparative products proposed.

Delivery:

Inside Delivery Required. It is the responsibility of the Proposer to provide all equipment and labor necessary to unload the shipment as directed by the City. The City may refuse shipment if delivery does not comply with this requirement. All deliveries of such items to be furnished must be made to job sites or City warehouses within the boundaries of the City.

Prices in the Proposal are to be FOB (free on board) Destination, only once delivered to the City.

Partial Proposal:

NO Partial Proposals allowed. Any Proposals not incompliance with all requirements found herein will be considered non-responsive and not considered for award.

Firm Price:

Prices for the equipment specified are to remain firm for the term of the contract. The City reserves the right to reject any or all Proposals with pricing of less than 3 months. Further, the City reserves the right to negotiate prices.

Equipment Guarantee:

All equipment furnished will be guaranteed by the Proposer/Selected Vendor for a minimum period of one year against defects in design, material and workmanship. The warranty period will begin with acceptance of the equipment. Warranty repairs to correct discrepancies identified during this period will include labor City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 5 and materials at no cost to the City. Any faulty equipment that, in the judgment of the City, is not reasonably repairable will be replaced by the Proposer/ Selected Vendor as a warranty action.

The Contract:

The Proposer to whom the award is made will be required to enter into a written contract with the City. A copy of this RFP, any addenda, and the proposer’s accepted Proposal will be attached to and become a part of the contract. All services supplied by the Proposer/ Selected Vendor (“Vendor”) must comply with all applicable requirements of the City Ordinances and State or Federal Law covering Labor and Wages, as well as conforming to the specifications contained herein. In case of default by the Vendor, the City reserves the right to procure the articles or services from other sources and to hold the Vendor responsible for any excess cost incurred by the City hereby.

A copy of City’s standard contract services agreement is attached hereto as Exhibit E. Each proposal must include a statement of any requested changes the Proposer would seek in connection with the contract.

Term of Agreement:

The term of the agreement will be for a period not to exceed 6 months.

Payment Schedule:
65% upon delivery of all equipment on-site and City’s receipt of all packing slips and invoices 20% upon both systems being substantially completed and fully operational 15% upon total system acceptance
Patent Rights:

The Vendor will be required to agree to save, keep, bear harmless, defend and fully indemnify the City and any of its officers, employees and agents from all damages, costs, or expenses in law or equity that may at any time arise or to be set up for any infringement of the patent or intellectual property rights of any person or persons in connection with the services and goods supplied under the contract by Vendor.

Mandatory Pre-Proposal Meeting:

Vendors intending to propose on this project must have a representative from their company in attendance at the mandatory pre-proposal meeting. Vendors submitting proposals without attending this conference will be disqualified. No exceptions will be allowed.

Terms and Conditions:

The terms, conditions and specifications found herein, will be attached to and made part of the Purchase Agreement.

Insurance Requirements: Proof of insurance is not required to be submitted with your proposal.

However, all approved Certificates of Liability Insurance, Additional Insured, Primary, Non-contributory, Notice of Cancellation and Waiver of Subrogation endorsements from an insurance company with an approval rating of A-VII or greater in Best’s Rating Guide will be required prior to the City's award of the contract. The following are the standard types and minimum amounts of insurance which will be required by the City:
o Commercial General Liability Insurance with minimum limits of $1,000,000.00 for each occurrence and $2,000,000 annual aggregate
City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 6 o Business Automobile Liability Insurance with minimum limits of $1,000,000.00 for each occurrence, combined single limit for Bodily Injury and Property Damage, including owned and non-owned and hired automobile coverage
o Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance on state approved policy with liability limits no less than $1,000,000 per accident and disease o Professional (Errors and omissions) Liability Insurance with limits of not less than $1,000,000 per claim or per occurrence and $1,000,000 annual aggregate o Builder Risk (Owner’s Liability) Insurance coverage for the value of the project Each policy must include the City of Lawndale, its officers, agents, employees and servants as additional insureds, but only with respect to work performed under the contract. The additional insured endorsement must be provided with the certificate of insurance.

Licenses: The selected proposer shall hold, and provide copies upon request by the City, of valid permits, licenses, certificates and other documents as required by the Federal, State, County, City and other governmental or regulatory bodies to legally engage in the services to be provided.

The selected proposer must notify the City immediately of any suspension, termination, lapse, nonrenewals or restriction of required licenses, certificates, or other documents which may be cause for immediate termination of the Agreement.

City Business License: The selected proposer shall obtain a City of Lawndale business license from the Finance Department before the commencement of services. In addition, the selected proposer shall be required to pay all other required license and permit fees related to doing business with the City, if applicable.
___________________________________________________________________________________ SECTION II – SPECIFICATIONS
Project Summary: The Lawndale City Council Chamber facilitates many of the City’s civic meetings. The Broadcast TV, AV Technology and Automated Playback Systems allows for the public to attend, listen and watch the meetings in the Chamber or “live” video from home by way of the Lawndale Cable Television Channel carried on the Spectrum Cable system. The City also streams various public meetings through their on-line web streaming social media destinations. It is necessary to provide a flexible system to accommodate various room applications and configurations for vital communications between the local government and the community they serve.

Scope of Services: The successful Proposer (Vendor) will furnish specified equipment and materials, and provide the design, all installation labor, programming, adjustments, and training for the upgrade of the City’s Council Chamber TV Broadcast Production and Automated Playback Control Systems. With complete integration of the AV Technology Systems and in accordance with the design intent found in the EXHIBIT A - Equipment List, drawing, as well as other specifications (provided at JOB WALK).

The vendor is also responsible for the complete demolition, mark, label and removal of the old TV systems, cabling and equipment and the installation of the new systems, including all new hardware, wiring, new components, all new software and computer interfacing, programming, testing, and interfacing with the existing AV Technology System. Installation will include mounting, attachment, anchoring of new equipment, and the use of new materials necessary for completion of the project.

General Project Provision: Under the general requirements of this RFP, the successful Proposer is to furnish all labor, tools, supporting hardware, transportation and delivery for the design, procurement, City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 7 assembly, fabrication, setup, programming, testing and installation of all materials, supplies, software, hardware, equipment as specified in this document for the full and complete implementation of the project.

Design Review Provision: A special provision to the general requirements requires that a design review meeting of the project occur immediately upon award of the contract. Only a design-intent is described in the specifications herein and therefor requires a subsequent analysis of the design-intent by the Vendor to ensure full understanding and begin the process of a complete detailed design and specifications to be submitted to the City with progressively completed design drawings delivered by ACAD/PDF copies and including a Bill of Materials List (BOM). Any current Drawings/Documentation will be handed out at the SITE VISIT/JOB WALK.

Testing, Proof of Performance: The successful Proposer will demonstrate by specified performance tests that all components and the completed systems meet the specifications and performance to the satisfaction of the City. Understanding and reviewing all of the City’s functional and operational needs of the City is necessary and acknowledged by the Proposer upon submittal of a proposal in response to this RFP.

Project Funding: The City has funding currently budgeted and available for this project. The not-toexceed budget proposed by the successful Proposer for this project, including equipment, installation and testing of the completed working systems shall comprise the entire amount required for a fully delivered system. Submission of a response to this Proposal will constitute acknowledgment and acceptance that all the goals of this project set forth in this document as described or implied will be met within the not-toexceed amount stipulated in the vendor’s Proposal.

Summary of Technical Objectives:

1. The City’s TV Broadcast Production System upgrade includes furnishing and installing high performance chassis with keyboard, video switchers and control panel, Character Generator, network recorders, mixers, web streaming devices, desktop, rack system, monitors, Multiview, and other equipment as indicated in attached EXHIBIT A “Equipment List.”

3. These systems and their functional intent are generally described by the specifications herein including the EXHIBIT A “Equipment List”.

6. The System will be capable of providing closed captioning using hardware and subscription services.

City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 8 7. Additionally, this installation includes existing new AV devices and systems to be interfaced with the Broadcast Production and On-Air Playback Systems including connecting the incoming AV Technology System with HD Video and Audio. While the AV System and the Broadcast Production and On-Air Playback Systems are independent systems, they occupy similar technical spaces so care must be taken when installing new system to do no harm to the existing AV Technology System.

System Functional Summary:

1. The City Council Production Broadcast System upgrade includes new Camera / Robotics Systems and Graphic Controls, Switcher, Mixer and Monitoring Systems, Terminal, Routing Hardware and Conversion, Networking and Recording Systems, Console Racks and Support Equipment, PC/Server Equipment, Web Streaming technology, Uninterruptible Power Supply power backup devices, Cables, and miscellaneous hardware.

Equipment Procurement: The successful Proposer will be required to provide projected equipment delivery dates. The Vendor is required to notify the City of any equipment delays, expected or not, and will report the reasons for such delays. The Vendor will provide duplicates of equipment packing slips to the City if off-site construction of the system is chosen.

Installation: The Vendor shall expect and allow for a flexible on-site installation schedule in case of any unscheduled project delays, such as delivery delays or change orders. The City will make every effort to provide the Vendor with as long of a continuous work schedule as possible. The Vendor will manage and oversee all on-site system installation. The successful Proposer will be responsible for the installation and integration of all equipment specified including customer furnished equipment. All materials and hardware necessary for the above integration must be included in totals.

City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 9 The project installation will commence after an initial kick-off and design review meeting and subsequently the receipt of all major devices and an appropriate schedule can be agreed upon between the successful Proposer and the City.

The successful Proposer/Vendor will be responsible for demolition of the current equipment within the rack, as necessary, which contains the primary Cablecast Tightrope System.

Equipment procurement should be completed in a timely manner so as not to delay the beginning of the installation schedule. This will require realistic projections of any shipping delays and should be provided to the City within 10 days of the kick-off meeting for the project.

Software Programming/Ownership: Changes to the design will be submitted by the Vendor regularly for approval by the City. Vendor will be responsible for the testing of all systems during installation to ensure basic operation and function. Drawings or other documentation will be handed out at the SITE VISIT/JOB WALK along with a sample City Agreement.

Installation Drawings and Documentation: Changes to the design will be submitted by the Vendor regularly for approval by the City. Vendor will be responsible for the testing of all systems during installation to ensure basic operation and function. Drawings or other documentation will be handed out at the SITE VISIT/JOB WALK along with a sample City Agreement.

Final Acceptance/Close-Out Services: Systems Performance Testing and proof of Performance are a part of the Close Out services required of the Vendor. Meeting or exceeding the industry standards for AV Presentation Systems performance is the responsibility of the Vendor and incumbent upon their relationship with the manufacturer to resolve any functional performance or programming issues. When the Vendor cannot meet proof of system performance standards for any reason, it will be necessary for the City to determine a course of action to resolve those issues to the full and complete satisfaction of the City. The Vendor will then be required to implement the determined course of action to satisfy “Proof of Performance” requirements and be issued a Final System Acceptance notice.

Training: Training will begin when the City determines the respective systems are substantially operational. Scheduling of training will be coordinated with the City’s representative. All training will begin only after the system is complete and, in a condition appropriate for training. A portion of the proposed training must set aside some time for questions from the attendees of training and all questions must be responded to within the time allotted specifically for training. Any answers the Vendor is not able respond to must be answered in a reasonable time period and with no further cost to the City.

Duration of Services: The successful Proposer’s services will continue until all project milestones have been met, project deliverables have been received, and the City approves the completed project for “Final System Acceptance”.

Project Schedule: The successful Proposer will submit a Project Timeline/Schedule with a detailed installation section schedule to the City within ten (10) days of the official start date. To clarify the successful Proposer’s full understanding of the Proposed Project Timeline, their submitted schedule will include duration and milestone targets for the Design Phase, Equipment Procurement, Implementation/installation, Testing, Final Inspection and Close-out Services Upgrade and Compatibility Requirements: Prior to procurement, the successful Proposer will be required, when applicable with system design, to clarify that the latest version or model of equipment or software will be purchased, whether or not the model has been specifically referred to in this document.

If the upgrade is scheduled for release before final installation of the system, the successful Proposer will install the software or hardware at no additional cost to the City.

City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 10 Warranty Service: The successful Proposer will warrant that all design work, equipment, software and services to be provided as specified in this document is free from defects for a period of one year from the date of being substantially completed and fully operational by the City. All software, including proprietary and custom, will include free upgrades for a period of no less than one year. All other software/hardware support contracts available to the City will be included as an optional line item.

During the one-year warranty period, the successful Proposer will provide a qualified technician familiar with the system installation that will arrive within 24 hours after receipt of notice of a malfunction; and provide the City with a telephone number that is attended 8 hours a day, during normal business hours (9:00 a.m. – 5:00 p.m., PST) five days a week to be called in the event of a malfunction. Failing on-site repairs, the successful Proposer will provide at no expense to the City, at the City’s request, alternate equipment, installed and working for the duration of repairs.

Extended Maintenance Service: The successful Proposer will provide a cost to diagnose, repair and maintain the new equipment beyond the one-year warranty, in annual amounts for up to 5-years.

Staff Reassignments: The City must approve any changes in individual’s assignments or their levels of commitment to the project identified in the Proposal including but not limited to Project Managers, Engineers and Installers.

Software Formats: All system software must be Microsoft compatible where compatibility with the City’s computer equipment is necessary.

Pre-RFP Contact Period: During the Job Walk, all Proposers will investigate the job-sites and structural conditions to ascertain all conditions affecting necessary procedures and operations in executing the required scope of work described herein. The Proposer will report to the City any discrepancies between the RFP Requirements and/or job conditions before the due date of the Proposals and await further instructions.

Any questions following the mandatory Job Walk must be submitted via e-mail to Raylette Felton [email protected] and/or Micah Cohler at [email protected]. All questions and responses will be sent via e-mail to all Proposers who attended the job walk. All responses will be considered addenda. Addenda will be e-mail to each potential Proposer as a formal follow-up to the e-mailed response.

Contact During Proposal Evaluation Period: Conferences during the Proposal evaluation period will not be accepted. Proposers must make certain their Proposals are complete and accurate prior to submission.
###
City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 11 CITY OF LAWNDALE
14717 Lawndale Blvd.

Lawndale, CA 90260
RFP NO. BN-2512-012
Furnish and Install City Council Chamber Broadcast TV Control System and Master Control Automated Playback Server System
_________________________________________________________________________________

SECTION III - RFP PROPOSAL
FAILURE TO COMPLETE ALL ITEMS IN THIS SECTION MAY INVALIDATE RFP.

The following Proposal is submitted to the City of Lawndale.

Proposal Submitted By:
_________________________________________________________________________________ Name of Company Website
_________________________________________________________________________________ Address
_________________________________________________________________________________ City/State/Zip Code
_________________________________________________________________________________ Printed Name/Title of Contact Email
_________________________________________________________________________________ Telephone Number/Fax Number
Form of Business Organization:

Please indicate the following (check one);
Corporation _____ Partnership _____ Sole Proprietorship _____ Other: _____________________________________________________________________________ Business History:

How long have you been in business under your current name and form of business organization? ____ Years
If less than three (3) years and your company was in business under a different name, what was that name?
________________________________________________________________________________ City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 12 Addenda Received:

Please indicate addenda information you have received regarding this RFP:

Addendum No. ____ Date Received: ______________
Addendum No. ____ Date Received: ______________
Addendum No. ____ Date Received: ______________
_____ No Addenda received regarding this RFP.

Proposer’s Information:

Contractor’s License Number: _________________ Expiration date: _________________ Subcontractor’s Information:

If subcontractors will be used in the performance of this project, the following information must be provided for each subcontractor:

1. Company Name: ____________________________________________________________ Address:____________________________________________________________________ Contractor’s License Number: ___________________ Expiration date:__________________ Delivery:

What is the lead-time for delivery and installation? ______ Days/weeks (circle one) References:

Please supply the names of companies/agencies for whom you recently supplied and installed comparable goods as requested in this RFP.
_________________________________________________________________________________ Name of Company/Agency Address Person to contact/Telephone No. _________________________________________________________________________________ Name of Company/Agency Address Person to contact/Telephone No. _________________________________________________________________________________ Name of Company/Agency Address Person to contact/Telephone No.

City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 13 EXHIBIT A

EXHIBIT A
Equipment List Cost Proposal
City of Lawnale TV Broadcast Production
Video Presentation and Control
Qty. Make Model Description Price Extended
1 TIGHTROPE CBL-VIO4-800 Tightrope Cablecast VIO-4, 4 Channel, 10TB RAID5 Storage $ 1 TIGHTROPE CBL-VIOLITE-CG-SVR-800 Cablecast VIO CG Server / Bulletin Board Player, 2 SDI Channels $ 1 TIGHTROPE CBL-CGPLAYER-LIC Cablecast CG Player Software License $ 1 TIGHTROPE CBL-STRUPG-20TB 10TB Storage Upgrade for Cablecast VIO and VOD Servers $ 1 TIGHTROPE CBL-LIVE-800 Tightrope Cablecast Live Streaming Server, 1 Stream $ 1 BMD BMD-VHUB-SMART6G1212
CleanSwitch Black Magic Smart Videohub CleanSwitch 12/12/SDI Routing Switcher $ 2 BMD CONVMSDIDA4K Black Magic SDI Distribution Amplifier $ 1 BMD BMD-HDL-AUDMON1RU12G Black Magic Audio Monitor $
1 Marshall ML-702 Marshall Dual 7" HD Monitor $
1 Marshall V-LCD173HR Marshall Dual 17" HD Monitor $
1 TSAP-1 Turnkey System Accessory Package $
1 NOVA LCD1U19-17-8KVM-CO 17" LCD Monitor, Keyboard Drawer and 8 Port KVM $ $ -
Systems Integration
Qty. Make Model Description Estimate Unit Extended
1 System Integration, Installation and Training
$ -
Video Presentation and Control $
System Integration $
Freight $
TAX 10.5% $
Master Control Automated Playback Project Total Estimate $ Camera/Robotics Systems & Graphs
Qty. Make Model Description Price Extended
1 Ross Xpression 1 RU 1 Channel Rack Unit HD CG Chassis w/Keyboard $ $ -
Switcher, Mixer and Monitoring Systems
Qty. Make Model Description Price Extended
1 Ross ULTRA Carbonite Carbonite 2ru Frame with 24 HD inputs 10 outputs $ 1 Ross Touch Drive TD 1 Cabonite Switcher Control Panel $ 4 Ross CUF-PSU CUF-PSU Standard Power Supply for Carbonite Ultra $ 1 Mackie Big Knob Passive Studion Audio Monitor Speaker Controller $ 1 BMD HDLAUDMON1RU12G Black Magic Audio Monitor 12G (1 RU) $ 2 Genelec 8030CP 100w Studio Monitor near-field Console Speakers w mounts $ 1 Plura PBM-317-3G 17 Inch HD Broadcast Monitor 3G Ready Dual Display $ 1 NEC M551 MultiSync 55" Monitor HDR 4K UHD Commercial IPS LED $ 4 Dell P2422H 23.8" 16:9 IPS Monitor wHDMI/DP/VGA $
2 Chief XTM1U Fusion Series Tilting Landscape wall mount $ 4 Cust Cust Rack Console Monitor Arms $
$ -
Terminal, Routing Hardware and Conversion
Qty. Make Model Description Price Extended
1 Ross SRG2200 Sync/Test Generator Master Signal Reference $ 1 Ross OGX-FR-CN Ross Open Gear 2RU Frame $
1 Ross PS-OGX Redundant Power Supply $
2 Ross Mux-8258-4C-R2C HDSDI VDA Embedder w/Analog Audio Card $ 1 Ross DMX-8259-4C-R2C Demux HDSDI in and 4 Analog Audio out Card $ 1 Ross SRA-8802-R2 HDSDI VDA 1 x 8 Card $
1 Ross UDA-8705A-R2 1 x 8 Analog Distribution (for Genlock distro) $ 2 Ross ADA-8405-C-R2C 1 x 4 Stereo Analog Audio DA $
2 Bittree B64H-2MWTHD Video Patch Panel mini-weco 2 x32 1.5ru $ 1 Ross KUMO-3232-R2 KUMO 3232 Compact 3G-SDI Router (2 RU) $ 1 Ross KUMO-CP KUMO CP Remote Control Panel $
1 AJA FS2 Dual Channel Frame Synchronizer $
1 AJA ROI-HDMI Region Of Interest HDMI to SDI Mini Coverter $ 1 AJA HA5 HDMI to HDSDI Video Converter $
1 AJA Hi5 12G HD/SD-SDI to HDMI Video and Audio Converter $ 1 AJA UTAP-SDI USB 3.1 Gen 1 Powered SDI Capture Device $ $ -

SUBTOTAL

SUBTOTAL
2025|NOVEMBER
Master Control Automated Playback Project Cost Estimates

SUBTOTAL
Council Chamber Broadcast System Cost Estimates

SUBTOTAL

SUBTOTAL
Networking and Recording Systems
Qty. Make Model Description Price Extended
1 NETGEAR GSM4248P-100NAS AV Line M4250 GSM4248P 40-Port Gigabit PoE+ Compliant Managed AV Switch with SFP (480W) $
2 BMD HYPERD/ST/DCHP Blackmagic Design HyperDeck Studio HD Plus $ 8 Sandisk 128GB PRO UHS-I Extreme Pro SDXC Memory Cards $ $ -
Console Racks and Support Equipment
Qty. Make Model Description Price Extended
$
$ -
PC/Server Equipment, WEBSTREAMING
Qty. Make Model Description Price Extended
1 Dell Precision 3930 Rack Workstation Intel Xeon E-2246G 6 Core6 GB 500W Win11 $ 1 AJA HELO Webstreaming Devices $
$ -
KVM and UPS Equipment
Qty. Make Model Description Price Extended
2 APC SMT750RM2UC Smart-UPS Battery Backup & Surge Protector SmartConnect $ 1 IOGEAR GCL1808 8-Port 17" LCD Combo KVM Switch (1 RU) $ $ -
Camera/Robotics Systems & Graphs
Qty. Make Model Description Price Extended
2 Belden 1505A-1000VI Belden RG59 Digital Video Coax Cable 1000 ft Violet $ 1 Belden 1505A-1000YE Belden RG59 Digital Video Coax Cable 1000 ft Yellow $ 2 Kings 2065-2-9-M66 Kings Electronics 75-Ohm BNC Connectors (100pk) $ 5 Ross cuf-hdbnc-bnc Ross HD Mini BNC Cable 20pk $
1 Ross Rack Rail Kit SPG 4-Post Rack Rail Kit $
1 * RJ-45 CONNECTORS**** $
1 BMD CONVNTRM/YA/RSU Universal Rack Shelf (for Hyperdecks x2) $ 1 Panduit PUP6XHD04BU-G TX6A™ Copper Cable, Cat 6A, 23 AWG, UTP, Blue $ $
$ -
Systems Integration
Qty. Make Model Description Estimate Unit Extended
1 Project Develoment, System Design, Drawings and Docs
1 Installation of Systems and Equipment
1 Onsite Commissioning and Programming of Systems
1 System Training, 10 hours total, 2 separate days
$ -

SUBTOTALS
Camera/Robotics Systems & Graphics $
Switcher, Mixer and Monitoring Systems $
Terminal, Routing Hardware and Conversion
Networking and Recording Systems
Console Racks and Support Equipment
PC/Server Equipment, WEBSTREAMING
KVM and UPS Equipment
Cable / Additional Misc Hardware
System Integration $
TAX 10.5% $
Council Chamber Broadcast System Project Total Estimate $

SUBTOTALS
Master Control Automated Playback Project Total Estimate $ Council Chamber Broadcast System Project Total Estimate $ Total Estimate

SUBTOTAL

SUBTOTAL
City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 14 EXHIBIT B

STATE OF CALIFORNIA
PROPOSER’S AFFIDAVIT

COUNTY OF LOS ANGELES
_______________________________________________ being first duly sworn, deposes and says:

1. That he/she is the ___________________________ of_________________________________ (Title of Office) (Name of Company)
hereinafter called “Proposer”, who has submitted to the City of Lawndale a Proposal for _____________________________________________________________________________; (Title of RFP)

2. That the Proposal is genuine; that the same is not sham; that all statements of fact in the Proposal are true;

3. That the Proposal was not made in the interest or behalf of any person, partnership, company, association, organization or corporation not named or disclosed;

8. That the Proposer has not been debarred from participation in any state, federal or public works project.

Dated this ____ day of ____________, 20_____.
_____________________________________
(Proposer Signature)
City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 15 EXHIBIT C

PROJECT DELIVERABLES
General Project Deliverables, not to supersede those specifications found herein, shall include, but not be limited to the following:

1. Project Schedule

2. Design Drawings and Documentation (ACADs/PDF copies, cabling database)

3. Final Equipment List/BOM (cost of materials with line-item totals)

4. Installation Schedule (on/off site work)

5. Equipment Procurement and on-sight delivery Estimated Timeline/Milestones

6. Installation of all Equipment

7. Execution and Oversite of Commissioning and Training including scheduling and communications

8. System Performance and Testing

9. Close-out Services including Punch-List Completion

10. Delivery of Equipment Operational Manuals in Binders for all equipment

11. Submittal of Software Programming for AV Control System, Audio DSP and others

12. Warranty Offers of Manufacturers, Phone# and Contact Information

13. Vendor 2-year through 5-Year Ext. Warranty Costs for onsite Troubleshooting, Repair and Depot Service (describe all aspects of 5-year warranty offer) City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 16 EXHIBIT D

SAMPLE CONTRACT SERVICES AGREEMENT

CITY OF LAWNDALE

CONTRACT SERVICES AGREEMENT FOR
[REPLACE THIS LINE WITH DESCRIPTION OF SERVICES]
This Contract Services Agreement (“Agreement”) is made and entered into this ____ day of __________, 20__, by and between the City of Lawndale, a municipal corporation (“City”), and ____________________________ (“Contractor”). The term Contractor includes professionals performing in a consulting capacity. The parties hereto agree as follows:

1.0 SERVICES OF CONTRACTOR

1.6 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation must be City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 17 approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein.

Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor.

2.0 COMPENSATION

Compensation may include reimbursement for actual and necessary expenditures approved by the Contract Officer in advance if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City.

7.2, City shall pay Contractor for all expenses stated thereon which are approved by City pursuant to this Agreement generally within thirty (30) days, and no later than forty-five (45) days, from the submission of an invoice in an approved form. City will review each invoice submitted by Contractor to determine whether the work performed and expenses incurred are in compliance with this Agreement. If no charges or expenses are disputed, the invoice will be approved and paid. In the event any charges or expenses are disputed by City, the invoice will be returned by City to Contractor for correction and resubmission. City reserves the right to withhold future payment to Contractor if any aspect of the Contractor’s work is found substantially inadequate.

City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 18 2.3 Availability of Funds. It is mutually understood between the parties that this Agreement is valid and enforceable only if sufficient funds are made available by the City Council of the City for the purposes of this Agreement. The availability of funding is affected by matters outside the City’s control, including other governmental entities. Accordingly, the City has the option to void the whole Agreement or to amend the Agreement to reflect unanticipated reduction in funding for any reason.

3.0 PERFORMANCE SCHEDULE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall, within ten (10) days of the commencement of such delay, notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if, in the judgment of the Contract Officer, such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused; Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term. Unless earlier terminated in accordance with Section 7.4 below, this Agreement shall continue in full force and effect until completion of the services no later than _____________________.

4.0 COORDINATION OF WORK

4.1 Representative of Contractor. _____________ is hereby designated as being the representative of Contractor authorized to act on its behalf with respect to the work or services specified herein and to make all decisions in connection therewith.

4.2 Contract Officer. The City’s City Manager is hereby designated as the representative of the City authorized to act in its behalf with respect to the work and services and to make all decisions in connection therewith (“Contract Officer”). It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 19 shall refer any decisions which must be made by City to the Contract Officer. The City may designate another Contract Officer by providing written notice to Contractor.

4.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner or means by which Contractor or its employees, perform the services required herein, except as otherwise set forth herein. Contractor shall perform all services required herein as an independent contractor of City and shall remain under only such obligations as are consistent with that role. Contractor represents and warrants that the personnel used to provide services to the City pursuant to this Agreement are classified by Contractor as employees. Contractor shall not at any time or in any manner represent that it or any of its employees are employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor. In the event that Contractor or any employee of Contractor providing services under this Agreement claims or is determined by a federal or state agency, a court of competent jurisdiction, or the California Public Employees’ Retirement System (“CalPERS”) to be classified as other than an independent contractor for the City, then Contractor shall indemnify, defend, and hold harmless the City for the payment of any and all assessed fines, penalties, judgments, employee and/or employer contributions, and any other damages and costs assessed to the City as a consequence of, or in any way attributable to, the assertion that Contractor or any staff used to provide services under this Agreement are employees of the City.

5.0 INSURANCE AND INDEMNIFICATION

5.1 Insurance. Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance:
(a) Commercial General Liability Insurance. A policy of commercial general liability insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000.00 per occurrence for all covered losses and no less than $2,000,000.00 general aggregate. (b) Workers’ Compensation Insurance. A policy of workers’ compensation insurance on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000.00 per accident for all covered losses. (c) Automotive Insurance. A policy of comprehensive automobile liability insurance written on a per occurrence basis in an amount not less than $1,000,000.00 per accident, combined single limit. Said policy shall include coverage for owned, non owned, leased and hired cars.

City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 20 (d) Professional Liability or Error and Omissions Insurance. A policy of professional liability insurance in an amount not less than $1,000,000.00 per claim with respect to loss arising from the actions of Contractor performing professional services hereunder on behalf of the City. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

All of the above policies of insurance shall be primary insurance. The general liability policy shall name the City, its officers, employees and agents (“City Parties”) as additional insureds and shall waive all rights of subrogation and contribution it may have against the City and the City’s Parties and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention. All of said policies of insurance shall also provide that said insurance may be not cancelled without providing ten (10) days prior written notice by registered mail to the City. In the event any of said policies of insurance are cancelled or amended, Contractor shall, prior to the cancellation or amendment date, submit new evidence of insurance in conformance with this Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until Contractor has provided City with Certificates of Insurance or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by City.

5.2 Indemnification.
(a) Indemnity for Design Professional Liability. When the law establishes a professional standard of care for Contractor’s services, to the fullest extent permitted by law, and except for the statutory limits set forth under California Civil Code Section 2782.8 applicable to services provided by a “design professional”, Contractor shall indemnify, defend and hold harmless City and the City’s Parties from and against any and all losses, liabilities, damages, costs and expenses, including attorneys’ fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contractor, its officers, employees of subcontractors (or any entity or individual for which Contractor shall bear legal liability) in the performance of professional services under this Agreement.

City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 21 (b) Indemnity for Other Than Design Professional Liability. Other than in the performance of design professional services and to the full extent permitted by law, Contractor shall indemnify, defend and hold harmless City and City’s Parties from and against any liability (including liability for claims, suits, actions, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor or by any individual or entity for which Contractor is legally liable, including but not limited to officers, employees, or subcontractors of Contractor.

6.0 RECORDS AND REPORTS

6.4 Confidentiality of Information. All information gained or work product produced by Contractor in performance of this Agreement will be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor may not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. Contractor, its officers, employees, or agents, may not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the services performed under this Agreement. Response to a subpoena or court order will not be considered “voluntary” provided Contractor gives City notice of such court order or subpoena. If Contractor, or any officer, employee, or agent of Contractor, provides any information or work product in violation of this Agreement, then City will have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Contractor’s conduct. Contractor must promptly notify City should Contractor, its officers, employees, or agents be served with any summons, complaint, subpoena, notice of deposition, City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 22 request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the services performed under this Agreement. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response. All media and press releases, including graphic display information, must be approved and distributed solely by City, unless otherwise agreed to in writing by City. All media interviews regarding the performance of services under this Agreement are prohibited unless expressly authorized by City.

7.0 ENFORCEMENT OF AGREEMENT

7.5 Completion of Work After Termination for Default of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 23 required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

8.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.3 Conflict of Interest; Contractor. Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. Contractor shall comply with all conflict of interest laws and regulations including, without limitation, City’s Conflict of Interest Code which is on file in the City Clerk’s office. Accordingly, should the City Manager determine that Contractor will be performing a specialized or general service for the City and there is substantial likelihood that the Contractor’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision, the Contractor and its officers or employees, as applicable, shall be subject to the City’s Conflict of Interest Code.

8.4 Covenant Against Discrimination. Contractor covenants that, by and for itself, its executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry.

9.0 MISCELLANEOUS PROVISIONS

9.1 Notice. Any notice or other communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, firstclass mail, in the case of the City, to the City Manager and to the attention of the Contract Officer, City of Lawndale, 14717 Burin Avenue, Lawndale, California 90260, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 24 9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.6 Counterparts. This Agreement may be executed in several counterparts, each of which will constitute one and the same instrument and will become binding upon the parties when at least one copy has been signed by both parties. This Agreement and any amendment will be considered executed when the signature page of a party is delivered by facsimile or other electronic transmission. Such electronic signatures will have the same effect as an original signature, provided that a wet signature copy is also mailed to the other party.

9.7 Modification of Agreement. No amendment to or modification of this Agreement will be valid unless made in writing and approved by Consultant and by the City Council or City Manager, as applicable. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void.
[SIGNATURES ON FOLLOWING PAGE]
City of Lawndale, Broadcast TV Production and Playback System Request for Proposal 25 IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above.

CITY:

CITY OF LAWNDALE,
a municipal corporation
By: ________________________________
Robert Pullen-Miles, Mayor
ATTEST:
________________________________
Erica Harbison, City Clerk
APPROVED AS TO FORM:

Burke Williams & Sorensen, LLP
________________________________
Gregory M. Murphy, City Attorney
[NOTE TO STAFF: TWO signatures are required if the Contractor is a corporation, company or partnership. Delete this note in preparing your agreement.] CONTRACTOR:
[insert company name here]
a [California corporation]
By: ________________________________
Name: [insert name here]
Title: [insert title]
By: ________________________________
Name: [insert name here]
Title: [insert title]
Address: [insert address]
EXHIBIT “A”

SCOPE OF SERVICES
[INSERT TEXT HERE]
EXHIBIT “B”

SPECIAL REQUIREMENTS
[Delete when not applicable.]
• A new Section 2.4 is added to the Agreement to read as follows:
“2.4 Prevailing Wages; Indemnification. Contractor and all subcontractors shall comply with the State Labor standards. State Labor standards provisions, including prevailing wage requirements, will be enforced such that the general rate of per diem wages (prevailing wage) shall be paid for each craft, classification, or type of worker needed to execute the contract to all workers employed in the execution of the contract for the work to be performed by _____________. The State General Prevailing Wage Determination is as established by the California Department of Industrial Relations for Los Angeles County. (Refer to http://www.dir.ca.gov/OPRL/PWD/Determinations/Statewide/C-TT.pdf for additional information.) The prevailing rate of per diem wages are on file at the City of Lawndale Department of Public Works, 4722 Manhattan Beach Boulevard, Lawndale, California 90266, and are available to any interested party on request. The statutory provisions for penalties for failure to pay prevailing wages and/or failure to otherwise comply with state's wage and hour laws will be enforced. The Contractor is required to post at the job site the prevailing rate of per diem wages and other notices prescribed by regulation.

The Contractors and all subcontractors must submit electronic certified payroll records weekly directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) no less than monthly and must comply with all statutory requirements relating to certified copies of payroll records, including the maintenance of the records, their certification, and their availability for inspection as required by Labor Code Section 1776 and as required under Subsection 7-2.6 of said Standard Specifications for Public Works Construction.

Contractor shall indemnify, defend with legal counsel approved by the City, and hold the City and City’s Parties harmless from and against any all liability, loss, damage, costs, or expenses (including attorneys' fees and court costs) arising from or as a result of any action, claim, or determination relating in any way to the failure to properly pay of prevailing wages. Moreover, the City retains the right to settle or abandon any such the matter without the Contractor’s consent as to the City’s liabilities or rights only.”
• A new Section 5.1(e) is added to the Agreement to read as follows:
(e) Cyber Liability Insurance. The cyber liability insurance must include the following coverage:
• Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information. • Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
• Liability arising from the failure of technology products (software) required under the Agreement for Contractor to properly perform the services intended. • Electronic media liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep-linking or framing, and infringement or violation of intellectual property rights. • Liability arising from the failure to render professional services • If coverage is maintained on a “claims-made” basis, Cont must maintain such coverage for an additional period of three years following termination of the Agreement.

EXHIBIT “C”

SCHEDULE OF COMPENSATION
[INSERT TEXT HERE]
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
[INSERT TEXT HERE]
RFP No. BN-2512-012 - ADDENDUM #1
City Council Chamber Broadcast TV Production and Master Control Automated Playback Systems PAGE 1 OF 1
ADDENDUM #1– RFP SCHEDULE OF EVENTS
Date of Addendum: November 13, 2025

END OF ADDENDUM
Proposer’s Signature: _____________________________ Date: _____________________________ Proposer’s Firm Name: ___________________________
(Please submit this acknowledgement with your RFP)
Addendum Issued By: ____________________________ Date: ________________ R.Felton, Deputy CM/HR Director
The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP documents remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal

RPF SCHEDULE OF EVENTS
The RFP Schedule of Events submission requirements has been modified as noted herein, as follows:

1. City Issues RFP (Release Date) 11/06/25

2. Mandatory Site visit and Job Walk (10:30 AM) 12/04/25

3. Deadline for Written Questions and Comments 12/11/25

4. City Issues Responses to Written Questions and Comments 12/18/25

5. Deadline for Submitting a Proposal (5:00 PM) 01/08/26

6. City Completes Evaluations (Tentative) 02/12/26

7. Tentative Award of Contract (Tentative) 03/02/26
***Please be advised that the City will be closed between December 24, 2025, through January 1, 2026*** City’s Written Response and Comments to Questions
Thursday, December 18, 2025