MINUTES
CITY OF LINCOLN CITY COUNCIL,
PUBLIC FINANCE AUTHORITY
and REDEVELOPMENT SUCCESSOR AGENCY
Regular Meeting
June 13, 2023
O
PEN SESSION MEETING
The meeting was conducted in person at City Hall, 600 6 th Street, Lincoln, CA, and virtually on Zoom with a Live Stream on the City of Lincoln YouTube Channel and WAVE Channel 18.
1. C
ALL TO ORDER by Mayor Joiner at 6:01 PM.
2. R
OLL CALL: Councilmembers present:
Holly Andreatta
Dan Karleskint
William Lauritsen
Mayor Paul Joiner
Councilmember absent: Ben Brown
Roll Call: 4 members present, 1 member absent, 0 members excused.
Staff members present: Sean Scully, City Manager
Kristine Mollenkopf, City Attorney
Matt Alves, Public Safety Chief
Jennifer Brown, Chief Information Officer
Rommel Pabalinas, Planning Manager
Leslie Tetley Jodrey, Deputy City Clerk
Matt Medill, Public Works Director
Veronica Rodriguez, Human Resources Director
Gwen Scanlon, City Clerk
Christian Svensk, Community Development Director
Travis Williams, Acting City Engineer (Consultant)
Nita Wracker, Finance Director
V
arious City employees, consultants, and members of the public were also present in person and via teleconference.
3. R
EPORT FROM CLOSED SESSION – Kristine Mollenkopf, City Attorney, stated there w
as no reportable action from the closed session meeting.
4. PL
EDGE OF ALLEGIANCE – Led by Pastor Vinnie Santinelli
5. A
GENDA MODIFICATIONS – Sean Scully, City Manager, stated Staff would like to pull Consent Agenda Item 8B, City Hall Reorganization Project, and continue it to a future meeting.
6. PR
ESENTATIONS – None
7. P
UBLIC COMMENT ON NON-AGENDA ITEMS
1. ) Amy Luetje, a Lincoln resident, asked the City Council to assist in ongoing and outstanding warranty issues residents are facing with the homebuilder Richmond America at the Revere at Independence development. Ms. Luetje has provided a flyer a petition with over twenty-seven signatures from homeowners experiencing the same issues, and emailed pictures of warranty issues to City Council, made a part of these minutes by mention thereof.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
June 13, 2023
2.) Marcello Luetje, a Lincoln resident, reiterated his wife’s earlier comments and expressed concern with lack of response from the homebuilder, as warranty issues are not being addressed in a timely manner
3.) Sara Wheeler, a Lincoln resident, who also resides in the Independence development, asked the City Council to assist with holding the homebuilder accountable.
Mayor Joiner, asked Councilmember Holly Andreatta to speak to the issues raised, as she represents district one.
Councilmember Andretta, stated she was made aware of the issue and brought it to the attention of the City Manager. Additionally, Councilmember Andreatta, Mayor Joiner and the City Manager received correspondence from John Bayless, Division President at Richmond American Homes, prior to the Council meeting, addressing concerns from homeowners and acknowledge ongoing issues. Councilmember Andreatta also stated that she, along with Mayor Joiner and the City Manager, will be in contact with the master developer, Lewis Land Development, to gather additional support to resolve the issues brought forward.
Councilmember Andreatta stated that they would forward the information along to resident Amy Luetje, so she can disseminate the contact information to the other residents.
4.) Hiawatha Wheat, a Lincoln resident, who also resides in the Independence development, is also experiencing warranty issues that have been left unresolved for over a year.
5.) Jeff Moreland, a Lincoln resident, who also resides in the Independence development, expressed concern with ongoing warranty issues and detailed a number of safety issues and asked the City Council for help.
Mayor Joiner, asked the City Manager, Sean Scully, how the certificate of occupancy could be granted to Mr. Moreland given the issues.
Sean Scully, City Manager, stated that a sampling of permits could be pulled to review and audit. Additionally, Mr. Scully stated he will be in contact with Richmond America the next day and he offered to be the conduit to assist in resolving these issues, as they are very concerning.
Mayor Joiner, asked the City Clerk, Gwen Scanlon, if a representative from Richmond America was online, as he wanted to give them an opportunity to speak. Gwen Scanlon, City Clerk, stated there were multiple people online, but she did not recognize anyone’s name; therefore, she asked the participants on Zoom to raise their hand if they were representing Richmond America Homes. No hands were raised.
6.) An unnamed resident, who resides in the Independence development, thanked the City Council for creating an opportunity to address the warranty issues with Richmond America homes.
Mayor Joiner, stated that the issue has to be incredibly disheartening and that he along with city staff want to make it right. Additionally, Mayor Joiner, thanked the residents for coming forward and choosing to reside in the City of Lincoln.
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Regular Meeting Minutes
June 13, 2023
Councilmember Karleskint asked if any of the residents or city staff have heard of similar issues with other builders within the Independence development. Is it a problem with this particular builder, or multiple builders?
7.) Melissa Miller, a Lincoln resident, stated that, as realtor, she has not heard of similar issues with other builders in the Independence development.
8.) Karen Oaks, a Lincoln resident, who attended the meeting via Zoom, spoke in regards to an increase in speeding in Sun City.
Mayor Joiner stated that an increase in speeding through the City is ongoing challenge and asked city staff if there is value in doing a full traffic study?
Travis Williams, the Acting City Engineer (Consultant), stated he will confer with Roland Neufeld, Senior Engineer, regarding the last traffic study. He asked Council to clarify if they wanted staff to look at traffic counts/speed surveys or stop sign warrants?
Mayor Joiner, asked the resident to clarify whether the issue is related to people running stop signs or to traffic counts. The resident confirmed the issue is people running stop signs. Mayor Joiner asked the City Manager, Sean Scully, if he would like to comment.
The City Manager suggested that city staff connect with the resident to come up with way to calm traffic in Sun City. Additionally, the City Manager, stated that, often times the perception of traffic can be very different than what a traffic study will show; however, we have tools at our disposal that can record speeds that will help us come up with ideas to address speeding issues.
Public comment ended at 6:38 p.m.
8. CONSENT
Mayor Joiner asked if any members of the City Council or staff would like to pull any items from the Consent agenda.
Mayor Joiner asked if any member of the public wished to pull an item from the consent agenda.
Hearing none, Mayor Joiner called for a motion for the remainder of the Consent agenda items.
Councilmember Andreatta motioned approval of the remaining items and the motion was seconded by Councilmember Lauritsen. By the following Vote (Approved): Andreatta– Aye, Lauritsen – Aye, Karleskint – Aye, Mayor Joiner- Aye and Councilmember- Brown -Absent. The items approved were:
8.A
. Approval of Minutes of May 23, 2023, Regular City Council meeting.
8.C. Adopt RESOLUTION 2023-099 authorizing the list of projects for Fiscal Year 2023/2024 funded by Senate Bill 1: The Road Repair and Accountability Act of 2017.
8.D
. Adopt RESOLUTION 2023-100 authorizing the City Manager to execute seven (7) On- Bill Financing Loan Agreements with Pacific Gas & Electric Company and a Contract for Services with EcoGreen Solutions for LED retrofits at the following City owned facilities: Lincoln
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Regular Meeting Minutes
June 13, 2023
Public Library, Lincoln Community Center, Beermann Plaza, City Hall, Fire House 34, Firehouse 35, Civic Center, Lincoln Civic Auditorium, Corporation Yard, Firehouse 33, Foskett Regional Park, and the Lincoln Police Station.
8.E. Adopt RESOLUTION 2023-101 approving the Sewer System Management Plan (SSMP) and authorizing staff to certify the Sewer System Management Plan as complete.
8.F. Adopt RESOLUTION 2023-102 authorizing the City Manager to execute a Fuel Purchase Contract Amendment with Epic Aviation, LLC. to provide fuel service and two fuel truck lease agreements for the Lincoln Regional Airport for a five-year term extension.
8.G. Adopt RESOLUTION 2023-103 Approving the Theme and Naming Committee's recommended name "Bella Breeze Park" for the park located in the Twelve Bridges Bella Breeze Drive area.
8.H. CONTRACT APPROVAL of the Second Amendment to the T-Mobile West Tower LLC lease for 77 square feet of additional space at McBean Park and authorizing the City Manager to execute the amendment to the lease.
ITEM PULLED FROM THE CONSENT AGENDA:
8.B. RESOLUTION 2023-098 authorizing the City Manager to execute a Task Order with CSG Consultants in the amount of $182,480 for project management services for the City Hall Reorganization Project (CIP 632) – continued to a future meeting.
9. PUBLIC HEARINGS
9.A
. Conduct a public hearing and waive first reading and adopt by title only ORDINANCE 1063B amending Lincoln Municipal Code Section 13.04.155 regarding meter accessibility, and further finding the Ordinance is exempt from environmental review under the California Environmental Quality Act.
The City Attorney, Kristine Mollenkopf, stated currently, the ordinance requires the city to provide a thirty-day notice alerting residents that they must make the utility meter box accessible. The public works department has run into many situations where they cannot access the utility meter box due to over grown shrubs and or other debris is in the way. The ordinance amendment would shorten the length of time from thirty days to seven days, and provide staff the authority to remove the obstruction, if the customer fails to do so, in order to access the utility meter box. Additionally, the ordinance amendment would allow the City to then charge back to the customer the staff time costs in the adopted rate in our master fee schedule.
Mayor Joiner asked Council if they had any questions.
Councilmember Andreatta asked for clarification on the noticing requirement. Mayor Joiner clarified that for emergency situations, city staff would not have wait seven days. City Attorney, Kristine Mollenkopf, stated, that Mayor Joiner is correct, in that we have ordinances that speak to accessibility to utility meter boxes in emergency situations.
Mayor Joiner opened and closed the public hearing at 6:42 p.m., with no comments and called for a motion. Councilmember Andreatta motioned approval of 9.A. ORDINANCE 1063B and the
City Council, Public Finance Authority and
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Regular Meeting Minutes
June 13, 2023
motion was seconded by Councilmember Karleskint. By the following Vote (Approved):
Andreatta – Aye, Karleskint-Aye, Lauritsen – Aye, Mayor Joiner – Aye and Councilmember- Brown -Absent.
9.B. Conduct a Public Hearing, accept public testimony, and adopt two resolutions for the Landscaping and Lighting District No. 1: RESOLUTION 2023-104 approving the Final Engineer’s Report, Ordering Improvements, and Confirming the Diagram and Assessments for the Landscaping and Lighting District No 1. for Fiscal Year 2023/2024; and RESOLUTION 2023-105 ordering the levy and collection of assessments within Landscaping and Lighting District No. 1 for Fiscal Year 2023/24
Matt Medill, Public Works Director, briefly provided history of the annual review and the updated engineer’s report that will be prepared to set assessment rates each fiscal year. City Council is required to annually initiate assessment proceedings.
Mayor Joiner open and closed the public hearing at 6:44 p.m., with no comments and called for a motion. Councilmember Andreatta motioned approval of 9.B RESOLUTION 2023-104 and RESOLUTION 2023-105, and the motion was seconded by Councilmember Lauritsen. By the following Vote (Approved): Andreatta – Aye, Lauritsen – Aye, Karleskint-Aye, Mayor Joiner – Aye and Councilmember- Brown -Absent.
9.C. Conduct a Public Hearing, accept public testimony, and adopt two resolutions for the Benefit Assessment District No. 1 Annual Update: RESOLUTION 2023-106 1) approving the Final Engineer’s Report, Ordering Improvements, and Confirming the Diagram and Assessments for Benefit Assessment District No. 1 for Fiscal Year 2023/24; and RESOLUTION 2023-107 ordering the levy and collection of assessments within Benefit Assessment District No. 1 for Fiscal Year 2023/24.
Matt Medill, Public Works Director, briefly provided history of the annual review and the updated engineer’s report that will be prepared to set assessment rates each fiscal year. City Council is required to annually initiate assessment proceedings.
Mayor Joiner open and closed the public hearing at 6:47 p.m., with no comments and called for a motion. Councilmember Andreatta motioned approval of 9.B RESOLUTION 2023-106 and RESOLUTION 2023-107, and the motion was seconded by Councilmember Karleskint. By the following Vote (Approved): Andreatta – Aye, Karleskint-Aye, Lauritsen – Aye, Mayor Joiner – Aye and Councilmember- Brown -Absent.
9.D. Conduct a public hearing, and Determine that the project is exempt and no further environmental analysis is required pursuant to California Environmental Quality Act (CEQA) Sections 15315 (Class 15 Minor Land Division) and Section 15183 (Projects Consistent with a Community Plan or Zoning); and Adopt RESOLUTION 2023-108 , approving the James Guertin Tentative Parcel Map subject to specific conditions of approval incorporated as Exhibit A. (Property Owner: James Guertin/Applicant: Larry Farinha)
Rommel Pabalinas, Planning Manager, gave a powerpoint presentation made a part of these minutes by mention thereof, and provided history of the project, the May 17, 2023 Planning Commission’s recommendation and approval, and a map of the proposed two parcel areas proposed by the property owner and applicant.
City Council, Public Finance Authority and
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Regular Meeting Minutes
June 13, 2023
Mayor Joiner asked Council if they had any questions. Councilmember Karleskint, asked if the parcel lot split would have an impact on the size of the hotel. Rommel Pabalinas, Planning Manager, stated no, it wouldn’t have any impact on the hotel.
Larry Farinha, Applicant’s representative, thanked city staff for their efforts to bring forth the proposal to the City Council. During his powerpoint presentation, made a part of these minutes by mention thereof, Mr. Farinha, provided the project history, subsequent unforeseen challenges they have faced and the project’s next steps. The parcel split will not have an impact on the hotel, but it will allow the applicants to seek different funding source for a proposed restaurant adjacent to the hotel. Both Mr. Farinha and the Guertin’s hope to have a grand opening on the La Quinta hotel by the fall of 2024.
Councilmember Andreatta, thanked the applicants for attending the Council meeting, for their determination, their tenacity for not giving up on the project.
Mayor Joiner asked if the intention is to hold onto the restaurant pad and if the “Del Sol” branding will be a part of the hotel? Mr. Farinha stated that the intention is to hold onto the restaurant parcel and the “Del Sol” is a uniform brand for the architecture structure.
Mayor Joiner open and closed the public hearing at 7:04 p.m., with no comments and called for a motion. Councilmember Andreatta motioned approval of 9.C RESOLUTION 2023-108, and
the motion was seconded by Councilmember Lauritsen. By the following Vote (Approved):
Andreatta – Aye, Lauritsen – Aye, Karleskint-Aye, Mayor Joiner – Aye and Councilmember- Brown -Absent.
10. GENERAL BUSINESS
10.A. (1) Receive a presentation on the City of Lincoln's Water, Wastewater, and Solid Waste Rate study, (2) provide direction to staff regarding initiating the Prop 218 process for Water, Wastewater, and Solid Waste Rates.
Prior to presentations given by the Finance Director, Nita Wracker, and the Raftelis consultants, the City Manager, Sean Scully led in by stating the item before Council was going to bring about difficult discussions, as over the past number of months, staff has been working to address and identify the most significant and serious financial deficits we have in the water, wastewater and solid waste funds. Mr. Scully, continued stating that without course correction, the funds would be bankrupt within 18-24 months. Once city staff completed their analysis, we initiated rate studies on all three funds. Over the last week, city staff and the Raftelis consultants held multiple community outreach sessions providing information on the lack of funds for the three above mentioned enterprise funds, consequences of inaction and potential rate structures moving forward. Staff is requesting the City Council provide direction to staff regarding initiating the Prop 218 process for Water, Wastewater and Solid Waste proposed rate increases.
Nita Wracker, Finance Director, thanked the City Manager, Sean Scully, for providing an update and added that city staff has been working since September of 2022 to move hard and fast to be able to provide a solution in partnership with the Raftelis consultants who have provided the models that are above board and well thought out. To ensure the rate study analysis is accurate, the city conducted a third-party review completed by Municipal Resource Group, led by the City’s former Finance Director, Bill Zenoni, who also shared the same opinion and assessments of the proposed rate models. Nita Wracker, introduced Raftelis consultants
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Regular Meeting Minutes
June 13, 2023
Theresa Jurotich and Sarah Neely, who provided a detail presentation on the rate studies.
Mayor Jointer thanked the consultants for their detailed and extensive analysis and presentation.
Councilmember and city staff discussion ensued regarding the following scenarios:
• Water Fund:
o Scenario 1 – Do nothing
o Scenario 2 – Right the Ship and Build Back Reserves (staff’s recommendation) o Scenario 3 – Phase-in meeting minimum targets by FY 2028 • Wastewater Fund:
o Scenario 1 – No revenue adjustment (do nothing)
o Scenario 2 – Maintaining Collection System (staff’s recommendation) o Scenario 3 – Defer Collection System Revenue Adjustments for 5 years • Solid Waste:
o Scenario 1 – No revenue adjustment (do nothing)
o Scenario 2 – Phased Increase (staff’s recommendation)
Mayor Joiner asked if there were any members of the public that would like to speak on the item.
1.) Neil Cochran, a Lincoln resident, spoke in favor of the study and moving forward with the proposed rate increases.
2.) Hal Aytec, a Lincoln resident, expressed concern with the LiSWA charge.
3.)
Hearing no further comments from the public, Mayor Joiner asked if city staff or Council had additional questions.
Sean Scully, City Manager, added that the City is looking at ways to assist low income households through a special program to help with the increase.
With no further comments, Mayor Joiner asked for a motion from Council.
Councilmember Andreatta motioned approval of Staff’s recommended Scenario 2 for all three funds, and the motion was seconded by Councilmember Karleskint. By the following Vote the Minute Order/Motion was (Approved): Andreatta – Aye, Karleskint-Aye, Lauritsen – Abstained, Mayor Joiner – Aye and Councilmember- Brown -Absent.
10.B. Adopt RESOLUTION 2023-109 approving the Funding Agreement between Placer County Water Agency (PCWA) and the City of Lincoln for Construction of Additional Treated Water Capacity at the Ophir Water Treatment Plant and authorizing the City Manager to execute the funding agreement MOU.
Sean Scully, City Manager, provided a brief background on the construction of the Ophir Water Treatment Plant. More recently, the City of Lincoln has been in conversations with PCWA as the city has collected connection fees on new development in anticipation of the need for the future water treatment plant which will satisfy our needs for water capacity for the foreseeable future.
City staff recommends to fund and allocate $40 million to PCWA who will manage and invest the funds per the PCWA investment guidelines.
Mayor Joiner thanked the City Manager, Sean Scully, for the summation and a Councilmember
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Regular Meeting Minutes
June 13, 2023
discussion ensued.
Mayor Joiner asked if there were any members of the public that would like to speak on the item.
1.) Tony Firenzi, Director of Strategic Affairs, with PCWA, thanked city staff and Council for their efforts in negotiating the agreement and exploring possible outcomes with our partners. Mr. Firenzi, also acknowledged Primo Santini, PCWA District 2 Director, who was also in attendance.
2.) Primo Santini agreed that the negotiation process was more of a meeting of the minds and thanked city staff and council for their cooperative approach.
3.)
Mayor Joiner asked if there was anyone else in Council chambers that would like to speak.
Hearing no further comments, Mayor Joiner called for a motion.
Councilmember Karleskint motioned approval of 10.B
RESOLUTION 2023-109 and the motion
was seconded by Councilmember Andreatta. By the following Vote (Approved): Karleskint- Aye, Andreatta – Aye, Lauritsen – Aye, Mayor Joiner – Aye and Councilmember- Brown - Absent.
City Council agreed to take a ten-minute recess at 8:55 p.m., returning back to session at 9:08 p.m.
10.C. Approval of the Strategic Plan for 2023 – 2025 which outlines the specific goals as identified by the City Council from the strategic retreat.
Sean Scully, City Manager, thanked city staff and Councilmembers for their collaboration and active participation in creating the 2023-2025 strategic plan which outlined fourteen goals.
Mayor Joiner, as well as Council, thanked city staff for their willingness to participate for two business days amongst their day-to-day duties. Mayor Joiner also thanked the City Manager, Sean Scully, for providing a clear and concise summation of goals and priorities.
Councilmember Andreatta echoed Mayor Joiner’s comments and added that the two-day retreat was very productive and will help keep us on track.
Sean Scully, City Manager, also added that at the beginning of the calendar year, there will be a tune-up, and or a project status update.
Mayor Joiner called for a motion. Councilmember Andreatta motioned approval of item 10.C and the motion was seconded by Councilmember Karleskint. By the following Vote the Minute Order/Motion was (Approved): Andreatta – Aye, Karleskint-Aye, Lauritsen – Aye, Mayor Joiner – Aye and Councilmember- Brown -Absent.
10.D. Adopt RESOLUTION 2023-110 approving the Memorandum of Understanding (MOU) between the Lincoln Police and Fire Mid-Management and Supervisory employee group (PFMM) and the City of Lincoln and related salary schedules. The estimated total increased cost over the full term of the MOU is $1,266,465.71.
P
age 9 of 9
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Regular Meeting Minutes
June 13, 2023
Veronica Rodriguez, the Human Resources Director, provided a brief background and recommendation to City Council. A Councilmember discussion ensued.
M
ayor Joiner asked if anyone from the public would like to address the item. Hearing no comments, Mayor Joiner called for a motion. Councilmember Andreatta motioned approval of item 10.D RESOLUTION 2023-110 and the motion was seconded by Councilmember Lauritsen.
By the following Vote (Approved): Andreatta – Aye, Lauritsen – Aye, Karleskint-Aye, Mayor Joiner – Aye and Councilmember- Brown -Absent.
11. CI
TY MANAGER REPORTS
S
ean Scully, City Manager, reported that the 2023-2025 budget will be presented at the June 27th City Council meeting. He also stated Jen Brown, the Cities Chief Information Officer, sat in on a possible new program that Verizon has called the digital inclusion program which is designed to drive down costs for local jurisdictions. As we learn more information we will provide an update to City Council.
12. CO
UNCIL INITIATED BUSINESS – None
1 3. C
OMMITTEE REPORTS
C
ouncilmember Karleskint, attended the Western Placer Waste Management Authority meeting on June 8th where they discussed defining and changing their governing structure.
M
ayor Joiner reported out on the Greater Sacramento Economic Council retreat he recently attended. At a high level, the GSEC is starting to discuss their leadership succession plan and branding as many of their founding members are stepping away.
14. IN
FORMATION ITEMS- None
15. A
DJOURNMENT- adjourned by Mayor Joiner at 9:43 p.m.
Submitted by Gwen Scanlon, City Clerk
James Guertin Commercial Tentative Parcel Map
Agenda Item No. 9D
City of Lincoln City Council
June 13, 2023
Planning Commission Action
• Public Hearing on Tentative Parcel Map
on May 17th
• Recommended approval of project to City Council
• Unanimous 7-0 Vote in support
• Based on project Analysis and Findings
• Subject to Conditions of Approval
• Resolution No. 2023-10
2 Project Proposal
• Commercial Tentative Parcel Map
• Subdividing 3.34 acre parcel into two (2)
commercial parcels
• Filed by:
• Applicant: Larry Farinha
• Property Owner: James Guertin
3 Location
• Vacant Property
• Located at
southeast corner of
Colonnade Drive
and Red Rock Road
• Within the Twelve
Bridges Specific
Plan
• General
Commercial (GC-1)
Zoning
• Surrounded by
commercial
(existing and
future uses)
4 Project
Site
Tentative Parcel Map
• Create two (2) new
commercial
parcels
• Parcel 1: 0.80
acres (red
outline)
• Parcel 2: 2.54
acres (blue
outline)
• Existing public
improvements and
infrastructures
• From approved
Hotel
development
(La Quinta Inns
and Suites)
5 Consistency Analysis
6 • Project Consistent with the:
• City of Lincoln General Plan
• Twelve Bridges Specific Plan
• Title 17 of Lincoln Municipal Code (Subdivision)
• Title 18 of Lincoln Municipal Code (Zoning)
• Exempt from further environmental analysis
• Per California Environmental Quality Act (CEQA) Sections 15315 and 15183
• Conditions of Approval applied
• Ensure orderly and timely implementation of map
Recommendation to City Council
7 • Take Planning Commission recommendation for
approval:
• Find the project exempt from further environmental
analysis per CEQA Sections 15315 and 15183;
and
• Adopt Resolution 2023-108 approving the project
based on the Findings and subject conditions of
approval
END OF PRESENTATION
8 Owner/Developer:
James and Jeanette Guertin