Agenda packet — Lawndale City Council, May 4, 2026

CITY OF LAWNDALE

AGENDA OF THE LAWNDALE

CITY COUNCIL REGULAR MEETING
Monday, May 4, 2026, 6:30 PM
Council Chambers
14717 Burin Ave
Lawndale, CA 90260
Any person who wishes to address the City Council regarding any item listed on this agenda or any other matter that is within its subject matter jurisdiction is invited, but not required, to fill out a Public Meeting Speaker Card and submit it to the City Clerk prior to the oral communications portion of the meeting. The purpose of the card is to ensure that the speaker’s name is correctly recorded in the meeting minutes and, where appropriate, to provide contact information for staff follow-up.

How to observe the Meeting:

To maximize public safety while maintaining transparency and public access, members of the public may now attend the meeting in person. The meeting will also continue to be available for viewing on YouTube “Lawndale CityTV”, the City TV Website, and Lawndale Community Cable Television on Spectrum and Frontier Channel 3.

Copies of this agenda are available prior to the meeting in the Lawndale City Hall foyer or on the City website. Interested parties may contact the City Clerk’s Department at (310) 973-3213 for clarification regarding any individual agenda item.”
This Agenda is subject to revision up to 72 hours before the meeting.

A. CALL TO ORDER AND ROLL CALL
B. CEREMONIALS (Flag Salute and Inspiration)
C. PUBLIC SAFETY REPORT

1. Los Angeles County Sheriff’s Department Update

2. Los Angeles County Fire Department Update
D. PRESENTATIONS

3. Presentation to Environmental Charter High School, Lawndale - 2026 California Distinguished Schools Award — Presentation of a Certificate of Commendation to Environmental Charter High School, Lawndale for 2026 California Distinguished Schools Award
E. ORAL COMMUNICATIONS - ITEMS NOT ON THE AGENDA (Public Comments) F. COMMENTS FROM COUNCIL
G. CONSENT CALENDAR
Items 4 through 6 will be considered and acted upon under one motion unless a City Councilmember removes individual items for further City Council consideration or explanation.

4. Motion to read by title only and waive further reading of all ordinances listed on the Agenda — Recommendation: that the City Council that the City Council read by title only and waive further reading of all ordinances listed on the agenda.

5. Accounts Payable Register
— Recommendation: that the City Council adopts Resolution No. CC-2605-015 authorizing the payment of certain claims and demands in the amount of $399,313.24.

6. Minutes of the Lawndale City Council Regular Meeting April 20, 2026 — Recommendation: that the City Council approve the minutes.

H. ADMINISTRATION

7. Introduction and First Reading of Ordinance No. 1213-26 to Amend Chapter 2.04.120 of the Lawndale Municipal Code Regarding Propriety of Conduct at Council Meetings and Adopt Resolution No. CC-2605-016 Amending the “Manual of Procedural Guidelines for the Conduct of City Council Meetings” — Recommendation: that the City Council 1) Introduce for first reading by title only Ordinance No. 1213-26, an ordinance amending Chapter 2.04.120 of the Lawndale Municipal Code regarding Propriety of Conduct at Council Meetings and waive further reading; and 2) Schedule the second reading and adoption of Ordinance No. 1213-26 for the next meeting of the City Council, and schedule the adoption of Resolution No. CC-2605-016 for the same date.

8. Adopt Resolution No. CC-2605-019 Policy for Disruption of Telephonic or Internet Service, Senate Bill 707 — Recommendation: that the City Council 1.) Adopt Resolution No. CC-2605-019 establishing a City policy for disruption of telephonic or internet service during City Council meetings; or 2.) Provide staff with alternate direction.

9. Adopt Resolution No. CC-2605-017 for Reasonable Accommodations Policy for Brown Act Meetings, Senate Bill 707
— Recommendation: that the City Council 1.) Adopt Resolution No. CC-2605-017 establishing a City policy to offer reasonable accommodations for participation in Brown Act meetings; or 2.) Provide staff with alternate direction.

10. Adopt Resolution No. CC-2605-018 Policy for Public Interpretation Assistance, Senate Bill 707 — Recommendation: that the City Council 1.) Adopt Resolution No. CC-2605-018 establishing a City policy for public interpretation assistance; or 2.) Provide staff with alternate direction.

11. Award of FY 25/26 Citywide Overhead Street Name Sign Replacement Project — Recommendation: that the City Council 1.) Award a construction contract to Elecnor Belco Electric, Inc., in the amount of $280,986.00 for the FY 25/26 Citywide Overhead Street Name Sign Replacement Project; and 2.) Approve a construction contingency in the amount of $56,000; and 3) Authorize the City Manager to file a Notice of Completion with the County of Los Angeles upon project Completion.

12. Award of Contract for Citywide Software Platform System — Recommendation: that the City Council 1.) Review and discuss the Request for Proposal for Citywide Software to replace the existing software services provided by Cityview and/or Citizenserve; 2.) Approve a Subscription Service Order Agreement between the City of Lawndale and GovPilot, in a form approved by the City Attorney's Office; 3.) Authorize the City Attorney Office to make minor edits based on any direction from the City Council to the Subscription Service Order Agreement; or 4.) Provide further direction to staff.

I. CITY MANAGER REPORT
J. ITEMS FROM CITY COUNCILMEMBERS

13. Discussion of Potential Cell Phone Policy
Requested by Councilmember Kearney.
— Recommendation: that the City Council 1) Discuss the potential for a formal policy to govern in-meeting use of cell phones; and 2) Give staff such direction as is appropriate.

14. Report of Attendance at Meetings
K. CLOSED SESSION

15. Conference with Legal Counsel – Existing Litigation — The City Council will conduct a closed session, pursuant to Government Code section 54956.9(d)(1), to discuss existing litigation: Name of Case: City of Lawndale v. LA Investment, LLC (LA Superior Court Case No. 20TRCV00065).

16. Conference with Legal Counsel – Existing Litigation — The City Council will conduct a closed session, pursuant to Government Code section 54956.9(d)(1), to discuss existing litigation: Name of Case: Suarez v. County of Los Angeles et al. (CD California, Case No. 2:26-cv-2943).

L. ADJOURNMENT
The next regularly scheduled meeting of the City Council will be held at 6:30 p.m. on Monday, May 18, 2026, in the Lawndale City Hall Council Chamber, 14717 Burin Avenue, Lawndale, California.

It is the intention of the City of Lawndale to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact the City Clerk Department (310) 973-3213 prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodation to attend or participate in meetings on a regular basis.

I hereby certify under penalty of perjury under the laws of the State of California that the agenda for the regular meeting of the City Council to be held on Monday, May 4, 2026, was posted no less than 72 hours prior to the meeting. /s/ Yvette Palomo
Yvette Palomo, Assistant City Clerk
Date Posted: April 30, 2026

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ https://www.lawndalecity.ca.gov
DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Raylette Felton, Interim City Manager
PREPARED BY: Vanesa Alvarez, Administrative Assistant
SUBJECT: Los Angeles County Sheriff’s Department Update No supporting documentation was forwarded to the City Clerk Department for this item.

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ https://www.lawndalecity.ca.gov
DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Raylette Felton, Interim City Manager
PREPARED BY: Vanesa Alvarez, Administrative Assistant
SUBJECT: Los Angeles County Fire Department Update
No supporting documentation was forwarded to the City Clerk Department for this item.

Presentation to Environmental Charter High School, Lawndale - 2026 California Distinguished Schools Award

BACKGROUND
Presentation of a Certificate of Commendation to Environmental Charter High School, Lawndale, in recognition of their selection and award by the California Department of Education as a 2026 California Distinguished School.

Attachments
Attachment A_ECHS 2026 California Distinguished School

Motion to read by title only and waive further reading of all ordinances listed on the Agenda

RECOMMENDATION
Staff recommends that the City Council read by title only and waive further reading of all ordinances listed on the agenda.

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ https://www.lawndalecity.ca.gov
DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Raylette Felton, Interim City Manager
PREPARED BY: Hrant Manuelian, Finance Director/City Treasurer SUBJECT: Accounts Payable Register

RECOMMENDATION
Staff recommends that City Council adopts Resolution No. CC-2605-015 authorizing the payment of certain claims and demands in the amount of $399,313.24.

Attachments
A. CC-2605-015 - AP Resolution - May 4, 2026.pdf

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ https://www.lawndalecity.ca.gov
DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Raylette Felton, Interim City Manager
PREPARED BY: Vanesa Alvarez, Administrative Assistant
SUBJECT: Minutes of the Lawndale City Council Regular Meeting April 20, 2026

BACKGROUND
Staff recommends that the City Council approve the minutes.

Attachments
Draft 4-20-26 Minutes.pdf

ATTACHMENT A

Introduction and First Reading of Ordinance No. 1213-26 to Amend Chapter

2.04.120 of the Lawndale Municipal Code Regarding Propriety of Conduct at Council Meetings and Adopt Resolution No. CC-2605-016 Amending the “Manual of Procedural Guidelines for the Conduct of City Council Meetings”

BACKGROUND
On October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707), which amends the Brown Act with the intent to diversify and increase public engagement during local government meetings of legislative bodies. Among the various new requirements under SB 707, all qualified legislative bodies must now offer hybrid meetings and facilitate remote participation during public meetings. The City Council Chamber is currently undergoing an equipment and technology system upgrade that will accommodate the Brown Act public access requirements.

SB 707 requires the City to formally adopt a policy, on or before July 1, 2026, that outlines the procedures to address disruptive behavior for remote participants. Since the City Council currently has a policy regarding the propriety of conduct at City Council meetings, a minor amendment to the Lawndale Municipal Code (LMC) and the “Manual of Procedural Guidelines for the Conduct of City Council Meetings” (“Manual”) will satisfy this new State requirement.

STAFF REVIEW
Staff has prepared a draft ordinance to amend Chapter 2.04.120 of the Lawndale Municipal Code regarding the propriety of conduct at City Council meetings. Staff has also prepared a draft resolution to amend the “Manual of Procedural Guidelines for the Conduct of City Council Meetings” to incorporate the modifications being made in the proposed ordinance.

The proposed ordinance would update the LMC by adding the new language in bold font to Section B. and C. of Section 2.04.120 Propriety of Conduct at Council Meetings to read as follows:

If, after such advice and request, such persons refuse or fail to curtail such acts, the presiding officer may cause any peace officer present to eject them from the Council Chamber or from online participation.

C. The presiding officer, or their designee, may remove an individual for disrupting the meeting by the following process for removal:

1. Warn the individual that their behavior is disrupting the meeting and their failure to cease their behavior may result in removal; and

2. Remove the individual from the room or from online participation if they do not "promptly" cease their disruptive behavior.

The proposed resolution would amend the Manual by adding the new language in bold font to page 8, SECTION 7. THE PRESIDING OFFICER, to read as follows:

SECTION 7. THE PRESIDING OFFICER
The meeting shall be presided over and chaired by the Mayor or, in the Mayor's absence, the Mayor Pro Tem. The presiding officer shall have the authority to rule any speaker out of order, including speakers during the public comment period if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing if the speaker is not presenting testimony or evidence relevant to the matter which is the subject of the public hearing. The presiding officer shall have the responsibility for the conduct of meetings in an orderly manner and to prevent the obstruction of business, and in carrying out this responsibility shall have the authority to give the floor to any member of the City Council or public by recognizing them, to prevent the misuse of legitimate forms of motions or privileges, to take matters up out of order, and to order any persons willfully interrupting the meeting to be removed from the room or from online participation. The presiding officer shall have the responsibility to enforce Section 2.04.120 of the Lawndale Municipal Code pertaining to the propriety of conduct at City Council meetings.

For the purpose of this section, prohibited acts shall include, but not be limited to, the following, provided that such acts actually impair or disturb the orderly conduct of the city council meeting:

1. Speaking without being recognized by the presiding officer whether in person or via online access;

2. Continuing to speak after the allotted time has expired;

3. Speaking on an item at a time not designated for discussion by the public of that item;

4. Speaking on an item that is not within the jurisdiction of the city council;

5. Attempting to engage the audience rather than the city council;

6. Throwing objects;

7. Creating auditory or visual disturbances, such as ringing bells, blowing whistles, displaying banners, and flashing lights;

8. Refusing to modify conduct after being advised by the presiding officer that the conduct is disrupting, delaying, or impairing the meeting, or disobeying any other lawful order of the presiding officer;

9. Attempting to make slanderous, profane, or threatening remarks; and

10. Engaging in any other disorderly conduct that disrupts the meeting.

The presiding officer, or their designee, may remove an individual for disrupting the meeting by the following process for removal:

1. Warn the individual that their behavior is disrupting the meeting and their failure to cease their behavior may result in removal; and

2. Remove the individual from the room or from online participation if they do not “promptly” cease their disruptive behavior.

LEGAL REVIEW
The City Attorney's office has reviewed Ordinance No. 1213-26 and Resolution No. CC-2605-016 and approved them as to form.

FISCAL IMPACT
None.

RECOMMENDATION
Staff recommends that the City Council:

1. Introduce for first reading by title only Ordinance No. 1213-26, an ordinance amending Chapter

2.04.120 of the Lawndale Municipal Code regarding Propriety of Conduct at Council Meetings and waive further reading; and

2. Schedule the second reading and adoption of Ordinance No. 1213-26 for the next meeting of the City Council, and schedule the adoption of Resolution No. CC-2605-016 for the same date.

Attachments
Ordinance No 1213-26 Amending LMC 2.04.120
Resolution No 2605-016 Conduct at Council Meetings
Excerpt of Manual of Procedural Guidelines for Conduct of City Council Meetings

ATTACHMENT A
Ordinance No. 1213-26
Update LMC Chapter 2.04.120
Conduct at Council Meetings Page 1 of 2
ORDINANCE NO. 1213-26

AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF LAWNDALE, CALIFORNIA
AMENDING CHAPTER 2.04.120 OF THE LAWNDALE MUNICIPAL CODE

REGARDING PROPRIETY OF CONDUCT AT COUNCIL MEETINGS
SUMMARY: This ordinance would amend the city’s Municipal Code regarding the decorum of conduct at City Council meetings.

WHEREAS, on October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707), which amends the Brown Act with the intent to diversify and increase public engagement during local government meetings of legislative bodies; and
WHEREAS, among the various new requirements under SB 707, all qualified legislative bodies must now offer hybrid meetings and facilitate remote participation during public meetings; and WHEREAS, SB 707 requires the City to formally adopt a policy, on or before July 1, 2026, that outlines the procedures to address disruptive behavior for remote participants; and WHEREAS, the City Council wishes to amend Chapter 2.04.120 of the Lawndale Municipal Code regarding the propriety of conduct at City Council meetings.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAWNDALE, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. Add the new language in bold font to Section B. and C. of Section 2.04.120 of the Lawndale Municipal Code to read as follows:

B. Any person who impairs or disturbs the orderly conduct of a city council meeting by intentionally committing acts in violation of the provisions of this section, whether members of the council or audience, shall be advised of such violation and requested to curtail such acts by the presiding officer. If, after such advice and request, such persons refuse or fail to curtail such acts, the presiding officer may cause any peace officer present to eject them from the Council Chamber or from online participation.

C. The presiding officer, or their designee, may remove an individual for disrupting the meeting by the following process for removal:

1. Warn the individual that their behavior is disrupting the meeting and their failure to cease their behavior may result in removal; and

2. Remove the individual from the room or from online participation if they do not "promptly" cease their disruptive behavior.

SECTION 2. The City's municipal code publisher, General Code Publishing, is directed to amend the subsections of Section 2.04.120 to the terms defined therein.

Ordinance No. 1213-26
Update LMC Chapter 2.04.120
Conduct at Council Meetings Page 2 of 2
SECTION 3. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance, and each and every section, subsection, sentence, clause and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

SECTION 4. The City Clerk shall certify to the passage and adoption of this ordinance, and shall make a minute of the passage and adoption thereof in the records of and the proceedings of the City Council at which the same is passed and adopted. This ordinance shall be in full force and effect thirty (30) days after its final passage and adoption, and within fifteen (15) days after its final passage, the City Clerk shall cause it to be published in a newspaper of general circulation and shall post the same at the City Hall.

PASSED, APPROVED, AND ADOPTED this 18th day of May, 2026. ______________________________
Robert Pullen-Miles, Mayor
ATTEST:

State of California )
County of Los Angeles ) SS
City of Lawndale )
I, Erica Harbison, City Clerk of the City of Lawndale, California, do hereby certify that the City Council duly introduced the foregoing Ordinance No. 1213-26 at its regular meeting held on the 4th day of May, 2026, and duly approved and adopted said ordinance at its regular meeting held on the 18th day of May, 2026, by the following roll call vote:

Name Voting Present, Not Voting Absent Aye No Abstain Not Participating Robert Pullen-Miles, Mayor
Sirley Cuevas, Mayor Pro Tem
Bernadette Suarez
Francisco M. Talavera
Pat Kearney
______________________________ ______________
Erica Harbison, City Clerk Date
APPROVED AS TO FORM:
______________________________
Gregory M. Murphy, City Attorney

ATTACHMENT B

Page 1 of 3 ends

Resolution No. CC-2605-016
Amend the Manual of Procedural Guidelines for the Conduct of City Council Meetings RESOLUTION NO. CC-2605-016

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LAWNDALE, CALIFORNIA,
AMENDING THE “MANUAL OF PROCEDURAL GUIDELINES FOR
THE CONDUCT OF CITY COUNCIL MEETINGS”
WHEREAS, in January 1987, the City Council of the City of Lawndale (“City”) established certain procedures for the orderly conduct of City Council business and incorporated said procedures in its Manual of Procedural Guidelines for the Conduct of City Council Meetings (“Manual”); and

WHEREAS, on October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707), which amends the Brown Act with the intent to diversify and increase public engagement during local government meetings of legislative bodies; and WHEREAS, among the various new requirements under SB 707, all qualified legislative bodies must now offer hybrid meetings and facilitate remote participation during public meetings; and
WHEREAS, SB 707 requires the City to formally adopt a policy, on or before July 1, 2026, that outlines the procedures to address disruptive behavior for remote participants; and WHEREAS, the City Council wishes to update its “Manual” regarding the propriety of conduct at City Council meetings.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAWNDALE DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Add the new language in bold font to page 8, Section 7. The Presiding Officer, of its “Manual” to read as follows:

SECTION 7. THE PRESIDING OFFICER
The meeting shall be presided over and chaired by the mayor or, in the mayor's absence, the mayor pro tem. The presiding officer shall have the authority to rule any speaker out of order, including speakers during the public comment period if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing if the speaker is not presenting testimony or evidence relevant to the matter which is the subject of the public hearing. The presiding officer shall have the responsibility for the conduct of meetings in an orderly manner and to prevent the obstruction of business, and in carrying out this responsibility shall have the authority to give the floor to any member of the City Council or public by recognizing them, to prevent the misuse of legitimate forms of motions or privileges, to take matters up out of order, and to order any persons willfully interrupting the meeting to be removed from the room or from online participation. The presiding officer shall have the responsibility to enforce Section

2.04.120 of the Lawndale Municipal Code pertaining to the propriety of conduct at City Council meetings.

Page 2 of 3 ends

Resolution No. CC-2605-016
Amend the Manual of Procedural Guidelines for the Conduct of City Council Meetings For the purpose of this section, prohibited acts shall include, but not be limited to, the following, provided that such acts actually impair or disturb the orderly conduct of the city council meeting:

1. Speaking without being recognized by the presiding officer whether in person or via online access;

2. Continuing to speak after the allotted time has expired;

3. Speaking on an item at a time not designated for discussion by the public of that item;

4. Speaking on an item that is not within the jurisdiction of the city council;

5. Attempting to engage the audience rather than the city council;

6. Throwing objects;

7. Creating auditory or visual disturbances, such as ringing bells, blowing whistles, displaying banners, and flashing lights;

9. Attempting to make slanderous, profane, or threatening remarks; and

10. Engaging in any other disorderly conduct that disrupts the meeting.

The presiding officer, or their designee, may remove an individual for disrupting the meeting by the following process for removal:

1. Warn the individual that their behavior is disrupting the meeting and their failure to cease their behavior may result in removal; and

2. Remove the individual from the room or from online participation if they do not “promptly” cease their disruptive behavior.

SECTION 2. The City Clerk shall cause the update of the “Manual” by incorporating the aforementioned amendments upon adoption of this resolution by the City Council.

PASSED, APPROVED AND ADOPTED this 18th day of May, 2026. ___________________________________
Robert Pullen-Miles, Mayor

Page 3 of 3 ends

Resolution No. CC-2605-016
Amend the Manual of Procedural Guidelines for the Conduct of City Council Meetings ATTEST:

State of California )
County of Los Angeles ) SS
City of Lawndale )
I, Erica Harbison, City Clerk of the City of Lawndale, California, do hereby certify that the City Council of the City of Lawndale duly approved and adopted the foregoing Resolution No. CC2605-016 at a regular meeting of said Council held on the 18th day of May, 2026, by the following roll call vote:

Name Voting Present, Not Voting Absent Aye No Abstain Not Participating Robert Pullen-Miles, Mayor
Sirley Cuevas, Mayor Pro Tem
Bernadette Suarez
Francisco M. Talavera
Pat Kearney
_______________________________
Erica Harbison, City Clerk
APPROVED AS TO FORM:
______________________________
Gregory M. Murphy, City Attorney

ATTACHMENT C
Manual of Procedural Guidelines
for the Conduct of City Council Meetings
June 2023 8
software ("malware') such as computer viruses and for impermissible content, and take appropriate action.
(C) Procedure.
(1) Any speaker who wishes to address the City Council may complete a speaker request card and submit it to the city clerk. The speaker request card's primary purpose is to ensure that the speaker's name is properly recorded in the meeting minutes and to provide contact information for later staff followup, if appropriate. The card will clearly state that it is a public record subject to disclosure. Failure to fill out such a card shall not, standing alone, be a basis for refusing to allow the speaker an opportunity to address the City Council. The city clerk shall forward the speaker cards to the presiding officer. (2) Upon addressing the City Council, each speaker should be invited but not required to identify himself or herself for the purpose of writing the minutes of the meeting. (3) At the close of Oral Communications, the City Council shall respond to any speaker's comments during the Comments from Council period on the agenda. During the Comments from Council period, the City Council through its presiding officer may make one of the following determinations:
(a) The subject(s) raised by any speaker do(es) not require investigation or response.
(b) The subject(s) raised by any speaker should be referred to staff for investigation and/or response.
(c) The subject(s) raised by any speaker should be placed on the agenda for the next appropriate meeting for action by the City Council.

SECTION 7. THE PRESIDING OFFICER
The meeting shall be presided over and chaired by the mayor or, in the mayor's absence, the mayor pro tem. The presiding officer shall have the authority to rule any speaker out of order, including speakers during the public comment period if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing if the speaker is not presenting testimony or evidence relevant to the matter which is the subject of the public hearing. The presiding officer shall have the responsibility for the conduct of meetings in an orderly manner and to prevent the obstruction of business, and in carrying out this responsibility shall have the authority to give the floor to any member of the City Council or public by recognizing them, to prevent the misuse of legitimate forms of motions or privileges, to take matters up out of order, and to order any persons willfully interrupting the meeting to be removed from the room. The presiding officer shall have the responsibility to enforce Section 2.04.120 of the Lawndale Municipal Code pertaining to the propriety of conduct at City Council meetings.

1. Speaking without being recognized by the presiding officer; Manual of Procedural Guidelines
for the Conduct of City Council Meetings
June 2023 9

2. Continuing to speak after the allotted time has expired;

3. Speaking on an item at a time not designated for discussion by the public of that item;

4. Speaking on an item that is not within the jurisdiction of the city council;

5. Attempting to engage the audience rather than the city council;

6. Throwing objects;

7. Creating auditory or visual disturbances, such as ringing bells, blowing whistles, displaying banners, and flashing lights;

9. Attempting to make slanderous, profane, or threatening remarks; and

10. Engaging in any other disorderly conduct that disrupts the meeting.

The presiding officer, or their designee, may remove an individual for disrupting the meeting by the following process for removal:

1. Warn the individual that their behavior is disrupting the meeting and their failure to cease their behavior may result in removal; and

2. Remove the individual if they do not “promptly” cease their disruptive behavior.

Any determination made by the presiding officer may be appealed by the making of a motion to appeal the ruling by any other member of the City Council. The presiding officer's determination will stand unless a majority of the City Council votes in favor of the motion to appeal the ruling, in which case the ruling of the presiding officer will be overridden. The motion to appeal the ruling is debatable, and the presiding officer may participate in the debate and the voting on the motion. A vote upon a motion to appeal the ruling is purely a procedural matter, and shall not constitute "action taken" on any substantive question.

SECTION 8. PROCEDURES FOR THE CONDUCT OF MEETINGS
(A) Mayor and Councilmember Seating Arrangements. During all meetings of the City Council held in the City Hall council chamber, the mayor and councilmembers shall be seated as follows, with seating assignments given from the perspective facing the audience:
(1) The mayor and councilmembers shall sit in the five furthest leftward positions on the dais.
(2) The mayor's position shall be the fourth seat from the left.

Adopt Resolution No. CC-2605-019 Policy for Disruption of Telephonic or Internet Service, Senate Bill 707

BACKGROUND
On October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707) which amends the Brown Act with the intent to diversify and increase public engagement during local government meetings of legislative bodies. Among the various new requirements under SB 707, all qualified legislative bodies must now offer hybrid meetings and facilitate remote participation during public meetings. The City Council Chamber is currently undergoing an equipment and technology system upgrade that will accommodate the Brown Act public access requirements.

SB 707 requires the City to formally adopt a policy, on or before July 1, 2026, that establishes the procedure for recessing and reconvening a meeting in the event of disruption of its telephonic or internet service, and the efforts that the City Council and staff shall make to attempt to restore the service.

STAFF REVIEW
In response to the requirement to establish a policy for the disruption of telephonic or internet service, staff consulted with the City Attorney to prepare a policy that will satisfy this new State requirement. The policy mirrors the meeting disruption guidelines that are already outlined in SB 707, which require the legislative body to take a recess and attempt to restore service for at least one hour. If service cannot be restored within one hour, the legislative body must conduct a roll-call vote confirming that good faith efforts were made and that the public interest in continuing the meeting outweighs the need for remote access.

Staff has attached the City policy, Disruption of Telephonic or Internet Service During City Council Meetings (Attachment B), that outlines the procedures in detail.

LEGAL REVIEW
The City Attorney has reviewed this staff report and Resolution No. CC-2605-019, and approved the resolution as to form.

FISCAL IMPACT
None.

RECOMMENDATION
Staff recommends that the City Council 1.) Adopt Resolution No. CC-2605-019 establishing a City policy for disruption of telephonic or internet service during City Council meetings; or 2.) Provide staff with alternate direction.

Attachments
Resolution No. CC-2605-019 Disruption of Telephonic or Internet Service Policy for Disruption of Telephonic or Internet Service

ATTACHMENT A

Page 1 of 2 ends

Resolution No. CC-2605-019
Disruption of Telephonic or Internet Service
RESOLUTION NO. CC-2605-019

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LAWNDALE, CALIFORNIA,

ADOPTING A POLICY FOR DISRUPTION OF TELEPHONIC OR

INTERNET SERVICE DURING CITY COUNCIL MEETINGS
WHEREAS, on October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707), which amends the Brown Act with the intent to diversify and increase public engagement during local government meetings of legislative bodies; and WHEREAS, among the various new requirements under SB 707, all qualified legislative bodies must now offer hybrid meetings and facilitate remote participation during public meetings; and
WHEREAS, SB 707 requires the City to formally adopt a policy, on or before July 1, 2026, that establishes the procedure for recessing and reconvening a meeting in the event of disruption of its telephonic or internet service, and the efforts that the City Council and staff shall make to attempt to restore the service.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAWNDALE, CALIFORNIA, does hereby establish and adopt the policy for disruption of telephonic or internet service during City Council meetings attached hereto as Exhibit A.

PASSED, APPROVED AND ADOPTED this 4th day of May, 2026.

___________________________________
Robert Pullen-Miles, Mayor

Page 2 of 2 ends

Resolution No. CC-2605-019
Disruption of Telephonic or Internet Service
ATTEST:

State of California )
County of Los Angeles ) SS
City of Lawndale )
I, Erica Harbison, City Clerk of the City of Lawndale, California, do hereby certify that the City Council of the City of Lawndale duly approved and adopted the foregoing Resolution No. CC2605-019 at a regular meeting of said Council held on the 4th day of May, 2026, by the following roll call vote:

Name Voting Present, Not Voting Absent Aye No Abstain Not Participating Robert Pullen-Miles, Mayor
Sirley Cuevas, Mayor Pro Tem
Bernadette Suarez
Francisco M. Talavera
Pat Kearney
_______________________________
Erica Harbison, City Clerk
APPROVED AS TO FORM:
______________________________
Gregory M. Murphy, City Attorney

EXHIBIT A

INSERT POLICY

ATTACHMENT B
Council Policy No. 110-26

Page 1 ends

COUNCIL POLICY
SUBJECT:

Disruption of Telephonic or Internet Service
During City Council Meetings
POLICY NO.: 110-26 DATE ADOPTED:

05/04/2026
AUTHORITY:

Resolution No. CC-2605-019
PURPOSE:

This policy establishes procedures for responding to a disruption in the telephonic or internet services that provide two-way remote public access to meetings of the City Council, as required by the Ralph M.

Brown Act (Gov. Code § 54953.4).

POLICY:

This policy applies only to meetings of the City Council; it does not apply to City Council-appointed boards and commissions.

This policy pertains to telephonic or internet services that provide two-way remote public access to meetings of the City Council. This policy does not apply to one-way television broadcasts or one-way Internet streams of City Council meetings. The meeting may carry on if one or more one- way services are disrupted, so long as two-way remote public access is functioning.

1. Procedures in the Event of a Service Disruption
A. Response to Service Disruption
If the Presiding Officer or City Clerk becomes aware of a service disruption:
(I) “Service disruption” means a disruption of telephonic or internet service that prevents members of the public from attending or observing the meeting via the two-way telephonic service or two-way audiovisual platform.
(II) The Presiding Officer or City Clerk shall immediately announce the disruption to the public.
(III) The Presiding Officer shall then call for a recess of the open session. A service disruption does not preclude the City Council from reorganizing the agenda to use the recess period for the purpose of meeting in a closed session that has been properly noticed and announced consistent with the Ralph M. Brown Act.
(IV) Staff shall begin efforts to diagnose and restore the disrupted service. (V) The meeting shall remain in recess for at least one hour or until service is restored, whichever is sooner. The recess period may be extended if restoration efforts are ongoing.

EXHIBIT A
Council Policy No. 110-26

Page 2 ends

B. Efforts to Restore Service
City staff shall make good faith efforts to restore remote access services, which may include:
(I) Troubleshooting platform or teleconferencing software (II) Resetting or replacing audiovisual equipment
(III) Attempting alternative connection methods
(IV) Contacting necessary support staff or service providers (V) Switching to back-up equipment or platforms, if available (VI) The City Clerk shall document the restoration efforts undertaken

2. Reconvening the Open Session
A. Timing
The open session may be reconvened after at least one hour has elapsed from the time of disruption or as soon as service is restored, whichever occurs earlier. (I) If the remote access service is restored before or at the time the meeting reconvenes, the meeting shall continue as normal.
(II) If service has not been restored after one hour, the City Council may reconvene and:
(a) Adjourn the meeting; or
(b) Resume meeting in open session by adopting, by roll call vote, the following, or a substantially similar, finding:
“The City of Lawndale has made good faith efforts to restore telephonic or internet service in accordance with its adopted Council Policy No. 110-26 and the public interest in conducting this meeting outweighs the public interest in remote public access.” (c) In making the above finding, the City Council should identify agenda items that are not time-sensitive and continue those items. (III) Upon adoption of this finding, the City Council may resume the open session despite the fact that two-way remote access services have not been restored.

3. Recordkeeping
A. The City Clerk shall enter a brief statement into the meeting minutes, including the following:
(I) The nature and start time of the disruption
(II) The time the meeting was reconvened (if applicable) (III) A summary of restoration efforts undertaken
(IV) Any finding adopted pursuant to Section 2.A.(II)(b)

4. Review and Updates
This policy may be amended by the City Council at a noticed public meeting in open session, not on the Consent Calendar.

Adopt Resolution No. CC-2605-017 for Reasonable Accommodations Policy for Brown Act Meetings, Senate Bill 707

BACKGROUND
On October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707) which amends the Brown Act with the intent to diversify and increase public engagement during local government meetings of legislative bodies. One of the new SB 707 requirements is to draft a process for requesting and granting reasonable accommodations for Councilmembers, the public, and staff.

SB 707 requires the City to formally adopt a policy, on or before July 1, 2026, that outlines the procedures to offer reasonable accommodations for participation in Brown Act meetings.

STAFF REVIEW
In response to the reasonable accommodations requirement, staff consulted with the City Attorney to prepare a policy that will satisfy this new State requirement.

Staff has attached the City policy, Reasonable Accommodations Policy for City of Lawndale Brown Act Meetings (Attachment B), that outlines the procedures in detail.

LEGAL REVIEW
The City Attorney has reviewed this staff report and Resolution No. CC-2605-017, and approved the resolution as to form.

FISCAL IMPACT
None.

RECOMMENDATION
Staff recommends that the City Council 1.) Adopt Resolution No. CC-2605-017 establishing a City policy to offer reasonable accommodations for participation in Brown Act meetings; or 2.) Provide staff with alternate direction.

Attachments
Resolution No. CC-2605-017 Accommodations Policy
Policy for Reasonable Accommodations for City of Lawndale Brown Act Meetings

ATTACHMENT A
Resolution No. CC-2605-017 Page 1 of 2
Reasonable Accommodations for Brown Act Meetings
RESOLUTION NO. CC-2605-017

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LAWNDALE, CALIFORNIA

ESTABLISHING A POLICY FOR REASONABLE ACCOMMODATIONS

FOR BROWN ACT MEETINGS
WHEREAS, on October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707), which amends the Brown Act with the intent to diversify and increase public engagement during local government meetings of legislative bodies; and
WHEREAS, a new requirement under SB 707 is to draft procedures to offer reasonable accommodations for participation in Brown Act meetings; and WHEREAS, SB 707 requires the City to formally adopt a policy, on or before July 1, 2026, that outlines the procedures for requesting and granting accommodations for Councilmembers, the public and staff; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAWNDALE, CALIFORNIA, does hereby establish and adopt the policy to offer reasonable accommodations for participation in Brown Act meetings attached hereto as Exhibit A.

PASSED, APPROVED AND ADOPTED this 4th day of May, 2026. _______________________________
Robert Pullen-Miles, Mayor
Resolution No. CC-2605-017 Page 2 of 2
Reasonable Accommodations for Brown Act Meetings
ATTEST:

State of California )
County of Los Angeles ) SS
City of Lawndale )
I, Erica Harbison, City Clerk of the City of Lawndale, California, do hereby certify that the City Council of the City of Lawndale duly approved and adopted the foregoing Resolution No. CC-2605-017 at a regular meeting of said Council held on the 4th day of May, 2026, by the following roll call vote:

Name Voting Present, Not Voting Absent Aye No Abstain Not Participating Robert Pullen-Miles, Mayor
Sirley Cuevas, Mayor Pro Tem
Bernadette Suarez
Francisco M. Talavera
Pat Kearney
_______________________________
Erica Harbison, City Clerk
APPROVED AS TO FORM:
______________________________
Gregory M. Murphy, City Attorney

EXHIBIT A

INSERT POLICY

ATTACHMENT B

EXHIBIT A

COUNCIL POLICY
SUBJECT:

Reasonable Accommodations Policy for City of
Lawndale Brown Act Meetings
POLICY NO.: 108-26 DATE ADOPTED:
05/04/2026
AUTHORITY:

Resolution No. CC-2605-017
PURPOSE:

The purpose of this policy is to outline the process for members of the legislative body, members of the public and staff to make requests for reasonable accommodations related to noticed public meetings pursuant to the Americans with Disabilities Act (ADA).

POLICY:

Accommodation Requests
Government Code Section 54953.8(b)(8) requires that all public agencies have and implement a procedure for receiving and swiftly resolving reasonable accommodation requests for individuals with disabilities that involve access to public meetings, consistent with the Federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility.

Requests may be made by any individual that attends, participates in or conducts the meeting, such as members of the public, staff, and members of the legislative body. This policy applies to all meetings of the City's legislative bodies and meetings open to the public, including, without limitation, the City Council and all appointed City commissions, appointed City committees, and standing committees of the City Council.

A City Councilmember, Commission member, Committee member or staff who has a disability and requires a reasonable accommodation to perform one or more essential functions of the role of City Councilmember, Commission member, Committee member, or staff should make that request by contacting the City Clerk, City Manager, or City Attorney. Upon receipt of a request, the City Clerk, City Manager, or City Attorney will inform each other of the request in order to facilitate it promptly. The City Attorney may determine, based on an individualized, case-by-case factual analysis, that a City Councilmember, Commission member, Committee member, or staff member’s remote attendance at public meetings is a reasonable accommodation if the member is unable to attend in person because of a qualified disability under the ADA (see Cal. Attorney General Opinion No. 23-1002, July 24, 2024).

The numerical limits on number of remote appearances in the Brown Act (Gov’t. Code § 54953 et seq.) will not apply in such a situation. However, other requirements of the Brown Act will still apply, including but not limited to, having 2-way audio/video, keeping the camera on, and announcing if other adults over 18 are present with the member who is participating remotely. The member is not required to publicly disclose any diagnosis or medical information.

City Councilmembers may separately participate remotely as a reasonable accommodation under 54953(c); participation will count towards a quorum at the physical location of the meeting.

Readily Available Accommodations
Members of the public can request any of the following accommodations by contacting the City Clerk's Office in one of these ways: by phone at 310-973-3213, by email at [email protected], by U.S.

Mail or personal delivery at: City of Lawndale, Attn: City Clerk, 14717 Burin Avenue, Lawndale, CA 90260.

For requests made by email, include "ADA Accommodation Request" in the subject line, provide contact information such as a telephone number and a description of the request. Requests should be submitted at least 72 hours before the meeting.

For meetings held on Monday or Tuesday, requests should be submitted by Wednesday, or Thursday for Wednesday meetings, to allow sufficient time to make reasonable arrangements.  For individuals with hearing loss: City Council meetings are livestreamed on the City's website, public access channel and include closed captioning.  For individuals with visual impairments: City Council meetings are livestreamed on the City's website and public access channel. These meetings may be attended in person or remotely via the City’s audio and video platform.
 For individuals with mobility impairments: ADA-accessible facilities are available to access the Council Chambers, and remote participation is offered via the City’s audio and video platform with telephone access.

City Council meetings are replayed on the City's website and public access channel, and audio recordings, if available, of commission, committee, and standing committee meetings are available upon request after each meeting.

Additional Accommodations (Upon Request)
Individuals who are deaf or hard of hearing, who are blind or have low vision, have mobility impairments, or have any other disability, may also request accommodations other than those readily available using the process outlined below. Accommodations should be requested as early as possible as additional time may be required to provide the requested accommodation. Note that the accommodation will be considered to be unreasonable and will not be provided if it imposes undue financial or administrative burdens on the City or requires a fundamental alteration in the nature of a program. If a particular accommodation is unreasonable, the City will offer an alternative accommodation that is reasonable.

Process to Request An Additional Accommodation

1. If you have an additional accommodation that is not identified above, please request the accommodation as soon as you can, preferably before the meeting you wish to attend. The sooner the request is made, the more likely it is that the City can provide the accommodation or an alternative. You can make this request yourself, or someone can make it on your behalf with your permission.

2. Your request can be made orally or in writing, and you should submit it to the City Clerk's Office so as to avoid delays in reviewing and processing the request. Requests can be made by contacting the City Clerk's Office in one of these ways: by phone at 310-973-3213, by email at [email protected], by U.S. Mail or personal delivery at: City of Lawndale, Attn: City Clerk, Council Policy No. 108-26

Page 3 ends

14717 Burin Avenue, Lawndale, CA 90260. Note that if you contact the City Clerk's Office via mail, you need to make the request early enough so that a response can be timely provided.

3. Your request for an accommodation must provide the following information:
a) Accommodation requested - We need to know the type of accommodation you are seeking and how the accommodation will allow you to access and participate in the meeting. You are not required to disclose the particular disability, instead a general statement of explanation will suffice.
b) Contact information - You must give staff current contact information so they can respond in a timely manner. This can be a mailing address, an email address, or telephone number, for example. Note that if only a mailing address is provided, you need to make the request early enough that a mailed response can be timely provided. c) Date of meeting or meetings - Please specify if the accommodation is requested for a specific meeting, or for all or a series of meetings before a particular body.

Procedures for City Staff

1. Any staff member who receives, or believes they may have received, an accommodation request, will promptly relay the request and the requestor's contact information to the City Clerk (first), and if not available, to the City Manager, or City Attorney.

2. The City Attorney may be requested to assist in the review of requests and assist staff in providing a response to the requester as soon as practicable.

3. All reasonable accommodation request responses shall be provided in writing, when such written response can be transmitted in a timely manner prior to the start of the specific meeting.

Otherwise, the response will otherwise be provided orally. Responses will identify whether the accommodation is granted or granted in the alternative, and any instructions necessary to access the accommodation. If denied the response will identify the grounds for denial. City staff will document requests and responses provided orally.

4. The law requires that all doubt be resolved in favor of accommodations. Staff will make reasonable efforts to communicate with requesters to obtain clarifications or to discuss whether alternative accommodations will be viable.

Adopt Resolution No. CC-2605-018 Policy for Public Interpretation Assistance, Senate Bill 707

BACKGROUND
On October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707) which amends the Brown Act with the intent to diversify and increase public engagement during local government meetings of legislative bodies. One of the new SB 707 requirements is to identify the assistance to be provided when public interpretation assistance is requested by a member of the public.

SB 707 requires the City to formally adopt a policy, on or before July 1, 2026, that outlines the procedures and accommodations that are available to members of the public.

STAFF REVIEW
In response to the public interpretation assistance requirement, staff consulted with the City Attorney to prepare a policy that will satisfy this new State requirement.

Staff has attached the City policy, Policy for Public Interpretation Assistance (Attachment B), that outlines the procedures in detail.

LEGAL REVIEW
The City Attorney has reviewed this staff report and Resolution No. CC-2605-018, and approved the resolution as to form.

FISCAL IMPACT
None.

RECOMMENDATION
Staff recommends that the City Council 1.) Adopt Resolution No. CC-2605-018 establishing a City policy for public interpretation assistance; or 2.) Provide staff with alternate direction.

Attachments
Resolution No. CC-2605-018 Public Interpretation Assistance Policy for Public Interpretation Assistance

ATTACHMENT A
Resolution No. CC-2605-018 Page 1 of 2
Public Interpretation Assistance
RESOLUTION NO. CC-2605-018

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LAWNDALE, CALIFORNIA

ESTABLISHING A POLICY FOR PUBLIC INTERPRETATION ASSISTANCE WHEREAS, on October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707), which amends the Brown Act with the intent to diversify and increase public engagement during local government meetings of legislative bodies; and
WHEREAS, a new requirement under SB 707 is to identify the assistance to be provided when public interpretation assistance is requested by a member of the public; and WHEREAS, SB 707 requires the City to formally adopt a policy, on or before July 1, 2026, that outlines the procedures and accommodations that are available to members of the public; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAWNDALE, CALIFORNIA, does hereby establish and adopt the policy for public interpretation assistance attached hereto as Exhibit A.

PASSED, APPROVED AND ADOPTED this 4th day of May, 2026. _______________________________
Robert Pullen-Miles, Mayor
ATTEST:

Resolution No. CC-2605-018 Page 2 of 2
Public Interpretation Assistance
State of California )
County of Los Angeles ) SS
City of Lawndale )
I, Erica Harbison, City Clerk of the City of Lawndale, California, do hereby certify that the City Council of the City of Lawndale duly approved and adopted the foregoing Resolution No. CC-2605-018 at a regular meeting of said Council held on the 4th day of May, 2026, by the following roll call vote:

Name Voting Present, Not Voting Absent Aye No Abstain Not Participating Robert Pullen-Miles, Mayor
Sirley Cuevas, Mayor Pro Tem
Bernadette Suarez
Francisco M. Talavera
Pat Kearney
_______________________________
Erica Harbison, City Clerk
APPROVED AS TO FORM:
______________________________
Gregory M. Murphy, City Attorney

EXHIBIT A

INSERT POLICY

ATTACHMENT B
Council Policy No. 109-26

Page 1 ends

COUNCIL POLICY
SUBJECT:

Policy for Public Interpretation Assistance
POLICY NO.: 109-26 DATE ADOPTED:
05/04/2026
AUTHORITY:

Resolution No. CC-2605-018_____
PURPOSE:

The purpose of this policy is to identify the assistance to be provided when public interpretation assistance is requested by a member of the public.

POLICY:

The following accommodations are available:
 Any member of the public who wishes to assist another member of the public by interpreting a City Council meeting, or who wishes to be assisted to obtain such interpretation, may do so provided the interpretation does not disrupt the meeting.
 A member of the public who requires the assistance of a translator shall be permitted to speak for twice the amount of time that other speakers are permitted to speak.  Access to a space to view the meeting on a monitor to allow the member of the public who is receiving translation service to utilize without disrupting the meeting. For meetings held on Monday or Tuesday, requests should be submitted by Wednesday, or Thursday for Wednesday meetings, to allow sufficient time to make reasonable arrangements.
 Members of the public can request any of the above accommodations by contacting the City Clerk's Office in one of these ways: by phone at 310-973-3213, by email at [email protected], by U.S. Mail or personal delivery at: City of Lawndale, Attn: City Clerk, 14717 Burin Avenue, Lawndale, CA 90260. Note that if you contact the City Clerk's Office via mail, you need to make the request early enough so that a response can be timely provided.  Your request for assistance must provide the following information:
(a) Contact information - You must give staff current contact information so they can respond in a timely manner. This can be a mailing address, an email address, or telephone number, for example. Note that if only a mailing address is provided, you need to make the request early enough that a mailed response can be timely provided.
(b) Date of meeting or meetings - Please specify if the assistance is requested for a specific meeting, or for all or a series of meetings before the City Council.

EXHIBIT A

Nabi Sidiqi, Assistant Engineer
Lucho Rodriguez, Public Works Director
SUBJECT: Award of FY 25/26 Citywide Overhead Street Name Sign Replacement Project

BACKGROUND
The City’s annual street sign program provides continuous sign replacement Citywide to maintain all street signage in good condition. This year’s street name sign project addresses approximately sixty (60) damaged overhead illuminated street name signs and six (6) damaged overhead retro-reflective street name signs that have reached the end of their useful life.

The new signs will feature the City’s logo and will be standardized for consistency throughout the City. This upgrade will improve visibility for drivers, enhance overall aesthetics, and ensure compliance with current signage standards. In addition, the use of uniform materials and design will streamline future maintenance and replacements, creating a more cohesive and easily recognizable streetscape for residents and visitors alike.

STAFF REVIEW
The Notice Inviting Bids was advertised on April 9, 2026, in the Daily Breeze and on the the City website.

Bids were received and opened on Monday, April 27, 2026, by the City Clerk in accordance with the City's bidding procedures. Three (3) bids were received with bid bonds, evidence of contract licensing, insurance coverage, and project references for contracts of similar size and scope. Bids received are listed in the table below:

Bidder Name Bid Amount
Elecnor Belco Electric, Inc.
$
280,986.00
Jerusalem Construction Inc. $ 329,811.42
PTM General Engineering
Services Inc.
$
448,400.00
Staff reviewed the bid from Elecnor Belco Electric, Inc. from Chino, California, evaluating accuracy, cost, experience, and references. As a result of the bid analysis, staff finds that Elecnor Belco Electric, Inc. has submitted the lowest responsible and responsive bid for the project in the amount of $280,986.00.

ENVIRONMENTAL REVIEW
Street sign replacement is generally considered categorically exempt from California Environmental Quality Act (CEQA) under Section 15061(b)(3). This exemption, also known as the "Common Sense Exemption", applies when it can be seen with certainty that a project has not possibility of causing a significant environmental effect. The replacement of existing wayfinding signs will not have any effects on the environment.

LEGAL REVIEW
The City Attorney has reviewed the agreement and approved it as to form.

FISCAL IMPACT
Total cost of this project including materials, installation, and contingencies is $336,986.00. There is sufficient Funding for this project from Measure M, Account Number 272-310-700.281. The project cost and funding breakdown are as follows:

Project Cost Estimate:

Construction Bid Amount $280,986.00
Construction Contingency (20%) $56,000.00
Total Project Cost Estimate $336,986.00

RECOMMENDATION
Staff recommends that the City Council:

1. Award a construction contract to Elecnor Belco Electric, Inc., in the amount of $280,986.00 for the Award of FY 25/26 Citywide Overhead Street Name Sign Replacement Project; and

2. Approve a construction contingency in the amount of $56,000; and

3. Authorize the City Manager to File a Notice of Completion with the County of Los Angeles upon Project Completion.

Attachments
A. Elecnor Belco Electric Proposal, Inc..pdf
B. Project Location Map.pdf
C. Illuminated Street Sign type Sample
D. Contract Agreement Draft.pdf
E. Other Proposals Received.pdf

ATTACHMENT A

ATTACHMENT B
14 3
8 9
6 5
13 4
10 7
2 1
11 12
15 16
17 18
19 20
21 22
23 24
25 26

ATTACHMENT C

ATTACHMENT D
37 A. CONTRACT AGREEMENT
This Construction Agreement (“Agreement”) is made and entered into as of the date executed by the Mayor and attested to by the City Clerk, by and between Elecnor Belco Electric, Inc. (hereinafter referred to as "CONTRACTOR") and the City of Lawndale, California, a municipal corporation (hereinafter referred to as "CITY").

R E C I T A L S
A. Pursuant to the Notice Inviting Sealed Bids for BN-2605-06 FY 25/26 CITYWIDE OVERHEAD STREET NAME SIGN REPLACEMENT PROJECT (“Project”), bids were received, publicly opened, and declared on the date specified in the notice; and B. On May 4, 2026, City’s City Council declared CONTRACTOR to be the lowest responsible Bidder and accepted the bid of CONTRACTOR; and
C. The City Council has authorized the Mayor to execute a written Contract with CONTRACTOR for furnishing labor, equipment and material for the CIP No. BN-2605-06, FY 25/26 Citywide Overhead Street Name Sign Replacement Project in the City of Lawndale.

NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, it is agreed:

1. GENERAL SCOPE OF WORK: CITY agrees to engage CONTRACTOR and CONTRACTOR agrees to furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the CIP No. BN-2605-06, FY 25/26 Citywide Overhead Street Name Sign Replacement Project in the City of Lawndale. The work shall be performed in accordance with the Plans and Specifications dated April 27, 2026, (the “Specifications”) on file in the office of the City Clerk and in accordance with bid prices set forth in CONTRACTOR’S Bid Proposal and in accordance with the instructions of the City Engineer.

2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Contract documents for the aforesaid project shall consist of the Notice Inviting Bids, Instructions to Bidders, Bid Proposal, Builders General Provisions, Standard Specifications for Public Works Construction 2021 edition (SSPWC), Special Provisions, Exhibit A and Exhibit B, and all referenced specifications, details, standard drawings, and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices and affidavits; and also, including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner. All of the provisions of said Contract documents are made a part hereof as though fully set forth herein. This Contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by CONTRACTOR whether set 38 out specifically in the Contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this Agreement, the Builders General Provisions and the SSPWC, in that order, shall control.

Collectively, these Contract documents constitute the complete agreement between CITY and CONTRACTOR and supersede any previous agreements or understandings.

3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal $280,986.00 as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid Contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.

4. TIME OF PERFORMANCE: CONTRACTOR agrees to complete the work within 90 working days from the date of the notice to proceed. By signing this Agreement, CONTRACTOR represents to CITY that the Contract time is reasonable for completion of the work and that CONTRACTOR will complete such work within the Contract time.

5. LIQUIDATED DAMAGES: In accordance with Government Code section 53069.85, it is agreed that CONTRACTOR will pay to CITY the sum set forth in Exhibit “A” for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, CONTRACTOR agrees CITY may deduct that amount from any money due or that may become due CONTRACTOR under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.

6. SUBSTITUTION OF SECURITIES: Pursuant to section 22300 of the Public Contract Code of the State of California, CONTRACTOR may request CITY to make retention payments directly to an escrow agent or may substitute securities for any money withheld by CITY to ensure performance under the Contract. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with CITY or with a state or federally chartered bank as the escrow agent who shall return such securities to CONTRACTOR upon satisfactory completion of the Contract. Deposit of securities with an escrow agent shall be subject to a written agreement substantially in the form provided in section 22300 of the Public Contract Code.

7. PREVAILING WAGES AND CALIFORNIA LABOR LAWS: Pursuant to Labor Code §§ 1720 et seq., and as specified in 8 California Code of Regulations § 16000 (“Prevailing Wage Laws”), CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and implement any prevailing wage requirements, and CONTRACTOR agrees to pay any penalty or civil damages resulting 39 from a violation of the prevailing wage laws. CONTRACTOR shall defend, indemnify and hold the CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. CONTRACTOR and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates.

In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD.

CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site.

CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor.

Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except:

When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or When the number of apprentices in training in the area exceeds a ratio of one to five, or When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or Assignment of an apprentice to any work performed under a public works Contract would create a condition that would jeopardize his or her life or the life, safety, or property of fellow employees or the public at large, or the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman.

When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to eight journeymen.

CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such Contracts and if other Contractors on the public works site are making such contributions.

CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices.
40 Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.

The CONTRACTOR or any subcontractor that is determined by the Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law.

CONTRACTOR and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of CONTRACTOR in the manner provided in Labor Code section 1776. In the event of noncompliance with the requirements of this section, CONTRACTOR shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects such CONTRACTOR must comply with this section. Should noncompliance still be evident after such 10-day period, CONTRACTOR shall, as a penalty to CITY, forfeit not more than $100.00 for each calendar day or portion thereof, for each worker, until strict compliance is effectuated. The amount of the forfeiture is to be determined by the Labor Commissioner. A Contractor who is found to have violated the provisions of law regarding wages on Public Works with the intent to defraud shall be ineligible to bid on Public Works Contracts for a period of one to three years as determined by the Labor Commissioner. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from progress payments then due. The responsibility for compliance with this section is on CONTRACTOR. The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

Any ineligible Contractor or subcontractor pursuant to Labor Code Sections 1777.1 and 1777.7 may not perform work on this Project.

By executing this Contract, CONTRACTOR verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subcontractors and sub-subcontractors to comply with the same.

8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this Contract, and CONTRACTOR and 41 any subcontractor under it shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.

CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the Contract, by him or any subcontractor under it, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, worker or mechanic is required or permitted to labor more than eight (8) hours in any one calendar day or 40 hours in any one calendar week in violation of the Labor Code.

9. PUBLIC WORKS CONTRACTOR REGISTRATION: Pursuant to Labor Code sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Relations (DIR). No bid will be accepted nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the DIR to perform public work. Notwithstanding the foregoing, the Contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

10. LABOR COMPLIANCE AND STOP ORDERS: This Project is subject to compliance monitoring and enforcement by the DIR. It shall be CONTRACTOR’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this Contract and applicable law. Any stop orders issued by the DIR against CONTRACTOR or any subcontractor that affect CONTRACTOR’s performance of Work, including any delay, shall be CONTRACTOR’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered CONTRACTOR caused delay subject to any applicable liquidated damages and shall not be compensable by the CITY. CONTRACTOR shall defend, indemnify and hold CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against CONTRACTOR or any subcontractor.

11. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS: Contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code section 1777.1 or 1777.7. Any Contract on a public works project entered into between a Contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works Contract. Any public money that is paid, or may have been paid to a debarred subcontractor by a Contractor on the Project shall be returned to the CITY.

CONTRACTOR shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.

12. LABOR/EMPLOYMENT SAFETY: CONTRACTOR shall comply with all applicable laws and regulations of the federal, state, and local government, including Cal/OSHA 42 requirements and requirements for verification of employees’ legal right to work in the United States
CONTRACTOR shall maintain emergency first aid treatment for its employees which complies with the Federal Occupational Safety and Health Act of 1970 (29 U.S.C. § 651 et seq.), and California Code of Regulations, Title 8, Industrial Relations Division 1, Department of Industrial Relations, Chapter 4. CONTRACTOR shall ensure the availability of emergency medical services for its employees in accordance with California Code of Regulations, Title 8, Section 1512.

CONTRACTOR shall submit the Illness and Injury Prevention Program and a Project site specific safety program to CITY prior to beginning Work at the Project site.

CONTRACTOR shall maintain a confined space program that meets or exceeds the CITY Standards. CONTRACTOR shall adhere to CITY’s lock out tag out program.

13. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each worker needed to execute the work required by this Agreement as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8.

14. CONTRACTOR'S LIABILITY: The City of Lawndale and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever.

To the fullest extent permitted by law, CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith:
a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith.
b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, 43 penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom.
c. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees.

Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee.

However, without affecting the rights of City under any provision of this agreement, to the extent required by Civil Code section 2782, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.

So much of the money due to CONTRACTOR under and by virtue of the Contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid.

It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law.

This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees.

CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees.

15. THIRD PARTY CLAIMS: In accordance with Public Contract Code § 9201, CITY will promptly inform CONTRACTOR regarding third-party claims against CONTRACTOR, but in no event later than ten (10) business days after CITY receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of 44 this Agreement. As more specifically detailed in the Contract documents, CONTRACTOR agrees to indemnify and defend the City against any third-party claim.

16. WORKERS COMPENSATION: In accordance with California Labor Code Sections 1860 and 3700, CONTRACTOR and each of its subcontractors will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR, by signing this Contract, certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract.

17. INSURANCE: CONTRACTOR shall procure and maintain for the duration of the Agreement, and for 1 year thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONTRACTOR, its agents, representatives, employees, or subcontractors.
a. Minimum Scope and Limit of Insurance. Coverage shall be at least as broad as:
i. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. ii. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.
iii. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
iv. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.
v. Professional Liability (if Design/Build), with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
vi. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
45 vii. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
b. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either: the CONTRACTOR shall obtain coverage to reduce or eliminate such self-insured retentions as respects the CITY, its officers, officials, employees, and volunteers; or the CONTRACTOR shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or CITY. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
i. The CITY, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the CONTRACTOR. General liability coverage can be provided in the form of an endorsement to the CONTRACTOR’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
ii. For any claims related to this project, the CONTRACTOR’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the CITY, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, or volunteers shall be excess of the CONTRACTOR’s insurance and shall not contribute with it.
iii. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the CITY.
d. Builder’s Risk (Course of Construction) Insurance.
i. CONTRACTOR may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the CITY as a loss payee as their interest may appear.
ii. If the Project does not involve new or major reconstruction, at the option of the CITY, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, 46 structures, processes, machinery, and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the CITY’s site.
e. Claims Made Policies. If any coverage required is written on a claims-made coverage form:
i. The retroactive date must be shown, and this date must be before the execution date of the Contract or the beginning of Contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of Contract work. iii. If coverage is cancelled or non-renewed, and not replaced with another claimsmade policy form with a retroactive date prior to the Contract effective, or start of work date, the CONTRACTOR must purchase extended reporting period coverage for a minimum of five (5) years after completion of Contract work. iv. A copy of the claims reporting requirements must be submitted to the CITY for review.
v. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold. f. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the CITY.
g. Waiver of Subrogation. CONTRACTOR hereby agrees to waive rights of subrogation which any insurer of CONTRACTOR may acquire from CONTRACTOR by virtue of the payment of any loss. CONTRACTOR agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONTRACTOR, its employees, agents and subcontractors.
h. Verification of Coverage. CONTRACTOR shall furnish the CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to CITY before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the CONTRACTOR’s obligation to provide them. The CITY reserves the right to require complete, 47 certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
i. Subcontractors. CONTRACTOR shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and CONTRACTOR shall ensure that CITY is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
j. Special Risks or Circumstances. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.

18. ASSIGNMENT: This Contract is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect.

19. INDEPENDENT CONTRACTOR: CONTRACTOR is and shall at all times remain as to the CITY, a wholly independent Contractor. Neither the CITY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR'S employees, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of CITY.

20. TAXES: CONTRACTOR is responsible for paying all retail sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this Contract. CONTRACTOR is responsible for ascertaining and arranging to pay them. The prices established in the Contract shall include compensation for any taxes CONTRACTOR is required to pay by laws and regulations in effect at the bid opening date.

21. LICENSES: CONTRACTOR represents and warrants to CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of CONTRACTOR to practice its profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of CONTRACTOR to practice its profession.

CONTRACTOR shall maintain a City of Lawndale business license, if required under CITY ordinance.

Contractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against Contractors if a complaint regarding a patent act or omission is filed within five (5) years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten (10) years of the date of the alleged violation. 48 Any questions concerning a Contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826.

22. RECORDS: CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by CITY or any authorized representative, and will be retained for four years after the expiration of this Agreement. All such records shall be made available for inspection or audit by CITY at any time during regular business hours.

23. SEVERABILITY: If any portion of these Contract documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.

24. WHOLE AGREEMENT: This Agreement supersedes any and all other agreements either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein.

Each party to this Contract acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statements or promise not contained in this Contract shall not be valid or binding. Any modifications of this Contract will be effective only if signed by the party to be charged.

25. AUTHORITY: CONTRACTOR affirms that the signatures, titles, and seals set forth hereinafter in execution of this Agreement represent all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest herein. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. This Agreement may be modified by written amendment. CITY’s city manager may execute any such amendment on CITY’s behalf.

26. NOTICES: All notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty-eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address. 49 CITY OF LAWNDALE
14717 Burin Avenue
Lawndale, CA 90260
Attention: ________________________ Project Manager
CONTRACTOR:
__________________________________________
__________________________________________
Attention: __________________________________

27. DISPUTES: Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code. This Section shall be construed to be consistent with said statutes.

Claims: For purposes of this Section, “Claim” means a separate demand by CONTRACTOR, after a change order duly requested in accordance with the terms of this Contract has been denied by the CITY, for (A) a time extension, (B) payment of money or damages arising from Work done by or on behalf of CONTRACTOR pursuant to the Contract, or (C) an amount the payment of which is disputed by the CITY. A “Claim” does not include any demand for payment for which CONTRACTOR has failed to provide notice, request a change order, or otherwise failed to follow any procedures contained in the Contract Documents. Claims governed by this Section may not be filed unless and until CONTRACTOR completes all procedures for giving notice of delay or change and for the requesting of a time extension or change order, including but not necessarily limited to the change order procedures contained herein, and CONTRACTOR’s request for a change has been denied in whole or in part. Claims governed by this Section must be filed no later than fourteen (14) days after a request for change has been denied in whole or in part or after any other event giving rise to the Claim. The Claim shall be submitted in writing to the CITY and shall include on its first page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to substantiate the claim. Nothing in this Section is intended to extend the time limit or supersede notice requirements otherwise provided by Contract for the filing of claims, including all requirements pertaining to compensation or payment for extra Work, disputed Work, and/or changed conditions.

Failure to follow such Contractual requirements shall bar any claims or subsequent lawsuits for compensation or payment thereon.
50 Supporting Documentation: The CONTRACTOR shall submit all claims in the following format:

Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is made
List of documents relating to claim:

Specifications
Drawings
Clarifications (Requests for Information)
Schedules
Other
Chronology of events and correspondence
Analysis of claim merit
Analysis of claim cost
Time impact analysis in CPM format
If CONTRACTOR’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or Specifications for the Project, CONTRACTOR shall provide a summary of the percentage of the claim subject to design errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions.

Cover letter and certification of validity of the claim, including any claims from subcontractors of any tier, in accordance with Government Code section 12650 et seq.

City’s Response: Upon receipt of a claim pursuant to this Section, CITY shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide CONTRACTOR a written statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim will be processed and made within 60 days after the public entity issues its written statement.

If CITY needs approval from its governing body to provide the CONTRACTOR a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, CITY shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide CONTRACTOR a written statement identifying the disputed portion and the undisputed portion.
51 Within 30 days of receipt of a claim, CITY may request in writing additional documentation supporting the claim or relating to defenses or claims CITY may have against the CONTRACTOR. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of CITY and the CONTRACTOR.

CITY’s written response to the claim, as further documented, shall be submitted to CONTRACTOR within 30 days (if the claim is less than $50,000, within 15 days) after receipt of the further documentation, or within a period of time no greater than that taken by CONTRACTOR in producing the additional information or requested documentation, whichever is greater.

Meet and Confer: If the CONTRACTOR disputes CITY’s written response, or CITY fails to respond within the time prescribed, the CONTRACTOR may so notify CITY, in writing, either within 15 days of receipt of CITY’s response or within 15 days of CITY’s failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, CITY shall schedule a meet and confer conference within 30 days for settlement of the dispute.

Mediation: Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, CITY shall provide the CONTRACTOR a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after CITY issues its written statement. Any disputed portion of the claim, as identified by CONTRACTOR in writing, shall be submitted to nonbinding mediation, with CITY and CONTRACTOR sharing the associated costs equally.

CITY and CONTRACTOR shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing unless the parties agree to select a mediator at a later time.

If the Parties cannot agree upon a mediator, each Party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each Party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.

For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the Parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.

Unless otherwise agreed to by CITY and CONTRACTOR in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.

The mediation shall be held no earlier than the date CONTRACTOR completes the Work or the date that CONTRACTOR last performs Work, whichever is earlier. All unresolved 52 claims shall be considered jointly in a single mediation unless a new unrelated claim arises after mediation is completed.

Procedures After Mediation: If following the mediation, the claim or any portion remains in dispute, CONTRACTOR must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time CONTRACTOR submits his or her written claim pursuant to subdivision (a) until the time the claim is denied, including any period of time utilized by the meet and confer conference or mediation.

Civil Actions: The following procedures are established for all civil actions filed to resolve claims subject to this Section:

Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms of these procedures.. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court.

If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.

In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party.

Government Code Claims: In addition to any and all Contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, CONTRACTOR must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the CITY. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by CONTRACTOR. If no such Government Code claim is submitted, or if any prerequisite Contractual requirements are not otherwise satisfied as specified herein, CONTRACTOR shall be barred from bringing and maintaining a valid lawsuit 53 against the CITY. A Government Code claim must be filed no earlier than the date the work is completed or the date CONTRACTOR last performs work on the Project, whichever occurs first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim arises after the Government Code claim is submitted.

Non-Waiver: CITY’s failure to respond to a claim from CONTRACTOR within the time periods described in this Section or to otherwise meet the time requirements of this Section shall result in the claim being deemed rejected in its entirety. CITY’s failure to respond shall not waive CITY’s rights to any subsequent procedures for the resolution of disputed claims.

24. NON-DISCRIMINATION: Contractor represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. A violation of this section exposes CONTRACTOR to the penalties provided for in Labor Code Section 1735.

25. TERMINATION: This Contract may be terminated by CITY at any time, either with our without cause, by giving CONTRACTOR three (3) days advance written notice. In the event of termination by CITY for any reason other than the fault of CONTRACTOR, CITY shall pay CONTRACTOR for all Work performed up to that time as provided herein. In the event of breach of the Contract by Contractor, CITY may terminate the Contract immediately without notice, may reduce payment to CONTRACTOR in the amount necessary to offset CITY’s resulting damages, and may pursue any other available recourse against CONTRACTOR. CONTRACTOR may not terminate this Contract except for cause. In the event this Contract is terminated in whole or in part as provided, CITY may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. Further, if this Contract is terminated as provided, CITY may require CONTRACTOR to provide all finished or unfinished documents, data, diagrams, drawings, materials or other matter prepared or built by CONTRACTOR in connection with its performance of this Contract.

26. ANTI-TRUST CLAIMS: This provision shall be operative if this Contract Agreement is applicable to California Public Contract Code Section 7103.5. In entering into this Contract Agreement to supply goods, services or materials, Contractor hereby offers and agrees to assign to the Agency all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the Contract Agreement. This assignment shall be made and become effective at the time the Agency tender final payment to Contractor, without further acknowledgment by the Parties.
54 27. NO THIRD PARTY BENEFICIARY: This Contract and every provision herein is for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract.

28. TIME IS OF ESSENCE: Time is of the essence for each and every provision of the Contract Documents.

29. FORCE MAJEURE: If CONTRACTOR is delayed in the performance or progress of the work by a Force Majeure Event, then the CONTRACTOR shall be entitled to a time extension, as provided in the Contract documents, when the work stopped is on the critical path and shall not be charged liquidated damages. Such a non-compensable adjustment shall be CONTRACTOR’s sole and exclusive remedy for such delays and the CONTRACTOR will not receive an adjustment to the Contract price or any other compensation. Contractor must submit a timely request in accordance with the requirements of the Contract documents. A Force Majeure Event shall mean an event that materially affects a party’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the work); (4) pandemics, epidemics or quarantine restrictions; and (5) strikes and other organized labor action occurring at the project site and the effects thereof on the work, only to the extent such strikes and other organized labor action are beyond the control of CONTRACTOR and its subcontractors, of every tier, and to the extent the effects thereof cannot be avoided by use of replacement workers. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority.

30. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE: Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

31. ACCEPTANCE OF FACSIMILE SIGNATURES: The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature.

32. GOVERNING LAW: This Agreement shall be governed by the laws of the State of California, and exclusive venue for any action involving this Contract will be in Los Angeles County.
55 IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures.

State of California
CONTRACTOR'S License No. __

CONTRACTOR

_________________ By: ____________________________________________ Date TITLE

CITY OF LAWNDALE, CALIFORNIA
_________________ By: ____________________________________________ Date MAYOR

ATTEST:

By: ____________________________________________
Date CITY CLERK
CONTRACTOR'S Business Phone
Emergency Phone at which CONTRACTOR can be reached at any time: ( ) APPROVED AS TO FORM:
_______________________________________________________________

CITY ATTORNEY
__________________
Date

ATTACHMENT E

Hrant Manuelian, Finance Director/City Treasurer
Lucho Rodriguez, Public Works Director
Michael Reyes, Municipal Services Director
Jose Hernandez, Associate Planner
SUBJECT: Award of Contract for Citywide Software Platform System

BACKGROUND
The City uses various software solutions to aid in the daily functions of numerous departments. At one time, Community Development, Municipal Services, and Public Works were all under one software solution,which was CityView. However, since 2021 the Code Enforcement and Animal Control divisions of Municipal Services Department have migrated over to Citizenserve, a system also utilized by the Finance Department.

Below is a summary of the software solutions currently used by various City departments:

Community Development has been using CityView since 2007. Functions include monitoring planning applications and entitlements, record keeping, and issuing building and planning permits.

Public Works has been using CityView since 2007. Functions include issuance of encroachment permits and tracking inspections. Municipal Services has been using Citizenserve since 2021. Functions include tracking and monitoring code enforcement and animal control cases as well as record keeping for animal vaccination and registration.

Finance has been using Citizenserve since 2019. Functions include day-to-day administration of Finance reports and business license applications.

The annual costs for the City's current software is:

CityView - $25,500 (with an annual increase of up to 5%) Citizenserve - $28,800 (the number of users is factored in the annual costs)

STAFF REVIEW
In February 27, 2025, the Finance Department issued a Request for Proposals "RFP" for Citywide Software Services in an attempt to have all City departments using a single provider. Subsequently, in November 2025, the City issued an addendum to the RFP to allow the responding firms to add software proposals for Public Works.

The four (4) responding firms provided proposals for a five (5) year contract and are summarized as follows:

Year One Cost Year 2 Year 3 Year 4 Year 5 Total:

Vendor
Implementation
Cost (One Time)
Avg
Annual
Cost
Year 1
Total:

Avg
Annual
Cost
Avg
Annual
Cost
Avg
Annual
Cost
Avg
Annual
Cost
5-Year
Grand
Total:

Avocette
(Accela)
$190,000 $51,910 $241,910 $51,910 $51,910 $51,910 $51,910 $449,550 CityView $481,451 $41,570 $523,021 $41,570 $41,570 $41,570 $41,570 $689,301 iWorq $19,000 $43,500 $62,500 $43,500 $43,500 $43,500 $43,500 $236,500 GovPilot $6,000 $30,000 $36,000 $30,000 $30,000 $30,000 $30,000 $156,000 Staff from Finance, Public Works, Municipal Services, and Community Development participated in at least two demonstrations of the software features from each of the firms. After several discussions, staff narrowed down the finalist to GovPilot and iWorq, based on cost and functionality. City staff recommends GovPilot as the selected vendor to update the Citywide software.

GovPilot provides a cloud-based government management software platform that encompasses key modules to standardize and organize the tasks and functions of the City's various departments. GovPilot allows cities to select the as-needed modules based on the operational requirements. GovPilot has over 125 digital modules to select from and the top 10 modules purchased by GovPilot clients are: 1) Business Registration; 2) Code Enforcement; 3) Construction Permits, 4) Animal License, 5) Public Records Act, 6) Geographic Information System (GIS) Map, 7) Rental Certificate, 8) Retail Food Establishment License, 9) Vacant Property Registration, 10) Zoning Permits.

Under GovPilot's Modified Essential Package, the eight (8) modules requested in the City's Request for Proposal (RFP) for Community Development Department (CDD), Municipal Services Department (MSD), Finance Department (FD), and Public Works Department (PWD) are:

1. Building Permits (including Mechanical, Electrical, Plumbing, etc)

2. Grading Permits

3. Sign Permits

4. Code Enforcement

5. Animal Licenses

6. Business License

7. Right-of-Way

8. Tree Removal
The one year cost for the eight modules is $36,000 ($30,000 annual fee plus $6,000 data import). However, Community Development Staff is requesting to purchase two (2) additional modules:

Zoning Application - This module will organize the Community Development's numerous zoning applications, such as Site Plan Review, Conditional Use Permits, residential subdivision, and Design Reviews of new residential dwelling units.

Deposit tracking - This module will organize and streamline Community Development staff billable hours to the Site Plan Review process.

The total cost of the 10 modules is $42,000, which encompass a $36,000 annual fee plus a one-time $6,000 data migration fee from CityView and Citizenserve.

As noted above, the existing cost for CityView ($25,500) and Citizenserve ($28,800) is $54,300. The Citywide transition to GovPilot is expected to decrease the overall cost after several years. GovPilot has over 12 years of experience and their software systems are used in 34 states. GovPilot provides on-going technical support Monday - Friday 8:30 to 5:00 (EDT - eastern daylight time).

Highlights of GovPilot
Unlimited Users and unlimited data storage
Cloudbase Municipal Software
Planning and building plans are stored directly within the software allowing user access to view the plans
Reduces the need of physical plans, which will decrease the need of storage spaces within the departments
Improve record keeping for all department
Online submittals of applications and payment
GovPilot provided an exhibit providing an overview of their services as well as PowerPoint slide, showing the platform's user interface. It is in staffs opinion that GovPilot demonstrated there ability to integrate the various City Departments into one software solution. GovPilot's Implementation Plan states that the transition period would take between 4-6 weeks after the award of contract.

Please note that the three firms not selected had claims of trade secrets in their submitted proposals; therefore, the City did not attach their proposals out of respect for their claim and because they are not being considered for a contract.

LEGAL REVIEW
The City Attorney has reviewed and approved this report.

FISCAL IMPACT
In staff's analysis, GovPilot RFP proposal is the least expensive and best value for the four City Departments. The four departments, (CDD, PW, MSD, and Finance) will contribute and pay for their portion of the software. Selection of GovPilot may allow the City departments to terminate the existing software services of Citizenserve and/or CityView resulting in a reduction in overall costs. There is no need for a budget amendment at this point. The budget for the software will be included in the annual budget for each department.

RECOMMENDATION
Staff recommends that the City Council:

1. Review and discuss the Request for Proposal for Citywide Software to replace the existing software services provided by Cityview and/or Citizenserve;

2. Approve a Subscription Service Order Agreement between the City of Lawndale and GovPilot, in a form approved by the City Attorney's Office;

3. Authorize the City Attorney Office to make minor edits based on any direction from the City Council to the Subscription Service Order Agreement; or

4. Provide further direction to staff.

Attachments
A. GovPilot Draft Agreement.pdf
B. Proposal GovPilot.pdf
C. GovPilot Overview.pdf

ATTACHMENT A
Subscription Service Order
Prepared for:

Sales Representative
Proposal Valid Through
Docusign Envelope ID: 13830E6A-8BE2-47D5-AE7B-358741F3E616 Lawndale, CA Draft Agreement
5/15/2026
Mike Sapienza
[email protected]
Overview of Services
GovPilot is a cloud-based government management platform developed exclusively for local government.

We unify fragmented data and communication between employees, department heads and their administrators, resulting in an environment in which information flows freely and subject matter knowledge can be obtained within seconds. With a clear view of how well a department is operating, administrators, and department heads alike can make more educated decisions on the best course of action.

Leveraging Best Government Practices (BGP) from subject matter experts, GovPilot has developed a catalog of over 120 standard template modules as well as 3 premium services. GovPilot regularly checks the pulse of local governments and incorporates their feedback into the product, benefiting all of our customers! GovPilot accommodates unlimited users, which allows governments to manage and share critical data throughout their organization, at no additional cost. This information can be shared 24/7 from the office, the field, or the employee’s home.
___________________________
Wherever the Community,
Whatever the Problem,
GovPilot offers a Solution.

Docusign Envelope ID: 13830E6A-8BE2-47D5-AE7B-358741F3E616 Benefits of GovPilot
Employee & Elected Officials Benefit _____________________________________________________________ • Customizable Dashboards to see the data that’s important to you • Remove communication and data silos
• Cut-down on call volume, walk-ins and other distractions • Learn one platform, replace single-purpose software systems, IT doesn’t need to support 10+ systems • Drastically improve productivity through automated modules Constituent Benefits _____________________________________________________________ • Convenience of E- Commerce functionality – submit application and pay online • Communicate concerns via Mobile App
• Access information and data via website, eliminating need to submit OPRA Unlimited Users _____________________________________________________________ • All employees and Elected Officials are eligible for login credentials Preloaded Data ___________________________________________________________ • Assessment Records, Parcel Boundaries
All tax and parcel boundaries data is uploaded upon execution of contract from GovPilot, any updates thereafter need to be proactively provided to GovPilot from the customer. Accuracy of this information is the responsibility of the customer.

Cloud Based _____________________________________________________________ • Access, manage and edit data from the office and in the field • No scaling limitations, local server installation, burdensome maintenance costs or time-consuming software updates • Data updates occur in real time, enabling office-based employees to collaborate with colleagues in the field via mobile device
Docusign Envelope ID: 13830E6A-8BE2-47D5-AE7B-358741F3E616 Fields & Forms _____________________________________________________________ • GovPilot works closely with assigned divisions and departments to modify the platform based on your unique needs • Deploy flexible modules and forms integrated with pre-loaded data • User-friendly, drag-and-drop interface
• Merge and log external data, attach documents, calendars, files and notes to individual property records with ease Docusign Envelope ID: 13830E6A-8BE2-47D5-AE7B-358741F3E616 Service Order
Customer Name:

Billing
Contact
Billing Address: Billing
Phone
City, State, Zip: Billing
Email
Project Manager (person running onboarding on
behalf of the customer)
Name
Email
Title
Phone
Webmaster
Full Name
Email
Phone
Vendor GovPilot LLC Address 204 E. Main St
City, State, Zip Manasquan, NJ 08736 Vendor Contact
Pricing Valid Through: Term:

Annual Bill Date Contract Start
Date
Docusign Envelope ID: 13830E6A-8BE2-47D5-AE7B-358741F3E616 Lawndale, CA Draft Agreement
14717 Burin Ave.
36 You will be billed annually
on the anniversary of the contract
start date
5/15/2026
Lawndale, CA, 90260
(Months)
Mike Sapienza
Lawndale, CA
Annual Subscription _____________________________________________________________ Package Level Annual Subscription Fee
Module Name Module Owner Data Import New or Existing
Name Price QTY Subtotal
Subtotal
Discount
Tax
Total
Data Import
Docusign Envelope ID: 13830E6A-8BE2-47D5-AE7B-358741F3E616 Yes
Yes
(One Time Fee)
Yes
Modified Essentials Package
Business License
New
Report a Concern (Code Enf)
Tree Removal
$
$
New
Recurring Annual Fee
$
First 2 added Modules will be $4,000.00 each
30,000.00
30,000.00

0.00 Sign Permit
$
New
Year One
Yes
Added Modules after 20 are 2,000.00 each
New
Yes New
$ 30,000.00
Animal License
6,000.00
New
Grading Permit
Yes
ROW / Encroachment Permit
36,000.00
New
$
30,000.00
$
Added Modules after 10, up to 20 are 3,000.00 each
1 $
30,000.00
$ 0.00
Yes
New
Building Permit (inc MEPs)
Yes
Modified Essentials Package
TERMS: Pricing is based on an annual subscription fee which includes an unlimited number of user licenses, initial onboarding, and unlimited support. Payment is due upon execution of this agreement. Onboarding will not commence until payment has been received. This Agreement will take effect on the Effective Date and will remain in force for the initial term specified on the Service Order (“Initial Term”). After the “Initial Term” expires, the Agreement automatically renews for a “Renewal Term” of one (1) year. The Agreement will continue to renew after the expiration of each “Renewal Term”, with the next “Renewal Term” of one (1) year, unless either party provides the other party with written notice, 30 days prior to the expiration date, of that party’s desire not to renew. Unless otherwise agreed upon by the parties, each “Renewal Term” will have an increased annual rate of 10% over the annual rate in the expiring term. Failure to make payment within ten (10) days of renewal, or any other payment due date, will result in a notice of default. Failure to make payment within ten (10) days of notice of default will result in shut off of all Customer access to systems/modules and services. Service under the Agreement will not be restored until payment has been received. GovPilot does not waive any rights or remedies provided under the terms of this Agreement in the event of default. The Master Subscription Agreement between Client and PropertyPilot, LLC d/b/a GovPilot (the “MSA”), as it may be amended from time to time pursuant to the MSA, the onboarding, and implementation process, and the onboarding statement of work are incorporated by reference in this Subscription Service Order (“Service Order”) all of which collectively, comprise the “Agreement.” Capitalized terms not defined in this Service Order have the meaning given them in the MSA.

The person signing below represents that he or she is authorized to sign this Service Order on behalf of Client and that Client accepts this Service Order subject to the terms in the MSA. Signatory represents that all appropriate resolutions from the governing body, if appropriate, have been obtained to authorize execution of this Contract.

GovPilot’s liability to the Customer for actual, direct damages resulting from GovPilot’s performance hereunder and for any and all third party claims to the extent arising from GovPilot’s negligence, willful misconduct, or violation of law in fulfilling its obligations herein, shall be limited in the aggregate to the total amount of fees actually paid or payable by the Customer to GovPilot under this Agreement for the year previous to the incident which gave cause for such liability GovPilot shall retain ownership rights to (1) all of its intellectual property, including any derivatives, modifications and enhancements thereto, (2) Confidential Information of GovPilot, and (3) any tools or scripting applications used, developed or created by GovPIlot or its third party licensors during the performance of this Agreement.

Propertypilot, LLC dba GovPilot
Signature: Signature:

Name:

Title:

Date:

Authorized Signer:

Title:

Date:

Chief Executive Officer
Docusign Envelope ID: 13830E6A-8BE2-47D5-AE7B-358741F3E616 Lawndale, CA Draft Agreement
Onboarding and Implementation Process
Our Onboarding team is here to help you implement & launch GovPilot.

1. Kick-off Call
Your Account Manager & Onboarding Project Manager will
coordinate a call with you to learn about how you will be leveraging GovPilot to gain further transparency into your day to day processes.

2. Variable Validation
To get started on your new GovPilot deployment, we need to confirm the information you’ve provided us during the sales process. This will also be a great opportunity for us to collect any additional information to ensure a successful on-boarding experience.

3. Variable Implementation**
‌

4. Team Training
We’ll provide a one-time, 1 hour live web training, per module and Q&A focused on your end-user team members.

We’ll deliver the training using your modules so that the users know exactly how to work with GovPilot.

We’ll also provide access to our premier knowledge-base so your team can get the answers to their questions instantly! **Variable Validation is subject to the terms stated within the Onboarding Statement of Work Docusign Envelope ID: 13830E6A-8BE2-47D5-AE7B-358741F3E616 Onboarding Statement of Work
Objectives _____________________________________________________________ The objective of GovPilot’s onboarding engagement is to collect and implement the necessary information to congure the purchased Modules and their corresponding template variables. This engagement also includes the training of the software in accordance to the pricing table of this document.

Scope of Work _____________________________________________________________ Work will include the modication of variables as specied on the Service Order under Initial Templated Modules Selected from the GovPilot Catalog on a per module basis with a maximum of 12 hours of conguration per module. While the variables we will modify differ on a per module basis, variables are generally inclusive but not limited to the following. • Fees
• Licenses
• Permits
• Ordinances
• Pick-list Fields
• Employees
• Workflow Routing
Any additional work requested beyond the specied variables and the 12 hour time limit on a per module basis would be charged a professional services rate of $150/hour pending customer approval.

Deliverables _____________________________________________________________ GovPilot will deliver the following deliverables as part of your onboarding:
• Selected Templated Modules from the GovPilot Catalog stated on the Service Order under Initial Modules Selected with fully implemented variables as provided by the Customer • Live web training of the modules
‌
Docusign Envelope ID: 13830E6A-8BE2-47D5-AE7B-358741F3E616 Task Responsibility
Provide Variable Gathering Tool(s) for completion GovPilot Completion of the Variable Gathering Tool
Host Review of Collected Variables with Customer GovPilot Responses to any additional follow ups for clarification of provided variable data
Delivery of Completed Modules GovPilot
Host and Attendance of Training
Provide Live Web Training to Customer GovPilot
Timeline for Completion of Work _____________________________________________________________ Upon receipt and review of complete set of variable information collected from the customer, GovPilot’s anticipated deployment time of a module is 45-60 days. GovPilot assumes a 24-48 hour response time from the customer upon any requests for clarification. Failure to respond in a timely response will result in a delay of your module deployment. Once a module is deployed, GovPilot reserves the right to put out a press release regarding the module deployed for your account.

Data Import Restrictions _____________________________________________________________ Please note that data will be imported AS IS. All Data Imports for all modules are subject to a fee, no matter what contract package you are purchasing. Any errors included in the data set will be compiled and provided back to the customer for correction. It is the responsibility of the customer to correct the data and resubmit it to GovPilot should they want it included in their data set. It is the customers responsibility to obtain their legacy data, GovPilot will not be communicating with third party software vendors on behalf of the customer nor obtaining access to third party software.

GovPilot will perform a maximum of two data imports per module. This requires the customer to provide data to GovPilot on two separate occasions. The first data import will be to validate and test the legacy data to ensure quality and accuracy during the onboarding process. The second and final data import will be performed the business day before the module is due to launch. In the event the customer is brining on legacy data after the module has launched the time and date of the second data import will be coordinated between GovPilot and the customer. Acceptable file types include, MS SQL, Excel, MS Access, CSV.

In the event the customer is providing the legacy data the business day the module is set to launch, GovPilot must receive the data at 3pm on the day prior to launch. Failure to provide data no later than 3pm EST will result in a rescheduling of your module launch date.

In the event the customer is negligent in not providing all data, or provides incorrect data, pertaining to a module resulting in more than 2 data imports, the customer will be charged $250/hour for any subsequent time spent reimporting data after the Docusign Envelope ID: 13830E6A-8BE2-47D5-AE7B-358741F3E616 Lawndale, CA Draft Agreement
Lawndale, CA Draft Agreement
Lawndale, CA Draft Agreement
second data import. In the event the customer requests more than two data imports they will be charges $250/hour for any subsequent time spent after the second data import.

Such errors may include, but are not limited to:
• Incorrect data type for the field
• E.g., Email addresses in phone number fields / symbols in text and or number fields • For importing of data that is property related. If there is no existing block and lot or parcel ID to link the record to, those records will not be imported.
• The client can update those unique parcel identifiers and provide back to GovPilot should they wish to have those records in the system.

Credit Card Vendor Integration - GovPilot is currently integrated with 11 credit card vendors. There is no additional charge to configure your modules to take credit card payment for any of the 11 listed. If you would like an integration with a vendor not on the list, there will be an additional cost of $250/hour in order to perform that integration. GovPilot also reserves the right to refuse integration based on documentation provided by the third party credit card vendor, or length of time in order to complete the integration.

1. Authorize.net

2. Municipay

3. Xpress BillPay

4. Network Merchants Inc
(NMI)

5. Heartland

6. Payeezy

7. Elavon

8. The Satellite.Biz

9. Value Payment Systems

10. FIS Global

11. CardX

12. Stripe
Docusign Envelope ID: 13830E6A-8BE2-47D5-AE7B-358741F3E616 Minimum & Recommended System Specifications
The following system specifications for desktop PCs & Laptops:

Minimum Specifications
· OS: Windows 10 32/64-bit.
· CPU: Intel Core i3.
· RAM: 8GB RAM.
· Monitor: 19-inch.
· Network: Broadband Internet connection 50mbps with Latency <10ms. · Browser: Any supported browser (see supported browser list).

Recommended Specifications
· OS: Windows 10 64-bit or Windows 11 64-bit.
· CPU: Intel Core i5 or more.
· RAM: 16GB RAM or more.
· Monitor: 24-inch or more (preferred wide screen).
· Network: Broadband Internet connection 100mbps with Latency <10ms. · Browser: Any supported browser (see supported browser list).

Minimum Specifications for Mobile tablets:
· OS: Latest stable version update
· CPU: 1GHz or more
· RAM: 4GB RAM.
· Monitor: 10-inch or more
· Network: Wi-fi or Cellular 4G or more.
· Browser: Any mobile browser (see supported browser list).

Browser Desktop/Mobile Devices
MICROSOFT® INTERNET EXPLORER® Not Supported
MICROSOFT® EDGE (NON-CHROMIUM) Not Supported
MICROSOFT® EDGE CHROMIUM Latest stable browser version supported GOOGLE CHROME™ Latest stable browser version supported
MOZILLA® FIREFOX® Latest stable browser version supported APPLE® SAFARI® Latest stable browser version supported
TIP: For optimum performance, we recommend that users devices adopt the Google Chrome™ or Microsoft® EDGE browser and machines with 8 GB of RAM, 64-bit OS, 21-inch monitor and minimum 50mbps network bandwidth.

Note that 32-bit systems are subject to memory limitations. To take full advantage of the added RAM, use 64-bit versions of both the OS and the browser.

Docusign Envelope ID: 13830E6A-8BE2-47D5-AE7B-358741F3E616 Certificate Of Completion
Envelope Id: 13830E6A-8BE2-47D5-AE7B-358741F3E616 Status: Sent Subject: GovPilot Lawndale CA Subscription Contract: Complete with DocuSign Source Envelope:

Document Pages: 12 Signatures: 0 Envelope Originator:

Certificate Pages: 5 Initials: 0 Mike Sapienza
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-05:00) Eastern Time (US & Canada)
204 East Main Street
Manasquan, NJ 08736
[email protected]
IP Address: 35.140.208.16
Record Tracking
Status: Original
4/10/2026 12:27:44 PM
Holder: Mike Sapienza
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Mike Sapienza
[email protected]
Bergen County, NJ 2024
Security Level: Email, Account Authentication
(None)
Sent: 4/10/2026 12:47:54 PM
Viewed: 4/10/2026 12:48:23 PM
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Javier Muniz
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Accepted: 4/7/2026 4:18:29 PM
ID: a92fab9f-58c2-44ca-9992-17e4ae273837
Peter Kann
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
GovPilot Invoicing
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Carbon Copy Events Status Timestamp
Scott Wysocki
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Breeann Williams
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/10/2026 12:47:54 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, GovPilot (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies
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All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 1/31/2024 5:00:36 PM Parties agreed to: Javier Muniz
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ATTACHMENT B

ATTACHMENT C

Gregory M. Murphy, City Attorney
Raylette Felton, Interim City Manager
SUBJECT: Discussion of Potential Cell Phone Policy

BACKGROUND
At the City Council meeting of March 2, 2026, Councilmember Pat Kearney raised the issue of cell phone usage during City Council meetings and asked for a discussion regarding the development of a cell phone policy. Subsequent to the meeting, Councilmember Kearney informed the City Attorney’s Office that he was concerned about issues potentially arising from the California Supreme Court’s decision in the City of San Jose v. Superior Court case from 2017. At the trial court level in that case, reports noted that questions had been raised by members of the public about use of cell phones during city council meetings. The case ultimately stands for the proposition that private devices are subject to the California Public Records Act, but those questions from the public remain relevant today.

STAFF REVIEW
Staff has reviewed the current City policies and there is no current policy governing cell phone usage during City Council meetings. There are good reasons for use of cell phones during meetings, as well as good reasons to limit or discourage cell phone usage during meetings. Should the City Council desire a formal policy, this discussion could result in direction to create such a policy.

LEGAL REVIEW
The City Attorney's office has reviewed the request for a discussion and will provide legal input during the discussion if asked.

FISCAL IMPACT
None.

RECOMMENDATION
Staff recommends that the City Council: 1) Discuss the potential for a formal policy to govern in-meeting use of cell phones; and 2) give staff such direction as appropriate.

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ https://www.lawndalecity.ca.gov
DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Raylette Felton, Interim City Manager
PREPARED BY: Vanesa Alvarez, Administrative Assistant
SUBJECT: Report of Attendance at Meetings
No supporting documentation was forwarded to the City Clerk Department for this item.

Vanesa Alvarez, Administrative Assistant
Yvette Palomo, Assistant City Clerk
SUBJECT: Conference with Legal Counsel – Existing Litigation The City Council will conduct a closed session, pursuant to Government Code section 54956.9(d)(1), to discuss existing litigation: Name of Case: City of Lawndale v. LA Investment, LLC (LA Superior Court Case No. 20TRCV00065).

CITY OF LAWNDALE
14717 BURIN AVENUE, LAWNDALE, CALIFORNIA 90260
PHONE (310) 973-3200 ♦ www.lawndalecity.org
DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Raylette Felton, Interim Executive Officer
PREPARED BY: Vanesa Alvarez, Administrative Assistant
SUBJECT: Conference with Legal Counsel – Existing Litigation

BACKGROUND
The City Council will conduct a closed session, pursuant to Government Code section 54956.9(d)(1), to discuss existing litigation: Name of Case: Suarez v. County of Los Angeles et al. (CD California, Case No. 2:26-cv-2943).

Lawndale City CouncilMay 4, 2026

Lawndale City Council
May 4, 2026