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MINUTES
CITY OF LINCOLN
CITY COUNCIL, PUBLIC FINANCE AUTHORITY
and REDEVELOPMENT SUCCESSOR AGENCY
Regular Meeting
January 24, 2023
OPEN SESSION MEETING
Meeting was conducted in person at City Hall, 600 6th Street, Lincoln, CA, and virtually on Zoom with Live Stream on City of Lincoln YouTube Channel and WAVE Channel 18.
1. CALL TO ORDER by Mayor Joiner at 6:00 PM.
2. ROLL CALL: Councilmembers present:
Holly Andreatta
Benjamin Brown
Dan Karleskint
William Lauritsen
Mayor Paul Joiner
Roll Call: 5 members present, O members absent, O members excused.
Staff members present: Sean Scully, City Manager
Kristine Mollenkopf, City Attorney
Matt Alves, Public Safety Chief
Gwen Scanlon, City Clerk
Nita Wracker, Finance Director
Jennifer Brown, Chief Information Officer
Matthew Medill, Public Works Director
Christian Svensk, Community Development Director
Travis Williams, Acting City Engineer (Consultant)
Leslie Tetley Jodrey, Deputy City Clerk
Various City employees, consultants, and members of the public were also present in person and via teleconference.
3. REPORT FROM CLOSED SESSION - Kristine Mollenkopf, City Attorney, stated there is no reportable action.
4. PLEDGE OF ALLEGIANCE - Led by Nita Wracker, Finance Director
5. AGENDA MODIFICATIONS - None
6. PRESENTATIONS
6.A. FY 2022 Audit. (Nita Wracker)
Nita Wracker, Finance Director, introduced Justin Williams, from MUN CPAs, who gave a presentation on the FY 2022 audit. The City of Lincoln's audit review resulted in no material weaknesses, significant deficiencies, or any compliance exceptions. The audit found that the City of Lincoln made significant improvements in financial processes and internal controls since the 2018 audit.
City Council gave kudos to the Finance team for their dedication, support, and their commitment to the City.
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City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
January 24. 2023
6.B. Certificates of Appreciation for Outgoing Committee Members. (Mayor Paul Joiner) Mayor Paul Joiner provided certificates of appreciation for outgoing committee members who served numerous terms on the Planning Commission, Financial Investment Oversight Committee, Economic Development Committee, Park and Recreation Committee, and Airport Committee.
6.C. Flashvote (Jen Brown)
Jennife
r Brown, Chief Information Officer, introduced Kevin Lyons, with Flashvote, a web-based survey tool the City would like to implement to gather feedback from the community to assist in planning and decisions.
The powerpoint presentation is made a part of these minutes by a mention thereof.
Mayor
Joiner asked if any members of the public wished to comment.
1. Byron
Chapman, a Lincoln resident asked questions pertaining to security, how the data is used, and whether or not public information is sold to a third party.
Kevin L
yons confirmed that all data is encrypted. Additionally, the survey does not ask for high-level data such as birthdates and social security information.
6.D. Community Development Update (Christian Svensk)
Chris
tian Svensk, the Community Development Director, provided an update on the Department’s goals, staffing, and team cohesion both internally and externally. The powerpoint presentation is made a part of these minutes by a mention thereof.
Mayor
Joiner and the City Council thanked presenters for the presentations, live demonstrations, and contributions to the projects. Mayor Joiner expressed gratitude towards City Staff and Consultants for achieving project goals and timelines.
7. PUBLIC CO
MMENT ON NON-AGENDA ITEMS
1. Anne Const
antin Birge, a Lincoln resident, read a letter made a part of these minutes by mention thereof. Ms. Birge requested an update on the clean-up of the contaminated Titan Missile site.
2. Ray Bi
rge, a Lincoln resident, expressed concern regarding development within the Titan Missile site, specifically around the city’s involvement in site cleanup and costs associated with the project.
Mayor
Joiner responded stating he would review the questions and ask Staff to respond.
3. Albert
Scheiber, a Placer County resident, encouraged the Council to separate SUD-B andVillage 7 area from the Village 5 project.
4. Darla G
utierrez, a Lincoln resident, thanked City staff for assistance on issues related to speeding near Third and L streets.
5. Trevor
Jameson, President of the Sacramento Area Firefighters, Local 522, expressed gratitude for City staff and Council support for the ongoing partnership.
C
ity Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
January 24. 2023
Mayor Joiner responded, stating he along with the City Council and City staff are overjoyed to have been able to find a path forward to add those 9 additional firefighters.
6. Paul Vose, a Lincoln resident, expressed concern with the June 26, 2022, Parks and Recreation meeting minutes.
Mayor J
oiner asked Councilmember Andreatta if she could take the concern back to the Park and Recreation committee as well as clarify the language used in meeting minutes.
Sean Scull
y, City Manager, responded, stating, to be clear, there has not been any decision, funding allocated, or plans for construction for a Disc Golf Course as the project has not been brought before City Council.
Mayor J
oiner confirmed the Disc Golf proposal has not risen to the level of the City Council, he confirmed there is no funding or no plan.
7. George Dykstra, a Lincoln resident, requested the City look into installing shade structures near the soccer fields at Aitken Park.
8. Marcie Schott
, a Lincoln resident, is concerned with preserving and protecting the nature preserve at Auburn
Ravine and is requesting the City Council to formally direct the Park and Recreation Committee to look at alternate locations for a Disc Golf Course.
Mayor Joiner responded and stated that there is no project, and there is no recommendation. If Council directed Parks and Recreation to look at alternative locations, that would be an indication that we want there to be a project. Additionally, Mayor Joiner stated the City requires 40% open space on all new
development.
9. Melanie Borchardt, a Lincoln resident, thanked Council for listening to residents’ concerns.
10. Bryon Chapman, a Lincoln resident, expressed concerns about accessibility at McBean Park Stadium, specifically the disability seating in the center section of the stadium, his notes are made a part of these
minutes by a mention thereof.
Mayor J
oiner closed public comment and brought it back to Council and City Staff. Sean Scully, City Manager, addressed three questions proposed by resident Ray Birge.
1. The City is
not actively engaged in negotiating for the purchase of the Titan Missile site.
2. The City is not going to incur the cost of environmental remediate, as the City would like the Federal Government to take responsibility and clean up the Titan Missile site.
3. The City is nowhere near purchasing the property in its current state.
Mayor J
oiner concurred that the City is unwilling to purchase the site until the site is cleaned up.
Councilm
ember Andreatta commented on the Lincoln News Messenger’s recent article on the Titan Missile Site, stating that the research was well done; however, the newspaper editorial was misleading.
Travis W
illiams, Acting City Engineer (Consultant), along with City Manager, Sean Scully, confirmed, in the near future, shade sails will be installed at the tot-lot, picnic, and hardscape areas at Aitken Park. However, the City has not, and typically will not install permanent shade structures around the perimeters of sports fields.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
January 24. 2023
8. CONSENT
Mayor Joiner asked if any members of the City Council or public would like to pull any items from the Consent agenda.
Byron Chapman, a Lincoln resident, asked to pull item 8.I from the Consent agenda. Councilmembers Andreatta and Lauritsen asked to pull item 8.S.
Mayor Joiner called for a motion for the remainder of the Consent agenda items. Councilmember Karleskint motioned approval of the items and the motion was seconded by Councilmember Andreatta, By the following Vote (Approved): Karleskint – Aye, Andreatta – Aye, Lauritsen – Aye, Brown- Aye and Joiner- Aye The items approved were:
8.A
. Approval of Minutes of December 13, 2022, and January 10, 2023, Regular City Council meetings.
8.B. Receive and File Treasurer's Report for the period ending December 31, 2022.
8.C. Receive and File Budget to Actual Report through December 31, 2022
8.D. Receive and File Annual Reports for Community Facilities Districts 2004-1, 2004-2, 2018-1.
8.E. Receive and File Senate Bill 165 Annual Reporting.
8.F. Adopt SUCCESSOR AGENCY RESOLUTION 2023-01S approving the Recognized Obligation Payment Schedule (ROPS) Pursuant to Health and Safety Code Section 34177(f) for the Period of July 1, 2023, through June 30, 2024.
8.G. Adopt RESOLUTION 2023-06 authorizing the City Manager or designee to submit an application to the Department of California Highway Patrol Cannabis Tax Fund Grant Program to fund one police traffic vehicle and obtain all equipment necessary to conduct safe and effective traffic enforcement with the goal of reducing and combating traffic-related incidents, injuries, and deaths related to driving under the influence of alcohol or drugs, to include cannabis.
8.H. Adopt RESOLUTION 2023-07 authorizing a budget augmentation of $55,991 from the unencumbered balance of Street Fund 223 to CIP 298 – Joiner Pkwy Pavement Rehabilitation Project, Phase 2 and authorize the City Manager to execute Contract Amendment No. 2 to the Professional Services Agreement with R.E.Y. Engineering, Inc. for additional engineering and right-of-way services required for the Joiner Parkway Pavement Rehabilitation Phase 2 Project (CIP 298) in the amount of $55,991.
8.J. Adopt RESOLUTION 2023-09 authorizing the City Manager to execute Amendment No. 8 to the Professional Services Agreement with Consor North America, Inc. (Quincy Engineering, Inc.) for preliminary engineering in the amount of $59,447.
There are funds available in CIP 353 project budget from Fund 223 to cover the contract amendment. The project is currently funded by Fund 298- Grants and Fund 223- Streets.
8.K. Adopt RESOLUTION 2023-010 authorizing the City Manager to approve a budget augmentation of $45,000 from Fund 711 for CIP V235 and execute a purchase order for $220,000 to purchase a Caterpillar backhoe for use by the Public Works Water Division.
8.L. Adopt RESOLUTION 2023-011 superseding Resolution 2022-248 in order to accelerate the delivery of one of two Autocar residential garbage trucks on order and fund the higher purchase price by authorizing an augmentation of $12,000 from Fund 731 - Solid Waste for CIP V229.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
January 24. 2023
8.M. Adopt RESOLUTION 2023-012 accepting the Twelve Bridges Village 10 Phase 1 Subdivision Improvements as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder.
The streets, sewer, and water infrastructure within this subdivision will be owned and maintained by the City.
8.N. Adopt RESOLUTION 2023-013 accepting the Twelve Bridges Village 10 Phase 2 Subdivision Improvements as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder.
The streets, sewer, and water infrastructure within this subdivision will be owned and maintained by the City.
8.O. Adopt RESOLUTION 2023-014 accepting the Twelve Bridges Village 10 Phase 3 Subdivision Improvements as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder.
The streets, sewer, and water infrastructure within this subdivision will be owned and maintained by the City.
8.P. Adopt RESOLUTION 2023-015 accepting the Ridgecrest Drive Phase 2B Public Improvements as complete and authorizing the City Clerk to file the Notice of Completion with the Placer County Recorder.
The streets, sewer, and water infrastructure on this road will be owned and maintained by the City.
8.Q. Adopt RESOLUTION 2023-016 authorizing the allocation of $47,825 from the unencumbered fund balance in Fund 245 to CIP 606 Foskett & Wilson Parks Infield Laser Grading and authorize the City Manager to execute a contract with Delta Bluegrass Co. for $70,750 and authorize the City Engineer to approve change orders not to exceed $7,075.
The fiscal impact would be to the unencumbered fund balance of Fund 245. The current unencumbered fund balance of Fund 245 is $356,320.
8.R. Adopt RESOLUTION 2023-017 authorizing the City Manager to execute a contract for construction with PBM Construction, Inc. in the amount of $163,632 and authorize the City Engineer to approve change orders not to exceed $50,000.
The project is funded by $250,000 from Fund 100 as part of CIP 633 Foskett Park Bleacher Shade Project in the FY 2022/23 Capital Improvement budget. Also, the City will be receiving up to $250,000 in grant funds through Placer Valley Tourism for the completion of this project.
ITEMS PULLED FROM THE CONSENT AGENDA
8.I. Adopt RESOLUTION 2023-08 accepting CIP 459: WWTRF Oxidation Ditch Aerator Conversions & Maturation Pond Liner Project as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder.
The total construction cost of CIP 459 is $596,063 from Fund 721 and $3,279,516 from Fund 725 within CIP 459 of the Fiscal Year 2022/23 Capital Improvement Budget.
1. Byron Chapman, a Lincoln resident, requested the fund balance with un-encumbered amounts for the above-mentioned funds related to the resolution.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
January 24. 2023
Nita Wracker, Finance Director, stated that the fund balances are available on the City’s Financial Transparency Dashboard on the City’s website that is updated monthly.
Mayor Joiner called for a motion.
Councilmember Andretta motioned approval of 8.I and the motion was seconded by Councilmember Karleskint. By the following Vote (Approved): Andretta – Aye, Karleskint – Aye, Brown – Aye, Lauritsen – Aye, and Joiner- Aye.
8.S. Adopt RESOLUTION 2022-018 approving the City Council appointments to the City of Lincoln committees, commission, and boards and the external joint power agencies, regional boards, and committees and receiving Local Appointment List as required by California Government Code 54970, Maddy Act.
Councilmember Andretta and Councilmember Lauritsen contested the regional appointments that Mayor Joiner assigned; therefore, a Council discussion ensued.
Mayor Joiner called for a motion.
Councilmember Karleskint motioned approval of 8.S and the motion was seconded by Councilmember Andretta. By the following Vote (Approved): Karleskint – Aye, Andretta – Aye, Brown – Aye, Lauritsen – Nay, and Joiner- Aye.
9. PUBLIC HEARINGS
9. A. Waive first reading and introduce by title only ORDINANCE 1059B amending Lincoln Municipal Code section 2.50.070 and 2.05.080 regarding attendance requirements for continued participation on boards, committees,
and commissions, and finding the Ordinance is exempt from environmental review under the California Environmental Quality Act (“CEQA”).
CONTINUED, DATE CERTAIN, FROM THE 01/10/2023 CITY COUNCIL MEETING Kristine Mollenkopf, City Attorney, stated, per the last City Council meeting on January 10, 2023, Council asked to clarify the attendance requirements for our boards and commissions; therefore, they cannot miss more than 25%. It will be calculated as the last 12 months, rather than the calendar year.
Following no questions or comments from City Council, Mayor Joiner opened and closed the Public Hearing at 7:54 p.m with no comments.
Councilmember Karleskint motioned approval of the item and the motion was seconded by Councilmember Brown. By the following Vote (Approved): Karleskint – Aye, Brown – Aye, Andreatta – Aye, Lauritsen – Abstain, and Joiner – Aye.
First reading and Introduction, by title only, Adopt ORDINANCE 1059B amending Lincoln Municipal Code section 2.50.070 and 2.05.080 regarding attendance requirements for continued participation on boards, committees, and commissions, and finding the Ordinance is exempt from environmental review under the California Environmental Quality Act (“CEQA”).
10. GENERAL BUSINESS
10. A. Adopt RESOLUTION 2023-019 of the City Council of the City of Lincoln rescinding Resolution 2020-011 Financial Reporting and Resolution 2019-027 Financial Close and approving the Financial Policies.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
January 24. 2023
Due to an administrative error, City Staff asked to move RESOLUTION 2023-019 to the February 14, 2023, City Council meeting – NO ACTION TAKEN.
10.B. Adopt RESOLUTION 2023-020 adopt a Biennium Budget period, rescinding Resolution 2019- 080 Budget Policy and approving the Biennial Budget Policy.
Sean Scully, City Manager, expressed appreciation to Nita Wracker for taking up the project in the middle of an ERP upgrade.
Nita Wracker, Finance Director, introduced the Biennial Budget Policy, which encompasses the City to move from a twelve-month period to a twenty-four-month budget period as the policy allows for long-range planning and assists with a five-year projection. Additionally, the Finance Department took the opportunity to clean up and revamp the policy based on current best practices.
Mayor Joiner opened up the meeting for public comment.
1. Byron Chapman, a Lincoln resident, expressed concern about how accurately can the City look forward to incoming revenues.
Nita Wracker, Finance Director, stated that the City will take a look at the mid-year process every six months for possible budget amendments and or adjustments.
Sean Scully, City Manager, stated that the process actually lends itself to more accurate projections.
Councilmember Karleskint stated that a biennium budget, oftentimes, allows for more responsive changes in the environment.
City Treasurer, Richard Pearl, stated the Fiscal Investment Oversight Committee (FIOC) reviewed the biennial budget and recommended it to the City Council, as it will be a benefit for the City’s fiscal environment. The FIOC endorses this moving forward and supported this initiative
Mayor Joiner expressed his appreciation to the City Manager and Finance staff for accomplishing the revamp of the City budget policy.
Mayor Joiner called for a motion.
Councilmember Andreatta motioned approval of RESOLUTION 2023-020 and the motion was seconded by Councilmember Lauritsen. By the following Vote (Approved): Andreatta – Aye, Lauritsen – Aye, Andreatta – Aye, Brown – Aye, and Joiner – Aye.
10.C. Adopt RESOLUTION 2023-021 of the City Council of the City of Lincoln Rescinding Resolution 2018-139 General Fund Reserves Policy and approve the Fund Reserve Policy.
Nita Wracker, Finance Director, stated the proposed policy includes revisions and rewrites of the general fund reserves and brings it more in line with the city’s practices and the best practices in the industry throughout the State of California. The revision also eliminates some of the outdated reserve categories in the general funds.
Councilmembers discussed and expressed gratitude for revising the policy and bringing it forth for approval.
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City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
January 24. 2023
Mayor Joiner called for a motion.
Councilmember Lauritsen motioned approval of RESOLUTION 2023-021 and the motion was seconded by Councilmember Karleskint. By the following Vote (Approved): Lauritsen – Aye, Karleskint – Aye, Brown – Aye, Andreatta – Aye, and Joiner- Aye.
11. COUNCIL INITIATED BUSINESS
Councilmember Lauritsen asked to rescind RESOLUTION 2022-113; which enacted the censuring of Councilmember William Lauritsen by declaring his removal from all City and regional committees which was executed on May 10, 2023.
Mayor
Joiner asked if any other members of the Council wish to add Councilmember Lauritsen’s request be added to the agenda.
Councilmember discussion ensued and consensus gained to revisit the stand-alone censure.
12. INFORMATION ITEMS
Councilmember Lauritsen thanked fellow Councilmembers for taking a look at the Titan Missile site.
Sean Scul
ly, City Manager, added that he, along with the City Attorney, Matt Alves the Public Safety Chief, and Matthew Medill the Public Works Director, have come up with a proof of concept to address homelessness which will be presented at the next City Council meeting on February 14, 2023.
Council
member Andreatta requested to revisit the Code of Conduct policy.
Mayor
Joiner suggested adding a City Manager Report to all future Council Meetings and received Council consensus to do so.
13. ADJOURNM
ENT – Mayor Joiner adjourned the meeting at approximately 8:25 P.M Submitted by:
Gwen Scanlon, City Clerk