Agenda packet — Lemon Grove City Council, September 6, 2022

City of Lemon Grove
City Council Regular Meeting Agenda
Tuesday, September 6, 2022, 6:00 p.m.

Lemon Grove Community Center
3146 School Lane, Lemon Grove, CA 91945
For everyone’s protection, all attendees must maintain a safe social distance. Face coverings are optional but strongly recommended during the meeting.

City Council
Racquel Vasquez, Mayor
Jerry Jones, Mayor Pro Tem
Jennifer Mendoza, Councilmember
Liana LeBaron, Councilmember
George Gastil, Councilmember
A complete agenda packet is available for review on the City’s website The City Council also sits as the Lemon Grove Housing Authority, Lemon Grove Sanitation District Board, Lemon Grove Roadway Lighting District Board, and Lemon Grove Successor Agency
Call to Order
Pledge of Allegiance
Changes to the Agenda
Public Comment
Digitally submitted public comments received by the City Clerk at [email protected] will not be read out-loud during the meeting. However, they will be provided to the City Council and remain part of the meeting’s records. Per the Lemon Grove Municipal Code Section 2.14.150, live comments are allotted a maximum of three (3) minutes.

Consent Calendar
(Note: The items listed on the Consent Calendar will be enacted in one motion unless removed from the Consent Calendar by Council, staff, or the public.)

1.A Waive Full Text Reading of All Ordinances on the Agenda Reference: Kristen Steinke, City Attorney
Recommendation: Waive the full text reading of all ordinances included in this agenda; Ordinances shall be introduced and adopted by title only.

1.B City of Lemon Grove Payment Demands
Reference: Joseph Ware, Finance Manager
Recommendation: Ratify Demands
City of Lemon Grove City Council Meeting September 6, 2022

1.C Acceptance of FY 2021 State Homeland Security Grant Program (SHSGP) Funds Reference: Steve Swaney, Fire Chief
Recommendation: Adopt a resolution accepting the FY 2021 State Homeland Security Grant Program (SHSGP) funds and authorizing the City Manager to execute appropriate agreements and/or grant documents required to receive and use said funds in accordance with SHSGP requirements.

1.D Approval of Final Map for Tentative Map TM0065 located at 8373 Broadway Reference: Michael Fellows, Community Development Manager Recommendation: Adopt a resolution approving the Final Map for Tentative Map TM0065 and authorize the City Clerk to accept the easements and on the Final Map.

Report(s) to Council:

2. Sage Project Presentation
Reference: Lydia Romero, City Manager
Recommendation: That the City Council receives and then provides feedback to staff regarding the Sage Project presentation.

3. City Council Manual
Reference: Lydia Romero, City Manager
Recommendation: Discuss and approve a City Council Manual.

City Council Reports on Meetings Attended at the Expense of the City (GC 53232.3 (d)) (53232.3. (d) states that members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body.) City Manager Report
Adjournment

AFFIDAVIT OF NOTIFICATION AND POSTING

STATE OF CALIFORNIA )

COUNTY OF SAN DIEGO ) SS

CITY OF LEMON GROVE )
I, Audrey Malone, City Clerk of the City of Lemon Grove, hereby declare under penalty of perjury that a copy of the above Agenda of the Regular Meeting of the City Council of the City of Lemon Grove, California, was delivered and/or notice by email not less than 72 hours, on or before the hour of 6:00 p.m. on September 1, 2022 to the members of the governing agency, and caused the agenda to be posted on the City’s website at www.lemongrove.ca.gov and at Lemon Grove City Hall, 3232 Main Street Lemon Grove, CA 91945.
/s/: Audrey Malone
Audrey Malone, City Clerk
In compliance with the Americans with Disabilities Act (ADA), the City of Lemon Grove will provide special accommodations for persons who require assistance to access, attend and/or participate in meetings of the City Council. If you require such assistance, please contact the City Clerk at (619) 825-3800 or email [email protected]. A full agenda is available for public review at City Hall.

FY 22-23 City Council Priorities and Work Plan
Strategic Focus Area:

Public Streets and Sidewalks
City Council Work Plan
2022 - 2023
Repairs
Traffic Calming
Street Repairs: Improve streets
in poor condition in neighborhoods
and near schools and parks
Costs: Staff recommends
allocating $250,000 for
streets 25 pci and below
Staff Time: 15-25 hrs
– field street analysis;
prepare repair plan;
prepare bid plans; contract management.

On going
PMP: Implement a Pavement
Management Program (PMP) in
FY 23
Costs: $75,000 (carry over
from FY 21-22)
Staff Time: 25-30
hrs –prepare bid plans;
city council reports and
contract management.

Summer/Fall 22
Traffic Calming: Continue traffic
control and calming strategies and
projects
Costs: Unknown. City was
awarded a CalTrans grant to
create mobility plan to improve
safety especially around
schools
Staff Time: 15-25 hrs
– grant management,
contract preparation,
city council reports and
contract management.

Summer 22
Vision Zero Plan:

Develop Vision Zero Plan for
Council review/approval
Costs: Estimate of $50,000 to
$75,000
Staff Time: 25-30
hrs –prepare bid plans;
council reports and contract management.

Summer/Fall 22
Strategic Focus Area:

Revenue, Economic Development, and Budget
Economic Development
Economic Development Plan:

Seek a RFP for an Economic
Development Plan
Costs: $50,000, this is carry
over from FY 21-22
Staff Time: 10-15 hrs
– prepare bid proposal,
contract preparation,
city council reports and
contract management
On going
FY 22-23 City Council Priorities and Work Plan
Budget Expenditures
Equipment, Technology and
Resources: Develop a prioritized
list of equipment (vehicles, etc.) and
technology (computers, programs,
etc.) needs for Council review and
vote
Costs: Unknown Staff Time:
15 -20 hrs – prepare
report, council presentation
February 23 - Report to be
completed for mid-year budget
update
Improve Staff Pay and ok
Nonmonetary Benefits.

Costs: Varies, depending on
City Council’s direction
Staff Time:
5 hrs – prepare report,
council presentation
On-going
Strategic Focus Area:

Public Safety/Law Enforcement & Homelessness
Strategic Focus Area:

Community Life
Public Safety
Communications
Traffic Enforcement: Increase
traffic control deputy from half-time
to fulltime
Costs: $233,000. This items
will increase the Sheriff’s
contract in FY 22-23. This item
will be built into future budgets, unless directed to remove from City Council.

Staff Time: .5 hrs –
notify contracts division
of sheriff’s department
Summer 22
Communication Specialist:

Increase Communications
Specialist from ½ to fulltime
Costs: approximately
$50,000 which includes
salary, benefits and retirement costs.

Staff Time: 1 hrs –
internal processes in
HR and Finance
Summer 22
Council Meetings: A report
will be prepared for City
Council’s consideration that
would detail equipment and
building costs to provide broadcasting of City Council meetings.

Costs: Will be determined
on report to council.

Staff Time: 25-
30hrs. The Staff
will be dedicated to
create the report with
several alternatives.

Fall 2022
Parks/Park Space/Open Space
Rec. Center: Conduct Feasibility
study for opening recreation center
on Saturdays
Costs: Unknown, until report
is completed.

Staff Time: 7 to 10 hrs
– research, costs analysis
and create report for
City Council
Summer 22
FY 22-23 City Council Priorities and Work Plan
Strategic Focus Area:

Summer 22
Vision Zero Plan:

Develop Vision Zero Plan for
Council review/approval
Costs: Estimate of $50,000 to
$75,000
Staff Time: 25-30
hrs –prepare bid plans;
council reports and contract management.

Summer/Fall 22
Strategic Focus Area:

Revenue, Economic Development, and Budget
Economic Development
Economic Development Plan:

Costs: Varies, depending on
City Council’s direction
Staff Time:
5 hrs – prepare report,
council presentation
On-going
Strategic Focus Area:

Public Safety/Law Enforcement & Homelessness
Strategic Focus Area:

Staff Time: .5 hrs –
notify contracts division
of sheriff’s department
Summer 22
Communication Specialist:

Increase Communications
Specialist from ½ to fulltime
Costs: approximately
$50,000 which includes
salary, benefits and retirement costs.

Costs: Will be determined
on report to council.

Staff Time: 25-
30hrs. The Staff
will be dedicated to
create the report with
several alternatives.

Fall 2022
Parks/Park Space/Open Space
Rec. Center: Conduct Feasibility
study for opening recreation center
on Saturdays
Costs: Unknown, until report
is completed.

Staff Time: 7 to 10 hrs
– research, costs analysis
and create report for
City Council
Summer 22

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 1.A
Meeting Date: September 6, 2022
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Kristen Steinke, City Attorney
Item Title: Waive the Full Text Reading of all Ordinances Summary: Waive the full text reading of all ordinances included in this agenda.

Ordinances shall be introduced and adopted by title only.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: None.

Public Notification: None.

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 1.B
Meeting Date: September 6, 2022
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Joseph Ware, Finance Manager
[email protected]
Item Title: City of Lemon Grove Payment Demands
Recommended Action: Ratify Demands.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: None.

Public Notification: None.

City of Lemon Grove Demands Summary
Approved as Submitted:

Joseph Ware, Finance Manager ACH/AP Checks 07/25/22-08/26/22 4,955,987.18 For Council Meeting: 09/06/22
Payroll - 07/26/22 149,514.28
Payroll - 08/09/22 140,727.86
Payroll - 08/23/22 147,158.79
Total Demands 5,393,388.11
CHECK NO INVOICE NO VENDOR NAME CHECK DATE Description INVOICE AMOUNT CHECK
AMOUNT
ACH Refill 7/22/22 Pitney Bowes Global Financial Services LLC 07/25/2022 Postage Usage 7/22/22 250.00 250.00 ACH Jun22 San Diego County Sheriff's Department 07/27/2022 Law Enforcement Services - Jun'22 533,071.59 533,071.59 ACH 132359 Aflac 07/28/2022 AFLAC Insurance 7/27/22 1,561.06 1,561.06 ACH Jul26 22 Employment Development Department 07/28/2022 State Taxes 7/26/22 10,024.90 10,024.90 ACH 16852522 California Public Empl Retirement System 07/29/2022 PERS Annual Unfunded Accrued Liability 1241 - FY'23 552,211.00 764,050.00 16852561 PERS Annual Unfunded Accrued Liability 15027 - FY'23 3,290.00 16852551 PERS Annual Unfunded Accrued Liability 26803 - FY'23 3,365.00 16852531 PERS Annual Unfunded Accrued Liability 3602 - FY'23 202,333.00 16852541 PERS Annual Unfunded Accrued Liability 25577 - FY'23 2,851.00 ACH Jul13-Jul26 22 Calpers Supplemental Income 457 Plan 07/29/2022 457 Plan 7/13/22-7/26/22 6,452.67 6,452.67 ACH Jul26 22 US Treasury 07/29/2022 Federal Taxes 7/26/22 34,019.42 34,019.42 ACH Jul22 Wage Works 07/31/2022 FSA Reimbursement - Jul'22 2,998.77 2,998.77 ACH 1000334553 City of San Diego 08/02/2022 Metro Sewer System FY23 - QTR1- 7/1/22-9/30/22 710,558.00 710,558.00 ACH Jul22 Sedgwick Claims Management Services, Inc. 08/02/2022 CLG Workers Comp Claims - Jul'22 2,556.94 2,556.94 ACH Aug22 Pers Health 08/02/2022 Pers Health Insurance - Aug'22 50,484.66 50,484.66 ACH 13511307 LEAF 08/03/2022 Ricoh C3502 Copier System-PW Yard - Jul'22 138.27 138.27 ACH Stmt 7/28/22 Home Depot Credit Services 08/03/2022 Home Depot Purchases - Jul'22 1,010.16 1,010.16 ACH Jun15-Jul12 22 California Public Empl Retirement System 08/03/2022 Pers Retirement 6/15/22-7/12/22 64,784.70 64,784.70 ACH SpclCpmpFY22 California Public Empl Retirement System 08/03/2022 Special Compensation Fire - FY'22 35,635.63 35,635.63 ACH 5/23/2022 Wells Fargo 08/04/2022 AT&T - Backup City Hall Internet- 5/23/22-6/22/22 85.60 5,366.55 6/23/2022 AT&T - Backup City Hall Internet- 6/23/22-7/22/22 85.60 6000721810 Canon Solutions - Canon Maintenance-Copier Usage 2/27/22-5/26/22 1,118.03 82131759 Corelogic - Realquest Graphics Package - Apr22 300.00 6/1/2022 Cox - Calsense Modem Line: 7071 Mt Vernon/Berry St Pk 6/1-30/22 26.75 6/11/2022 Cox - Calsense Modem Line: 2259 Washington 6/11/22-7/10/22 26.75 6/9/2022 Cox - Calsense Modem Line: 8235 Mt Vernon/Berry St Pk 6/9/22-7/8/22 80.39 6/19/2022 Cox - Phone/PW Yard/2873 Skyline- 6/19/22-7/18/22 211.34 6/1/2022 Cox - Phone/City Hall 6/1/22-6/30/22 804.48
5/30/2022 Cox - Internet/Comm Ctr- 5/30/22-6/29/22 110.39 6/18/2022 Cox - City Manager Fax Line- 6/18/22-7/17/22 4.39 6/1/2022 Cox - MainPhone/Fire 6/1/22-6/30/22 479.41
5/29/2022 Cox - City Hall Fire Alarm 5/27/22-6/26/22 91.79 6/7/2022 Cox - PEG Circuit Svc- 6/7/22-7/6/22 160.70
6/4/2022 Cox - Phone/Internet/Rec Ctr/3131 School Ln- 6/4/22-7/3/22 338.75 3105512251 Pitney Bowes - Postage Meter Rental 3/30/22-6/29/22 178.65 80001680120 Shredit - Shredding Service 5/11/22 100.67
9907971523 Verizon - Modems - Cardiac Monitors - 5/4/22-6/3/22 42.12 9908704289 Verizon - City Phone Charges- 5/13/22-6/12/22 188.34 9908704290 Verizon - PW Tablets- 5/13/22-6/12/22 151.36 9906940355 Verizon - MDC Engine Tablets- 4/21/22-5/20/22 418.56 9909260101 Verizon - MDC Engine Tablets- 5/21/22-6/20/22 362.48 ACH Jul22-CC Wells Fargo 08/10/2022 Credit Card Processing-Mo.Svc - Jul'22 9.95 1,281.01 Jul22-CC Credit Card Transaction Fees- Jul'22 1,271.06
ACH Aug9 22 Employment Development Department 08/11/2022 State Taxes 8/9/22 8,412.56 8,412.56 ACH Jul27-Aug9 22 Calpers Supplemental Income 457 Plan 08/12/2022 457 Plan 7/27/22-8/9/22 6,452.67 6,452.67 ACH Refill 8/15/22 Pitney Bowes Global Financial Services LLC 08/16/2022 Postage Usage 8/15/22 250.00 250.00 ACH Aug9 22 US Treasury 08/16/2022 Federal Taxes 8/9/22 29,318.69 29,318.69 ACH 82904482 WEX Bank 08/17/2022 Fuel - Fire Dept/Animal Control - Jul'22 3,850.93 3,850.93 CHECK NO INVOICE NO VENDOR NAME CHECK DATE Description INVOICE AMOUNT CHECK
AMOUNT
ACH 1016886086 California Public Empl Retirement System 08/24/2022 GASB-68 Reports & Schedules 1,750.00 1,750.00 ACH Aug23 22 Employment Development Department 08/24/2022 State Taxes 8/23/22 11,411.70 11,411.70 ACH 452760 Aflac 08/25/2022 AFLAC Insurance 8/25/22 1,561.06 1,561.06 ACH Jul13-Aug9 22 California Public Empl Retirement System 08/25/2022 Pers Retirement 7/13/22-8/9/22 67,534.79 67,534.79 ACH Aug10-Aug23 22 Calpers Supplemental Income 457 Plan 08/26/2022 457 Plan 8/10/22-8/23/22 6,377.67 6,377.67 16032 01-6307253 AppleOne Employment Services 07/27/2022 Temp Replacement/Exec Asst 5/9/22-5/12/22 819.36 819.36 16033 VOID VOID 07/27/2022 VOID - -
16034 6/13/22-7/12/22 AT&T 07/27/2022 Phone Service 6/13/22-7/12/22 95.28 95.28 16035 5656819465 AutoZone, Inc. 07/27/2022 Supplies - PW Fleet 45.26 336.90 5656911808 AC Delco Battery - LGPW#30 '03 Volvo Roller 80.91 5656928213 Diesel Exhaust Fluid 40.06
5656933118 Nitrile Gloves 63.34
5656950199 Windshield Washer Fluid/Diesel Exhaust Fluid 54.91 5656969636 Degreaser 19.27
5656971024 Supplies - PW Fleet 33.15
5656977302 Duralast Battery - LGPW#03 '00 Ford Ranger 132.04 5656977303 Return/Duralast Battery - LGPW#03 '00 Ford Ranger -132.04 16036 14987 Balestreri, Potocki & Holmes 07/27/2022 Legal Svcs: File 1019-224 - thru 6/30/22 1,550.00 1,550.00 16037 2022.4371 Chen Ryan Associates Inc. 07/27/2022 Prof Svcs: Sidewalk Master Plan (Contract 2022.27) thru 6/30/22 24,266.43 24,266.43 16038 5049-Apr City of Chula Vista 07/27/2022 Animal Control Services- Apr'22 22,354.00 69,685.20 5049-Jun Animal Control Services- Jun'22 22,354.00
5049-Jun Animal Control Vehicle Lease Agrmt - Jun'22 650.00 5049-May Animal Control Vehicle Lease Agrmt - May'22 650.00 5049-May Animal Control Services- May'22 22,354.00
ACSERV-Apr2022 After Hours Calls- Apr'22 195.82
ACSERV-Jun2022 Credit/Impound Fees/Animal Control Services - Jun'22 -435.00 ACSERV-Jun2022 After Hours Calls- Jun'22 1,174.92
ACSERV-May2022 Credit/Impound Fees/Animal Control Services - May'22 -200.00 ACSERV-May2022 After Hours Calls- May'22 587.46
16039 19 City of El Cajon 07/27/2022 Overtime Reimbursement - Kelsen 7/2/22 1,434.67 1,434.67 16040 24452 City of La Mesa 07/27/2022 Overtime Reimbursement - Lopez 6/10/22 221.11 3,999.77 24452 Overtime Reimbursement - Lopez 6/10/22 1,105.56
24452 Overtime Reimbursement - Sergent 6/17/22 1,557.10 24511 Household Hazardous Waste Event- 6/18/22 1,116.00 16041 4364 Clothing International, Inc 07/27/2022 Protective Clothing - PW - Work Shirts 656.84 5,254.96 4365 Protective Clothing - PW - Work Shirts/Pants 2,013.85 4366 Protective Clothing - PW - Work Shirts/Pants 1,195.38 4367 Protective Clothing - PW - Caps 1,085.21
4368 Protective Clothing - PW - Work Shirts/Work Pants 303.68 16042 7227 D- Max Engineering Inc 07/27/2022 Golden Doors Inspections 4/1/22-4/30/22 207.44 3,892.39 7229 8373 Broadway Inspections 4/1/22-4/30/22 277.02
7334 2770 Glebe Rd PAR Review 4/21/22-6/30/22 402.00
7343 8016 Broadway Inspections 6/1/22-6/30/22 301.68
7344 Golden Doors Inspections 6/1/22-6/30/22 273.51
7345 Noble St Inspections 6/1/22-6/30/22 604.53
7347 8373 Broadway Inspections 6/1/22-6/30/22 667.21
7358 D-Max Stormwater Prof Svcs 6/1/22-6/30/22 1,159.00 16043 2424 Dean Gazzo Roistacher LLP 07/27/2022 Legal Svcs: GHC0025482 730.50 730.50 16044 0712229905 Domestic Uniform Rental 07/27/2022 Shop Towels & Safety Mats 7/12/22 47.20 47.20 16045 INV1022481 George Hills Company 07/27/2022 TPA Claims- Adjusting/Other Services - Mar'22 1,341.00 2,457.00 INV1023029 TPA Claims- Adjusting/Other Services - May'22 1,116.00 16046 16629 Government Training Agency/Regional Training Ctr 07/27/2022 Employment Relations Consortium Fees- FY23 672.00 672.00 16047 74022501 Hawthorne Machinery Co 07/27/2022 Equip Rental - Excavation Bucket/Krypto Klaw 2,835.36 2,835.36 16048 SIN019961 HDL Coren & Cone 07/27/2022 Contract Services Property Tax - Jul - Sep 2022 2,481.47 2,481.47 16049 70712 Horrocks Engineers Inc 07/27/2022 Prof Eng Svcs: FY19/20 Sewer Rehab Proj thru 6/30/22 461.50 461.50 16050 7/26/22 ICMA 07/27/2022 ICMA Deferred Compensation Pay Period Ending 7/26/22 780.77 780.77 16051 910 Local Government Consultants, LLC 07/27/2022 State Mandated Cost Svc-FY222 Claims Prep 1,750.00 1,750.00 16052 Motive Motive Energy 07/27/2022 Refund/Motive Energy/Duplicate Payment 83.00 83.00 CHECK NO INVOICE NO VENDOR NAME CHECK DATE Description INVOICE AMOUNT CHECK
AMOUNT
16053 8281407487 Motorola Solutions, Inc. 07/27/2022 800 mHz Batteries 1,312.40 1,312.40 16054 7914 North County EVS, Inc. 07/27/2022 E310 AM Service & Safety Inspection/Replace Window/Pump Panel 14,191.39 14,620.75 7970 E210 AM Service/Repair Horn Malfunction 429.36
16055 Patton Patton, Rachel 07/27/2022 Refund/Patton, Rachel/Patton, Fatamata- Daycamp Wk 6 65.00 65.00 16056 89333 Rick Engineering Company 07/27/2022 Prof Svc: City Engineer 5/28/22-6/24/22 66,424.04 66,424.04 16057 AR174573 San Diego Association of Governments/ARJIS 07/27/2022 SanDAG Member Agency Assessment - FY23 9,793.00 11,240.00 AR174573 Criminal Justice Clearinghouse Assessment - FY23 1,447.00 16058 Schmidt Fire Schmidt Fire Protection 07/27/2022 Refund/Schmidt Fire Protection/Duplicate Payment 30.00 30.00 16059 20399 Smart Cover Systems Inc. 07/27/2022 Repairs/Sewer Camera - Sanitation 9/23/21 120.00 120.00 16060 CLG-100 Smith Air Conditioning 07/27/2022 Service Call - AC Unit Repair/Unit #4- City Hall 195.00 753.00 CLG-101 Service Call - AC Unit Repair- Comm Ctr 558.00
16061 Jul 12 Southern CA Firefighters Benefit Trust 07/27/2022 LG Firefighters Benefit Trust 7/12/22 830.70 1,661.40 Jul 26 LG Firefighters Benefit Trust 7/26/22 830.70
16062 128061694-0001 Sunbelt Rentals Inc. 07/27/2022 Propane 14.01 14.01 16063 13682 T-Man Traffic Supply 07/27/2022 Signs & Supplies- Streets 1,517.67 1,517.67 16064 00120623 The East County Californian 07/27/2022 Notice of Election 7/15/22 115.50 115.50 16065 Thompson Bldg Thompson Building Materials 07/27/2022 Refund/Thompson Building Materials/Duplicate Payment 264.00 264.00 16066 25313 Utility Cost Management LLC 07/27/2022 Telecom Audit Fee/Cost Savings - Apr-Jun'22 4,061.38 4,061.38 16067 21615 Van Dermyden Makus 07/27/2022 Legal Svcs: Matter 02418 thru 6/30/22 3,920.97 3,920.97 16068 73340950 Vulcan Materials Company 07/27/2022 Asphalt/SS1H 4.5 Gallon Bucket 199.40 199.40 16069 81034909 Waxie Sanitary Supply 07/27/2022 Janitorial Supplies 516.81 516.81 16070 Alexander Alexander, Patrice 08/03/2022 Refund/Alexander, Patrice/Daycamp - Barranco, Roman & Ben Wk 4&5 360.00 360.00 16071 44590 Anita Fire Hose Company Etc 08/03/2022 6 Year Fire Extinguisher Maintenance - Fire Station 54.41 217.61 45425 6 Year Fire Extinguisher Maintenance - Fire Stn 48.18 45431 6 Year Fire Extinguisher Maintenance - Fire Stn 115.02 16072 Aquino Aquino, Naela 08/03/2022 Refund/Aquino, Naela/Deposit - Courtyard- 7/30/22 300.00 300.00 16073 18523762 AT&T 08/03/2022 Fire Backup Phone Line- 6/22/22-7/21/22 46.60 46.60 16074 L1678 Aztec Landscaping Inc 08/03/2022 Landscape Mgmt Svc - Jun'22 9,339.53 9,339.53 16075 1245 Badawi & Associates 08/03/2022 FY2022 Audit - Progress Billing #1 14,550.75 14,550.75 16076 Aug2022 Benefit Coordinators Corporation (BCC) 08/03/2022 Dental Insurance- PPO -Aug'22 4,235.90 13,561.40 Jul2022 Dental Insurance- PPO -Jul'22 4,120.30
Jun2022 Dental Insurance- PPO -Jun'22 5,205.20
16077 1485-Ret Cal Roof Inc 08/03/2022 Roof Repair - Recreation Ctr (CUPCCA 2021-22) - Retention 2,223.75 2,223.75 16078 2022.4365 Chen Ryan Associates Inc. 08/03/2022 Prof Svc: Connect Main St Ph 3 thru 7/2/22 530.00 3,870.00 2022.4367 Prof Svc: Connect Main St Ph 1-2 thru 7/2/22 3,340.00 16079 3100 Clark Telecom & Electric Inc. 08/03/2022 Street Light Dig-Alert Markouts- May'22 1,057.60 1,057.60 16080 Jul22 Colonial Life 08/03/2022 Colonial Optional Insurance Jul-22 256.16 256.16 16081 23CTOFLGN01 County of San Diego- RCS 08/03/2022 800 MHZ Network - Jul'22 1,767.00 1,767.00 16082 7232 D- Max Engineering Inc 08/03/2022 8016 Broadway Inspections 4/1/22-4/30/22 234.44 621.45 7332 7508 Church St Plan Review 6/1/22-6/30/22 100.50
7335 3450 West St SWQMP Review 6/1/22-6/30/22 67.00
7346 Vista Azul Inspections 6/1/22-6/30/22 219.51
16083 Devenuta Devenuta, Thomas 08/03/2022 Refund/Devenuta, Thomas/Partial Div Deposit CD2-200-0060 100.00 100.00 16084 170195 Fire Etc 08/03/2022 Guanlet Glove 91.59 91.59 16085 Gamester Gamester, Sean 08/03/2022 Computer Loan Program 958.71 958.71 16086 IN314006 Geotab USA, Inc. 08/03/2022 Monthly ProPlus Plan 197.50 197.50 16087 Gonzalez Gonzalez, Marissa 08/03/2022 Refund/Gonzalez,Marissa/Deposit - Courtyard- 7/23/22 300.00 300.00 CHECK NO INVOICE NO VENDOR NAME CHECK DATE Description INVOICE AMOUNT CHECK
AMOUNT
16088 14943 Infrastructure Engineering Corporation 08/03/2022 Prof Svc: 7508 Church St 6/1/22-6/30/22 755.00 755.00 16089 1761 Janazz, LLC SD 08/03/2022 IT Services- City Hall- Jul'22 2,500.00 2,500.00 16090 Jordan Jordan, Sarah 08/03/2022 Refund/Jordan, Sarah/Rental- Gazebo/BS- 7/16/22 80.00 80.00 16091 1230260 Life-Assist, Inc. 08/03/2022 Nitrile Exam Gloves 915.88 915.88 16092 1217 Pacific Design & Integration, Inc. 08/03/2022 Contract Completion/Upgrade & Replace Audio System - Comm Ctr 14,414.00 14,414.00 16093 23500049 Public Risk Innovation Solutions & Management 08/03/2022 Property Insurance Program 3/31/22-3/31/23 72,195.00 72,195.00 16094 INV00055537 RapidScale Inc. 08/03/2022 Virtual Hosting/Back Up Svc/Cloud Storage/Svr 7/31/22-8/30/22 4,333.28 4,333.28 16095 155539PS SCA of CA, LLC 08/03/2022 Street Sweeping/Parking Lot/Power Washing/Bus Shelters - Jun'22 6,428.55 6,428.55 16096 7/22/2022 SDG&E 08/03/2022 3225 Olive- 6/23/22-7/22/22 279.35 26,274.37 7/26/2022 3500 1/2 Main- 6/23/22-7/22/22 179.67
7/26/2022 3601 1/2 LGA-6/23/22-7/22/22 51.40
7/27/2022 7747 Broadway 89- 6/22/22-7/14/22 15.72
Jun22 Gas & Electric 5/24/22-6/22/22 25,748.23
16097 81694 Southwest Signal Service 08/03/2022 Bi-Monthly Traffic Signal Maintenance - Jun'22 991.65 3,854.15 81695 Markout Reports - Underground Service Alert - Jun'22 122.04 81696 Traffic Signal Service Calls - Jun'22 2,740.46
16098 Harris Tanya Harris,Antonee Harris & Speckman&Assoc. 08/03/2022 Claim Settlement 1,500,000.00 1,500,000.00 16099 620220390 Underground Service Alert/SC 08/03/2022 89 New Ticket Charges Jun'22 156.85 156.85 16100 STMT 6/22/2022 US Bank Corporate Payment Systems 08/03/2022 Fuel/CalOES/Sheep Fire/Hayward 6/13/22 82.18 12,763.53 Lodging/CalOES/Sheep Fire/Hayward 6/13/22 121.00
Mounting Tape/Phone Chargers/Case/Screen Protectors 103.60 Annual Shutterstock Membership 29.00
Comm Specialist/Buffer Plan 36.00
Lunch & Refreshments/Interview Panel/PW Dir 6/13/22 72.76 Daycamp/Padres Game 8/3/22 2,300.00
CalPERS Womens Conf/Malone 8/23/22 149.00
CalPERS Educ Forum/Anaheim/Ware 10/31/22-11/3/22 449.00 CalPERS Educ Forum/Anaheim/Hidalgo 10/31/22-11/3/22 449.00 Padlocks 184.25
Fuel 119.68
Daycamp Supplies 1,549.61
LGPW#28 Replace Water Pump/Serp Belt/Heater Fan 1,014.89 2022 Environmental NOE Filing Fee 6/7/22 52.50
Zoom Subscription - Online Mtgs 93.99
Virtual Time App - City Mtgs 19.99
Pipeline Assessmt Trng - Hunt/Rodriguez/Rubio 2,775.00
Postage 9.50
Business Chair - Comm Ctr 839.37
Repair Bottle Filler/Water Fountain - Rec Ctr 225.00
Window Replacement - Comm Ctr 1,840.31
VIS Faucet/Spout - Fire Stn 247.90
16101 7681 Aguirre & Associates 08/11/2022 Submap TM0-000-066 Map Check - Jul'22 2,490.00 2,762.50 7682 Bonita St Dedication - Jul'22 272.50
16102 134M-KXMM-CHWR Amazon Capital Services, Inc. 08/11/2022 32GB Extreme Compact Flash Memory Cards 106.98 106.98 16103 287682-Jul22 Burke, William, & Sorensen, LLP 08/11/2022 08250-0001 General Jul'22 12,134.30 42,752.66 287683-Jul22 08250-0002 Code Enf Jul'22 33.20
287684-Jul22 08250-0003 Jul'22 116.20
287685-Jul22 08250-0005 Jul'22 66.40
287686-Jul22 08250-0008 Jul'22 19,240.44
287687-Jul22 08250-0009 Jul'22 431.60
287688-Jul22 08250-0010 Jul'22 298.80
287689-Jul22 08250-0012.001 Jul'22 166.00
287690-Jul22 08250-0011.002 Jul'22 5,316.40
287691-Jul22 08250-0011.003 Jul'22 1,427.60
287692-Jul22 08250-0013 Jul'22 946.20
287693-Jul22 08250-0002.004 Jul'22 481.40
287694-Jul22 08250-0011.004 Jul'22 1,660.00
287695-Jul22 08250-0011.005 Jul'22 394.12
Burke, William Refund/Burke, William & Sorensen/Overpd Business License Fee 40.00 16104 Sep 2022 California Dental Network Inc 08/11/2022 California Dental Insurance -Sep'22 296.20 296.20 16105 ENVIRO1154 California Joint Powers Insurance Authority 08/11/2022 Pollution Liability Insurance Program 7/1/22-7/1/23 1,597.00 1,597.00 16106 24518 City of La Mesa 08/11/2022 Overtime Reimbursement - Carter 6/30/22 1,380.61 2,825.47 24518 Overtime Reimbursement - Lopez 7/5/22 1,444.86
16107 1000335130 City of San Diego 08/11/2022 Municipal Sewer Transportation- FY22 Q4 4/1/22-6/30/22 9,185.72 9,185.72 CHECK NO INVOICE NO VENDOR NAME CHECK DATE Description INVOICE AMOUNT CHECK
AMOUNT
16108 0493346 Conway Shield 08/11/2022 Helmet Shields - Brackney/Shaba 113.18 113.18 16109 08022220560 DAR Contractors 08/11/2022 Animal Disposal- Jul'22 162.00 162.00 16110 0726229905 Domestic Uniform Rental 08/11/2022 Shop Towels & Safety Mats 7/26/22 47.45 47.45 16111 Drain Patrol Drain Patrol 08/11/2022 Refund/Drain Patrol/Overpaid Business License Fees 19.25 19.25 16112 82614 Global Power Group, Inc 08/11/2022 PM Service - Generator/Fire Station 7/25/22 367.00 367.00 16113 151663 Granicus LLC 08/11/2022 Vision Live Subscription Annual Fee 6/27/22-6/26/23 9,602.00 9,602.00 16114 Hammer Hammer, Arleen 08/11/2022 Refund/Hammer, Arleen/Overpaid Dog License Fee LP308216 20.00 20.00 16115 8/9/22 ICMA 08/11/2022 ICMA Deferred Compensation Pay Period Ending 8/9/22 780.77 780.77 16116 INV615427 LN Curtis & Sons 08/11/2022 Handles - 2.5" Fog Nozzle 141.35 141.35 16117 22-001 Martin, Raymond L 08/11/2022 Legal Svcs: 37-2020-00022512-CU-CO-CTL - thru 6/30/22 480.00 480.00 16118 IN1744928 Municipal Emergency Services Inc 08/11/2022 SCBA Repair 144.22 144.22 16119 PB Brown PB Brown LLC 08/11/2022 Refund/PB Brown LLC/Overpaid Business License Fee LP11870 15.00 15.00 16120 238123 Richards, Watson & Gershon 08/11/2022 Legal Svcs: 12506-1113 thru 6/30/22 537.50 537.50 16121 3568860625/0822 SDG&E 08/11/2022 Electric Usage:St Light 7/1/22-7/31/22 1,995.53 4,911.58 4154920380/0822 Electric Usage:St Light 7/1/22-7/31/22 2,916.05 16122 4375 SoCal PPE 08/11/2022 Repairs - Turnouts 238.79 238.79 16123 508899 South Coast Emergency Vehicle Services 08/11/2022 Bearing/Lift Cylinders - E10 499.25 499.25 16124 101210 Tyson & Mendes, LLP 08/11/2022 Legal Svcs: GHC0019886- 2/9/22-4/30/22 75.00 634.64 102504 Legal Svcs: GHC0019886- 5/27/22-5/31/22 559.64
16125 6602213 US Bank- Corporate Trust Services 08/11/2022 Admin Fees- 2014 Refunding Tabs: 7/1/22-6/30/23 2,750.00 2,750.00 16126 0001573159-IN WEX Health, Inc. 08/11/2022 COBRA - Monthly/Jul'22 85.00 85.00 16127 241553 Allstar Fire Equipment Inc 08/17/2022 Turnouts 3,209.61 3,209.61 16128 5656053472 AutoZone, Inc. 08/17/2022 Supplies - PW Fleet 64.88 75.74 5656059573 Funnels 10.86
16129 L1740 Aztec Landscaping Inc 08/17/2022 Materials - Irrigation Repairs - Various Locations 647.63 1,863.63 L1740 Labor - Irrigation Repairs - Various Locations 1,216.00 16130 5409190 Bearcom Group Inc. 08/17/2022 Portable Radios Monthly Contract 7/22/22-8/21/22 150.00 150.00 16131 Aug2022 Benefit Coordinators Corporation (BCC) 08/17/2022 Life Insurance - Aug'22 583.20 1,268.87 Aug2022 LTD Insurance - Aug'22 685.67
16132 62930 Boot World Inc 08/17/2022 Work Boots - Rubio 155.86 399.34 62931 Work Boots - Rodriguez 243.48
16133 288511-Jul22 Burke, William, & Sorensen, LLP 08/17/2022 08250-0001 General Jul'22 7,018.15 16,803.56 288512-Jul22 08250-0005 Jul'22 83.00
288513-Jul22 08250-0009 Jul'22 49.80
288514-Jul22 08250-0010 Jul'22 132.80
288515-Jul22 08250-0012.002 Jul'22 298.80
288516-Jul22 08250-0011.002 Jul'22 601.65
288517-Jul22 08250-0011.003 Jul'22 1,660.00
288518-Jul22 08250-0011.004 Jul'22 182.60
288519-Jul22 08250-0011.005 Jul'22 83.00
288520-Jul22 08250-0008 Jul'22 6,693.76
16134 47 City of El Cajon 08/17/2022 HCFA Assessments - QTR 1 FY22/23 91,675.82 99,997.28 93 Overtime Reimbursement - Abell 7/16/22 1,509.94
93 Overtime Reimbursement - Cameron 7/17/22 1,368.10
93 Overtime Reimbursement - Diaz 7/9/22 1,402.26
93 Overtime Reimbursement - Groller 7/14/22 1,437.24
93 Overtime Reimbursement - Lopez 7/14/22 1,301.96
93 Overtime Reimbursement - Lopez 7/19/22 1,301.96
16135 24537 City of La Mesa 08/17/2022 Overtime Reimbursement - Kleist 7/14/22 1,711.38 4,621.32 24537 Overtime Reimbursement - Lopez 7/18/22 1,517.04
24537 Overtime Reimbursement - Provence 7/15/22 1,392.90 16136 7368 D- Max Engineering Inc 08/17/2022 1993 Dain Dr Inspections 7/1/22-7/31/22 171.75 1,974.52 7369 7508 Church St Inspections 7/1/22-7/31/22 174.88
7370 7946 Broadway Kelvin Inspections 7/1/22-7/31/22 258.88 CHECK NO INVOICE NO VENDOR NAME CHECK DATE Description INVOICE AMOUNT CHECK
AMOUNT
7371 8016 Broadway Inspections 7/1/22-7/31/22 230.88
7372 8373 Broadway Inspections 7/1/22-7/31/22 199.75
7373 Golden Doors Inspections 7/1/22-7/31/22 283.75
7374 Noble St Inspections 7/1/22-7/31/22 230.88
7375 8016 Broadway Temp Stockpile Inspections 7/1/22-7/31/22 224.00 7376 Vista Azul Inspections 7/1/22-7/31/22 199.75
16137 Reimb- 8/16/22 Dershem, Shaun 08/17/2022 Reimb- Supplies/State of the City Address 8/10/22 75.07 75.07 16138 486758 EW Truck & Equipment Company, Inc. 08/17/2022 Supply - PW Fleet 5.24 28.62 486759 Supply - PW Fleet 23.38
16139 Aug-22 Fidelity Security Life Insurance Company 08/17/2022 Vision Insurance -Aug22 289.20 289.20 16140 170842 Fire Etc 08/17/2022 Wheel Chocks 321.10 321.10 16141 2505 G & G Backflow Plumbing Service 08/17/2022 Repaired & Tested Backflows 3,220.13 3,220.13 16142 5872 Harmony Environmental Services, Inc 08/17/2022 Hazmat Cleanup/El Roy Dr/SD Unit Unavailable 7/13/22 1,265.55 1,265.55 16143 Reimb-8/9/22 Hidalgo, Roberto 08/17/2022 Mileage/Workers' Comp Symposium/La Palma/Hidalgo 8/4/22 135.00 135.00 16144 HS-5607-0020 Home Start, Inc. 08/17/2022 LG Homeless Outreach - Jul'22 3,584.80 3,584.80 16145 00114388 Hudson Safe-T- Lite Rentals 08/17/2022 4 Wheel Striping Carts 189.44 189.44 16146 22-5172 I Love a Clean San Diego 08/17/2022 ILACSD Recycling Educ Community Outreach Events thru 7/31/22 550.00 550.00 16147 152857 Knott's Pest Control, Inc. 08/17/2022 Monthly Bait Stations- Civic Ctr- Aug'22 60.00 120.00 152856 Monthly Bait Stations- Sheriff- Aug'22 60.00
16148 INV41155 Logicopy 08/17/2022 Ricoh C3502 Copier Contract Charge -PW Yard-7/7/22-8/6/22 51.58 346.12 INV41155 Ricoh C3502 Copier Contract Usage Charge -PW Yard-4/7/22-7/6/22 242.96 INV41318 Ricoh C3502 Copier Contract Charge -PW Yard-8/7/22-9/6/22 51.58 16149 IN1749031 Municipal Emergency Services Inc 08/17/2022 Wildland Gloves 1,789.95 1,789.95 16150 40120 My Auto Pro Inc 08/17/2022 LGPW#35 '04 Ford Expedition- Diagnose Starter Problem 95.00 95.00 16151 76185734 Occupational Health Centers of CA, A Med Cor 08/17/2022 Medical Exam - 8/1/22 190.00 190.00 16152 10457-1.1 PAL General Engineering, Inc. 08/17/2022 FY20/21 Street Improvements/Golden - ADA Ramp 7/11/22-8/10/22 158,635.75 158,635.75 16153 PD-51541 Plumbers Depot Inc 08/17/2022 Sewer Camera- Connectors 166.14 852.66 PD-51564 Sewer Camera- Replace Lamps 686.52
16154 89596 Rick Engineering Company 08/17/2022 Prof Svc: City Engineer 6/25/22-7/29/22 59,965.82 59,965.82 16155 88 RXR Plumbing, Inc. 08/17/2022 Plumbing Repair - Fire Stn 8/4/22 2,125.00 2,125.00 16156 017483615 San Diego Union Tribune 08/17/2022 Notice of Public Hearing - PDP-210-0001 6/17/22 517.90 1,095.80 017483615 Notice of Public Hearing - TM-000-0066/PDP-210-0002 6/11/22 577.90 16157 155684PS SCA of CA, LLC 08/17/2022 Street Sweeping - Cedral Place - 7/28/22 180.00 180.00 16158 Jul22 SDG&E 08/17/2022 Gas & Electric 6/23/22-7/22/22 27,663.75 27,663.75 16159 121789343-001 SiteOne Landscape Supply, LLC 08/17/2022 Playground Mulch - Berry St Park 3,265.25 3,325.10 121848722-001 E-Z Reachers/Lifeguard Hat 59.85
16160 5706 Spring Valley Lawn Mower Shop 08/17/2022 Fuel/Air Filter/Motor Oil/Water Pump Tuneup - PW/Streets 192.25 883.78 5707 Carb Assembly/Spark Plug/Oil/Generator Tuneup - PW/Streets 337.12 5731 Motor Oil/Spark Plug/Water Pump Tuneup - PW/Streets 173.33 5732 Air Filter/Motor Oil/Spark Plug/Generator Tuneup - PW/Streets 181.08 16161 121938888-0007 Sunbelt Rentals Inc. 08/17/2022 Equip Rental - Post Shore - Senior Ctr 127.97 127.97 16162 22162 Van Dermyden Makus 08/17/2022 Legal Svcs: Matter 02418 thru 7/31/22 4,233.87 4,233.87 16163 73350838 Vulcan Materials Company 08/17/2022 Asphalt 126.18 764.50 73360762 Asphalt/SS1H 4.5 Gallon Bucket 186.76
73364921 Asphalt/SS1H 4.5 Gallon Bucket 451.56
16164 81083908 Waxie Sanitary Supply 08/17/2022 Janitorial Supplies 1,504.73 1,504.73 16165 7615 Aguirre & Associates 08/24/2022 Vista Azul Map Check - May'22 472.50 472.50 16166 1614-D1H3-QMHJ Amazon Capital Services, Inc. 08/24/2022 Refreshments - State of the City Address 8/10/22 131.64 222.72 1W97-P63F-T7JX Refreshments - State of the City Address 8/10/22 71.96 1Y67-9M43-CWFG Election Supplies 19.12
16167 L1072895WH American Messaging 08/24/2022 Pager Replacement Program 8/1/22-8/31/22 51.24 51.24 CHECK NO INVOICE NO VENDOR NAME CHECK DATE Description INVOICE AMOUNT CHECK
AMOUNT
16168 8/12/2022 AT&T 08/24/2022 Phone Service 7/13/22-8/12/22 103.68 103.68 16169 2022.4425 Chen Ryan Associates Inc. 08/24/2022 Prof Svc: Connect Main St Ph 1-2 thru 7/31/22 2,250.00 24,876.79 2022.4427 Prof Svc: Sidewalk Master Plan (Contract 2022.27) thru 7/31/22 22,311.79 2022.4428 Prof Svc: Connect Main St Ph 3 thru 7/31/22 315.00 16170 134 City of El Cajon 08/24/2022 Overtime Reimbursement - Padilla 8/5/22 1,239.38 6,388.20 134 Overtime Reimbursement - Wrisley 8/4/22 1,301.96
134 Overtime Reimbursement - Cameron 8/4/22 1,368.10
134 Overtime Reimbursement - Gibson 8/3/22 1,239.38
134 Overtime Reimbursement - Padilla 7/31/22 1,239.38
16171 7385 D- Max Engineering Inc 08/24/2022 0 Bonita 6/28/22-7/31/22 1,217.50 1,217.50 16172 0809229905 Domestic Uniform Rental 08/24/2022 Shop Towels & Safety Mats 8/9/22 50.35 50.35 16173 28573 Excell Security, Inc. 08/24/2022 Courtyard Security Guard - 6/25/22 172.80 295.30 28653 Courtyard Security Guard - 7/30/22 122.50
16174 Reimb 8/17/22 Fellows, Michael 08/24/2022 Reimb: Land Use Regulation Books 137.38 137.38 16175 Govea Govea, Garrett 08/24/2022 Computer Loan Program 1,066.00 1,066.00 16176 SIN020661 Hinderliter De Llamas & Associates 08/24/2022 Sales Tax Audit Services - Qtr 1 2022 332.48 1,839.99 SIN020661 Contract Services - Qtr 3 2022 1,507.51
16177 8/23/22 ICMA 08/24/2022 ICMA Deferred Compensation Pay Period Ending 8/23/22 780.77 780.77 16178 2022147 MCA Direct LLC 08/24/2022 Candidate Election Materials 248.68 248.68 16179 IN1750875 Municipal Emergency Services Inc 08/24/2022 SCBA Fit Tests 875.00 875.00 16180 76262324 Occupational Health Centers of CA, A Med Cor 08/24/2022 Medical Exam - 8/3/22 190.00 190.00 16181 10438-03 PAL General Engineering, Inc. 08/24/2022 FY21 Street Rehab Proj #2021-15 thru 3/31/22 54,934.43 54,934.43 16182 19570A(6) Rick Engineering Company 08/24/2022 Prof Svc: FY21-22 Sewer Replacement & Maint Proj (2021-24) Jul22 20,558.77 20,558.77 16183 INV-009967 SBRK Finance Holdings, Inc. 08/24/2022 Financial Software/Reporting/Annual Maintenance 10/18/22-10/17/23 23,267.51 23,267.51 16184 Aug 23 Southern CA Firefighters Benefit Trust 08/24/2022 LG Firefighters Benefit Trust 8/23/22 830.70 1,661.40 Aug 9 LG Firefighters Benefit Trust 8/9/22 830.70
16185 8067055300 Staples Advantage 08/24/2022 Office Supplies & Copy Paper - City Hall 357.63 357.63 16186 259885 Stryker Flex Financial 08/24/2022 Advanced Life Support 360 Service & Maintenance Agreement - FY23 35,160.00 35,160.00 16187 2500000298738 The Bike Shop at Del Sur 08/24/2022 Repairs/Bicycle Maint/Lemon Grove Sheriff Bike Patrol 153.86 153.86 16188 STMT 7/22/2022 US Bank Corporate Payment Systems 08/24/2022 Paving Supplies/Sanitation Supplies 355.35 9,954.64 LGPW#08 '98 Ford Ranger - Repair Thermostat/AC 557.23
LGPW#20 '00 GMC - Repair AC 275.00
Fire Station Refrigerator 1,611.13
Diesel Exhaust Fluid 63.97
Shower Stall Drain Protector 12.92
League Conference Registration/Romero & Vasquez 9/7/22-9/9/22 1,200.00 Adobe Illustrator Annual Fee 239.88
Comm Specialist/Buffer Plan 36.00
Map Request 8.00
Flowers/Service Recognition/Planning Comm/Browne & Bailey 7/19/22 12.91 Job Postings/Sr Mgmt Analyst 525.00
Snacks/Interview Panel/Sr Mgmt Analyst 7/13/22 52.16
Duplicate Keys 168.21
Supplies - Concerts in the Park 43.18
Supplies - Movie in the Park 8/12/22 577.06
Daycamp/My Ninja Factory Fieldtrip 7/7/22 1,083.00
Daycamp Supplies 55.02
Fuel 81.49
New Timer System for Podium - Council Chambers 1,047.32 Zoom Subscription - Online Mtgs 93.99
Binders for Candidate Handbooks 21.40
Virtual Time App - City Mtgs 19.99
Black Cartridge - Sanitation 103.74
LGPW#19 '99 Ford F350 Replace Starter/Shifter Handle 1,265.69 GFOA Submission 445.00
4,955,987.18 4,955,987.18
Acceptance of 21 SHSGP Funds
September 6, 2022
Page | 1

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 1.C
Meeting Date: September 6, 2022
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Steve Swaney, Fire Chief
[email protected]
Item Title: Acceptance of FY 2021 State Homeland Security Grant Program (SHSGP) Funds
Recommended Action:

Adopt a resolution (Attachment A) accepting the FY 2021 State Homeland Security Grant Program (SHSGP) funds and authorizing the City Manager to execute appropriate agreements and/or grant documents (Attachment C) required to receive and use said funds in accordance with SHSGP requirements.

Summary:

The City of Lemon Grove has been approved to receive $18,884 from the State Homeland Security Grant Program from FY 21 funds. SHSGP funds play an important role in the implementation of Presidential Policy Directive-8 (PPD-8) by supporting the development and sustainment of core capabilities to fulfill the National Preparedness Goal (NPG). This amount was determined by the Unified Disaster Council’s previously established and agreed upon allocation formula.

Discussion:

The SHSGP supports the implementation of State Homeland Security Strategies to address the identified planning, organizational, equipment, training and exercise needs to prevent, protect against, mitigate, respond to and recover from acts of terrorism and other catastrophic events. The funds will be used to purchase portable radios.

Modifications to the equipment purchase may be made by the department.

Acceptance of 21 SHSGP Funds
September 6, 2022
Page | 2
Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact:

There is no direct fiscal impact to the City of Lemon Grove. No matching funds are required.

Public Notification:

None.

Staff Recommendation:

Attachments:

Attachment A – FY 2021 Resolution
Attachment B – FY 2021 SHSGP Award Letter
Attachment C – FY 2021 SHSGP Grant Assurances/Signature Authorization Acceptance of 21 SHSGP Funds
September 6, 2022
Page | 3
Attachment A
RESOLUTION NO. 2022 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEMON GROVE, CALIFORNIA, ACCEPTING FISCAL YEAR 2021 STATE HOMELAND SECURITY

GRANT PROGRAM FUNDS
WHEREAS, the City of Lemon Grove is dedicated to providing high quality fire and EMS services to its citizens and maintaining the highest level of preparedness in order to respond to and mitigate acts of terrorism and other catastrophic events; and WHEREAS, the State Homeland Security Grant Program distribution formula allocates $18,884 to the City of Lemon Grove be used to respond to and/or recover from acts of terrorism and other catastrophic events; and
WHEREAS, the allocated funds will be used to purchase vital equipment used by fire department personnel to safely respond to acts of terrorism and other catastrophic events;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lemon Grove, California, hereby

1. Accepts the Fiscal Year 2021 State Homeland Security Program funds.

2. Authorizes the City Manager to execute required grant documents and/or agreements necessary for the receipt and use of said funds.

Acceptance of 21 SHSGP Funds
September 6, 2022
Page | 4
PASSED AND ADOPTED on September 6, 2022, the City Council of the City of Lemon Grove, California, adopted Resolution No. 2022-_______, passed by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Racquel Vasquez, Mayor
Attest:
__________________________
Audrey Malone, City Clerk
Approved as to Form:
_________________________
Kristen Steinke, City Attorney
County of San Diego Office of Emergency
Services
5580 Overland Ave., Suite 100
San Diego, CA 92123 -1251
Phone: (858) 565-3490 Fax: (858) 565-3499
Email: [email protected]
Unified San Diego County Emergency Services Organization CARLSBADCHULA VISTACORONADOCOUNTY OF SAN DIEGODEL MAREL CAJONENCINITASESCONDIDOIMPERIAL BEACHLA MESA LEMON GROVE  NATIONAL CITYOCEANSIDEPOWAYSAN DIEGOSAN MARCOSSANTEESOLANA BEACHVISTA 2/18/2022
City of Lemon Grove
8054 Allison Avenue
La Mesa, CA 91942
SUBJECT: NOTIFICATION OF FEDERAL FUNDING AWARD
FY 2021 Homeland Security Grant Program (HSGP)
Subaward #2021-0081, Cal OES ID #073-00000
The purpose of this letter is to notify you that the County of San Diego Office of Emergency Services has approved your FY2021 SHSP award in the amount of $18,884 as listed below:

Subrecipient Name: City of Lemon Grove
Subrecipient DUNS: 095899696
Federal Award ID (FAIN) EMW-2021-SS-00081
Federal Award Date: 09/01/19 to 08/31/24
Subaward Period of Performance: 09/01/21 to 05/31/23
Subrecipient Award Amount: $ 18,884
Federal Award Project Description: Implementation of homeland security management grant to support state, local, tribal and territorial efforts to prevent terrorism and other catastrophic events
Federal Awarding Agency: US Department of Homeland Security CFDA Number: 97.067/Homeland Security Grant Program
Research & Development Award (Y/N): No
Indirect Cost Rate: N/A
Match Requirement: N/A
This grant award is subject to all provisions of Uniform Guidance (2 CFR Part 200), which can be accessed at www.ecfr.gov. Non-federal entities that expend $750,000 or more annually in Federal Awards must have a single audit performed each year. Please forward a copy of your most current single audit report to the contact below.

Subrecipients are to comply with all applicable federal, state, and local Environmental Planning and Historic Preservation (EHP) requirements. Additionally, Aviation/Watercraft requests, Establish/Enhance Emergency Operations Center projects, projects requiring EHP review, and noncompetitive procurement requests require additional approvals. Subrecipients must obtain written approval for these activities prior to incurring any costs, in order to be reimbursed for any related costs under this Grant Subaward.

Subrecipients are also required to obtain a performance bond prior to the purchase of any equipment item over $250,000, including any aviation or watercraft financed with homeland security dollars. Performance bonds must be submitted to the contract below no later than the time of reimbursement.

Please complete and return the attached OES Grant Management Assessment Questionnaire, 2021 Grant Assurances and Signature Authorization Form, current procurement policies and salvage guidelines. A hard copy of the Grant Assurances and Signature Authorization Forms must be mailed.

Your performance period ends May 31, 2023. Please submit your reimbursement requests in a timely manner, no later than June 30, 2023.

For further assistance, please contact Kriztina Tresch at (858) 715-2214 or [email protected].

Sincerely,
Martin Kurian, Departmental Budget Manager
County of San Diego, Office of Emergency Services
cc:

Attachments: OES Grant Management Assessment Questionnaire 2021 Grant Assurances
SHSP 2021 Approved FMFW
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

Page 1 of 14 ends

As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.

I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.

Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.). Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.

State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:

1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

Page 2 of 14 ends

(d) Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e) Official executing this agreement is authorized by the Applicant.

This Proof of Authority must be maintained on file and readily available upon request.

2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.

3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

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The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.

Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor’s Office of Emergency Services (Cal OES) or the federal awarding agency.

4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its principals, recipients, or subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.

Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to nondiscrimination, including:

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(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101- 12213), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd—2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)— be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201); (h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; Standard Assurances
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(k) DHS policy to ensure the equal treatment of faith-based organizations, under which all applicants and recipients must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19;
(l) The Applicant will comply with California’s Fair Employment and Housing Act (FEHA) (California Government Code §§12940, 12945, 12945.2), as applicable.

FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions; (m)Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this application.

6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.

7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000- 21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000- 15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources;
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(e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmentaland human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 etseq.);
(l) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.);
(m)Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wildand scenic rivers system.

The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.

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8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements.

9. Cooperation and Access to Records
All Applicants must cooperate with any compliance reviews or investigations conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.

10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant’s employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.

11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.C §§ 3729-3733 which sets forth that no subrecipient, recipient, or subrecipient shall submit a false claim for payment, reimbursement or advance.

12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of subawards obligating $30,000 or more in federal funds and (b) executive compensation data for first-tier subawards. This includes the provisions of FFATA, which includes requirements for executive compensation, and also requirements implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R.

Part 170 Reporting Subaward and Executive Compensation Information.

13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.

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14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a subrecipient from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; (3) using forced labor in the performance of the award or subawards under the award.

15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non-profit organizations.

16. Worker’s Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq.

17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
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(c) Assist the awarding agency in assuring compliance with Section 106 of the (d) National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §469a-1 et seq.); and
(e) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.

18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications;and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.

19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services.

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20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity’s grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code section 6250 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.

HOMELAND SECURITY GRANT PROGRAM (HSGP) –

PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS

21. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.

22. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.

23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collectPII are required to have a publicly-available privacy policy that describes standards on the usage and maintenance of PII they collect. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template a useful resource respectively.

24. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards.

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25. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions.

26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.

27. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.

28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B138942.

29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all Applicants must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.

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30. Non-supplanting Requirement
All recipients who receive federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through nonfederal sources.

31. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L.

No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14.

32. SAFECOM
All recipients who receive federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.

33. Terrorist Financing
All recipients must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws.

34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipient’s currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, you must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.

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35. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.

36. Use of DHS Seal, Logo, and Flags
All recipients must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.

37. Performance Goals
In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual, subrecipients must demonstrate how the grant-funded project addresses the core capability gap associated with each project and identified in the Threat and Hazard Identification and Risk Analysis or Stakeholder Preparedness Review or sustains existing capabilities, as applicable. The capability gap reduction or capability sustainment must be addressed in the Project Description of the BSIR for each project.

38. Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.

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IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in this assurance. This assurance is binding on the Applicant, its successors, transferees, assignees, etc. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.

All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the subrecipient may be ineligible for award of any future grants if the Cal OES determines that any of the following has occurred: (1) the recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

All of the language contained within this document must be included in the award documents for all subawards at all tiers. All recipients are bound by the Department of Homeland Security Standard Terms and Conditions 2021, Version 11.4, hereby incorporated by reference, which can be found at:
https://www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions.

The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant.

Subrecipient:

Signature of Authorized Agent:

Printed Name of Authorized Agent:

Title: Date:

City of Lemon Grove
Lydia Romero
City Manager
7/22/2021
County of San Diego
Office of Emergency Services
Signature Authorization Form
FY 2021 State Homeland Security Program Grant
For Jurisdiction: Date Signed:

The below named personnel are authorized to request reimbursement for the State Homeland Security Program (SHSP). Authorized personnel should be your jurisdiction’s management staff e.g. Director, Assistant Director, Chief, Battalion Chief, or Senior Manager.

NAME
(TYPED/PRINTED) Title SPECIMENSIGNATURE

TELEPHONE

NUMBER E-MAIL ADDRESS
This form supersedes all others for above indicated jurisdiction. Requests for reimbursement received from staff not identified in this form will not be processed.

Printed Name and Signature Phone No.

Mail form to: County Office of Emergency Services, 5580 Overland Avenue Suite 100, San Diego, CA 92123 For County Departments Mail Stop: O25
For questions on this form please contact: Kevin Preston at 858-715-2214 or [email protected] Approval of Final Map TM 0065
September 6, 2022
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CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 1.D
Meeting Date: September 6, 2022
Submitted to: Honorable Mayor and Members of the City Council Department: Community Development
Staff Contact: Michael Fellows, Community Development Manager [email protected]
Item Title: Approval of Final Map for Tentative Map TM0065 located at 8373 Broadway
Recommended Action: Adopt a resolution (Attachment A) approving the Final Map for Tentative Map TM0065 and authorize the City Clerk to accept the easements and on the Final Map.

Summary: On August 4, 2020, the Lemon Grove City Council adopted Resolution No. 2020-3758 and 2020-3759 (Attachment B) approving Tentative Map TM0065 which authorized 70 condominium units, on one common lot, with easements for public emergency access and utilities. The property is a 2.88 acre parcel of land located at 8373 Broadway in Lemon Grove.

KB Home Coastal, Inc., the owner of said parcel, has satisfied the conditions of approval for the proposed subdivision and requests approval of the Final Map for TM0065.

Performance bonds and subdivision agreements are in place to ensure that conditions of approval are met and the project is completed in the manner approved by City Council.

If adopted, the resolution (Attachment A) will authorize the City Clerk to execute the Final Map and accept the easements.

Discussion:

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Approval of Final Map TM 0065
September 6, 2022
Page | 2
Fiscal Impact:

The City will receive $2,688.21 in accordance with the Regional Transportation Congestion Improvement Program (RTCIP) for each new residential unit constructed, and the Sanitization District will receive $3,509 per unit.

Public Notification: None
Attachments:

Attachment A – Resolution
Attachment B – Adopted Resolution No. 2020-3758 and 2020-3759 Approval of Final Map TM 0065
September 6, 2022
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Attachment A
RESOLUTION NO. 2022-_______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEMON GROVE, CALIFORNIA, APPROVING A FINAL MAP FOR TENTATIVE MAP TM0065 WHEREAS, On August 4, 2020, the Lemon Grove City Council adopted Resolution No. 2020-3758 and 2020-3759 approving Tentative Subdivision Map TM0065, as meeting the requirements of the City’s Subdivision Ordinance and the California Subdivision Map Act; and
WHEREAS, the Final Map for Tentative Map TM0065 attached hereto as Exhibit ‘A’ has been submitted and meets the requirements as set forth in the California Government Code section 66433, et. Seq. and is now ready for approval by the City Council; and
WHEREAS, KB Home Coastal, as the owner of the project has paid all fees required by the conditions for processing of the Final Map; and WHEREAS, the Manager of Development Services and the City Engineer have found said Final Map of Tract No. 0065 substantially conforms to the conditionally approved Tentative Map, as required by the California Subdivision Map Act.

WHEREAS, the City has found the proposed Tentative Map and Planned Development Permit to be categorically exempt from the environmental review requirements of the California Environmental Quality Act Guidelines (Section 15332, InFill Development Projects).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lemon Grove, California, hereby finds:

1. The Final Map is consistent with the General Plan, the California Subdivision Map Act, and is in substantial conformance with the previously approved Tentative Map (TM0065); and

2. The Final Map for Tentative Map No. 0065 is hereby approved, and the City Clerk is authorized and directed to certify this fact on the face of the Final Map; and

3. All easements identified on the Final Map are accepted by the City of Lemon Grove; and

4. Authorizes the City Clerk to record a certified copy of this resolution.

Approval of Final Map TM 0065
September 6, 2022
Page | 4
Attachment A
PASSED AND ADOPTED on September 6, 2022, the City Council of the City of Lemon Grove, California, adopted Resolution No. 2022-_______, passed by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Racquel Vasquez, Mayor
Attest:
__________________________
Audrey Malone, City Clerk
Approved as to Form:
_________________________
Kristen Steinke, City Attorney
Approval of Final Map TM 0065
September 6, 2022
Page | 5
Exhibit ‘A’
Approval of Final Map TM 0065
September 6, 2022
Page | 6
Exhibit ‘A’
Approval of Final Map TM 0065
September 6, 2022
Page | 7
Exhibit ‘A’
Approval of Final Map TM 0065
September 6, 2022
Page | 8
Exhibit ‘A’

Sage Project Presentation
September 6, 2022
Page | 1

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 2.

Meeting Date: September 6, 2022
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Lydia Romero, City Manager
[email protected]
Item Title: Sage Project Presentation
Recommended Action: That the City Council receives and then provides feedback to staff regarding the Sage Project presentation.

Background and Discussion: Last school year the City engaged San Diego State University (SDSU) to participate in the Sage Project for Fiscal Year 2021-2022. There were seven topics (Attachment A) the students worked on throughout the school year.

Dr. Jessica Barlow, Sage Program Administrator in conjunction with students of the Sage Project partnership with the City, will lead the presentation.

At the conclusion of the presentation, staff requests that the City Council provide comments/feedback to staff regarding any of the information presented.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: None.

Public Notification: None
Staff Recommendation: That the City Council receives and then provides feedback to staff regarding the Sage Project presentation.

Attachment(s):

Attachment A - Sage Project list
City of Lemon Grove
Project List for Contorer Foundation

1. Active Transportation Program: The City desires to create numerous programs and infrastructure projects by promoting bicycle and pedestrian improvements and encouraging active living. This includes Safe Routes to School programs and partnership with the Lemon Grove School District, desire to implement zero bicycle/pedestrian fatalities as a Vision Zero City, a commitment from city staff to improve all multi-modal infrastructure. Additionally, consider build on the existing infrastructure and programming with branding, an education and marketing campaign, and other creative strategies to cultivate a community with a strong bicycle/pedestrian culture.

2. Expanding the Recreation Department Services: Assess the current Community Services program and create a plan to restart are larger and more robust Recreation Services program that incorporates offerings for youth, adult and seniors. Determine what programs will best service the residents and guests and detail what that cost will be to restart and maintain the upgraded program moving forward.

3. Greening a New Renewable City: Create a citywide greening program that encourages more street trees that cool the City, creates opportunities to construct green/garden rooftops, and assess the water usage in city parks and facilities for efficiencies.

4. Community Cleanliness: Recent concerns from city staff, residents and businesses has arisen because of the general trash/litter increase along main arterials as well as “hot spots” in the City. The City is interested in capturing these locations in GIS that will help create a program where the City can utilize volunteer groups and non-profit organizations to consistently and thoroughly clean main arterials and hot spots.

Additionally, it would be interesting to determine if a trash/illegal dump hot line will be valuable to the City while considering how it may be staffed and supported with the City’s limited resources.

5. Transportation Efficiency: Determine how the City can create a more efficient and multi-modal transportation system throughout the City. Consider recent vehicle miles traveled process that has been incorporated into the City’s traffic management program. Also, look at the arterials, collectors and residents streets to determine why drivers are driving certain routes through the City. Then take that information and compare it with where those routes are in comparison to the routes that are designed to handle that traffic pattern. If they do not align, determine solutions to align actual traffic with actual traffic plans. Take special consideration with existing traffic signaling system in the City to synchronize the flow of traffic that reduces greenhouse gas.

6. Remote Government: In the post-COVID environment, remote governmenting became a necessity that may likely not go away…or at least the desire from the public will not go away. With this in mind this project should analyze what the City performed in remote services, determine what other like sized/type city provide, and come up with solutions that the City can implement to create a more efficient and effective service based set of tool. Ideas can include: a more robust building permit platform, online scheduling system, online/real time interface, code enforcement inspection/follow up. And the second peace of this project is to look at how current city employees can operate remotely to become a more effective workforce and also provided a benefit to employees that will increase morale and work focus.

7. Increase City Parkspace: Analyze vacant lots throughout the City (public or private) to determine which locations could be utilized as future park space to increase the connectively plan for every homeowner to be located near a park. Funding consideration should be included as well an ongoing maintenance plan.

City Council Manual
September 6, 2022
Page | 1

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 3.

Meeting Date: September 6, 2022
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Lydia Romero, City Manager
[email protected]
Item Title: City Council Manual
Recommended Action: Discuss and approve a City Council Manual.

Background and Discussion: One of the Priorities the City Council had on their 21-22 work plan was to engage and participate in a facilitated City Council Leadership Development and Team Building Training. These multi-meeting and individual coaching trainings were intended to build mutual understanding, communication, trust, equity and respect among City Council Members.

One of the team building tasks was to create a City Council Manual that documents accepted practices and clarifies the roles of the elected officials.

The City Council made changes to the initial draft of the Council Manual in January of 2022.

Further changes were made to the Manual at the final team building meeting in April 2022. The draft (Attachment A) that is before the City Council is the complication of all the comments and suggested changes by the Council Members in the facilitated sessions. The City Council Manual is presented to the City Council for further refinement, additions and wordsmithing or formal adoption.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: None
Public Notification: None
Staff Recommendation: Discuss and approve City Council Manual Attachment(s):

Attachment A: Draft City Council Manual
i | Page
City Of Lemon Grove City Council Manual
INITIAL DRAFT: January 2022
SECOND DRAFT: APRIL 2022
COUNCIL DRAFT: SEPTEMBER 2022
Produced by City of Lemon Grove staff (led by Lydia Romero, City Manager) in collaboration with the City of Lemon Grove City Council (Mayor Racquel Vazquez and Councilmembers: Jerry Jones, Jennifer Mendoza, Liana LeBaron, and George Gastil).

Production facilitated by Drs. Makesha Spence, Heike Mitchell, and John Fennig, DRI Consulting.

The format and content of this manual is informed by a review of several southern California City Council manuals, including…
2 TABLE OF CONTENTS
CHAPTER 1 INTRODUCTION AND OVERVIEW......................................................................

PURPOSE OF MANUAL ..............................................................................................

OVERVIEW OF CITY DOCUMENTS..............................................................................

ORIENTATION OF NEW COUNCILMEMBERS...............................................................

CHAPTER 2 CITY COUNCIL – GENERAL POWERS AND RESPONSIBILITIES ..............................

MAYOR AND CITY COUNCIL GENERALLY ....................................................................

CITY COUNCIL-MANAGER FORM OF GOVERNMENT AND THE ROLE OF THE CITY MANAGER ROLES AND RESPONSIBILITIES – MAYOR, MAYOR PRO TEM AND COUNCILMEMBERS APPOINTMENT OF CITY MANAGER AND CITY ATTORNEY...........................................

CONCURRENT ROLES.................................................................................................

FINANCIAL MATTERS……………………………………………………………………………………………….

CHAPTER 3 COMMUNICATIONS ..........................................................................................

WRITTEN CORRESPONDENCE....................................................................................

SPEAKING FOR “THE CITY” ........................................................................................

SPEAKING AS AN INDIVIDUAL....................................................................................

COUNCIL CONDUCT WITH THE MEDIA.......................................................................

CHAPTER 4 INTERACTION WITH CITY STAFF .....................................................................

AGREED UPON NORMS FOR CITY COUNCIL – CITY STAFF INTERACTIONS TIMELY RESPONSE TO CITY COUNCIL REQUESTS .....................................................

ACCESS TO INFORMATION .....................................................................................

DISSEMINATION OF INFORMATION .......................................................................

RESTRICTION OF POLITICAL INVOLVEMENT BY STAFF .............................................

CHAPTER 5 SUPPORT PROVIDED TO CITY COUNCIL ..........................................................

STAFF SUPPORT ..................................................................................................... 3 USE OF THE CITY CONFERENCE ROOM....................................................................

MAIL AND DELIVERIES............................................................................................

CHAPTER 6 CONFLICTS AND LIABILITY..............................................................................

CONFLICT OF INTEREST ..........................................................................................

CONFLICT OF INTEREST RELATED TO REAL PROPERTY HOLDINGS............................

CITY ATTORNEY ADVICE .........................................................................................

CONFLICT OF INTEREST FORMS ..............................................................................

HARASSMENT AND WORKPLACE STANDARDS........................................................

LIABILITY ...............................................................................................................

CHAPTER 7 CITY COUNCIL MEETINGS...............................................................................

CITY COUNCIL MEETINGS .......................................................................................

AGENDA ................................................................................................................

GENERAL MEETING PROCEDURES ..........................................................................

PUBLIC COMMENT.................................................................................................

COUNCIL DISCUSSIONS ..........................................................................................

ADDITIONAL PROTOCOL AND DECORUM ...............................................................

CHAPTER 8 CITY COUNCIL COMMITTEES..........................................................................

CITY COUNCIL REPRESENTATION ON OTHER AGENCIES ..........................................

CHAPTER 9 MISCELLANEOUS REQUIREMENTS
ETHICS TRAINING...................................................................................................

HARASSMENT TRAINING........................................................................................

FRAUD REPORTING……………………………………………………………………………………………….
4 CHAPTER 1

INTRODUCTION AND OVERVIEW
Purpose of Governance Manual
The City Council has prepared this City Council Governance Manual (“Manual”) to document accepted practices and clarify expectations. The Manual is intended to assist Councilmembers in carrying out their roles, as well as to provide useful information to prospective Councilmembers and other interested citizens. Through agreement of the City Council and staff to adhere to these practices, the effective administration of City Council affairs is greatly enhanced. While attempting to not be overly restrictive, procedures are established so that expectations and practices can be clearly articulated to guide Councilmembers in their actions.

The City Clerk shall be responsible for the maintenance of the Manual and for making it available to the public. It is anticipated that this Manual will be reviewed at least every two years, in odd years, in order to reflect changes in the law or City Council procedure or policy.

Failure to observe any of the listed rules or procedures does not serve as an independent source to challenge any decision or action of the City Council, nor does it serve as evidence of improper conduct in any challenge to any action by a City Councilmember or by the City Council as a whole. This Manual is not intended to be a legal statement, and is not written in legal terms.

Overview of City Documents
This Manual provides a summary of important aspects of City Council activities. However, it cannot incorporate all material and information necessary to undertake the business of a City Council. Many other laws, policies, plans and documents exist that bind the City Council to certain courses of action and practices. A summary of some of the most notable documents that provide guidance to the City Council is provided below. • California Constitution and Codes
The California Constitution and Codes contain many requirements for the operation of city government. Many of these requirements are also replicated within the Lemon Grove Municipal Code to ensure there is broad awareness of such requirements. Lemon Grove is a “general law” city, which means it is organized in accordance with provisions of the California Government Code.

Also described within the California Government Code and the Lemon Grove Municipal Code is the City Council – City Manager form of government, which is practiced in Lemon Grove. Basically, this form of government prescribes that a City Council’s role is to establish polices and priorities, while the role of the City Manager is to oversee the operations of City government. 5 • Lemon Grove Municipal Code
The Lemon Grove Municipal Code contains local laws and regulations adopted by ordinance. It contains a variety of laws including, but not limited to, planning and zoning standards, election laws, local tax standards, and park and open space regulations. The Lemon Grove Municipal Code is available on the City’s website or from the City Clerk. • General Plan (Adopted October, 1996)
Lemon Grove’s General Plan is comprised of a number of elements, such as land use, transportation, open space, mobility and housing, in accordance with State requirements, and provides a policy framework for various matters that fall within these areas.

Orientation of New Councilmembers
Members of the City Council should have an understanding of the full range of services, facilities and programs provided by the City. As new members join the City Council, the City Manager coordinates an orientation, allowing an opportunity for new Councilmembers to meet key staff.

CHAPTER 2
CITY COUNCIL – GENERAL POWERS AND RESPONSIBILITIES
The City of Lemon Grove is governed by a directly elected Mayor and four-member City Council elected at-large to four- year terms on a staggered biennial basis. Councilmember terms are staggered to ensure a measure of continuity is maintained in the transition from one City Council to the next.

CityCouncilmembers also serve as members of other entities operating on behalf of the City of Lemon Grove, including the Lemon Grove Housing Authority, Lemon Grove Sanitation District Board, Lemon Grove Roadway Lighting District Board and the Lemon Grove Successor Agency Board.

Mayor and City Council Generally
The powers of a City Council in California to establish policy are quite broad. Essentially, councils may undertake any action related to city affairs other than those forbidden or preempted by state or federal law. Specifically, the City Council shall have the power, in the name of the city, to do and perform all acts and things appropriate to a municipal corporation and the general welfare of its inhabitants, which are not specifically forbidden by the Constitution and laws of the State of California.

The Lemon Grove City Council acts as a body. While the Mayor has some additional ceremonial and administrative responsibilities, no Councilmember has any power beyond those of the other members. In the establishment of policy, voting and in all areas except those identified below, all members are equal. Except where the law requires a certain number of affirmative votes, a majority vote of the City Council establishes policy and makes decisions for the City. While an individual member may disagree with a decision of the City Council, a decision of the majority will bind the City Council to a course of action. In 6 turn, it is staff’s responsibility to ensure that the policy of the City Council is implemented.

Actions by staff to implement a decision of the City Council do not reflect any bias against a Councilmember who held a minority view on that issue.

City Council-Manager Form of Government and the Role of the City Manager The employment relationship between the City Council and the City Manager honors the fact that the City Manager is the chief executive officer of the City who works for five independently elected officials. The City Council and City Manager should be a participatory team.

Councilmembers should avoid situations that can result in City staff being directed by one or two members of the Council. Regular communication between the City Council and the City Manager is important in managing open communications. All dealings with the City Manager, whether in public or private, should respect the authority of the City Manager in administrative matters.

The City Council is to evaluate the City Manager on a regular basis to ensure that both the City Council and the City Manager are in agreement about performance and goals.

As in any professional relationship, it is important that the City Manager keep the City Council informed. The City Manager respects and is sensitive to the political responsibility of the City Council and acknowledges that the final responsibility for establishing the policy direction of the City is held by the City Council.

The City Manager’s power and authority include the ability to:
• Review all agenda documents before preparing the agenda for any regular or special meeting of the City Council.
• Direct the work of all City departments, except those that are directly appointed by or report directly to the City Council.
• Recommend to the City Council adoption of measures that the City Manager may deem necessary for the health, safety or welfare of the community. • Consolidate or combine offices, positions, departments or units under the City Manager’s jurisdiction.
• Conduct research in administrative practices in order to bring about greater efficiency in City government.
• Provide management and leadership training to City departments. 7 Roles and Responsibilities – Mayor, Mayor Pro Tem and Councilmembers

1. Mayor
• Is directly elected to a 4 year term.
• Serves as the presiding officer of the City Council, preserving strict order and decorum at all meetings of the City Council; announces City Council decisions on all subjects; and decides all questions of order, subject to modification by the City Council.
• Leads the City Council into an effective, cohesive working team. • Is recognized as the ceremonial spokesperson for the City. • Selects a substitute for City representation when unable to attend. • Approves of any agenda prepared by the City Clerk at the direction of the City Manager.
• May call for special meetings as necessary in response to the scope and timing of the City Council’s workload and schedule.
• Recommends City Council appointments to various public bodies, which are then confirmed by a majority vote of the City Council.
• Signs minutes or other required documents on behalf of the City when Mayor’s signature is required.
• Responds to correspondence submitted to the full City Council on nonagenda items. • Charged with the administration of proclamations. The issuance of proclamations is at the Mayor’s discretion, without formal action by City Council.
• Coordinates the annual evaluation of the City Manager and City Attorney. • Serves as the City Council’s spokesperson in the media. • Is entitled to vote on all matters, but does not have veto power. 8 2. Mayor Pro Tem
• Serves as the presiding officer when the Mayor is absent. • Performs the duties of the Mayor in the Mayor’s absence or at the request ofthe Mayor.
• Represents the City at ceremonial functions at the request of the Mayor.

3. Councilmembers (including Mayor and Mayor Pro Tem)
• Participate in City Council meetings and in other public forums while demonstrating respect, consideration and courtesy to others.
• Serve as a model of leadership and civility to the community. • Inspire public confidence in City government.
• Demonstrate honesty and integrity in every action and statement. • Are familiar with the City Council Manual.
• Prepare in advance of City Council meetings and be familiar with issues on the agenda. Advise the City Manager and City Clerk as soon as possible of an impending absence.
• Seek authorization from the City Manager if any request of staff will require more than one hour of staff time to complete. This provision does not apply to City Council questions related to agenda reports.
• Shall not take action on any matter that has no direct effect on the local affairs of the City and over which the City has no jurisdiction. • Shall be respectful of other people’s time, stay focused and act efficiently during public meetings.
• Commit to spending time each year outside of regular City Council meetings to work with the City Manager and staff on setting goals and priorities for the City government and to work on issues that may be inhibiting the maximal achievement of City goals.
• May represent the City at ceremonial functions at the request of the Mayor. • Represent the City Council on County, regional, district or state boards, committees or commissions, and other public agencies, or quasi-public 9 agencies, as appointed by the Mayor with City Council confirmation. • May join two other Councilmembers to call a special meeting of the City Council.
• Complete all required training in a timely manner, including Statemandated AB 1234 Ethics Training and legally mandated harassment training.
• File in a timely manner all required Fair Political Practices Commission documentation, including the annual Statement of Economic Interests and campaign statements.

Appointment of City Manager and City Attorney
The City Council appoints two positions within the city organization: the City Manager and the City Attorney (currently a contract attorney). Both positions serve at the will of the City Council. The City Manager is an employee of the City and has an employment agreement that specifies certain terms of employment including an annual evaluation by the City Council. The City Manager is responsible for all other personnel appointments within the City.

The City Attorney has such duties as prescribed by the general laws of the State and the regulations of the City.

Concurrent Roles - Successor Agency, Public Facilities Financing Authority and Parking Authority
The Mayor and City Councilmembers serve as members of other entities operating on behalf of the City Council of the City of Lemon Grove:

Lemon Grove Housing Authority
Lemon Grove Sanitation District Board
Lemon Grove Roadway Lighting District Board
Successor Agency to the Former Lemon Grove Redevelopment Agency

FINANCIAL MATTERS
Council Compensation
State law and the Municipal Code provide for modest compensation to members of the City Council. State law limits an increase in City Council salaries to 5% per year, effective only following the next election after adoption. Currently, the Mayor receives a stipend of $1,405 per month; Councilmembers receive a stipend of $803 per month. Councilmembers are also eligible for participation in group insurance benefits including retirement, health, 10 dental, vision, and life insurance plans.

Councilmembers are not compensated by Lemon Grove for attendance at standing committees, joint power authorities, or other agencies or organizations, but may be compensated by those external organizations for attending meetings.

Expenditure Allowance
The annual City budget includes limited funding for Councilmembers to undertake official City business. Eligible expenses include travel, meals and lodging and other actual and necessary expenses approved in advance by the City Manager for attending meetings and events organized by the League of California Cities, meetings with representatives of local, regional, state and the federal government on adopted City policy positions; educational seminars designed to improve officials’ skill and information levels; and meetings of regional, state and national organizations whose activities affect the City’s interests.

Expenditure Guidelines
Any expense must be related to the conduct of City business, such as the actual and necessary expenses incurred in the performance of a Councilmember’s official duties.

Public property and public funds may not be used for any private or personal purpose, including personal political purposes. For example, reimbursement could not be allowed to pay for meals at a meeting designed to discuss political or campaign strategies. It is also inappropriate for City funds to pay for a meal or other expenses of a private citizen at such meetings.

City budgetary practices and accounting controls apply to expenditures within the City Council budget. Reimbursement requests should be made through the City Manager’s office with receipts. Expenditure records are public information. Questions arising as to the proper application or interpretation of the adopted policy will result in the City Manager conferring with the Mayor and City Attorney.

CHAPTER 3

COMMUNICATIONS
An important role of each Councilmember is communication with the public to assess community opinions and to communicate information about the City. Because the City Council performs as a body (that is, acting based on the will of the majority as opposed to individuals), it is important that general guidelines be understood when speaking for the City Council. Equally important, when members are expressing personal views and not those of City Council, the public should be so advised.

Written Correspondence
The City Manager is authorized to receive and take administrative action on all correspondence directed to the City Council. Generally, correspondence relating to a specific City Council agenda item shall be distributed with the agenda report; correspondence received after the publication of agenda packets, is to be compiled and distributed to the City Council prior to the City Council meeting. The City Manager is also 11 authorized to respond to correspondence submitted to the full City Council on non-agenda items or authorize a staff member to respond to the extent possible.

After the City Council has taken a position on an issue, official correspondence should reflect this position. While Councilmembers who may disagree with a position are free to prepare correspondence on such issues; City letterhead and staff support should not be utilized.

Speaking for “the City”
Similar to written correspondence, when Councilmembers are requested to speak to groups or are asked the City Council’s position on an issue, the response should reflect the position of the City Council as a whole. Of course, a member may clarify their vote on a matter by stating, for example, “While I voted against X, the City Council voted in support of it.” When representing the City at meetings or other venues, it is important that those in attendance gain an understanding of the City Council’s position rather than that of an individual member.

When dealing with members of the media, it is usually the Mayor who represents the position and interest of the City Council. The Mayor may delegate this responsibility to the Mayor Pro Tem or a fellow Councilmember.

Speaking as an Individual
On occasion, Councilmembers may wish to transmit correspondence on an issue upon which the City Council has yet to take a position or about an issue for which the City Council has no position. In these circumstances, members should clearly indicate in their communications that they are not speaking for the City Council as a whole, but for themselves as one member of the Council. As discussed above, in spoken conversations, Councilmembers should clarify when they are speaking as an individual and not on behalf of the City Council.

Council Conduct with the Media
Councilmembers are frequently contacted by the media for quotes and background information. The following provides helpful tips for communication with the media:
• The Mayor is the official spokesperson for the City Council on City policy.

Because the Mayor is the designated representative of the Council to present and speak on the official City position, Councilmembers must be clear about whether comments represent the official City position or a personal viewpoint. • Assume you are always “on the record.” Most members of the media represent the highestlevels of journalistic integrity and ethics, and can be trusted to keep their word. However, one bad experience could be catastrophic. • Choose words carefully and cautiously. Comments taken out of context can cause problems. Therefore, be cautious about use of humor, sarcasm, or word play.
12 CHAPTER 4

INTERACTION WITH CITY STAFF
Agreed Upon Norms for City Council – City Staff Interactions Whenever possible, it is suggested that City Councilmembers work through the City Manager or their designee.

Timely Response to City Council Requests
City staff will make every effort to respond in a timely and professional manner to all requests made by individual Councilmembers for information or assistance; except that, in the judgment of the City Manager, the request is not of a magnitude, either in terms of workload or policy, which would require that it would be more appropriately assigned to staff.

Access to Information
Individual Councilmembers as well as the City Council as a whole shall receive the full cooperation and candor of staff in being provided with any requested information. The City Manager or appropriate staff will inform City Council when a critical or unusual event occurs about which the public would be concerned.

To assist the City Manager in his/her ability to monitor the flow of information, requests for information are best tracked if submitted in writing. And to ensure proper responsiveness, questions and requests for information are to go to the City Manager.

There are limited restrictions when information cannot be provided. Draft documents (e.g., staff reports in progress, administrative draft EIRs, etc.) under review are not available for release until complete and after review by City management. In addition, there are legal restrictions on the City’s ability to release certain personnel information even to members of the City Council.

Dissemination of Information
In cases where a staff response to an individual Councilmember request involves written materials, the City Manager will provide copies of the material to all other Councilmembers.

Restriction of Political Involvement by Staff
Local governments are non-partisan entities. Professional staff, as reflected within the principles of the City Council-City Manager form of government, formulate recommendations consistent with City Council policy and for the good of the community and should not be influenced by political factors.

CHAPTER 5

SUPPORT PROVIDED TO CITY COUNCIL
Staff Support
13 General administrative support to members of the City Council is provided through the City Manager’s office. Administrative support includes coordinating the Mayor’s calendar, correspondence, and coordinating responses to inquiries which require City staff input.

Administrative support to members of the City Council includes handling City Council mail, phone calls, correspondence and travel arrangements for City Council business. Emails received directly by Councilmembers are handled individually by the recipient with the exception of the Mayor, whose emails are handled by the City Manager’s Office. If a Councilmember forwards an email request to staff for action, then that email is handled in the same manner as any written correspondence received by mail. In addition to supporting the five City Councilmembers, the administrative support staff members also assist the City Manager and handle requests, inquiries and complaints submitted to the City. Sensitivity to the workload of support staff members in the City Manager’s office is appreciated. Prior consultation with the City Manager is requested if a Councilmember seeks administrative support for a task that requires a significant time commitment.

Use of City Hall Conference Room
Councilmembers can only use the city hall conference room for official City business.

Councilmembers must contact the City Manager’s office for assistance in reserving a meeting room.

Mail and Deliveries
Members of the City Council receive mail and other materials from the public, private interests and staff. The City Manager’s office staff maintains a mailbox for each Councilmember.

CHAPTER 6

CONFLICTS AND LIABILITY
Conflict of Interest
State laws are in place to prevent an action by a Councilmember that would constitute a conflict of interest. The purpose of such laws and regulations is to ensure that all actions are taken in the public interest. At any time a Councilmember believes a potential for conflict of interest exists, he/she is encouraged to consult with the City Attorney. Staff may also request an opinion from the City Attorney or the California Fair Political Practices Commission (“FPPC”) regarding a Councilmember’s potential conflict. Laws that regulate conflicts are very complicated. Violations may result in significant penalties including criminal prosecution or the inability to serve in public office.

There are two primary laws that govern conflicts of interest for public officials in California - the Political Reform Act and Cal. Government Code §§1090, et seq. In general terms, the Political Reform Act prohibits a public official from having a financial interest in a decision before the official; Cal. Government Code §§1090, et seq. relates to government contracting law and prohibits a public official from having an interest in government contracts.
14 The Political Reform Act prohibits public officials from making, participating in, or in any way attempting to use their official position to influence a governmental decision in which they know, or have reason to know, that they have a financial interest. Therefore, if a public official has a conflict of interest, the official must disqualify himself or herself from acting on or participating in the decision before the City. Once a year Councilmembers and certain staff are required to file statements of economic interests with the FPPC.

Cal. Government Code §§1090, et seq. is similar to the Political Reform Act, but applies only to City contracts in which a public official has a financial interest. The financial interests covered by Cal. Government Code §§1090, et seq. are different from those in the Political Reform Act. A Councilmember having an interest in a City contract may preclude the City from entering into the contract at all. In addition, the penalties for violating §§1090 can be severe. If a Councilmember believes that he/she may have any financial interest in a contract that will be before the City Council, the Councilmember should immediately seek advice from the City Attorney.

Conflict of Interest Related to Real Property Holdings
Certain conflicts may arise due to Councilmember property holdings, and the law requires that a Councilmember disqualify him or herself in certain situations. The threshold question is whether or not a Councilmember’s decision would have a reasonably foreseeable financial effect on his or her real property interest, giving rise to a legal conflict of interest.

As a general rule, a governmental decision is considered to have a reasonably foreseeable financial effect if it “would cause a reasonably prudent person, using due care and consideration under the circumstances, to believe that the governmental decision was of such a nature that its reasonably foreseeable effect would influence the market value of the official's property.” (2 Cal. Code Regs. § 18702.2.)
Common examples of conflicts include (but are not limited to) when the governmental decision involves the adoption or amendment to a general or specific plan, and the parcel is located within the proposed boundaries, where the decision determines a parcel’s zoning or rezoning, where the decision would impose, repeal, or modify taxes or fees, etc., and when a decision affecting real property value is located within 500 feet of the property line of the official’s real property.

It is recommended that any concerns or questions regarding real property conflict of interests are directed to the City Attorney’s office.

City Attorney Advice
The City Attorney has an affirmative duty to protect the City and City Council from conflicts of interest wherever possible. It is critical to note that while the City Attorney can render adviceon the interpretation of State laws and regulations on conflict matters, such advice is solely an interpretation of the law. The only entity that can provide binding interpretations and immunity on such matters is the FPPC. Members or the full City Council may also solicit opinions on such matters directly from the FPPC, however, such opinions often take time to develop and may not readily respond to urgent matters. It is important to note that 15 the City Attorney does not represent individual members of City Council, but the City Council as a whole.

Conflict of Interest Forms
Annual disclosure statements are required of all Councilmembers, designated commissioners and senior staff, which indicate potential conflicts of interest including sources of income, real property interests and receipt of loans and gifts. Councilmembers and the City Manager often serve on the governing board of other agencies as a result of their positions. These agencies also require submittal of disclosure forms.

Harassment and Workplace Standards
State law prohibits, and the City has policies and procedures which prohibit, discrimination and harassment.

Liability
The City offers a variety of services and may occasionally find itself subject to legal actions through lawsuits. For example, those involved in automobile accidents sometimes choose to take actions against a City since the accident occurred on a City roadway. The City must always approach its responsibilities in a manner that reduces risk to all involved; however, with such a wide variety of high-profile services all risk cannot be eliminated.

It is important to note that violations of certain laws and regulations by individual members of the City Council may result in that Councilmember being personally liable for damages which would not be covered by the City’s insurance. Examples include, but are not limited to, discrimination, harassment or fraud.

CHAPTER 7

CITY COUNCIL MEETINGS
City Council Meetings
All regular and special meetings of the City Council shall be open to the public; however, closed sessions may be held for the purposes permitted by law, from which the public may be excluded.

Regular Meetings
The first and third Tuesdays of each month, at 6:00 p.m., are designated by Municipal Code Section 2.14.040 as the regular meetings of the City Council.

The Mayor or a majority of the members of the City Council may call additional meetings as necessary in response to the scope and timing of the City Council's workload and schedule. The Mayor or majority of the City Council may cancel a regular meeting.

Special Meetings
Upon giving notice in the manner required by law, the Mayor or a majority of the members of the City Council may call a special meeting of the City Council. Topics of discussion at special meetings must be limited to those noticed to the public. 16 Types of Sessions: Open or Closed
Open Sessions:

The City Council may hold an open session (i.e. study session, retreat or workshop) to meet with various people, City Commissions and ad hoc committees; to receive briefings and background information; and to hold general discussions on major issues before formal City Council action is required. Open sessions may be scheduled as regular, adjourned regular or special meetings. The Mayor and City Manager shall collaborate on scheduling of items. Presentations to the City Council may be made by staff members, consultants, representatives of other public agencies and/or any other persons expressly invited for that purpose.

Closed Sessions:

It is the policy of the City Council to conduct its business in public to the greatest extent possible. However, State law recognizes that public discussion of certain items could jeopardize the public interest, compromise the City’s position, or cost the citizens of Lemon Grove financially, and, therefore, generally allows the City Council to hold closed session meetings for the consideration of certain personnel matters, labor negotiations, real property negotiations, matters of public security and the discussion of litigation, among other things, as allowed by State law.

Therefore, these rules provide for strict confidentiality of City Council discussion under certain circumstances and as required by state law. The procedures for the conduct of the closed sessions shall be the same as those for open session meetings, except that the public, after allowance for public comment, will be excluded.

Confidential Information in Closed Sessions
Cal. Government Cade §54963 states that no person may disclose confidential information that has been acquired by being present in a closed session, unless authorized by the body holding the closed session. Disclosure of closed session discussions need only occur when required by law or when there is a majority vote of the City Council. In the event someone violates this provision, the statute and interpreting case law gives the legislative body options to address the violation, including: (1) the body may ask a court to issue an injunction preventing the further disclosure of confidential information; (2) if the person disclosing the information is an employee, the public entity may take disciplinary action against that employee; and/or (3) if the person disclosing the information is a member of the legislative body, the public entity may refer the matter to the grand jury.

Agenda
Agenda Preparation and Distribution
The agenda for each meeting of the City Council shall be prepared by the City Clerk at the direction of the City Manager and with the concurrence of the Mayor. 17 The City Clerk will make the agenda and staff reports available to the public in accordance with the Brown Act.

Action on Items Not on Agenda
The City Council shall not take action on any item not appearing on the posted agenda, except as such action is permitted by law and under the following circumstances: (1) upon a determination that an emergency exists, as defined by state law; and (2) upon a determination by the City Council that the need to take action immediately arose after the agenda was posted.

When an issue arises during a meeting that requires City Council action, is not listed on the agenda, and does not qualify under an exception that allows immediate action, the City Council may refer the issue to staff for review and possible placement of the item on a subsequent City Council agenda.

Councilmembers may briefly respond to a question posed or comment made by a member of the public. In addition, on their own initiative, or in response to questions posed by the public, as permitted by the Mayor, Councilmembers may ask a clarifying question, provide a reference to staff or other resources for factual information, or ask staff to report back to the City Council.

General Meeting Procedures
Presiding Officer
The Mayor is the presiding officer of the City Council. The presiding officer shall preserve strict order and decorum at all meetings of the City Council, announce City Council decisions on all subjects and decide all questions of order.

In the absence of the Mayor for any reason, the Mayor Pro Tem shall be the presiding officer of the Council.

Seating Arrangements
The Mayor Pro Tem is seated immediately next to the Mayor. The Mayor shall establish the seating arrangement for regular City Council meetings.

Quorum
A majority of the Council shall constitute a quorum for any City Council meeting.

No business may be transacted by the City Council at a regular or special meeting unless a quorum of the membership is present.

Except where otherwise required by law, actions by the City Council shall be by a majority of the City Council.

Roll Call
Before proceeding with the business of the City Council, the City Clerk shall call the roll of the Councilmembers; the names of those present and those absent shall be entered in the minutes. If a Councilmember should arrive late to the meeting, it 18 shall be noted in the minutes.

Order of Business for Adjourned Meetings and Continued Items When a meeting is adjourned or an item is continued to another date, generally the continued item will be placed first on that portion of the agenda at that meeting; however, where deemed necessary, the City Clerk, with the concurrence of the City Manager and Mayor, may place a continued item in a different order on the agenda.

Public Comment
Opportunity to Speak
Members of the public will be afforded the opportunity to speak, upon request, regarding all items under the subject matter jurisdiction of the City Council. The Mayor has the authority to modify the time limits set forth below based on the size of the agenda and the likely number of speakers. During special or study session meetings, the public may address the City Council only on items on the agenda.

Therefore, public testimony on agendized items will occur during City Council consideration of the item.

When to Speak
During Public Communications, the Mayor or presiding officer will recognize persons who wish to speak on matters that are not on the agenda and are within the subject matter jurisdiction of the City Council. Public comment on agenda items will be taken when the City Council considers the item.

All remarks shall be addressed to the City Council as a legislative body and not to any individual Councilmember. When recognized by the Mayor, Councilmembers may ask questions of a speaker at the close of a speaker's testimony. Staff may be given the opportunity to clarify public comments on matters of fact before closing for City Council deliberations.

Failure to Speak
Any failure of a member of the public to request to speak on an item, or any failure by the City Council to afford an opportunity to speak on an item, shall not affect the City Council's right to act on that item or the validity of any action subsequently taken by the City Council.

Staff
Staff may be provided the opportunity to present a summary of each staff report and will be available to answer questions of Councilmembers.

Addressing the Council during Council Deliberations
No person may address the City Council following the time for public testimony and during City Council deliberations, unless a majority of the City Council agrees or in answer to a specific question directed to the individual by a member of the City 19 Council.

Speaker Cards and Other Protocol.

A member of the public who wishes to address the City Council will be asked to complete a speaker card for the record; the speaker card includes the speaker's name, address and other contact information, and the number of the agenda item. The completion of a public comment card is not necessary to address the City Council but will aid the City Clerk in maintaining an accurate record. The completed cards should be presented to the City Clerk.

To ensure accuracy of the record, members of the public addressing City Council should speak in an audible tone of voice into the microphone at the lectern. Each speaker is encouraged, but not required, to give his or her name and city of residence.

Council Discussions
To assist the City Council in the development of a structure for orderly discussion of items, rules have been prepared which represent accepted practices for the management of City Council meetings.

Obtaining the floor. A member of the City Council or staff shall first address the Mayor to gain recognition. Comments and questions should be limited to the issue before Council. Cross-exchange between Councilmembers and public should be avoided.

Questions to Staff. A Councilmember shall, after recognition by the Mayor, address questions to the Department Director or designated staff member. If a Councilmember has questions on an agenda item, that member should contact staff prior to the meeting in order to allow staff time to research a response/answer for the meeting.

Interruptions. Once a Councilmember has the floor, other Councilmembers may not interrupt except to make a point of order.

Additional Protocol and Decorum
To assist the City Council in working with a wide variety of backgrounds, personalities, opinion, values, and goals, additional protocols are outlined below:

Use Formal Titles. Councilmembers should refer to one another and City staff formally during public meetings as “Mayor,” “Mayor Pro Tem,” or “Councilmember,” followed by the individual’s last name.

Technology. Cellular telephones or any other telecommunications devices should be in the silent mode or turned off during the City Council Meeting.

Councilmembers should avoid sending text messages, emails or posting on social media during Council Meetings.
20 Practice civility and decorum in discussions and debates.

Honor the role of the Mayor in maintaining order.

Disturbances. Any person who willfully disturbs or breaks up a City Council meeting may be arrested and charged with a misdemeanor, pursuant to California Penal Code Section 403.

Rules of Decorum. The City Council adopted Rules for the Conduct of City Council Meetings on May 4, 2021; these rules are still in effect until repealed or changed by the City Council.

CHAPTER 8

CITY COUNCIL COMMITTEES
City Council Representation on Other Agencies
Councilmembers may be assigned to represent the City on county, regional, district or state boards, committees or commissions, and other public agencies or quasi-public agencies. The Mayor recommends the appointments, which are then confirmed by a majority vote of the City Council. The City Clerk shall maintain a list of all such appointments.

An appointed representative or representatives shall be the duly authorized representatives and spokespersons for the City Council on or before such bodies; no other Councilmember shall speak as the City Council's representative or on behalf of the City Council before such bodies. A Councilmember may appear before such body as a private citizen.

CHAPTER 9

MISCELLANEOUS REQUIREMENTS
Ethics Training
State Assembly Bill 1234 (AB 1234) requires Councilmembers to take Ethics Training on a bi-annual basis. Councilmembers are required to take training no later than one year from the first day of service. A refresher training is required every two years thereafter (City Clerk will send reminder notices).

Upon completion of the training, Proof of Participation Certificate is issued, which must be signed and the original Certificate filed with the City Clerk.

Harassment Training
State Assembly Bill 1661 (AB 1661) requires all local agency legislative body members and any elected local agency officials who receive any kind of compensation, salary, or stipend in the performance of their duties to receive sexual harassment prevention and education training.
21 As such, Councilmembers must participate in a minimum of two hours of sexual harassment prevention training and education within the first six months of taking office or commencing employment, and every two years thereafter.

Contents of the training required for elected officials must include: (1) information and practical guidance regarding the federal and state statutory provisions concerning the prohibition against, and the prevention and correction of, sexual harassment and the remedies available to the victims of such harassment in the employment context; and (2) practical examples aimed at instructing the official in the prevention of sexual harassment, discrimination and retaliation.

Upon completion of a training course provided by the City or other providers consistent with the requirements above, a proof of participation/certificate of completion should be filed with the City Clerk to be maintained as a part of the City’s records.

Fraud Reporting
A Council Member who discovers or suspects fraudulent activity can report such activity to the Mayor and/or City Manager.

Reporting can be accomplished in one or more of the following ways:
● A written statement delivered to a supervisor, a director or the City Manager; ● A phone call to a supervisor, a director or the City Manager; and/or ● A personal conversation with a supervisor, a director or the City Manager.

The City Manager or his or her designee has the authority to investigate and proceed with further action.

Great care will be taken when investigating suspected improprieties or wrongdoings so as to avoid mistaken accusations or alerting suspected individuals that an investigation is underway.

City of Lemon Grove

REGULAR CITY COUNCIL MEETING
SEPTEMBER 6, 2022

PLEASE SILENCE ALL DEVICES

CALL TO ORDER

PLEDGE OF ALLEGIANCE

CHANGES TO THE AGENDA

PUBLIC COMMENT
• Please fill out and submit a speaker slip to the City Clerk BEFORE the item on the agenda has been heard at the City Council Meeting to address the Council. • Speaker slips are located at the entrance of the Chambers.

ALL SPEAKERS UNDER GENERAL PUBLIC COMMENT WILL HAVE 3 MINUTES TO ADDRESS COUNCIL.

CONSENT CALENDAR

2. REPORT TO COUNCIL

SAGE PROJECT PRESENTATION
Staff Contact: Lydia Romero, City Manager
2021-22 Partnership with
Lemon Grove
The Sage Project Model
• Connect existing faculty teaching existing courses with existing projects to real-world projects that address social, economic, and environmental goals for the Lemon Grove community
• Students engage in meaningful, real-world projects
• City gets creative ideas, designs, solutions, and resources that create momentum for moving projects forward

2021-2022 Partnership
• Fee for partnership: $15,000
• Matched with $25,000 by the
Contorer Foundation
• Expanded with a $25,000 grant
from the SDG&E Environmental
Champions Initiative
• Three projects
Projects
Reports available:
https://digitallibrary.sdsu.edu/islandora/object/sdsu%3A4936 Active Transportation
Create and build on programs and
infrastructure projects to implement
bicycle and pedestrian improvements
and encourage active living, to include
enhanced branding, education and
marketing campaigns
CIV E 495 Capstone Design Project (John Prince)
RWS 360 Rhetoric of Sustainability (Dustin Edwards)
Expanding the Recreation Department Services
Assess the current Community Services program
and create a plan to restart a larger and more
robust Recreation Services program that
incorporates offerings for youth, adult and seniors
P H 603 Behavioral and Social Science in Public Health (Emily Schmied) RWS 504 Advanced Professional Writing (Jennifer Sheppard) SLHS 580 Communication Processes and Aging (Henrike Blumenfeld) SLHS 595 Research Practicum (2 sect’s; Henrike Blumenfeld, Jessica Barlow) Greening a New Renewable City
Create a citywide greening program that
encourages more street trees that cool
the City, creates opportunities to
construct green/garden rooftops, and
assesses the water usage in city parks
and facilities for efficiencies
ART 545 Design Studio (Gary Benzel)
BA 400 Business Honors Seminar (Ami Doshi)
ENV E 101 Environmental Engineering Seminar (Matthew Verbyla) ENV E 445 Water and Wastewater Treatment Engineering (Natalie Mladenov) GEOG 370 Conservation Science and Policy (Amy Quandt)
GEOG 496 Human Dimensions of Climate Change (Amy Quandt) MKTG 570 Marketing Research (Erlinde Cornelis)
By the numbers
Up next
Ethan Nichols
Lemon Grove Tree Planting
Initiative
Professor Amy Quandt (GEOG)
Amanda Harman
Recreation for Adults Aged 65+
in Lemon Grove
Professors Henrike Blumenfeld (SLHS) and
Jessica Barlow (SLHS/GEOG)
Lemon
Grove Tree
Planting
Initiative
Ethan Nichols
Project Goals
• Green Lemon Grove
• Bring benefits of trees to Lemon Grove residents
• Aesthetic
• Economic
• Environmental
• Lemon Grove Climate Action Plan
Methods
• 15 question survey
• Planting Location
• Tree Species
• Donating and
Volunteering
• 6 Facebook groups
• 64 respondents
Tree Coverage
Do you think the City of Lemon Grove has sufficient tree cover, or do you think the city has the potential to plant more?
Yes
No
Maybe
Number of Respondents
Tree Planting Locations
• Ample amount of
space
• Frequently
traveled
• Public land
Where would you like to see more trees in Lemon Grove
Number of Respondents
Tree Species
What residents want to see
Ash, pine, oak, jacaranda, and magnolia trees
What residents do not want to see
Palm, eucalyptus, and pepper trees
Tree Species
Qualities to consider:
• USDA Hardiness zone score
• Long lifespan
• Drought resistant
• Low water requirements
• Ample shade
• Aesthetic value
• Non-damaging roots
• Little to no mess
Care and
Maintenance
of Trees
Lemon Grove Donations
If there were different monthly donation packages to plant trees in Lemon Grove, which one would you most likely choose? $1 - $10
$10 - $20
$20+
None
Other
Number of Respondents
Government
Support
Nonprofits and
Other
Organizations
Direct financial support
Assess and maintain trees
Provide workers and
volunteers
Education
and
Outreach
Advocate for tree planting in Lemon
Grove
Provide resources for identifying and
assessing trees
The Canopy Tree Library Lemon Grove Historical Society
Community Involvement and Volunteerism
Would you be willing to volunteer in tree planting and maintenance? Yes
Maybe
No
Other
Number of Respondents
Community Involvement and Volunteerism
If you are interested in volunteering, how often would you be available/willing to volunteer? Never
Once a year
Once a month
Once a week
Other
Number of Respondents
Thank you!
Recreation for Adults
Aged 65+ in Lemon
Grove
Amanda Harman

PROJECT GOAL
 Address the City of Lemon Grove’s goals of
understanding the recreational needs of
seniors within the community
 Offer solutions to address those needs in a
cost-effective manner
Project Steps
 Step 1: SoCal Survey
 Step 2: Lemon Grove Survey
 Step 3: Supplemental Phone Call Interviews
 Step 4: Recommendations
Step 1: Southern California Senior
Recreation Survey
 In a larger survey crafted in the SLHS 580 Communication Processes and Aging course, students surveyed 97 senior (65+) adults from Southern California (SoCal) and asked them two questions:
 1. “What recreational activities do you currently participate in?”  2. “If your community were to provide recreation activities for seniors, what activity would you be most eager to participate in and why?”  This survey served as a guide to understanding broad recreation wants and needs of seniors in the SoCal area
 Using the top answers from each question, we crafted a survey specifically intended for seniors in Lemon Grove

High Variability in Free Response
Answers
"In Body Pump, I outlift everyone
in the room, including all the
guys & millennials...so ‘senior’
activities, as they’re currently
designed, are worthless to me.”
“This is silly, but I saw
somewhere, that there was
this exercise you do in a
chair. I think I would do
that”
"It would be nice to
see more recreational
competition teams
for older adults in the
community"
"I would love to take classes
where I can learn new things
such as sewing, pottery, tap
dancing, drawing…”
Step 2: Lemon Grove Data
Collection
-Age
-Time in Lemon Grove
-Transportation Accessibility
-Current Recreational
Activities
-Desired Recreational
Activities
-Free Responses
Participant Information
Current Recreational Activities of Adults
Aged 65+ in Lemon Grove
Desired Recreational Activities of Adults
Aged 65+ in Lemon Grove
Step 3: Supplemental Phone
Call Interviews
 2 Supplemental Phone Calls were Conducted
Interviewee One Age Range: 65-70
Interviewee Two Age Range: 71-75
 Both interviewees have lived in Lemon Grove for
30+ years
Supplemental Phone Call
Insights
 COVID-19 has caused an unprecedented time of isolation and loneliness for seniors
 The Senior Center in Lemon Grove has been used as a COVID-19 testing site, making it more difficult for seniors to find a place to socialize and interact with one another
 The access that seniors have in the community varies greatly among individuals (internet, mobility, transportation etc.)
 Seniors need a place in the community to safely gather for social interactions  Seniors need to continue to be advocated for in the community and want their voices to be heard
Step 4: Recommendations
Three Areas of Focus
 Focus 1: Current Recreational Activities
 Focus 2: Desired Recreational Activities
 Focus 3: Senior Recreation Advisory
Committee
Recommendations
Focus 1: Current Recreational Activities
Senior walking
groups & community
clean-up walk
Senior community
garden produce swap
Senior book club
Recommendations
Focus 2: Desired Recreational Activities
Hosted social events
and mixers
Group exercise
Recommendations
Focus 3: Senior Recreation Advisory Committee
Nobody knows the seniors of Lemon Grove like the
Seniors of Lemon Grove…
 Advisory Committee made up of local seniors
 Start with 2-3 appointed seniors who are interested in City Council and senior well-being
 Allow for more elaborate and relevant recreation ideas to continue be discussed
 Ensure that seniors in the community continue to have a voice and be advocated for
Thank you!

The Sage Project @ SDSU
Contact:

Jessica Barlow
Director
+1-619-594-3807
[email protected]
sage.sdsu.edu
Kristofer Patrón-Soberano
Program Administrator
+1-619-594-0103
[email protected]
53 RECOMMENDATION:

That the City Council receives and then
provides feedback to staff regarding the
Sage Project presentation.

3. REPORT TO COUNCIL

CITY COUNCIL MANUAL
Staff Contact: Lydia Romero, City Manager

CITY COUNCIL MANUAL

BACKGROUND
City Council Manual
Part of the Team Building Training
• Initial Draft: January 2022
• Second Draft revision: April 2022
• Third Draft revision: September 2022

COUNCIL ACTION
Third Draft
• Any further refinements
• Additions
• Wordsmithing
Policy Consideration
• No texting or email during City Council Meeting
• More Cities adopting
RECOMMENDATION:

Lemon Grove City CouncilSeptember 6, 2022

Lemon Grove City Council
September 6, 2022