Agenda packet — Lemon Grove City Council, June 21, 2022

For everyone’s protection, all attendees must maintain a safe social distance. Face coverings are optional but strongly recommended during the meeting.

NOTICE IS HEREBY GIVEN THAT that a Special Meeting of the City Council of the City of Lemon Grove, California, will take place at the Lemon Grove Community Center, 3146 School Lane, Lemon Grove, CA on Tuesday, June 21, 2022 at 4:30pm. The business to be transacted at the special meeting will be as follows:

Call to Order
Pledge of Allegiance
Planning Commission Interviews
Adjournment

AFFIDAVIT OF POSTING
State of California )
County of San Diego ) ss.

City of Lemon Grove )
I, Audrey Malone, City Clerk, for the City of Lemon Grove, hereby declare under penalty of perjury that this notice was posted on the bulletin board in front of City Hall, 3232 Main Street, Lemon Grove, California and on the City Website on or before June 20, 2022 prior to 4:30 p.m.

Audrey Malone
Audrey Malone
City Clerk
CITY OF LEMON GROVE, CALIFORNIA 3232 MAIN STREET, LEMON GROVE, CA 91945

NOTICE AND CALL OF A SPECIAL MEETING

OF THE LEMON GROVE CITY COUNCIL
"Best Climate on Earth"
(619) 619-825-3800
WWW.LEMONGROVE.CA.GOV

PLANNING COMMISSION INTERVIEWS - AGENDA

LEMON GROVE COMMUNITY CENTER
3146 SCHOOL LANE, LEMON GROVE, CA 91945
TUESDAY, JUNE 21, 2022 4:30-6:00PM
Planning Commission Vacancy
Interviews & Appointment
June 21, 2022
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CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Meeting Date: June 21, 2022
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Lydia Romero, City Manager, [email protected] and Audrey Malone, City Clerk, [email protected]
Item Title: Planning Commission Vacancy Interviews and
Appointment
Recommended Action: Conduct interviews and appoint two applicants to serve on the Planning Commission for four year terms.

Summary: Two four-year terms on the Planning Commission are expiring on June 30, 2022. Those two expiring terms are held by Robert “Bob” Bailey (Chair) and Steven Browne (Vice Chair). Bob Bailey has not applied for another term on the Planning Commission. Steven Browne has applied for another term on the Planning Commission.

A Planning Commissioner Vacancy Notice was prepared and posted to the City website, the bulletin board in front of City Hall, and the bulletin board at the Lemon Grove Community Center as well as on the city’s social media platform.

Applications were made available Monday, May 9, 2022 digitally on the City website and hard copies at City Hall. The deadline to submit an application was 5PM, Tuesday, June 7, 2022.

A total of 14 applications were received (Attachment A). Qualifying applicants are required to be residents of the City of Lemon Grove and registered voters for the City, as stated on the application. As of the writing of this staff report, all of the applicants have been confirmed through the Registrar of Voters to meet those requirements.

Planning Commission Vacancy
Interviews & Appointment
June 21, 2022
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The table below shows a complete list of the applicants in alphabetical order by last name.

Last Name First Name
1 Beck Michael
2 Brady Travis
3 Browne Stephen
4 Burns John
5 Clancy Jessica
6 Clark Jacquelyn
7 Fitch Deborah
8 Galford Jeffrey
9 Heredia Jessyka
10 Ogul Jeremy
11 O'Leary Evan
12 Robertson Brian
13 Sundberg Jason
14 Vega Victor
Using the previously established interview method to appoint a Planning Commissioner, interviews will be conducted as follows;
• Interviews will be conducted in open session at the City Council Chambers to ensure transparency and unbiased treatment,
• Each applicant has been informed to prepare a three minute statement (which will be timed), and
• At the conclusion of the applicant’s statement the Mayor will call on each Councilmember individually, who will have a total of two minutes to ask one relevant question of the applicant and receive their response, this will also be timed. Additional time or extra questioning WILL NOT be permitted to ensure impartiality.

After the City Council has completed all interviews, the Council will conduct deliberations and prepare to vote to fill the Planning Commissioner vacancies. Each Councilmember will be called on to share their top two choice applicants, followed by further deliberation.

At the conclusion of deliberation, Council will come to a decision, appointing two of the 14 applicants to serve on the Planning Commission for four year terms.

Planning Commission Vacancy
Interviews & Appointment
June 21, 2022
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Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: Members of the Planning Commission are compensated $50.00 per meeting attended. The proposed budget includes the cost to hold six (6) meetings per fiscal year.

Public Notification: None.

Staff Recommendation: Conduct interviews and appoint two applicants to serve on the Planning Commission for a four year terms.

Attachments:

Attachment A – Applications from the 14 qualifying applicants (Redactions include address, phone number, email address, and signature.)
Planning Commission Vacancy
Interviews & Appointment
June 21, 2022
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Attachment A
Applications

MICHAEL A. BECK
Cell: ( E-mails:
___________________________________________________________________________________________

SUMMARY OF QUALIFICATIONS
I am an organized, quick learner, problem solver and team player with a strong work ethic loyalty to the VA and the veterans. I am always open to and encourage change and new challenges and strive for customer satisfaction above all. I have skills as a Claims Assistant, VSR and a professionally educated and trained Legal Secretary and Paralegal. I am highly computer literate and very comfortable with technology, office machines and customer contact either in person or on the telephone. I can understand and apply information that is contained in directives and manuals. I am a very decisive person and commit to my decisions and actions while still being open and available to new information in order to assist customers and meet organizational goals. I have skills in writing that reflects professionalism and organization and the ability to work under time pressure and maintain self-control while managing workload and prioritizing.

WORK EXPERIENCE
VBA Public Contact San Diego August 2021 to present
Legal Administrative Specialist – Counsel Veterans in filing of compensation claims. Advise, provide forms and assist in completion of forms for various VA benefits including Compensation, Pension, Education, Dependency and all other benefits offered by the VA.

VBA VSC San Diego December 2019 to August 2021
Veterans Service Representative – Research, identify and analyze evidence in development of compensation claims in preparation for rating. Contact Veterans as necessary to obtain and/or clarify information.

Incorporate current rules and regulations in decision making. Perform ancillary duties to include obtaining SSD records upon request, ordering records from ARCIS, establishing EPs for supplemental claims.

I am currently training and working a 6 month temporary assignment in Public Contact, side by side with Legal Administrative Assistants, counseling Veterans and dependents, explaining benefits and responding to Veteran requests for information, records and correspondence.

VBA IPC San Diego November 2018 to December 2019

Claims Assistant – Daily use of VA software programs including Microsoft Word, Excel, VBMS, Share, Capri, Covers, Caseflow, Vacols, MAPD, Outlook, Skype, Aspen and the Centralized Mail Portal to examine and correctly establish EPs and redirect incoming mail. I interpret, analyze and update Veterans records in the appropriate database to ensure that their information is current and accurate. This process requires the navigation through the multiple VA database applications set out above. I regularly make determinations as to the type of benefit sought from the veteran and update and establish veterans claims in the VA database according to the documents that the veterans submit for processing and in accordance with VA procedures and policies. I prepare, edit and format correspondence to veterans, ensuring proper punctuation, grammar and spelling. I am detail oriented and organized to ensure that the documents submitted by the veterans are entered in the VA database for accountability. I can work independently with little to no supervision on claims establishment, data processing and other collateral duties including preparation of hospital reports and DUPC repair. I communicate with peers and supervisors making suggestions for alternative procedures and training that could be beneficial to the efficiency of the department in order to reach a higher level of productivity and exceed the set goals. I make daily telephone calls to veterans to obtain missing or outdated information and prepare appropriate call records and file notes.

Harbor Pest Control March 2003 to November 2018
Termite Inspector - Performed termite inspections for customers as well as follow-up yearly inspections.

Sold work for the company and assigned to other personnel. I used Microsoft Word and Visio daily to prepare home termite inspection reports and prepared and mailed correspondence including bids to potential customers.

I placed daily telephone calls to customers in addition to meeting with them in person to work with them to assess their needs, provide information and assistance, answer questions, thoroughly explain products and the benefits of the company’s services in addition to scheduling new and subsequent appointments and ultimately resolving their pest control problems satisfactorily. Assisted in training and supervision of new employees to teach skills, rules and regulations and prepare them for State licensing examinations. I worked independently with no direct supervision. I was motivated to achieve and set well-defined goals that were in line with the goals of the organization.

Various San Diego law firms October 1992 – March 2003
Paralegal – Prepared, supervised preparation and proofread all documents for grammar, spelling and completeness. Identified regulations, laws, rules that explain facts, data, or other information and prepared summaries of same including summaries of depositions. Reviewed and prepared evidence for trial and interpreted case law, existing statutes and rulings in the preparation for trial. Provided word processor and procedural training to secretaries and other staff. Scheduled and attended site visits at client’s homes working directly with homeowners to answer questions during inspections and construction defect testing. Performed research for trial preparation which included gathering evidence, interviewing witnesses, internet research and law library research. Ensured HOA governing documents were properly prepared and recorded. Conducted interviews with witnesses and expert witnesses in preparation for trial. Communicated clearly and concisely in writing and orally with attorneys, experts, clients and co-workers via emails, meetings, telephone and in person to ensure every effort to assist clients in preparing cases and evidence for trial.

Legal Secretary - Responsible for maintenance of full daily calendar for two attorneys at once, scheduling of all appointments, court deadlines, document preparation and filing deadlines and screening of all telephone calls. Used Microsoft Word and Excel to prepare, proofread and ensured proper punctuation, grammar, spelling, completeness and proper formatting of all documents. Requested examinations and solicited opinions from medical experts to assist in preparation of personal injury cases. Designed and prepared PowerPoint presentations for meetings and seminars. Maintained alpha-numeric filing system of client files. Ordered documents from expert witnesses and scheduled depositions for clients. Prepared, updated and maintained spreadsheets for trial preparation by researching case files, internet, law library and interviewing clients.

Stichler Design Group November 1991 - September 1992
San Diego, California
Office Manager - Responsible for the operation of on-site office provided to supply administrative support to both the architects and postal construction managers during the construction of the Carmel Ranch Post Office.

Developed office policies, maintained and ordered all supplies. Analyzed office workload for proper assignment and determined future staffing needs. Performed word processing and database management.

Received, sorted and distributed all mail, maintained records, filing system and blueprints and received, screened and directed all telephone calls.

Temporary positions July 1990 - October 1991
San Diego, California
Legal Secretary - Worked full-time, while attending college for three temporary agencies including: Legal Staff, Exclusively Legal and Select Temps. Held various positions in the legal and administrative field performing legal administrative duties and word processing.

United States Navy June 1986 - June 1990
San Diego, California
Personnelman Third Class – Was responsible for the preparation of legal documentation and administrative support to the Captain, Executive Officer and crew. Supervised, trained and assisted junior personnel in personal computer usage and legal and administrative duties. Voluntarily detached temporarily to an undermanned minesweeper command in San Francisco to become manager of the legal and administrative office for one year during the Persian Gulf War. Maintained crew service records, files and prepared separation/transfer documents including DD-214s. Prepared and issued identification and liberty cards and prepared and distributed daily Plan of the Day. Responsible for knowledge and maintenance of published USN guidelines, regulations and all service records.

EDUCATION
Harbor Pest Control 2003 – 2018
San Diego, California
Attended monthly seminars and online training courses to complete 40 hours of continuing education for two Branch licenses, required by the State to renew every 2 years San Diego City College 1995 - 1996
San Diego, California
Courses in Spanish and Economics.

Kelsey Jenney Business College August 1990 - October 1992 San Diego, California
AAS, Associates of Applied Science degree, majoring in paralegal and legal secretarial studies, with numerous courses in legal office procedure, legal research, word processing, database management, timekeeping, business management, office management and procedure, office administration, public speaking/presentations, accounting and business communications.

Executrain (Advanced training in operating systems and word processing) 1994 - 1996 Attended and passed six courses providing advanced training in Microsoft Windows, Microsoft Word and Microsoft Excel software
LMET (Leadership, Management and Educational Training) Course - USN (2 weeks) September 1988 Course teaching skills in successfully leading and managing personnel Petty Officer Training Course August 1988
Course teaching supervisory skills and professional conduct as a petty officer

PROFESSIONAL LICENSES
Branch 2 and Branch 3 Field Representative termite and pest control licenses

EXTRACURRICULAR ACTIVITIES
Home improvement, golf and guitar

ACCOMPLISHMENTS
- Received merit award as a GS5 Claims Assistant for exceptional performance. - Passed SPCB California applicator’s examination within first week of employment, passed Branch 2 examination within 2 months of employment and passed Branch 3 examination within 1 month of moving into termite department
- Created a commission schedule for termite inspectors and repairman to encourage fairness and accountability - Routinely called upon to deal directly with unhappy customers and to repair items broken by others while on customer property
- Graduated in top 1% of class at Kelsey Jenney College. Student of the Quarter. 4.0 GPA. - Received two letters of commendation in USN for emergency administrative support during Persian Gulf operations
- Honorably discharged from the United States Navy
- Type 75 words per minute

REFERENCES
Gladly provided upon request

Travis Brady
Professional Experience
City of San Diego, Department of Finance
Finance Analyst II & III & IV
February 2020 to Present
Perform various difficult accounting and budgetary tasks; review, develop and prepare the Citywide budget (CIP and O&M) and monitoring reports; maintain, compile and review various sets of complex financial records and financial statements; process accounts payable and payroll; plan and analyze and install modifications in financial systems and forecasts; monitor and recommend internal controls related to financial reporting, and perform other duties as assigned.  Developing FY 2021 Proposed Budget and May Revision
 Developing Volume II of the Fiscal Year 2021 Adopted Budget and Fiscal Year 2022 Proposed Budget  Developing Volume III of the Fiscal Year 2022 Adopted Budget and Fiscal Year 2023 Proposed Budget  Drafting FY 2021 Year-End FY 2022 Mid-Year, and FY 2022 Year-End CIP Budget Monitoring Report  Drafting various section of Volume I of the Fiscal Year 2021 Adopted Budget and FY 2022 Proposed Budget  Drafting various CIP-related section of Volume I of the Fiscal Year 2022 Adopted Budget and Fiscal Year 2023 Proposed Budget
 Reviewing, processing, and posting budgetary transfers (FMBBs) in the Capital Improvements Program (CIP)  Reviewing, processing, and posting budgetary transfers (FMBBs) for various operating funds and special revenue funds
 Creating, reviewing, processing, and posting journal entries (JEs)  Reviewing and releasing new CIP projects
 Creating FY 2021 GASB 54 JE and financial statements (interim and year-closing) for Engineering & Capital Projects fund (#720057)
 Coordinating Front Matter for all three volumes of the Fiscal Year 2021 Adopted Budget.  Validating and developing Volume I Summaries and Schedules for the Fiscal Year 2021 Adopted Budget  Implementing Budget Narratives and Performance Management section of Volume II of the Fiscal Year 2021 Adopted Budget
 Assisting in Appropriation Ordinance development
 DoF Liaison for the following departments: Engineering & Capital Projects, Communications, Office of Race and Equity, Office of the Chief Operating Officer, Office of the Chief Financial Officer, Office of the Assistant Chief Operating Officer, and the General Services Branch.
 Developing complex salary projections for various departments, including Communications, Government Affairs, and the Mayor’s Office
 Budget Review Committee and Referral Memo coordination  Supervising three full-time equivalents (one Finance Analyst III and two Finance Analysts II)  Operating Budget lead for CIP Section
 CIP Budget lead for CIP Section
City of San Diego, Transportation & Storm Water
Senior Management Analyst
March 2017 to February 2020
Perform complex analyses in determining potential impacts to departmental budget; assist in making short and long-range revenue/cost projections on a project basis; prepare reports and recommendations for City Executives and City Council; and track and monitor key performance indicators.
 Developing Budgets and Budget Monitoring Reports for TSW-TEO $10 million budget.  Processing FMBBs to clean budget deficits, fund emergency projects, including $1.5 million in storm drain emergencies. Process Project Setup forms and Requests to Close. Monitoring status and activity of all TSW projects.

Submit completed application to the City Clerk’s Office no later than, Tuesday, June 7, 2022, by 5:00 pm. Applications received passed the deadline will not be considered. The City Council will conduct interviews on Tuesday, June 21, 2022, at 6:00 pm. A resume is not required but highly desired.

CONTACT INFORMATION
Name: Address:

Phone: Email Address:

WORK & COMMUNITY EXPERIENCE (Please attach resume)
Employer: Title:

Statement of Occupational Experience:

List any past or current community or public service appointments with dates served (Attach additional sheet if necessary):

What experience or special knowledge can you bring to the Planning Commission? (Attach additional sheet if necessary):

Highest Level of Education:

PERSONS HOLDING THIS POSITION ARE REQUIRED TO FILE CONFLICT OF INTEREST

STATEMENTS IN ACCORDANCE WITH THE POLITICAL REFORM ACT AND THE CITY OF LEMON

GROVE CONFL
Signature: Date:

Submit application one (1) of two (2) ways;

1. Email: [email protected], City Clerk

2. Mail or Hand Deliver to: [Applications mailed to City Hall MUST be postmarked by June 7, 2022 5PM to be considered] City of Lemon Grove, City Hall, Attn: City Clerk, 3232 Main Street, Lemon Grove CA 91945

APPLICATION FOR LEMON GROVE

PLANNING COMMISSION
Current role is focused on understanding a problem, undertanding the customer requiements, and working within John Burns
HP, Inc. World Wide Product Manager
While not appointments, I have 12 years working for municipal governments in creating strategic plans, disaster recovery, continuity of operations of police and fire, GIS mapping, fiber optic planning and design (Government Management Information Sciences)
for city infrastructure, development of wireless service for City. Past President of GMIS-IL. for City of Loveland CO. ArcGIS experience. Coordinator during 2013 Loveland flood and FEMA liaision. Proud son of Fire Chief (FL).

Bachelor's Degree, MIS
5/30/2022
the established systems and regulations to drive action and delivering desired solutions. 4 years Commercial Real Estate IT Director for CBRE, 8 years IT Manager for City of Woodstock IL, 3 years Infrastructure Manager Strong technical background to understand tools, with current career focused on sustainability.

Leading HP's sustainbility intiatives for personal computing.

RECEIVED
May 31, 2022

CITY CLERK

Planning Commission Vacancy
Interviews & Appointment
June 21, 2022
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