MINUTES
CITY OF LINCOLN CITY COUNCIL,
PUBLIC FINANCE AUTHORITY
and REDEVELOPMENT SUCCESSOR AGENCY
Regular Meeting
May 28, 2024
O
PEN SESSION MEETING
The meeting was conducted in person at City Hall, 600 6th Street, Lincoln, CA, and virtually on Zoom with a Live Stream on the City of Lincoln YouTube Channel and WAVE Channel 18.
1. C
ALL TO ORDER by Mayor Karleskint at 6:00 PM.
2. R
OLL CALL: Councilmembers present: Holly Andreatta
Ben Brown
Paul Joiner
William Lauritsen
Mayor Dan Karleskint
Roll Call: 5 members present, 0 member absent, 0 members excused.
Staff members present: Sean Scully, City Manager
Kristine Mollenkopf, City Attorney
Jennifer Brown, Chief Innovation & Technology Officer
Vin Cay, City Engineer
Erin Frye, Economic Development & Communications
Kathryn Hunt, Library Director
Keith Johnson, Police Lieutenant
Matt Medill, Public Works Director
Veronica Rodriguez, Human Resources Director
Gwen Scanlon, City Clerk
Nita Wracker, Finance Director
Christian Svensk, Community Development Director
V
arious City employees, consultants, and members of the public were also present in person and via teleconference.
3. R
EPORT FROM CLOSED SESSION – No reportable action.
4. PL
EDGE OF ALLEGIANCE – Led by Mayor Karleskint.
5. A
GENDA MODIFICATIONS – None.
6. PR
ESENTATIONS
6 .A. Placer County Mosquito & Vector Control District Annual Update M
eagan Luevano, the Public Information Officer with Placer County Mosquito & Vector Control District gave an update on the current mosquito activity in Lincoln, how to report a problem, educational efforts, programs, mosquito fish program, awareness of Lyme disease, how to sign up for email notifications and the number of service requests in April which showed a total number of 142.
M
ayor Karleskint thanked Ms. Luevano for the presentation and the continued efforts made by the vector control district.
Councilmember Joiner asked, when the district is going to conduct their next spray, that they contact Erin Frye, the cities public information officer, so she can send out a notification to our residents.
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City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
May 28, 2024
6 .B. Library Presentation: Lifelong impact of reading and access to books.
K
athryn Hunt, Library Director of Library services spoke in regards of the benefits of life long reading which supports education attainment, benefits physical health by decreasing stress and increases mental health. Accessing books outside of school bridges learning loss during school breaks. The Twelve Bridges Library helps to build this bridge by hosting multiple events such as ‘Read across Lincoln,’ ‘Mother Goose on the Loose,’ and by creating baby literacy kits to help. In addition, the Library will be installing library hold lockers that will allow the community to access requested materials 24/7.
C
ouncilmember Andreatta thanked Kathryn for the presentation and for designating the Community Center as one of the locations where the lockers will be installed.
In addition, Councilmember Andreatta stated she wasn’t aware the summer reading program was also available for adults.
Ma
yor Karleskint asked if the ‘Read to a Dog’ program was still available.
K
athryn Hunt, Library Director, stated yes, the program is still active and is held every third Saturday.
7. P
UBLIC COMMENT ON NON-AGENDA ITEMS WITHIN THE SUBJECT MATTER J
URISDICTION OF THE COUNCIL
N
o public comments were provided.
8. CO
NSENT
Ma
yor Karleskint asked if any members of the City Council or staff would like to pull any items from the consent agenda.
M
ike Garabedian, a member of the public, asked to pull items: 8B and 8L.
H
earing no other comment, Mayor Karleskint called for a motion of the remainder of the consent agenda. Councilmember Brown motioned approval and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Brown – Aye, Andreatta -Aye, Joiner- Aye, Lauritsen – Aye and Mayor Karleskint- Aye. The items approved were:
8 .A. Approval of Minutes of May 14, 2024 Regular City Council meeting. 8 .C. Adopt RESOLUTION 2024-095 accepting the Lincoln Meadows Phase 1 Public Improvements and Subdivision Improvements as complete, and authorize the City Clerk to file the Notices of Completion with the Placer County Recorder.
8 .D. Adopt RESOLUTION 2024-096 accepting the Independence at Lincoln Phase 2 Landscape Public Improvements as complete and authorize the City Clerk to file the Notice of Completion with t
he Placer County Recorder.
8 .E. Adopt RESOLUTION 2024-097 accepting the Independence at Lincoln Phase 1 Infrastructure Public Improvements as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
May 28, 2024
8.F. Adopt RESOLUTION 2024-098 accepting the Independence at Lincoln Phase 1 Street-7 (Delegate Drive) Bridge Public Improvements as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder.
8.G. Adopt RESOLUTION 2024-099 accepting the Independence at Lincoln Phase 2 Infrastructure & Independence Avenue Bridge Public Improvements as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder.
8.H. Adopt RESOLUTION 2024-100 accepting the Sewer Lift Station Improvements for Independence at Lincoln Public Improvements as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder.
8.I. Adopt RESOLUTION 2024-101 accepting the Independence at Lincoln Unit 1 Subdivision Improvements as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder. (Vin Cay)
The streets, sewer, and water infrastructure within this subdivision will be owned and maintained by the City.
8.J. Adopt RESOLUTION 2024-102 accepting the Independence at Lincoln Unit 1 Phase 1 Landscape Public Improvements as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder.
8.K.
Adopt RESOLUTION 2024-103 approving the purchase of a Tymco 500x Street Sweeper and a Rizon Flatbed Truck for the Solid Waste Division of Public Works.
8.M.
Adopt RESOLUTION 2024-105 approving a budget augmentation for the purchase of Library self-check units.
8.N.
Adopt RESOLUTION 2024-106 creating CIP-618 - Library Cardboard Recycling Facility and allocating $1,000,000 from fund 735 towards the project.
8.O. Adopt RESOLUTION 2024-107 authorizing authorize the City Manager to execute a contract with MUN CPA’s LLP (MUN) in an amount not to exceed $151,000 for the professional auditing services for two Fiscal Years (FY): 2023-24 & 2024-25.
ITEMS PULLED FROM THE CONSENT AGENDA:
8.B. Adopt RESOLUTION 2024-094 calling for the November 5, 2024 General Municipal Election to Fill the Seats of Three (3) City Council Members and the City Treasurer and Requesting Services of the Placer County Clerk and the Board of Supervisors to conduct the election.
Mayor Karleskint asked Mr. Garabedian if he had a question or if he wanted a full presentation on the item.
Mr. Garabedian questioned democracy as related to adding or removing names from the ballet.
Kristine Mollenkopf, City Attorney, stated that the purpose of the resolution is to approve the names of the candidates going on the ballet.
Mayor Karleskint asked the City Clerk, Gwen Scanlon, to provide a brief synopsis of the resolution.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
May 28, 2024
Gwen Scanlon, City Clerk, stated that the resolution states which seats are up in the November 2024 election which are Districts 3, 4 & 5 which are City Council seats as well as the City Treasurer seat. The filing period will begin in July, 2024. This is just to simply notify Placer County that we would like to consolidate our election with Placer County.
Hearing no further comment, Mayor Karleskint called for a motion of RESOLUTION 2024-094.
Councilmember Andreatta motioned approval and the motion was seconded by Councilmember Brown. By the following Vote (Approved): Andreatta -Aye, Brown – Aye, Joiner- Aye, Lauritsen – Aye and Mayor Karleskint- Aye.
8.L. Adopt RESOLUTION 2024-104 authorizing the City Manager to execute a five-year contract with Larry Walker Associates (ending June 30, 2029), for Stormwater Program Support Services and continued compliance of the National Pollutant Discharge Elimination System (NPDES) for the City’s Phase II Small Municipal Separate Storm Sewer System Permit, for a total amount not to exceed $145,000 for year one, with a 3.0% escalator applied each year thereafter.
Mayor Karleskint asked Mr. Garabedian if he had a question or if he wanted a full presentation on the item.
Mr. Garabedian asked if the City had a storm water map.
Jennifer Brown, Chief Innovation & Technology Officer, stated that the City does have a storm water map which is located in the GIS portal on the cities website.
Sean Scully, City Manager, added that the contract will aide in the permitting process and making sure all of the rules and regulations are being followed.
Hearing no further comment, Mayor Karleskint called for a motion of RESOLUTION 2024-104 Councilmember Brown motioned approval and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Brown – Aye, Andreatta -Aye, Joiner- Aye, Lauritsen – Aye and Mayor Karleskint- Aye.
9. PUBLIC HEARINGS
9.A. (1) Conduct a public hearing; and (2) Adopt RESOLUTION 2024-108 approving the annual inflationary increases to the Source Water Connection Fees as defined in Section13.04.360 of the City of Lincoln Code of Ordinance and determining the proposed action is not a project pursuant to California Environmental Quality Act (CEQA) Guidelines 15378(b)(4) and (5) and is exempt from CEQA pursuant to Sections 15061(b)(3) and 15273, 15313 and15317.
Chris Nelson, Environmental Services Manager, stated the annual connection increase for the regulated capacity fee is 1.13% & the unregulated capacity fee is 0.05%. The updated rates will be effective August 1st, 2024.
Councilmember Joiner, asked Mr. Nelson to confirm, for the public, that this is a connection fee.
Chris Nelson, Environmental Services Manager, stated yes, that this is one of our connection fees.
It is not connected to a rate, this increase to related to connecting to the system.
Mayor Karleskint opened and close the public hearing at 6:46 p.m. with no comments.
Hearing no further comment, Mayor Karleskint called for a motion.
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Redevelopment Successor Agency
Regular Meeting Minutes
May 28, 2024
Councilmember Joiner motioned approval of item RESOLUTION 2024-108 and the motion was seconded by Councilmember Andreatta By the following Vote (Approved): Joiner- Aye, Andreatta – Aye, Brown -Aye, Lauristen – Aye, and Mayor Karleskint- Aye. 10 . GENERAL BUSINESS
10. A. Council to Receive Information from PFM Financial Advisors LLC on the options for Financing of the Energy Conservation and Energy Generation Technologies Project and provide di
rection to staff.
Nita Wracker, Assistant City Manager, introduced Jaime Trejo, with PFM Financial Advisors LLC, who will provide information and options to the City in regards to financing the previously approved solar project.
Jaime Trejo presented on the following three options: Lease Revenue Bonds (Public), IBank (California Infrastructure and Economic Development Bank and a Lease Purchase Agreement (Private) which included interest rate and debt service obligations for the three options.
Nita Wracker, Assistant City Manager, thanked Jaime for the presentation and then added that they city would be required to collateralization assests, putting together smaller buildings and open spaces in order to put together $11M worth of assests.
Sean Scully, City Manager, added that there is a sense of urgency with the project as we are running up against some pricing and supply chain issues; therefore, staff wanted to present early in the process to get clear direction, so that we can move quickly to get financing rolling so we don’t lose the pricing thus far.
Councilmember discussion ensued with consensus for option 3, Lease Purchase Agreement (Private).
Nita Wracker, Assistant City Manager, stated that they will take Council’s direction of the Lease Purchase Agreement (Private) option and bring it back to Council the first meeting in July. At that time, Matt Medill, Public Works Director, will bring fourth task orders for approval.
Hearing no public comment, Mayor Karleskint, thanked Nita Wracker and Jaime Trejo for the presentation.
10.B.
Adopt RESOLUTION 2024-109 reclassifying a Building Inspector position to the Plans Examiner classification, and approving the salary schedule associated with this newly created series.
Claire True, Senior Human Resource Analyst, stated that the Community Development Department has recently identified the need to establish a position specifically dedicated to perform plans examiner duties in order to lessen the City’s dependency on consultants. Per the City’s adopted Personnel Rules and Regulations, when it is necessary to reclassify an established position, the City Council is responsible for approving the allocation of the position to the new job classification.
Hearing no comments from the City Council, Mayor Karleskint asked if anyone from the public would like to make a comment.
Mr. Garabedian, a resident, asked what the current building inspection personal structure is and how this change would affect it.
Christian Svensk, Community Development Director stated that we have three building inspections currently and we are reclassifying one of them into the planning examiner position.
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City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
May 28, 2024
Sean Scully, City Manager, stated that an additional value is from a customer service perspective as we will have someone in house to perform the function and be able to assist our customers.
Councilmember discussion ensued.
Hearing no further comment, Mayor Karleskint called for a motion.
Councilmember Andreatta motioned approval of item RESOLUTION 2024-109 and the motion was seconded by Councilmember Brown By the following Vote (Approved): Andreatta – Aye, Brown -Aye, Joiner- Aye, Lauristen – Aye, and Mayor Karleskint- Aye.
10.C. Adopt RESOLUTION 2024-110 authorizing the transfer of funds from the CFD 2005-1 Sorrento 2013,14,16 (Fund 874) to PFE-Transportation (Fund 240) for the repayment of street/roadway improvements.
Nita Wracker, Assistant City Manager, stating that staff is requesting approval of a transfer to repay PFE-Transportation for the cost of the construction of the sound wall identified in Cooperative Agreement 03-0341 between the City and the Department of Transportation.
Mayor Karleskint asked if anyone from the public had any comments.
Hearing no further comment, Mayor Karleskint called for a motion.
Councilmember Brown motioned approval of item RESOLUTION 2024-110 and the motion was seconded by Councilmember Andreatta By the following Vote (Approved): Brown -Aye, Andreatta – Aye, Joiner- Aye, Lauristen – Aye, and Mayor Karleskint- Aye.
10. D. Receive and File a Report on the Status of the Water, Wastewater, and Sewer Funds.
Nita Wracker, Assistant City Manager, stated that this was the annual utility rate update, as promised when the City Council adopted the rate increases last year. The increases approved and scheduled to go into effect July 1, 2024, are relativity small and more in line with ‘normal’ rate increases that Utility rate payers should expect each year. The City will notify Utility Rate payers prior to July of the new rates.
T
he utility rate sheet was inadvertently not attached to the staff report upon agenda publication.
The utility rate sheet is a made a part of these minutes by a mention thereof.
10. E. Council to provide final direction to staff on proposed Standard Allowance and American Recovery Act (ARPA) expenditure plan. (Sean Scully) S
ean Scully, City Manager, gave a brief staff report. Councilmember discussion ensued with Council consensus to approved the Expenditure Plan included in the packet.
M
ayor Karleskint asked if any one from the public would like to comment on the item:
An
thony Bersamin, President of Lincoln, CA 4th of July Foundation, thanked City Council for their continued support.
H
earing no further comments, Mayor Karleskint moved to next item on the agenda.
11. C
ITY MANAGER REPORTS –
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City Council, Public Finance Authority and
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Regular Meeting Minutes
May 28, 2024
Sean Scully, City Manager, added his condolences to families of Aldo Pineschi and Richard Moore.
12. CO
UNCIL INITIATED BUSINESS – None.
13. COM
MITTEE REPORTS
1.) C
ouncilmember Joiner: Attended a SACOG sub-committee meeting where Region Blueprint and infill development were discussed. He also attended Placer County Transportation Planning Agency (PCTPA) who took steps to approve the revenue measure for November, 2024 election.
2.) Ma
yor Karleskint stated he had 3 committees to report on and he would do that at the next City Council meeting.
15. INFOR
MATION ITEMS– None.
16. ADJO
URNMENT- adjourned by Mayor Karleskint at 8:06 p.m.
Submitted by Gwen Scanlon, City Clerk
ACTION
SUMMARY
May 28, 2024
Regular
Meeting
¤ Page 1
Mosquito & Vector Control Annual Update
Library Presentation – Lifelong impact of reading
Minutes – May 14A, 2024 meeting
November 5, 2024 Election Consolidation with County
NOC – Lincoln Meadows Ph 1 Public Improvements
NOC –Ph 2 Landscape Improvements @ Independence
NOC – Ph 1 Infra. Public Improvements @ Independence
NOC – Ph 1 Street 7 Public Improvements @ Independence
NOC – Ph 2 Infra. Public Improvements @ Independence
NOC – Sewer Lift Station @ Independence
NOC –Unit 1 Subdivision @ Independence
NOC –Unit 1 Landscape @ Independence
Purchase of Tymco 500x Street Sweeper & Flatbed Truck
Larry Walker & Assoc. 5-year Stormwater Contract
Library Self-check Budget Augment
Presentation/Proclamations CONSENT
ITEM 6A 6B -- -- -- -- -- 8A 8B 8C 8D 8E 8F 8G 8H 8I 8J 8K 8L 8M RESO/ORD# -- -- -- -- -- -- -- -- 094 095 096 097 098 099 100 101 102 103 104 105 Andreatta -- -- -- -- -- -- -- 2 1 2 2 2 2 2 2 2 2 2 2 2 Brown -- -- -- -- -- -- -- 1 2 1 1 1 1 1 1 1 1 1 1 1
Joiner -- -- -- -- -- -- -- Y Y Y Y Y Y Y Y Y Y Y Y Y
Lauritsen -- -- -- -- -- -- -- Y Y Y Y Y Y Y Y Y Y Y Y Y Mayor
Karleskint
-- -- -- -- -- -- -- Y Y Y Y Y Y Y Y Y Y Y Y Y
ACTION SUMMARY
May 28, 2024
Regular Meeting
Creation of CIP 618 – Library Cardboard Recycling
MUN CPA Auditing Contract
Source Water Connection Fee – Annual Inflation Increase
PFM Energy Conservation Funding Options
Building Inspector reclass to Plans Examiner
CFD Fund transfer to PFE Transportation
Water, Wastewater & Solid Waste Fund Report
ARPA Expenditure Plan
CONSENT Public Hearings General Business CIB/ INFO
ITEM 8N 8O -- 9A -- -- -- -- 10A 10B 10C 10D 10E --
RESO/ORD# 106 107 -- 108 -- -- -- -- -- 109 110 -- -- -- Andreatta 2 2 -- 2 -- -- -- -- -- 1 2 -- -- --
Brown 1 1 -- Y -- -- -- -- -- 2 1 -- -- --
Joiner Y Y -- 1 -- -- -- -- -- Y Y -- -- --
Lauritsen Y Y -- Y -- -- -- -- -- Y Y -- -- --
Mayor Karleskint Y Y -- Y -- -- -- -- -- Y Y -- -- --