MINUTES
CITY OF LINCOLN CITY COUNCIL,
PUBLIC FINANCE AUTHORITY
and REDEVELOPMENT SUCCESSOR AGENCY
Regular Meeting
October 8, 2024
OPEN
SESSION MEETING
The meeting was conducted in person at City Hall, 600 6th Street, Lincoln, CA, and virtually on Zoom with a Live Stream on the City of Lincoln YouTube Channel and WAVE Channel 18.
1. CA
LL TO ORDER by Mayor Karleskint at 6:02 PM.
2. RO
LL CALL: Councilmembers present: Holly Andreatta
Ben Brown
Paul Joiner
William Lauritsen
Mayor Dan Karleskint
Roll Call: 5 members present, 0 members absent, 0 members excused.
Staff members present: Sean Scully, City Manager
Kristine Mollenkopf, City Attorney
Nita Wracker, Assistant City Manager/Finance Director
Matt Alves, Public Safety Chief
Vin Cay, City Engineer
Erin Frye, Economic Development & Communications
Matt Medill, Public Works Director
Veronica Rodriguez, Human Resources Director
Gwen Scanlon, City Clerk
Christian Svensk, Community Development Director
Var
ious City employees, consultants, and members of the public were also present in person and via teleconference.
3. REPO
RT FROM CLOSED SESSION – Mayor Karleskint stated there was no closed session.
4. PLED
GE OF ALLEGIANCE – led by Nita Wracker, Assistant City Manager/Finance Director.
5. AG
ENDA MODIFICATIONS – Sean Scully, City Manager, stated staff would like to pull Consent Item 8E, CFD 2018-1 A, date certain to October 22, 2024 City Council meeting. He also stated staff would like to make a clarification on Consent Items, 8F, 8G and 8H, Liberty @ Lincoln Final Maps. Mr. Scully stated the Lincoln Police Officers’ Association (LPOA) had sent a letter requesting the removal of Item 10A, a reclassification of a community service officer position into a crime analyst position. He continued the LPOA had raised some concerns about whether or not we should be meeting and conferring to discuss the matter from a management and a legal perspective. Mr. Scully concluded that even though Staff doesn’t agree with that concern; it is important to us to maintain really good relationships with our labor groups and so we are requesting it be removed out of good faith, so we can sit down and chat with them, and we'll hopefully have it back to you in the near future. Kristine Mollenkopf, City Attorney, stated just for clarification that it was a letter from LPOA’s legal counsel not the group itself.
6. PRESEN
TATIONS
6.A Downtown Master Plan (DMP) + Objective Design and Development Standards (ODDS) and allow for any questions and/or provide feedback to staff.
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Redevelopment Successor Agency
Regular Meeting Minutes
October 8, 2024
Christian Svensk, Community Development Director, gave a staff report and a brief City Council discussion ensued.
6.B Updated ISO Public Protection Classification.
Anthony Mejia, Deputy Fire Chief, gave a staff report and a brief City Council discussion ensued.
6.C Adopt PROCLAMATION 2024-07 recognizing October 5- 13, 2024 as California Water and Wastewater Professionals Appreciation Week.
Councilmember Andreatta motioned to approve the proclamation and the motion was seconded by Councilmember Brown – Approved Unanimously. Matthew Medill, Public Works Director, read the proclamation and City Council took photos with various members of Public Works.
6.D Adopt PROCLAMATION 2024-08 recognizing October 5-13, 2024 as Code Enforcement Officer Appreciation Week.
Councilmember Andreatta motioned to approve the proclamation and the motion was seconded by Councilmember Brown – Approved Unanimously. Kristine Mollenkopf, City Attorney, read the proclamation and City Council took photos with the Code Enforcement Officers.
6.E Leap into Poetry contest.
Fran Neves, member of Poets Club of Lincoln, gave a brief presentation in honor of the Club’s 20 th anniversary. A brief City Council discussion ensued.
7. PUBLIC COMMENT ON NON-AGENDA ITEMS WITHIN THE SUBJECT MATTER
JURISDICTION OF THE COUNCIL
1.) Anne Constantine Birge, a Lincoln resident, stated her concern with the Titan Missile Site structure is unsafe and additional chemicals have been detected by the Army Corps of Engineers.
2.) Fran Neves, a Lincoln resident, gave a brief history with Lincoln’s history in relation to Women’s Right to Vote.
3.) Sela Greenhouse, a Lincoln resident, stated she doesn’t share the City’s opposition to The Gathering Inn (TGI) Medical Respite Center and asked the City Council to return to discussions with TGI.
8. CONSENT
8.A Approval of Minutes of September 24, 2024 Regular City Council meeting. (Gwen Scanlon)
8.B Adopt RESOLUTION 2024- 205 accepting the Twelve Bridges Village 4B Phase 1 and 2 Subdivision Improvements as complete and authorize the City Clerk to file the Notices of Completion with the Placer County Recorder. (Vin Cay)
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
October 8, 2024
The streets within this subdivision are private streets to be maintained by the Home Owners’ Association. Within the private streets, the sewer and water infrastructure will be owned and maintained by the City.
8.C Adopt RESOLUTION 2024-206 authorizing the City Manager to execute a task order for professional services with UNICO Engineering, Inc. in the amount of $131,424 for construction management and inspection services for CIP 652 - Pavement Preservation FY 24/25. (Vin Cay)
8.D Adopt RESOLUTION 2024-207 authorizing the City Manager to execute a contract for construction with PBM Construction, Inc. in the amount of $117,857 for CIP 237&238 – Senior Meal Pick-Up Area and authorize the City Engineer to approve change orders up to $17,678. (Vin Cay)
ITEMS PULLED FROM CONSENT AGENDA
8.E (1) Adopt RESOLUTION 2024-208 approving Annexation No. 25 (Liberty at Lincoln Phase 1) into the City of Lincoln Community Facilities District No. 2018-1 (City Maintenance Services); (2) Adopt RESOLUTION 2024-209 approving Annexation No. 26 (Liberty at Lincoln Undeveloped Phase 2) into the City of Lincoln Community Facilities District No. 2018-1 (City Maintenance Services); and (3) Adopt RESOLUTION 2024-210 approving Annexation No. 14 (Liberty at Lincoln Phase 1) into the City of Lincoln Community Facilities District No. 2018-2 (Public Services). – Continued Date Certain to October 22, 2024 City Council Meeting.
8.F Adopt RESOLUTION 2024- 211 approving Liberty at Lincoln Village 3 Improvement Plans, Subdivision Improvement Agreement and Liberty at Lincoln Village 3A Final Map.
8.G Adopt RESOLUTION 2024-212 approving the Liberty at Lincoln Village 4 Improvement Plans, Subdivision Improvement Agreement and Liberty at Lincoln Village 4A Final Map.
8.H Adopt RESOLUTION 2024-213 approving Liberty at Lincoln Village 5 Improvement Plans, Subdivision Improvement Agreement and Liberty at Lincoln Village 5 Final Map.
Nita Wracker, Assistant City Manager/Finance Director, stated she had pulled Items 8F through 8H to make a quick comment that in the fiscal impact on the staff report it discusses that these items will be approved after the approval of the large lot final map for the Liberty at Lincoln. That large lot final map is still going through the administrative process of the city and the county but pending imminent approval. Ms. Wracker requested City Council approve these items for the 3 subdivision final maps with the acknowledgement that the City Clerk will hold those plans until the map is recorded, and then we will take those plans for recordation.
Mayor Karleskint opened the discussion to the public, hearing no comments, he called for a motion of approval for the item. Councilmember Joiner motioned approval and the motion was seconded by Councilmember Andreatta . By the following Vote (Approved): Joiner-Aye, Andreatta- Aye, Brown- Aye, Lauritsen – Aye and Mayor Karleskint- Aye: RESOLUTION 2024- 211; RESOLUTION 2024-212; and RESOLUTION 2024-213.
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
October 8, 2024
9. PUBLIC HEARINGS
9.A (1) Conduct a public hearing for the Lincoln Square Commercial Tentative Parcel Map subdividing an 8.43-acre combined parcel into six (6) commercial parcels; (2) Adopt RESOLUTION 2024-214 for the following actions:
A. Determine the project as exempt under the California Environmental Quality Act (CEQA) Section 15183 (Projects Consistent with a Community Plan or Zoning), whereby projects which are consistent with the development density established by existing zoning, community plan, or general plan policies for which an Environmental Impact Report (EIR) was certified (City of Lincoln 2050 General Plan EIR; State Clearinghouse No. 2005- 112003).
B. Approve the Lincoln Square Commercial Tentative Parcel Map subject to specific conditions of approval incorporated in the Resolution as Exhibit A.
The project includes a request for Findings of Consistency with the General Plan involving abandonment of existing easements along its road frontage. The project site is located at the southeast corner of Lincoln Boulevard and Sterling Parkway on Assessor’s Parcel Numbers 021-274-054 and -057. (PLN24-00029 - Property Owner/Applicant: Rayani Holdings, LLC)
Rommel Pabalinas, Planning Manager, gave a staff report. A brief City Council discussion ensued regarding: proximity to the Lincoln Rodeo Grounds and incorporating that into the design of the project; whether the infrastructure that was installed many years ago was salvageable; whether the proposed six parcels would come forward at one time to ensure a cohesive project; the size of the proposed six parcels; and whether a hotel would be located in this center.
Mayor Karleskint opened the public hearing at 7:17pm with the following comments:
1.) Tony Frayji, Frayji Design Group and representing property owner Rayani Holdings, stated this is only a tentative parcel map and the project would still have to go through the Design Review process where cohesiveness of project would be discussed. Mr. Frayji also stated the infrastructure would be inspected and if needed would be repaired.
2.) Darla Gutierrez, a Lincoln resident, stated her concern that if a hotel was built in this center that the guests might have noise or smell complaints with the rodeo right next door.
However, she said the hotel and possibly restaurants would be used by rodeo attendees.
3.) Sela Greenhouse, a Lincoln resident, stated the project would need an agreement similar to ensure all parcels comply for maintenance issues similar to a Homeowners’ Association but she was excited to see commercial development in Lincoln.
Mayor Karleskint closed the public hearing at 7:25pm with no further comments and called for a motion. Councilmember Joiner motioned approval and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Joiner-Aye, Andreatta- Aye, Brown- Aye, Lauritsen – Aye and Mayor Karleskint- Aye: RESOLUTION 2024-214 for the following action: (A) Determine the project as exempt under the California Environmental Quality Act (CEQA) Section 15183 (Projects Consistent with a Community Plan or Zoning), whereby projects which are consistent with the development density established by existing zoning, community plan, or general plan policies for which an Environmental Impact Report (EIR) was
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
October 8, 2024
certified (City of Lincoln 2050 General Plan EIR; State Clearinghouse No. 2005-112003) and (B) Approve the Lincoln Square Commercial Tentative Parcel Map subject to specific conditions of approval incorporated in the Resolution as Exhibit A.
10. GENERAL BUSINESS
10.A Adopt RESOLUTION 2024-215 reclassifying a Community Services Officer position assigned to the City’s Police Department to the Crime Analyst II classification, and approving the salary schedule associated with this newly created series. (Claire True) The proposal has an estimated fiscal impact of $10,880 for the remainder of the 24/25 fiscal year. THIS ITEM WAS PULLED FOR A FUTURE CITY COUNCIL MEETING.
10.B Adopt RESOLUTION 2024-216:
1. Augmenting $152,968 to CIP 485 – H, I, and J Streets Water Distribution Rehabilitation Project from unencumbered balance of Water Capital Replacement Fund 7110;
2. Authorizing the City Manager to execute a contract for construction with Flowline Contractors, Inc. in the amount of $4,604,701 for the H, I, and J Streets Water Distribution Rehabilitation Project and authorizing the City Engineer to approve change orders not to exceed $460,470;
3. Authorizing the City Manager to execute a contract for construction management and inspection services with Coastland Civil Engineering in the amount of $248,620;
4. Authorizing the City Manager to execute a contract for material testing services with Blackburn Consulting in the amount of $93,787; and
5. Authorizing the City Manager to execute Amendment No. 2 to the December 8, 2020, Task Order with REY Engineers, Inc. for Professional Design Services in the amount of $89,290.
Araceli Cazarez, Engineering Manager, gave a staff report. A brief City Council discussion ensued about similar projects, both completed and in future, and how they would be funded.
Mayor Karleskint opened the discussion to the public with the following comments:
1.) Sela Greenhouse, a Lincoln resident, stated her concern with slurry seal projects and encouraged the City to expand this project to other areas to take advantage of economies of scale while the contractor was working in the City.
2.) Darla Gutierrez, a Lincoln resident, stated her concern that the City patching projects such as the one on 3
rd Street and Joiner Parkway weren’t properly done. A brief discussion ensued on patching projects.
Hearing no further comments, Mayor Karleskint called for a motion. Councilmember Brown motioned approval and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Brown- Aye, Andreatta- Aye, Joiner-Aye, Lauritsen – Aye and Mayor Karleskint- Aye: RESOLUTION 2024-216.
10.C Approval of the updated Strategic Plan for 2023 – 2025 which outlines the specific goals as identified by the City Council from the strategic retreat.
Sean Scully, City Manager, stated gave a brief history on strategic meetings during his tenure and detailed some recent updates that came out of the August 8, 2024 meeting. Mayor Karleskint opened the discussion to the public and hearing none, he asked for a motion to P
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Redevelopment Successor Agency
Regular Meeting Minutes
October 8, 2024
approve the updates. Councilmember Andreatta motioned to approve the updates and Councilmember Brown seconded the motion. By the following Vote (Approved): Andreatta- Aye, Brown- Aye, Joiner-Aye, Lauritsen – Aye and Mayor Karleskint- Aye: Updated Strategic Plan for 2023 – 2025.
10.D Consider an amendment to the City Manager's at -will employment agreement, and if so desired, Adopt RESOLUTION 2024-217 approving the amendment to the December 14, 2021 at- will employment agreement for City Manager Sean Scully.
The estimated total increased cost over fiscal year 24/25 is $5,150.
K
ristine Mollenkopf, City Attorney, gave a brief staff report. Council thanked Sean for all of the accomplishments he has achieved during his short tenure. Mayor Karleskint, opened the discussion to the public with the following comments:
1. ) Vicki Reliford, Lincoln Women’s Club President, stated she was on the committee to help pick the new City Manager and congratulated City Council on hiring Sean and glad they are extending his contract.
2. ) Byron Chapman, a Lincoln resident, stated he agreed the City has improved under Sean’s direction but that he hasn’t seen any American with Disabilities Act (ADA) improvements.
3. ) Veronica Rodriguez, Human Resources Manager, stated that she is a member of the City’s Executive Team and Sean is the sixth City Manager during her tenure. She also stated that she values Sean tremendously and the extension of his contract will be a comfort to staff.
Various other members of Staff expressed their appreciation of Sean.
4. ) Whitney Eklund, a Lincoln Planning Commissioner and Economic Development Committee member, stated she had worked with many leaders and volunteers but Sean is one of the best with his optimistic and positive attitude.
5. ) Lena Labosky, a Lincoln resident, expressed her appreciation for Sean.
Mayor Karleskint closed the discussion with no further comments and called for a motion.
Councilmember Andreatta motioned to approve the updates and Councilmember Brown seconded the motion. By the following Vote (Approved): Andreatta- Aye, Brown- Aye, Joiner- Aye, Lauritsen – Aye and Mayor Karleskint- Aye: RESOLUTION 2024-217. 11 . CITY MANAGER REPORTS
S
ean Scully, City Manager, stated there was an Economic Development Committee meeting the next day at 9am and encouraged everyone to attend. He also gave a brief update on the Senior Fair, various State propositions and informed all that the next City Council meeting would have a lot on it and may be longer than usual.
12 . COUNCIL INITIATED BUSINESS – none.
13 . COMMITTEE REPORTS
C
ouncilmember Andreatta reported on the Placer County Transportation Planning Agency meeting she attended on Councilmember Joiner’s behalf.
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City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
October 8, 2024
14. INFORMATION ITEMS
M
ayor Karleskint stated the City of Lincoln in partnership with the California Department of Water Resources (DWR) were offering Flume’s Smart Home Water Monitor & Leak Detectors for $25 which could save residents a lot of money by detecting water leaks and encouraged everyone to take advantage of the offer.
15 . Mayor Karleskint adjourned the meeting at 8:43pm.
Submitted by Gwen Scanlon, City Clerk