MINUTES
CITY OF LINCOLN CITY COUNCIL,
PUBLIC FINANCE AUTHORITY
and REDEVELOPMENT SUCCESSOR AGENCY
Regular Meeting
May 23, 2023
OPEN SESSION MEETING
The meeting was conducted in person at City Hall, 600 6 th Street, Lincoln, CA, and virtually on Zoom with a Live Stream on the City of Lincoln YouTube Channel and WAVE Channel 18.
1. CALL TO ORDER by Mayor Joiner at 6:00 PM.
2. ROLL CALL: Councilmembers present:
Holly Andreatta
Ben Brown
Dan Karleskint
William Lauritsen
Mayor Paul Joiner
Roll Call: 5 members present, 0 member absent, 0 members excused.
Staff members present: Sean Scully, City Manager
Kristine Mollenkopf, City Attorney
Matt Alves, Public Safety Chief
Jennifer Brown, Chief Information Officer
Kathryn Hunt, Library Director
Leslie Tetley Jodrey, Deputy City Clerk
Matt Medill, Public Works Director
Veronica Rodriguez, Human Resources Director
Gwen Scanlon, City Clerk
Christian Svensk, Community Development Director
Travis Williams, Acting City Engineer (Consultant)
Nita Wracker, Finance Director
Various City employees, consultants, and members of the public were also present in person and via teleconference.
3. REPORT FROM CLOSED SESSION – Mayor Joiner, stated there was no closed session meeting.
4. PLEDGE OF ALLEGIANCE – Led by Richard Pearl, City Treasure.
5. AGENDA MODIFICATIONS – None
6. PRESENTATIONS
6.A. Proclamation 2023-03 recognizing May 21-27, 2023 as National Public Works Week Councilmember Andreatta motioned approval of the item and the motion was seconded by Councilmember Karleskint. By the following Vote (Approved): Karleskint – Aye, Andreatta – Aye, Brown- Aye, Lauritsen- Aye and Mayor Joiner- Aye - Proclamation 2023-03 .
Mayor Joiner read the proclamation and presented it to Matt Medill, Public Works Director and staff members from the Public Works Department.
Matt Medill, Public Works Director, thanked the City Council, City staff and members of the community for their continued support. Mr. Medill recognized City staff that were in audience. 8A
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6.B. Flashvote - Community Priorities - Results Overview Jennifer Brown, Chief Information Officer, highlighted recent survey results, points of interest and demographic information. The survey will assist in creating a priority list and insight into community satisfaction. The PowerPoint presentation is made a part of these minutes by a mention thereof.
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
1.) Mauricio Chavez, an Alameda County resident, spoke in favor of labor carpenter unions.
Public comment ended at 6:31 p.m.
8. CONSENT
Mayor Joiner asked if any members of the City Council or public would like to pull any items from the Consent agenda.
Councilmember Andretta requested to recuse herself from item 8.R, as she sits on the Board of KidsFirst.
Mayor Joiner asked if any member of the public wished to pull an item from the consent agenda.
Byron Chapman, a Lincoln resident, asked to pull item 8.J.
Mayor Joiner called for a motion for the remainder of the Consent agenda items.
Councilmember Karleskint motioned approval of the remaining items and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Karleskint – Aye, Andreatta – Aye, Councilmember- Brown- Aye, Lauritsen- Aye and Mayor Joiner- Aye. The items approved were:
8.A
. Approval of Minutes of May 9, 2023, Regular City Council meeting.
8.B. Waive second reading and adopt by title only ORDINANCE 1062B amending Lincoln Municipal Code section 2.05.020 regarding district map boundary adjustments to be consistent with California Elections Code, and finding the Ordinance is exempt from further environmental review under the California Environmental Quality Act (“CEQA”).
8.C. Adopt RESOLUTION 2023-074 Establishing a Threshold For Reporting Leases in Accordance with Governmental Accounting Standards Board (GASB) Statement No. 87 and for reporting Subscription-Based Information Technology Arrangements (SBITA’S) Leases in Accordance with Governmental Accounting Standards Board (GASB) Statement No. 96. (Nita Wracker)
8.D. Adopt RESOLUTION 2023-075 Authorizing the City Manager to enter into a Funding and Reimbursement Agreement between the City of Lincoln and the Lincoln-SMD1 Wastewater Authority.
8.E. Adopt RESOLUTION 2023-076 reclassifying the Public Works Department’s Maintenance Services Manager position to an Environmental Services Manager.
8.F. Adopt RESOLUTION 2023-077 authorizing rejecting all bids for the Joiner Pkwy
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Road Rehabilitation Phase 2 Project, CIP 298, authorizing the City Engineer to release bid bonds and rebid the project.
8.G. Adopt RESOLUTION 2023-078 authorizing the City Manager to execute Amendment No. 3 to the Professional Services Agreement with Mark Thomas for preliminary engineering services in the amount of $64,409 for the Ferrari Ranch Road UPRR Crossing Project; CIP 600.
8.H. Adopt RESOLUTION 2023-079 Adopting an Investment Policy.
8.I. Adopt 1) RESOLUTION 2023-080 initiating proceedings and ordering the preparation of the Fiscal Year 2023/24 Preliminary Engineer’s Report for Benefit Assessment District No. 1; and subject of the approval of the first resolution, staff is recommending adoption of a second resolution 2) RESOLUTION 2023-081 approving the Preliminary Engineers’ Report, declaring the intention to order improvements, levy and collect assessments, and setting the Public Hearing for June 13, 2023.
8.K. Adopt RESOLUTION No. 2023-084 to accept the Director’s Deed for Parcel DD- 033763-2 along State Route 65.
8.L. Adopt RESOLUTION 2023-085 to accept the Grant Deed for Lots D, E, and F for landscape purposes, within the Twelve Bridges Village 11 Project.
8.M. Adopt RESOLUTION 2023-086 ratifying the City Manager’s approval to submit to the California State Library the application for the 2023/2024 California Library Literacy Services grant, for an estimated award of $30,053 and committing an estimated $23,648 of matching funds already identified and included in the library’s proposed 2023-2025 budget if the grant should be awarded, and authorizing the City Manager or designee to accept the grant if awarded.
8.N. Adopt RESOLUTION 2023-087 authorizing the City Manager to accept the following dedications for the Epick One & Two Project: two Grants of Easement for Public Street and Highway Purposes and four Public Utility Easements; and record three Gap Quitclaims.
8.O. Adopt RESOLUTION 2023-088 ratifying the City Manager's approval to submit to the California State Library the application for the 2023/2024 Zip Books grant, for a requested award of $15,000, and authorizing the City Manager or designee to accept the grant if awarded
8.P. Adopt RESOLUTION 2023-089 authorizing a budget augmentation of $345,945 from Fund 246 PFE-Community Services-Parks to Aitken Park Phase 3 Project - CIP 461.
8.Q. Council consider approval of the South Placer Regional Transportation Authority Tier 2 Funding Agreement and authorize the City Manager to execute the document on behalf of the City of Lincoln.
ITEMS PULLED FROM THE CONSENT AGENDA:
8.J. Adopt 1.) RESOLUTION 2023-082 approving Annexation No. 19 (Twelve Bridges Village 27A/27B) into the City of Lincoln Community Facilities District No. 2018-1 (City Maintenance Services) 2.) RESOLUTION 2023-083 approving Annexation No. 10 (Twelve Bridges Village 27A/27B) into the City of Lincoln Community Facilities District No. 2018-2 (Public Services)
1.) Byron Chapman, a Lincoln resident, asked if these services can be taken care of
City Council, Public Finance Authority and
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prior to development instead of implementing them after.
Sean Scully, City Manager, stated the intent is to make up the gap that exists in ongoing costs for providing services.
Hearing no further comment, Mayor Joiner called for a motion.
Councilmember Brown motioned approval of the resolutions associated with this item and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved):
Brown– Aye, Andreatta – Aye, Councilmember- Karleskint Aye, Lauritsen- Aye and Mayor Joiner- Aye - RESOLUTIONS 2023-082 and 2023-083.
8.R. Adopt RESOLUTION 2023-090 Approving the Awards in the Large Non-Profit Grant Program.
Mayor Joiner asked Council if they had any comments, hearing none, he asked if any members of the public wished to speak on this item.
1.) Gary McDonald, Executive Director of the Lighthouse Resource Center, thanked City Council for the grant and the positive affects it has made in the lives of our community.
Councilmember Karleskint motioned approval of the item and the motion was seconded by Councilmember Brown. By the following Vote (Approved): Karleskint – Aye, Councilmember- Brown- Aye, Lauritsen- Aye, Mayor Joiner- Aye and Andreatta- Recused - RESOLUTION 2023-
090.
9. PUBLIC HEARINGS
9.A
. (1) Conduct a public hearing: and (2) Adopt RESOLUTION 2023-091 approving the annual adjustment of the Placer Conservation Program’s FY 2023-2024 Development Fees and determining the proposed action is not a project pursuant to California Environmental Quality Act (CEQA) Guidelines 15378(b)(4) and (5) and is exempt from CEQA pursuant to Sections 15061(b)(3) and 15273, 15313 and 15317.
Kristine Mollenkopf, City Attorney, provided a background on the annual adjustment that comes before Council every year. These fees are charged to the Developers for CEQA mitigation. The fees were recommended by the PCCP (Placer County Conservation Program) board and have been adopted and accepted by the Placer County Board of Supervisors.
Mayor Joiner opened and closed the public hearing at 6:44 p.m., with no further comments and called for a motion. Councilmember Andreatta motioned approval of 9.A. RESOLUTION 2023- 091 and the motion was seconded by Councilmember Karleskint. By the following Vote (Approved): Andreatta – Aye, Karleskint-Aye, Brown – Aye, Lauritsen – Aye and Mayor Joiner – Aye.
9.B. Conduct a public hearing: and Adopt RESOLUTION 2023-092 approving the annual inflationary increases to the Source Water Connection Fees as defined in Section 13.04.360 of the City of Lincoln Code of Ordinance and determining the proposed action is not a project pursuant to California Environmental Quality Act (CEQA) Guidelines 15378(b)(4) and (5) and is exempt from CEQA pursuant to Sections 15061(b)(3) and 15273, 15313 and 15317.
Travis Williams, Acting City Engineer (Consultant) provided background on the annual inflationary for source water fees.
City Council, Public Finance Authority and
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Mayor Joiner opened and closed the public hearing at 6:47p.m., with no further comments and called for a motion. Councilmember Brown motioned approval of 9.B RESOLUTION 2023-092. and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Brown – Aye, Andreatta – Aye, Karleskint-Aye, Lauritsen – Aye, and Mayor Joiner – Aye.
9.C. (1) Conduct a public hearing; and (2) Adopt RESOLUTION 2023-093 approving the annual inflationary increases to the Public Facilities Element Fees for all new development within the City of Lincoln and determining the proposed action is not a project pursuant to California Environmental Quality Act (CEQA) Guideline 15378(b)4 and (5) and is exempt from CEQA pursuant to Sections 15061(b)(3) and 15273, 15313 and 15317.
Travis Williams, Acting City Engineer (Consultant), provided background on annual inflationary adjustments from April to April impacting and changing the PFE (Public Facilities Element) schedule.
Mayor Joiner opened and closed the public hearing at 6:51 p.m., with no further comments and called for a motion. Councilmember Andreatta motioned approval of 9.C RESOLUTION 2023- 093 and the motion was seconded by Councilmember Brown. By the following Vote (Approved): Andreatta – Aye, Brown – Aye, Karleskint-Aye, Lauritsen – Aye, and Mayor Joiner – Aye.
9.D. (1) Conduct a public hearing: and (2) Adopt RESOLUTION 2023-094 approving the Auburn Ravine Center Tentative Parcel Map Time Extension.
Efren Sanchez, Senior Planner, presented an overview of the project. The PowerPoint presentation is made apart of these minutes by mention thereof. Staff determined that the tentative parcel map time extension is consistent with the General Plan, Municipal Code, and CEQA. Staff recommended City Council accept the Planning Commission’s recommendation and approve the 4 year- time extension request, subject to the original Auburn Ravine Tentative Parcel Map conditions of approval.
Mayor Joiner open the public hearing at 6:54 pm.
Ryan Rogers, a representative from the Roger’s Family Development, stated they have submitted building plans and improvements as well as working with PG&E to underground power lines.
Mayor Joiner closed the public hearing at 6:59 p.m.
Councilmember discussion ensued.
With no further comments, Mayor Joiner called for a motion. Councilmember Andretta motioned approval of 9.D RESOLUTION 2023-094 and the motion was seconded by Councilmember Brown. By the following Vote (Approved): Andreatta – Aye, Brown – Aye, Karleskint-Aye, Lauritsen – Aye, and Mayor Joiner – Aye.
10. GENERAL BUSINESS
10.A. Adopt two resolutions for the Landscaping and Lighting District No. 1 Annual Update: 1) RESOLUTION 2023-095 initiating proceedings and ordering the preparation of the Fiscal Year 2023/24 Engineer’s Report for Landscaping and Lighting District No. 1; and subject to approval of the first resolution, staff is recommending adoption of a second resolution 2) RESOLUTION 2023-096 approving the Preliminary Engineer’s Report, declaring the intention to
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order improvements, levy and collect assessments, and setting the Public Hearing for June 13, 2023.
Matt Medill, Public Works Director, briefly provided history of the annual review and the updated engineer’s report that will be prepared to set assessment rates each fiscal year. City Council is required to annually initiate assessment proceedings.
Matt Medill introduced Ed Espinoza, Managing Principal with Francisco and Associates, who presented an overview, of the LLAD formations, annexations, city maintenance district parcel summary, LLAD funding issues, Proposition 218 proceedings, and next steps. The PowerPoint presentation is made a part of these minutes by a mention thereof.
Councilmember and City staff discussion ensued.
Mayor Joiner asked if any members of the public wished to comment on the item.
1.) Lena Lebowski, a Lincoln resident, stated, that the resistance from a Sun City perspective is that the residents pay for their public spaces and services. Residents of Sun City did not think it was reasonable to ask them to pay for additional parks, public services and other maintenance costs outside of Sun City.
2.) Byron Chapman, a Lincoln resident, expressed concern with the cities ability to afford to maintain parks.
Mayor Joiner closed public comments at 7:33 p.m.
Councilmember and City staff discussion ensued.
With no further comments, Mayor Joiner called for a motion to adopt 1) RESOLUTION 2023- 095 initiating proceedings and ordering the preparation of the Fiscal Year 2023/24 Engineer’s Report for Landscaping and Lighting District No. 1.
Councilmember Andretta motioned approval and the motion was seconded by Councilmember Lauritsen. By the following Vote (Approved): Andreatta – Aye, Lauritsen-Aye, Brown – Aye, Karleskint-Aye, and Mayor Joiner – Aye.
Mayor Joiner called for a motion to adopt RESOLUTION 2023-096 approving the Preliminary Engineer’s Report, declaring the intention to order improvements, levy and collect assessments.
Councilmember Lauritsen motioned approval and the motion was seconded by Councilmember Brown. By the following Vote (Approved): Lauritsen-Aye, Brown – Aye, Andreatta – Aye, Karleskint-Aye, and Mayor Joiner – Aye.
10.B 2023-2025 Budget Overview
Sean Scully, City Manager, wanted to acknowledge Nita and her team for the immense amount of work they have put into the new budget cycle amongst other projects.
Nita Wracker, Finance Director, provided the second presentation which covered the general fund, PFE Funds, water, wastewater, solid waste, and the airport. The final and full budget presentation will be presented at the end of June. The PowerPoint presentation is made a part of these minutes by a mention thereof.
Councilmember and City staff discussion ensued.
10.C. Adopt RESOLUTION 2023-097 Consideration of a fencing project adjacent to the Auburn Ravine and Gateway Drive.
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Sean Scully, City Manager, provided background on a solution that will help combat homeless pedestrian traffic near Gateway Commons. A new wrought-iron fence will replace the wood-slat fence that is currently along Gateway drive which will detour people from accessing the Auburn Ravine from that neighborhood. City staff felt it was a solid short-term solution that will help ease concerns from surrounding neighborhoods. A map of the area is made a part of these minutes by a mention thereof.
Councilmember discussion ensued.
Mayor Joiner, opened up the item to public comment.
1.) Dawn Veltre, a Lincoln resident and Gateway Commons resident thanked City staff and Council for their ongoing efforts.
2.) Natalie, a Lincoln resident who spoke via zoom, also thanked City staff and Council for their efforts.
With no further comments, Mayor Joiner called for a motion to adopt RESOLUTION 2023-097
Councilmember Brown motioned approval and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Brown – Aye, Andreatta – Aye, Lauritsen-Aye, Karleskint-Aye, and Mayor Joiner – Aye.
11. CITY MANAGER REPORTS
Sean Scully, City Manager, thanked Travis Williams and representatives from North State BIA, for their work over the last 6 months on the Public Facilities Element Fees.
The homelessness panel, hosted by Placer County, is taking place on May 24th at 9 am in Sun City.
May 31st at 4 pm, at Sun City, there will be a workshop on the Missile Titian Site contamination hosted by the State of CA Water Board and US Army Corp of Engineers.
On May 23
rd, City staff attended a meeting with PCWA regarding an agreement that will kick- start the Ophir water treatment plant. It is considered one of the most important public infrastructure projects to guarantee the ability to provide safe water services and expand water services.
Strategic Retreat was held on May 10th & 11th. Councilmembers met with the consultant before- hand and all provided great feedback. The City Manager also thanked city staff for their participation.
Highest priority items are as follows:
A.) Revenue sales tax measure
B.) Water, sewer and garbage rates
C.) Economic Development Plan
D.) Downtown plan/ project downtown Lincoln
E.) Homeless pilot program and services
F.) Airport
12. COUNCIL INITIATED BUSINESS – None
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13. COMMITTEE REPORTS
Councilmember Karleskint, reported on the Airport subcommittee, which met recently to discuss land leases at the airport and implementing a common area maintenance plan.
Councilmember Andreatta, reported out that the Lincoln-Sewer Maintenance District 1 Wastewater Authority (LiSWA), transfer of assets is almost complete. On May 24th, the final documents will be fully executed.
Mayor Joiner stated the addition of the City Council Committee Reports to the agenda is very useful and transparent to have time dedicated to brief report outs.
14. INFORMATION ITEMS
Councilmember Lauritsen reiterated City Manager’s report about the May 31st at 4 pm, at Sun City, there will be a workshop on the Missile Titian Site contamination hosted by the State of CA Water Board and US Army Corp of Engineers.
Councilmember Andreatta, wanted to spot light community efforts for working together to support Phoenix High School’s prom that was held on April 21st at the Women’s Club. Many organizations, private donors and volunteers helped make the event memorable success.
15. ADJOURNMENT- adjourned by Mayor Joiner at 8:15 pm.
FLASHVOTE
COMMUNITY PRIORTIES SURVEY
Jennifer Brown, CITO
• Promoted sign up – 4 months
• Used by Placer County
• Survey library with proven recommendations
• Survey is short
• Completion in < 5 minutes
• Open 48 hours
• Tied to address/demographic information
Online Survey – Flashvote
Questions
• What are strengths of Lincoln?
• Which are most important to you?
• What do you see as the biggest problem in Lincoln 10 years from now?
• How would you spend 10k?
• Any comments or suggestions on improving quality of life? Highly
Satisfied – Not
Important
Very Important
– Not Satisfied
PS&S
PS&S
PS&S
PS&S
PS&S
OS
OS
OS
OS
Link To Survey Results
Auburn Ravine Center
Tentative Parcel Map – Time Extension
Item 9D
May 23, 2023
Background
• March 23, 2021 – City Council approved Resolution 2021-46 • 2.49 acres into three (3) commercial parcels.
• March 14, 2023 – 1st discretionary time extension application was submitted.
• May 17, 2023 – Planning Commission approved Resolution # 2023-09, which recommends City Council approve a four (4) year time extension.
City Council - May 23, 2023 2
Auburn Ravine Center - Map
City Council - May 23, 2023 3
Findings
• Lincoln Municipal Code Section 17.16.190 – Terms of Approval (Extensions) allows for time extensions on tentative parcel maps. • 4 year extension → 6 year max
• City Council to consider Planning Commission’s recommendation and public comments; and
• Take action on City Council Resolution # 2023-094.
City Council - May 23, 2023 4
Recommendation
Staff recommends that the City Council conduct a public hearing and consider the information contained in the staff report, testimony of the public, and adopt a resolution detailing the actions recommended by the Planning Commission:
1. Determine that the project qualifies for a Categorical Exemption under Section 15315 (Minor Land Division) of the CEQA
Guidelines, and thereby is exempt from further environmental review; and
2. Approve of a four (4) year time extension for the approved Auburn Ravine Center Tentative Parcel Map.
City Council - May 23, 2023 5
Landscape and Lighting Assessment District No. 1
FY 2023-24 Overview
1 2
● The City’s LLAD was formed in 1982 to fund the
maintenance of City landscaping, parks, open space,
trails, and streetlighting.
● Annexation History
○ From FY 1982-83 through FY 2003-04, new development annexed into the Original Zone with variable assessment rates and no CPI escalator authorized. ○ From FY 2004-05 through FY 2015-16, 32 additional Benefit Zones were annexed into the LLAD with a CPI escalator authorized.
○ In October 2018, Community Facilities District No. 2018-1 was formed. Beginning in FY 2018- 19, new development is annexed into CFD No. 2018-1 instead of the LLAD.
LLAD Formation and Annexations
LLAD No. 1
FY 2023-24 Overview
3 City Maintenance District Parcel Summary
LLAD No. 1
FY 2023-24 Overview
Maintenance
District Category
Percentage of Total
City of Lincoln
Taxable Parcels
Original LLAD Zone 14%
All Other LLAD Zones 26%
CFD No. 2018-11 20%
Not in any LLAD Zone or CFD No. 2018-1 40%
Totals: 100%
1 Based on number of anticipated parcels at build-out.
4 ● The City funds the portion of LLAD budget attributed to benefit to non-District parcels and the public at large.
● The Original Zone and 11 other Zones are projected to have an operating deficit for FY 2023-24 (the “Deficit Zones”).
● For FY 2023-24, the LLAD Budget is proposed to be funded as follows:
○ FY 2023-24 Assessments: $3,727,488
○ Deficit Zone Fund Balances Available to Cover FY 2023-24 Operating Deficits: $164,700 ○ CFD No. 2018-1 Revenue to Fund a Portion of Maintenance of “Citywide” Improvements: $750,000 ○ General Fund Contribution for Benefit Attributed to Non-District Parcels and Public at Large: $593,500 ○ General Fund Contribution to Cover Remaining FY 2023-24 Operating Deficits: $204,500 ● City Contribution is anticipated to keep increasing every year.
LLAD Funding Issues
LLAD No. 1
FY 2023-24 Overview
5 ● The passage of Proposition 218 in 1996 significantly changed the way assessment rates can be established or increased.
● Increasing LLAD assessments to alleviate the City’s increasing annual contribution requires mailing notices and ballots to all affected property owners to determine there is no majority protest.
● Majority protest is based on the returned ballots, weighted by proposed assessment. ● In 2018 and 2019, Council workshops were held on the LLAD funding issues. ● In late 2019, the City hired a consultant to conduct a poll/survey to determine whether property owners were amenable to LLAD assessment increases.
● Survey results indicated property owners were likely to oppose LLAD assessment increases at that time and therefore revisiting Prop. 218 proceedings at a later date was determined to be the best course of action.
Proposition 218 Proceedings
LLAD No. 1
FY 2023-24 Overview
6 ● Proceed with the Remaining LLAD Annual Process for FY 2023-24 ○ Tonight, City staff recommends City Council adopt Resolutions initiating the FY 2023 -24 proceedings and declaring the intent to levy and collect assessments, approving the Preliminary Engineer’s Report, and setting June 13, 2023 as the date for the Public Hearing. ○ At the subsequent June 13, 2023 City Council meeting, City staff recommends City Council conduct a Public Hearing on and adopt a Resolution approving the Final Engineer’s Report and assessments for FY 2023-24.
○ Deadline to submit LLAD assessments to the County is June 30th every year. ● Consider a future Prop. 218 Analysis and Develop Strategy ○ Determine Benefit Zones and equitable assessment rates for a replacement LLAD ○ Present Proposition 218 recommendations to City Council at Council Workshops ○ Develop Strategy for Public Engagement and Outreach, Community meetings, Polling/Surveys Next Steps and Staff Recommendation
LLAD No. 1
FY 2023-24 Overview
Thank you!
We are happy to answer any questions you may have.