MINUTES
CITY OF LINCOLN CITY COUNCIL,
PUBLIC FINANCE AUTHORITY
and REDEVELOPMENT SUCCESSOR AGENCY
Regular Meeting
August 13, 2024
O
PEN SESSION MEETING
The meeting was conducted in person at City Hall, 600 6th Street, Lincoln, CA, and virtually on Zoom with a Live Stream on the City of Lincoln YouTube Channel and WAVE Channel 18.
1. C
ALL TO ORDER by Mayor Karleskint at 6:00 PM.
2. R
OLL CALL: Councilmembers present: Holly Andreatta Ben Brown
Paul Joiner
William Lauritsen
Mayor Dan Karleskint
Roll Call: 5 members present, 0 member absent, 0 members excused.
Staff members present: Sean Scully, City Manager Kristine Mollenkopf, City Attorney
Matt Alves, Public Safety Chief
Jennifer Brown, Chief Innovation and Technology Officer Vin Cay, City Engineer
Erin Frye, Economic Development & Communications
Leslie Tetley Jodrey, Deputy City Clerk
Matt Medill, Public Works Director
Gwen Scanlon, City Clerk
V
arious City employees, consultants, and members of the public were also present in person and via teleconference.
3. R
EPORT FROM CLOSED SESSION – Mayor Karleskint, stated there is no reportable action, as a c
losed session was not held.
4. PL
EDGE OF ALLEGIANCE – Led by Matt Medill, Public Works Director.
5. A
GENDA MODIFICATIONS – None.
6. PRESENTATIONS
6.A Adopt PROCLAMATION 2024-05 recognizing the 5th anniversary of Adopt-A-Creek.
Ma
yor Karleskint read aloud the proclamation presented to Mona Bass and the team of Adopt -A-Creek volunteers who, over the past five years, have worked towards the goal of fostering community engagement and environmental stewardship by encouraging local residents and organizations to take an active role in the care and maintenance of local waterways and foster healthy interactions with the unhoused community.
Upon reading the proclamation, Mayor Karlsenskint asked for a motion to approve the proclamation, motioned by Councilmember Joiner and seconded by Councilmember Brown – Unanimously Approved.
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ouncilmember gave their accolades and gratitude for the work the volunteer group has tirelessly given.
Gwen Scanlon, City Clerk, then asked all of the volunteers and Council to gather around for a group photo.
7. P
UBLIC COMMENT ON NON-AGENDA ITEMS WITHIN THE SUBJECT MATTER JURISDICTION O
F THE COUNCIL
1. ) Richard Pearl, a Lincoln resident, spoke about “Wings and Wheels” event scheduled for August 24 th at the Lincoln Airport.
2. ) Lena Labosky, a Lincoln resident, voiced her concern with the Sun City Lincoln Hills HOA Director using the Lincoln Police Department for non-emergency related issues.
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August 13, 2024
Kristine Mollenkopf, City Attorney, s tated that Council nor staff can comment on the operations of Sun City Lincoln Hills organization, as it opens up the City to contemplative litigation.
8. CONSENT
M
ayor Karleskint asked if any members of the City Council or staff would like to pull any items from the consent agenda.
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earing no comment, Mayor Karleskint called for a motion of the consent agenda. Councilmember Joiner motioned approval and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Joiner-Aye, Andreatta- Aye, Brown- Aye, Lauritsen – Aye, and Mayor Karleskint- Aye. The items approved were:
8. A Approval of Minutes of July 23, 2024 Regular City Council meeting.
8.B Adopt RESOLUTION 2024-160 approving the recommendation by the Theme and Naming Committee (TANC) of road names within the Liberty at Lincoln in Village 7 Specific Plan. The recommended names are:
Shallus Boulevard, Liberty Parkway and Ferrari Ranch Road.
8.C Adopt RESOLUTION 2024-161 authorizing the City Manager to accept a Grant of Easements for Public Street and Highway Purposes along Twelve Bridges Drive and Colonnade Drive from Pappas Arizona, LP and Pappas Gateway, LP for the BP Arco Project.
9. P
UBLIC HEARINGS
9.A (1) Conduct a public hearing; (2) Determine that the item is not considered a project under CEQA Guidelines Section 15378 (Project); and (3) Waive the first reading and introduce by title only ORDINANCE 1081B adopting proposed amendments to Title 18 - Zoning regarding permit expirations and time extensions.
Mi
kaela Noble, Assistant Planner, provided background on the requested amendment and gave a presentation, made a part of these minutes by mention thereof. Over the last year there has been three approved requests - the requests are common given various reasons. To ensure consistency, and to simplify City procedures, in Title 18, and streamline the permit process, the Planning Commission recommends defining the approval terms of discretionary permits for an initial period of four years, with one- time extension opportunity.
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ayor Karleskint asked Council if they had any questions. Councilmember Joiner asked Staff is there an administrative check in process outlined.
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hristian Svensk, Community Development Director; stated the department does not currently have a process in place, but agreed with the recommendation.
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pon hearing no further comments from Council, Mayor Karleskint opened and closed the public hearing at 6:35 pm. Hearing no comment, Mayor Karleskint called for a motion of ORDINANCE 1081B. Councilmember Andreatta motioned approval and the motion was seconded by Councilmember Brown. By the following Vote (Approved): Andreatta- Aye, Brown- Aye, Joiner- Aye, Lauritsen – Aye, and Mayor Karleskint- Aye.
10. G
ENERAL BUSINESS
10. A Receive a Report on Real Time Information Camera Pilot Program and Provide Direction Regardin g t
he Future of the Program. Staff recommends City Council receive a report of the Real Time Informati on C
amera Pilot Program and provide direction regarding the future of this program.
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ennifer Brown, Chief Innovation and Technology Officer, shared a presentation made a part of these minutes by a mention thereof, highlighting the reasons she and Chief Alves would like to pilot a real time P
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Regular Meeting Minutes
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cam era at the intersection at Ferrari Ranch and Joiner Parkway. The intersection has been chosen because of the recent uptick in accidents and the proximity to major retailers. Pilot program is planned for 30 days of evaluation at zero cost to the City. The intent of the pilot program is to explore and analyze traffic patterns, traffic signals, and assist with accident documentation. The pilot program will not be used for ticketing and non-incident tracking.
Mat
t Alves, Public Safety Chief, also stated that the cameras would also assist in the uptick in retail theft in that area. In addition, policing has changed dramatically over the years as policing is moving into a real time information center.
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ouncilmember discussion ensued.
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ean Scully, City Manager, added that the police department is really good at recreating traffic collisions; however, this tool would allow them to validate their findings as well as understand traffic flow.
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ayor Karleskint asked if anyone from the public would like to speak on this item.
1. ) James Ensten, a Lincoln resident, spoke in opposition of the pilot program.
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earing no further comments, Council Unanimously Approved to move forward with the pilot program.
10.B Adopt RESOLUTION 2024-162 authorizing a Budget Augmentation of $140,777 to CIPT231, which includes a 10% contingency for the purchase, installation, training and 5-year renewal for Security Camera P
urchase and software for Installation and Training at the Lincoln Police Department .
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ennifer Brown, Chief Innovation and Technology Officer, stated staff is recommending the purchase of 34 cameras to replace cameras that are over 10-15 years old, have low resolution and do not provide the appropriate coverage necessary to maintain a secure facility in compliance with Criminal Justice Information Services (CJIS) requirements.
Ma
yor Karleskint asked Ms. Brown if staff has looked into securing grant funds from the Department of Homeland Security. Jennifer Brown, Chief Information and Technology Officer, stated she will look into whether or not there are grant programs available.
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ouncilmember discussion ensued.
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ayor Karleskint asked if anyone from the public had any questions and comments.
1. ) James Ensten, a Lincoln resident, expressed concern with the cost.
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earing no further comment, Mayor Karleskint called for a motion of RESOLUTION 2024-162.
Councilmember Brown motioned approval and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Brown- Aye, Andreatta- Aye, Joiner- Aye, Lauritsen – Aye, and Mayor Karleskint- Aye.
10.C Adopt RESOLUTION 2024-163 approving the Lincoln Police Department record retention guidelines.
Mat
t Alves, Public Safety Chief, stated that this is a routine item; however, he wanted to bring it back to Council as the Police Department has added or will be adding video recording assets that require retention schedules to govern the retention of the records they produce. These assets specifically are fixed and mobile real time information cameras and Police facility security cameras. The resolution will add two new record retention schedule elements to the schedule previously approve. Staff recommends updating the records schedule, to include: video recordings- Police Department security, 90-day retention and video recordings- Real Time Information Cameras, 96-hour retention.
Ma
yor Karleskint asked if any Councilmembers had any questions or comments. Hearing none, he asked if P
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City Council, Public Finance Authority and
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Regular Meeting Minutes
August 13, 2024
anyone from the public had any comments or questions.
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earing no further comment, Mayor Karleskint called for a motion of RESOLUTION 2024-163.
Councilmember Joiner motioned approval and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Joiner- Aye, Andreatta- Aye, Brown- Aye, Lauritsen – Aye, and Mayor Karleskint- Aye.
10.D Adopt RESOLUTION 2024-164 To Execute an Agreement for A Broadband Master Plan with EN Engineering, LLC/Magellan Advisors in the amount of $264,820 to complete both Phase 1 and Phase 2 w
hich will provide a comprehensive broadband master plan as well as assist in the grant process, negotiating partnerships and the creation of the policy necessary to implement the plan and authorize a budget augmentation to Fund 2370 - ARPA Federal Assistance Fund.
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ennifer Brown, Chief Innovation and Technology Officer, stated that the resolution before Council is a cost proposal for the fiber master plan, which will assist in creating polices to implement the plan. The development of the plan will focus on increasing high-speed internet access for low-income and disadvantaged residents, improve fiber access in key commercial areas to maintain Lincoln’s economic competitiveness, retain and attract job-creating businesses and technology-reliant innovators, expand fiber access for public facilities and infrastructure to ensure continuous connectivity for public safety, emergency response and other essential City functions.
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ouncilmember discussion ensued.
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ean Scully, City Manager, stated that they would implement the plan, if approved, in the downtown area first.
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earing no further comments from City Council, Mayor Karleskint asked if anyone from the public had any questions or comments.
1. ) James Ensten, a Lincoln resident, questioned the cities intent and how much it will cost the City.
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earing no further comment, Mayor Karleskint called for a motion of RESOLUTION 2024-164.
Councilmember Andreatta motioned approval and the motion was seconded by Councilmember Brown. By the following Vote (Approved): Andreatta- Aye, Brown- Aye, Joiner- Aye, Lauritsen – Aye, and Mayor Karleskint- Aye.
11 . CITY MANAGER REPORTS
1. ) An expanded Senior Health Fair will be held on Sept. 19th at the McBean Pavilion.
2.) Future work sessions have been scheduled to address a multitude of topics including “Solutions t o addr
ess the unhoused”, library funding, road repairs and other topics.
3.) A bond policy discussion meeting will be scheduled in the near future to draft a policy detailing financing method.
12 . COUNCIL INITIATED BUSINESS
1. ) Councilmember Brown requested the Engineering department to explore adding a “No right turn on r
ed sign,” at the intersection of McBean Drive and East Ave., as residents have expressed concern with safety at that intersection when they are trying to cross the street to go to the park. 13 . COMMITTEE REPORTS
1. ) Councilmember Andretta attended the Air Pollution meeting where they discussed fire pollutants that affect Placer County reporting. Ms. Andretta also attended the recent Western Placer Waste Management Authority (WPWMA) meeting where they discussed purposes of conducting a research project related to methane emissions.
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2.) Councilmember Joiner attended the recent Sacramento Area Council of Governments (SACOG) where they focused on the Transportation Project List Development for the 2025 Blueprint.
3.) Mayor Karleskint attended the Lincoln-Sewer Maintenance District 1 Wastewater Authority (LISWA) meeting where they discussed an improvement program project and now that the contract has changed the budget must be amended. Lastly, at the Strategic Retreat Meeting that was recently held, Council requested to move the Committee Report section in the agenda; however, Council has requested to discuss this further before implementation. 14 . INFORMATION ITEMS
1. ) Councilmember Andreatta spoke about the National Night Out event that was held on August 6th at the McBean Pavilion. It was well attended.
15. Mayor Karleskint adjourned the meeting at 7:57 pm.
Submitted by Gwen Scanlon, City Clerk
Permit Expirations and
Extensions
Amendments to Title 18 (Zoning) of the Lincoln Municipal Code regarding permit expirations and extensions
Item 9A
August 13, 2024
Planning Commission
•Public hearing on July 17, 2024
•Adopted PC Resolution 2024-25
recommending Council adopt proposed
amendments
City Council – August 13, 2024 2
Planning Commission – January 17, 2024 3
Current Title 18 Permit Terms
Code Section Permit Type Initial Approval
Term (in years)
Allowed Time
Extension Notes
18.32.170 Development
Permit Not identified Not identified Listed as “Specific Development Permit”
18.54.070
18.58.010 Variance 1 None
Permit shall become
void one year
following date of
issuance if not
exercised
18.54.070
18.56.010 Conditional
Use Permit Not identified Not Identified
Permit shall become
void one year
following date of
issuance if not
exercised
18.67.060 Design Review 1 None
Proposed Amendment
•Initial approval term: four (4) years
• Unless conditioned for alternative time period
•One (1) time extension: two (2) years
• CDD Director-level
City Council – August 13, 2024 4
Planning Commission – July 17, 2024 5
Title 18 Proposed Amendments
Code Section Permit
Type
Initial
Approval
Term (in
years)
Allowed Time
Extension Notes
18.32.170 Development
Permit 4 1 2-year extension
(Director-level)
Change section title; Can
be conditioned with
alternate time expiration
limit
18.54.070
18.58.010 Variance 4 1 2-year extension
(Director-level)
Can be conditioned with
alternate time expiration
limit
18.54.070
18.56.010
18.56.030*
Conditional
Use Permit 4 1 2-year extension
(Director-level)
Can be conditioned with
alternate time expiration
limit
18.67.060 Design
Review 4 1 2-year extension
(Director-level)
Can be conditioned with
alternate time expiration
limit
*New section
Findings
• LMC Title 18 does not consistently address expirations and extensions
• Local jurisdiction research
• Permit approvals: 2-3 years
• City proposal greater (4 years)
• Time extensions: vary in approach
• Total potential life: 4-9 years
• City proposal consistent (6 years)
• No justification for time lengths
City Council – August 13, 2024 6
Findings (continued)
•Four-year approval period – aligns with
tentative maps (Title 17 – Subdivisions)
• Consistency across Planning entitlements
City Council – August 13, 2024 7
Findings (continued)
• Simplify City procedures
• Project with multiple entitlements processed/approved simultaneously – same expiration date
• Provide flexibility for applicant
• Additional time to account for delays
• Reduce time extension applications
City Council – August 13, 2024 8
Recommendation
• PC recommends:
1. Determine amendments to Title 18 (Zoning)
regarding permit expirations and extensions is not a
project under Section 15378 (Project) of CEQA
Guidelines
2. Adopt an Ordinance approving proposed
amendments to Title 18 related to permit expirations
and extensions
City Council – August 13, 2024 9
Example – Overlapping Entitlements
• John Doe applies for CUP (drive-through) and is approved on 1/1/2000 expires 1/1/2004 (if not used)
• APN: 000-000-001
• Sells property before CUP is used
• Charlie Baker applies for CUP (gas station) and is approved on 1/1/2003 expires 1/1/2007 (if not used)
• Same APN – 000-000-001
• Charlie opens gas station on 12/1/2003 – CUP in use
• John Doe’s CUP is never used – automatically expires on 1/1/2004 City Council – August 13, 2024 10
Real Time Information Camera
Pilot Program
Presented By: Jennifer Brown, CITO and Matt Alves, Public Safety Chief
Pilot Program
Staff is proposing a pilot program of Real Time Information Cameras (RTIC) at the intersection of Joiner Parkway and Ferrari Ranch Road.
This would be the first use of cameras at intersections in the City of Lincoln.
Intersection chosen because of the recent uptick in accidents and the proximity to major retailers.
Pilot program is planned for 30 days of evaluation at zero cost to the City.
2 Benefits and Uses
Emergency Response
Remote Signal Review
Intersection Hazards
Community Safety
Accident Documentation
3 Not Used For
Red Light Ticketing
Speeding Tickets
Non-Active Incident Tracking
4 Camera Chosen For Pilot
Used by neighboring agencies
Swedish Corporation owned by Canon Inc. that
operates independently within the Canon Group
ISO 27k Compliance
5 AXIS Camera
Multidirectional day or night
camera with four 5MP
cameras for a total 20MP
resolution and 360° overview
for total situational
awareness including an
HDTV 1080p PTZ with 32x
optical zoom.
6 Neighboring
Agency Install
7 Install Location
8 • Pilot to be installed
at the intersection of
Joiner Parkway and
Ferrari Ranch Road.
• Proposing two
cameras to cover
intersection.
• Retention Policy –96
hours
Staff Requested Direction
Pilot Program – Green Light?
If deemed useful, move forward
with purchasing?
Program expansion?
9 10
Questions?