MINUTES
CITY OF LINCOLN CITY COUNCIL,
PUBLIC FINANCE AUTHORITY
and REDEVELOPMENT SUCCESSOR AGENCY
Regular Meeting
April 11, 2023
O
PEN SESSION MEETING
The meeting was conducted in person at City Hall, 600 6 th Street, Lincoln, CA, and virtually on Zoom with a Live Stream on the City of Lincoln YouTube Channel and WAVE Channel 18.
1. C
ALL TO ORDER by Mayor Joiner at 6:01 PM.
2. R
OLL CALL: Councilmembers present: Holly Andreatta
Ben Brown
Dan Karleskint
William Lauritsen
Mayor Paul Joiner
Roll Call: 5 members present, 0 member absent, 0 members excused.
Staff members present: Sean Scully, City Manager
Kristine Mollenkopf, City Attorney
Jennifer Brown, Chief Information Officer
Nita Wracker, Finance Director
Matt Alves, Public Safety Chief
Matt Medill, Public Works Director
Rommel Pabalinas, Planning Manager
Gwen Scanlon, City Clerk
Travis Williams, Acting City Engineer (Consultant)
Leslie Tetley Jodrey, Deputy City Clerk
Various City employees, consultants, and members of the public were also present in person and via teleconference.
3. R
EPORT FROM CLOSED SESSION – Mayor Joiner, stated there was no reportable ac
tion.
4. PL
EDGE OF ALLEGIANCE – Led by Byron Chapman, a Lincoln resident.
5. A
GENDA MODIFICATIONS – None
6. PR
ESENTATIONS
6 .A. Pioneer Presentation - SB1383 Biomass / Greenleaf contract.
P
ioneer Legislative & Regulatory Affairs Manager, Kirstin Kolpitcke, gave a brief powerpoint presentation, updated version made a part of these minutes by mention thereof. A City Council discussion ensued regarding: Greenleaf contract having no impact on Pioneer’s ratepayers; carbon credits; no biomass furnace at the Western Placer Waste Management Authority (WPWMA) Materials Recovery Facility (MRF); quality of compost/mulch generated by MRF; having a free compost day at the MRF; state biomass requirements and deadline for compliance. Mayor Joiner opened the discussion to the public with the following comment:
a) B
yron Chapman, a Lincoln resident, stated his concern with how effective the Greenleaf contract would be and if Pioneer’s ratepayers would have to pay for it.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
April 11, 2023
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
a) Dawn Veltre, a Lincoln resident and President of the Lincoln Gateway Homeowners Association, gave an update on the homeless issue in the Gateway area and vandalism caused by homeless.
Councilmember Brown requested contact information for the homeless resource team Ms.
Veltre mentioned at the last Council meeting, called Heart of Folsom. Sean Scully, City Manager, stated he and Kristine Mollenkopf, City Attorney, would be happy to meet with Gateway residents.
b) Byron Chapman, a Lincoln resident, stated his concern with the Village 5 property tax agreement with Placer County.
A brief discussion ensued on property tax split and that traditionally the majority of the tax goes to schools.
c) Melanie Borchardt, a Lincoln resident, expressed concern with the City’s Municipal Code Section 18.32.110 and requested it be changed to include private and charter schools.
Public comment ended at 6:56pm.
8. CONSENT
Mayor Joiner asked if any members of the City Council or public would like to pull any items from the Consent agenda, hearing none, he called for a motion for the Consent agenda items.
Councilmember Andreatta motioned approval of the items and the motion was seconded by Councilmember Karleskint. By the following Vote (Approved): Andreatta-Aye, Karleskint – Aye, Brown – Aye, Lauritsen – Aye and Mayor Joiner – Aye. The items approved were:
8.A.
Approval of Minutes of March 28, 2023, Regular City Council meeting.
8.B. Waive second reading and adopt by title only, ORDINANCE 1061B amending the Twelve Bridges Development Agreement relative only to Villages 3, 4A, 4B, 27A, 27B and 27C by extending its expiration by 6 months to allow time for negotiation of a possible new development agreement or additional amendment; and finding the Ordinance is exempt from further environmental review under the California Environmental Quality Act (“CEQA”).
8.C. Adopt RESOLUTION 2023-056 authorizing the City Engineer to install stop signs on Spring Valley Parkway at the intersection of Garganey Lane/Longspur Loop to improve the safety of vehicles entering the intersection from Garganey Lane.
8.D. Adopt RESOLUTION 2023-057 augmenting Fund 600 in the amount of $26,000 to cover the increased costs of asset management services performed by PFM Asset Management LLC.
9. PUBLIC HEARINGS
9.A. (1) Conduct public hearing; and (2) Receive the 2023 annual military equipment report and RENEW ORDINANCE 1045B, allowing continuance of the written military equipment use policy and approving use, pursuit of funding for, and acquisition of the military equipment
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
April 11, 2023
described in the policy for 2023.
Matt Alves, Public Safety Chief, gave a brief staff report and stated there was no new equipment and the annual report would be posted on the website as required. Mayor Joiner opened the public hearing at 7:05pm with the following comment:
a) Brandon Culp, a Lincoln resident, stated he supports the military equipment.
Mayor Joiner closed the public hearing at 7:06pm with no further comments and called for a motion. Councilmember Andreatta motioned approval of 9.A. and the motion was seconded by Councilmember Brown. By the following Vote (Approved): Andretta-Aye, Brown – Aye, Karleskint – Aye, Lauritsen – Aye and Mayor Joiner – Aye - RENEW ORDINANCE 1045B, allowing continuance of the written military equipment use policy and approving use, pursuit of funding for, and acquisition of the military equipment described in the policy for 2023,
10. GENERAL BUSINESS
10.A. City Council review and discuss CalCities request for action on SB423 (Wiener): Land use: streamlined housing approvals: multifamily housing developments; and if so desired, direct staff to send a letter in opposition.
Gwen Scanlon, City Clerk, gave a brief staff report. Councilmember Lauritsen began the discussion by stating he had attended the State Legislature’s Governance & Finance Committee meeting and could not make a decision as to whether he supported or opposed this legislation so he would abstain. A brief Council discussion ensued regarding opposition to the bill in order to retain local government control. Mayor Joiner opened and closed the discussion to the public with no comments and called for a motion. Councilmember Brown motioned approval of 10.A. and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Brown – Aye, Andretta-Aye, Karleskint – Aye, Mayor Joiner – Aye and Lauritsen – Abstain - directing staff to send a letter in opposition of SB423 (Wiener): Land use: streamlined housing approvals: multifamily housing developments.
10.B. SPRTA Staff Report (Sean Scully)
Sean Scully, City Manager, gave a brief staff report stating the South Placer Regional Transportation Authority (SPRTA) wanted to update the Tier 2 Funding Agreement to fund Placer Parkway and other regional road improvement projects. A brief Council discussion ensued regarding: United Auburn Indian Community (UAIC) contributions to Placer Parkway; fee only applies to future development; updating the traffic model and whether it would be based on vehicle miles traveled or level of service; and phasing of Placer Parkway. Mayor Joiner opened the discussion to the public with the following comment:
a) Melanie Borchardt, a Lincoln resident, asked what the $8,382 fee would be applied to?
Sean Scully, City Manager, stated the fee would apply to each unit of future development and stated he would bring the agreement back for action at a future City Council meeting.
11. CITY MANAGER REPORTS
Sean Scully, City Manager, provided an update on the 2023-2025 budget progress and status of P
age 4 of 4
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
April 11, 2023
Water, Wastewater and Solid Waste funds and rate studies; Operation Life Saver presentation on April 13, 2023 at 11am; the U.S. Army Corps of Engineers (USACE) would be doing a presentation regarding the former Titan Missile Site at the April 25, 2023 City Council meeting; creation of a voucher system rather than the annual Spring Clean-Up; and 642 residents have enrolled in the FlashVote system.
T
he following public comments were made after the update:
a) M
elanie Borchardt, a Lincoln resident, asked when the last Prop 218 process was done? A
brief discussion ensued regarding utility rates haven’t been updated in ten years and if rates aren’t adjusted all three deficit funds may go bankrupt. b) Lena Labos
ky, a Lincoln resident, asked for details about the USACE presentation.
12. CO
UNCIL INITIATED BUSINESS
C
ouncilmember Andreatta requested the City’s Public Policy Platform be revisited to avoid delays in responding to the League of California Cities action alerts and received consensus to bring it back to a future Council meeting.
C
ouncilmember Brown requested an update to the City’s municipal code as requested earlier by Melanie Borchardt. Kristine Mollenkopf, City Attorney, stated Section 18.32.110(8) already states ‘school sites’ so no update is needed. A brief discussion ensued regarding Staff interpretation of the code as only public schools.
13. IN
FORMATION ITEMS
C
ouncilmember Lauritsen reported on response from State and Federal Representatives to the Titan Missile Committee. Councilmember Karleskint reported on Mental Wellness event attended he attended with two other Councilmembers. Mayor Joiner reported he and Councilmember Lauritsen attended an Affordable Housing Project groundbreaking ceremony at Sierra College.
14. A
DJOURNMENT- adjourned by Mayor Joiner at 7:43 pm.
Submitted by Gwen Scanlon, City Clerk
Organic Waste Procurement
Compliance for SB 1383
Agenda
2 • SB 1383 Organic Waste Products Procurement Requirement • Procurement of Biomass Attributes (Greenleaf) Model
• Proposal for Pioneer’s Assistance
• Estimated Targets and Costs Per Year
• Cost Comparison
• Estimated Legal Fees
• Considerations
SB 1383 Organic Waste Products Procurement Requirement
Beginning January 1, 2022, SB 1383 requires cities and counties to procure annually a quantity of organic waste products to meet their annual procurement target • Jurisdictions are required to procure 30% of their organic waste targets in 2023 • 65% of their organic waste targets in 2024
• 100% of their organic waste targets in 2025 and thereafter There are 4 types of organic waste products that comply with SB 1383:
• Compost
• Mulch
• Renewable energy from anaerobic digestion
• Electricity produced from biomass compliant feedstock 3 Procurement of Biomass Attributes (Greenleaf)
Model
3 • Greenleaf is collecting SB 1383 biomass eligible material from local transfer stations and offering to sell the eligible “attributes” to local jurisdictions to comply with their procurement requirements • Greenleaf believes it can sell approximately 200,000 tons of SB 1383 compliant biomass material annually
• Greenleaf is selling 1 ton of SB 1383 compliant biomass that will be burned for the purposes of producing biomass energy for approximately $32.50 (the equivalent of 650 kwh of biomass energy)
Proposal for Pioneer’s Assistance
5 Representative Role
• Pioneer can facilitate and negotiate the price and draft agreement with Greenleaf on behalf of its participating members and also answer questions for each member agency throughout their approval process. Benefits include:
o Pioneer will have greater bargaining strength representing multiple jurisdictions and quite possibly better terms than jurisdictions on their own
o Pioneer can also save member agencies significant staff time by negotiating the draft agreement on behalf of multiple parties o The terms and conditions of the final agreement are up to the individual jurisdiction’s counsel to negotiate and approve
o This approach allows Pioneer to assist its members without any liability for compliance
o Compliance would be largely handled by Greenleaf with the exception of reporting that requires direct input from the jurisdictions, wherein Greenleaf would provide that data to submit 6 2022 Energy Max. Tons 2023
Target Cost
Usage kwh kwh Per Ton Procurable* in Tons Price Per
Ton 2023
Placerville 2,612,315 650 4,019 261 $ 32.50 $8,492
E.D. County 4,281,309 650 6,587 3,866 $ 32.50 $125,639
Auburn (w/o
OMI) 1,214,993 650 1,869 347 $ 32.50 $11,261
Auburn (with
OMI) 2,198,649 650 3,383 347 $ 32.50 $11,261
Colfax 876,129 650 1,348 52 $ 32.50 $1,697
Lincoln 3,821,239 650 5,879 1,191 $ 32.50 $38,708
Loomis 218,204 650 336 164 $ 32.50 $5,314
Rocklin 4,818,077 650 7,412 1,691 $ 32.50 $54,971
Placer County 7,903,404 650 12,159 2,751 $ 32.50 $89,398 Grass Valley Unknown 650 Unknown 306 $ 32.50 $9,945
Nevada City Unknown 650 Unknown 74 $ 32.50 $2,405
$347,828
*The maximum tons procurable through biomass attributes is calculated by taking the energy usage in kwh of the municipality divided by 650kwh (the CalRecycle equivalent of 1 ton of biomass attribute) 2023 Estimated Targets and Costs
7* Any targets that exceed the Max Tons Procurabl e must be met through purchase of ei ther compost or mul ch 2022 Energy Max. Tons 2024
Target Cost Unmet
Target
Usage kwh kwh Per Ton Procurable in Tons Price Per
Ton 2024 in Tons
Placerville 2,612,315 650 4,019 566 $ 32.50 $18,400
E.D. County * 4,281,309 650 6,587 8,376 $ 32.50 $214,065 1,789 Auburn (w/o
OMI) 1,214,993 650 1,869 751 $ 32.50 $24,399
Auburn (with
OMI) 2,198,649 650 3,383 751 $ 32.50 $24,399
Colfax 876,129 650 1,348 113 $ 32.50 $3,676
Lincoln 3,821,239 650 5,879 2,581 $ 32.50 $83,883
Loomis * 218,204 650 336 354 $ 32.50 $10,910 18
Rocklin 4,818,077 650 7,412 3,665 $ 32.50 $119,103
Placer County 7,903,404 650 12,159 5,960 $ 32.50 $193,695 Grass Valley Unknown 650 Unknown 664 $ 32.50 $21,580
Nevada City Unknown 650 Unknown 159 $ 32.50 $5,168
$694,879
2024 Estimated Targets and Costs
8*Any targets that exceed the Max Tons Procurable must be met through purchase of either compost or mulch 2025 Onward Estimated Targets and Costs
2022 Energy Max. Tons 2025
Target Cost Unmet
Target
Usage kwh kwh Per Ton Procurable in Tons Price Per
Ton 2025 in Tons
Placerville 2,612,315 650 4,019 871 $ 32.50 $28,308
E.D. County * 4,281,309 650 6,587 12,886 $ 32.50 $214,065 6,299 Auburn (w/o
OMI) 1,214,993 650 1,869 1,155 $ 32.50 $37,538
Auburn (with
OMI) 2,198,649 650 3,383 1,155 $ 32.50 $37,538
Colfax 876,129 650 1,348 174 $ 32.50 $5,655
Lincoln 3,821,239 650 5,879 3,970 $ 32.50 $129,025
Loomis * 218,204 650 336 545 $ 32.50 $10,910 209
Rocklin 4,818,077 650 7,412 5,638 $ 32.50 $183,235
Placer County 7,903,404 650 12,159 9,169 $ 32.50 $297,993 Grass Valley Unknown 650 Unknown 1,021 $ 32.50 $33,183
Nevada City Unknown 650 Unknown 246 $ 32.50 $7,995
$947,906
Cost Comparison
9 Purchase Biomass Attributes
• Greenleaf Power is offering SB 1383
compliant biomass attributes for
$32.50 per ton
• Lincoln’s estimated 2023 target is
1,191 tons
• Total estimated cost for Lincoln is
$38,707.50
• Pioneer would charge an
administrative fee to recover out of
pocket attorney’s costs related to
negotiating the contract. General
Counsel has estimated costs to be
between a low of $10,000 and a
high of $25,000. This cost would
be divided equally amongst
participating jurisdictions.
Purchase Compost
• Western Placer Waste Management
Authority in Lincoln quoted $21/ton for SB
1383 compliant compost (Placer County may
be eligible for a discount if they are a
member agency)
• Multiplied by Placer County’s estimated
2023 target of 1,191 tons equals a cost
of
$25,011
• JT Trucking quoted $300/trip with a 24-ton
truck for 12 miles (the distance between
Western Placer Waste Management facilities
and Lincoln City Hall is 7 miles so the cost
may be slightly less)
• It would take 50 trips to haul 1,191
tons at $300 a trip for a total of
$15,000
• Total estimated cost for Lincoln is $40,011
• Lincoln would also need to figure out what to
do with 1,191 tons of compost
*Jurisdictions will need to do their due diligence to see if there is lower cost alternative.
Estimated Legal Fees
10 2023
Procurement Percentage of
Estimated
Fee
Estimated
Fee
Target Total $10,000 $25,000
Placerville 261 2.44% $1,000 $2,500
El Dorado County 3,866 36.12% $1,000 $2,500
Auburn 347 3.24% $1,000 $2,500
Colfax 52 0.49% $1,000 $2,500
Lincoln 1,191 11.13% $1,000 $2,500
Loomis 164 1.53% $1,000 $2,500
Rocklin 1,691 15.80% $1,000 $2,500
Placer County 2,751 25.70% $1,000 $2,500
Grass Valley 306 2.86% $1,000 $2,500
Nevada City 74 0.69% $1,000 $2,500
Totals 10,703 100.00% $10,000 $25,000
Considerations
11 • The price of compost and mulch vary wildly, and Greenleaf acknowledges that their product is not for everyone
• Prices range from 25% cheaper to 4 times more expensive for mulch and compost depending upon proximity to product, the hauler, and operational costs
• Greenleaf is proposing contract terms of up to 5-years • Beginning January 1, 2027, jurisdictions’ procurement targets will be recalculated to reflect population changes
• If jurisdictions have SB 1383 local assistance grant money, they should contact their grant manager regarding using the funds to pay for the organic waste procurement
• Greenleaf has indicated that no contracts have been signed as of February 28, but they have been in discussions with
several jurisdictions that are large enough to account for all their attributes
ACTION
SUMMARY
April 11, 2023
Regular
Meeting
¤ Page 1
Pioneer SB 1383 Biomass / Greenleaf Contract
Minutes – March 28, 2023
2nd Rd–ORDINANCE 1061B – 12 Bridges Dev. Agmt. Amd.
Stop Signs – Spring Valley & Garganey/Longspur
Budget Augment – PFM Asset Management
Presentation CONSENT
ITEM -- -- -- 8A 8B 8C 8D -- -- -- -- -- -- -- -- -- -- RESO/ORD# -- -- -- -- 1061B 056 057 -- -- -- -- -- -- -- -- -- -- Andreatta -- -- -- 1 1 1 1 -- -- -- -- -- -- -- -- -- -- Brown -- -- -- Y Y Y Y -- -- -- -- -- -- -- -- -- --
Karleskint -- -- -- 2 2 2 2 -- -- -- -- -- -- -- -- -- -- Lauritsen -- -- -- Y Y Y Y -- -- -- -- -- -- -- -- -- -- Mayor Joiner -- -- -- Y Y Y Y -- -- -- -- -- -- -- -- -- --
ACTION
SUMMARY
April 11, 2023
Regular
Meeting
2023 Annual Renewal – Ordinance 1045B – Military Equipmen
SB 423 Opposition Letter
SPRTA Tier 2 Funding Agreement
CONSENT Public Hearings General Business CIB
ITEM -- -- -- 9A -- -- -- -- -- 10A 10B -- -- -- -- --
RESO/ORD# -- -- -- 1045B -- -- -- -- -- -- -- -- -- -- -- -- Andreatta -- -- -- 1 -- -- -- -- -- 2 -- -- -- -- -- -- Brown -- -- -- 2 -- -- -- -- -- 1 -- -- -- -- -- --
Karleskint -- -- -- Y -- -- -- -- -- Y -- -- -- -- -- -- Lauritsen -- -- -- Y -- -- -- -- --
Abstain
-- -- -- -- -- --
Mayor Joiner -- -- -- Y -- -- -- -- -- Y -- -- -- -- -- --