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AI-America City)
MINUTES
CITY OF LINCOLN
CITY COUNCIL, PUBLIC FINANCE AUTORITY
and REDEVELOPMENT SUCCESSOR AGENCY
Regular Meeting
April 12, 2022
OPEN SESSION MEETING
Meting conducted in-person at City Hall, 600 6th Street, Lincoln, CA and virtually on Zoom with Live Stream on City of Lincoln YouTube Channel and WAVE Channel 18.
1. CALL TO ORDER by Mayor Andreatta at 6:01PM.
2. ROLL CALL: Councilmembers present: Paul Joiner
Dan Karleskint
William Lauritsen
Alyssa Silhi
Mayor Holly Andreatta
Roll Call: 5 members present, 0 members absent, 0 members excused.
Staff members present: Sean Scully, City Manager
Kristine Mollenkopf, City Attorney
Matt Alves, Public Safety Chief
Nita Wracker, Finance Director
Gwen Scanlon, City Clerk
Various City employees, consultants and members of the public were also present in person and via teleconference.
3. REPORT FROM CLOSED SESSION - Kristine Mollenkopf, City Attorney, stated the closed session meeting scheduled earlier in the day had been cancelled but there was no reportable action from the closed session meetings held on March 18 and April 5, 2022.
4. PLEDGE OF ALLEGIANCE led by Kristine Mollenkopf, City Attorney.
5. AGENDA MODIFICATIONS - none.
6. PRESENTATIONS - none.
7. PUBLIC COMMENT ON NON-AGENDA ITEMS — none.
8. CONSENT
Mayor Andreatta asked if any members of the City Council or public would like to pull any items from the Consent Agenda. Councilmember Karleskint pulled Item 8E, NEV & Golf Cart Plan Update, and Councilmember Joiner pulled Item 8H, Joiner Park Reclaimed Water. Councilmember Joiner motioned approval of the balance of the consent agenda and the motion was seconded by Councilmember Lauritsen.
By the following Vote (Approved): Joiner - Aye; Lauritsen - Aye, Karleskint - Aye, Silhi - Aye and Andreatta - Aye. Those items approved were:
8.A. Approval of Minutes of March 22, 2022 Regular City Council meeting. (Scanlon)
8.B. Adopt RESOLUTION 2022-69 accepting the Warrants of March 18 and 25 and April 1, 2022 to be placed on file with the City Clerk and available for audit. (Nita Wracker) 600 Sixth Street • Lincoln, CA 95648 • www.ci.lincoln.ca.us • 916-434-2400 • Live • Life • Lincoln • Live • Life • Lincoln• Live • Life • Lincoln • Live • Life • Lincoln • Live • Life • Lincoln •
City Council, Public Finance Autority and
Redevelopment Successor Agency
Regular Meeting Minutes
April 12, 2022
8.C. Adopt RESOLUTION 2022-70 accepting the Bridge Maintenance at Various Location, CIP 439 as complete and autorize the City Clerk to file the Notice of Completion with the County of Placer Recorder and allow the release retention 30 days following action by your City Council to T.P.A Construction, Inc. for $24,122. (Edgar Garcia)
8.D. Adopt RESOLUTION 2022-71 approving the Plans and Specifications and autorizing the City Manager to execute a contract for construction with Consolidated Engineering, Inc. in the amount of $44,800, and authorize the City Engineer to approve change orders not to exceed $8,960 for the Corporation Yard Vehicle Wash Station CDS Filter Project (CIP 490). (Roland Neufeld)
8.F. Adopt RESOLUTION 2022-73 to supersede Resolution 2021-160; approve the March 17, 2022 purchase of three Dodge Durangos instead of three Dodge Chargers; and fund the higher purchase price by authorizing the transfer of $15,700 from Fund 100 to Fund 101: $5,242 from Fund 100 CIP V213 and $10,458 from Fleet materials and supplies account 100-6895-50140 to Fund 101. (Mike Osborne)
8.G. Adopt RESOLUTION 2022-74:
1. Approving the Improvement Plans for Twelve Bridges Village 4A Phase 1 and Village 4A Phase 2;
2. Approving Twelve Bridges Village 4A Phase 1 and Village 4A Phase 2 Final Maps and authorizing the City Manager to execute the Subdivision Improvement Agreements; and
3. Authorizing the City Clerk to sign the Clerk's Statements and record the Final Maps and Subdivision Improvement Agreements. (Lindy Childers)
The City will be responsible for the maintenance of public water and sewer infrastructure within the private streets, in addition to the maintenance of landscaping, parks, open space, street lighting along Bella Breeze Drive and East Joiner Parkway frontages, that will be funded by the CFD 2018-1 (Maintenance Services), Tax Zone 17. The Twelve Bridges Village 4A Phase 1 and Village 4A Phase 2 projects were also annexed to the CFD 2018-2 (Public Services).
8.l. Adopt RESOLUTION 2022-76 autorizing the City Manager to execute a contract with Miracle Play Systems in an amount not to exceed $75,944.21 for replacement of the damaged playground structure at Markham Park. (Scott Boynton)
8.J. Adopt RESOLUTION 2022-77 approving the plans and technical specifications and authorize staff to proceed with the bidding process for construction of Hoitt Area Water Distribution Rehabilitation, Capital Improvement Project (CIP) 484. (Travis Williams)
The Construction of this project is funded by $3, 124,329 from Fund 711 as part of CIP 484 Hoitt Area Water Distribution Rehabilitation.
8.K. Adopt RESOLUTION 2022-78 accepting the Joiner Park Parking Lot Project, CIP 416 as complete, and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder. (Travis Williams)
Total construction cost of the project is $303, 157 from Funds 246 and 731 within CIP 416 of the Fiscal Year 2020/21.
8.L. Adopt RESOLUTION 2022-79 authorizing the City Manager to execute a contract with Cintas to provide uniform and workplace mat-cleaning services for the Public Works Department, for a three-year period starting July 1, 2022 to June 30, 2025, with an option to renew the contract for an additional three- year term. (Angela Frost)
The cost for these services will be spread across various funds based upon the Public Works employees utilizing the service as well as the location of the mats within City facilities. 600 Sixth Street • Lincoln, CA 95648 • www.ci.lincoln.ca.us • 916-434-2400 Live • Life • Lincoln • Live • Life • Lincoln• Live • Life • Lincoln • Live • Life • Lincoln • Live • Life • Lincoln • ***
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
April 12, 2022
8.M. Adopt RESOLUTION 2022-80 authorizing the City Manager to execute a Task Order with West Yost for Wastewater Treatment Reclamation Facility Equivalent Dwelling Unit (EDU) Analysis and Evaluation for a total amount not to exceed $56,800, with a project end date of December 31, 2022. (Angela Frost) The cost associated with this task order will be absorbed within the adopted 2021-2022 Annual Budget of Fund 720 Professional Services.
8.N. Adopt RESOLUTION 2022-81 authorizing the City Manager to execute :
1. A contract for construction with Central Valley Engineering & Asphalt, Inc., in the amount of $1,024,469 for the First Street Resurfacing Phase 2 Project, Capital Improvement Project (CIP) 470 and authorize the City Engineer to approve change orders not to exceed $153,670; and
2. A contract for construction management and inspection services with UNICO Engineering, Inc. in the amount of $246,780. (Edgar Garcia)
The Construction of this project is funded by $2,248,400 from Fund 221 and Fund 298 as part of CIP 470 First Street Resurfacing Phase 2 Project in the FY 2021/22 Capital Improvement Budget.
8.0. Adopt RESOLUTION 2022-82:
1. Approving the summary vacation of a portion of the Irrevocable Offer of Dedication for for Independence at Lincoln Unit No. 2 easements for public road purposes within Lot 2 per approved Large Lot Final Map No. 2019-067;
2. Approving the Improvement Plans for Independence at Lincoln Unit No. 2;
3. Approving Independence at Lincoln Unit No. 2 Final Map and authorizing the City Manager to execute the Subdivision Improvement Agreement; and
4. Authorizing the City Clerk to sign the Clerk's Statement and record the Final Map and Subdivision Improvement Agreement. (Lindy Childers)
The City will be responsible for the maintenance of public street improvements, water, and sewer and drainage infrastructure, in addition to the maintenance of landscaping, parks, open space, street lighting, stormwater quality and drainage improvements that will be funded by the CFD 2018-1 (Maintenance Services), Tax Zone 2. The Independence at Lincoln project was also annexed to the CFD 2018-2 (Public Services)
8.P. Adopt RESOLUTION 2022-83:
1. Approving the Improvement Plans for Independence at Lincoln Unit No. 6;
2. Approving Independence at Lincoln Unit No. 6 Final Map and authorizing the City Manager to execute the Subdivision Improvement Agreement; and
3. Authorizing the City Clerk to sign the Clerk's Statement and record the Final Map and Subdivision Improvement Agreement. (Lindy Childers)
The City will be responsible for the maintenance of public street improvements, water, and sewer and drainage infrastructure, in addition to the maintenance of landscaping, parks, open space, street lighting, stormwater quality and drainage improvements that will be funded by the CFD 2018-1 (Maintenance Services), Tax Zone 2. The Independence at Lincoln project was also annexed to the CFD 2018-2 (Public Services).
8.Q. Adopt RESOLUTION 2022-84 authorizing a budget augmentation of $1,601, 186 from available unencumbered Fund 725: PFE Wastewater Non-Operations Fund to CIP 459 - WWTRF Oxidation Ditch Aerator Conversions Project and authorizing the City Manager to execute a Contract Amendment No. 1 with Cushman Contracting Corporation in the amount of $1,387,500 to reinstate the maturation pond lining component of CIP 459; and authorizing the City Engineer to approve change orders not to exceed $138,750; and authorizing the City Manager to execute an amendment to the task order with Stantec for Construction Management and Inspection services in the amount of $74,936. (Roland Neufeld) 600 Sixth Street • Lincolo, CA 95648 • www.ci.lincoln.ca.us • 916-434-2400 Live • Life • Lincoln • Live • Life • Lincoln• Live • Life • Lincoln • Live • Life • Lincoln • Live • Life • Lincoln • ****
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
April 12, 2022
8.R. Second Reading and adoption of ORDINANCE 1043B Updating City of Lincoln Municipal Code, Section 8.05 - Organics (Food Waste) Collection (Angela Frost)
8.S. Waive full reading and adopt by title only ORDINANCE 1044B adopting the map selected by the Independent Redistricting Commission pursuant to Lincoln Municipal Code section 2.05.020(C), and directing the map be placed on file with the City Clerk's Office per section 2.05.020(B). (Kristine Mollenkopf)
ITEMS PULLED FROM THE CONSENT AGENDA:
8.E. NEV & Golf Cart Master Plan Update.
Councilmember Karleskint stated he pulled this item because in past years Congestion Mitigation and Air Quality (CMAQ) funding had been utilized. Sean Scully, City Manager, stated, to the extent possible, CMAQ funding would be utilized. Mayor Andreatta opened and closed the discussion to the public with no comments and called for a motion. Councilmember Karleskint motioned approval of the item and the motion was seconded by Councilmember Joiner. By the following Vote (Approved): Karleskint - Aye, Joiner - Aye, Lauritsen - Aye, Silhi - Aye and Andreatta - Aye: RESOLUTION 2022-72 authorizing the City Manager to execute a Task Order with Kimley-Horn in the amount of $89,843 for professional engineering services for the NEV & Golf Cart Master Plan Update. (Roland Neufeld)
8.H. Joiner Park Reclaimed Water Contracts.
Councilmember Joiner stated he pulled this item out of an abundance of caution because his family owned property adjacent to this project and exited the room at 6:08PM. Mayor Andreatta opened and closed the discussion to the public with no comments and called for a motion. Councilmember Karleskint motioned approval of the item and the motion was seconded by Councilmember Silhi. By the following Vote (Approved): Karleskint - Aye, Silhi - Aye, Lauritsen - Aye, Andreatta - Aye and Joiner - Absent RESOLUTION 2022-75 authorizing:
1. An allocation of $232,700 from the unencumbered Fund 725 - PFE Wastewater to CIP 602 - Joiner Park Reclaimed Water;
2. The City Manager to execute and award the contract for construction with C&D Contractors, Inc. for $545,410 and authorize the Interim City Engineer to approve change orders not to exceed $81,812; and
3. The City Manager to execute a task order with Coastland Civil Engineering in the amount of $53,310 for construction management and inspection services. (Araceli Cazarez) The project is an approved budgeted project in Fiscal Year 2021/22; however additional funds are needed and the fiscal impact would be to the unencumbered fund balance of Fund 725. The projected 2021/22 year end fund balance of Fund 725 is $3,983,078.
Councilmember Joiner rejoined the meeting at 6:07P.M.
9. PUBLIC HEARINGS - none.
10. GENERAL BUSINESS
10.A. Council discussion regarding the implementation of team of sworn officers, specifically focused on specific quality of life issues affecting the Lincoln community. (Matt Alves) 600 Sixth Street • Lincoln, CA 95648 • www.ci.lincoln.ca.us • 916-434-2400 • Live • Life • Lincoln • Live • Life • Lincoln• Live • Life • Lincoln • Live • Life • Lincoln • Live • Life • Lincoln • *** *
City Council, Public Finance Autority and
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April 12, 2022
Public Safety Chief Alves presented the staff report, Information and discussion item only. He reviewed previous discussions from previous meetings. He is proposing a 4-person sworn team to focus on Homeless and quality of life issues, divided into two (2) two-person units providing 7 day per week coverage. He outlined how the program could conceptually work and cost of such a project: Approx. $10,000 startup costs, $648k initial year and $605k annually ongoing. Also would require dedicated vehicles down the road. Topics discussed were mental health need aspects, cost vs number of homeless residents that would be served, funding availability, proposed daily activities, establishment of a pilot program. Direction to staff to bring forward a proposal for Council consideration.
10.B. Adopt RESOLUTION 2022-85 approving the reclassification of a vacant position in the Police Department of a police officer to a police property and evidence technician and a police records clerk. (Matt Alves)
Chief Alves presented the Staff Report explaining that the proposed changes would help to address current department staffing needs. Brief discussion ensued. Motioned by Councilmember Joiner and seconded by Councilmember Silhi to RESOLUTION 2022-85 approving the reclassification of a vacant position in the Police Department of a police officer to a police property and evidence technician and a police records clerk. By the following Vote (Approved): Joiner - Aye, Silhi - Aye, Karleskint - Aye, Lauritsen - Aye, Andreatta - Aye.
10.C. Adopt RESOLUTION 2022-86 authorizing the Lincoln Fire Department staffing strategy and directing budget appropriations from the available standard allowance revenues and public safety tax share fund to execute the associated staffing strategy. (Sean Scully) City Manager Scully presented the staff report explaining over the past three Lincoln City Council (CC) meetings the Council has discussed a variety of strategies related to American Rescue Plan Act of 2021 (also called the COVID-19 Stimulus Package/American Rescue Plan). Thus far, the City Council has approved Standard Allowance of $10M assumed loss allowable under the Treasury Final Rule (March 22, 2022 CC meeting). The Treasury's Final Rule with an effective date of April 2, 2022 which allowed for local agencies to accept up to $10 million in lost revenues as a Standard allocation to be used for general government services and directed staff to return with an analysis and suite of options for the hiring of 6 to12 firefighters with Standard Allowance funding under the general governmental services provision (being presented as part of this item). The concept is to essentially "self-fund" a program with these funds in a manner similar to federal public safety grants (SAFER, COPS and other programs).
Staff has now completed analysis under which the firefighter hiring strategy could be completed. The proposed resolution would direct staff to immediately begin recruitment in addition to autorizing budget adjustments for Fiscal Year 2021-22 to allocate the salary costs for those positions. The new positions would be funded utilizing two sources, the standard allowance revenue and a matching portion from the Public Safety Tax Share Fund (fund 101) which contains revenue received through the recently amended tax sharing agreements with Placer County.
Options presented were 6 Firefighter Personnel Salary/Benefits/Training/Screening over a 3-year period - $2,074,665; 9 Firefighter Personnel Salary/Benefits/Training/Screening over a 3-year period - $3, 111,997 or 12 Firefighter Personnel Salary/Benefit/Training/Screening over a 3-year period - $4,149,330.
Lengthy discussion ensued with Staff discussing the different options presented. Chris Wade, Rocklin Firefighter spoke in support of hiring at least 9. Motioned by Mayor Andreatta and seconded by Councilmember Joiner to Adopt RESOLUTION 2022-86 authorizing the Lincoln Fire Department staffing strategy and directing budget appropriations from the available standard allowance revenes and public safety tax share fund to execute the associated 9 Firefighter Personnel Salary/Benefits/Training/Screening 600 Sixth Street • Lincoln, CA 95648 • www.ci.lincoln.ca.us • 916-434-2400 Live • Life • Lincoln • Live • Life • Lincoln• Live • Life • Lincoln • Live • Life • Lincoln • Live • Life • Lincoln • ****
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
April 12, 2022
over a 3-year period - $3,111,997 staffing strategy. By the following Vote (Approved): Andreatta - Aye Joiner - Aye, Silhi - Aye, Karleskint - Aye, Lauritsen - Aye.
10.D. AIRPORT WORKSHOP DISCUSSION (Sean Scully)
City Manager Sean Scully reviewed the progress that has been made at the airport and covered the topics of budget status, airport management, Code/Lease enforcement, Leasing Opportunities, Economic Development of the Airport area, adjacent land sale and proposed short term action items.
Dr. Ellis encouraged continued enforcement of Code Enforcement at the airport, stating also that most of the hangars that could house expensive planes that would bring revenue to the airport are taken up hobbyists and not actual airplanes. He suggested offering transient parking and cleaning out the inoperable vehicles in the airport and parking lot. He also stated that Lincoln has the busiest small airport in the area.
Richard Pearl encouraged development of the 84 acre site adjacent to the airport as well as continued code enforcement/clean up.
General discussion ensued regarding prioritization of repair projects, staffing shortages, development and grant/funding opportunities.
11. COUNCIL INITIATED BUSINESS
12. INFORMATION ITEMS
12.A. Utility Billing Update. Sean Scully and Nita Wracker advised Council that customers had been recently notified that Non-payment shutoffs would resume this month.
Mayor Andreatta reported on the recent Creek Walk event and progress made by the volunteer group to clean up the area.
Mayor Andreatta spoke regarding the recent Celebration of Life for David Attaway.
Councilmember Silhi mentioned the recent Selling Lincoln presentation at the BIA and her upcoming panel presentation at a forum on Infrastructure planning.
Councilmember Karleskint mentioned the recent Wastewater Joint Powers Agreement 2 X 2 meeting.
13. ADJOURNMENT - Mayor Andreatta adjourned the meeting at approx. 8:30PM.
Submitted by:
Sovven Scarlo
Gwen Scanlon, City Clerk
600 Sixth Street • Lincoln, CA 95648 • www.ci.lincoln.ca.us • 91G-434-2400