Agenda packet — Lemon Grove City Council, June 6, 2023

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 1.A
Meeting Date: June 6, 2023
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Kristen Steinke, City Attorney
Item Title: Waive the Full Text Reading of all Ordinances Summary: Waive the full text reading of all ordinances included in this agenda.

Ordinances shall be introduced and adopted by title only.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: None.

Public Notification: None.

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 1.B
Meeting Date: June 6, 2023
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Joseph Ware, Finance Director
[email protected]
Item Title: City of Lemon Grove Payment Demands
Recommended Action: Ratify Demands.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: None.

Public Notification: None.

City of Lemon Grove Demands Summary
Approved as Submitted: ACH/AP Checks 05/03/23-05/16/23
Joseph Ware, Finance Director 1,158,654.29
For Council Meeting: 06/06/2023
Payroll - 05/18/23
132,413.42
Total Demands
1,291,067.71
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
17151 797 Burkett, Terry 05/08/2023
Reimb-4/19/23 Reimb-Tution/Ofcr 2B/Burkett 3/29/23 190.00 Total for Check Number 17151: 190.00
17152 83 Cox Communications 05/08/2023
FireBup- B/U Phone/Fire /7853 Central- 485.31
Total for Check Number 17152: 485.31
17153 89 D- Max Engineering Inc 05/08/2023
7797 0 Bonita Place 3/1/23-3/31/23 31.56
7798 0 Central Avenue 3/1/23-3/31/23 255.67
7799 0 Mount Vernon Street 3/1/23-3/31/23 311.67
7800 1896 Noble St Inspections 3/1/23-3/31/23 665.75
7801 0 1993 Dain Drive Inspections 3/1/23-3/31/23 348.25 Total for Check Number 17153: 1,612.90
17154 91 Dell Awards 05/08/2023
222082 Name Plate - :t. Barry 11.85
Total for Check Number 17154: 11.85
17155 115 Fire Etc 05/08/2023
175705 Heartland PF-600 4"X50/PF-800 2.5/PF-8001.75 Yellow/PF-800 1.75 6,591.07 Total for Check Number 17155: 6,591.07
17156 2004 Horrocks Engineers Inc 05/08/2023
75872 Prof Eng Svcs: FY 19/20 Sewer Rehab Proj thru 2/28/23 4,471.00 Total for Check Number 17156: 4,471.00
17157 1045 Infrastructure Engineering Corporation 05/08/2023 14864 Prof Svc.: 7946 Broadway 5/1/22-5/31/22 5,889.00
Total for Check Number 17157: 5,889.00
17158 1714 Life-Assist, Inc. 05/08/2023
1310895 3M Littmann Classic Stethescope, Black (2) 178.43 Total for Check Number 17158: 178.43
17159 1389 Nichols Consulting Engineers, CHTD 05/08/2023 605043006 Prof Svc: Pavement Mgmt Prog 2022 Update thru 4/7/23 8,335.00 Total for Check Number 17159: 8,335.00
17160 537 North County EVS, Inc. 05/08/2023
8242 E10 Replace Cac Lift Cylinder Bearings 560.00
8262 E10 Transmission Oil Sample/Replace Pump Anodes 292.13 1 of 6
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 17160: 852.13
17161 2055 Shaba, Alvin 05/08/2023
Reimb-3/8/23 Reimb-Tution/270 Basic Air Ops/Shaba 2/7/23 135.98 Total for Check Number 17161: 135.98
17162 1477 SoCal PPE 05/08/2023
5383 Repair - Restich Exsisting Seam 40.00
Total for Check Number 17162: 40.00
17163 237 South Coast Emergency Vehicle Services 05/08/2023 512764 Idler Shaft Assy 100.53
Total for Check Number 17163: 100.53
17164 239 Southwest Signal Service 05/08/2023
82508 Markout Reports - Undergorund Service Alert - Apr 23 128.15 Total for Check Number 17164: 128.15
17165 248 Sun Badge Company 05/08/2023
412771 Firefighter Badges 139.55
Total for Check Number 17165: 139.55
17166 269 Verizon Wireless 05/08/2023
9931631965 M2M Account Share 5MB/6 Lines/442086838-00001 42.12 Total for Check Number 17166: 42.12
17167 27 Aztec Landscaping Inc 05/09/2023
L2826 Landscape Mgmt Svc - 04/23 317.76
L2826 Landscape Mgmt Svc - Area 1 - 04/23 5,500.78
L2826 Landscape Mgmt Svc - Fund 33 - Promenade 4/23 116.90 L2826 Landscape Mgmt Svc - Fund 10 -Trolley Corridor 4/23 265.69 L2826 Landscape Mgmt Svc -Area 1 - Facilities 04/23 1,690.86 L2826 Landscape Mgmt Svc - Area 2 -ROW/Medians- 04/23 1,792.27 Total for Check Number 17167: 9,684.26
17168 740 California State Disbursement Unit 05/09/2023 5/4/2023 Wage Withholding Pay Period Ending 5/2/23 46.15 Total for Check Number 17168: 46.15
17169 1605 Chen Ryan Associates Inc. 05/09/2023
2022.5045 Prof Svc: Connect Main St Ph 3 thru 3/31/23 9,379.00 2023.5051 Prof Svc: Connect Main St Ph 1-2 thru 3/31/23 10,302.00 Total for Check Number 17169: 19,681.00
17170 91 Dell Awards 05/09/2023
221210 Walnut Plaque - Jerry Jones 80.27
221244 Name plates-Snow & Gastil 25.86
Total for Check Number 17170: 106.13
17171 98 Domestic Uniform Rental 05/09/2023
0418239905 Shop Towels and Safety Mats 4/18/23 53.35
Total for Check Number 17171: 53.35
17172 313 Excell Security, Inc. 05/09/2023
29099 Senior Center Security Guard - 192.00
Total for Check Number 17172: 192.00
17173 132 Heartland Communications Facility Authority 05/09/2023 2 of 6
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
785 HCFA Member Fees - FY23 36,063.89
785 HCFA Member CIP Contributions - FY23 3,225.75
Total for Check Number 17173: 39,289.64
17174 739 Janazz, LLC SD 05/09/2023
106 Computer Maintenance - 372.50
106 Computer Maintenance - 165.00
86 Computer Maintenance - 305.00
86 Computer Maintenance - 61.00
86 Computer Maintenance - 365.75
86 Computer Maintenance - 122.00
86 Computer Maintenance - 61.00
86 Computer Maintenance - 122.00
86 Computer Maintenance - 183.00
86 Computer Maintenance - 244.00
86 Computer Maintenance - 1,036.25
Total for Check Number 17174: 3,037.50
17175 239 Southwest Signal Service 05/09/2023
82507 Traffic Signal Service Calls - Apr 23 5,741.43
82509 Traffic Signal Service Calls - 1,041.30
Total for Check Number 17175: 6,782.73
17176 8 APCD 05/11/2023
06150-2007-RI-2 Emission Fee Renewal - Engine 580.00
06150-2007-RI-2 Returned check fee 25.00
Total for Check Number 17176: 605.00
17177 336 AT&T 05/11/2023
000019801827 9391057131 - Grounds 23.18
000019801827 9391057131 - San Dist 015-2510 23.18
000019801827 9391057131 - Engr Traf Proj 46.36
Fire- 000019833538 Fire Backup Phone Line- 3/22/23-4/21/23 44.64 Total for Check Number 17177: 137.36
17178 2166 Athens Ins Svcs, Inc.- City of Lemon Grove 05/11/2023 Request 005 CLG Workers' Comp Claims - Apr'23 660.05
Total for Check Number 17178: 660.05
17179 1605 Chen Ryan Associates Inc. 05/11/2023
2022.4885 Prof. Svc: :LG Sidewalk Master Plan thru 1/27/23 24,730.00 Total for Check Number 17179: 24,730.00
17180 58 City of El Cajon 05/11/2023
778 Overtime Reimbursement - Gibson 3/25/23 1,239.38
778 Overtime Reimbursement - Lopez 3/28/23 1,301.96
778 Overtime Reimbursement - Wrisley 3/30/23 1,301.96
Total for Check Number 17180: 3,843.30
17181 59 City of La Mesa 05/11/2023
432 Overtime Reimbursement - Bidegain 3/21/23 1,263.21
432 Overtime Reimbursement - Nenow 3/27/23 1,392.90
432 Overtime Reimbursement - Ruiz 3/20/23 894.77
432 Overtime Reimbursement - Tasco 3/24/23 1,517.04
Total for Check Number 17181: 5,067.92
17182 60 City of San Diego 05/11/2023
1000355209 Metro Sewer System FY23 - 4 QTR - 4/1/2023-6/30/2023 710,558.00 Total for Check Number 17182: 710,558.00
3 of 6
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
17183 1235 County of San Diego, NextGen RCS 05/11/2023
19LEMGRNGRC07 NextGen RCS Shared Backbone In 48,954.89
Total for Check Number 17183: 48,954.89
17184 80 County of San Diego- RCS 05/11/2023
23CTOFLGN10 800 MHZ Network - Apr'23 969.00
23CTOFLGN10 800 MHZ Network - Apr'23 104.50
23CTOFLGN10 800 MHZ Network - Apr'23 104.50
23CTOFLGN10 800 MHZ Network - Apr'23 104.50
23CTOFLGN10 800 MHZ Network - Apr'23 484.50
Total for Check Number 17184: 1,767.00
17185 83 Cox Communications 05/11/2023
2259Wash- 4/12/23 4/11/23-5/10/23 - 001 3110 131384101 27.25 2873Skyline- 4/19/2023Phone/PW Yard/2873 Skyline- 70.92 2873Skyline- 4/19/2023Phone/PW Yard/2873 Skyline- 70.92 2873Skyline- 4/19/2023Phone/PW Yard/2873 Skyline- 70.92 Fax-CH-4/18/23 City Manager Fax Line- 001-3110 118799401 1.60 Fax-CH-4/18/23 Copy Room Fax Line- 001 3110 118799401 1.60 Fax-CH-4/18/23 Copy Room Fax Line- 001 3110 118799401 1.60 Fax-CH-4/18/23 Copy Room Fax Line- 001 3110 118799401 1.58 Total for Check Number 17185: 246.39
17186 89 D- Max Engineering Inc 05/11/2023
7802 7508-7512 Church Street Inspecton 3/1/2023-3/31/2023 227.56 7803 7946 Broadway Inspections 3/1/2023-3/31/2023 396.75 7804 8373 Broadway Inspecton 3/1/2023-3/31/2023 255.56
7805 Golden Doors Inspecton 3/1/2023-3/31/2023 255.56
7806 Vista Azul Inspecton 3/1/2023-3/31/2023 483.23
Total for Check Number 17186: 1,618.66
17187 1234 Data Ticket Inc 05/11/2023
150196 Daily Citation Processing 3/2023 196.21
Total for Check Number 17187: 196.21
17188 1925 Geotab USA, Inc. 05/11/2023
IN337702 Monthly ProPlus Plan 118.50
IN337702 Monthly ProPlus Plan 79.00
Total for Check Number 17188: 197.50
17189 130 HDL Coren & Cone 05/11/2023
SIN027389 Contract Services Property Tax April - June 2023 2,481.47 Total for Check Number 17189: 2,481.47
17190 132 Heartland Communications Facility Authority 05/11/2023 714 HCFA Member Fees FY'23 60,106.48
714 HCFA Member CIP Contributions - FY'23 5,376.25
Total for Check Number 17190: 65,482.73
17191 1996 Hidalgo, Roberto 05/11/2023
Reimb-5/2/23 Reimb-Mileage/CJPIA's HR Academy (Indian Wells)Hidilgo 4/24/2023 170.30 Reimb-5/2/23 Reimb-Meals/CJPIA's HR Academy (Indian Wells)Hidilgo 4/24/2023 105.48 Total for Check Number 17191: 275.78
17192 2191 LHH Recruitment Solutions 05/11/2023
12824014 Acct-Payroll Clerk - Cousino W/E 4/16/2023 155.42 12824014 Acct-Accounts Payable Clerk - Gatling-Holmes W/E 4/16/2023 1,335.04 12833920 Acct - Accounts Payable Clerk Gatling-Holmes - W/E 4/23/2023 1,248.26 12840855 Acct-Accounts Payable Clerk - Gatling-Holmes W/E 4/30/2023 1,293.32 12847936 Acct-Accts Payable Clerk - Gatling-Holmes W/E 5/7/23 1,335.04 12847936 Acct-Payroll Clerk - Saldias W/E 5/7/2023 1,428.91 4 of 6
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Total for Check Number 17192: 6,795.99
17193 177 MJC Construction 05/11/2023
162103 Storm Drain/Parking Lot Repair at Public Works Yard - 3/2023 33,000.00 162103 Storm Drain/Parking Lot Repair at Public Works Yard - 3/2023 24,500.00 Total for Check Number 17193: 57,500.00
17194 179 Municipal Emergency Services Inc 05/11/2023
IN1868924 Annual Fit Test Service 500.00
Total for Check Number 17194: 500.00
17195 1566 Occupational Health Centers of CA, A Med Cor 05/11/2023 1235949959-11.2 Medical Exam 11/9/22 - Alonso 427.21
78573711 Medical Exam - 3/10/2023 Allen 160.00
78968994 Medical Exam 4/12/2023 - Harris 204.00
79040427 Medical Exam - Ulloa Briones 4/24/2023 44.00
Total for Check Number 17195: 835.21
17196 211 Rick Engineering Company 05/11/2023
923276 Prof Svc: City Engineer - 1/2/23-2/24/23 4,065.00 923276 Prof Svc: City Engineer - 1/2/23-2/24/23 525.00
923276 Prof Svc: City Engineer - 1/2/23-2/24/23 8,218.32 923276 Prof Svc: City Engineer - 1/2/23-2/24/23 11,206.80 923276 Prof Svc: City Engineer - 1/2/23-2/24/23 11,206.80 923276 Prof Svc: City Engineer - 1/2/23-2/24/23 1,867.80 923276 Prof Svc: City Engineer - 1/2/23-2/24/23 373.56
923276 Prof Svc: City Engineer - 1/2/23-2/24/23 4,482.72 93850 Prof Svc: City Engineer - 2/25/23 - 3/31/23 3,685.00 93850 Prof Svc: City Engineer - 2/25/23 - 3/31/23 1,227.00 93850 Prof Svc: City Engineer - 2/25/23 - 3/31/23 8,941.65 93850 Prof Svc: City Engineer - 2/25/23 - 3/31/23 12,193.16 93850 Prof Svc: City Engineer - 2/25/23 - 3/31/23 12,193.16 93850 Prof Svc: City Engineer - 2/25/23 - 3/31/23 2,032.19 93850 Prof Svc: City Engineer - 2/25/23 - 3/31/23 406.44 93850 Prof Svc: City Engineer - 2/25/23 - 3/31/23 4,877.26 Total for Check Number 17196: 87,501.86
17197 2186 Safe Restraints, Inc 05/11/2023
CH041023LGPD Wrap Safety Restraints (6) 8,852.90
Total for Check Number 17197: 8,852.90
17198 229 SDG&E 05/11/2023
3225 Olive-3/23 3225 Olive- 03/23/23-4/21/23 0039-3865 4573 9 208.02 3500 Main- 0098078575115-4/25 3500 1/2 Main- 3/23/23-4/21/23 0098 0785 7511 5 241.66 3601 1/2LG 04/25/233601 1/2 LGA-03/23/23-04/21/23 0024 3886 4265 0 42.37 Total for Check Number 17198: 492.05
17199 239 Southwest Signal Service 05/11/2023
82369 Install Ped Crossing System-Broadway 20,587.00
Total for Check Number 17199: 20,587.00
17200 332 State of California- Department of Justice 05/11/2023 653988 Fingerprint Apps - Harris/Ulloabriones 04/2023 64.00 Total for Check Number 17200: 64.00
17201 269 Verizon Wireless 05/11/2023
9932383606 PW - Comm Serv 570107154-00005 83.54
9932383606 PW -Streets 570107154-00005 - 4/12/23 146.79 9932383606 PW -Facility 570107154-00005 - 4/12/23 41.77 9932383606 PW - Dev Serv-Eng 570107154-00005 - 4/12/23 52.38 9932383606 PW - Sanitation 570107154-00005 - 4/12/23 32.13 5 of 6
Check No Vendor No Vendor Name Check Date Check Amount
Invoice No Description Reference
Tablets-9932383607 PW Tablets- New Tablet 5 was 772-1033/Tablet 6/New Tablet 6 was 50.46 Tablets-9932383607 PW Tablets- New Tablet 3 was 916-6425/New Tab 4 was 916-7642/New 60.66 Tablets-9932383607 PW Tablets- New Tablet 1 was 916-8394 20.22 Tablets-9932383607 PW Tablets - New Tablet 2 was 916-8490 38.01 Total for Check Number 17201: 525.96
17202 2011 WEX Health, Inc. 05/11/2023
0001727058-IN COBRA - Monthly/Apr'23 101.28
Total for Check Number 17202: 101.28
Report Total (52 checks): 1,158,654.29
AP Checks by Date - Detail by Check Number (6/1/2023 2:33 PM) 6 of 6

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 1.C
Meeting Date: June 6, 2023
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Deborah Harrington, Interim Deputy City Clerk [email protected]
Item Title: Approval of City Council Meeting Minutes
Recommended Action: Approval of City Council Meeting Minutes, meeting of May 17, 2022, May 11, 2023, May 16, 2023 and May 23, 2023.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: None.

Public Notification: None.

MINUTES OF THE REGULAR MEETING

OF THE LEMON GROVE CITY COUNCIL
Lemon Grove Community Center
3146 School Lane, Lemon Grove, CA 91945
TUESDAY, MAY 17, 2022 at 6:00 PM
The City Council also sits as the Lemon Grove Housing Authority, Lemon Grove Sanitation District Board, Lemon Grove Roadway Lighting District Board, and Lemon Grove Successor Agency.

Call To Order:

Mayor Vasquez called the Regular City Council Meeting to order at 6:00 p.m.

Present:

Mayor Vasquez, Councilmember Jennifer Mendoza, and Councilmember George Gastil

Absent: Mayor Pro Tem Jones, Councilmember LeBaron
It was report that Mayor Pro Tem Jones was ill and would not be attending the meeting.

Staff Members Present:

Lydia Romero, City Manager, Kristen Steinke, City Attorney, Steve Swaney, Fire Chief, Patrick McEvoy, San Diego Sheriff’s Lieutenant, Mike James, Assistant City Manager/Public Works Director and Audrey Malone, City Clerk
Pledge of Allegiance:

Led by Councilmember Mendoza
Changes to the Agenda:

City Manager Romero requested Item 1.B, City of Lemon Grove Payment Demands, be pulled and considered on June 7, 2022 due to an error. It was also requested the Closed Session be pulled from the Agenda.

Presentation: None.

Public Comment:

Email Submitted: None
In-Person:
• John Wood
• Lin, Italiri, Esmeralda, Fernanda Vasquez, Chanthaudon Alverado Betran • Sandra Goheen
• Teresa Rosiak-Proffit
• Stephen Cadiero
• Sameer Oasim
Consent Calendar:

1.A Waive Full Text Reading of All Ordinances on the Agenda.

1.B City of Lemon Grove Payment Demands, Pulled from the Consent Calendar.

1.C Adopt Resolution authorizing the execution of Restricted Grant Agreement by the City Manager.

City of Lemon Grove Minutes May 17, 2022
2 Action: Motion by Councilmember Gastil, second by Councilmember Mendoza, to approve the Consent Calendar with the exception of Item 1.B, Payment Demands.

The motion passed by the following vote:

Ayes: Gastil, Mendoza, Vasquez
Noes: None

Absent: LeBaron, Jones
Public Hearings:

2. Zoning Ordinance Amendment ZA2-200-0001, Accessory Dwelling Unit Ordinance City Clerk confirmed all notices and documents were provided.

City Attorney Steinke asked if there were any disclosures or conflicts of interest relating to this item by members of the City Council. All members of the City Council indicated there were no disclosures or conflicts.

Bill Chopyk, Interim Community Development Manager and Consultant Katie Matchett presented the report.

Mayor Vasquez opened the Public Hearing.

Public Comment:

Email Submitted: None
In-Person:
• John Wood
• Alysson Snow
• Emmanuel Cien
Councilmembers provided questions/comments for staff.

Action: Motion by Councilmember Mendoza, second by Councilmember Gastil, to close the Public Hearing at 6:47 p.m.

The motion passed by the following vote:

Ayes: Gastil, Mendoza, Vasquez
Noes: None

Absent: LeBaron, Jones
Action: Motion by Councilmember Mendoza, second by Councilmember Gastil, to introduce Ordinance No.461 adopting Zoning Ordinance Amendment ZA-200-0001 amending sections

12.10.050(B)(3), 12.10.060(B)(3), 17.08.030, 17.16.010(C), 17.16.030.020(C), 17.16.030(C),

17.16.040(C), 17.16.050(C), 17.16.070(C) and 17.24.060(D)(1).

The motion passed by the following vote:

Ayes: Gastil, Mendoza, Vasquez
Noes: None

Absent: LeBaron, Jones
City of Lemon Grove Minutes May 17, 2022
3 3. Zoning Ordinance Amendment ZA2-200-0002, Density Bonus Ordinance City Clerk confirmed all notices and documents were provided.

Bill Chopyk, Interim Community Development Manager and Consultant Katie Matchett presented the report.

Mayor Vasquez opened the Public Hearing at 6:58 p.m.

Public Comment:

Email Submitted: None
In-Person:
• Victor Vega
• Alysson Snow
Councilmembers provided questions/comments for staff. Council concurred to incorporate a Planning Commission recommendation to include public art approved by the city for an additional density bonus.

Action: Motion by Councilmember Gastil, second by Councilmember Mendoza, to close the Public Hearing at 7:17 p.m.

The motion passed by the following vote:

Ayes: Gastil, Mendoza, Vasquez
Noes: None

Absent: LeBaron, Jones
Action: Motion by Councilmember Mendoza, second by Councilmember Gastil, to introduce Ordinance No. 460 amending the Zoning Ordinance, Title 17, Section 17.24.100 of the Lemon Grove Municipal Code regulating Housing Density Bonuses in the City of Lemon Grove consistent with State Law.

The motion passed by the following vote:

Ayes: Gastil, Mendoza, Vasquez
Noes: None

Absent: LeBaron, Jones

4. 2023 Regional Transportation Improvement Program
City Clerk confirmed all notices and documents were provided.

City of Lemon Grove Minutes May 17, 2022
4 Joseph Ware, Finance Manager presented the report. Tom Bell, Public Works Operations and Administration Manager, was present to assist with questions.

Mayor Vasquez opened the Public Hearing at 7:25 p.m.

Public Comment:

Email Submitted: None
In-Person:
• John Wood
• Stephen Cadiar
• Jessica Heredia
• Emmanuel Cien
• Victor Vega
Councilmembers provided questions/comments for staff.

Action: Motion by Councilmember Gastil, second by Councilmember Mendoza, to close the public hearing at 8:00 p.m.

The motion passed by the following vote:

Ayes: Gastil, Mendoza, Vasquez
Noes: None

Absent: LeBaron, Jones
Action: Motion by Councilmember Gastil, second by Councilmember Mendoza, to adopt a Resolution approving the 2023 Regional Transportation Improvement Program for Fiscal Years 2023 through 2027.

The motion passed by the following vote:

Ayes: Gastil, Mendoza, Vasquez
Noes: None

Absent: LeBaron, Jones
Report(s) to Council:

5. Award a Professional Services Agreement with Chen Ryan Associates, Inc., for the Development of a Sidewalk Master Plan and Right-of-Way Inventory.

Report presented by Ed Walton, Contract City Engineer.

Public Comment:

Email Submitted: None
In-Person:
• John Wood
• Jessica Heredia
City Council provided questions/comments of staff.

City of Lemon Grove Minutes May 17, 2022
5 Action: Motion by Councilmember Gastil, second by Councilmember Mendoza, to adopt a resolution awarding a professional services agreement to Chen Ryan and Associates, Inc., for civil engineering services to develop a sidewalk master plan and right of way inventory.

The motion passed by the following vote:

Ayes: Gastil, Mendoza, Vasquez
Noes: None

Absent: Jones and LeBaron
City Council Reports on Meetings Attended at the Expense of the City Councilmember Gastil
SANDAG Regional Planning Meeting
MTS Meeting
Councilmember Mendoza
County Ride Your Bike to Work Day
Mayor Vasquez
SANDAG Executive Committee
SANDAG Board of Directors Meeting
Audit Committee
BioLife Open House
100th Anniversary of the Forward Club
Open House Positive Choice
City Manager Report - None
Closed Session
This item was pulled from the Agenda.

Adjournment
Mayor Vasquez adjourned the meeting at 8:19 p.m.

Deborah A. Harrington
Interim City Clerk

MINUTES OF THE SPECIAL WORKSHOP MEETING

OF THE LEMON GROVE CITY COUNCIL
THURSDAY, MAY 11, 2023 AT 5:30 P.M.

Lemon Grove Community Center
3146 School Lane, Lemon Grove, CA 91945
Call To Order
Mayor Vasquez called the Special Meeting City Council Meeting to order at 5:35 p.m.

Present
Mayor Racquel Vasquez, Mayor Pro Tem Gastil, Councilmember Jennifer Mendoza, Councilmember Snow. Councilmember Lebaron arrived at 5:40 p.m.

Staff Members Present
Lydia Romero, City Manager, Kristen Steinke, City Attorney and Joseph Ware, Finance Director, Izzy Murgia, Public Works Director, Bent Koch, Fire Chief, Michael Fellows, Community Development Manager
Pledge of Allegiance
Pledge of Allegiance to the Flag was led by Council Member Mendoza.

Workshop
City Council Team Building and Priority Setting for FY 23-24 Lydia Romero, City Manager, introduced Mr. John Gavares of the Gavares Group who lead the team building exercise.

City Council heard an update on the FY 22-23 Priorities from City Manager Romero.

Mr. Gavares lead the Council on the remainder of the Priority setting exercise for FY 23-24.

Mayor opened questions from the audience.

Adjournment
There being no further business to come before the Council, Mayor Vasquez adjourned the meeting at 8:00 p.m.
__________________________
Deborah Harrington
Interim City Clerk

MINUTES OF THE REGULAR MEETING

OF THE LEMON GROVE CITY COUNCIL
Lemon Grove Community Center
3146 School Lane, Lemon Grove, CA 91945
TUESDAY, MAY 16, 2023 at 6:00 P.M.

The City Council also sits as the Lemon Grove Housing Authority, Lemon Grove Sanitation District Board, Lemon Grove Roadway Lighting District Board, and Lemon Grove Successor Agency.

Call To Order:

Mayor Vasquez called the Regular City Council Meeting to order at 6:05 p.m.

Present:

Mayor Racquel Vasquez, Mayor Pro Tem Gastil, Councilmember Liana LeBaron (Arrived at 7:06 p.m.), Councilmember Jennifer Mendoza and Councilmember Alysson Snow.

Absent: None
Staff Members Present:

Lydia Romero, City Manager, Kristen Steinke, City Attorney, Izzy Murguia, Public Works Director, Michael Fellow, Community Development Manager, Bill Chopyk, Special Consultant, Todd Nelson, Deputy Fire Chief and Deborah Harrington, Interim City Clerk.

Pledge of Allegiance:

Led by Councilmember Mendoza.

Changes to the Agenda – None.

Presentations – None.

Public Comments
Written: Maria Browne
In-Person:
• John Wood
• Clovis Honore
• Korry C.
• Barbara Carpenter
• Teresa Rosiak-Proffit
City Manager Romero noted on Tuesday, May 23, 2023, the City Council will hold a workshop on the Capital Improvement Program. The City Council discussed the homeless issue at its Goal and Priority Setting Workshop on May 11, 2023 and noted there is a group working on the homeless issue.

City Council Minutes
May 16, 2023
Consent Calendar:

1.A Waived Full Text Reading of All Ordinances on the Agenda.

1.B Approval of City of Lemon Grove Payment Demands.

1.C Approved City Council Minutes of the Regular Meetings held March 8, 2022, May 3, 2022 and May 2, 2023.

1.D Adopted Resolution No. 2023-3949 for Professional Financial Consulting Services Agreement with Lance Soll & Lunghard, LLP (LSL) and authorize the City Manager to execute any necessary documents.

1.E Adopted Resolution No. 2023-3950, approving the 2023 Multi-Jurisdictional Hazard Mitigation Plan, including the City of Lemon Grove Annex.

Action: Motion by Mayor Pro Tem Gastil, second by Councilmember Mendoza, to approve the Consent Calendar.

The motion passed by the following vote:

Ayes: Mendoza, Snow, Gastil, Vasquez
Noes: None

Absent: LeBaron
Report(s) to Council:

2. Resolution Affirming Limitations on the Two-Year EDCO Corporation Rate Schedule Lydia Romero, City Manager, presented the report.

City Council provided questions/comments of staff.

Steve South, EDCO CEO, provided information on renewable fuels, future carbon neutral vehicles and cost of living index.

Action: Motion by Councilmember Mendoza, second by Mayor Pro Tem Gastil, to adopt Resolution 2023-3951affirming a maximum two-year EDCO Rae Limitation for FY 2023-24 and 2024-25.

The motion passed by the following vote:

Ayes: Mendoza, Snow, Gastil, Vasquez
Noes: None

Absent: LeBaron
City Council Minutes
May 16, 2023
City Council Reports on Meetings Attended at the Expense of the City Councilmember Mendoza
Special City Council Meeting – May 11, 2023
City and Animal Control Event – Free Vaccination Clinic Community Meeting – Homeless Issue
Councilmember Snow
Meeting in Sacramento to support local funds – Housing and Homeless Issues Meeting with Representative Brawley and Senator Padilla regarding Consumer Financial Protection Bureau
Food Distribution and Arbor Day Events
Meeting with Representative Garcia and EDCO
Meeting with Supervisor Jacobs’ staff and Representative Chief’s staff regarding issue at State and Federal Level
Careport Meeting – Mentally Ill of homes population
East County Economic Development Meeting
Mayor Pro Tem Gastil
East County Economic Development
SANDAG Regional Planning - did not have a quorum
MTS, Regular and Special Meetings
La Mesa Rotary
Mayor Vasquez
Arab Outreach Forum
City Council Strategic Goals and Team Building
Hands on activities – Council will consider with Budget Program SANDAG Executive Board and Board of Directors Meeting
City Manager Report
Announced Bike to Anywhere Day is May 18, 2023
League of Cities – San Diego Division Meeting
San Diego Cities - City Managers Retreat
Mayor Vasquez noted the upcoming Capital Improvement Program Workshop will be held on Tuesday, May 23, 2023.

Closed Session(s)
City Attorney Steinke announced the Closed Session. The meeting was recessed to closed session at 6:52 p.m.

1. Conference with Legal Counsel – Existing Litigation (Government Code §54596.9(d)(1)) – Daniel Owens and Erlaine Ah Lan Owens v. City of Lemon Grove (San Diego Superior Court, Case No.: 37-2023-00013477-CU-EI-CTL)

2. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
Two potential cases
City Council Minutes
May 16, 2023
Mayor Vasquez recessed the Closed Session at 7:55 p.m. The Closed Session portion of the Agenda was reconvened at 8:02 p.m.

The regular meeting was reconvened at 8:51 p.m.

City Attorney Steinke announced that in regarding to Closed Session Item 1, there was no reportable action. In regards to Item 2, there was no reportable action on the two potential cases.

Adjournment
Mayor Vasquez adjourned the City Council meeting at 8:52 p.m.

Deborah Harrington
Interim City Clerk

MINUTES OF THE SPECIAL WORKSHOP MEETING

OF THE LEMON GROVE CITY COUNCIL
TUESDAY, MAY 23, 2023 AT 6:00 P.M.

Lemon Grove Community Center
3146 School Lane, Lemon Grove, CA 91945
Call To Order
Mayor Vasquez called the Special Workshop Meeting to order at 6:03 p.m.

Present
Mayor Racquel Vasquez, Mayor Pro Tem Gastil, Councilmember Jennifer Mendoza, Councilmember Snow.

Absent: Councilmember LeBaron
Staff Members Present
Lydia Romero, City Manager, Joseph Ware, Finance Director, Izzy Murguia, Public Works Director and Gary Harris, Public Works Superintendent.

Pledge of Allegiance
Pledge of Allegiance to the Flag was led by Mayor Pro Tem Gastil.

Workshop
Capital Improvement Program Workshop
Lydia Romero, City Manager, introduced Izzy Murguia, Pubic Works, directed the conduct of the workshop on the City’s proposed CIP budget items and one time funding recommendations.

Mayor opened questions from the audience.

Adjournment
There being no further business to come before the Council, Mayor Vasquez adjourned the meeting at 8:42 p.m.
__________________________
Deborah Harrington
Interim City Clerk
Fiscal Year 2023-24 City Holiday Calendar
June 6, 2023
Page | 1

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 1.D
Meeting Date: June 6, 2023
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Roberto Hidalgo, Human Resources Manager [email protected]
Item Title: Fiscal Year 2023-24 City Holiday Calendar
Recommended Action: Adopt a Resolution entitled, “A Resolution of the City Council of the City of Lemon Grove, California, establishing the Fiscal Year 2023-24 City Holiday Calendar.”
Summary: The City of Lemon Grove’s Personnel Policies Manual establishes the Holiday Schedule for employees and the method of compensating them for holidays that fall on weekends or scheduled days off.

Discussion: According to Section 6.15 C of the Personnel Policies Manual, if one of the holidays listed falls on a Saturday, or on a work day normally scheduled off, then floating holiday hours shall be credited as appropriate.

For several years, it has been the City’s practice to take the floating holidays credited that fall on a Friday, Saturday or Sunday and apply them to the week after Christmas for a City-wide closure. Staff presents the proposed Fiscal Year 2023-24 City Holiday Calendar (Attachment B) for City Council approval.

The following holiday(s) conflict with scheduled days off during Fiscal Year 2023-24:
• Veteran’s Day (falls on a Saturday)
• Day after Thanksgiving (falls on a Friday)
• ½ day for Christmas Eve and ½ a day for New Year’s Eve (both fall on a Sunday)
Fiscal Year 2023-24 City Holiday Calendar
June 6, 2023
Page | 2
The proposed calendar assigns the holiday(s) that conflict with scheduled days off as follows:
• Employees are credited ½ day of holiday pay for paid time off on December 24, 2023 (Christmas Eve). Since 12/24/23 falls on a Sunday, employees will apply these (4.5) hours to Tuesday, December 26, 2023.
• Employees are credited ½ day of holiday pay for paid time off on December 31, 2023 (New Year’s Eve). Since 12/31/23 falls on a Sunday, employees will apply these (4.5) hours to Tuesday, December 26, 2023.
• November 11, 2023 (Veteran’s Day) apply Wednesday, December 27, 2023. • November 23, 2023 (Day after Thanksgiving) apply Thursday, December 28, 2023.

This proposed calendar would result in City Hall being closed from Friday, December 21, 2023 through Monday, January 2, 2024. As a special note, employees will have 9.5 floating holiday hours credited on July 1st that they can use as time off at their discretion.

These hours are a “use it or lose it” benefit and must be used prior to June 30, 2024. If approved, the Fiscal Year 2023-24 City Calendar will be made available at all employees.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact:

None.

Public Notification:

None.

Staff Recommendation: Adopt a Resolution entitled, “A Resolution of the City Council of the City of Lemon Grove, California, establishing the Fiscal Year 2023-24 City Holiday Calendar.”
Attachments:

Attachment A – Resolution
Attachment B – FY 2023-24 City Calendar
Fiscal Year 2023-24 City Holiday Calendar
June 6, 2023
Page | 3
Attachment A
RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEMON GROVE, CALIFORNIA, ESTABLISHING THE FISCAL YEAR 2023-2024 CITY HOLIDAY

CALENDAR
WHEREAS, the FY 2023-2024 City Holiday Calendar is hereby established; and WHEREAS, City staff will adhere and comply with the proposed City-wide closure.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lemon Grove, California, hereby approves the FY 2023-2024 City Holiday Calendar.

PASSED AND ADOPTED on ______, 2023, the City Council of the City of Lemon Grove, California, adopted Resolution No. _______, passed by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Racquel Vasquez, Mayor
Attest:
__________________________
Deborah Harrington, Interim City Clerk
Approved as to Form:
_________________________
Kristen Steinke, City Attorney
Fiscal Year 2023-24 City Holiday Calendar
June 6, 2023
Page | 4
FY 2023-24 City Calendar Attachment B
July-23 August-23 September-23

S M T W T F S S M T W T F S S M T W T F S
1 1 2 3 C 5 C 2
2 3 H 5 6 C 8 6 7 8 9 10 C 12 3 H 5 6 7 C 9
9 10 11 12 13 C 15 13 14 15 16 17 C 19 10 11 12 13 14 C 16 16 17 18 19 20 C 22 20 21 22 23 24 C 26 17 18 19 20 21 C 23 23 24 25 26 27 C 29 27 28 29 30 31 24 25 26 27 28 C 30
30 31
October-23 November-23 December-23

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 C 7 1 2 C 4 C 2
8 9 10 11 12 C 14 5 6 7 8 9 C H 3 4 5 6 7 C 9
15 16 17 18 19 C 21 12 13 14 15 16 C 18 10 11 12 13 14 C 16 22 23 24 25 26 C 28 19 20 21 22 H H 25 17 18 19 20 21 C 23 29 30 31 26 27 28 29 30 24 H 26 27 28 C 30
31 January-24 February-24 March-24

S M T W T F S S M T W T F S S M T W T F S
H 2 3 4 C 6 1 C 3 C 2
7 8 9 10 11 C 13 4 5 6 7 8 C 10 3 4 5 6 7 C 9
14 H 16 17 18 C 20 11 12 13 14 15 C 17 10 11 12 13 14 C 16 21 22 23 24 25 C 27 18 H 20 21 22 C 24 17 18 19 20 21 C 23 28 29 30 31 25 26 27 28 29 24/31 25 26 27 28 C 30
April-24 May-24 June-24

S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 C 6 1 2 C 4 1
7 8 9 10 11 C 13 5 6 7 8 9 C 11 2 3 4 5 6 C 8
14 15 16 17 18 C 20 12 13 14 15 16 C 18 9 10 11 12 13 C 15 21 22 23 24 25 C 27 19 20 21 22 23 C 25 16 17 18 19 20 C 22 28 29 30 30 26 H 28 29 30 C 23 24 25 26 27 C 29
30 Fiscal Year 2023-24 City Holiday Calendar
June 6, 2023
Page | 5
Planning Commission Appointment
June 6, 2023
Page | 1

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 1.E
Meeting Date: June 6, 2023
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Deborah Harrington, Interim City Clerk
[email protected]
Item Title: Planning Commission Appointment
Recommended Action: Re-appoint Seth Smith to serve on the Planning Commission for a four-year term ending June 30, 2027.

Summary:

One four-year term on the Planning Commission will expire on June 30, 2023. The expiring term is held by Seth Smith. Seth Smith is the only individual that applied for the vacancy.

A Planning Commission Vacancy Notice was prepared and posted on the city website, bulletin board in front of City Hall as well as on the City’s social media platform.

Applications were made available on the city website and hard copies were available at City Hall. The deadline to submit an application was 6:00 p.m., Thursday May 18, 2023.

Only 1 qualified application was received from the current incumbent and Planning Commission Chair, Seth Smith. The qualified applicant is required to be a resident of the City of Lemon Grove and registered voter.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Planning Commission Appointment
June 6, 2023
Page | 2
Fiscal Impact:

Members of the Planning Commission are compensated $50.00 per meeting attended.

The proposed budget includes the cost to hold six (6) meetings per fiscal year.

Public Notification: None.

Attachments:

Attachment A – Application for Appointment

Agreement with Southwest Traffic Signal
Services, Inc., (No. 2023-17)
June 6, 2023
Page | 1

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 1.F
Meeting Date: June 6, 2023
Submitted to: Honorable Mayor and Members of the City Council Department: Public Works Department
Staff Contact: Amanda Penaflor, Senior Management Analyst Item Title: Award Agreement (No. 2023-17) to Southwest Traffic Signal Service, Inc. for Street Light System Maintenance,
Emergency Repairs and Related Construction
Recommended Action: Adopt a resolution (Attachment A) awarding an agreement (No. 2023-17) to Southwest Traffic Signal Service, Inc., for street light system maintenance, emergency repairs and related construction and authorize the City Manager to execute the necessary documents.

Summary: The City of Lemon Grove (City) participated in a four-city consortium with La Mesa, Santee and El Cajon (acting lead agency) to advertise a Request for Proposal (RFP) for street light maintenance and repairs. The advertisement for the RFP for street light maintenance and repairs was issued on March 2, 2023. The cities received three (3) proposals on the bid opening date of April 12, 2023, and Southwest Traffic Signal Service, Inc. (SWS) was the lowest responsive and responsible bidder. The term of the agreement is one (1) year, beginning July 1, 2023, through June 30, 2024, with four (4) one-year extensions.

Discussion: The City is responsible for the maintenance of approximately 443 streetlights throughout the City. Routine maintenance and repairs to the City’s streetlights is vital to the safety and well-being of the residents and visitors alike.

Maintenance is provided through a contract service delivery model and consists of troubleshooting electrical issues or replacing faulty underground cable, repairing controller issues, and repairing streetlights knocked down or damaged as a result of vehicle accidents. The City’s current agreement for streetlight maintenance expires June 30, 2023.

As part of a four-city consortium with La Mesa, Santee, and El Cajon (acting lead agency), the cities advertised an RFP for street light maintenance and repairs on March 2, 2023.

Agreement with Southwest Traffic Signal
Services, Inc., (No. 2023-17)
June 6, 2023
Page | 2
The four cities have cooperatively contracted these services for over 25 years to receive the most competitive unit bid pricing. The RFP proposals were due on April 12, 2023.

The cities received three proposals, with the lowest responsive and responsible proposal submitted by SWS Table 1 summarizes the bid results:

Table 1: Bid Results
Contractor Bid Amount
Southwest Traffic Signal Services $344,697.00
Yunex LLC $345,491.25
Advanced Railway Innovations $430,877.90
Staff from the four-city consortium recommend award to SWS. SWS is currently providing satisfactory service to the cities for traffic signal repair and maintenance and has demonstrated their qualifications, capabilities, and responsiveness through their current services.

The City’s portion of the four-city contractual work, excluding emergency or related construction work, is estimated to be $38,679 for Fiscal Year 2023-24, and includes $26,679 for routine maintenance and $12,000 for emergency repairs. The recommended agreement will provide the necessary contractor services to maintain the City’s streetlights and provide the necessary services for emergency repairs such as streetlight knockdowns. The length of the agreement is for one (1) year, beginning July 1, 2023, through June 30, 2024, with four (4) one-year extensions.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: Funds are available in the Grounds, General and Local Benefit Lighting Fiscal Year 2023-24 budget (01-50-13-5470, 11-00-00-6290 and 12-00-00-6290) and 430050-43260) for streetlight repair and maintenance services. The agreement will be awarded upon adoption of the proposed FY 2023-24 budget.

Public Notification: None.

Staff Recommendation: Adopt a resolution awarding an agreement (No. 2023-17) to Southwest Traffic Signal Service, Inc., street light system maintenance, emergency repairs and related construction and authorize the City Manager to execute the necessary documents.

Agreement with Southwest Traffic Signal
Services, Inc., (No. 2023-17)
June 6, 2023
Page | 3
Attachments:

Attachment A – Resolution
Attachment B – Agreement
Agreement with Southwest Traffic Signal
Services, Inc., (No. 2023-17)
June 6, 2023
Page | 4
Attachment A
RESOLUTION NO. 2023 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEMON GROVE, CALIFORNIA, AWARDING AN AGREEMENT (NO. 2023-17) TO SOUTHWEST SIGNAL SERVICES, INC., FOR STREET LIGHT MAINTENANCE, EMERGENCY

REPAIRS, AND RELATED CONSTRUCTION SERVICES
WHEREAS, the cities of El Cajon, La Mesa, Lemon Grove, and Santee jointly solicited bids for a Street Light Maintenance, Emergency Repairs, and Related Construction Services contract; and
WHEREAS, three (3) bids were received for the Street Light Maintenance, Emergency Repairs, and Related Construction Services; and WHEREAS, said bids were opened on April 12, 2023, and the responsive and responsible low bidder was Southwest Traffic Signal Services, Inc.; and WHEREAS, the City of Lemon Grove’s portion of the four-city contractual work is estimated to be $38,679 for the first year of the agreement and includes $26,679 for routine repairs and $12,000 for emergency repairs; and
WHEREAS, the term of the agreement will begin in Fiscal Year 2023-2024 with four (4) additional one (1) year options subject to City Council appropriations.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lemon Grove, California, hereby:

1. Awards an agreement in the amount of thirty-eight thousand six hundred and seventy-nine dollars and zero cents ($38,679) to Southwest Traffic Signal Service, Inc.; and

2. Authorizes the City Manager or her designee to execute said agreement documents and extend the agreement for four (4) additional one (1) year terms.

PASSED AND ADOPTED on June 6, 2023, the City Council of the City of Lemon Grove, California, adopted Resolution No. _______, passed by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Agreement with Southwest Traffic Signal
Services, Inc., (No. 2023-17)
June 6, 2023
Page | 5
__________________________
Racquel Vasquez, Mayor
Attest:
_______________________________________________
Deborah Harrington, Interim City Clerk
Approved as to Form:
_________________________
Kristen Steinke, City Attorney

CITY OF LEMON GROVE

STANDARD AGREEMENT FOR SERVICES
This Agreement, entered into this 6th day of June, 2023, by and between the CITY OF LEMON GROVE (hereinafter referred to as "City") and Southwest Traffic Signal Service, Inc. (hereinafter referred to as "Contractor").

RECITALS
WHEREAS, City desires to obtain the services of a private Contractor to perform street light system maintenance, emergency repairs, and related construction for the City (Project); and
WHEREAS, Contractor is a(n) general engineering and electrical Contractor and has represented that Contractor possesses the necessary qualifications to provide such services; and
WHEREAS, City has authorized the preparation of an agreement to retain the services of Contractor as hereinafter set forth.

NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONTRACTOR ON THE FOLLOWING TERMS AND CONDITIONS:

1. Scope of Services.

Contractor shall provide services as described in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

2. Compensation and Reimbursement.

City shall compensate and reimburse Contractor as provided in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

3. Term of Agreement.

The term of this Agreement shall be as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

4. Termination.

This Agreement may be terminated with or without cause by City. Termination without cause shall be effective only upon 60-day written notice to Contractor. During said 60-day period Contractor shall perform all consulting services in accordance with this Agreement. This Agreement may be terminated by City for cause in the event of a material breach of this Agreement, misrepresentation by Contractor in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by City. Termination for cause shall be effected by delivery of written notice of termination to Contractor. Such termination shall be effective upon delivery of said notice.

5. Confidential Relationship.

City may from time to time communicate to Contractor certain information to enable Contractor to effectively perform the services. Contractor shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of the City. Contractor shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Paragraph 5, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of Contractor, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of Contractor without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to Contractor by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.

Contractor shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this agreement without the prior written consent of the City. In its performance hereunder, Contractor shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.

6. Office Space and Clerical Support.

Contractor shall provide its own office space and clerical support at its sole cost and expense.

7. Covenant Against Contingent Fees.

Contractor declares that it has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement. For breach of violation of this warranty, City shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

8. Ownership of Documents.

All memoranda, reports, plans, specifications, maps and other documents prepared or obtained under the terms of this Agreement shall be the property of City and shall be delivered to City by Contractor upon demand.

9. Conflict of Interest and Political Reform Act Obligations.

During the term of this Agreement Contractor shall not act as Contractor or perform services of any kind for any person or entity whose interests conflict in any way with those of the City of Lemon Grove. Contractor shall at all times comply with the terms of the Political Reform Act and the local conflict of interest code. Contractor shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Contractor has a financial interest as defined in Government Code Section 87103. Contractor represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the City.
“Contractor” means an individual who, pursuant to a contract with a state or local agency:
(A) Makes a governmental decision whether to:

1. Approve a rate, rule or regulation;

2. Adopt or enforce a law;

3. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;

4. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires City approval;

5. Grant City approval to a contract that requires City approval and to which the City is a party, or to the specifications for such a contract;

6. Grant City approval to a plan, design, report, study, or similar item;

7. Adopt, or grant City approval of, policies, standards, or guidelines for the City, or for any subdivision thereof; or (B) Serves in a staff capacity with the City and in that capacity participates in making a governmental decision as defined in the Political Reform Act and/or implementing regulations promulgated by the Fair Political Practices Commission, or performs the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code.

DISCLOSURE DETERMINATION:

1. Contractor/Contractor will not be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above.

No disclosure required.

2. Contractor/Contractor will be “making a government decision” or “serving in a staff capacity” as defined in Sections A and B above. As a result, Contractor/Contractor shall be required to file a Statement of Economic Interest with the City Clerk of the City of Lemon Grove in a timely manner as required by law.
_________________________________________________
Department Director

10. No Assignments.

Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which City, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void.

11. Maintenance of Records.

Contractor shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the contract period and for three (3) years from the date of final payment under this Agreement, for inspection by City and copies thereof shall be furnished, if requested.

12. Independent Contractor.

At all times during the term of this Agreement, Contractor shall be an independent Contractor and shall not be an employee of the City of Lemon Grove. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Contractor accomplishes such services.

13. Licenses, Permits, Etc.

Contractor represents and declares to City that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for Contractor to practice its profession.

14. Contractor's Insurance.

Contractor shall provide insurance as set forth in Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

15. Indemnification.
(a) For Claims (as defined herein) other than those alleged to arise from Contractor’s negligent performance of professional services, City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shall have no liability to Contractor or any other person for, and Contractor shall indemnify, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses, including reasonable attorneys' fees and disbursements (collectively "Claims"), which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of Contractor's negligent performance under this Agreement, or by the negligent or willful acts or omissions of Contractor, its agents, officers, directors, sub-Contractors or employees. (b) For Claims alleged to arise from Contractor’s negligent performance of professional services, Indemnitees shall have no liability to Contractor or any other person for, and Contractor shall indemnify and hold harmless Indemnitees from and against, any and all Claims that Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise to the extent occurring as a result of Contractor's negligent performance of any professional services under this Agreement, or by the negligent or willful acts or omissions of Contractor, its agents, officers, directors, subContractors or employees, committed in performing any of professional services under this Agreement. For Claims alleged to arise from Contractor’s professional services, Contractor’s defense obligation to Indemnitees shall include only the reimbursement of reasonable defense costs and attorneys’ fees to the extent caused by Contractor’s negligence. (c) The foregoing obligations of Contractor shall not apply to the extent that the Claims arise from the sole negligence or willful misconduct of City or its elected and appointed boards, officials, officers, agents, employees and volunteers. (d) In any and all Claims against City by any employees of the Contractor, anyone directly or indirectly employed by it or anyone for whose acts it may be liable, the indemnification obligation under this Section 15 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor under worker's compensation acts, disability benefit acts or other employee benefit acts.
(e) Contractor shall, upon receipt of written notice of any Claim, promptly take all action necessary to make a claim under any applicable insurance policy or policies Contractor is carrying and maintaining; however, if Contractor fails to take such action as is necessary to make a claim under any such insurance policy, Contractor shall reimburse City for any and all costs, charges, expenses, damages and liabilities incurred by City in making any claim on behalf of Contractor under any insurance policy or policies required pursuant to this Agreement.
(f) The obligations described in Section 15(a) through (e) above shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person indemnified pursuant to this Section

15. (g) The rights and obligations of the parties described in this Section 15 shall survive the termination of this Agreement.

16. Assumption of Risk.

Except for injuries to persons caused by the willful misconduct of any Indemnitee and not covered by insurance maintained, or required by this Agreement to be maintained, by Contractor: (a) Contractor hereby assumes the risk of any and all injury and damage to the personnel (including death) and property of Contractor that occurs in the course of, or in connection with, the performance of Contractor’s obligations under this Agreement, including but not limited to Contractor’s Scope of Services; and (b) it is hereby agreed that the Indemnitees are not to be liable for injury or damage which may be sustained by the person, goods or property of Contractor or its employees in connection with Contractor’s performance its obligations under this Agreement, including but not limited to Contractor’s Scope of Services.

17. Contractor Not an Agent.

Except as City may specify in writing, Contractor shall have no authority, expressed or implied, to act on behalf of City in any capacity whatsoever as an agent.

Contractor shall have no authority, expressed or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

18. Personnel.

Contractor shall assign qualified and certified personnel to perform requested services. The City shall have the right to review and disapprove personnel for assignment to Lemon Grove projects.

City shall have the unrestricted right to order the removal of any person(s) assigned by Contractor by giving oral or written notice to Contractor to such effect.

Contractor's personnel shall at all times comply with City's drug and alcohol policies then in effect.

19. Notices.

Notices shall be given as described on Exhibit "A" entitled "Special Provisions" attached hereto and made a part hereof.

20. Governing Law, Forum Selection and Attorneys’ Fees.

This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Each party to this Agreement consents to personal jurisdiction in San Diego County, California, and hereby authorizes and accepts service of process sufficient for personal jurisdiction by first class mail, registered or certified, postage prepaid, to its address for giving notice as set forth in Exhibit “A” hereto. Any action to enforce or interpret the terms or conditions of this Agreement shall be brought in the Superior Court in San Diego County, Central Division, unless the parties mutually agree to submit their dispute to arbitration. Contractor hereby waives any right to remove any such action from San Diego County as is otherwise permitted by California Code of Civil Procedure section 394. The prevailing party in any such action or proceeding shall be entitled to recover all of its reasonable litigation expenses, including its expert fees, attorneys’ fees, courts costs, arbitration costs, and any other fees. Notwithstanding the foregoing, in the event that the subject of such an action is compensation claimed by Contractor in the event of termination, Contractor's damages shall be limited to compensation for the 60-day period for which Contractor would have been entitled to receive compensation if terminated without cause, and neither party shall be entitled to recover their litigation expenses.

21. Gender.

Whether referred to in the masculine, feminine, or as "it," "Contractor" shall mean the individual or corporate Contractor and any and all employees of Contractor providing services hereunder.

22. Counterparts.

This Agreement (and any amendments) may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Documents delivered by telephonic facsimile transmission shall be valid and binding.

23. Entire Agreement.

This Agreement shall constitute the entire understanding between Contractor and City relating to the terms and conditions of the services to be performed by Contractor.

No agreements, representations or promises made by either party, whether oral or in writing, shall be of any force or effect unless it is in writing and executed by the party to be bound thereby.

24. Certification and Indemnification Regarding Public Employees’ Retirement Law/Pension Reform Act of 2013.

Contractor hereby certifies that all persons providing services to City by Contractor are not current members of the California Public Employees’ Retirement System (CalPERS) and shall not become members of CalPERS while providing services to City.

Contractor further provides that in the event Contractor assigns a retired annuitant receiving a pension benefit from CalPERS to perform services for City, the retired annuitant is in full compliance with Government Code section 7522.56. A copy of Government Code section 7522.56 is attached hereto as Exhibit “B.” Further, Contractor hereby fully and unconditionally indemnifies City from all penalties, fees, employer and employee contributions, or any other assessments imposed by CalPERS in the event CalPERS determines the person assigned by Contractor to provide services to City has been misclassified.

25. Severability.

If any provision of this Agreement is determined by any court of competent jurisdiction or arbitrator to be invalid, illegal, or unenforceable to any extent, that provision shall, if possible, be construed as though more narrowly drawn, if a narrower construction would avoid such invalidity, illegality, or unenforceability or, if that is not possible, such provision shall, to the extent of such invalidity, illegality, or unenforceability, be severed, and the remaining provisions of this Agreement shall remain in effect.

IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the date first above written.

CITY OF LEMON GROVE CONTRACTOR
By: __________________________ By: _______________________________ Lydia Romero, City Manager Name, Title
Date: ________________________ Date: ____________________________ ATTEST:

Deborah Harrington, Interim City Clerk
APPROVED AS TO FORM:

By: _________________________________
Kristen Steinke, City Attorney

SPECIAL PROVISIONS
EXHIBIT “A”
A. Scope of Services.

Contractor agrees to perform maintenance services as required by City, which shall consist of the street light maintenance and emergency repair services further described in the Scope of Services submitted with the proposals dated April 12, 2023, which is included in this document as Attachment 1, and incorporated by reference, as if its contents were fully set forth herein. Contractor shall provide the necessary qualified personnel to perform the services.

B. Compensation and Reimbursement.

City shall pay Contractor a fee in accordance with the Fee Proposals submitted with the proposals dated April 12, 2023, which are included in this document as Attachment

2. Total fee is not to exceed $38,679. Contractor's fee shall include and Contractor shall be responsible for the payment of all federal, state, and local taxes of any kind which are attributable to the compensation received.

C. Term of Agreement.

This Agreement shall be effective from the period commencing July 1, 2023 and ending June 30, 2024, unless sooner terminated by City as provided in the section of this Agreement entitled "Termination." This Agreement may be extended for up to four additional one-year periods upon approval in writing of the City Manager and Contractor. Award of Agreement and any Agreement extensions are subject to City Council appropriation of funds.

Each renewal period (fiscal), the Contractor’s costs shall be adjusted based on the annual change in the previous calendar year’s Consumer Price Index for the San Diego-Carlsbad area (All Urban Consumers CPI-U) or 5%, whichever is less. The first adjustment would occur no earlier than July 1, 2024. Upon expiration or termination of this Agreement, Contractor shall return to City any and all equipment, documents or materials and all copies made thereof which Contractor received from City or produced for City for the purposes of this Agreement.

D. Contractor's Insurance.

1. Coverages:

Contractor shall obtain and maintain during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive General Liability, including premisesoperations, products/completed, broad form property damage, and blanket contractual liability with the following coverages: General Liability $1,000,000 Bodily Injury and Property Damage combined each occurrence and $2,000,000 aggregate. (b) Automobile Liability, including owned, hired, and non-owned vehicles: $1,000,000 combined single limit.
(c) Workers' Compensation insurance in statutory amount. All of the endorsements which are required above shall be obtained for the policy of Workers' Compensation insurance.

2. Endorsements:

Endorsements shall be obtained so that each policy contains the following three provisions:
(a) Additional Insured. (Not required for Professional Errors and Omissions Liability Insurance or Workers' Compensation.) "City of Lemon Grove and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City."
(b) Notice.
"Said policy shall not terminate, nor shall it be canceled, until thirty (30) days after written notice is given to City."
(c) Primary Coverage.
"The policy provides primary coverage to City and its elected and appointed boards, officers, agents, and employees. It is not secondary or in any way subordinate to any other insurance or coverage maintained by City."

3. Insurance Certificates:

Contractor shall provide City certificates of insurance showing the insurance coverages described in the paragraphs above, in a form and content approved by City, prior to beginning work under this Agreement.

E. Notices.

All notices, billings and payments hereunder shall be in writing and sent to the following addresses:

To City: City of Lemon Grove
3232 Main Street
Lemon Grove, CA 91945
To Contractor: Complete Name and Address

GUARANTY
To the City of Lemon Grove, City Council, for:

Street Light System Maintenance, Emergency Repairs and Related Construction for City of Lemon Grove
The undersigned guarantees the work included in this project(s).

Should any of the materials or equipment prove defective or should the work as a whole prove defective, due to faulty workmanship, material furnished or methods of installation, or should the work or any part thereof fail to operate properly as originally intended and in accordance with the Plans and Specifications, due to any of the above causes, all within the number of months the site is to be maintained after date on which this Agreement is accepted by the City, or the date of recordation of Notice of Completion, whichever is the later, the undersigned agrees to reimburse the City upon demand, for its expenses incurred in restoring said work to the condition contemplated in said project, including the cost of any such equipment or materials replaced and the cost of removing and replacing any other work necessary to make such replacement or repairs, or upon demand by the City, to replace any such material and to repair said work completely without cost to the City so that said work will function successfully as originally contemplated.

The City shall have the unqualified option to make any needed replacements or repairs itself or to have such replacements or repairs done by the undersigned. In the event the City elects to have said work performed by the undersigned, the undersigned agrees that the repairs shall be made and such materials as are necessary shall be furnished and installed within a reasonable time after the receipt of demand from the City. If the undersigned shall fail or refuse to comply with his obligations under this guaranty, the City shall be entitled to all cost and expenses, including attorney's fees, reasonably incurred by reason of the said failure or refusal.
_______________________________
Contractor
_______________________________
Date
**TO BE SUBMITTED WITH EXECUTED AGREEMENT**
WORKERS’ COMPENSATION INSURANCE CERTIFICATE
Pursuant to Section 1861 of the State Labor Code, each Contractor to whom a public works Agreement has been awarded shall sign the following certificate and shall submit same to the City of Lemon Grove prior to performing any work on the Agreement:
"I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Agreement." Contractor
By:

Title
Date
Section 3700 of the State Labor Code reads in part as follows:
"Every employer except the State shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this state. (b) By securing from the Director of Industrial Relations a certificate of consent to selfinsure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employees."
**TO BE SUBMITTED WITH EXECUTED AGREEMENT**
Purchase of Sanitation Vehicle
June 6, 2023
Page | 1

LEMON GROVE SANITATION

DISTRICT

DISTRICT BOARD

STAFF REPORT
Item No. 1.G
Meeting Date: June 6, 2023
Submitted to: Honorable Chair and Members of the District Board Department: Sanitation District
Staff Contact: Izzy Murguia, Public Works Director
[email protected]
Item Title: Purchase of a Sanitation District Vehicle
Recommended Action: Adopt a resolution approving the purchase of a 2023 Chevrolet Silverado 2500 utility truck from Quality Chevrolet of Escondido.

Summary/Discussion: For Fiscal Year 2022-23, the Sanitation District Board approved the purchase of a new vehicle. The purchase of this vehicle will replace a 1999 Ford 350 with over 94,000 miles with extensive repair needs. District staff received four quotes for the replacement vehicle, a 2023 Silverado 2500 with a utility bed, with the lowest responsive quote submitted by Quality of Chevrolet of Escondido in the amount of $64,048.48.

Discussion: The District maintains a fleet of five (5) street legal vehicles and equipment for the purpose of inspecting, maintaining and operating District infrastructure.

Annually, these vehicles must be evaluated to determine if they have met their useful life.

Factors considered for replacement include excessive mileage, age, maintenance cost, unit hours, maintenance history, safety and normal life expectancy. There is one vehicle the District is recommending for replacement in Fiscal Year 2022-23.

The vehicle recommended for replacement is a 1999 Ford 350 utility truck with approximately 94,358 miles and has exceeded its maximum serviceable usage. In evaluating vehicles to replace the existing truck, staff concluded that a 2500 series truck (3/4 ton capacity) with a service body would best meet the District’s needs and solicited quotes from local dealers.

Quotes were received from Quality Chevrolet, Bob Stall Chevrolet, Sedano Ford and El Cajon Ford (Attachment B). Prices were also compared against the National Auto Fleet Group, a cooperative that caters to government agencies across the U.S. and provides competitive pricing. The quotes for the replacement vehicle are noted in Table 1 below:

Purchase of Sanitation Vehicle
June 6, 2023
Page | 2
Table 1: Cost for 2500 Series Utility Truck
Vendor Vehicle Year Quote
Quality Chevrolet
of Escondido
Silverado 2500 w/ Royal
Service Body
2023 $64,048.48
Bob Stall Chevrolet Silverado 2500 w/ Royal
Service Body
2023 $66,842.80
El Cajon Ford Ford 250 w/ SE Service
Body
2023 $68,041.97
Sedano Ford Ford 250 w/ SE Service
Body
2022 $75,936.54
National Auto
Fleet
Ford 250 w/Knapheide
Service Body
2023 $68,0311.13
The lowest responsive was submitted by Quality Chevrolet in the amount of $64,048.48, including applicable taxes and fees. The replacement vehicle is a Chevrolet Silverado 2500 with a service body. This vehicle will be utilized by District staff for daily tasks including, but not limited to the following: responding to sewage callouts, repairing sewer mains, transportation of tools and equipment. The service body includes a utility package for multi-purpose maintenance use for District staff, including storage of shop tools and parts and trailer capabilities.

During the FY 2022-2023 mid-year budget process, $35,000 was allocated for the replacement vehicle. If a new vehicle is purchased, staff will dispose of the 1999 Ford 350 per the City’s Purchase Ordinance and any revenue received from the disposal of the truck will be deposited into the City’s General Reserve Fund.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: Sufficient funding is available in the Fiscal Year 2022-23 Sanitation Capital Replacement Vehicle Fund (16-00-00-7710) for the purchase of one utility truck.

A total of $75,000 was allocated for this purchase.

Public Notification: None.

Staff Recommendation: Adopt a resolution approving the purchase of a 2023 Chevrolet Silverado utility truck from Quality Chevrolet of Escondido.

Attachments:

Attachment A – Resolution
Attachment B – Quotes
Purchase of Sanitation Vehicle
June 6, 2023
Page | 3

ATTACHMENT A
RESOLUTION NO. 2023 –

A RESOLUTION OF THE DISTRICT BOARD OF THE LEMON

GROVE SANITATION DISTRICT OF LEMON GROVE,
CALIFORNIA APPROVING THE PURCHASE OF A 2023
CHEVROLET SILVERADO 2500 WITH SERVICE BODY FROM

QUALITY CHEVROLET OF ESCONDIDO
WHEREAS, the Sanitation District manages the District’s vehicle and equipment fleet and is responsible for all replacement recommendations as items reach their useful life cycle; and
WHEREAS, the 1999 Ford 350 which serves as the District’s main response vehicle is 24 years old, has 94,358 miles, and has reached a point where the on-going maintenance no longer support it remaining in the District’s fleet; and WHEREAS, staff performed a search of local dealerships for a vehicle that will efficiently and effectively meet the needs of the District moving forward. A 2023 Chevrolet Silverado 2500 with a Royal Service Body from Quality Chevrolet of Escondido was the lowest bid response that the District received; and
WHEREAS, it is in the best interest of the District, that the 2023 Chevrolet Silverado 2500 with a Royal Service Body is purchased from Quality Chevrolet of Escondido to replace the 1999 Ford 350.

NOW, THEREFORE, BE IT RESOLVED that the Lemon Grove Sanitation District, hereby:

1. Approves the purchase contract with Quality of Chevrolet of Escondido for the 2023 Chevrolet Silverado 2500 with a Royal Service Body not to exceed the District’s vehicle replacement budget of $75,000; and

2. Directs the City Manager, or her designee, to dispose of the 1999 Ford 350 per the City’s Purchasing Ordinance and place any funds received into the General Reserve Fund; and

3. Directs the City Manager, or her designee, to manage all purchase documentation.

Purchase of Sanitation Vehicle
June 6, 2023
Page | 4
PASSED AND ADOPTED on June 6, 2023, the District Board of the Lemon Grove Sanitation District of Lemon Grove, California, adopted Resolution No. _______, passed by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Racquel Vasquez, Board Chair
Attest:
________________________________
Deborah Harrington, Interim District Clerk
Approved as to Form:
_________________________
Kristen Steinke, District Attorney
Izzy,
This quote is for City of Lemon Grove, for (1) New 2023 Silverado 2500 Crew Cab 2WD

6.6L Gas V8 with a Royal Service Body using factory incentives for May 2023.

Model Year: 2023
Make:

MSRP:

Chevrolet
MSRP for Cab Chassis $48,943.00, MSRP for Royal Service Body $15,717.00 Total MSRP $64,660.00
Below is your discounted price…
Model: 2500HD Silverado
CC20943-LWB, 2WD, Crew Cab
PEG: 1WT-Work Truck Preferred Equipment Group
Primary Color: GAZ-Summit White
Trim: H0U-1WT/1LT/1SP/2LT/1FL/1LS-Cloth, Jet Black, Interior Trim Engine: L8T-Engine: 6.6L, V-8, SIDI
Transmission: MYD-6-Speed Automatic
Included Options
MSRP
5N5: Rear Camera Kit for ZW9 Box Delete or Chassis Cab
(SEO) $73.00
A2X: Power Seat Adjuster (Driver's Side)
$290.00

ATTACHMENT B

JL1: Integrated Trailer Brake Controller
$275.00

KI4: 120 Volt Electrical Receptacle, In Cab
$150.00

PCV: 1WT Convenience 1 Package
$1,035.00

V46: Bumper, Front, Chrome
$100.00

ZHQ: Tire, Spare: LT245/75 R17 All Season, Blackwall
$380.00

ZW9: Delete: Pick-Up Box
-$1,155.00

GT4: Rear Axle: 3.73 Ratio
JFH: GVW Rating 10,300 Lbs
L8T: Engine: 6.6L, V-8, SIDI
MYD: 6-Speed Automatic
PYN: Wheels: 17" Steel, Painted
YF5: California Emissions
1WT: Work Truck Preferred Equipment Group
9J4: Bumper: Rear Delete
AE7: Seats: Front 40/20/40 Split-Bench, Uplevel
AKO: Glass, Deep Tinted
AQQ: Keyless Remote Entry
AU3: Power Door Locks
BG9: Floor Covering: Rubberized Vinyl, Black
C49: Defogger, Rear Window, Electric
DBG: Mirrors, O/S: Man. Ext & Folding, Heat, Turn Indicator G80: Auto Locking Differential, Rear
GAZ: Summit White
H0U: 1WT/1LT/1SP/2LT/1FL/1LS-Cloth, Jet Black, Interior Trim IOR: Chevrolet Infotainment, 7" Color Screen
K34: Cruise Control
K47: Heavy Duty Air Filter
KC4: Cooler, Engine Oil
KNP: Transmission Cooling System
KW7: Alternator, 170 AMP
QHQ: Tires: LT245/75 R17E All Season, Blackwall
SFW: Back-Up Alarm Calibration (SEO)
V76: Recovery Hooks
VK3: Front License Plate Mounting Provisions
YK6: SEO Processing Option
Body Type: Service Truck
Body Line: Service Truck
Body Model: 40-VO-98
Body Material: Steel
Body Height: 40"
Body Width: 79"
Body Length: 8'
Body Inside Width: 49"
Body Color: White
Bumper Type: Recessed
Bumper Depth: 8"
Cargo Control Description: (4) Tie Downs in Bed Area
Compartment Type: Top Opening
Compartment Description: Aluminum, Vertical Open Top Compartments with Removable Storage Bins
Compartment Depth: 15"
Floor Description: Diamond Plate
Floor Gauge: 12
Lighting Type: LED
Lighting Description: Legal Light Package
Lighting Location: Exterior
Lock System Description: Royal's Fortress Security Hardware Utilizing the One-Key Solution Automotive Lock Package from Bolt Technologies
Tailgate Description: Self-Leveling Tailgate with Shear Resistant Machined Hinges and Protective Steel Cap
Tailgate Height: 13.5"
Ladder Rack Description: Extended Crew Tapered Over Cab Rack with Swingaway Rear XBar Hitch Type: Receiver
Hitch Description: Receiver Tube with Hitch Insert
Hitch Class: V
Hitch Size: 2-1/2"
Trailer Plug Type: 7 Blade / 4 Pin
Discounted Vehicle Price: $44,843.00
Discounted Royal Body: $14,475.00
______________________________________________
Total: $59,318.00
Plus: Doc Fee, Sales Tax, Tire Tax, and DMV (License and Registration Exempt If applicable): $4,730.48
Total OTD: $64,048.48
Your Company is saving $5,821.01 on this deal.

CA
Quoted:
$48,778.00 Trade $0.00
$13,628.00 Payoff $0.00
Price Net Trade $0.00
$13,628.00 Cash Down $0.00
$0.00 Deferred Down $0.00
$0.00 GM Factory Rebate $500.00
$0.00 All other Rebate $0.00
$85.00 Total Down $500.00
$62,491.00
$0.00

7.75% $4,843.05 $66,842.80
$0.00 48 months @ 9.90 $1,692.10
60 months @ 9.90 $1,416.93
$0.00 72 months @ 9.90 $1,234.95
$8.75 84 months @ 10.24 $1,117.98
$0.00 $66,842.80
$0.00 48 months @ 9.90 $1,692.10
$0.00 60 months @ 9.90 $1,416.93
$8.75 72 months @ 9.90 $1,234.95
$67,342.80 84 months @ 10.24 $1,117.98
$66,842.80
"Out-the-Door" w/o Ext Warranty $66,842.80
Stock#
VIN
Year
Make
Model
Body
Color
Miles
Weight
Type
7601 Alvarado Road, La Mesa, CA 91942
City of Lemon Grove
3232 Main Street
Lemon Grove 91945
(619) 825-3814
(619) 825-3800
Thursday, May 11, 2023 Incentives Expire: Wednesday, May 31, 2023 Doc Fee
233114
Aftermarket & Accessories Description
Item
Royal 8' Service Body w Rack
Conventional Purchase & Standard Finance Quote
James I. Clifton [email protected] 619-719-2311
Aftermarket & Accessories Total
Purchase Price
Hitch & Master Lock
0 Taxable Subtotal
Vehicle/Chassis Information
Transportation Improvement Fee
State Smog Fee
Smog Abatement Fee
California Tire Fee
All_Other_SD_Sales_Tax
DMV Fees (estimated)
Extended Warranty / Service Contract
Financed Amount with Ext Warranty*
Payment Estimates*:

Weight Fee Financed Amount W/o Warranty*
0 CC20943
2023
California Electronic Filing Fee
1GB1WLE75PF247083
Royal 8' Service Body w Rack
0 Hitch & Master Lock
0 0
Total
"Out-the-Door w/ Ext Warranty"
Total Fees
Chevrolet
*On Approved Credit
Silverado 2500 Crew Cab Service Body
Summit White
Purchase Price for Chassis & Upfits
Pick One/Passenger
$61,906.00 plus tax, DMV & Doc Fees
(after all rebates, before Extended Warranty)
0 New
0 Date: 5/20/2023
Salesperson: Reagan Brandon
Manager: Reagan Brandon
Company: City of Lemon Grove Phone:

Address: 3232 main st Lemon Grove CA 91945 Work:

Email: Cell: (760) 445-7866
Stock: 00230442 New/Used: New
VIN: 1FT7W2AA0PEC52294
Vehicle: 2023 FORD SUPER DUTY F-250 SRW
Type: CREW CAB XL 2WD (W2A)
Mileage: 3 Color: Oxford White
Vehicle
Payoff: $0.00
VIN:

Vehicle:

Type:

Mileage: Color:

Trade In
Customer
By signing this authorization form, you certify that the above personal information is correct and accurate, and authorize the release of credit and employment information. By signing above, I provide to the dealership and its affiliates consent to communicate with me about my vehicle or any future vehicles using electronic verbal and written communications including but not limited to email, text messaging, SMS, phone calls and direct mail. Terms and conditions subject to credit approval. For information only. This is not an offer or contract for sale.

Adjusted Selling Price: $63,063.00
Total Purchase: $63,063.00
Trade Allowance: ($0.00)
Trade Difference: $63,063.00
Doc Fee: $85.00
Tax: $4,893.97
Est Fees: $0.00
Total Price: $68,041.97
Trade Payoff: $0.00
Deposit: ($0.00)
Balance Due: $68,041.97

11/28/22, 3:37 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/33564?ws=True&se=True&ssdType=OrderRequest 2/10 One Unit
Contract Price $48,566.08
Knapheide Installed Service Body PKG $14,823.60
PDI + Handling
Tax (7.7500 %) $4,912.70
Tire fee $8.75
Total $68,311.13
Quoting Department
Account Manager
Email: [email protected]
Office: (855) 289-6572
Fax: (831) 480-8497
11/15/2022
11/28/2022 Re-Configured Quote ID: 33564 R2
Order Cut Off Date: TBA
Izzy murguia
City of Lemon Grove
Public Works
3232 Main Street
Lemon Grove, California, 91945
Dear Izzy murguia,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.

One (1) New/Unused (2023 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab 8' Box 176" WB, Knapheide Installed Service Body PKG PDI + Handling) and delivered to your specified location, each for - per the attached specifications.

This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.

Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.

Sincerely,
Contract Extension with Southwest
Traffic Signal Services, Inc.

June 6,, 2023
Page | 1

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 1.H
Meeting Date: June 6, 2023
Submitted to: Honorable Mayor and Members of the City Council Department: Public Works Department
Staff Contact: Amanda Penaflor, Senior Management Analyst Item Title: Contract Extension with Southwest Traffic Signal Service, Inc. (No. 2019-19)
Recommended Action: Adopt a resolution approving a one-year contract extension with Southwest Traffic Signal Service, Inc. for traffic signal and communications system maintenance, emergency repairs, and related construction services (No. 2019-19).

Summary: The City of Lemon Grove (City) awarded a contract to Southwest Traffic Signal Service, Inc. (SWS) for traffic signal and communications system maintenance, emergency repairs, and related construction services. Based on the positive work experience during the last four-year period, staff recommends extending the contract with Southwest Traffic Signal Service, Inc. through Fiscal Year 2023-2024.

Discussion: The City participated in a four-city consortium with the cities of El Cajon, La Mesa and Santee to advertise the need for traffic signal maintenance, emergency repairs, and related construction services. Advertisements for traffic signal maintenance, emergency repairs, and related construction services were advertised by the City of El Cajon, the lead agency, on February 21, 2019. The City of El Cajon received three (3) bids on the bid opening date of March 21, 2019, and SWS was found to be the lowest responsive and responsible bidder.

On May 21, 2019, the City Council awarded the contract to Southwest Traffic Signal Service, Inc. for Fiscal Year 2019-20. Included in the contract was an option to renew the contract for up to four (4), one (1) year terms with satisfactory performance and City Council authorization.

Public Works staff has concluded that Southwest Traffic Signal Service, Inc. has provided satisfactory performance during the past four year of service, warranting a one-year contract extension through Fiscal Year 2023-24. Both the City and Southwest Traffic Contract Extension with Southwest
Traffic Signal Services, Inc.

June 6,, 2023
Page | 2
Signal Service, Inc. have agreed to a 5 percent increase in the contract amount to adjust for inflation, based on the Consumer Price Index for the San Diego area and the maximum allowable increase in the contract. The City’s portion of the four-city contractual work is estimated to be $68,112.51 for Fiscal Year 2023-24, and includes $48,112.51 for routine maintenance and $20,000 for emergency repairs. The proposed contract extension is the last remaining extension of the contract.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: Funds are budgeted in the TransNet Traffic Improvement Fiscal Year 2023-24 budget (14-00-00-7310) for traffic signal repair and maintenance services. The amendment will be issued upon the adoption of the proposed FY 2023-24 budget.

Public Notification: None.

Staff Recommendation: Adopt a resolution approving a one-year contract extension with Southwest Traffic Signal Service, Inc. for traffic signal and communications system maintenance, emergency repairs, and related construction services (No. 2019-19).

Attachments:

Attachment A – Resolution
Attachment B – Amendment
Contract Extension with Southwest
Traffic Signal Services, Inc.

June 6,, 2023
Page | 3
Attachment A
RESOLUTION NO. 2023 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEMON GROVE, CALIFORNIA, AUTHORIZING AMENDMENT NO. 4 TO THE TRAFFIC SIGNAL

AND COMMUNICATIONS SYSTEM MAINTENANCE, EMERGENCY REPAIRS,

AND RELATED CONSTRUCTION SERVICES CONTRACT WITH SOUTHWEST TRAFFIC SIGNAL SERVICES, INC. (NO. 2019-19)
WHEREAS, the cities of El Cajon, La Mesa, Lemon Grove, and Santee jointly solicited bids for a Traffic Signal and Communication System Maintenance, Emergency Repairs, and Related Construction Services contract; and WHEREAS, three (3) bids were received for the Traffic Signal and Communication System Maintenance, Emergency Repairs, and Related Construction Services Contract (No. 2019-19); and
WHEREAS, said bids were opened on March 21, 2019 and the responsive and responsible low bidder was Southwest Traffic Signal Services, Inc.; and WHEREAS, on May 21, 2019 the City Council awarded the contract to Southwest Traffic Signal Services, Inc.; and
WHEREAS, the term of the contract began in Fiscal Year 2019-2020 with four (4) additional one-year options subject to City Council approval through Fiscal Year 2023-2024; and
WHEREAS, the City Council finds it in the public interest that a one-year extension to the contract for said services be awarded through Fiscal Year 2023-2024.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lemon Grove, California, hereby:

1. Authorizes Amendment No. 4 to the contract with Southwest Traffic Signal Services; and

2. Authorizes the City Manager or her designee to execute said contract documents.

Contract Extension with Southwest
Traffic Signal Services, Inc.

June 6,, 2023
Page | 4
PASSED AND ADOPTED on ______, 2023, the City Council of the City of Lemon Grove, California, adopted Resolution No. _______, passed by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Racquel Vasquez, Mayor
Attest:
______________________________
Deborah Harrington, Interim City Clerk
Approved as to Form:
_________________________
Kristen Steinke, City Attorney

CITY OF LEMON GROVE
Public Works Department
3232 Main Street * Lemon Grove * California 91945-1705
619.825.3810 * Fax: 619.825.3818 * www.lemongrove.ca.gov May 30, 2023
Ryan T. Cark, President & General Manager
Southwest Traffic Signal Service, Inc.

P.O. Box 1297
El Cajon, CA 92020
Subject: Traffic Signal and Communications System Maintenance Contract No. 2019-19 Amendment No. 4
Dear Mr. Clark:

On June 6, 2023, the Lemon Grove City Council authorized the fourth, one-year extension to the original contract dated July 1, 2019 by and between the City of Lemon Grove and Southwest Traffic Signal Service, Inc., for the provision of traffic signal maintenance and repair. That authorization also included a 5% CPI adjustment effective July 1, 2023. All other terms and conditions of the contract are to remain the same. A copy of the City Council Resolution is attached for your reference. Please indicated your approval by signing and dating in blue ink below and returning the original to me within 10 business days of receipts of this letter. I can be reached at (619) 825-3811 or [email protected], should you have any questions.

Contractor: City:

Ryan T. Clark, President & General Manager Lydia Romero, City Manager Southwest Traffic Signal Service, Inc. City of Lemon Grove Sincerely,
Amanda Penaflor
Senior Management Analyst
Rick Engineering Amendment No. 3
June 6, 2023 Page | 1

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 1. H
Meeting Date: June 6, 2023
Submitted to: Honorable Mayor and Members of the City Council Department: Public Works Department
Staff Contact: Amanda Penaflor, Senior Management Analyst [email protected]
Item Title: Amendment No. 3 to the Professional Services Agreement with Rick Engineering Company
Recommended Action: Adopt a resolution approving Amendment No. 3 (Attachment A) to the professional services agreement (No. 2019-17) with Rick Engineering Company.

Summary: On February 19, 2019, the City Council authorized a professional services agreement with Rick Engineering Company (Rick Engineering) for engineering services in an annual amount not to exceed $450,000. On June 15, 2021, the City Council approved Amendment No. 1 to the agreement, which increased the annual agreement amount to $500,000 and extended the term to June 30, 2022. On June 29, 2022, Amendment No. 2 was approved extending the term of the agreement to June 30, 2023.

Approval is requested for a third amendment to the agreement with Rick Engineering to increase the annual amount by $150,000 to a not-to-exceed amount of $650,000 and extend the term of the agreement to June 30, 2024.

Discussion: On February 19, 2019, the City Council authorized an agreement with Rick Engineering Company (Rick Engineering) for engineering services in an annual amount not to exceed $450,000. The agreement for services include Rick Engineering serving as the City’s Contract City Engineer, Traffic Engineer, Project Engineer, Private Development Plan Check Engineer, the Lemon Grove Sanitation District’s Wastewater Engineer, and Special Project Manager as needed.

On June 15, 2021, the City Council approved Amendment No. 1 to the agreement, which increased the annual agreement amount to $500,000 and extended the term to June 30, 2022. On June 29, 2022, Amendment No. 2 was approved extending the term of the agreement to June 30, 2023. Approval is requested for a third amendment to the agreement with Rick Engineering to increase the annual amount by $150,000 to a notto-exceed amount of $650,000 and extend the term of the agreement to expire on June Rick Engineering Amendment No. 3
June 6, 2023 Page | 2
30, 2024. Due to the increased engineering activities in Fiscal Year 2023-24, on March 21, 2023, the City Council authorized a budget adjustment of $95,100 for the contracted services provided by Rick Engineering staff for the remainder of Fiscal Year 2022-23.

Reasons for the increased engineering activities include:
• Increased hours of City Engineer as a result of the vacant Assistant City Manager/Public Works Director position and transition of duties after the new Public Works Director was hired.
• Increased workload as it related to special projects (e.g., Pavement Management Program, Sidewalk Master Plan, and Sanitation Sewer Study). • Increased workload of Project Engineer as a result of absorbing duties of vacant Senior Analyst position (e.g., Sanitation District sewer permits, private development agreements, and encroachment permits).
• Increased workload related to traffic engineering and storm drain projects.

The City continues to receive sound professional level of service from Rick Engineering.

Staff recommends that the contractual relationship continue through next fiscal year.

With key City positions filled, it is expected that annual engineering expenditures return to an expenditure level of $450,000 - $500,000 for FY 2023-24. At which time, staff will return to the City Council to seek direction regarding the next step of a request for proposals/qualifications process to test the market for another engineering firm or continue the contractual relationship.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: Sufficient funds are budgeted in the Engineering (01-50-09-6200), Gas Tax (02-00-00-6200), Sanitation (15-00-00-6200), Local Lighting (12-00-00-6200), General Lighting (11-00-00-6200), and TransNet (14-00-00-6200) FY 2022-23 budget to authorize the amendment.

Public Notification: None
Staff Recommendation: Adopt a resolution approving Amendment No. 3 (Attachment A) to the professional services agreement (No. 2019-17) with Rick Engineering Company.

Attachments:

Attachment A – Resolution
Rick Engineering Amendment No. 3
June 6, 2023 Page | 3
Attachment A
RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEMON GROVE, CALIFORNIA, AUTHORIZING AMENDMENT NO. 3 TO THE PROFESSIONAL

SERVICES AGREEMENT WITH RICK ENGINEERING COMPANY
WHEREAS, since 1994 the City of Lemon Grove has contracted with Rick Engineering Company to operate a hybrid staffing model in the engineering division to provide a full-scope of engineering services; and
WHEREAS, Rick Engineering Company is a professional engineering company that has extensive experience in Lemon Grove as well as a vast staffing component that can support all engineering services needed by the City; and WHEREAS, since 2015, Rick Engineering Company has provided contractual City Engineer services which expanded to also include private development plan review, traffic engineering services, sanitation district services, and front counter customer service activities; and
WHEREAS, on February 19, 2019, the City Council adopted a resolution awarding a three-year professional services agreement for engineering services to Rick Engineering Company in the annual amount of $450,000; and WHEREAS, on June 22, 2021, City Council adopted a resolution to amend the agreement with Rick Engineering Company for additional professional services in the amount of $50,000; and
WHEREAS, On June 29, 2022, the City Manager approved an amendment to the agreement with Rick Engineering Company extending the term of the agreement to June 30, 2023; and
WHEREAS, the City Council finds it in the public interest to amend the agreement with Rick Engineering Company to continue professional services for the remainder of Fiscal Year 2023-24 with an annual project budget not-to-exceed $650,000.

Rick Engineering Amendment No. 3
June 6, 2023 Page | 4
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lemon Grove, California, hereby:

1. Authorizes Amendment No. 3 to the agreement with Rick Engineering Company extending the term of the agreement to June 30, 2024 and increasing the established annual project budget not-to-exceed $650,000; and

2. Authorizes the City Manager or her designee to execute said agreement documents.

PASSED AND ADOPTED on June 6, 2023, the City Council of the City of Lemon Grove, California, adopted Resolution No. 2023-_______, passed by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN
__________________________
Racquel Vasquez, Mayor
Attest:
__________________________
Deborah Harrington, Interim City Clerk
Approved as to Form:
_________________________
Kristen Steinke, City Attorney
June 6, 2023
Page | 1

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 2
Meeting Date: June 6, 2023
Submitted to: Honorable Mayor and Members of the City Council Department: Community Development Department
Staff Contact: Michael Fellows, AICP, Community Development Manager [email protected]
Item Title: Public Hearing to consider approval of Conditional Use Permit No. CUP-230-0001, to renew a Conditional Use
Permit for an existing Cannabis Retail Dispensary at 6470 Federal Boulevard in the Light Industrial (LI) zone.

APN 478-190-20-00
Recommended Action:
1) Conduct the Public Hearing;
2) Receive Public Comment; and
3) Adopt a Resolution (Attachment A) of the City Council of the City of Lemon Grove, California, approving conditional use permit (CUP) No. CUP-230-0001, a renewal of CUP-170-0001 for a cannabis dispensary located at 6470 Federal Boulevard.

Summary: This request is for the renewal of a previously approved CUP that would authorize the continued operation of the dispensary (The Boulevard) located at 6470 Federal Boulevard. The original CUP included a condition of approval requiring that the CUP be renewed every three years necessitating this application.

The subject property is a rectangular shaped, interior lot that is nearly an acre (41,724 SF) in size. The property is developed with a two story, 14,423 ft2 concrete block, light industrial building. The property is bordered by State Route 94 to the north, light industrial buildings to the east and west, and residences on a hillside to the south across Federal Boulevard.

Background: On June 19, 2018 City Council approved CUP-170-0001, Resolution No. 2018-3591 (Attachment B) that conditionally approved the first dispensary in Lemon Grove. On June 18, 2019, the City Council approved a one year time extension, Resolution No. 2019-3660 (Attachment C) of the CUP until June 19, 2020. On March 12, 2020, the June 6, 2023
Page | 2
dispensary received occupancy (final approval) from the Building Department. CUP-170- 0001 Condition 2.C.22 requires that the CUP be renewed every three years upon establishment (occupancy) of the use. This is a standard condition that has been included with all approved cannabis CUP applications.

On February 16, 2023, the applicant, San Diegrown, Inc., submitted a CUP application (Attachment D) to renew CUP-170-0001. This is the first dispensary renewal application processed by the City.

Discussion:

There are no changes to the dispensary proposed by this application. Staff’s primary focus is on compliance with requirements found in the CUP conditions of approval and contained in the City’s Municipal Codes and also gauging the effectiveness of the current conditions of approval. This application was reviewed by the Sheriff’s Crime Prevention Unit, Planning, Code Enforcement, Heartland Fire & Rescue, and Engineering Departments.

Sheriff’s Department
The Sheriff’s Department expressed no concerns regarding the operation of the dispensary or the renewal application. They reported two calls for service from January 1, 2022 to March 2023 for incidents on the subject property. One incident involved an assault with a deadly weapon on 4/24/22 in the dispensary parking lot that resulted in an arrest. The other call was for a car locked behind the dispensary gate that did not require a Sheriff response. There were also seven other calls for service for incidents that did not happen on the dispensary property but used its address for reference.

Planning Department / Code Enforcement
CUP-170-0001 Condition 2.C.45 requires dispensary operators submit an Annual Performance Review Report. This report is intended to identify effectiveness of the approved CUP, operations manual, and conditions of approval, as well as any proposed modification to procedures as deemed necessary. The dispensary operator submitted this report for 2021 but has yet to submit them for 2022 and 2023. The dispensary’s attorney indicated that they are working on submitting the report soon. Condition 2.C.45 requires that Live Scan background checks be submitted prior to employment for all employees and Director. The dispensary operator regularly send staff requests for background check results for employees as required by this condition.

Staff has conducted three compliance inspections of the dispensary in the past 10 months. 1) On August 11, 2022 staff conducted an inspection after receiving a report that the dispensary was selling paraphernalia. This inspection found that the store was displaying and offering drug/tobacco paraphernalia for sale that included pipes and June 6, 2023
Page | 3
water pipes in violation of Condition 2C49 and LGMC17.32.090.C.7.l. The applicant’s attorney explained that he had interpreted the condition differently and did not believe the condition applied to cannabis paraphernalia. Once Staff clarified that the condition does apply to cannabis paraphernalia and provided a verbal warning, Staff was told the paraphernalia would be removed immediately. Subsequent inspections confirmed the paraphernalia has been removed.
2) On April 18, 2023 staff received a report that included an ad showing that the dispensary was going to have a DJ perform for customers on the 4/20 cannabis holiday. On April, 18 2023 Staff notified the dispensary’s attorney that the DJ would be a violation of the CUP that prohibits the use of musical instruments and sound amplification (Condition 2.C.13), and the prohibition of recreational activities (Condition 2.C.61). The dispensary’s attorney indicated that the dispensary had previously received approval from the City to have a DJ indoors; however, could not provide documentation supporting the assertion. Staff reaffirmed that the DJ would be a violation and that an inspection would occur on April 20, 2023. Staff conducted the compliance inspection and there was no DJ on site; however, staff found two violations that included the displaying and selling live marijuana plants and an approximately 2’ x 10’ banner facing the interior of the parking lot that was hung on a fence. Staff issued a citation for the violation. The applicant quickly removed the violations and paid the citation.
3) On May 5, 2023, staff conducted a compliance inspection as part of this renewal application. Unlike past inspections, staff inspected the entire premises that included the sales floor, administrative offices, storage rooms, upstairs offices, rear warehouse and the parking lot. This inspection included the applicant demonstrating that security cameras were operational and that products were stored securely. Staff found no issues within the building. The only concerns observed on the outside were 2-inch size depictions of cannabis leaves on signage around the facility. The applicant covered the cannabis depictions up quickly once they were brought up as an issue.

As required by CUP-170-0001 conditions, the dispensary operator always allowed staff access to inspect the dispensary. The inspections determined that the property matches approved plans and that the warehouse and second floor areas not being used by the dispensary or subleased. The building façade and landscaping were well maintained.

Uniformed security was always present on the site. The security cameras were of high quality and operational. No customers were observed loitering inside of the facility or the parking lot. Required signage was displayed around the property. There were no traffic or parking issues observed. The trash enclosure was of high quality and used for trash purposes. There were no food trucks, outdoor storage or any other unapproved use observed outside of the dispensary.

June 6, 2023
Page | 4
Heartland Fire & Rescue and the City’s Engineering Department provided no comments and reported no violations by the business.

Conclusion:

Typically, the city council must make the following findings as stated in LGMC Section

17.28.050 in order to approve a CUP application. However since this application is for the renewal of a previously approved CUP with existing findings, it is not necessary to make new findings to approve this renewal.

1. The use is compatible with the neighborhood or the community;

2. The use is not detrimental to the health, safety, convenience or general welfare of persons residing or working in the vicinity;

3. The use complies with performance standards according to Section 17.24.080;

4. The use is consistent with applicable provisions of the particular zoning district and with policies and standards of the general plan.

Condition 2.C.22 specifies that the City Council can deny the CUP renewal if it is determined that the dispensary has been operated contrary to the conditions of approval and the requirements or the Lemon Grove Municipal Code (LGMC), or if the MMD has become a public nuisance.

Conclusion:

The Planning Department found that the dispensary has substantially complied with the conditions of approval and requirements of the LGMC. While violations have existed as detailed in the staff report, staff has found the dispensary operator to be responsive and to not have reoccurring violations.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: None
Public Notification:

Notice of the Public Hearing was given in compliance with LGMC Section 17.28.020(F).

On May 18, 2023 a notice was mailed to all property owners within 1000-feet of the subject property, and on May 19, 2023, a Notice of Public Hearing was published in the East County Californian.

Staff Recommendation:
1) Conduct the public hearing;
2) Receive Public Comment; and
3) Adopt a Resolution (Attachment A) approving CUP No. CUP-230-0001 a renewal of CUP-170-0001 located at 6470 Federal Boulevard.

June 6, 2023
Page | 5
Attachments:

Attachment A – Draft Council Resolution
Attachment B – CUP-170-0001, Resolution No. 2018-3591
Attachment C – Time Extension, Resolution No. 2019-3660 Attachment D – CUP Renewal Application
June 6, 2023
Page | 6
RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEMON GROVE, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT NO. CUP-230-0001 A RENEWAL OF CUP-170-0001 FOR A CANNABIS DISPENSARY LOCATED AT 6470 FEDERAL BOULEVARD
WHEREAS, on June 19, 2018, the City Council approved Conditional Use Permit CUP-170-0001 authorizing the establishment of a Medical Marijuana Dispensary on a .96 acre lot in the Light Industrial zone at 6470 Federal Boulevard pursuant to Chapter 17.32 of the Lemon Grove Municipal Code; and
WHEREAS, on June 19, 2018, the City Council made all the required findings to approve CUP-170-0001; and
WHEREAS, City Council certified a Mitigated Negative Declaration of Environmental Impact (ND18-02) that found the project, as mitigated, would have no significant effect on the environment with the original approval; and WHEREAS, Building Permit B18-000-0575 for the required interior Tenant Improvement and exterior site improvements was issued on May 28, 2019 and completed on March 12, 2020; and
WHEREAS, the applicant completed all applicable requirements of Conditional Use Permit CUP-170-0001 as outlined in City Council approval Resolution No. 2018- 3591; and
WHEREAS, the project has not been modified since the original City Council approval; and
WHEREAS, the existing conditions and/or circumstances which informed City Council approval have not changed; and
WHEREAS, Resolution No. 2018-3591 requires that the CUP be renewed every three years.

MUP-230-0001
June 6, 2023
Page | 1
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lemon Grove, California hereby:

1. Approves a three-year renewal of the CUP from March 12, 2023, the date occupancy was issued for the business to March 12, 2026, subject to all other remaining requirements and conditions enumerated in Resolution No. 2018-3591.

PASSED AND ADOPTED on ______, 2023, the City Council of the City of Lemon Grove, California, adopted Resolution No. _______, passed by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Racquel Vasquez, Mayor
Attest:
__________________________
Deborah Harrington, City Clerk
Approved as to Form:
_________________________
Kristen Steinke, City Attorney
RESOLUTION NO. 2018-3591

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEMON GROVE CONDITIONALLY APPROVING CONDITIONAL USE PERMIT CUP-170-0001, A REQUEST TO ALLOW A MEDICAL MARIJUANA DISPENSARY AT 6470 FEDERAL BVLD., LEMON GROVE, CALIFORNIA.

WHEREAS, the California voters approved Proposition 215 in 1996 to ensure that seriously ill Californians have the right to obtain and use cannabis for medical purposes and to encourage elected officials to implement a plan for the safe and affordable distribution of medicine; and
WHEREAS, the California State Legislature adopted Senate Bill 420, the Medical Marijuana Program Act, in 2003 to help clarify and further implement Proposition 215 in part by authorizing patients and Primary caregivers to associate within the State of California in order to collectively or cooperatively cultivate cannabis for medical purposes; and WHEREAS, the California State Legislature adopted Assembly Bill 243, Assembly Bill 266, and Senate Bill 643, collectively known as the Medical Marijuana Regulation and Safety Act, in 2015 to establish a statewide regulatory framework and establish the Bureau of Medical Marijuana Regulation for the regulation of medical marijuana activity occurring in jurisdictions across California; and
WHEREAS, on November 8, 2016, voters in the City of Lemon Grove passed Measure V, an initiative removing the City's prohibition of medical marijuana dispensaries and establishing performance standards and a permit process by which medical marijuana dispensaries may be established; and
WHEREAS, Measure V includes the adoption of Lemon Grove Municipal Code (LGMC) Chapter 17.32 which prohibits the establishment of medical marijuana dispensaries within 1 ,000 feet of certain protected uses, including schools and licensed daycare facilities; and WHEREAS, Measure V states "measurement is made between the closest property lines of the premises in which the regulated uses and protected uses are located." Measure V further states "the measurement of distance between uses will take into account natural topographical barriers and constructed barriers such as freeways or flood control channels that would impede direct physical access between the uses. In such cases, the separation distance shall be measured as the most direct route around the barrier in a manner that establishes direct access." Measure V only references freeways and flood control channels as examples of constructed barriers. A freeway is defined as "an express highway, especially one with controlled access." Flood control is defined as "the act or technique of controlling river flow with dams, dikes, artificial channels, etc., so as to minimize the occurrence of floods." Examples of constructed barriers only include major linear obstructions traversing for miles where pedestrian access is prohibited or severely limited; and
WHEREAS, on March 20, 2017, an application was filed for Zoning Clearance ZC1-700- 0004 and, on October 3, 2017, the Development Services Director found the application for to be complete; .a request to apply for a conditional use permit to establish a medical marijuana dispensary at 6470 Federal Blvd. in the Light Industrial (LI) Zone; and WHEREAS, on October 4, 2017, an application was filed for Conditional Use Permit CUP170-0001 and, on May 22, 2018, the Development Services Director found the application to be 1 complete; a request to establish a medical marijuana dispensary at 6470 Federal Blvd. in the Light Industrial (LI) Zone; and
WHEREAS, no protected uses or marijuana dispensaries exist within 1 ,000 of the subject property in accordance with LGMC Chapter 17.32; and
WHEREAS, the Notice of Public Hearing for this item was published in the May 24, 2018 edition of the East County California and mailed to all property owners within 500 feet of the subject property. A large sign was posted on the property notifying the neighborhood of the forthcoming public hearing. A Native American Tribal Government Consultation was conducted pursuant to Government Code Sections 6540.2, 65092, 65351, 65352.3, 65352.4, 65562.5 et. seq. One tribe requested consultation requesting mitigation that cultural resource monitoring be conducted on-site during grading activities and appropriated conditions are included herein; and WHEREAS, On May 24, 2018, a Notice of Intent to Adopt a Mitigated Negative Declaration (MND) was filed with the San Diego County Clerk (ND18-02). The project could have a significant effect on the environment as it relates to air quality, biological resources, cultural resources, greenhouse gas emissions, noise, public services, transportation/traffi.c, and mandatory findings of significance ... There will not a significant effect in this case because revisions in the project have rnade by or agreed to by the proponent. On the basis of the whole record, there is no substantial evidence that the project will have a significant effect on the environment and the MND reflects the City's independent judgement and analysis; and WHEREAS, revised mitigation measures requiring the installation of solar panels on-site in-lieu of an air quality analysis are an equivalent or more effective substitute than the existing mitigation measures; and
WHER.EAS, LGMC Section 17.24.050(8) requires all landscaping to be installed and maintained in accordance with a landscaping plan. Landscape areas are required to be kept free of weeds and debris. Plantings shall be replaced with other plant materials to ensure continued compliance with applicable landscaping requirements. LGMC Section 17.24.050(A) describes the purpose of the landscaping and screening regulations as intended to protect individual properties from undesirable impacts generated by surrounding land uses and general urban activity, and to improve the appearance of neighborhoods in the city by providing adequate landscaping and screening. In summary, landscape requirements in the LGMC require that landscape in natural drainage channels be maintained and require weed abatement and replacement. Also, LGMC Section 1.14.01 O(H) requires that dead, decayed, diseased, or hazardous trees, weeds, or other vegetati.on that is unsightly, dangerous to public safety or welfare, detrimental to nearby property or property values, or reasonably deemed to be a fire hazard is a public nuisance and that any person owning, leasing, occupying, or controlling any premises in this city on which a public nuisance exists is responsible for the public nuisance. Also, LGMC Chapter 8.08 requires that all weeds, dry grasses, dead shrubs, dead trees, stubble, brush, sagebrush, chaparral, weeds which bear seeds of a wingy or downy nature, and any other brush or weeds which by reason of their size, manner of growth, and location constitute a fire hazard to any building, improvements, crops or other property, and weeds and grasses which, when dry, will in reasonable probability endanger public safety by creating a fire or other ha.zard, any of which are growing on the sidewalks, or private property in the city are declared to be a public nuisance. The general definition o·f "weed" is described as "a wild pl.ant growing where it is not wanted and in competition with cultivated plants." A "weed" would include non-native invasive plant species within the tributary to Chollas Creek. Also, traffic is estimated to be almost six times the rate of the current land use which allows for additional oils and debris 2 from vehicles on the site to flow into the tributary to Chollas Creek in the rear portion of the property which will result in higher contamination to in storm water runoff from the site; and WHEREAS, the Zoning Ordinance includes street improvement requirements per LGMC Chapter 12.10 and Section 17.24.01 O(H). A clear nexus is made to require street improvements because: 1) this is the highest and best use of the property from a revenue standpoint; 2) the proposed use is substantial change in mode and land use from a low intensity warehousing land use to a high intensity MMD; 3) medical marijuana dispensary means persons with disabilities are likely to need access to the facility via vehicles or as a pedestrian or bicyclist; and 4) the proposed retail use is inconsistent with the Light Industrial zone and with the General Plan Land Use Designation and was not analyzed as a part of the General Plan Master Environmental Impact Report and as a result of the traffic study proposes to increase the average daily vehicle trips to the site from 5 weekday trips per 1,000 square feet or 72 average daily vehicle trips to the site for a warehousing industrial use (ref.
::..::.::.:.c:..:.:..:...::.;:..::.~=:..:.===c.;:~==;::;:..c:==="'-""""'"""-'='-===--:...;._:..:::;__:::..::::....:c..:..:J:~, to 419 average daily vehicle trips as shown in the April 1 , 2018 traffic analysis (an increase in traffic volumes almost six times the current use). For reference, sidewalk and street improvements are largely supported by the General Plan Health & Wellness Element, Community Development Element and Mobility Element policies. The purpose of the light industrial (LI) zone is for light manufacturing, warehousing, distribution, or other related limited intensity activities. The traffic study describes the operations to be a higher intensity land use which conflicts with the purpose of the zone; and WHEREAS, this permit does not excuse any owner or operator from complying with all applicable federal, state, county or local laws, ordinances or regulations. The owner or operator is required to determine if another permit or approval from any other agency or department is necessary. The City, by issuing this permit, does not relinquish its right to enforce any violation of law; and
WHEREAS, on June 19, 2018, the City Council held a duly noticed public hearing to consider Conditional Use Permit CUP-170-0001; and
WHEREAS, Measure V requires that the City Council make the following findings required in order to approve this conditional use permit:

1. The use is compatible with the neighborhood or the community; This project is the result of a citizen's initiative (Measure V) which did not include CEQA analysis and conflicts with the General Plan Industrial Land Use Designation and Community Development Element policies 1.1, 1.5 and 5.4 and was not analyzed as part of the 1996 General Plan Master Environmental Impact Report. The proposed use is incompatible with surrounding land uses, however, as a result of Measure V, the project is found to be consistent with the General Plan.

2. The use is not detrimental to the health, safety, convenience or general welfare of persons residing or working in the vicinity;
This project is the result of a citizen's initiative (Measure V) which did not include CEQA analysis and conflicts with the General Plan Industrial Land Use Designation and Community Development Element policies 1.1, 1.5 and 5.4 and was not analyzed as part of the 1996 General Plan Master Environmental Impact Report. The proposed use is potentially detrimental to the health, safety, convenience or general welfare of persons 3 residing or working in the vicinity, however, as a result of Measure V, the project is found to be consistent with the General Plan.

3. The use complies with performance standards according to Section 17.24.080; The proposed project complies with applicable performance standards according to Section 17.24.080 of the LGMC (specifically noise, glare, traffic circulation and parking, and fire hazards). A traffic impact analysis was prepared and provides for appropriate mitigation.

4. The use is consistent with applicable provisions of the particular zoning district and with policies and standards of the general plan.

This project is the result of a citizen's initiative (Measure V) which did not include CEQA analysis and conflicts with the General Plan Industrial Land Use Designation and Community Development Element policies 1.1, 1.5 and 5.4 and was not analyzed as part of the 1996 General Plan Master Environmental Impact Report. However, as a result of Measure V, the project is found to be consistent with the General Plan.

5. Whether the approval of the proposed use will violate the minimum requirements set forth in this chapter for distance separations between establishments which dispense, process or cultivate medical marijuana; and separations between establishments which dispense, process or cultivate medical marijuana and other specific regulated or protected land uses as set forth in this chapter.

No evidence was found to the contrary.

6. Whether the proposed use complies with Title 17 of the Lemon Grove Municipal Code.

The proposed project complies with, or conditions have been included for this project to require it to comply with the LGMC Title 17 requirements for the proposed use.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lemon Grove, California hereby:

SECTION 1. Certifies the Mitigated Negative Declaration (ND18-02) finding that Conditional Use Permit No. CUP-170-0001 will have no significant effect on the environment with the amendment that in lieu of an air quality analysis, solar panels will be installed on the property as conditioned here; and
SECTION 2. Approves Conditional Use Permit No. CUP-170-0001 and the site and architectural plans dated received May 21, 2018 (incorporated herein by reference as Exhibit A), except noted herein. This approval authorizes the establishment of a Medical Marijuana Dispensary at 6470 Federal Blvd. in the Light Industrial Zone. Except as amended, the approval of this project shall be subject to the following conditions:

A. Prior to issuance of a building permit for the use authorized by this Conditional Use Permit, the applicant shall comply with the following:
1 . All physical elements of the proposed project shown on the approved plans dated May 21, 2018, except as noted herein, shall be located, constructed and maintained substantially where they are shown in accordance with applicable Lemon Grove City Codes to the satisfaction of the Development Services Director and City Engineer.

2. All pre- and post construction best management practices (BMPs) shall be maintained for the duration of the project.
4 3. In order to mitigate any impacts to culturally sensitive resources that ground disturbing activities may cause:
a. After initial investigation, a tribal representative shall be present at the pregrading or pre-ground disturbing activities meetings to consult with the contractors.
b. After initial investigation, a tribal representative shall be present at all times during any ground disturbing activities.
c. The tribal representative shall be allowed to temporarily direct, divert or halt grading or ground disturbing activities to allow identification, recovery, archiving, and/or disposition of cultural resources.
d. Prior to final inspection a report shall be prepared summarizing the results of the mitigation program and the coordination efforts with the tribal representative and submitted to the City of Lemon Grove Development Services Director. This report will include a discussion of methods employed, cultural resources discovered and their disposition, geologic context of the cultural resources and the significance of the mitigation program.

4. Submit landscape plans consistent with LGMC Section 17.24.050 and Chapter

18.44 with required notes. All plantings shall be bound by a six inch curb with curb openings for drainage inlets into landscape to the satisfaction of the Development Services Director and City Engineer.

5. Where storm water runoff flows into landscape areas, landscaped areas shall be designed to retain/capture first-flush of smaller storm events but larger storms must be provided with an adequate drainage pathway with appropriate mitigation. Storm water review for compliance shall be a part of a landscape plan review and shall include details for construction BMPs.

6. Wheel stops shall be installed at all parking spaces located along the perimeter of a parking lot adjacent to landscape areas to the satisfaction of the Community Development Director.

7. The a·pplicant shall provide a letter indicating any hazardous materials to be used or stored on site for the dispensary. This does not include normal business cleaning materials however; they must be in a limited quantity.

8. The applicant shall provide a letter detailing the security provisions for the dispensary and how the applicable Building and Fire Code requirements will be achieved for emergency ingress and egress.

9. A warehouse storage plan shall be submitted prior to building permit issuance.

10. Per Municipal Code Section 12.10.050 a minimum 86 foot right of way is required for Federal Blvd. This requires a 43 foot minimum center line to property line dimension. Based on a review of the Assessor's Map a 3 foot dedication is required.

Provide a preliminary title report dated within the last 180 days. This will be used to prepare the Street Dedication (agreement). Once the City prepares the agreement, it will then need to be signed and notarized by the property owner, and returned to the City for recordation. Please allow approximately 30 calendar days for the preparation of the agreement. The signed agreement is required prior to the issuance of building or engineering permits.
5 11. A Covenant not to oppose the formation of a future utility undergrounding district shall be required. The City will prepare the agreement and will require the owner to sign and notarize.

12. A Covenant not-to-oppose the formation of a future street improvement district shall be required. The City will prepare the agreement and will require the owner to sign and notarize.

13. A Covenant not-to-oppose the formation of a community facilities district shall be required. The City will prepare the agreement and will require the owner to sign and notarize.

14. Submit an application to be included into the Lemon Grove Lighting District. The property will be assessed annually.

15. Provide an access easement or agreement and appropriate open space easement to maintain and improve the tributary to Chollas Creek including weed abatement (removal of invasives), replanting and slope stabilization and irrigation.

16. Pay $100 for the preparation and recordation of each document as required for the subject permit. An additional fee of $275 will be charged ror surveyor time.

17. Street improvements and street dedication shall be required in accordance with Chapter 12.1 0. In lieu of immediate street improvements, utility undergrounding and weed abatement, a street improvement, utility undergrounding and weed abatemP.nt agreement shall be executed between the applicant and the City. A restricted fund shall be created and require instr:~llmP.nt payments from the applicant for the $126,000 for utility undergrounding combined with the $330,000 for street improvements and $180,000 for weed abatement payable over a five year time period at a flat yearly rate per quarter (annual installments of $50,000.00 year 1; $75,000.00 year 2; $100,000.00 year 3; $175,000.00 year 4; and $236,000.00 year 5) with the combined total ($636,000.00) secured through a performance bond. This will restrict the funds: 1) to street and drainage improvements and utility undergrounding within the Federal Blvd. public right-of-way and/or 2) to weed abatement including removal of invasives, replanting of native plant materials, slope stabilization and irrigation within the tributary to Chollas Creek along and near and parallel to Federal Blvd.

18. A building permit shall be required and obtained for tenant improvements proposed including electrical, plumbing and mechanical improvements proposed. Structures and access shall meet current building and fire code regulations.

19. A State license shall be required prior to commencing operations. The license must be maintained at all times.

B. Prior to requesting a final inspection and occupancy of the structure, the applicant shall comply with the following:

1. Comply with Conditions A-1 through A-19 of this Resolution.

2. All physical elements of the proposed project shown on the approved plans dated May 21, 2018, except as noted herein, shall be located, constructed and maintained substantially where they are shown in accordance with applicable Lemon Grove City Codes to the satisfaction of the Development Services Director and City Engineer.
6 3. An HVAC system shall be installed to ensure proper interior ventilation in closed window and door condition throughout the facility. The HVAC system shall include 15 cfm of outside air per occupant for all occupied areas as well as exhaust of 4 air changes per hour in the stock and packaging rooms. Additionally the HVAC system will utilize carbon filters and replaced per manufacturers recommended service. Carbon filtration is required prior to air exiting any exhaust point.

4. The San Diego Air Pollution Control District Rule 55 requires compliance with standard fugitive dust control best management practices which will be required as a part of normal practices.

5. Dispensaries shall comply with the most recent adopted California Fire Codes and Standards.

6. A fire inspection is required prior to a certificate of occupancy or business license being issued. The applicant shall ensure the dispensary is set up and ready for operation prior to the fire inspection.

7. A fire alarm system may be required to be installed and mag locks tied into the fire alarm system.

8. Electrical panel shall be clearly labeled and the panel door kept close.

9. Provide a Knox box padlock for the chain link fence, or provide a Knox Box for the building and put the gate key inside for Fire Department Emergency Access.

10.AII improvements shall comply with Title 15 including 2016 Building and Fire Codes and ADA accessibility requirements.

11. The subject property shall comply with current landscape regulations.

12. Parking areas and striping shall comply with current standards and damaged paving shall be repaired and maintained in a good condition. Designated parking spaces are prohibited on-site.

13. Dumpsters shall be housed within a permitted trash enclosure.

14. Rooftop mechanical equipment shall be screened so that it may not be seen from the level of adjacent streets and sidewalks to the satisfaction of the Community Development Director.

15. A City Business License shall be obtained.

16.A bicycle rack with a minimum three bicycle capacity shall be provided within the front yard setback area.

17. Provide copies of all IRS and State Franchise Board filings within 30 days of filing.

18. Lighting shall be installed to adequately light the exterior and interior of the dispensary premises while in conformance with Section 17.28.080.

19. The location of the dispensary shall include the installation of a centrally monitored alarm system.

20. Windows and glass panes shall have vandal-resistant glazing, shatter resistant film, or glass block installed equipped with appropriate access to allow exit in the event of emergency in compliance with the 2016 Fire Code.

21. All emergency exits shall be solid core doors featuring hinge-pin removable deterrence. Emergency exit doors shall have latch guards at least 12 inches in length 7 protecting the locking bolt area. Latch guards shall be of minimum 0.125-inch thick steel, affixed to the exterior of the door with non-removable bolts, and attached so as to cover the gap between the door and the doorjamb for a minimum of six inches both above and below the area of the latch.

22. Windows vulnerable to intrusion by a vehicle must be protected by bollards or landscaping grade separation reasonably sufficient to prevent such intrusion.

23. All means of gaining unauthorized access to the roof shall be eliminated. Exterior roof ladders shall be secured with locked ladder covers.

24. Roof hatches and skylights shall be secured so as to prevent intrusion.

25. Recommended mitigation improvements in the traffic study shall be installed and maintained. On-site pavement markings and signage are required as recommended in the traffic study. Utility undergrounding and street improvements including pedestrian sidewalks is required to be consistent with the General Plan Mobility Element Circulation Plan for Federal Blvd.

26. Solar panels shall be installed on the property with sufficient energy generation to power projected energy use on the subject property.

C. Upon establishment of use in reliance with this Conditional Use Permit, the applicant shall comply with the following:

1. Curnply with Conditions A-1 through A-·19 and s-·1 through B-26 of this Resolution.

2. All physical elements of the rrnrnsed project shown on the approved plans dated May 21, 2018, except as noted herein, shall be located, constructed and maintained substantially where they are shown in accordance with applicable Lemon Grove City Codes to the satisfaction of the Development Services Director and City Engineer.

3. If during employment with the dispensary, a director or employee is convicted of a crime identified in California Penal Code Section 1192.7, subdivision (c), and Health and Safety Code Section 11359 shall be immediately dismissed from employment or required to resign as a corporate board member or officer. For purposes of this section, a conviction in another state that would have been a conviction equivalent under California law to those convictions specified in this section will disqualify the person from employment or volunteering at the dispensary.

4. Dispensaries shall have at least one uniformed security guard on duty during operating hours that possess a valid Department of Consumer Affairs "Security Guard Card."

5. Dispensaries shall designate a community relations liaison (liaison) who shall be at least eighteen years of age. The liaison may also be the director of the dispensary.

To address community complaints or operational problems with the dispensaries, the individual designated as the community relations liaison shall provide his or her name, phone number and email address to the following:
a. Lemon Grove city manager;
b. San Diego County sheriff's department personnel supervising law enforcement activity in Lemon Grove; and
c. All neighbors within one hundred feet of the dispensary.

6. City code enforcement officers, San Diego sheriff's department staff, and any other employee of the City requesting admission for the purpose of determining 8 compliance with the standards set forth in this section shall be given access to the premises. City and sheriff staff shall not retain information pertaining to individual patient records viewed during an inspection, and information related to individual patients shall not be made public. Inspectors will give reasonable notice of a scheduled inspection. Unannounced inspections of a dispensary may occur if city or sheriff's department staff have probable cause that the collective is violating the law. a. Inspection Requirements. The following records must be maintained at the premises at all times and available for inspection by city code enforcement officers, San Diego sheriff's department staff, and any other employee of the city:
b. Client Records. The dispensary shall keep a record of its clients. The record shall include the following and shall be maintained for a seven-year period:
i. Qualified patient member's name, name of primary caregiver when appropriate, and name of licensed physician recommending use of medical marijuana for the member.
c. Medical marijuana Records. Dispensary shall keep a record of its medical marijuana transactions. The following records shall be maintained for a sevenyear period and labeling shall occur as specified:
i. A record identifying the cultivation, manufacturing and distributor source or sources of all medical marijuana currently on the premises or that has been on the premises during the seven-year period preceding the current date. The record shall include the name of the cultivator or manufacturer and the address of the cultivation or manufacturing location.
ii. All medical marijuana at the premises must at all times be physically labeled in Compliance with State requirements with information that will allow for identification of the cultivation, manufacturing and distributor source of the medical marijuana.
iii. All medical marijuana at the premises shall be physically labeled with the monetary amount to be charged.
iv. Dispensaries shall maintain all necessary permits, and pay all appropriate taxes. Dispensaries shall also provide invoices to cultivators, manufacturers and distributors to ensure tax liability responsibility; d. Financial Records. Dispensary shall maintain records of all transactions involving money and/or medical marijuana occurring at the premises. Records shall be maintained for a seven-year period preceding the current date. e. Employee Records. Dispensary shall maintain a record of each employee/volunteer and director. The record shall include name and background check verification. Records shall be maintained for a seven-year period following the end of an employee's employment or director's relationship with the dispensary.

7. The on-site display of unprocessed marijuana plants or representations of marijuana plants in any areas visible to the public is prohibited.

8. Dispensaries shall submit an "annual performance review report" for review and approval by the development services director. The "annual performance review report" is intended to identify effectiveness of the approved conditional use permit, operations manual, and conditions of approval, as well as any proposed modification 9 to procedures as deemed necessary. The development services director may review and approve amendments to the approved "operations manual"; and the frequency of the "annual performance review report." Medical marijuana cultivation, manufacturing and dispensing monitoring review fees pursuant to the current Master Fee Schedule shall accompany the "annual performance review report" for costs associated with the review and approval of the report.

9. All activities involving the transportation of marijuana for a dispensary shall comply with California State Regulations, restrictions and guidelines, as enumerated in Division 8, Chapter 3.5 of the California Business and Professions Code, and established by the Bureau of Medical Marijuana Regulations.

10. Maintain a waste disposal plan detailing plans for disposal of chemicals and plant waste.

11. It the owners or operators of a MMD are a Limited Liability Company (LLC), corporation or trust, the names and addresses of all officers and designated signatories of the legal entities shall be provided to staff and shall be· maintained in the conditional use permit project files. The City shall be notified of all changes to the property and business ownership including officers and designated signatories.

12. The portion of the tributary/drainage channel within the property shall be cleared of trash and debris on a monthly basis and the exterior site area shall be swept monthly to avoid additional trash, dirt and debris flowing into the channel.

13. The use of musical instruments and sound amplification devices on-site is prohibited at all times.

14. Prohibit the blocking or covering of egress windows.

15. Require all facilities to be reviewed by the Fire Department.

16. Nuisance odor complaints shall be filed with the Department of Environmental Health.

17. The second floor offices shall not be used for or resemble a residential use. Sleeping within the facility and residential occupancy is prohibited.

18. The dispensary shall post and maintain professional quality sign facing the parking lot(s) that reads "No loitering, no littering violators subject to arrest" in English and Spanish in accordance with LGMC. Loitering prohibitions shall be strictly enforced on-site.

19. All operational requirements of Measure V shall be adhered to at all times.

20. The business shall be subject to future local taxes and fees. If a local tax is implemented, a payment schedule may be established.

21. The rear portion of the building shall be for storage only and not leased or subleased to a separate tenant or utilized for other operations.

22. Each CUP shall be renewed every three years. The City Council can deny a CUP renewal if it's determined that the MMD has operated contrary to the conditions of approval and the requirements of the LGMC, or if the MMD has become a public nuisance.

23. A compliance inspection shall be conducted quarterly to ensure operations are in compliance with conditions of approval and other applicable regulations. 10 24. The City or its designee may examine the records of licensees and inspect the premises of a licensee as the licensing authority as may be authorized by law. The City or its designee shall have access to any licensed medical marijuana facility for inspection of the facility, the employees and records (HIPPA compliance rules apply) during any normal business hours or at any other reasonable time. Licensees shall provide and deliver records to the licensing authority upon request (Business and Professions Code 19327(c).) Authorized regulatory staff shall be allowed access to the premises in accordance with State law (Business and Professions Code 19311 (e); 19327 (c)). Compliance inspections shall be conducted by HDL (contracted) and City staff with time expensed to the MMD operator to ensure operations are properly inspected in compliance with conditions of approval and other applicable regulations.

25. Disposal of any unused or unwanted medical marijuana shall undergo a special process and shall not be disposed of as or with routine garbage.

26. Business activities shall be limited to medical marijuana dispensaries only.

27. Deliveries from the facility shall be prohibited, except as conducted by qualified patients and/or the Primary caregiver of the qualified patient, where the quantity transported and the method, timing and distance of the transportation are reasonably related to the medical needs of the qualified patient.

28. Prohibit the cultivation of medical marijuana on-site. If cultivation is permissible, additional conditions will be required.

29. The use of generators on-site is prohibited.

30. No marked company related fleet vehicles with logo and/or business name shall be permitted within the City of Lemon Grove.

31. Loitering and outdoor events shall be prohibited on the subject property.

32. Complaints related to noise and smell shall require professional investigation and analysis and appropriate mitigation.

33. The site shall be well lit, but glare shall be prohibited onto adjacent properties or onto the public right-of-way. All light fixtures shall be maintained and adjusted to reflect light downward, away from any road or street, and away from any adjoining premises. Glare from proposed roof and siding materials and signage shall be considered and designed to minimize impacts onto adjacent properties and the public right-of-way.

34. The building fagade shall be well maintained at all times.

35. All graffiti and trash and debris shall be removed daily.

36. Except for designated employees, no persons shall be allowed within the tenant space except during normal business hours.

37. All site Crime Prevention Through Environmental Design (CPTED) recommendations shall be implemented and adhered to all times.

38. Sheriff "No Trespass" authorizations to enter and conduct enforcement on the subject property shall be completed and current at all times (renewed every 30 days).

39. Consumption, sampling, smoking or ingestion of alcohol, tobacco and marijuana products is prohibited on the subject property.

40. All activities associated with the business shall be conducted indoors. 11 41. Landscape shall be maintained in good condition at all times.

42. The use of barbed wire or razor ribbon on any fences, gates or walls is prohibited.

43. The hours of operation shall be restricted to Bam to 8pm seven days a week only.

44. All temporary signs are prohibited on-site.

45. A minimum of two employees and one Director is required per facility (three persons total) upon application. Live Scan background check shall be provided to the City prior to employment of all employees or a new Director and prior to commencing operations.

46. Verification shall be provided as a part of annual renewal submittals. A log of all persons entering the facility shall be kept on-site indicating the name, mailing address, phone and MMIC numbers and if product was purchased from the facility.

47. A hazardous materials questionnaire was completed with no hazardous materials indicated. As such, no hazardous materials shall be permitted on-site except standard cleaning supplies at acceptable levels.

48. The site plan shows no outdoor storage of equipment, materials or fleet vehicles. As such, all outdoor storage is prohibited (e.g., equipment, materials and fleet vehicles).

49. The sale of alcoholic beverages, tobacco and tobacco products, and drug and tobacco paraphernalia is prohibited.

50. Dispensing medical marijuana to an individual qualified patient or primary caregiver more than once a day IS prohibited;

51. Dispensaries shall only dispense medical marijuana to an individual qualified patient or primary caregiver who has a valid, verified licensed physician's recommendation, and if appropriate, a valid primary caregiver designation. The dispensary shall verify that the licensed physician's recommendation is current and valid;

52. On-site evaluation by a licensed physician for the purposes of obtaining a qualified status is prohibited;

53. Dispensaries shall maintain on the premises an on-site training curriculum capable of meeting employee, agents and volunteer training needs. The minimum training curriculum shall include professional conduct, ethics, and state and federal laws regarding patient confidentiality; specific procedural instructions for responding to an emergency, including robbery or violent incident. Dispensaries shall implement procedures as outlined in their approved operations manual. Dispensaries shall display the client rules and/or regulations in a conspicuous place that is readily seen by all persons entering the dispensary. The client rules and/or regulations shall include, but are not limited to:
a. Each building entrance to a dispensary shall be clearly and legibly posted with a notice indicating that smoking, ingesting or consuming medical marijuana on the premises or in the vicinity of the dispensary is prohibited unless specifically authorized within the governing conditional use permit. b. The building entrance to a dispensary shall be clearly and legibly posted with a notice indicating that persons under the age of eighteen are precluded from entering the premises.

54. All signage for dispensaries shall require a sign permit from the city prior to installation. Signage shall not include any terminology (including slang) or symbols 12 for marijuana. Green crosses are not to be considered terminology including slang or symbols for marijuana.

55. Dispensaries shall maintain twenty-four-hour recorded video surveillance of the premises. Recordings shall be retained for 45 days for inspection by city staff. City staff must provide valid cause for viewing video surveillance. City staff must ensure that patient privacy is safeguarded. Video surveillance will not be shared with law enforcement except when formally requested as part of a law enforcement investigation directly involving the dispensary. On-site cameras shall be maintained and shall be tamper proof

56. All cultivation, manufacturing and distributor sources shall maintain a State license.

57. Cooking and processing of food or marijuana products is prohibited.

58. The use of vending machines is prohibited on-site. A vending machine is any device which allows access to medical marijuana without a human intermediary.

59. All temporary uses in accordance with Section 17.29.040 shall be prohibited on-site.

60. Food trucks and catering shall be prohibited on-site. Food and beverage and/or charitable offerings or solicitations to patrons shall be prohibited on-site.

61. Recreational activities and games of chance shall be prohibited on-site.

62. Prior to operation and annually thereafter, a record of Sheriff and Fire service calls shall be provided to the City of Lemon Grove for assessment.

63. The uniformed security guard on duty shall have an issued Private Patrol Operator # and a valid Department of Consumer Affairs "Security Guard Card" on their possession at all times. A copy of the security guard contract shall be reviewed and approved by the Sheriff's Department. The Security Guard uniform shall be approved by the Bureau of Security and Investigative Services (BSIS).

64. No persons under the age of eighteen are allowed at, in or at a MMD facility, unless such individual is a qualified patient and accompanied by their licensed attending physician, parent or documented legal guardian.

65. Low plant materials in the front yard setback shall be no greater than 18 inches in height and tree canopies shall be maintained greater than eight feet high.

66. All cannabis products shall be tracked, tested, sealed and labeled at a minimum by State Medical Cannabis Regulation Act and as it may be amended.

67. All records related to cannabis activity shall be maintained a minimum of seven years.

68. Vehicular gates shall remain open during operating hours, except for secured loading areas.

69. AB 52 resulted in a consultation with the Viejas Band of Kumeyaay Indians, "Viejas".

As a result, Viejas requested that a Kumeyaay Cultural Monitor be on site for ground disturbing activities. This include pavement cuts and soil remediation and any demolitions removing foundations.

70. All activities involving the transportation of marijuana for a dispensary shall comply with California State Regulations, restrictions and guidelines, as enumerated in Division 8, Chapter 3.5 of the California Business and Professions Code, and established by the Bureau of Medical Marijuana Regulations. 13 71. The doors and windows shall remain closed and the air conditioning system utilized during hours of operation to reduce noise and odor impacts in the surrounding neighborhood.

72. The project shall conform to all performance standards of Municipal Code Section

17.24.080.

73. Vehicular sight distance of all driveway entrances shall be to the satisfaction of the City Engineer.
7 4. Proper drainage shall be maintained throughout this property so as to prevent pending and/or storage of surface water.

75. This project approval does not include signage and sign permits shall be obtained prior to installation. All signs shall conform to the Municipal Code Section 18.12.

76. Clear and well lit addresses shall be provided on-site. Addresses contained within the subject properties shall be visible from the public street in all directions.

77. Damaged paving shall be repaired and parking area striped consistent with LGMC Section 17.24.010.

78. A CUP modification is required prior to transfer of ownership or change in business name.

79. Each violation on the subject property shall be deemed r:.1 ~er;::~rate offense subject to daily administrative citations and fines to both the property and the business owners for each violation in t=~c::c:ordance with LGMC Chapter 1.24. Violations of this conditional use permit may result in the noticing of a public hearing for consideration by the City Council to revoke the conditional use permit in accordance with LGMC Title 17. If considered for revocation, the City Council shall consider the impact of the violation(s) on public health and safety and the Permit Holder's ability and willingness to rectify the violation in a timely manner to minimize the impact on public health and safety.

D. The terms and conditions of the Conditional Use Permit shall be binding upon the permittee and all persons, firms, and corporations having an interest in the property subject to this Conditional Use Permit and the heirs, executors, administrators, successors, and assigns of each of them, including municipal corporations, public agencies, and districts.

E. This Conditional Use Permit expires June 19, 2019 (or such longer period as may be approved by the City Council of the City of Lemon Grove prior to said expiration date) unless all requirements of this Conditional Use Permit have been met prior to said expiration date.
14 PASSED AND ADOPTED: On June 19, 2018 the City Council of the City of Lemon Grove, California adopted Resolution No. 2018-3591, passed by the following vote:

MAYOR AYES NOES ABSTAIN ABSENT
RacqueiVasquez I XX

COUNCIL MEMBERS
David Arambula D
Jerry Jones D
Jennifer Mendoza ~ I I D
Matt Mendoza
CJi ~
RACQUELVASQUEZ,May
Attest:
'
15 June 6, 2023
Page | 1

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 3
Meeting Date: June 6, 2023
Submitted to: Honorable Mayor and Members of the City Council Department: City Manager’s Office
Staff Contact: Lydia Romero, City Manager
Item Title: Adopt 2023-2024 City Council Priorities and Work Plan Recommended Action: Discuss and Adopt the City Council 2023-24 Priorities and Work Plan.

Background and Discussion: The City Council held a Priority Setting Workshop on May 11 26, 2023, to discuss the FY 2023-24 City Council Priorities and work plan. The facilitator and staff took the suggestions and feedback from City Council and residents and created a draft 2023-22 Priorities Work Plan for consideration. Staff added estimated costs to those items that would have a direct impact on the budget and an estimate of staff hours to complete the tasks. Staff also used the direction to have a few achievable high impact priorities in the FY 23-24 year.

The results of the multi voting by the City Council and residents in attendance are attached and the data is grouped from each group of the Strategic Priority Category (Attachment B.) Any item that received 3 or more votes from the City Council is part of staff’s recommended list. High voted items from the resident list, that differ from the City Council list is also included as an option to add to the work plan. (Attachment A) Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: Any approved fiscal items will be added to the FY 23-24 Budget Public Notification: None
June 6, 2023
Page | 2
Staff Recommendation: Discuss and Adopt the City Council 2021-22 Priorities and Work Plan.

Attachments: Attachment A – 2023-24 City Council Priorities and Work Plan Attachment B – Results of the Multi-Voting items from May 11, 2023 Workshop
Attachment A
FY 23-24 Draft City Council Priorities and Work Plan
Staff Recommendation is Highlighted in yellow
Strategic Focus Area: Public Streets and Sidewalks
Repairs
Street Repairs: Allocate onetime monies to improve
streets in poor condition, in
neighborhoods, and near
schools and parks.

Costs: Staff recommends
allocating $1.2 million for
streets 25 PCI and below.

Staff Time: 25 hrs – field
street analysis; prepare
repair plan; prepare bid
plans; contract management.

On going CC - 5
R- 4
City Staff- in house repair:
explore street repair by inhouse staff.

Strategy: Add 3.5 positions
to Public Works Streets and
Facilities staffing.

Costs: Unknown, will depend
on approval of positions.

Staff Time: 10 hrs –
recruitment by HR; 15-25 hrs
for staff training.

Summer/Fall 23 CC – 1
R 2
Sidewalks and Pedestrians
Connections: Invest in bike
and pedestrian connections
between neighborhoods and
parks.

Strategy: Use new Sidewalk
Master Plan to work on
connections for sidewalk.

Costs: Allocate additional
funds to increase annual
sidewalk repair.

Staff Time: 25 hrs – field
street analysis; prepare
repair plan; prepare bid
plans; contract management
On going CC - 1
R - 1
Traffic Calming
Traffic Calming: Continue traffic
control and calming strategies
and projects.

Costs: Unknown. City was
awarded a CalTrans grant to
create mobility plan to improve
safety especially around
schools.

Staff Time: 15-25 hrs – grant
management, contract
preparation, city council
reports, and grant reporting.

On going Carryover
from FY
22-23
Attachment A
FY 23-24 Draft City Council Priorities and Work Plan
Strategic Focus Area: Revenue, Economic Development, and Budget Revenue Growth
Sales Tax Measure for the 2024
Ballot: Engage residents,
businesses, and stakeholders on
the benefits of passing a sales
tax in FY 2024 that will increase
revenue to address priority
needs.

Costs: $35-40,000 to
commission a survey to gauge
voter support.

Staff Time: 25 hrs – contract
preparation, city council
reports, and on- going staff time
for any follow up work.

Summer/Fall 23 CC - 3
R - 4
Economic Development
Economic Development Plan:

Identify ways to attract
businesses, such as creation of a
Lemon Grove Chamber of
Commerce, continuation of the
Gift Card program, investment
in downtown development, and
ways to leverage proximity to
the Grossmont College District.

Costs: Unknown Staff Time: Unknown CC - 1
R - 1
Budget and Expenditures
Staffing – Add, Retain and
Attract additional city staff.

Costs: Varies, depending on City
Council’s direction.

Staff Time: Unknown Depends on Council
direction
CC – 4
R - 6
Attachment A
FY 23-24 Draft City Council Priorities and Work Plan
Strategic Focus Area: Public Safety/Law Enforcement and Homelessness Public Safety / Law Enforcement
Homeless: Address homeless
issues using ARPA grant money,
and if needed, general funds,
Strategy: Create plan for
focused direction.
• Implement plan strategies
with ARPA funds
Costs: Unknown, depending on
consultant hired to create plan;
and the recommended
strategies.

Staff Time: 50 -100 hrs, hire
and manage consultant; attend
meetings, plan creation and
implementation.

Summer/Fall 23 CC - 5
R - 5
Strategic Focus Area: Community Life
Communications
Communication Plan: Update
and implement City’s
communication plan to engage
stakeholders on the positive
aspects of living and working in
Lemon Grove, and on priority
issues, such as homelessness
and revenue enhancement.

Costs: Approximately $50,000 -
$75,000 which includes hiring a
consultant, outreach meetings
both internal and external.

Staff Time: 50 hrs, hire and
manage consultant; attend
meetings, plan creation and
implementation.

Winter 24 CC - 4
R - 6
Council Meetings: Commence
broadcasting of Council
meetings via live streaming.

Prepare a report for City
Council’s consideration that
would detail equipment and
building costs, as well as on
ongoing costs.

Costs: Unknown until report is
prepared.

Staff Time: 30 to 40 hrs – Staff
time will be dedicated to create
of the report with several
alternatives to consider.

Depends on the hiring
of the new city clerk
Carry over
from FY 22-
23 Attachment A
FY 23-24 Draft City Council Priorities and Work Plan
Recreation
Skate Park Build-out: Create a
plan to build-out the Skate Park
Costs: Unknown. Staff Time: Unknown CC - 1
R- 0
Housing*
Housing Development: Identify
strategies to attract investors
and developers to create
housing that is affordable for all
economic strata in Lemon
Grove.

Strategy: Council consensus
from the CIP workshop is to
explore adding housing on the
Senior Center campus.

Costs: $75-$100,000 – need to
hire architectural firm to create
designs and conduct resident
engagement meetings, prepare
and present concepts to City
Council.

Staff Time: 100 hrs; to create
RFP, manage contract, attend
meetings, review of draft plans.

Fall/Winter 23-24 CC - 1
R - 2
Climate Change
Staffing – Climate Change
Projects: Use one-time federal
monies to implement projects
that further our climate change
plan such as retrofitting City
buildings, attaining funds for
electric vehicles charging
stations and electrical vehicles.

Strategy: Assign CAC to work on
prioritizing strategies from the
approved Climate Action Plan.

Costs: Unknown
Staff Time: Depends on
lengthen of CAC work plan to
prepare recommendations to
City Council.

Depends on Council
direction – could begin
adding Ad-Hoc
members in summer of

23. CC – 2
R 5
* - This concept was discussed further at the CIP workshop and staff is recommending that we move forward with the exploration of the idea.

Attachment B
City Council Strategic Priority
Setting Workshop
May 11, 2023
Multi-voting Activity Results
Residents
I. Strategic Focus Area: Public Streets and Sidewalks
Repairs

1. Street Repairs: Allocate one-time monies to improve streets in poor condition, in neighborhoods, and near schools and parks. (4)

2. In-House City Staff: Explore whether some street repair can be performed by in-house staff. (2)
Sidewalks

3. Sidewalks and Pedestrian Connections: Invest in bike and pedestrian connections between neighborhoods and parks. (1)
II. Strategic Focus Area: Revenue, Economic Development, and Budget Revenue

4. Sales Tax Measure for the 2024 ballot: Engage residents, businesses, and stakeholders on the benefits of passing a sales tax in FY2024 that will increase revenue to address priority needs. (4)
Attachment B
Economic Development

5. Economic Development: Identify ways to attract businesses, such as creation of a Lemon Grove Chamber of Commerce, continuation of the Gift Card program, investment in downtown development, and ways to leverage proximity to the Grossmont College District. (1)

6. Budget and Expenditures: Staffing – add, retain and attract (6) III. SFA 3: Public Safety/Law Enforcement and Homelessness Homelessness

7. Address Homeless Issues: Use American Rescue Plan Act (ARPA) funds for the next two years, and the general fund as needed, to address homelessness issues. (5)
IV. SFA 4: Community Life
Communications

8. Communication Plan: Update and implement City’s communication plan to engage stakeholders on the positive aspects of living and working in Lemon Grove, and on priority issues, such as homelessness and revenue enhancement. (6)
Recreation

9. Skate Park Build-out: Create a plan to build-out the Skate Park. (0) Housing

10. Housing Development: Identify strategies to attract investors and developers to create housing that is affordable for all economic strata in Lemon Grove. (2)
Attachment B
Climate Change

11. Climate Change Projects: Use one-time federal monies to implement projects that further our climate change plan such as retrofitting City buildings, attaining funds for electric vehicles charging stations and electrical vehicles. (5) Attachment B
City Council Strategic Priority
Setting Workshop
May 11, 2023
Multi voting Activity Results
City Council
I. Strategic Focus Area: Public Streets and Sidewalks
Repairs

1. Street Repairs: Allocate one-time monies to improve streets in poor condition, in neighborhoods, and near schools and parks. (5)

2. In-House City Staff: Explore whether some street repair can be performed by in-house staff. (1)
Sidewalks

3. Sidewalks and Pedestrian Connections: Invest in bike and pedestrian connections between neighborhoods and parks. (1)
II. Strategic Focus Area: Revenue, Economic Development, and Budget Revenue

6. Budget and Expenditures: Staffing – add, retain and attract (4) III. SFA 3: Public Safety/Law Enforcement and Homelessness Homelessness

9. Skate Park Build-out: Create a plan to build-out the Skate Park. (1) Housing

10. Housing Development: Identify strategies to attract investors and developers to create housing that is affordable for all economic strata in Lemon Grove. (1)
Attachment B
Climate Change

CITY OF LEMON GROVE

CITY COUNCIL

STAFF REPORT
Item No. 4
Meeting Date: June 6, 2023
Submitted to: Honorable Mayor and Members of the City Council Department: Finance Department
Staff Contact: Joseph Ware, Finance Director
[email protected]
Item Title: FY 2023/24 Draft Budget
Recommended Action: Review and discuss.

Summary: Attached is a draft of the City of Lemon Grove 2023/24 budget. The purpose of tonight’s review is to solicit comments and discussion regarding the upcoming financial plan for July 1, 2023 through June 30, 2024. Any changes supported by a majority of the City Council will be incorporated into the revised draft to be presented and adopted at an upcoming City Council meeting.

Discussion:

Lemon Grove’s General Fund is the City’s primary day-to-day operating fund. Public safety, government administration, community services, street maintenance, environmental programs, and park maintenance are all funded through the General Fund. The City has other programs that are funded with restricted revenue sources.

As discussed at the April 10, 2023 Budget Workshop, Lemon Grove receives less General Fund revenue per resident than neighboring cities, but faces similar rising costs for providing public safety, fire, and other essential services.

Lemon Grove provides our resident’s with municipal services at a much lower cost per capita than our neighboring cities and nearby cities of a similar size. The expenditures growth has been due to contractual obligations for law enforcement with the San Diego County Sheriff’s Department, the services contracts, and for general consumer price index (CPI) increases in most vendor contracts.

When the budget cycle began last year for FY 22/23, the City was working with a possible budget surplus. In June 2022, City Council adopted a FY 22/23 General Fund budget that FY 24 Draft Budget
June 6, 2023
Page | 2
funded fiscal operations with some one-time carry forward revenue funding and use of a small amount of unrestricted reserves. The General Fund budget was revisited and updated mid fiscal year. After the most recent budget update, the city’s financial outcome for the FY 22/23 fiscal year will end with a surplus of approximately $1,500,000. This is contributed to higher than expected tax revenue, staffing vacancies, carry forward of some uncompleted CIP Projects, and continued expenditure controls.

FY 2023/24 General Fund Revenue
The pie chart above shows the City’s estimated FY 23/24 revenue by source. Sales tax revenue is the City’s main source of revenue and is expected to grow 4% to 6% from FY 22/23 revised projections. Sales tax projections are based on trends by industry group.

Using guidance from the City’s sales tax consultants, HdL, the City has seen enormous growth in Autos & Transportation and Building & Construction industries. With economic factors of increasing interest rates and inflation, it is uncertain if this trend will continue, as the cost of money is more expensive and staff has chosen a more conservative approach to remain at a 4% projected increase from the FY 22/23 revised estimates, which amounts to $7,087,510.

FY 24 Draft Budget
June 6, 2023
Page | 3
Property tax revenue is the City’s second largest source of revenue and is expected to grow approximately 2% from FY 22/23 or $3,596,264. As the cost of money has begun to increase, it is expected to see a decline in property sales, which will decrease legacy properties being reevaluated at current market prices which contributed to the increase in the baseline for property tax.

The City’s portion of revenue from the State in lieu of vehicle license fees continues to grow as well. The calculation is tied to the assessed property values within the City, so as property values grow, so does this revenue source. This is estimated at $3,492,897 for FY 2023/24.

A few other revenue sources differences to note, FY 22/23 saw a strong increase from the Cannabis Business Tax. Staff is estimating an increase of about 7% from FY 22/23 revised budget or $777,000 in revenue from the tax. The status of this revenue source can be revisited during the mid-year update. Additionally, the City’s lease for an electronic billboard adds $325,000 in FY 23/24. This lease extends for 19 more years and has a built in escalator each year. Finally, there is a one-time revenue for loan repayment from the former Redevelopment Agency of $457,942. This will end when the loan is repaid.

FY 2023-2024 General Fund Expenditures
The pie chart above reflects the draft General Fund budget expenditures by department.

FY 24 Draft Budget
June 6, 2023
Page | 4
The draft budget does incorporate known cost increases or cost decreases for existing services; however, it does not reflect any changes in employee salaries or benefits. The City is currently in labor negotiations with the Lemon Grove Fire Association and American Federation of State, County, and Municipal Employees (AFSCME) Union representing our public works employees.

The resulting estimate of expenditures is $18,676,309, including a $20,000 carryforward that was approved and allocated in the FY 2022/23 budget for CIP projects that have not been completed. Under government accounting, that amount is returned to the fund balance and is reallocated in the current budget.

The City’s insurance premiums for general liability and worker’s compensation coverage are going up 5% ($12,965 increase), and the premium for property coverage is estimated to increase up to $21,105. Additionally, most of the City’s existing contracts are requesting cost escalators on average of 4%, of which were figured into the base budget figures. Should for any reason these conditions change, staff will bring this item back to the Council.

The City makes two types of payments to CalPERS, a one-time annual lump sum for unfunded accrued liability (UAL) and a percent of payroll for active employees, with the percentage depending on which CalPERS plan they qualify for. In FY 23/24 the City’s UAL is remaining stable at $753,311.00, as returns from two years ago were up 6%. It is important to keep in mind that next year, due to poor returns this past year, UAL is projected to increase about 12%. Not all of this increase is paid by the General Fund because a portion is distributed the various funds, as identified in the 2019 cost allocation study. The table below shows the percentage of payroll rates for each type of CalPERS plan Lemon Grove employees are enrolled in.

CalPERS Employer Rates for Active Employees as a Percent of Payroll Plan FY 21-22 FY 22-23 FY 23-24 FY 24-25
Misc. Classic 12.20% 12.21% 14.06% 14.10%
Misc. 2nd Tier 8.65% 8.63% 10.10% 10.10%
Misc. PEPRA 7.59% 7.47% 7.50% 7.50%
Safety Classic 21.79% 21.84% 24.15% 24.20%
Safety PEPRA 13.13% 12.78% 13.54% 13.50%
FY 24 Draft Budget
June 6, 2023
Page | 5
Requested Changes
Staff requests were discussed with the City Council at the April Budget Workshop and May CIP Workshop. The breakdown of requests were as follows:
a. Addition of administrative staff.
b. Use of ARPA Funding
Staff is including the following changes to staffing positions:
a. Finance

1. Add Account Clerk

2. Add Office Specialist II – Shared with Community Development b. Community Development

1. Office Specialist II – Shared with Finance

2. Reallocate Assistant Planner to Development Services Technician II c. Community Services

1. Add Community Services Specialist
d. Public Works

1. Add Administrative Office Coordinator

2. Remove Public Work Secretary

3. Add Crew Leader - Streets

4. Add a Street Technician II - Streets

5. Add Maintenance Service Worker – part time - Facilities Overall, expenditures in the draft General Fund budget total $18,676,309, a 2% increase from FY 22/23 Requested Budget. The increase is mainly due to salary increases in the last fiscal year and contract service cost increases.

FY 2023-2024 General Fund Bottom Line
The General Fund draft budget estimates a bottom line to be balanced, subject to any changes prior to adoption. Staff will come back to Council by mid-year to update status on revenue impacts from economic factors.

Staff is requesting the City Council give direction to staff on any changes to be made to the final General Fund budget. As a reminder, the City Council will be approving the FY 23/24 priorities this evening. Any additional costs associated with these goals have not been incorporated into the budget presented tonight. Those items will be part of the final draft budget.

FY 23/24 Sanitation District Budget
FY 24 Draft Budget
June 6, 2023
Page | 6
The Lemon Grove Sanitation District manages four funds—an Operations Fund (15), two Capital Funds (16 & 19), and one Reserve Fund (17). In FY 23/24, the District will implement the new sewer rate plan and anticipates generating $7.3 million in total revenue, expending $7.1 million in operating costs, and spending $8.1 million on capital improvement projects.

Other Funds
Outside of the General Fund, the City operates 29 other funds, which accounts for approximately half of the City’s financial activity. The FY 23/24 other fund budgets have a few minor changes to the expenditures that incorporate cost allocations from the General Fund, and account for the anticipated cost of services increases.

These other funds are primarily categorized as Enterprise, Special Revenue, and Special Assessment funds. These funds are collected and may be utilized for specific purposes as identified in the fund descriptions. City Council normally does not have authority over these funds to make allocations, other than through approval of projects where these funds are expended in the budget year.

Fund 28 – American Rescue Plan (ARPA)
Fund 28 was created to account for the receipt and expenditures of the ARPA Grant. The city received $6.4M in ARPA funding and has approximately $4M allocated to Capital Improvements based on initial City Council direction from the CIP Workshop held May 23, 2023, with the balance to be allocated based on the adoption of the FY 23/24 Strategic Objective and Goals.

Capital Improvement Plan (CIP) and Budget
This year the CIP Budget was updated to reflect changes from the new Pavement Management Plan and Sidewalk Master Plan. The CIP plan spans the next 5 years and increases by $19.1M. A majority of this funding is provided through Gas Tax, grant funding, TransNet, Sanitation District, RTCIP Fees, and ARPA Funds.

There is an additional $53.3M of identified projects that remain unfunded. These projects are included in the budget; however, they are carried on the CIP project list and are funded on a priority basis as funding becomes available.

FY 24 Draft Budget
June 6, 2023
Page | 7
Vehicle and Equipment Replacement
This current year budget does not identify or list the unfunded replacement of vehicles or equipment. This historically has been funded as pay-go on a case by case situation.

Currently identified unfunded needs are listed in the chart below:

These unfunded needs do not include replacement of a second Fire Engine, office equipment and furniture, or any IT related replacement/upgrades. Over the next year, staff will be looking at adding these items to the CIP budget in order to keep track of the needs and identify a replacement schedule as a means of prioritizing replacements.

Staff will continue to approach financial matters in a conservative and fiscally responsible manner.

Environmental Review:

Not subject to review Negative Declaration
Categorical Exemption, Section Mitigated Negative Declaration Fiscal Impact: See content of report.

Public Notification: None
Staff Recommendation: Review and discuss.

Attachments:

Attachment A – Draft Budget Documents
FY23/24 FY24/25 FY25/26 FY26/27 FY27/28
Vehciles 745,000 200,000 475,000 160,000 50,000
Equipment 102,000 185,000 75,000 0 20,000

FUND FUND DESCRIPTION
2023-2024
Beginning Fund
Balance
2023-2024
Revenue
2023-2024
Expenditure
2023-2024 Ending
Fund Balance
01 General 14,459,837 18,676,309 18,676,309 14,459,837
02 Gas Tax 675,058 1,516,549 1,733,252 458,355
04 CARES Act Fund - - - -
05 Park Land Dedication Ordinance 129,149 4,750 25,000 108,899 07 Supplemental Law Enforcement Services 41,421 140,000 160,000 21,421 08 Grants (227,589) 4,460,431 4,461,780 (228,938)
09 Community Development Block Grant (36,284) 427,798 420,169 (28,655) 10 Transportation Development Act (125,648) 100,196 121,170 (146,622) 11 General Benefit Lighting District 363,978 222,000 213,350 372,628 12 Local Benefit Lighting District 32,241 198,010 215,865 14,386 14 Transnet 4,802 3,260,811 3,458,402 (192,788)
15 Sanitation District Operating 12,479,356 7,412,796 7,108,226 12,783,926 16 Sanitation District Capital 8,504,128 1,565,000 8,089,483 1,979,645 17 Sanitation District Pure Water 6,158,134 35,000 6,193,134 - 18 Sidewalk Capital Reserve - - - -
19 Sanitation District Capacity 542,091 15,400 35,000 522,491 21 Integrated Waste Reduction 175,458 31,000 85,536 120,922 22 Wildflower Assessment District (1,256) 11,327 10,414 (343) 23 Serious Traffic Offender Program 8,645 4,700 9,828 3,517 24 Federal Blvd In Lieu 640,491 4,000 - 644,491
25 Self- Insured Workers Compensation Reserve 584,732 3,000 50,000 537,732 26 Storm Water Program 148,131 181,604 184,201 145,534
27 Transportation Congestion Improvement Program 416,281 5,300 - 421,581 28 American Rescue Plan Act - 3,166,443 - 6,118,078
29 Self-Insured Liability Reserve 62,013 31,000 1,000 92,013 30 Public Education & Govt Access 352,228 37,000 36,000 353,228 32 Capital Equipment 13,294 - 13,294 (0)
33 Main St Promenade Community Facilities District 51,269 22,250 28,350 45,169 60/64 Successor Agency (10,030,940) 1,199,899 748,231 (9,579,272) FUND TOTAL: $ 35,421,018 $ 39,566,130 $ 49,051,303 $ 35,220,368 Summary of All Funds
DRAFT
Revenue Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
BEGINNING FUND BALANCE $ 10,550,540 $ 11,727,669 $ 12,954,019 $ 14,459,837 Sales Tax 7,381,687 6,277,110 6,777,110 7,087,510
Other Taxes 8,350,100 8,454,035 8,716,560 8,903,420
Permits & Licenses 97,016 104,824 104,824 102,759
Fire Department Fees 913,425 638,883 638,883 615,200
Development Fees 869,846 592,804 592,804 622,444
Community Services Fees 58,229 100,000 95,000 100,000
Motor Vehicle License Fee 30,435 22,603 22,603 23,000
Fines & Forfeitures 161,229 130,017 130,017 132,618
Investment Income (221,335) 19,559 19,559 24,018
Other Income 489,984 595,806 1,077,806 459,078
Total General Fund Revenue $ 18,130,617 $ 16,935,641 $ 18,175,166 $ 18,070,047 Transfers 612,258 706,262 706,262 606,262
Total Revenue & Transfers $ 18,742,875 $ 17,641,903 $ 18,881,428 $ 18,676,309 Operating Surplus/Deficit $ 2,403,479 $ (684,238) $ 1,505,817 $ 0 Restricted Reserve - 115 Trust $ 904,422 $ 1,319,519 $ 1,319,519 $ 1,319,519 UNRESTRICTED ENDING FUND BALANCE $ 12,049,597 $ 9,723,912 $ 13,140,318 $ 13,140,318

GENERAL FUND

REVENUE BY TYPE
Fees
8% Fines
1%
Other Taxes
49%
Sales Tax
39%
Other
3%
Revenue by Major Category
Fees Fines Other Taxes Sales Tax Other
DRAFT
SOURCE
2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
BEGINNING FUND BALANCE - July 1 $ 10,550,540 $ 11,727,669 $ 12,954,019 $ 14,459,837 Sales Tax 7,381,687 6,277,110 6,777,110 7,087,510
Property Tax Secured 2,919,996 3,151,003 3,151,003 3,214,023 Property Tax Supplemental Roll 99,121 62,000 82,000 83,640 Prop. Tax Homeowner's Relief 15,993 16,000 16,000 16,320 Prop. Tax Real Property Transfer Tax 202,693 104,040 104,040 106,121 Property Tax Post Redevelopment 281,024 172,706 172,706 176,160 Property Tax in Lieu of VLF 3,076,734 3,320,719 3,387,644 3,492,897 Franchise Fees 1,027,742 1,042,567 1,018,167 967,259
Transient Occupancy Tax 68,749 60,000 60,000 70,000
Cannabis Business Tax 658,048 525,000 725,000 777,000
Other Taxes 8,350,100 8,454,035 8,716,560 8,903,420
Business License 77,866 83,824 83,824 81,759
Animal License 8,925 10,000 10,000 10,000
Regulatory License 10,225 11,000 11,000 11,000
Permits & Licenses 97,016 104,824 104,824 102,759
Emergency Transport Fees 366,263 224,238 224,238 225,000 Fire Cost Recovery 511,144 366,901 366,901 350,000
Other Fire Fees 157 250 250 200
Fire Fees - Business Licenses 20,938 23,026 23,026 20,000 Fire Fees - Development Services 14,923 24,468 24,468 20,000 Fire Department Fees 913,425 638,883 638,883 615,200
Building Permits 800,418 498,201 498,201 523,111
Planning Permits 29,081 47,407 47,407 49,777
Engineer Permits 35,238 43,078 43,078 45,232
State Collected Fee - ADA 5,108 4,118 4,118 4,324
Development Fees 869,846 592,804 592,804 622,444
Day Camp 50,229 65,000 65,000 65,000
Special Events 8,000 30,000 30,000 35,000
Recreation Classes - 5,000 - -
Community Services Fees 58,229 100,000 95,000 100,000
Motor Vehicle License Fee 30,435 22,603 22,603 23,000

GENERAL FUND

REVENUE DETAIL
DRAFT
SOURCE
2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Sales Tax 1/2% (Public Safety) 58,368 44,911 44,911 45,809 Traffic Safety Fines 44,031 36,875 36,875 37,613
Parking Fines 22,554 18,477 18,477 18,847
Other Fines & Forfeitures 8,032 6,851 6,851 6,988
Tow Fees 28,245 22,903 22,903 23,361
Fines & Forfeitures 161,229 130,017 130,017 132,618
Investment Income (138,071) 7,305 7,305 5,000
Market Value - Gain/(Loss) (102,094) - -
Reserve Investment Income 18,830 12,254 12,254 19,018
Investment Income (221,335) 19,559 19,559 24,018
Rental - Long Term 200,474 503,926 503,926 341,578
Rental - Short Term 44,287 40,000 40,000 40,000
Cost Recovery 14,544 6,500 488,500 7,000
State Mandated Cost 21,915 22,000 22,000 22,000
Public Works Fees - 3,280 3,280 -
Credit Card Surcharge 10,612 6,100 6,100 8,500
Other Revenue 129,356 7,500 7,500 25,000
Administrative Citations 68,796 6,500 6,500 15,000
Other Income 489,984 595,806 1,077,806 459,078
Total General Fund 18,130,617 16,935,641 18,175,166 18,070,047 Gas Tax Fund 30,000 30,000 30,000 30,000
Supplemental Law Enforcement Svc Fund 160,000 160,000 160,000 160,000 TDA Administration 8,000 8,000 8,000 8,000
General Lighting District - Admin 9,400 9,400 9,400 9,400 Local Lighting District - Admin 4,900 4,900 4,900 4,900 Integrated Waste Administration 1,200 1,200 1,200 1,200 Sanitation District Administration - - - -
Wildflower District Administration 100 100 100 100
Successor Agency Loan Repayment 457,942 457,942 457,942 457,942 Successor Agency - Administration 44,820 44,000 44,000 44,000 Transfer Workers Compensation Fund - - - -
Transfer to Reserve Fund - 100,000 100,000 -
Transfer to Storm Water Fund (104,104) (109,280) (109,280) (109,280) Transfers 612,258 706,262 706,262 606,262
Total Revenues & Transfers 18,742,875 17,641,903 18,881,428 18,676,309 DRAFT
SOURCE
2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Total Resources $ 29,293,415 $ 29,369,572 $ 31,835,448 $ 33,136,146 Total Expenditures $ 16,339,395 $ 18,326,141 $ 17,375,611 $ 18,676,309 OPERATING SURPLUS/DEFICIT 2,403,479 (684,237) 1,505,817 0 ENDING FUND BALANCE 12,954,019 11,043,431 14,459,837 14,459,837 12,954,019
11,043,431
14,459,837
14,459,837
- 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 Ending Fund Balances
FY 2022/23 Budget
FY 2021/22 Projection
FY 2021/22 Budget
FY 2020/21 Actual
DRAFT
Department
2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
City Council 189,773 138,716 188,103 247,704
City Manager 415,369 498,806 502,319 571,305
City Attorney 686,569 325,000 335,985 325,000
City Clerk 84,684 118,574 113,850 135,318
Finance 384,022 467,077 479,325 567,389
Public Safety 6,865,386 7,327,819 7,327,006 7,345,817
Fire 4,896,013 5,271,556 4,728,184 6,248,640
Community Development 819,304 1,099,612 1,153,257 1,101,820 Community Services 287,460 343,684 369,479 469,975
Public Works 1,696,599 2,644,297 2,102,459 1,593,343
Non-Departmental 14,215 91,000 75,645 70,000
Total Expenditures $ 16,339,395 $ 18,326,141 $ 17,375,611 $ 18,676,309

GENERAL FUND

EXPENDITURES BY DEPARTMENT
247,704
571,305
325,000
135,318
567,389
7,345,817
6,248,640
1,101,820
469,975
1,593,343
70,000
- 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 City Council
City Manager
City Attorney
City Clerk
Finance
Public Safety
Fire
Community Development
Community Services
Public Works
Non-Departmental
2023-2024 General Fund Expenditures
DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries & Benefits 132,681 132,626 140,496 180,642
Operating Expenditures 78,088 49,025 67,581 88,726
Contracted Services - - - 37,000
Total Expenditures $ 210,769 $ 181,651 $ 208,076 $ 306,368

ACCOUNT DETAIL FOR THE DEPARTMENT OF THE CITY COUNCIL
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries 56,141 57,068 54,802 55,406
Health Benefits 17,417 60,000 20,402 45,000
Health Benefits-Retirees 2,448 2,519 1,683 3,672
Medicare 680 956 728 803
Life Insurance 327 486 325 486
Long Term Disability - 848 - 848
Retirement 55,669 10,749 62,556 74,427
SALARIES & BENEFITS 132,681 132,626 140,496 180,642
Community Promotions 1,258 1,500 2,343 1,500
Computer Maintenance 2,335 2,380 4,208 5,000
Insurance-Liability 6,078 6,075 9,218 6,500
Insurance-Property 623 670 1,134 926
Membership and Dues 27,821 30,000 42,624 30,000
Mileage - - - 800
Office Supplies 399 450 929 450
Stretigic Goal Workshop - - - 7,000
Training 33,383 - - 25,000
Travel and Meetings 3,346 5,000 4,093 7,000
Utilities-Gas and Electric 2,845 2,900 3,032 4,500
Utilities-Phone & Internet - 50 - 50
OPERATING EXPENDITURES 78,088 49,025 67,581 88,726
Sales Tax Survey - - - 35,000
Professional Services - - - 2,000
CONTRACTED SERVICES - - - 37,000
TOTAL CITY COUNCIL EXPENDITURES $ 210,769 $ 181,651 $ 208,076 $ 306,368 To establish public policy and develop programs as mandated by the State of California, represent community interests, and work with City management to effectively meet the community's current and long-term needs.

CITY COUNCIL OVERVIEW
Department Functions
DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 189,773 $ 138,716 $ 188,103 $ 247,704 02 - Highway User Tax Fund $ 2,544 $ 5,204 $ 2,358 $ 7,111 10 - Transportation Development Act $ - $ - $ - $ -
11 -General Benefit Lighting $ 637 $ 1,301 $ 590 $ 1,778 12 -Local Benefit Lighting $ 638 $ 1,301 $ 590 $ 1,778
14 - TransNet $ - $ - $ - $ -
15 - Sanitation District $ 16,541 $ 33,828 $ 15,846 $ 46,220 21 - Integrated Waste Reduction Fund $ 637 $ 1,301 $ 591 $ 1,778 22 - Wildflower Assessment District $ - $ - $ - $ -
23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ - $ - $ - $ -
Total Funding $ 210,769 $ 181,651 $ 208,076 $ 306,368
Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Mayor 1.00 1.00 1.00 1.00
Council Member 4.00 4.00 4.00 4.00
Total Personnel 5.00 5.00 5.00 5.00
Significant Changes
The budget for Mayor and Council has remained relatively flat for the past couple of years. Programs and initiatives approved by the Mayor and Council usually have an impact in the designated department’s budget rather than having a direct impact to the Mayor and Council’s budget.

Budget by Funding Source
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000 2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
City Council
Expenses
Salaries & Benefits Operating Expenditures Contracted Services DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries & Benefits 377,019 473,479 414,182 495,140
Operating Expenditures 36,018 45,720 45,664 58,428
Contracted Services 5,830 1,500 6,075 2,000
Total Expenditures $ 418,867 $ 520,699 $ 465,921 $ 555,568

ACCOUNT DETAIL FOR THE DEPARTMENT OF THE CITY MANAGER
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries 316,253 372,405 325,274 383,599
Overtime 731 1,000 1,146 1,000
Extra Help 1,050 - 5,197 -
Health Benefits 17,261 48,000 35,688 48,000
Health Benefits-Retirees 6,334 6,334 6,334 6,334
Deferred Compensation 3,720 3,720 3,648 3,720
Workers Compensation Insurance 1,274 1,250 2,194 10,973 Medicare 5,776 5,505 6,187 5,652
Life Insurance 574 389 564 389
Long Term Disability 412 678 571 678
Retirement 23,634 34,198 27,378 34,796
SALARIES & BENEFITS 377,019 473,479 414,182 495,140
Computer Maintenance 11,871 8,120 10,948 15,000
Copier Service 691 350 627 700
Insurance-Liability 6,078 6,100 9,218 6,500
Insurance-Property 3,115 3,200 5,669 4,628
Membership and Dues 391 1,235 2,896 2,500
Mileage 5,734 6,000 6,000 6,200
City Communications - 5,000 - 5,000
Office Supplies 2,972 3,000 2,915 2,500
Training - 2,415 358 2,500
Travel and Meetings 550 5,000 2,772 5,500
Utilities-Gas and Electric 2,845 2,900 3,032 5,000
Utilities-Phone & Internet 1,381 2,000 875 2,000
Utilities-Water 390 400 354 400
OPERATING EXPENDITURES 36,018 45,720 45,664 58,428
Professional Services 5,830 1,500 6,075 2,000
CONTRACTED SERVICES 5,830 1,500 6,075 2,000
TOTAL CITY MANAGER EXPENDITURES $ 418,866 $ 520,699 $ 465,921 $ 555,568

CITY MANAGER OVERVIEW
Department Function
To provide an environment that creates trust and confidence in the City of Lemon Grove organization and provide management approaches that enable the delivery of the highest quality municipal services to Lemon Grove residents DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 300,879 $ 369,794 $ 349,558 $ 411,815 02 - Highway User Tax Fund $ 12,883 $ 18,687 $ 12,996 $ 16,227 10 - Transportation Development Act $ - $ - $ - $ -
11 -General Benefit Lighting $ 3,330 $ 4,665 $ 3,249 $ 4,057 12 -Local Benefit Lighting $ 3,330 $ 4,672 $ 3,249 $ 4,057 14 - TransNet $ 4,734 $ 5,731 $ 4,464 $ 5,177
15 - Sanitation District $ 85,106 $ 107,903 $ 84,477 $ 105,472 21 - Integrated Waste Reduction Fund $ 4,216 $ 5,000 $ 3,964 $ 4,382 22 - Wildflower Assessment District $ - $ - $ - $ -
23 - Serious Traffic Offender Program $ 2,194 $ 2,123 $ 1,982 $ 2,191 26 - Storm Water Program Fund $ 2,194 $ 2,123 $ 1,982 $ 2,191 Total Funding $ 418,866 $ 520,699 $ 465,921 $ 555,568
Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
City Manager 1.00 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00 1.00
Communication Specialist 0.00 0.00 0.50 1.00
Executive Assistant 1.00 1.00 1.00 1.00
ESA - City Kitty # 1.00 1.00 1.00 1.00
Total Personnel 4.00 4.00 4.50 5.00
# - ESA is fully funded by employees at City Hall. No city monies are used in the support of the ESA Significant Changes
The budget for the City Manager's Office has remained relatively flat for the past couple of years. Programs are delegated to the respective departments and the fiscal impact reflect in the designated department’s budget rather than having a direct impact to the City Manager's budget.

Budget by Funding Source
- 100,000 200,000 300,000 400,000 500,000
2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
City Manager
Expenditures
Salaries & Benefits Operating Expenditures Contracted Services DRAFT
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries & Benefits 115,166 123,335 118,357 149,953
Operating Expenditures 20,485 26,900 23,732 32,290
Contracted Services 11,472 15,000 10,671 21,000
Total Expenditures $ 147,123 $ 165,235 $ 152,760 $ 203,243

ACCOUNT DETAIL FOR THE DEPARTMENT OF HUMAN RESOURCES
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries 97,185 99,342 98,256 122,304
Health Benefits 6,574 12,000 7,784 12,000
Employee Assistance Program 1,224 1,340 1,334 1,340
Workers Compensation Insurance 1,200 1,250 1,985 2,769
Medicare 1,275 1,440 1,322 1,773
Life Insurance 68 97 68 97
Long Term Disability 119 170 117 170
Retirement 7,520 7,696 7,492 9,500
SALARIES & BENEFITS 115,166 123,335 118,357 149,953
Unemployment - 6,000 - 6,000
Computer Maintenance 2,335 2,750 2,638 3,300
Copier Rental 0 0
Employee Recognition - 1,500 2,168 2,000
Insurance-Liability 2,026 2,100 3,073 2,164
Insurance-Property 623 650 1,134 926
Medical Examinations 4,734 3,000 3,686 5,000
Memberships and Dues - 1,800 570 800
Mileage 539 300 389 300
Office Supplies 559 500 135 500
Personnel Recruitment/Selection 6,358 5,000 6,134 6,000 Training 1,857 1,500 1,896 2,000
Travel & Meetings 663 1,000 1,203 2,500
Utilities- Phone & Internet 791 800 708 800
OPERATING EXPENDITURES 20,485 26,900 23,732 32,290
Professional Services 11,472 15,000 10,671 21,000
CONTRACTED SERVICES 11,472 15,000 10,671 21,000
TOTAL HR EXPENDITURES $ 147,123 $ 165,235 $ 152,760 $ 203,243

HUMAN RESOURCES OVERVIEW
Department Function
Creating partnerships with all City departments in order to develop, facilitate, and maintain a positive workplace culture that attracts and retains an effective, proactive, and diverse workforce.

DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 114,490 $ 129,011 $ 152,760 $ 159,489 02 - Highway User Tax Fund $ 5,439 $ 6,037 $ - $ 7,292
10 - Transportation Development Act $ 217 $ 241 $ - $ 292 11 -General Benefit Lighting $ 218 $ 241 $ - $ 292
12 -Local Benefit Lighting $ 218 $ 241 $ - $ 292
14 - TransNet $ 435 $ 483 $ - $ 583
15 - Sanitation District $ 25,019 $ 27,771 $ - $ 33,544 21 - Integrated Waste Reduction Fund $ 1,088 $ 1,207 $ - $ 1,458 22 - Wildflower Assessment District $ - $ - $ - $ -
23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ - $ - $ - $ -
Total Funding $ 147,123 $ 165,235 $ 152,760 $ 203,243
Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Human Resources Manager 1.00 1.00 1.00 1.00
Total Personnel 1.00 1.00 1.00 1.00
Significant Changes
The budget for the Human Resources Office has remained relatively flat for the past couple of years. Programs are designed for employee engagement, diversity, and recognition. Due to the pandemic restrictions over the past two years, these programs have been dormant because of stay at home orders and employees working virtually.

Budget by Funding Source
- 50,000 100,000 150,000 200,000 250,000
2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
Human Resources
Expenditures
Salaries & Benefits Operating Expenditures Contracted Services DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Contracted Services 686,569 325,000 335,985 325,000
Total Expenditures $ 686,569 $ 325,000 $ 335,985 $ 325,000

ACCOUNT DETAIL FOR THE DEPARTMENT OF THE CITY ATTORNEY
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Code Enforcement Litigation Services 3,951 10,000 50 10,000 City Attorney Services 178,578 65,000 91,616 65,000
Litigation Services-City Attorney 504,041 250,000 244,319 250,000 CONTRACTED SERVICES 686,569 325,000 335,985 325,000
TOTAL CITY ATTORNEY EXPENDITURES $ 686,569 $ 325,000 $ 335,985 $ 325,000

CITY ATTORNEY OVERVIEW
Department Function
Maintain the legality of the official business of the City of Lemon Grove and safeguard the best interests of the City by providing effective and timely legal services to the Mayor and Council, the City Manager, and all City departments DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 686,569 $ 325,000 $ 335,985 $ 325,000 02 - Highway User Tax Fund $ - $ - $ - $ -
10 - Transportation Development Act $ - $ - $ - $ -
11 -General Benefit Lighting $ - $ - $ - $ -
12 -Local Benefit Lighting $ - $ - $ - $ -
14 - TransNet $ - $ - $ - $ -
15 - Sanitation District $ - $ - $ - $ -
21 - Integrated Waste Reduction Fund $ - $ - $ - $ -
22 - Wildflower Assessment District $ - $ - $ - $ -
23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ - $ - $ - $ -
Total Funding $ 686,569 $ 325,000 $ 335,985 $ 325,000
Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
City Attorney 1.00 1.00 1.00 1.00
Total Personnel 1.00 1.00 1.00 1.00
Significant Changes
The budget for the City Attorney has increased over the past couple of years. Litigation services have increased proportionate to an increase in litigation filed against the City of Lemon Grove. Since the City Attorney is a contracted service, the expenditures increase as the contracted firm's time spent on City litigation increases.

Budget by Funding Source
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
City Attorney
Expenditures
Contracted Services
DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries & Benefits 80,773 117,697 103,181 122,180
Operating Expenditures 15,862 17,953 25,830 32,291
Contracted Services - - 135 -
Total Expenditures $ 96,636 $ 135,650 $ 129,146 $ 154,471

ACCOUNT DETAIL FOR THE DEPARTMENT OF THE CITY CLERK
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries 65,972 95,079 87,554 98,058
Health Benefits 7,375 12,000 6,722 12,000
Workers Compensation Insurance 1,200 1,600 1,985 2,769
Medicare 973 1,379 2,997 1,426
Life Insurance 82 97 62 97
Long Term Disability - 170 - 170
Retirement 5,172 7,372 3,862 7,661
SALARIES & BENEFITS 80,773 117,697 103,181 122,180
Computer Maintenance 3,692 3,300 3,653 5,000
Copier Rental 146 50 132 100
Insurance-Liability 2,026 2,100 3,073 2,165
Insurance-Property 623 650 1,134 926
Membership and Dues 265 415 367 500
Mileage - - 183 300
Office Supplies 343 250 157 250
Software - 3,888 8,388 12,200
Postage - 250 - 250
Printing 64 500 102 500
Publishing 7,090 4,250 7,040 4,500
Training 622 1,000 671 2,500
Travel & Meetings - 800 381 2,500
Utilities- Phone & Internet 991 500 550 600
OPERATING EXPENDITURES 15,862 17,953 25,830 32,291
Professional Services - - 135 -
CONTRACTED SERVICES - - 135 -
TOTAL CITY CLERK EXPENDITURES $ 96,636 $ 135,650 $ 129,146 $ 154,471

CITY CLERK OVERVIEW
Department Function
Create and maintain a forum that allows the constituents of Lemon Grove to fully participate in the governmental process, provide accurate information and services in a professional manner, enabling the public to make informed decisions affecting the quality of their lives.

DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 84,684 $ 118,574 $ 113,850 $ 135,318 02 - Highway User Tax Fund $ 2,988 $ 4,644 $ 3,824 $ 4,788 10 - Transportation Development Act $ - $ - $ - $ -
11 -General Benefit Lighting $ 747 $ 1,161 $ 956 $ 1,197 12 -Local Benefit Lighting $ 747 $ 1,161 $ 956 $ 1,197
14 - TransNet $ 747 $ 1,161 $ 956 $ 1,197
15 - Sanitation District $ 5,976 $ 9,288 $ 7,648 $ 9,577 21 - Integrated Waste Reduction Fund $ 747 $ 1,161 $ 956 $ 1,197 22 - Wildflower Assessment District $ - $ - $ - $ -
23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ - $ - $ - $ -
Total Funding $ 96,636 $ 137,150 $ 129,146 $ 154,471
Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
City Clerk 1.00 1.00 1.00 1.00
Total Personnel 1.00 1.00 1.00 1.00
Significant Changes
The budget for the City Clerk's Office has decreased slightly over the past couple of years. Programs are designed to encourage constituents to participate in governmental processes. Due to the pandemic restrictions over the past two years, these programs have been dormant because of stay at home orders and most all function and meetings were held virtually.

Budget by Funding Source
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
City Clerk
Expenditures
Salaries & Benefits Operating Expenditures Contracted Services DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries & Benefits 385,888 526,981 473,720 631,746
Operating Expenditures 40,686 54,200 54,487 58,748
Contracted Services 77,411 56,100 68,372 80,000
Total Expenditures $ 503,985 $ 637,281 $ 596,579 $ 770,494

ACCOUNT DETAIL FOR THE DEPARTMENT OF FINANCE
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries 303,358 367,801 303,005 383,946
Overtime 1,289 - 619 1,500
Part Time Salaries 231 - 8,724 5,000
Health Benefits (13,738) 48,000 26,102 48,000
Health Benefits-Retirees 7,711 7,711 7,390 7,711
Workers Compensation Insurance 3,674 3,700 6,164 10,893 Medicare 8,916 7,321 4,669 5,611
Life Insurance 210 389 255 389
Long Term Disability 375 678 447 678
Retirement 73,860 91,381 116,347 168,018
SALARIES & BENEFITS $ 385,888 $ 526,981 $ 473,720 $ 631,746 Computer Maintenance 11,944 11,850 13,421 13,000
Copier Service 728 1,000 660 1,000
Credit Card and Bank Fees 14,521 16,000 13,151 16,000
Insurance-Liability 6,078 6,075 9,218 6,500
Insurance-Property (7,620) 3,345 5,669 4,628
Membership and Dues 610 110 525 800
Mileage 15 400 195 400
Office Supplies 3,094 3,500 2,885 2,000
Printing - 500 649 800
Publishing 805 - - 200
Subscriptions and Books 3,270 3,000 668 3,000
Training 2,119 1,500 60 2,000
Travel and Meetings - 1,000 2,303 2,500
Utilities-Gas and Electric 2,845 2,860 3,032 2,860
Utilities-Telephone 2,000 2,800 1,799 2,800
Utilities-Water 279 260 253 260
OPERATING EXPENDITURES $ 40,686 $ 54,200 $ 54,487 $ 58,748

FINANCE DEPARTMENT OVERVIEW
Department Function
Responsible for the financial management of the City of Lemon Grove. This includes production of all financial reports; administration of debt financing, revenue collection, accounts payable, payroll, investment planning, and business license administration. The department prepares, monitors, and analyzes the City’s budget, and is responsible for all financial audits, preparation of the Comprehensive Annual Financial Reports, and all State and Federally required reporting requirements.

Significant Changes
The budget for the Finance Department has fluctuated for the past couple of years. The primary factor for this year's increase is a salaries equity adjustment and increase in benefit payments. Additioanlly, the porpotional amount of the Unfunded Accrued Liability payment has been included to reflect a more accurtate costs.

DRAFT
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Professional Services 77,411 56,100 68,372 80,000
CONTRACTED SERVICES $ 77,411 $ 56,100 $ 68,372 $ 80,000 TOTAL FINANCE EXPENDITURES $ 503,985 $ 637,281 $ 596,579 $ 770,494 Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 384,022 $ 467,077 $ 479,325 $ 567,389 02 - Highway User Tax Fund $ 14,303 $ 19,242 $ 13,968 $ 23,313 10 - Transportation Development Act $ 1,701 $ 2,393 $ 1,655 $ 2,758 11 -General Benefit Lighting $ 2,957 $ 3,932 $ 2,910 $ 4,427 12 -Local Benefit Lighting $ 2,957 $ 3,932 $ 2,910 $ 4,427 14 - TransNet $ 4,512 $ 6,223 $ 4,461 $ 7,059
15 - Sanitation District $ 89,392 $ 128,893 $ 87,299 $ 154,410 21 - Integrated Waste Reduction Fund $ 1,363 $ 1,926 $ 1,321 $ 2,229 22 - Wildflower Assessment District $ 113 $ 156 $ 112 $ 176 23 - Serious Traffic Offender Program $ 113 $ 156 $ 112 $ 176 26 - Storm Water Program Fund $ 2,551 $ 3,351 $ 2,506 $ 4,129 Total Funding $ 503,985 $ 637,281 $ 596,579 $ 770,494
Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Administrative Services Director 1.00 0.00 0.00 0.00
Finance Director 0.00 0.00 0.50 1.00
Finance Manager 0.00 1.00 0.50 0.00
Accounting Analyst 1.00 1.00 1.00 2.00
Associate Accountant 1.00 1.00 1.00 0.00
Account Clerk 0.00 0.00 0.00 1.00
License Clerk 1.00 1.00 1.00 0.00
Office Specialist II 0.00 0.00 0.00 0.50
Revenue Officer 0.50 0.50 0.50 0.00
Total Personnel 4.50 4.50 4.50 4.50
Budget by Funding Source
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
Finance Department
Expenditures
Salaries & Benefits Operating Expenditures Contracted Services DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Operating Expenditures 96,565 100,891 100,078 116,559
Contracted Services 6,768,821 7,226,928 7,226,928 7,229,258 Total Expenditures $ 6,865,386 $ 7,327,819 $ 7,327,006 $ 7,345,817

ACCOUNT DETAIL FOR THE DEPARTMENT OF PUBLIC SAFETY
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
800 MHZ Radio System 20,862 24,282 24,282 24,282
ARJIS 16,332 16,332 16,332 32,000
CAL ID 6,354 6,928 6,928 6,928
RCS Lease 48,955 48,955 48,955 48,955
Utilities-Water 2,173 2,000 1,973 2,000
Fuel-Animal Control Vehicle 1,889 2,000 1,215 2,000
Repairs & Maint-Animal Cntrl - 394 394 394
OPERATING EXPENDITURES 96,565 100,891 100,078 116,559
Contractual Services-Sheriff 6,493,027 6,922,685 6,922,685 6,925,015 Contractual Services-Animal Cntrl 269,548 301,243 301,243 301,243 Contract Services-After Hours 6,246 3,000 3,000 3,000
CONTRACTED SERVICES 6,768,821 7,226,928 7,226,928 7,229,258 TOTAL PUBLIC SAFETY EXPENDITURES $ 6,865,386 $ 7,327,819 $ 7,327,006 $ 7,345,817

PUBLIC SAFETY OVERVIEW
Department Function
In partnership with the City of Lemon Grove and the community, working together to protect life and property, prevent crime, provide animal control services, and resolve problems.

DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 6,865,386 $ 7,327,819 $ 7,327,006 $ 7,345,817 02 - Highway User Tax Fund $ - $ - $ - $ -
10 - Transportation Development Act $ - $ - $ - $ -
11 -General Benefit Lighting $ - $ - $ - $ -
12 -Local Benefit Lighting $ - $ - $ - $ -
14 - TransNet $ - $ - $ - $ -
15 - Sanitation District $ - $ - $ - $ -
21 - Integrated Waste Reduction Fund $ - $ - $ - $ -
22 - Wildflower Assessment District $ - $ - $ - $ -
23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ - $ - $ - $ -
Total Funding $ 6,865,386 $ 7,327,819 $ 7,327,006 $ 7,345,817 Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Sheriff Lieutenant 1.00 1.00 1.00 1.00
Patrol Sergeant 1.00 1.00 1.00 1.00
Traffic Sergeant 1.00 1.00 1.00 1.00
Traffic Deputies 3.00 3.00 3.00 3.00
Patrol Deputies 12.00 12.00 12.00 12.00
Detectives 2.00 2.00 2.00 2.00
Motor Officer 0.00 0.00 1.00 1.00
Animal Control Officer 1.00 1.00 1.00 1.00
Total Personnel 21.00 21.00 22.00 22.00
Significant Changes
The budget for Public Safety remains constant over the past couple of years. The Public Safety services are contracted with the San Diego County Sheriff's Office and City of Chula Vista Animal control, the expenditures only fluctuate when there is a change in Law Enforcement services or a large change in animal related calls.

Budget by Funding Source
- 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
Public Safety
Expenditures
Operating Expenditures Contracted Services
DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries & Benefits 4,146,989 4,389,855 3,951,223 5,153,190 Operating Expenditures 434,871 510,101 393,235 594,449
Contracted Services 276,243 310,600 310,600 312,000
Capital Expenditures 37,910 61,000 73,126 189,000
Total Expenditures $ 4,896,013 $ 5,271,556 $ 4,728,184 $ 6,248,640

ACCOUNT DETAIL FOR THE FIRE DEPARTMENT
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries 1,781,773 1,940,178 1,796,847.75 2,218,236
Scheduled Overtime 134,476 159,498 129,522 181,972
Unscheduled Overtime 590,411 463,500 553,500 550,000
Reimbursable Overtime 245,077 206,000 172,197 206,000
Overtime - 515 - 515
Quarterly JPA Reconciliation 253,028 330,000 - 330,000
Health Benefits 311,152 315,600 257,789 499,574
Health Benefits-Retirees 65,772 75,000 84,632 75,000
Uniform Allowance 19,000 19,000 19,000 19,000
Holiday Pay 38,813 98,153 73,653 111,983
Paramedic Recertification 52,288 52,296 72,293 52,296
Bilingual Pay 1,300 1,950 1,950 1,950
Education Award 13,344 13,345 13,345 13,345
Workers Compensation Insurance 61,327 78,512 84,297 135,572 Medicare 39,754 41,028 38,811 42,282
Life Insurance 3,613 3,791 3,390 3,791
Long Term Disability 3,180 3,392 2,918 3,392
Retirement 532,681 588,097 647,079 708,281
SALARIES & BENEFITS 4,146,989 4,389,855 3,951,223 5,153,190 ALS Supplies 10,450 26,000 6,012 26,000
Communications Equipment 8,176 9,500 7,243 10,500
Fire Prevention Software 3,531 3,751 4,707 4,000
City Emergency Preparedness 866 3,100 1,081 3,100
Community Risk Reduction 845 1,000 631 1,000
Computer Maintenance 33,348 36,000 35,692 36,000
Copier Service 10 200 50 200
Departmental Expense 5,480 10,000 4,437 10,000
Fire Station Supplies 3,182 5,000 2,778 8,500
Fuel 32,332 30,000 22,983 38,000
Insurance-Liability 64,829 67,000 67,000 69,246

FIRE DEPARTMENT OVERVIEW
Department Function
In partnership with the City of Lemon Grove and the community, compassionately providing an all-hazards response team with integrity and courage through innovative prevention, education and active intervention.

DRAFT
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Insurance-Property 18,689 25,000 34,016 27,766
JPA Reconciliation Expenditures 863 1,000 386 4,000
AFG Match - 4,500 - 2,727
Medical Examinations 10,501 12,000 - 15,500
Membership and Dues - 100 - 500
Office Supplies 183 500 100 500
Patient Care Reporting Pass Thru 4,583 5,000 6,295 5,000 Personal Exposure Reporting - 190 190 200
Personal Protective Clothing 14,586 25,000 27,712 30,000 RCC Reimbursable 29,906 29,960 - 31,460
Repair and Maintenance-Equipment 5,262 2,000 2,238 3,000 Repair and Maintenance-Vehicles 109,899 65,000 35,324 95,000 Self-Contained Breathing Apparatus 1,101 42,500 42,500 65,000 Subscriptions and Books 148 750 172 500
Trauma Intervention Program (TIP) 3,825 5,000 5,000 5,000 Tools and Supplies 9,704 10,000 12,091 10,000
Training - Tuition Reimbursement 3,540 19,000 12,000 18,000 Training - HFTA 18,020 20,000 16,625 21,000
Training-AMR 1,710 3,000 2,280 3,000
Travel and Meetings 758 3,000 1,732 3,000
Uniforms 1,638 1,800 1,499 2,000
Utilities-Gas and Electric 20,378 23,000 23,251 23,000
Utilities-Telephone 6,133 6,000 4,865 6,500
Utilities-Water 4,517 4,250 3,673 4,750
Vehicle Supplies 882 3,000 1,173 3,500
Weed Abatement 5,000 7,000 7,500 7,000
OPERATING EXPENDITURES 434,871 510,101 393,235 594,449
Dispatch Services 252,735 285,600 285,600 287,000
Hazmat Emergency Response 23,508 25,000 25,000 25,000
CONTRACTED SERVICES 276,243 310,600 310,600 312,000
Capital Purchases 37,910 36,000 48,126 86,000
Fire Truck Lease/Purchase - 25,000 25,000.00 103,000
CAPITAL EXPENDITURES 37,910 61,000 73,126 189,000
TOTAL FIRE EXPENDITURES $ 4,896,013 $ 5,271,556 $ 4,728,184 $ 6,248,640 DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 4,896,013 $ 5,271,556 $ 4,728,184 $ 6,248,640 02 - Highway User Tax Fund $ - $ - $ - $ -
10 - Transportation Development Act $ - $ - $ - $ -
11 -General Benefit Lighting $ - $ - $ - $ -
12 -Local Benefit Lighting $ - $ - $ - $ -
14 - TransNet $ - $ - $ - $ -
15 - Sanitation District $ - $ - $ - $ -
21 - Integrated Waste Reduction Fund $ - $ - $ - $ -
22 - Wildflower Assessment District $ - $ - $ - $ -
23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ - $ - $ - $ -
Total Funding $ 4,896,013 $ 5,271,556 $ 4,728,184 $ 6,248,640 Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Fire Chief - Contracted 1.00 1.00 1.00 1.00
Deputy Fire Chief - Contracted 3.00 3.00 3.00 3.00
Division Chief - Contracted 3.00 3.00 3.00 3.00
Battalion Chief - Contracted 3.00 3.00 3.00 3.00
Captain 6.00 6.00 6.00 6.00
Fire Engineer 6.00 6.00 6.00 6.00
Firefighter/Paramedic 6.00 6.00 6.00 6.00
Fire Inspector 1.00 1.00 1.00 1.00
Fire Marshal - Contracted 1.00 1.00 1.00 1.00
Management Analyst - Contracted 1.00 1.00 1.00 1.00
Total Personnel 31.00 31.00 31.00 31.00
Significant Changes
The budget for Lemon Grove Fire Department increases every year. The Fire Department has a Memorandum of Understanding agreement that provides for a 3% salary increase for FY22/23. Additionally, vehicle and equipment costs are increasing due to extending the life through maintenance.

Budget by Funding Source
- 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
Fire Department
Expenditures
Salaries & Benefits Operating Expenditures Contracted Services Capital Expenditures DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries & Benefits 380,701 572,499 426,719 600,494
Operating Expenditures 55,412 70,325 66,459 71,142
Contracted Services 477,668 600,000 760,864 600,000
Capital Expenditures - - - -
Total Expenditures $ 913,780 $ 1,242,824 $ 1,254,042 $ 1,271,636

ACCOUNT DETAIL FOR THE DEPARTMENT OF COMMUNITY DEVELOPMENT Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries 289,053 372,960 319,794 416,260
Planning Commission Wages - 1,000 75 1,000
Overtime 62 2,000 698 2,000
Extra Help 11,764 8,000 316 8,000
Health Benefits 20,483 48,000 28,262 48,000
Health Benefits-Retirees 6,059 6,059 6,059 6,059
Workers Compensation Insurance 3,711 3,600 6,268 11,098 Medicare 6,888 5,408 7,228 5,284
Life Insurance 180 389 316 389
Long Term Disability 326 678 502 678
Retirement 42,174 124,405 57,201 101,725
SALARIES & BENEFITS 380,701 572,499 426,719 600,494
Computer Maintenance 17,472 21,500 20,668 21,500
Copier Service 2,302 2,700 660 2,700
Fuel 333 775 170 775
Insurance-Liability 20,259 21,000 30,725 21,639
Insurance-Property 6,140 6,200 5,669 4,628
Membership and Dues - 750 - 1,500
Mileage - 300 - 300
Noticing - 4,000 - 4,000
Office Supplies 2,948 3,500 3,040 3,500
Printing - 250 - 250
Repair & Maintenance-Vehicles - 200 - 200
Subscriptions and Books - 500 280 500
Training - 1,500 - 1,500
Travel and Meetings - 500 - 1,500
Utilities-Gas and Electric 2,845 2,650 3,031 2,650
Utilities-Telephone 2,668 3,500 1,811 3,500
Utilities-Water 446 500 405 500
OPERATING EXPENDITURES 55,412 70,325 66,459 71,142

COMMUNITY DEVELOPMENT OVERVIEW
Department Function
Protecting the health, safety, and welfare of residents and visitors while enhancing the quality of life in Lemon Grove through professional planning, site and building review, and inspection services. Creating a sustainable, well-designed, and prosperous community with a business-friendly environment.

DRAFT
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Plan Checks/Consultations 470,078 500,000 660,864 500,000 Professional Services 7,590 100,000 100,000 100,000
CONTRACTED SERVICES 477,668 600,000 760,864 600,000
TOTAL DEVELOPMENT EXPENDITURES $ 913,780 $ 1,242,824 $ 1,254,042 $ 1,271,636 DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 819,304 $ 1,099,612 $ 1,153,257 $ 1,101,820 02 - Highway User Tax Fund $ 21,380 $ 24,130 $ 27,848 $ 32,042 10 - Transportation Development Act $ - $ - $ - $ -
11 -General Benefit Lighting $ - $ - $ - $ -
12 -Local Benefit Lighting $ - $ - $ - $ -
14 - TransNet $ - $ - $ - $ -
15 - Sanitation District $ 65,912 $ 106,333 $ 65,699 $ 128,222 21 - Integrated Waste Reduction Fund $ 1,197 $ 2,125 $ 1,206 $ 1,592 22 - Wildflower Assessment District $ - $ - $ - $ -
23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ 5,987 $ 10,624 $ 6,033 $ 7,960 Total Funding $ 913,780 $ 1,242,824 $ 1,254,043 $ 1,271,636 Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Community Development Manager 1.00 1.00 1.00 1.00
Associate Planner 1.00 1.00 0.00 0.00
Assistant Planner 1.00 1.00 1.00 1.00
Development Cervices Tech II 0.00 0.00 1.00 1.00
Code Enforcement/Water Quality Inspector 1.00 1.00 1.00 1.00 Office Specialist II 0.00 0.00 0.00 1.00
Intern 1.00 1.00 1.00 1.00
Total Personnel 5.00 5.00 5.00 6.00
Significant Changes
The budget for the Community Development has fluctuated for the past couple of years. The primary factor is an increase in Adjacent Dwelling Unit activity, creating increase workload for plan checks and consultant requirements to ensure code compliance. Additionally, Salaries were decreased in FY21/22 due to multiple vacancies that have been difficult to fill.

Budget by Funding Source
- 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
Community Development
Expenditures
Salaries & Benefits Operating Expenditures Contracted Services DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries & Benefits 170,473 195,584 216,768 320,927
Operating Expenditures 127,924 148,101 152,711 149,048
Total Expenditures $ 298,397 $ 343,685 $ 369,479 $ 469,975

ACCOUNT DETAIL FOR THE DEPARTMENT OF COMMUNITY SERVICES Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries 67,199 70,647 67,691 147,225
Overtime 6,671 6,000 13,259 6,000
Extra Help 60,788 81,421 88,020 108,662
Health Benefits 13,141 19,200 17,967 24,000
Health Benefits-Retirees 4,590 4,590 4,590 4,590
Workers Compensation Insurance 5,887 6,000 9,610 13,981 Medicare 5,255 1,024 7,595 7,201
Life Insurance 146 156 154 194
Long Term Disability 85 271 98 339
Retirement 6,711 6,275 7,784 8,733
SALARIES & BENEFITS 170,473 195,584 216,768 320,927
Computer Maintenance 3,637 4,300 4,073 4,300
Computer Equipment - 1,000 - 500
Copier Service 146 100 132 100
Day Camp 13,379 20,000 16,144 20,000
Rental Equipment - 800 - -
Insurance-Liability 10,130 10,200 15,363 10,820
Insurance-Property 3,115 3,300 5,669 4,628
Maintenance-Supplies - 12,000 - 800
Mileage - 100 241 250
Office Supplies 276 600 254 100
2-6200 Professional Serivices - - 1,128 -
Uniforms - Clothing - - - 250
Rental Expense 903 4,000 - 600
Special Events 27,342 30,000 32,747 35,000
Utilities-Gas and Electric 37,673 34,000 40,366 34,000
Utilities-Telephone 6,412 4,701 5,107 4,700
Utilities-Water 24,913 23,000 31,488 33,000
OPERATING EXPENDITURES 127,924 148,101 152,711 149,048
TOTAL COMMUNITY SERVICES EXP. $ 298,397 $ 343,685 $ 369,479 $ 469,975

COMMUNITY SERVICES OVERVIEW
Department Function
Improves the quality of life fro the residents of Lemon Grove through the operation and maintenance of parks and recreation facilities.

DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 287,460 $ 343,685 $ 369,479 $ 469,975 02 - Highway User Tax Fund $ - $ - $ - $ -
10 - Transportation Development Act $ - $ - $ - $ -
11 -General Benefit Lighting $ - $ - $ - $ -
12 -Local Benefit Lighting $ - $ - $ - $ -
14 - TransNet $ - $ - $ - $ -
15 - Sanitation District $ 10,937 $ - $ - $ -
21 - Integrated Waste Reduction Fund $ - $ - $ - $ -
22 - Wildflower Assessment District $ - $ - $ - $ -
23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ - $ - $ - $ -
Total Funding $ 298,397 $ 343,685 $ 369,479 $ 469,975
Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Community Services Specialist 1.00 1.00 1.00 2.00
Community Services Assistant 1.00 1.00 1.00 1.00
Recreation Leaders I (PT - Seasonal) 2.50 2.50 2.50 2.50 Recreation Leaders II (PT - Seasonal) 3.00 3.00 3.00 3.00 Total Personnel 7.50 7.50 7.50 8.50
Significant Changes
The budget for the Community Services Department were reduced for the past couple of years. The programs offered were shut down or very limited due to the pandemic and stay at home orders. FY22/23 is budgeted back at pre-pandemic levels with the assumption that rates will stay the same and participation will resume.

Budget by Funding Source
- 100,000 200,000 300,000 400,000 500,000
2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
Community Services
Expenditures
Salaries & Benefits Operating Expenditures
DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 1,696,599 $ 2,644,297 $ 2,102,459 $ 1,593,343 02 - Highway User Tax Fund $ 259,064 $ 336,455 $ 220,533 $ 371,266 10 - Transportation Development Act $ 14,462 $ 21,749 $ 9,118 $ 19,370 11 -General Benefit Lighting $ 13,883 $ 23,291 $ 9,217 $ 18,817 12 -Local Benefit Lighting $ 13,892 $ 23,291 $ 9,206 $ 18,817 14 - TransNet $ 30,176 $ 28,739 $ 18,228 $ 45,887
15 - Sanitation District $ 303,085 $ 446,995 $ 199,385 $ 423,818 21 - Integrated Waste Reduction Fund $ 8,798 $ 12,910 $ 5,084 $ 10,725 22 - Wildflower Assessment District $ 2,947 $ 4,341 $ 1,512 $ 3,117 23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ 1,694 $ 2,471 $ 590 $ 1,771 Total Funding $ 2,344,601 $ 3,544,539 $ 2,575,334 $ 2,506,931

PUBLIC WORKS DEPARTMENT
Budget by Funding Source
DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries & Benefits 261,734 551,629 266,745 475,248
Operating Expenditures 77,818 101,200 66,639 48,539
Total Expenditures $ 339,552 $ 652,829 $ 333,384 $ 523,787

ACCOUNT DETAIL FOR THE DEPARTMENT OF PUBLIC WORKS, ADMINISTRATION DIVISION Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries 193,161 321,456 125,115 323,670
Overtime - 200 1,157 200
Part time Salaries 469 - 59,963
Health Benefits 9,916 36,000 8,115 36,000
Workers Compensation Insurance 2,400 2,400 3,970 9,199
Medicare 2,920 4,705 2,038 4,738
Life Insurance 75 292 66 292
Long Term Disability 325 509 286 509
Retirement 52,468 186,067 66,035 100,641
SALARIES & BENEFITS 261,734 551,629 266,745 475,248
Advertising & Marketing - - - 2,000
Computer Maintenance 9,726 9,800 14,317 9,800
Copier Service 1,895 1,600 2,379 2,200
Damages - Cost Recovery 38,490 40,000 16,401 -
Fuel 136 100 - -
Insurance-Liability 4,052 4,200 6,145 4,328
Insurance-Property 36 1,500 2,268 1,851
Advertising & Marketing - 3,000 525 3,000
Membership and Dues 322 1,200 181 700
Mileage 2,143 3,000 1,875 3,100
Office Supplies 1,953 2,000 2,267 2,000
Software (Minor) 1,725 2,000 2,763 2,000
Protective Clothing 9,003 12,000 8,349 760
Repair & Maintenance-Equipment 900 1,000 788 1,000
Training 3,140 15,000 3,537 9,000
Travel and Meetings 166 1,000 744 3,000
Utilities-Gas and Electric 2,845 2,700 3,032 2,700
Utilities-Telephone 953 700 766 700
Utilities-Water 334 400 303 400
OPERATING EXPENDITURES 77,818 101,200 66,639 48,539
TOTAL PW ADMIN EXPENDITURES $ 339,552 $ 652,829 $ 333,384 $ 523,787

PUBLIC WORKS - ADMINISTRATION OVERVIEW
Department Function
Keeping the integrity of the Lemon Grove community through the professional administration, planning, and maintenance of the City's infrastructure, including streets, sewers, street and traffic signs, parks, medians, and storm drains. Engaging community involvement in improving the quality of life through engineering, constructing and maintaining the city's infrastructure in an efficient and effective manner.

DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 207,338 $ 275,639 $ 248,234 $ 210,128 02 - Highway User Tax Fund $ 22,985 $ 87,762 $ 14,730 $ 70,272 10 - Transportation Development Act $ 6,413 $ 20,187 $ 4,709 $ 18,134 11 -General Benefit Lighting $ 2,289 $ 14,203 $ 1,484 $ 10,924 12 -Local Benefit Lighting $ 2,298 $ 14,203 $ 1,473 $ 10,924 14 - TransNet $ 6,290 $ 11,341 $ 3,832 $ 9,591
15 - Sanitation District $ 87,342 $ 209,771 $ 55,975 $ 178,201 21 - Integrated Waste Reduction Fund $ 2,903 $ 12,910 $ 2,061 $ 10,725 22 - Wildflower Assessment District $ - $ 4,341 $ - $ 3,117 23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ 1,694 $ 2,471 $ 590 $ 1,771 Total Funding $ 339,552 $ 652,828 $ 333,089 $ 523,787
Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Assistant City Manager/Public Works Director 1.00 1.00 1.00 0.00 Public Works Director 1.00 1.00 1.00 1.00
Public Works Secretary 1.00 1.00 1.00 0.00
Public Works Admin & Ops Manager 0.00 1.00 0.00 0.00
Administrative Office Coordinator 0.00 0.00 0.00 1.00
Total Personnel 3.00 4.00 3.00 2.00
Budget by Funding Source
Significant Changes
The budget for the Public Works Administration Division has remained consistent for the past couple of years. The major change this year is that California now requires DOT training for CDL licensing which increased training by $12,000 in FY 22/23.
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000 2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
Public Works Administration
Expenditures
Salaries & Benefits Operating Expenditures
DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries & Benefits 168,538 295,600 170,222 309,472
Operating Expenditures 65,075 60,250 62,133 61,948
Contracted Services 169,369 243,200 231,131 135,450
Capital Expenditures - - - -
Total Expenditures $ 402,982 $ 599,050 $ 463,486 $ 506,870

ACCOUNT DETAIL FOR THE DEPARTMENT OF PUBLIC WORKS, ENGINEERING DIVISION Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries 133,792 165,437 127,972 180,084
Overtime 1,056 - - 250
Extra Help - 8,000 - 8,000
Health Benefits 4,432 24,000 4,652 24,000
Health Benefits- Retirees 1,224 1,224 1,224 1,224
Workers Compensation Insurance 2,418 2,400 4,022 5,069
Medicare 1,941 2,399 3,952 2,611
Life Insurance 46 194 34 194
Long Term Disability 81 339 53 339
Retirement 23,548 91,607 28,313 87,700
SALARIES & BENEFITS 168,538 295,600 170,222 309,472
Advertising - 100 - -
Computer Maintenance 11,458 11,000 9,382 11,000
Copier Service 1,245 1,300 627 1,300
Fuel 1,804 2,000 1,002 2,000
Insurance- Liability 10,130 10,200 15,363 10,820
Insurance- Property 3,115 3,300 5,669 4,628
Mileage - 150 - -
Office Supplies 1,805 2,200 2,142 2,200
Utilities- Traffic Signal 32,590 27,000 25,589 27,000
Utilities- Telephone 2,372 2,500 1,852 2,500
Utilities- Water 557 500 506 500
OPERATING EXPENDITURES 65,075 60,250 62,133 61,948
Development Support 5,386 8,200 2,689 8,200
Professional Services 139,716 105,000 122,810 127,250
Sidewalk Master Plan 24,266 130,000 105,632 -
CONTRACTED SERVICES 169,369 243,200 231,131 135,450
TOTAL ENGINEERING EXPENDITURES $ 402,982 $ 599,050 $ 463,486 $ 506,870

PUBLIC WORKS - ENGINEERING OVERVIEW
Department Function
Protecting the environmental and technical interest of residents and visitors in the Lemon Grove community through professional review and inspection of grading and improvement plans, including hydrology, water quality, and soils for private development projects.

DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 295,422 $ 396,150 $ 360,836 $ 295,757 02 - Highway User Tax Fund $ 39,719 $ 66,726 $ 38,485 $ 80,893 10 - Transportation Development Act $ 680 $ 1,562 $ 630 $ 1,236 11 -General Benefit Lighting $ 4,225 $ 9,088 $ 3,953 $ 7,893 12 -Local Benefit Lighting $ 4,225 $ 9,088 $ 3,954 $ 7,893 14 - TransNet $ - $ - $ - $ -
15 - Sanitation District $ 58,710 $ 116,436 $ 55,629 $ 113,198 21 - Integrated Waste Reduction Fund $ - $ - $ - $ -
22 - Wildflower Assessment District $ - $ - $ - $ -
23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ - $ - $ - $ -
Total Funding $ 402,982 $ 599,050 $ 463,486 $ 506,870
Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Engineering Inspector 1.00 1.00 1.00 1.00
SR Management Analyst 1.00 1.00 1.00 0.50
Total Personnel 2.00 2.00 2.00 1.50
Significant Changes
The budget for the Public Works Engineering Division has remained consistent for the past couple of years. The projects scheduled in FY21/22 have been carried over to FY22/23, creating a decrease in expenditures. The FY21/22 budget has been carried forward to add to the FY22/23 project budgeted costs.

Budget by Funding Source
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000 2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
PW - Engineering
Expenditures
Salaries & Benefits Operating Expenditures Contracted Services DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries & Benefits 508,861 370,246 437,547 454,576
Operating Expenditures 141,895 165,450 132,021 280,423
Contracted Services 17,877 119,700 32,923 14,700
Capital Expenditures 306,416 939,333 612,182 -
Total Expenditures $ 975,050 $ 1,594,729 $ 1,214,673 $ 749,699

ACCOUNT DETAIL FOR THE DEPARTMENT OF PUBLIC WORKS, STREETS DIVISION Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries 393,093 242,274 312,522 278,301
Overtime 28,620 7,000 28,807 7,000
Health Benefits 20,247 58,800 27,544 60,000
Health Benefits - Retirees 191 - 459 460
Workers Compensation Insurance 5,812 6,000 9,916 7,834
Medicare 6,259 3,356 5,481 4,035
Life Insurance 132 476 156 486
Long Term Disability 208 831 262 848
Retirement 54,299 51,510 52,400 95,612
SALARIES & BENEFITS 508,861 370,246 437,547 454,576
Computer Maintenance 2,335 2,800 2,637 2,800
Cost Recovery - - - 30,000
Equipment Rental 4,902 12,000 7,956 10,000
Fuel 21,603 14,400 17,862 14,400
Graffiti Cleanup Supplies 1,700 1,400 1,492 1,400
Herbicides/Pesticides 620 750 - 750
Insurance-Liability 10,130 10,200 15,363 10,820
Insurance-Property 1,300 3,500 5,669 4,628
Membership and Dues - 100 - 225
Office Supplies - 100 210 100
Pavement Markings - 1,000 - 1,000
Permit Expenses 515 1,000 822 7,000
Protective Clothing - 600 659 6,700
Repair and Maintenance-Equipment 26,035 25,000 16,045 28,000 Repair and Maintenance-Sidewalk 5,000 3,500 - 5,000
ADA Ramp Replacement - - - 32,000
Repair and Maintenance-Storm Drain 1,296 10,000 - 22,000 Repair and Maintenance-Vehicles 20,141 20,000 24,935 22,000 Tools and Supplies 9,752 12,000 10,668 32,000
Training - 1,800 - 12,500
Utilities-Gas and Electric 2,014 2,300 2,051 1,800
Utilities-Telephone 3,146 10,000 2,479 2,300
Utilities-Water 31,406 33,000 23,172 33,000

PUBLIC WORKS - STREETS OVERVIEW
Department Function
Maintaining the reliability of the Lemon Grove roadways and alleys, sidewalks, storm drain structures, street signs, street lights, and other street related services.

DRAFT
OPERATING EXPENDITURES 141,895 165,450 132,021 280,423
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Contractual Services 3,590 2,000 7,519 2,000
Professional Services - 105,000 - -
Street Sweeping 14,287 12,700 25,405 12,700
CONTRACTED SERVICES 17,877 119,700 32,923 14,700
LG Realignment 447 - - -
St Improvements - 700,000 612,182 -
McKnight & Mt Vernon Repair 305,969 - - -
Crane & Golden Rehab - 239,333 - -
69th St Joint Paving with San Diego - - - -
CAPITAL EXPENDITURES 306,416 939,333 612,182 -
TOTAL STREETS EXPENDITURES $ 975,050 $ 1,594,729 $ 1,214,673 $ 749,699 DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 598,675 $ 1,322,579 $ 929,303 $ 405,446 02 - Highway User Tax Fund $ 196,361 $ 181,967 $ 167,318 $ 220,101 10 - Transportation Development Act $ 7,369 $ - $ 3,780 $ - 11 -General Benefit Lighting $ 7,369 $ - $ 3,780 $ -
12 -Local Benefit Lighting $ 7,369 $ - $ 3,780 $ -
14 - TransNet $ 23,886 $ 17,398 $ 14,396 $ 36,295
15 - Sanitation District $ 128,127 $ 72,786 $ 87,781 $ 87,856 21 - Integrated Waste Reduction Fund $ 5,895 $ - $ 3,024 $ - 22 - Wildflower Assessment District $ 2,947 $ - $ 1,512 $ - 23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ - $ - $ - $ -
Total Funding $ 977,997 $ 1,594,729 $ 1,214,673 $ 749,699 Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Public Works Admin & Ops Manager 1.00 0.00 1.00 0.00
Public Works Superintendent 0.00 0.00 1.00 1.00
Street Supervisor 1.00 1.00 1.00 1.00
Streets Crew Lead 0.00 0.00 0.00 1.00
Street Technician I 2.00 2.00 2.00 2.00
Street Technician II 2.00 2.00 2.00 3.00
Maintenance Service Worker 1.00 1.00 1.00 1.00
Total Personnel 7.00 6.00 8.00 9.00
Significant Changes
The budget for the Public Works Streets Division fluctuated for the past couple of years. The projects scheduled in FY21/22 have been carried over to FY22/23, creating a decrease in expenditures. McKnight & Mt Vernon projects is completed and will not continue next FY. The remaining projects have been delayed, due to varying reasons, until FY23/24.

Budget by Funding Source
- 400,000 800,000 1,200,000 1,600,000
2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
PW - Streets Division
Expenditures
Salaries & Benefits Operating Expenditures Contracted Services Capital Expenditures DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries & Benefits 2,295 2,295 2,295 2,295
Operating Expenditures 111,571 110,000 125,511 121,700
Contracted Services 167,018 160,000 120,656 155,300
Capital Expenditures - - - -
Total Expenditures $ 280,884 $ 272,295 $ 248,462 $ 279,295

ACCOUNT DETAIL FOR THE DEPARTMENT OF PUBLIC WORKS, GROUNDS DIVISION Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Health Benefits-Retirees 2,295 2,295 2,295 2,295
SALARIES & BENEFITS 2,295 2,295 2,295 2,295
Lighting Maintenance 4,144 3,300 34,280 8,000
Maintenance-Supplies 10,667 12,000 7,650 19,000
Utilities-Gas and Electric 7,917 7,400 5,338 7,400
Utilities-Telephone 2,042 2,300 1,473 2,300
Utilities-Water 86,800 85,000 76,770 85,000
OPERATING EXPENDITURES 111,571 110,000 125,511 121,700
Contractual Services 137,464 125,000 93,970 110,300
Tree Maintenance 29,554 35,000 26,685 45,000
CONTRACTED SERVICES 167,018 160,000 120,656 155,300
TOTAL GROUNDS EXPENDITURES $ 280,884 $ 272,295 $ 248,462 $ 279,295

PUBLIC WORKS - GROUNDS DIVISION OVERVIEW
Department Function
Providing constituents a better outdoor leisure activities. Helping improve the communities outdoor environment by maintaining and improving the green spaces, hardscapes, and playgrounds, for the City of Lemon Grove's City Parks.

DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 280,884 $ 272,295 $ 248,462 $ 279,295 02 - Highway User Tax Fund $ - $ - $ - $ -
10 - Transportation Development Act $ - $ - $ - $ -
11 -General Benefit Lighting $ - $ - $ - $ -
12 -Local Benefit Lighting $ - $ - $ - $ -
14 - TransNet $ - $ - $ - $ -
15 - Sanitation District $ - $ - $ - $ -
21 - Integrated Waste Reduction Fund $ - $ - $ - $ -
22 - Wildflower Assessment District $ - $ - $ - $ -
23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ - $ - $ - $ -
Total Funding $ 280,884 $ 272,295 $ 248,462 $ 279,295
Significant Changes
The budget for the Public Works Grounds Division fluctuated each year based on community usage of parks. Additionally, organic growth dictates the need for ground maintenance and can change dramatically depending on rainfall and other weather conditions.

Budget by Funding Source
- 50,000 100,000 150,000 200,000 250,000 300,000
2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
PB - Grounds Division
Expenditures
Salaries & Benefits Operating Expenditures Contracted Services DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries & Benefits 149,256 284,637 211,475 240,972
Operating Expenditures 95,904 110,900 103,950 64,908
Capital Expenditures 51,723 30,100 199 30,100
Total Expenditures $ 296,883 $ 425,637 $ 315,624 $ 447,280

ACCOUNT DETAIL FOR THE DEPARTMENT OF PUBLIC WORKS, FACILITIES DIVISION Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries 105,545 174,489 142,488 170,159
Overtime 8,143 10,000 21,145 10,000
Health Benefits 16,035 40,800 20,861 36,000
Health Benefits-Retirees 3,366 3,366 3,366 3,366
Workers Compensation Insurance 5,812 6,000 9,401 4,790
Medicare 1,871 2,501 2,849 2,467
Life Insurance 166 330 241 292
Long Term Disability 288 577 415 509
Retirement 8,030 46,573 10,709 13,390
SALARIES & BENEFITS 149,256 284,637 211,475 240,972
Computer Maintenance 1,167 1,500 1,319 1,500
Equipment Rental 640 500 2,342 1,000
Fuel 4,417 3,700 5,163 3,700
Insurance-Liability 10,130 10,200 15,363 10,820
Insurance-Property 3,738 3,900 6,803 5,553
Maintenance-Services 28,494 36,200 29,449 -
Maintenance-Supplies 16,449 31,000 12,215 31,000
Memberships and Dues - - - 135
Office Supplies - - 189 100
Protective Clothing - - - 3,500
Repair and Maintenance 22,535 16,300 22,383 -
Repair and Maintenance-ADA - - - -
Repair and Maintenance-Equipment 913 1,600 1,255 1,600
Tools and Supplies 2,852 2,100 2,935 2,100
Utilities-Gas and Electric 2,014 1,800 2,051 1,800
Utilities-Telephone 2,482 1,900 2,424 1,900
Utilities-Water 74 200 60 200
OPERATING EXPENDITURES 95,904 110,900 103,950 64,908
Contractual Services - - - 111,300
CONTRACTED SERVICES - - - 111,300

PUBLIC WORKS - FACILITIES DIVISION OVERVIEW
Department Function
Providing maintenance to all City facilities. Prolonging the life expectancy of buildings and fixtures through regular maintenance and repair.

DRAFT
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Fire Station Drainage - 20,000 - 20,000
Rec Center Roof Replacement 44,475 - - -
Park Improvements 7,248 10,100 199 10,100
CAPITAL EXPENDITURES 51,723 30,100 199 30,100
TOTAL FACILITIES EXPENDITURES $ 296,883 $ 425,637 $ 315,624 $ 447,280 DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 314,280 $ 377,635 $ 315,624 $ 402,717 02 - Highway User Tax Fund $ - $ - $ - $ -
10 - Transportation Development Act $ - $ - $ - $ -
11 -General Benefit Lighting $ - $ - $ - $ -
12 -Local Benefit Lighting $ - $ - $ - $ -
14 - TransNet $ - $ - $ - $ -
15 - Sanitation District $ 28,906 $ 48,002 $ - $ 44,563 21 - Integrated Waste Reduction Fund $ - $ - $ - $ -
22 - Wildflower Assessment District $ - $ - $ - $ -
23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ - $ - $ - $ -
Total Funding $ 343,186 $ 425,637 $ 315,624 $ 447,280
Personnel 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Facilities Supervisor 1.00 1.00 1.00 1.00
Facility Technician I 1.00 1.00 1.00 1.00
Facility Technician II 1.00 1.00 1.00 1.00
Maintenance Service Worker 0.00 0.00 0.00 0.50
Total Personnel 3.00 3.00 3.00 3.50
Significant Changes
The budget for the Public Works Facilities Division fluctuated each year based on Capital Projects, otherwise the expenditures remain flat. In FY21/22 some planned projects were delayed and will be rescheduled in upcoming years.

Budget by Funding Source
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
PW - Facilities Division
Expenditures
Salaries & Benefits Operating Expenditures Capital Expenditures DRAFT

SUMMARY OF EXPENDITURES BY TYPE
Expenditure Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
Salaries and Benefits - - - -
Operating Expenditures 1,527 36,000 25,645 10,000
Contracted Expenses 8,571 50,000 50,000 50,000
Capital Expenditures 4,117 5,000 - 10,000
Total Expenditures $ 14,215 $ 91,000 $ 75,645 $ 70,000

ACCOUNT DETAIL FOR NON-DEPARTMENTAL
Account Description 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
COVID Overtime - - - -
Medicare - - - -
Retirement - - - -
Unemployment COVID - - - -

SALARIES & BENEFITS - - - -
Emergency Contractual Services 216 - - -
General Election - 35,000 25,645 10,000
Misc. Expenditures - 1,000 - -
Emergency Protective Gear - - - -
Reopening Materials & Supplies 1,311 - - -
OPERATING EXPENDITURES 1,527 36,000 25,645 10,000
Professional Services 8,571 50,000 50,000 50,000
CONTRACTED SERVICES $ 8,571 $ 50,000 $ 50,000 $ 50,000
Equip Replacement - Fire 4,117
Equip Replacement - IT - 5,000 - 10,000
CAPITAL EXPENDITURES 4,117 5,000 - 10,000
TOTAL NON-DEPARTMENTAL EXPENDITURES $ 14,215 $ 91,000 $ 75,645 $ 70,000

NON-DEPARTMENTAL OVERVIEW
Function
Identifies activities and programs for the operation and general benefit of the City of Lemon Grove that is not otherwise associated to a particular department.

DRAFT
Funding Source 2021-2022
Actual
2022-2023
Budget
2022-2023
Projected
2023-2024
Budget
01 - General Fund $ 14,215 $ 91,000 $ 75,645 $ 70,000
02 - Highway User Tax Fund $ - $ - $ - $ -
10 - Transportation Development Act $ - $ - $ - $ -
11 -General Benefit Lighting $ - $ - $ - $ -
12 -Local Benefit Lighting $ - $ - $ - $ -
14 - TransNet $ - $ - $ - $ -
15 - Sanitation District $ - $ - $ - $ -
21 - Integrated Waste Reduction Fund $ - $ - $ - $ -
22 - Wildflower Assessment District $ - $ - $ - $ -
23 - Serious Traffic Offender Program $ - $ - $ - $ -
26 - Storm Water Program Fund $ - $ - $ - $ -
Total Funding $ 14,215 $ 91,000 $ 75,645 $ 70,000
Budget by Funding Source
Significant Changes
The budget for Non-Departmental expenses fluctuates each year based on activities, special events, and projects. The primary factor in the FY23 change is related to election activity. While election costs span two fiscal years, the majority of expenses occur in the fiscal year prior to the candidates taking office, as the candidates begin filing in the even years and the - 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 2021-2022 Actual
2022-2023 Budget
2022-2023 Projected
2023-2024 Budget
Non-Departmental
Expenditures
Salaries and Benefits Operating Expenditures Capital Expenditures DRAFT

City of Lemon Grove
WELCOME TO THE CITY COUNCIL MEETING OF JUNE 6, 2023

BEFORE THE START OF THE MEETING

PLEASE SILENCE YOUR CELL PHONES

CALL TO ORDER

PLEDGE OF ALLEGIANCE

CHANGES TO THE AGENDA
June 7 – July 4
Del Mar Fairgrounds
sdfair.com

Exploring
Our County
Get Out There
Theme Exhibit
• Track the footprints left by wildlife through each of San Diego County’s distinct and diverse ecosystems, and you’ll discover flora, fauna and critters native to each area. Visit with park rangers, surfers and naturalists to discover why it’s great fun to “Get Out There” and explore our county.
• Beaches & Ocean
• Camping & Picnic
• Deserts & Dunes
• Parks & Recreation
• Rivers & Lakes
• Mountains & Forests
Get Out There
Challenge
• In collaboration with California State Parks and County of San Diego Parks & Recreation
• Encourages San Diegans to explore regional parks and outdoor activities:
• Visit 1–3 parks or recreation areas and take selfies
• Upload photos to social media with the hashtag #getoutthere • Visit Welcome Center at the Fair and pick up a "Get Out There" Challenge pin
• Look for your photo on the Fair’s big screen
• Check your email July 5 for the announcement of grand prize Exploring
Our Fair
Train
June 7
Kevin Hart
June 9
La Adictiva
June 11
Carly Pearce
June 14
Lynyrd Skynyrd
June 17
Grupo Bronco
June 18
Boyz II Men
June 22
Stephen Marley
with Hirie
June 24
Los Tigres del Norte
June 25
Nelly
June 28
Elle King
& Randy Houser
June 29
Alabama
July 1
Switchfoot
July 3
Fireworks
July 4
• June 7—Kalimba (Earth, Wind & Fire tribute)
• June 8—L.A.vation (U2 tribute)
• June 9—Symphonic Sinatra (Matinee at 4pm)
• June 10—Scarlet Opera
• June 11—Best of Both Worlds (Van Halen Tribute)
• June 14—Springsteen Experience (Bruce
Springsteen tribute)
• June 15—Core (Stone Temple Pilots tribute)
• June 16—Super Diamond (Matinee at 4pm)
• June 17—Dr. Crüe
• June 18—NIRVANISH (Nirvana tribute)
• June 21—Vegas McGraw
• June 22—The Fab Four
• June 23—Eagle Eyes
• June 24—Myron Butler w/special guest Kelontae
Gabin
• June 25—I am King (Michael Jackson tribute)
• June 28—Mariachi Rock Revolution
• June 29—Taken by the Sky (Fleetwood Mac tribute)
• June 30—Hysteria (Def Leppard tribute)
• July 1—Woody and the Longboards
• July 2—Jorge Medina w/opener
• July 3—The Green
• July 4—Kiss the Sky (Jimi Hendrix tribute)
Out at the Fair
June 10
Bluegrass Day at the Fair
June 11
Asian & Pacific
Islander Festival
June 17
Gospel Festival
June 24
San Diego International Beer Festival + Distilled
July 1
The Toast of the Coast
Wine Festival
June 17
Camp
Schedule:

Festivals
Livestock
Paul Ecke Jr.

Flower & Garden
Show
The Horse Show
Experience
California Grown
Discovering
Agriculture
The Farm
Earning
Badges
Fine Art
Gems & Minerals Design in Wood
Photography Home Made
Youth Engagement
Student Showcase / Best of PreK—6Plant * Grow * Eat
Adventures in
Rides& Food!
New Rides
Medusa
Joker 360°
New Food
Deep Fried
Chicken Potstickers
rolled in Hot Cheetos
Tasti Papas Locas
Peanut Butter & Jelly
Fried Chicken Sandwich
1-lb. Block of Fried
Mozzarella
Cheese on a stick
stuffed with jalapeno
poppers, cheese curds,
chili
New Food
The Mermaid Float
Heart-shaped
Funnel Cake
Coconut Shrimp
in a Coconut
Hot Cheeto Chicken
on a Stick
Blazing Your Trail
to the Fair!
Parking options
• Torrey Pines High School: Free, with free shuttle
service
• Horsepark: $10, with free shuttle service
• General parking (online): $15
• General parking (on-site): $20
• Preferred parking: $50
Transit option: Fair Tripper
Wednesday-Thursday
• $15 Adult
• $12 Senior & Youth
Friday–Sunday
• $20 Adult
• $17 Senior & Youth
Includes Fair admission AND a round-trip ride on NCTD’s COASTER, SPRINTER or BREEZE and/or MTS bus or trolley.

Only available same-day on vending machines at the stations or the Pronto App.

Park
Entry Fees
Admission
General Admission
Wed, Thurs,
& Mon, July 3
Fri Sat, Sun,
& Tue, July 4
• Albertsons: Save $3 on general admission with online code • O'Reilly Auto Parts: Two tickets for $20, Wednesday or Thursday • Northgate Markets: Save $10 on Hispanic concerts
• BlastPass: Save big on ride tickets any day – advance purchase available online
• Pay-One-Price Ride Days: Every Wednesday and Thursday • Pepsi: Save $5 on wristband with coupons at 7-Eleven/Speedway Deals & Discounts
Attention
Campers!
Street Banner Program
• First time back since 2019 Fair
• Part of the Fair’s Community
Outreach Program
• In partnership with cities, business
improvement districts, other
community groups
• 17 communities in 2023
• Lemon Grove: 27 participants, 30
banners
2023 Street Banner Program
• Fair provides banner artwork,
photography, printing, installation
• Partners invite community members,
provide banner spaces
• Banners are installed starting mid-May,
removed after Fair ends
• Banners are provided to communities
for distribution among participants

June 7 – July 4
Del Mar Fairgrounds
sdfair.com

PUBLIC COMMENT
• Please fill out and submit a speaker slip to the City Clerk BEFORE the item on the agenda has been heard at the City Council Meeting to address the Council. • Speaker slips are located at the entrance of the Chambers.

ALL SPEAKER RELATING TO PUBLIC COMMENT WILL HAVE 3 MINUTES TO ADDRESS COUNCIL UNLESS OTHERWISE INDICATED BY THE MAYOR.

CONSENT CALENDAR

2. PUBLIC HEARING
Conditional Use Permit CUP-230-0001 to
Renew a Conditional Use Permit for an
Existing Cannabis Retail Dispensary at 6470
Federal Boulevard in the Light Industrial
Zone.
2017 2023
Project Site:
6470 Federal Boulevard
Cannabis CUP History on the Site:
11/08/2016 Voters in the City of Lemon Grove passed Measure V allowing MMDs. 06/19/2018 Conditional Use Permit (CUP) Approving Dispensary a. Condition - CUP expires in one year
b. Condition - Renewal required every three years
06/18/2019 CUP One-Year Extension Approved
03/12/2020 Dispensary Building Permit Final Approval (Occupancy) 02/16/2023 CUP Renewal Application Submitted
Request:
◦The applicant is requesting a five-year renewal of
the CUP until March 12, 2028.
• Staff recommends a three-year renewal of the CUP.
◦The applicant believes that they have demonstrated
compliance with the CUP and LGMC.
6470 Federal Boulevard

2017
Federal Boulevard

City / Agency Comments
Sheriff’s Department
◦ No Comments on Application
◦ Two reported incidents from 1/2022 to 3/2022
• Assault w/ deadly weapon 4/24/22
• Car locked behind gate no Sheriff response required
Planning / Code Enforcement
◦ 8/22/22 Compliance Inspection – Drug Paraphernalia being sold ◦ 4/20/23 Compliance Inspection – Dispensary cited for display / selling live plants and banner on fence ◦ 5/5/23 Compliance Inspection – Full site and building inspection conducted for this application ◦ 6/5/23 Annual performance review report provided
Heartland Fire & Rescue Prevention Bureau / City Engineering Department ◦ No comments
Inspection observations
◦Unrestricted access to inspect the dispensary provided. ◦Building façade and landscaping well maintained.
◦Uniformed security present & security cameras
operational.
◦No loitering customers were observed.
◦Background checks for new employees requested
regularly.

Conclusion
◦The dispensary has substantially complied with conditions of approval.
◦Operator has been responsive and has not had
reoccurring violations.
◦CUP findings not required to approve the renewal.

Recommendation:

1. Conduct the Public Hearing;

2. Receive Public Comment; and

3. Adopt a Resolution approving CUP No. CUP-230-0001 a
renewal of CUP-170-0001 located at 6470 Federal Boulevard.

REPORTS TO COUNCIL
June 6, 2023
Lydia Romero, City Manager
Lemon Grove City Council
2023-24 Priorities and
Work Plan

BACKGROUND
Workshop May 11, 2023
Added est. costs, staff time and est.
time frame
Discuss and Adopt Priorities for FY 23-24
Funding will be added to the FY 23-24
Budget
2023-24 COUNCIL PRIORITIES WORKSHOP
Multi Voting Exercise
City Council
Residents
Staff recommendations (highlighted)
Estimate budget costs
Estimate of staff time
Estimate time frame
2023-24 COUNCIL WORKSHOP
Achievable
High Impact
Current staff resources and
funding
Public Streets
& Sidewalks
Community
Life
Public Safety,
Law
enforcement
&
Homelessness
Revenue,
Economic
Development
and Budget
FY 23-24
Strategic
Focus Areas
2023-24 COUNCIL PRIORITIES
Staff recommendations (highlighted)
Estimate budget costs
Estimate of staff time
Estimate time frame
City Council Priority Discussion
City Council Priority Discussion
City Council Priority Discussion
City Council Priority Discussion
City Council Priority Discussion
Strategic Focus Area: Community Life

NEXT STEPS
Discussion by City Council
Adopt Work Plan
Will be incorporated in FY 23-24 Budget
City of Lemon Grove
FY 2023/24 Draft Budget
June 2023
Topics that will be covered
 Budget Process
 Budget Basics
 General Fund Projections
 General Fund Reserve Projections
 Sanitation District Projections
 Other Funds Review
 Budget Book Change
Budget Process
 Budget Kick Off with Staff January 24, 2023
 Budget Revenue Workshop April 10, 2023
 Council Priorities Workshop May 11, 2023
 Council CIP Workshop May 23, 2023
 Proposed Budget Presentation June 6, 2023
 Proposed Budget Adoption June 21, 2023
Budget Basics
 General Fund
 Major Governmental Fund
 Includes all financial resources not restricted to a specific purpose or required to be maintained in a separate fund
 Modified Accrual Accounting
 Maintains Fund Balance
 Primary day-to-day operating fund
 Contractual Obligations
 Sheriff’s Contract
 Fire Association Labor Agreement
 AFSCME Labor Agreement (Initial & Neg) –Please note- none currently exists- working with the labor organization on 1st agreement  CalPERS
Financial Revenue Overview
67 FY 2023-24 Consolidated
Revenue Projections
68 General Fund Budget
Fund 1
General Fund Revenue
FY 2023-24 General Fund Projected
Revenue
71 FY 2023-24 Revenue Projections
72 FY 2023/24
Budget
Sales Tax 7,087,510
Property Tax in Lieu of VLF 3,492,897
Property Taxes 3,596,264
Other Taxes 1,814,259
Fire Dept Fees 615,200
Development Fees 622,444
Community Services Fees 100,000
Fines & Forfeiture 132,618
Other Revenue 1,215,117
$ 18,676,309
Financial overview - Revenue
Sales Tax – 39% of revenue
 Subject to volatility of market conditions
 Local businesses do not have never-ending growth capacity  Added Federal Monies Contributed to growth
 Inflation and other Economic Impacts Not Yet Realized  Professional Sales Tax consultants (HdL) provide in-depth projections  Between FY 22/23 and FY 23/24 estimate increase of 1% 73 Sales Tax Update
74 CITYOF LEMON GROVE

SALES TAX UPDATE
4Q 2022 (OCTOBER - DECEMBER)
LEMON GROVE 6.1% 6.7% 4.7%
TOTAL: $ 1,923,144 4Q2022 COUNTY STATE
*Allocation aberrationshave been adjustedto reflect salesactivity SALES TAX BY MAJOR BUSINESS GROUP $600,000
$500,000
$400,000
$300,000
$200,000 Legend
Q4 2021*
$100,000
Q4 2022*
$0
Autos Building County Food Restaurants Fuel and General Business and and and State and and Service Consumer and
Transportation Construction Pools Drugs Hotels Stations Goods Industry Financial overview - Revenue
Property Tax – 20% of revenue
 Prop 13 – caps assessed taxable value at
2% growth per year and caps tax bill at
1% of assessed value
 Of the 1% of property value paid in taxes,
the City receives about 12%
 1978 Prop 8 – triggers automatic
reduction in taxable property values
when the real estate market declines
75 Property Tax in Lieu of VLF
In Lieu Tax – 19% of revenue
 2004 Legislation reduced VLF from 2% to .65%
 State adjusted revenue loss dollar for dollar in Property Taxes  Estimated 5% increase in FY2023-24
76 Other Revenue
 Billboard Revenues began in FY 2022-23 with annual escalator of 2%  Cannabis Taxes estimated up 7% from FY23 Revised Budget  Building Permit Activity remain steady - Revenues are offset by Expenditures for these activities
77 General Fund Revenue Comparison

LEMON GROVE EL CAJON IMPERIAL BEACH LA MESA NATIONAL CITY SANTEE SOLANA BEACH $668
$725
$764
$866 $839
$903
$1,423
FY2020/21 General Fund Revenue per Capita
General Fund
Expenditures
FY 2022-23 Consolidated Expenditure
Projections
80 Financial overview - Expenditures
81 (Sherriff & Animal Svs)
FY2022-23 Expenditure Projections
82 Department
2023/24
Budget % of Total
Administration $2,386,689 13%
Public Safety $7,345,817 39%
Fire $6,248,640 33%
Community Development $1,101,820 6%
Public Works $1,593,343 9%
Total Expenditures $18,676,309 100%
Significant Expenditure Changes
 Budgeted Expenditures are $350K more than FY2022/23
 Public Safety Contract – 1% Increase - $100K
 UAL remains stable at $753K – Expect 12% increase next year  CalPERS Employer Rates increased 6.6%
83 Staff Requests
General Fund FY23/24 Budget Requests:
 Add Staff
 Finance
 Account Clerk
 Office Specialist II – Shared finance and Development Services  Community Services
 Community Services Specialist
 Public Works
 Administrative Office Coordinator
 Crew Leader
 Street Technician II
 Maintenance Service Worker – Part Time
84 General Fund Reserve Policy
General Fund Reserves
 Reserve policy: The City Council shall establish a contingency reserve of 25% or more of General Fund adopted operating budget.
 The reserve may be used at the discretion of the City Council to:
 Provide temporary resources in the event of an economic downturn while expenditure reductions are implemented.
 Provide resources to meet emergency expenditures in case of flood, fire, earthquake, or other disasters.
 Provide resources for an unforeseen capital expenditure. 85 General Fund Reserves
 City is Compliant with Policy
86 As of 07/01/2023
Reserves $ 9,790,760
115 Trust for CalPERS $ 1,319,519
Total $ 8,471,241
Reserves as % of GF Expenditure 45.36%
Financial overview - summary
 Balanced Budget
 Expenses remain constrained
 Lemon Grove provides basic local government services for the lowest cost per capita in the area
87 General Fund Expenditure Comparison

LEMON GROVE EL CAJON IMPERIAL BEACH LA MESA NATIONAL CITY SANTEE SOLANA BEACH $571
$788 $775
$846
$913
$838
$1,418
FY2020/21 General Fund Expenditure per Capita
FY 2023/24 Projections
89 Fund Balance $14,459,837
FY 2023-2024 General Fund Projections
Revenue $18,676,309
$18,676,309
$0
Expenditures
Net
Financial overview
90 Sanitation District
FY2023-24 Budget
Budget Basics
Sanitation District
 Enterprise Fund
 Operates on a self sustaining basis.
 Collects revenues for selling services.
 Revenues should cover cost of providing services
 Full Accrual Accounting
 Has Net Position
Sanitation Financial Overview
 Fiscal Health is good
 Net Position (Fund Balance ) Remains Stable
 Operating Reserve Remains Stable
 Capital Reserve Remains above FY21/22 Budgeted
 Pure Water Reserve Remains stable
 Operating Revenues are covering cost of service
 New Rate schedule for FY 23/24
93 Sanitation Operating – Fund 15 Revenue
94 2022-2023 Budget 2022-2023 Projected 2023-2024 Budget Interest 75,000 75,000 75,000
Sewer Service Fee 7,083,162 7,088,988 7,292,796
Sewer Service-LGSD La Mesa SD 45,000 77,580 45,000
Total Revenue $ 7,203,162 $ 7,241,567 $ 7,412,796
Sanitation District Operating – Fund 15
Expenses By Category
95 2022-2023 Budget 2022-2023 Projected 2023-2024 Budget Salaries & Benefits 1,528,052 1,425,474 1,585,265
Operating Expenses 221,798 226,183 305,020
Conracted Services 3,985,112 3,622,004 3,617,940
Capital Expenses 1,600,000 1,600,000 1,600,000
Total Expenditures $ 7,334,962 $ 6,873,660 $ 7,108,226
Sanitation District Operating – Fund 15
Expenses By Category
96 Sanitation District Capital – Fund 16
Expenses By Category
 Projects behind schedule
 Funding carried over
97 2023-2024 Budget
FY18-19 Sewer Rehab (Design)
FY18-19 Sewer Rehab (Construct) 1,442,076
FY19-20 Sewer Rehab (Design) 142,507
FY19-20 Sewer Rehab (Construct) 1,480,000
FY20-21 & 21-22 Sewer Rehab (Design) 300,000
FY20-21 & 21-22 Sewer Rehab (Construct) 2,360,900
FY22-23 Sewer Rehab (Design) 300,000
FY22-23 Sewer Rehab (Construct) 1,689,000
Vehicle Replacement 75,000
CAPITAL EXPENSES $ 7,789,483
Significant Changes in Sanitation District
 New Rate Schedule
 Sanitation District remains stable
98 Other Funds
All Other Funds Remain Stable
No Significant Changes
Other Funds - Highlights
 Primarily Special Revenue Funds
 All remain Status Quo
 No significant changes in any of the funds.
100

FUND FUND DESCRIPTION
2023-2024
Beginning
Fund Balance
2023-2024
Revenue
2023-2024
Expenditure
2023-2024
Ending Fund
Balance
02 Gas Tax 675,058 1,516,549 1,733,252 458,355
05 Park Land Dedication Ordinance 129,149 4,750 25,000 108,899 07 Supplemental Law Enforcement Services 41,421 140,000 160,000 21,421 08 Grants (227,589) 4,460,431 4,461,780 (228,938)
09 Community Development Block Grant (36,284) 427,798 420,169 (28,655) 10 Transportation Development Act (125,648) 100,196 121,170 (146,622) 11 General Benefit Lighting District 363,978 222,000 213,350 372,628 12 Local Benefit Lighting District 32,241 198,010 215,865 14,386 14 Transnet 4,802 3,260,811 3,458,402 (192,788)
21 Integrated Waste Reduction 175,458 31,000 85,536 120,922 22 Wildflower Assessment District (1,256) 11,327 10,414 (343) 23 Serious Traffic Offender Program 8,645 4,700 9,828 3,517 24 In Lieu Fees 640,491 4,000 - 644,491
25 Self- Insured Workers Compensation Reserve 584,732 3,000 50,000 537,732 26 Storm Water Program 148,131 181,604 184,201 145,534
27 Transportation Congestion Improvement Program 416,281 5,300 - 421,581 28 American Rescue Plan Act - - 3,166,443 6,118,078
29 Self-Insured Liability Reserve 62,013 31,000 1,000 92,013 30 Public Education & Govt Access 352,228 37,000 36,000 353,228 32 Capital Equipment 13,294 - 13,294 (0)
33 Main St Promendade Community Facilities District 51,269 22,250 28,350 45,169 60/64 Successor Agency (10,030,940) 1,199,899 748,231 (9,579,272) 101
Capital Improvement
Program
Capitol Improvement Program Updated
for FY23/24
 Updated projects based on:
 Pavement Management Plan
 Sidewalk Master Plan
 Plan spans 5 years through FY28/29
 Adds $19.1M of funded projects
 Majority funding by:
 Gas Tax/SB1
 TransNet
 RTCIP Fee
 Sanitation District
 ARPA Funds
103
Unfunded Projects
 $53.3M of additional projects identified
 Carried in CIP Plan as unfunded
 Listed in CIP Budget to track needs
104
Vehicle and Equipment
Replacement Program
Establish Plan for Replacement
 Historically a pay-go environment
 Staff starting to identify replacement needs for vehicles, office equipment, furniture and IT hardware
 Items identified will be put in future CIP Budget
106
Budget Book Change
107
Changes to Budget Presentation
 FY23-24 and Forward
 Performance Measures established
 Tracks performance toward Strategic Goals and Objectives  FY24 is base year
 Puts the City closer to GFOA Standards for Budget Reporting 108
Next Steps
 Incorporate Council Feedback into Budget Recommendation  Adopt Final Budget at June 20, 2023 Meeting
109
Questions and Direction on
FY23/24 Draft Budget
110

CITY COUNCIL REPORTS ON MEETINGS

ATTENDED AT THE EXPENSE OF THE CITY

CITY MANAGER REPORT
CLOSED SESSIONS:

1. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2))
One potential case

2. Conference with labor negotiator (Government Code Section 54957.6) Agency Designated Representative: Lydia Romero, City Manager Employee Organization(s): Lemon Grove Firefighter’s Association, International Association of Firefighters (IAFF) – Local 2728

ADJOURNMENT

Lemon Grove City CouncilJune 6, 2023

Lemon Grove City Council
June 6, 2023