MINUTES
CITY OF LINCOLN CITY COUNCIL,
PUBLIC FINANCE AUTHORITY
and REDEVELOPMENT SUCCESSOR AGENCY
Regular Meeting
October 22, 2024
O
PEN SESSION MEETING
The meeting was conducted in person at City Hall, 600 6th Street, Lincoln, CA, and virtually on Zoom with a Live Stream on the City of Lincoln YouTube Channel and WAVE Channel 18 – note technical difficulties with equipment so Zoom and YouTube didn’t start until Item 10A.
1. C
ALL TO ORDER by Mayor Karleskint at 6:14 PM due to technical difficulties.
2. R
OLL CALL: Councilmembers present: Holly Andreatta
Paul Joiner
William Lauritsen
Mayor Dan Karleskint
Councilmembers absent: Ben Brown
Roll Call: 4 members present, 1 members absent, 0 members excused.
Staff members present: Sean Scully, City Manager
Kristine Mollenkopf, City Attorney
Nita Wracker, Assistant City Manager/Finance Director
Vin Cay, City Engineer
Erin Frye, Economic Development & Communications
Matt Medill, Public Works Director
Veronica Rodriguez, Human Resources Director
Gwen Scanlon, City Clerk
Christian Svensk, Community Development Director
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arious City employees, consultants, and members of the public were also present in person and via teleconference.
3. R
EPORT FROM CLOSED SESSION – Kristine Mollenkopf, City Attorney stated there w
as no reportable action.
4. PL
EDGE OF ALLEGIANCE – led by Matt Williamson, Police Lieutenant.
5. AG
ENDA MODIFICATIONS – Staff requested Item 8B be pulled from consent and acted on after the public hearing Item 9A and Item 8N was also be pulled to swap the exhibit, new exhibit is on the dais and at table at room entrance.
6. PR
ESENTATIONS
6.A Adopt PROCLAMATION 2024-09 declaring October 20-26, 2024 as National Friends of Library Week.
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ouncilmember Andreatta motioned to approve the proclamation and the motion was seconded by Councilmember Joiner – Approved Unanimously. Mayor Karleskint read the proclamation and City Council took photos with various members of Friends of the Library.
7. P
UBLIC COMMENT ON NON-AGENDA ITEMS WITHIN THE SUBJECT MATTER J
URISDICTION OF THE COUNCIL
1. ) David Conn, a Lincoln resident, stated his opposition to The Gathering Inn proposed P
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Regular Meeting Minutes
October 22, 2024
medical respite center.
2. ) Sela Greenhouse, a Lincoln resident, thanked the City Council for allowing her to comment and stated she doesn’t share the City’s opposition to The Gathering Inn (TGI) Medical Respite Center and asked the City Council to return to discussions with TGI.
8. CO
NSENT
Ma
yor Karleskint stated Staff had requested Item 8B and 8N be pulled from consent agenda.
He asked if any members of the City Council, Staff or public would like to pull any other items from the consent agenda and Sela Greenhouse requested Item 8C be removed.
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earing no further comments, Mayor Karleskint called for a motion of the remainder of the consent agenda. Councilmember Andreatta motioned approval and the motion was seconded by Councilmember Joiner. By the following Vote (Approved): Andreatta- Aye, Joiner-Aye, Lauritsen – Aye, Mayor Karleskint- Aye and Brown- Absent. The items approved were:
8.A Approval of Minutes of October 8, 2024 Regular City Council meeting.
8.D Adopt RESOLUTION 2024 -220 accepting the Plaza Building Roof Repairs, CIP 671 as complete, and authorizing the City Clerk to file the Notice of Completion with the Placer County Recorder.
8.E Adopt RESOLUTION 2024 -221 accepting the Community Center Roof Repairs, CIP 677 as complete, and authorizing the City Clerk to file the Notice of Completion with the Placer County Recorder.
8.F Adopt RESOLUTION 2024 -222 accepting the Corp Yard Gutter Repairs, CIP 673 as complete, and authorizing the City Clerk to file the Notice of Completion with the Placer County Recorder.
8.G Adopt RESOLUTION 2024-223 authorizing the augmentation of $99,194 from the unencumbered balance of Fund 2210 to CIP 651 – Teal Hollow Drive Repairs, and authorizing the City Manager to execute a contract for construction with Rhino Engineering in the amount of $158,430 for CIP 651 – Teal Hollow Repairs and authorize the City Engineer to approve change or
ders up to $23,764.
8.H Adopt RESOLUTION 2024-224 authorizing the City Manager to execute a contract for construction with B&M Builders, Inc in the amount of $116,940 for CIP 448 – Ashwood Way Repairs and authorize the City Engineer to approve change orders up to $17,541.
8.I Adopt RESOLUTION 2024-225: (1) authorizing the City Manager to execute a contract for construction with BWD Construction, Inc. in the amount of $1,009,500 and authorizing the City Engineer to approve change orders up to $100,950; (2) authorizing the City Manager to execute a contract for construction management and inspection services with UNICO Engineering, Inc. in the amount of $162,799 for CIP 478 East Joiner Parkway Pump Stati on
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mprovements.
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8.J Adopt RESOLUTION 2024- 226 authorizing funding request for the City of Lincoln’s funding request for the FY 2024 -2025 Beverage Container Recycling City/County Payment Program and authorize the City Manager to execute all necessary grant-related documents on behalf of the City.
8.K Adopt RESOLUTION 2024-227 approving amendments to the Grant Management Policy.
8.L Adopt RESOLUTION 2024-228: (1) authorizing the City Manager to enter into an agreement with the Lincoln Community Foundation to oversee the start-up of LincolnCACares.org, a tax-exempt organization to oversee the day-to-day management of the C
ity’s temporary emergency sheltering program for the unhoused in an amount not to exceed $246,
215.63; and (2) a budget augmentation of $150,000 from the unencumbered balance from Fund 1020 Standard Allowance to allow sufficient funding for the agreement with Lincoln C
ommunity Foundation.
8.M Adopt RESOLUTION 2024-229 authorizing the City Manager to enter into a contract with Microsoft from SHI under the Microsoft/Riverside County Enterprise Agreement Program for a total three-year contract amount of $377,708 which includes a 20 percent contingency allowing room for growth and future Microsoft technology initiatives.
There is available funding within the approved 2023-2025 budget in Fund 60003000-50450.
8.O Adopt RESOLUTION 2024-231 authorizing the City Manager to execute a 30-year non- subordinated ground lease with Clarke Zander Holdings, LLC at Lincoln Regional Airport.
8.P (1) Adopt RESOLUTION 2024-232 approving Annexation No. 25 (Liberty at Lincoln Phase 1) into the City of Lincoln Community Facilities District No. 2018-1 (City Maintenance Services); (2) Adopt RESOLUTION 2024-233 approving Annexation No. 26 (Liberty at Lincoln Undeveloped Phase 2) into the City of Lincoln Community Facilities District No. 2018-1 (City Maintenance Services); and (3) Adopt RESOLUTION 2024-234 approving Annexation No. 14 (Liberty at Lincoln Phase 1) into the City of Lincoln Community Facilities District No. 2018-2 (
Public Services).
ITEMS PULLED FROM CONSENT AGENDA
8.C Adopt RESOLUTION 2024 -219 accepting the McBean Park Roof Repairs, CIP 623 as complete, and authorizing the City Clerk to file the Notice of Completion with the Placer County Recorder.
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ayor Karleskint opened the discussion to the resident who requested this item be pulled from the consent agenda:
1) S
ela Greenhouse, a Lincoln resident, asked if the City received any cost savings from the original roof tiles being salvaged and a brief discussion ensued.
Hearing no further comments, Mayor Karleskint called for a motion of approval for the item.
Councilmember Joiner motioned approval and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Joiner-Aye, Andreatta- Aye, Lauritsen – Aye, Mayor Karleskint- Aye and Brown- Absent: RESOLUTION 2024 -219.
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8. N Adopt RESOLUTION 2024-230 authorizing the City Manager, on behalf of the City of Lincoln to enter into a Memorandum of Understanding with the Economic Development Department.
Nita Wracker, Assistant City Manager/Finance Director, stated this item was pulled from the consent agenda to note the new Exhibit A, made a part of the minutes by mention thereof.
Hearing no further comments, Mayor Karleskint called for a motion of approval for the item.
Councilmember Andreatta motioned approval and the motion was seconded by Councilmember Joiner. By the following Vote (Approved): Andreatta- Aye, Joiner-Aye, Lauritsen – Aye, Mayor Karleskint- Aye and Brown- Absent: RESOLUTION 2024-230.
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ouncilmember Joiner recused himself from the next two items and exited the room at approximately 6:35pm.
9. P
UBLIC HEARINGS
9.A (1) Conduct a public hearing to consider the vacation of a portion of public right of way for Joiner Parkway; (2) Adopt RESOLUTION 2024-235 approving the vacation of a portion of public right of way along Joiner Parkway located within the Joiner Ranch East Subdivision; and (3) R
ESOLUTION 2024-236 approving a quitclaim deed in favor of JEN California 24 LLC.
SP Mann, Senior Engineer, gave a brief staff report. Mayor Karleskint opened and closed the public hearing at 6:41pm with no comments and called for a motion. Councilmember Andreatta motioned approval and the motion was seconded by Councilmember Lauritsen. By the following Vote (Approved): Andreatta- Aye, Lauritsen – Aye, Mayor Karleskint- Aye, Brown- Absent and Joiner-Recused: RESOLUTIONS 2024-235 and 236.
ITEM PULLED FROM CONSENT AGENDA
8.B Approval of a RESOLUTION 2024-218: (a) approving the Improvement Plans for Joiner Ranch East Phase 1; (b) approving Joiner Ranch East Phase 1 Final Map and authorizing the City Manager to execute the Subdivision Improvement Agreement; and (c) authorizing the City Clerk to sign the Clerk’s Statements and record the Final Map and Subdivision Improvement Agreement.
Mayor Karleskint opened and closed the public discussion with no comments and called for a motion. Councilmember Andreatta motioned approval and the motion was seconded by Councilmember Lauritsen. By the following Vote (Approved): Andreatta- Aye, Lauritsen – Aye, Mayor Karleskint- Aye, Brown- Absent and Joiner-Recused: RESOLUTION 2024-218.
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ouncilmember Joiner returned to the dais at 6:43pm.
10. G
ENERAL BUSINESS
10.A Adopt RESOLUTION 2024 -237 approving the establishment of an Assistant City Attorney position in the City Attorney's Office and the adoption of the salary schedule for the newly established Assistant City Attorney and Junior/Senior Deputy City Attorney classification series and a budget augment in the amount of $128,690 from Funds 1000, 6000, 7100, 7200, 7300 and 7500.
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Claire True, Senior Human Resources Analyst, gave a brief staff report. A brief City Council discussion ensued. Mayor Karleskint opened the discussion to the public with the following comments:
2) B
yron Chapman, a Lincoln resident, stated his concern with salary and using an in- house attorney and said there could be cost savings by hiring another code enforcement officer rather than another City Attorney.
3) S
ela Greenhouse, a Lincoln resident, agreed with Mr. Chapman’s comments and questioned the salary band.
With no further comments Mayor Karleskint called for a motion. Councilmember Andreatta motioned approval and the motion was seconded by Councilmember Lauritsen. By the following Vote (Approved): Andreatta- Aye, Lauritsen – Aye, Joiner-Aye, Mayor Karleskint- Aye and Brown- Absent: RESOLUTION 2024 -237.
10.B Adopt RESOLUTION 2024-238 authorizing the establishment of one High School Intern position in the Library, the adoption of the revised Temporary/Seasonal salary schedule and an augmentation to revenue and expenses for the total grant award amount of $54,355 to Fund 1000 G
eneral Fund.
Veronica Rodriguez, Human Resources Director, gave a staff report. A brief City Council discussion ensued. Mayor Karleskint opened and closed the discussion to the public with no comments and called for a motion. Councilmember Joiner motioned approval and the motion was seconded by Councilmember Andreatta. By the following Vote (Approved): Joiner-Aye, Andreatta- Aye, Lauritsen – Aye, Mayor Karleskint- Aye and Brown- Absent: RESOLUTION 2024-238.
10.C Adopt RESOLUTION 2024-239 approving the memorial for Captain Sax and 2) authorizing a budget augmentation from the unencumbered balance in Fund 1020 Standard Allowance in an amount not to exceed $45,000 in to fund the memorial project at Lincoln R
egional Airport.
Sean Scully, City Manager, gave a brief staff report. Jeff Demure, a licensed architect and Lincoln Airport tenant, designed the memorial and gave a brief description of the design as well as some details of Captain Sax. A brief City Council discussion ensued. Mayor Karleskint opened the discussion to the public and hearing none, he asked for a motion to approve the resolution. Councilmember Joiner motioned to approve the resolution and Councilmember Lauritsen seconded the motion. By the following Vote (Approved): Joiner-Aye, Lauritsen – Aye, Andreatta- Aye, Mayor Karleskint- Aye and Brown- Absent: RESOLUTION 2024-239. 11 . CITY MANAGER REPORTS
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ean Scully, City Manager, stated there was a State of the City meeting scheduled for Thursday, October 24th at 10am at McBean Pavilion and encouraged everyone to attend. He concluded by stating there were only two more City Council meetings in 2024. 12 . COUNCIL INITIATED BUSINESS – none.
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13. COMMITTEE REPORTS
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ouncilmember Andreatta reported on the LiSWA, Lincoln-SMD1 Wastewater Authority, and Annual CalCities Conference she attended. Councilmember Joiner reported on the Economic Development Committee meeting he attended. Mayor Karleskint reported on the Placer County Water Agency (PCWA)/City of Lincoln 2x2 and Local Area Formation Commission (LAFCO) meetings he attended.
14 . INFORMATION ITEMS
K
ristine Mollenkopf, City Attorney, stated a letter would be going out to all residents from Mayor Karleskint regarding The Gathering Inn Medical Respite center in Lincoln. 15 . Mayor Karleskint adjourned the meeting at 7:44pm.
Submitted by Gwen Scanlon, City Clerk
EXHIBIT “A”
SCOPE OF SERVICES / SCHEDULE OF COMPENSATION
Economic Development Initiatives and Civic Amenities
The general purpose of this program is to further the efforts of the Economic Development department in enhancing, encouraging, and enabling economic development within the City Limits and to develop and enhance civic amenities to be able to enrich the lives of our community members.
Audits and Reports
Beneficiary is responsible for providing all financial reports, receipts, and ledgers of expenditures under this award for the annual audit of the City. This financial information may be provided in a manner consistent with the financial reporting currently undertaken between the Beneficiary and the City. Beneficiary is responsible to ensure ARPA spending in compliance with the Office of Management and Budget (OMB) 2 CFR Chapter 1, Chapter II, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards; Final Rule, as applicable.
Scope of Services
BENEFICIARY IS RESPONSIBLE FOR:
1. Providing Economic Development Initiatives including but not limited to:
1.1. extending the Small Business Local Resources Fund to provide additional opportunities and funding to small businesses,
1.2. develop a downtown improvement program, including façade enhancement,
1.3. collaborate with community partners to develop McBean Stadium and McBean Pavilion enhancements,
1.4. collaborate with community partners and non-profit organizations to develop public art projects, upgrades to the Civic Auditorium and Carnegie Library.
Schedule of Compensation
CITY IS RESPONSIBLE FOR:
1. Providing funding to the projects described above in the amounts as follows:
1.1. Small Business Local Resources Fund - $100,000.00
1.2. Downtown Improvement/Façade Enhancement Program - $100,000.00
1.3. McBean Stadium and Pavilion enhancements - $100,000.00
1.4. Public Art, Civic Auditorium and Carnegie Library upgrades - $500,000.00