MINUTES
CITY OF LINCOLN CITY COUNCIL,
PUBLIC FINANCE AUTHORITY
and REDEVELOPMENT SUCCESSOR AGENCY
Regular Meeting
June 11, 2024
O
PEN SESSION MEETING
The meeting was conducted in person at City Hall, 600 6th Street, Lincoln, CA, and virtually on Zoom with a Live Stream on the City of Lincoln YouTube Channel and WAVE Channel 18.
1. C
ALL TO ORDER by Mayor Karleskint at 6:00 PM.
2. R
OLL CALL: Councilmembers present: Holly Andreatta
Ben Brown
Paul Joiner
William Lauritsen
Mayor Dan Karleskint
Roll Call: 5 members present, 0 member absent, 0 members excused.
Staff members present: Sean Scully, City Manager
Kristine Mollenkopf, City Attorney
Matt Alves, Public Safety Chief
Vin Cay, City Engineer
Erin Frye, Economic Development & Communications
Matt Medill, Public Works Director
Veronica Rodriguez, Human Resources Director
Christian Svensk, Community Development Director
Gwen Scanlon, City Clerk
Nita Wracker, Assistant City Manager
V
arious City employees, consultants, and members of the public were also present in person and via teleconference.
3. R
EPORT FROM CLOSED SESSION – Closed session was not held; therefore, there is no r
eportable action.
4. PL
EDGE OF ALLEGIANCE – Led by Chief Alves.
5. A
GENDA MODIFICATIONS – None
6. PR
ESENTATIONS- None
7. PUBLIC COMMENT ON NON-AGENDA ITEMS WITHIN THE SUBJECT MATTER J
URISDICTION OF THE COUNCIL
1) B
ryon Chapman, a Lincoln resident, spoke in regards to disability parking signs that are missing towing company information in the event someone needs to 2) Phil Rodriguez, a developer with Lewis Group of Companies, who spoke on behalf of Richard Lewis, President of Lewis Group of Companies, presented $1,000 donations to each Councilmember’s non-profit of choice. The non-profits that were awarded the donations were the Sierra College Foundation of Innovation, William Jessup University Foundation, Art League of Lincoln, Lincoln Theater Group and Mud-Run for Life.
8. CO
NSENT
Ma
yor Karleskint asked if any members of the City Council or staff would like to pull any items from the consent agenda.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
June 11, 2024
Hearing none, Mayor Karleskint called for a motion of the consent agenda. Councilmember Andreatta motioned approval and the motion was seconded by Councilmember Joiner By the following Vote (Approved): Andreatta -Aye, Joiner – Aye, Brown- Aye, Lauritsen – Aye and Mayor Karleskint- Aye. The items approved were:
8.A. Approval of Minutes of May 28, 2024 Regular City Council meeting.
8.B. Adopt RESOLUTION 2024-111 amending the City’s Conflict of Interest Policy.
8.C. Adopt RESOLUTION 2024-112 authorizing the list of projects for Fiscal Year 2024/2025 funded by Senate Bill 1: The Road Repair and Accountability Act of 2017.
8.D. (1) Adopt RESOLUTION 2024-113 authorizing the City Manager to accept a grant of a Pedestrian Walkway Easement for The Gardens at Bella Breeze Project, and (2) Adopt RESOLUTION 2024-114 approving the summary vacation of the existing landscape easement, and a portion of the existing sanitary sewer and storm drain easement located within The Gardens at Bella Breeze Project (APN 329-010-080).
8.E. Adopt RESOLUTION 2024-115 authorizing the City Manager to execute a contract for the construction of CIP 659 - Fire Station 35 Perimeter Fence with All About Construction and Electrical, LLC in the amount of $100,325.
8.F. Adopt RESOLUTION 2024-116 authorizing the City Manager to enter into Agreements with Lighthouse in an amount not to exceed $150,000 and Kids First in an amount not to exceed $150,000 for Mental Health Support and Services and Authorized a Budget Augmentation of $300,000 from the Unencumbered Balance of Fund 102.
8.G. Adopt RESOLUTION 2024-117 authorizing the City Manager to Enter into an Agreement with Lincoln Community Foundation in an amount not to exceed $200,000 to support Non-Profit Organizations within the City.
8.H. Adopt RESOLUTION 2024-118 authorizing the City Manager to execute an Agreement with Axon Enterprise Inc. for the purchase of body worn cameras for police staff and approving a budget augmentation of $349,411.60 from unrestricted Standard Allowance Fund 102 for FY 24/25.
8.I. Adopt RESOLUTION 2024-119 authorizing the City Manager to approve a budget augmentation of $13,095 from the unencumbered balance of Fund 241 PFE-Community Services- Police to the Police Department IT Room Expansion Project - CIP 622 and execute amendment No.1 to the task order with Stantec for professional design services in the amount of $13,095.
The projected ending balance for Fund 241 at the end of fiscal year 2024/25 is $1,328,700.
9. PUBLIC HEARINGS
9.A. (1) Conduct a Public Hearing; (2) Adopt RESOLUTION 2024-120 approving the Final
Engineer’s Report, Ordering Improvements, and Confirming the Diagram and Assessments for the Landscaping and Lighting District No 1. for Fiscal Year 2024/2025; and (3) Adopt RESOLUTION 2024-121 ordering the levy and collection of assessments within Landscaping and Lighting District No. 1 for Fiscal Year 2024/25.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
June 11, 2024
Matt Medill, Public Works Director, provided a brief history on the annual assessments. For Fiscal Year 2024/25, the District will have approximately 10,050 assessable parcels, which will generate $3,758,993 in revenue. The assessments collected through the District provide funding for maintenance and operations of City of Lincoln parks, open space, landscape frontage, landscape medians, streetlighting, traffic signals and associated appurtenant facilities.
Mayor Karleskint asked the City Council if they had any questions or comments.
Councilmember Andreatta asked if the savings from the solar project will offset the cost.
Sean Scully, City Manager, stated the City will be able to use energy credits to offset costs.
Mayor Karleskint opened and closed the public hearing at 6:13 p.m. with no comments. Mayor Karleskint called for a motion on the first resolution associated with this item.
Councilmember Joiner motioned approval of RESOLUTION 2024-120 and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Joiner – Aye, Andreatta -Aye, , Brown- Aye, Lauritsen – Aye and Mayor Karleskint- Aye.
Mayor Karleskint called for a motion on the second resolution associated with this item.
Councilmember Joiner motioned approval of RESOLUTION 2024-121 and the motion was seconded by Councilmember Andreatta By the following Vote (Approved): Joiner – Aye, Andreatta -Aye, Brown- Aye, Lauritsen – Aye and Mayor Karleskint- Aye.
9.B. (1) Conduct a Public Hearing; (2) Adopt RESOLUTION 2024-122 approving the Final Engineer’s Report, Ordering Improvements, and Confirming the Diagram and Assessments for Benefit Assessment District No. 1 for Fiscal Year 2024/25; (3) Adopt RESOLUTION 2024- 123 ordering the levy and collection of assessments within Benefit Assessment District No. 1 for Fiscal Year 2024/25.
Matt Medill, Public Works Director, provided history on the assessment. The Fiscal Year 2024/25 collection of assessments is estimated to be $90,672, which provides the funds that are necessary for maintenance activities benefitting parcels within Benefit Assessment District No. 1.
Annual approval process. The assessment provides funding for maintaining flood and storm drain facilities required of new subdivisions as they are constructed within the City of Lincoln. The following development projects have been included within the District: Lincoln Crossing, Aitken Ranch/Sorrento, Cresleigh Grove and Lincoln Highlands.
Mayor Karleskint asked the City Council if they had any questions or comments.
Hearing no comments or questions from the City Council, Mayor Karleskint opened and closed the public hearing at 6:18 p.m. with no comments. Mayor Karleskint called for a motion on the first resolution associated with this item.
Councilmember Joiner motioned approval of RESOLUTION 2024-122 and the motion was seconded by Councilmember Brown By the following Vote (Approved): Joiner – Aye, Brown- Aye, Andreatta -Aye, Lauritsen – Aye and Mayor Karleskint- Aye.
Mayor Karleskint called for a motion on the second resolution associated with this item.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
June 11, 2024
Councilmember Joiner motioned approval of RESOLUTION 2024-123 and the motion was seconded by Councilmember Brown By the following Vote (Approved): Joiner – Aye, Brown- Aye, Andreatta -Aye, Lauritsen – Aye and Mayor Karleskint- Aye.
9.C. (1) Conduct a public hearing; and (2) Adopt RESOLUTION 2024-124 approving the second step of the three step phase-in approach and annual inflationary change to the Public Facilities Element Fees for all new development within the City of Lincoln and determining the proposed action is not a project pursuant to California Quality Act Guideline 15378(b)4 and (5) and is exempt from CEQA pursuant to Sections 15061(b)(3) and 15273, 15313 and 15317.
Christian Svensk, Community Development Director, provided the background on the item, as the City Council adopted Resolution 2022-241 in October of 2022, approving a modified fee schedule with the understanding that negotiations with the development community would be ongoing. The modified fee schedule included a phased-in approach designed to meet the City’s critical need to provide funding for expansion of the Wastewater Treatment and Reclamation Facility (WWTRF).
The 1/3 phased in fee took effect in January of 2023, with the remainder of the phased fee implemented on July 1
st of 2024 and July 1st of 2025.
Mayor Karleskint asked the City Council if they had any questions or comments.
Hearing no questions or comments from the City Council, Mayor Karleskint opened and closed the public hearing at 6:21 p.m. with no comments.
Councilmember Brown motioned approval of item RESOLUTION 2024-124 and the motion was seconded by Councilmember Andreatta By the following Vote (Approved): Brown -Aye, Andreatta – Aye, Joiner- Aye, Lauristen – Aye, and Mayor Karleskint- Aye.
10. GENERAL BUSINESS
10.A. Adopt RESOLUTION 2024-125
authorizing the City Manager to execute a Master Equity Lease Agreement with Enterprise Fleet Management including authorizing the lease of twelve (12) vehicles and an augmentation in the amount of $12,000 from Fund 600 Internal Services.
Matthew Medill, Public Works Director, presented a brief Power Point presentation on the enterprise fleet management proposal, made a part of these meetings by a mention thereof. The presentation highlighted the City’s fleet analysis, proposed vehicle summary and staff recommendation. To increase fleet efficiency, reliability, and reduce expensive repair costs to aging vehicles, staff have researched leasing options and found that the implementation of a leasing program for light and medium duty vehicles can reduce operating costs.
Mayor Karleskint asked the City Council if they had any questions or comments.
Councilmember Joiner asked if staff calculated the delta between buying vehicles versus leasing?
Kayla Hendershot, with Enterprise Fleet, responded stating that the City, in the first year will save roughly $428k and over the five-year lease plan, the City will save roughly over $600k.
Hearing no comments from City staff, Council or public comments, Mayor Karleskint called for a motion.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
June 11, 2024
Councilmember Andretta motioned approval of item RESOLUTION 2024-125 and the motion was seconded by Councilmember Brown By the following Vote (Approved): Andreatta – Aye, Brown -Aye, Joiner- Aye , Lauristen – Aye, and Mayor Karleskint- Aye.
10.B. Adopt RESOLUTION 2024-126 approving amendments to the City’s Seasonal and Mid- Management/Confidential (MMCF) salary schedules. Changes to the MMCF salary schedule are for administrative purposes only and have no fiscal impact.
The estimated total increased cost for the revisions to the seasonal salaries for fiscal year 23/24 is $200.00.
Veronica Rodriguez, Human Resources Director, gave a brief synopsis on the revision proposed and stated that the changes were strictly intended for administrative purposes and to accommodate the update due to the minimum wage increase.
Mayor Karleskint asked the City Council if they had any comments or questions. Hearing no further comments, Mayor Karleskint asked if anyone from the public had any questions.
1.) Bryon Chapman, a Lincoln resident, wanted to make sure that salaries are reviewed on a yearly basis.
Hearing no further comment, Mayor Karleskint called for a motion
Councilmember Brown motioned approval of item RESOLUTION 2024-126 and the motion was seconded by Councilmember Joiner By the following Vote (Approved): Brown- Aye, Joiner -Aye, Andreatta – Aye, Lauristen – Aye, and Mayor Karleskint- Aye.
10.C. Adopt RESOLUTION 2024-127 authorizing the City Manager to 1) Enter into an Agreement with Light of Restoration Foundation for mental health support and services in an amount equal to $50,000 and 2) authorize an augmentation of $50,000 from the unencumbered balance of Fund 102.
Sean Scully, City Manager, stated that the Light of Restoration Foundation was formed last year to meet the growing demand for mental health services and support and provide counseling for persons and families struggling with domestic violence, also known as intimate partner violence, in the Latino/Hispanic community of Lincoln. This faith-based organization provides services out of a temporary location, renting space in the Lincoln Women’s Club. The requested funds will enable Light of Restoration Foundation to establish a permanent office space to provide counseling and educational classes to the community.
Council suggested setting a date in six months to review the progress the Light of Restoration Foundation has made.
Carmen and Beatrice, representatives with the Light of Restoration Foundation, stated they would use the funds to provide outreach to the community, create educational resources and fund programs.
Councilmember discussion ensued.
Mayor Karleskint asked if anyone from the community would like to speak on this topic.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
June 11, 2024
1.) Whitney Eklund, a Lincoln resident, asked how they measured success.
Beatrice, one of the representatives from Light of Restoration Foundation, responded stating, that success, in these circumstances, looks different for each case and can be hard to measure.
2.) Byron Chapman, a Lincoln resident, how do the people that need the help find the resource. How does the outreach work? How do you connect with the community?
Carmen, one of the representatives from Light of Restoration Foundation, stated they use social media, word of mouth, and participate in events in the community.
Hearing no further comment, Mayor Karleskint called for a motion
Councilmember Andreatta motioned approval of item RESOLUTION 2024-127 and the motion was seconded by Councilmember Lauritsen By the following Vote (Approved): Andreatta – Aye, Lauristen – Aye, Brown- Aye, Joiner -Aye, and Mayor Karleskint- Aye.
10.D. (1) Adopt RESOLUTION 2024-128 allocating $100,000 to be used to fund 4th of July activities; (2) determine which agency should administer the funds; (3) authorize the City Manager to execute any documents necessary to facilitate the administration of the funds; and (4) authorize a budget augmentation of $100,000 from the unencumbered balance of Fund 102.
Sean Scully, City Manager, stated, that over the years, the Fourth of July Fireworks and other festivities has been a huge draw to the City, especially, the downtown area; however, each year the Lincoln 4th of July Foundation struggles to raise the funds needed for the fireworks and the activities that occur throughout that day. During the May 28 th, 2024 City Council meeting, as part of
the expenditure plan to allocate the remaining American Recovery Plan Act (ARPA) funds; the Council approved to set aside a mini-endowment toward current and future 4th of July activities.
Tonight, the goal is to propose three options to determine how the funds would be held, by whom, and how they would be dispersed when needed.
Sean Scully, City Manager, then presented the three options which included; 1.) City of Lincoln creates and sets aside the fund and creates a policy sheet for Council consideration of how the funds can be dispersed, 2.) Funds are given as a set-aside endowment to the Lincoln Community Foundation who would invest the funds and any returns would be added to the endowment balance on a yearly basis OR dispersed to the foundation to fund the event. 3.) Funds are given to the Fourth of July Community Foundation to manage. A policy would be created to detail how the funds would be used and managed.
Sean Scully, City Manager, advised, that the 2
nd option appears to be the most effective in terms of
fund management and investment growth.
Mayor Karleskint asked if any members of the City Council had any questions or comments.
Councilmembers were in support of option two allocating the funds to the Lincoln Community Foundation. Mayor Karleskint added that both option 1 and 3 could possibly land the management of the funds into the political arena.
Hearing no further comments from City Council, Mayor Karleskint asked if there were any public comments.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
June 11, 2024
1.) Bryon Chapman, a Lincoln resident, asked if the City could assist with promoting the event.
Sean Scully, City Manager, stated that the City can assist with the promotional aspects, but would not advise the City get involved to fundraise.
Hearing no further comments Mayor Karleskint called for a motion.
Councilmember Andreatta motioned approval of item RESOLUTION 2024-128 and the motion was seconded by Councilmember Brown By the following Vote (Approved): Andreatta- Aye, Brown - Aye, Joiner – Aye, Lauristen – Aye, and Mayor Karleskint- Aye.
11. CITY MANAGER REPORTS –
1) The Feats of Clay public art reception will be held on Friday the 14th at the Art League of Lincoln building located at 580 6th St. In addition, there will be art displays set up in the former City Hall located in Beerman Plaza.
2) The Economic Development Committee has been working on developing a plan to re-use the Carnegie Library and the Civic Auditorium. In upcoming meetings, members of the subcommittees will be presenting their proposals.
3) The Lincoln Police Department will be setting up a new surveillance trailer at major functions to be used as an extra pair of eyes.
12. COUNCIL INITIATED BUSINESS
1.) Councilmember Joiner suggested bringing an item to an upcoming meeting to discuss honoring Aldo Pineschi, who recently passed and who had an impact on the City of Lincoln through various committees and consultant projects. The proposed idea was to rename Henry Rood Park. Based on that proposal, Councilmember Andretta asked if the Theming and Naming Committee could put fourth proposals to the City Council for consideration.
Sean Scully, City Manager, stated, that he, along with City staff and in collaboration with the Theming and Naming Committee would review the ordinance and bring forth an update in the near future.
13. COMMITTEE REPORTS
1) Councilmember Andreatta: Reported that the Lincoln-Sewer Maintenance District 1 Wastewater Authority (LisWA): Board has chosen a new operator and that a special meeting is set for June 19th to go over the contract.
2) Councilmember Brown: Reported that there is a new Director of the Placer County Flood Control District.
3) Councilmember Joiner: Attended the latest Sacramento Area Council of Governments (SACOG) meeting, but there were no reports that impacted Lincoln.
15. INFORMATION ITEMS
1) Councilmember Andreatta: The Western Placer Waste Management Authority (WPWMA) has hired there first General Manager, Scott Scholz.
2) Councilmember Lauritsen and Councilmember Andreatta: Attended the services for Aldo Pineschi that were held last Friday.
P
age 8 of 8
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
June 11, 2024
16. ADJOURNMENT- adjourned by Mayor Karleskint at 7:28p.m Submitted by Gwen Scanlon, City Clerk
Master Equity Lease Agreement
with
Enterprise Fleet Management
Matthew J. Medill | Public Works Director
Presentation Overview
1. Fleet Planning Analysis
2. Proposed Vehicle Summary
3. Staff Recommendation
Fleet Planning Analysis
Fleet Planning Analysis
Proposed Vehicle Lease Summary
Department Year Make Model Current
Odometer
Leased
Vehicle
Year
Leased
Vehicle
Make
Leased
Vehicle
Model
Fuel Estimated
Invoice Cost
Estimated
Aftermarket
Equipment
Cost
Estimated
Aftermarket
Equipment
Down
Payment
(50%)
Estimated
Delivered
Price
(including
fees)
Lease
Term
Estimated
Total
Monthly
Payment
Estimated
Equity at
End of Term
PW - Streets 2007 Chevrolet Silverado 3500 77045 2024 Ford F-350 Diesel 48,896$ 50,180$ 25,090$ 74,733$ 72 mo 1,421$ 22,525$ PW - Parks 2007 Ford F-150 127496 2024 Ford F-250 Gas 50,676$ 17,500$ 8,750$ 59,426$ 60 mo 1,204$ 19,233$ Police 2003 Ford F-250 58275 2024 Ford F-250 Gas 50,676$ 15,000$ 7,500$ 58,176$ 61 mo 1,178$ 19,258$ Police 2002 Chevrolet Silverado 1500 92301 2024 Chevy Silverado EV EV 79,900$ 15,000$ 7,500$ 87,400$ 62 mo 1,873$ 14,531$ Police 2014 Ford Interceptor Sedan 154835 2025 Dodge Durango Gas 44,476$ 24,097$ 12,049$ 56,535$ 63 mo 1,310$ 8,672$ Police 2014 Ford Interceptor Sedan 154519 2025 Dodge Durango Gas 44,476$ 24,097$ 12,049$ 56,535$ 64 mo 1,310$ 8,672$ Police 2014 Ford Interceptor Sedan 139571 2025 Dodge Durango Gas 44,476$ 24,097$ 12,049$ 56,535$ 65 mo 1,310$ 8,672$ Police 2014 Ford Interceptor Sedan 134286 2025 Dodge Durango Gas 44,476$ 24,097$ 12,049$ 56,535$ 66 mo 1,310$ 8,672$ Police 2014 Ford Interceptor SUV 181203 2025 Chevrolet Tahoe PPV Gas 49,721$ 24,097$ 12,049$ 63,757$ 67 mo 1,417$ 16,596$ Police 2016 Ford Interceptor SUV 133527 2025 Chevrolet Tahoe PPV Gas 49,721$ 24,097$ 12,049$ 63,757$ 68 mo 1,417$ 16,596$ IT 2004 Jeep Liberty 74029 2024 Chevrolet Traverse Gas 40,742$ -$ -$ 40,741$ 69 mo 873$ 10,926$ Code Enforcement 2006 Chevrolet Colorado 56488 2024 Ford F-150 Gas 48,202$ 2,500$ 1,500$ 50,413$ 70 mo 1,045$ 15,115$ Existing Vehicle Proposed Leased Vehicles
Staff Recommendation
Adopt a resolution authorizing the City Manager to execute a Master Equity Lease Agreement with Enterprise Fleet
Management and execute purchase orders to lease twelve
(12) vehicles.