City of Lemon Grove
City Council Regular Meeting Agenda
Tuesday, May 17, 2022, 6:00 p.m.
Lemon Grove Community Center
3146 School Lane, Lemon Grove, CA 91945
For everyone’s protection, all attendees must maintain a safe social distance. Face coverings are optional but strongly recommended during the meeting.
City Council
Racquel Vasquez, Mayor
Jerry Jones, Mayor Pro Tem
Jennifer Mendoza, Councilmember
Liana LeBaron, Councilmember
George Gastil, Councilmember
A complete agenda packet is available for review on the City’s website The City Council also sits as the Lemon Grove Housing Authority, Lemon Grove Sanitation District Board, Lemon Grove Roadway Lighting District Board, and Lemon Grove Successor Agency
Call to Order
Pledge of Allegiance
Changes to the Agenda
Public Comment
Digitally submitted public comments received by the City Clerk at [email protected] will not be read out-loud during the meeting. However, they will be provided to the City Council and remain part of the meeting’s records. Per the Lemon Grove Municipal Code Section 2.14.150, live comments are allotted a maximum of three (3) minutes.
Consent Calendar
(Note: The items listed on the Consent Calendar will be enacted in one motion unless removed from the Consent Calendar by Council, staff, or the public.)
1.A Waive Full Text Reading of All Ordinances on the Agenda Reference: Kristen Steinke, City Attorney
Recommendation: Waive the full text reading of all ordinances included in this agenda; Ordinances shall be introduced and adopted by title only.
1.B City of Lemon Grove Payment Demands
Reference: Joseph Ware, Finance Director
Recommendation: Ratify Demands
1.C CalTrans Sustainable Transportation Planning Grant
Reference: Lydia Romero, City Manager
Recommendation: Adopt a resolution authorizing the execution of Restricted Grant Agreement by the City Manager.
City of Lemon Grove City Council Meeting May 17, 2022
Public Hearing(s):
2. Zoning Ordinance Amendment ZA2-200-0001 Accessory Dwelling Unit Ordinance Reference: Bill Chopyk, Interim Community Development Manager Recommendation: 1) Conduct the public hearing; 2) Receive public comment; and 3) Introduce an Ordinance amending sections 12.10.050(B)(3), 12.10.060(B)(3),
17.08.030, 17.16.010(C), 17.16.020(C), 17.16.030(C), 7.16.040(C),
17.16.050(C), 17.16.070(C), and 17.24.060(D)(1) of the Lemon Grove Municipal Code regulating Accessory Dwelling Units in the City of Lemon Grove consistent with State Law.
3. Zoning Ordinance Amendment ZA2-200-0002 Density Bonus Ordinance Reference: Bill Chopyk, Interim Community Development Manager Recommendation: 1) Conduct the public hearing; 2) Receive public comment; and 3) Introduce an Ordinance Amending the Zoning Ordinance, Title 17, Section
17.24.100 of the Lemon Grove Municipal Code regulating Housing Density Bonuses in the City of Lemon Grove consistent with State Law.
4. 2023 Regional Transportation Improvement Program
Reference: Joseph Ware, Finance Manager
Recommendation: 1) Conduct a Public Hearing; 2) Receive Public Comment; and 3) Adopt a resolution approving the 2023 Regional Transportation Improvement Program for Fiscal Years 2023 through 2027.
Report(s) to Council:
5. Award a Professional Services Agreement with Chen Ryan Associates, Inc., for the Development of a Sidewalk Master Plan and Right-of-Way Inventory Reference: Ed Walton, Contracted City Engineer
Recommendation: That the City Council adopt a resolution awarding a professional services agreement to Chen Ryan Associates Inc. (CR Associates) for civil engineering services to develop a sidewalk master plan and right-of-way inventory.
City Council Reports on Meetings Attended at the Expense of the City (GC 53232.3 (d)) (53232.3. (d) states that members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body.) City Manager Report
Closed Session:
a. Labor Negotiations
Government Code section 54957.6
Agency Designated Representative: Lydia Romero, City Manager Employee Organization(s): Self-Represented and Executive Management Employees; Lemon Grove Firefighters' Association Local 2728
City of Lemon Grove City Council Meeting May 17, 2022
Adjournment
AFFIDAVIT OF NOTIFICATION AND POSTING
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) SS
CITY OF LEMON GROVE )
I, Audrey Malone, City Clerk of the City of Lemon Grove, hereby declare under penalty of perjury that a copy of the above Agenda of the Regular Meeting of the City Council of the City of Lemon Grove, California, was delivered and/or notice by email not less than 72 hours, before the hour of 6:00 p.m. on May 12, 2022 to the members of the governing agency, and caused the agenda to be posted on the City’s website at www.lemongrove.ca.gov and at Lemon Grove City Hall, 3232 Main Street Lemon Grove, CA 91945.
/s/: Audrey Malone
Audrey Malone, City Clerk
In compliance with the Americans with Disabilities Act (ADA), the City of Lemon Grove will provide special accommodations for persons who require assistance to access, attend and/or participate in meetings of the City Council. If you require such assistance, please contact the City Clerk at (619) 825-3800 or email [email protected]. A full agenda is available for public review at City Hall.
City of Lemon Grove City Council Meeting May 17, 2022
Priority Category Budget Impact
Target
Completion
Dates
$75,000 Winter 22
$0 (Staff time) Summer 21
Up to $250,000 per year
dedicated to 0-25 PCI streets Ongoing
$0 (Staff time twice per week
currently) More personnel
could accommodate a higher
frequency.
Ongoing
Summer 21
$0 with payments by
participants. If we increase the
bulk item drop off, conceivably
it could also pay for itself.
Ongoing
$75,000 (high estimate for a
contractor to walk the streets,
assessment and quantity
sidewalks then prepare a report
of our current conditions and
assess how to get to the next
better walkability model)
Summer/Fall 21
Winter 21
Ongoing
Staff to bring to
Council to consider as
part of the regional
discussions
Continue to participate in regional meetings, especially with the East County cities exploring regional solutions $0 Ongoing Grant funded Ongoing
$35,000 - $45,000 Summer 21
Unknown at this time Summer 21
$5,000 to $7,000 Summer 21
$0 Ongoing
Ongoing
Ongoing
Ongoing
$35,000 est, Staff to bring a plan
for Council to consider
Ongoing
$50,000 Fall/Winter 21/22
Fall/Winter 21/22
$90,000-$100,000 Summer 21
Ongoing
Summer/Fall 21
ORGANIZATIONAL
DEVELOPMENT Summer 21
Lemon Grove City Council Priorities FY 21-22
Prepare City-Wide Sidewalk Master Plan
Strategy
PUBLIC STREETS &
SIDEWALKS
Priority: Increase Street Repair and Maintenance
Update Pavement Management Program
Schedule Street Maintenance / Repair Workshop
Evaluate and treat residential neighborhood streets in poor condition Priority: Focus on City Beautification and Attractiveness Efforts Continue to address trash and cleanliness issues citywide Identify trash incentive opportunities
Continue yearly bulk item and recycling drop off events Priority: Focus on Sidewalk Repair and Connections
Priority: Emphasis on Neighborhood Traffic Safety
Expand Neighborhood Safety Programs to facilitate traffic control devices and traffic calming
HOMELESSNESS
Priority: Focus on Homeless Solutions
Continue to participate in regional meetings, especially in the East County Homeless Task Force (ECHTF) Consider recommendations from the ECHTF
Unknown. The cost to maintain
a regional low barrier shelter is
currently being explored. It is
heavily dependent on the
County to put forth the initial
capital cost to build and the east
county cities would contribute
to annual maintenance costs
and cost for a contractor (nonprofit) to manage.
1) Increase year round beds
2) Increase permanent supportive housing
3) Sustain the ECHTF with funds
Continue HomeStart Program for homeless outreach
COMMUNITY LIFE
Priority: Examine Increasing Community Events
Create a PIO position - part time
Increase communication with residents on City programs using current city platforms Bring City Newsletter (The Zest) back
Priority: Increase Public Art
Explore partnership with local community groups for a City parade and other community events Ongoing Priority: Increase City Communication Efforts
Priority: Increase Economic Development Activity
Create Economic Development Plan
Priority: Create a Budget Review Committee
Encourage the development of public art
Priority: Increase Park and Open Space
Work with community group for additional community gardens Partner with School District to explore community use of school fields - Expand current joint use agreement Priority: Conduct Facilited Team Building for the City Council Utilize Community Advisory Commission as a budget review committee
PUBLIC SAFETY /
LAW ENFORCEMENT
Priority: Address Traffic and Speeding by Law Enforcement Explore adding a part-time traffic deputy
Work with Sheriff's to address street racing
Evaluate Animal Control contract for other service options Explore additional Park and/or any open space
DIVERSIFY CITY
REVENUE &
ECONOMIC
DEVELOPMENT
Priority: Explore Diversification of New Revenue
Explore Sales Tax (TUT) Measure
Explore more grant opportunities
CITY COUNCIL FY 2021-2022 PRIORITIES
From: Rebecca Rapp
To: Audrey Malone; George Gastil; Jerry Jones; Jennifer Mendoza; [email protected]; Raquel Vasquez Subject: Please include in Public Comment- May is Mental Health Awareness Month Date: Tuesday, May 17, 2022 12:52:41 PM
Good evening, Mayor Vasquez and council members, I’m writing as I cannot attend in person tonight. My name is Becky Rapp, I’m a parent to three teens and a youth group mentor. With May being Mental Health Awareness Month, I’d like to bring to your attention the unprecedented number of youth facing mental health challenges. According to the American Academy of Child & Adolescent Phycology, over 5,200 young people commit
suicide each year.
We as adults have to ask ourselves why the staggering numbers, and what we can do to prevent them from rising?
It’s been shown that marijuana use among teens and young adults doubles their risk of developing depression and anxiety.
Marijuana has been marketed to young people as an acceptable option for treating anxiety when in fact credible scientific journals show the exact opposite. This type of misinformation is showing life and death results among our young people. Statistics show that daily marijuana users reported having frequent suicidal thoughts. Other negative effects include impaired thinking, lower life satisfaction, poor school performance, and anti-social behavior associated with major depressive disorder.
A recent article in the wall street journal titled “Talking to Teens About Cannabis Gummies as Use Booms” discusses the
excessive levels of THC in edible products. According to the article, Candy like marijuana products have become the main way of getting high for teens. Schools and doctors say that teens are getting high at school on these candies as well as cookies containing THC. Products such as these are significantly compounding mental health challenges.
Please recognize your responsibility to protect youth from the realities of marijuana use and its significant negative effects on mental health.
Thank you
CITY OF LEMON GROVE
CITY COUNCIL
STAFF REPORT
Item No. 1.A
Meeting Date: May 17, 2022
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Kristen Steinke, City Attorney
Item Title: Waive the Full Text Reading of all Ordinances Summary: Waive the full text reading of all ordinances included in this agenda.
Ordinances shall be introduced and adopted by title only.
Environmental Review:
Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: None.
Public Notification: None.
CITY OF LEMON GROVE
CITY COUNCIL
STAFF REPORT
Item No. 1.B
Meeting Date:
Submitted to:
Department:
Staff Contact:
Item Title:
May 17, 2022
Honorable Mayor and Members of the City Council
City Manager’s Office
Joseph Ware, Finance Manager
[email protected]
City of Lemon Grove Payment Demands
Recommended Action: Ratify Demands.
Environmental Review:
Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: None.
Public Notification: None.
City of Lemon Grove Demands Summary
Approved as Submitted:
Joseph Ware, Finance Manager ACH/AP Checks 04/26/22‐05/05/22 535,554.80 For Council Meeting: 05/17/22
Payroll ‐ 05/03/22 113,195.08
Total Demands 648,749.88
CHECK NO INVOICE NO VENDOR NAME CHECK DATE Description INVOICE AMOUNT CHECK
AMOUNT
ACH Apr19 22 US Treasury 04/26/2022 Federal Taxes 4/19/22 24,870.36 24,870.36 ACH Apr22 Wage Works 04/30/2022 FSA Reimbursement ‐ Apr'22 2,343.74 2,343.74 ACH Refill 5/2/22 Pitney Bowes Global Financial Services LLC 05/02/2022 Postage Usage 5/2/22 250.00 250.00 ACH May 2022 Pers Health 05/03/2022 Pers Health Insurance ‐ May'22 51,801.34 51,801.34 ACH Apr22 Sedgwick Claims Management Services, Inc. 05/03/2022 CLG Workers Comp Claims ‐ Apr'22 2,632.48 2,632.48 ACH 13154864 LEAF 05/05/2022 Ricoh C3502 Copier System‐PW Yard ‐ Apr'22 138.27 138.27 ACH Apr22 Home Depot 05/05/2022 Home Depot Purchases ‐ Apr'22 2,432.22 2,432.22 ACH Mar23‐Apr19 22 California Public Empl Retirement System 05/05/2022 Pers Retirement 3/23/22‐4/19/22 63,601.77 63,601.77 ACH May3 22 Employment Development Department 05/05/2022 State Taxes 5/3/22 6,687.61 6,687.61 15642 7548 Aguirre & Associates 04/27/2022 Davidson Ave Dedication ‐ Mar'22 272.50 272.50 15643 L1072895WD American Messaging 04/27/2022 Pager Replacement Program 4/1/22‐4/30/22 50.94 50.94 15644 4/12/2022 AT&T 04/27/2022 Phone Service 3/13/22‐4/12/22 89.72 89.72 15645 0000016210 City of El Cajon 04/27/2022 HCFA Assessments ‐ QTR 4 FY21/22 37,909.75 40,672.70 0000016285 Overtime Reimbursement ‐ Dozier 3/5/22 1,507.24 0000016285 Overtime Reimbursement ‐ Lopez 3/12/22 1,255.71 15646 3021 Clark Telecom & Electric Inc. 04/27/2022 Street Light Repairs‐ Feb'22 390.22 1,310.16 3022 Street Light Dig‐Alert Markouts‐ Feb'22 919.94
15647 7134 D‐ Max Engineering Inc 04/27/2022 7508 Church St SWQMP Review 9/22/21‐2/28/22 1,691.00 3,696.44 7177 1993 Dain Dr Inspections 3/1/22‐3/31/22 218.93
7178 Golden Doors Inspections 3/1/22‐3/31/22 500.63
7179 8373 Broadway Inspections 3/1/22‐3/31/22 353.93
7182 7946 Broadway Kelvin Inspections 3/1/22‐3/31/22 685.44 7183 8016 Broadway Inspections 3/1/22‐3/31/22 246.51
15648 0405229905 Domestic Uniform Rental 04/27/2022 Shop Towels & Safety Mats 4/5/22 46.95 46.95 15649 1/31/22 EsGil, LLC 04/27/2022 75% Building Fees‐ 1/31/22 1,032.91 26,014.95 12/13‐16/21 75% Building Fees‐ 12/13/21‐12/16/21 8,298.53 12/20‐23/21 75% Building Fees‐ 12/20/21‐12/23/21 6,814.88 2/28/2022 75% Building Fees‐ 2/28/22 1,590.18
4/18‐21/22 75% Building Fees‐ 4/18/22‐4/21/22 6,204.19
7/1/21 75% Building Fees‐ 7/1/21 2,074.26
15650 166510 Fire Etc 04/27/2022 Citrosqueeze/PPE Turnout Gear Cleaner 171.32 1,124.91 166680 Firefighter Helmets 953.59
15651 Reimb‐4/25/22 Hidalgo, Roberto 04/27/2022 Meals/HR Academy/Paso Robles/Hidalgo 4/18/22‐4/21/22 100.23 521.43 Reimb‐4/25/22 Mileage/HR Academy/Paso Robles/Hidalgo 4/18/22‐4/21/22 421.20 15652 HS‐5607‐0016 Home Start, Inc. 04/27/2022 LG Homeless Outreach ‐ Mar'22 13,810.37 13,810.37 15653 14578 Infrastructure Engineering Corporation 04/27/2022 Prof Svc: 7946 Broadway/Kelvin 2/1/22‐2/25/22 302.00 4,399.50 14579 Prof Svc: 8373 Broadway/KB Homes 2/1/22‐2/25/22 302.00 14626 Prof Svc: FY21 Paving/CM/Inspectn 2/1/22‐2/28/22 3,795.50 15654 Reimb‐ 4/25/22 Keys, William 04/27/2022 Reimb: Lodging/Transp/Bicycle Patrol Trng/Keys 3/30/22‐4/1/22 415.03 415.03 15655 8281341278 Motorola Solutions, Inc. 04/27/2022 Replacement‐ Radios Stolen‐ PW Yard. 8 ‐ APX 4000 Series Radios 24,206.40 25,265.04 8281342710 Replacement‐ Radios Stolen‐ PW Yard. 8‐APX 4000 Series‐Chargers 1,058.64 15656 IN1699560 Municipal Emergency Services Inc 04/27/2022 Uniforms/Fire Inspector 598.77 598.77 15657 7847 North County EVS, Inc. 04/27/2022 E210 Service Call/Replace Turn Signal Switch 259.82 259.82 15658 Upgrade/LG Comm Pacific Design & Integration, Inc. 04/27/2022 Upgrade & Replace Audio Components/Phase 1 ‐ LG Comm Ctr 14,114.00 14,114.00 15659 Reimb‐ 4/21/22 Poulin, Matthew 04/27/2022 Reimb: Lodging/Transp/Bicycle Patrol Trng/Poulin 3/30/22‐4/1/22 550.91 550.91 15660 2022‐112 Quality Code Publishing LLC 04/27/2022 Supplement Service‐ LG Municipal Code 624.40 624.40 15661 19570A(1) Rick Engineering Company 04/27/2022 Prof Svc: FY21‐22 Sewer Replacement & Maint Proj (2021‐24) Feb22 1,118.02 73,585.76 19570A(2) Prof Svc: FY21‐22 Sewer Replacement & Maint Proj (2021‐24) Mar22 4,955.10 87508 Prof Svc: LG Housing Element Update ‐ Mar'22 1,345.00 87681 Prof Svc: City Engineer 2/26/22‐3/25/22 66,167.64 15662 TM INV‐005139 SBRK Finance Holdings, Inc. 04/27/2022 Prof Svcs: Finance Software Proj Mgmt/FIN/PR thru 3/20/22 1,521.50 1,521.50 15663 21524 Smart Cover Systems Inc. 04/27/2022 Renewal‐SmartFLOE: Extended Parts Warranty ‐ 5/1/22‐4/30/23 5,196.00 5,196.00 15664 81481 Southwest Signal Service 04/27/2022 Markout Reports ‐ Underground Service Alert ‐ Feb'22 40.68 5,625.73 81482 Bi‐Monthly Traffic Signal Maintenance ‐ Feb'22 925.54 81483 Traffic Signal Service Calls ‐ Feb'22 1,821.31
81538 Markout Reports ‐ Underground Service Alert ‐ Mar'22 162.72 81539 Bi‐Monthly Traffic Signal Maintenance ‐ Mar'22 991.65 81540 Traffic Signal Service Calls ‐ Mar'22 1,683.83
15665 121938888‐0003 Sunbelt Rentals Inc. 04/27/2022 Equipment Rental ‐ Post Shore ‐ Senior Ctr 127.97 127.97 15666 320220389 Underground Service Alert/SC 04/27/2022 78 New Ticket Charges ‐ Mar'22 138.70 138.70 15667 STMT 3/22/2022 US Bank Corporate Payment Systems 04/27/2022 Coffee Maker ‐ EOC 75.16 2,965.22 STMT 3/22/2022 Fasteners/Lightbulbs/Oil Absorbent/Anemometer/Shovel ‐ Fire 290.92 STMT 3/22/2022 Homeless Outreach Gift Cards 84.00
STMT 3/22/2022 Water Filter/Drinking Fountain with Bottle Filler 82.69 STMT 3/22/2022 Fuel 153.30
STMT 3/22/2022 Bottled Water for Engines 20.16
STMT 3/22/2022 CA & Federal Employment Poster 56.80
STMT 3/22/2022 Lodging/PARMA Conf/Hidalgo 2/27/22‐3/2/22 578.01 STMT 3/22/2022 Credit/Job Postings/Comm Dev Mgr ‐225.00 STMT 3/22/2022 Measuring Wheel/Inspector 169.00
STMT 3/22/2022 Repair/AC ‐ LGPW#23 '02 GMC 2500 187.35
STMT 3/22/2022 Replace Tire/Mirror ‐ LGPW#16 '14 Ford F150 243.95 STMT 3/22/2022 Zoom Subscription ‐ Online Mtgs 93.99
STMT 3/22/2022 Nameplates‐McEvoy/Chopyk/Mitchell/Ware/Richard/Easland 77.58 STMT 3/22/2022 Virtual Time App ‐ City Mtgs 19.99
STMT 3/22/2022 CWEA Membership FY22‐ Hunt/Rubio/Rodriguez 576.00 STMT 3/22/2022 Repair Air Leak ‐ LGPW#32 '14 GapVax 430.71 STMT 3/22/2022 Printing Calculator/Paper ‐ Sanitation 50.61 15668 80834711 Waxie Sanitary Supply 04/27/2022 Janitorial Supplies 957.18 957.18 15669 39793 A Aaron Lock & Key 05/04/2022 Keys 237.13 237.13 15670 23224 AAir Purification Systems 05/04/2022 Repair/Vehicle Exhaust Removal System/High Temp Hose ‐ Fire Stn 432.09 432.09 15671 01‐6285418 AppleOne Employment Services 05/04/2022 Temp Replacement/Exec Asst 4/17/22‐4/23/22 887.64 887.64 15672 5656944689 AutoZone, Inc. 05/04/2022 12V Jump Starter ‐ PW Fleet Supply 237.04 237.04 15673 L1271 Aztec Landscaping Inc 05/04/2022 Landscape Mgmt Svc ‐ Mar'22 9,339.53 63,295.53 L1328 Landscape Mgmt Svc ‐ Jan'22 9,339.53
L1329 Landscape Mgmt Svc ‐ Feb'22 9,339.53
L1330 Landscape Mgmt Svc/Final Billing ‐ Jul'21 5,668.04 L1331 Landscape Mgmt Svc/Final Billing ‐ Aug'21 5,668.04 L1332 Landscape Mgmt Svc/Final Billing ‐ Sep'21 5,668.04 L1333 Landscape Mgmt Svc/Final Billing ‐ Oct'21 5,668.04 L1334 Landscape Mgmt Svc/Final Billing ‐ Nov'21 5,668.04 L1335 Landscape Mgmt Svc/Final Billing ‐ Dec'21 5,668.04 L1351 Materials/Labor‐ Irrigation Repairs ‐ Various Locations 1,268.70 15674 6475 California Joint Powers Insurance Authority 05/04/2022 Training/HR Academy/Paso Robles/Hidalgo 4/19/22‐4/21/22 375.00 375.00 15675 Apr22 Colonial Life 05/04/2022 Colonial Optional Insurance Apr‐22 256.16 256.16 15676 22LEMGRNGRCS06 County of San Diego, NextGen RCS 05/04/2022 NextGen RCS Shared Backbone Infrastructure Cost ‐ Pymt #6 48,954.89 48,954.89 15677 7208 D‐ Max Engineering Inc 05/04/2022 8373 Broadway SWQMP Review 3/30/22‐4/11/22 987.00 987.00 15678 Apr‐22 Fidelity Security Life Insurance Company 05/04/2022 Vision Insurance ‐Apr22 266.64 533.28 May‐22 Vision Insurance ‐May22 266.64
15679 9233851394 Grainger Inc 05/04/2022 Nitrile Gloves 78.92 621.95 9279714159 Water Closet Sensor/Override Switch/Restroom ‐ Promenade 543.03 15680 SIN016448 HDL Coren & Cone 05/04/2022 Contract Services Property Tax ‐ Apr ‐ Jun 2022 2,310.49 2,310.49 15681 2261 Helix Water District 05/04/2022 Unmetered Water 7/1/21‐3/3/22 ‐ St Sweeping/Sewer Line Cleaning 1,350.90 1,350.90 15682 5/3/22 ICMA 05/04/2022 ICMA Deferred Compensation Pay Period Ending 5/3/22 780.77 780.77 15683 14658 Infrastructure Engineering Corporation 05/04/2022 Prof Svc: 1993 Dain Dr 3/1/22‐3/31/22 148.00 14,556.00 14659 Prof Svc: Vista Azul 3/1/22‐3/31/22 296.00
14660 Prof Svc: 8373 Broadway 3/1/22‐3/31/22 151.00
14661 Prof Svc: 7946 Broadway/Kelvin 3/1/22‐3/31/22 604.00 14669 Prof Svc: FY21 Paving/CM/Inspectn 3/1/22‐3/31/22 6,678.50 14669 Prof Svc: FY21 Paving/CM/Inspectn 3/1/22‐3/31/22 6,678.50 15684 Loan#2 Refund Landeros, Sam 05/04/2022 Refund/Landeros, Samuel/Loan Paid in Full 5.07 5.07 15685 5336417 Mallory Safety and Supply, LLC 05/04/2022 Nitrile Gloves 212.56 212.56 15686 7528374 McNamara Pump and Electric Inc 05/04/2022 Duplex Sewage Pump Stn Svc‐ 6‐Mo Maintenance Svc‐ 6794 Central 2,965.50 2,965.50 15687 1800016013 MTS 05/04/2022 Permit Review Fees ‐ Broadway/Main St 874.19 874.19 15688 Nguyen Nguyen, Chat 05/04/2022 Refund ‐ Overpayment of Tax Settlement/1655 Taft 9,287.87 9,287.87 15689 22‐036 PSC Investigations 05/04/2022 Prof Svcs: Pre‐employment Background Ck 1,250.00 1,250.00 15690 Reimb: 4/28/22 Romero, Lydia 05/04/2022 Reimb: Refreshments & Supplies/Interview Panel/Exec Asst 4/21/22 51.18 87.08 Reimb: 4/28/22 Reimb: Refreshments/City Council/Streets Workshop 3/26/22 35.90 15691 17806 Shamrock Press & Graphics 05/04/2022 AP Checks 384.25 384.25 15692 5163 Spring Valley Lawn Mower Shop 05/04/2022 Carb Kit/Spark Plug/Saw Chain/Air Filter ‐ PW/Streets 158.18 459.71 5284 Throttle Control Kit/Air Filter/Spark Plug ‐ PW/Streets 193.51 5288 Saw Chains/Oil Mix ‐ PW/Streets 108.02
15693 124687131‐0001 Sunbelt Rentals Inc. 05/04/2022 Propane 20.25 249.57 124691189‐0001 Equipment Rental ‐ Walk Behind Brush Cutter ‐Weed Abatement 4/11 94.50 124734527‐0001 Equipment Rental ‐ Walk Behind Brush Cutter ‐Weed Abatement 4/12 134.82 15694 13253 T‐Man Traffic Supply 05/04/2022 Sign Supplies ‐ Streets 1,033.68 1,247.93 13357 Concrete/Asphalt ‐ Streets 60.24
13359 No Right Turn Sign/Sign Supplies ‐ Streets 154.01 15695 00117386 The East County Californian 05/04/2022 Notice Inviting Bids ‐ FY20‐21 Street Rehab Proj 4/15/22 406.00 546.00 00117654 Notice of Public Hearing ‐Transnet Local Street Program 4/22/22 140.00 15696 04/28/22 Van Lant & Fankhanel, LLP 05/04/2022 FY2021 Annual Single Audit ‐ Final Billing 2,500.00 2,500.00 15697 73188555 Vulcan Materials Company 05/04/2022 Asphalt/SS1H 4.5 Gallon Bucket 210.76 954.81 73237377 Asphalt 142.88
73250494 Asphalt 123.60
73252212 Asphalt/SS1H 4.5 Gallon Bucket 215.09
73254458 Asphalt 104.72
73257357 Asphalt 157.76
535,554.80 535,554.80
CalTrans Grant Authorization
May 17, 2022
Page | 1
CITY OF LEMON GROVE
CITY COUNCIL
STAFF REPORT
Item No. 1.C
Meeting Date: May 17, 2022
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Lydia Romero, City Manager
[email protected]
Item Title: CalTrans Sustainable Transportation Planning Grant Recommended Action: Adopt a resolution (Attachment A) authorizing the execution of Restricted Grant Agreement to the City Manager.
Summary: The California Department of Transportation (CalTrans) conditionally awarded a $315,000 ($276,000 grant funding + $39,000 local match) Sustainable Transportation Planning Grant to the City of Lemon Grove for the preparation of a Sustainable Mobility Plan (SMP). The SMP will focus on approximately 20 miles of existing roads to provide students, residents and visitors with safer and more accessible non-motorized transportation options while improving connectivity, creating economic vibrancy, and reducing greenhouse gas (GHG) emissions. The completed grant application can be found in Attachment B.
Discussion: As part of the City Council priorities to create safer streets, this grant will create a sustainable mobility plan to create safer access with non- motorized options. A condition of the CalTrans Grant Award is a resolution from the local governing body authorizing the execution of Restricted Grant Agreement. The attached City Council Resolution (Attachment A) satisfies this condition, using the specific language required by Caltrans.
Environmental Review:
Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration This action is not subject to environmental review under the California Environmental Quality Act (CEQA) because it does not constitute a project as defined by Section 15378 of the CEQA Guidelines.
CalTrans Grant Authorization
May 17, 2022
Page | 2
Fiscal Impact: The $276,000 Caltrans grant funding award requires a $39,000 local match from the general fund.
Staff Recommendation: Adopt a resolution (Attachment A) authorizing the execution of Restricted Grant Agreement to the City Manager.
Attachment:
Attachment A – Draft Resolution
Attachment B – Sustainable Transportation Planning Grant Program Grant Application
CalTrans Grant Authorization
May 17, 2022
Page | 3
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEMON GROVE,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE
AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION FOR THE CITY OF LEMON GROVE SUSTAINABLE
MOBILITY PLAN
WHEREAS, the City Council of the City of Lemon Grove, California is eligible to receive Federal and/or State funding for certain transportation planning related plans, through the California Department of Transportation; and WHEREAS, a Restricted Grant Agreement is needed to be executed with the California Department of Transportation before such funds can be reimbursed through the Transportation Planning Grant Program; and
WHEREAS, the City of Lemon Grove wishes to delegate authorization to execute these agreements and any amendments thereto.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lemon Grove, California, hereby authorizes the City Manager, or designee, to execute all Restricted Grant Agreements and any amendments thereto with the California Department of Transportation.
CalTrans Grant Authorization
May 17, 2022
Page | 4
PASSED AND ADOPTED on May 17, 2022, the City Council of the City of Lemon Grove, California, adopted Resolution No. _______, passed by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
Racquel Vasquez, Mayor
Attest:
__________________________
Audrey Malone, City Clerk
Approved as to Form:
_________________________
Kristen Steinke, City Attorney
Application Checklist
The following documents are required and must be submitted via e-mail in one single PDF document. Keep the file name brief, as files become corrupt when file names are too long. Refer to the Grant Application Guide for additional information and/or samples. Failure to include any of the required documents will result in a reduced application score.
PDF documents should be submitted in their fillable PDF formats.
Required Documents
() Ensure these items are completed prior to submitting to Caltrans Application Cover Sheet
Signature Page (Electronic signatures accepted)
Application Narrative
Scope of Work
Cost and Schedule
Third Party In-Kind Valuation Plan (if applicable, required upon award) Map of Project Area
Supplemental Documentation (not required)
Graphics of Project Area (when applicable)
Letter(s) of support
Data
Attachment B
Sustainable Transportation Planning Grant Program
GRANT APPLICATION COVER SHEET
1 Project Title and Location
Project Title
Project Location
(City)
Project Location
(County)
PART D: Funding Information
1. Is the applicant proposing to meet the minimum local match requirement or an over-match? Use the Match Calculator to determine the appropriate match. Match Calculator Minimum Local Match Over-Match
2. What is the source of Local Match funds being used?
(MPOs – Federal Toll Credits, PL, FTA 5303, and Sustainable Communities Formula cannot be used to match Sustainable Communities Competitive)
Local Transportation Funds Local Sales Tax Special Bond Measures Other, specify:
Grant Funds
Requested
Local Match
(Cash)
Local Match
(In-Kind)
Total
Local Match
%
Local Match
Total
Project Cost
Grant Category (select only one)
Sustainable Communities (MPOs with sub-applicant, RTPAs, Transit Agencies, Cities, Counties, Tribes, other Public Transportation Planning Entities)
Strategic Partnerships (MPOs and RTPAs only)
Sustainable Communities Competitive
(11.47% Local Match requirement)
Strategic Partnerships (FHWA SPR Part I)
(20% Local Match requirement)
Sustainable Communities Competitive Technical
(11.47% Local Match requirement)
Strategic Partnerships Transit (FTA 5304)
(11.47% Local Match requirement)
Application Submittal Type (more than one may be selected) New Prior Phases Re-Submittal
New
Application
Continuation of a prior project.
If so, list the project title below.
Re-submittal from a prior grant cycle.
How many times has an application
been submitted for this project?
PART A. APPLICATION INFORMATION
PART B. PROJECT INFORMATION
FY 2022-23
Sustainable Transportation Planning Grant Program
GRANT APPLICATION COVER SHEET
2 Applicant Sub-Applicant Sub-Applicant
Organization
(legal name)
Dept./Division
Street Address
City
Zip Code
Phone Number
Executive
Director Name
Title
Executive
Director E-mail
Contact Person
Name
Contact Person
Title
Contact Phone
Number
Contact E-mail
*Use additional pages if necessary.
City/County Applying for Sustainable Communities Grants Yes No Does the City/County have a compliant Housing Element?
Has the City/County submitted Annual Progress Report to the California Department of Housing and Community Development for calendar years 2019 and 2020? PART C. CONTACT INFORMATON*
PART D. COMPLIANT HOUSING ELEMENT
Sustainable Transportation Planning Grant Program
GRANT APPLICATION COVER SHEET
3 Use the following link to determine the appropriate legislative members in the Project area.
Search by address: http://findyourrep.legislature.ca.gov/ State Senator(s) Assembly Member(s)
District Name District Name
List all letters of support received for the proposed project.
Name/Agency Name/Agency
PART E. LEGISLATIVE INFORMATION
PART F. LETTERS OF SUPPORT
Sustainable Transportation Planning Grant Program
SUSTAINABLE COMMUNITIES - GRANT APPLICATION
NARRATIVE
Project Information
Organization
(legal name)
Project Title
Project Area
Boundaries
Application Narrative
1. Project Description (10 points)
Briefly summarize project in a clear and concise manner, including why the project is necessary, major deliverables, parties involved, and any connections to relevant local, regional, and/or State planning efforts. Do not exceed the space provided.
PART G. APPLICATION NARRATIVE FY 2022-23
Sustainable Transportation Planning Grant Program
SUSTAINABLE COMMUNITIES - GRANT APPLICATION
NARRATIVE
2A. Project Justification (15 points)
• Describe the problems or deficiencies the project is attempting to address, as well as how the project will address the identified problems or deficiencies • List the ramifications of not funding this project
• Clearly define the existing issues surrounding the project (e.g., transportation issues, inadequate transit services, impacts of heavy trucking on local streets, air pollution, etc.) • Competitive applications support the need for the project with empirical data • Describe how this project addresses issues raised
• Define the public benefit
• Explain how the public was involved with identifying issues • Describe the impact of not funding the project
• Do not exceed the space provided
Sustainable Transportation Planning Grant Program
SUSTAINABLE COMMUNITIES - GRANT APPLICATION
NARRATIVE
2A. Project Justification (continued)
Sustainable Transportation Planning Grant Program
SUSTAINABLE COMMUNITIES - GRANT APPLICATION
NARRATIVE
2B. Disadvantaged Communities Justification (5 points) - Do not exceed the space provided • Explain how the project area or portions of the project area are defined as a disadvantaged community, including Native American Tribal Governments and rural communities • Explain how the proposed project addresses the needs of the disadvantaged community • Describe how disadvantaged communities will benefit from the proposed planningproject • The tools in Grant Application Guide, Appendix A, are intended to help applicants define a disadvantaged community. Cite data sources, the tools used, and include a comparison to the statewide thresholds that are established in each tool
2C. Disadvantaged Communities Engagement (5 points) - Do not exceed the space provided • Describe how the proposed effort would engage disadvantaged communities, including Native American Tribal Governments and rural communities. Include specific outreach methods for involving disadvantaged communities
• Describe how disadvantaged communities will continue to be engaged during the next phases after the proposed planning project is complete, including project implementation. See Grant Application Guide, Appendix A, for best practices in community engagement Sustainable Transportation Planning Grant Program
SUSTAINABLE COMMUNITIES - GRANT APPLICATION
NARRATIVE
3. Grant Specific Objectives (Total 35 points)
Integrate the following Grant Program Considerations (Grant Application Guide, Chapter 1.2) in the responses for 3A-G below, as applicable:
• Caltrans Strategic Management Plan
• California Transportation Plan (CTP)
• Modal Plans that Support the CTP
• Title VI and Environmental Justice
• Climate Action Plan for Transportation Infrastructure 3A. Grant Specific Objectives (5 points) - Do not exceed the space provided • Explain how the proposal encourages local and regional multimodal transportation, housing and land use planning that furthers the region’s RTP SCS (where applicable) • Demonstrate how the proposed effort would coordinate transportation, housing, and land use planning components of the project to inform one another (i.e., regular coordination meetings between responsible entities, joint community meetings, letters of commitment from all relevant implementing agencies, etc.
• Explain how the proposed effort would contribute to shifts in land use towards more sustainable and equitable communities, such as more affordable housing near transit or more compact regional development patterns (Reference Grant Application Guide, Chapter 2.2, for example project types)
Sustainable Transportation Planning Grant Program
SUSTAINABLE COMMUNITIES - GRANT APPLICATION
NARRATIVE
3B. Grant Specific Objectives (5 points)- Do not exceed the space provided • Explain how the proposal contributes to the State’s GHG reduction targets and advances transportation related GHG emission reduction project types/strategies (i.e., mode shift, demand management, travel cost, operational efficiency, accessibility, and coordinationwith future employment and residential land use, etc.)
3C. Grant Specific Objectives (5 points) - Do not exceed the space provided • Explain how the proposal supports other State goals, including but not limited to:
o State Planning Priorities (Government Code Section 65041.1) o Climate Adaptation Goals (Safeguarding California)
o Goals and Best Practices cited in the 2017 RTP Guidelines, Appendices K and L Sustainable Transportation Planning Grant Program
SUSTAINABLE COMMUNITIES - GRANT APPLICATION
NARRATIVE
3D. Grant Specific Objectives (5 points) - Do not exceed the space provided • Explain how the proposal encourages stakeholder involvement o List the stakeholders involved in the planning effort (e.g., first responders, communitybased organizations, local housing and public health departments, transit agencies, and partners including State, federal, local agencies)
o Explain how stakeholders will be involved throughout the project 3E. Grant Specific Objectives (5 points) - Do not exceed the space provided • Explain how the proposal involves active community engagement • Describe the specific public outreach methods/events that will be employed in the project • Explain how public input will inform the project
• Describe how the effort will survey the public at the end of each outreach event to gauge effectiveness of these activities for the planning effort Sustainable Transportation Planning Grant Program
SUSTAINABLE COMMUNITIES - GRANT APPLICATION
NARRATIVE
3F. Grant Specific Objectives (5 points) - Do not exceed the space provided • Explain how the proposal assists in achieving the Caltrans Mission and Grant Program Objectives (Grant Application Guide, Chapter 1.2): Sustainability, Preservation, Accessibility, Safety, Innovation, Economy, Health, and Social Equity, as applicable 3G. Grant Specific Objectives (5 points) - Do not exceed the space provided • Explain how the proposal ultimately results in funded and programmed multimodal transportation system improvements. Applicants should discuss next steps for project implementation, including timing for programming improvements that would result from the planning effort
Sustainable Transportation Planning Grant Program
SUSTAINABLE COMMUNITIES - GRANT APPLICATION
NARRATIVE
4. Project Management (Total 30 points)
See Scope of Work and Cost and Schedule samples and checklists for requirements (Grant Application Guide, Appendix B), also available on the Caltrans grants website:
https://dot.ca.gov/programs/transportation-planning/regional-planning/sustainabletransportation-planning-grants 4A. Scope of Work (15 points)
4B. Cost and Schedule (15 points)
Scope of Work Checklist
The Scope of Work (SOW) is the official description of the work that is to be completed during the contract. Tasks 1-6 outlined in the SOW are for illustrative purposes only.
Applications with missing components will be at a competitive disadvantage. Please use this checklist to make sure your Scope of Work is complete.
Scope of Work Checklist
() Ensure these items are completed prior to submitting to Caltrans Use the Fiscal Year 2022-23 template provided
Include the activities discussed in the grant application List all tasks using the same title as stated in the Project Cost and Schedule Include task numbers in accurate and proper sequencing, consistent with the Cost and Schedule
Exclude sub-task numbers; only include sub-headings
Exclude tasks for project management and/or staff/consultant coordination; these activities should be spread among relevant tasks
Include a thorough Introduction to describe relevant background, related planning efforts, the project and project area demographics, including a description of the disadvantaged community involved with the project, if applicable
Include a thorough and accurate narrative description of each task
Task 01 is a required task. It must be titled “Project Administration”, it cannot exceed 5% of the grant award amount, and only the grantee and subrecipient(s) can charge against this Task. This Task must only include the following activities and deliverables:
• Caltrans and grantee Project kick-off meeting at the start of the grant • Invoicing and quarterly reporting to Caltrans
• DBE Reporting (federal grants only)
Include Task 02 for the procurement of a consultant (if needed). This task is for the grantee and sub-recipient(s) only.
Include detailed public participation and services to diverse communities in the Public Outreach Task (excluding technical projects)
Identify public outreach strategies in a manner that provides flexibility and allows for a diverse range of outreach methods (both in-person and on-line), considering the current COVID-19 environment (excluding technical projects) Include a Task(s) for a Draft and Final product. The draft plan must include an opportunity for the public to provide feedback (excluding technical projects). Include a summary of next steps your agency will take towards implementing the project in the Final Product
List achievable project deliverables for each Task
EXCLUDE environmental, complex design, engineering work, and other ineligible activities outlined in the Grant Application Guide
SCOPE OF WORK
Project Information
Grant Category Sustainable Transportation Planning Grant Grant Fiscal Year 2022/23
Project Title Lemon Grove Sustainable Mobility Plan
Organization
(legal name) City of Lemon Grove
Introduction
The City of Lemon Grove (City) charmingly boasts the World’s Biggest Lemon, weighing some 3000 pounds, and approximately 10-feet long and 6-feet wide. The lemon sculpture sits on a concrete base at the corner of Broadway and Lemon Grove Avenue, adjacent to the City’s Main Street. It lies before a small lemon grove beside the Orange Line Trolley tracks near the local trolley station and downtown bus stop. Written across the base of this monument are the words "Best Climate on Earth.” It’s a community and placemaking asset in this East County of San Diego city.
Given its size (just 3.9 square miles), terrain, comfortable or “best climate”, and connectivity to transit two San Diego Trolley Stations, Lemon Grove is ideal for families, residents, and visitors to use active modes for daily travel. The City is bordered on all sides by neighboring cities and unincorporated San Diego County, preventing further sprawl. With infill planned for low to moderate-income housing and a revitalized Main Street, Lemon Grove is attracting younger families who are looking for active transportation options in the communities they choose to live in. With a current housing shortage and anticipated growth in population, it is critical for the City to develop an intentional, community-driven plan for improvements that will result in a connected, accessible network of bicycle and pedestrian facilities.
The City of Lemon Grove’s Sustainable Mobility Plan (SMP) aims to improve safety, connectivity, and economic vibrancy while reducing GHG emissions. It also seeks to develop a comprehensive active transportation system that parallels regional and state planning efforts.
The City currently does not have a pedestrian master plan and the 2006 Bicycle Master Plan is outdated. The SMP will assist in implementing the City’s Circulation Element by determining existing conditions and deficiencies, goals and objectives, priority projects and cost estimates, and an implementation plan. It will also tie into the City’s ongoing support and implementation of Safe Routes to School projects.
Lemon Grove will use the completed SMP to inform and prioritize infrastructure and programmatic investments with City funds, as well as to pursue grant opportunities such as the Caltrans Active Transportation Program (ATP).
Project Stakeholders
To ensure equitable participation and input, the City intends to meaningfully engage stakeholders in the SMP process with the existing Traffic Advisory Committee (TAC). Additional stakeholders will be invited and will include, but are not limited to San Diego Metropolitan Transit System, SANDAG, Caltrans, the County of San Diego Health and Human Services Agency, Safe Kids San Diego, community-based organizations, active transportation professionals, and others.
The City will hire a professional consulting firm to assist with this project. In partnership with the City and the TAC, the Consultant will perform Task 1- 6 of this Scope of Work.
Overall Project Objectives
The overall objectives of the SMP are to:
• Improve safety, accessibility, and health; reduce greenhouse emissions; and increase travel mode choices in Lemon Grove.
• Position Lemon Grove for implementation of recommendations, including through competitive grant funding opportunities.
Summary of Project Tasks
Task 01: Project Administration
The City will schedule and hold a kick-off meeting with Caltrans District 11 staff within one month after the Notice to Proceed. The purpose of the kick-off meeting is to discuss grant procedures and project expectations including invoicing, quarterly reporting, and all other relevant project information. An agenda will be sent in advance of the kick-off meeting and meeting notes will be sent to appropriate parties within one week of the meeting.
The City will submit Quarterly Progress Reports (QRP) to Caltrans District 11 staff following the State Fiscal Year quarterly reporting schedule (July – September, October – December, January – March, April – June) for the entirety of the project.
The City will monitor all project work and costs and will submit invoices to Caltrans District 11 offices on a quarterly basis, in conjunction with the QRPs. Invoices will clearly show project costs and matching funds by line item incurred over during the invoice reporting timeframe.
Task Deliverables
Kick-off meeting with Caltrans - Meeting Notes, quarterly invoices and progress reports, DBE reporting (federal Grants only).
Task 02: Consultant Procurement
The City will select a qualified professional consulting firm to provide the required contract services as requested, which will include Tasks 1-6 of this Scope of Work. Upon successful negotiation of acceptable scope and fee, a professional services agreement with the selected firm (“Consultant”) will be scheduled for the award by the Lemon Grove City Council. An award package will be submitted to Caltrans.
Task Deliverables
RFP Package; Copy of Consultant contract
Task 1: Existing Conditions
The Consultant will review the existing planning documents including but not limited to:
• City of Lemon Grove General Plan
o Mobility Element
• Regional Bicycle Master Plan
• SANDAG 2050 Regional Transportation Plan
o Healthy Environments
Travel, housing, and employment choices
• County of San Diego Health and Human Services Agency Community Action Plan • California Transportation Plan 2040
The Consultant will collect publicly available GIS data and create a comprehensive database that will be used to create a series of maps for the project. Information contained on the base mapping will be derived from publicly available data and any previously prepared exhibits, reports, and mapping provided by the City. The inventory and analysis shall include, though not limited to, the following:
• Traffic volumes and roadway capacity
• Environmental Justice Areas and Impacts
• Mode Share
• Description of land use, destinations, and housing
• Demographics of walking and biking
• Pedestrian and bicycle crash data
• Pedestrian and bicycle count data by location
• Existing active transportation facility types
• Bicycle parking
• Transit routes
The Consultant will develop a Data Needs Assessment Memo based on the findings, and will work with the City to collect the data needed to support the development of this project.
The Consultant will compile this information into an Existing Condition Memo and will submit the report to the City.
Task Deliverables
Data Needs Assessment Memo
Updated database of SMP digital files in ESRI shapefile and/or geodatabase format Project area maps
Existing Conditions Memo
Task 2: Analysis
Building on data collected in Task 1, the Consultant will perform a variety of analyses to determine opportunities and constraints. The Consultant will conduct a Level of Traffic Stress Analysis to examine the City’s centerline-miles of the roadway and determine the current conditions of streets for cycling, in order to identify a Low Traffic Stress Network. This will identify critical linkages along a network, which informs network recommendations and the project prioritization process.
Utilizing GIS analysis and other tools, such as STRAVA, Walk Score, Bike Score, and Transit Score, the Consultant will also prepare maps that portray bicycling and walking origins and destinations within the City (and reasonable proximity to municipal boundaries). This analysis will help predict where people would want to go if provided the opportunity to ride or walk. The Consultant will include barriers to travel, such as terrain, Interstate highways, and major arterials. The Consultant will utilize GIS and other tools to analyze the proximity of the existing network and accessibility to disadvantaged populations.
Additionally, the Consultant will utilize GIS and other tools to analyze crash risk based on locations, types of crashes, and types of violations. The Consultant will also conduct bicycle and pedestrian counts at up to three (3) locations near schools in the project area to assess demand, which will be used to inform areas for improvement and prioritize potential projects.
The Consultant will conduct two (2) mobility audits with members of the community and TAC (Task 4).
The efforts will be focused on assessing areas of the City which have not received similar assessments within the last two years, areas with significant mobility challenges, and address social equity concerns, such as access to work for low-income workers in Lemon Grove. The Consultant will work with the City to determine the scope, scale, and implementation of the audits, but at a minimum, traditional paper evaluations will be supplemented with digital assessments using a mobile app. Data will be compiled and utilized to create neighborhood-specific maps that identify preferred alternative transportation networks, existing deficiencies, and inform the prioritization process.
The Consultant will assess existing transit services in the City, including fixed route, demand response, and commuter rail services. Route ridership, stop and route performance, and a physical assessment of high-volume stops will be noted and documented to identify first/last-mile gaps, and to evaluate and inform the feasibility and competitiveness of non-motorized access improvements around the station/stop areas within the City’s jurisdiction.
These analyses will be summarized in a Technical Analysis Memo.
Task Deliverables
Technical Analysis Memo
Task 3: Public Outreach
Note: All events will be publicly noticed to ensure maximum attendance. All public notices will be in English and Spanish. Spanish and sign language interpreters will be present at all workshops, as requested. In addition, all activities will comply or be adjusted to align with COVID-19 safety protocols.
The Consultant will develop an Outreach and Engagement Framework Report outlining the selected approach to community outreach throughout the project. The report will detail key outreach events, timelines, social and traditional media engagement opportunities, and language/translation needs, among other elements.
The Consultant will work with City communications staff and TAC (Task 4) to develop and implement a project webpage and social media presence for the project. The City will host the project webpage on its City webpage and will work with the Consultant to develop, refine, and post content. The webpage will feature links to project deliverables and project outreach
elements (surveys, comment forms, etc.), and will feature a web-mapping application, where users can identify mobility challenges and desired mobility options within the City.
The Consultant will conduct walk audits at each of the public schools and parks in the City.
These audits will analyze infrastructure conditions related to Safe Routes to School and Park Planning, with an emphasis on identifying issues within the public right-of-way for documentation and prioritization of projects. Neighborhood Suggested Routes to School and Park Maps will be developed for each of the schools and parks for posting on the City’s websites and schools’ use.
The Consultant will work with the schools to find the best avenue with which to engage the respective school sites and family communities.
The Consultant will facilitate up to three (3) outreach events over the life of the project. These events will be advertised using the multimedia approach outlined in the Outreach Framework Report and will feature bi-lingual materials where appropriate. The first event will focus on identifying mobility challenges and issues residents and stakeholders have in the City and will inform the development of the subsequent recommendations. The second event will provide residents with a series of potential mobility recommendations and improvements and will invite participants to prioritize options to arrive at a community consensus. The third event will present the results of the community ranking and prioritization process and will seek to ensure that the recommended active transportation networks and mobility recommendations will be accepted by City Council and community members.
The Consultant will work with the City to identify up to four (4) businesses that could benefit from the recommendations of the SMP. The goal of this effort would be to identify mobility and Transportation Demand Management (TDM) issues faced by employers, employees, and entire industries in the City, propose mobility and TDM solutions, and assess the feasibility and willingness to use transportation alternatives such as carsharing, vanpooling, subsidized transit passes, employer shuttles, bike-sharing, etc. The Consultant will present the project at three (3) ongoing community events to increase awareness of the SMP, identify issues, and solicit feedback.
Potential events include the Lemon Grove Farmers Market, the Lemon Grove Concerts in the Park, and Clean-Up Events. At least one of these events will take place at one of Lemon Grove’s trolley stations, and will feature Spanish-language materials.
The Consultant will provide a document summarizing the outreach efforts under this task into a Public Outreach Summary Memo.
Task Deliverables
Outreach and Engagement Framework Report
Project webpage, web mapping tool, and summary of comments received School and park walk audits
Up to three (3) outreach events and all materials, including meeting notices Up to four (4) business outreach events and all materials, including meeting notices Up to three (3) community events and all materials, including meeting notices Public Outreach Summary Memo
Task 4: Advisory Committee Meetings
Community leaders and local organizations will be engaged in a Technical Advisory Committee (TAC) to prepare for and to monitor project activities. The Consultant will assist the City with identifying membership in the TAC. The TAC will meet a maximum of six (6) times throughout the project to provide guidance regarding the direction of the project and to review progress.
Task Deliverables
TAC stakeholders list
Meeting agendas and minutes
Presentation materials
Task 5: Draft and Final Plan
Based on data collected, work prepared in previous tasks, and feedback from City staff, TAC, project partners, and community members, the Consultant will prepare a Draft SMP for City staff review that aligns with the Caltrans Active Transportation Program guidance. Based on City staff comments on the Draft SMP, the Consultant will revise the Draft SMP into a formatted Public Draft SMP to be presented to project stakeholders and the public.
The Consultant will develop consistent overall goals and objectives, building on existing documents, the current Mobility Element, Regional RTP SCS, CTP 2040, and including extensive community input, consistency with the Regional Bicycle Master Plan, consideration of surrounding jurisdictions, and the TAC. Performance indicators will be drafted and linked to each goal and objective identified. The Consultant will perform a best-practices review to and identify measures to increase and improve sustainable mobility in the City.
The Consultant will develop an active transportation data collection plan that can support the calculation of specific active transportation performance indicators identified. Active Transportation Performance Indicators might include bicycle and pedestrian counts, estimates of bicycle and pedestrian miles traveled, mode shares by trip purpose, average minutes of cycling and walking per day, cycling/walking rates by subpopulations, sidewalk cycling, and cycling/pedestrian collision rates. The data collection plan will outline necessary data collection tools, data collection locations, and a schedule for data collection.
The Draft SMP will also include recommendations for capital projects to improve the City’s bikeway network, pedestrian facilities, transit services, and SRTS corridors. Proposed network/system recommendations will take into consideration connectivity to the San Diego Regional Bicycle Master Plan, and to existing and planned facilities in adjacent cities, as well as issues such as grades, route efficiencies, barriers, and system connectivity. The pedestrian network will take into account the needs of vulnerable populations such as students, seniors, and transit users. The Consultant will provide maps depicting the planned pedestrian and bicycle networks by classification and types of facilities. In consultation with the City and TAC, the Consultant will also create a prioritization methodology to rank these draft recommendations based on available measures such as cycling and walking demand, barriers/need, safety issues, equity, and feasibility.
The Consultant will also recommend programs to improve bicycle and pedestrian education, utilization, and public outreach efforts. Recommended programs will be based both on the results of the previous tasks that identified problem areas and the experiences of other cities throughout the State.
The Consultant will identify high-priority projects and programs, as well as conceptual designs for the high-priority projects and planning-level cost estimates. The estimates will be “grant ready” and include planning, design, engineering construction, and contingency costs. The Consultant will develop project/program description sheets for 10 top priority projects/programs that will facilitate future grant funding applications.
The Consultant will prepare an Implementation Plan identifying potential matching and major funding sources, associated criteria, and requirements. Costs of the phased improvements will be compared with funding needs so that long-term programming for local matching funds can be accomplished.
The Consultant will include in the Implementation Plan prioritization and ranking, and other programmed transportation improvements, eliminating an immediate bottleneck or safety hazard and ensuring that active transportation infrastructure grows citywide rather than as a series of disconnected projects over time. The Consultant will develop an implementation plan for fundable, high-priority projects and programs over the next 5 years, along with an unconstrained implementation plan for the next 20 years.
The Consultant will prepare the Final SMP in formatted, electronic form that addresses comments received on the Draft SMP from project stakeholders and the public. Four hard copies and four electronic copies of the Final SMP will be submitted to Caltrans. The Final SMP will include a summary of the next steps towards implementation, credits Caltrans on the cover and title page, and will be submitted to Caltrans in an ADA accessible electronic copy.
Task Deliverables
Draft SMP
Public Draft SMP
Final Draft SMP
Task 6: Board Review/Approval
In collaboration with the City, the Consultant will present the Final SMP to the Lemon Grove City Council. The Consultant will respond and resolve any critical issues so that the Lemon Grove City Council can adopt the Final Plan.
Task Deliverables
City Council agenda and presentation
Documentation of City Council acceptance/approval
()
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Start the timeframe at the beginning of the grant period (July 2022 for MPO/RTPAs; November 2022 for non-MPO/RTPAs)
Extend the timeframe to the end of the grant period (Project end dates differ based on applicant type (MPO/RTPA or non-MPO/RTPA) and type of funds (State or federal) (See Grant Application Guide, Chapter 8.2, for more details) Ensure these items are completed prior to submitting to Caltrans Include task numbers in proper sequencing, consistent with the Scope of Work Task 01 is a required task. It must be titled "Project Administration", it cannot exceed 5% of the grant amount requested, and only the grantee and recipient(s) can charge against this Task. This Task must only include the following activities and deliverables:
• Project kick-off meeting between the grantee and Caltrans at the start of the grant • Invoicing and quarterly reporting to Caltrans
• DBE Reporting (federal grants only)
Include Task 02 for procurement of consultants, if consultants are needed. This task is for the grantee and sub-recipient(s) only.
Complete all budget columns as appropriate: Total Cost, Grant Amount, Local Cash Match, and if applicable, Local In-Kind Match
State a realistic total cost for each task based on the work that will be completed Identify the estimated indirect cost rate if indirect costs will be reimbursed. If FY 2022-23 indirect cost rates are not available, the rate will be an estimate based on the currently approved rate.
List all tasks with the same title as stated in the Scope of Work Identify if a Tapered Local Match approach will be used, which allows grantees to vary the required local match ratio over the life of the grant contract. Grantee agrees to satisfy the total local match amount by the contract expiration date.
Ensure the correct minimum local match amount, calculated as a percentage of the total project cost (grant plus local match), is provided
Include a grant amount for each Task (excluding Tasks 01 and 02) Ensure the total Local Match amount meets the minimum required Local Match for the specified Grant Category
Exclude sub-task numbers and sub-headings
Exclude tasks for project management and/or staff/consultant coordination; these activities should be spread among relevant tasks
Cost and Schedule Checklist
The Cost and Schedule is the official budget and timeline for the project. Tasks 1-6 outlined in the Cost and Schedule are for illustrative purposes only. The Cost and Schedule must be consistent with the Grant Application Cover Sheet. Applications with missing components will be at a competitive disadvantage.
Cost and Schedule Checklist
Use the Fiscal Year 2022-23 template provided (do not alter the template) Include a best estimate of the amount of time needed to complete each task
J A S OND J F MAMJ J A S OND J F MAMJ J A S OND J F MAMJ 01 $0 $12,000 $0 $12,00002 $0 $3,500 $0 $3,500
1 Existing Conditions $35,000 $8,000 $0 $43,0002 $35,000 $1,000 $0 $36,0003 $65,000 $5,000 $0 $70,0004 $15,000 $2,000 $0 $17,0005 $121,000 $6,500 $0 $127,5006 $5,000 $1,000 $0 $6,000 $276,000 $39,000 $0 $315,000
California Department of Transportation
Sustainable Transportation Planning Grant ProgramCOST AND SCHEDULE FY 2023/24 FY 2024/25
Task
#
Grant Fiscal Year
City of Lemon Grove
Project TitleOrganization (legal name)
Grant Amount*
Estimated
Local Cash
Match*
Estimated
Local
In-Kind
Match*
Estimated Total
Project Cost* Task Title
FY 2022/23
Grant Category Sustainable Transportation Planning Grant 2022/23Lemon Grove Sustainable Mobility Plan
Does your agency plan to use the Tapered Match approach for invoicing purposes? Project Administration (no more than 5% of total grant funds)Consultant ProcurementAnalysisPublic OutreachAdvisory Committee MeetingsBoard Review/Approval Totals
* Use only whole dollars in the financial information fields. Dollar amounts must be rounded up/down and decimals should not be shown. Does your agency plan to request reimburesement for indirect costs? If yes, what is the estimated indirect cost rate? ______ Draft and Final Plan
Yes No
Yes No
City of Lemon Grove Sustainable Mobility Plan
Attachment A
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Ã94
SAN DIEGO
LEMON GROVE
LA MESA
San Altos
Elementary
Monterey
Heights
Elementary
Mount
Miguel
High
Avondale
Elementary
Darnall
Charter
Lemon
Grove Academy for the
Sciences and Humanities
Vista La
Mesa Academy
San Miguel
Elementary Mt.
Vernon
Elementary
Rolando Park
Elementary
Carver
Elementary
Encanto
Elementary
Keiller
Leadership
Academy
Quest
Academy
Helix High
Bancroft
Elementary
La Mesa Arts
Academy
Trinity
Christian
School
Lighthouse
Christian
Academy
St. John of
the Cross
School
Encanto
Christian Academy
KEMPF
MASSACHUSETTS
LEMON GROVE
COLLEGE
IMPERIAL
HIGH
PALM SKYLINE
SPRING
JAMACHA
CARDIFF
60TH
LISBON
BROADWAY
TROY
SAN MIGUEL
FEDERAL
FEDERAL
UNIVERSITY
CANTON
GROVE
SWEETWATER
RIVIERA
COLLEGE GROVE
CITY OF LEMON GROVE
SUSTAINABLE TRANSPORTATION GRANT
0 ¼ ½
MILES O
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Ã905
Ã282
Ã163
Ã188
Ã125
Ã111
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Ã94 Ã98
Ã79
Ã54
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Ã86
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¥215
¥805
¥15
¥5
C A L I F O R N I A
Extent of Bottom
Left Map
Extent of
Top Map
0 10 20
MILES O
Lemon Grove, CA October 2021
PROJECT AREA
Project Locations Existing Bikeways
Multi-Use Path
Bike Lane
Bike Route
City of Lemon Grove Sustainable Mobility Plan
Attachment B
Example of deficiencies in the sidewalk network in residential areas of Lemon Grove. Lemon Grove residential areas could benefit from assessing access, safety, and connectivity.
Lemon Grove residential areas lack sidewalks or even side paths, pushing active mode users into the roadway.
Multi-family homes increase parking needs, limiting space for active mode users.
Lemon Grove’s commercial areas also lack sidewalks and bike lanes, limiting connectivity.
City of Lemon Grove Sustainable Mobility Plan
Attachment C
SAN DIEGO
LEMON GROVE
LA MESA
125 Ã
94Ã
Helix High
Mount
Miguel
High
La Mesa Arts
Academy
Avondale
Elementary
La Mesa Dale
Elementary
Monterey
Heights
Elementary
Mt. Vernon
San Altos
Elementary
Vista La
San Miguel
Elementary
Mesa Academy
Audubon K-8
Darnall
Charter
Encanto
Elementary
Keiller
Leadership
Academy
Rolando Park
Elementary
SWEETWATER
UNIVERSITY
KEMPF
LEMON GROVE
COLLEGE
HIGH
PALM SKYLINE
70TH
60TH
CARDIFF
JAMACHA
CAMPO
LISBON
MASSACHUSETTS
TROY
IMPERIAL
BROADWAY
SAN MIGUEL
FEDERAL
FEDERAL
UNIVERSITY
CANTON
SPRING
GATESIDE
GROVE
SWEETWATER
RIVIERA
COLLEGE GROVE
0 0.2 0.4
MILES
O
Map produced October 2021
Data Sources:
US Census, SWITRS
ENCINITAS
OCEANSIDE
LEMON GROVE
SANTEE
SAN DIEGO
Lemon Grove
Sustainable
Mobility Plan
Bicycle-Involved
Collisions
2014-2018
Severe Injury
Bicycle Collision
Proposed Improved Route
Existing Bikeways
Multi-Use Path
Bike Lane
Bike Route
City of Lemon Grove Sustainable Mobility Plan
Attachment D
SAN DIEGO
LEMON GROVE
LA MESA
125 Ã
94Ã
Helix High
Mount
Miguel
High
La Mesa Arts
Academy
Avondale
Elementary
La Mesa Dale
Elementary
Monterey
Heights
Elementary
Mt. Vernon
San Altos
Elementary
Vista La
San Miguel
Elementary
Mesa Academy
Audubon K-8
Darnall
Charter
Encanto
Elementary
Keiller
Leadership
Academy
Rolando Park
Elementary
SWEETWATER
UNIVERSITY
KEMPF
LEMON GROVE
COLLEGE
HIGH
PALM SKYLINE
70TH
60TH
CARDIFF
JAMACHA
CAMPO
LISBON
MASSACHUSETTS
TROY
IMPERIAL
BROADWAY
SAN MIGUEL
FEDERAL
FEDERAL
UNIVERSITY
CANTON
SPRING
GATESIDE
GROVE
SWEETWATER
RIVIERA
COLLEGE GROVE
0 0.2 0.4
MILES
O
Map produced October 2021
Data Sources:
US Census, SWITRS
ENCINITAS
OCEANSIDE
LEMON GROVE
SANTEE
SAN DIEGO
Lemon Grove
Sustainable
Mobility Plan
Pedestrian-Involved
Collisions
2014-2018
Fatality
Pedestrian Collision
Proposed Improved Route
Existing Bikeways
Multi-Use Path
Bike Lane
Bike Route
City of Lemon Grove Sustainable Mobility Plan
Attachment E
Elementary
da
o)
Midd
y
le
Patton
Dr.
lter C.
ine
iate
Intermediate
s
ry
Middle
O
Map produced October 2021
Data Sources: California
Healthy Places Index
Lemon Grove
Sustainable
Mobility Plan
Healthy Places Index
SAN DIEGO
LEMON GROVE
LA MESA
SAN DIEGO
LEMON GROVE
LA MESA
125 Ã
94Ã
Helix
High
Mount
Miguel
High
La Mesa Arts
Academy
Avondale
Elementary
La Mesa
Dale
Elementary
Monterey
Heights
Elementary
Mt. Vernon
San Altos
Elementary
San Miguel
Elementary
Vista La
Mesa Academy
Audubon K-8
Darnall
Charter
Encanto Elementary
Keiller
Leadership
Academy
Rolando Park
Elementary
UNIVERSITY
KEMPF
MASSACHUSETTS
LEMON GROVE
COLLEGE
60TH
HIGH
SWEETWATER
PALM SKYLINE
CARDIFF
JAMACHA
70TH
CAMPO
LISBON
TROY
IMPERIAL
BROADWAY
SAN MIGUEL
FEDERAL
FEDERAL
UNIVERSITY
CANTON
SPRING
GATESIDE
GROVE
SWEETWATER
RIVIERA
COLLEGE GROVE
34%
54%
54%
27%
37%
36%
55%
39%
45%
28% 55%
44%
49%
45%
55%
30%
47%
58%
40%
75%
36%
52%
30%
45%
37%
50%
42%
63%
25%
29%
61% 54%
0 0.2 0.4
MILES
O
Map produced October 2021
Data Sources:
US Census, CalEnviroScreen
ENCINITAS
OCEANSIDE
LEMON GROVE
SANTEE
SAN DIEGO
Lemon Grove
Sustainable
Mobility Plan
CalEnviroScreen
0 - 17%
18 - 31%
32 - 46%
47 - 68%
80 - 100%
Proposed Improved Route
City of Lemon Grove Sustainable Mobility Plan
Attachment F
SAN DIEGO
COUNTY
SAFE
ROUTES
TO SCHOOL
COALITION
“Working to
promote
regional SRTS
efforts,
coordination,
and
information
sharing in
San Diego
County.”
Noah Alvey, Community Development Manager
City of Lemon Grove
3232 Main Street
Lemon Grove, CA 91945
October 7, 2021
RE: Support for the City of Lemon Grove’s Sustainable Transportation Planning Grant Application – Sustainable Mobility Plan
Dear Mr. Alvey,
On behalf of San Diego County Safe Routes to School (SRTS) Coalition, I am pleased to submit this letter in support for your Sustainable Mobility Plan (SMP) application to the Caltrans Sustainable Transportation Planning Grant program. This project will support safer routes for families actively commuting in Lemon Grove.
San Diego County SRTS Coalition is made up of stakeholders from cities, counties, schools, and others who are working to promote regional SRTS efforts, coordination, and information in San Diego County. Lemon Grove has been an incredible ally in this work. Furthermore, your proposed project aligns with other regional efforts, as outlined in the San Diego Regional Safe Routes to School Strategic Plan adopted by SANDAG in March 2012.
The proposed work builds on a strong history of creating safer facilities for people walking and biking in Lemon Grove. Through planning and design projects, Lemon Grove has consistently demonstrated best practices for other cities in the San Diego region. This project is another example of your leadership. I strongly endorse the City’s efforts to seek funding to support projects that will continue to encourage pedestrian and bicycling safety and look forward to working with you on this important project.
Sincerely,
Kristin Haukom, MPH
Co-Chair
619-987-7977
Accessory Dwelling Unit Ordinance,
Zoning Ordinance Amendment ZA2-200-0001
May 17, 2022
Page | 1
CITY OF LEMON GROVE
CITY COUNCIL
STAFF REPORT
Item No. 2.
Meeting Date: May 17, 2022
Submitted to: Honorable Mayor and Members of the City Council Department: Community Development Department
Staff Contact: Bill Chopyk, Interim Community Development Manager [email protected]
Item Title: Zoning Ordinance Amendment ZA2-200-0001
Accessory Dwelling Unit Ordinance
Recommended Action:
1) Conduct the public hearing;
2) Receive public comment; and
3) Introduce an Ordinance (Attachment A) amending sections 12.10.050(B)(3),
12.10.060(B)(3), 17.08.030, 17.16.010(C), 17.16.020(C), 17.16.030(C),
17.16.040(C), 17.16.050(C), 17.16.070(C), and 17.24.060(D)(1) of the Lemon Grove Municipal Code regulating Accessory Dwelling Units in the City of Lemon Grove consistent with State Law.
Planning Commission Recommendation: On April 25, 2022 the Lemon Grove Planning Commission reviewed the proposed Accessory Dwelling Unit Ordinance and adopted Resolution No. 2022-005 (Attachment B) recommending City Council approval of Zoning Ordinance Amendment ZA2-200-0001. The Planning Commission discussed the maximum allowable 850 - 1200 square foot size of accessory dwelling units (ADUs) and recommended that the size of an ADU should not exceed the size of the primary dwelling on a single-family lot in Lemon Grove within the limits specified in State Law.
Government Code section 65852.2(c)(2)(B)(i) specifies a minimum ADU size of 850 square feet. However, Government Code section 65852.2(c)(2)(C) allows for 800 square feet when based on a percentage of the primary dwelling unit. Therefore, staff is recommending a maximum allowable ADU size of 800 – 1200 square feet, not to exceed the size of the primary dwelling unit, to be consistent with State Law when using a percentage of the primary dwelling unit.
Accessory Dwelling Unit Ordinance,
Zoning Ordinance Amendment ZA2-200-0001
May 17, 2022
Page | 2
Summary: Recent State legislation (AB 3182, SB 13, AB 68, AB 881, AB 587, AB 670, and AB 671) has modified how and where cities must permit accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) within their jurisdiction. In general, State Law stipulates that ADUs and JADUs must be permitted in any zone that allows a residential use by right or with a conditional use permit. Cities are also limited in the type of development standards and design requirements they may impose on ADUs and JADUs.
The proposed ordinance revises the Lemon Grove municipal code for clarity and to comply with these new statewide requirements. Specifically, the ordinance does the following:
• Changes the term used in the municipal code from “Accessory Residential Dwelling Unit” to “Accessory Dwelling Unit,” consistent with the terms in State Law; • Adds new definitions to the zoning code, including definitions for various types of ADUs, primary dwellings, and tandem parking;
• Clarifies ADUs are generally allowed by right as a permitted use; • Permits one ADU and one JADU on lots with a single-family dwelling; • Permits up to two ADUs or 25% of the number of existing units on lots with multifamily dwellings; • Specifies that no municipal code requirements can prohibit an ADU up to 800 square feet and up to 16 feet high, with 4-foot side and rear setbacks; • Requires owner occupancy for properties with JADUs;
• States that ADUs do not count towards density calculations; • Eliminates any minimum lot size requirements for ADUs; • Specifies requirements for existing structures that are converted to ADUs; • Provides standards for maximum unit size, height, and setbacks; • Specifies minimum off-street parking requirements and locations where no offstreet parking is required; and • Requires design compatibility with the primary dwelling.
Discussion: Lemon Grove Municipal Code (LGMC) Title 17 (Zoning Ordinance) currently regulates ADUs with development standards that differ from State mandated regulations.
Table 1 below summarizes the differences in the development standards between the current Zoning Ordinance and State ADU Regulations.
Accessory Dwelling Unit Ordinance,
Zoning Ordinance Amendment ZA2-200-0001
May 17, 2022
Page | 3
Table 1 – Development Standards for Single Family ADUs
Development Standard Current Zoning Ordinance State ADU Regulations Number of ADUs Allowed 1 ADU 1 ADU & 1 JADU
Height of detached ADU 15 feet 16 feet
Building Separation 10 feet N/A
Floor Area ADU (max.) 1200 sq. ft. 800-1200 sq. ft.
Floor Area JADU (max.) N/A 150-500 sq. ft.
Front yard setback 25 feet N/A
Side yard setback 5 feet 4 feet
Rear yard setback 20 feet 4 feet
Solar electricity installation N/A Solar required with
detached ADU
Parking 2 spaces 0 - 1 space *
*Required parking may be provided as tandem parking, or in a driveway. Existing parking removed for conversion to ADU is not required to be replaced.
No off-street parking required when:
- Within ½ mile of transit;
- Within historic/architecturally significant district; - Where parking permits are required but not provided to ADU resident - Within 1 block of car share;
- Parking for ADUs shall not exceed 1 space per unit or bedroom, whichever is less; and/or
- For JADU garage conversions, replacement parking can be required
In addition to the development standards, LGMC Section 18.44.070 requires a minimum of 100 square feet of edible planting area or one fifteen gallon fruit or nut tree to be planted for each dwelling unit. The State ADU Regulations require owner-occupancy of one dwelling unit for a JADU, and a deed restriction that the JADU will not be sold separately from the primary dwelling unit. The ADU or JADU must also be architecturally consistent with the design and materials of the primary dwelling unit as specified in LGMC Section 17.24.060 B.3.
The State mandated ADU development standards allow cities to have development standards that less restrictive, such as floor area and building height. For example, the City may allow more than 1200 sq. ft. for a detached ADU, and may allow greater height than 16 feet for an ADU. However, City staff has been utilizing the State guidelines for ADUs to date.
Accessory Dwelling Unit Ordinance,
Zoning Ordinance Amendment ZA2-200-0001
May 17, 2022
Page | 4
Environmental Review:
Not subject to review Negative Declaration
Statutory Exemption, Section 15282 (h) Mitigated Negative Declaration The California Environmental Quality Act (CEQA) Section 15282 (h) lists a Statutory Exemption for “The adoption of an ordinance regarding second units in a single-family or multifamily residential zone by a city or county to implement the provisions of Sections 65852.1 and 65852.2 of the Government Code as set forth in Section 21080.17 of the Public Resources Code.”
Fiscal Impact: None.
Public Notification: The Notice of Public Hearing for this item was published in the May 6, 2022 edition of the East County Californian. The City of Lemon Grove received no comments in response to the Notice of Public Hearing at the time this staff report was prepared. At the time of the public hearing, staff will provide the City Council with any comments received after the date this staff report is prepared.
Staff Recommendation: 1) Conduct the public hearing; (2) Receive public comment; and 3) Introduce an Ordinance (Attachment A) amending sections 12.10.050(B)(3),
12.10.060(B)(3), 17.08.030, 17.16.010(C), 17.16.020(C), 17.16.030(C), 17.16.040(C),
17.16.050(C), 17.16.070(C), and 17.24.060(D)(1) of the Lemon Grove Municipal Code regulating Accessory Dwelling Units in the City of Lemon Grove consistent with State Law.
Attachments:
Attachment A – Draft ADU Ordinance
Attachment B – Planning Commission Resolution No. 2022-005 Accessory Dwelling Unit Ordinance,
Zoning Ordinance Amendment ZA2-200-0001
May 17, 2022
Page | 5
Attachment A
RESOLUTION NO. 2022-
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LEMON GROVE, CALIFORNIA ADOPTING ZONING ORDINANCE AMENDMENT ZA-200-
0001 AMENDING SECTIONS 12.10.050(B)(3), 12.10.060(B)(3), 17.08.030,
17.16.010(C), 17.16.020(C), 17.16.030(C), 17.16.040(C), 17.16.050(C),
17.16.070(C), and 17.24.060(D)(1) OF THE LEMON GROVE MUNICIPAL
CODE REGULATING ACCESSORY DWELLING UNITS
WHEREAS, recent State legislation (AB 3182, SB 13, AB 68, AB 881, AB 587, AB 670, and AB 671) has modified how and where cities must permit accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) within their jurisdiction; and WHEREAS, in order for the City’s ADU Regulations to be in compliance with State Law, amendments to Sections 12.10.050(B)(3), 12.10.060(B)(3), 17.08.030,
17.16.010(C), 17.16.020(C), 17.16.030(C), 17.16.040(C), 17.16.050(C), 17.16.070(C), and
17.24.060(D)(1) of the Lemon Grove Municipal Code are required; and WHEREAS, the Planning Commission held a duly noticed public hearing on April 25, 2022 to make a recommendation to the City Council on the proposed ADU Ordinance; and
WHEREAS, the Planning Commission unanimously adopted Resolution No. 2022-005 recommending City Council approval of the ADU Ordinance, Zoning Ordinance Amendment ZA2-200-0001 with an added a recommendation that the size of an accessory dwelling unit shall not exceed the size of the primary dwelling on a singlefamily lot in Lemon Grove within the limits specified in State Law; and WHEREAS, a Notice of City Council Public Hearing was published in the May 6, 2022 edition of the East County Californian; and
WHEREAS, the City Council held a duly noticed public hearing to consider and introduce the ADU Ordinance on May 17, 2022; and
WHEREAS, this project is statutorily exempt from the environmental review requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15282 (h) of the CEQA Guidelines “The adoption of an ordinance regarding second units in a single-family or multifamily residential zone by a city or county to implement the provisions of Sections 65852.1 and 65852.2 of the Government Code as set forth in Section 21080.17 of the Public Resources Code.”; and
WHEREAS, the City Council finds that processing a request to build an ADU or JADU subject to the issuance of a Building Permit is an appropriate level of review pursuant to Government Code Section 65852.2; and
WHEREAS, the City Council finds that requiring the ADU to maintain an Accessory Dwelling Unit Ordinance,
Zoning Ordinance Amendment ZA2-200-0001
May 17, 2022
Page | 6
architectural style which will harmonize with existing and proposed land development on the subject property and in the neighborhood is consistent with the requirements set forth in Government Code Section 65852.2; and
WHEREAS, the City Council finds that allowing ADUs in the Residential Medium (RM), Residential Low Medium (RLM), and Residential Low (RL) Zones will ensure the provision of safe and adequate affordable housing and will be consistent with the requirements set forth in Government Code Section 65852.2; and WHEREAS, the City Council finds that the proposed amendments to Sections
12.10.050(B)(3), 12.10.060(B)(3), 17.08.030, 17.16.010(C), 17.16.020(C), 17.16.030(C),
17.16.040(C), 17.16.050(C), 17.16.070(C), and 17.24.060(D)(1) of the Lemon Grove Municipal Code providing for ADUs is in compliance with Sections 65852.1 and 65852.2 of the Government Code relating to ADUs; and
WHEREAS, the City Council finds the following required findings can be made pursuant to Section 17.28.080 of the City of Lemon Grove Development Code:
1. That the proposed municipal code amendments are consistent with the Lemon Grove General Plan as required by California Government Code Section 65860 because it amends the municipal code relating to ADUs in compliance with California Planning Law and promotes “Housing to meet the existing and future needs of Lemon Grove residents”, Objective 2.0 of the Community Development Element of the City of Lemon Grove General Plan.
2. That the proposed Zoning Ordinance amendment will promote the public health, safety and general welfare because the State of California has declared that second units are a valuable housing resource in California, and the proposed amendment will provide the opportunity for housing for family members, students, the elderly, the disabled, and others within existing neighborhoods.
NOW, THEREFORE, BE IT RESOLVED the facts set forth in the recital of this Ordinance are found and declared to be true and, therefore, the City Council of the City of Lemon Grove, California, hereby approves the introduction of the following proposed amendment of the Lemon Grove Municipal Code:
SECTION 1. Amend Sections 12.10.050(B)(3), 12.10.060(B)(3), 17.08.030,
17.16.010(C), 17.16.020(C), 17.16.030(C), 17.16.040(C), 17.16.050(C), 17.16.070(C), and 17.24.060(D)(1) of the Lemon Grove Municipal Code to provide for ADUs and JADUs pursuant to Section 65852.1 and 65852.2 of the California Government Code to read as follows:
Title 12, Section 12.10.050(B)(3) of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
3. The establishment of accessory rental dwelling units and improvements required pursuant to Section 17.24.060(C)(13) of the Ccity of Lemon Grove Municipal Code.
Accessory Dwelling Unit Ordinance,
Zoning Ordinance Amendment ZA2-200-0001
May 17, 2022
Page | 7
Title 12, Section 12.10.060(B)(3) of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
3. The establishment of accessory rental dwelling units and improvements required and associated with the establishment of accessory rental dwelling units as indicated in Section 17.24.060(C)(13) of the Ccity of Lemon Grove Municipal Code.
Title 17, Section 17.08.030 of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
“Accessory rental dwelling unit or ARDU” means a dwelling unit with a maximum floor area of six hundred forty square feet or thirty percent of floor area of the primary unit whichever is greater, located within, attached to, or detached from a single-family dwelling on the same lot for rental occupancy. It is commonly referred to as a “granny flat.” “Accessory Dwelling Unit” (ADU) means a dwelling on the same property as a primary dwelling that provides complete independent living facilities for one or more people in compliance with California Government Code Section 65852.2. An Accessory Dwelling Unit may be attached, detached, or internal to a primary dwelling.
“Attached Accessory Dwelling Unit” means an accessory dwelling that shares at least one common wall with the primary dwelling but is not entirely internal to the primary dwelling. “Car sharing” means a model of vehicle rental where users can rent vehicles for short periods of time and users are members that have been preapproved to drive. “Detached Accessory Dwelling Unit” means an accessory dwelling that does not share any common wall with the primary dwelling and is not internal to the primary dwelling. A detached accessory dwelling unit may share one or more common walls with another detached accessory dwelling unit. “Efficiency Unit” means a dwelling that has a minimum floor area of 150 square feet, and that may also have kitchen or bathroom facilities.
“Internal Accessory Dwelling Unit” means an accessory dwelling that is entirely internal to the primary dwelling.
“Junior Accessory Dwelling Unit” (JADU) means an accessory dwelling no more than five hundred (500) square feet and entirely internal to a primary dwelling that includes independent facilities for living, sleeping, cooking, and eating, and shared or independent sanitation facilities. “Primary Dwelling” means the main dwelling on a property with an Accessory Dwelling Unit or Junior Accessory Dwelling Unit.
“Tandem Parking” means two or more vehicles that are parked on a driveway or in any other location on a lot, lined up behind one another.
Title 17, Section 17.16.010(C) of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
Accessory Dwelling Unit Ordinance,
Zoning Ordinance Amendment ZA2-200-0001
May 17, 2022
Page | 8
C. Accessory Uses (LGMC Section 17.24.060). Accessory uses are those uses that are supportive and incidental to the primary use. The accessory uses may be allowed by right (permitted) or as verified by zoning clearance (ZC), by minor use permit (MUP, LGMC Section 17.28.052), or by conditional use permit (CUP, LGMC Section 17.28.050).
1. Small family day care (permitted).
2. Large family day care (MUP).
3. Accessory rental dwelling units (permitted).
Title 17, Section 17.16.020(C) of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
C. Accessory Uses (LGMC Section 17.24.060). Accessory uses are those uses that are supportive and incidental to the primary use. The accessory uses may be allowed by right (permitted) or as verified by zoning clearance (ZC), by minor use permit (MUP, LGMC Section 17.28.052), or by conditional use permit (CUP, LGMC Section 17.28.050).
1. Small family day care (permitted).
2. Large family day care (MUP).
3. Accessory rental dwelling units (permitted).
Title 17, Section 17.16.030(C) of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
C. Accessory Uses (LGMC Section 17.24.060). Accessory uses are those uses that are supportive and incidental to the primary use. The accessory uses may be allowed by right (permitted) or as verified by zoning clearance (ZC), by minor use permit (MUP, LGMC Section 17.28.052), or by conditional use permit (CUP, LGMC Section 17.28.050).
1. Small family day care (permitted).
2. Large family day care (MUP).
3. Accessory rental dwelling units (permitted).
Title 17, Section 17.16.040(C) of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
C. Accessory Uses (LGMC Section 17.24.060). Accessory uses are those uses that are supportive and incidental to the primary use. The accessory uses may be allowed by right (permitted) or as verified by zoning clearance (ZC), by minor use permit (MUP, LGMC Section 17.28.052), or by conditional use permit (CUP, LGMC Section 17.28.050).
1. Small family day care (permitted).
2. Accessory rental dwelling units (permitted).
Title 17, Section 17.16.050(C) of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
Accessory Dwelling Unit Ordinance,
Zoning Ordinance Amendment ZA2-200-0001
May 17, 2022
Page | 9
C. Accessory Uses (Section 17.24.060). Accessory uses are those uses that are supportive and incidental to the primary use or are uses permissible in conjunction with the principal use.
The accessory uses may be allowed by right and verified by zoning clearance (ZC), an accessory use allowed by minor use permit (MUP) or conditional use permit (CUP) and as noted in this section and defined in Section 17.24.060:
1. Communications (ZC, MUP, CUP).
2. Day care—Small (ZC).
3. Employee convenience sales and services—Cafeteria, food service, or consumer goods (ZC).
4. Employee convenience sales and services—Recreational facilities (MUP).
5. Home occupations (ZC).
6. Kiosk concession sales (ZC).
7. Outdoor dining on private property less than one thousand square feet (ZC).
8. Outdoor dining on public property or greater than or equal to one thousand square feet (MUP).
9. Parking (ZC).
10. Residential complex support (ZC).
11. Residential—Caretaker dwelling (MUP).
12. Accessory dwelling units (permitted).
Title 17, Section 17.16.070(C) of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
C. Accessory Uses (LGMC Section 17.24.060). Accessory uses are those uses that are supportive and incidental to the primary use. The accessory uses may be allowed by right, as verified by zoning clearance (ZC), by minor use permit (MUP, LGMC Section 17.28.052), or by conditional use permit (CUP, LGMC Section 17.28.050).
1. Administrative offices (ZC).
2. Assembly (MUP).
3. Communications (ZC, MUP, CUP).
4. Construction staging and laydown—Off-site (ZC).
5. Employee convenience sales and services—Recreational facilities (MUP).
6. Employee convenience sales and services—Cafeteria, food service, or consumer goods (ZC).
7. Home occupations (ZC).
8. Kiosk concession sales (ZC).
9. Outdoor dining on private property less than one thousand square feet (ZC).
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(MUP).
11. Outdoor sales or displays (ZC).
12. Outdoor storage (ZC).
13. Parking (ZC).
14. Real estate sales/leasing offices (ZC).
15. Residential complex support (CUP).
16. Residential—Caretaker dwelling (MUP).
17. Residential—Rental dwellings above commercial (CUP).
18. Retail manufacturing (MUP).
19. Retail—Secondhand merchandise (MUP).
20. Accessory dwelling units (permitted).
Title 17, Section 17.24.060(D)(1) of the Lemon Grove Municipal Code is hereby amended as follows:
1. Accessory Rental Dwelling Units (ARDUs). ARDUs are allowed on a lot with one singlefamily dwelling in the RL, RL/M, RM or RM/H zone; it may be located within the primary dwelling or otherwise consistent with subsection (B)(1) and (2). An ARDU shall be deemed to be a residential use that is consistent with the existing general plan, zoning designations, and allowable density for the lot. No local ordinance, policy, or program to limit growth shall be applied to an ARDU. ARDUs are subject to the following requirements:
a. The ARDUs area shall not exceed six hundred forty square feet or thirty percent of the primary dwelling.
b. Separate sale or ownership of the ARDU is prohibited. c. The ARDU shall comply with all yard and setback requirements which apply to singlefamily dwellings and the underlying zone. d. Off-street parking for the single-family dwelling shall meet current city standards regarding setbacks, size, and number of spaces.
e. One additional off-street parking space shall be provided for the ARDU that meets the Section 17.24.010 standards.
f. Conversion of a garage into an ARDU is not permitted until compliance with Section 17.24.010 has been achieved, including replacement of the garage. g. An ARDU shall not be permitted on a lot having a guesthouse or guest living quarters.
Conversion of a guesthouse or guest living quarters into an ARDU is permitted provided the unit is consistent with the regulations set forth in this section. h. The city council may modify or waive requirements in this subsection according to the variance requirements of Section 17.28.060.
i. Appeals shall be processed according to Section 17.28.020, except that the appeal shall not include a noticed public hearing and shall only consider the project’s compliance with the standards in this subsection.
1. Accessory Dwelling Units (ADU) and Junior Accessory Dwelling Units (JADU) Accessory Dwelling Unit Ordinance,
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a. Purpose. The purpose of this chapter is to establish standards for the development of Accessory Dwelling Units and Junior Accessory Dwelling Units consistent with Government Code Sections 65852.2 and 65852.22, as amended. Accessory Dwelling Units and Junior Accessory Dwelling Units are allowed in conjunction with singlefamily and multi-family dwellings in order to provide flexible and affordable housing options within the City.
b. Number Permitted. Notwithstanding sections (i) through (iii) below, the number of dwelling units permitted on a lot shall not exceed the number allowed by California Government Code Sections 65852.21 and 66411.7.
i. The following shall be permitted as accessory uses on lots with one existing or proposed single-family dwelling:
A. One Accessory Dwelling Unit, and
B. One Junior Accessory Dwelling Unit.
ii. The following shall be permitted as an accessory use on lots with more than one existing or proposed single-family dwelling:
A. One internal or detached Accessory Dwelling Unit per lot. iii. The following shall be permitted as accessory uses to existing or proposed multiple-family dwellings:
A. Up to two detached Accessory Dwelling Units, and
B. The conversion of portions of multiple-family structures that are not used as living space to create at least one internal Accessory Dwelling Unit, or up to twenty-five percent of the number of existing dwelling units as internal Accessory Dwelling Units. c. Occupancy. When a Junior Accessory Dwelling Unit is located on a residential property, either the Junior Accessory Dwelling Unit or the primary dwelling shall be occupied by the owner of the primary dwelling. A deed restriction shall be recorded against the title of the property that stipulates this owner occupancy requirement and that the Junior Accessory Dwelling Unit cannot be sold separately from the primary dwelling.
d. Minimum Allowance. Development standards included in this chapter or elsewhere in Title 17 shall not prohibit an Accessory Dwelling Unit that is up to 16 feet high, with a floor area up to 800 square feet and 4-foot side and rear yards. e. Development Standards. The following development standards shall apply to Accessory Dwelling Units and Junior Accessory Dwelling Units. Where development standards are not specified in this chapter, Accessory Dwelling Units and Junior Accessory Dwelling Units shall meet all development standards for the zone within which they are located, provided the development standards do not prohibit the minimum allowance as described in (d) above. i. Density. Accessory Dwelling Units and Junior Accessory Dwelling Units shall not be counted for the purposed of determining residential density as defined in this title.
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ii. Lot Size. There is no minimum lot size required for Accessory Dwelling Units or Junior Accessory Dwelling Units.
iii. Existing Structures.
A. When an existing accessory building is converted to an Accessory Dwelling Unit, the existing square footage may be expanded by up to 150 square feet to allow for ingress and egress.
B. Junior Accessory Dwelling Units shall not include
expansions of existing structures.
iv. Junior Accessory Dwelling Unit Size.
A. The minimum floor area of a Junior Accessory Dwelling Unit shall be 150 square feet.
B. The maximum floor area of a Junior Accessory Dwelling Unit shall be 500 square feet.
v. Accessory Dwelling Unit Size.
A. The minimum floor area of an Accessory Dwelling Unit shall be 150 square feet.
B. The maximum floor area of an Accessory Dwelling Unit shall be up to 100% of the size of the primary dwelling or 1,200 square feet, whichever is less. If the floor area of the primary dwelling is less than 800 square feet, an ADU with a maximum size of 800 square feet shall be permitted.
C. The conversion of an existing accessory building to an Accessory Dwelling Unit is not subject to a maximum size limit, provided there is no expansion of the existing structure beyond 150 square feet for ingress and egress.
vi. Height.
A. The maximum height for detached Accessory Dwelling Units shall be 16 feet.
B. The maximum height for internal and attached Accessory Dwelling Units and Junior Accessory Dwelling Units shall be the same as the primary dwelling in the underlying zone.
C. The conversion of an existing accessory building to an Accessory Dwelling Unit is not subject to this height limit, provided there is no expansion of the existing structure beyond 150 square feet. vii. Setbacks for Attached or Detached Accessory Dwelling Units. Setbacks for attached or detached Accessory Dwelling Units shall be as follows:
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A. Front setback. The front setback shall be consistent with the requirements of the underlying zone.
B. Street side setback. The street side setback shall be consistent with the requirements of the underlying zone. four feet or consistent with the requirements of the underlying zone, whichever is less.
C. Side setback. Side setbacks shall be four feet or consistent with the requirements of the underlying zone, whichever is less.
D. Rear setback. Rear setbacks shall be four feet or consistent with the requirements of the underlying zone, whichever is less. viii. Setbacks for Internal and Junior Accessory Dwelling Units. Setbacks for Internal Accessory Dwelling Units and Junior Accessory Dwelling Units shall be consistent with the requirements for the primary dwelling in the underlying zone.
ix. Setbacks for conversions. The conversion of an existing accessory building to an Accessory Dwelling Unit is not subject to setback requirements, provided there is no expansion of the existing structure beyond 150 square feet.
f. Parking for Junior Accessory Dwelling Units. No additional off-street parking spaces shall be required for Junior Accessory Dwelling Units, except that existing off-street parking within an attached garage that is removed as part of a conversion to a Junior Accessory Dwelling Unit shall be replace elsewhere on the property.
Required off-street parking spaces may be provided as tandem spaces or within setback areas, provided the spaces do not create a health or safety hazard. g. Parking for Accessory Dwelling Units. Off-street parking shall be provided for Accessory Dwelling Units as follows:
i. One off-street parking space shall be required per Accessory Dwelling Unit, except:
A. No off-street parking spaces are required for Accessory Dwelling Units located within one-half mile walking distance of public transit, defined for the purposes of this section as a location including, but not limited to, a bus stop or train station where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.
B. No off-street parking spaces are required for Accessory Dwelling Units located within an architecturally and historically significant historic district.
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C. No off-street parking spaces are required for Accessory Dwelling Units that are part of the proposed or existing primary dwelling or an accessory structure.
D. No off-street parking spaces are required for Accessory Dwelling Units when on-street parking permits are required, but not offered to the occupant of the accessory dwelling unit.
E. No off-street parking spaces are required for Accessory Dwelling Units when there is a car share vehicle located within one block of the accessory dwelling unit.
F. Existing off-street parking within a garage, carport, or covered parking structure that is removed or converted as part of construction of an Accessory Dwelling Unit is not required to be replaced.
ii. Required off-street parking spaces may be provided as tandem spaces or within setback areas, provided the spaces do not create a health or safety hazard.
h. Fire Sprinklers. Fire sprinklers shall not be required for Accessory Dwelling Units or Junior Accessory Dwelling Units unless they are required for the primary dwelling.
i. Design. A Junior or Accessory Dwelling Unit, whether attached or detached, shall utilize the same or complementary architectural style, exterior materials, and colors as the existing or proposed primary dwelling, and the quality of the materials shall be the same or exceed that of the primary dwelling.
Title 17, Section 17.20.010(K) of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
K. Special Treatment Area VIII, Eastern Central Avenue Residential. The land within this STA has been determined to be suitable for the construction of apartments and condominiums due to its proximity to the downtown village and civic center concept area.
1. Planned Development Permit Required. No development shall occur within the STA VIII unless such development has been approved pursuant to the planned development provisions of Section 17.28.030, except accessory dwelling units and junior accessory dwelling units as specified in Section 17.24.060(D)(1). A planned development permit is required for all development regardless of the size of the property, the intensity of the proposed activity or the size of proposed structures.
2. Single lots within the STA may be developed at a density of fourteen dwelling units per acre.
3. Parcels of land with a minimum of one hundred feet of frontage on a public street and with a Accessory Dwelling Unit Ordinance,
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minimum area of fifteen thousand square feet, may be developed at a density of twenty-nine unit per acre.
4. All buildings within the STA shall be limited to a maximum of two stories in height or a maximum height of twenty-five feet, whichever is the more restrictive.
Title 17, Section 17.24.010(C)(9)(d) of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
d. Accessory rental dwelling units One space per unit. As specified in Section
17.24.060(D)(1).
Title 17, Section 17.24.010(D) of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
D. Parking Standards.
1. Off-street parking spaces to serve single-family residential lots shall be located on the same lot as the dwelling served (including accessory rental dwelling units (ARDUs)). Such spaces shall not be located within a required front or side yard setback, except as allowed for accessory dwelling units and junior accessory dwelling units in Section 17.24.060(D)(1).
2. Off-street parking spaces for duplex and multi-family dwellings shall be located on the same lot as, or not more than one hundred feet from, the dwelling served except as approved by conditional use permit or planned development permit. One parking space per dwelling unit shall be within a garage, carport or other suitable covered structure, and the other may be uncovered. Such spaces shall not be located within a required front or side yard setback.
3. In commercial and industrial zones, at least fifty percent of off-street parking spaces shall be located on the same lot as, or on a lot contiguous to, the building or use being served. The remaining parking may be located off-site.
4. Except for single-family dwelling developments, groups of more than two parking spaces shall be so located and served by an access drive that the use of the spaces and the access drive will require no backing movements or other maneuvering within a street right-of-way.
Alleys may be used for maneuvering.
Title 17, Section 17.24.030(B)(12) of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
12. No detached accessory building shall be closer than ten feet to any other building or closer than five feet to any property line., except accessory dwelling units as specified in Section
17.24.060(D)(1).
Title 18, Section 18.48.030 of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
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“Home-sharing” means an accessory use of a dwelling unit whereby the host rents his or her primary residence to one or more transient occupants, for compensation, for periods of thirty consecutive days or less, while the host resides on site, in the dwelling unit, throughout the transient occupant’s stay.
Rental of units located within city-approved hotels, motels, bed and breakfasts, and boarding houses, single-room occupancy buildings, and dwelling units for which a tenant has a month-to-month rental agreement and the rental payments are paid on a monthly basis shall not be considered home-sharing.
An approved accessory rental dwelling unit, as defined by the zoning ordinance, constitutes a separate dwelling unit for the purpose of defining a home-sharing use. An approved guest house, as defined by the zoning ordinance, shall not constitute a separate dwelling unit for the purpose of defining a home-sharing use. The term “home-share” may be used interchangeably with the term “homesharing.” SECTION 2. This Ordinance shall be effective thirty (30) days following its adoption.
Within fifteen (15) days following its adoption, the City Clerk shall publish the title thereof, as a summary as required by State Law.
INTRODUCED by the City Council of the City of Lemon Grove on May 17, 2022.
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PASSED AND ADOPTED on May 17, 2022, the City Council of the City of Lemon Grove, California, adopted Resolution No. 2022-_______, passed by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
Racquel Vasquez, Mayor
Attest:
__________________________
Audrey Malone, City Clerk
Approved as to Form:
_________________________
Kristen Steinke, City Attorney
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Attachment B
Planning Commission Resolution No. 2022-005
RESOLUTION NO. 2022— 005
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LEMON
GROVE, CALIFORNIA, RECOMMENDING CITY COUNCIL APPROVAL OF ZONING ORDINANCE AMENDMENT ZA2- 200- 0001, ACCESSORY DWELLING
UNIT ORDINANCE
WHEREAS, recent state legislation has modified how and where cities must permit accessory dwelling units ( ADUs) and junior accessory dwelling units ( JADUs) within their jurisdiction; and
WHEREAS, City Staff prepared a Zoning Ordinance Amendment ZA2- 200- 0001, ADU Ordinance ( Attachment B) in response to the new State ADU Regulations; and
WHEREAS, a Notice of Public Hearing was published in the April 15, 2022 edition of the Union Tribune; and
WHEREAS, on April 25, 2022 the Planning Commission held a duly noticed public hearing to consider Zoning Ordinance Amendment ZA2- 200- 0001, ADU Ordinance; and
WHEREAS, Zoning Ordinance Amendment ZA2- 200- 0001, ADU Ordinance is statutorily exempt from environmental review requirements of the California Environmental Quality Act Guidelines under Section 15282 ( h) for "The adoption of an ordinance regarding second units in a single-family or multifamily residential zone by a city or county to implement the provisions of Sections 65852. 1 and 65852.2 of the Government Code as set forth in Section 21080. 17 of the Public Resources Code".
NOW, THEREFORE, BE ITRESOLVED that the Planning Commission ofthe City of Lemon Grove, California hereby recommends City Council adoption of Zoning Ordinance Amendment ZA2- 200- 0001, ADU Ordinance.
ZA2- 200- 0001
April 25, 2022
PASSED AND ADOPTED on April 25, 2022, the Planning Commission of the City of Lemon Grove, California, adopted Resolution No. 2022- 005, passed by the following vote:
AYES: Icy sum I , EVang. 3azobs
NOES:
ABSENT:
ABSTAUN: N b.'NC.
Attest
Audre lone, Planning Commission Clerk
Approved as to Form:
El abeth Mitchell, Planning CommissionAttorney
ZA2- 200- 0001
April 25, 2022
4 Zoning Ordinance Amendment ZA2-200-0002
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CITY OF LEMON GROVE
CITY COUNCIL
STAFF REPORT
Item No. 3.
Meeting Date: May 17, 2022
Submitted to: Honorable Mayor and Members of the City Council Department: Community Development Department
Staff Contact: Bill Chopyk, Interim Community Development Manager [email protected]
Item Title: Zoning Ordinance Amendment ZA2-200-0002
Density Bonus Ordinance
Recommended Action:
1) Conduct the public hearing;
2) Receive public comment; and
3) Introduce an Ordinance (Attachment A) Amending the Zoning Ordinance, Title 17, Section 17.24.100 of the Lemon Grove Municipal Code regulating Housing Density Bonuses in the City of Lemon Grove consistent with State Law.
Planning Commission Recommendation: On April 25, 2022 the Lemon Grove Planning Commission reviewed the proposed Density Bonus Ordinance and adopted Resolution No. 2022-006 (Attachment B) recommending City Council approval of Zoning Ordinance Amendment ZA2-200-0002. The Planning Commission recommended the addition of Public Art to qualify for an additional five percent density bonus. This recommendation is included in the proposed Zoning Ordinance amendment.
Summary: The proposed density bonus ordinance (Attachment A) updates the zoning code to comply with current State Law. The ordinance also specifies what type of information must be submitted to the City as part of a density bonus application. Recent legislation has made changes to the types of projects that qualify for a density bonus, and modified standards and processes related to density bonus implementation. Under the proposed ordinance, the following types of projects may qualify for a density bonus when they meet the requirements specified in the density bonus ordinance:
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• Projects that restrict a portion of units to residents with very low, lower, or moderate income;
• Projects for transitional foster youth, disabled veterans, or homeless persons with very low income;
• Projects for low-income college students;
• Projects that donate at least one acre of land to the city for low-income units; • Senior housing developments;
• Senior mobile home parks;
• Projects that provide childcare facilities; and
• Condominium conversions that provide at least 33 percent of the total units to lowor moderate-income residents.
The amount of the density bonus varies by the type of project and the number of affordable units provided within the project. The City’s density bonus ordinance grants an additional density bonus of five percent for projects that:
• Meet minimum height standards;
• Provide minimum common and private open space;
• Meet minimum landscape and water efficient landscaping requirements; • Provide minimum bicycle parking; and
• Provide internal walking paths and connections to pedestrian and bicycle pathways.
Under certain circumstances, the density bonus requirements may be met by providing affordable units off-site. Density bonus projects must meet certain design requirements related to the timing of construction of affordable units, the integration of affordable units into the project, the quality of the design and materials used in affordable units, project layout, and parking requirements. Rental units must remain affordable for at least 55 years.
In addition, State Law requires the City to grant concessions or incentives to projects that qualify for a density bonus under State Law. These may include reducing development standards or other zoning code requirements, approval of mixed-use zoning, or other modifications that result in cost reductions to provide for affordable housing. The number of incentives or concessions a project qualifies for is based on the percentage of affordable units in the project. The City must also grant a waiver of any development standard that has the effect of physically precluding an otherwise eligible density bonus project.
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Discussion: Lemon Grove Municipal Code Section 17.24.100 “Housing density bonuses” is out of date and does not comply with current State Law. The proposed Density Bonus Ordinance would bring the Municipal Code in compliance with State Law.
California Government Code Sections 65915-65918 (State Density Bonus Law) allows up to 35% density bonus for projects that provide affordable housing units, senior housing, student housing, and housing for transitional foster youth, disabled veterans, or homeless persons. Additional density bonuses are allowed for land donations to the City, childcare facilities, condominium conversions, and meeting or exceeding development standards, including Public Art approved by the City.
Environmental Review:
Not subject to review Negative Declaration
Statutory Exemption, Section 15061 b 3 Mitigated Negative Declaration The California Environmental Quality Act (CEQA) Section 15061 (b) (3) allows an exemption for an activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
The Density Bonus Ordinance is consistent with the Final Initial Study and Negative Declaration for the 2021-2029 Housing Element (Attachment C).
Fiscal Impact: None
Public Notification: The Notice of Public Hearing for this item was published in the May 6, 2022 edition of the East County Californian. The City of Lemon Grove received no comments in response to the Notice of Public Hearing at the time this staff report was prepared. At the time of the public hearing, staff will provide the City Council with any comments received after the date this staff report is prepared.
Recommended Action:
4) Conduct the public hearing;
5) Receive public comment; and
6) Introduce an Ordinance (Attachment A) Amending the Zoning Ordinance, Title 17, Section 17.24.100 of the Lemon Grove Municipal Code regulating Housing Density Bonuses in the City of Lemon Grove consistent with State Law.
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Attachments:
Attachment A – Draft Density Bonus Ordinance
Attachment B – Planning Commission Resolution No. 2022-006 Attachment C – Final Initial Study and Negative Declaration for the 2021-2029 Housing Element
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Attachment A
ORDINANCE NO.
An ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LEMON GROVE, CALIFORNIA ADOPTING ZONING ORDINANCE AMENDMENT ZA-200-
0002 AMENDING TITLE 17, SECTION 17.24.100 OF THE LEMON GROVE
MUNICIPAL CODE REGULATING HOUSING DENSITY BONUSES
WHEREAS, recent State legislation contained in California Government Code Sections 65915-65918 (State Density Bonus Law) has made changes to the types of projects that qualify for a density bonus, and modified standards and processes related to density bonus implementation; and
WHEREAS, in order for the City’s Housing Density Bonus Regulations to be in compliance with State Law, amendments to Title 17, Section 12.24.100 of the Lemon Grove Municipal Code are required; and
WHEREAS, the Planning Commission held a duly noticed public hearing on April 25, 2022 to make a recommendation to the City Council on the proposed Density Bonus Ordinance; and
WHEREAS, the Planning Commission unanimously adopted Resolution No. 2022-006 recommending City Council approval of the Density Bonus Ordinance, Zoning Ordinance Amendment ZA2-200-0002 with an added a recommendation that the addition of Public Art approved by the City be included to qualify for an additional five percent density bonus in addition to meeting five other development standards; and WHEREAS, a Notice of City Council Public Hearing was published in the May 6, 2022 edition of the East County Californian; and
WHEREAS, the City Council held a duly noticed public hearing to consider and introduce the Density Bonus Ordinance on May 17, 2022; and WHEREAS, this project is exempt from the environmental review requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b)(3) of the CEQA Guidelines that allow an exemption for an activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA; and
WHEREAS, the City Council finds that the proposed amendment to Title 17, Section 17.24.100 of the Lemon Grove Municipal Code providing for housing density bonuses is in compliance with California Government Code Sections 65915-65918 (State Density Bonus Law); and
WHEREAS, the City Council finds the following required findings can be made pursuant to Zoning Ordinance Amendment ZA2-200-0002
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Section 17.28.080 of the City of Lemon Grove Development Code:
1. That the proposed municipal code amendment is consistent with the Lemon Grove General Plan as required by California Government Code Section 65860 because it amends the municipal code relating to housing density bonuses in compliance with California Planning Law and promotes “Housing to meet the existing and future needs of Lemon Grove residents”, Objective 2.0 of the Community Development Element of the City of Lemon Grove General Plan.
2. That the proposed Zoning Ordinance amendment will promote the public health, safety and general welfare because the State of California has declared that housing is a high priority in the State of California, and the proposed amendment will provide the opportunity for housing for family members, students, the elderly, the disabled, and others within existing neighborhoods.
NOW, THEREFORE, BE IT RESOLVED the facts set forth in the recital of this Ordinance are found and declared to be true and, therefore, the City Council of the City of Lemon Grove, California, hereby approves the introduction of the following proposed amendment of the Lemon Grove Municipal Code:
SECTION 1. Amend Title 17, Sections 17.24.100 of the Lemon Grove Municipal Code to provide for housing density bonuses in compliance with California Government Code Sections 65915-65918 (State Density Bonus Law):
Title 17, Section 17.24.100 of the Lemon Grove Municipal Code is hereby amended by revisions as follows:
17.24.100 Housing Density Bonuses
A. Purpose. These regulations are intended to aid in the achievement of goals specified in California Government Code Sections 65915-65918 (State Density Bonus Law) and in the Lemon Grove General Plan pertaining to the availability of housing and the encouragement of provisions of affordable housing for low and moderate income households.
B. Eligibility.
1. The following shall be eligible for a density bonus as described in this section:
a. Housing developments with at least five percent of the total base number of dwelling units affordable to very low-income households;
b. Housing developments with at least ten percent of the total base number of dwelling units affordable to low-income households;
c. Senior citizen housing developments or a mobile home parks that limits residency based on age requirements for housing older persons in compliance with California Civil Code Sections 798.76 or 799.5;
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d. Housing developments with at least ten percent of the total base number of dwelling units affordable to moderate income persons or families, provided that all units in the development are offered to the public for purchase;
e. Housing developments with at least ten percent of the total base number of dwelling units for transitional foster youth, disabled veterans, or homeless persons, restricted to the same affordability level as very low income units;
f. Student housing developments with at least twenty percent of the total base dwelling units made available as affordable housing for lower income students in a student housing development that meets all of the requirements contained in subdivision (b)(1)(F) of California Government Code Section 65915;
g. Housing developments with one hundred percent of all units in the development, including total base dwelling units and density bonus units, but exclusive of a manager’s units, are for lower income households, except that up to twenty percent of the units in the housing development, including total base dwelling units and density bonus units, may be for moderate income households;
h. Other housing developments identified in California Government Code Section 69515.
2. An additional density bonus shall be granted for donations of land to the City in accordance with the requirements of Section 17.24.100(F).
3. An additional density bonus or development incentive shall be granted for housing developments that provide child care facilities in accordance with the requirements of Section 17.24.100(G).
4. A density bonus shall be granted for condominium conversions in accordance with the requirements of Section 17.24.100(H).
5. An additional density bonus of five percent shall be provided to density bonus projects that meet all of the following development standards to the satisfaction of the approving body:
a. Minimum building height standards.
b. Minimum common and private open space. Shade trees shall be provided in common usable open spaces.
c. Minimum landscape and water efficient landscape requirements. d. Minimum bicycle parking. Bicycle lockers and personal storage areas shall be provided where feasible.
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e. The site shall have continuous internal walking paths and connections to public pedestrian and bicycle pathways.
f. Public art approved by the City shall be located on the site.
6. As used in this Section, “housing development” means a development project for five or more dwelling units, including mixed-use developments. “Housing development” also includes a subdivision or common interest development as defined in Section 4100 of the California Civil Code, approved by the City, which consists of residential units or unimproved residential lots and either a project to substantially rehabilitate and convert an existing commercial building to residential use or the substantial rehabilitation of an existing multifamily dwelling, where the result of the rehabilitation would be a net increase in available residential units.
C. Density Bonus.
1. Eligible developments and land donations included in Section 17.24.100(B)(1)-(34) shall be granted a density bonus in accordance with California Government Code Section 65915 and the requirements of this Section.
2. A developer may choose to accept a lower density bonus than allowed under this Chapter.
3. Density bonus units shall not be included when determining the base number of dwelling units provided to qualify for a density bonus. The base number of dwelling units includes only the number of dwelling units that could be constructed without a density bonus.
4. All density calculations resulting in fractional units shall be rounded up to the next whole number.
5. For the purpose of calculating a density bonus, the residential units shall be on contiguous sites that are the subject of one development application, but do not have to be based upon individual subdivision maps or parcels. The density bonus shall be permitted in geographic areas of the housing development other than the areas where the units for the lower income households are located.
6. The granting of a density bonus shall not be interpreted, in and of itself, to require a general plan amendment, local coastal plan amendment, zoning change, or other discretionary approval.
D. Development Concessions or Incentives.
1. Developers may submit a proposal to the City requesting concessions or incentives as defined in California Government Code Section 65915, which may include:
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a. A reduction in development standards or a modification of zoning code requirements that exceed minimum building standards approved by the California Building Standards Commission and result in identifiable and actual cost reductions to provide for affordable housing costs or affordable rents. These may include, but are not limited to, modification of:
i. Setbacks requirements
ii. Lot width and/or depth requirements
iii. Minimum site area
iv. Building height standards
v. Landscape requirements
vi. Open Space requirements
vii. Off-street parking space requirements and design
b. Approval of mixed-use zoning that will reduce the cost of the housing development, and that includes land uses that are compatible with the housing development and existing or planned development in the area where the proposed housing development will be located.
c. Other regulatory incentives or concessions that result in identifiable and actual cost reductions to provide for affordable housing costs or affordable rents.
2. The number of concessions or incentives granted by the City shall be in accordance with California Government Code Section 65915.
3. The City shall grant the concession or incentive requested by the developer unless the City makes written findings based on substantial evidence that:
a. The concession or incentive does not result in identifiable and actual cost reductions to provide for affordable housing costs or affordable rents. b. The concession or incentive would have a specific, adverse impact on public health or safety or any real property that is listed in the California Register of Historical Resources and for which there is no feasible method to satisfactorily mitigate or avoid the impact without rendering the development unaffordable to low-income and moderate-income households.
c. The concession or incentive would be contrary to state or federal law. d. The granting of a development incentive shall not be interpreted, in and of itself, to require a general plan amendment, zoning change, study, or other discretionary approval.
E. Waiver of Development Standards.
Zoning Ordinance Amendment ZA2-200-0002
Density Bonus Ordinance
May 17, 2022
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1. For the purposes of this Section, development standard means a site or construction condition, including, but not limited to, a height limitation, a setback requirement, a floor area ratio, an onsite open-space requirement, or a parking ratio that applies to a residential development pursuant to any ordinance, general plan element, specific plan, or other City condition, law, policy, resolution, or regulation.
2. In addition to development incentives described in Section 17.24.100(D), a developer may request the waiver or reduction of any development standard that has the effect of physically precluding a project that meets the eligibility requirements in Section
17.24.100(B) at the densities or with the incentives permitted by state law and this Section.
3. A proposal for the waiver or reduction of development standards shall neither reduce nor increase the number of incentives permitted in accordance with Section 17.24.100(D).
4. The City shall not be required to grant a waiver or reduction in development standard that would have a specific, adverse impact, as defined in California Government Code Section 65589.5, on health or safety, and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact.
5. The City shall not be required to grant a waiver or reduction in development standards that would have an adverse impact on any real property that is listed in the California Register of Historical Resources, or be contrary to state or federal law.
F. Land Donation.
1. When an applicant for a tentative subdivision map, parcel map, or other residential development approval donates land to the City in accordance with this Section, the applicant shall be entitled to a density bonus in accordance with California Government Code Section 65915.
2. The density bonus for land donation shall be in addition to any other density bonus allowed by Section 17.24.100 and California Government Code Section 65915, up to a maximum combined density bonus of 35 percent.
3. An applicant shall be eligible for the density bonus described in this Section if the requirements in California Government Code Section 65915 are met.
G. Childcare Facilities.
1. For the purposes of this Section, childcare facility means a child daycare facility other than a family daycare home, including, but not limited to infant centers, preschools, extended daycare facilities, and school age childcare centers.
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May 17, 2022
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2. When an developer proposes a project that meets the eligibility requirements described in Section 17.24.100(B) and includes a childcare facility that will be located on the premises of, as part of, or adjacent to the project, the City shall grant an additional density bonus or development incentive in accordance with California Government Code Section 65915.
3. Exception. The City shall not be required to provide a density bonus or development incentive for a childcare facility if it finds, based on substantial evidence, that the community has adequate childcare facilities.
H. Condominium Conversions.
1. When an applicant for approval to convert apartments to a condominium project agrees to provide at least 33 percent of the total units of the proposed condominium project to persons and families of low- or moderate-income as defined in California Health and Safety Code Section 50093, or 15 percent of the total units of the proposed condominium project to lower income households as defined in California Health and Safety Code Section 50079.5, and agrees to pay for the reasonably necessary administrative costs incurred by the city pursuant to this section, the City shall either (1) grant a density bonus or (2) provide other incentives of equivalent financial value in accordance with California Government Code section 65915.5.
2. An application for approval to convert apartments to a condominium project with an affordable housing component shall be processed in accordance with the requirements of Chapter 18.24. An applicant may submit to the City a preliminary proposal prior to the submittal of any formal requests for subdivision map approvals. The City shall, within 90 days of receipt of a written proposal, notify the applicant in writing of the manner in which it will comply with this section.
3. An applicant shall be ineligible for a density bonus or other incentives under this section if the apartments proposed for conversion constitute a housing development for which a density bonus or other incentives were provided under this Chapter.
I. Off-site units
1. In addition to applicable regulations of State Density Bonus Law, the developer may meet requirements for the provision of affordable housing units off-site. For the purpose of calculating a density bonus, the residential units are not required to be on the same or contiguous sites, but shall be within the city, in compliance with zoning district regulations except as provided in this section, and subject to one comprehensive development application for entitlement purposes.
2. The off-site land restricted to affordability can be transferred to an affordable housing developer approved by the development services director. The transferred land and the affordable units shall be subject to a deed restriction ensuring continued affordability of Zoning Ordinance Amendment ZA2-200-0002
Density Bonus Ordinance
May 17, 2022
Page | 12
the units which shall be recorded on the property at the time of the transfer consistent with State Density Bonus Law. To the extent allowed by law, projects utilizing this provision shall meet the minimum development standards of subsection KJ.
J. Design Standards.
1. Concurrent construction. Required affordable dwelling units shall be constructed concurrently with market-rate dwelling units unless the final decision maker approves an alternative schedule for construction.
2. Integration of affordable dwelling units. Affordable dwelling units shall be dispersed throughout the development and integrated with market-rate units so that affordable and market-rate units are not distinguishable from each other. Affordable dwelling units within developments that share a common entrance shall not have a separate entrances for market-rate and affordable units.
3. Quality. The design, construction, and quality of materials used in affordable dwelling units may differ from market-rate dwelling units, but shall be durable, of good quality, and consistent with contemporary standards for new housing.
4. Project layout. Floor plans of affordable dwelling units shall be similar to market-rate dwelling units. The number of bedrooms in affordable dwelling units shall be consistent with the mix of bedrooms in market-rate dwelling units. Residents of affordable dwelling units shall have the same rights and access to common amenities in the development, such as parking, open space, storage, and recreational space, as residents in market-rate units.
5. Required Parking. Upon request of the developer, the minimum number of parking spaces required for affordable dwelling units may be modified in accordance with California Government Code Section 65915.
K. Continued Availability.
1. Rental units. An applicant shall agree to, and the City shall ensure, the continued affordability of all affordable rental units that qualified the applicant for the award of the density bonus for 55 years, or a longer period of time if required by the construction or mortgage financing assistance program, mortgage insurance program, or rental subsidy program. Rents shall be set at an affordable rent in accordance with California Government Code Section 65915.
2. For-sale units. An applicant shall agree to, and the City shall ensure, that the for-sale units that qualified the applicant for the award of the density bonus unit are either a. Initially occupied by a person or family of very low, low, or moderate income, as required, and are offered at an affordable housing cost, as that cost is defined in Section 50052.5 of the California Health and Safety Code and is subject to an equity sharing agreement in accordance with California Government Code Section 65915.
Zoning Ordinance Amendment ZA2-200-0002
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b. Purchased by a qualified nonprofit housing corporation, as defined in California Government Code Section 65915, pursuant to a recorded contract.
3. Where there is a direct financial contribution to a housing development through participation in cost of infrastructure, write-down of land costs, or subsidizing the cost of construction, the City shall assure the continued affordability for low- and moderateincome units for 30 years.
L. Application.
1. Applications for a density bonus and/or incentive(s) and waiver(s), shall be submitted concurrently with the application for permits or other approvals, and shall include the following information:
a. The amount and type of density bonus requested, including the maximum density without the bonus, number and type of qualifying dwelling units, number of dwelling units with the density bonus, all relevant calculations, and an explanation of how the requested density bonus meets the requirements of this Chapter and California Government Code Section 65915.
b. Any requested development incentives, along with evidence that the requested incentives will result in identifiable and actual cost reductions. c. Any requested waivers, along with an explanation showing how waiving the identified development standards is necessary to physically allow construction of the proposed housing development.
d. Requested parking reduction. In the event an application proposes a parking reduction pursuant to Government Code Section 65915, a table showing parking required by the zoning regulations and parking proposed under Section 65915. e. Child care facility. If a density bonus or incentive is requested for a child care facility, information that all of the requirements included in Government Code Section 65915 and this Chapter can be met.
f. Condominium conversion. If a density bonus or incentive is requested for a condominium conversion, information that all of the requirements included in Government Code Section 65915.5 and this Chapter can be met.
M. Affordable Housing Agreements.
1. Affordable housing agreements shall be subject to review by the community development director and the city attorney.
2. Following execution of the agreement, the completed agreement shall be recorded. The conditions contained in the agreement shall be filed and recorded as a deed restriction on the parcel or parcels designated for the construction of density bonus units at the time of Zoning Ordinance Amendment ZA2-200-0002
Density Bonus Ordinance
May 17, 2022
Page | 14
parcel map or final map recordation, or, where a map is not being processed, prior to issuance of building permits for such units.
3. The agreement shall be binding upon all future owners and successors in interest for such property.
4. Owners subject to the agreement shall submit an annual report to the community development director, which includes the name, address, and income of each person occupying the units subject to the agreement and shall identify the bedroom size and monthly rent and costs to the occupant.
17.24.100 Housing density bonuses.
A. Purpose.
1. These regulations are intended to aid in the achievement of goals specified in the Lemon Grove General Plan pertaining to the availability of housing and the encouragement of provisions of affordable housing for low and moderate income households.
B. Applicability.
1. The provisions of this section shall apply to all developments of five or more dwelling units in which the developer desires a density bonus above the allowable units on the site or as specified in State Density Bonus Law.
C. Density Bonuses. If such projects are as described in subsection B of this section where the density bonus is used, then the developer shall:
1. Agree to, and the City shall ensure, continued affordability of units in accordance with State Density Bonus Law as applicable. The agreement shall be subject to review by the development services director and the city attorney. Following execution of the agreement, the completed agreement shall be recorded. The conditions contained in the agreement shall be filed and recorded as a deed restriction on the parcel or parcels designated for the construction of density bonus units at the time of parcel map or final map recordation, or, where a map is not being processed, prior to issuance of building permits for such units. The agreement shall be binding upon all future owners and successors in interest for such property. Owners subject to the agreement shall submit an annual report to the city, which includes the name, address, and income of each person occupying the units subject to the agreement and shall identify the bedroom size and monthly rent and costs to the occupant.
2. Submit to the city a proposal for specific concession(s) or incentive(s) in exchange for the provision of affordable housing units in accordance with State Density Bonus Law. One concession(s) or incentive(s) shall be any one of the following:
a. Modifications to any and all setbacks (yards).
b. Modifications to the minimum lot width and/or depth. c. A modification of the minimum site area.
Zoning Ordinance Amendment ZA2-200-0002
Density Bonus Ordinance
May 17, 2022
Page | 15
d. Modifications to the building height standards.
e. Modifications to landscape requirements.
f. Modifications to usable open space requirements.
g. Modifications to the parking requirements in excess of the minimum required by the State Density Bonus Law. This could include number of parking spaces, number of carports or garages, and stall dimensions required. A parking study may be required with any modification as appropriate.
h. An allowance for retail or office land uses if not permitted. i. Other incentives approved by the city council or required by the State Density Bonus Law.
D. General Provisions.
1. All units with affordability restrictions shall be reasonably dispersed throughout the development and shall contain on an average the same or higher number of bedrooms as market rate units in the development.
2. In addition to applicable regulations of State Density Bonus Law, the developer may meet requirements for the provision of affordable housing units off-site. For the purpose of calculating a density bonus, the residential units are not required to be on the same or contiguous sites, but shall be within the city, in compliance with zoning district regulations except as provided in this section, and subject to one comprehensive development application for entitlement purposes.
The off-site land restricted to affordability can be transferred to an affordable housing developer approved by the development services director. The transferred land and the affordable units shall be subject to a deed restriction ensuring continued affordability of the units which shall be recorded on the property at the time of the transfer consistent with State Density Bonus Law. To the extent allowed by law, projects utilizing this provision shall meet the minimum development standards of subsection E.
3. All density bonus calculations resulting in fractional units shall be rounded up to the next whole number.
4. The granting of a density bonus and/or incentives and concessions as defined by State Density Bonus Law shall not be interpreted, in and of itself, to require a general plan or specific plan amendment, zoning change or amendment, variance, or other discretionary approval.
5. A maximum combined density bonus increase of forty percent is permissible.
6. Density bonus projects within one-quarter mile of a public transit stop and meeting the minimum development standards in subsection E shall receive an additional five percent density bonus.
7. Nothing in this section shall be interpreted to require the city to waive or reduce development standards if the waiver or reduction would have a specific adverse impact upon health, safety, or the physical environment, and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact.
Zoning Ordinance Amendment ZA2-200-0002
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8. An applicant requesting incentive(s) not in compliance with the minimum development standards in subsection E shall show that the requested incentive(s) is necessary to make the housing units economically feasible. This can be accomplished by submitting appropriate appraisal reports or by submitting a development pro forma with the capital costs, operating expenses, return on investment, profit/loss, loan-to-value ratio and the debt coverage ratio including the contribution(s) provided by any applicable subsidy program(s), and the economic effect created by the price, rent, and income restrictions on the affordable housing units. The applicant is required to submit any additional documentation, as requested, to ascertain the basis for assumptions.
E. Minimum Development Standards. An additional five percent density bonus shall be provided to density bonus projects that meet all of the following development standards to the satisfaction of the approving body:
1. Minimum building height standards.
2. Minimum common and private open space. Shade trees shall be provided in common usable open spaces.
3. Minimum landscape and water efficient landscape requirements.
4. Minimum bicycle parking. Bicycle lockers and personal storage areas shall be provided where feasible.
5. The site shall have continuous internal walking paths and connections to public pedestrian and bicycle pathways.
F. Compliance. All final subdivision tract approvals or building permits in the case of apartment projects shall have conditions attached which will assure compliance with the above provisions. Such conditions may specify the number of units at appropriate price levels, the certification of incomes of renters of inclusionary units, a requirement for dispersal of affordable units, and the amount of density bonus granted.
SECTION 2. This Ordinance shall be effective thirty (30) days following its adoption. Within fifteen (15) days following its adoption, the City Clerk shall publish the title thereof, as a summary as required by State Law.
INTRODUCED by the City Council of the City of Lemon Grove on May 17, 2022.
Zoning Ordinance Amendment ZA2-200-0002
Density Bonus Ordinance
May 17, 2022
Page | 17
PASSED AND ADOPTED by the City Council of the City of Lemon Grove, State of California, on May 17, 2022 Ordinance No. by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
Racquel Vasquez, Mayor
Attest:
__________________________
Audrey Malone, City Clerk
Approved as to Form:
_________________________
Kristen Steinke, City Attorney
Zoning Ordinance Amendment ZA2-200-0002
Density Bonus Ordinance
May 17, 2022
Page | 18
Attachment B
Planning Commission Resolution No. 2022-006
Zoning Ordinance Amendment ZA2-200-0002
Density Bonus Ordinance
May 17, 2022
Page | 19
Attachment C
Final Initial Study and Negative Declaration for the 2021-2029 Housing Element RESOLUTION NO. 2022-006
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LEMON
GROVE, CALIFORNIA, RECOMMENDING CITY COUNCIL APPROVAL OF ZONING ORDINANCE AMENDMENT ZA2- 200- 0002, DENSITY BONUS
ORDINANCE
WHEREAS, the proposed density bonus ordinance ( Attachment B) updates the zoning ordinance to comply with current state law; and
WHEREAS, city staff prepared a Zoning Ordinance Amendment ZA2- 200- 0002, Density Bonus Ordinance ( Attachment B) in response to the new State Density Bonus Regulations; and
WHEREAS, a Notice of Public Hearing was published in the April 15, 2022 edition of the Union Tribune; and
WHEREAS, on April 25, 2022 the Planning Commission held a duly noticed public hearing to consider Zoning Ordinance Amendment ZA2- 200- 0002, Density Bonus Ordinance; and
WHEREAS, Zoning Ordinance Amendment ZA2- 200- 0002, Density Bonus Ordinance is consistent with the Final Initial Study and Negative Declaration for the 2021- 2029 Housing Element (Attachment C). In addition, the California Environmental Quality Act ( CEQA) Section 15061 ( b) ( 3) allows an exemption for an activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
NOW, 7HEREF,0RE, BEITRESOLVED that the Planning Commission ofthe City of Lemon Grove, California hereby recommends City Council adoption of Zoning Ordinance Amendment ZA2- 200- 0002, Density Bonus Ordinance.
ZA2- 200- 0002
April 25, 2022
PASSED AND ADOPTED on April 25, 2022, the Planning Commission of the City of Lemon Grove, California, adopted Resolution No. 2022- oo6, passed by the following vote:
AYES: ai ltiSVY ' 1, , J 0' GUb s NO ,
S: j
v Al3SF,
N-': (,), 5 m KAIBS"
N: X ._ Attest:
Audre
lone, Planning Commission Clerk Approved
as to Form: c
4Eabeth Mitchell, Planning Commission AttorneyZA2-
200- 0002 April
25, 2022 Page
12 TransNet 2023 RTIP
May 17, 2022
Page | 1
CITY OF LEMON GROVE
CITY COUNCIL
STAFF REPORT
Item No. 4.
Meeting Date: May 17, 2022
Submitted to: Honorable Mayor and Members of the City Council Department: Finance
Staff Contact: Joseph Ware, Finance Manager
[email protected]
Item Title: 2023 Regional Transportation Improvement Program Recommended Action:
1) Conduct a Public Hearing;
2) Receive Public Comment; and
3) Adopt a resolution (Attachment A) approving the 2023 Regional Transportation Improvement Program for Fiscal Years 2023 through 2027.
Summary: On November 4, 2004, the voters of San Diego County approved the San Diego Transportation Improvement Program Ordinance and Expenditure Plan (TransNet Extension Ordinance). The TransNet Extension Ordinance provides that SANDAG shall approve, on a biennial basis, a multiyear program of projects submitted by local jurisdictions that identifies those transportation projects eligible to use transportation sales tax (TransNet) funds.
The Public Works Department and Engineering Department utilize TransNet funds to support the Capital Improvement Plan (CIP) and on-going maintenance projects throughout the City. TransNet funds are programmed to congestion relief or preventative maintenance related projects that impact streets, storm drains, or traffic developments.
Discussion: On June 2, 2020, the City Council approved the Lemon Grove TransNet Local Street Improvement Program of Projects for Fiscal Years 2021 through 2025.
SANDAG accepted the City’s programmed projects, which together with all the TransNet funded local agency projects for the region is referred to as the 2021 Regional Transportation Improvement Program (2021 RTIP). There were a total of three amendments to that program over the 5-year period.
TransNet 2023 RTIP
May 17, 2022
Page | 2
SANDAG has now provided the City with revenue estimates for the Regional Transportation Improvement Program for Fiscal Years 2023 through 2027 shown in the table below.
TransNet Local Street Improvement Funding 2023-2027
Fiscal Year SANDAG Estimate
FY 2022-23 $867,000
FY 2023-24 $898,000
FY 2024-25 $923,000
FY 2025-26 $950,000
FY 2026-27 $977,000
TOTAL $4,615,000
The current approved Program of Projects allocates an estimated level of funding for each project with the majority of funding allotted to LG 20, the street and sidewalk rehabilitation project. In addition, any carry-over funding remaining at the end of FY2022 in the current Transportation Improvement Program will be allocated across all projects with the majority going to LG 20. Approximately 60% of each year’s TransNet funding will continue to go towards street and sidewalk rehabilitation. TransNet funding pays for about half of the annual road repaving project, with the other half funded through Gas Tax revenue.
The details of the proposed program are reflected in Attachment A, Exhibit 1. This program maintains compliance with Section 2 (C)(1) of the TransNet Extension Ordinance, which limits spending on preventative maintenance to 30% or less of total TransNet revenue received annually.
Per TransNet Ordinance (Section 6) each entity that receives and programs TransNet funds must hold a Public Hearing for adoption of the 2023 Regional Transportation Improvement Program (RTIP). The resolution (Attachment A) is a standard SANDAG template that is required to be adopted to comply with the process. The final resolution will be submitted to SANDAG before June 30, 2022. The projects will then be presented to the SANDAG Transportation Committee on July 15, 2022, and the SANDAG Board on July 22, 2022.
Should the City Council adopt the resolution (Attachment A), the plan as outlined in Exhibit 1, will be forwarded to the SANDAG Board of Directors for approval as a part of the Regional Transportation Improvement Program for Fiscal Years 2023 through 2027.
TransNet 2023 RTIP
May 17, 2022
Page | 3
Environmental Review:
Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: None.
Public Notification: Legal Notice in the East County Californian on May 7, 2021 Staff Recommendation:
1) Conduct a Public Hearing;
2) Receive Public Comment; and
3) Adopt a resolution (Attachment A) approving the Regional Transportation Improvement Program for Fiscal Years 2023 through 2027.
Attachments:
Attachment A – Resolution
Exhibit 1 – Table 1
TransNet 2023 RTIP
May 17, 2022
Page | 4
Attachment A
RESOLUTION NO. 2022 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEMON GROVE,
CALIFORNIA, ADOPTING THE REGIONAL TRANSPORTATION
IMPROVEMENT PROGRAM FOR FISCAL YEARS 2023 THROUGH 2027
WHEREAS, on November 4, 2004, the voters of San Diego County approved the San Diego Transportation Improvement Program Ordinance and Expenditure Plan (TransNet Extension Ordinance), which has been amended from time to time in accordance with the applicable amendment requirements; and WHEREAS, the TransNet Extension Ordinance provides that SANDAG, acting as the Regional Transportation Commission, shall approve on a biennial basis a multiyear program of projects submitted by local jurisdictions identifying those transportation projects eligible to use transportation sales tax (TransNet) funds; and WHEREAS, the City of Lemon Grove was provided with an estimate of annual TransNet local street improvement revenues for fiscal years 2023 through 2027; and WHEREAS, the City of Lemon Grove has held a noticed public hearing with an agenda item that clearly identified the proposed list of projects prior to approval of the projects by its authorized legislative body in accordance with Section 5(A) of the TransNet Extension Ordinance and Rule 7 of SANDAG Board Policy No. 31; and NOW, THEREFORE, BE IT RESOLVED that City of Lemon Grove requests that SANDAG adopt the following Regional Transportation Improvement Program for fiscal years 2023 through 2027 (Table 1).
BE IT FURTHER RESOLVED that pursuant to Section 2(C)(1) of the TransNet Extension Ordinance, the City of Lemon Grove certifies that no more than 30 percent of its annual revenues shall be spent on local street and road maintenance-related projects as a result of this program.
BE IT FURTHER RESOLVED that pursuant to Section 4(E)(3) of the TransNet Extension Ordinance, the City of Lemon Grove certifies that all new or changed projects, TransNet 2023 RTIP
May 17, 2022
Page | 5
or major reconstruction projects funded by TransNet revenues shall accommodate travel by pedestrians and bicyclists, and that any exception to this requirement permitted under the Ordinance and proposed shall be clearly noticed as part of the City of Lemon Grove’s public hearing process.
BE IT FURTHER RESOLVED that pursuant to Section 8 of the TransNet Extension Ordinance, the City of Lemon Grove certifies that the required minimum annual level of local discretionary funds to be expended for street and road purposes will be met throughout the 5-year period consistent with the most recent Maintenance of Effort Requirements adopted by SANDAG.
BE IT FURTHER RESOLVED that pursuant to Section 9A of the TransNet Extension Ordinance, the City of Lemon Grove certifies that it will exact $2,688.21 plus all applicable annual increases, from the private sector for each newly constructed residential housing unit in that jurisdiction (unless exempted under the TransNet Extension Ordinance,) and shall contribute such exactions to the Regional Transportation Congestion Improvement Program (RTCIP).
BE IT FURTHER RESOLVED that pursuant to Section 13 of the TransNet Extension Ordinance, the City of Lemon Grove certifies that it has established a separate Transportation Improvement Account for TransNet revenues with interest earned expended only for those purposes for which the funds were allocated.
BE IT FURTHER RESOLVED that pursuant to Section 18 of the TransNet Extension Ordinance, the City of Lemon Grove certifies that each project of $250,000 or more will be clearly designated during construction with TransNet project funding identification signs.
BE IT FURTHER RESOLVED that the City of Lemon Grove does hereby certify that all other applicable provisions of the TransNet Extension Ordinance and SANDAG Board Policy No. 31 have been met.
BE IT FURTHER RESOLVED that the City of Lemon Grove agrees to indemnify, hold harmless, and defend SANDAG, the San Diego County Regional TransNet 2023 RTIP
May 17, 2022
Page | 6
Transportation Commission, and all officers and employees thereof against all causes of action or claims related to City of Lemon Grove’s TransNet funded projects.
PASSED AND ADOPTED on the 17th day of May, the City Council of the City of Lemon Grove, California, adopted Resolution No. 2022-_____, passed by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
Racquel Vasquez, Mayor
Attest:
__________________________
Audrey Malone, City Clerk
Approved as to Form:
_________________________
Kristen Steinke, City Attorney
Sidewalk Master Plan & ROW Inventory
May 17, 2022
Page | 1
CITY OF LEMON GROVE
CITY COUNCIL
STAFF REPORT
Item No. 5.
Meeting Date: May 17, 2022
Submitted to: Honorable Mayor and Members of the City Council Department: Public Works Department
Staff Contact: Ed Walton, Contract City Engineer
[email protected]
Item Title: Award a Professional Services Agreement with Chen Ryan Associates, Inc., for the Development of a Sidewalk
Master Plan and Right-of-Way Inventory
Recommended Action: That the City Council adopt a resolution (Attachment A) awarding a professional services agreement to Chen Ryan Associates Inc. (CR Associates) for civil engineering services to develop a sidewalk master plan and right-of-way inventory.
Summary: The City issued a Request for Proposals (Attachment B) for professional services to create a sidewalk master plan and right of way inventory on January 31, 2022.
CR Associates was the only firm that submitted a proposal. Their proposal (Attachments C & D) was reviewed to determine if:
1. Their approach and methodology is appropriate for the scope of work,
2. The firm has the experience and technical competence to successfully complete the master plan and right-of-way inventor,
3. They have knowledge of the local environment and City requirements,
4. Their team members have experience on similar types of projects, and
5. The fee is reasonable for the scope of work proposed.
CR Associates was found to have the desired qualifications to develop the sidewalk master plan and right-of-way inventory as described in the RFQ. Although their fee is higher than originally anticipated, the amount time (number of anticipated man hours) and their hourly rates are reasonable for the given scope of work.
Sidewalk Master Plan & ROW Inventory
May 17, 2022
Page | 2
Discussion: At the workshop on May 3, 2021, City Council identified the development of a sidewalk master plan as a priority project. This was included in the FY 21-22 City Council Priorities, whereby allocated $75,000.00 in the budget to complete this item.
Based on this commitment to improving safety and access around the City, a RFQ was issued soliciting proposals. The basic scope of work involved in this contact includes:
• Survey and inventory of all concrete sidewalks, curb and gutter, cross gutters and pedestrian ramps,
• Evaluation and recommendation of software to manage the data including such items as history, budget analysis, maintenance scheduling, • GPS survey and mapping, and
• Preparing and prioritizing emergency repairs and CIP list.
The sidewalk master plans will not only be helpful in identifying needed improvements, it can also be instrumental in obtaining grants/funding for the construction of the improvements. Having a sidewalk master plan will show City commitment to improving pedestrian access and safety and demonstrate how the City will use the funding in a logical and well thought out manner.
Environmental Review:
Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: Staff requests that the City Council allocate an additional $51,000 to fund the scope of services in the sidewalk masterplan. This amount can be absorbed in the current Public Works - Administrative budget, due to projected salary savings. The cost of the Sidewalk Master Plan and Right-of-Way inventory is $125, 120.
Public Notification: None required.
Staff Recommendation: That the City Council adopt a resolution (Attachment A) to award a professional services agreement (Attachment E) to Chen Ryan Associates Inc., in the amount of $125,120 for the development of a sidewalk master plan and rightof-way inventory.
Attachments:
Attachment A – Resolution
Attachment B – Request for Proposals
Attachment C – Proposal from Chen Ryan Associates, Inc.
Attachment D – Chen Ryan Fee Schedule
Attachment E – Professional Service Agreement
Attachment A
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEMON GROVE,
CALIFORNIA, AWARDING A PROFESSIONAL SERVICE AGREEMENT TO CHEN RYAN ASSOCIATES, INC., FOR DEVELOPING A SIDEWALK
MASTER PLAN AND RIGHT-OF-WAY INVENTORY
WHEREAS, the Council has identified the development of a sidewalk master plan as a high priority project; and
WHEREAS, a sidewalk master plan will identify and prioritize areas where access improvements are needed and where pedestrian infrastructure is missing or in need of repair or upgrading; and
WHEREAS, having a sidewalk master plan will guide staff in future maintenance and budgeting efforts and enhance grant opportunities by identifying existing deficiencies and providing a prioritized list of needed improvements; and WHEREAS, City staff advertised a request for proposals to develop a sidewalk master plan and right-of-way inventory; and
WHEREAS, Chen Ryan Associates, Inc., proposal was reviewed and they were found to have the experience, technical competence and knowledge of the local environment to adequately prepare the sidewalk master plan and right-of-way inventory;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lemon Grove, California, hereby approves a professional service agreement with Chen Ryan Associates, Inc., in the amount of $125,120 for the development of a sidewalk master plan and right-of-way inventory.
Attachment A
PASSED AND ADOPTED on May 17, 2022 the City Council of the City of Lemon Grove, California, adopted Resolution No. _______, passed by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
Racquel Vasquez, Mayor
Attest:
__________________________
Audrey Malone, City Clerk
Approved as to Form:
_________________________
Kristen Steinke, City Attorney
REQUEST FOR PROPOSALS
CREATE A SIDEWALK MASTER PLAN AND RIGHT-OF-WAY INVENTORY CONTRACT NO. 2021-27
January 31, 2022
I. INTRODUCTION
The City of Lemon Grove’s Public Works Department requests proposals (RFP) from its prequalified list of consulting firms to create a citywide sidewalk master plan and right-of-way inventory as well as other related professional services.
This request for proposals (RFP) describes the minimum required scope of services, the consultant evaluation and selection process, and the minimum information that must be included in the proposal. Failure to submit information in accordance with the RFP requirements and procedures may be cause for disqualification.
Three (3) hard copies and one (1) electronic copy on thumbdrive will be accepted no later than 12:00 PM on Thursday, February 24, 2022.
The total project estimate is approximately $100,000.
2 II. BACKGROUND AND DESCRIPTION
The City of Lemon Grove’s Capital Improvement Program, or CIP, represents an adjusting fiveyear budgeting process for establishing the City’s capital priorities and financing plan. The first year of the five-year program represents the “approved” capital budget, which is incorporated into the City’s annual budget
https://www.lemongrove.ca.gov/home/showpublisheddocument/10874/63760731958603000
0. The CIP, which is managed by the Public Works Department under the direction of the Assistant City Manager / Public Works Director, addresses the repair, replacement and expansion of the City's physical infrastructure system, which includes, for example, streets, sewers, storm drains, lighting, buildings and parks.
The intent of this project is to survey all concrete inventories (including but not limited to sidewalks, curb and gutter, driveways, cross-gutters, and pedestrian ramps) within the City’s right-of-way and each existing asset as well as its condition.
At the same time, the consultant shall evaluate any appropriate sidewalk inventory management and maintenance software that is compatible or able to interface with the City’s Cityworks work order system, ArcGIS, and Streetsaver. The evaluation of the software shall be presented to the City for the City to consider purchasing as the most-suited software for ongoing tracking and monitoring.
The results of the survey shall be inputted into the software. The software shall be set up such that it will provide a coordinated maintenance effort between the City’s pavement management software (Streetsaver), and the four-pavement maintenance zones. As an option, the City may include data gathering by means of a GPS unit. The City may, as an option, also include survey of trees, signs or any other City owned facilities between curb and the property line, should the City elect to include the GPS survey that cost should be included as and additive alternate.
The project will also include a review of the inventory, and based on the data available a citywide walkability study shall be performed. The walkability study shall take into account public facilities (including but not limited to shopping centers, downtown areas, hospitals, recreation centers, and schools), volume of pedestrian in high pedestrian areas, urban and rural settings, ADA requirements, drainage issues, and typical road designs as listed in the City’s General Plan Mobility Element.
The study shall also identify and prioritize, the construction and/or replacement of all sidewalk related infrastructure and provide a capital improvement list for at least the next 10 years for city staff to include in its CIP. The sidewalk master plan shall include recommendations for Right-of-Way designs for urban and rural locations, and walkability master planning for the City to adopt policies for future improvement and redevelopment. 3 III. SCOPE OF SERVICES
The following is a summary of professional disciplines and general scope of services that may be performed.
1. Inventory Survey and Condition Assessment
a. Sidewalk
b. Curb and gutter
c. Pedestrian ramps
d. Cross gutters
e. Driveways
f. Other Improvements (e.g. trees, signs, streetlights, or any improvement within the Right-of-way)
g. Photographing the X-gutters, sidewalks, ped ramps
2. Evaluation and recommendation of the software
a. Identify suitable software to input the data
b. Software shall be capable of recording maintenance history, budget analysis, and maintenance scheduling
c. Evaluate the software for the City’s needs while making sure the software is compatible with the City’s existing hardware and software. The recommended software shall be demonstrated to the City.
d. Preparing electronic form for use with PDA units compatible with the software (with option to purchase PDA devices)
3. GPS Survey and update of associated maps (with option to purchase GPS equipment for the City)
4. Input survey into the software
5. Training of the City’s staff with the new software
6. Producing maps
4 7. Producing and prioritizing emergency repair and CIP list
8. Maintenance policies and procedures including the rating system and prioritization rules
9. Maintenance scheduling
10. Budget assessment for annual maintenance and CIP with analysis of backlog
11. Funding alternatives
12. Identifying the public facilities with high pedestrian traffic
13. Identify the safe routes to school
14. Pedestrian traffic counts
15. Evaluation of data
16. Identify streets to be designated as “rural” or “urban” development zone
17. Typical ultimate street design criteria for urban and rural settings with due consideration for ADA, walkability, and drainage
18. Updating the City’s existing proposed ultimate Right-of-Way for streets less than 50’ wide
19. Preparing final Master Plan for City Council’s approval
20. Preparation of a PowerPoint presentation of the project
21. Bi-weekly progress meeting
22. Monthly project monitoring report including but not limited to percentage billing, and completion, and tracking of the schedule
IV. PROPOSAL AND SELECTION
To be considered responsive, the proposal must include:
1. The consultant's Project Manager’s experience and approach to the project.
2. A description of the scope of services to be provided by the consultant. The scope of proposed services must be supported with sufficient detail that indicates your understanding of the project.
5 3. A listing of key personnel, their qualifications, applicable experience and work load.
4. Ability to work with the community, elected officials and City staff in the development of the project plans.
5. Identify a minimum of three similar projects and client reference completed by the design team in the last two years along with results namely budget and schedule.
6. A description of value engineering criteria used and the results achieved on similar projects.
7. A schedule of major elements of work and hours for each task.
8. A listing of all subconsultants and their proposed services.
9. A statement that the consultant has read the Professional Services Agreement, and takes no exception to it.
10. A schedule of hourly rates by classification.
11. Location of the consultant's office relative to the City of Lemon Grove.
12. The proposal package format and number of copies shall conform to this RFP.
V. PROPOSAL FORMAT
1. The consultant’s proposal shall not be more than 20 pages including resumes, graphics, forms, pictures and photographs. The front and back covers and one page cover letter is not considered to be part of the RFP.
2. The text font shall not be less than 12 CPI.
3. The submittal shall be single sided (8 ½ x 11) with standard formats for desktop publishing for margins and line spacing.
6 VI. EVALUATION OF PROPOSAL
Proposals shall be evaluated by a panel of three City employees from the Public Works Development according to the criteria outlined below.
Each accepted proposal will be evaluated based on the following criteria:
A. Approach and Methodology 30%
B. Specialized experience and technical competence 25%
C. Knowledge of Local Environment and Similar Exp. 20%
D. Proposed team for the project (including sub-consultants) 15% E. Cost Estimate 10%
VII. AGREEMENT
Attached for your use in preparing your proposal is a sample professional services agreement used by the City, including insurance and indemnity requirements. If these are not acceptable to your firm, do not submit a proposal.
VIII. EXAMINATION OF EXISTING DOCUMENTS
The consultant may arrange to review related project documents on file with the Public Works Department by contacting the Assistant City Manager / Public Works Director.
IX. SCHEDULES
1) RFP to consultants January 31, 2022
2) RFI deadline February 17, 2022
3) Consultant proposal to City 12:00 p.m. on February 24, 2022 4) Selected consultants interviews (if needed) Time TBD - March 3, 2022 5) Consultant/City to negotiate agreement Week of March 7, 2022 6) City Council consideration March 15, 2022
Proposals (three original signed copies and one electronic copy on thumb drive) must be received by the City of Lemon Grove no later than 12:00 P.M., February 24, 2022.
X. CITY CONTACT
Mike James, [email protected], (619) 825-3814.
XI. ATTACHMENT
a. Standard Professional Services Agreement – If the consultant takes exception to the standard template please note it in the response.
7 AGREEMENT
BY AND BETWEEN
THE CITY OF LEMON GROVE
AND
CONSULTANT NAME
THIS AGREEMENT is approved and effective upon the date of the last signature, by and between the CITY OF LEMON GROVE, a municipal corporation (the “CITY”), and CONSULTANT NAME, a professional engineering firm (the “CONSULTANT”).
R E C I T A L S
WHEREAS, the CITY desires to employ a CONSULTANT to create a sidewalk master plan (Contract No. 2021-27).
WHEREAS, the CITY has determined that the CONSULTANT is a professional engineering consulting firm and is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE
AS FOLLOWS:
1. ENGAGEMENT OF CONSULTANT. The CITY hereby agrees to
engage the CONSULTANT and the CONSULTANT hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein.
The CONSULTANT represents that all services required hereunder will be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT.
2. SCOPE OF SERVICES. The CONSULTANT will perform services as set forth in Exhibit “A” (Attached).
The CITY may unilaterally, or upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services.
8 3. PROJECT COORDINATION AND SUPERVISION.
The Assistant CITY Manager (or designee) hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. NAME is designated as the Project Manager for the CONSULTANT.
4. COMPENSATION AND PAYMENT. The compensation for the
CONSULTANT shall be based on monthly billings covering actual work performed.
Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit “A“ will not exceed SPELL OUT ($0.00) without prior written authorization from the CITY. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit “A “ as determined by and in the sole discretion of the CITY.
The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested.
5. LENGTH OF AGREEMENT. This agreement will expire one year from the effective date.
6. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The
Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement.
Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY and CONSULTANT thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY’s prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer.
The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONSULTANT’s written work product for the CITY’s purposes, and the CONSULTANT 9 expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works.
Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed.
7. INDEPENDENT CONSULTANT. Both parties hereto in the
performance of this Agreement will be acting in an independent capaCITY and not as agents, employees, partners or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT’S employees are employees of the CITY and are not entitled to any of the rights, benefits, or privileges of the CITY’s employees, including but not limited to retirement, medical, unemployment, or workers’ compensation insurance.
This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT’s employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONSULTANT and its employees.
Neither this Agreement nor any interest herein may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or subconsultants, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its subconsultant(s) shall require the subconsultant to adhere to the applicable terms of this Agreement.
8. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT’s employees except as herein set forth, and the CONSULTANT expressly agrees not to represent that the CONSULTANT or the CONSULTANT’s agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONSULTANT, its agents, servants, and employees are as to the CITY wholly independent consultants and that the CONSULTANT’s obligations to the CITY are solely such as are prescribed by this Agreement.
9. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, in
the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the LEMON GROVE SANITATION CITY (AND CITY OF LEMON GROVE), whether now in force or subsequently enacted. The CONSULTANT, and each of its subconsultants, shall obtain and maintain a current LEMON GROVE SANITATION CITY (AND CITY OF LEMON GROVE) business license prior to and during performance of any work pursuant to this Agreement. 10 10. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT to practice its profession.
11. STANDARD OF CARE.
A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT’S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT’s employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site.
B. Unless disclosed in writing prior to the date of this agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONSULTANT’s professional performance or the furnishing of materials or services relating thereto.
C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub-paragraph will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY’s later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time.
12. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following:
employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 11 13. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party; or (v) is disclosed according to law or court order.
The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.
CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14.
14. INDEMNIFICATION AND HOLD HARMLESS. The CONSULTANT
shall indemnify, defend, and hold harmless the CITY, and its officers, officials, agents and employees from any and all claims, demands, costs or liability that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT, its employees, agents, and subconsultants in the performance of services under this Agreement. CONSULTANT’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the CITY or its elected officials, officers, agents, and employees.
CONSULTANT's indemnification obligations shall not be limited by the insurance provisions of this Agreement. The CITY AND CONSULTANT expressly agree that any payment, attorney's fees, costs or expense CITY incurs or makes to or on behalf of an injured employee under the CITY 's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.
15. WORKERS’ COMPENSATION. The CONSULTANT shall comply
with all of the provisions of the Workers’ Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, and hold harmless the CITY/CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, 12 proceedings and judgments of every nature and description, including reasonable attorney’s fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement.
16. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its subconsultants, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies:
A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence.
B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include non-owned vehicles.
C. Comprehensive general liability insurance, with minimum limits of $1,000,000 combined single limit per occurrence, covering all bodily injury and property damage arising out of its operation under this Agreement.
D. Workers’ compensation insurance covering all of CONSULTANT’s employees.
E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change.
F. Said policies, except for the professional liability and worker’s compensation policies, shall name the CITY and its officers, agents and employees as additional insureds.
G. If required insurance coverage is provided on a “claims made” rather than “occurrence” form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement.
H. Any aggregate insurance limits must apply solely to this Agreement.
I. Insurance shall be written with only California admitted companies which hold a current policy holder’s alphabetic and financial size category rating of not less than A VIII according to the current Best’s Key Rating Guide, or a company equal financial stability that is approved by the CITY.
13 J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY. If the CONSULTANT does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein.
17. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out-of-court settlement, shall be entitled to have and recover of and from the other party all reasonable costs and expenses of suit, including reasonable attorneys’ fees.
For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney’s fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award.
Attorney’s fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney’s fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney’s fees incurred by the prevailing party.
18. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mutual negotiation between the principles, and failing that through nonbinding mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the “AAA”). The costs of mediation shall be borne equally by the parties.
19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 30- day’s written notice to the CONSULTANT. During said 30-day period the CONSULTANT shall perform all services in accordance with this Agreement. The Consultant may terminate this agreement upon thirty (30) days prior notice in the event of a continuing and material breach by the CITY of its obligations under this Agreement including but not limited to payment of invoices.
B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement that is not cured to the CITY’s satisfaction within a ten (10) day prior cure period, or material misrepresentation by the CONSULTANT in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY.
C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. 14 D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONSULTANT’s breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6.
E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSULTANT.
20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons:
To the CITY: Lydia Romero, City Manager
City of Lemon Grove
3232 Main Street
Lemon Grove, CA 91945-1701
To the CONSULTANT: NAME / TITLE
CONSULTANT
Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, 15 facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section.
21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT
OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the CITY OF LEMON GROVE. The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the Lemon Grove Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY.
If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the CITY OF LEMON GROVE Conflict of Interest Code. Specifically, the CONSULTANT shall:
1. Go to www.fppc.ca.gov
2. Download the Form 700: Statement of Economic Interests
3. Completely fill out the form
4. Submit the form to the Public Works Department with the signed contracts.
The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONSULTANT.
22. MISCELLANEOUS PROVISIONS.
A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday.
B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument.
C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are 16 not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof.
D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto.
E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes.
F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto.
G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof.
H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
I. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby.
J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto.
K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party’s counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto.
17 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written.
CITY OF LEMON GROVE CONSULTANT
(Corporation – signatures of two corp. officers)
(Partnership – one signature)
(Sole proprietorship – one signature)
By: ________________________ By:____________________________ Lydia Romero (Name 1)
City Manager
(Title) (Title)
(Date) (Date)
(Name 2)
(Title)
(Date)
APPROVED AS TO FORM:
By: ________________________ By:____________________________ Kristen Steinke (Name)
City Attorney ____________________________
(Title) (Title)
(Date) (Date)
18 Exhibit A
City of Lemon Grove | Proposal
Sidewalk Master Plan and
Right-of-Way Inventory
(Contract No. 2021-27)
March 2, 2022
Proposal for
Sidewalk Master Plan + Right-of-Way Inventory
TOC | i
TABLE OF CONTENTS
COVER LETTER
APPROACH + METHODOLOGY .................................................................................................................. 1 SPECIALIZED EXPERIENCE + TECHNICAL COMPETENCE ..................................................................... 9 KNOWLEDGE OF LOCAL ENVIRONMENT + SIMILAR EXPERIENCE ................................................... 11 LOCATION OF CONSULTANT’S OFFICES ............................................................................................... 11 PROPOSED TEAM ........................................................................................................................................ 12 HOURLY RATE SCHEDULE BY CLASSIFICATION .................................................................................... 19 3900 Fifth Avenue, Suite 310 • San Diego, California 92103 • www.cramobility.com March 2, 2022
Mr. Mike James
City of Lemon Grove
3232 Main Street
Lemon Grove, California 91945-1701
RE: Proposal to Create a Sidewalk Master Plan and Right-of-Way Inventory Dear Mr. James:
Chen Ryan and Associates. (CRA) is pleased to submit our Proposal to the Sidewalk Master Plan and Right-of-Way Inventory to demonstrate our experience and expertise in Geographic Information Systems Services (GIS) and transportation projects. We are confident that the City will find our team of dedicated professionals and technical experts more than capable of successfully delivering all the elements of the City’s Sidewalk Master Plan and Walkability Study.
The CRA Team (Team) will utilize a proven approach to successfully deliver this project for the City.
The selected team members have unique experiences that directly supports the services in the scope of work. A few of the benefits that the Team provides the City are as follows:
Responsiveness | Our team prides itself on minimizing corporate distractions to allow our sole focus to be directed toward service and responsiveness to our clients.
GIS Experience | Our GIS lead, Mr. Sheng Tan, GISP, has over 23 years of experience in GIS. His GIS knowledge is well-rounded, encompassing various aspects of GIS analysis and technologies including desktop, server, web and mobile. Mr. Tan and his team have extensive experience providing programmatic and asset management solutions for municipal clients.
Project Manager with Extensive City Experience | Our Project Manager, Mr. Thies, has worked closely with the City in recent years assisting in the development of the Citywide Drainage Master Plan and CMP Inspection. Mr. Thies has a proven record of providing exceptional service to the City and going above and beyond to ensure immaculate projects completed on time and within budget.
Multi-Discipline In-House Team | The Team is multi-disciplined and prides itself on providing our clients with the resources and expertise to deliver all elements of a project. The team assembled for this project provides expertise in all aspects of GIS master planning, asset management, transportation, and implementation. Our in-house team members include California registered professional civil engineers familiar with transportation and public works planning and design.
I, Mr. Scott Cartwright, PE will serve as Task Order Manager for the project and will be responsible for contracting and allocation of staff resources. Mr. Andrew Thies, will serve as our Project Manager and will be the primary point-of-contact for contractual purposes as well as day-to-day operations once the project is underway.
We acknowledge receipt of Addendum No. 1 and we have adjusted our proposal accordingly.
Should the City require any additional information or have any questions, please do not hesitate to contact me at 858.408.5183 or by email at [email protected].
Regards,
CR ASSOCIATES
Scott Cartwright, P.E.
Approach & Methodology
Proposal for
Sidewalk Master Plan + Right-of-Way Inventory
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APPROACH + METHODOLOGY
1. Project Management and Meetings:
The Project Team (Team) understands that due to the complexities and intricacies of this project, constant and efficient communication between the Team and the City is critical to the project’s success. Our team, having been through this process many times can provide guidance and present unique methods to ensure the City’s desired outcome is met. a) Monthly progress reports and invoices for the duration of the project b) Up to six in-person meetings including:
i) Kick-off meeting
• This meeting is critically important to establish the foundation of the project. The scope will be reviewed in depth along with the City’s desired outcomes to ensure the best possible outcome.
ii) Data collection review meeting
iii) Software selection meeting
iv) Two progress meeting
v) Draft Sidewalk Master Plan review meeting
c) Bi-weekly virtual progress meetings when no milestone meetings are scheduled d) One City Council presentation
SIDEWALK INVENTORY DEVELOPMENT AND CONDITION ASSESSMENT
2. Inventory Survey and Condition Assessment
The team will collect the available data from the City along with the latest and greatest countywide datasets. The available datasets will be used along with intelligent GIS programming to complete a desktop survey of the City’s concrete inventories and develop a comprehensive condition assessment schema to be used in the field survey and to inform maintenance and improvement decisions for the City.
a) Inventory Survey:
i) The team will work closely with the City to select the assets to be assessed and the level of effort that will be associated with each asset type. The team recommends using available third-party vendor base data set of the extracted concrete surfaces from machine learning and the most recent LiDAR and aerial imagery. This dataset provides the best available digitization of concrete surfaces for the City which we will overlap with the City’s Right-of-Way (ROW) linework to quickly identify the likely concrete infrastructure. Once the likely structures are identified the data will be reviewed for accuracy using Google Streetview and the latest LiDAR sets to verify the following asset types:
• Sidewalk
• Sidewalk Gaps
• Curb and Gutter
• Pedestrian Ramps
• Cross Gutters
• Driveways
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Example of third-party vendor machine learning concrete asset extraction displaying concrete ground covering.
• Optional: As an optional task, Other Improvements within the ROW can be identified with a similar process (e.g., trees, signs, streetlights, or any improvement within the ROW)
(a) While visually verifying the locations of prime assets, other assets will be added when and where identified during the in-office assessment. ii) A schema will be established based on existing City data, Esri Data Model, and Asset management (i.e., Cityworks) requirements
• Benefit is establishing utilizing an industry standard which allows the easy incorporation of established tools
iii) A well-built set of domains for the selected schema will be established to ensure data consistency and the ability to use custom tools.
• Using an established list of responses for each category cuts down on the number of field types making the long-term use of the data far more efficient • Will need to carefully record the metadata for the selected schema and domain so that the data is futureproof
b) Condition Assessment:
The condition assessment criteria will be developed such that minimal subjective judgment will be required.
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i) The previously created datasets will be linked to an easy-to-use form designed in ArcGIS Survey123 for field collection while allowing the edits to show up in real time in the GIS data sets.
ii) The Team will work closely with the City to determine the final list of field collection attributes which at a minimum will include the following:
• ADA Compliant
• Defects
(a) Vertical Fault
(b) Horizontal Fault
(c) Spalling
(d) Obstructions
(e) Cracking
(f) Cross Slope
(g) Ponding
(h) Cleanliness
• Length of defect area
• End Point Type
(a) Intersection
(b) Commercial Driveway
(c) Gap
(d) Tee
• Solution
(a) Repair vs replace: Auto populated using the combination of defect type and length of defect
• Cost: Auto populated based on the solution type and local bid history • Score: Auto populated based on the selected scoring criteria • Priority: Auto populated based on the selected prioritization criteria Deliverables:
• Section of the Sidewalk Master Plan report to summarize the methodologies and findings • Citywide GIS map of the georeferenced infrastructure with a comprehensive schema
3. Evaluation and Recommendation of the Software
The team will utilize their extensive experience with asset management software and GIS integration to provide the City with a list of potential software solutions that meet the City’s needs. This scope assumes the City will select a solution to develop a process by which the City’s current Cityworks maintenance management system can be used to track public sidewalk inventory and future maintenance activities. The Team will complete the following:
a) Research the available software solutions which at a minimum must meet the City’s needs of:
i) Recording Maintenance History
ii) Budget Analysis
iii) Maintenance Scheduling
iv) Integrate with CityWorks and Streetsaver
v) Work with existing City infrastructure
a) Evaluate the solutions and recommend the best fit for the City b) Work with the software provider to demonstrate the platform to the City Deliverables:
• Section of the Sidewalk Master Plan report to summarize the methodologies and findings • Recommended software solution
4. GPS Survey and Update of Associated Maps
The team will utilize the custom designed form in ArcGIS Survey123 with field mobile devices (tablets or smart phones) to assess the City’s concrete inventory. For the purposes of scoping this Proposal for
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project an exercise
was completed to
evaluate the
potential length of
sidewalks within the
City. The following
graphic shows a
sample area of the
City for which aerial
imagery and
Google Street View
were reviewed.
The total area
reviewed included
roughly eleven
miles of potential
sidewalk areas of
which roughly one
third had existing
sidewalks. From
this we are
assuming that
roughly one third of
the City’s one
hundred and ninety
miles of potential
sidewalks areas will
need to be
surveyed. At an estimated pace of half a mile per hour including travel time we are estimating up to three weeks of field surveying by a single person survey team. The following tasks will be completed during this effort:
a) Sidewalk Assessment
i) One person field crews will be outfitted with a set of data collection tools that allow them to not only verify the accuracy of the sidewalk data but also collect new sidewalk data, collect exact locations of sidewalk defects, and collect digital photography documenting any findings all directly into the Survey123 application, updating the City’s webapplication in real time. b) Optional: City to purchase PDA devices
i) Field mobile data collection equipment (i.e. smart phones and/or tablets) will be evaluated and the best available from a cost to benefit standpoint will be recommended.
Deliverables:
• Section of the Sidewalk Master Plan report to summarize the methodologies and findings • Updated GIS datasets
Map of sample area desktop sidewalk assessment. Green being the areas with sidewalks and red being the areas without. Orange areas have not been assessed.
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5. Input Survey into Selected Software
The results of the field survey will be incorporated into the selected management software.
Deliverables:
• GIS dataset formatted to be uploaded to the CityWorks asset management software
6. Training of the City’s Staff with the New Software
The Team will train the City staff with the new software on their selected platform. The data will be incorporated into a web-based application for the duration of the project which will allow the City to view the data as it is being processed and visualize progress.
Deliverables:
• Workflow that will be incorporated into the Sidewalk Master Plan • One half day training for City staff
7. Producing and Prioritizing Emergency Repair and CIP List Based on the results of the field survey and direction from the City, the Team will complete a GIS based effort to classify the sidewalk deficiencies as either emergency repairs or CIP projects. The Repairs and CIP projects can be bundled or handled on an asset-by-asset basis with the help of the selected asset management software.
Deliverables:
• Section of the Sidewalk Master Plan report to summarize the methodologies and findings • Updated GIS dataset including project type
8. Maintenance Policies and Procedures Including the Rating System and Prioritization Rules The team will work closely with the City to develop GIS based processes to populate the following attribute fields outlined in Task 2:
• Solution
• Cost
• Score
• Priority
The Team will utilize experience, research, and local bid history to ensure the accuracy of the equations used to populate these fields. Maintenance scheduling will be handled within the asset management software.
Deliverables:
• Section of the Sidewalk Master Plan report to summarize the methodologies and findings • Updated GIS dataset including asset score and project prioritization
9. Funding Alternatives
The Team has worked on many projects that have local, state, and federal funding, and has assisted local agencies with the grant application process. We have successfully completed grant applications and received funding by various federal and state sources including US DOT Transportation Investment Generating Economic Recovery (TIGER): Active Transportation Program (ATP); American Recovery and Reinvestment Act (ARRA); Proposition 1E funding, FEMA; Safe Routes to Schools, FHWA, and local measure funds.
a) The team will assist the City by identifying potential funding sources and ensure the results of the Sidewalk Master Plan can be used for the grant application process.
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Deliverables:
• Section of the Sidewalk Master Plan report to summarize the methodologies and findings • List of potential funding alternatives
CITYWIDE WALKABILITY STUDY
Tasks 10 through 15 are intended
to utilize the results of the Sidewalk
Inventory Development along with
readily available data sets to
develop a GIS based walkability
study to be included in the Sidewalk
Master Plan as an appendix. This
work relies heavily on the City’s
General Plan and information
provided by the City.
10. Identifying The Public
Facilities with High
Pedestrian Traffic
The Team will utilize their GIS
expertise, knowledge of the City,
and City staff input to identify the
locations of high pedestrian traffic.
This effort will be a GIS mapping
effort.
Deliverables:
• Section of the Walkability
Study appendix in the Sidewalk Master Plan report
• Updated GIS database and exhibit
11. Identify the Safe Routes to School
The Team will utilize the Sidewalk Inventory along with the City’s General Plan Land Uses, Lemon Grove Kids Walk and Roll to School Toolkit, and other readily available GIS datasets to develop a GIS based Safe Routes to School database and map. The seven school polygons, as shown above, will be buffered and the sidewalk deficiencies and gaps will be quantified into tables. This information will also be used in the scoring and prioritization of the sidewalk assets.
Deliverables:
• Section of the Walkability Study appendix in the Sidewalk Master Plan report • Updated GIS database and exhibit
12. Pedestrian Traffic Counts
The Team will collect new typical weekday AM and PM peak hour traffic counts, including pedestrians, bicycles, and vehicles, for up to five study intersections. The intersections will be selected based on the findings in Task 10 and 11 and through discussions with the City.
Deliverables:
• Section of the Walkability Study appendix in the Sidewalk Master Plan report • Updated GIS database and exhibit
Map of City with key Points of Interest (POI) including schools, transit routes, and existing bike routes.
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13. Identify Streets to Be Designated As “Rural” Or “Urban” Development Zone The Team will work closely with the City to develop the approach to identify streets to be designated as “rural” or “urban” development zone.
Deliverables:
• Section of the Walkability Study appendix in the Sidewalk Master Plan report • Updated GIS database and exhibit
14. Typical Ultimate Street Design Criteria for Urban and Rural Settings with Due Consideration for ADA, Walkability, and Drainage
The Team will work closely with the City to develop the approach for generating typical ultimate street design criteria for urban and rural settings with due consideration for ADA, walkability, and drainage.
Deliverables:
• Section of the Walkability Study appendix in the Sidewalk Master Plan report • Updated GIS database and exhibit
15. Updating the City’s Existing Proposed Ultimate Right-of-Way for Streets Less than 50’ Wide
The Team will work closely with the City to develop the approach for updating the City’s existing proposed ultimate ROW for streets less than 50’ wide.
Deliverables:
• Section of the Walkability Study appendix in the Sidewalk Master Plan report • Updated GIS database and exhibit
16. Sidewalk Master Plan Report
a) Evaluation of Data
i) The data from all previous tasks will be evaluated and developed into a GIS data set that can be viewed on the web-application and incorporated into other City processes.
The data will also be evaluated for its overlap with other citywide programs including but not limited to the Storm Drain Master Plan, Bikeway Master Plan, Lemon Grove Kids Walk and Roll to School Toolkit, and others so CIP projects can be combined where possible.
b) Draft
i) A comprehensive summary of the results of all tasks undertaken in this project will be compiled into an easy-to-read Sidewalk Master Plan Report. The report will utilize infographics and tables to visually summarize the results as well as outline the processes and methodologies that were used to derive the data. The report will also include summaries of the top priority CIP projects from the analysis that can be taken directly from the report for use in grant applications and project scoping. c) Final
i) City comments on the draft report will be evaluated and the draft report will be updated where needed.
ii) The comments will be documented in a response to comments document that will become a part of the final Sidewalk Master Plan.
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d) Presentation Materials
i) A PowerPoint presentation of the project outcomes will be developed. This presentation will be used to present the plan summary and outcomes to the City Council.
Deliverables:
• Draft Sidewalk Master Plan Report
• Final Sidewalk Master Plan Report
• Presentation Materials
Schedule of Major Work Elements (Level of Effort)
Task Description
TOTAL HOURS BY
TASK
Task 1: Project Management and Meetings 49
Task 2: Inventory Survey and Condition Assessment 146
Task 3: Evaluation and Recommendation of the Software 38 Task 4: GPS Survey and Update of Associated Maps 148
Task 5: Input Survey into Selected Software 56
Task 6: Training of City's Staff with the New Software 16 Task 7: Producing and Prioritizing Emergency Repair and CIP List 40 Task 8: Maintenance Policies and Procedures Including the Rating System and Prioritization Rules 36
Task 9: Funding Alternatives 28
Task 10: Identifying the Public Facilities with High Pedestrian Traffic 24 Task 11: Identify the Safe Routes to School 22
Task 12: Pedestrian Traffic Counts 14
Task 13: Identify Streets to Be Designated As “Rural” Or “Urban” Development Zone 28 Task 14: Typical Ultimate Street Design Criteria for Urban and Rural Settings with Due Consideration for ADA, Walkability, and Drainage 28 Task 15: Updating the City’s Existing Proposed Ultimate Right-of-Way for Streets Less than 50’ Wide 20
Task 16: Sidewalk Master Plan Report 134
TOTAL HOURS 827
A detailed cost breakdown of individual hours by task, staff, and billing rates is available upon request.
Specialized Experience
& Technical Competence
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SPECIALIZED EXPERIENCE + TECHNICAL COMPETENCE
Measure L Sidewalk Projects | Stanislaus County | CA
Reference | Adam Merrill | Vice President | Siegfried | 209.943.2021 | [email protected] Budget | $28,110
Schedule | March 2020 – October 2020
Wood Rodgers Inc. professional services to support Stanislaus County with their California ATP Cycle 5 grant applications for the Downtown Denair Active Transportation Connectivity and Safety Project and the Robertson Road Elementary Safe Crossing and Active Transportation Connectivity Project. Wood Rodgers updated the previous ATP Cycle 4 applications for the two projects by revising the application content, adding additional information and exhibits as necessary, and providing Stanislaus County with the necessary Cycle 5 ATP application forms. In addition, Wood Rodgers provided additional count information for each project, researched, and provided updated crash information for each project, and created maps and graphics to adequately display the new count and crash data.
Data collection included the utilization of the services of IDAX Data Solutions (IDAX) to collect data at the Downtown Denair and Robertson Road project sites. Bicycle and pedestrian data collection (counts) complied with Caltrans DLA Office Bulletin 19-02: ATP Interim Count Methodology Guidance (September 2019) (DLA OB 19-02). Pre-project counts included vehicle data collection at both project sites for use in the applications. Counts were collected using “Manual Count from Video” for the periods prescribed in DLA OB 19-02, Table 1 “Infrastructure.” Coordination included working with school districts, Amtrak, and other stakeholder interests in generating relevant bicycle and pedestrian user data. Highway 49 Sidewalk Gap Closure | Auburn | CA
Reference | Aaron Hoyt | Senior Associate/Planner | Placer County Transportation Planning Agency | 530.823.4032 | [email protected]
Budget | $1,193,082 (to date)
Schedule | March 2018 – Ongoing
Wood Rodgers was retained by Placer County
Transportation Planning Agency (PCTPA) to deliver the
Project Approval and Environmental Document (PAED),
Plans, Specifications, and Estimate (PS&E), and Right-ofWay (R/W) Engineering Support for the Highway 49 Sidewalk Gap Closure Project. The project will install
about 18,000 linear feet of sidewalk along various
segments of Highway 49 from its intersection with
Interstate 80 to Dry Creek Road. The project is largely within Caltrans jurisdiction but will also pass through the City of Auburn and Placer County. Highway 49, within this Segment, largely serves a variety of retail, commercial, and government services.
West of Hammond Before
West of Hammond After
Showing Rendering of New
Sidewalk and Shoulder
Rendering of gap closure used for
stakeholder presentation
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Sidewalk Master Plan + Right-of-Way Inventory
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In its current state, Highway 49 has sidewalks of varying type (attached or detached) and of various widths; not providing for a contiguous and accessible route along the corridor. Within the corridor, Caltrans District 3 is currently designing their Highway 49 Roadway Rehabilitation Project. In addition to rehabilitating the roadway, this project will also construct Class 2 bike lanes throughout the corridor, sidewalks and ADA improvements in selected locations, and traffic operational improvements. Wood Rodgers is also providing funding assistance to allow for completion of all needed sidewalks.
Northwood School Access Improvements
Project | Sacramento | CA | Ongoing
Reference | Aaron Hoyt | Senior Associate/Planner | Placer County Transportation Planning Agency | 530.823.4032 |
[email protected]
Budget | $471,632 (to date)
Schedule | March 2021 – Ongoing
Wood Rodgers, Inc. is providing professional engineering services to complete final engineering for this federally funded project located near the Northwood Elementary
School. The goal of this project is to provide a safe,
functional, and well-connected pedestrian network that
provides access to the school and other amenities in the area. The deliverables include Plans, Specifications, and Estimate (PS&E) for civil, drainage, and landscape improvements, signal modifications and utility relocations. Scope of work includes project management, PS&E development, PS&E submittal, geotechnical design report, drainage report, right of way, utility data collection and survey support, topographic surveying, and contracting and bidding assistance. Pedestrian Connectivity and Infrastructure Improvement Plan | Chula Vista | CA Reference | Beth Chopp | Senior Civil Engineer | 619.691.5046 | [email protected] Budget | $350,000
Schedule | 2016 – 2019
CRA assisted with the preparation of the City of Chula Vista Pedestrian Connectivity and Infrastructure Improvement Plan.
The primary objective of the project was to collect data on the condition of the City’s pedestrian infrastructure and prepare a Pedestrian Connectivity and Infrastructure Improvement Plan.
The project included 766 miles of sidewalk, 9,987 curb ramps, and 449 signal pushbuttons. Field data was collected over an eight-month period using multiple teams. Slope, cross slope, and width measurements were taken to assess ADA
compliance. Visual assessments of sidewalk condition and gaps were also performed. Information was entered into a GIS database and used to develop scoring and a prioritized list of CIP projects. Scoring accounted not only for the severity of the deficiency, but also the level of activity in the area. More than $210M of improvements were identified and prioritized for the City.
Field crews installing strategic traffic
Knowledge of Local Environment &
Similar Experience + Location of
Consultant's Offices
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KNOWLEDGE OF LOCAL ENVIRONMENT + SIMILAR EXPERIENCE
Andrew Thies and Scott Cartwright put together a local team with the full spectrum of specialists required to accomplish this project. Our Project Manager Andrew Thies has extensive experience working with the City as the Project Manager on the recent Drainage Master Planning and CMP prioritization efforts with his previous firm. In his role at Wood Rodgers, he has become a vital member of the transportation group where he integrates his master planning, GIS, and drainage experience in generating holistic programmatic solutions for local municipal clients.
During the duration of his work with the City, he developed a broad understanding of the City’s infrastructure needs and funding deficits. He presented at two City Council meetings and received approvals at both.
LOCATION OF CONSULTANT’S OFFICES
CRA’s and Wood Rodgers’ San Diego offices are both located a short distance from one another (2.4 miles) and a total of 12.4 miles from the City of Lemon Grove. Our project team members would be available to meet at the City’s offices on short-notice.
Proposed Team
Proposal for
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PROPOSED TEAM
The proposed team for this project has been carefully assembled to provide the City with motivated professionals who have regional and applicable experience, and the depth of knowledge and confidence to execute the required scope of work. The organizational chart provided below outlines the key staff for this project.
Our Project Team highlights include:
• Project Manager with past experience successfully providing similar services to the City • Local multi-disciplined GIS and civil design experts with extensive experience successfully completing similar projects
• In-house licensed professional civil, traffic, electrical, and structural engineers • Additional available in-house support staff if needed Provided on the following pages are truncated professional resumes highlighting the relevant experience and qualifications for the staff shown on the above organizational chart. Full resumes for all staff can be provided upon request.
Scott Cartwright, PE | Task Order Manager
Education | BS, Civil Engineering, Brigham Young University Registration | Professional Civil Engineer, CA #77512
Scott has served as lead Engineer or Project Manager for a wide variety of public street and infrastructure improvement projects. He specializes in storm water Proposal for
Sidewalk Master Plan + Right-of-Way Inventory
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management addressing flood control, water quality, and hydromodification management.
Relevant Project Experience:
• Connect Main Street Phases 1-3, Lemon Grove, CA. Project provides a continuous ADA accessible trail paralleled by a multi-use path. A portion of Main Street will be closed, and another street converted to one-way. Also includes new gateway structures, interpretive panels, exercise stations, and community garden. Other enhancements include, lighting, drainage, water quality, signing/striping, signal modifications, and parking improvements. • Maple Canyon Watershed Master Plan, San Diego, CA. Master Plan focused on flood control, water quality, and environmental mitigation opportunities within the watershed. As Project Manager, Scott led the assessment efforts that formed the foundation of the preliminary design and recommendations. Worked closely with the City of San Diego to create a GIS database to track existing storm drain infrastructure.
• Storm Drain CMP Assessment, San Diego, CA. Scott assisted with inventory and assessing condition of existing corrugated metal pipe (CMP) facilities throughout the City of San Diego.
GIS database information was used to identify and locate existing CMP. Condition assessments were performed and collected data was summarized and prioritized to create a list of projects to replace or repair the deteriorated facilities.
Glen Parker, PE | QA/QC Manager
Education | BS, Civil Engineering, Gonzaga University
Registration | Professional Civil Engineer, CA #66490
Mr. Parker specializes in planning, design, and quality control associated with civil engineering projects involving public agencies. He has specialized experience in as-needed services, project management, roadway design, and asset mapping services. During his 20+ years of working in San Diego, he has managed various engineering services contracts for the City of San Diego, El Cajon, La Mesa, Carlsbad, Chula Vista, County of San Diego, Caltrans, SANDAG, and Port of San Diego. Mr. Parker has served as the Engineer of Record or Project Manager on more than 100 capital improvement projects throughout California.
Relevant Project Experience:
• Statewide ADA Program On-Call, CA. Statewide. Glen and team inspected, cataloged, and developed applications to generate an inventory of over 5,000 ADA facilities within state rightof-way. Field applications were developed to expedite collection of non-compliant curb ramps and sidewalks to assist the state in determining high priority repairs. • Utility and Asset Mapping Task Orders, San Diego Unified Port District, CA. As contract manager, Glen delivered seven separate Task Authorizations (TA’s) for the District totaling $1 million in design services. Projects included field work and cataloging of all utilities in several areas within the District, including Shelter Island, Harbor Island, and Tenth Avenue Marine Terminal. Glen and his team worked to develop a process to positively locate complex utility networks, create three-dimensional mapping, and deliver mapping in multiple formats compatible with the District’s geographic Information, System (GIS) database. Working with Autodesk, the team developed new ways to incorporate specific asset management features into Civil 3D to improve the District’s ability to manage its assets. Other projects consisted of the incorporation and design of the District’s Bay-wide signage strategic plan for the 34 miles of waterfront along San Diego Bay. Glen led efforts to catalogue, upgrade, and deliver a final design package consistent with the Bay-wide signage strategic plan.
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• Caltrans D-11 Task Order No. 11: SR-78 Culvert Rehabilitation Data Research, San Diego, CA.
Task Order Manager. This task order was generated through Glen’s coordination with Caltrans.
The approach created in this task order developed a methodology to process a massive amount of data generated from culvert inspections along SR-78 and determine the most critical culvert locations along SR-78 between Oceanside and Escondido to recommend repairs. As a result of this task order, a project report was developed to program funding for the restoration of essential culvert locations along SR-78.
Andrew Thies, EIT | Task Order Manager
Education | BS, Civil Engineering, San Diego State University Registration | Civil Engineer-in-Training, CA #155189
ASFPM Certified Floodplain Manager No. US-17-09950
Mr. Thies is a project engineer with seven years of experience in San Diego specializing in programmatic solutions for public clients. He has developed the methodologies used in the region for completing complex master plans for large areas to provide detailed and prioritized recommendations accurately for the clients. Mr. Thies is proficient in ArcGIS datasets, Survey123, and integration with asset management programs.
Relevant Project Experience:
• Lemon Grove Drainage Master Plan, City of Lemon Grove, CA. Deputy Project Manager. Mr.
Thies assessed the drainage components of the DMP by utilizing high-resolution spatial datasets to generate detailed H&H models. A holistic modeling program was used to prepare models for the 2, 10, and 100-Year (24-Hour) storm events for over five square miles of the City. • Caltrans Relinquishment Study, City of Coronado, CA. Deputy Project Manager. Mr. Thies helped the City of Coronado develop a comprehensive inventory, condition assessment, and repair cost analysis of all public infrastructure within the current Caltrans ROW. Infrastructure included roadways, sidewalks, curb ramps, street signs, traffic lights, landscaping, and drainage.
A GIS based Surve123 application was used to collect, survey, and analyze the infrastructure. A comprehensive report was written to summarize the findings and allow the City to negotiate the relinquishment of the Caltrans roadways.
• County-wide Inlet Mapping, Collection, and Drainage Area Delineations, County of San Diego, CA. Project Manager. Mr. Thies helped to prepare inlet mapping and delineations to over 5,500 inlets collecting surface flow within County of San Diego. The existing inlet and storm drain inventory were edited and corrected to align with the 2014 or later LiDAR and imagery. Inlets were flagged if they received flow from priority land use (PLU) areas. To support the effort to comply with the State Trash Amendments, part of the final submittal provided contributing acres to each of these inlets and the area and type of PLU and non-PLU area within the contributing area along with a pathway to compliance. As a follow-on effort Mr. Thies provided water quality equivalency calculations for all inlet delineations.
• Chollas Creek Watershed Master Plan, City of San Diego, CA. Lead Designer. This project utilized high-resolution spatial datasets to generate detailed H&H models. This effort included data collection and correction for all storm drain and water quality assets for over twenty-seven (27) square miles of the City of San Diego. The project resulted in a comprehensive list of prioritized CIP projects and maintenance recommendations all with costs associated.
Proposal for
Sidewalk Master Plan + Right-of-Way Inventory
Page | 15
Sheng Tan, GISP | GIS/Asset Management
Education | BA, Geography, Middlebury College, Middlebury, VT Registration | GIS Professional, #60619
Mr. Tan has 23 years of experience in GIS. He has honed his GIS skills in the engineering and environmental consulting industries as well as in the homebuilding industry. His GIS knowledge is well-rounded, encompassing various aspects of GIS analysis and technologies including desktop, server, web and mobile. He has played a wide gamut of roles at different levels, from technical to project management, to deliver successful GIS projects within schedule and budget. Mr. Tan is also a member of the GIS Advisory Council for the American River College GIS Program, a local community college in the Sacramento area.
Relevant Project Experience:
• Andora/Washington Widening – Roseville, CA. Mr. Tan provided GIS services for the Environmental and Engineering Services for the Washington/Andora Widening Project which includes improvements to Washington Boulevard (From Sawtell Road to Pleasant Grove Boulevard) & Replacement of the Union Pacific Rail Road Bridge (Andora Underpass). The project is located near downtown Roseville within the infill area between Junction Boulevard and Pleasant Grove Boulevard. This project involves widening approximately 1.5 miles of roadway to meet current City standards. The project will also include replacing the Union Pacific Rail Road (UPRR) Bridge. Improvements begin on Washington Boulevard at Sawtell Road and consists of:
two northbound and southbound lanes; curbs; gutter; sidewalk; curb ramps; Class II bike lanes; striped center median; and drainage system improvements. • Caltrans District 3 CAPM (PM 0-1.6 and PM 12.7-21.6) Sacramento SR 99 RHMA Overlay Project – Sacramento County, CA. Mr. Tan provided GIS services by integrating mobile data collection procedures developed by Caltrans for the preparation of an inventory of over 120 curb ramps and 80 sidewalks for ADA accessibility requirements. Two person crews utilized a GIS mobile application called Survey123 to document an inventory of ramps and sidewalks which will be utilized by Caltrans to scope any necessary improvements to obtain ADA accessibility. In addition to inventorying accessibility, guard rails were also reviewed for meeting current height requirements. The data will be used to scope and ultimately design any required improvements. • Hazard Hunter, Haley & Aldrich – Costa Mesa, California. Mr. Tan was the primary developer for designing and developing an application in ArcGIS using ArcObjects to query natural and manmade hazards based on a user defined location and buffer size. He was responsible for compiling, standardizing and organizing over 30 GIS hazard layers collected from various data sources in different formats. These GIS layers include fire threat zones, landslides, fault lines, dams, power generation facilities, landfills, contaminated sites and others. The application that Mr. Tan developed allowed the end user to determine which hazards fell within a one-mile buffer based on an address, coordinate point or map click. The results were displayed on the map screen and a report was automatically generated. The application has generated interests in a variety of industries such as real estate, school districts and homeland security.
Proposal for
Sidewalk Master Plan + Right-of-Way Inventory
Page | 16
Eric Ford, GISP | GIS/Asset Management
Education | MS, Geographic Information Systems, Penn State University, University Park, PA
BS, Environmental Science with Hydrology Emphasis, University of Nevada, Reno, NV
Registration | GIS Professional, #67391
Mr. Ford is experienced in the collection, storage, mapping and dispersal of spatial data. He has developed custom schema for field data collection ArcGIS Collector and ArcGIS Survey123 using a mobile device as well as a Trimble GeoXH GPS unit. He is proficient in the use of Python to automate data management, data manipulation and mapping tasks, including using Python to create forms from data stored in a SDE database.
Relevant Project Experience:
• Clark County School Walk Audits, Clark County, NV. In order to efficiently collect existing conditions field data and onsite improvement recommendations, Mr. Ford set up data collection using the ArcGIS Collector app for 11 elementary schools. Once the field data collection phase was complete, he used Python to produce a series of maps showing the existing features, as well as improvement recommendations.
• West Sacramento Storm Drainage/Storm Water Master Plan Update – West Sacramento, CA. Providing GIS support for a comprehensive storm drainage and stormwater master plan update for the City of West Sacramento. The focus of the work primarily includes the interior drainage system for the City, which includes, roadside ditches; canals and pipelines of various sizes; gutters; drain inlets; detention and retention basins; and pump stations.
Jonathan Faoro | GIS/Asset Management
Education | BA, Physical Geography/GIS-Spatial Analysis, California State University, Sacramento, CA
Mr. Faoro has nearly 20 years of GIS experience, including implementation of GIS applications for transportation, public works, municipal planning, and natural resources management projects. He is knowledgeable of the latest GIS software and technologies and is very familiar with geographic information databases and has been responsible for data capture/creation, management, and analysis.
Relevant Project Experience:
• Folsom Boulevard Streetscape Enhancements – Rancho Cordova, CA. Providing GIS analysis/cartography for the commercial improvement plan by assessing the existing situation with the use of LIDAR data and aerial photography and modeling possible improvement scenarios. Project proposes to modify the existing 4-lane roadway for various improvements including sidewalks and ADA curb ramps.
• Kammerer Road Extension Project – Elk Grove, CA. Responsible for creating graphics and GIS analysis in support of the CEQA analysis for this project which connects SR 99 to the I-5/Hood Franklin Road Interchange. Scope of services also included widening existing portions of Kammerer Road and constructing a new interchange at the I-5/Hood Franklin. • Ventura Co Waterworks Distribution System, Ventura County Waterworks District 8 – Ventura County, CA. GIS support for services to perform a capacity evaluation District’s distribution system. This included establishing analysis criteria, water demand projections, updating and Proposal for
Sidewalk Master Plan + Right-of-Way Inventory
Page | 17
calibrating the hydraulic model, conducting condition assessments of the District’s facilities, and performing hydraulic analyses.
Isabella Evans | Civil Engineering
Education | BS, Civil Engineering, Rose-Hulman Institute of Technology, Terre Haute
Ms. Evans has three years of experience assisting with design and analysis in transportation. She has assisted with the design of various roadway projects which have included the maintenance of traffic plan sheets, profile sheets, superelevation calculations, vertical and horizontal curve calculations, and roadway faults analysis. She also has experience in the field managing job sites for quality assurance and organized sequence plans and supporting communications with field staff.
Relevant Project Experience:
• Amoruso Ranch Project - Roseville, CA.
• On-System Road Rehabilitation Project – Paradise, CA.
Taylor Roper, EIT | Civil Engineering
Education | BS, Environmental Engineering, University of Nevada, Reno Registration | Civil Engineer-in-Training, NV #0T7836
Mr. Roper has four years of experience as an assistant engineer. He has worked on a variety of public and private projects in both California and Nevada. His primary experience is serving as a project and design engineer for a multitude of projects including roadway design, drainage and utility analysis, subdivision design, and commercial design.
Relevant Project Experience:
• Foothill Gold Line Phase 2B Project, Metro Gold Line Foothill Extension Construction Authority –Pomona, CA.
• SR-99 Auxiliary Lanes PA&ED, Caltrans District 3– Elk Grove, CA.
Megan Blacet, EIT | Civil Engineering
Education | BS, Civil Engineering, Loyola Marymount University, Los Angeles BS, Environmental Science with Hydrology Emphasis, University of Nevada, Reno, NV
Registration | Civil Engineer-in-Training, CA #168919
Ms. Blacet is an assistant engineer with 3 years of experience in transportation and storm water analysis and design. She has experience with hydrologic and hydraulic (H&H) analyses for roadways, freeways, bridges, and rail. She can advance conceptual H&H analyses into practical design solutions.
Relevant Project Experience:
• US 50 Stateline Community Revitalization Project PA/ED – South Lake Tahoe, CA/NV. • Hidden Grove Drainage Study and CLOMR – Loomis, CA.
• I-15/SR-91 Express Lanes Connector Corona – CA.
Proposal for
Sidewalk Master Plan + Right-of-Way Inventory
Page | 18
Staff Workload
STAFF/ROLE CURRENT WORKLOAD COMITTMENTS ESTIMATED %
AVAILABILITY
Scott Cartwright, PE
Task Order Manager
• Lemon Grove Connect Main Street
• City of San Diego On-Call
• City of El Cajon On-Call
• Other Misc. Projects
15%
Glen Parker, PE
QA/QC Manager
• Carlsbad Boulevard and Tamarack
Avenue Intersection Improvements
• Caltrans TO 41, SR 99 Auxiliary Lanes
• Chula Vista On-Call
60%
Andrew Thies, EIT, CFM
Project Manager
• City of Chico Storm Water Master Plan
• Carlsbad Boulevard and Tamarack 75%
Sheng Tan, GISP
GIS/Asset Management
• Town of Paradise Storm Drain Master Plan
• Sutter County Culvert Inventory
• Chico Storm Drain Master Plan
30%
Eric Ford, GISP
GIS/Asset Management
• NDOT Passing + Climbing Prioritization
Project
• Blockchains Development Suitability Study
• Ormat Rodeo Creek Pavement + Culvert
Evaluation
• Geotechnical Daily Field Report
Automation
40%
Jonathan Faoro
GIS/Asset Management
• Paradise Storm Drain Master Plan
• Sonoma Development Center – Water
Assessment
65%
Megan Blacet, EIT
Civil Engineering
• US 50 Stateline Community Revitalization
Project
• Hidden Grove Drainage Study & CLOMR
80%
Isabella Evans
Civil Engineering
• Amoruso Ranch Roadways
• Caltrans District 3, I-80 Managed Lanes
• Paradise On-System Road Rehabilitation
80%
Taylor Roper, EIT
Civil Engineering
• Caltrans District 3, SR 99 Auxiliary Lanes
Elk Grove Blvd to Calvine
• StorWise Reno Self Storage Expansion
• Copper Mesa Due Diligence
80%
Hourly Rate Schedule by
Classification
Proposal for
Sidewalk Master Plan + Right-of-Way Inventory
Page | 19
HOURLY RATE SCHEDULE BY CLASSIFICATION
CRA Billing Rates by Classifications
Job Classification Hourly Bill Rate
Planning & TEO
Principal II $290.00
Principal I $265.00
Senior Engineer/Planner III $230.00
Senior Engineer/Planner II $220.00
Senior Engineer/Planner I $170.00
Engineer/Planner II $155.00
Engineer/Planner I $140.00
Assistant Engineer/Planner $125.00
Design
Principal II $290.00
Senior Professional II $250.00
Senior Professional I $210.00
Professional II $185.00
Professional I $170.00
Analyst III $160.00
Analyst II $145.00
Analyst I $128.00
Support
Admin / Graphic Design $130.00
Support Staff / Intern $85.00
Notes:
1. Rates are effective through December 31st, 2022 and subject to an annual increase of 4%, effective January 1st of each subsequent year.
2. Direct expenses such as but not limited to printing and reproductions, travel expenses, deliveries, materials, shipping, postage, etc. will be invoiced at cost.
Proposal for
Sidewalk Master Plan + Right-of-Way Inventory
Page | 20
SAN DIEGO OFFICE FEE SCHEDULE
Effective January 1, 2022
CLASSIFICATION STANDARD RATE
Principal Engineer/Geologist/Surveyor/Planner/GIS/LA* II $270 Principal Engineer/Geologist/Surveyor/Planner/GIS/LA* I $240 Senior Engineer/Geologist/Surveyor/Planner/GIS/LA* II $225 Senior Engineer/Geologist/Surveyor/Planner/GIS/LA* I $215 Project Engineer/Geologist/Surveyor/Planner/GIS/LA* II $205 Project Engineer/Geologist/Surveyor/Planner/GIS/LA* I $190 Engineer/Geologist/Surveyor/Planner/GIS/LA* II $180
Engineer/Geologist/Surveyor/Planner/GIS/LA* I $170
Assistant Engineer/Geologist/Surveyor/Planner/GIS/LA* $140 Designer $90
Senior CAD Technician/Graphics Designer II $170
Senior CAD Technician/Graphics Designer I $155
CAD Technician/Graphics Designer $140
Project Coordinator $150
Administrative Assistant $130
Consultants, Outside Services, Materials & Direct Charges Cost Plus 10% Overtime Work, Expert Witness Testimony and Preparation Rate Plus 50% *LA = Landscape Architect
Blueprints, reproductions, and outside graphic services will be charged at vendor invoice.
Auto mileage will be charged at the IRS standard rate, currently 58.5 cents per mile.
Fee Schedule subject to change January 1, 2023.
City of Lemon Grove
Creation of a Sidewalk Master Plan Right‐of‐Way Inventory Labor Hours and Fees Senior Engineer III
Principal EngineerI
Project EngineerI
GISI
Assistant Engineer
Designer
2022 Hourly Rates $ 230.00 $ 240.00 $ 190.00 $ 170.00 $ 140.00 $ 90.00 Task 1: Project Management and Meetings 30 0 17 2 0 0 49 $ ‐ $ 10,470 Task 1a: Project Management 24 24 $ ‐ $ 5,520
Task 1b: Meetings 4 15 2 21 $ 4,110
Task 1c: City Council Presentation 2 2 4 $ 840
Task 2: Inventory Survey and Condition Assessment 0 4 12 20 8 60 104 $ 5,500 $ 18,660 Task 2a: Inventory Survey 2 8 8 60 78 $ 5,500 $ 14,260
Task 2b: Condition Assessment 2 412 8 26 $ ‐ $ 4,400
Task 3: Evaluation and Recommendation of the Software 0 0 12 12 14 0 38 $ ‐ $ 6,280 Task 3a: Research Available Software Solutions 4 46 14 $ ‐ $ 2,280 Task 3b: Evaluate the Solutions and Recommend Best Fit 4 48 16 $ ‐ $ 2,560 Task 3c: Demonstrate the Platform to the City 44 8 $ ‐ $ 1,440 Task 4: Field Survey and Update of Associated Maps 0 0 820 60 60 148 $ ‐ $ 18,720 Task 4a: Field Sidewalk Assessment 8 20 60 60 148 $ ‐ $ 18,720 Task 5: Input Survey into Selected Software 0 0 820 280 56 $ ‐ $ 8,840 Task 5a: Input Survey into Selected Software 8 20 28 56 $ ‐ $ 8,840 Task 6: Training of City's Staff with the New Software 0 0 8 800 16 $ ‐ $ 2,880 Task 6a: Training of City's Staff with the New Software 88 16 $ ‐ $ 2,880 Task 7: Producing and Prioritizing Emergency Repair and CIP List 8 0 8 8160 40 $ ‐ $ 6,960 Task 7a: Producing and Prioritizing Emergency Repair and CIP List 8 8 8 16 40 $ 6,960 Task 8: Maintenance Policies and Procedures Including the Rating System and Prioritization Rules 4 0 8 8 16 0 36 $ ‐ $ 6,040 Task 8a: Maintenance Policies and Procedures Including the Rating System and Prioritization Rules 48 8 16 36 $ 6,040 Task 9: Funding Alternatives 0 0 8 0 020 28 $ ‐ $ 3,320 Task 9a: Funding Alternatives 820 28 $ ‐ $ 3,320
Task 10: Identifying The Public Facilities with High Pedestrian Traffic 0 0 2 8140 24 $ ‐ $ 3,700 Task 10a: Identifying The Public Facilities with High Pedestrian Traffic 2 8 14 24 $ ‐ $ 3,700 Task 11: Identify the Safe Routes to School 0 2 8 480 22 $ ‐ $ 3,800 Task 11a: Identify the Safe Routes to School 2 8 48 22 $ ‐ $ 3,800 Task 12: Pedestrian Traffic Counts 0 0 4 000 4 $ 2,000 $ 2,760 Task 12a: Pedestrian Traffic Counts 4 4 $ 2,000 $ 2,760 Task 13: Identify Streets to Be Designated As “Rural” Or “Urban” Development Zone 0 4 4 416 0 28 $ ‐ $ 4,640 Task 13a: Identify Streets to Be Designated As “Rural” Or “Urban” Development Zone 4 4 416 28 $ 4,640 Task 14: Typical Ultimate Street Design Criteria for Urban and Rural Settings with Due Consideration for ADA, Walkability, and Drainage 0 2 2 0 24 0 28 $ ‐ $ 4,220 Task 14a: Typical Ultimate Street Design Criteria 22 24 28 $ ‐ $ 4,220 Task 15: Updating the City’s Existing Proposed Ultimate Right‐of‐Way for Streets Less than 50’ Wide 0 2 4 6 8 0 20 $ ‐ $ 3,380 Task 15a: Updating the City’s Existing Proposed Ultimate Right‐of‐Way for Streets Less than 50’ Wide 2 4 6 8 20 $ 3,380 Task 16: Sidewalk Master Plan Report 4 6 22 26 50 22 130 $ 510 $ 20,450 Task 16a: Evaluation of Data 2 8 810 6 34 $ 5,300
Task 16b: Draft Sidewalk Master Plan Report 2 28 6 28 16 62 $ 150 $ 8,990Task 16b: Final Sidewalk Master Plan Report 2 2 4 4 12 24 $ 300 $ 4,360 Task 16b: Presentation Materials 28 10 60 $ $ 1,800
TOTAL HOURS 46 20 135 146 262 162 771 $ 125,120
TOTAL DIRECT COSTS $ 5,500
$ 125,120
*NOTE: Direct costs were accounted for in the total hours in the proposal hour summary table to accurately account for total effort TOTAL FEE (Non‐Optional Items)
Task Description
TOTAL HOURS BY TASK
DIRECT COST(S)*
TOTAL COST
3/4/2022
Lemon Grove Regular
City Council Meeting
PLEASE MUTE ALL DEVICES
Meeting is recorded for the purpose of drafting meeting minutes.
Audio of the meeting is uploaded to the City website within 72 hours following meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CHANGES TO THE AGENDA
PUBLIC COMMENT
ALL SPEAKERS RELATING TO PUBLIC COMMENT WILL HAVE 3 MINUTES TO ADDRESS COUNCIL • Please fill out and submit a speaker slip to the
City Clerk BEFORE the item on the agenda has
been heard at the City Council Meeting to
address the Council.
• Speaker Slips are located at the entrance of
the Chambers.
1. CONSENT CALENDAR
2. PUBLIC HEARING
Zoning Ordinance Amendment
ZA2-200-0001 Accessory Dwelling
Unit Ordinance
Presented by: Katie Matchett, CityPlacePlanning
Why update the
Zoning Code?
• Bring Zoning Code
into compliance
with state law
• Respond to high
resident demand to
build ADUs
Definitions
Allowable zones
Permitting
Development
standards
What is included
in the update?
Accessory Dwelling Unit (ADU)
A dwelling unit with complete independent living
facilities for one or more persons that is accessory to a primary residence
Junior Accessory Dwelling Unit (JADU)
An accessory dwelling unit within a primary residence
that is 500 sf or less, may share bathroom with
primary residence
Definitions
ADU
JADU
Attached ADU
Detached ADU
Internal ADU
Primary Dwelling
Car Sharing
Tandem Parking
Types of Accessory Dwelling Units – Single-Family
Detached Attached Internal
Types of Accessory Dwelling Units – Multi-Family
Internal Detached
Allowable zones ADUs and JADUs must:
- Be permitted in any zone that allows residential
or mixed-use development
- Be permitted “by-right”
- Not require a public hearing
Number allowed
One SF Dwelling on a lot:
- 1 ADU
- 1 JADU
Two+ SF Dwellings on a lot:
- 1 ADU (internal or detached)
Multi-family Dwellings:
- Internal ADUs, at least 1 and up to 25% of existing units - Detached ADUs, up to 2
Permitting
Occupancy
Permitting
Owner must occupy JADU or primary dwelling on
properties with JADUs
No short-term vacation rentals permitted under
City ordinance (home-share only).
Development
standards Minimum Allowance
No development standards can prohibit an ADU:
- Up to 16 feet high
- Floor area up to 800 square feet
- 4-foot side and rear setbacks
Height
Conversion of accessory buildings not subject to height limits, provided they don’t expand beyond 150 sf
Same as
underlying
zone
Detached Internal
16’ 16’
Attached
Development
standards
Unit Size
Development
standards
JADU:
- 150 to 500 sf
ADU:
- 150 to 1,200 sf
- Conversion of accessory buildings not subject to size limits, provided they don’t expand beyond 150 sf
Development Setbacks
standards
Street side: 4 ft or same as
underlying zoning
Front: Same as
underlying zoning
Side: 4 ft or same as
underlying zoning
Rear: 4 ft or same as
underlying zoning
Conversion of
accessory buildings
not subject to
setback limits,
provided they don’t
expand beyond 150 sf
Parking
Development
standards
Development standards
Maximum 1/ADU and none for JADU
Required parking may be provided as tandem parking
Existing parking removed for conversion to ADU not required to be replaced
No off-street parking required when:
- Within ½ mile of transit
- Within historic/architecturally significant district
- Where parking permits are required but not provided to ADU resident
- Within 1 block of car share
Design
Development
standards
Development standards
Primary dwelling and JADU/ADU should have
similar or complementary:
- Architectural style
- Exterior materials
- Colors
- Quality of materials
Maximum size of ADUs
Planning
Commission
Recommendations
Development standards
1,200 sf, or
Up to 100% of size of primary dwelling
Must comply with minimum allowance (up to
800 sf must be permitted)
Conduct a public hearing and
introduce the ADU Ordinance.
RECOMMENDATION:
3. PUBLIC HEARING
Zoning Ordinance Amendment ZA2-200-
0002 Density Bonus Ordinance
Presented by: Katie Matchett, CityPlacePlanning
Why update the
Zoning Code?
• Bring Zoning Code
into compliance
with state density
bonus law
Eligibility
Amount of bonus
Concessions/Incentives
Waivers
Design standards
Availability requirements
Applications &
agreements
What is included
in the update?
Eligibility Projects that qualify under State Law
• Minimum % for very low, lower, or moderate income residents • Projects for transitional foster youth, disabled veterans, or homeless persons with very low income
• Projects for low income college students
• Projects that donate at least one acre of land to the City for low income units
• Senior housing developments
• Senior mobile home parks
• Projects that provide childcare facilities
• Condominium conversions that provide at least 33 percent of the total units to low or moderate income residents
Eligibility Additional Bonus under City Zoning Code
• Projects that:
- Meet minimum height standards
- Provide minimum open space
- Meet minimum landscape and water efficient landscaping requirements
- Provide minimum bicycle parking
- Provide internal walking paths and connections to
pedestrian and bicycle pathways
Bonus Amount Bonus amount varies by:
- Type of eligible units provided
- Percentage of affordable units included
Typical range is 20-50% bonus above number of units that otherwise could be built
Bonus may be higher in special cases, such as:
- 100% affordable units
- Within ½ mile of transit
Concessions/
Incentives
Examples:
- Reduction in development or design standards
- Approval of mixed-use zoning
Applicant must demonstrate an identifiable and actual cost reduction to provide for affordable housing
Concession/incentive must not:
- Adversely impact public health or safety
- Adversely impact historic resources
- Be contrary to state/federal law
Up to four incentives/concessions may be granted
Number of incentives/concessions is based on the amount and type of affordable housing provided
Waivers of
Development
Standards
Applicant must demonstrate the standard would physically preclude an otherwise eligible project
Waiver must not:
- Adversely impact public health or safety
- Adversely impact historic resources
- Be contrary to state/federal law
Unlimited number of waivers may be granted
Design Standards Recommended design for density bonus projects • Market-rate and affordable units must be built concurrently • Affordable units must be dispersed throughout the project • Affordable and market-rate units must have a common
entrance
• Durable, good-quality materials must be used in affordable units • Floor plans and number of bedrooms in affordable units must be similar to market-rate units
• All residents must have access to amenities such as parking and recreational space
• Off-street parking may be reduced in accordance with state law Availability Rental units shall remain available for at least 55 years For-sale units must be initially offered at an affordable cost Equity sharing in for-sale units is governed by state law Applications &
Affordable
Housing
Agreements
Proposed ordinance includes required contents of
applications for density bonus
Approved projects must include affordable housing
agreements
Project owners must submit annual reports showing that affordable units continue to be rented to eligible residents Planning
Commission
Recommendations
Development standards
Include public art as a requirement to qualify for cityspecific additional density bonus Conduct a public hearing and introduce the
Density Bonus Ordinance.
RECOMMENDATION:
4. PUBLIC HEARING
2023 Regional Transportation
Improvement Program (RTIP)
Presented by: Joseph Ware, Finance Manager
TransNet
Extension
Ordinance
Transactions & use tax approved by San Diego
County voters in November 2004 for regional
transportation projects
SANDAG administers
Portion of tax revenue allocated to cities for
local street and road improvements
In June 2020 approved the program of projects
for fiscal year 2021 – 2025; amended 3 times
38 RTIP
FY2023 –
FY2027
SANDAG is requiring all agencies to provide an
updated program based on revised revenue
projections for FY2023 through FY2027
Public hearing and resolution are requirements
ofTransNet programming process
39 Revised
Lemon Grove
TransNet
Funding
40 Fiscal Year SANDAG Estimate
FY 2022-23 $867,000
FY 2023-24 $898,000
FY 2024-25 $923,000
FY 2025-26 $950,000
FY 2026-27 $977,000
TOTAL $4,615,000
Projects
LG14 –Traffic Preventative Maintenance
LG15 – Drainage Preventative Maintenance
LG16 – Drainage Congestion Relief
LG17 – Street Preventative Maintenance
LG20 – Street Congestion Relief
LG26 – Connect Main Street (Grant Funded)
Congestion Relief = Capital Projects
41 42
RTIP Allocation by Project in thousands
FY22-23 FY23-24 FY24-25 FY25-26 FY26-27
LG14 Traffic PM 120 120 120 120 120
LG15 Drainage PM 50 50 50 60 60
LG16 Drainage CR 100 100 100 115 120
LG17 Street PM 50 50 50 60 60
LG20 Street CR 547 578 603 595 617
TOTAL $ 867 $ 898 $ 923 $ 950 $ 977
Proposal also
includes
estimated
Carry Over and
Local Funding
LG 20
Only project that varies between years
FY 21-22 carried over to FY 22-23
Maintains about 60% of annual funding toward
street rehab
Maintains minimum of 70% of spending for
congestion relief (capital projects) as required
43 1) Conduct the public hearing;
2) Receive public comment; and
3) Adopt a resolution approving the 2023
Regional Transportation Improvement
Program for Fiscal Years 2023 through 2027.
RECOMMENDATION:
5. REPORTS TO COUNCIL
Award a Professional Services Agreement
with Chen Ryan Associates, Inc., for the
Development of a Sidewalk Master Plan
and Right-of-Way Inventory
Presented by: Ed Walton, Contracted City Engineer
Lemon Grove
Sidewalk
Master Plan
Tasks
Task 1 – Project Management $10,470
Task 2 – Inventory Survey and Condition Assessment $18,660 Task 3 – Software Evaluation/Recommendation $6,280
Task 4 – Field Survey and Update of Maps $18,720
Task 5 – Input Survey into Software $8,840
Task 6 – New Software Training $2,880
Task 7 – Priority Repairs and CIPs $6,960
Task 8 – Maintenance Polices and Procedures $6,040
Task 9 – Funding Alternatives $3,320
Lemon Grove
Sidewalk
Master Plan
Tasks
Task 10 – Identify Facilities with High Pedestrian Traffic $3,700 Task 11 – Identify Safe Routes to School $3,800
Task 12 – Pedestrian Counts $2,760
Task 13 – Identify “Rural” & “Urban” Streets $4,640
Task 14 –Typical Street Design Criteria $4,220
Task 15 – Proposed Ultimate ROW for Streets < 50’ wide $3,380 Task 16 – Sidewalk Master Plan Report
$20,450
Total Fee $125,120
That the City Council adopt a resolution
awarding a professional services agreement to
Chen Ryan Associates Inc. (CR Associates) for
civil engineering services to develop a sidewalk
master plan and right-of-way inventory.
RECOMMENDATION:
CITY COUNCIL REPORTS ON
MEETINGS ATTENDED AT THE
EXPENSE OF THE CITY
CITY MANAGER REPORT
CLOSED SESSION:
a. Labor Negotiations
Government Code section 54957.6
Agency Designated Representative: Lydia
Romero, City Manager Employee
Organization(s): Self- Represented and
Executive Management Employees; Lemon
Grove Firefighters' Association Local 2728
ADJOURNMENT