2025 REGULAR MEETING - CITY COUNCIL / LINCOLN REDEVELOPMENT
SUCCESSOR AGENCY / LINCOLN PUBLIC FINANCING AUTHORITY
October 14, 2025
CITY OF LINCOLN
2025 REGULAR MEETING - CITY COUNCIL /
LINCOLN REDEVELOPMENT SUCCESSOR AGENCY
/ LINCOLN PUBLIC FINANCING AUTHORITY
October 14, 2025
AS A COURTESY, PLEASE TURN OFF ALL CELL PHONES & ELECTRONIC DEVICES DURING THE MEETING -COUNCIL MEETING AGENDA-
6:00 PM
Mayor Holly Andreatta
Mayor Pro Tem Ben Brown Councilmember Whitney Eklund Councilmember Richard Pearl Councilmember John Reedy City Hall (Extremely Limited Seating Capacity)
3rd Floor Council Chambers
600 Sixth Street
Lincoln, CA 95648
or attend via
ZOOM
register by using this link:
https://us06web.zoom.us/webinar/register/WN_BuE0s3EcQD-zsbFvqIr9eQ or participate by calling US: +1 (669) 900-6833
use ID #867 6709 0429
and use *9 to raise hand to speak
600 Sixth Street
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Lincoln, CA 95648
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www.lincolnca.gov
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916-434-2400 1
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. AGENDA MODIFICATIONS
5. PRESENTATIONS
EXECUTIVE TEAM
Sean Scully, City Manager
Kristine Mollenkopf, City Attorney
Nita Wracker, Asst. City Manager / Finance Director
Matt Alves, Police Chief
Jennifer Brown, Chief Innovation & Tech. Officer
Vin Cay, City Engineer
Erin Frye, Econ. Dev. & Communication Specialist
Kathryn Hunt, Library Services Director
Hope Ithurburn, City Clerk
Matthew Medill, Public Works Director
Veronica Rodriguez, Human Resources Director
Anthony Mejia, Fire Chief
MISSION STATEMENT:
To provide the highest level of service responsive to our community’s expectations and to enhance the quality of life and economic vitality.
THE FOLLOWING INFORMATION IS PROVIDED TO ASSIST WITH PUBLIC PARTICIPATION:
Americans with Disabilities Act (ADA):
In compliance with the ADA, if you need special assistance to participate in this meeting or other services in conjunction with this meeting, please contact the City Clerk’s Office at (916) 434-2490. The meeting room is wheelchair accessible and disabled parking is available. Notification at least 48 hours prior to the meeting or time when services are needed will assist City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda Availability:
The main posting location of the City Council Agenda pursuant to the Brown Act, Government Code § 54954.2(a) is on the public kiosk outside the entrance of City Hall, 600 6th Street, Lincoln, California. City Council Agenda Packets are available for review at the City Clerk’s Office, 600 6th Street, Lincoln, California, and “Live and Archived” meetings, minutes and videos are available on the City’s website at www.Lincolnca.gov. City Council Meetings are televised live 6:00PM on Cable channel 18.
Public Input:
Persons wishing to address the City Council are asked to voluntarily complete and submit a speaker card to City staff. Speaker cards are available near the entrance of the meeting location. Persons wishing to address the City Council on an item appearing on this agenda will be called upon at the appropriate time during the item’s consideration. Persons wishing to address the City Council on an item not appearing on the agenda will be called upon during “Public Comment on Non-Agenda Items.” In either case, please stand to be recognized by the Mayor when your name is called. Please note:
comments from the audience without coming to the podium may be disregarded or ruled out of order. All speakers' time will be limited to three (3) minutes, unless extended by the Mayor. All comments or questions should be addressed to the Mayor and in most cases, the City Council is prohibited from discussing or taking action on any item not appearing on the posted agenda, but may engage in brief discussion, provide direction to City staff, or schedule items for future meetings.
Special Meeting Public Input:
Only issues listed on a special meeting agenda may be addressed pursuant to the Brown Act’s regulation of Special Meetings.
Consent Agenda
: All matters on the Consent Agenda are considered routine business and will be enacted by one motion.
There will be no separate discussion of these items unless a member of the City Council requests a specific item be removed from the Consent Agenda for separate action. Any items removed will be considered after the remainder of the Consent Agenda.
Judicial Review
: Pursuant to applicable laws and regulations, including without limitation, California Government Code § 65009 and/or California Public Resources Code § 21177, if you wish to challenge in court any of the decisions made by the City Council, including any action regarding planning, zoning or environmental decisions, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
5.A
Police Department Staffing and Organizational Assessment Presented by AP Triton (Chief Matt Alves)
600 Sixth Street
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Lincoln, CA 95648
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www.lincolnca.gov
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916-434-2400 2
6. PUBLIC COMMENT ON NON-AGENDA ITEMS WITHIN THE SUBJECT MATTER JURISDICTION OF THE COUNCIL *
All speakers' time will be limited to three (3)
minutes, unless extended by the Mayor. All comments or questions should be addressed to the Mayor and in most cases, the City Council is prohibited from discussing or taking action on any item not appearing on the posted agenda, but may engage in brief discussion, provide direction to City staff, or schedule items for future meetings.
7. CONSENT
7.A
Approval of Meeting Minutes of the September 23, 2025 Regular City Council Meeting. (Hope Ithurburn)
7.B
Downtown Lincoln Master Plan Engagement - Professional Service Contract and Budget Augmentation. (Efren Sanchez)
7.C
McBean Park Drive Bridge Project (CIP 353) Contract Amendment No. 10 for Engineering Design Services. (Araceli Cazarez)
7.D
Adopt a Resolution Approving the Notice of Completion for H, I, and J Street Water Distribution Rehabilitation Project, CIP 485 and Authorizing the City Clerk to File the NOC with the Placer County Recorder's Office. (Araceli Cazarez)
7.E
Placer County Transportation Planning Agency Annual Unmet Transit Needs Assessment Process and Available Survey Through October 31st. (Matthew Medill)
7.F
Procurement of a Wachs Valve Maintenance Trailer. (Matthew Medill)
7.G
Adopt a Resolution Appointing Nita Wracker, Assistant City Manager (or designee), as the City of Lincoln's Real Property Negotiator Relative to the Acquisition of a Section of Real Property Located at 351 Oak Tree Lane, Lincoln, California, known as Assessor's Parcel Number 021-274-061 to be Utilized as Easements for Public Road, Public Utilities and Landscaping Purposes (Right-of-Way Easements) Necessary for Development and Continued Buildout of Village 1 Infrastructure. (Nita Wracker)
7.H
Adopt a Resolution Authorizing the City Manager to extend the Landscape Services Agreement with Cagwin and Dorward, LLC for the final three-year term, ending June 30, 2028, total fees for services shall not exceed $1,673,00 and a budget augmentation with funding for existing and all new infrastructure will be provided through Community Facilities District (CFD) 2018-1 (Fund 285) for a total of $714,000. (Matthew Medill)
7.I
Execute Construction Contract for McBean Pool Resurfacing Capital Improvement Project (CIP) 703 and authorize a budget augmentation in the amount of $109,510 from the unencumbered balance of Fund 2850 and 2870. (Jonnelyn Espartero)
7.J
Adopt a Resolution Authorizing the City Manager to Donate a Surplus Vehicle to LincolnCACares. (Matthew Medill/Kristine Mollenkopf)
7.K
Adopt a Resolution Adopting a Policy Regarding the Display of Flags on City-owned Properties. (Sean Scully)
7.L
Adopt a Resolution Approving a Community Bike Park at Foskett Park and Authorizing the City Manager to take all necessary actions to enter into a License agreement 600 Sixth Street
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Lincoln, CA 95648
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www.lincolnca.gov
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916-434-2400 3
8. PUBLIC HEARINGS
9. GENERAL BUSINESS
10. CITY MANAGER REPORTS
11. COUNCIL INITIATED BUSINESS
12. COMMITTEE REPORTS
13. INFORMATION ITEMS
14. ADJOURNMENT
with the Lincoln Bike Park, a 501 (c)(3). (Sean Scully)
9.A
Downtown Master Plan Update Discussion. (Efren Sanchez)
NOTE:
Materials related to an item on this Agenda submitted to the Council/Redevelopment Successor Agency after distribution of the agenda packet are available for public inspection in the City Clerk's office at 600 Sixth Street, Lincoln, CA during normal business hours. Such documents are also available on the City of Lincoln's website at
https://www.lincolnca.gov/
subject to staff's availability to
post the documents before the meeting.
In compliance with the American with Disabilities Act, the City will provide special assistance for disabled members of the public. The meeting room is wheelchair accessible and disabled parking is available. If you have a disability and need a disability-related modification or accommodation to participate in the meeting, please contact the City Clerk's Office at (916) 434-2490. As a courtesy, please make every effort to inform the Clerk of your needs at least 24 hours prior to the meeting so the City may make reasonable arrangements to ensure accessibility to this meeting.
Pursuant to applicable laws and regulations, including without limitation, California Government Code Section 65009 and/or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (including any action regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
Levine Act Provisions --
The Levine Act requires a party (or the party's agent(s)) to a proceeding before the City of Lincoln that involves any action or consideration to their contract, license, permit, or other entitlement for use, to disclose any campaign contribution made to City elected or appointed officer totaling more than $500 within the 12 months before the City decision. This includes contributions to Councilmembers, Planning Commissioners and members of other City boards and commissions.
600 Sixth Street
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Lincoln, CA 95648
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www.lincolnca.gov
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916-434-2400 4
SUBJECT:
Police Department Staffing and Organizational Assessment Presented by AP Triton (Chief Matt Alves)
SUBMITTED BY:
City Clerk
DEPARTMENT:
City Manager's Office
DATE:
October 14, 2025
Item Number 5.A
STAFF REPORT
5 SUBJECT:
Approval of Meeting Minutes of the September 23, 2025
Regular City Council Meeting. (Hope Ithurburn)
SUBMITTED BY:
City Clerk
DEPARTMENT:
City Manager's Office
DATE:
October 14, 2025
Item Number 7.A
BACKGROUND/INTRODUCTION:
ATTACHMENTS:
1.DRAFT - MEETING MINUTES, 9.23.2025.docx
STAFF REPORT
6 MINUTES
CITY OF LINCOLN CITY COUNCIL,
PUBLIC FINANCE AUTHORITY
and REDEVELOPMENT SUCCESSOR AGENCY
Regular Meeting
September 23, 2025
OPEN SESSION MEETING
The meeting was conducted in person at City Hall, 600 6 th Street, Lincoln, CA, and virtually on Zoom with a Live Stream on the City of Lincoln YouTube Channel and WAVE Channel 18.
1. CALL TO ORDER by Mayor Andreatta at 6:02 PM.
2. ROLL CALL: Councilmembers present: Mayor Holly Andreatta Ben Brown
Richard Pearl
John Reedy
Councilmembers absent: Whitney Eklund
3. PLEDGE OF ALLEGIANCE – led by City Treasurer Greg Kevin.
4. AGENDA MODIFICATIONS – None.
5. PRESENTATIONS – None.
6. PUBLIC COMMENT ON NON-AGENDA ITEMS WITHIN THE SUBJECT MATTER
JURISDICTION OF THE COUNCIL
The following provided public comment:
Stan Nadar, Lincoln resident
Byron Chapman, Lincoln resident
Fran Neves, Lincoln resident (via Zoom)
Seeing no further public comments, Mayor Andreatta closed public comment.
7. CONSENT
Mayor Andreatta asked if any members of the City Council or staff would like to pull any items from the consent agenda; none were pulled.
7.A Approval of Meeting Minutes of September 9, 2025 Regular City Council meeting.
7.B Adopt RESOLUTION 2025-139 Authorizing Issuance of a Response to the Placer County Grand Jury (PCGJ) 2024-25 Report Titled “Human Trafficking: An Unseen Crime.”
7.C Adopt RESOLUTION 2025-140 Augmenting Revenue and Expense Accounts for FY 25-26 to Reflect the $15,840 Grant Award Received by the Library for the Zip Book Program.
7.D Adopt ORDINANCE 1099B Adopting Amendments to Lincoln Municipal Code Chapter
18.37 (Accessory Dwelling Units) and Related Sections of Title 18 (Zoning) as Recommended by the California Department of Housing and Community Development (HCD).
7
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
September 23, 2025
7.E Adopt RESOLUTION 2025-141 Accepting a Notice of Completion for Industrial Avenue Repair, CIP 652.
7.F Adopt RESOLUTION 2025-142 Accepting a Notice of Completion for Senior Center Meal Pick-Up Area Project, CIP 237 & 238.
7.G Adopt RESOLUTION 2025-143 Authorizing the Removal of a Stop Sign on Flightline Drive.
7.H Adopt RESOLUTION 2025-144 Authorizing the City Manager to Execute Fleet Vehicle Lease Agreements for Police and Public Works.
Seeing no public comments, Mayor Andreatta called for a motion of approval for the items.
Councilmember Pearl motioned to approve, motion was seconded by Councilmember Reedy.
Passed by the following roll call vote:
Ayes: Andreatta, Brown, Pearl, Reedy
Noes: None
Absent: Eklund
Abstain: None
8. PUBLIC HEARINGS
8.A Waive Full Reading, and introduce by Title Only an ORDINANCE Adopting the 2025 California Green Code, Administrative, Building, Fire, Plumbing, Mechanical, Electrical, Energy, Residential, Existing Building Code, and Related Construction Codes (LMC Title 15-Building and Construction) as applicable to all construction within the City of Lincoln.
Will Foote, Chief Building Official presented to Council. Mayor Andreatta opened the discussion regarding the agenda item with the following providing public comments:
Byron Chapman, Lincoln resident
Seeing no further public comments, Mayor Andreatta called for a motion of approval for the items. Mayor Pro Tem Brown motioned to approve, motion was seconded by Councilmember Reedy. Passed by the following roll call vote:
Ayes: Andreatta, Brown, Pearl, Reedy
Noes: None
Absent: Eklund
Abstain: None
8.B Receive a Report on the City of Lincoln Zoning Code Update Pre-Study – Discussion and Direction.
Chris Nelson, Environmental Service Manager presented to Council with a brief discussion following. Mayor Andreatta opened the discussion. Seeing no public comments, Mayor Andreatta closed the discussion with City Attorney Mollenkopf providing additional comments.
9. GENERAL BUSINESS
8
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
September 23, 2025
9.A Adopt RESOLUTION 2025-145 Accepting the Fire Master Plan Study Prepared by AP Triton as a Guiding Document for Fire Department Operations, Staffing, and Future Station Planning.
Fire Chief Mejia introduced the agenda item and Frank Blackney of AP Triton who presented to Council with a lengthy discussion following.
Mayor Andreatta opened the discussion regarding the agenda item with the following providing public comments:
Stan Nader, Lincoln resident
Seeing no additional public comments, Mayor Andreatta called for a motion of approval for the items. Councilmember Reedy motioned to approve, motion was seconded by Mayor Pro Tem Brown. Passed by the following roll call vote:
Ayes: Andreatta, Brown, Pearl, Reedy
Noes: None
Absent: Eklund
Abstain: None
9.B Receive a Report on the City of Lincoln Zoning Code Update Pre-Study – Discussion and Direction.
Mikaela Noble, Associate Planner introduced the agenda item and Cecilia Kim of Opticos who presented to Council. Staff provided additional comments with a brief discussion following.
Mayor Pro Tem Brown left the dais at 7:11pm and returned at 7:14pm.
Mayor Andreatta opened the discussion regarding the agenda item. Seeing no public comment, Mayor Andreatta closed public comment and provided direction to staff.
9.C Adopt RESOLUTION 2025-146 Authorizing a Memorandum of Understanding (MOU) between the Economic Development Department and the Lincoln Clay Art Center Non-Profit in an Amount not to Exceed $275,000 for Building Upgrades to the Carnegie Library Building.
Sean Scully, City Manager introduced the agenda item with David Riccitiello of the City’s Economic Development Committee also providing comments. Member Riccitiello introduced Bill Blake of AMS Planning and Research who presented to Council with a lengthy discussion following.
Mayor Andreatta opened the discussion regarding the agenda item. Seeing no public comment, Mayor Andreatta called for a motion of approval for the items. Councilmember Reedy motioned to approve, motion was seconded by Councilmember Pearl. Passed by the following roll call vote:
Ayes: Andreatta, Brown, Pearl, Reedy
9
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
September 23, 2025
Noes: None
Absent: Eklund
Abstain: None
9.D Establishment of Lincoln Staff Leadership Training Program Discussion and Direction.
Sean Scully, City Manager presented to Council with a lengthy discussion following. Mayor Andreatta opened the discussion regarding the agenda item with no public comment, Council provided direction to staff.
10. CITY MANAGER REPORTS
City Manager Scully promoted the upcoming Senior Health Fair event, the Mayor’s Cup Golf Tournament fundraising event and the 100-year Anniversary of McBean Pool event.
11. COUNCIL INITIATED BUSINESS
None.
12. COMMITTEE REPORTS
Councilmember Pearl reported on a recently attended Pioneer Community Energy board meeting. Councilmember Reedy reported on a recently attended Western Placer Waste Management Authority (WMPMA) board meeting, a Lincoln-Sewer Maintenance District 1 Wastewater Authority (LiSWA) board meeting, a Placer County Economic Development board meeting. Mayor Andreatta reported on a recently attended LiSWA and Sacramento Area Council of Government (SACOG) board meeting held at Bishop’s Pumpkin Farm.
13. INFORMATION ITEMS
Mayor Andreatta promoted the upcoming State of the City event scheduled for October 30th.
Mayor Pro Tem Brown promoted the annual Auburn Ravine City, Parks, and Alleyways Clean- up Day event.
14. ADJOURNMENT
Mayor Andreatta adjourned the meeting at 8:44pm.
Respectfully submitted by Hope Ithurburn, City Clerk
________________________________________
Hope Ithurburn, City Clerk
10 SUBJECT:
Downtown Lincoln Master Plan Engagement - Professional
Service Contract and Budget Augmentation. (Efren Sanchez) SUBMITTED BY:
Efren Sanchez
DEPARTMENT:
Community Development
DATE:
October 14, 2025
Item Number 7.B
STAFF RECOMMENDATION:
Staff recommends City Council adopt a resolution to:
1 .
Accept grant funding in the amount of $374,931 from Sacramento Area of Council of Governments’ (SACOG) Engage, Empower, Implement (EEI) Regional Funding Program through California Department of Transportation (Caltrans); 2 .
Authorize a budget augmentation of revenue and expenses in the same grant amount; 3 .
Authorize the City Manager or designee to execute a contract for professional services with Drago Vantage, LLC for the Downtown Lincoln Master Plan Engagement in the amount of $125,410; and
4 .
Authorize the City Manager or designee to execute a contract with Lincoln Area Chamber of Commerce not to exceed $197,600.
BACKGROUND/INTRODUCTION:
On August 9, 2024, the City of Lincoln, in partnership with the Lincoln Area Chamber of Commerce (Chamber), submitted a joint grant application to the Sacramento Area Council of Governments’ (SACOG) new $3.8 million Engage, Empower, Implement (EEI) Regional Funding Program. This funding source was only open to partnerships between local government entities and community-based organizations (CBOs) for community-based planning and pre-construction project development activities in the six-county greater Sacramento region, with a specific focus on meaningful community engagement in disinvested communities. Originally, the City of Lincoln had envisioned using this additional funding source to pay for the Charrette Events of the Downtown Master Plan; however, the funding source and SACOG’s selection of grant recipients did not align with staff’s original plan. SACOG did not select the City’s Downtown Lincoln Master Plan Engagement project as an award recipient.
In April 2025, SACOG notified City Staff that one of their previous EEI awardees was no longer able to receive their grant award. Making the City of Lincoln’s partnership application with the Chamber, “Downtown Lincoln Master Plan Engagement” the first project on the contingency list. Staff met with SACOG to discuss whether the City would be interested in pursuing this grant opportunity. Staff then proceeded with revising the scope of work to
STAFF REPORT
11 demonstrate how the additional funding could be used for the Downtown Master Plan. The updated EEI grant scope of work for Downtown Lincoln Master Plan Engagement was reviewed and accepted by SACOG.
On May 5, 2025, the City of Lincoln was awarded an EEI grant award for $374,931 (Attachment 2). The City of Lincoln, in partnership with the Chamber, was selected to implement this grant to support meaningful community engagement in the Downtown Master Plan and Objective Design and Development Standards project. The updated scope of work included dividing up the $374,931 grant award as follows: City would obtain $51,921 (14%), Professional Service Consultant would obtain $125,410 (33%), and the CBO – Chamber would obtain $197,600 (53%) to carry out the Downtown Lincoln Master Plan Engagement.
In May 2025, staff worked with Caltrans to add the Downtown Lincoln Master Plan Engagement project to the Metropolitan Transportation Improvement Program (MTIP). During this process, staff learned about the complexities of federally funded contracts and the associated procurement requirements. For example, under SACOG’s EEI Program, the selected consultant must comply with all applicable federal, state, and local regulations, including requirements related to Disadvantaged Business Enterprise (DBE) participation in the contract.
In June 2025, City staff established a Disadvantaged Business Enterprise (DBE) goal of
16.7% for the Downtown Lincoln Master Plan Engagement project using Caltrans’ DBE calculation spreadsheet. To meet this goal, the City must either engage certified DBE firms or demonstrate a Good Faith Effort to do so. Proposers must either be a certified DBE firm or include certified DBE participation for at least 16.7% of the total contract amount.
In July 2025, after additional coordination with Caltrans and SACOG, staff was given the okay to move forward with developing the Request for Proposals (RFP) for the Downtown Lincoln Master Plan Engagement project. Caltrans was able to confirm the DBE goal requirement for this contract; therefore, staff worked on developing the RFP.
FINDINGS/ANALYSIS:
Professional Services – Request for Proposals (RFP):
On August 4, 2025, staff released the request for proposals (RFP) for professional services for the Downtown Lincoln Master Plan Engagement (Attachment 3). The request was published on PlanetBids and the City’s website with proposals due September 5, 2025. Notices were sent out to consultant firms and a newspaper ad was published in the Lincoln News Messenger. The following firm submitted a proposal in response to the RFP: Drago Vantage, LLC. The proposals were reviewed by three city staff including the Interim Community Development Director, Planning Manager, and Senior Planner. The selection criteria were outlined in the RFP and consisted of the following metrics:
Project understanding (40 points)
Overall quality of the technical proposal (10 points)
Quality of Staff (20 points)
Relevant Experience and technical competence (30 points)
Table 1: Reviewer Scores (Based on 100 points total per reviewer)
Reviewer #1
Review #2
Reviewer #3
Total
Ranking
12 Dragos
95 90
98 283
1 The review panel ranked Dragos Vantage, LLC highly, based on their demonstrated understanding and experience on other engagement plans. The proposal showed a thoughtful and detailed work plan specific to the City’s request for proposals. Other considerations included experience of the individual project managers and their demonstrated ability to manage similar projects.
Contract with Lincoln Area Chamber of Commerce:
The City of Lincoln will enter into a partnership with the Lincoln Area Chamber of Commerce (Chamber) towards implementing the Downtown Lincoln Master Plan Engagement project.
The project is grant funded under the EEI Regional Funding Program. Staff will enter into a separate contract agreement with the Chamber specifying the grant funding allocation, which shall not exceed $197,600. This separate contract will include the roles and responsibilities of the Chamber as they relate to the project’s scope of work and team structure. The chamber will be responsible for overseeing the project implementation and engagement coordination.
The City will provide logistical support, venues, and access to planning resources. The selected consultant will conduct outreach activities per the defined scope and collaborate with Opticos Design, Inc, who is the main consultant on the Downtown Master Plan project.
ENVIRONMENTAL REVIEW:
This Resolution is not subject to the California Environmental Quality Act (“CEQA”), as codified at
Public Resources Code
§§ 21000, et seq., and as further governed by 14
California Code of
Regulations
§§ 15000, et seq., because it is not a project as contemplated by 14 C.C.R. § 15378. Even if this Resolution were subject to CEQA, the City Council finds this Resolution exempt from the requirements of CEQA pursuant to 14 C.C.R. § 15061(b)(3), because there is no possibility it will have a significant effect on the environment.
FISCAL IMPACT:
The total award of $374,931 is a reimbursable fund from SACOG via an agreement between SACOG and California Department of Transportation (Caltrans). Staff is requesting budget augmentation to revenue and expenses in the following amounts for the received grant:
$374,931 in Fund 2480
Partnership
Fund
Allocations
Percentage
%
City of Lincoln
$51,921
14%
Selected Consultant
$
125,410
33%
Lincoln Area Chamber of
Commerce (CBO)
$197,600
53%
Total:
$374,931
100%
ATTACHMENTS:
Attachment 1_Resolution 2025-XX.docx
Attachment 2_EEI Awards Letter_City of Lincoln.pdf
Attachment 3_RFP Downtown Master Plan Engagement.pdf
13 Attachment 4_Contract for Services_Drago Vantage_Signed_v2.pdf 14 Resolution No. 2025-
RESOLUTION 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINCOLN AUTHORIZING THE
ACCEPTANCE OF SACRAMENTO AREA COUNCIL OF GOVERNMENTS (SACOG) GRANT FUNDING IN THE AMOUNT OF $374,931; AUTHORIZING A BUDGET AUGMENTATION OF REVENUE AND EXPENSES IN THE SAME AMOUNT; AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO
EXECUTE CONTRACTS FOR PROFESSIONAL SERVICES RELATED TO THE DOWNTOWN LINCOLN
MASTER PLAN ENGAGEMENT PROJECT
WHEREAS, the City of Lincoln, in partnership with the Lincoln Area Chamber of Commerce (Chamber), submitted a joint grant application to the Sacramento Area Council of Governments’ (SACOG) $3.8 million Engage, Empower, Implement (EEI) Regional Funding Program. This funding source was only open to partnerships between local government entities and community-based organizations (CBOs) for community -based planning and pre -construction project development activities in the six -county greater Sacramento region, with a specific focus on meaningful community engagement in disinvested communities; and
WHEREAS, the City of Lincoln has been awarded grant funding in the amount of $374,931 from SACOG t hrough California Department of Transportation (Caltrans) to support the Downtown Lincoln Master Plan Engagement Project; and
WHEREAS, it is necessary to augment the City’s budget to reflect the grant revenue and corresponding expenditures in the amount of $374,931; and
WHEREAS, the City desires to enter into a professional service agreement with Drago Vantage, LLC in the amount of $125,410 to support the implementation of the Downtown Lincoln Master Plan Engagement Project; and
WHEREAS, the City also desires to enter into a contract with the Chamber in an amount not to exceed $197,600 to further support project engagement activities;
NOW THEREFORE BE IT RESOLVED:
Section 1. The City Council of the City of Lincoln hereby:
a. Authorizes the acceptance of SACOG grant funding in the amount of $374,931;
b. Approves a budget augmentation of revenue and expenses in the amount of $374,931;
c. Authorize the City Manager or designee to execute a contract for professional services with Drago Vantage, LLC in the amount of $125,410; and 15 Resolution No. 2025-
d. Authorize the City Manager or designed to execute a contract with the Lincoln Area Chamber of Commerce in an amount not to exceed $197,600.
Section 2. The City Council additionally finds th ese actions are exempt from the California Environmental Quality Act (“CEQA”), as codified at Public Resources Code §§ 21000, et seq., and as further governed by 14 California Code of Regulations §§ 15000, et seq., because it is not a project as contemplated by 14 C.C.R. § 15378. Even if these actions were subject to CEQA, this resolution is exempt from the requirements of CEQA pursuant to 14 C.C.R. § 15061(b)(3), because there is no possibility it will have a significant effect on the environment.
PASSED AND ADOPTED this 14th day of October, 2025 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Holly Andreatta, Mayor
ATTEST:
Hope Ithurburn, City Clerk
16 May 5, 2025
Nita Wracker
Community Development Director
City of Lincoln
600 6th Street
Lincoln, CA 95648
Ms. Wracker:
We are pleased to share that the City of Lincoln has been awarded an Engage, Empower, Implement (EEI) grant award for $394,931. The City of Lincoln has been selected along with their community-based organization partner, Lincoln Area Chamber of Commerce, to implement this grant for meaningful community engagement in the Downtown Master Plan & Objective Design and Development Standards project.
SACOG staff will work with city staff to complete the required grant paperwork, including a Request for Authorization with Caltrans. The City of Lincoln will receive $374,931 in federal funds though Caltrans to administer to their CBO partner and any consultants, as listed in the project scope of work. The Lincoln Area Chamber of Commerce will receive $20,000 in SACOG Managed Funds to support their initial work on the project. Together, these funding sources make up the total grant award amount of $394,931. Upon completion and submission of the required forms, a notice to proceed from Caltrans, and completion of a subrecipient agreement between the City of Lincoln and the Lincoln Chamber of Commerce, city staff will be able to implement the EEI grant through 2027.
Congratulations and we look forward to this continued work together.
Sincerely,
Kristina Svensk
Director of Transportation
17 1
INVITATION TO SUBMIT A PROPOSAL
TO PROVIDE PLANNING AND
ENVIRONMENTAL CONSULTING
SERVICES FOR
DOWNTOWN LINCOLN MASTER
PLAN ENGAGEMENT
RFP # TBD
CLOSING DATE FOR RECEIVING PROPOSALS:
September 5, 2025 @ 2:00 PM
SUBMIT PROPOSALS VIA PLANET BIDS:
Questions regarding this RFP may be directed to the Project Manager – Efren Sanchez, via email at [email protected]; NO LATER THAN August 27, 2025 by 2:00 p.m.
PST.
18 2
CITY OF LINCOLN REQUEST FOR PROPOSALS –
Downtown Lincoln Master Plan Engagement
I. PROJECT OVERVIEW
The City of Lincoln invites proposals from qualified planning and environmental consulting firms (Consultant) to develop and implement an engagement strategy supporting the Downtown Master Plan and Objective Design and Development Standards (DMP+ODDS) project (Exhibit A). The goal is to enhance public engagement , specifically among disadvantaged and historically underrepresented stakeholders through community- based outreach and strategic coordination. This engagement effort is a critical component of the Ci ty’s alignment with the Sacramento Area Council of Governments (SACOG) Green Means Go initiative, which promotes infill development , affordable housing , sustainable transportation options, greenhouse gas (GHG) emissions, and revitalizing existing communities. The outreach efforts of this scope would supplement those of the DMP+ODDS to foster a more inclusive planning process and ensure that all community segments, including those historically not involved in such planning efforts, have a voice in the decision- making process.
II. PROJECT BACKGROUND
The City of Lincoln, in collaboration with Opticos Design, Inc. (lead consultant for DMP+ODDS), is advancing a Downtown planning effort designed to reshape the area into a more vi brant, equitable, and sustainable place. This planning process will benefit from focused outreach strategies to ensure active participation from disadvantaged communities within the approximately 10-square-mile Downtown Lincoln project area (see Exhibit B). The City has secured $374,931 through SACOG’s Engage, Empower, Implement (EEI) Regional Funding Program. The selected Consultant will receive up to 33% of these funds, not to exceed $125,410, for services defined in this RFP . The engagement strategy must be designed to:
• Ensure disadvantaged residents are well informed and involved during the DMP+ODDS project.
• Amplify underrepresented voices.
• Build lasting trust and community relationships.
• Foster a strong sense of ownership in community decision- making and outcomes of the DMP + ODDS project.
III. TEAM STRUCTURE
• Community Based Organization (CBO): Lincoln Area Chamber of Commerce (Chamber) will oversee project implementation and engagement coordination. • City of Lincoln (City) will provide logistical support , venues, and access to planning resources.
• Selected Consultant: Will conduct outreach activities per the defined scope and collaborate with Opticos Design, Inc.
IV. PROJECT DESCRIPTION
The proposed Downtown Lincoln Engagement Plan involves expanding the outreach efforts for the DMP+ODDS project to engage disadvantaged stakeholders actively in upcoming 19 3
planning efforts. The DMP+ODDS project aligns with SACOG’s Green Means Go program to accelerate infill development and provide affordable housing and transportati on o ptions, lowering greenhouse gas emissions and revitalizing exis ting communi ties. The outreach efforts of this scope would supplement those of the DMP+ODDS to foster a more inclusive planning process and ensure that all community segments, including those historically not involved in such planning efforts, have a voice in the decision-making process.
The consultant will lead and implement the following tasks in collaboration with Opticos Design, Inc:
Task 1: Pre-Engagement
The primary goal of Task 1, Pre-Engagement, is to identify and connect with the segment(s) of the community that have historically not been involved in planning efforts like the Lincoln Downtown Master Plan and ODDS (DMP+ODDS). While the City of Lincoln does not have a minority -based organization, the Lincoln Area Chamber of Commerce (LACC) has a proven track record of connecting with and supporting disadvantaged businesses and residents in the downtown district through grant program assistance and code/ordinance advocacy.
1.1 Review background plans and related documents
LACC, in coordinati on with the City and Consultant, will review the following materials to prepare a draft list of local organizations engaged with the disadvantaged community within and around the Downtown project area.
• Inventory of current contacts and partnerships
• Documentation of known outreach and historical needs
1.2 Conduct initial outreach to establish community presence LACC will conduct a door-to-door outreach effort to contact the local organizations identified in Task 1.1 in person. LACC, with the support of the Consultant, will prepare and distribute a small token of appreciati on, such as a gi ft card or promoti onal item, for t heir time and willingness to speak with LACC. This task aims to establish rapport and trust with the disadvantaged community, such as non- English speakers and the homeless, and further identify community partners and trusted messengers within this community.
1.3 Working Session 1: Facilitate a working session with community partners and trusted messengers
LACC, with support from the City and Consultant, will lead a roundtable meeting with identified community partners and trusted messengers to collaborate on an engagement strategy, including:
• Identify non-English languages and the need for interpretation and translation • Identify geographic areas to distribute notifications and preferred methods of notification
• Identify potential locations for meetings that are familiar and convenient to the disadvantaged communities
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• Identify other community organizations and businesses as partners (e.g., Lighthouse Family Resource, Salt Mine, etc.)
Task 1 Deliverables:
• Contact list of local organizations, businesses, community partners, and trusted messengers
• Meeting agenda and summary notes from Working Session 1 Task 2: Engagement Strategy
2.1 Prepare a Draft Engagement Strategy
LACC, in coordination with the City and Consultant, will develop an engagement strategy based on information gleaned from initial outreach and Working Session 1 with community partners and trusted messengers. The engagement strategy will take into consideration the project schedule for the DMP and align engagement opportunities for the disadvantaged community with key milestones in the planning process. Currently, four future engagement opportunities are identified for the DMP+ODDS.
2.2 Facilitate Working Session 2 to review the draft
LACC, with support from the City and Consultant, will lead a roundtable meeting to review the draft engagement strategy with community partners and trusted messengers. This will be an opportunity to receive feedback on the engagement strategy from the community partners and trusted messengers so that the strategy successfully reaches all segments of the community and the project receives meaningful input.
2.3 Finalize the Engagement Strategy incorporating feedback LACC, in coordination with the City and Consultant, will refine the engagement strategy based on feedback and input from Working Session 2 with community partners and trusted messengers. This final engagement strategy is intended to be a living document and may be revised and updated throughout the project process to adopt to the needs of the disadvantaged community and the DMP+ODDS project.
Task 2 Deliverables:
• Draft and final engagement strategy
• Meeting agenda and summary notes from Working Session 2 Task 3: Implementation of Engagement Strategy
3.1 Assist Chamber in launching/maintaining a project webpage LACC will create a webpage that describes the DMP+ODDS project and directs webpage visitors to the main project webpage on the City’s website. The webpage will be updated periodically with project updates on the main project webpage.
3.2 Design and disseminate multilingual notification materials LACC, in coordination with the City and Consultant, will develop and distribute notification materials for the engagement opportunities to the disadvantaged community using various 21 5
media and delivery methods. The notification materials will be in English and an alternative language identified in the engagement strategy, such as Spanish. All translated materials will be sent to community partners to verify accuracy and ease of underst anding. The notification material includes, but are not limited to:
• Postal mail (postcards)
• Email
• Door pamphlets
• Newspaper ads
• Posters
• Social media posts on the preferred platform identified by community partners
3.3 Organize stakeholder meetings with disadvantaged community members LACC, the City, and the Consultant will coordinate in- person stakeholder meetings for the disadvantaged communities in concert with future stakeholders’ meetings for the DMP+ODDS. We will prepare translated materials for the stakeholder meetings and provide an interpreter. These additional stakeholder meetings are intended to supplement the outreach in the DMP+ODDS so that the disadvantaged community members are actively involved and can share their thoughts on the project.
The first stakeholder meeting for the disadvantaged communities will focus on gathering input and feedback on the draft alternative plans presented at the design charrette in March.
This input will be incorporated into the Administrative Draft Master Plan.
The next stakeholder meeting is tentatively scheduled for late October/early November. This meeting will include disadvantaged community members and other key stakeholders to review the Public Review Draft Master Plan, the Administrati ve Draft ODDS, and the dra ft environmental review.
3.4 Provide workshop support for non-English-speaking participants LACC, the City, and the Consultant will coordinate to provide non- English-speaking resources at all future community workshops for the DMP+ODDS project, which will be held in person. These include translated materials (posters, handouts, presentati ons, etc.) and interpretation services. We will iden tify workshop locati ons that are easily accessible and comfortable for all community members to attend. This additional support for the community workshops aims to ensure that non-English speakers can also voice their opinions at these workshops.
The next community workshop is tentati vely scheduled for mid- to late October. This workshop will provide a review of the Administrati ve Draft Master Plan, an overview of the environmental review, and findings from lot testing to inform the ODDS.
The final community workshop is tentati vely scheduled for mid- to late February . This workshop will provide a review of the Public Review Dra ft Master Plan, the Public Review 22 6
Draft ODDS, and the draft environmental review. This workshop will be an opportunity for disadvantaged community members to ask ques tions and understand how their input and feedback were incorporated into the project before the adoption hearings for the Master Plan and ODDS.
3.5 Offer interpretation services during adoption hearings LACC, the City, and the Consultant will coordinate to provide interpretation services for non- English speakers at the public hearings for the adoption of the Lincoln Downtown Master Plan + ODDS.
3.6 Translate Summaries of Final Deliverables
LACC, in coordination with the City and Consultant, will prepare translated summaries of the final deliverables for the DMP+ODDS project, which include summaries of the Downtown Master Plan, Objec tive Design and Development Standards, Environmental Review, and other technical analyses. These will be available to the public on the City and LACC websites and as hard copies at City Hall and the LACC building.
Task 3 Deliverables:
• Notification materials (in English and an alternative language) • Meeting agenda, materials, and summary notes for stakeholder meetings (in English and an alternative language)
• Workshop agenda, materials, and summary notes from community workshops (in English and an alternative language)
• Interpretation services at all stakeholder meetings, community workshops, and public hearings
Task 4: Project Management & Coordination
4.1 General project management and scheduling
LACC, with the support of the City, will manage the project to stay on schedule, within scope and budget, and maintain quality assurance.
4.2 Participate in regular coordination meetings with City, Chamber, and Opticos LACC will organize and lead biweekly calls with the City and Consultant to coordinate throughout the outreach duration (estimated at 8 months).
Task 4 Deliverables:
• Monthly project reports and invoices
• Meeting agenda and summary notes for each coordination meeting V. REQUIRED CONTENTS OF PROPOSAL:
Interested firms must submit proposals electronically through Planet bids . Additional information, in the form of resumes, brochures, etc., may be submitted as appendices.
Submit the information to Planet Bids by 2:00 p.m. on September 5, 2025. 23 7
Responses should be concise and specific to this RFP and limited to 12 single sided pages.
Documents included in Appendices do not count towards the page limit. Proposals must include the following:
1. Cover letter: signed by an individual authorized to make commitments on behalf of the consultant.
2. Consultant Identification:
Provide the legal name of the firm, the firm’s mailing and physical address, the names and contact information of the legally responsible principal and the primary contact person (Project Manager) for this project. Provide a brief summary of the firm’s (or team’s) qualifications specific to this project.
3. Project Understanding and Work Plan:
Explain in detail your understanding of the proposed work plan, including all anticipated tasks, along with any supplemental tasks (those not specifically identified in this RFP) you deem necessary for successful completion of this project. The scope of work outlined in part IV of this RFP is City Staff’s suggested task and deliverables; however, please feel free to make task adjustments or modifications as needed in order to achieve the project goal.
4. Quality Assurance/Quality Control (QA/QC):
Describe the team’s established QA/QC program to be used throughout th e Project.
Provide the name, licenses and a brief bio of the person responsible for QA/QC
5. Related Project/Client Information:
Include background of the firm/team, number of professionals (by discipline) and support staff, major focus of practice, range of services and references. Where a collaborative approach is proposed, this narrative must also include all sub- consultants involved.
In an appendix, include copies of Plans for agencies , similar in nature to those that are included in this RFP that the proposer has prepared for other clients , that best exhibit the firm’s experience in the required service. Include the client contact person, including title, organization, address, current telephone number and e-mail address.
Also, any examples of prior community engagement materials or strategies.
6. Individual Staff Experience and Project Organization:
i. Identify proposed key staff. Describe how the proposed team would work together and work closely with City staff.
ii. Provide an organization chart showing the project manager and key staff members for the project.
iii. Provide a brief bio of each key staff.
iv. Provide a summary of each sub-consultant, their area of responsibility and percentage of the project cost; if applicable.
v. Provide a realistic statement of current staffing workload commitments, additional resources of the firm, and ability of the firm(s) to respond to any request for additional or contingency services in a timely manner. 24 8
vi. Provide a statement that the departure, reassignment or substitution for any named member of the designated project team, including subconsultant(s), will not be made without the prior written approval of the City.
7. Proposed Schedule : Prepare a schedule for the estimated time to complete the requirements of the project , which will need to synchronize with the DMP + ODDS project.
8. Cost Proposal:
Include a cost estimate of all required services and associated fees as a separate pdf document entitled CONSULTANT SERVICES COST PROPOSAL for the DOWNTOWN LINCOLN MASTER PLAN ENGAGEMENT . The consultant is welcome to hire a subconsultant; however, the primary consultant must be responsible for 51% of the tasks and budget. The proposed budget must not exceed $125,410.
9. Disadvantaged Business Enterprise (DBE):
This project is funded in part by SACOG’s EEI Program. The selected Consultant will be required to comply with all applicable federal, state, and local regulations, including those related to Disadvantaged Business Enterprise (DBE) participation. The City has established a DBE goal of 16.7% for this project (Exhibit C). Consultants and/or sub- consultant must engage certified DBE firms to meet this goal or demonstrate a Good Faith Effort to do so. Submitted proposals must demonstrate one of the following:
• Be a certified DBE firm willing to perform at least 16.7% of the total contract amount, and capable of performing Tasks 1-4, or
• Provide documentation of a Good Faith Effort (GFE) to meet the goal, if unable to secure sufficient DBE participation.
Additional information and guidance for DBE compliance is outlined in Exhibit 10-1:
Notice to Proposers DBE Information (Exhibit D). Failure to meet the DBE goal or provide acceptable GFE documentation will result in the proposal being deemed non-responsive.
10. Exceptions:
List any exceptions to any portion of this RFP. The City will consider the exception(s) and may or may not reject the RFP as non-responsive.
11. Appendices:
Appendices may or may not be reviewed in detail. They will not count against the stated page limit and may include: Full resumes of key staff, full project descriptions, ancillary materials, sample documents that exhibit the firm’s experience, etc.
The City reserves the right to reject any and all proposals, and waive any irregularities or informalities in any proposal.
VI. INSTRUCTIONS FOR SUBMITTING PROPOSALS
Submit an electronic copy of the proposal in Adobe .pdf format, complete with the project name noted on this RFP cover sheet submitted via Planet Bids no later than 2:00 p.m. on Friday, September 5, 2025.
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PROPOSALS MUST BE RECEIVED at the time and date stated on the cover sheet of this proposal and at the aforementioned location. Proposals received after this time or at any other location will be deemed unresponsive and rejected.
VII. TENTATIVE SCHEDULE:
While the successful consultant will be required to prepare a project schedule, the following are tentative dates scheduled for approval of the City’s agreement with selected Consultant:
Description of Task Date(s)
Notice of RFP sent to Consultants ................................................................... …...…..August 4, 2025
Questions Due by 2:00 PM PST ............................................................................... ..August 27, 2025
Deadline to submit proposals at 2:00 PM PST…………………………………………September 5, 2025
Final selection of Consultant…................................................................................September 19, 2025
Negotiate and finalize Contract for Services…………………………………………..September 26, 2025
City Council to Authorize Contract………………………………………………………...October 14, 2025
The City of Lincoln reserves the right to change the schedule.
VIII. RESPONSIVENESS OF PR OPOSALS. All proposals must be in writing and fully responsive to this RFP. Non-responsive proposals or proposals found to be irregular, or not in conformance with the requirements and instructions contained herein, will not be considered or evaluated. Other conditions which may lead to the selection committee’s decision not to evaluate a proposal include obvious lack of experience, expertise or adequate resources to perform the required work, and/or failure to perform or meet financial obligations on previous contracts. The City reserves the right to reject any and all proposals for any reason whatsoever.
IX. PROPOSAL SELECTION PROCESS AND CRITERIA:
The City will evaluate and rank the proposals using the following scoring:
Project Understanding 40 Points
Overall quality of the technical proposal 10 Points
Quality of Staff 20 Points
Relevant Experience and technical competence 30 Points
Total Points Possible: 100 Points
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Consultants may be requested to provide further clarification of submitted materials and/or submit additional materials for consideration. After reviewing any additional requested materials, the City will begin negotiations with the prime consultant of the top ranked team.
All proposals may become public information subsequent to the issuance of a contract. The Proposer may describe any sensitive or potentially proprietary information in general terms.
The Proposal should reflect the most favorable terms available to the City, as the City may make award on the Proposal alone without interviews or any further contact with the Proposer.
X. DOCUMENTS AND QUESTIONS
Direct any questions regarding this RFP to Efren Sanchez by email at [email protected]
. All questions and requests for clarification must be received no later than 2:00 pm on the date noted in the Schedule above. Revisions may be provided via an Addendum. Do not contact any other City staff or consultants of the City.
The full content of the RFP is available through P lanet Bid (https://pbsystem.planetbids.com/portal/48920/bo/bo-search ). If addendums are necessary, they will be posted onto Planet Bids.
Failure of the Proposer to be aware of the addenda or failure to return signed addenda with the Proposal in a timely manner as a complete responsive proposal, may be cause for rejection at the sole discretion of the City. Verbal conversations with any person will not modify any term or obligation of this RFP.
XI. WAIVERS
The City may waive informalities or irregularities in proposals received where such is merely a matter of form and not substance, and the correction or waiver of which is not prejudicial to other proposals.
XII. CONTRACT TIME OF COMPLETION
The duration of services required is anticipated to be generally from October 2025 through October, 2026.
XIII. AGREEMENT
The selected Consultant will enter into a Contract for Services agreement . A sample Contract for Services agreement template is provided under Exhibit E. No work is authorized, and no payments will be made prior to the execution of an agreement. All costs incurred with connection with the preparation and submission of a response proposal to this RFP and participation in this procurement shall be borne solely by the Consultant. The City, shall not, under any circumstances, be responsible for or defray any such costs incurred by the Consultant.
XIV. INSURANCE REQUIREMENTS
The contractor shall furnish the City certifi cates of insurance prior to the execution of the contract demonstrating that the following coverage is in effect and in accordance with specifications.
Worker’s Compensation
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The Contractor shall provide and maintain Workers Compensation insurance on a state - approved policy from providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident for all covered losses.
Commercial General Liability
The Contractor shall maintain during the life of any contract entered a policy of commercial general liability insurance using Insurance Services Office “Commercial General Liability” policy form CG0001, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limit. Limits shall be no less than $1,000,000.00 per occurrence for all covered losses and no less than $2,000,000.00 general aggregate.
Automotive Insurance
The consultant shall maintain during the life of the contract entered a policy of comprehensive automobile liability insurance written on a per occurrences basis in an amount not less than $1,000,000.00 per accident, combined single limit. Said policy shall include coverage for owned, non-owned, leased and hired cars.
Professional Liability or Error and Omissions Insurance
The Contractor shall maintain during the life of the contract entered a policy of insurance in an amount no less than $1,000,000.00 per claim with respect to loss arising from the actions of the Consultant performing professional services hereunder on behalf of the City.
XV. EXHIBITS:
“A” - DMP + ODDS Project Summary
“B” - Downtown Lincoln Project Area Map
“C” - DBE Goal and Caltrans RFA
“D” - Exhibit 10-1: Notice to Proposers DBE Information
“E” - Sample Contract for Services
28 CONTRACT FOR SERVICES
THIS CONTRACT is made on October 14, 2025 by and between the CITY OF LINCOLN (“City”), and Dragos Vantage, LLC (“Consultant/Contractor”).
WITNESSETH:
WHEREAS, the City desires to enter into contract with Drago Vantage, LLC for professional services for Downtown Lincoln Master Plan Engagement.
WHEREAS, the Consultant/Contractor has presented a proposal for such services to the City, dated September 5, 2025, attached hereto and incorporated herein as Exhibit A, and is duly licensed, qualified and experienced to perform those services;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
A. Consultant/Contractor shall do all work, a ttend all meetings, produce all reports and carry out all activities necessary for the completion of the services described in Exhibit A (“Scope of Work”). This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Co ntract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract.
B. Consultant/Contractor enters into this Contract as an independent contractor a nd not as an employee of the City. The Consultant/Contractor shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant/Contractor are employees, agents, contractors or subcontractors of the Consultant/Contractor and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant/Contractor by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract.
C. The Consultant/Contractor agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.
2. TERM OF CONTRACT:
A. The services of Co nsultant/Contractor are to commence upon [ execution of this Contract] OR [receipt of written notice to proceed form] by the City, and shall be undertaken and completed in accordance with the Schedule of Performance, attached hereto and incorporated herein by this reference as Exhibit B.
B. Consultant/Contractor’s failure to complete work in accordance with the Schedule of Performance may result in delayed compensation as described in Section 3. 29 C. T
he City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract for [a period equal to the original term of this Contract in the manner provided in Section 4, provided that the extension does not require payment of compensation in excess of the maximum compensation set forth] OR [$125,410].
3. CO
MPENSATION:
A. The Consultant/Contractor shall be paid [monthly] [a t the completion of ser vices] for the actual fees, costs and expenses [for all time and materials required and expended, but in no event shall total co mpensation exceed ($125,410), without City’s prior written approval].
Account Code Number/Account Description for Scope of Work to be charged to:
Account 50400 and Fund 2480___
B. Said amount shall be paid upon submittal of a [final] [monthly] [other] billing [showing completion of the tasks that month]. Consultant/Contractor shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with the [final] [monthly] [other] billings. If Consultant/Contractor’s performance is not in conformity with the Schedule of Performance, payments may be delayed or denied, unless the Consultant/Contractor’s failure to perform in conformity with the Schedule of Performance is a docu mented result of the City’s failure to conform to the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 5.
C. If the work is halted at the request of the City, compensation shall be based upon the proportion that the work performed bears to the total work required by this Contract, subject to Section 4.
4. T
ERMINATION:
A. T
his Contract may be terminated by either party, provided that the other party is given not less than 30 calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate.
B. T
he City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant/Contractor is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant/Contractor shall immediately suspend its activities under this Contract.
C. N
otwithstanding any provisions of this Contract, Consultant/Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Consultant/Contractor, and the City may withhold any payments due to Consultant/Contractor until such time as the exact amount of damages, if any, due the City from Consultant/Contractor is determined.
D. I
n the event of termination, the Consultant/Contractor shall be compensated as provided for in this Contract, except as provided in Section 4C. Upon termination, the City shall be entitled to all work, including, but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof. 30 5. AMENDMENTS, CHANGES OR MODIFICATIONS:
Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.
6. EXTENSIONS OF TIME:
Consultant/Contractor may, for good cause, request extensions of time t o perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Scope of Work in the manner provided in Section 5.
7. PROPERTY OF CITY:
A. It is mutually agreed that all materials prepared by the Consultant/Contractor under this Contract shall become the property of the City, and the Consultant/Contractor shall have no property right there in whatsoever. Immediately upon termination, the City shall be entitled to, and the Consultant/Contractor shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Consultant/Contractor in performing this Contract which is not Consultant/Contractor’s privileged information, as defined by law, or Consultant/Contractor’s personnel information, along with all other property belonging exclusively to the City which is in the Consultant/Contr actor’s possession.
B. Additionally, it is agreed that the parties intend this to be a contract for services and each considers the products and results of the services to be rendered by Consultant/Contractor hereunder (the “Work”) to be a work made for hire. Consultant/Contractor acknowledges and agrees that the Work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of the City.
8. COMPLIANCE WITH ALL LAWS; PREVAILING WAGES:
A. Consultant/Contractor shall comply with all applicable laws, ordinances, and codes of federal, state and local governments, as applicable, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract. If ne cessary, it shall be City’s responsibility to obtain all rights of way and easements to enable Consultant/Contractor to perform its services hereunder. Consultant/Contractor shall assist City in providing the same.
B. Some or all of the work herein may be a “public work” within the meaning of Labor Code section 1720, subject to the payment of prevailing wages under Labor Code sections 1720 et seq. Accordingly, Consultant/Contractor shall cause all such work, as applicable, to be performed as a “public work” i n compliance with California prevailing wage laws, including the payment of prevailing wages, as applicable. In the event it is determined that the Consultant/Contractor is required to pay prevailing wages for the work performed under this Agreement, but f ailed to do so, the Consultant/Contractor shall pay all applicable penalties, costs, fees, wages, and wage differential. To the extent the project is subject to the requirement of payment of prevailing wages pursuant to California Labor Code sections 1720 et seq, then the project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Copies of the prevailing rate of per diem wages are on file at the City’s offices, which shall be made available to any interested party on request. 31 Consultant/Contractor shall cause a copy of the determination of the director of the prevailing rate of per diem wages to be posted at each job site, as well as all related notices required by applicable law and regulation. In the event that the work performed requires payment of prevailing wages, contractor shall be required to be registered with Department of Industrial Relations as a Public Works Contractor at all times during performance of the contract. Contractor shall also be required to submit Certified Payroll reports to the City of Lincoln as a condition of any payment under this contract.
9. WARRANTIES AND RESPONSIBILITIES - CONSULTANT/CONTRACTOR:
A. Consultant/Contractor agrees, represents and warrants to City that it has all licenses, permits, qualifications and approvals of whatever nature which are legally required for Consultant/Contractor to practice its profession and to properly provide the services set forth in Exhibit A in a manner which is consistent with the generally accepted standards of Consultant/Contractor’s profession. Consultant/Contractor represents and warrants to City that Consultant/Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, per mits and approvals which are legally required for Consultant/Contractor to practice its profession at the time the services are performed.
B. Consultant/Contractor agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, state and local law in accordance with Section 17A hereof.
C. Consultant/Contractor shall designate a project manager who at all times shall represent the Consultant/Contractor before the City on all matters relating to this Contract. I n the event that City, in its sole discretion, at any time during the term of this Contract, desires the removal of any person or persons assigned by Consultant/Contractor, including but not limited to the project manager, to perform services pursuant to this Contract, Consultant/Contractor shall remove any such person immediately upon receiving notice from City of the desire of City for the removal of such person or persons.
D. Except as set forth in Exhibit D, Consultant/Contractor shall, at its sole cost a nd expense, furnish all facilities, equipment, and other materials which may be required for furnishing services pursuant to this Agreement. City shall furnish to Consultant/Contractor only the facilities, equipment, and other materials listed in Exhibit D according to the terms and conditions set forth in Exhibit D.
E. Consultant/Contractor shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Consultant/Contractor in writing within sixty (60) days of discovery. Should Consultant/Contractor fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Consultant/Contractor shall be liable for any expenses thereby incurred.
10. SUBCONTRACTING:
None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Consultant/Contractor shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Consultant/Contractor.
32 11. ASSIGNABILITY:
Consultant/Contractor shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City which will not be unreasonably withheld. However, claims for money due or to become due to Consultant/Contractor from the City under this Contract may be assigned to a financial institution or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.
12. INTEREST IN CONTRACT:
Consultant/Contractor covenants that neither it, nor any of its employees, agents, contractors, subcontractors have any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant/Contractor shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Consultant/Contractor’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant/Contractor also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Consultant/Contractor in writing that Consultant/Contractor’s duties under this Contra ct warrant greater disclosure by Consultant/Contractor than was originally contemplated. Consultant/Contractor shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.
13. MATERIALS CONFIDENTIAL:
All of the materials prepared or assembled by Consultant/Contractor pursuant to performance of this Contract are confidential and Consultant/Contractor agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.
14. LIABILITY OF CONSULTANT/CONTRACTOR-NEGLIGENCE:
Consultant/Contractor shall be responsible for performing the work under this Contract in a manner which is consistent with the generally -accepted standard s of the Consultant/Contractor’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Consultant/Contractor or its employees, agents, contractors or subcontractors.
15. INDEMNITY AND LITIGATION COSTS:
To the greatest extent allowed by law and wi thin the construct of Civil Code § 2782, Consultant/Contractor shall indemnify, defend, and hold harmless the City, its officers, officials, agents, employees and volunteers (the “indemnified parties”) from and against any and all claims, damages, demands, liability, costs, losses and expenses, including court costs and reasonable attorneys’ fees, arising in any manner out of its performance of this Contract or by reason of negligent acts or omissions, recklessness, or willful misconduct incident to the performance of this Contract on the part of Consultant/Contractor [ except such loss or damage which was caused by the active negligence, sole negligence, or willful misconduct of the City ]. Without limiting the foregoing 33 indemnity obligation, Consultant/Contr actor further shall indemnify, defend and hold harmless the indemnified parties from and against any and all damages, liability, costs, losses, expenses, contributions and penalties, including court costs and reasonable attorneys’ fees, arising from Consultant/Contractor’s misclassification of itself or its employees’ status as an independent contractor. The provisions of this paragraph shall survive termination or suspension of this Contract.
16. CONSULTANT/CONTRACTOR TO PROVIDE INSURANCE:
A. Consultant/Contractor shall not commence any work before obtaining, and shall maintain in force at all times during the duration and performance of this Contract the policies of insurance specified in this Section. Such insurance must have the approval of the City as to limit , form, and amount, and shall be placed with insurers with a current A.M. Best’s rating of no less than A: VII (or in the case of Worker’s Compensation insurance, with the State Compensation Insurance Fund of California).
B. Prior to execution of this Contract and prior to commencement of any work, the Consultant/Contractor shall furnish the City with certificates of insurance and copies of original endorsements providing evidence of coverage for all policies required by the Contract. The endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf.
The Consultant/Contractor agrees to furnish one copy of each required policy to the City, and additional copies as requested in writing, certified by an authorized representative of the insurer. The failure of Consultant/Contractor or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant/Contractor.
C. In addition to any other remedy the City may have, if Consultant/Contractor fails to maintain the insurance coverage as required in this S ection, the City may obtain such insurance coverage as is not being maintained, in form and amount substantially the same as is required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due Consultant/Contractor under this Contract.
D. No policy required by this Contract shall be endorsed to suspended, voided, canceled, terminated by either party, or reduced in coverage or in limits unless the Consultant/Contractor has provided thirty (30) days’ prior written notice by certified mail, return receipt requested, to the City.
E. Any deductibles, aggregate limits, pending claims or lawsuits which may diminish the aggregate limits, or self-insured retentions, must be declared to, and approved by, the City.
F. Aggregate Limits/Impairment
i. If any of the insurance coverages required by this section contain annual aggregate limits, the Consultant/Contractor must give the City notice of any pending claim or lawsuit which may diminish the aggregate. The Consultant/Contractor must take steps to restore the impaired aggregates or provide replacement insurance protection. The City has the option to specify the minimum acceptable aggregate limit for each line of coverage required. No substantial reductions in scope of coverage which may affect City’s protection are allowed without City’s prior written consent.
G. The requirement as to types, limits, and the City’s approval of insurance coverage to 34 be maintained by Consultant/Contractor are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by Consultant/Contractor under the Contract.
H. The Consultant/Contractor and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant/Contractor and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of Consultant/Contractor or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract.
I. Worker’s Compensation and Employer’s Liability Insurance.
i. Worker’s Compensation Insurance to protect the Consultant/Contractor, its contractors and subcontractors from all claims under Worker’s Compensat ion and Employer’s Liability Acts, including Longshoremen’s and Harbor Worker’s Act (“Acts”), if applicable. Such coverage shall be maintained, in type and amount, in strict compliance with all applicable state and federal statutes and regulations. The Consultant/Contractor shall execute a certificate of compliance with Labor Code Section 3700, on the form provided in the Contract Documents.
ii. Consultant/Contractor shall provide a Waiver of Subrogation endorsement in favor of the City, its officers, officials, employees, agents and volunteers for losses arising from work performed by the Consultant/Contractor
J. Commercial General Liability Insurance
i. The insurance shall be provided on form CG0001, or its equivalent, and shall include coverage for claims for bodily injury or property damage arising out of premises/operations, products/completed operations, contractual liability, and subconsultant’s work and personal and advertising injury resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than [ $1,000,000] per occurrence and [$2,000,000] general and products/completed operations aggregates.
ii. The commercial general liability insurance shall also include the following:
a) Endorsement equivalent to CG 2010 1185 naming the City, its officers, officials, employees, agents, and volunteers as additional insureds. The endorsement shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
b) Endorsement stating insurance provided to the City shall be primary as respects the City, its officers, officials, employees and any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it, to the payment or satisfaction of any defense expenses, loss, or judgment.
c) Provision or endorsement stating that the Consultant’s insurance shall 35 apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
d) Provision or endorsement stating that any failure to comply with reporting or other provisions of the policies including breaches of representations shall not affect coverage provided to the City, its officers, officials, employees, or volunteers.
e) Provision or endorsement stating that such insurance, subject to all of its other terms and conditions, applies to the liability assumed by the Consultant/Contractor under the Contract, including, without limitation, set forth in Section 15, Indemnity and Litigation Costs.
K. Commercial Automobile Liability Insurance.
i. The commercial automobile liability insurance shall include, but shall not be limited to, protection against claims for death, bodily or personal injury, or property damage for owned, non-owned, and hired automobiles resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured.
The amount of insurance coverage shall not be less than [$1,000,000] per occurrence.
ii. The commercial automobile liability insurance shall include the same endorsements as required for Commercial General Liability Insurance (16.J.ii above.)
L. Professional Liability [IF APPLICABLE]
The Consultant/Contractor and its contractors and subcontractors shall secure and maintain in full force, during the term of this Contract and for five years thereafter, professional liability insurance policies appropriate to the respective professions and the work to be performed as specified in this Contract. The limits of such professional liability insuran ce coverage shall not be less than [$1,000,000] per claim.
17. MISCELLANEOUS PROVISIONS:
A. Compliance with Laws. Consultant/Contractor shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporati ons employed by it or under its control to observe and comply with, applicable federal, state, county and municipal laws, ordinances, regulations, orders and decrees which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work, including laws relating to prevailing wages pursuant to Labor Code section 1771 et seq.
B. Non-Discrimination. Consultant/Contractor shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry , physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation.
Consultant/Contractor shall comply with Section 122(a) of the State and Local Fiscal Assistance Act of 1972.
C. Inspection of Records . Consultant/Contractor shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts 36 with respect to any work under this Contract. Such inspections may be made during regular office hours at any tim e until six (6) months after the final payments under this Contract are made to the Consultant/Contractor.
D. Entirety of Agreement . This Contract constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Contract. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.
E. Notices. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:
CITY: City of Lincoln
Attn: City Manager
600 Sixth Street
Lincoln, CA 95648
CONSULTANT/CONTRACTOR: Drago Vantage, LLC
Attn: Sabrina Drago, PE
3843 Taylor Road, Suite B
Loomis, CA 95650
F. Governing Law. This Contract shall be interpreted and governed by the laws of the State of California.
G. Venue. Any action arising out of this Contract shall be brought in Placer County, California, regardless of where else venue may lie.
H. Attorneys’ Fees. In any action brought by either party to enforce the terms of this Contract, each party shall be bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.
I. Counterparts. The parties may execute this Contract in two or more counterparts, which shall, in the aggregate, be signed by all the parties, each counterpart shall be deemed an original instrument as against any party who has signed it.
J. Severability. If any term, provision, covenant, or condition of this Contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the Contract shall remain in full force and effect and shall in no way be affected, impaired, or invalidated.
37 50400 / 2480
38 EXHIBIT A
SCOPE OF WORK
39 Project Understanding
The City of Lincoln’s Downtown Master Plan and Objective Design and Development Standards (DMP + ODDS) effort is a pivotal initiative designed to shape downtown Lincoln into a more vibrant, equitable, and sustainable community. This engagement process is uniquely focused on amplifying underrepresented voices and ensuring inclusive participation, particularly among disadvantaged residents, non-English speakers, and historically underrepresented communities.
Our team understands that the success of this project will be measured not only by the quality of the final plan but also by the inclusiveness and authenticity of the engagement process. By connecting directly with trusted community messengers, ensuring multilingual accessibility, delivering professionally designed and visually clear communication, and building strong community relationships, this engagement will foster long-term trust and ownership among residents of Lincoln.
4 Review existing contacts, networks, and prior outreach efforts.
Partner with LACC to conduct door-to-door outreach to disadvantaged communities.
Facilitate Working Session 1 with community partners and trusted messengers to identify language needs, preferred communications, and accessible venues.
Hanna Interpreting Services will confirm non-English needs and cultural messaging strategies.
Deliverables: Local organization contact list; agenda and notes from Working Session 1.
T A S K 1
PRE-ENGAGEMENT
Work Plan
Our team proposes a clear, four-phase work plan aligned with the City’s RFP tasks:
PROJECT UNDERSTANDING
AND WORK PLAN
Draft a culturally responsive engagement strategy aligned with DMP + ODDS milestones.
Facilitate Working Session 2 with community partners to refine the draft strategy.
Finalize a living engagement strategy adaptable to evolving community needs.
Deliverables: Draft and final engagement strategy; agenda and notes from Working Session 2.
ENGAGEMENT STRATEGY DEVELOPMENT
T A S K 2
40 5
Inclusive & Engaging Design for Outreach Materials
Our outreach approach emphasizes plain language, visual clarity, and cultural resonance to maximize participation:
Postal Mail (Postcards) – Professionally designed postcards using plain language and infographics, paired with diverse imagery representing Lincoln’s residents.
Email Campaigns – Concise, engaging content optimized for readability across devices; graphics aligned with the project brand.
Door Pamphlets – Simple, easy-to-read pamphlets featuring compelling visuals, clear calls-to-action, and bilingual layouts.
Newspaper Ads – Professionally designed ads with strong visuals and inclusive imagery, ensuring accessibility for print readers.
Posters – Bold, visually engaging posters placed at trusted community locations, designed with multilingual content and diverse representation in imagery.
Social Media Posts – Targeted content designed for the preferred platforms identified by community partners, using concise text, infographics, and compelling images to encourage engagement and sharing.
Hanna Interpreting Services will ensure all materials are accurately translated and culturally resonant. Graphic design services will ensure layouts meet ADA readability standards and highlight diversity in imagery.
Meetings, Workshops, and Hearings
Meetings for disadvantaged communities, with interpretation and translated materials, with hybrid options for those with barriers to in-person attendance.
Community workshops supported by multilingual, visually engaging handouts, posters, and presentation materials.
Interpretation services provided at adoption hearings.
Translation and graphic design of final deliverable summaries (Master Plan, ODDS, Environmental Review) for broad public access.
Deliverables: Multilingual and graphically designed materials, agendas, summaries, and interpretation records for all meetings, workshops, and hearings.
T A S K 3
IMPLEMENTATION OF ENGAGEMENT STRATEGY
Clear lines of communication, defined team member responsibilities, and a straight- forward team structure ensure smooth integration of the Drago Vantage team into ongoing design and planning of the DMP+ODDS:
Drago Vantage will lead biweekly coordination meetings with the City, LACC, and Opticos.
Detailed monthly reports and invoices will be produced timely and accurately.
QA/QC review will include translation accuracy, plain language clarity, and visual accessibility.
Deliverables: Monthly reports, invoices, meeting agendas, and notes.
T A S K 4
PROJECT MANAGEMENT AND COORDINATION
41 01
Accuracy
Hanna Interpreting Services will review translations for precision and cultural resonance.
All public-facing content will use plain language to ensure accessibility across literacy levels.
0 2
Clarity
Graphic designers will ensure materials are visually compelling, ADA-accessible, and feature people and imagery reflective of Lincoln’s community. 03 Design Integrity
Opticos Design will ensure planning content is faithfully represented. 0 4
Technical Accuracy
Providing the City of Lincoln with accurate, factual and timely information using City and LACC-approved messaging is our team’s top priority.
Ultimately Drago Vantage’s Project Manager, Marie Fiore is responsible for the quality of our work product. Marie is supported by Principal-in-Charge Sabrina Drago. Together they have built a reputation for excellence, accuracy, and service that results in satisfied clients and successful projects. 05 Accountability
QUALTIY ASSURANCE/
QUALITY CONTROL
6 42
P r i n c i p a l - I n - C h a r g e
S A B R I N A D R A G O
P r o j e c t M a n a g e r
M A R I E F I O R E
E n g a g e m e n t S p e c i a l i s t
M A R N I E P R I M M E R
E n g a g e m e n t S p e c i a l i s t
C H R I S M O O R M A N
G r a p h i c D e s i g n e r
K A R L Y R E I B E R
S o c i a l M e d i a M a n a g e r
M E L I S S A R O S S
Prime Consultant – Drago Vantage, LLC
Drago Vantage will serve as the prime consultant, leading overall project management, coordinating with the City, Lincoln Area Chamber of Commerce (LACC), and Opticos Design, and ensuring compliance with scope, budget, and schedule. With deep experience in civic engagement, stakeholder facilitation, and visual communications, Drago Vantage will act as the central liaison and quality control lead across all tasks. Importantly, Drago Vantage is a Certified Disadvantaged Business Enterprise (DBE), directly advancing the City’s DBE participation goals.
Project Manager – Marie Fiore, Communications Manager
Marie Fiore will serve as Project Manager and primary point of contact. She will be responsible for overall coordination, schedule and budget adherence, and leading the QA/QC process. With extensive experience in public engagement and communications strategy, Marie will ensure that all project deliverables are accurate, accessible, and culturally resonant.
TEAM STRUCTURE
AND ROLES
Subconsultant – Hanna Interpreting Services
Hanna Interpreting Services will deliver expert translation, interpretation, and transcreation services to ensure all materials and events are linguistically and culturally
accessible. Their participation will allow non-English
speakers—particularly Spanish-speaking residents—to fully engage. As a certified DBE, Hanna strengthens compliance with the City’s DBE target.
General Consulting Support – Opticos Design
Opticos Design, the City’s lead design consultant for the DMP + ODDS, will provide technical planning expertise and ensure that engagement insights are effectively translated into the master plan and design standards.
Graphic Design Services
Dedicated graphic design services will ensure that all
engagement materials are visually compelling, accessible, and culturally resonant. This includes layout, typography, infographics, and imagery that reflect the diversity of Lincoln’s community.
SUBCONSULTANTS
OPTICOS DESIGN, INC. HANNA INTERPRETING SERVICES
DESIGN LIAISON, ENGAGEMENT SUPPORT
Cecilia J. Kim, Planning Lead
Joseph Abbamonte, Planning Liaison
TRANSLATION/INTERPRETATIVE
SERVICES
Tom Hanna, Esq., PIC
Thomas Calannio, PM
9 43
EXHIBIT B
SCHEDULE OF PERFORMANCE
[PROJECT SCHEDULED TO START OCTOBER 2025 AND END BY DECEMBER 31, 2026] 44 O c t o b e r 2 0 2 6
T r a n s l a t e d s u m m a r i e s
o f M a s t e r P l a n , O D D S ,
E n v i r o n m e n t a l R e v i e w ,
t e c h n i c a l a n a l y s e s ;
I n t e r p r e t a t i o n s e r v i c e s .
a d o p t i o n h e a r i n g s
w i t h i n t e r p r e t a t i o n ,
f i n a l t r a n s l a t e d
d e l i v e r a b l e s .
M e e t i n g s &
W o r k s h o p s :
A d o p t i o n H e a r i n g s .
O b j e c t i v e : C o n c l u d e
w i t h i n c l u s i v e a d o p t i o n
h e a r i n g s a n d p r o v i d e
a c c e s s i b l e f i n a l
d e l i v e r a b l e s .
Project
Monitoring
J u n e - S e p t e m b e r
2 0 2 6
O n g o i n g n o t i f i c a t i o n s ,
w e b s i t e c o n t e n t
s u p p o r t , s o c i a l m e d i a
m a n a g e m e n t
M u l t i l i n g u a l
n o t i f i c a t i o n m a t e r i a l s ;
M e e t i n g & w o r k s h o p
a g e n d a s , m a t e r i a l s ,
n o t e s .
M e e t i n g s &
W o r k s h o p s :
i n t e r n a l
O b j e c t i v e : E n s u r e
e q u i t a b l e p a r t i c i p a t i o n
i n r e v i e w i n g P u b l i c
D r a f t M a s t e r P l a n ,
O D D S , a n d
e n v i r o n m e n t a l r e v i e w .
PROPOSED SCHEDULE
Project Initiation
Project Planning
J a n u a r y - F e b r u a r y
2 0 2 6
D r a f t , r e v i e w , a n d
f i n a l i z e e n g a g e m e n t
s t r a t e g y w i t h p a r t n e r s
a n d m e s s e n g e r s .
E s t a b l i s h c o n t a c t l i s t
a n d p a r t n e r s
m o n t h l y p r o j e c t
r e p o r t s a n d i n v o i c e s
m e e t i n g a g e n d a s a n d
s u m m a r y n o t e s
M e e t i n g s &
W o r k s h o p s :
C o m m u i t y W o r k s h o p 2
O b j e c t i v e : C o - c r e a t e
a n i n c l u s i v e
E n g a g e m e n t S t r a t e g y
a l i g n e d w i t h p r o j e c t
m i l e s t o n e s .
Project
Execution
M a r c h - M a y
2 0 2 6
M a n a g e s o c i a l m e d i a
e n g a g m e n t i n m u l t i p l e
l a n g u a g e s
M o n i t o r p r o j e c t r i s k s
a n d t a k e a p p r o p r i a t e
a c t i o n s t o m i t i g a t e
t h e m
M a i n t a i n
c o m m u n i c a t i o n w i t h
s t a k e h o l d e r s a n d
p r o v i d e p r o j e c t
u p d a t e s
O b j e c t i v e : G a t h e r
f e e d b a c k f r o m
d i s a d v a n t a g e d
c o m m u n i t i e s t o i n f o r m
t h e A d m i n i s t r a t i v e
D r a f t M a s t e r P l a n .
C o n t r a c t a p p r o v a l ,
k i c k o f f , b a c k g r o u n d
r e v i e w , i n i t i a l o u t r e a c h ,
W o r k i n g S e s s i o n 1 .
D e s i g n a n d
d i s s e m i n a t e
m u l t i l i n g u a l n o t i f i c a t i o n
m a t e r i a l s , l a u n c h
p r o j e c t w e b s i t e
O b j e c t i v e : B u i l d t r u s t
a n d e s t a b l i s h
c o n n e c t i o n s w i t h
d i s a d v a n t a g e d
c o m m u n i t i e s .
Project Closure
12 Objective: Build
trust and
M e e t i n g s &
W o r k s h o p s :
P r o j e c t k i c k o f f m e e t i n g
S t a k e h o l d e r m e e t i n g
C o m m u n i t y W o r k s h o p
O c t o b e r - D e c e m b e r
2 0 2 5
45 City of Lincoln - Downtown Master Plan and Object Design and Development Standards Project Sabrina Marie Chris Marnie Melissa Karly Opticos Opticos Hours Labor Costs OH Profit Total Classification
Principal in
Charge
Engagement
Manager
Engagement
Specialist
Engagement
Specialist
Social Media
Manager Graphics Associate II Sr Designer
rate 120.51$ 70.00$ 65.00$ 65.00$ 34.02$ 65.00$ 80.87$ 67.11$ Loaded Rates 350.1
9$ 203.41$ 188.88$ 188.88$ 98.86$ 188.88$ 235.00$ 195.01$
1.0 Pre-Engagement 6 68 20 4 56 0 2 2 158 9,244.1 4$ 15,176.10$ 2,442.02$ 26,862.27$ Review background plans and related documents 11 6 5 22 0 Conduct initial outreach to establish community presence 12 41 0 22 4 Working Session 1: Facilitate a working session with community partner 4 28 5 12 2 2
2.0 Engagement Strategy 6 58 20 6 50 12 8 10 170 10,272.12$ 16,863.74$ 2,713.59$ 29,849.45$ Prepare a Draft Engagement Strategy 2 16 10 2 20 4 6
Facilitate Working Session 2 to review the draft 2 30 5 2 20 2 2 Finalize the Engagement Strategy incorporating feedback 2 12 5 2 10 12 2 2
3.0 Implementation of Engagement Strategy 6 124 30 6 40 20 6 10 242 15,560.1 8$ 25,545.15$ 4,110.53$ 45,215.86$ Assist Chamber in launching/maintaining a project webpage 36 5 10 12 Design and disseminate multilingual notification materials 85 10400 Organize stakeholder meetings with disadvantaged community member 6 80 20 6 20 4 6 10 Provide workshop support for non-English-speaking participants 00 Offer interpretation services during adoption hearings
Translate Summaries of Final Deliverables 00
4.0 Project Management & Coordination 6 4 50600 1 06 7 3 5,474.42$ 8,987.3 6$ 1,446.18$ 15,907.95$ General project management and scheduling 22 5 2 4
Participate in regular coordination meetings with City, Chamber, and Op 42 0 4 6 6 Total hours 24 295 70 22 146 32 26 28 643 40,550.8 6$ 66,572.35$ 10,712.32$ 117,835.53$ Labor Costs 2,892.24$ 20,650.00$ 4,550.00$ 1,430.00$ 4,966.92$ 2,080.00$ 2,102.62$ 1,879.08$ 40,550.86$ 66,572.35$ 10,712.32$ 117,835.53$ ODC's - - $
Sub1-Hanna 7,500.0 0$
Sub2-Optico 11,570.30$
Total Fee 125,335.53$
Tasks
46 47
EXHIBIT D
FACILITIES, EQUIPMENT, OTHER MATERIALS
Consultant/Contractor shall be responsible for providing all necessary facilities, equipment and personnel to undertake the necessary task(s) outlined in Exhibit A.
48 SUBJECT:
McBean Park Drive Bridge Project (CIP 353) Contract
Amendment No. 10 for Engineering Design Services. (Araceli Cazarez)
SUBMITTED BY:
Vin Cay
DEPARTMENT:
Engineering
DATE:
October 14, 2025
Item Number 7.C
STAFF RECOMMENDATION:
Staff recommends adopting a resolution authorizing a budget augmentation of $850,000 from the unencumbered fund balance of 2400 – PFE Transportation to the McBean Park Drive Bridge Rehabilitation Project, CIP 353, and authorizing the City Manager to execute Amendment No. 10 to the Professional Services Agreement with Consor North America, Inc. for final engineering, right-of-way and construction support services in the amount of $850,000.
BACKGROUND/INTRODUCTION:
The McBean Park Drive Bridge Replacement Project (Project) will include the demolition of the existing 148-foot-long, 43-foot-wide bridge. Construction of the replacement bridge will be approximately 220 feet long by 68 feet wide with three 12-foot traffic lanes, two 8-foot shoulders, and two 6-foot sidewalks, relocation of utilities, temporary installation of water diversion structures, sediment removal and fill, and removal of vegetation and trees. Street improvements connecting to McBean Park Bridge will include portions of intersecting Ferrari Ranch Road and East Avenue.
On February 11, 2014, a contract for professional services was executed with Consor North America, Inc. (formerly Quincy Engineering, Inc.) for the McBean Park Drive Bridge Project that included preliminary engineering, environmental permitting, and right-of-way services in the amount of $1,163,000 for a contract term that expired on August 30, 2016. Since 2014, there have been additional contract amendments and extensions of time for a total of $497,291 to address design changes, including a revised roadway alignment and revised environmental studies required by Caltrans.
On April 30, 2025, environmental clearance was obtained from Caltrans, which opens the door to begin the right-of-way process once authorization is received.
FINDINGS/ANALYSIS:
As a federally funded project, we are required to follow the Caltrans process, which involves completing preliminary engineering concurrently with environmental studies, followed by right-
STAFF REPORT
49 of-way acquisition and then construction. As previously mentioned, Consor has been leading efforts on preliminary design, utility coordination, environmental clearance, and overall project coordination.
The next phase will involve updates to the bridge design based on environmental findings, initiation of right-of-way activities including appraisals and acquisitions, and development of the 75%, 90%, and final construction design documents. Final design work will include necessary revisions to the bridge layout, such as modifications to the barrier rail placement to meet updated MASH (Manual for Assessing Safety Hardware) standards. These changes will require updates to the Bridge Type Selection Report and participation in the Caltrans Type Selection process, including meetings and approvals.
The McBean Park Drive Bridge project is listed as Project R-64 in the City’s Public Facilities Element and is therefore eligible for funding through Fund 2400 PFE-Transportation.
ENVIRONMENTAL REVIEW:
Caltrans has determined the project has no significant impacts on the environment as defined by NEPA (National Environmental Protection Agency), and that there are no unusual circumstances as described in 23 CFR 771.117(b). As such, the project is categorically excluded from the requirements to prepare an environmental assessment or environmental impact statement under NEPA and is included under the following:
23 USC 326: Caltrans has been assigned and hereby certifies that it has carried out the responsibility to make this determination pursuant to 23 USC 326 and the Memorandum of Understanding dated April 18, 2022, executed between FHWA and Caltrans. Caltrans has determined that the project is a Categorical Exclusion under: 23 CFR 771.117(d): activity (d) (13).
FISCAL IMPACT:
This project receives federal funding on a reimbursement basis, with a local match requirement that varies by project phase. At present, $1,843,000 in federal funds has been approved for preliminary engineering at the 88.53% federal reimbursement rate. An additional $150,000 has been requested for the right-of-way phase. To date, the City has received $1,061,339.50 in reimbursements and will continue to submit reimbursement requests as work progresses to secure the full amount of approved funding.
Budgeted
CIP 353 McBean Park Drive Bridge Rehabilitation
Fund 2980 – Highway Bridge Program Grant $1,062,603 Fund 2230 – Streets TDA $ 812,174 Total $1,874,534
Actual project encumbrances
Consor (Design)
Fund 2980 $1,062,360
Fund 2230 $ 812,174
Total $1,874,534
Remaining Estimated Project Costs
Design/Right-of-way/Final Engineer
Fund 2400 - $850,000
Construction (Budget Augmentation Required once construction is authorized) 50 Fund 2980 - $10,320,800 Fund 2400 -
Construction Management/Inspection (~20%) $ 2,064,000 Contingency (~15%) $ 1,548,000 Total Construction Cost $13,932,800 Fund Balances
Fund Balance prior to augmentation Updated Fund Balance Fund 2400 $4,397,239 $3,547,239
ATTACHMENTS:
McBeanParkDr_Bridge_CIP353.Doc2.AttachA-Resolution.2025October14.vcay.docx McBeanParkDr_Bridge_CIP353.Doc3.AttachB-Amend#10.pdf
51 Resolution No. 2025-
RESOLUTION 2025-
A RESOLUTION AUTHORIZING A BUDGET AUGMENTATION OF $850,000 FROM THE UNENCUMBERED FUND BALANCE OF 2400 – PFE TRANSPORTATION TO THE MCBEAN PARK DRIVE BRIDGE REHABILITATION PROJECT, CIP 353, AND AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 10 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CONSOR NORTH AMERICA, INC.
FOR FINAL ENGINEERING, RIGHT-OF-WAY AND CONSTRUCTION SUPPORT SERVICES IN THE AMOUNT OF $850,000.
WHEREAS, the City entered into a Professional Services Agreement with Consor North America, Inc. (Quincy Engineering, Inc.) on February 11, 2014; and
WHEREAS, the McBean Park Dri ve Bridge Rehabilitation Project (project) has experienced unforeseen delays in seeking Caltrans and other agencies approval for the bridge replacement; and
WHEREAS, the project will include the demolition of the existing 148 -foot-long, 43-foot-wide bridge and the replacement bridge will be approximately 220 feet long by 68 feet wide with three 12-foot traffic lanes, two 8-foot shoulders, and two 6-foot sidewalks; and
WHEREAS, on April 30, 2025, environmental clearance was obtained from Caltrans, which opens the door to begin the right -of-way process once authorization is received; and
WHEREAS, Consor North America, Inc. has been leading efforts on preliminary design, utility coordination, environmental clearance, and overall project coordination and a budget augmentation is necessary to continue the right-of-way and final engineering design.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Lincoln authorizes:
1. A budget augmentation of $850,000 from the unencumbered fund balance of 2400 – PFE Transportation to the McBean Park Drive Bridge Rehabilitation Project, CIP 353.
2. The City Manager to execute Amendment No. 10 to the Professional Services Agreement with Consor North America, Inc. for final engineering, right-of-way and construction support services in the amount of $850,000.
PASSED AND ADOPTED this 14h day of October, 2025 by the following vote:
52 Resolution No. 2025-
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Holly Andreatta, Mayor
ATTEST:
Hope Ithurburn, City Clerk
53 1011209.1 13583.008 Revised by City 6.11.13
CONTRACT FOR SERVICES AMENDMENT
AMENDMENT NO. 10
TO
CONTRACT FOR SERVICES (formerly PSA)
Dated February 11, 2014
WITH
CONSOR NORTH AMERICA, INC.
2868 Prospect Park Drive, SUITE 250
RANCHO CORDOVA, CA 95670
The Contract for Services dated February 11, 2014, and amended June 9, 2014, July 26, 2016, February 14, 2017, November 13th, 2018 and September 24, 2019, November 10, 2021, December 8, 2022, and November 21, 2023 with Consor North America, Inc. 2868 Prospect ParkDrive, Suite 250 Rancho Cordova, CA 95670 for preliminary engineering, environmental permitting and right of way services for the McBean Pa rk Drive Bridge Project (the “Contract”), is hereby amended as follows (the “Amendment”):
1. T
he term shall be extended to December 31, 2028.
2. Compensation for services shall be increased by $850,000. The total contract amount as amended, shall not exceed $2,510,291.
3. Except as specifically stated in this Amendment, the Contract shall remain unchanged and in full force and effect.
The amended scope of work shall remain the same and more particularly described in Exhibit A, attached to this Amendment. Executed this 14th day of October 2025 by:
CITY OF LINCOLN, CONTRACTOR,
a municipal corporation
By: _________________________
Approved by:
____________________________
______________________________ Print Name
Sean Scully, City Manager Title: ________________________ Email:________________________
Dated:_______________________
______________________________
Dated APPROVED AS TO FORM
A
TTEST _________________________ _____________________________ Hope Ithurburn, City Clerk Kristine Mollenkopf, City Attorney D
ated:__________________________ Dated:________________________ C
ity Accountability:
Department responsible for contract: Staff responsible for contract:
Engineering Vin Cay, City Engineer
ATTACHMENTS:
54 1011209.1 13583.008 Revised by City 6.11.13
Exhibit A
55 2868 Prospect Park Drive, Suite 250
Rancho Cordova, CA 95670
916.368.9181
July 9, 2025
Vin Cay, PE
City of Lincoln
Public Works Department
600 Sixth Street
Lincoln, CA 95648
RE: McBean Park Drive over Auburn Ravine Bridge Replacement Project (Br. No. 19C0254) Amendment #10 Request (Type Selection Approval/Preliminary Engineering/ROW/Final Engineering Design/Construction Documents/Construction Support)
Dear Mr. Cay,
The Consor team is performing preliminary engineering and environmental support efforts in good faith to progress the various scope of work tasks for the McBean Park Drive bridge replacement project over Auburn Ravine. Consor staff have continued with various preliminary design, utility coordination, right-of-way support, and overall team coordination. Our subconsultant partner, QK, has worked alongside Consor and the City to address scope changes and to lead the project's CEQA Environmental Clearance while incorporating the Placer County Conservation Authority (PCCP) requirements for the project. On April 30, 2025, the project successfully received NEPA CE clearance and approval from Caltrans.
Subconsultant partners Fehr & Peers, Interwest, and HDR/WRECO are ready for the next phase of the project.
Consor also requests the addition of survey subconsultant firm, J.B. Surveys, Inc. to complete survey services and plats/legal descriptions in support of the upcoming right of way activities.
As highlighted in our Team's monthly progress reports and discussed with the City, the available team budget is nearly expended and the Consor Team is requesting a project amendment to address additional scope and out of scope tasks, along with a budget augmentation to proceed with completing preliminary design, proceed into right-of-way appraisals/acquisitions and to facilitate the remaining items to assist in Caltrans' Type Selection Approval for the project, completion of project studies and reports and final engineering design and preparation of construction documents.
Please find attached Amendment No. 10 Scope of Work Summary for the City's review and consideration. The following is a list of the contract tasks that have required and will require additional effort to prepare the project for construction:
• Task 1 – Project Management (Consor)
• Task 2 – Preliminary Engineering (Consor and QK)
• Task 3.1 – Finalize Studies & Reports (Consor and other Team members) • Task 3.2 – Right of Way Appraisals (Consor in support of Interwest) • Task 3.3 – Obtain Permits (Consor in support of QK)
• Task 3.4 – 75% Submittal (Consor and other Team members) • Task 3.5 - 90% Submittal (Consor and other Team members) • Task 3.6 - Final Construction Documents (Consor and other Team members) • Task 3.7 - Right of Way Acquisitions (Consor in support of Interwest) • Task 4.0 - Construction (Consor and other Team members)
EXHIBIT A
56 www.consoreng.com Page 2 of 3
The breakdown summary of the Consor Team's Amendment No. 10 request is reflected in the table below (refer to attached hours/cost breakdown for further details).
Additional Request for Consor Consor Staff Hours Subtask Cost Task 1 - Project Management 336 $ 81,168
Task 2 - Preliminary Engineering 136 $ 31,072
Task 3.1 - Finalize Studies and Reports 212 $ 39,494
Task 3.2 - Right of Way Appraisals 88 $ 22,160
Task 3.3 - Obtain Permits 96 $ 20,914
Task 3.4 - 75% Submittal & Type Selection 788 $ 160,412 Task 3.5 - 90 Submittal (PS&E) 666 $ 137,793
Task 3.6 - Final Construction Documents 326 $ 68,832
Task 3.7 - Right of Way Acquisitions 40 $ 10,264
Task 4.0 - Construction Support 340 $ 76,217
Anticipated Salary Increases + ODC (Mileage) $ 16,625 Additional Request per Subconsultant
QK (Environmental) $ 83,793
Fehr & Peers (Signal Design/Electrical) $ 25,000
HDR/WRECO (Geotechnical) $ 36,256
J.B. Surveys, Inc. (Survey) (includes survey support, right- of-way engineering, plats/legals)
$ 40,000
Grand Total of Amendment Request
(rounded up to nearest $100)
$ 850,000
In July 2022, the City approved a temporary budget shift of $ 31,767 of available budget from various tasks to QK for time critical environmental tasks. As part of this budget augmentation, the Team is seeking to backfill the funding of the temporary shifted task amounts as follows:
Task Amount of Budget Backfill Team Member
2.1.3 2.1.3
3.2 3.3
4 $ 1,792
$ 10,000
$ 2,899
$ 6,819
$ 10,257
Consor (Optional Task)
QK (Optional Task)
Consor
Consor
Consor
The amount for this amendment request to complete Type Selection, 75%, 90% and final design construction documents, and complete ROW appraisals/acquisitions is $850,000 (including the backfill of shifted funds).
Upon approval of this amendment, the new total not-to-exceed amount for this contract would be $ 2,510,291.
The City will provide authorization to proceed on a task basis. Please note that this amendment does not include mitigation fees and potential monitoring requirements that will be established with the PCCP.
57 www.consoreng.com Page 3 of 3
We appreciate the City’s consideration of our Team's request. We highly value our working relationship with the City and look forward to preparing the project for construction. If you would like to discuss this in further detail, please call me directly at my mobile number 916.761.5278.
Sincerely,
Consor North America, Inc.
Mike Sanchez, PE
Project Manager
Attach: Amendment No. 10 - Scope of Work
Amendment No. 10 - Hours/Cost Breakdown
Amendment No. 10 - Project Schedule
Cc: J. Jurrens, PE, District Manager, California Transportation, Consor Araceli Cazarez, Engineering Manager, City of Lincoln
58 Exhibit “A” Scope of Work – Amendment No. 10
City of Lincoln – McBean Park Drive Bridge Replacement over Auburn Ravine Project
SCOPE OF WORK
The original scope of work was amended in Amendment No. 1 (dated 2/11/14) due to audit findings. Amendments No. 2,4, 5, 7, and 9 extended the contract duration, but did not affect the scope of work or the contract amount.
Amendment No. 3 (dated 2/14/2017) added scope of work due to Caltrans reprogramming the project as a four-lane bridge replacement project. Amendment #6 (dated 12/8/20) added scope of work associated with the changes to reflect the ultimate agreement between the City and Caltrans and reprogramming as a three-lane bridge replacement project. Amendment No. 8 was a minor amendment to allow QK (environmental subconsultant) the scope/fee to complete planning level surveys for Swainson's Hawk and Black Rail.
This Amendment No. 10 Scope of Work adds new and supplemental scope of work to project tasks that are needed to address the project's compliance with the Placer County Conservation Plan (PCCP), revisions to the bridge design, necessary changes to the placement of the bridge barrier rail to address new MASH requirements for the bridge rail, associated updates to the Bridge Type Selection Report and Caltrans Type Selection process/meeting/approval, and preparation of final engineering design and construction documents. This requires additional preliminary engineering, right-of-way engineering efforts, utility coordination, completion of updates to the Geotechnical Report, design updates of the traffic signals and electrical design and plans, as well as final design tasks and preparation of construction documents, which are also included in this Amendment No. 10 scope and work.
Attached Exhibit “B” is a corresponding Fee Spreadsheet that summarizes Amendment No. 10 hours and costs. Due to the length of time since the original contract and subsequent amendments, Amendment No. 10 includes salary escalation and an updated associated fixed fee. The original contract audited overhead rates have been maintained.
PHASE 1 - PROJECT MANAGEMENT
Task 1.2 – Project Management
Consor will coordinate the necessary revisions to the geometrics in accordance with the final approved project scope for a three-lane facility, to include the changes in the bridge barrier rail on each side of the new bridge to meet current MASH requirements. This will involve revising the previously submitted 6-A Form (HBRRP Application/Scope Definition) and the 6-B Form (HBRRP Special Cost Approval Checklist) and 6-D Form (HBRRP Scope/Schedule/Budget Changes). These forms will be prepared with exhibits and cost estimates for the three-lane roadway and updated bridge geometry and submitted to Caltrans and the HBP reviewers for approval.
Deliverables – Task 1
Revised HBP Applications
PDT Coordination Meetings (virtual bi-weekly meetings with City staff) Community and City Council Meetings (Optional Tasks)
PHASE 2 - PRELIMINARY ENGINEERING
TASK 2.1.3 E NVIRONMENTAL STUDIES AND DOCUMENTATION
Consor to provide support and coordination with environmental subconsultant QK to complete NEPA.
QK previously conducted various planning and biological investigations for this Project, with many of those tasks being completed and nearly approved (Tasks 1 thru 4 as described in the original contract). Prior to Caltrans review of the Biological Reports, it was determined that the CEQA document needs to incorporate the Placer County Conservation Program (PCCP). The PCCP is designed to ensure land will be strategically and effectively managed to support the survival and well-being of covered species, as well, as hundreds of other species that are dependent on the same 59 Exhibit “A” Scope of Work – Amendment No. 10
City of Lincoln – McBean Park Drive Bridge Replacement over Auburn Ravine Project
habitat. There are tangible benefits to using the PCCP as a mechanism for permitting and mitigation. The PCCP includes three components that support the State and federal permitting process through the development of a joint Habitat Conservation Plan (HCP) and Natural Communities Conservation Plan (NCCP), a Western Placer County Aquatic Resources Program (CARP), and In-lieu Fees. Tasks to review the PCCP and incorporate the program into the Biological Reports and CEQA document are outlined below.
BIOLOGICAL REPORTS REVISIONS
QK conducted various biological surveys between 2014 and 2021 to document biological conditions at and surrounding the McBean Park Drive Bridge including two Biological Assessments (BA) for the United States Fish and Wildlife Service (USFWS) and National Marine Fisheries Service (NMFS) (originally drafted in 2015 and updated in 2021), National Environment Study (originally drafted in 2015 and updated in 2021), Aquatic Resources Delineation and Report of potential wetlands and Waters of the U.S. (originally drafted in 2015 and updated in 2021), an analysis of bat use of the bridge by conducting a visual assessment of the existing bridge for bats, a “flyout” survey, and an acoustic monitoring survey (originally conducted in 2017 and updated in 2021). Supplemental site visits were conducted to verify previous survey findings and to evaluate existing conditions (2019 and 2021). A survey of trees within the Project footprint was conducted by an ISA-Certified Arborist (2015 and updated in 2021). Draft reports of these efforts were prepared. The framework of the PCCP will be reviewed and the NES and the fisheries BA were updated to meet the requirements of the PCCP. This task includes the preparation and submittal of permit applications and addressing comments and revisions from the agencies on the permit applications.
ADDITIONAL WILDLIFE SURVEYS
The City of Lincoln is seeking coverage for the Project under the Placer County Conservation Plan (PCCP). The PCCP requires that protocol surveys be conducted for black rail occur between March and July during the year that a Project begins. No Project activities can occur within 500-feet of black rail habitat until protocol level surveys are completed.
The Project is scheduled to start in spring of 2025 before black rail protocol level surveys could be conducted in that year. The PCCP has agreed that black rail should begin in 2024 to avoid any Project delays.
Protocol level Swainson’s hawk (Buteo swainsoni) surveys were completed in 2023. Additional protocol level surveys do not need to be completed for this species, but Swainson’s hawks could use the Project for nesting before the Project begins. To avoid any Project delays and/or additional mitigation costs, all trees slated for removal will be checked for nesting raptors during the 2024 nesting season. If an active nest is present, the raptor species using it will be identified. If surveys are not conducted in 2024 and a stick nest is in a tree that is slated for removal in 2025, regulatory agencies may treat such nest as Swainson’s hawk nests and require additional mitigation, which could cause a delay in the project construction schedule.
Deliverables:
• Two draft letter reports, one for each species survey, in PDF format • Two final letter reports, one for each species, in PDF format
TASK 2.1.5 G EOTECHNICAL
INITIAL SITE ASSESSMENT
HDR submitted a Draft Initial Site Assessment (ISA) in November 2021. The ISA was prepared in general accordance with the American Society for Testing and Materials (ASTM) Standard E-1527-21 per Caltrans Standard Environmental Reference (SER) Environmental Handbook (EH) Volume 1, Chapter 10, “Guidelines for Hazardous Materials, Hazardous Waste, and Contamination,” and Environmental Protection Agency (EPA) Standards and Practices for All Appropriate Inquiries (AAI) (40 CFR Part 312). Exceptions to the ASTM standard include no title 60 Exhibit “A” Scope of Work – Amendment No. 10
City of Lincoln – McBean Park Drive Bridge Replacement over Auburn Ravine Project
searches, property appraisals, or interviews to be performed for the Project area. The ASTM E1527-21 states that a conforming “Phase I” report is valid for a period of 180 days and may be updated during the 180 days to 1-year timeframe. If greater than one year passes from the final report date, the Phase I effort would need to be repeated to remain in compliance with ASTM and the “All Appropriate Inquiry” protection.
Database Review
HDR will review all available pertinent data, provided by the City and the Project Team, as well as site investigation reports, groundwater monitoring reports, and federal and state records within a 1-mile radius of the Project area.
As part of the study, HDR will order an Environmental Data Resources (EDR) database search for the Project, which is a database search of all regulated underground storage tanks, active and closed case files of cleanup operations, hazardous materials treatment, storage, and disposal facilities, historical cleaners and auto shops and regulated sites.
The following sources, will be reviewed for the purpose of determining the potential for RECs within the Project limits that may impact the proposed improvements:
EDR Corridor Report with GeoCheck®, EDR Aerial Photo Decade Report, EDR Historical Topo Map Report, EDR Certified Sanborn Map Report, and the EDR City Directory Image Report; Department of Toxic Substances Control’s EnviroStor Database; RWQCB’s GeoTracker Database;
United States Department of Agriculture Natural Resources Conservation Service Web Soil Survey; Placer County (County) Land Use and Zoning maps, Office of the Assessor/Recorder files, and Building and Planning Department permits/records; and
County Department of Environmental Health, California Environmental Reporting System (CERS), and Certified Unified Program Agency (CUPA) records.
HDR will review these available records to determine the potential presence of RECs based on previous land use and any historical operations at or near the Project area. This research will also be used to help support the lack of RECs at the Project area.
Field Reconnaissance
HDR will conduct a field reconnaissance to assess the existing conditions at the vicinity of the Project area, and to visually observe indications of RECs within the Project limits. Visual observations will be documented, and photographs will be taken of the site conditions. The data from the field reconnaissance will be compared to the historical information and EDR database findings to determine if there are existing or potential RECs at the Project area.
Report
The results of the database search and field reconnaissance will be summarized and presented in a report, describing the existing or potential RECs at the Project area. HDR will submit a Draft ISA Report to the City and Project Team, and then incorporate comments received into the Final ISA Report. The report will comply with the California Environmental Quality Act/National Environmental Policy Act (CEQA/NEPA) requirements. 61 Exhibit “A” Scope of Work – Amendment No. 10
City of Lincoln – McBean Park Drive Bridge Replacement over Auburn Ravine Project
Deliverables:
Draft ISA Report (PDF)
Final ISA Report (PDF and 1 hard copy)
Task Assumptions:
Access to the Project area will be provided to HDR at no cost. There will be one round of comments for revision of the Draft ISA Report, and the Draft-Final ISA Report, and all comments will be compiled and provided at one time to HDR.
PRELIMINARY SITE INVESTIGATION
HDR submitted a Preliminary Site Investigation (PSI) Report in June 2022. The PSI was performed in accordance with ASTM E1903-19 Standard Practice for Environmental Site Assessments: Phase II Environmental Site Assessment Process and Caltrans’ Standard Environmental Reference (SER), Volume 1: Guidance for Compliance, Chapter 10 - Hazardous Materials, Hazardous Waste, and Contamination.
The June 2022 PSI Report included the sampling of eight boring locations to a maximum depth of 3 feet below ground surface (ft bgs). Soil samples were samples at 0-1, 1-2, and 2-3 ft bgs and analyzed for lead and pH to determine if lead concentrations are at levels that require special management and/or disposal. The DTSC-Caltrans Statewide Agreement for Caltrans for Reuse of Aerially Deposited Lead (ADL)- Contaminated Soils, March 2016 (Agreement), provides guidelines for soil reuse based on lead concentrations in soil. To use the Agreement, a minimum number of samples must be taken from specific depths (0-1, 1-2, and 2-3 ft bgs) in ADL risk areas (exposed soil areas within 50 feet of the roadway during the leaded fuel era) and analyzed for lead; concentrations of lead are then compared to regulatory levels (80 milligrams per kilogram) to evaluate soil re-use/disposal.
Composite soil samples were analyzed for organophosphorus pesticides (OPP) using EPA Method 8141A; organochlorine pesticides (OCP) using EPA Method 8081A; PCBs using EPA method 8082; California Administrative Manual 17 (CAM 17) Metals using EPA Method 6010B/7471A; volatile organic compounds using 8260B; PAH using EPA Method 8310; and total petroleum hydrocarbons (TPH) as gasoline (TPHg) and diesel (TPHd) using EPA Method 8015M.
HDR also conducted structural elements sampling of the McBean Park Drive Bridge. Suspect asbestos containing materials (ACM) and lead-based paint (LBP) were collected from the bridge and analyzed for lead (paint chips) and asbestos content.
PSI Report
HDR will update the PSI Report and incorporate comments received. The report will include a discussion of sample collection and testing methods and certifications of the individuals performing the work. Additionally, the report will identify (if present) regulated and/or hazardous materials and evaluate soil disposal/reuse and worker safety measures.
The structural elements sampling methods, procedures, analytical results, and data evaluation, conclusions, recommendations for worker safety, and waste management (disposal) will also be presented. HDR will submit a Draft PSI Report to Consor. Once comments are received, they will be included in the Final PSI Report. The report will comply with CEQA/NEPA requirements.
62 Exhibit “A” Scope of Work – Amendment No. 10
City of Lincoln – McBean Park Drive Bridge Replacement over Auburn Ravine Project
Deliverables:
Draft-Final PSI Report (PDF)
Final PSI Report (PDF)
Task Assumptions:
HDR’s deliverables will be provided in PDF format.
FOUNDATION REPORT
HDR submitted a Draft Foundation Report in February 2015 for the proposed replacement bridge. This report requires revision to meet current requirements set forth in Caltrans’ July 2024 Foundation Reports for Bridges, Seismic Design Criteria 2.0, California Amendments to AASHTO Bridge Design Specifications, and update the Log of Test Borings to the current format. This revision will also include updating the recommendations to reflect the current design and incorporate comments provided by the client for the draft report.
Task Assumptions:
No additional investigation or lab work is required.
HDR’s deliverables will be provided in PDF format.
Task 2.2 – Preliminary Design
Based on Caltrans eligibility and updated MASH requirements for bridge barriers, McBean Park Drive will consist of three lanes with shoulders (mixed use auto/bike lane/ Neighborhood Electric Vehicles or NEV) and sidewalks and turn lanes for each of the two intersections (McBean Park Drive at East Avenue and McBean Park Drive at Ferrari Ranch Road). The latest design changes to the placement of the bridge barrier rail require Consor to update the horizontal geometrics, update CAD modeling, redesign the bridge layouts and profiles, and revise bridge design calculations.
TASK 2.2.3 A ESTHETIC CONCEPT PLAN
Consor will modify the bridge aesthetics to match the planned placement of the bridge barrier railing (to be placed between the mixed use shoulder and sidewalks). Updated renderings will be prepared to reflect the changes to the bridge railing and outer fencing along the adjacent sidewalks and pedestrian overlook.
TASK 2.2.4 U TILITY COORDINATION
Additional level of effort required to attend additional utility coordination meetings and resolve utility conflicts. Consor staff will complete overall utility coordination tasks, Utility B Letters, notice to owners, and follow-up coordination as needed to complete utility protections and relocations with all impacted utility companies.
Deliverables – Task 2.2.4
Attend every other month utility coordination meetings (virtual meetings via Teams)
63 Exhibit “A” Scope of Work – Amendment No. 10
City of Lincoln – McBean Park Drive Bridge Replacement over Auburn Ravine Project
PHASE 3 - FINAL ENGINEERING
TASK 3.1 – FINALIZE STUDIES AND REPORTS
Consor's Task 3.1 scope of work remains the same as amended through Amendment No. 9 and is included to backfill previously shifted budget and to provide coordination and support with Fehr & Peers (F&P). F&P will provide new traffic counts for the air quality study described in Task 2.3.1 above.
TASK 3.2 – RIGHT OF WAY APPRAISALS
Consor's Task 3.2 scope of work remains the same as amended through Amendment No. 9, in support of Right-of-Way subconsultant, Interwest, and is included to backfill previously shifted budget.
TASK 3.3 – OBTAIN PERMITS
Consor's Task 3.3 scope of work remains the same as amended through Amendment No. 9, in support of environmental subconsultant, QK, is included to backfill previously shifted budget.
PROJECT COORDINATION WITH THE PLACER CONSERVATION AUTHORITY REGARDING THE PLACER
COUNTY CONSERVATION PROGRAM, CALTRANS, AND STATE AND FEDERAL ENIVORNMENTL
REGLATORY AGENCIES
QK will coordinate with the Placer Conservation Authority (PCA), which oversees the PCCP, regarding project PCCP compliance to incorporate the necessary mitigation measures associated with the program as it relates to the specific impacts of the project. QK’s scope of work for this task will include the preparation of the Initial Project Application, Pre- Development Meeting Application, Environmental Questionnaire document, and two (2) virtual meetings for the required application coordination between the City, Caltrans, and the PCA.
Caltrans requires additional consultation between QK, PCA, and the City of Lincoln. QK will work with Caltrans to obtain compliance with Section 7 consultation. QK will also consult with and address comments from NOAA-Fisheries, California Department of Fish and Wildlife, and Regional Water Quality Control Board.
Deliverables:
• Initial Project Application document in PDF format. This includes the updated NES and BA. • Pre-Development Meeting Request Form in PDF format
• Environmental Questionnaire document in PDF format
• Independent summary tables and figures that are requested by the PCA, Caltrans, and environmental regulatory agencies.
• Permit applications.
TASK 3.4 – 75% SUBMITTAL
TASK 3.4.1 P LANS
Roadway, Bridge and Signals
To determine environmental limits as well as roadway eligibility limits, a preliminary 75% design was prepared prior to changing the project from a four-lane facility to a three-lane facility as well as lowering the profile per Caltrans request.
Therefore, additional time is required for the preparation of plans, quantities, and engineer’s estimates to incorporate the changes associated with the final roadway geometry. 64 Exhibit “A” Scope of Work – Amendment No. 10
City of Lincoln – McBean Park Drive Bridge Replacement over Auburn Ravine Project
Signals
The original scope of work included Fehr & Peers preparing traffic signal modification, bridge lighting and street lighting plans. The original scope of work was based on the prior project description which included a two-lane bridge cross- section. The new project description includes a three-lane bridge with full intersection improvements for two through lanes in each direction at Ferrari Ranch Road. The traffic signal work now must include changes to accommodate widening at both intersections. This will likely require replacement of traffic signal equipment on all four corners at both intersections. Therefore, additional time is required for the preparation of plans, specifications, and engineer’s estimates to incorporate the additional changes associated with the widening. Some additional time is also included for construction support and project close-out to account for the changes.
Lighting
The limits of lighting in the contract include the new bridge and street lighting for McBean Park Drive between East Avenue and Ferrari Ranch Road. The new project description includes widening of McBean Park Drive to the east to conform to the existing two-lane cross-section. Therefore, this amendment includes the extension of the street lighting design to the east to illuminate the lane drops and transition areas.
Temporary Traffic Signal Designs
It is also assumed that temporary traffic signal designs will be required in order to maintain traffic operations during construction. Fehr & Peers will prepare plans, specifications and estimates (PS&E) for the design of temporary traffic signals at the McBean Parkway/East Avenue and McBean Parkway/Ferrari Ranch Road intersections, if necessary to maintain operations during construction. Two stages of construction for each intersection are estimated for this task.
Fehr & Peers will prepare PS&E at the 75%, 90% and final submittal levels, along with written responses to City comments with each submittal.
Deliverables – Task 3.4
75% Road, Bridge, Signal and Lighting Plans – PDF, 11x17 Engineers Construction Cost Estimate – PDF, 8.5x11
Technical Specifications
75% Submittal Letter
Task 3.5 – 90% Submittal
TASK 3.5.1 P LANS
The 75% Signal and Lighting plan review comments will be addressed and the PS&E will be advanced to the 90% level.
Additional plan sheets will be incorporated including, but not limited to, the following:
• Temporary Creek Diversion
• Construction Details
• Drainage Details
• Bridge Details
• Bridge Barrier Rail Details
• Aesthetic details (pedestrian overlook, aesthetic fencing, lighting standards, etc.)
TASK 3.5.2 S PECIFICATIONS
Prior to the 90% PS&E Submittal, the plans will be reviewed by Consor and an updated contract items list will be produced.
Consor will update the technical specifications prepared during the 90% phase as needed. 65 Exhibit “A” Scope of Work – Amendment No. 10
City of Lincoln – McBean Park Drive Bridge Replacement over Auburn Ravine Project
TASK 3.5.3 C ONSTRUCTION COST ESTIMATE
The Engineer’s Construction Cost Estimate will be updated. At this juncture, ten (10) percent of the total estimate will be added for contingencies.
Deliverables – Task 3.5
90% Road, Bridge, Signal and Street Lighting Plans – PDF, 11x17 Engineers Construction Cost Estimate – PDF, 8.5x11
Technical Specifications
90% Submittal Letter
Task 3.6 – Final Construction Documentation
TASK 3.6 P LANS, SPECIFICATIONS, CONSTRUCTION COST ESTIMATE, RE PENDING FILE Preparation of the final construction documents will include, addressing the 90% Review Comments, final QA/QC, preparing final signed plan set, signed technical specifications and a construction cost estimate. The Final PS&E will be submitted to the City for Council approval to advertise for construction.
Comments from the 90% will be addressed and Consor will assemble the final project specifications ready for printing the contract documents. The Engineer’s Construction Cost Estimate will be finalized. At this juncture, ten (5) percent of the total estimate will be added for contingencies. Consor will provide a Resident Engineer's (RE) Pending File which contains construction related documents and information.
Deliverables – Task 3.6
Final Plans – PDF and 5 sets, 11x17
Engineers Construction Cost Estimate – PDF and 5 sets, 8.5x11 Boilerplate, General and Technical Specifications
Final Submittal Letter
PHASE 4 - CONSTRUCTION
BIDDING AND AWARD SERVICES
The Consor team will provide bidding assistance to the City. This will include consultation and interpretation of the contract documents and assisting the City in preparing addenda to the PS&E, and attending pre-bid or construction meetings and bid openings.
The Project Team will be available to provide assistance to the City, as required, during bidding of the project. This could include answering questions from prospective bidders, assisting the City in the preparation of addenda to the PS&E during the advertisement period, and providing consultation and interpretation of the construction documents.
Since the City Is the primary point of contact and response, we have assumed an on-call role for this task. Upon authorization from the City, following Scope-of-Work and Budget authorizations, the Team will provide engineering support services the City may need during bidding and award phase.
CONSTRUCTION SUPPORT
Construction support during construction is considered a Construction Engineering (CE) Phase with FHWA and Caltrans and requires a separate scope and contract following the Preliminary Engineering (PE) Phase. The Project Team can provide engineering assistance to the City, on an on-call, as needed basis during construction phase of the project, which could include:
66 Exhibit “A” Scope of Work – Amendment No. 10
City of Lincoln – McBean Park Drive Bridge Replacement over Auburn Ravine Project
• Attend pre-construction meeting
• Review of Contractor submittals and shop drawings
• Respond to Field Inquiries
• Review and respond to change order requests
• Prepare plan revisions as needed by contract change orders • Perform periodic construction progress inspections, if necessary • Provide ongoing consultation as needed
• Prepare as-built record drawings
Assumptions:
1. The City will handle any printed public meeting notification material expenses if needed, including but not limited to direct mail, postage and printing of fliers.
2. Exceptions to the ASTM standard include no title searches, property appraisals, or interviews to be performed for the Project area.
3. Property acquisition will not require condemnation.
67 Consor Team - Amendment #10 Cost Proposal
Project Number: Br.# 19C0254
Task No.TASKS
Principal EngineerPrincipal EngineerProfessional EngineerEngineering DesignerProfessional EngineerSenior EngineerPrincipal EngineerSenior EngineerSenior EngineerProfessional EngineerProfessional EngineerCAD TechnicianProject CoordinatorConsor Total HoursConsor Total Labor DollarsConsor LaborConsor ProfitConsor NLF BudgetNLF + EscalationTask CostTask HoursQK (Environmental)F&P (Signal/Electrical)HDR / WRECO (Geotech)J.B. Surveys, Inc. (Survey)Subconsultant Subtotal JPJ MAS BCH HGA KCB AKM CDD JCC GLK CJC IT PSK PrCo Direct Labor Labor + OH
Multiplier Fee Multiplier
Actual Labor
Multiplier
No. Initial Hourly Rate $114.45 $93.01 $71.54 $48.73 $57.98 $86.52 $103.28 $80.98 $78.05 $57.98 $56.35 $46.29 $46.00 Key PersonnelYes No No No No No No No No No No No No
Prevailing WageNo No No Yes No No No No No No No Yes Yes OT Eligible No No No No No No No No No No No Yes Yes 2.8000 12% 3.1360 0 $0 $0 $0.00 $0 $0 $0
1.0 Task 1 - Project Management 0 $0 $0 $0.00 $0 $0 83,198$ 336 $0
1.2 Project Management 160 48 48 80 336 $25,883 $72,471 $8,696.55 $81,168 $83,198 $0
2.0 Task 2 - Preliminary Engineering 0 $0 $0 $0.00 $0 $0 31,850$ 136 $0
2.1 Preliminary Engineering (includes
replacement of shifted funds) 16 40 40 40 136 $9,908 $27,743 $3,329.19 $31,072 $31,850 $10,000 $10,000
3.0 Task 3 - Final Engineering 0 $0 $0 $0.00 $0 $0 471,370$ 2216 $0
3.1 Finalize Studies & Reports 16 40 40 16 100 212 $12,594 $35,262 $4,231.48 $39,494 $40,482 $73,793 $36,256 $110,049
3.2 Right of Way Appraisals (includes
replacement of shifted funds) 8 40 40 88 $7,066 $19,786 $2,374.30 $22,160 $22,714 $40,000 $40,000
3.3 Obtain Permits (includes replacement of
shifted funds) 16 40 40 96 $6,669 $18,673 $2,240.77 $20,914 $21,437 $0
3.4 75% Submittal 0 $0 $0 $0.00 $0 $0 $0
3.4.1 Update 75% Plans 24 80 80 120 80 40 80 40 544 $35,332 $98,929 $11,871.47 $110,800 $113,571 $25,000 $25,000
3.4.6 Draft Type Selection Report 8 24 8 32 80 16 168 $10,691 $29,935 $3,592.18 $33,527 $34,365 $0
3.4.7 Type Selection Meeting 4 8 8 8 16 44 $2,884 $8,074 $968.91 $9,043 $9,269 $0
3.4.8 Final Type Selection Report 4 4 8 12 4 32 $2,245 $6,287 $754.40 $7,041 $7,217 $0
3.5 90% Submittal 0 $0 $0 $0.00 $0 $0 $0
3.5.1 Plans 16 60 60 80 40 80 40 40 416 $26,932 $75,409 $9,049.05 $84,458 $86,570 $0
3.5.2 Specifications 2 4 40 8 54 $4,581 $12,826 $1,539.13 $14,365 $14,724 $0
3.5.3 Construction Cost Estimate 16 32 6 40 40 134 $7,763 $21,737 $2,608.40 $24,345 $24,954 $0
3.5.4 Meet w/ City to Present 90% Plans 2 2 2 6 $491 $1,375 $165.00 $1,540 $1,578 $0
3.5.5Utility Coord - Notice To Owner (C Plans) 8 24 4 36 $2,656 $7,437 $892.40 $8,329 $8,537 $0
3.5.6 Draft SWPP 4 16 20 $1,517 $4,247 $509.60 $4,756 $4,875 $0
3.6 Final Construction Documents 0 $0 $0 $0.00 $0 $0 $0
3.6.1 Plans 8 40 40 40 24 40 40 232 $15,444 $43,242 $5,189.09 $48,431 $49,643 $0
3.6.2 Specifications 2 2 8 8 20 $1,669 $4,674 $560.82 $5,234 $5,365 $0
3.6.3 Construction Cost Estimate 8 8 6 4 8 34 $2,131 $5,966 $715.94 $6,682 $6,849 $0
3.6.4 RE Pending File 4 8 8 2 8 30 $1,947 $5,451 $654.18 $6,106 $6,258 $0
3.6.5 SWPPP 2 8 10 $758 $2,123 $254.80 $2,378 $2,438 $0
3.7 Right of Way Acquisitions (includes
additional scope for survey efforts) 8 16 16 40 $3,273 $9,164 $1,099.72 $10,264 $10,521 $0
4.0 Construction Support 40 80 100 120 340 $24,304 $68,051 $8,166.13 $76,217 $78,123 78,123$ 340 $0 0 $0 $0 $0.00 $0 $0 $0
StartSubtotal - Hours 0 352 608 256 360 184 24 408 80 44 396 236 80 3028$206,736.64$578,862.59 $69,463.51$648,326.10 $664,540 664,540$ 3028 0 Anticipated Salary Increases $5,170.34 $14,476.95 $1,737.23 $16,214.19 Other Direct Costs 411 $410.71 $410.71 0
Total Cost $0 $32,739 $43,496$12,475 $20,873 $15,919 $2,479$33,041 $6,244 $2,551$22,315$10,924 $3,680 $206,737 $211,907 $593,340 $71,201 $664,951 $664,951 $83,793 $25,000 $36,256 $40,000 $0 $185,049 Project Name: McBean Park Drive Bridge
NEW JULY 2025 DRAFT_20250708_McBean Consor Fee_Amend#10.xlsm Project 1 Hrs 7/8/2025 68 Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed
Project:
Consultant
Project No. Date 7/9/2025
DIRECT LABOR
Classification/Title Initials Initial Hourly
Rate Range Total
Principal Engineer * JPJ $ 114.45 $80 - $170 $ - Principal Engineer MAS $ 93.01 $80 - $170 $ 32,739.17 Professional Engineer BCH $ 71.54 $45 - $100 $ 43,496.32 Engineering Designer ** HGA $ 48.73 $35 - $95 $ 12,474.88 Professional Engineer KCB $ 57.98 $45 - $100 $ 20,872.80 Senior Engineer AKM $ 86.52 $55 - $125 $ 15,919.16 Principal Engineer CDD $ 103.28 $80 - $170 $ 2,478.67 Senior Engineer JCC $ 80.98 $55 - $125 $ 33,041.47 Senior Engineer GLK $ 78.05 $55 - $125 $ 6,244.00 Professional Engineer CJC $ 57.98 $45 - $100 $ 2,551.12 Professional Engineer IT $ 56.35 $45 - $100 $ 22,314.60 CAD Technician ** # PSK $ 46.29 $30 - $65 $ 10,924.44 Project Coordinator ** # PrCo $ 46.00 $40 - $60 $ 3,680.00 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - 0 $ - $ - $ - Subtotal: $ 206,736.64
LABOR COSTS
a) Subtotal Direct Labor Costs 206,736.64$
b) Anticipated Salary Increases (see page 2 for calculation) 5,170.34$ c) Total Direct Labor Costs [(a) + (b)] 211,906.98$
INDIRECT COSTS
e) Total Fringe Benefits [(c) x (d)]82,643.72$
g) Overhead [(c) x (f)]298,788.84$
i) Gen & Admin [(c) x (h)] -$
j) Total Indirect Costs [(e) + (g) + (i)] 381,432.56$
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee12.00%] 71,200.75$ 184
24 0
Cajegas, Cyam
Toropov, Inessa
236
80 0
0 44
396
Hours
0 0
0 Kenny, Patrick
Davis, Carolyn
Cruz, Juan
Keating, Gavin
408
80 352
360
608
256
Exhibit 10-H1 Cost Proposal Page 1 of 3
Cost-Plus-Fixed Fee or lump sum or Firm Fixed Price contracts (Design, Engineering and Environmental Studies)
Br.# 19C0254
Consor North America, Inc.
Contract No. N18L111CA.00
McBean Park Drive Bridge
Name
Jurrens, Jason
Project Coordinator
Beltran, Kevin
Mitchell, Andrew
Sanchez, Michael
Harrison, Brent
Gutierrez Angel, Hernan
0 0
0 0
0 0
0 3028
d) Fringe Benefits (Rate: 39.00%):
f) Overhead (Rate: 141.00%):
h) General and Administrative (Rate: 0.00%):
Prime Consultant
Subconsultant
2nd Tier Subconsultant
69 Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Unit Unit Cost Total
Miles $ 0.700 $ 350.00
Day $ - $ -
EA $ - $ -
EA $ - $ -
$ -
EA $ -
EA $ -
EA $ -
EA $ -
EA $ -
EA $ -
$ 60.71 $ 60.71
410.71$
m) SUBCONSULTANTS’ COSTS (Add additional pages if necessary) QK (Environmental) 83,793.00$
F&P (Signal/Electrical) 25,000.00$
HDR / WRECO (Geotech) 36,256.00$
J.B. Surveys, Inc. (Survey) 40,000.00$
0 -$
0 -$
0 -$
0 -$
0 -$
m) TOTAL SUBCONSULTANTS’ COSTS 185,049.00$
n) Total Other Direct Costs INCLUDING SUBCONSULTANTS [(l)+(m)] 185,459.71$ TOTAL COST [(c) + (j) + (k) + (n)] 850,000.00$
NOTES:
Description of Item Quantity
500
81/2 X 11 Reproduction
2. The cost proposal format shall not be amended. Indirect cost rates shall remain fixed for the life of the contract.
3. Anticipated salary increases calculation (page 2) must accompany. 11 X 17 Reproduction
l) TOTAL OTHER DIRECT COSTS
Newsletters (Translation and printing)
Title Report
Miscellaneous
1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.
Mileage Costs
Permit Fees
Vendor Reproduction
5. Employees considered"Non-Exempt" are marked with a "#" and are eligible for overtime (1.5X for overtime and 2.0X for double overtime) as applicable.
Mounting Boards for Presentations
Vellum
4. "Range" shown for initial salary at time of cost submittal. This is subject to escalation. 1 Per Diem/Hotel
Equipment Rental and Supplies
70 Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Total Hours per Cost
Proposal
Avg Hourly
Rate 5 Year Contract Duration
3028 = $68.27 Year 1 Avg Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 $68.27 + 5% = $71.69 Year 2 Avg Hourly Rate
Year 2 $71.69 + 5% = $75.27 Year 3 Avg Hourly Rate
Year 3 $75.27 + 5% = $79.03 Year 4 Avg Hourly Rate
Year 4 $79.03 + 5% = $82.98 Year 5 Avg Hourly Rate
Estimated % Completed
Each Year
Total Hours per Cost
Proposal
Total Hours
per Year
Year 1 50.00% * 3028 = 1514 Estimated Hours Year 1
Year 2 50.00% * 3028 = 1514 Estimated Hours Year 2
Year 3 0.00% * 3028 = 0 Estimated Hours Year 3
Year 4 0.00% * 3028 = 0 Estimated Hours Year 4
Year 5 0.00% * 3028 = 0 Estimated Hours Year 5
Total Total = 3028
Avg Hourly Rate Estimated hours
(calculated above) (calculated above)
Year 1 $68.27 * 1514 = $103,368.32 Estimated Hours Year 1 Year 2 $71.69 * 1514 = $108,538.66 Estimated Hours Year 2 Year 3 $75.27 * 0 = $0.00 Estimated Hours Year 3
Year 4 $79.03 * 0 = $0.00 Estimated Hours Year 4
Year 5 $82.98 * 0 = $0.00 Estimated Hours Year 5
Total Direct Labor Cost with Escalation= $211,906.98
Direct Labor Subtotal before Escalation= $206,736.64
Estimated total of Direct Labor Salary Transfer to Page 1 Increase = $5,170.34
NOTES:
Cost per
Year
2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
4. Calculations for anticipated salary escalation must be provided.
Exhibit 10-H1 Cost Proposal Page 2 of 3
Cost-Plus-Fixed Fee or Lump Sum or Firm Fixed Price Contracts (Calculations for Anticipated Salary Increases)
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours)
3. Calculate estimated hours per year (Multiply estimate % each year by total hours)
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Direct Labor Subtotal per
Cost Proposal
$ 206,736.64
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours)
1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. 71 Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:
1. Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112 - Letting of Contracts
4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures
5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:
Name: Title *:
Signature : Date of Certification (mm/dd/yyyy): 7/9/2025 Email: [email protected]
Address: 2868 Prospect Park Dr, Suite 250, Rancho Cordova, CA 95670 List services the consultant is providing under the proposed contract:
Exhibit 10-H1 Cost Proposal Page 3 of 3
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Phone Number:
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
Environmental support tasks, Right of Way Support, Appraisals/Acquisitions Support, Final Geotechnical Report, Bridge Design updates & Final Engineering Design, Supplemental support for Caltrans coordination/6D/Type Selection, Final Construction Documents and Construction Support
Regional Manager
916.368.9181
Jason Jurrens, P.E.
72 May 2, 2025
Mr. Mike Sanchez
Senior Engineer
Quincy Engineering
11017 Cobblerock Drive, Suite 100
Rancho Cordova, CA 95670
Subject: Additional Bio and CEQA Services for McBean Parkway Bridge, City of Lincoln, California Dear Mr. Sanchez
The City of Lincoln (City) proposes to replace the existing McBean Park Drive Bridge (19C0059) over Auburn Ravine near downtown Lincoln in western Placer County, California. To accomplish this the City must comply with various regulatory conditions. This document provides for additional biological services that will be required to comply with California Environmental Quality Act (CEQA), National Environmental Policy Act (NEPA), the Placer County Conservation Plan (PCCP), various regulatory agencies for Project permitting, as well as to meet Caltrans Local Assistance Procedures Manual (LAPM) requirements.
APPROACH/SCOPE OF SERVICES
QK previously conducted various planning and biological investigations for this Project, with many of those tasks being completed and nearly approved (Tasks 1 thru 4 as described in the original contract). Prior to Caltrans review of the Biological Reports, it was determined that the CEQA document needs to incorporate the Placer County Conservation Program (PCCP). The PCCP is designed to ensure land will be strategically and effectively managed to support the survival and well-being of covered species, as well, as hundreds of other species that are dependent on the same habitat. There are tangible benefits to using the PCCP as a mechanism for permitting and mitigation. The PCCP includes three components that support the State and federal permitting process through the development of a joint Habitat Conservation Plan (HCP) and Natural Communities Conservation Plan (NCCP), a Western Placer County Aquatic Resources Program (CARP), and In-lieu Fees. Tasks to review the PCCP and incorporate the program into the Biological Reports and CEQA document are outlined below.
BIOLOGICAL REPORT AND PERMITTING
QK conducted various biological surveys between 2014 and 2024 to document biological conditions at and surrounding the McBean Park Drive Bridge. Based on these surveys reports were prepared, including two Biological Assessments (BA) for the United States Fish and Wildlife Service (USFWS) and National Marine Fisheries Service (NMFS) (originally drafted in 2015 and updated in 2021), National Environment Study (originally drafted in 2015 and updated in 2021), Aquatic Resources Delineation and Report of potential wetlands and Waters of the U.S. (originally drafted in 2015 and updated in 2021), an analysis of bat use of the bridge by conducting a visual and acoustic assessment of the existing bridge for bats, (originally conducted in 2017 and updated in 2021), a Swainson’s Hawk Nesting Survey (originally conducted in 2023 and updated in 2024), and a Black Rail Survey Report (originally conducted in 2023 and updated in 2024). Supplemental site visits were conducted to verify previous survey findings and to evaluate existing conditions (2019 and 2021). A survey of trees within the Project footprint was conducted by an ISA-Certified Arborist (2015 and updated in 2021). Draft reports of these efforts were prepared. The framework of the PCCP was reviewed and the NES and the fisheries BA were updated to meet the requirements of the PCCP. This task includes the preparation and submittal of permit applications and addressing comments and revisions from the agencies on the permit applications.
73 Mike Sanchez, Consor Engineering Page 2 of 3
May 2, 2025
PROJECT COORDINATION WITH THE PLACER CONSERVATION AUTHORITY REGARDING THE PLACER COUNTY
CONSERVATION PROGRAM, CALTRANS, AND STATE AND FEDERAL ENIVORNMENTL REGLATORY AGENCIES QK will coordinate with the Placer Conservation Authority (PCA), which oversees the PCCP, regarding project PCCP compliance to incorporate the necessary mitigation measures associated with the program as it relates to the specific impacts of the project. QK’s scope of work for this task will include the preparation and updating of the Initial Project Application, on-going meetings with PCCP personnel and partner agencies, and virtual meetings for the required application coordination between the City, Caltrans, and the PCA.
Caltrans requires additional consultation between QK, PCA, and the City of Lincoln. QK will work with Caltrans to obtain compliance with Section 7 consultation. QK will also consult with and address comments from NOAA- Fisheries, United States Fish and Wildlife Service, California Department of Fish and Wildlife, Army Corp of Engineers, and Regional Water Quality Control Board.
Deliverables:
Initial Project Application document in PDF format. This includes the updated NES and BA. Pre-Development Meeting Request Form in PDF format
Environmental Questionnaire document in PDF format
Independent summary tables and figures that are requested by the PCA, Caltrans, and environmental regulatory agencies.
Permit applications.
ADDITIONAL WILDLIFE SURVEYS
The City of Lincoln is seeking coverage for the Project under the Placer County Conservation Plan (PCCP). The PCCP requires that protocol surveys be conducted for black rail occur between March and July during the year that a Project begins. No Project activities can occur within 500-feet of black rail habitat until protocol level surveys are completed.
The Project is scheduled to start in spring of 2026 before black rail protocol level surveys could be conducted in that year. The PCCP has agreed that black rail should begin in 2025 to avoid any Project delays.
Protocol level Swainson’s hawk (Buteo swainsoni) surveys were completed in 2023. Additional protocol level surveys do not need to be completed for this species, but Swainson’s hawks could use the Project for nesting before the Project begins. To avoid any Project delays and/or additional mitigation costs, all trees slated for removal will be checked for nesting raptors during the 2025 nesting season. If an active nest is present, the raptor species using it will be identified. If surveys are not conducted in 2024 and a stick nest is in a tree that is slated for removal in 2025, regulatory agencies may treat such nest as Swainson’s hawk nests and require additional mitigation, which could cause a delay in the project construction schedule.
Deliverables:
Two draft letter reports, one for each species survey, in PDF format Two final letter reports, one for each species, in PDF format
FEE ESTIMATE
Task Description Fee Type Fee Amount
5.0 Biological Reporting and Permitting T&M $27,228
6.0 Project Coordination with PCCP T&M $16,923
7.0 Additional Wildlife Surveys T&M $29,642
Total Fee $73,793
Notes:
1. Expenses for reproduction, mailing, mileage, etc. are billed per our attached Charge Rate Schedule.
2. Tasks billed by fixed fees will be invoiced monthly based on the percentage of work completed.
3. Additional Services requested in writing and approved by the client will be provided on a time-and-materials basis. 74 Mike Sanchez, Consor Engineering Page 3 of 3
May 2, 2025
Thank you for the opportunity to propose on this project. If you have any questions or would like to discuss this proposal further, please contact Ernie Escobedo at (559) 449-2400. We look forward to working with you on this important project.
Ernie Escobedo
Branch Manager – Clovis
75 1013 Galleria Boulevard, Suite 255, Roseville, CA 95678 (916) 773-1900 Fax (916) 773-2015 www.fehrandpeers.com
July 19, 2023
Mr. Mike Sanchez
Consor
11017 Cobblerock Drive, Suite 100
Rancho Cordova, CA 95670
Re: McBean Park Drive Bridge Replacement Update
RS14-3238
Dear Mike:
Thank you for contacting me to discuss upcoming efforts on the McBean Park Drive Bridge Replacement Project. We understand that we will be updating the 90% design for submittal and progressing to final documents. Based on our recent discussions, Fehr & Pee rs is submitting this amendment request to update our design and to include current staff members and their current billing rates.
Our existing scope of work includes design and construction support services for the following:
• Traffic signal modifications at the McBean Park Drive/East Avenue and McBean Park Drive/Ferrari Ranch Road intersections
• Street lighting for McBean Park Drive between East Avenue and Ferrari Ranch Road , including the bridge
• Electrical service to irrigation controllers on McBean Park Drive • Temporary traffic signals at each of the McBean Park Drive/East Avenue and McBean Park Drive/Ferrari Ranch Road intersections for two stages of construction each With this amendment, we propose to update our Plans, Specifications, and Estimates (PS&E) for the above items to incorporate the 202 3 Caltrans Standards and to confirm the final equipment installed at the McBean Park Drive/Ferrari Ranch Road intersection with the last construction project. No other additions are proposed to the scope with thi s request. We will submit a revised 90% design, respond to comments, and prepare final PS&E.
Our existing project budget is $8 9,139.73. A total of $ 74,068.46 has been spent to date . Due to changes in billing rates since the original contract was signed and the new updates needed, our fee to complete the remainder of the project is $36,289.45. Therefore, we are requesting through this amendment an increase of our contracted budget by $21,218.18 to $110,357.91. Supporting forms are attached.
Please do not hesitate to call if you have any questions. Thank you.
Sincerely,
FEHR & PEERS
Kristin D. Calia, P.E.
Principal
C62461
76 Exhibit 10-H
Consultant: Fehr & Peers
Original Contract: $89,139.73
Total Billed to Date: $74,068.46
DIRECT LABOR
Task Totals
Classification/Title Name Hours Rate Total Direct Labor Fringe & Overhead Fee ODCs Total To Be Completed:
Update 90% PS&E
Principal Kristin Calia 24 89.42$ $2,146.08
Senior Associate Danny Murphy 8 73.08$ $584.64
Engineer/Planner Brian Situ 20 42.31$ $846.20
Engineer/Planner Jose Garcia 20 42.31$ $846.20
Engineer/Planner Evan Mori 48 37.02$ $1,776.96
Project Admin. Various 15 50.96$ $764.40 $6,964.48 $12,568.80 1,953.33 20.00 21,506.60 135
Final Design
Principal Kristin Calia 10 89.42$ $894.20
Senior Associate Danny Murphy 8 73.08$ $584.64
Engineer/Planner Brian Situ 7 42.31$ $296.17
Engineer/Planner Jose Garcia 7 42.31$ $296.17
Engineer/Planner Evan Mori 16 37.02$ $592.32
Project Admin. Various 6 50.96$ $305.76 $2,969.26 $5,358.62 832.79 9,160.67 54 Construction Support and Project Close-out
Principal Kristin Calia 8 89.42$ $715.36
Senior Associate Danny Murphy 4 73.08$ $292.32
Engineer/Planner Brian Situ 5 42.31$ $211.55
Engineer/Planner Jose Garcia 5 42.31$ $211.55
Engineer/Planner Evan Mori 6 37.02$ $222.12
Project Admin. Various 4 50.96$ $178.36 $1,831.26 $3,304.87 513.61 20.00 5,669.75 32 TOTAL - Direct Labor Costs $11,765.00
Rate Total
FRINGE BENEFITS 54.93% $6,462.51
INDIRECT COSTS
General & Administrative/Overhead 125.54% $14,769.78
FIXED FEE ( 10.00% ) $3,299.73
OTHER DIRECT COSTS
Travel/Mileage Costs $40.00
TOTAL - Other Direct Costs $40.00
TOTAL TO BE COMPLETED $36,337.03
TOTAL PREVIOUSLY BILLED $74,068.46
GRAND TOTAL $110,405.49
DIFFERENCE FROM ORIGINAL CONTRACT $21,265.76
McBean Parkway Bridge Replacement Project Cost Proposal June 3, 2024
77 hdrinc.com
HDR, 3003 Oak Road, Suite 500, Walnut Creek, CA 94597
(925) 465 -2700
pg. 1
December 20, 2024
Mr. Mike Sanchez
Consor Engineers, LLC
11017 Cobblerock Drive, Suite 100
Rancho Cordova, CA 95670
Subject: McBean Park Drive at Auburn Ravine Bridge Replacement Project – Amendment
Dear Mr. Sanchez:
HDR Engineering, Inc. (HDR; formerly HDR|WRECO) is pleased to present you with this request for an amendment to the scope and fee for the McBean Park Drive at Auburn Ravine Bridge Replacement Project (Project) in the City of Lincoln (City). It is our understanding that the City is replacing the bridge on McBean Park Drive over the Auburn Ravine with a three-lane bridge, to improve protection against potential flooding and enhance connections for Neighborhood Electric Vehicles (NEV), golf carts, bicycles, and pedestrians.
For the Project HDR will update the Initial Site Ass essment (November 2021) and Preliminary Site Investigation (June 2022).
Detailed Scope of Work
Task 1 Initial Site Assessment
HDR submitted a Draft Initial Site Assessment (ISA) in November 2021. The ISA was prepared in general accordance with the American Society for Testing and Materials (ASTM) Standard E-1527-21 per Caltrans Standard Environmental Reference (SER) Environmenta l Handbook (EH) Volume 1, Chapter 10, “Guidelines for Hazardous Materials, Hazardous Waste, and Contamination,” and Environmental Protection Agency (EPA) Standards and Practices for All Approp riate Inquiries (AAI) (40 CFR Part 312). Exceptions to the ASTM standard include no title searches, prop erty appraisals, or interviews to be performed for the Project area. The ASTM E1527-21 states that a conforming “Phase I” report is valid for a period of 180 days and may be updated during the 180 days to 1-year timeframe. If greater than one year passes from the final report date, the Phase I effort would need to be re peated to remain in compliance with ASTM and the “Al l Appropriate Inquiry” protection.
Database Review
HDR will review all available pertinent data, provi ded by the City and the Project Team, as well as sit e investigation reports, groundwater monitoring reports, and federal and state records within a 1-mile r adius of the Project area.
78 hdrinc.com
HDR, 3003 Oak Road, Suite 500, Walnut Creek, CA 94597
(925) 465 -2700
pg. 2
As part of the study, HDR will order an Environment al Data Resources (EDR) database search for the Project, which is a database search of all regulated underground storage tanks, active and closed case files of cleanup operations, hazardous materials treatmen t, storage, and disposal facilities, historical cle aners and auto shops and regulated sites.
The following sources, will be reviewed for the purp ose of determining the potential for RECs within th e Project limits that may impact the proposed improvements:
• EDR Corridor Report with GeoCheck®, EDR Aerial Phot o Decade Report, EDR Historical Topo Map Report, EDR Certified Sanborn Map Report, and the EDR City Directory Image Report; • Department of Toxic Substances Control’s EnviroStor Database; • RWQCB’s GeoTracker Database;
• United States Department of Agriculture Natural Res ources Conservation Service Web Soil Survey;
• Placer County (County) Land Use and Zoning maps, Off ice of the Assessor/Recorder files, and Building and Planning Department permits/records; and
• County Department of Environmental Health, California Environmental Reporting System (CERS), and Certified Unified Program Agency (CUPA) records.
HDR will review these available records to determin e the potential presence of RECs based on previous land use and any historical operations at or near t he Project area. This research will also be used to help support the lack of RECs at the Project area.
Field Reconnaissance
HDR will conduct a field reconnaissance to assess the existing conditions at the vicinity of the Project area, and to visually observe indications of RECs within the Project limits. Visual observations will be documented, and photographs will be taken of the site condition s. The data from the field reconnaissance will be compared to the historical information and EDR data base findings to determine if there are existing or potential RECs at the Project area .
Report
The results of the database search and field reconnaissance will be summarized and presented in a report, describing the existing or potential RECs at the Project area. HDR will submit a Draft ISA Report to the City and Project Team, and then incorporate comments received into the Final ISA Report. The report will comply with the California Environmental Quality Act/Natio nal Environmental Policy Act (CEQA/NEPA) requirements.
Deliverables:
• Draft ISA Report (PDF)
• Final ISA Report (PDF and 1 hard copy)
79 hdrinc.com
HDR, 3003 Oak Road, Suite 500, Walnut Creek, CA 94597
(925) 465 -2700
pg. 3
Assumptions:
• Access to the Project area will be provided to HDR at no cost. • There will be one round of comments for revision of the Draft ISA Report, and the Draft-Final ISA Report, and all comments will be compiled and provided at one time to HDR.
Task 2 Preliminary Site Investigation
HDR submitted a Preliminary Site Investigation (PSI ) Report in June 2022. The PSI was performed in accordance with ASTM E1903-19 Standard Practice for Environmental Site Assessment s: Phase II Environmental Site Assessment Process and Caltrans’ Standard Environmental Reference (SER), Volume 1: Guidance for Compliance, Chapter 10 - Hazardous Materials, Hazardous Waste, and Contamination.
The June 2022 PSI Report included the sampling of ei ght boring locations to a maximum depth of 3 feet below ground surface (ft bgs). Soil samples were samples at 0-1, 1-2, and 2-3 ft bgs and analyzed for lead and pH to determine if lead concentrations are at l evels that require special management and/or disposal.
The DTSC-Caltrans Statewide Agreement for Caltrans fo r Reuse of Aerially Deposited Lead (ADL)- Contaminated Soils, March 2016 (Agreement), provide s guidelines for soil reuse based on lead concentrations in soil. To use the Agreement, a mini mum number of samples must be taken from specific depths (0-1, 1-2, and 2-3 ft bgs) in ADL risk areas (exposed soil areas within 50 feet of the roadway during the leaded fuel era) and analyzed for lead; concent rations of lead are then compared to regulatory lev els (80 milligrams per kilogram) to evaluate soil re-use/disposal.
Composite soil samples were analyzed for organophosphorus pesticides (OPP) using EPA Method 8141A; organochlorine pesticides (OCP) using EPA Method 80 81A; PCBs using EPA method 8082; California Administrative Manual 17 (CAM 17) Metals using EPA Method 6010B/7471A; volatile organic compounds using 8260B; PAH using EPA Method 8310; and total p etroleum hydrocarbons (TPH) as gasoline (TPHg) and diesel (TPHd) using EPA Method 8015M.
HDR also conducted structural elements sampling of the McBean Park Drive Bridge. Suspect asbestos containing materials (ACM) and lead-based paint (LB P) were collected from the bridge and analyzed for lead (paint chips) and asbestos content.
PSI Report
HDR will update the PSI Report and incorporate comm ents received. The report will include a discussion of sample collection and testing methods and certif ications of the individuals performing the work.
Additionally, the report will identify (if present) regulated and/or hazardous materials and evaluate soil disposal/reuse and worker safety measures. The stru ctural elements sampling methods, procedures, analytical results, and data evaluation, conclusion s, recommendations for worker safety, and waste management (disposal) will also be presented. HDR w ill submit a Draft PSI Report to Consor. Once 80 hdrinc.com
HDR, 3003 Oak Road, Suite 500, Walnut Creek, CA 94597
(925) 465-2700
pg. 4
comments are received, they will be included in the Final PSI Report. The report will comply with CEQA/NEPA requirements.
Deliverables:
• Draft-Final PSI Report (PDF)
• Final PSI Report (PDF)
Task Assumptions:
• HDR’s deliverables will be provided in PDF format.
Task 3 Foundation Report
HDR submitted a Draft Foundation Report in February 2 015 for the proposed replacement bridge. This report requires revision to meet current requiremen ts set forth in Caltrans’ July 2024 Foundation Repor ts for Bridges, Seismic Design Criteria 2.0, California Amendments to AASHTO Bridge Design Specifications, and update the Log of Test Borings to the current fo rmat. This revision will also include updating the recommendations to reflect the current design and incorporate comments provided by the client for the draft report.
Task Assumptions:
• No additional investigation or lab work is required.
• HDR’s deliverables will be provided in PDF format.
Schedule
The work included as part of this amendment will be completed in 2025.
Enclosed please find our proposed work hours and co st estimate. Contact our project manager, David Kitzmann, if you have questions at (916) 897-5705 or email at [email protected].
Best Regards,
HDR Engineering, Inc.
Vikrant Sanghai, Vice President
Enclosures: Cost Estimate
81 City of Lincoln
McBean park Drive at Auburn Ravine Bridge Replacement Project Hour and Fee Estimate for HDR Tasks
Prepared by HDR Escalation OH Rate Fee
Billing Raw Rate 98.54 76.72 59.63 46.89 48.22 42.81 41.25 37.98 34.87 127.06 47.20 4.5% Basic Tasks
1 Project Management 8 4 8 16 4 40 2,465.19 $ - $ 3,893.52 $ 635.87 $ 6,994.58 $ 2 ISA 0 - $ - $ - $ - $ - $ Site Walk 8 8 385.73 $ - $ 609.22 $ 99.50 $ 1,094.45 $ Draft 6 2 32 4 2 2 48 2,390.72 $ - $ 3,775.91 $ 616.66 $ 6,783.29 $ Final 2 2 4 2 10 542.75 $ - $ 857.22 $ 140.00 $ 1,539.97 $ 3 PSI 0 - $ - $ - $ - $ - $ Draft 4 12 4 20 1,034.55 $ - $ 1,633.97 $ 266.85 $ 2,935.37 $ Final 2 4 2 8 423.50 $ - $ 668.87 $ 109.24 $ 1,201.61 $ 4 Foundation Report 16 30 8 40 94 5,253.80 $ - $ 8,297.85 $ 1,355.17 $ 14,906.82 $ 0 - $ - $ - $ - $ - $ 0 - $ - $ - $ - $ - $ Subtotal Labor 24 18 4 52 38 8 12 10 18 4 40 228 12,496.24 $ - $ 19,736.56 $ 3,223.29 $ 35,456.09 $ Sub Consultant
Sub 1 -$
Sub 2 -$
Subconsultant Markup 10.0% -$
Subtotal Subconsultant -$
Expense
Travel & Per Diem 250.00 $
Field Supplies 150.00 $
EDR 400.00 $
Subtotal Expense 800.00 $
Total Project Cost
December 20, 2024
TASK
DESCRIPTION
Senior
Geologist
Senior
Geologist
Senior
Geologist
Associate
Geologist
Technical
Editor
Technical
Editor
Project
Coordinator
Project
accountant PIC
Staff
Geologist
Labor Cost Total 157.94% 10%
36,256.09 $
Labor
TOTALS BY TASK
Hours
82 J.B. Surveys, INC.
JIM BRAINARD , PLS – SURVEY PRINCIPAL
James (Jim) Brainard , PLS has over 41 years of experience managing and delivering surveying services for large right of way corridors on public infrastructure projects. In January of 2021, Jim established JB Surveys, Inc. with an emphasis on providing his expertise in land network boundary and right of way corridors to the 8 states he is licensed. Prior to 2021, he was the Vice President of surveying at R.E.Y.
Engineers for over 16 years and provided corridor boundary surveys for right of way to PG&E, State Transportation agencies, US Army Corp of Engineers, Department of Water Resources and numerous other agencies Jim was instrumental in introducing high tech surveying with Mobile LiDAR and UAV LiDAR throughout the US. Before R.E.Y., Jim served 13 years with Caltrans, including serving as Chief of the North Region Office of Surveyors for Districts 1, 2 and 3, where he was responsible for all survey and right of way engineering projects and 150 personnel within three Caltrans districts.
PROJECT EXPERIENCE
Butte County Right of Way Retracement Surveys - Survey Manager to help re-establish the right of way corridors for fire scared area tree removal services in the Butte County area of the fires that occurred i n 2019, 2020 and 2021Responsible for land-n et research, retracement, boundary surveys, cadastral documentation, monument perpetuation, boundary marker setting and final record of survey for each roadway corridor assigned.
USACE Sacramento District American River Common Features Magpie Creek Diversion Canal, California Levee Enlargement and Structures, Sacramento, CA - Technical Lead for deliverables on this right of way corridor for boundary establishment, topographic surveys, legal descriptions and exhibits, and bathymetric surveys at American River Common Features Magpie Creek Diversion Canal Sacramento, California Levee Enlargement and Structures.
Caltrans Districts 1, 2, 3, 4, and 10 On-C all Survey Services, North and Central Region, CA – Project Manager on multiple on-c all land surveying for a variety of Caltrans projects in Districts 1, 2, 3, 4 and 10. Services included staff augmentation construction staking, cadastral, right of way engineering, boundary, topographic, GPS and geodetic surveying, mobile LiDAR and terrestrial laser scanning.
Pacific Gas and Electric (PG&E) On-C all Survey Services, Statewide, CA – Survey Principal in Charge for multimillion dollar on-c all survey services contract providing a full range of survey services for PG&E infrastructure inventory and improvement projects, including pipelines, transmission lines, and dams and reservoirs throughout California. Created over 1200 legal descriptions and exhibits and have resolved over 600 miles of right of way r etracements and cadastral surveys.
On-Call Survey Services, Contract 01A0960, Caltrans North Region, Humboldt, Del Norte, and Trinity Counties, CA - Principal in Charge and Project Manager for 10 backlog monumentation projects along 42 miles of highway in three rural Northern California counties. Project specifications followed the State (Caltrans) survey and Right of Way engineering manual.
PG&E 4,200-M ile Pipeline Survey, Central and Northern, CA - Principal for retracement of right of way land surveying along 4,200 miles of underground gas pipeline, locating, surveying, mapping and marking the pipeline.
Services included determining right of way and corridor widths and measuring features encroaching within a 20-f oot-wide swath centered on the underground pipeline. Safety played a major role with this project due to the type and location of the facilities being surveyed.
EDUCATION:
BA, Management, Chaminade
University, Honolulu, HI
Defense Mapping School, Basic
Geodetic Surveying School; NGS
Blue Book Certification Training;
Advanced Geodetic Survey
School; Analytical
Photogrammetric School
REGISTRATION:
Professional Land Surveyor:
Arizona #65722
California #7051
Colorado #38739
Idaho #16475
Iowa
#21613
Montana #73508
Nevada #28191
Utah #10476343-2201
YEARS OF EXPERIENCE:
41 PROFESSIONAL AFFILIATIONS:
National Society of
Professional Surveyors
AREAS OF EXPERTISE:
• Project Management
• QA/QC Surveys
• Control Surveys
• Cadastral Retracements
• Cadastral Monumentation
• GPS Surveys
• Right of Way Engineering
• Plats and Legal Descriptions
• Records Research
• Records of Survey
83 J. BRA INARD cont.
PG&E Pipeline Pathways Program, Statewide, CA - Survey Manager for PG&E’s Pipeline Pathways Program providing records research, field surveying, and mapping for natural gas pipelines. R.E.Y. is providing services throughout PG&E’s service area for this $3 billon Community Pipeline Safety Initiative (CPSI). R.E.Y. crews are performing field surveys to locate vegetation, improvements and topography within existing easements and rights-o f-way. These are converted to drawings for further review and action by PG&E. To-d ate, R.E.Y. has coordinated with over two dozen local cities, counties and the state offices for encroachment permits and to research existing documentation.
PG&E 20/20 Pipeline Replacement Projects (80 miles) & L406/407/DFM, Yolo, Sutter, Sacramento & Placer Counties, CA - Project Manager for multiple 80 mile PG&E Gas pipeline corridors and the 30” Gas Main project which involved topographic mapping, boundary surveys, Right of Way engineering products and construction staking for a 42 mile pipeline.
Sacramento Municipal Utility District (SMUD) Transmission Line to GIS Conversion, Greater Sacramento Area, CA – Survey Manager providing review and conversion of legal document language to digital geometry and attributes in GIS, review of easement property boundary descriptions, easement research and field survey services. The project area encompasses roughly 225 miles of above ground transmission corridor within portions of Sacramento, Placer and El Dorado Counties. These corridors cross various jurisdictions within the counties. It is estimated that approximately 750 legal descriptions describe said boundaries and roughly +/- 2,000 granting documents are associated with these rights. The project is creating a comprehensive GIS inventory of all above ground SMUD Transmission Line easements, incorporating information already present in SMUD’s existing tracking systems.
Natural Resources Conservation Service (NRCS) Easements - Survey Manager for 13 NRCS sites located in Sierra, Placer, Nevada, Plumas, Lassen and Modoc Counties. Responsible for land-n et research, retracement, boundary surveys, cadastral documentation, monument perpetuation, boundary marker setting and final record of survey for each site. The largest site contained 6200 acres in Modoc County. Surveyed and retraced 3 townships and numerous section and quarter section corners.
US Forest Service On-C all contract for Cadastral Boundary Surveys – Jim was a sub-c onsultant to DGA&V, prime consultant, responsible for performing Sierra, Placer and El Dorado Counties. Responsible for land-n et research, retracement, boundary surveys, cadastral documentation, monument perpetuation, boundary marker setting and filing corner records and records of survey for each assigned cadastral survey. 84 J.B. SURVEYS, INC
Land Surveying | Map ping | Boundary | Control
Company Description
J.B. Surveys, INC. is a U.S. provider of Land Surveying, Mapping, Cadastral, Boundary and Control Services for projects requiring accuracy and precision. We focus our efforts on geospatial data acquisition and precision equipment along with expertise in land boundary surveying.
The company is on the cutting edge for utilization of GPS and Robotic Total Stations. The staff is located in Auburn, California and Emmitt, Idaho. J.B. Surveys is able to respond to any size project through efficient and tested processes which adheres to high levels of quality and timeliness.
The company is led by Jim Brainard, PLS, licensed in 8 western states, who is an industry expert in surveying and mapping. Jim has continually pushed the teams and companies he has worked with to seek continuous improvement in technical advancements and procedural methods. He has been a part of the CALTRANS Survey Management Board, responsible for establishing statewide survey standards and procedures for over 1000 surveyors. Jim was the Supervising Transportation Surveyor for Districts 1, 2 and 3 with over 150 survey staff and over 900 projects annually. We also utilize Craig McCullough, PLS, licensed in 5 western states, and is a Certified Federal Surveyor (CFEDS). Craig and Jim met over 40 years ago in a US Army Basic Geodetic Surveying Course at the Defense Mapping School and have teamed up over the past 17 years on large scale public sector and utility corridor surveys.
Management and Technical Team:
J.B. Surveys has been fortunate to have consistent management and a technically proficient team. Few other firms have the depth of experience on projects and overall technical expertise. This team is able to produce large scale project deliveries in a very timely manner.
Areas of Expertise: Land S urveying, Topographic Mapping, Landnet & Boundary, Control Surveys, and GPS Surveying.
[email protected]
[email protected]
Principal in Charge: Jim Brainard, PLS – CA, AZ, CO, IA, ID, MT, NV, & UT Senior Surveyor: Craig McCullough, PLS – AK, ID, NM, NV, OR, WY, CFEDS STAFF & EQUIPMENT:
2 Survey Crews
2 Survey CADD Technicians
2 Robotic Total Stations
6 GPS GLONASS Trimble Receivers
4 Survey Trucks
85 J.B. SURVEYS, INC
2025 FEE SCHEDULE
CLASSIFICATION MAX HOURLY RATE
Principal Survey Manager $275
Project Surveyor $215
Surveyor $155
Technician $135
2-Person Survey Crew $355
1 Person Survey Crew $275
Expert Witness/CFED $400
These rates represent maximum rates to be charged for classifica tions. All rates are subject to change and are valid through 12/31/202 5.
Reimbursement for mileage expenses, if applicable, shall not exceed the rate established by the IRS for the current year. Cost of normal survey stakes and other field supplies are included in the above rates. Special monuments, iron stakes, etc., will be charged at cost. Filing fees, checking fees, and other outside charges will be billed at cost. Outside reproductions, services, and consultants will be charged at cost plus 10%. In-house large format reproduction will be charged at $0.30/ SF for black and white and $0.75/SF for color. Rates for overtime and double time for field and office employees will be charged at 135% and 170% of the regular rate. Per diem will be charged as agreed upon with contract.
Jim Brainard, PLS, President
86 ID Task Name Duration Start Finish Predecessors Resource Names 1 PROJECT AS WHOLE (ALL TASKS) 2091 days?Mon 11/11/19Mon 11/15/27 2 Project Management 2020 days Mon 11/11/19Fri 8/6/27
3 Prior City NTP for Environmental tasks 0 wks Wed 12/16/20Wed 12/16/20 Consor 4 Request Amendment No. 10 1 wk Wed 7/9/25 Tue 7/15/25
5 City Action/Approves Amendment No. 10 1 mon Wed 7/16/25Tue 8/12/25 4 City 6 Project Management including Progress Meetings101 mons Mon 11/11/19Fri 8/6/27 Consor 7 Surveys and Mapping 43.5 days Fri 11/20/20Wed 1/20/21 11 Hydraulic Analysis (& Bridge Hydraulic Report)142 days Wed 7/22/20Thu 2/4/21 18 Preliminary Project Design 213 days Wed 4/15/20Fri 2/5/21 19 Preliminary Bridge & Roadway Studies 25 days Wed 4/15/20Tue 5/19/20 27 Bridge & Roadway Civil Design 40 days Wed 7/15/20Tue 9/8/20 34 Utility Coordination 37 days Thu 12/17/20Fri 2/5/21
37 Geotechnical Engineering Services 85 days Wed 9/24/25Tue 1/20/26 41 Hydrologic, Hydraulic and Sedimentation Study Report20 days Wed 12/10/25Tue 1/6/26 38SS,39SSCES 42 Submit Final Hydraulic Report 0 days Tue 1/6/26 Tue 1/6/26 41 CES 43 Traffic Study (new traffic counts for Air Quality) 20 days Wed 8/27/25Tue 9/23/25 5FS+2 wksFehr & Peers 44 Environmental 1229 days?Mon 8/17/20Thu 5/1/25
45 PES Revision 1 mon Wed 8/26/20Tue 9/22/20 QK
46 APE Map 140 days Thu 12/17/20Wed 6/30/21
54 Project Description 25 days Mon 8/17/20Fri 9/18/20 QK,Consor 55 Biological Reports 385 days Thu 1/14/21Wed 7/6/22
56 Wetlands Delineation 136 days Thu 6/10/21Thu 12/16/21 67 Biology Assessment (NMFS) (Section 7 Consult)280 days Thu 6/10/21Wed 7/6/22 78 Biological Assessment (USFWS) 280 days Thu 6/10/21Wed 7/6/22 89 Natural Environmental Study (NES) 344 days Thu 1/14/21Tue 5/10/22 QK Bio 96 Cultural/Historical Reports 140 days Mon 3/1/21 Fri 9/10/21 104 Air Quality Reports 140 days Mon 3/1/21 Fri 9/10/21 QK Bio 105 Noise Study 140 days Mon 3/1/21 Fri 9/10/21 Bollard 106 Water Quality Assessment Questionnaire 140 days Thu 12/17/20Wed 6/30/21 QK Water 110 Aroborist Report 140 days Thu 12/17/20Wed 6/30/21 Helix 114 Fisheries Report 140 days Thu 12/17/20Wed 6/30/21 QK Bio 118 Bat Habitat Report 80 days Thu 12/17/20Wed 4/7/21 QK Bio 122 Section 4(f) 506 days? Fri 1/14/22 Fri 12/22/23
128 CEQA IS/MND 453 days Fri 11/19/21Wed 8/16/23
Request Amendment No. 10
City Action/Approves Amendment No. 10 City
Consor
Hydrologic, Hydraulic and Sedimentation Study Report CES Traffic Study (new traffic counts for Air Quality) Fehr & Peers QK Bio
Bollard
Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 2021 2022 2023 2024 2025 2026 2027
City of Lincoln
McBean Park Drive Bridge Replacement
Start Date: Wed 8/28/13
Status Date: Thu 8/1/13
Print Date: Tue 7/8/25
87 ID Task Name Duration Start Finish Predecessors Resource Names 137 NEPA CE 30 days Fri 3/21/25 Thu 5/1/25
138 Caltrans verification of NEPA Studies complete5 wks Fri 3/21/25 Thu 4/24/25 CT,City 139 CT Issues NEPA CE 1 wk Fri 4/25/25 Thu 5/1/25 138 CT 140 Obtain Permits 387 days Thu 7/7/22 Fri 12/29/23
160 75% Plans - Update & Submittal 50 days Wed 8/13/25Tue 10/21/25 161 Submit Updated 75% Plans 6 wks Wed 8/13/25Tue 9/23/25 5 Consor 162 City Review of 75% Plans 2 wks Wed 10/8/25Tue 10/21/25 161 City 163 Utility Coordination 1455 days Mon 2/22/21Fri 9/18/26 164 Request Conflict Resolution (B Letters) 1 mon Wed 9/13/23Tue 10/7/25 161 City,Consor 165 Request Cost of Resolution 10 days Mon 2/22/21Fri 10/17/25 164 PG&E,AT&T 166 Request Liability Determination 20 days Mon 3/8/21 Fri 9/18/26 165 City,Consor 167 Right-of-Way Engineering 208 days Fri 1/31/25 Tue 11/18/25 168 Prepare Limits of ROW Acquisitions and TCE 33 days Fri 1/31/25 Tue 3/18/25 Consor 169 Draft ROW & TCE Limits City Review 15 days Wed 3/19/25Tue 4/8/25 168 City 170 ROW & TCE Revisions 1 wk Wed 8/13/25Tue 8/19/25 169,5 Consor 171 City Approves ROW & TCE Limits 1 wk Wed 8/20/25Tue 8/26/25 170 City 172 Plats and Legals 2 wks Wed 8/27/25Tue 9/9/25 171 Consor 173 Appraisal Activities 25 days Wed 9/10/25Tue 10/14/25 174 Notice to Property Owners to Appraise 5 days Wed 9/10/25Tue 9/16/25 139,172 Interwest 175 Appraisal Process 15 days Wed 9/17/25Tue 10/7/25 174 Interwest 176 Appraisal Review and Approval by City 5 days Wed 10/8/25Tue 10/14/25 175 City 177 Draft Purchase Agreements 23 days Wed 10/15/25Fri 11/14/25 178 Prepare Offer Packages 5 days Wed 10/15/25Tue 10/21/25 176 Interwest 179 City Review of Offer Packages 3 days Wed 10/22/25Fri 10/24/25 178 City 180 Council Approves Acquisition 15 days Mon 10/27/25Fri 11/14/25 179 City 181 RFA for Right of Way Acquisition 15 days Wed 7/9/25 Tue 7/29/25 City,Consor 182 E-76 for Right of Way Acquisition 15 days Wed 7/30/25Tue 8/19/25 181 City 183 Make Formal Offers 65 days Wed 8/20/25Tue 11/18/25
184 Conduct Negotiations - First Written Offers 20 days Wed 8/20/25Tue 9/16/25 182 Interwest 185 City Approval of Terms 15 days Wed 9/17/25Tue 10/7/25 184 City 186 Escrow / Title Process 15 days Wed 10/8/25Tue 10/28/25 185 Interwest,City 187 Record Deed / Close Escrow 2.5 days Fri 10/24/25Tue 10/28/25 186FF Interwest,City 188 Caltrans Certification Review 15 days Wed 10/29/25Tue 11/18/25 186 CT 189 Right of Way Certification 0 days Tue 11/18/25Tue 11/18/25 188 CT,City Caltrans verification of NEPA Studies complete CT,City
CT Issues NEPA CE CT
Submit Updated 75% Plans Consor
City Review of 75% Plans City
Request Conflict Resolution (B Letters) City,Consor
PG&E,AT&T
City,Consor
Prepare Limits of ROW Acquisitions and TCE Consor
Draft ROW & TCE Limits City Review City
ROW & TCE Revisions Consor
City Approves ROW & TCE Limits City
Plats and Legals Consor
Notice to Property Owners to Appraise Interwest
Appraisal Process Interwest
Appraisal Review and Approval by City City
Prepare Offer Packages Interwest
City Review of Offer Packages City
Council Approves Acquisition City
RFA for Right of Way Acquisition City,Consor
E-76 for Right of Way Acquisition City
Conduct Negotiations - First Written Offers Interwest
City Approval of Terms City
Escrow / Title Process Interwest,City
Record Deed / Close Escrow Interwest,City
Caltrans Certification Review CT
Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 2021 2022 2023 2024 2025 2026 2027
City of Lincoln
McBean Park Drive Bridge Replacement
Start Date: Wed 8/28/13
Status Date: Thu 8/1/13
Print Date: Tue 7/8/25
88 ID Task Name Duration Start Finish Predecessors Resource Names 190 Bridge Design Check 35 days Wed 10/22/25Tue 12/9/25 191 Perform Bridge Design Check 6 wks Wed 10/22/25Tue 12/2/25 162 Consor 192 Prepare Response to City 75% comments 5 days Wed 12/3/25Tue 12/9/25 191 Consor 193 Final Roadway Design 50 days Wed 10/22/25Tue 12/30/25 194 Perform Final Roadway Design & Details 6 wks Wed 10/22/25Tue 12/2/25 162 Consor 195 Prepare Response to City 75% Submittal Comments5 days Wed 12/3/25Tue 12/9/25 194 Consor 196 Prepare technical specifications 2 wks Wed 12/10/25Tue 12/23/25 195 Consor 197 Estimating 20 days Wed 12/3/25Tue 12/30/25
198 Prepare and Reconcile Quantities 10 days Wed 12/3/25Tue 12/16/25 194,191 Consor 199 Prepare Marginal Structure Estimate 5 days Wed 12/17/25Tue 12/23/25 198 Consor 200 Prepare Engineers Estimate 5 days Wed 12/24/25Tue 12/30/25 199 Consor 201 QC Draft PS&E Submittal 5 days Wed 12/31/25Tue 1/6/26 200,196 Consor 202 Draft (90%) PS&E Submittal 25 days Wed 1/7/26 Tue 2/10/26 203 Submit Draft PS&E 15 days Wed 1/7/26 Tue 1/27/26 201 Consor 204 City Review Period Draft PS&E 10 days Wed 1/28/26Tue 2/10/26 203 City 205 Utility Coordination 35 days Tue 1/27/26Tue 3/17/26 206 Notice to Owner (Utility C Letters) 0 days Tue 1/27/26Tue 1/27/26 203 City,Consor 207 Utility Agreements 30 days Wed 1/28/26Tue 3/10/26 206 City,Utilities 208 Utility Clearance Memo 5 days Wed 3/11/26Tue 3/17/26 207 209 Final (100%) PS&E Submittal 99 days Wed 2/11/26Mon 6/29/26 210 Respond to City comments on 90% 7 days Wed 2/11/26Thu 2/19/26 204 Consor 211 Submit Final PS&E 8 days Fri 2/20/26 Tue 3/3/26 210 Consor 212 Council Approval of Final PS&E 1 wk Wed 3/4/26 Tue 3/10/26 211 City 213 RFA for Construction 21 days Wed 3/11/26Wed 4/8/26 212 City,Consor 214 Construction E-76 15 days Thu 4/9/26 Wed 4/29/26 213,189 City 215 Advertise 20 days Thu 4/30/26Wed 5/27/26 214 City
216 Bid Opening 5 days Thu 5/28/26Wed 6/3/26 215 City
217 Council Award Construction Contract 15 days Thu 6/4/26 Wed 6/24/26 216 City 218 Construction NTP 3 days Thu 6/25/26Mon 6/29/26 217 City 219 Construction 360 days Tue 6/30/26Mon 11/15/27
220 Construct Phase 1 18 wks Tue 6/30/26Mon 11/2/26 218 City 221 Winterize Project 26 wks Tue 11/3/26Mon 5/3/27 220 City 222 Construct Phase 2 24 wks Tue 5/4/27 Mon 10/18/27 221 City 223 Finalize Project Records / Prepare As-Built Drawings4 wks Tue 10/19/27Mon 11/15/27 222 Consor Perform Bridge Design Check Consor
Prepare Response to City 75% comments Consor
Perform Final Roadway Design & Details Consor
Prepare Response to City 75% Submittal Comments Consor
Prepare technical specifications Consor
Prepare and Reconcile Quantities Consor
Prepare Marginal Structure Estimate Consor
Prepare Engineers Estimate Consor
QC Draft PS&E Submittal Consor
Submit Draft PS&E Consor
City Review Period Draft PS&E City
Utility Agreements City,Utilities
Utility Clearance Memo
Respond to City comments on 90% Consor
Submit Final PS&E Consor
Council Approval of Final PS&E City
RFA for Construction City,Consor
Construction E-76 City
Advertise City
Bid Opening City
Council Award Construction Contract City
Construction NTP City
Construct Phase 1 City
Winterize Project City
Construct Phase 2 City
Finalize Project Records / Prepare As-Built DrawingsConsor Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 2021 2022 2023 2024 2025 2026 2027
City of Lincoln
McBean Park Drive Bridge Replacement
Start Date: Wed 8/28/13
Status Date: Thu 8/1/13
Print Date: Tue 7/8/25
89 SUBJECT:
Adopt a Resolution Approving the Notice of Completion for H, I, and J Street Water Distribution Rehabilitation Project, CIP 485 and Authorizing the City Clerk to File the NOC with the Placer County Recorder's Office. (Araceli Cazarez)
SUBMITTED BY:
Andrew Kellen
DEPARTMENT:
Engineering
DATE:
October 14, 2025
Item Number 7.D
STAFF RECOMMENDATION:
Staff recommends the City Council adopt a resolution accepting the H, I, and J Street Water Distribution
Rehabilitation Project, CIP 485, as complete and authorizing the City Clerk to file the Notice of Completion with the Placer County Recorder (Attachment A).
The total construction cost of the project is $4,795,032 from Fund 7110 through the Capital Improvements Program.
BACKGROUND/INTRODUCTION:
The Capital Improvement Program (CIP) for FY 2021/22 and FY 2022/23 includes CIP 485 – H, I and J Streets Water Distribution Rehabilitation project that will include necessary replacement of water mains, hydrant laterals and water services on H Street, I Street and J Street from 1 st
Street to 6
th
Street, and 4
th
Street, 5
th
Street and 6
th
Street from H Street to J Street.
On December 8, 2020
, the City Council authorized a Task Order with REY Engineers, Inc. for professional engineering services for design of the H, I, and J Streets Water Distribution Rehabilitation Project. On June 28, 2022, City Council authorized Amendment No.1 to the Task Order with REY Engineers to include additional utility potholing locations and to begin the design for roadway reconstruction on I Street between 1
st
Street and 4
th
Street.
On December 13, 2022, the City Council adopted a resolution to approve the plans and technical specifications, and authorize the Engineering Division to proceed with the bidding process for construction.
The invitation for bids was published in the Lincoln News Messenger, and posted on Planet Bids and the City website on July 11, 2024.
On October 8, 2024, the City Council adopted a resolution to: (1) augment $152,968 to CIP 485 – H, I,
and J Streets Water Distribution Rehabilitation Project from unencumbered balance of Water Capital Replacement Fund 7110; (2) authorize
the City Manager to execute a contract for construction with
STAFF REPORT
90 Flowline Contractors, Inc. in the amount of $4,604,701 and authorize the City Engineer to approve
change orders
not to exceed $460,470; (3) authorize the City Manager to execute a contract for construction management and inspection services with Coastland Civil Engineering in the amount of $248,620; (4) authorize the City Manager to execute a contract for material testing services with Blackburn Consulting in the amount of $93,787; and (5) authorize the City Manager to execute Amendment No. 2 to the December 8, 2020, Task Order with REY Engineers, Inc. for Professional Design Services in the amount of $89,290.
The project is complete and all change orders have been finalized for a total change order amount of $190,331 or 4.1% of the original contract amount $4,604,701. A summary of the change orders is shown below.
CCO No.
Description
Cost
1 Potholing, Utility Conflict and Groundwater Mitigation $97,272.01
2 1
st
St/H St Waterline Extension
$21,485.04
3 Unsuitable Remediation, Storm Drain Repair, Additional Pavement Restoration, Concrete Replacement
$104,951.77
4 Pothole Investigation, Night Work for Tie-in, Concrete Replacement, Utility Repair, Pavement Restoration
$31,054.47
5 Additional Striping Replacement, Utility Conflict
$17,477.59
6 Backflow Installations, Concrete Restoration
$28,520.60
7 Balancing Contract Change Order
<$110,430.99>
Total
$190,330.49
FINDINGS/ANALYSIS:
Final inspection of the improvements was performed on June 29, 2025. Staff have determined that the work performed by Flowline Contractors, Inc. is complete and in conformance with the contract terms.
Flowline Contractors, Inc. has provided a Guarantee Letter and warranty bond to guarantee the work for a period of one-year from the filing of the attached notice of completion (see Attachment B).
ENVIRONMENTAL REVIEW:
The proposed project qualifies for a categorical/statutory exemption under Section 15302, and thereby is exempt from further environmental review under the California Environmental Quality Act Guidelines.
This project consists of replacement of existing utility systems and involves negligible expansion of capacity.
FISCAL IMPACT:
Budgeted
CIP 485 H, I, and J Streets Water Distribution Rehabilitation Proj ect
Fund 7110 (Water Cap Replacement) $5,910,682 Total $5,910,682 91 Actual project costs
Fund 7110
Flowline Contractors, Inc. – Construction Contract $4,604,701 Construction Contingency (4.1%) $ 190,331 REY Engineers – Design $ 524,522 REY Engineers – Amendment No. 2 $ 89,290 Coastland – Project Management $ 42,260 Blackburn – Material Testing $ 93,787 Coastland – Construction Management/Inspection $ 248,620 Fund 7110 Total $5,793,511
Budgeted Remaining
Fund 7110 $117,171
ATTACHMENTS:
H,I,J Water Rehab NOC.DOC1.Resolution.2025Oct14.acazarez.docx H,I,J Water Rehab NOC.DOC2.Attach B_Guarantee.2025Oct14.acazarez.pdf 92 Resolution No. 2025-
RESOLUTION 2025-
A RESOLUTION ACCEPTING THE H, I, AND J STREET WATER DISTRIBUTION REHABILITATION PROJECT, CIP 485, AS COMPLETE AND AUTHORIZING THE
CITY CLERK TO FILE THE NOTICE OF COMPLETION WITH THE PLACER COUNTY RECORDER.
WHEREAS, on October 8, 2024, the City Council authorized the City Manager to execute a construction contract with Flowline Contractors, Inc. for the construction of H, I, and J Street Water Distribution Rehabilitation project; and
WHEREAS, all work with the above contract was completed on June 29, 2025, in accordance with the contract documents; and
WHEREAS, City staff recommends to the City Council that said project be accepted and a Notice of Completion be filed by the City.
NOW THEREFORE BE IT RESOLVED:
Section 1. The City Council of the City of Lincoln authorizes:
A. Construction on the above -mentioned contract be accepted as complete in accordance with the plans and specifications.
B. The City Clerk to execute and record the Notice of Completion on said contract and project on behalf of the City of Lincoln.
C. Finance to release remaining/available funds from the completed project upon notification from the City Engineer or designee.
PASSED AND ADOPTED this 14th day of October, 2025 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Holly Andreatta, Mayor
ATTEST:
93 Resolution No. 2025-
Hope Ithurburn, City Clerk
94 Attachment B
95 96
97 98
99 100
SUBJECT:
Placer County Transportation Planning Agency Annual Unmet Transit Needs Assessment Process and Available Survey
Through October 31st. (Matthew Medill)
SUBMITTED BY:
Matthew Medill
DEPARTMENT:
Public Works
DATE:
October 14, 2025
Item Number 7.E
STAFF RECOMMENDATION:
This item is for informational purposes only.
BACKGROUND/INTRODUCTION:
Each year, the Placer County Transportation Planning Agency (PCTPA) works with the Placer region’s transit operators, social service transportation providers, and other public/private stakeholders to identify any transit needs that are currently not being met by existing public transit services. This process, known as the Unmet Transit Needs (UTN) Assessment, is required by the Transportation Development Act (TDA) because of the specific funding that PCTPA annually administers through the TDA, which can be utilized for street and roadway projects only after PCTPA determines that there are no “unmet transit needs” that are “reasonable to meet” within Placer County (excluding the Tahoe Basin). PCTPA defines an unmet transit need as a request for public transit service that is not already provided by the existing transit system, specifically in an area that is more than a 0.75-mile walking distance of an existing transit stop or service.
A request is also considered an unmet transit need if it is for a service that is needed for compliance with the Americans with Disabilities Act (ADA). For a request to be considered reasonable to meet, PCTPA evaluates any new potential transit service implemented to address the unmet transit need based on meeting all the following criteria:
· The new transit service must meet the fare recovery standards established by PCTPA pursuant to the TDA.
· The new service must be paid for by existing transit funding available through the TDA and be a reasonable use of taxpayer funds.
· There must be strong and broad support for the new transit service (not just a request from a few individuals and/or specific stakeholder interest groups). · Implementing the new service must be consistent with both the RTP and short-range transit plan applicable for the jurisdiction where the potential unmet transit need is identified.
STAFF REPORT
101
If an unmet transit need that is reasonable to meet is identified, then TDA funding must be allocated for that new transit service prior to funding being available for street and road purposes. General operational issues (e.g., improved bus stop amenities, service reliability, modifications to route schedules and/or bus stops along a given route, customer service, etc.) are not considered unmet transit needs. However, any comments pertaining to these issues are provided to the transit operators for their review and consideration to address.
PCTPA began the annual UTN Assessment outreach process on September 2, 2025, with the launch of a survey available online at https://www.pctpa.net/unmet-transit-needs. The online survey is available in English, Spanish, and Tagalog languages. Further outreach efforts include informational e-mails sent to various public and partnering agencies regarding the UTN process and survey availability, and social media posts to solicit stakeholder engagement through the available survey. A public hearing regarding potential unmet transit needs will be held during PCTPA’s October 29th Board of Directors’ meeting, and all members of the public are welcome to participate during that time. More information regarding this meeting can be found online at https://www.pctpa.net/pctpa-board-meetings.
The UTN Assessment process is anticipated to be completed in February 2026, with a draft report and staff recommendation regarding whether there are any unmet transit needs that are reasonable to meet for the PCTPA Board’s review/determination. Public comments regarding unmet transit needs can be provided through PCTPA’s unmet transit needs survey available at https://www.pctpa.net/unmet-transit-needs, via e-mail to [email protected], or by calling Mike Costa at (530) 823-4029. Comments will be accepted through October 31, 2025.
102
SUBJECT:
Procurement of a Wachs Valve Maintenance Trailer. (Matthew Medill)
SUBMITTED BY:
Mike Osborne
DEPARTMENT:
Public Works
DATE:
October 14, 2025
Item Number 7.F
STAFF RECOMMENDATION:
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a purchase order for up to $125,000 to procure a Wachs Valve Maintenance Trailer (VMT) for use by the Water Division.
BACKGROUND/INTRODUCTION:
The City's maintenance equipment for water infrastructure requires an immediate upgrade to meet California State Water Resources Control Board standards and improve overall water supply reliability. Current equipment is inadequate for a robust main line valve exercising maintenance program, which is crucial for ensuring a reliable water supply during routine operations, emergencies, and fire conditions.
The buildup of mineral and iron deposits can cause a valve to seize, making it inoperable with hand tools. This is a common issue for valves that are not regularly exercised. A seized valve can become a significant risk to the water system; if it is stuck in the closed position, it can cut off vital water flow, and if it is stuck open, it can intensify damage during emergencies like a water main break.
FINDINGS/ANALYSIS:
To establish a robust and reliable water system, staff recommends the purchase of a Wachs (VMT), a diesel-powered unit chosen after a thorough review of various manufacturers. The Wachs VMT directly addresses the common problem of valves seizing due to mineral and iron deposits. Its powerful hydraulic system can safely and effectively exercise neglected valves, preventing them from becoming a liability to the water delivery system. This strategic acquisition will significantly enhance water supply reliability during both routine operations and emergencies, ultimately ensuring the safety and integrity of the City's infrastructure.
This purchase was included in the adopted City of Lincoln FY2025-2027 Biennium Budget for $125,000 and as this particular model is approximately $115,000 including tax and freight there is adequate funding, including contingency, approved within the budget for this purchase.
STAFF REPORT
103
Consequently, staff recommends that City Council adopt a resolution authorizing the City Manager to execute a purchase order for $125,000 to procure a Wachs VMT for use by the Water Division.
LEVINE ACT COMPLIANCE:
FISCAL IMPACT:
Budgeted
CIP V2519 Water Valve Exerciser/Vac trailer
Fund 7110 $125,000 Total
$125,000
Estimated Cost
Fund 7110
Water Valve Exerciser/Vac trailer $125,000 Fund 7110 Total $125,000
ATTACHMENTS:
Resolution.docx
Attachment A Sole Source Quote for Wachs Valve Maintenance Trailer.pdf Attachment B Sole Source Justification.docx
Attachment C Wachs Valve Maintenance Trailer.docx
104
Resolution No. 2025-
RESOLUTION 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINCOLN AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR UP TO $125,000 TO
PROCURE A WACHS VALVE MAINTENANCE TRAILER FOR USE BY THE WATER DIVISION.
WHEREAS, the City's maintenance equipment for water infrastructure requires an immediate upgrade to meet California State Water Resources Control Board standards and improve overall water supply reliability; and
WHEREAS, current equipment is inadequate for a robust main line valve exercising maintenance program, which is crucial for ensuring a reliable water supply during routine operations, emergencies, and fire conditions; and
WHEREAS, the buildup of mineral and iron deposits can cause a valve to seize, making it inoperable with hand tools; and
WHEREAS, to establish a robust and reliable water system, staff recommends the purchase of a Wachs Valve Maintenance Trailer (VM T), a diesel -powered unit chosen after a thorough review of various manufacturers; and
WHEREAS, the Wachs VMT directly addresses the common problem of valves seizing due to mineral and iron deposits; and
WHEREAS, this strategic acquisition will significantly enhance water supply reliability during both routine operations and emergencies, ultimately ensuring the safety and integrity of the City's infrastructure; and
WHEREAS, th is procurement complies with the City’s purchasing guidelines consistent with Section 3.24 of the Lincoln Municipal Code.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby authorizes the City Manager to execute a purchase order for up to $125,000 to procure a Wachs Valve Maintenance Trailer (VMT) for use by the Water Division.
PASSED AND ADOPTED this 14th day of October, 2025 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Holly Andreatta, Mayor
ATTEST:
Hope Ithurburn, City Clerk
105
6 Weeks AROEstimated Ship Date:
Valid Through: 11/7/2025
FOB Origin
Net 30 Days
CD242148
9/8/2025
Shipping Terms:
Payment Terms:
Quotation Number:
Date:
City of Lincoln
2100 Flight Line Drive
Lincoln, CA 95648
Sam FordTO:
Quotation
E.H. Wachs is pleased to offer the following quotation.
U/MQtyDescriptionItem Number Disc%
Unit Price
(USD)
Line Total
(USD)
99,960.00 102,000.00EA 1Standard LX (Diesel) – VMT (RH): Single turner valve maintenance trailer; includes Wachs 750 Ft/lb (1020 Nm) Extended Reach Valve operator for those preventive maintenance activities, telescoping valve key and Wachs ruggedized TC-100 with GPS controller/datalogger. A Tier 4F compliant, Kubota 1.1L, I-3 4-stroke, liquid cooled, IDI diesel engine provides ample power for all contained functions, including an auxiliary HTMA Class II circuit; 10 gallon (38 L) reservoir, fan cooled heat exchanger, continuous duty rated for 8 GPM (30.3 LPM) @ 2,000 PSI (140 bar). A positive displacement blower provides 500 CFM (14.2 cmm)-11" (280mm) Hg vacuum, with spoils containment provided by a 250 (950 L) gallon tank with power hydraulic dump (rear discharge) and latching rear door. Also driven from the common power train is a 2.5 GPM (9.5 LPM) @ 3000 PSI (210 bar) pressure washer system with 3 gallon (11.4 L) anti-freeze tank and 95 gallon (360 L) water tank.
Includes 2-1/2" (63.5mm), 1-1/4" (31.75mm) & 7/8” (22mm) suction wands and one each short and long wash-down guns. The LX package bundles the service light bar with arrow board, 45' (14 M) auxiliary hydraulic hose reel for operation of hydraulic power tools & Bluetooth tethering module (installed in ERV-750) for wireless communication between the exerciser and Controller/Data Logger and 24" (61cm) X 18" (46cm) x 18" (46cm) aluminum job box.
77-000-38 1 2.0%
7,247.10 7,247.10EA 1Sales TaxSALES TAX 2
Subtotal 107,207.10
7,483.00Motor Freight
$114,690.10Total (USD)
~IMPORTANT~
Pricing does NOT include SALES TAX!!! SALES TAX will be added on when then the PO is ready. We collect sales tax in all but the following states: AK, DE, MT, OR and NH. If you are tax exempt, please supply your identification number and certificate with your order. If your exempt number is not on file, tax will be added to your order when purchasing. Certain items may not have SHIPPING included until the item is ready to be purchaed.
To place an order:
Ken Redding
Inside Sales Rep
847-484-2773
[email protected]
For questions, technical support, or for rental availibilty:
Chris Damkoehler
Territory Manager - Northwest
424-304-4937
[email protected]
Sales of E.H. Wachs products and services are expressly limited to and made conditional on acceptance of its current Terms and Conditions of Sale, found at ehwachs.com (“Terms”). Any additional or different terms are hereby rejected. Commencement of work by E.H. Wachs or acceptance of delivery of products by you constitutes your acceptance of the Terms.
See additional tariff related Terms and Conditions at ehwachs.com. 106
Attachment B
Sole Source Justification
107
Attachment C
Wachs Valve Maintenance Trailer
108
SUBJECT:
Adopt a Resolution Appointing Nita Wracker, Assistant City Manager (or designee), as the City of Lincoln's Real Property Negotiator Relative to the Acquisition of a Section of Real Property Located at 351 Oak Tree Lane, Lincoln, California, known as Assessor's Parcel Number 021-274-061 to be
Utilized as Easements for Public Road, Public Utilities and Landscaping Purposes (Right-of-Way Easements) Necessary for Development and Continued Buildout of Village 1
Infrastructure. (Nita Wracker)
SUBMITTED BY:
Nita Wracker
DEPARTMENT:
Community Development
DATE:
October 14, 2025
Item Number 7.G
STAFF RECOMMENDATION:
Staff recommends City Council, by resolution, appoint Nita Wracker, Assistant City Manager, (or designee) as the City of Lincoln’s real property negotiator relative to the acquisition of a section of real property located at 351 Oak Tree Lane in Lincoln, California, known as Assessor’s Parcel Number 021-274-061 to be utilized as easements for public road, public utilities and landscaping purposes (“
Right of Way Easements
”) necessary for development
and continued buildout of Village 1 infrastructure.
BACKGROUND/INTRODUCTION:
Placer County is the legal owner of approximately 30.58 acres of real property located at 341 Oak Tree Lane, Lincoln, CA, known as Assessor's Parcel Number 021-274-061. The property is located within the City limits and specifically within the Village 1 Specific Plan Area, which Plan Area contains 1,832 acres of land on the eastern side of the City and was originally approved on July 9, 2013, and annexed on August 12, 2016.
Acquisition of a portion of the
parcel is necessary for infrastructure development in the form of easements for public road, public utilities and landscaping purposes, as well as access to an adjacent parcel currently under development and future access to a site currently identified as a regional park.
City Council may hold closed session to grant authority to its real property negotiator about the
price and terms of payment for the purchase, sale, exchange or lease of real property by or for
the City Council. (Government Code § 54956.8.) However, prior to the closed session, the City
Council is required in an open and public session to identify its negotiator, the real property or
real properties which the negotiations may concern, and the person or persons
STAFF REPORT
109
with whom its
negotiators may negotiate. (Id.)
FINDINGS/ANALYSIS:
Staff will require direction from the City Council on this matter in closed session. Prior to doing so, to comply with Government Code § 54956.8, staff recommends the City Council designate by resolution the following matters relative to negotiation:
City’s designated negotiator: Nita Wracker, Assistant City Manager (or designee).
Property under negotiation: the acquisition of a section of real property located at 351 Oak Tree Lane in Lincoln, California, known as Assessor’s Parcel Number 021-274-061 to be utilized as easements for public road, public utilities and landscaping purposes (“ Right of Way
Easements
”).
FISCAL IMPACT:
Specifics are unclear and highly dependent on negotiated sale/lease price and type of development project.
ATTACHMENTS:
Reolution real property negotiator.docx
110
Resolution No. 2025-
RESOLUTION 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINCOLN AUTHORIZING
APPOINTMENT OF REAL PROPERTY NEGOTIATOR, IDENTIFICATION OF
PROPERTY, AND IDENTIFICATION OF WITH WHOM THE NEGOTIATOR IS
AUTHORIZED TO NEGOTIATE
WHEREAS, City Council may hold closed session to grant authority to its real property negotiator about the price and terms of payment for the purchase, sale, exchange or lease of real property by or for the City Council (Government Code § 54956.8.); and
WHEREAS, prior to the closed session, the City Council is required in an open and public session to identify its negotiator, the real property or real properties which the negotiations may concern, and the person or persons with whom its negotiators may negotiate (Id.); and
WHEREAS, the City Council wishes to meet in closed session to give further direction to staff regarding real property negotiations.
NOW THEREFORE BE IT RESOLVED:
1. Nita Wracker, Assistant City Manager (or Designee) as its real property negotiator with respect to Assessor’s Parcel Number 021-274-061.
2. Nita Wracker (or Designee) to negotiate with interested parties for property by Assessor’s Parcel Number 021-274-061.
PASSED AND ADOPTED this 14th day of October, 2025 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Holly Andreatta, Mayor
ATTEST:
Hope Ithurburn, City Clerk
111
SUBJECT:
Adopt a Resolution Authorizing the City Manager to extend the Landscape Services Agreement with Cagwin and Dorward,
LLC for the final three-year term, ending June 30, 2028, total fees for services shall not exceed $1,673,00 and a budget augmentation with funding for existing and all new
infrastructure will be provided through Community Facilities District (CFD) 2018-1 (Fund 285) for a total of $714,000. (Matthew Medill)
SUBMITTED BY:
Scott Boynton
DEPARTMENT:
Public Works
DATE:
October 14, 2025
Item Number 7.H
STAFF RECOMMENDATION:
Staff recommend the City Council adopt a resolution authorizing the City Manager to extend the landscape services agreement with Cagwin and Dorward, LLC for the final three-year term, ending June 30, 2028, as provided in Resolution 2022-157 approving the original contract. The total fees for services shall not exceed $1,673,000. These fees cover current services as well as new and upcoming services for additional parks and streetscape areas.
BACKGROUND/INTRODUCTION:
The City entered a landscaping services contract with Cagwin and Dorward, LLC on May 12, 2022. The initial three-year term ended on June 30, 2025, with the option to renew for one (1) additional three-year term. The City now seeks to exercise this option, extending the contract to June 30, 2028. Per prior contract adoption, the City Manager was authorized to increase the contract value to include new landscape areas as accepted as complete at the contract rate, but the total budget authorization was not identified at that time. Staff recommend that the contract extension include specific budget authorization levels to align the landscape contract approval with best management practices.
FINDINGS/ANALYSIS:
The current scope of services provided in the original RFP remain unchanged, including the
2.5% escalation effective July 1, 2025, July 1, 2026, and July 1, 2027. The costs for services include both supplemental services and additional services as required throughout the three- year term. The final term shall end on June 30, 2028.
The City currently maintains twenty-five parks and miles of streetscape while the City is
STAFF REPORT
112
continuing to experience growth. Furthermore, the City is anticipating four additional parks and many new streetscapes for maintenance within the next twelve months and even more within this contract period. The City has established a working relationship with Cagwin and Dorward, LLC such that they would extend the contract rates to additional areas under mutual agreement. To empower the City Manager to add additional landscape maintenance areas to the contract, staff is seeking additional budget authorization. Please see the cost table below for the breakdown of the anticipated costs over the three-year contract.
The table includes the
total contract value, current annual price, allocation for supplemental miscellaneous items and repairs, and the remaining contract capacity available to add new parks and/or streetscape to the scope of work.
The adopted FY25-27 budget included $185,000 in FY25-26 and $205,000 in FY26-27 although additional landscape areas have increased the contract value as shown in the table below.
Fiscal Year
Total Annual
Contract Value
Current Scope
Annual Price
Supplemental
Misc/Repairs
Total Remaining
Contract
Capacity
2025-2026
$546,000
$290,620
$30,000
$225,380
2026-2027
$558,000
$297,885
$31,000
$229,115
2027-2028
$569,000
$305,333
$32,000
$231,667
Total Not-to-
Exceed Contract
Value
$1,673,000
Total Not-to-
Exceed Contract
Capacity
$686,162
Total fees for services shall not exceed $1,673,000. These fees cover current services as well as provide budget capacity for new and upcoming services for additional parks and streetscape areas. The contract allows for a 2.5% escalation at each annual renewal through June 30, 2028. Should additional resources become necessary to provide adequate maintenance for new landscaped areas that would exceed the maximum contract value, staff shall return to the City Council with an additional authorization request.
Additional landscape services will be funded by Community Facilities District (CFD) 2018-1.
Consequently, staff recommend that the City Council adopt a resolution authorizing the City Manager to extend the landscape services agreement with Cagwin and Dorward, LLC for the final three-year term ending June 30, 2028, as provided in Resolution 2022-157 approving the original contract and approving a FY25-27 budget augmentation to raise the budget for FY25- 26 from $185,000 to $546,000 and FY25-26 from $205,000 to $558,000 for a total budget augmentation of $714,000 from available unencumbered funds through Community Facilities (CFD) 2018-1 (Fund 285). The future draft FY27-29 budget will be prepared to include the FY27-29 funds to support the third year ($569,000 for FY27-28) of this contract and the future landscape contract ($TBD for FY28-29).
ENVIRONMENTAL REVIEW:
113
This project is not subject to the California Environmental Quality Act (“CEQA”), as codified at Public Resources Code §§ 21000, et seq., and as further governed by 14 California Code of Regulations §§ 15000, et seq., because it is not a project as contemplated by 14 C.C.R. § 15378.
FISCAL IMPACT:
A budget augmentation with funding for existing and all new infrastructure will be provided through Community Facilities District (CFD) 2018-1 (Fund 285) for a total of $714,000.
ATTACHMENTS:
Resolution.docx
Citywide Landscaping Services Contract_V2
114
Resolution No. 2025-
RESOLUTION 2025-XXX
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT
AMENDMENT TO THE LANDSCAPE SERVICES AGREEMENT WITH CAGWIN AND DORWARD, LLC AND APPROVE A BUDGET AUGMENTATION OF $714,000FROM AVAILABLE UNENCUMBERED FUNDS THROUGH COMMUNITY FACILITIES (CFD) 2018-1 (FUND 285).
WHEREAS, the City of Lincoln entered into a landscape services agreement with Cagwin and Dorward, LLC May 12, 2022, for a three-year term ending June 30, 2025, with the option to extend for one additional three-year term; and
WHEREAS, Resolution 2022-157 approved the original contract and authorized the option to renew for the final term; and
WHEREAS, the City desires to exercise its option to extend the agreement for the final three-year term to include specific budget authorization levels to align the landscape contract approval with best management practices, which will conclude on June 30, 2028; and
WHEREAS, the scope of services remains consistent with the original Request for Proposals, and the contract provides for a 2.5% annual escalation effective each July 1 st of the contract year though June 30, 2028; and
WHEREAS, City Council is the only authority wit hin Lincoln authorized to make policy level changes to the applicability of CFD’s on projects; and
WHEREAS, the city currently maintains twenty-five parks and miles of streetscape while the city is continuing to experience growth, furthermore the city is anticipating four additional parks and many new streetscapes for maintenance within the next twelve months and even more within this contract period; and
WHEREAS, fees for services shall not exceed $1,673,000, which include current services and additional services for new parks and streetscape areas as shown in the following table; and
Fiscal Year Total Annual
Contract Value
Current Scope
Annual Price
Supplemental
Misc/Repairs
Total
Remaining
Contract
Capacity
2025-2026 $546,000 $290,620 $30,000 $225,380
2026-2027 $558,000 $297,885 $31,000 $229,115
2027-2028 $569,000 $305,333 $32,000 $231,667
Total Not-to-
Exceed Contract
Value
$1,673,000
Total Not-to-
Exceed
Contract
Capacity
$686,162
115
Resolution No. 2025-
WHEREAS, the City Council authorizes the City Manager to extend the landscape services agreement with Cagwin and Dorward, LLC for the final three-year term ending June 30, 2028, as provided in Resolution 2022-157 approving the original contract and approving a FY25- 27 budget augmentation to raise the budget for FY25-26 from $185,000 to $546,000 and FY25- 26 from $205,000 to $558,000 for a total budget augmentation of $714,000 from available unencumbered funds through Community Facilities (CFD) 2018-1 (Fund 285).
NOW THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the City Manager to execute an amendment to the agreement with Cagwin and Dorward, LLC to extend the landscape services contract for the final three-year term ending June 30, 2028 and the total fees for services shall not exceed $1,673,000 and a budget augmentation of $714,000 from available unencumbered funds through Community Facilities (CFD) 2018-1 (Fund 285), inclusive of current services and additional services as required for parks and streetscape areas.
PASSED AND ADOPTED this 14th day of October, 2025 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Holly Andreatta, Mayor
ATTEST:
Hope Ithurburn, City Clerk
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SUBJECT:
Execute Construction Contract for McBean Pool Resurfacing Capital Improvement Project (CIP) 703 and authorize a budget augmentation in the amount of $109,510 from the
unencumbered balance of Fund 2850 and 2870. (Jonnelyn
Espartero)
SUBMITTED BY:
Jonnelyn Espartero
DEPARTMENT:
Engineering
DATE:
October 14, 2025
Item Number 7.I
STAFF RECOMMENDATION:
Staff recommends that the City Council adopt a resolution (1) authorizing a budget augmentation of $105,335 from the unencumbered balance of Fund 2850 and $4,175 from Fund 2870 for the total amount of $109,510 to CIP 703 McBean Pool Resurfacing; (2) authorizing the City Manager to execute a contract for construction with Adams Pool Specialties in the amount of $278,645 for the construction of the McBean Pool Resurfacing Capital Improvement Project (CIP) 703, and authorizing the City Engineer to approve change orders not to exceed $27,865.
The project is funded by Fund 2850 and 2870.
BACKGROUND/INTRODUCTION:
The Capital Improvement Program (CIP) for FY 2025/27 includes CIP 703 – McBean Pool Resurfacing project. McBean Pool is currently in need of resurfacing because the current plaster has become sharp and aggressive to the touch and discolored due to the use of liquid chlorine. The project will also include replacement of the pool drains, waterline tiles, LED pool lights, and repair of the autofill system.
FINDINGS/ANALYSIS:
The invitation for bids was published in the Lincoln News Messenger, and posted on PlanetBids and the City website on August 26, 2025. Bids were received by the City Clerk by 2:00 PM on Wednesday, October 1, 2025. Responsive bids were received from two contractors.
STAFF REPORT
167
On October 1
st
, 2025, the following bids were received:
Contractor
Base Bid
Amount
Burkett’s Pool Plastering
$275,581
Adams Pool Specialties
$258,845
Staff has reviewed the bids and recommends the City Council award a construction contract (Attachment C) to the lowest responsive and responsible bidder, Adams Pool Specialties, in the amount of $258,845 for the Base Bid. Additionally, the staff also recommends the City award Alternate #2 for $19,800 for a total construction amount of $278,645
. The construction
contingency has been set to 10%.
The work will commence upon award. The project is currently programmed with the following milestone schedule:
Award Contract for Construction: October 2025
Issue Notice to Proceed: October 2025 Begin Construction: November 2025 End Construction: December 2025/January 2026 City staff will provide construction management and inspections throughout the duration of the project.
FISCAL IMPACT:
Budgeted
CIP 703 McBean Pool Resurfacing
Fund 2850 (Maintenance CFD Local) $123,500 Fund 2870 (Maintenance CFD Citywide) $123,500 Total $247,000
Estimated Project Costs
Construction $278,645 Contingency (10%) $ 27,865 Total $306,510 An additional $59,510 will be required to fund the construction contract. CIP 703 was originally 168
scoped to include additional improvements to the McBean Park Pool area office buildings including sunshades, AC installations, and concrete repairs. A budget augmentation of $50,000 will be used to ensure funds will be available to complete these improvements under a future construction contract.
Budget Augmentation Fund 2850 $ 105,335 Budget Augmentation Fund 2870 $ 4,175
Fund Balances
Unencumbered Fund Balance Updated Fund Balance
Fund 2850 $4,995,000 ($4,889,665) Fund 2870 $ 198,000 ($ 193,825)
ATTACHMENTS:
McBean Pool Resurfacing CON.DOC2.Attachment B Bid Results.2025Oct14.jespartero.pdf McBean Pool Resurfacing CON.DOC3.Attachment C Contract.2025Oct14.jespartero.pdf McBean Pool Resurfacing CON.REV1.DOC1.Attachment
A.Resolution.2025Oct14.jespartero.docx
169
170
CITY OF LINCOLN
Agreement for the Construction of the
MCBEAN PARK POOL RESURFACING
THIS AGREEMENT, made and entered on, October 1 4
th , 2025, by and between the
CITY OF LINCOLN, a municipal corporation, (hereinafter referred to as "City"), and Adams Pool Specialties a California Corporation.
W I T N E S S E T H:
RECITALS:
WHEREAS, the City Council of the City of Lincoln has awarded a contract to Contractor for performance of the work set forth herein.
AGREEMENTS:
SECTION 1 - SCOPE OF WORK :
Contractor agrees to furnish all tools, equipment, apparatus, facilities, labor and materials necessary to perform and complete in a good and wor kmanlike manner, and in strict accordance with the Contract Documents as defined i n section 7 hereof, the work of:
McBean Park Pool Resurfacing , City of Lincoln, County of Placer, State of Calif ornia, as called for in the drawings and specifications adopt ed by the City, which drawings and specifications have been executed by the parties to this agreement. It is understood and agreed that said tools, equipment, apparatus, facil ities, labor and materials shall be furnished, and said work performed and completed as required in the Contract Documents, under the direction and supervision of, and subject to the approval of the City and its duly authorized representatives.
SECTION 2 - TIME OF COMPLETION :
The contract time duration shall commence on the 15
th calendar days following contract
approval by the City of Lincoln City Council and shall be fully completed no later than 40 working days thereafter, or such additional time as may have be en provided by change order, pursuant to the Contract Documents.
Time is of the essence of this agreement.
171
SECTION 3 - CONTRACT PRICE :
City shall pay Contractor for the full and complete performance of this contract the sum of Two Hundred Seventy-Eight Thousand Six Hundre d Forty Five_Dollars ($278,645), subject to adjustments as provided in the Contract Documents.
SECTION 4 - MONTHLY PROGRESS PAYMENTS :
Monthly progress payments shall be made in accordance with Article 23 of the General Conditions of these Contract Documents.
SECTION 5 - FINAL PAYMENT :
Final payment shall be made in accordance with Article 25 of the General Conditions of these Contract Documents.
SECTION 6 - ACCEPTANCE OF FINAL PAYMENT AS RELEASE :
The acceptance by the Contractor of final paym ent shall be and shall operate as a release to the City of any and all claims and all liability to the Contractor for all things done or furnished in connection with this work and for every act and/or neglect of the City or others relating to or arising from the work. No payment, however, final or otherwise, shall operate to release the Contractor or his sureties from any obligations under this contract or the performance and payment bonds required by this contract.
SECTION 7 - CONTRACT DOCUMENTS :
The complete contract between the parties here to shall consist of the following documents herein referred to as the "Contract Documents":
Notice to Bidders
Information for Bidders
Bid Form
Designation of Subcontractors
This agreement
Bidder’s Bond
Payment Bond
General Conditions
Special Provisions
Contract Drawing
Technical Specifications
Duly issued addenda
Duly issued interpretations
Supplemental Drawings issued pursuant to Article 4 of the General Conditions Shop Drawings and Manufacturers' Instructions appr oved pursuant to Article 5 of the General Conditions
172
Approved Change Orders
Contractors' Guarantee and Bond
Such documents, collectively referred to herein as the Contract Documents, hereby are incorporated herein by this reference and made a part hereof.
IN WITNESS WHEREOF, the parties hereto executed this agreement the day and year first above written.
CITY: CITY OF LINCOLN
By: _________________ ______________
City Mana ger
ATTEST: APPROVED AS TO FORM:
_____________________________ _____________________ ______ City Clerk City Attorney
_____________________________ _____________________ ______ Dated Dated
(SEAL)
CONTRACTOR:
___________________________________
Signature
___________________________________
Name
__________________________________
Official Title
___________________________________
Business Address
___________________________________
___________________________________
173
CORPORATE CERTIFICATE
I, _________________, certify that I am the Se cretary of the corporation named as Contractor in the foregoing contract; that ________________, who signed said contract on behalf of said corporation is authorized to fully bind the corporation to this agreement; that said contract was duly signed for and on behalf of said corporation by authority of its governing body and is within the scope of its corporate powers.
(Signature)
(Seal)
174
Resolution No. 2025-
RESOLUTION 2025-
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT WITH ADAMS POOL SPECIALTIES IN THE AMOUNT OF $278,645 FOR
THE CONSTRUCTION OF MCBEAN POOL RESURFACING CAPITAL
IMPROVEMENT PROJECT (CIP) 703 AND AUTHORIZING THE CITY ENGINEER TO APPROVE CHANGE ORDERS NOT TO EXCEED $27,865.
WHEREAS, FY 25/27 Capital Improvement Program has funding available for CIP 703 McBean Pool Resurfacing in the amount of $247,000; and
WHEREAS, the Notice to Bidders was duly advertised, and a public bid opening was held by the City Clerk at 2:00 PM on Wednesday, October 1, 2025; and
WHEREAS, Adams Pool Specialties was determined to be the responsible bidder submitting the lowest responsive bid in the amount of $258,845 for the base bid; and
WHEREAS, awarding Bid Alt #2 for $19,800 for a total contract amount of $278,645 is in the best interest of the City; and
WHEREAS, a budget augmentation in the amount of $ 109,510 from the unencumbered balance of Fund 2850 and 2870 is necessary to provide funding for the project.
NOW THEREFORE BE IT RESOLVED:
Section 1. The City Council of the City of Lincoln authorizes:
1. The allocation of $ 109,510 from the unencumbered balance of Fund 2850 and 2870 to CIP 703 McBean Pool Resurfacing; and
2. The City Manager to execute a contract for construction with Adams Pool Specialties in the amount of $278,645 for the McBean Pool Resurfacing project and authorizes the City Engineer to approve change orders not to exceed $27,865.
PASSED AND ADOPTED this 14th day of October, 2025 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Holly Andreatta, Mayor
175
Resolution No. 2025-
ATTEST:
Hope Ithurburn, City Clerk
176
SUBJECT:
Adopt a Resolution Authorizing the City Manager to Donate a Surplus Vehicle to LincolnCACares. (Matthew Medill/Kristine Mollenkopf)
SUBMITTED BY:
Matthew Medill
DEPARTMENT:
Public Works
DATE:
October 14, 2025
Item Number 7.J
STAFF RECOMMENDATION:
Staff recommends that City Council adopt a resolution authorizing the City Manager to donate a surplus vehicle to LincolnCACares for use for the HOMILi (Housing Opportunities Made In Lincoln) project.
BACKGROUND/INTRODUCTION:
The City assisted in the formation of and has a representative seat on the Board of LincolnCACares. LincolnCACares has taken over the day-to-day operations of what was the pilot emergency housing program located at Grace Lutheran Church. LincolnCACares is a 501(c)(3) nonprofit committed to addressing homelessness in Lincoln. As part of its ongoing efforts, the program has identified a need for a vehicle to support one of its participants.
FINDINGS/ANALYSIS:
The vehicle selected by staff to fulfill this need is a 2004 Jeep Liberty 1J4GL48K24W327080 with 142,440 miles on the odometer. Per Kelly Blue Book, the vehicle has an estimated value of less than $3,000.00. The objective of this initiative is to donate a city-owned vehicle to a non-profit organization, providing essential transportation support to unsheltered residents.
This resource will facilitate participants’ full transition to stable, productive lives by addressing critical mobility barriers, enabling them to access employment, services, and opportunities to thrive as valued members of our community.
Since there will be no bid process prior to this donation, it is proposed as an exception to
3.24.130 - Disposition of surplus supplies, materials and equipment, which addresses surplus equipment valued at less than $10,000 as follows: “All city departments shall submit to the purchasing officer or designee, at such times and in such form as prescribed, reports showing all supplies, materials and equipment which are no longer needed, or which have become obsolete or worn out. The purchasing officer or designee shall have authority to sell all supplies, materials and equipment which cannot be used, or which have become unsuitable for city use, or to exchange the same for, or trade in the same on, new supplies, materials and equipment. The purchasing officer or designee has the authority to declare item(s) with a
STAFF REPORT
177
market value of less than $10,000.00 surplus. For items valued in excess of $10,000.00 as such sales shall be made by solicitation of informal bids/written offers for purchase. If there are no bids, the property may be sold at private sale, donated to charity, or disposed of in the manner most economically beneficial to the city.”
Consequently, staff recommends that City Council adopt a resolution authorizing the City Manager to donate a surplus vehicle to LincolnCACares in the interest of assisting homeless in the City to meet their basic needs.
FISCAL IMPACT:
Loss of potential revenue in the amount of approximately $1,500.00, based on recent surplus sales via auction.
ATTACHMENTS:
Resolution.docx
Surplus Vehicle #260, 2004 Jeep Liberty 1J4GL48K24W327080 178
Resolution No. 2025-
RESOLUTION 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINCOLN AUTHORIZING
THE CITY MANAGER TO DONATE A SURPLUS VEHICLE TO LINCOLNCACARES
FOR USE WITH THEIR HOMILI (HOUSING OPPORTUNITIES MADE IN LINCOLN)
PROGRAM IN THE INTEREST OF ASSISTING HOMELESS IN THE CITY TO MEET THEIR BASIC NEEDS.
WHEREAS, the City serves on the board of LincolnCACares, a 501(c)(3) nonprofit committed to addressing homelessness in Lincoln; and
WHEREAS, as part of LincolnCACares’ operation of its HOMILi (Housing Opportunities Made In Lincoln) program, the program has identified a need for a vehicle to support one of its program participants; and
WHEREAS, the vehicle selected by staff to fulfill this need is a 2004 Jeep Liberty 1J4GL48K24W327080 with 142,440 miles on the odometer and an estimated value of less than $3,000; and
WHEREAS, since there would be no bidding process prior to this donation, it would constitute an exception to the City’s purchasing guidelines in Section 3.24 of the Lincoln Municipal Code; and
WHEREAS, the objective of this initiative is to donate a city -owned vehicle to a non-profit organization, providing essential transportation support to unsheltered residents. This resource will facilitate participants’ full transition to stable, productive lives by addressing critical mobility barriers, enabling them to access employment, services, and opportunities to thrive as valued members of our community.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby authorizes the City Manager to donate a surplus vehicle to LincolnCACares for use with its HOMILi program (Housing Opportunities Made In Lincoln) in the interest of assisting homeless in the City to meet their basic needs.
PASSED AND ADOPTED this 14th day of October, 2025 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Holly Andreatta, Mayor
ATTEST:
Hope Ithurburn, City Clerk
179
Attachment A
Surplus Vehicle #260, 2004 Jeep Liberty 1J4GL48K24W327080
180
SUBJECT:
Adopt a Resolution Adopting a Policy Regarding the Display of Flags on City-owned Properties. (Sean Scully)
SUBMITTED BY:
Kristine Mollenkopf
DEPARTMENT:
City Attorney's Office
DATE:
October 14, 2025
Item Number 7.K
STAFF RECOMMENDATION:
Staff recommends the City Council adopt a Resolution adopting a Flag Display Policy for the City of Lincoln.
BACKGROUND/INTRODUCTION:
The proposed Policy provides guidance and standards for the outdoor display of flags at City facilities, including commemorative flags.
Historically, the City of Lincoln has displayed the United States flag, State of California flag, and City of Lincoln flag at City Hall, with flags of the United States flown at various other City facilities and parks within the City limits. There are other flag holders placed about the City on light poles owned by the City on which commemorative or holiday flags are often displayed.
The City of Lincoln, however, does not currently have a policy regulating the flags displayed from these poles or holders.
FINDINGS/ANALYSIS:
The display of commemorative flags at City facilities can raise First Amendment free speech issues, depending on whether the flag is treated as government speech or private speech on public property. If the City allowed third-party requests to display commemorative flags, the City could be subject to First Amendment scrutiny for allowing private speech on public property. If a flagpole was deemed to be a “limited public forum” under the First Amendment, the City could not pick and choose which commemorative flags to fly, except on a content- neutral basis. However, under the government speech doctrine, the City may advance its own
STAFF REPORT
181
speech without requiring viewpoint neutrality when the government itself is the speaker, so long as the City does not show religious preference or encourage voting for a particular candidate.
Staff has prepared a resolution for the City Council’s consideration. The resolution adopts a City Council policy outlining the standards and procedures for the display of flags at City facilities. The policy is structured in a manner that treats commemorative flags as government speech. The policy prohibits third-party requests for commemorative flag displays and only allows for the display of commemorative flags when the request is brought forth by a City Council member and then authorized by the City Council as an expression of the Council’s affirmative sentiments.
ATTACHMENTS:
City of Lincoln Flag Policy for CC consideration.docx
Resolution flag policy.docx
182
City of Lincoln
Flag Display Policy
I. Purpose.
The purpose of this Flag Policy is to establish City guidelines for the exhibition and display of flags on City-owned property within the limits of the City of Lincoln. The City recognizes flags can be powerful symbols of honor, price and identity, and the City wishes to institute a Flag Policy promoting these ideals.
II. Scope.
This Flag Policy applies to all flags flown by the City at an y City-owned property. This Flag Policy is adopted pursuant to and consistent with the government speech doctrine.
Nothing herein shall be construed to create a public forum of any kind or type, whether unlimited, limited, designated, or otherwise, with respect to any flagpole on City -owned property. Any commemorative flags or banners may only be flown as authorized by the City Council as an expression of the City Council’s official sentiments.
III. Definitions.
A. Flag: A “flag” is defined in Lincoln M unicipal Code section 16.04.010, as now existing or hereafter amended. (See Lincoln Municipal Code Chapter 16.04 for further definitions.)
B. Military Flag: Each of the official flags which represent the six branches of the U.S. military, which will be flown in order of establishment: Army, Marine Corps, Navy, Airforce, Coast Guard and Space Force. Also included under this definition is the prisoner-of-war/missing in action (“POW-MIA”) flag.
C. Commemorative Flag: A flag or banner not described in pa ragraph IV.A. flown in or on a flagpole mount generally attached to City streetlights or other City-owned structures as approved by City Council as an expression of the Council ’s official sentiments.
D. City-Owned Property: All City -owned or operated bui ldings, facilities or utility poles that have flagpoles or a flag holder in place to display flags and including such flagpoles or flag holders.
E. Flagpoles: All flagpoles and/or flag holders on City-owned property under the care and control of City staff.
F. Half-staff: A style of flag display where a flag is flown one-width of the flag below the top of a flagpole.
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IV. General Provisions.
A. The only flags that may be flown by the City at City -Owned Property and flagpoles are the National Flag of t he United States of America (as defined by United States Code Title 4, Chapter 1), the official flag of the State of California (as defined by California Code Title 1, Division 2, Chapter 2), the official flag of the City of Lincoln, and Military Flags at the Placer County Veterans Monument in McBean Park, all as further set forth in this Flag Policy, and as identified at Exhibits 1 through 5, attached hereto and incorporated herein by reference.
B. The City ’s Facilities Department shall maintain an accurate inventory of City-maintained flags.
C. The Flag of the United States of America will always be displayed in a position of priority.
D. The order of precedence for displaying flags will be as follows:
1. The National flag of the United States of America;
2. The official flag of the State of California;
3. The official flag of the City of Lincoln;
4. Military Flags as defined.
E. According to the U.S. Flag Code, Section 6a: It is universal custom to display the flag only from sunrise to sunset on buildings and on stationary flagstaffs in the open. However, when a patriotic effect is desired, the flag may be displayed up to twenty- four hours a day if properly illuminated during the hours of darkness. The Code does not indicate what “property illuminated” means. However, “The American Legion interprets ‘proper illumination’ as a light specifically placed to illuminate the flag (preferred) or having a light source sufficient to illuminate the flag so it is recognizable as such by the casual observer.” For purposes of this policy, the City finds that a streetlight provides a light source for proper illumination of a flag affixed to a street light pole, as well as upward facing ground lights such as th ose currently installed at City Hall, and therefore, authorizes such lighting for a flag.
F. Flags identified in section IV.A. of this policy are not to fall, lie on, or touch the ground when being carried or displayed.
G. Flags displayed at City -Owned P roperty pursuant to this policy shall be displayed in accordance with the official protocols issued by the Federal Government and the State of California.
H. The City’s Facilities Department staff shall be responsible for inspecting the flags that fly at City-Owned Property for wear and tear. 184
I. City flags identified herein may be displayed in the City Council Chambers and other indoor City-Owned Property, as directed and authorized by the City Council or the City Manager.
J. The Lincoln Police Departmen t may display a department-specific flag on an auxiliary flagpole at the location of their City -Owned Properties provided the flagpole is at least 5 feet shorter in height than the official pole on which the National flag of the United States of America is displayed. The Lincoln Police Department’s authorized flag is identified herein as Exhibit 6.
V. Flying of Flags at Half-Staff.
A. All flags displayed on City -Owned Property pursuant to this policy will be flown half-staff on the following occasions:
1. By order of proclamation by the President of the United States;
2. Peace Officers’ Memorial Day, May 15th;
3. Memorial Day, last Monday of the month of May from sunrise to 12:00 p.m.;
4. Patriot Day, September 11th; and
5. Pearl Harbor Remembrance Day, December 7th.
B. Notwithstanding the foregoing, the Chief of Police is authorized to direct their department-specific flag (Exhibits 6) to be flown at half-staff in their discretion in the event of a local, regional, statewide or national event affecting their branch of service.
VI. Military Flags.
Military Flags may be flown by the City at the Placer County Veterans ’ Memorial at McBean Park, and Military Flags shall be so flown unless the City Manager, in his/her discretion, finds that flying such flags at a given time substantially risks significant damage to property or impairs the general health, safety and welfare of the community.
VII. Commemorative Flags.
A. Commemorative Flags may be mounted to streetlight poles at various observances throughout the year. The City’s flag displays are not intended to serve as a forum for free expression by the public. The City shall display commemorative flags only if authorized by the City Council as an expression of the City ’s official sentiments.
Any such authorization shall be given at a duly noticed meeting of the City Council.
B. The City Council shall only consider a request to display a Commemorative Flag if the request is made by a member of the City Council. 185
C. Commemorative Flags shall be displayed for a period of time that is reasonable or customary for the subject to be commemorated, but no longer than thirty - one (31) continuous days unless approved by City Council or the City Manager.
D. Commemorative Flags displayed at or near City Hall shall be considered a separate display from the City Hall flagpoles and shall not be flown higher than said flags.
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Exhibit 1: National Flag of the United States
Exhibit 2: State Flag of California
Exhibit 3: Flag of the City of Lincoln
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Exhibit 4: Official Flags of the 6 Military Branches
Army
Marine Corps
Navy
188
Air Force
Coast Guard
Space Force
189
Exhibit 5: Official POW-MIA Flag
Exhibit 6: Lincoln Police Department Flag
190
Resolution No. 2025-
RESOLUTION 2025-
A RESOLUTION AUTHORIZING AN AFFORDABLE HOUSING AGREEMENT
PURSUANT TO CALIFORNIA DENSITY BONUS LAWS AND AN AGREEMENT WAIVING THE PROJECT’S ANNEXATION INTO CITY COMMUNITY FACILITIES DISTRICTS FOR THE GARDEN AT BELLA BREEZE; AND FINDING THE ACTIONS
ARE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, historically the City of Lincoln has displayed the United States flag, State of California flag, and City of Lincoln flag at City Hall, with flags of the United States flown at various other City facilities and parks within the City limits; and
WHEREAS, there are other flag holders placed about the City on lightpoles owned by the City on which commemorative or holiday flags are often displayed; and
WHEREAS, the display of commemorative flags at City facilities can raise First Amendment free speech issues, depending on whether the flag is treated as government or private speech on public property; and
WHEREAS, under the government speech doctrine, the City may advance its own speech without requiring viewpoint neutrality when the government itself is the speaker, so long as the City does not show religious preference or advocate for a candidate in an election, for example.
NOW THEREFORE BE IT RESOLVED:
Section 1. The City Council hereby adopts the accompanying policy outlining the standards and procedures for the display of flags at City facilities , and deems commemorative flags as government speech which are to be considered as an expression of the Council’s affirmative sentiments.
Section 2. The City Council additionally finds th ese actions are exempt from the California Environmental Quality Act (“CEQA”), as codified at Public Resources Code §§ 21000, et seq., and as further governed by 14 California Code of Regulations §§ 15000, et seq., because they are not projects as contemplated by 14 C.C.R. § 15378.
PASSED AND ADOPTED this 14th day of October, 2025 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
191
Resolution No. 2025-
___________________________
Holly Andreatta, Mayor
ATTEST:
Hope Ithurburn, City Clerk
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SUBJECT:
Adopt a Resolution Approving a Community Bike Park at
Foske
tt Park and Authorizing the City Manager to take all
necessary actions to enter into a License agreement with the Lincoln Bike Park, a 501 (c)(3). (Sean Scully)
SUBMITTED BY:
Nita Wracker
DEPARTMENT:
City Manager's Office
DATE:
October 14, 2025
Item Number 7.L
STAFF RECOMMENDATION:
Staff recommend Council adopt a resolution approving a Community Bike Park at Foske tt
Park and authorizing the City Manager to take all necessary actions to enter into a License agreement with the Lincoln Bike Park, a 501 (c)(3).
BACKGROUND/INTRODUCTION:
On August 26, 2025 City Council received information regarding utilizing a portion of the currently undeveloped section of Foskett Park as a Community Bike Park which could contain a BMX Track, Mountain Bike skills course, pump track and other related amenities.
FINDINGS/ANALYSIS:
The proposed Community Bike park has been introduced and discussed before the Parks and Rec Committee as well as City Council. The Lincoln Bike Park 501(c)(3) would maintain and mange the proposed Community Bike Park, additionally the City would receive an annual license fee as well as a portion of the net revenues generated from paid events.
The intent is for the mountain bike and pump track to be open to the public for community use a majority of the time and the BMX track would have shared use with approximately half time open to the public for community use and half time reserved for private or league use.
FISCAL IMPACT:
Estimated revenue includes an annual lease payment of $1,000 plus a portion of the net revenues generated from paid events.
ATTACHMENTS:
Resolution Lincoln Bike Park.docx
STAFF REPORT
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Lincoln Bike Park Agreement KLM rev.docx
Exhibit A - FBP License Area.pdf
Exhibit B - FBP Operations Plan KLM rev.docx
Exhibit C - FBP Maintenance Plan KLM rev.docx
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Resolution No. 2025-
RESOLUTION 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINCOLN
APPROVING A COMMUNITY BIKE PARK AT FOSKETT PARK AND AUTHORIZING
THE CITY MANAGER TO TAKE ALL NECESSARY ACTIONS TO ENTER INTO A LICENSE AGREEMENT WITH THE LINCOLN BIKE PARK, A 501 (C)(3).
WHEREAS, the Lincoln Bike Park 501 (c)(3) approached the City with the concept of developing a Community Bike Park which could include a mountain bike skills course, pump track, BMX track and other related facilities; and
WHEREAS, the Parks and Rec Committee has been in favor of this concept, and a similar facility does not presently exist within the City; and
WHEREAS, on August 26, 2025, City Council received information regarding the concept proposed by Lincoln Bike Park 501 (c)(3) and provided general direction to pursue the matter further; and
WHEREAS, city staff have worked in good faith to negotiate a licensing agreement with Lincoln Bike Park 501(c)(3) which would ensure community access and provide licenses fees to the City.
NOW THEREFORE BE IT RESOLVED:
1. City Council approves the concept of a Community Bike Park to be located in an undeveloped area of Foskett Park.
2. The City Manager is authorized to take all necessary actions to enter into a License agreement with Lincoln Bike Park, a 501(c)(3), a tax exempt corporation, with approval of the final agreement by the City Attorney.
PASSED AND ADOPTED this 14th day of October, 2025 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Holly Andreatta, Mayor
ATTEST:
195
Resolution No. 2025-
Hope Ithurburn, City Clerk
196
CITY OF LINCOLN & LINCOLN BIKE PARK
LICENSE AGREEMENT
1. LICENSE TO USE
The City of Lincoln (“City”) hereby grants to Lincoln Bike Park, a 501(c)(3) tax exempt corporation (“Licensee”), a revocable, non-exclusive license to use a designated area within Foskett Regional Park, located at 1911 Finney Way in Lincoln, California (“License Area”), as mutually agreed upon and depicted in Exhibit A, for the purpose of constructing, maintaining, and operating a community bike park.
2. TERM
The term of this License shall commence on ____________, 2025, and continue until _____________, 2030. This term may be extended by an additional five (5) years with the City Manager's approval. Licensee shall notify City no later than ___________, 2029 of its intent to extend the term.
3. USE OF PREMISES
Licensee shall use the License Area exclusively for the construction and operation of the Lincoln Bike Park, including but not limited to:
A BMX race track with start and finish areas
A mountain bike skills course
A dirt pump track
Pedestrian walking and bike paths
Gravel parking for no less than 75 vehicles
All such uses shall be consistent with the site plan and design approved by the City and shall be operated in accordance with the Foskett Bike Park Operations Plan set forth in Exhibit B, which is attached hereto and incorporated herein.
3. SIGNAGE
Licensee may display sponsorship signage within the License Area consistent with the Lincoln Sign Ordinance and Lincoln Municipal Code section 16.03.030(F). All signage and graphics shall be approved by the City prior to placement. Additionally, Licensee shall install appropriate ‘use at your own risk’ signage as approved by the City Attorney at the Licensee’s sole cost.
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4. PAYMENT
Licensee shall be charged a flat rate of $1,000 annually, which includes the license fee for use of the License Area and associated maintenance costs in a combined rate. Additionally, twenty-five percent (25%) of any net revenues generated by the Licensee from special events, competitions, advertising, etc from the licensed area shall be remitted to the City of Lincoln within ten (10) business days of the collection of said revenue.
5. YOUTH CLINICS & CAMPS
Licensee agrees to host (2) free clinics to the community each calendar year. Each clinic will be a one-day event (minimum of 3 hours) with instruction provided by Lincoln Bike Park riding professionals and staff.
6. MAINTENANCE & OPERATIONS
Licensee shall, at its sole cost and expense, and in accordance with the requirements set forth in Exhibit C (Foskett Bike Park Maintenance Plan), which is attached hereto and incorporated herein by reference:
- Maintain the Licensed Area in a clean, safe, and good condition - Provide all ongoing maintenance and repairs
- Manage volunteers and programming
- Coordinate with City staff regarding access, scheduling, and special events An annual walk-through with City staff will be conducted each December.
7. CONSTRUCTION
Licensee shall fund and complete construction of the improvements including BMX track with lighting and seating, mountain bike skills course, pump track, parking, and perimeter trails. Work must comply with applicable laws and be coordinated with the City.
8. INSURANCE
Licensee shall procure and maintain throughout the License term:
- General Liability Insurance: $2,000,000 per occurrence - Workers’ Compensation and Employer’s Liability: As required by law The City, its officers, and employees must be named as additional insureds. Coverage must not be canceled without 30 days’ written notice to the City. 198
9. INDEMNIFICATION
Separate and apart of Licensee’s obligation to provide insurance, Licensee shall defend, indemnify, and hold harmless the City and its agents against all claims arising out of, from or related to Licensee’s use of the License Area, except for claims arising from the City’s sole negligence or willful misconduct. This indemnification obligation shall survive the termination of this License for a period of two (2) years.
10. COMPLIANCE WITH ALL LAWS
Licensee is solely responsible for obtaining all necessary or desired licenses and permits required by City and/or the State of California, and/or any other applicable public agency to operate its intended purpose.
11. ASSIGNMENT OF AGREEMENT
Assignment of this License is not permitted without the written consent of City, which it may withhold or grant in its sole and absolute discretion.
12. LEGAL TITLE; NO JOINT VENTURE
Legal title to the Property shall remain vested in City, its successors, or assigns. Licensee may not record any instrument concerning or affecting the Property without City’s prior written consent, which City may withhold in its sole and absolute discretion. The Parties agree that nothing in this License shall be construed or interpreted to form a joint venture or partnership between the Parties.
13. SUCCESSORS
Except as set forth herein, City and Licensee, respectively, bind themselves, their partners, officers, successors, assigns, and legal representatives to the other Party to this License with respect to the terms of this License.
14. ENTRY AND INSPECTION
City or its agents may, at any time, enter into and upon the License Area for the purpose of inspecting the same.
15. TERMINATION OR SUSPENSION
Either party may terminate this License with 60 days’ written notice,. City may terminate this License immediately if operation of the facilities, in City’s sole discretion, presents an injurious threat or danger to the public. In such situation, City may, but shall not be required to, require temporary closure and permit re-opening only if and when the dangerous 199
condition(s) have been remedied to City’s satisfaction. Upon termination, Licensee shall remove all personal property and restore the area unless otherwise agreed by the City.
16. GENERAL PROVISIONS
A. Notices
All notices shall be in writing and delivered to:
City of Lincoln
Attn: City Manager
600 Sixth Street
Lincoln, CA 95648
Lincoln Bike Park
Attn: Jake Peebles
5739 Cobblestone Drive
Rocklin, CA 95765
B. Entire Agreement
This document constitutes the entire agreement and supersedes all prior agreements.
C. Amendments
Amendments must be in writing and signed by both parties.
D. Governing Law and Venue
This License shall be governed under California law. Proper venue for any legal dispute shall be Placer County.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
CITY OF LINCOLN
By: _________________________________
Name: Sean Scully
Title: City Manager
Date: __________________
ATTEST ___________________________
Hope Ithurburn, City Clerk
Dated: _____________________________
LINCOLN BIKE PARK
By: _________________________________
Name: Jake Peebles
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Title: President
Date: __________________
APPROVED AS TO FORM:
By: __________________________________
Kristine Mollenkopf, City Attorney
Dated: _______________________________
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FOSKETT BIKE PARK
LICENSE AREA
LICENSE AREA
202
FOSKETT BIKE PARK - OPERATIONS PLAN
Location: Foskett Regional Park (1911 Finney Way, Lincoln, CA 95648) Operator: Lincoln Bike Park
Oversight: City of Lincoln
1. Purpose & Mission
The purpose of this Operations Plan is to outline the structure, use guidelines, scheduling procedures, and roles and responsibilities for the BMX track and bike park operated by Lincoln Bike Park on City of Lincoln property. The goal is to provide safe, inclusive, and engaging cycling opportunities for the community through open recreational use, organized programs, and supervised activities.
2. Facility Components
The Lincoln Bike Park consists of the following amenities:
• BMX Track – A professionally designed course for BMX racing and skills development. • Mountain Bike Skills Course – An area for learning and practicing MTB handling and technical skills. • Pump Track – A flow-style track for riders of all levels, designed for skill-building and fitness.
3. General Use & Public Access
BMX Track
Public Use:
The BMX track will be open to the public for recreational use during posted operating hours on days that are not reserved for BMX league racing or exclusive programming per Appendix A, attached hereto. - Supervised by Lincoln Bike Park volunteers or staff during open hours. - Lincoln Bike Park volunteers and staff shall ensure all riders follow posted safety rules and guidelines.
Exclusive Use for Racing:
The BMX track will be reserved exclusively for racing league use on designated evenings (days/times to be determined).
- Scheduling to be coordinated with and approved by the City of Lincoln Recreation Manager, or designee. - The BMX track will be closed to the general public use during these league events.
Mountain Bike Skills Course & Pump Track
The Mountain Bike Skills Course & Pump Track will be open to the public on a drop-in basis during standard park hours.
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These amenities are not subject to exclusive reservations during normal operation, unless part of an approved clinic or camp.
4. Exclusive Use & Programming
Lincoln Bike Park may request exclusive use of the entire facility (BMX track, skills course, and pump track) for:
- Clinics
- Camps
- Private Coaching
All exclusive-use events must:
- Be scheduled in advance.
- Receive written approval from the City of Lincoln Recreation Manager, or designee. - Not conflict with community access expectations without sufficient public notice.
5. Supervision & Staffing
Lincoln Bike Park Responsibilities:
- Provide trained supervisors or volunteers during public access hours of the BMX track. - Maintain safety standards and ensure rules are followed. - Perform basic upkeep and report any maintenance issues to the City (see Maintenance Plan). - Coordinate and staff all exclusive use programming.
- Post operating hours and event schedules publicly (website, signage, etc.). - Post safety rules and guidelines in a form/format acceptable to City.
City of Lincoln Responsibilities:
- Provide oversight and final approval of all schedules and programming. - Collaborate on maintenance and capital improvements (see Maintenance Plan). - Ensure compliance with city policies and public use standards.
6. Scheduling & Communication
All scheduling of league nights, clinics, camps, and exclusive events must be submitted to the City of Lincoln Recreation Manager for approval.
- A shared calendar and communication protocol will be established between Lincoln Bike Park and City staff. - Schedule updates must be posted publicly and made available on the Lincoln Bike Park website and City platforms, where applicable.
7. Review & Evaluation
The Operations Plan shall be reviewed annually in partnership between the City and Lincoln Bike Park.
Updates or amendments will be made as needed based on usage trends, community feedback, and operational performance.
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Appendix A: Program Schedule
The following schedule outlines standard weekly operating hours for the MTB Course & Pump Track, and the BMX Track. The facility is closed from sunset to sunrise unless a special event is scheduled. Operations are also subject to closure for special events, weather, or maintenance with approval from the Recreation Manager or Park Maintenance Manager. No changes to this schedule are permitted without prior City approval.
MTB Course & Pump Track
Time Monday Tuesday Wednesday Thursday Friday Saturday Sunday 8AM Maintenance Open to
Public
Open to
Public
Open to
Public
Maintenance Open to
Public
Open to
Public
9AM – 8PM Open to
Public
Open to
Public
Open to
Public
Open to
Public
Open to
Public
Open to
Public
Open to
Public
BMX Track
Time Monday Tuesday Wednesday Thursday Friday Saturday Sunday 8 AM Maintenance Maintenance Maintenance Maintenance Maintenance Maintenance Maintenance 9AM – 2PM Open to
Public
Open to
Public
Open to
Public
Open to
Public
Open to
Public
Open to
Public
Open to
Public
3PM Maintenance Maintenance Maintenance Maintenance Maintenance Maintenance Maintenance 4PM – 8PM League Use League Use League Use League Use League Use League Use League Use
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FOSKETT BIKE PARK – MAINTENANCE PLAN
Location: Foskett Regional Park (1911 Finney Way, Lincoln, CA 95648) Operator: Lincoln Bike Park
Oversight: City of Lincoln
1. Purpose & Mission
The purpose of this Maintenance Plan is to outline the daily, weekly, and monthly maintenance tasks for the BMX Track and Bike Park at Foskett Regional Park. The goal is to ensure safe, clean, and well-maintained facilities that support recreational use, organized programs, and community events.
2. Facility Components
This Maintenance Plan applies to the following amenities:
• BMX Track – A professionally designed course for BMX racing and skills development. • Mountain Bike Skills Course – An area for learning and practicing mountain bike handling and technical skills.
• Pump Track – A flow-style track for riders of all levels, designed for skill-building and fitness. • Common Areas – Restrooms, signage, benches, fencing, and shared spaces within the bike park.
3. General Daily Maintenance
Daily tasks performed by Lincoln Bike Park staff and volunteers include:
• Track/Trail Inspection – Walk-through to identify hazards (loose dirt, debris, ruts, erosion). • Debris Removal – Clear leaves, branches, rocks, and other foreign objects. • Watering (as needed) – Maintain dirt integrity and reduce dust. • Rake/Smooth Berms & Jumps – Light raking and smoothing of high-traffic areas. • Trash Collection – Empty bins and pick up litter.
• Restroom Check – Cleanliness and supply check.
• Equipment Check – Visual inspection of park equipment (benches, signage, gates).
4. Weekly & Monthly Maintenance
Weekly tasks performed by Lincoln Bike Park staff and volunteers include:
• Berm & Jump Reshaping – Intensive reshaping and packing. • Drainage Check – Clear drains and culverts.
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• Vegetation Management – Trim overgrowth.
• Tool Shed Organization – Organize and clean tools.
Monthly tasks performed by Lincoln Bike Park staff and volunteers include:
• Full Track Resurfacing/Packing.
• Signage Inspection/Repair.
• Fence Line Inspection.
• Equipment Maintenance – Lubricate gates, check bike rental fleet.
5. Supervision & Staffing
Lincoln Bike Park Responsibilities:
• Perform and oversee all maintenance tasks.
• Coordinate volunteers and ensure safety protocols are followed. • Post maintenance schedules publicly when they impact access.
City of Lincoln Responsibilities:
• Provide oversight and final approval of maintenance priorities. • Collaborate on capital improvements and major repairs. • Ensure compliance with city maintenance and safety standards.
6. Scheduling & Communication
• Dedicated maintenance windows: Monday–Friday, 8:00 AM – 10:00 AM. • Public access remains the priority outside maintenance windows. • Programming shall be conducted pursuant to the Operations Plan, Appendix A.• Scheduling changes may be required due to weather, events, or special circumstances. • Scheduling of major maintenance tasks must be coordinated with the Parks Maintenance Manager.
7. Review & Evaluation
The Maintenance Plan shall be reviewed annually in partnership between the City of Lincoln and Lincoln Bike Park. Adjustments will be made as needed based on facility conditions, community feedback, and operational performance.
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SUBJECT:
Downtown Master Plan Update Discussion. (Efren Sanchez) SUBMITTED BY:
Efren Sanchez
DEPARTMENT:
Community Development
DATE:
October 14, 2025
Item Number 9.A
STAFF RECOMMENDATION:
Staff will provide an update on the Downtown Master Plan + Objective Design and Development Standards (DMP + ODDS) project. As part of this update, staff recommends that the City Council:
1 .
Receive the presentation on the current status and progress of the DMP + ODDS project; and
2 .
Provide feedback on the draft Objective Design and Development Standards (ODDS) to help guide the next phase of the project.
STAFF REPORT
208