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Al-America City
MINUTES
CITY OF LINCOLN
CITY COUNCIL, PUBLIC FINANCE AUTHORITY
and REDEVELOPMENT SUCCESSOR AGENCY
Regular Meeting
April 26, 2022
OPEN SESSION MEETING
Meeting conducted in-person at City Hall, 600 6th Street, Lincoln, CA and virtually on Zoom with Live Stream on City of Lincoln YouTube Channel and WAVE Channel 18.
1. CALL TO ORDER by Mayor Andreatta at 6:01PM.
2. ROLL CALL: Councilmembers present: Paul Joiner
Dan Karleskint
William Lauritsen
Mayor Holly Andreatta
Councilmembers absent: Alyssa Silhi
Roll Call: 5 members present, 0 members absent, 0 members excused.
Staff members present: Sean Scully, City Manager
Kristine Mollenkopf, City Attorney
Matt Alves, Public Safety Chief
Jennifer Brown, Chief Innovation & Technology Officer
Veronica Rodriguez, Human Resources Director
Gwen Scanlon, City Clerk
Travis Williams, City Engineer (consultant)
Nita Wracker, Finance Director
Various City employees, consultants and members of the public were also present in person and via teleconference.
3. REPORT FROM CLOSED SESSION - Kristine Mollenkopf, City Attorney, stated was no reportable action from the closed session meeting.
4. PLEDGE OF ALLEGIANCE led by Whitney Eklund, new Economic Development Committee member.
5. AGENDA MODIFICATIONS - none.
6. PRESENTATIONS - none.
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
a) Albert Scheiber, a Placer County resident, stated his concern with number of lawsuits on closed session meetings scheduled today and tomorrow. He stated his appreciation with actions taken at past few Council meetings including the hiring of additional staff. Mr. Scheiber gave kudos to Mayor Andreatta and new City Manager, Sean Scully, for listening to public comments. b) Matthew Oliver, Lincoln business owner, stated his concern with actions directed towards him taken by Councilmember Lauritsen at the 3rd Congressional District Debate held the night before at William Jessup University. He continued he is disappointed Councilmember Lauritsen continues to act on City Council after his physical aggression and verbal altercation with he and his son at the debate. Mr. Oliver stated the City needs to adopt a Code of Conduct and requested Councilmember Lauritsen be removed from office and go to jail.
c) Adam, who resides outside of Lincoln and didn't state his last name, spoke in support of Matthew Oliver and called for the removal of Councilmember Lauritsen from office 600 Sixth Street • Lincoln, CA 95648 • www.ci.lincoln.ca.us • 916-434-2400 • Live • Life • Lincoln • Live • Life • Lincoln• Live • Life • Lincoln • Live • Life • Lincoln • Live • Life • Lincoln • *****
AM-America City
City Council, Public Finance Autority and
Redevelopment Successor Agency
Regular Meeting Minutes
April 26, 2022
d) Michael Maldonado, a Lincoln resident, also spoke in support of Matthew Oliver after viewing Mr.
Oliver's Facebook Live video. He continued that Councilmember Lauritsen has displayed antagonizing actions in a previous Western Placer Unified School District Board meeting when he spoke about mask mandates. Mr. Maldonado concluded that something needs to be done and requested Councilmember Lauritsen step down from City Council.
e) Keela Ruiz Marquez, a Placer County resident and previous City of Lincoln Planning Commissioner, stated she has served this community and was very dismayed when she viewed the video.
She continued that Councilmember Lauritsen's actions taint the current City Council and she is ashamed to have her name associated with his.
f) Siobhan Oliver, a Lincoln business owner and wife of Matthew Oliver, stated she was watching videns. Se stata her medbant night agad st aul tins buf shakes bor oe reale ere se father has a blood mutation which caused a stroke immediately following his vaccine and she and her daughter also have that mutation and have been recommended not to get vaccinated by medical professionals.
g) Byron Chapman, a Lincoln resident, stated it is not required under the Brown Act to fill out a speaker card and stated his concern from previous metings that he is unable to find the ADA information on the City's new website.
Jennifer Brown, Chief Innovation and Technology Officer, stated staff is actively working on getting the ADA information on the website but delay was due to staff shortages. h) Lena Labosky, a Lincoln resident, stated Councilmember Lauritsen is her district representative and she would rather have no one than have him represent her.
Teri Hern, stated her concern with the video she viewed and it has to be a liability for him to represent the City and encouraged him to quit now.
Mayor Andreatta stated she would respond during Council Initiated Business.
8. CONSENT
Mayor Andreatta asked if any members of the City Council or public would like to pull any items from the Consent Agenda. Councilmember Joiner pulled Item 8F, Committee Appointments, and Item 8H, Aitken Park Phase 3. Councilmember Karleskint motioned approval of the balance of the consent agenda and the motion was seconded by Councilmember Joiner. By the following Vote (Approved): Karleskint - Aye, Joiner - Aye, Lauritsen - Aye, Andreatta - Aye and Silhi - Absent. Those items approved were:
8.A. Approval of Minutes of April 5, 2022 Special and April 12, 2022 Regular City Council meetings.
8.B. Adopt RESOLUTION 2022-87 accepting the Warrants of April 8 and 15, 2022 to be placed on file with the City Clerk and available for audit.
8.C. Receive and File Budget to Actual Report for period ending February 28, 2022.
8.D. Receive and File Treasurer's Report for the period ending February 28, 2022. 600 Sixth Street • Lincoln, CA 95648 • www.ci.lincoln.ca.us • 916-434-2400 • Live • Life • Lincoln • Live • Life • Lincoln• Live • Life • Lincoln • Live • Life • Lincoln • Live • Life • Lincoln • ****
City Council, Public Finance Autority and
Redevelopment Successor Agency
Regular Meting Minutes
April 26, 2022
8.E. Receive and file Contract Report, identifying contracts, task order and purchase orders executed by the City Manager and filed in the Office of the City Clerk by April 8, 2022.
8.G. Adopt RESOLUTION 2022-89 adopting Code Enforcement Officer Safety Standards in compliance with Senate Bill 296, which became effective January 1, 2022.
8.1. Adopt RESOLUTION 2022-91 appointing Sean Scully, City Manager (or designee), as the City of Lincoln's real property negotiator relative to the disposition of approximately 162 acres of a larger 420.2- acre parcel identified by Assessor's Parcel number 021-283-003. The property is located at the southeast quadrant of Fiddyment Road and Moore Road within the City of Lincoln ITEMS PULLED FROM THE CONSENT AGENDA:
8.F. Committee Appointments.
Councilmember Joiner stated he pulled this item to recognize the appointees who were in attendance.
Mayor Andreatta opened the discussion to the public with the following comments:
a) Whitney Eklund, a Lincoln resident and Economic Development Committee member, thanked Council for their confidence in her.
Mayor Andreatta closed the discussion with no further public comments and called for a motion.
Councilmember Joiner motioned approval of the item and the motion was seconded by Councilmember Karleskint. By the following Vote (Approved): Joiner - Aye, Karleskint - Aye, Lauritsen - Aye, Andreatta - Aye and Silhi - Absent: RESOLUTION 2022-88 approving the appointments to fill the vacant positions on the Economic Development Committee, Fiscal & Investment Oversight and Library Advisory Boards.
8.H. Aitken Park Phase 3.
Councilmember Joiner stated he pulled this item because he had received a number of requests from the public and various other Councilmembers stated they too had similar requests. Sean Scully, City Manager, gave a brief staff report and a brief City Council discussion ensued regarding parking options and Mayor Andreatta gained Council consensus to get additional input from residents closest to the park.
RESOLUTION 2022-90 allowing the City Manager to execute a contract for construction with PBM Construction, Inc. in the amount of $1,149,031.00 for the Aitken Park Phase 3 Project (CIP) 461, authorize the City Engineer to approve change orders not to exceed $172,355, and authorize the City Manager to execute a task order with Coastland Civil Engineering in the amount not to exceed $220,000 for construction management and inspection services - NO ACTION TAKEN.
9. PUBLIC HEARINGS - none.
10. GENERAL BUSINESS
10.A. Adopt RESOLUTION 2022-92 authorizing the approval of five positions in CDD and augment the FY 21/22 approved budget in Fund 248 and 100 in the amount of $100,426.
Veronica Rodriguez, Human Resources Director, gave a brief staff report. Mayor Andreatta opened the discussion to the public with the following comment:
600 Sixth Street • Lincoln, CA 95648 • www.ci.lincoln.ca.us • 916-434-2400 • Live • Life • Lincoln • Live • Life • Lincoln• Live • Life • Lincoln • Live • Life • Lincoln • Live • Life • Lincoln • ****
AR-America Cit
City Council, Public Finance Autority and
Redevelopment Successor Agency
Regular Meting Minutes
April 26, 2022
a) Tony Frayji, Frayji Design Group, stated his appreciation for the additional staff which he hopes will benefit his many projects in Lincoln.
Mayor Andreatta closed the discussion with no further public comments and called for a motion.
Councilmember Joiner motioned approval of the item and the motion was seconded by Councilmember Karleskint. By the following Vote (Approved): Joiner - Aye, Karleskint - Aye, Lauritsen - Aye, Andreatta augmen the ry 212 prose uige e - Aye and Silhi - Absent: RESOLUTION 2022-92 authorizing the approval of five positions in CDD and augment the FY 21/22 approved budget in Fund 248 and 100 in the amount of $100,426.
10.B. Enterprise Resource Planning - Adopt RESOLUTION 2022-93 authorizing the City Manager to execute a Contract for Services with Tyler Technologies Inc. for city-wide enterprise financial (ERP) Software Implementation, Migration, Training, Maintenance and Hosting in an amount not-to-exceed $1,773,969 which includes a 10 percent contingency for implementation. The City's Financial ERP Software Implementation, Migration and Training will be funded by the CIP and associated Saas (maintenance/renewal/hosting) fees for the duration of the 5-year contract will be budgeted annually.
Jennifer Brown, Chief Innovation and Technology Officer, gave a brief staff report and powerpoint presentation, made a part of these minutes by mention thereof. Mayor Andreatta opened the discussion to the public with the following comments:
a) Richard Pearl, City Treasurer and a Lincoln resident, stated this action is long overdue and necessary to guide Lincoln into the future and he was very much in favor. b) Byron Chapman, a Lincoln resident, stated his concern the project may go off track and suggested the City notify its residents of the top three projects they are working on.
Mayor Andreatta closed the discussion with no further public comments and a brief City Council discussion ensued. Councilmember Karleskint motioned approval of the item and the motion was seconded by Councilmember Joiner. By the following Vote (Approved): Karleskint - Aye, Joiner - Aye, Lauritsen - Aye, Andreatta - Aye and Silhi - Absent: RESOLUTION 2022-93 authorizing the City Manager to execute a Contract for Services with Tyler Technologies Inc. for city-wide enterprise financial (ERP) Software Implementation, Migration, Training, Maintenance and Hosting in an amount not-to-exceed $1,773,969 which includes a 10 percent contingency for implementation.
10.C. Adopt RESOLUTION 2022-94 authorizing a temporary skate park located at Chief Jimenez Park until such time as a permanent skate park is funded and constructed Sean Scully, City Manager, gave a brief staff report and powerpoint presentation, made a part of these minutes by mention thereof, and stated Staff and the Park & Recreation Committee are recommending the Chief Jimenez Park as a temporary location. A brief City Council discussion ensued regarding returning the temporary site to a basketball court safely, installing a camera at a nearby restroom to improve security and where a permanent skate park could be located. Mayor Andreatta opened the discussion to the public with the following comments:
Byron Chapman, a Lincoln resident, stated he had spoken to a number of McBean Park visitors and they would prefer to have the skate park at McBean and questioned why the previous site wasn't b) Albert Scheiber, a Placer County resident, also had a concern that the Council wasn't listening to the public who preferred the McBean Park location
600 Sixth Street • Lincoln, CA 95648 • www.ci.lincoln.ca.us • 916-434-2400 • Live . Life • Lincoln • Live • Life • Lincoln• Live • Life • Lincoln • Live • Life • Lincoln • Live • Life • Lincoln • rica Cin
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
April 26, 2022
Mayor Andreatta closed the discussion with no further public comments and made a motion to approve the item and the motion was seconded by Councilmember Joiner. By the following Vote (Approved):
Andreatta - Aye, Joiner - Aye, Karleskint - Aye, Lauritsen - Aye, and Silhi - Absent: RESOLUTION 2022- 94 authorizing a temporary skate park located at Chief Jimenez Park until such time as a permanent skate park is funded and constructed
11. COUNCIL INITIATED BUSINESS
Mayor Andreatta gave a brief statement responding to public comments earlier in the meeting about Councilmember Lauritsen. She stated he is an elected official and that she and City Council are bound by the legal process and Brown Act and cannot discuss at this meting but Council has a closed session meeting scheduled tomorrow. Mayor Andreatta concluded by asking Councilmember Lauritsen for his resignation. Councilmember Lauritsen stated he would like to respond but Kristine Mollenkopf, City Attorney, stated any discussion at this meeting is inappropriate. Councilmember Joiner stated he is sure this issue will be on a future meeting agenda to allow discussion at that time.
12. INFORMATION ITEMS - none.
13. ADJOURNMENT - Mayor Andreatta adjourned the meeting at approx. 7:32PM.
Submitted by:
Siven Santon
Gwen Scanlon, City Clerk
600 Sixth Street • Lincoln, CA 95648 • www.ci.lincoln.ca.us • 916-434-2400 City-Wide
Enterprise
Software
(ERP)
Jennifer Brown, CITO
What is an ERP?
FIXED ASSETS
• Enterprise Resource Planning
(ERP)
• Software that helps efficiently CONTRACT
MANAGMENT
manage all core business
processes in an integrated ACCOUNTS PAYABLE
system.
ERP
HUMAN RESOURCES
FINANCIALS
PURCHASING
PAYROLL UTILITY BILLING
Proposal Review Process
• RFQ published November 2021
• Vendor Requirements - 3 Submitted
• Primary components
• General Ledger • Accounts Payable • Utility Billing • Human Resources • Employee Self- Service • Project & Grant Accounting • Time & Attendance • Payroll • Purchasing • Bank Reconciliation • Fixed Assets • Budgeting • Misc Billing & Accounts Receivable • ACFR
• Minimum of ten years of experience in city wide financial implementations • Several references of cities of similar size with comparable implementations • Non-SAP backend application
• Vendor or cloud hosted solution
• Proven technical ability to design, install, update, and support proposed solution Who was the chosen vendor?
• Tyler Technologies Inc.
Only vendor that met the requirements
• Well known with local government and public agencies
• Scalable
Within budget
Resources and Timeline
• Software is implemented in phases
• Financials
• Payroll/HR
• Utility Billing
• Based on resource allocation implementation will take 3-4 years • Backfill staff of 2-4 FTE recommended
• Mitigation of risks
NOTE: Project will consume a significant amount of staff time.
What areas are we implementing?
• Accounting/General Ledger • Vendor Management
• Budget • Grant/Project Management
• Procurement/Purchasing • Contract Management
* Accounts Payable • Business Licenses
• Fixed Assets • Time and Attendance
* Bank Reconciliation
• Utility Billing
• General Billing/ AR • Payroll
• Cashiering
Questions?
Caty off
Lincoln
City of
Lincoln
Temporary Skate Park Location
Possible Locations
Auburn Ravine
City of
Lincoln
Possible Locations
Auburn Ravine
City of
Lincoln
Possible Locations
Lincolnshire Cir
Lincolnshite Cir Groveland La
Sere View Ci
000 Groveland in Tuplumne In
Club uncoln Grossing
Lingain Crossing (
mmunity Assectatis
Goodle
City of
Lincoln
Possible Locations
Lincolnshire Cir
Lincolnshite Cir
Lincolnshire Cir Groveland Ln
Stene Very (ch
Giovanadin
Club Lincoln Grossing
umgoin crossing (
community Assestation
Goodle
City of
Lincoln
Possible Locations
a Hotels Tel Attractions • Iransit pa Marking 1 Pharmacies LIAIMS
SUNDER CA
sCEL
C000 Joiner Pky
1st St Ost St 151S7
13 ST
City of
Lincoln
Questions?