2026 REGULAR MEETING - CITY COUNCIL / LINCOLN REDEVELOPMENT
SUCCESSOR AGENCY / LINCOLN PUBLIC FINANCING AUTHORITY
June
9, 2026
CITY OF LINCOLN
2026 REGULAR MEETING - CITY COUNCIL /
LINCOLN REDEVELOPMENT SUCCESSOR AGENCY
/ LINCOLN PUBLIC FINANCING AUTHORITY
June
9, 2026
AS A COURTESY, PLEASE TURN OFF ALL CELL PHONES & ELECTRONIC DEVICES DURING THE MEETING -COUNCIL MEETING AGENDA-
6:00 PM
Mayor Richard Pearl
Mayor Pro Tem Whitney Eklund Councilmember Holly Andreatta Councilmember Ben Brown Councilmember John Reedy City Hall (Extremely Limited Seating Capacity)
3rd Floor Council Chambers
600 Sixth Street
Lincoln, CA 95648
or attend via
ZOOM
register by using this link:
https://us06web.zoom.us/webinar/register/WN_BuE0s3EcQD-zsbFvqIr9eQ or participate by calling US: +1 (669) 900-6833
use ID #867 6709 0429
and use *9 to raise hand to speak
600 Sixth Street
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Lincoln, CA 95648
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www.lincolnca.gov
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916-434-2400 1
1. CLOSED SESSION - 5:00pm
2. CALL TO ORDER
3. ROLL CALL
4. PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
EXECUTIVE TEAM
Sean Scully, City Manager
Douglas White, Special Counsel
Nita Wracker, Asst. City Manager / Finance Director
Matt Alves, Police Chief
Jennifer Brown, Chief Innovation & Tech. Officer
Vin Cay, City Engineer
Erin Frye, Econ. Dev. & Communication Specialist
Kathryn Hunt, Library Services Director
Hope Ithurburn, City Clerk
Matthew Medill, Public Works Director
Veronica Rodriguez, Human Resources Director
Anthony Mejia, Fire Chief
MISSION STATEMENT:
To provide the highest level of service responsive to our community’s expectations and to enhance the quality of life and economic vitality.
THE FOLLOWING INFORMATION IS PROVIDED TO ASSIST WITH PUBLIC PARTICIPATION:
Americans with Disabilities Act (ADA):
In compliance with the ADA, if you need special assistance to participate in this meeting or other services in conjunction with this meeting, please contact the City Clerk’s Office at (916) 434-2490. The meeting room is wheelchair accessible and disabled parking is available. Notification at least 48 hours prior to the meeting or time when services are needed will assist City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda Availability:
The main posting location of the City Council Agenda pursuant to the Brown Act, Government Code § 54954.2(a) is on the public kiosk outside the entrance of City Hall, 600 6th Street, Lincoln, California. City Council Agenda Packets are available for review at the City Clerk’s Office, 600 6th Street, Lincoln, California, and “Live and Archived” meetings, minutes and videos are available on the City’s website at www.Lincolnca.gov. City Council Meetings are televised live 6:00PM on Cable channel 18.
Public Input:
Persons wishing to address the City Council are asked to voluntarily complete and submit a speaker card to City staff. Speaker cards are available near the entrance of the meeting location. Persons wishing to address the City Council on an item appearing on this agenda will be called upon at the appropriate time during the item’s consideration. Persons wishing to address the City Council on an item not appearing on the agenda will be called upon during “Public Comment on Non-Agenda Items.” In either case, please stand to be recognized by the Mayor when your name is called. Please note:
comments from the audience without coming to the podium may be disregarded or ruled out of order. All speakers' time will be limited to three (3) minutes, unless extended by the Mayor. All comments or questions should be addressed to the Mayor and in most cases, the City Council is prohibited from discussing or taking action on any item not appearing on the posted agenda, but may engage in brief discussion, provide direction to City staff, or schedule items for future meetings.
Special Meeting Public Input:
Only issues listed on a special meeting agenda may be addressed pursuant to the Brown Act’s regulation of Special Meetings.
Consent Agenda
: All matters on the Consent Agenda are considered routine business and will be enacted by one motion.
There will be no separate discussion of these items unless a member of the City Council requests a specific item be removed from the Consent Agenda for separate action. Any items removed will be considered after the remainder of the Consent Agenda.
Judicial Review
: Pursuant to applicable laws and regulations, including without limitation, California Government Code § 65009 and/or California Public Resources Code § 21177, if you wish to challenge in court any of the decisions made by the City Council, including any action regarding planning, zoning or environmental decisions, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
1.A
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code §54956.9
Name of Case: (City of Lincoln v. The Gathering Inn, et al., Placer Superior Court Case No. S- CV-0053711)
600 Sixth Street
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Lincoln, CA 95648
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www.lincolnca.gov
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916-434-2400 2
5. CALL TO ORDER
6. ROLL CALL
7. REPORT FROM CLOSED SESSION (if any)
8. PLEDGE OF ALLEGIANCE
9. AGENDA MODIFICATIONS
10. PRESENTATIONS
11. PUBLIC COMMENT ON NON-AGENDA ITEMS WITHIN THE SUBJECT MATTER JURISDICTION OF THE COUNCIL *
All speakers' time will be limited to three (3)
minutes, unless extended by the Mayor. All comments or questions should be addressed to the Mayor and in most cases, the City Council is prohibited from discussing or taking action on any item not appearing on the posted agenda, but may engage in brief discussion, provide direction to City staff, or schedule items for future meetings.
12. INFORMATION ITEMS AND DISCLOSURES
13. CONSENT
GENERAL SESSION - 6:00pm
INSPIRATION OR INVOCATION
13.A
Approval of Meeting Minutes of May 26, 2026 Regular City Council Meeting. (Blair Hutchison)
13.B
Adopt a Resolution Approving the Public Risk Innovation, Solutions, and Management (PRISM) Joint Powers Agreement and Pollution Liability Insurance Program Memorandum of Understanding. (Veronica Rodriguez)
13.C
Adopt a Resolution Authorizing the Fiscal Year 2026-2027 Road Maintenance and Rehabilitation Account (RMRA) Project List. (Jonnelyn Espartero)
13.D
Adopt a Resolution to Award Construction Contract for CIP 662 - 6th Street Storm Drain Repair to Western Engineering, Inc. (Jacob Groeser)
13.E
Adopt a Resolution Authorizing the City Manager to Execute Contracts for On-Call Professional Services for Various Projects and Programs. (Michelle Scoma)
13.F
Adopt a Resolution Authorizing the City Manager to Execute a Contract Amendment with Opticos Design, Inc. in the Amount of $38,738 for the Downtown Master Plan Project, Approving the Related Revenue and Expenditure Budget Augmentation; and Finding the Actions are Exempt From the California Environmental Quality Act. (Efren Sanchez).
13.G
Adopt a Resolution Requesting the Auditor-Controller of Placer County to Attach for Collection on the County Tax Rolls, Those Taxes, Assessments, Fees and/or Charges for Community Facilities District Nos. 2004-1, 2004-2, 2018-1, and 2018-2 Special Taxes. (Nita Wracker)
600 Sixth Street
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Lincoln, CA 95648
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www.lincolnca.gov
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916-434-2400 3
14. PUBLIC HEARINGS
15. GENERAL BUSINESS
16. CITY MANAGER REPORTS
13.H
Adopt a Resolution Requesting Placer County Collect the Charges for the Following Districts on the Fiscal Year 2025-26 Property Tax Roll: Community Facilities District Nos. 1998-1, 2006-1 Improvement Area 1, 2006-1 Improvement Area 2, 2003-1 Series 2018, 2005-1 Sorrento Project, 2010-1; 2019-1 Independence at Lincoln; 2025-1 Joiner Ranch East; Foskett Ranch Assessment District No. 2004-3; Twelve Bridges Assessment District Nos. 1995-1 Series 1999, and 1995-1 Series 2001 Special Taxes on Placer County Property Tax Roll. (Nita Wracker)
13.I
Adopt a Resolution Augmenting Revenue and Expense Accounts for FY 26/27 to Reflect the $25,000 Grant Award Received by the Library for the Literacy Bridges:
Empowering 21st Century Communities Grant. (Kathryn Hunt)
13.J
Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Restated License Agreement with the Lincoln Potters Baseball Club Inc. (Nita Wracker)
14.A
Conduct a Public Hearing and Adopt Resolutions for the Benefit Assessment District No. 1 Annual Update. (Matthew Medill)
1) Adopt a Resolution Approving the Final Engineer’s Report, Ordering Improvements, and Confirming the Diagram and Assessments for Benefit Assessment District No. 1 for Fiscal Year 2026/27; and
2) Adopt a Resolution Ordering the Levy and Collection of Assessments within Benefit Assessment District No. 1 for Fiscal Year 2026/27.
14.B
Conduct a Public Hearing and Adopt Resolutions for the Landscaping and Lighting District No. 1 (Matthew Medill)
1) Adopt a Resolution Approving the Final Engineer’s Report, Ordering Improvements, and Confirming the Diagram and Assessments for Landscaping and Lighting District No. 1 for Fiscal Year 2026/27; and
2) Adopt a Resolution Ordering the levy and collection of assessments within Landscaping and Lighting District No. 1 for Fiscal Year 2026/27.
15.A
Adopt a Resolution Approving a Technology Disruption Policy for Public Meetings in Accordance with SB 707. (Jennifer Brown/Hope Ithurburn)
15.B
Adopt a Resolution Approving a Full-Time Police Records Supervisor Position and Corresponding Salary Schedule. (Veronica Rodriguez)
15.C
Receive and File a Report on the Status of the Water, Wastewater, and Sewer Funds. (Nita Wracker)
15.D
Sales Tax Measure Presentation Discussion. (Sean Scully)
15.E
Adopt a Resolution Amending the 2025-2027 Biennium Budget and adoption of an appropriations limit for Fiscal Year 2026-2027. (Nita Wracker)
600 Sixth Street
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Lincoln, CA 95648
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www.lincolnca.gov
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916-434-2400 4
17. COUNCIL INITIATED BUSINESS
18. COMMITTEE REPORTS
19. ADJOURNMENT
NOTE:
Materials related to an item on this Agenda submitted to the Council/Redevelopment Successor Agency after distribution of the agenda packet are available for public inspection in the City Clerk's office at 600 Sixth Street, Lincoln, CA during normal business hours. Such documents are also available on the City of Lincoln's website at
https://www.lincolnca.gov/
subject to staff's availability to
post the documents before the meeting.
In compliance with the American with Disabilities Act, the City will provide special assistance for disabled members of the public. The meeting room is wheelchair accessible and disabled parking is available. If you have a disability and need a disability-related modification or accommodation to participate in the meeting, please contact the City Clerk's Office at (916) 434-2490. As a courtesy, please make every effort to inform the Clerk of your needs at least 24 hours prior to the meeting so the City may make reasonable arrangements to ensure accessibility to this meeting.
Pursuant to applicable laws and regulations, including without limitation, California Government Code Section 65009 and/or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (including any action regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
Levine Act Provisions --
The Levine Act requires a party (or the party's agent(s)) to a proceeding before the City of Lincoln that involves any action or consideration to their contract, license, permit, or other entitlement for use, to disclose any campaign contribution made to City elected or appointed officer totaling more than $500 within the 12 months before the City decision. This includes contributions to Councilmembers, Planning Commissioners and members of other City boards and commissions.
600 Sixth Street
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Lincoln, CA 95648
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www.lincolnca.gov
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916-434-2400 5
SUBJECT:
Approval of Meeting Minutes of May 26, 2026 Regular City Council Meeting. (Blair Hutchison)
SUBMITTED BY:
City Clerk
DEPARTMENT:
City Clerk's Office
DATE:
June
9, 2026
Item Number 13.A
ATTACHMENTS:
1.DRAFT - MEETING MINUTES, 5.26.2026.docx
STAFF REPORT
6 MINUTES
CITY OF LINCOLN CITY COUNCIL,
PUBLIC FINANCE AUTHORITY
and REDEVELOPMENT SUCCESSOR AGENCY
Regular Meeting
May 26, 2026
1. CLOSED SESSION MEETING – 4:30pm
1.A CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code, § 54956.8) Property: Parcel at 1st & Joiner
Agency Negotiator: Nita Wracker, Assistant City Manager, Negotiating Parties: Boys and Girls Club,
Under Negotiations: Price, terms of payment or both
1.B THREAT TO PUBLIC SERVICES OR FACILITIES (Gov. Code, § 54957) Consultation with: Chief Innovation & Technology Officer Jennifer Brown
1.C CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION:
Pursuant to Government Code §54956.9
Name of Case: (City of Lincoln v. The Gathering Inn, et al., Placer Superior Court Case No. SCV-
0053711)
2. CALL TO ORDER - The meeting was called to order by Mayor Pearl at 4:35pm at City Hall, 600 6 th Street, Lincoln, CA in the Council Chambers and offered virtually on Zoom with a Live Stream on the City of Lincoln YouTube Channel and WAVE Channel
18. Closed session was held in the 3rd floor conference room.
3. ROLL CALL Councilmembers present:
Mayor Richard Pearl
Holly Andreatta – Arrived at 4:50pm
Ben Brown
Whitney Eklund – Arrived at 4:37pm
John Reedy
4. PUBLIC COMMENT ON CLOSED SESSION – none.
GENERAL SESSION – 6:00pm
The meeting was conducted in person at City Hall, 600 6 th Street, Lincoln, CA, and virtually on Zoom with a Live Stream on the City of Lincoln YouTube Channel and WAVE Channel 18.
5. CALL TO ORDER by Mayor Pearl at 6:10pm.
6. ROLL CALL: Councilmembers present: Mayor Richard Pearl Holly Andreatta
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City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
May 26, 2026
Ben Brown
Whitney Eklund
John Reedy
7. REPORT FROM CLOSED SESSION (if applicable) – no reportable action, direction was provided to staff.
8. PLEDGE OF ALLEGIANCE – led by Jeff Short.
9. AGENDA MODIFICATIONS
City Manager, Sean Scully announced that item 15.B will be continued to a later date.
10. INFORMATION ITEMS AND DISCLOSURES – none.
11. PRESENTATIONS
11.A Proclamation – America Legion
Council presented the proclamation to American Legion’s first female Commander, Rachel Nielson.
11.B Friends of the Lincoln Public Library 2025 Annual Report & 2026 Annual Donation Presentation.
Friends of the Lincoln Public Library President, Gloria Pilotti made the presentation to Council with a brief discussion following. Mayor Pearl opened the discussion regarding the agenda item with no public comment.
12. PUBLIC COMMENT ON NON -AGENDA ITEMS WITHIN THE SUBJECT MATTER
JURISDICTION OF THE COUNCIL
The following provided public comment:
Christopher Lane, Lincoln resident
Stan Nader, Lincoln resident
Jason Daggett, Lincoln resident
Byron Chapman, Lincoln resident
Darla Gutierrez, Lincoln resident
13. CONSENT
Mayor Pearl asked if any members of the City Council or staff would like to pull any items from the consent agenda with none pulled.
13.A Approval of Meeting Minutes of May 12, 2026, Regular City Council Meeting. 8
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
May 26, 2026
Seeing no public comment, Mayor Pearl called for a motion of approval. Councilmember Brown motioned to approve, motion was seconded by Councilmember Reedy. Passed by the following voice vote:
Ayes: Andreatta, Brown, Eklund, Pearl, Reedy
Noes: None
Absent: None
Abstain: None
14. PUBLIC HEARINGS
14.A Receive a Presentation and Hold the Public Hearing for the Annual Military Equipment Report and Renew Ordinance No. 1045B to comply with AB 481. Adopt Resolution 2026-073 Authorizing Renewal of Ordinance 1045B
Police Captain, Zach Eaton presented to Council. Mayor Pearl opened the public hearing.
The following provided public comment:
Byron Chapman, Lincoln resident
Staff responded to comments from Council. S eeing no further public comment, Mayor Pearl called for a motion of approval for the item. Councilmember Andreatta motioned to approve, motion was seconded by Councilmember Eklund. Passed by the following voice vote:
Ayes: Andreatta, Brown, Eklund, Pearl, Reedy
Noes: None
Absent: None
Abstain: None
14.B Adopt Resolution 2026-074 Approving the Proposed User and Regulatory Fee Schedule Effective July 1, 2026.
Assistant City Manager Nita Wracker noted that the effective date in the title was incorrect and should be changed to August 1, 2026. She then introduced ClearSource Consultant Terry Madsen, who made the presentation to the Council. Mayor Pearl opened the public hearing.
The following provided public comment:
Jeff Short, with BIA
Stan Nader, Lincoln resident
Fran Neves, Lincoln resident (via Zoom)
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City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
May 26, 2026
Tony Frayji, Consultant (via Zoom)
Staff responded to comments from Council. S eeing no further public comment, Mayor Pearl called for a motion of approval for the item. Councilmember Reedy motioned to approve, motion was seconded by Councilmember Andreatta. Passed by the following voice vote:
Ayes: Andreatta, Brown, Eklund, Pearl, Reedy
Noes: None
Absent: None
Abstain: None
14.C Conduct a Public Hearing and Adopt Resolution 2026-075 Determining the Starbucks Circle K Project as Exempt from CEQA and Adopt Resolution 2026-076 Approving the Tentative Parcel Map.
Staff recommended that the City Council conduct a public hearing, consider the information contained in the staff report, Planning Commission action, testimony of the public, and take the following actions:
1) Adopt a Resolution determining the project as exempt from the Ca lifornia Environmental Quality Act (CEQA) pursuant to Section 15332 – Infill Development Projects (Attachment 1 and Exhibit);
2) Adopt a Resolution approving the Joiner Parkway and First Street Commercial Tentative Parcel Map. The map proposes subdividing the 2-acre parcel into a total of two commercial parcels (Attachment 2 and Exhibits).
Associate Planner, Tom Cruickshank presented to Council. Mayor Pearl opened the public hearing.
The following provided public comment:
Darla Gutierrez, Lincoln resident
Staff responded to comments from Council. S eeing no further public comment, Mayor Pearl called for a motion of approval for the item. Councilmember Andreatta motioned to approve, motion was seconded by Councilmember Brown. Passed by the following voice vote:
Ayes: Andreatta, Brown, Eklund, Pearl, Reedy
Noes: None
Absent: None
Abstain: None
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City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
May 26, 2026
14.D Conduct a Public Hearing and Adopt Resolution 2026-077 Approving Changes to the Public Facilities Element Fee Schedule.
City Engineer, Vin Cay presented to Council. Mayor Pearl opened the public hearing.
Seeing no public comment, Mayor Pearl called for a motion of approval for the item.
Councilmember Reedy motioned to approve, motion was seconded by Councilmember Eklund. Passed by the following voice vote:
Ayes: Andreatta, Brown, Eklund, Pearl, Reedy
Noes: None
Absent: None
Abstain: None
14.E Conduct Public Hearing and Adopt Resolutions Approving the 2025 Urban Water Management Plan (UWMP) and 2025 Water Shortage Contin gency Plan (WSCP) and Authorizing Submission to the California Department of Water Resources, the California State Library, and Applicable Cities and Counties.
Environmental Services Manager, Chris Nelson presented to Council. Mayor Pearl opened the public hearing.
The following provided public comment:
Stan Nader, Lincoln resident
Byron Chapman, Lincoln resident
1) Adopt Resolution 2026-078 approving the City of Lincoln 2025 Urban Water Management Plan;
2) Adopt Resolution 2026-079 approving the City of Lincoln 2025 Water Shortage Contingency Plan; and
3) Direct that the adopted 2025 Urban Water Management Plan and 2025 Water Shortage Contingency Plan be submitted to the California Department of Water Resources, the California State Library, and applicable cities and counties.
Staff responded to comments from Council. S eeing no further public comment, Mayor Pearl called for a motion of approval for item 1: Adopt Resolution 2026-078 approving the City of Lincoln 2025 Urban Water Management Plan . Councilmember Reedy motioned to approve, motion was seconded by Councilmember Eklund. Passed by the following voice vote:
Ayes: Andreatta, Brown, Eklund, Pearl, Reedy
Noes: None
Absent: None
Abstain: None
11
City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
May 26, 2026
Mayor Pearl called for a motion of approval for item 2: Adopt Resolution 2026 -079 approving the City of Lincoln 2025 Water Shortage Contingency Plan . Councilmember Brown motioned to approve, motion was seconded by Councilmember Reedy. Passed by the following voice vote:
Ayes: Andreatta, Brown, Eklund, Pearl, Reedy
Noes: None
Absent: None
Abstain: None
Mayor Pearl called for a motion of approval for item 3: Direct that the adopted 2025 Urban Water Management Plan and 2025 Water Shortage Contingency Plan be submitted to the California Department of Water Resources, the California State Library, and applicable cities and counties. Councilmember Reedy motioned to approve, motion was seconded by Councilmember Reedy. Passed by the following voice vote:
Ayes: Andreatta, Brown, Eklund, Pearl, Reedy
Noes: None
Absent: None
Abstain: None
15. GENERAL BUSINESS
15.A Adopt Resolution 2026-080 Adopting the Broadband Master Plan.
Chief Innovation & Technology Officer Jennifer Brown introduced Michele Williams with Entrust Solutions Group, who presented the item to Council. Mayor Pearl opened public comment.
The following provided public comment:
Jason Daggett, Lincoln resident
Seeing no further public comment , Mayor Pearl called for a motion of approval.
Councilmember Brown motioned to approve, motion was seconded by Councilmember Eklund. Passed by the following voice vote:
Ayes: Andreatta, Brown, Eklund, Pearl, Reedy
Noes: None
Absent: None
Abstain: None
15.B Wall of Recognition Concept Discussion.
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City Council, Public Finance Authority and
Redevelopment Successor Agency
Regular Meeting Minutes
May 26, 2026
City Manager Sean Scully provided a brief overview of the item and requested that it be continued to a future meeting. Mayor Pearl opened public comment.
Seeing no public comment, Mayor Pearl called for a motion to contin ue the item.
Councilmember Brown motioned to approve, motion was seconded by Councilmember Reedy. Passed by the following voice vote:
Ayes: Andreatta, Brown, Eklund, Pearl, Reedy
Noes: None
Absent: None
Abstain: None
16. CITY MANAGER REPORTS
City Manager Sean Scully provided updates on the Oak Tree Lane construction project, June business items, and the sales tax measure. He also noted upcoming presentations he would be giving at the Lincoln Area Chamber of Commerce breakfast on May 27 and at Rotary International on May 28.
17. COUNCIL INITIATED BUSINESS
Councilmember Andreatta raised questions and provided comments regarding e -bike enforcement. Police Captain Eaton responded to the questions and concerns raised. City Manager Sean Scully noted that the Chief of Police from the City of Rocklin Police Department may attend an upcoming Council meeting to provide a presentation on e - bike-related issues. Councilmember Brown and Mayor Pro Tem Eklund also provided comments regarding the matter.
18. COMMITTEE REPORTS
Councilmember Brown mentioned the upcoming Placer County Transportation Planning Agency (PCTPA) meeting. Councilmember Reedy reported on a recently attended Economic Development Committee (EDC) meeting, and Western Placer Waste Management Authority (WPWMA). Mayor Pearl reported on a recently attended Airport Committee meeting, Pioneer Community Energy Board, and upcoming Placer County Air Pollution Control District (PCAPCD). Councilmember Andreatta reported on a recently attended Sacramento Area Council of Government (SACOG) meeting.
19. ADJOURNMENT
The meeting was adjourned at 9:21pm to the Regular City Council meeting on May 26, 2026, at 6:00pm in the Council Chambers, 600 6th Street, Lincoln.
Respectfully submitted by Blair Hutchison, Deputy City Clerk
________________________________________
Blair Hutchison, Deputy City Clerk
13 SUBJECT:
Adopt a Resolution Approving the Public Risk Innovation, Solutions, and Management (PRISM) Joint Powers Agreement and Pollution Liability Insurance Program Memorandum of Understanding. (Veronica Rodriguez)
SUBMITTED BY:
Veronica Rodriguez
DEPARTMENT:
Human Resources
DATE:
June
9, 2026
Item Number 13.B
STAFF RECOMMENDATION:
Adopt a Resolution approving and authorizing the City Manager to execute:
1 .
The Joint Powers Agreement Creating Public Risk Innovation, Solutions, and Management (PRISM); and
2 .
The Pollution Liability Insurance Program Memorandum of Understanding (MOU).
BACKGROUND/INTRODUCTION:
The City of Lincoln participates in insurance coverage programs offered through Public Risk Innovation, Solutions, and Management (PRISM), formerly known as the CSAC Excess Insurance Authority. PRISM is a joint powers authority formed pursuant to California Government Code section 6500 et seq. for the purpose of jointly developing and funding insurance and risk management programs for California public agencies.
On February 17, 2026, PRISM notified participating agencies that its Executive Committee approved structural changes to the manner in which PRISM programs are categorized and administered. As part of these changes, all participating entities in PRISM programs, including Pollution Liability coverage participants, are now required to execute both:
the PRISM Joint Powers Agreement (if not already executed); and a program-specific Memorandum of Understanding for each program in which the agency participates.
PRISM advised that execution of these documents is mandatory in order to renew coverage for Fiscal Year 2026/27 and that agencies failing to execute the required documents by June 30, 2026, may not have their coverage renewed.
The attached Joint Powers Agreement establishes the governance structure, powers, and
STAFF REPORT
14 operational framework of PRISM as a joint powers authority. The agreement authorizes participating public agencies to jointly fund and obtain insurance coverage, including excess insurance, pooled risk financing, reinsurance, and related risk management services.
The Pollution Liability Insurance Program MOU establishes the specific terms governing participation in PRISM’s Pollution Liability Insurance Program. The MOU outlines the purpose of the program, governance and oversight authority, participation requirements, premium allocation methodology, claims reporting obligations, and withdrawal provisions.
FINDINGS/ANALYSIS:
Approval of the Joint Powers Agreement and Pollution Liability Insurance Program MOU will allow the City to continue participation in PRISM’s Pollution Liability Insurance Program and maintain coverage for pollution-related liability exposures.
The Pollution Liability Insurance Program provides group-purchased insurance coverage for bodily injury, property damage, and cleanup costs arising from pollution conditions at covered locations or resulting from certain operations.
Execution of these documents does not create a new insurance program or substantially alter the City’s existing participation in PRISM coverage programs. Rather, the documents formalize participation requirements and governance provisions adopted by PRISM as part of its updated organizational structure.
Staff has reviewed the Joint Powers Agreement and Program MOU and recommends approval in order to ensure continuity of the City’s insurance coverage through PRISM.
FISCAL IMPACT:
There is no immediate fiscal impact associated with approval of the Joint Powers Agreement and Pollution Liability Insurance Program MOU beyond the City’s existing annual insurance premium obligations associated with participation in the PRISM Pollution Liability Insurance Program.
ATTACHMENTS:
JPA Agreement.pdf
MOU_Pollution_020526.pdf
Reso_PRISM_JPA__MOU (1).docx
15 Adopted: October 5, 1979
Amended: May 12, 1980
Amended: January 23, 1987
Amended: October 7, 1988
Amended: March 1993
Amended: November 18, 1996
Amended: October 4, 2005
Amended: February 28, 2006
Amended: June 30, 2020
JOINT POWERS AGREEMENT
PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT
This Agreement is executed in the State of California by and among those counties and public entities organized and existing under the Constitution of the State of California , which a re parties signatory to this Agreement. Public Risk Innovation, Solutions , and Management (referred to herein as PRISM), formerly known as CSAC Excess Insurance Authority , was formed under the sponsorship of CSAC. California counties, hereinafter called member counties, and public entities, hereinafter called member public entities, (collectively “members”) shall be listed in Appendix A, which shall be attached hereto and made a part hereof.
RECITALS
WHEREAS, Article 1, Chapter 5, Division 7, Title 1 o f the California Government Code (Section 6500 et seq.) permits two or more public agencies by agreement to exercise jointly powers common to the contracting parties; and
WHEREAS, Article 16, Section 6 of the California Constitution provides that insuran ce pooling arrangements under joint exercise of power agreements shall not be considered the giving or lending of credit as prohibited therein; and
WHEREAS, California Government Code Section 990.4 provides that a local public entity may self-insure, purchase insurance through an authorized carrier, or purchase insurance through a surplus line broker, or any combination of these; and
WHEREAS, pursuant to California Government Code Section 990.6, the cost of insurance provided by a local public entity is a proper charge against the local public entity; and
WHEREAS, California Government Code Section 990.8 provides that two or more local entities may, by a joint powers agreement, provide insurance for any purpose by any one or more of the methods specified in Government Code Section 990.4 and such pooling of self -insured claims or losses is not considered insurance nor subject to regulation under the Insurance Code; and
WHEREAS, the counties and public entities executing this Agreement desire to join to gether for the purpose of jointly funding and/or establishing excess and other insurance programs as determined;
NOW THEREFORE, the parties agree as follows:
ARTICLE 1
DEFINITIONS
“CSAC" shall mean the County Supervisors Association of California, dba California State Association of Counties.
"Board of Directors" or "Board" shall mean the governing body of PRISM.
"Claim" shall mean a claim made against a member arising out of an occurrence , which is covered by an excess or primary insurance program of PRISM in which the member is a participant. 16 JPA, PRISM Amended: June 30, 2020
"Executive Committee" shall mean the Executive Committee of the Board of Directors of PRISM.
"Fiscal year" shall mean that period of twelve months which is established by the Board of Directors as the fiscal year of PRISM.
"Government Code" shall mean the California Government Code. “Insurance program” or “program” shall mean a program which has been designated as a major program of PRISM under which participating members are protected against designate d losses, either through joint purchase of primary or excess insurance, pooling of self -insured claims or losses, purchased insurance or any other combination as determined by the Board of Directors. The Board of Directors, the Executive Committee , or a p rogram’s governing committee may determine applicable criteria for determining eligibility in any insurance program, as well as establishing program policies and procedures.
"Joint powers law" shall mean Article 1, Chapter 5, Division 7, Title 1 (commenc ing with Section 6500) of the Government Code.
"Loss" shall mean a liability or potential liability of a member, including litigation expenses, attorneys' fees and other costs, which is covered by an insurance program of PRISM in which the member is a participant.
"Member county" shall mean any county in the State of California which has executed this Agreement and become a member of PRISM. "Member County" shall also include those entities or other bodies set forth in Article 3 (c).
“Member Public Entity” shall mean any California public entity, which is not a California county, which has executed this Agreement, and become a member of PRISM, “Member Public Entity” shall also include those entities or other bodies set forth in Article 3(c). “Miscellaneous Program” is an insurance program of PRISM that does not involve pooling of self-insured claims or losses and may be made available to members as well as non -member public entities that are not a party to this Agreement.
"Occurrence" shall mean an event which is more fully defined in the memorandums of coverage and/or policies of an insurance program in which the participating county or participating public entity is a member.
"Participating county" shall mean any member county which has entered i nto a program offered by PRISM pursuant to Article 14 of this Agreement and has not withdrawn or been canceled therefrom pursuant to Articles 20 or 21.
“Participating public entity ” shall mean any member public entity which has entered into a program off ered by PRISM pursuant to Article 14 of this Agreement and has not withdrawn or been canceled therefrom pursuant to Articles 20 or 21.
"Self-insured retention" shall mean that portion of a loss resulting from an occurrence experienced by a member, which is retained as a liability or potential liability of the member and is not subject to payment by PRISM.
"Reinsurance" shall mean insurance purchased by PRISM as part of an insurance program to cover that portion of any loss, which exceeds the joint funding capacity of that program. 17 JPA, PRISM Amended: June 30, 2020
ARTICLE 2
PURPOSES
This Agreement is entered into by the member counties and member public entities in order to jointly develop and fund insurance programs as determined. Such programs may include, but are not limited to, the creation of joint insurance funds, including primary and excess insurance funds, the pooling of self -insured claims and losses, purchased insurance, including reinsurance, and the provision of necessary administrative services. Such administrative services may include, but shall not be limited to, risk management consulting, loss prevention and control, centralized loss reporting, actuarial consulting, claims adjusting, and legal defense services.
ARTICLE 3
PARTIES TO AGREEMENT
(a) There shall be two classes of membership of the parties pursuant to this Agreement consisting of one class designated as Member Counties and another class designated as Member Public Entities.
(b) Each member county and member public entity, as a party to this Agreement, certif ies that it intends to and does contract with all other members as parties to this Agreement and, with such other members as may later be added as parties to this Agreement pursuant to Article 19 as to all programs of which it is a participating member. E ach member also certifies that the removal of any party from this Agreement, pursuant to Articles 20 or 21, shall not affect this Agreement or the member’s obligations hereunder. (c) A member for purposes of providing insurance coverage under any program of PRISM, may contract on behalf of, and shall be deemed to include:
Any public entity as defined in Government Code § 811.2 which the member requests to be added and from the time that such request is approved by the Executive Committee of PRISM.
Any nonprofit entity, including a nonprofit public benefit corporation formed pursuant to Corporations Code §§ 5111, 5120 and, 5065, which the member requests to be added and from the time that such request is approved by the Executive Committee. (d) Any public ent ity or nonprofit so added shall be subject to and included under the member’s SIR or deductible, and when so added, may be subject to such other terms and conditions as determined by the Executive Committee. (e) Such public entity or nonprofit shall not be co nsidered a separate party to this Agreement. Any public entity or nonprofit so added, shall not affect the member’s representation on the Board of Directors and shall be considered part of and represented by the member for all purposes under this Agreement.
(f) The Executive Committee shall establish guidelines for approval of any public entity or nonprofit so added in accordance with Article 3(c) and (d). (g) Should any conflict arise between the provisions of this Article and any applicable Memorandum of Coverage or other document evidencing coverage, such Memorandum of Coverage or other document evidencing coverage shall prevail.
ARTICLE 4
TERM
This Agreement shall continue in effect until terminated as provided herein. 18 JPA, PRISM Amended: June 30, 2020
ARTICLE 5
CREATION OF PRISM
Pursuant to the joint powers law, there is hereby created a public entity separate and apart from the parties hereto, to be known as Public Risk Innovation, Solutions , and Management (“PRISM”), with such powers as are hereinafter set forth.
ARTICLE 6
POWERS OF PRISM
PRISM shall have all of the powers common to General Law counties in California , such as Alpine County and all additional powers set forth in the joint powers law, and is hereby authorized to do all acts necessary for the exercise of said po wers. Such powers include, but are not limited to, the following:
(a) To make and enter into contracts.
(b) To incur debts, liabilities, and obligations.
(c) To acquire, hold, or dispose of property, contributions and donations of property, funds, services, and ot her forms of assistance from persons, firms, corporations, and government entities.
(d) To sue and be sued in its own name, and to settle any claim against it. (e) To receive and use contributions and advances from members as provided in Government Code Section 6504, including contributions or advances of personnel, equipment, or property.
(f) To invest any money in its treasury that is not required for its immediate necessities, pursuant to Government Code Section 6509.5.
(g) To allow non -member public entities and non-member counties to participate in Miscellaneous Programs and for risk management services to be provided to non- member counties and non-member public entities including out -of-state participants in a PRISM program.
(h) To carry out all provisions of this Agreement.
Said powers shall be exercised pursuant to the terms hereof and in the manner provided by law.
ARTICLE 7
BOARD OF DIRECTORS
PRISM shall be governed by the Board of Directors, which shall be composed as follows:
(a) One director from each member county, appointed by the member county board of supervisors and serving at the pleasure of that body. Each member county board of supervisors shall also appoint an alternate director who shall have the authority to attend, participate in and vote at any meeting of the Board of Directors when the director is absent. A director or alternate director shall be a county supervisor, other county official, or staff person of the member county, and upon termination of office or employment with the county, shall automatically terminate membership or alternate membership on the Board of Directors.
(b) Ten directors consisting of seven directors and three alternate directors chosen in the manner specified in the Bylaws from those participating as public entity mem bers. A director or alternate public entity director shall be an official, or staff person of the public 19 JPA, PRISM Amended: June 30, 2020
entity member, and upon termination of office or employment with the public entity, shall automatically terminate membership or alternate membership on the Board of Directors. (c) Member county directors shall consist of a minimum of 80% of the eligible voting members on the Board of Directors. The public entity member directors shall be reduced accordingly to ensure at least 80% of the Board of Directors consists of county director members (By way of example, if the number of county members is reduced from the current 54 by member withdrawals to a level of 28, then county members would be at the 80% level, 28/35. If the county members go to 27, then the public entity members would lose one seat and would only have 6 votes).
Any vacancy in a county director or alternate director position shall be filled by the appointing county's board of supervisors, subject to the Provisions of this Article. Any vacancy in a public entity director position shall be filled by vote of the public entity members.
A majority of the membership of the Board of Directors shall constitute a quorum for the transaction of business. Each member of the Board of Directors shall have one vote.
Except as otherwise provided in this Agreement or any other duly executed agreement of the members, all actions of the Board of Directors shall require the affirmative vote of a majority of the members; provided, that any action which is restricted in effect to one of PRISM's insurance programs, shall require the affirmative vote of a majority of those Board of Directors members who represent counties and public entities participating in that program. For purposes of an insurance prog ram vote, to the extent there are public entity members participating in a program, the public entity Board of Directors members as a whole shall have a minimum of one vote. The public entity Board of Directors members may in no event cast more votes than would constitute 20% of the number of total county members in that program (subject to the one vote minimum). Should the number of public entity Board of Directors votes authorized herein be less than the number of public entity Board of Directors members at a duly noticed meeting, the public entity Board of Directors members shall decide among themselves, which Board of Directors member shall vote. Should they be unable to decide, the President of PRISM shall determine which director(s) shall vote.
ARTICLE 8
POWERS OF THE BOARD OF DIRECTORS
The Board of Directors shall have the following powers and functions:
(a) The Board of Directors shall exercise all powers and conduct all business of PRISM, either directly or by delegation to other bodies or person s unless otherwise prohibited by this Agreement, or any other duly executed agreement of the members or by law. (b) The Board of Directors may adopt such resolutions as deemed necessary in the exercise of those powers and duties set forth herein.
(c) The Board of Directors shall form an Executive Committee, as provided in Article 11.
The Board of Directors may delegate to the Executive Committee and the Executive Committee may discharge any powers or duties of the Board of Directors except adoption of PRISM's an nual budget. The powers and duties so delegated shall be specified in resolutions adopted by the Board.
(d) The Board of Directors may form, as provided in Article 12, such other committees as it deems appropriate to conduct the business of PRISM. The membe rship of any such other committee may consist in whole or in part of persons who are not members of the Board of Directors.
20 JPA, PRISM Amended: June 30, 2020
(e) The Board of Directors shall elect the officers of PRISM and shall appoint or employ necessary staff in accordance with Article 13.
(f) The Board of Directors shall cause to be prepared, and shall review, modify as necessary, and adopt the annual operating budget of PRISM. Adoption of the budget may not be delegated.
(g) The Board of Directors shall develop, or cause to be developed, and shall review, modify as necessary, and adopt each insurance program of PRISM, including all provisions for reinsurance and administrative services necessary to carry out such program. (h) The Board of Directors , directly or through the Executive Committee, s hall provide for necessary services to PRISM and to members, by contract or otherwise, which may include, but shall not be limited to, risk management consulting, loss prevention and control, centralized loss reporting, actuarial consulting, claim s adjusti ng, and legal services.
(i) The Board of Directors shall provide general supervision and policy direction to the Chief Executive Officer.
(j) The Board of Directors shall receive and act upon reports of the committees and the Chief Executive Officer.
(k) The Board of Directors shall act upon each claim involving liability of PRISM, directly or by delegation of authority to the Executive Committee or other committee, body or person, provided, that the Board of Directors shall establish monetary limits upon any delegation of claims settlement authority, beyond which a proposed settlement must be referred to the Board of Directors for approval.
(l) The Board of Directors may require that PRISM review, audit, report upon, and make recommendations with regard to the safety o r claims administration functions of any member, insofar as those functions affect the liability or potential liability of PRISM. The Board of Directors may forward any or all such recommendations to the member with a request for compliance and a statement of potential consequences for noncompliance. (m) The Board of Directors shall receive, review and act upon periodic reports and audits of the funds of PRISM, as required under Articles 15 and 16 of this Agreement. (n) The Board of Directors may, upon consultat ion with a casualty actuary, declare that any funds established for any program has a surplus of funds and determine a formula to return such surplus to the participating counties and participating public entities, which have contributed, to such fund.
(o) The Board of Directors shall have such other powers and duties as are reasonably necessary to carry out the purposes of PRISM.
ARTICLE 9
MEETINGS OF THE BOARD OF DIRECTORS
(a) The Board of Directors shall hold at least one regular meeting each year and shall provide for such other regular meetings and for such special meetings as it deems necessary.
(b) The Chief Executive Officer of PRISM shall provide for the keeping of minutes of regular and special meetings of the Board of Directors, and shall provide a copy o f the minutes to each member of the Board of Directors at the next scheduled meeting. (c) All meetings of the Board of Directors, the Executive Committee and such committees as established by the Board of Directors pursuant to Article 12 herein, shall be call ed, 21 JPA, PRISM Amended: June 30, 2020
noticed, held and conducted in accordance with the provisions of Government Code Section 54950 et seq.
ARTICLE 10
OFFICERS
The Board of Directors shall elect from its membership a President and Vice President of the Board, to serve for one-year terms.
The President, or in his or her absence, the Vice President, shall preside at and conduct all meetings of the Board of Directors and shall chair the Executive Committee.
ARTICLE 11
EXECUTIVE COMMITTEE
The Board of Directors shall establish an Execu tive Committee of the Board of Directors, which shall consist of eleven members: the President and Vice President of the Board of Directors, and nine members elected by the Board of Directors from its membership.
The terms of office of the nine non-officer members shall be as provided in the Bylaws of PRISM.
The Executive Committee shall conduct the business of PRISM between meetings of the Board of Directors, exercising all those powers as provided for in Article 8, or as otherwise delegated to it by the Board.
ARTICLE 12
COMMITTEES
The Board of Directors may establish committees, as it deems appropriate to conduct the business of PRISM. Members of the committees shall be appointed by the Board of Directors, to serve two year terms, subject to reap pointment by the Board of Directors . The members of each committee shall annually select one of their members to chair the Committee.
Each committee shall be composed of at least five members and shall have those duties as determined by the Board of Directors, or as otherwise set forth in the Bylaws.
Each committee shall meet on the call of its chair, and shall report to the Executive Committee and the Board of Directors as directed by the Board of Directors.
ARTICLE 13
STAFF
(a) Principal Staff. The Chief Executive Officer shall be appointed by and serve at the pleasure of the Board of Directors. The Chief Executive Officer shall serve as the Board Secretary and administer the business and activities of PRISM, subject to the general supervision and policy direction of the Board of Directors and Executive Committee; shall be responsible for all minutes, notices and records of PRISM and shall perform such other duties as are assigned by the Board and Executive Committee. (b) Treasurer and Auditor . Pursuant to Government Code Section 6505.6, the Chief Financial Officer shall serve as the Treasurer/Auditor. The duties of the Treasurer are set forth in Article 16 of this Agreement. The Chief Financial Officer shall draw warrants to pay demands against PRISM. The Chief Financial Officer shall comply with the provisions of Government Code Section 6505.5 (a -d) and shall be appointed by and serve at the pleasure of the Chief Executive Officer.
(c) Other Staff. The Board of Directors , Executive Committee or Chief Executive Officer shall provide for the appointment of such other staff as may be necessary for the administration of PRISM.
22 JPA, PRISM Amended: June 30, 2020
ARTICLE 14
DEVELOPMENT, FUNDING AND IMPLEMENTATION
OF INSURANCE PROGRAMS
(a) Program Coverage. Insurance programs of PRISM may provi de coverage, including excess insurance coverage for:
(1) Workers' compensation;
(2) Comprehensive liability, including but not limited to general, personal injury, contractual, public officials errors and omissions, and incidental malpractice liability;
(3) Comprehensive automobile liability;
(4) Hospital malpractice liability;
(5) Property and related programs;
and may provide any other coverages authorized by the Board of Directors. The Board of Directors shall determine, for each such program, a minimum number of pa rticipants required for program implementation and may develop specific program coverages requiring detailed agreements for implementation of the above programs.
(b) Program and PRISM Funding. The members developing or participating in an insurance program shall fund all costs of that program, including administrative costs, as hereinafter provided. Costs of staffing and supporting PRISM, hereinafter called PRISM general expenses, shall be equitably allocated among the various programs by the Board of D irectors, and shall be funded by the members developing or participating in such programs in accordance with such allocations, as hereinafter provided. In addition, the Board of Directors may, in its discretion, allocate a share of such PRISM general expense to those members, which are not developing or participating in any program, and require those counties and public entities to fund such share through a prescribed charge.
(1) Annual Premium. Except as provided in ( 2) below, all post -development costs of an insurance program shall be funded by annual premiums charged to the members participating in the program each policy year, and by interest earnings on the funds so accumulated. Such premiums shall be determined by the Board of Directors or the prog ram’s governing committee upon the basis of a cost allocation plan and rating formula developed by PRISM with the assistance of a casualty actuary, risk management consultant, or other qualified person. The premium for each participating member shall incl ude that participant’s share of expected program losses including a margin for contingencies as determined by the Board of Directors , program reinsurance costs, and program administrative costs for the year, plus that participant’s share of PRISM general e xpense allocated to the program by the Board of Directors.
(2) Premium Surcharge
(i) If PRISM experiences an unusually large number of losses under a program during a policy year, such that notwithstanding reinsurance coverage for large individual losses, the joint insurance funds for the program may be exhausted before the next annual premiums are due, the Board of Directors or the program’s governing committee may, upon consultation with a casualty actuary, impose premium surcharges on all participating members; or
23 JPA, PRISM Amended: June 30, 2020
(ii) If it is determined by the Board of Directors or the program’s governing committee, upon consultation with a casualty actuary, that the joint insurance funds for a program are insufficient to pay losses, fund known estimated losses, and fund estimated losses , which have been incurred but not reported, the Board of Directors or the program’s governing committee may impose a surcharge on all participating members. (iii) Premium surcharges imposed pursuant to (i) and/or (ii) ab ove shall be in an amount which will assure adequate funds for the program to be actuarially sound; provided that the surcharge to any participating member shall not exceed an amount equal to three (3) times the member’s annual premium for that year, unles s otherwise determined by the Board of Directors or the program’s governing committee.
Provided, however, that no premium surcharge in excess of three times the member’s annual premium for that year may be assessed unless, ninety days prior to the Board o f Directors taking action to determine the amount of the surcharge, PRISM notifies the governing body of each participating member in writing of its recommendations regarding its intent to assess a premium surcharge and the amount recommended to be assessed each member. PRISM shall, concurrently with the written notification, provide each participating member with a copy of the actuarial study upon which the recommended premium surcharge is based.
(iv) A member which is no longer a participating membe r at the time the premium surcharge is assessed, but which was a participating member during the policy year(s) for which the premium surcharge was assessed, shall pay such premium surcharges as it would have otherwise been assessed in accordance with the provisions of (i), (ii), and (iii) above.
(c) Program Implementation and Effective Date. Upon establishment of an insurance program by the Board of Directors, PRISM shall determine the manner of program implementation and shall give written notice to all members of such program, which shall include, but not be limited to: program participation levels, coverages and terms of coverage of the program, estimates of first year premium charges, effective date of the program (or estimated effective date) and su ch other program provisions as deemed appropriate.
(d) Late Entry Into Program. A member which does not elect to enter an insurance program upon its implementation, pursuant to (c) above, or a county or public entity which becomes a party to this Agre ement following implementation of the program, may petition the Board of Directors for late entry into the program. Such request may be granted upon a majority vote of the Board of Directors members, plus a majority vote of those board members who represe nt participants in the program. Alternatively, a county or public entity may petition the Executive Committee for late entry into the program , or a program committee, when authorized by an MOU governing that specific program, may approve late entry into th at program. Such request may be granted upon a majority vote of the Executive Committee or program committee.
(e) Reentry Into A Program. Except as otherwise provided in a Program Memorandum of Understanding, any county or public entity that is a memb er of an insurance program of PRISM who withdraws or is cancelled from an insurance program under Articles 21 and 22, may not reenter such insurance program for a period of three years from the effective date of withdrawal or cancellation.
24 JPA, PRISM Amended: June 30, 2020
ARTICLE 15
ACCOUNTS AND RECORDS
(a) Annual Budget. PRISM shall annually adopt an operating budget pursuant to Article 8 of this Agreement, which shall include a separate budget for each insurance program under development or adopted and implemented by PRISM.
(b) Funds and Accounts. The Auditor of PRISM shall establish and maintain such funds and accounts as may be required by good accounting practices and by the Board of Directors. Separate accounts shall be established and maintained for each insurance program under deve lopment or adopted and implemented by PRISM. Books and records of PRISM in the hands of the Auditor shall be open to inspection at all reasonable times by authorized representatives of members.
PRISM shall adhere to the standard of strict accountability for funds set forth in Government Code Section 6505.
(c) Auditor's Report. The Auditor, within one hundred and eighty (180) days after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal year to the Board and to each member.
(d) Annual Audit. Pursuant to Government Code Section 6505, PRISM shall either make or contract with a certified public accountant to make an annual fiscal year audit of all accounts and records of PRISM, conforming in all respects with the requirements of that section. A report of the audit shall be filed as a public record with each of the members and also with the county auditor of the county where the home office of PRISM is located and shall be sent to any public agency or per son in California that submits a written request to PRISM. The report shall be filed within six months of the end of the fiscal year or years under examination. Costs of the audit shall be considered a general expense of PRISM.
ARTICLE 16
RESPONSIBILITIES FOR FUNDS AND PROPERTY
(a) The Treasurer shall have the custody of and disburse PRISM's funds. He or she may delegate disbursing authority to such persons as may be authorized by the Board of Directors to perform that function, subject to the requirements of (b) below.
(b) Pursuant to Government Code Section 6505.6, the Treasurer shall:
(1) Receive and acknowledge receipt for all funds of PRISM and place them in the treasury of the Treasurer to the credit of PRISM.
(2) Be responsible upon his or her official bond f or the safekeeping and disbursements of all PRISM funds so held by him or her.
(3) Pay any sums due from PRISM, as approved for payment by the Board of Directors or by any body or person to whom the Board of Directors has delegated approval authority, making such payments from PRISM funds upon warrants drawn by the Auditor.
(c) Pursuant to Government Code Section 6505.1, the Chief Executive Officer, the Treasurer, and such other persons as the Board of Directors may designate shall have charge of, handle, and have access to the property of PRISM.
(d) PRISM shall secure and pay for a fidelity bond or bonds, in an amount or amounts and in the form specified by the Board of Directors, covering all officers and staff of PRISM, and all officers and staff who are authori zed to have charge of, handle, and have access to property of PRISM.
25 JPA, PRISM Amended: June 30, 2020
ARTICLE 17
RESPONSIBILITIES OF MEMBERS
Members shall have the following responsibilities under this Agreement.
(a) The board of supervisors of each member county shall appoint a represen tative and one alternate representative to the Board of Directors, pursuant to Article 7.
(b) Each member shall appoint an officer or employee of the member to be responsible for the risk management function for that member and to serve as a liaison between t he member and PRISM for all matters relating to risk management.
(c) Each member shall maintain an active risk control program, and shall consider and act upon all recommendations of PRISM concerning the reduction of unsafe practices.
(d) Each member shall maint ain its own claims and loss records in each category of liability covered by an insurance program of PRISM in which the member is a participant, and shall provide copies of such records to PRISM as directed by the Board of Directors or Executive Committee, or to such other committee as directed by the Board of Directors or Executive Committee.
(e) Each member shall pay premiums and premium surcharges due to PRISM as required under Article 14. Penalties for late payment of such premiums and/or premium surcharges shall be as determined and assessed by the Board of Directors. After withdrawal, cancellation, or termination action under Articles 20, 21, or 23, each member shall pay promptly to PRISM any additional premiums due, as determined and assessed by the Bo ard of Directors under Articles 22 or 23. Any costs incurred by PRISM associated with the collection of such premiums or other charges, shall be recoverable by PRISM.
(f) Each member shall provide PRISM such other information or assistance as may be necessary for PRISM to develop and implement insurance programs under this Agreement.
(g) Each member shall cooperate with and assist PRISM, and any insurer of PRISM, in all matters relating to this Agreement, and shall comply with all Bylaws, and other rules by the Board of Directors.
(h) Each member shall have such other responsibilities as are provided elsewhere in this Agreement, and as are established by the Board of Directors in order to carry out the purposes of this Agreement.
ARTICLE 18
ADMINISTRATION OF CLAIMS
(a) Subject to subparagraph (e), each member shall be responsible for the investigation, settlement or defense, and appeal of any claim made, suit brought, or proceeding instituted against the member arising out of a loss.
(b) PRISM may develop standards for th e administration of claims for each insurance program of PRISM so as to permit oversight of the administration of claims by the members.
(c) Each participating member shall give PRISM timely written notice of claims in accordance with the provisions of the By laws and the applicable program Memorandum of Coverage.
26 JPA, PRISM Amended: June 30, 2020
(d) A member shall not enter into any settlement involving liability of PRISM without the advance written consent of PRISM.
(e) PRISM, at its own election and expense, shall have the right to participate wi th a member in the settlement, defense, or appeal of any claim, suit or proceeding, which , in the judgment of PRISM, may involve liability of PRISM.
ARTICLE 19
NEW MEMBERS
Any California public entity may become a party to this Agreement and participate in any insurance program in which it is not presently participating upon approval of the Board of Directors, by a majority vote of the members, or by majority vote of the Executive Committee.
ARTICLE 20
WITHDRAWAL
(a) A member may withdraw as a party to thi s Agreement upon thirty (30) days advance written notice to PRISM if it has never become a participant in any insurance program pursuant to Article 14, or if it has previously withdrawn from all insurance programs in which it was a participant.
(b) After becoming a participant in an insurance program, a member may withdraw from that program only at the end of a policy year for the program, and only if it gives PRISM at least sixty (60) days advance written notice of such action.
ARTICLE 21
CANCELLATION
(a) Notwithstanding the provisions of Article 20, the Board of Directors may:
(1) Cancel any member from this Agreement and membership in PRISM, on a majority vote of the Board of Directors members. Such action shall have the effect of canceling the member’s particip ation in all insurance programs of PRISM as of the date that all membership is canceled.
(2) Cancel any member’s participation in an insurance program of PRISM, without canceling the member’s membership in PRISM or participation in other programs, on a vote of two-thirds of the Board of Directors members present and voting who represent participants in the program.
The Board of Directors shall give sixty (60) days advance written notice of the effective date of any cancellation under the foregoing provisions. Upon such effective date, the member shall be treated the same as if it had voluntarily withdrawn from this Agreement, or from the insurance program, as the case may be.
(b) Except as otherwise provided in a program Memorandum of Understanding, a member that does not enter one or more of the insurance programs developed and implemented by PRISM within the member’s first year as a member of PRISM shall be considered to have withdrawn as a party to this Agreement at the end of such period, and its membership in PRISM shall be automatically canceled as of that time, without action of the Board of Directors.
(c) A member which withdraws from all insurance programs of PRISM in which it was a participant and does not enter any program for a period of six (6) months th ereafter shall be considered to have withdrawn as a party to the Agreement at the end of such period, and its membership in PRISM shall be automatically canceled as of that time, without action of the Board of Directors.
27 JPA, PRISM Amended: June 30, 2020
ARTICLE 22
EFFECT OF WITHDRAWAL OR CANCELLATION
(a) If a member’s participation in an insurance program of PRISM is canceled under Article 21, with or without cancellation of membership in PRISM, and such cancellation is effective before the end of the policy year for that program, PRISM shall promptly determine and return to that member the amount of any unearned premium payment from the member for the policy year, such amount to be computed on a pro -rata basis from the effective date of cancellation.
(b) Except as provided in (a) above or as otherwise provided in a program Memorandum of Understanding, a member which withdraws or is canceled from this Agreement and membership in PRISM, or from any program of PRISM, shall not be entitled to the return of any premium or other payment to PRISM, or of any property contributed to PRISM.
However, in the event of termination of this Agreement, such member may share in the distribution of assets of PRISM to the extent provided in Article 23 provided; however, that any withdrawn or canceled member, which has been assessed a premium surcharge pursuant to Article 14 (b) (3) (ii) shall be entitled to return of said member’s unused surcharge, plus interest accrued thereon, at such time as the Board of Directors declares that a surplus exists in any insurance fund for which a premium surcharge was assessed.
(c) Except as provided in (d) below, a member shall pay any premium charges , which the Board of Directors determines are due from the member for losses and costs incurred during the entire coverage year in whic h the member was a participant in such program regardless of the date of entry into such program. Such charges may include any deficiency in a premium previously paid by the member, as determined by audit under Article 14 (b) (2); any premium surcharge as sessed to the member under Article 14 (b) (3); and any additional amount of premium , which the Board of Directors determines to be due from the member upon final disposition of all claims arising from losses under the program during the entire coverage yea r in which the member was a participant regardless of date of entry into such program. Any such premium charges shall be payable by the member in accordance with PRISM's invoice and payment policy.
(d) Those members that have withdrawn or been canceled pursu ant to Articles 20 and 21 from any program of PRISM during a coverage year shall pay any premium charges which the Board of Directors determines are due from the members for losses and costs which were incurred during the member’s participation in any program.
ARTICLE 23
TERMINATION AND DISTRIBUTION OF ASSETS
(a) A three -fourths vote of the total voting membership of PRISM, consisting of member counties, acting through their boards of supervisors, and the voting Board of Directors members from the member publ ic entities, is required to terminate this Agreement; provided; however, that this Agreement and PRISM shall continue to exist after such election for the purpose of disposing of all claims, distributing all assets, and performing all other functions necessary to conclude the affairs of PRISM.
(b) Upon termination of this Agreement, all assets of PRISM in each insurance program shall be distributed among those members which participated in that program in proportion to their cash contributions, including premi ums paid and property contributed (at market value when contributed). The Board of Directors shall determine such distribution within six (6) months after disposal of the last pending claim or other liability covered by the program.
(c) Following termination of this Agreement, any member which was a participant in an insurance program of PRISM shall pay any additional amount of premium, determined by the Board of Directors in accordance with a loss allocation formula, which may be 28 JPA, PRISM Amended: June 30, 2020
necessary to enable final di sposition of all claims arising from losses under that program during the entire coverage year in which the member was a participant regardless of the date of entry into such program.
ARTICLE 24
LIABILITY OF BOARD OF DIRECTORS, OFFICERS, COMMITTEE MEMBERS
AND LEGAL ADVISORS
The members of the Board of Directors, Officers, committee members and legal advisors to any Board of Directors or committees of PRISM shall use ordinary care and reasonable diligence in the exercise of their powers and in the perform ance of their duties pursuant to this Agreement. They shall not be liable for any mistake of judgment or any other action made, taken or omitted by them in good faith, nor for any action taken or omitted by any agent, employee or independent contractor se lected with reasonable care, nor for loss incurred through investment of PRISM funds, or failure to invest.
No Director, Officer, committee member, or legal advisor to any Board of Directors or committee shall be responsible for any action taken or omitt ed by any other Director, Officer, committee member, or legal advisor to any committee. No Director, Officer, committee member or legal advisor to any committee shall be required to give a bond or other security to guarantee the faithful performance of th eir duties pursuant to this Agreement.
The funds of PRISM shall be used to defend, indemnify and hold harmless PRISM and any Director, Officer, committee member or legal advisor to any committee for their actions taken within the scope of the authority o f PRISM. Nothing herein shall limit the right of PRISM to purchase insurance to provide such coverage, as is hereinabove set forth.
ARTICLE 25
BYLAWS
The Board of Directors may adopt Bylaws consistent with this Agreement, which shall provide for the administration and management of PRISM.
ARTICLE 26
NOTICES
PRISM shall address notices, billings and other communications to a member as directed by the member. Each member shall provide PRISM with the address to which communications are to be sent.
Members shall address notices and other communications to PRISM to the Chief Executive Officer of PRISM, at the office address of PRISM as set forth in the Bylaws.
ARTICLE 27
AMENDMENT
A two-thirds vote of the total voting membership of PRISM, consisting of member counties, acting through their boards of supervisors, and the voting Board of Directors members from member public entities, is required to amend this Agreement. However, the Executive Committee is authorized to make non-substantive, clerical amen dments to the Agreement and does not need to obtain approval from the Board of Directors to make such amendments.
ARTICLE 28
EFFECTIVE DATE OF AMENDMENTS
Any amendment of this Agreement shall become effective upon the date specified by the Board of Directors and upon approval of any Amended Agreement as required in Article 27. Approval of any amendment by the voting boards of supervisors and public entity board members must take place no later than 30 days from the effective date specified by the Board of Directors.
29 JPA, PRISM Amended: June 30, 2020
ARTICLE 29
PROHIBITION AGAINST ASSIGNMENT
No member may assign any right, claim or interest it may have under this Agreement, and no creditor, assignee or third party beneficiary of any member shall have any right, claim or title to any part, share, interest, fund, premium or asset of PRISM.
ARTICLE 30
AGREEMENT COMPLETE
This Agreement constitutes the full and complete Agreement of the parties.
ARTICLE 31
DISPUTE RESOLUTION
When a dispute arises between PRISM and a member, the foll owing procedures are to be followed:
(a) Request for Reconsideration. The member will make a written request to PRISM for the appropriate Committee to reconsider their position, citing the arguments in favor of the member and any applicable case law that app lies. The member can also, request a personal presentation to that Committee, if it so desires.
(b) Committee Appeal. The committee responsible for the program or having jurisdiction over the decision in question will review the matter and reconsider PRISM’s position.
This committee appeal process is an opportunity for both sides to discuss and substantiate their positions based upon legal arguments and the most complete information available. If the member requesting reconsideration is represented on the committee having jurisdiction, that committee member shall be deemed to have a conflict and shall be excluded from any vote.
(c) Executive Committee Appeal. If the member is not satisfied with the outcome of the committee appeal, the matter will be brought t o the Executive Committee for reconsideration upon request of the member. If the member requesting reconsideration is represented on the Executive Committee, that Executive Committee member shall be deemed to have a conflict and shall be excluded from any vote.
(d) Arbitration. If the member is not satisfied with the outcome of the Executive Committee appeal, the next step in the appeal process is arbitration. The arbitration, whether binding or non-binding, is to be mutually agreed upon by the parties. Th e matter will be submitted to a mutually agreed arbitrator or panel of arbitrators for a determination. If Binding Arbitration is selected, then the decision of the arbitrator is final. Both sides agree to abide by the decision of the arbitrator. The co st of arbitration will be shared equally by the involved member and PRISM.
(e) Litigation. If, after following the dispute resolution procedure paragraphs a -d, either party is not satisfied with the outcome of the non -binding arbitration process, either part y may consider litigation as a possible remedy to the dispute.
ARTICLE 32
FILING WITH SECRETARY OF STATE
The Chief Executive Officer of PRISM shall file a notice of this Agreement with the office of California Secretary of State within 30 days of its effective date, as required by Government Code Section 6503.5 and within 70 days of its effective date as required by Government Code Section 53051. 30 JPA, PRISM Amended: June 30, 2020
IN WITNESS WHEREOF, the undersigned party hereto has executed this Agreement on the date indicated below.
DATE: ____________________ MEMBER: ___________________________________ (Print Name of Member)
BY: ________________________________________
(Authorized signature of Member)
Seal:
31 APPENDIX A
JOINT POWERS AGREEMENT
PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT
(PRISM)
(as of January 20, 2026)
ACCEL
ALAMEDA COUNTY
ALAMEDA HEALTH SYSTEM
ALPINE COUNTY
AMADOR COUNTY
AMADOR TRANSIT
BAY AREA AIR QUALITY
MGMT DISTRICT
BAHARMA (BAY AREA HOUSING
AUTHORITY RISK
MANAGEMENT AUTHORITY)
BERKELEY UNIFIED SCHOOL
DISTRICT
BUTTE COUNTY
BUTTE SCHOOLS SELF-FUNDED
PROGRAMS
CALAVERAS COUNTY
CALIFORNIA FAIR SERVICES
AUTHORITY
CALIFORNIA INERGOVERNEMENTAL
RISK AUTHORITY (CIRA)
CALIFORNIA MENTAL HEALTH
SERVICES AUTHORITY
(CALMHSA)
CALIFORNIA SCHOOLS RISK
MANAGEMENT (CSRM)
CALIFORNIA STATE SENATE
CALIFORNIA STATE UNIVERSITY
RISK MANAGEMENT
AUTHORITY (CSURMA)
CAMPBELL UNION SCHOOL
DISTRICT
CAPITOL AREA DEVELOPMENT
AUTHORITY
CAPRI
CASITAS MUNICIPAL WATER
DISTRICT
CENCAL HEALTH
CENTRAL CONTRA COSTA SANITARY
DISTRICT
CENTRAL COUNTY FIRE
DEPARTMENT
CENTRAL REGION SCHOOL
INSURANCE GROUP (CRSIG)
CENTRAL SIERRA CHILD SUPPORT
AGENCY
CITY OF ADELANTO
CITY OF ALAMEDA
CITY OF ALBANY
CITY OF AMERICAN CANYON
CITY OF ANAHEIM
CITY OF ATWATER
CITY OF BAKERSFIELD
CITY OF BALDWIN PARK
CITY OF BEAUMONT
CITY OF BELL
CITY OF BELL GARDENS
CITY OF BELMONT
CITY OF BERKELEY
CITY OF BRISBANE
CITY OF BUENA PARK
CITY OF BURLINGAME
CITY OF CALABASAS
CITY OF CALEXICO
CITY OF CAPITOLA
CITY OF CARMEL BY THE SEA
CITY OF CARSON
CITY OF CHICO
CITY OF CHULA VISTA
CITY OF CITRUS HEIGHTS
CITY OF CLOVIS
CITY OF COMPTON
CITY OF CONCORD
CITY OF CORONA
CITY OF CORONADO
CITY OF COSTA MESA
CITY OF COVINA
CITY OF CULVER CITY
CITY OF CUPERTINO
CITY OF CYPRESS
CITY OF DALY CITY
CITY OF DEL MAR
CITY OF DIXON
CITY OF DOWNEY
CITY OF EL CAJON
CITY OF EL CENTRO
CITY OF EL MONTE
CITY OF ELK GROVE
CITY OF ENCINITAS
CITY OF ESCALON
CITY OF ESCONDIDO
CITY OF FAIRFIELD
CITY OF FOLSOM
CITY OF FONTANA
CITY OF FOSTER CITY
CITY OF FOUNTAIN VALLEY
CITY OF FREMONT
CITY OF GALT
CITY OF GARDEN GROVE
CITY OF GARDENA
CITY OF GLENDALE
CITY OF GOLETA
CITY OF HANFORD
CITY OF HAWTHORNE
32 PRISM
Joint Powers Agreement Appendix A
page. 2
CITY OF HAYWARD
CITY OF HEMET
CITY OF HESPERIA
CITY OF HUNTINGTON BEACH
CITY OF IMPERIAL BEACH
CITY OF IONE
CITY OF IRVINE
CITY OF IRWINDALE
CITY OF LAKE FOREST
CITY OF LANCASTER
CITY OF LEMON GROVE
CITY OF LINDSAY
CITY OF LIVE OAK
CITY OF LIVERMORE
CITY OF LOMA LINDA
CITY OF LOMPOC
CITY OF LOS ALAMITOS
CITY OF MADERA
CITY OF LOS ALTOS
CITY OF MANHATTAN BEACH
CITY OF MAYWOOD
CITY OF MENLO PARK
CITY OF MERCED
CITY OF MILL VALLEY
CITY OF MILLBRAE
CITY OF MISSION VIEJO
CITY OF MODESTO
CITY OF MONTEBELLO
CITY OF MONTEREY PARK
CITY OF MORENO VALLEY
CITY OF MOUNTAIN VIEW
CITY OF MURRIETA
CITY OF NAPA
CITY OF NATIONAL CITY
CITY OF NEEDLES
CITY OF NORCO
CITY OF NOVATO
CITY OF OAKLAND
CITY OF OCEANSIDE
CITY OF OROVILLE
CITY OF OXNARD
CITY OF PACIFICA
CITY OF PALMDALE
CITY OF PALO ALTO
CITY OF PASADENA
CITY OF PASO ROBLES
CITY OF PERRIS
CITY OF PETALUMA
CITY OF PICO RIVERA
CITY OF PINOLE
CITY OF PITTSBURG
CITY OF PLEASANTON
CITY OF POMONA
CITY OF PORT HUENEME
CITY OF RANCHO CORDOVA
CITY OF RANCHO MIRAGE
CITY OF RANCHO SANTA MARGARITA
CITY OF REDDING
CITY OF REDLANDS
CITY OF REDONDO BEACH
CITY OF REDWOOD CITY
CITY OF RIALTO
CITY OF RICHMOND
CITY OF RIDGECREST
CITY OF ROHNERT PARK
CITY OF ROSEVILLE
CITY OF SACRAMENTO
CITY OF SAN BERNARDINO
CITY OF SAN BRUNO
CITY OF SAN BUENAVENTURA (VENTURA)
CITY OF SAN CLEMENTE
CITY OF SAN DIEGO
CITY OF SAN JACINTO
CITY OF SAN LEANDRO
CITY OF SAN MATEO
CITY OF SAN RAMON
CITY OF SANTA CLARA
CITY OF SANTA CLARA HOUSING
AUTHORITY
CITY OF SANTA MARIA
CITY OF SANTA ROSA
CITY OF SANTEE
CITY OF SAUSALITO
CITY OF SHAFTER
CITY OF SIMI VALLEY
CITY OF SOLANA BEACH
CITY OF SOUTH PASADENA
CITY OF SOUTH SAN FRANCISCO
CITY OF STANTON
CITY OF STOCKTON
CITY OF SUNNYVALE
CITY OF THOUSAND OAKS
CITY OF TORRANCE
CITY OF TRACY
CITY OF VACAVILLE
CITY OF VALLEJO
CITY OF VISALIA
CITY OF VISTA
CITY OF WALNUT CREEK
CITY OF WATSONVILLE
CITY OF WEST COVINA
CITY OF WEST SACRAMENTO
CITY OF WESTMINSTER
CITY OF WHITTIER
CITY OF YUBA CITY
COACHELLA VALLEY ASSICIATION OF
GOVERNMENTS (CVAG)
COLLEGE OF THE LAW, SAN FRANCISCO
COLUSA COUNTY
CONTRA COSTA COUNTY
CONTRA COSTA COUNTY IHSS PUBLIC
AUTHORITY
COUNCIL OF SAN BENITO COUNTY
GOVERNMENTS
33 PRISM
Joint Powers Agreement Appendix A
page. 3
DEL NORTE COUNTY
DEL NORTE IHSS PUBLIC
AUTHORITY
DUBLIN SAN RAMON SERVICES
DISTRICT
EAST BAY REGIONAL PARK DISTRICT
EL DORADO COUNTY
EVERGREEN ELEMENTARY
SCHOOL DISTRICT
FAIRFIELD-SUISUN
SEWER DISTRICT
FIRST FIVE CONTRA COSTA CHILDREN
& FAMILIES COMMISSION
FRESNO COUNTY
GLENN COUNTY
GOLD COAST TRANSIT DISTRICT
GOLDEN EMPIRE TRANSIT DISTRICT
GOLDEN STATE RISK MANAGEMENT
AUTHORITY (GSRMA)
GREAT BASIN UNIFIED AIR
POLLUTION CONTROL
DISCTRICT
HOUSING AUTHORITY OF THE
COUNTY OF MARIN
HOUSING AUTHORITY OF THE COUNTY
OF RIVERSIDE
HUMBOLDT COUNTY
HUMBOLDT TRANSIT AUTHORITY (HTA)
HUNTINGTON BEACH UNION HIGH
SCHOOL DISTRICT
IMPERIAL COUNTY
IMPERIAL COUNTY IHSS PUBLIC
AUTHORITY
INLAND EMPIRE HEALTH PLAN
INLAND EMPIRE UTILITIES AGENCY
INYO COUNTY
IRVINE RANCH WATER DISTRICT
(IRWD)
KERN COUNTY
KERN COUNTY HOSPITAL AUTHORITY
KERN IHSS PUBLIC AUTHORITY
KINGS COUNTY
KINGS COUNTY AREA PUBLIC TRANSIT
AGENCY
KINGS WASTE & RECYCLING
AUTHORITY
LAKE COUNTY
LAKE ELSINORE UNIFIED SCHOOL
DISTRICT
LASSEN COUNTY LOCAL AGENCY WC
EXCESS JPA (LAWCX)
LOMPOC VALLEY MEDICAL CENTER
LOS ANGELES COUNTY
DEVELOPMENT AUTHORITY (LACDA)
LOS ANGELES COUNTY LAW LIBRARY
LOS ANGELES COUNTY OFFICE OF
EDUCATION (LACOE)
LOS ANGELES UNFIED SCHOOL DISTRICT RISK
MANAGEMENT AUTHORITY (LAUSDRMA)
MADERA COUNTY
MARIN COUNTY
MARIN COUNTY TRANSIT DISTRICT
MARIPOSA COUNTY
MENDOCINO COUNTY
MERCED COUNTY
MERCED IRRIGATION DISTRICT
MID-PENINSULA REGIONAL OPEN SPACE DISTRICT
MODOC COUNTY
MONO COUNTY
MONTEREY BAY AREA SELF INSURANCE AUTHORITY
(MBASIA)
MONTEREY COUNTY
MONTEREY COUNTY HOUSING AUTHORITY
MONTEREY COUNTY WATER RESOURCE AGENCY
(MCWRA)
MONTEREY PENINSULA AIRPORT DISTRICT
MONTEREY SALINAS TRANSIT
MORAGA-ORINDA FIRE
PROTECTION DISTRICT
MORONGO BASIN TRANSIT AUTHORITY
DBA BASIN TRANSIT
MOUNTAIN COMMUNITIES’ HEALTHCARE
DISTRICT
MUNICIPAL POOLING AUTHORITY (MPA)
NAPA COUNTY
NAPA SANITATION DISTRICT
NEVADA COUNTY
NORTH COUNTY TRANSIT DISTRICT
NORTHERN CA CITIES SELF INSURANCE
FUND (NCCSIF)
NORTHERN CALIFORNIA POWER AGENCY
(NCPA)
NCSDIA
OAKLAND UNIFIED SCHOOL DISTRICT
OC SANITATION DISTRICT
OFFICE OF COMMUNITY AND INVESTMENT
AND INFRASTRUCTURE (OCII)
OMNITRANS
ORANGE COUNTY FIRE AUTHORITY
ORANGE COUNTY TRANSPORTATION
AUTHORITY
PAJARO VALLEY HEALTH CARE DISTRICT
HOSPITAL CORPORATION DBA
WATSONVILLE COMMUNITY
HOSPITAL
PALO VERDE VALLEY HEALTH CARE
DISTRICT HOSPITAL
PASADENA USD
PLACER COUNTY
PLACER COUNTY WATER AGENCY
PLEASANT HILL RECREATION & PARK DIST
PLUMAS COUNTY
PORT OF OAKLAND
PRISM
PUBLIC AGENCIES SELF INSURANCE
SYSTEM (PASIS) – SAN DIEGO
34 PRISM
Joint Powers Agreement Appendix A
page. 4
PUBLIC ENTITY RISK
MANAGEMENT
AUTHORITY
(PERMA)
REDONDO BEACH
UNIFIED SCHOOL DIST
RIVERSIDE COUNTY
RIVERSIDE COUNTY IHSS
PUBLIC AUTHORITY
RIVERSIDE TRANSIT AGENCY
SACRAMENTO AREA
FLOOD CONTROL
AGENCY
RURAL COUNTY
REPRESENTATIVE
S OF CALIFORNIA
(RCRC)
SACRAMENTO AREA
FLOOD CONTROL
AGENCY
SACRAMENTO AREA SEWER
DISTRICT (SASD)
SACRAMENTO COUNTY
SACRAMENTO FIRST FIVE
COMMISSION
SACRAMENTO – YOLO MOSQUITO
AND VECTOR CONTROL
DISTRICT
SAN BENITO COUNTY
SAN BENITO IHSS PUBLIC
AUTHORITY
SAN BERNARDINO COUNTY
SAN BERNARDINO IHSS PUBLIC
AUTHORITY
SAN BERNARDINO MOUNTAINS
COMMUNITY HOSPITAL
SAN BERNARDINO MUNICIPAL
WATER DEPARTMENT
SAN DIEGO COUNTY
SAN DIEGO COUNTY IHSS PUBLIC
AUTHORITY
SAN DIEGO COUNTY WATER
AUTHORITY
SAN DIEGO HOUSING COMMISSION
SAN DIEGO METROPOLITAN
TRANSIT SYSTEM
SAN DIEGO UNIFIED SCHOOL
DISTRICT
SAN ELIJO JPA ADMINISTRATION
SAN JOAQUIN COUNTY
SAN JOSE UNIFIED SCHOOL
DISTRICT
SAN LUIS OBISPO COUNTY
SAN MATEO CONSOLIDATED FIRE
DEPARTMENT
SAN MATEO COUNTY SCHOOLS
INSURANCE GROUP
(SMCSIG)
SANTA BARBARA COUNTY
SANTA BARBARA METROPOLITAN TRANSIT DISTRICT
SANTA CLARA COUNTY
SANTA CLARA COUNTY CENTRAL FIRE PROTECTION
DISTRICT
SANTA CLARA COUNTY LIBRARY DISTRICT JPA
SANTA CLARA COUNTY OFFICE OF EDUCATION
(SCCOE)
SANTA CLARA COUNTY VECTOR CONTROL DISTRICT
SANTA CLARA VALLEY WATER DISTRICT
SANTA CRUZ COUNTY
SANTA CRUZ COUNTY FIRE AGENCIES INSURANCE
GROUP
SANTA CRUZ METRO TRANSIT DISTRICT
SCHOOLS EXCESS LIABILITY FUND (SELF)
SELF INSURED RISK MANAGEMENT AUTHORITY
(SIRMA)
SHASTA COUNTY
SHASTA IHSS PUBLIC AUTHORITY
SIERRA COUNTY
SISKIYOU COUNTY
SLORTA JPA
SOLANO COUNTY
SOLANO TRANSPORTATION AUTHORITY
SONOMA COUNTY
SONOMA COUNTY EMPLOYEES' RETIREMENT
ASSOCIATION (SCERA)
SONOMA MARIN AREA RAIL TRANSIT
SOUTH BAY AREA SCHOOLS INSURANCE
AUTHORITY (SBASIA)
SOUTH COAST AIR QUALITY
MANAGEMENT DISTRICT
SPECIAL DISTRICT RISK MANAGEMENT
AUTHORITY (SDRMA)
STANISLAUS COUNTY
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF ALAMEDA
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF ALPINE
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF AMADOR
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF BUTTE
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF CALAVERAS
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF COLUSA
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF CONTRA COSTA
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF DEL NOTRE
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF EL DORADO
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF LAKE
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF LASSEN
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF MERCED
35 PRISM
Joint Powers Agreement Appendix A
page. 5
SUPERIOR COURT OF
CALIFORNIA,
COUNTY OF
ORANGE
SUPERIOR COURT OF
CALIFORNIA,
COUNTY OF
PLACER
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF SAN BENITO
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF SAN LUIS OBISPO
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF SANTA BARBARA
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF SANTA CRUZ
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF SHASTA
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF SONOMA
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF STANISLAUS
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF TRINITY
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF TUOLUMNE
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF YOLO
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF YUBA
SUPERIOR COURT OF CALIFORNIA,
COUNTY OF SISKIYOU
SUTTER COUNTY
SUTTER IHSS PUBLIC AUTHORITY
TAHOE TRANSPORTATION DISTRICT
TEHAMA COUNTY
TOWN OF APPLE VALLEY
TOWN OF COLMA
TOWN OF YOUNTVILLE
TRANSPORTATION CORRIDOR
AGENCIES
TRI-COUNTY SCHOOLS INSURANCE
GROUP (TCSIG)
TRINDEL INSURANCE FUND
TRINITY COUNTY
TULARE COUNTY
TUOLUMNE COUNTY
TURLOCK IRRIGATION DISTRICT
UNION SANITARY DISTRICT
UPLAND UNIFIED SCHOOL DISTRICT
VENTURA COUNTY
WEST SAN GABRIEL LIABILITY AND
PROPERTY JPA
WEST SAN GABRIEL WC JPA
YOLO COUNTY
YOLO COUNTY PUBLIC AGENCY RISK
MANAGEMENT INSURANCE
AUTHORITY (YCPARMIA)
YUBA COUNTY
36 Adopted: February 5, 2026
MEMORANDUM OF UNDERSTANDING
POLLUTION LIABILITY INSURANCE PROGRAM
This Memorandum of Understanding (hereinafter “Memorandum”) is entered into by and between Public Risk Innovation, Solutions, and Management (hereinafter referred to as “PRISM”) and the participating entities (hereinafter “Members”) who are signatories to this Memorandum.
1. CREATION AND PURPOSE OF THE PROGRAM. There is hereby created by this Memorandum the Pollution Liability Insurance Program (hereafter “Program”). The purpose of the Program is to provide participating Members with group purchase and coverage for bodily injury, property damage, and cleanup costs caused by pollution conditions at scheduled locations or arising from certain operations , as more fully described in the applicable coverage documents.
2. JOINT POWERS AGREEMENT. Each participating member of the Program shall have executed the Joint Powers Agreement Creating Public Risk Innovation, Solutions, and Management (hereinafter referred to as “Agreement”). Except as otherwise provided herein, all terms used herein shall be as defined in Article 1 of the Agreement, and all other provisions of the Agreement not in conflict with this Memorandum shall be applicable.
3. GOVERNANCE AND PROGRAM OVERSIGHT
The Executive Committee of PRISM (hereafter “Committee”) shall have full authority over all matters affecting the Program, including but not limited to:
a. Approval of new members;
b. Program structure and participation requirements;
c. Premium and rate setting;
d. Retention levels, limits, and reinsurance;
e. Underwriting standards; and
f. Policies regarding withdrawal and cancellation
4. PROGRAM PARTICIPATION AND MEMBERSHIP
a. Participation in the Program is voluntary and subject to approval by PRISM in accordance with the Agreement and Program underwriting guidelines. b. A Member approved for participation shall remain in the Program until withdrawal or cancellation in accordance with the Agreement and this Memorandum.
c. PRISM may establish eligibility criteria, including but not limited to training, and compliance with applicable laws and standards.
5. ANNUAL PREMIUM
In accordance with Article 14(b)(2) of the Agreement, participating Members shall be assessed an annual premium for the purpose of funding the Program. Annual rates/premiums will be established by the Committee in consultation with the carrier, actuaries and/or other consultants.
37 Adopted: February 5, 2026
6. COST ALLOCATION
Each Member’s share of the annual premium shall be determined pursuant to a Committee-approved cost allocation methodology, which may consider factors such as exposure, size, loss experience, and other risk characteristics. The cost allocation methodology may be amended from time to time by action of the Committee.
7. COVERAGE DOCUMENTS
PRISM shall issue applicable coverage documents evidencing a Member’s participation in the Program and setting forth the specific terms, conditions, limits, retentions, exclusions, and endorsements applicable to the coverage.
8. CLAIMS AND INCIDENT REPORTING
a. Members shall comply with all incident reporting, claims reporting, and cooperation requirements established by PRISM and/or the carrier, and as set forth in the coverage documents.
b. Members shall promptly notify PRISM of any known or suspected incident that may give rise to a claim under the Program.
c. Failure to comply with these reporting requirements could adversely impact coverage.
9. CLAIMS ADMINISTRATION
Claims administration services shall be provided by the insurance carrier(s) and/or their assignee.
10. WITHDRAWAL AND CANCELLATION
Withdrawal or cancellation from the Program shall be governed by Articles 20 and 21 of the Agreement, subject to policy provisions and any additional Program -specific requirements adopted by the Committee.
11. LATE PAYMENTS
Notwithstanding any other provision to the contrary regarding late payment of invoices or cancellation from a Program, at the discretion of the Executive Committee, any Member that fails to pay an invoice when due may be given a ten (10) day written notice of cancellation.
12. DISPUTE RESOLUTION
Any question or dispute with respect to the rights and obligations of the parties to this Memorandum regarding coverage shall be determined in accordance with the Agreement Article 31, Dispute Resolution.
13. AMENDMENT
This Memorandum may be amended by a majority vote of the Executive Committee and signature on the Memorandum by the Member’s designated representative who shall have authority to execute this Memorandum. Should a Member of the Program fail to execute any amendment to this Memorandum within the time provided by the Executive Committee, the Member will be deemed to have withdrawn at the following renewal. 38 Adopted: February 5, 2026
7/1/2026
Gina Dean, CEO
14. COMPLETE AGREEMENT
Except as otherwise provided herein, this Memorandum constitutes the full and complete agreement of the Members.
15. SEVERABILITY
If any provision of this Memorandum is judicially determined to be void or unenforceable, such determination shall not affect the validity of the remaining provisions.
16. EFFECTIVE DATE
This Memorandum shall become effective on the effective date of coverage for the Member and upon approval by the Executive Committee of any amendment, whichever is later.
17. EXECUTION IN COUNTERPARTS
This Memorandum may be executed in several counterparts, each of which shall be an original, all of which shall constitute but one and the same instrument.
IN WITNESS WHEREOF, the undersigned have executed this Memorandum as of the dates set forth below.
PRISM:
Dated: ____________________
Signature: _________________________________
Printed Name & Title: ________________________
Public Risk Innovation, Solutions, and Management
Member:
Dated: ____________________
Signature: _________________________________
Printed Name & Title: ________________________
Member Entity: _____________________________
39 Resolution No. 2026-XXX
ATTACHMENT A
RESOLUTION NO. 2026- ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINCOLN APPROVING
THE PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT (PRISM) JOINT
POWERS AGREEMENT AND POLLUTION LIABILITY INSURANCE PROGRAM
MEMORANDUM OF UNDERSTANDING
WHEREAS, the City of Lincoln (“City”) participates in insurance and risk management programs offered through Public Risk Innovation, Solutions, and Management (“PRISM”), formerly known as the CSAC Excess Insurance Authority; and
WHEREAS, PRISM is a joint powers authority organized pursuant to California Government Code section 6500 et seq. for the purpose of jointly developing and funding insurance and risk management programs for public agencies; and
WHEREAS, PRISM has notified participating agencies that execution of the PRISM Joint Powers Agreement and applicable program -specific Memoranda of Understanding is required in order to continue participation in PRISM insurance programs for Fiscal Year 2026/27; and
WHEREAS, the City participates in the PRISM Pollution Liability Insurance Program; and
WHEREAS, the Pollution Liability Insurance Program Memoran dum of Understanding establishes the terms and conditions governing participation in the program, including program administration, participation requirements, premium allocation, claims administration, and withdrawal provisions; and WHEREAS, approval of t he Joint Powers Agreement and Pollution Liability Insurance Program Memorandum of Understanding is necessary to maintain the City’s participation and coverage in the PRISM Pollution Liability Insurance Program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lincoln authorizes:
Section 1. The City Council hereby approves the Joint Powers Agreement Creating Public Risk Innovation, Solutions, and Management (PRISM).
Section 2. The City Council hereby approves the Pollution Liability Insurance Program Memorandum of Understanding.
Section 3. The City Manager, or designee, is hereby authorized and directed to execute the Joint Powers Agreement and the Pollution Liability Insurance Program Memorandum of Understanding, together with any n on-substantive revisions approved by the City Attorney.
40 Resolution No. 2026-XXX
Section 4. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 9th day of June, 2026 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
Richard Pearl, Mayor
ATTEST:
Hope Ithurburn, City Clerk
41 SUBJECT:
Adopt a Resolution Authorizing the Fiscal Year 2026-2027 Road Maintenance and Rehabilitation Account (RMRA) Project List. (Jonnelyn Espartero)
SUBMITTED BY:
Jonnelyn Espartero
DEPARTMENT:
Engineering
DATE:
June
9, 2026
Item Number 13.C
STAFF RECOMMENDATION:
Staff recommends the City Council adopt a resolution authorizing the list of projects (Attachment B) for Fiscal Year 2026/2027 funded by Senate Bill 1: The Road Repair and Accountability Act of 2017.
BACKGROUND/INTRODUCTION:
On April 28, 2017, the Governor signed the Road Repair and Accountability Act of 2017, Senate Bill 1 (SB-1). To address basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local streets, and road system, SB-1 increases per gallon fuel excise taxes, increases diesel fuel sales taxes and vehicle registration fees, and provides for inflationary adjustments to tax rates in future years.
Beginning November 1, 2017, the State Controller deposited various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account. A percentage of this new Road Maintenance and Rehabilitation Account funding will be apportioned by formula to eligible cities and counties pursuant to Street and Highways Code Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system.
FINDINGS/ANALYSIS:
Since November 2017, the City of Lincoln has received $6,068,418 in SB-1 Road Maintenance and Rehabilitation Account (RMRA) funds. The table below provides a summary of the RMRA expenditure reporting by project.
Fiscal Year
Project Title
Total RMRA
Spent
STAFF REPORT
42 2018-19, 2019-20
Lincoln Boulevard Phase
2 & 1A
$380,183
2019-20, 2020-21,
2021-22
Bridge Maintenance
Project
$539,167
2019-20, 2020-21
First Street Resurfacing
Phase 1
$133,873
2019-20, 2020-21
Lincoln Boulevard
Repaving
$63,042
2019-20, 2020-21,
2021-22, 2022-
2023, 2023-2024
Joiner Parkway Rehab
Phase 2
$658,393
2020-21, 2021-22,
2022-2023, 2023-
2024
Lincoln Boulevard Phase
3 $1,015,469
2020-2021
City Hall ADA Parking
$4,000
2020-2021
East Side Water and
Sewer Replacement
$764,429
2021-2022, 2022-
2023, 2023-2024
Ferrari Ranch Road
UPRR Crossing
$199,562
2022-2023, 2023-
2024, 2024-2025
I Street & J Street
Rehabilitation
$85,158
2022-2023. 2023-
2024
Road Sealant Project
$525,431
2022-2023
Emergency Storm Drain
Repair East 11th
$203,569
2022-2023
East Avenue Pothole
Repair / Dig outs
$63,738
2022-2023
Pothole Repairs Material
Cost - PW
$19,987
2023-2024, 2024-
2025
Lincoln Blvd Signal
Timing
$108,207
2024-2025
Teal Hollow Repairs
$219,475
2024-2025
Ashwood Court Drainage
Improvements
$130,980
2024-2025
E Street & 8
th
Street
Drainage Improvements
$29,750
2024-2025
Curb Ramp
Replacements/Installation
$117,812
2024-2025
Pavement Preservation
Projects (Multiple Years)
$768,193
2024-2025
Pavement Preservation
FY25/26
$38,000
Total RMRA
Expenditures
$6,068,418
43 FISCAL IMPACT:
SB-1 Road RMRA funds provides additional funding for much needed roadway improvements that reduces the City’s exposure to liability and ongoing maintenance costs. The projected revenue for fiscal year 2026/27 is $1,529,751 as shown on Attachment A.
ATTACHMENTS:
SB-1-RMRA_26-27_Project_List.DOC2.Reso.2026June09.jespartero.docx SB-1-RMRA 26-27 Project List.DOC3.Attachment_A.2026June09jespartero.pdf SB-1-RMRA 26-27 Project List.DOC4.Attachment_B.2026June09.jespartero.pdf 44 Resolution No. 2026-XXX
RESOLUTION 2026-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINCOLN ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1:
THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi -modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Lincoln are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City of Lincoln must adopt, by resolution, a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Lincoln, will receive an estimated $ 1,529,751 in RMRA funding in Fiscal Year 2026-27 from SB 1; and
WHEREAS, this is the tenth year in which the City is receiving SB 1 funding and will enable the City of Lincoln to continue essential road m aintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City of Lin coln has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and
WHEREAS, the City of Lincoln used a Pavement Management System along with field observations to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities’ priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate several streets/roads throughout the City this year and similar projects into the future; and
WHEREAS, the 2023 California Statewide Local Streets an d Roads Needs Assessment found that the City’s streets and roads are in “good” condition and this 45 Resolution No. 2026-XXX
revenue will help us increase the overall quality of our road system, and over the next decade, will maintain our streets and roads in “good” condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting -edge technology, materials and practices, will have significant positive co-benefits for the City of Lincoln.
NOW THEREFORE BE IT RESOLVED:
Section 1. The City Council of the City of Lincoln authorizes:
a. The foregoing recitals are true and correct.
b. The previously proposed and adopted projects will be funded in part or solely with FY 2026-27 Road Maintenance and Rehabilitation Account (RMRA) revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, Exhibit A, the City is reaffirming to the public and the State our intent to fund these projects with RMRA revenues.
PASSED AND ADOPTED this 9th day of June, 2026 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Richard Pearl, Mayor
ATTEST:
Hope Ithurburn, City Clerk
46 ATTACHMENT B
Local Streets and Roads - Projected FY2026-27 Revenues
Based on State Dept of Finance statewide revenue projections Estimated January 2026 TOTAL Road Mntnc
Sec2103 (3) Sec2105 (3) Sec2106 (3) Sec2107 (3) Sec2107.5 (4) HUTA Rehab Acct TOTALHighway Users Tax Acct (HUTA)(1) Streets & Highways Code
PLACER COUNTY
AUBURN 134,593 90,000 60,934 120,350 3,000 408,876 386,282 795,158 COLFAX 19,543 13,068 12,951 18,814 1,000 65,377 56,089 121,466 LINCOLN 533,013 356,416 227,100 476,609 7,500 1,600,638 1,529,751 3,130,389 LOOMIS 66,548 44,500 32,555 59,506 2,000 205,109 190,994 396,104 ROCKLIN 715,363 478,350 303,152 639,664 7,500 2,144,029 2,053,098 4,197,128 ROSEVILLE 1,549,511 1,036,129 651,045 1,385,541 10,000 4,632,226 4,447,108 9,079,334
PLUMAS COUNTY
PORTOLA 20,638 13,800 9,566 170,053 1,000 215,058 59,232 274,289
RIVERSIDE COUNTY
BANNING 312,348 208,862 135,665 279,295 6,000 942,170 896,442 1,838,612 BEAUMONT 583,733 390,332 249,367 521,962 7,500 1,752,894 1,675,318 3,428,212 BLYTHE 183,582 122,758 81,716 164,156 4,000 556,212 526,883 1,083,095 CALIMESA 107,482 71,872 49,832 96,109 3,000 328,295 308,475 636,770 CANYON LAKE 108,128 72,303 50,102 96,686 3,000 330,219 310,327 640,546 CATHEDRAL CITY 504,964 337,660 216,365 451,529 7,500 1,518,018 1,449,251 2,967,269 COACHELLA 433,918 290,153 186,599 388,001 6,000 1,304,672 1,245,350 2,550,022 CORONA 1,555,992 1,040,464 656,715 1,391,337 10,000 4,654,508 4,465,711 9,120,219 DESERT HOT SPRINGS 325,185 217,445 141,043 290,774 6,000 980,446 933,283 1,913,729 EASTVALE 682,387 456,300 290,700 610,177 7,500 2,047,064 1,958,457 4,005,521 HEMET 898,789 601,004 381,366 803,679 7,500 2,692,339 2,579,533 5,271,871 INDIAN WELLS 47,533 31,785 24,715 42,503 1,000 147,536 136,421 283,956 INDIO 904,704 604,959 383,844 808,968 7,500 2,709,975 2,596,508 5,306,483 JURUPA VALLEY 1,035,601 692,488 438,686 926,014 10,000 3,102,788 2,972,184 6,074,972 LAKE ELSINORE 721,337 482,345 307,019 645,005 7,500 2,163,205 2,070,242 4,233,447 LA QUINTA 379,288 253,623 163,710 339,151 6,000 1,141,772 1,088,559 2,230,331 MENIFEE 1,127,382 753,860 477,140 1,008,083 10,000 3,376,465 3,235,597 6,612,062 MORENO VALLEY 2,061,103 1,378,222 868,341 1,842,997 10,000 6,160,663 5,915,383 12,076,046 MURRIETA 1,092,901 730,803 462,693 977,250 10,000 3,273,647 3,136,635 6,410,282 NORCO 260,328 174,076 113,870 232,780 6,000 787,053 747,142 1,534,196 PALM DESERT 508,180 339,811 217,713 454,405 7,500 1,527,609 1,458,482 2,986,091 PALM SPRINGS 434,818 290,755 186,976 388,805 6,000 1,307,354 1,247,931 2,555,285 PERRIS 794,240 531,094 337,563 710,193 7,500 2,380,590 2,279,475 4,660,064 RANCHO MIRAGE 167,373 111,919 74,924 149,662 4,000 507,878 480,362 988,240 RIVERSIDE 3,131,762 2,094,152 1,316,915 2,800,359 10,000 9,353,190 8,988,184 18,341,374 SAN JACINTO 537,608 359,488 230,042 480,718 7,500 1,615,356 1,542,938 3,158,294 TEMECULA 1,097,115 733,620 464,458 981,018 10,000 3,286,211 3,148,728 6,434,939 WILDOMAR 362,482 242,385 156,669 324,124 6,000 1,091,660 1,040,326 2,131,986 15 January 2026 CaliforniaCityFinance.com Page 10 of 16 47 New Project or Previously
Proposed
(Multi-year Project)
Project Title Description Location Schedule
Useful Life
Elements
(Years)
CIP No.
New FY 26/27 Pavement Preservation/Sealant
The project will include approximately 9 miles of roadway. It will consist of micro-surfacing, Type II, traffic striping, and pavement markings for roads showing weathering, pavement cracking and minor base failures. Roads will be evaluated to ensure proposed treatment is appropriate for the condition of the roadway.
1. Nicolaus Rd from Q St to H St
2. McBean Park Dr from Lincoln Blvd to East
Ave
3. Blacksmith Ave from Silver Spur Cir to
McCourtney Rd
4. Silver Spur Cir
5. Buckboard Dr from Blacksmith Ave to E 12th
St
Construction
2026/27 25 698
New FY 26/27 Third Street Pavement
Rehabilitation
3rd Street between L Street and H Street has deteriorated significantly and is in need of repair. This project will include topographical survey and design of the roadway pavement, concrete flatwork and utilities. Additionally, construction will focus on rehabilitation of the existing roadway surface, various ADA improvements and minor drainage improvements.
3rd Street between L Street and H Street
Design 2026/27
Construction
2027/28
50 696
New FY 26/27 Curb Ramp Installation/Repair This project will replace non-compliant curb ramps or install new if none exists.
1. 3rd St between L St and H St
2. 1st St between R St and O St
3. 6th St and H St
4. Stone House Ln and Geary Ln
5. Buckboard Dr from Blacksmith Ave to E 12th
St
6. McBean Park Dr from Lincoln Blvd to East
Ave
7. Blacksmith Ave from Silver Spur Cir to
McCourtney Rd
Construction
2026/27 50 700
Previously Proposed
Multi-year
Pavement Preservation Project
FY 25/26
This project will focus on pavement rehabilitation and maintenance activities for the following locations:
1. Virginiatown from McCourtney Rd to 750-ft east of Sassafras
2. McCourtney Rd from Virginiatown Rd to northern City limit
3. 9th Street from O Street to 7th Street
4. Venture Dr from Aviation Blvd to Lakeside Dr
5. Moore Rd from Nelson Ln to eastern terminous
6. Fiddyment Rd from Moore Rd to a point 4,800-ft south of Moore Rd
1. Virginiatown from McCourtney Rd to 750-ft
east of Sassafras
2. McCourtney Rd from Virginiatown Rd to
northern City limit
3. 9th Street from O Street to 7th Street
4. Venture Dr from Aviation Blvd to Lakeside Dr
5. Moore Rd from Nelson Ln to eastern
terminous
6. Fiddyment Rd from Moore Rd to a point
4,800-ft south of Moore Rd
Construction
2026/27 50 652
Previously Proposed
Multi-year
Ryan Court Drainage
Improvements
There is localized flooding on Ryan Court due to shrinking and swelling of the road subgrade creating low spots. This project would grind the half pavement width for a section of Ryan Court where the ponding is occurring to re-establish grade for positive drainage.
Ryan Court Construction
2027/28 25
Exhibit A to Resolution 2026
Table 1. City of Lincoln SB 1 Road Maintenance and Rehabilitation Account (RMRA) Projects
48 New Project or Previously
Proposed
(Multi-year Project)
Project Title Description Location Schedule
Useful Life
Elements
(Years)
CIP No.
Previously Proposed
Multi-year
Ferrari Ranch Road
Improvements
The project will include topographical survey and design of the roadway pavement, alignment, concrete flatwork and utilities.
Construction will include the approaches to the roundabouts on Ferrari Ranch road between Lincoln Blvd. and McBean Park Drive; specifically at the intersection of Sun City Blvd and Ingram Parkway.
The project will evaluate the existing pavement condition and provide the recommended pavement rehabilitation strategy for the existing pavement that will remain as the approaches into and out of the new roundabouts.
Ferrari Ranch road between Lincoln Blvd. and
McBean Park Drive
Design 2026/27
Construction
2026/27
50 644
Previously Proposed
Multi-year
Lincoln Blvd Pavement
Rehabilitation
The project will include topographical survey and design of the roadway pavement, concrete flatwork and utilities. Additionally, it will focus on pavement rehabilitation, maintenance activities, replacement of non-compliant curb ramps or install new if none exist along Lincoln Blvd.
Lincoln Blvd south of Lincoln Hills Town Center
Design 2026/27
Construction
2027/28
50 693
Previously Proposed
Multi-year
First Street Pavement
Preservation
First St is a collector road that is degraded and requires repair. It is showing signs of base failures, block and edge cracking, patching, and weathered (polished aggregate). The First St Pavement Preservation Project will include topographical survey and design of the roadway pavement, which will address all the degraded and below-standard condition, concrete flatwork and utilities. Construction will include rehabilitating the road, installing ADA curb ramps, minor concrete & drainage repairs, and striping to the latest CAMUTCD standards.
First St - from R St to O St
Design and
Construction
2025/26
50 653
Previously Proposed
Multi-year New Storm Drain Manholes
There are numerous areas in downtown Lincoln that experience flooding during storm events. In some instances, the flooding is a result of lines that need maintenance but have no access points. This project will identify the storm drain lines that are prone to flooding and construct new manholes as access points for maintenance and inspection
1. 7th St and L St
2. Flightline Terminous
3. Gateway Dr and E St
4. 5th St and D St
Construction
2025/26 50 665
Previously Proposed
Multi-year
Industrial Ave Pavement
Rehabilitation Project
Industrial Avenue between Highway 65 and the southern City limit is in a bad state of disrepair. The City's General Plan identifies the need to widen this roadway to a 6-Lane arterial road. However, a six-lane roadway's timing and demand are not anticipated for 15 years. To provide a safe and serviceable street that will serve until the roadway widening is needed, a rehabilitation of the current road is necessary.
This project would consist of removing and repaving 4-inches of asphalt across the entire width of the roadway for the limits described above.
Industrial Avenue - between Highway 65 and
southern City Limit
Construction
2025/26 20 652
49 New Project or Previously
Proposed
(Multi-year Project)
Project Title Description Location Schedule
Useful Life
Elements
(Years)
CIP No.
Previously Proposed
Multi-year Ferrari Ranch Rd UPRR
Construct pedestrian improvements and upgrades to the existing UPRR at-grade crossings including an improved sidewalk. The overall goal of this project is to provide for a more pedestrian and bicycle- friendly environment along the main street throughout the City.
Currently, there is no safe path of travel to get across the railroad tracks to Lincoln Blvd from Ferrari Ranch Road.
Lincoln Blvd Railroad Crossing at Ferrari Ranch
Rd
Construction
2026/27 30 600
Previously Proposed
Multi-year
Pothole Repair - Various
Locations
Pothole repairs will be made on streets that are not on a near term cycle for street resurfacing or utility replacement. Full pavement removal and replacement (dig-outs) will be utilized to ensure that the repairs will hold up long term.
1. Fiddyment Rd
2. Virginiatown Rd
3. East 12th St
4. Moore Road between Ferrari Ranch Rd and
Fiddyment Rd
Construction
2025/26 20 699
50 SUBJECT:
Adopt a Resolution to Award Construction Contract for CIP 662 - 6th Street Storm Drain Repair to Western Engineering, Inc. (Jacob Groeser)
SUBMITTED BY:
Jacob Groeser
DEPARTMENT:
Engineering
DATE:
June
9, 2026
Item Number 13.D
STAFF RECOMMENDATION:
Staff recommends City Council adopt a resolution:
1 .
Authorizing the City Manager to execute a contract for construction with Western Engineering, Inc. in the amount of $304,420 for the 6
th
Street Storm Project
and authorizing the City Engineer to approve change orders not to exceed $90,000; 2 .
Authorizing the City Manager to execute a contract for material testing services with Blackburn Consulting in the amount of $32,808.
3 .
Authorizing a budget augmentation of $101,541 from the unencumbered Fund 2370 to CIP 662 - 6th Street Storm Drain Repair
The project is funded by $218,750 from Fund 2750 as part of CIP 662 – 6 th
Street Storm
Drain Repair Project in FY 2025/26 Capital Improvement Budget.
BACKGROUND/INTRODUCTION:
The Capital Improvement Program for FY 2025/26 includes CIP 662 – 6 th
Street Storm Drain
Repair
The 6
th
Street Storm Drain Repair will replace a 500-foot segment of failed storm drain pipe along 6
th
Street between A street and East Avenue, including several new drop inlets and manholes.
On February 10, 2026, the City Council adopted a resolution to approve the plans and technical specifications, and authorize the Engineering Division to proceed with the bidding process for construction. The invitation for bids was published in the Lincoln News Messenger, and posted on Planet Bids and the City website on April 7, 2026.
STAFF REPORT
51 During the bid period, additional storm drain repairs were identified on 6th Street near Lincoln Boulevard. Given the significance of Lincoln Boulevard as a major thoroughfare, these repairs will be carried out by Western Engineering through a contract change order. The necessary additional funds for these repairs will be provided from CIP 665 – Annual Storm Drain Replacement.
FINDINGS/ANALYSIS:
Bids were received by the City Clerk at 2:00 PM on May 8, 2026. Responsive bid proposals were received from seven contractors and are included in Attachment B.
On May 8, 2026, the following bids were received:
Contractor
Base Bid Amount
Western Engineering Contractors, Inc.
$304,420
LaFleur Engineering, Inc.
$320,811
Central Valley Engineering & Asphalt, Inc.
$329,642
Imperial Engineering, Inc.
$340,100
Staff has reviewed the bids and recommends the City award a construction contract (Attachment B) to the lowest responsive and responsible bidder, Western Engineering, Inc. in the amount of $304,420 for the Base Bid.
The work will commence upon award. The project is currently programmed with the following milestone schedule:
Award Contract for Construction: May 28, 2026
Issue Notice to Proceed: June 1, 2026 Begin Construction: June 2026 End Construction: July 2026 City Staff will provide construction management and inspection. Blackburn Consulting will provide materials sampling, testing and inspection services under the on-call professional services contract authorization.
ENVIRONMENTAL REVIEW:
The proposed project qualifies for a categorical/statutory exemption under section 15302(c) – Replacement of Existing Utilities and thereby is exempt from further environmental review under the California Environmental Quality Act Guidelines. This project will not lead to an increase in the capacity of the existing storm drain system.
FISCAL IMPACT:
The project is funded in Fiscal Year 2025/26 Fund 2750. A portion of this project will be supplemented through funds allocated for CIP 665 – Annual Storm Drain Replacement.
Remaining ARPA Funds (Fund 2370) have been requested as a budget augmentation for CIP 662.
52 Budgeted
CIP 665 (Annual Storm Drain Replacement) Fund 2210 $109,793 CIP 662 Fund 2750 $218,750 CIP 662 Fund 2370 (Requested Augmentation) $101,541 Total Budgeted $430,084 Estimated Project Costs
Fund 2700/2370 & CIP 665
Materials Testing (Blackburn Consulting) $ 32,808 Construction Contract (Western Engineering) $304,420 Construction Contingency (30%) $ 90,000 Total Estimated Costs $427,228 The construction contingency is set higher than is typical for this project due to two factors: (1) limited quality record information within the project area, which may result in scope changes after excavation begins, and (2) critical repairs near Lincoln Boulevard identified during the bidding period that will be paid through a contract change order funded from the project contingency.
ATTACHMENTS:
Attachment_A_CIP_662_6th_St_Storm_Drain_Con_Award.DOC2.Reso.202June9.jgroeser.doc 53 Resolution No. 2026-XXX
RESOLUTION 2026-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINCOLN ( 1)
AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR
CONSTRUCTION WITH WESTERN ENGINEERING, INC. IN THE AMOUNT OF $340,420 FOR THE 6th STREET STORM DRAIN REPAIR PROJECT AND
AUTHORIZING THE CITY ENGINEER TO APPROVE CHANGE ORDERS NOT TO EXCEED $90,000; (2) AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONTRACT FOR MATERIAL TESTING SERVICES WITH BLACKBURN CONSULTING IN THE AMOUNT OF $ 32,808; AND (3) AUTHORIZING A BUDGET AUGMENTATIO N OF $101,541 FROM THE UNENCUMBERED
BALANCE OF FUND 2370 TO CIP 662 – 6TH STREET STORM DRAIN REPAIR.
WHEREAS, the Fiscal Year 2025/2026 and 2026/2027 Capital Improvement Program budget includes funds for the 6th Street Storm Drain Repair Project – CIP No. 662; and
WHEREAS, Bid Documents were prepared, titled 6th Street Storm Drain Repair Project, CIP 662; and
WHEREAS, The Notice to Bidders was duly advertised, and a public bid opening was held by the City Clerk at 2:00 pm on May 8, 2026; and
WHEREAS, Western Engineering , Inc. was determined to be the responsible bidder submitting the lowest responsive bid in the amount of $340,420; and
WHEREAS, City Staff will be performing construction management and inspection services; and
WHEREAS, Blackburn Con sulting will be performing material testing services through the on-call professional services contract authorization.
NOW THEREFORE BE IT RESOLVED:
That the City Council of the City of Lincoln authorizes the following:
Section 1. The City Manager to e xecute a contract for construction with Western Engineering , Inc. in the amount of $ 340,420 for the 6th Street Storm Drain Repair Project and authorizing the City Engineer to approve change orders not to exceed $90,000.
Section 2. The City Manager to execute a contract for material testing services with Blackburn Consulting in the amount of $32,808.
54 Resolution No. 2026-XXX
Section 3. A budget augmentation in the amount of $101,541 from the unencumbered balance of Fund 2370 to CIP 662 – 6th Street Storm Drain Repair.
PASSED AND ADOPTED this 9th day of June, 2026 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Richard Pearl, Mayor
ATTEST:
Hope Ithurburn, City Clerk
55 SUBJECT:
Adopt a Resolution Authorizing the City Manager to Execute Contracts for On-Call Professional Services for Various Projects and Programs. (Michelle Scoma)
SUBMITTED BY:
MIchelle Scoma
DEPARTMENT:
Engineering
DATE:
June
9, 2026
Item Number 13.E
STAFF RECOMMENDATION:
Staff recommends adopting a resolution authorizing the City Manager to execute Contracts for On-Call Professional Services for Various Projects and Programs with 19six Architects, 4LEAF, Inc., ACE Quality Control, Acorn Environmental, Adrienne Graham, Alpha CM, Ascent Environmental, Inc., BAE Urban Economics, Inc., Bennett Engineering Services Inc. (BENEN), BKF Engineers, Blackburn Consulting, BPR Consulting Group, Callander Associates Landscape Architecture, Inc., Civil Engineering Solutions, Inc., Coastal Information Systems, Construction Testing Services, Inc., CSG Consultants, CWE, DCCM, Development Compliance Solutions Inc., Dokken Engineering, Domenichelli & Associates, Inc., Economic & Planning Systems, Inc., ECORP Consulting, Inc., Emerald Site Services, ENGEO Incorporated, Environmental Science Associates, FCS International, Inc. dba FirstCarbon Solutions, Fehr & Peers, Forsgren Associates an APEX Company, Francisco and Associates, Inc., Gates Studio, Geocon Consultants Inc., Geographic Technologies Group, LLC, Ghirardelli Associates, Inc., Harris & Associates, Inc., Integra Landscape Architecture, Inc., INTERA Incorporated, Interwest Consulting Group, Inc., a SAFEbuilt Company, JAS Pacific, JLR Environmental Consultants, LLC., Joseph Systems, Inc. (dba) J4 Systems, KCM Engineering, Inc. (Knight CM Group), Kimley-Horn and Associates, Inc, LSA Associates, Inc., Lumos & Associates, Manger Solutions, Mark Thomas and Company, Inc., Mid Pacific Engineering, Inc, MRPE, Inc., NJA Architecture, Pavement Engineering Inc., Psomas, R.E.Y.
Engineers, Inc., Raney Planning & Management, Inc., Ruggeri-Jensen-Azar, Salaber Associates, Inc., SDI Presence, Sequoia Ecological Consulting, Inc., Shums Coda Associates, Inc., Stantec Consulting Services Inc., Tanaka Design Group, TLCD Architecture, TRB and Associates, Inc., TRC Engineers, Inc., UNICO Engineering, Inc., Verde Design, Inc., West Yost Associates, Wood Rodgers, Inc., and Youngdahl Consulting Group, Inc. (See attachment B).
There are no contract values to the On-Call Professional Services Contracts. Notices to proceed will be authorized for specific projects only after sufficient funding has been deposited to the City for development projects or after a Capital Improvement Project is funded and/or is included in the biennial City budget.
STAFF REPORT
56 BACKGROUND/INTRODUCTION:
The City currently requires additional engineering, construction management and inspection, building, planning, information technology (IT), geographic information system (GIS), and water system planning resources, as well as specialty services that are not typically provided with in-house staff, to achieve the goals set forth by the City’s Mission Statement, “To provide the highest level of service responsive to our community’s expectations and to enhance the quality of life and economic vitality.”
The City of Lincoln administers both private development projects and the City’s capital improvement projects. Private development projects require City review of entitlement applications and California Environmental Quality Act (CEQA), often followed by improvement plans and final maps, encroachment permits, construction inspection, and ultimately building permits and inspection. Capital improvement projects include project development through design and construction as well as providing professional engineering support to the Public Works operations divisions. The City has determined that the most efficient way to supplement staff is through the use of contract services that are funded by various sources:
Developer funded: private development applications for entitlements, improvement plans, final maps, private development inspection and building permits.
Capital Improvement Program funds for CIP project management, design, construction management and inspections.
Operating funds included in the biennial City budget for environmental review (not development specific), fiscal studies, information technology support, geographic information system support, and water system planning support.
Currently, the City has 37 firms with on-call professional services contracts for Engineering, Construction Management and Inspection, Planning and Building Services which all expire on June 30, 2026.
During the last 4 years, development activity has increased resulting in the continued need for additional on-call consultant services for Development Engineering, Capital Improvement Program project management and implementation, construction management and inspection, and Building and Planning services. The need for on-call consultant services has also expanded to IT, GIS, and Public Works – Water projects and program services. With a capital improvement program budget of $36 million for biennium fiscal years 2025/27, dozens of private development projects in various stages of entitlement, plan review and construction, along with a growing need for information technology and cybersecurity, it is necessary to utilize on-call consultants to address the increased and varied workload. It would be impractical to meet the full needs of professional services with current City staff.
With these needs in mind, staff prepared a Request for Qualifications (RFQ) that covered the full scope of Development Engineering, Capital Improvement Program project management and implementation, construction management and inspection, Building and Planning services, IT and GIS services, and Public Works – Water projects and program services anticipated to be needed for the next five years.
On February 6, 2026, a Request for Qualifications (RFQ) was advertised on the City’s website and PlanetBids. Statements of Qualifications (SOQ) were due no later than 5:00 pm on March 20, 2026.
57 FINDINGS/ANALYSIS:
The City received a total of 71 statements of qualifications. Staff in Engineering, Community Development, IT/GIS, and Public Works Departments evaluated each of the submitted statements of qualifications based on minimum qualifications for each service area as follows and as shown on page 4 of Attachment C:
qualifications and relevant experience of firm and staff qualifications and relevant experience of key staff with public agencies understanding of City facilities
demonstrated ability to respond quickly
approach to projects
effectiveness as described in approach to project.
70 firms are being recommended, which all met the minimum qualifications. The firms recommended to provide professional on-call services are those listed under the “Staff Recommendation” section. Staff believes that the combination of these 70 firms will provide the additional resources, technical knowledge and flexibility needed to provide a high level of service on private development projects and building permit applications, as well as provide the expertise needed to support capital improvement projects, construction management and inspections, IT, GIS, and Public Works – Water projects and program services.
The approach of utilizing multiple consultants will allow flexibility in assigning consultants as specific duties and needs vary over time. Services will be provided on an as-needed, task by task basis. The on-call arrangement is such that the City will maintain a list of consultants; as applications are submitted and assistance is needed on various projects, the City will select consultants from the list to best match the services required. Conflict of interest will be a consideration in consultant selection, especially as it applies to private development projects.
For large projects that are outside the scope of the RFQ (Attachment C), such as an interchange that is developer funded, or capital projects with special funding regulations, staff will use a separate Request for Proposal (RFP) or Request for Qualifications (RFQ) process, rather than this On-Call Consultant List, to select the consultant team. For private development projects, small locally funded capital projects, and other projects included in the City’s biennial budget for Community Development. GIS/IT, and Public Works - Water, this On-Call Consultant List will be used to select consultants.
The engineering and construction management services needed by the City include many areas of specialty and in most cases require a professional license. Because development work is increasing across the region, the personnel in the on-call firms are very busy; therefore, the selection of the consultant will be primarily based on required expertise and availability of the consultant.
The on-call arrangement does not guarantee any one consultant of receiving work, nor does it obligate the City to select any particular firm. In this situation, because work and costs will vary based upon consultant selected, the type of services needed, as well as the type of project and funding source (City or Developer funded), there is no established budget for the on-call contracts.
After the consultant is selected for the particular service, a scope of work and budget will be prepared by the consultant. Authorization to proceed with private development work will be granted to the consultant after the developer has submitted the necessary funding. In the case 58 of Capital Projects and other City services, the notice to proceed will be authorized when the project is funded and/or is in the biennial City budget. Staff will comply with the Purchasing Ordinance for procedures and signing authority for notices to proceed.
For private development projects, the City Manager, or designee, is authorized to execute a task order without City Council approval if the developer has deposited funds sufficient to cover the full amount of the task order, of any value.
The consultant contracts are proposed to run until June 30, 2029 with options to extend the contract for two additional 1-year terms through June 30, 2031. The City may, at its sole option, extend the term of this Agreement for two additional one-year periods under the same terms and conditions by written notice to Consultant, without requiring a further bilateral amendment, unless otherwise required by law.
At the end of the 5-year contract term, a new RFQ will be solicited and evaluated.
ATTACHMENTS:
Professional On-Call Contracts.DOC2.AttachA.Reso.2026June9.mscoma.docx Professional On-Call
Contracts.DOC3.AttachB.AcceptedConsultantList.2026June9.mscoma.pdf Professional On-Call Contracts.DOC4.AttachC.RFQ.2026June9.mscoma.pdf 59 Resolution No. 2026-XXX
RESOLUTION 2026-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINCOLN AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS FOR ON-CALL PROFESSIONAL SERVICES FOR VARIOUS PROJECTS AND PROGRAMS WITH 19SIX ARCHITECTS, 4LEAF, INC., ACE QUALITY CONTROL, ACORN ENVIRONMENTAL, ADRIENNE GRAHAM, ALPHA CM, ASCENT ENVIRONMENTAL, INC., BAE URBAN ECONOMICS, INC., BENNETT ENGINEERING SERVICES INC (BENEN), BKF ENGINEERS,
BLACKBURN CONSULTING, BPR CONSULTING GROUP, CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE, INC., CIVIL ENGINEERING SOLUTIONS, INC., COASTAL INFORMATION SYSTEMS, CONSTRUCTION TESTING SERVICES, INC., CSG CONSULTANTS, CWE, DCCM, DEVELOPMENT COMPLIANCE SOLUTIONS INC., DOKKEN ENGINEERING, DOMENICHELLI & ASSOCIATES, INC., ECONOMIC & PLANNING SYSTEMS, INC., ECORP CONSULTING, INC., EMERALD SITE SERVICES, ENGEO INCORPORATED, ENVIRONMENTAL SCIENCE ASSOCIATES, FCS INTERNATIONAL, INC.
DBA FIRSTCARBON SOLUTIONS, FEHR & PEERS, FORSGREN ASSOCIATES AN APEX COMPANY, FRANCISCO AND ASSOCIATES, INC., GATES STUDIO, GEOCON CONSULTANTS INC., GEOGRAPHIC TECHNOLOGIES GROUP, LLC, GHIRARDELLI ASSOCIATES, INC., HARRIS & ASSOCIATES, INC., INTEGRA LANDSCAPE ARCHITECTURE, INC., INTERA INCORPORATED, INTERWEST CONSULTING GROUP, INC., A SAFEBUILT COMPANY, JAS PACIFIC, JLR ENVIRONMENTAL CONSULTANTS, LLC., JOSEPH SYSTEMS, INC. (DBA) J4 SYSTEMS, KCM ENGINEERING, INC. (KNIGHT CM GROUP), KIMLEY-HORN AND ASSOCIATES, INC, LSA ASSOCIATES, INC., LUMOS & ASSOCIATES, MANGER SOLUTIONS, MARK THOMAS AND COMPANY, INC., MID PACIFIC ENGINEERING, INC, MRPE, INC., NJA ARCHITECTURE, PAVEMENT ENGINEERING INC., PSOMAS, R.E.Y. ENGINEERS, INC., RANEY PLANNING & MANAGEMENT, INC., RUGGERI-JENSEN-AZAR, SALABER ASSOCIATES, INC., SDI PRESENCE, SEQUOIA ECOLOGICAL CONSULTING, INC., SHUMS CODA ASSOCIATES, INC., STANTEC CONSULTING SERVICES INC., TANAKA DESIGN GROUP, TLCD ARCHITECTURE, TRB AND ASSOCIATES, INC., TRC ENGINEERS, INC., UNICO ENGINEERING, INC., VERDE DESIGN, INC., WEST YOST ASSOCIATES, WOOD RODGERS, INC., AND YOUNGDAHL CONSULTING GROUP, INC.
WHEREAS, Engineering, Community Development, IT/GIS, and Public Works – Water Departments staff require additional engineering, construction management and inspection, building, planning, information technology (IT), geographic information system (GIS), and water system planning resources to support private development projects, capital improveme nt program, ongoing operations and maintenance, and various projects and programs included in the City’s biennial budget; and
WHEREAS, the City developed a request for qualifications for six areas of service and 71 statements of qualification were received from firms interested in performing these services for the City of Lincoln; and
WHEREAS, Staff in the Community Development Department , Engineering Department, IT/GIS Department, and Public Works Department evaluated each of the submitted statements 60 Resolution No. 2026-XXX
of qualifications based on minimum qualifications for each service area as listed in the Request for Qualifications; and
WHEREAS, seventy consulting firms , who met the minimum qualifications, are recommended for on-call contracts; and
WHEREAS, the City budget has established Fund 2480 that is designed to require private development applicants to cover the City’s costs for processing development and building permit applications that include the cost of utilizing contract consultant services, as well as fundi ng to cover City staff time and other expenses associated with processing and supporting private development projects; and
WHEREAS, the City budget has established funding from various enterprise funds to cover expenses for capital improvement projects and other program areas; and
WHEREAS, the City contract manager for each project or task will draft notices to proceed for specific tasks provided that (1) the contract manager identifies funds in the approved budget for the work, or (2) the project is being fully funded by a third party, such as a developer, utility company, or other such project applicant; and
WHEREAS, staff will comp ly with the Purchasing Ordinance for procedures and signing authority for task orders and issuance of notices to proceed; and
WHEREAS, for consistency with the Purchasing Ordinance, for projects that are fully funded by a third party, such as a developer, utility company, or other such project applicant, and sufficient funds have been provided to the City for the proposed work, the City Manager, or designee, shall have final signatory authority, without City Council approval; and
WHEREAS, the adopted budg et for fiscal year 202 5/2027 includes funds for additional engineering, planning, building, construction management and inspection , IT/GIS, and Public Works – Water program services; and
WHEREAS, the City of Lincoln wishes to enter into Contracts for Services with Consultants for Professional On-Call Services in order to have a list of consultants available to respond to the needs of the various departments; and
WHEREAS, it is the policy of the City to execute Contract for Services Agreements with all vendors receiving funds from the City; and
WHEREAS, this resolution will be effective on July 1, 202 6 through June 30, 2029 with options to extend the contract for two additional 1-year terms through June 30, 2031; and
61 Resolution No. 2026-XXX
WHEREAS, the City may, at its sole option, extend the term of this Agreement for two additional one -year periods under the same terms and conditions by written notice to Consultant, without requiring a further bilateral amendment, unless otherwise required by law.
NOW THEREFORE BE IT RESOLVED:
Section 1. The City Manager or designee is authorized to execute Contracts for On -Call Professional Services for Various Projects and Programs with 19six Architects, 4LEAF, Inc., ACE Quality Control, Acorn Environmental, Adrienne Graham, Alpha CM, Ascent Environmental, Inc., BAE Urban Economics, Inc., Bennett Engineering Services Inc (BENEN), BKF Engineers, Blackburn Consulting, BPR Consulting Group, C allander Associates Landscape Architecture, Inc., Civil Engineering Solutions, Inc., Coastal Information Systems, Construction Testing Services, Inc., CSG Consultants, CWE, DCCM, Development Compliance Solutions Inc., Dokken Engineering, Domenichelli & Ass ociates, Inc., Economic & Planning Systems, Inc., ECORP Consulting, Inc., Emerald Site Services, ENGEO Incorporated, Environmental Science Associates, FCS International, Inc. dba FirstCarbon Solutions, Fehr & Peers, Forsgren Associates an APEX Company, Fra ncisco and Associates, Inc., Gates Studio, Geocon Consultants Inc., Geographic Technologies Group, LLC, Ghirardelli Associates, Inc., Harris & Associates, Inc., Integra Landscape Architecture, Inc., INTERA Incorporated, Interwest Consulting Group, Inc., a SAFEbuilt Company, JAS Pacific, JLR Environmental Consultants, LLC., Joseph Systems, Inc. (dba) J4 Systems, KCM Engineering, Inc. (Knight CM Group), Kimley -Horn and Associates, Inc, LSA Associates, Inc., Lumos & Associates, Manger Solutions, Mark Thomas and Company, Inc., Mid Pacific Engineering, Inc, MRPE, Inc., NJA Architecture, Pavement Engineering Inc., Psomas, R.E.Y. Engineers, Inc., Raney Planning & Management, Inc., Ruggeri -Jensen-Azar, Salaber Associates, Inc., SDI Presence, Sequoia Ecological Consulting, Inc., Shums Coda Associates, Inc., Stantec Consulting Services Inc., Tanaka Design Group, TLCD Architecture, TRB and Associates, Inc., TRC Engineers, Inc., UNICO Engineering, Inc., Verde Design, Inc., West Yost Associates, Wood Rodgers, Inc., and Yo ungdahl Consulting Group, Inc.
PASSED AND ADOPTED this 9th day of June, 2026 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Richard Pearl, Mayor
62 Resolution No. 2026-XXX
ATTEST:
Hope Ithurburn, City Clerk
63 Accepted On-Call Consultant List with Groups
Firm Name
Group A:
Development
Project Review
Group B: CIP
Project
Management
Group C:
Construction
Management
& Inspections
Group D:
Community
Development
Group E: IT
& GIS
Group F:
Public
Works -
Water
19six Architects
4LEAF, Inc.
ACE Quality Control
Acorn Environmental
Adrienne Graham
Alpha CM
Ascent Environmental, Inc.
BAE Urban Economics, Inc.
Bennett Engineering Services Inc (BENEN)
BKF Engineers
Blackburn Consulting
BPR Consulting Group
CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE, INC. (CALA) Civil Engineering Solutions, Inc.
Coastal Information Systems
Construction Testing Services, Inc.
CSG Consultants
CWE, an Apex Company
DCCM
Development Compliance Solutions Inc.
Dokken Engineering
Domenichelli & Associates, Inc.
Economic & Planning Systems, Inc.
ECORP Consulting, Inc.
Emerald Site Services
ENGEO Incorporated
Environmental Science Associates
FCS International, Inc. dba FirstCarbon Solutions
Fehr & Peers
Forsgren Associates an APEX Company
Francisco and Associates, Inc.
Gates Studio
Geocon Consultants Inc.
Geographic Technologies Group, LLC
Ghirardelli Associates, Inc.
Harris & Associates, Inc.
Integra Landscape Architecture, Inc.
INTERA Incorporated
Interwest Consulting Group, Inc., a SAFEbuilt Company JAS Pacific
JLR Environmental Consultants, LLC.
Joseph Systems, Inc. (dba) J4 Systems
KCM Engineering, Inc. (Knight CM Group)
Kimley-Horn and Associates, Inc
LSA Associates, Inc.
Lumos & Associates
Manger Solutions
Mark Thomas and Company, Inc.
Mid Pacific Engineering, Inc
MRPE, Inc.
NJA Architecture
Pavement Engineering Inc.
Psomas
R.E.Y. Engineers, Inc.
Raney Planning & Management, Inc.
RFQ-202664
Accepted On-Call Consultant List with Groups
Firm Name
Group A:
Development
Project Review
Group B: CIP
Project
Management
Group C:
Construction
Management
& Inspections
Group D:
Community
Development
Group E: IT
& GIS
Group F:
Public
Works -
Water
Ruggeri-Jensen-Azar
Salaber Associates, Inc.
SDI Presence
Sequoia Ecological Consulting, Inc.
Shums Coda Associates, Inc.
Stantec Consulting Services Inc.
Tanaka Design Group
TLCD Architecture
TRB and Associates, Inc.
TRC Engineers, Inc.
UNICO Engineering, Inc.
Verde Design, Inc.
West Yost Associates
Wood Rodgers, Inc.
Youngdahl Consulting Group, Inc.
RFQ-202665
Request for Qualifications (RFQ)
City of Lincoln, California
Professional On- Call Services for Various Projects and Programs PlanetBids Invitation No.: RFQ-2026
Issue Date: February 6, 2026
Statement of Qualifications Due: March 20, 2026, at 5:00pm via PlanetBids Vendor Portal Contact: Submit all questions via PlanetBids Q&A by Friday, March 6, 2026 at 3:00pm.
1. Purpose and Overview
The City of Lincoln is seeking written statement of qualifications (SOQ) from consultants to perform a variety of Professional Services for the following general assistance program groups:
1. Development Project Review (Group A).
2. Capital Improvement Program (CIP) Project Management and Implementation (Group B).
3. Construction Management and Inspections for Development & Capital Improvement Projects (Group C).
4. Community Development Projects and Programs (Group D).
5. Information Technology (IT) and Geographic Information System (GIS) Projects and Programs (Group E).
6. Public Works - Water Projects and Programs (Group F).
All Consultants wishing to be considered for an on-call contract under this Request for Qualifications (RFQ), including those currently or previously holding on-call contracts, must submit a response to this RFQ.
2. Background
The City of Lincoln is a general law city located in Placer County at the edge of Northern California’s foothills, 27 miles northeast of Sacramento. Since 2000, its population has grown from 11,000 to 56,633. Future general plan build-out population is estimated at 130,000.
The City desires to qualify several consultants to assist the City with the above general assistance program groups. The City maintains a small, but remarkable staff, and requires the assistance of consultants to develop and deliver various programs and projects associated with:
private development, building, planning, capital improvement projects for water, wastewater, streets, drainage, traffic engineering, solid waste, airport, transit, parks, streetscape, public facilities, and other priorities as needed.
The City is looking for consultants that:
• Understand City facilities, processes, regulations and operations • Respond quickly to City needs
• Efficiently develop and deliver programs and projects 66 • Provide valuable services that are cost-effective to the City and consistent with available budget.
The projects and programs are funded by a combination of grants (regional, state and federal), development deposits, permit fees, gas taxes, assessments and utility rates.
Interested consultants are being asked to submit specific statement of qualifications for the programs listed above (Groups A-F).
3. Term
The agreements for each program group shall begin on July 1, 2026, until June 30, 2029. The agreement (Exhibit H) will include options for the City to extend for two additional one-year terms through June 30, 2030 and June 30, 3031 respectively. The City reserves the right to terminate the agreements at any time for any reason.
4. Anticipated Use and Task Order Process
1. Bench Creation: City ranks and selects multiple firms per group.
2. Assignment: City issues task orders. The City may, at its discretion, select firms from the bench using a method it deems appropriate, which may include rotation, direct selection, or a brief written comparison (such as scope confirmation, availability, and a not-to- exceed proposal). For emergency situations, the City may select the first available qualified firm.
3. Compliance: Each task order will specify insurance and funding‑specific requirements (e.g., federal clauses) as applicable.
5. Minimum Qualifications
• Valid California licenses/certifications required as needed. • Valid City of Lincoln Business License is required.
• Five (5)+ years of relevant municipal experience in California (unless otherwise stated).
6. SOQ Content
All SOQs shall be in Arial size 10 font and on 8 ½” x 11” size paper. 11” x 17” may be used in the appendices only.
• Proposal should be concise and should not exceed 30 pages total. • Resumes and References do not apply towards final page count.
Application
• Completed fillable PDF with firm’s contact information and summary of program groups submitted.
• Complete the exhibit tables for program group your firm is submitting for. • Ensure that fillable PDFs are saved. Do not print to PDF. 67 Cover Letter
• No more than one page.
• Indicate the availability of key staff and the level of commitment the consultant is willing to make to City programs and projects (signed by project team member authorized to make commitments on behalf of proposer).
Proposed Team
• For each program area, identify proposed key staff available for each service. • For larger, multiple discipline projects, identify proposed key staff, describe how the proposed team would work together and work closely with City staff. • Provide overview of each key staff member and current office location for each key staff member. Include background of the firm/team, number of professionals (by discipline) and support staff, major focus of practice, range of services and references. Include organization chart with key staff.
• Resumes for team members are to be in an appendix.
Sub-Consultants
• The City may choose to directly retain consultant services instead of as a sub-consultant or select a different consultant to serve the same functions as the sub-consultant. a. Provide qualifications of each sub-consultant.
b. Include one project name, location, scope of services, approximate dollar value of past projects and consultant’s services, key proposed project staff involved and their involvement, and project references.
c. Provide resumes of key staff in an appendix.
Work Locations
• An estimate of the percentage of work to be performed locally. Indicate other offices/locations that might provide services.
Approach to Project
• Describe how the Firm/Team will approach each service to minimize overall City program costs, including construction and operation, while completing the project in a timely manner and providing a service or end product that meets community needs.
Scope of Work
• Provide a detailed scope of services available; see attachments for each Group (Exhibits A-F) for an outline of the scope of services for each service task you are proposing. • Please summarize how your proposed scope of work is different from the scope outlined in this document.
• Indicate which key team members will work on each task, including the task leader who will be responsible for day-to-day implementation of each task, and who will be responsible for quality control and oversight of the task (one team member may have multiple roles on a task).
Resumes
• Resumes of proposed staff are to be in an appendix.
References
• A list of 5 references, including names, positions, emails, and telephone numbers for the individuals identified in the qualifications.
68 • References shall be in an appendix.
Statement of Acknowledgement
• A signed statement of acknowledgement with the following:
By signing this statement of acknowledgement, I understand and agree to abide by all terms and conditions set forth within the RFQ. I request that the City of Lincoln accepts my proposal subject to the identified terms and conditions therein.
Comments
Comments, if any, objecting to any clause(s) in the Contract for Services shall be included in the consultant’s SOQ.
7. Submission
• Electronic only via PlanetBids by 5:00 pm on Friday, March 20, 2026. • Questions: Via PlanetBids Q&A only by 3:00 pm on Friday, March 6, 2026.
Statement of Qualifications may be made for all the identified services listed or for any combination thereof. Partnerships with specialized service firms are acceptable, as are SOQs directly from specialized firms. Staffing proposed should include as wide a range of levels as the firm has expertise with, e.g. City Engineer, Senior Engineer, Senior Planner, Landscape Architect, Associate Engineer, Inspector, Surveyor, CAD Technician, etc.
8. Evaluation and Selection
To be selected for the on-call list, 80% of the total points must be obtained. Proposals will be evaluated using the following criteria:
Criteria Points
Qualifications and relevant experience of firm (including depth of staff) 20 Qualifications and relevant experience of key staff with public agencies 20 Understanding of City facilities 15
Demonstrated ability to respond quickly 15
Approach to projects 10
Effectiveness as described in approach to Project 15
Other Factors 5
Total Points Possible 100
Responsiveness of Proposals
All proposals must be in writing and fully responsive to this RFQ. Non-responsive proposals, or proposals found to be irregular or not in conformance with the requirements and instructions contained herein, may be rejected. Other conditions which may lead to the selection committee’s decision not to evaluate a proposal include obvious lack of experience, expertise or adequate resources to perform the required work, conflict of interest, and/or failure to perform or meet financial obligations on previous contracts. The City reserves the right to reject any and all proposals for any reason whatsoever.
69 Waivers
The City may waive informalities or irregularities in proposals received where such is merely a matter of form and not substance, and the correction or waiver of which is not prejudicial to other proposals.
Hourly Rates for Services
For all selected consultants, submittal of Hourly Rates for Services will be required as an attachment to the signed Contract for Services. Hourly Rates sheet shall be submitted in the form of a table showing hourly rates for each area of service in the proposed scope of work, including support staff.
9. Contracting and Compliance Requirements
• Sample Agreement: As set forth in Exhibit H.
• Insurance and Indemnification: As set forth in Exhibit H. • Business License: City of Lincoln business license required prior to task order issuance. • Funding Clauses: If federal/state funds are used, applicable provisions will be incorporated at task order level.
10. Bench Management
• Rotational utilization is subject to performance, availability, and project fit. • Annual performance review: firms may be added/removed for cause or through future RFQ extension.
• No minimum work guaranteed.
11. Schedule
The tentative selection process schedule is as follows:
SOQ Due March 20, 2026
Minimum Qualifications Review April 2026
Draft Contracts Sent to Selected Firms May 2026
Council award/Notice to proceed June 9, 2026
70 Attachments
• Exhibit A. Outline of Group A Scope of Work and Table for Development Project Review • Exhibit B. Outline of Group B Scope of Work and Table for Capital Improvement Program (CIP) Project Management and Implementation
• Exhibit C. Outline of Group C Scope of Work and Table for Construction Management and Inspections for Development & Capital Improvement Projects • Exhibit D. Outline of Group D Scope of Work and Table for Community Development Projects and Programs
• Exhibit E. Outline of Group E Scope of Work and Table for IT and GIS • Exhibit F. Outline of Group F Scope of Work and Table for Public Works - Water Projects and Programs
• Exhibit G: Application
• Exhibit H. City of Lincoln Contract for Services
71 EXHIBIT A
Development Project Review
Work will be performed on an on-call basis to provide a variety of services during the contract.
Provide qualified and experienced consultants to support the City in conducting development project submittal reviews including but are not limited to residential subdivisions, multifamily developments, commercial/industrial developments, mixed-use projects, and associated infrastructure improvements.
It is anticipated that support services will be located off-site with occasional visits to City offices.
Services may include a senior level engineer who may be assigned to work intermittently in City offices under the general direction of the Community Development Director, City Engineer or other City staff.
The minimum qualifications for each of the City Services within the Development Project category are listed below:
• Proposed team members shall be regularly engaged in the proposed services for public agencies for a minimum of five (5) years.
• The individual in responsible charge for each service listed below shall be a licensed professional for a minimum of ten (10) years
• Proposed individual in responsible charge is willing to sign a conflict of interest statement prior to the authorization of any work.
In addition to the below listed Services in Table A, proposers may be asked to provide the following services that include any one or combination of the following:
• Preparation of City Council staff reports, other reports and presentations to Council, public, or public entities in the region.
• Assist with City documentation updates including but not limited to policies and standards.
• Facilitation and modification of developer fee programs to address necessary public improvements in support of development.
• Development and implementation of finance plans and strategies necessary to implement development projects and infrastructure master plans • Submit project task orders to include scope of work and budget. • Submit invoices by project/task in a format acceptable to the City. Invoice to include description of work and time billed.
• Perform other relevant duties and responsibilities as requested or assigned by the City in support of project and operational needs.
72 Table A - Services Included for Development Project Review
City Services Responsible Charge*
(Additional Qualifications
if Applicable)
Submitting
Qualification
A1. Entitlement Review including but not limited to:
• Review Infrastructure and Technical Studies
• Preparation/review of Draft Conditions of Approval
• Support preparation of environmental documents by
review of infrastructure areas.
Registered Civil Engineer
A2. Surveying including but not limited to:
• Map Review (Tentative, final and parcel maps)
• Easement Review
• Boundary Line Adjustment
• Preparation/review of various legal descriptions,
maps, etc.
Registered Land Surveyor
A3. Development Improvement and Grading Plan Review,
which may include but is not limited to:
• Infrastructure
• Joint Trench
• ADA
• Streetlight plan
• Pump station (including structural and electrical)
Registered Civil Engineer
A4. Drainage Study and Modeling Review and Preparation Registered Civil Engineer A5. Storm Water Quality Plan Review Registered Civil Engineer A6. Water System/Supply Study Review and Modeling Registered Civil Engineer A7. Sewer System Study Review and Modeling Registered Civil Engineer A8. Storm Water Pollution Prevention Plan (SWPPP) and
Erosion and Sediment Control Plan Review
Register Engineer and
Qualified SWPPP
Practitioner (QSP) and/or
Qualified SWPPP
Developer (QSD) for
applicable items
A9. Flood Plain Management / FEMA Submittal Review Registered Civil Engineer A10. Landscaping Plan Review Registered Landscape
Architect
A11. Transportation Review including but not limited to:
• Traffic impact report
• Traffic signal control systems
• Street signage and marking
• Roundabouts design
• Traffic signal modifications and timing
Registered Traffic
Engineer
A12. Structural Review including but not limited to:
• Bridges
• Fabricated infrastructure
Registered Structural
Engineer
A13. Environmental engineering to review reports, evaluate data, review proposed mitigation, and/or recommend
mitigation for contaminated sites.
Registered Engineer or
Geologist
*Responsible Charge shall be licensed to practice within California.
73 EXHIBIT B
Capital Improvement Program (CIP) Project Management and Implementation
The general engineering and technical areas of service required by the City for the Capital Improvement Program (CIP) Project Management and Implementation may include, but are not limited to:
• Surveying and mapping.
• Civil Engineering (CIP design, PS&E, drainage, roadway, water, wastewater, storm water, reclaimed water.)
• Geotechnical & materials testing.
• Transportation/traffic engineering (studies, signal/roundabout design, safety.) • Site planning and permitting.
• Environmental (CEQA/NEPA technical studies and permitting.) • ADA consulting for accessibility compliance, plan review, facility inspection. • Real estate acquisition.
• Landscape architecture.
• Structural engineering & architecture (vertical facilities, tenant improvements.) In addition to the above listed City Services, proposers may be asked to provide the following services that include any one or combination of the following:
1. Engineering budget preparation, including schedule and/or estimated number of working days.
2. Preparation of council agenda and other reports.
3. Preparation for presentations to Council, public, public entities in the region.
4. Preparation of contract documents and specifications for public infrastructure projects.
5. Preparation, review and management of agreements with other agencies.
6. Submit invoices by project/task in a format acceptable to the City.
Table B - Services Included for Capital Improvement Program Project Management and Implementation
City Services Submitting
Qualification
B1. Surveying and mapping
B2. Civil Engineering
B3. Geotechnical & Materials Testing
B4. Transportation/Traffic Engineering
B5. Site Planning and Permitting
B6. Environmental
B7. ADA
B8. Real Estate Acquisition
B9. Landscape Architecture
B10. Structural Engineering & Architecture
74 EXHIBIT C
Construction Management and Inspections for Development & Capital Improvement Projects
Work will be performed on an on-call basis to provide a variety of services during the contract.
Provide qualified and experienced construction management, inspection and related staff as requested by the City Engineer. The qualifications and experience of each person to perform work will be submitted for review and approval by the City Engineer.
Capital Improvement Projects (CIP) Services Overview
Provide construction management and inspection support to the City to ensure public infrastructure projects are delivered safely, on schedule, and within budget. Projects may include, but are not limited to, parks, City buildings and other public facilities, street rehabilitation, sidewalk, drainage, water and sewer improvements.
Development Services Overview
Provide construction management and inspection services to the City for residential, commercial, and industrial development projects within the City. Projects may include, but are not limited to, subdivisions, multifamily developments, mixed-use projects, commercial developments, and associated infrastructure improvements.
Construction Management and Inspection Scope of Services Provide services including but not limited to the following:
• Thorough familiarization with the Plans and Specifications as they apply to the work to be inspected and tested.
• Serve as the City’s representative and liaison with the Contractor during the construction phase of the project to ensure that construction conforms to plans, specifications and contract documents.
• Conduct daily observation of the work in progress.
• Ensure work complies with contract requirements and proactively anticipate issues while identifying and reporting unacceptable work at the earliest stage possible. • As a member of the construction team, perform all duties in a manner that will promote effective and efficient progress of the work.
• Approve materials and workmanship that meet the contract requirements notwithstanding, the purview and authority of the project manager, Deputy Inspector (construction materials testing and special inspection), or other regulatory authorities having jurisdiction.
• Review and coordinate submittals, shop drawings, and material certifications. • Coordinate testing activities.
• Review construction progress schedules and contractor’s schedules of values. • Lead, manage, coordinate and attend project meetings. • Communicate with City staff to resolve construction problems. 75 • Issue verbal and written instructions, correction or compliance notices, and routine guidance to the Contractor regarding non-compliance, safety violations, and other matters, including confirmation of verbal directives.
• Prepare daily CMIS (Construction Management Information System) inspection reports and a photo record documenting construction progress, workforce, materia ls, equipment, activities, quantities, and related issues or directives. • Verify and enforce Contractor’s compliance with the requirements of the Storm Water Pollution Prevention Program (SWPPP).
• Conduct final inspections, prepare punch lists, coordinate project closeout, and ensure as-builts are complete.
• Conduct warranty inspections and support for applicable corrections. • Perform other relevant duties and responsibilities as requested or assigned by the City in support of project and operational needs.
CIP Specific Services
In addition to scope of services listed above:
• Manage and maintain project budget under the supervision of City project manager. • Review Contractor’s payment requests and verify quantities of completed work for progress payments to Contractor.
• Verify and sign Contractor’s daily extra work reports documenting force account (time and materials) work.
• Provide all necessary field documentation associated with the preparation of federal paperwork (when applicable on Federally funded projects) for compliance with the requirements of the Caltrans Local Assistance Procedures Manual or the Federal Aviation Administration.
The consultant shall be available to meet on a regular basis as required by the City team to present and discuss the project details, and to receive direction, compare construction costs with available budgets, obtain feedback and City approval. The consultant should also be available to attend City Council or Planning Commission meetings if needed.
Table C - Services Included for Construction Management and Inspections for Development & Capital Improvement Projects
City Services
Submitting
Qualification
Private Development
C1. Construction Management
C2. Inspections
Capital Improvement
C3. Construction Management
C4. Inspections
C5. Special Testing
76 EXHIBIT D
Community Development Projects and Programs
Building Division Scope of Work
The scope of work is for on-call professional building division services at the City’s option, including, but no limited to, plan review, field inspection, and/or permitting services performed in whole or in part as determined by the City’s Building Official under direction of the Community Development Director as may be needed at that time. The review may include, but is no t limited to, review of the applicable regulations for building and safety provisions of the following codes:
• California Building Code
• California Mechanical Code
• California Electrical Code
• California Plumbing Code
• California Fire Code
• CASp – Certified Access Specialist
• DSA – Division of State Architect
• LEED - Leadership in Energy & Environmental Design
• National Fire Protection Standards
• National Fire Protection Referenced Standards pursuant to the above Codes • Municipal, State or Federal regulations enforced by the City of Lincoln • Other adopted Codes including local ordinances and policies Planning Division Scope of Work
The scope of work is for on-call professional planning services and technical expertise on an as- needed basis. The consultant/contractor services are needed to function as support to City staff or as lead planners overseeing Current and Long-Range Planning functions within the City, including, but not limited to:
• General Plan Amendments
• Annexations
• Zone changes
• Specific Plans
• General Development Plans
• Tentative Subdivision Maps
• Conditional Use Permits
• Specific Development Plans
• Design Review Permits
• Various Assistance with In-House Planning Functions
As planners on projects, duties may include coordination of applications with other City Departments and outside agencies, preparation of staff reports and supporting documentation, and presentation at public hearings. In addition, the City may require from time-to-time services that involve research and drafting of City Zoning regulations and policies, as well as other 77 research projects associated with the Community Development Department, and other such services requested by the City and within the scope of the land use planning profession.
Environmental Review Scope of Work
The scope of work is for on-call environmental review services and technical expertise on an as- needed basis. The consultant/contractor services are needed to function as support to City staff and/or consultants who are overseeing the processing of public projects and various private discretionary development applications within the City, including, but not limited to:
• General Plan Amendments
• Zone changes
• Specific Plans
• General Development Plans
• Tentative Subdivision Mapping
D
uties may include the initiation and preparation of all necessary environmental documentation and specific stand-alone technical studies, as required by CEQA and/or NEPA, when applicable.
In addition, the City may require from time-to-time services that involve research and analysis of specific environmental issues associated with the Community Development Department, and other such services requested by the City and within the scope of the environmental re view profession.
Fiscal and Other Specialty Services Scope of Work
The scope of work is for on-call Fiscal and other specialty professional services and technical expertise on an as-needed basis. The consultant/contractor services are needed to function as support to City staff and/or consultants who are overseeing the processing of public projects and various private discretionary development applications within the City, including, but not limited to:
• Fiscal Analysis
• Market Study
• Fiscal Impact Study
• Tax Sharing Analysis for Annexation
• Other Specialty Professional Services (describe in SOQ submittal) I
n addition, the City may require from time-to-time services that involve research and analysis of specific development issues associated with the Community Development Department, and other such services requested by the City and within the scope of the specialty review profession.
W
ork will be performed on an on-call basis to provide a variety of services during the contract City Services have been divided into categories in Table D below. 78 Table D - Services Included for Community Development Projects and Programs
City Services
Submitting
Qualification
Building
D1. Support Staff (Permit Counter or General Administrative) D2. Permit Technician (ICC certification)
D3. Building Plan Check (ICC certified)
D4. Fire System Plan Check
D5. Building Inspector (ICC certified)
D6. Fire System Inspector
D7. Other (specify) (CASP certified)
Planning
D8. Entitlement Review
D9. Plan Check
D10. Annexation Application Processing
D11. Project Management
D12. Specific Plans
D13. General Development Plans
D14. General Plan Amendments
D15. Zone Changes
D16. Use Permits
D17. Other (specify): Various Assistance with In-House Planning Functions Environmental
D18. Environmental Consulting
D19. CEQA/Mitigation Monitoring Reporting Program (MMRP) Compliance D20. EIR/Initial Study/Negative Declaration Preparation/Review D21. Other (specify): Stand-alone technical studies
Fiscal
D22. Fiscal Analysis
D23. Market Study
D24. Fiscal Impact Study
D25. Tax Sharing Analysis for Annexation
D26. Other (specify)
Specialty Professional Services
D27. (specify)
D28. (specify)
D29. (specify)
79 EXHIBIT E
Information Technology (IT) and Geographic Information System (GIS) Projects and Programs
Information Technology Scope of Work
This Scope of Work encompasses several categories, each fundamental to our strategic objectives. Vendors are invited to submit quotations for any or all categories, ensuring alignment with the outlined requirements and standards. Our overarching goal is to achieve increased efficiency, robust cybersecurity, and scalable technology solutions across our organization.
1. Cybersecurity (24x7)
• Services: Incident response (NIST SP 800-61), CJIS audit readiness, digital forensics, threat containment, patch/IOC deployment, crisis comms, post incident reporting, tabletop exercises.
• Add-ons: Managed detection and response (MDR), threat hunting, vulnerability management, phishing takedowns.
• Compliance: CJIS for PD, HIPAA for EMS/clinic, IRS Pub 1075 for tax data, CPRA for privacy, PCI for payments.
2. Network, Datacenter, and Edge
• Services:
Emergency triage for outages, BGP/SD WAN, firewall/IPS, wireless controllers, VPN, redundant paths, QoS for CAD/911, CJIS readiness, Design and installation of network infrastructure, Implementation of network security measures, Server consolidation and virtualization.
• Add-ons: After hours change windows, config backups, lifecycle/OS upgrades.
3. Server Operations
• Services:
Patch deployment rollbacks, EDR containment, gold image repairs, GPO issues, critical server rebuilds, server consolidation and virtualization, lifecycle/OS upgrades.
• Add-ons: After-hours change windows, config backups, lifecycle/OS upgrades.
4. Cloud and SaaS Platforms
• Services: M365/Azure tenancy emergencies (Outlook, Teams, Intune), identity sync failures, Exchange Online Protection issues, SharePoint/OneDrive access, conditional access lockouts, AWS/Azure infrastructure outages.
5. Identity and Access Management
• Services
: AAD/Microsoft Entra, ADFS/SSO, MFA break glass, privileged access, certificate/PKI outages.
6. OT/SCADA for Water/Wastewater Facilities
• Services: PLC/HMI faults, telemetry/RTU communications, historian alarms, pump station controls, ICS network segmentation.
• Standards: ISA/IEC 62443, AWWA Cybersecurity Guidance.
80 7. AV/Meeting Tech and Council Chambers
• Services: Live meeting failover (hybrid), streaming, captioning, agenda system integrations, AV equipment installation and support, meeting room design.
Geographic Information System Scope of Work
1. Data, GIS, and Analytics
• Services: Critical dashboards, data pipelines (ETL/ELT), GIS map services (ArcGIS Enterprise/Online), custom GIS Integrations, scripting, address/parcel layers, maps.
• Add-ons: Open data portal breaks, data quality triage.
Table E - Services Included for Information Technology (IT) and Geographic Information System (GIS) Projects and Programs
City Services
Submitting
Qualification
Information and Technology
E1. Cybersecurity (24x7)
E2. Network, Datacenter, and Edge
E3. Server Operations
E4. Cloud and SaaS Platforms
E5. Identity and Access Management
E6. OT/SCADA for Water/Wastewater and Facilities
E7. AV/Meeting Tech and Council Chambers
Geographic Information System
E8. Data, GIS, and Analytics
81 EXHIBIT F
Public Works - Water Projects and Programs
Qualified consulting firms to provide comprehensive water system planning services to support long-term water supply reliability, regulatory compliance, and sustainable resource management.
The selected consultants will assist the City in evaluating, planning, and prioritizing water supply strategies. The general Scope of Services includes:
• D
ata collection and review of existing studies, reports, and system information • Regulatory review and coordination support
• Technical analyses and alternatives evaluation
• Stakeholder and agency coordination support
• Preparation of planning-level reports, figures, and cost estimates • Development of implementation strategies and phasing plans.
T
he planning efforts will inform capital improvement planning, regulatory coordination, funding strategies, and future project implementation. Future projects may include evaluation of groundwater system impacts and treatment alternatives for PFAS or other water quality items, planning and feasibility analysis for groundwater recharge and aquifer replenishment , and development of an updated recycled water master plan. In addition to the below listed Services in Table F, proposers may be asked to provide the following services that include any one or combination of the following:
• P
reparation of City Council staff reports, other reports and presentations to C
ouncil, public, or public entities in the region
• Development and implementation of finance plans and strategies necessary to i
mplement projects
• Submit project task orders to include scope of work and budget • Submit invoices by project/task in a format acceptable to the City. Invoice to i
nclude description of work and time billed
• Perform other relevant duties and responsibilities as requested or assigned by the City in support of project and operational needs.
T
able F - Services Included for Public Works Water Projects and Programs C
ity Services
Responsible Charge
(Additional Qualifications if
Applicable)
Submitting
Qualification
F1. Data collection and review of existing studies, reports, and system information. Registered Civil Engineer
F2. Regulatory review and coordination support. Registered Civil Engineer F3. Technical analyses and alternatives evaluation. Registered Civil Engineer F4. Stakeholder and agency coordination support. Registered Civil Engineer F5. Preparation of planning-level reports, figures, and cost estimates. Registered Civil Engineer
F6. Development of implementation strategies and phasing plans. Registered Civil Engineer
82 Firm Na
me
Contact N
ame
Address 1
Address 2
Emai
l
Phone
Submit
ting SOQ for:
Development Project Review (Exhibit A)
Capital Improvement Program (CIP) Project Management and Implementation (Exhibit B)
Construction Management and Inspections for Development & Capital Improvement Projects (Exhibit C)
Community Development Projects and Programs (Exhibit D) Information Technology (IT) and Geographic Information System (GIS) Projects and Programs (Exhibit E)
Public Works - Water Projects and Programs (Exhibit F)
1 EXHIBIT G
Request for Qualifications (RFQ) Application
83 Table A - Services Included for Development Project Review City Services Responsible Charge*
(Additional Qualifications
if Applicable)
Submitting
Qualification
A1. Entitlement Review including but not limited to:
• Review Infrastructure and Technical Studies
• Preparation/review of Draft Conditions of Approval
• Support preparation of environmental documents by
review of infrastructure areas.
Registered Civil Engineer
A2. Surveying including but not limited to:
• Map Review (Tentative, final and parcel maps)
• Easement Review
• Boundary Line Adjustment
• Preparation/review of various legal descriptions,
maps, etc.
Registered Land Surveyor
A3. Development Improvement and Grading Plan Review,
which may include but is not limited to:
• Infrastructure
• Joint Trench
• ADA
• Streetlight plan
• Pump station (including structural and electrical)
Registered Civil Engineer
A4. Drainage Study and Modeling Review and Preparation Registered Civil Engineer A5. Storm Water Quality Plan Review Registered Civil Engineer A6. Water System/Supply Study Review and Modeling Registered Civil Engineer A7. Sewer System Study Review and Modeling Registered Civil Engineer A8. Storm Water Pollution Prevention Plan (SWPPP) and
Erosion and Sediment Control Plan Review
Register Engineer and
Qualified SWPPP
Practitioner (QSP) and/or
Qualified SWPPP
Developer (QSD) for
applicable items
A9. Flood Plain Management / FEMA Submittal Review Registered Civil Engineer A10. Landscaping Plan Review Registered Landscape
Architect
A11. Transportation Review including but not limited to:
• Traffic impact report
• Traffic signal control systems
• Street signage and marking
• Roundabouts design
• Traffic signal modifications and timing
Registered Traffic
Engineer
A12. Structural Review including but not limited to:
• Bridges
• Fabricated infrastructure
Registered Structural
Engineer
A13. Environmental engineering to review reports, evaluate data, review proposed mitigation, and/or recommend
mitigation for contaminated sites.
Registered Engineer or
Geologist
*Responsible Charge shall be licensed to practice within California. 2 84
Table B - Services Included for Capital Improvement Program Project Management and Implementation
City Services Submitting
Qualification
B1. Surveying and mapping
B2. Civil Engineering
B3. Geotechnical & Materials Testing
B4. Transportation/Traffic Engineering
B5. Site Planning and Permitting
B6. Environmental
B7. ADA
B8. Real Estate Acquisition
B9. Landscape Architecture
B10. Structural Engineering & Architecture
3 85
Table C - Services Included for Construction Management and Inspections for Development & Capital Improvement Projects
City Services Submitting
Qualification
Private Development
C1. Construction Management
C2. Inspections
Capital Improvement
C3. Construction Management
C4. Inspections
C5. Special Testing
4 86
Table D - Services Included for Community Development Projects and Programs
City Services
Submitting
Qualification
Building
D1. Support Staff (Permit Counter or General Administrative) D2. Permit Technician (ICC certification)
D3. Building Plan Check (ICC certified)
D4. Fire System Plan Check
D5. Building Inspector (ICC certified)
D6. Fire System Inspector
D7. Other (specify) (CASP certified)
Planning
D8. Entitlement Review
D9. Plan Check
D10. Annexation Application Processing
D11. Project Management
D12. Specific Plans
D13. General Development Plans
D14. General Plan Amendments
D15. Zone Changes
D16. Use Permits
D17. Other (specify): Various Assistance with In-House Planning Functions Environmental
D18. Environmental Consulting
D19. CEQA/Mitigation Monitoring Reporting Program (MMRP) Compliance D20. EIR/Initial Study/Negative Declaration Preparation/Review D21. Other (specify): Stand-alone technical studies
Fiscal
D22. Fiscal Analysis
D23. Market Study
D24. Fiscal Impact Study
D25. Tax Sharing Analysis for Annexation
D26. Other (specify)
Specialty Professional Services
D27. (specify)
D28. (specify)
D29. (specify)
5 87
Table E - Services Included for Information Technology (IT) and Geographic Information System (GIS) Projects and Programs
City Services
Submitting
Qualification
Information and Technology
E1. Cybersecurity (24x7)
E2. Network, Datacenter, and Edge
E3. Server Operations
E4. Cloud and SaaS Platforms
E5. Identity and Access Management
E6. OT/SCADA for Water/Wastewater and Facilities
E7. AV/Meeting Tech and Council Chambers
Geographic Information System
E8. Data, GIS, and Analytics
6 88
Table F - Services Included for Public Works Water Projects and Programs
City Services
Responsible Charge
(Additional Qualifications if
Applicable)
Submitting
Qualification
F1. Data collection and review of existing studies,
reports, and system information.
Registered Civil
Engineer
F2. Regulatory review and coordination support. Registered Civil Engineer
F3. Technical analyses and alternatives evaluation. Registered Civil Engineer
F4. Stakeholder and agency coordination support. Registered Civil Engineer
F5. Preparation of planning-level reports, figures,
and cost estimates.
Registered Civil
Engineer
F6. Development of implementation strategies and
phasing plans.
Registered Civil
Engineer
7 89
EXHIBIT H
City of Lincoln Contract for Services
CONTRACT FOR SERVICES
THIS CONTRACT is made on ___________, by and between the CITY OF LINCOLN (“City”), and ____________________ (“Consultant/Contractor”).
WITNESSETH:
WHEREAS, the City desires to retain Consultant/Contractor to perform on- call services as described in the attached Scope of Work, and as needed and requested by the City.
WHEREAS, the Consultant/Contractor has presented a proposal for such services to the City, dated March 20, 2026 attached hereto and incorporated herein as Exhibit A, and is duly licensed, qualified and experienced to perform those services;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
A. Consultant/Contractor shall do all work, attend all meetings, produce all reports and carry out all activities necessary for the completion of the services described in Exhibit A (“Scope of Work”). This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract.
B. Consultant/Contractor enters into this Contract as an independent contractor and not as an employee of the City. The Consultant/Contractor shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant/Contractor are employees, agents, contractors or subcontractors of the Consultant/Contractor and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant/Contractor by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract.
C. The Consultant/Contractor agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.
2. TERM OF CONTRACT:
A. The services of Consultant/Contractor are to commence upon execution of this Contract by the City, and shall be undertaken and completed in accordance with the Sche dule of Performance, attached hereto and incorporated herein by this reference as Exhibit B. 90 B. Consultant/Contractor’s failure to complete work in accordance with the Schedule of Performance may result in delayed compensation as described in Section 3.
C. The City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract for two additional 1-year terms.
3. COMPENSATION:
A. The Consultant/Contractor shall be paid monthly for the actual fees, costs and expenses for all time and materials required and expended, but in no event shall total compensation exceed the amounts specified in the Notice to Proceed without City’s prior written approval.
B. Said amount shall be paid upon submittal of a monthly billing. Consultant/Contractor shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract.
The invoice(s) shall be submitted with the monthly billing. If Consultant/Contractor’s performance is not in conformity with the Schedule of Performance, payments may be delayed or denied, unless the Consultant/Contractor’s failure to perform in conformity with the Schedule of Performance is a documented result of the City’s failure to conform to the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 5.
C. If the work is halted at the request of the City, compensation shall be based upon the proportion that the work performed bears to the total work required by this Contract, subject to Section
4. 4. TERMINATION:
A. This Contract may be terminated by either party, provided that the other party is given not less than (30) calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate.
B. The City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant/Contractor is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant/Contractor shall immediately suspend its activities under this Contract.
C. Notwithstanding any provisions of this Contract, Consultant/Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Consultant/Contractor, and the City may withhold any payments due to Consultant/Contractor until such time as the exact amount of damages, if any, due the City from Consultant/Contractor is determined.
D. In the event of termin ation, the Consultant/Contractor shall be compensated as provided for in this Contract, except as provided in Section 4 C. Upon termination, the City shall be entitled to all work, including, but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof.
5. AMENDMENTS, CHANGES OR MODIFICATIONS:
91 Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.
6. EXTENSIONS OF TIME:
Consultant/Contractor may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Scope of Work in the manner provided in Section 5.
7. PROPERTY OF CITY:
A. It is mutually agreed that all materials prepared by the Consultant/Contractor under this Contract shall become the property of the City, and the Consultant/Contractor shall ha ve no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Consultant/Contractor shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Consultant/Contractor in performing this Contract which is not Consultant/Contractor’s privileged information, as defined by law, or Consultant/Contractor’s personnel information, along with all other prope rty belonging exclusively to the City which is in the Consultant/Contractor’s possession.
B. Additionally, it is agreed that the parties intend this to be a contract for services and each considers the products and results of the services to be rendered by Consultant/Contractor hereunder (the “Work”) to be a work made for hire. Consultant/Contractor acknowledges and agrees that the Work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of the City.
8. COMPLIANCE WITH ALL LAWS; PREVAILING WAGES:
A. Consultant/Contractor shall comply with all applicable laws, ordinances, and codes of federal, state and local governments, as applicable, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract. If necessary, it shall be City’s responsibility to obtain all rights of way and easements to enable Consultant/Contractor to perform its services hereunder. Consultant/Contractor shall assist City in providing the same.
B. Some or all of the work herein may be a “public work” within the meaning of Labor Code section 1720, subject to the payment of prevailing wages under Labor Code sections 1720 et seq. Accordingly, Consultant/Contractor shall cause all such work, as applicable, to be performed as a “public work” in compliance with California prevailing wage laws, including the payment of prevailing wages, as applicable. In the event it is determined that the Consultant/Contractor is required to pay prevailing wages for the work performed under this Agreement, but failed to do so, the Consultant/Contractor shall pay all applicable penalties, costs, fees, wages, and wage differential. To the extent the project is subject to the requirement of paymen t of prevailing wages pursuant to California Labor Code sections 1720 et seq, then the project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Copies of the prevailing rate of per diem wages are on file at the City’s offices, which shall be made available to any interested party on request.
Consultant/Contractor shall cause a copy of the determination of the director of the prevailing rate of 92 per diem wages to be posted at each job site, as well as all related notices required by applicable law and regulation. In the event that the work performed requires payment of prevailing wages, contractor shall be required to be registered with Department of Industrial Relations as a Public Works Contractor at all times during performance of the contract. Contractor shall also be required to submit Certified Payroll reports to the City of Lincoln as a condition of any payment under this contract.
9. WARRANTIES AND RESPONSIBILITIES - CONSULTANT/CONTRACTOR:
A. Consultant/Contractor agrees, represents and warrants to City that it has all licenses, permits, qualifications and approvals of whatever nature which are legally required for Consultant/Contractor to practice its profession and to properly provide the services set forth in Exhibit A in a manner which is consistent with the generally accepted standards of Consultant/Contractor’s profession. Consultant/Contractor represents and warrants to City that Consultant/Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals which are legally required for Consultant/Contractor to practice its profession at the time the services are performed.
B. Consultant/Contractor agrees and represents t hat the work performed under this Contract shall be in accordance with applicable federal, state and local law in accordance with Section 17A hereof.
C. Consultant/Contractor shall designate a project manager who at all times shall represent the Consultant/Contractor before the City on all matters relating to this Contract. In the event that City, in its sole discretion, at any time during the term of this Contract, desires the removal of any person or persons assigned by Consultant/Contractor, including but not limited to the project manager, to perform services pursuant to this Contract, Consultant/Contractor shall remove any such person immediately upon receiving notice from City of the desire of City for the removal of such person or persons.
D. Except as set forth in Exhibit D, Consultant/Contractor shall, at its sole cost and expense, furnish all facilities, equipment, and other materials which may be required for furnishing services pursuant to this Agreement. City shall furnish to Consultant/C ontractor only the facilities, equipment, and other materials listed in Exhibit D according to the terms and conditions set forth in Exhibit D.
E. Consultant/Contractor shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Consultant/Contractor in writing within sixty (60) days of discovery. Should Consultant/Contractor fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Consultant/Contractor shall be liable for any expenses thereby incurred.
10. SUBCONTRACTING:
None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Consultant/Contractor shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Consultant/Contractor.
11. ASSIGNABILITY:
93 Consultant/Contractor shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City which will not be unreasonably withheld. However, claims for money due or to become due to Consultant/Contractor from the City under this Contract may be assigned to a financial institution or to a trustee in bankruptcy, without such approval. Notice of any assi gnment or transfer whether voluntary or involuntary shall be furnished promptly to the City.
12. INTEREST IN CONTRACT:
Consultant/Contractor covenants that neither it, nor any of its employees, agents, contractors, subcontractors have any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant/Contractor shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Consultant/Contractor’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Consultant/Contractor also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Consultant/Contractor in writing that Consultant/Contractor’s duties under this Contract warrant greater disclosure by Consultant/Contractor than was originally contemplated. Consultant/Contractor shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.
13. MATERIALS CONFIDENTIAL:
All of the materials prepared or assembled by Consultant/Contractor pursuant to performance of this Contract are confidential and Consultant/Contractor agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.
14. LIABILITY OF CONSULTANT/CONTRACTOR-NEGLIGENCE:
Consultant/Contractor shall be responsible for pe rforming the work under this Contract in a manner which is consistent with the generally -accepted standards of the Consultant/Contractor’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Consultant/Contractor or its employees, agents, contractors or subcontractors.
15. INDEMNITY AND LITIGATION COSTS:
To the greatest extent allowed by law and within the construct of Civil Code § 2782, Consultant/Contractor shall indemnify, defend, and hold harmless the City, its officers, officials, agents, employees and volunteers (the “indemnified parties”) from and against any and all claims, damages, demands, liability, costs, losses and expenses, including court costs and reasonable attorneys’ fees, arising in any manner out of its performance of this Contract or by reason of negligent acts or omissions, recklessness, or willful misconduct incident to the performance of this Contract on the part of Consultant/Contractor except such loss or damage which was caused by the active negligence, sole negligence, or willful misconduct of the City. Without limiting the foregoing indemnity obligation, Consultant/Contractor further shall indemnify, defend and hold harmless the 94 indemnified parties from and against any and all damages, liability, costs, losses, expenses, contributions and penalties, including court costs and reasonable attorneys’ fees, arising from Consultant/Contractor’s misclassification of itself or its employees’ status as an independent contractor. The provisions of this paragraph shall survive termination or suspension of this Contract.
16. CONSULTANT/CONTRACTOR TO PROVIDE INSURANCE:
A. Consultant/Contractor shall not commence any work before obtaining, and shall maintain in force at all times during the duration and performance of this Contract the policies of insurance specified in this Section. Such insurance must have the approval of the City as to limit, form, and amount, and shall be placed with insurers with a current A.M. Best’s rating of no less than A:VII (or in the case of Worker’s Compens ation insurance, with the State Compensation Insurance Fund of California).
B. Prior to execution of this Contract and prior to commencement of any work, the Consultant/Contractor shall furnish the City with certificates of insurance and copies of original endorsements providing evidence of coverage for all policies required by the Contract. The endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf.
The Consultant/Contractor agrees to furnish one copy of each requir ed policy to the City, and additional copies as requested in writing, certified by an authorized representative of the insurer. The failure of Consultant/Contractor or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant/Contractor.
C. In addition to any other remedy the City may have, if Consul tant/Contractor fails to maintain the insurance coverage as required in this Section, the City may obtain such insurance coverage as is not being maintained, in form and amount substantially the same as is required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due Consultant/Contractor under this Contract.
D. No policy required by this Contract shall be endorsed to suspended, voided, canceled, terminated by either party, or reduced in coverage or in limits unless the Consultant/Contractor has provided thirty (30) days’ prior written notice by certified mail, return receipt requested, to the City.
E. Any deductibles, aggregate limits, pending claims or lawsuits which may diminish the aggregate limits, or self-insured retentions, must be declared to, and approved by, the City.
F. Aggregate Limits/Impairment
i. If any of the insurance coverages required by this section contain annual aggregate limits, the Consultant/Contractor must give the City notice of any pending claim or lawsuit which may diminish the aggregate. The Consultant/Contractor must take steps to restore the impaired aggregates or provide replacement insurance protection. The City has the option to specify the minimum acceptable aggregate limit for each line of coverage required. No substantial reductions in scope of coverage which may affect City’s protection are allowed without City’s prior written consent.
G. The requirement as to types, limits, and the City’s approval of insurance coverage to be maintained by Consultant/Contractor are not intended to, and shall not in any manner, limit or 95 qualify the liabilities and obligations assumed by Consultant/Contractor under the Contract.
H. The Consultant/Contractor and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant/Contractor and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of Consultant/Contractor or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract.
I. Worker’s Compensation and Employer’s Liability Insurance.
i. Worker’s Compensation Insurance to protect the Consultant/Cont ractor, its contractors and subcontractors from all claims under Worker’s Compensation and Employer’s Liability Acts, including Longshoremen’s and Harbor Worker’s Act (“Acts”), if applicable. Such coverage shall be maintained, in type and amount, in stric t compliance with all applicable state and federal statutes and regulations. The Consultant/Contractor shall execute a certificate of compliance with Labor Code Section 3700, on the form provided in the Contract Documents.
ii. Consultant/Contractor shall provide a Waiver of Subrogation endorsement in favor of the City, its officers, officials, employees, agents and volunteers for losses arising from work performed by the Consultant/Contractor
J. Commercial General Liability Insurance
i. The insurance shall be provided on form CG0001, or its equivalent, and shall include coverage for claims for bodily injury or property damage arising out of premises/operations, products/completed operations, contractual liability, and subconsultant’s work and personal and advertising injury resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less t han $1,000,000.00 per occurrence and $2,000,000.00 general and products/completed operations aggregates.
ii. The commercial general liability insurance shall also include the following:
a) Endorsement equivalent to CG 2010 1185 naming the City, its officers, officials, employees, agents, and volunteers as additional insureds. The endorsement shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
b) Endorsement stating insurance provided to the City shall be primary as respects the City, its officers, officials, employees and any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it, to the payment or satisfaction of any defense expenses, loss, or judgment.
c) Provision or endorsement stating that the Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
96 d) Provision or endorsement stating that any failure to comply with reporting or other provisions of the policies including breaches of representations shall not affect coverage provided to the City, its officers, officials, employees, or volunteers.
e) Provision or endorsement stating that such insurance, subject to all of its other terms and conditions, applies to the liability assumed by the Consultant/Contractor under the Contract, including, without limitation, set forth in Section 15, Indemnity and Litigation Costs.
K. Commercial Automobile Liability Insurance.
i. The commercial automobile liability insurance shall include, but shall not be limited to, protection against claims for death, bodily or personal injury, or property damage for owned, non-owned, and hired automobiles resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured.
The amount of insurance coverage shall not be less than $1,000,000 per occurrence.
ii. The commercial automobile liability insurance shall include the same endorsements as required for Commercial General Liability Insurance (16.J.ii above.)
L. Professional Liability.
The Consultant/Contractor and its contractors and subcontractors shall secure and maintain in full force, during the term of this Contract and for five years thereafter, professional liability insurance policies appropriate to the respective professions and the work to be performed as specified in this Contract. The limits of such professional liability insurance coverage shall not be less than $1,000,000 per claim.
17. MISCELLANEOUS PROVISIONS:
A. Compliance With Laws . Consultant/Contractor shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, applicable federal, state, county and municipal laws, ordinances, regulations, orders and decrees which in a ny manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work, including laws relating to prevailing wages pursuant to Labor Code section 1771 et seq.
B. Non-Discrimination. Consultant/Contractor shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, a ncestry, physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation.
Consultant/Contractor shall comply with Section 122(a) of the State and Local Fiscal Assistance Act of 1972.
C. Inspection of Records . Consultant/Contractor shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Consultant/Contractor.
97 D. Entirety of Agreement . This Contract constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Contract. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.
E. Notices. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:
CITY: City of Lincoln
Attn: City Manager
600 Sixth Street
Lincoln, CA 95648
CONSULTANT/CONTRACTOR: ______________
F. Governing Law. This Contract shall be interpreted and governed by the laws of the State of California.
G. Venue. Any action arising out of this Contract shall be brought in Placer County, California, regardless of where else venue may lie.
H. Attorneys’ Fees. In any action brought by either party to enforce the terms of this Contract, each party shall be bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.
I. Counterparts. The parties may execute this Contract in two or more counterparts, which shall, in the aggregate, be signed by all the parties, each counterpart shall be deemed an original instrument as against any party who has signed it.
J. Severability. If any term, provision, covenant, or condition of this Contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the Contract shall remain in full force and effect and shall in no way be affected, impaired, or invalidated.
CONSULTANT/CONTRACTOR CITY OF LINCOLN, a municipal corporation
____________________
_______________________________ _____________________________ (Authorized Signature) Sean Scully, City Manager
98 _______________________________ _____________________________ Print Name Dated
_______________________________
Email address
APPROVED AS TO FORM:
_____________________________
Kristine Mollenkopf, City Attorney
____________________________
Dated
ATTEST:
_______________________________
Hope Ithurburn, City Clerk
_______________________________
Dated
City Accountability:
Department responsible for contract: _____________________ Staff responsible for contract: ___________________
ATTACHMENTS:
Contract for Services (signed by Consultant/Contractor) Current Insurance Certificate (applicable to the contract & naming City as additional insured) Detailed Scope of Work & Specifications, including hourly rates, etc. Current City Business License (required if working in Lincoln)
99 EXHIBIT A
SCOPE OF WORK
100
EXHIBIT B
SCHEDULE OF PERFORMANCE
When on-call services are required, the City will provide Consultant/Contractor with the appropriate information/application regarding the task and requesting Consultant/Contractor to respond with the identification of Consultant’s staff member to be assigned to the work, a proposed schedule and an estimate of time and costs allocated to various aspects of the task, along with a total project cost based upon the hourly charges included in this contract, along with materials costs and any contingency.
101
EXHIBIT C
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
Labor Code § 1861
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
CONSULTANT/CONTRACTOR
By:______________________________
Title
_________________________________
Print Name
_________________________________
Date
102
EXHIBIT D
FACILITIES, EQUIPMENT, OTHER MATERIALS
Consultant/Contractor shall be responsible for providing all necessary facilities, equipment and personnel to undertake the necessary task(s) outlined in Exhibit A, except Consultant/Contractor may use City facilities and equipment solely for City work when working from City offices, subject to reasonable restrictions by City.
103
EXHIBIT E
REQUIREMENTS FOR C-MIS IN ADDITION TO FIRM INVOICES
Consultant hourly rates shall be fully burdened, meaning that only direct hours may be charged towards the project. All administrative or general office functions of the Consultant are to be included in the fully burdened rates.
For invoices under Exhibit C, Construction Management and Inspections for Development & Capital Improvement Projects, the City will only pay for consultant hours that have been documented both through firm invoices and through C-MIS, and substantiated to the City’s approval.
Consultant shall have the following responsibilities:
• Begin authorized services once the City has established the project description, scope of work, project number, schedule, and budget in an On-Call Contract and a Notice to Proceed. • Record time for all staff in the C -MIS system. Invoices that do not match the information in C - MIS will not be paid until such time as the information matches and is approved by the City. • Submit monthly invoices by the 15
th of each month for the immediate preceding month to the City. • Each project shall be invoiced separately , including a detailed listing of charges for the month that are reconciled to the C-MIS data, and a summary of charges comparing the budget estimate to the total charges and percentages complete.
• A summary of all individual project invoices must be submitted indicating the total amount due from the City’s held developer deposit funds. The summary information must agree with the DFR’s and time sheets previously submitted to the City.
• Keep the City management informed of all issues requiring attention. • Assist City staff in responding to questions from developers regarding charges to specific projects. • No overtime will be paid without prior written approval from the City. • No increase to rates once consultant staff has been assigned to a project.
After staff review is complete, invoices will be paid through Accounts Payable to Consultant. If the approved costs are different from the original invoice, Consultant shall provide a new invoice to reflect only the approved charges.
104
SUBJECT:
Adopt a Resolution Authorizing the City Manager to Execute a Contract Amendment with Opticos Design, Inc. in the Amount of $38,738 for the Downtown Master Plan Project, Approving the Related Revenue and Expenditure Budget Augmentation; and Finding the Actions are Exempt From the California
Environmental Quality Act. (Efren Sanchez).
SUBMITTED BY:
Efren Sanchez
DEPARTMENT:
Community Development
DATE:
June
9, 2026
Item Number 13.F
STAFF RECOMMENDATION:
Staff recommends the City Council adopt a resolution authorizing the City Manager to execute a contract amendment with Opticos Design, Inc. in the amount of $38,738 for the Downtown Master Plan project, approving the related revenue and expenditure budget augmentation; and finding the actions are exempt from the California Environmental Quality Act.
BACKGROUND/INTRODUCTION:
On August 22, 2023, the City Council authorized Resolution 2023-148 for the City of Lincoln to accept Sacramento Area Council of Governments (SACOG) Green Means Go Funding in the amount of $400,000 to be utilized for the Downtown Lincoln Green Zone. Authorizing the City Manager to enter into an agreement and execute any and all necessary documents associated with acceptance and administration of said funds.
On January 12, 2024, staff released the request for proposals (RFP) for professional services for the Downtown Lincoln Green Zone. The request was published on PlanetBids and the City’s website with proposals due February 16, 2024. The review panel selected the bid from Opticos Design, Inc as the winning proposal. During the RFP process, staff was informed by SACOG that the Governor’s January budget proposal targeted cuts to REAP 2 funding programs by $300 million or 50%.
On June 29, 2024, Governor Newsom signed the 2024 State Budget, which resulted in REAP 2 program funds decrease from $600 million to $560 million. As a result, the City’s original $400,000 grant award reduced by 6.25% for a total of $375,000.
On July 23, 2024, City Council approved Resolution 2024-153 authorizing the City Manager to execute a contract for professional services with Opticos Design, Inc (Consultant) for the Downtown Lincoln Green Zone in the amount of $443,796 for the entire project. The SACOG
STAFF REPORT
105
grant funding would cover 85% of the budget and the rest would be covered by Standard Allowance and American Recovery Act (ARPA) funds and Development Service funds.
On August 15, 2024, Staff and Consultant kickstarted the Downtown Master Plan and Objective Design and Development Standards (DMP+ODDS) project for the Downtown Lincoln Green Zone.
On February 25, 2025, City Council approved Resolution 2025-023 authorizing the City Manager to execute Contract Amendment #1 with Opticos for additional services. These additional services included a Downtown Lincoln expanded project area and include a multi- day charette to establish the vision for the Downtown Master Plan. The contract amendment authorized $193,425 in additional funding for the project, increasing the total contract of professional services with Opticos from $443,796 to $637,221. Task 5 – Environmental Documentation anticipated an Environmental Checklist with Rincon as the environmental subconsultant to Opticos.
On May 5, 2025, the City of Lincoln was awarded an EEI grant award for $374,931. The City of Lincoln, in partnership with the Chamber, was selected to implement this grant to support meaningful community engagement in the Downtown Master Plan project. The updated scope of work included dividing up the $374,931 grant award as follows: City would obtain $51,921 (14%), Professional Service Consultant would obtain $125,410 (33%), and the CBO – Chamber would obtain $197,600 (53%) to carry out additional outreach for the Downtown Master Plan.
FINDINGS/ANALYSIS:
On March 24, 2026, City Staff, Opticos, and Rincon Consultants held a CEQA kick-off meeting to review the project and scope of work. During that meeting, the team determined that the project would require more than an Environmental Checklist and that a CEQA Addendum would provide the necessary environmental coverage. However, preparation of the CEQA Addendum requires additional funding; therefore, staff is requesting this contract amendment #2.
Attachment 2 includes a proposal and scope of work for these amended services. The contract amendments would provide additional services for the Downtown Master Plan project, including preparation of a CEQA Addendum in place of the originally budgeted and previously agreed upon CEQA Checklist. Due to proposed changes to the Downtown Master Plan, including increased densities, Rincon proposes to complete an addendum in place of the previously proposed Section 15183 Consistency Checklist.
The estimated cost for the addendum described above is $38,738. When added to the current authorized budget of $75,811 for Task 5, the total revised budget would be $114,549.
Additional cost breakdown is included in Attachment 2.
ENVIRONMENTAL REVIEW:
This resolution is not subject to the California Environmental Quality Act (“CEQA”), as codified at Public Resources Code §§ 21000, et seq., and as further governed by 14 California Code of Regulations §§ 15000, et seq., because it is not a project as contemplated by 14 C.C.R. § 15378. Even if this resolution were subject to CEQA, the City Council finds this resolution exempt from the requirements of CEQA pursuant to 14 C.C.R. § 15061(b)(3), because there is no possibility it will have a significant effect on the environment. 106
FISCAL IMPACT:
The total contract amount of $637,221 is funded through a combination of reimbursable funds from SACOG and City matching funds, pursuant to an agreement between SACOG and the City. Under that agreement, SACOG will provide $375,000 for the project, and the City will be responsible for the remaining $262,221 from both Standard Allowance and Recover Act (ARPA) Fund 1020 and Development Services Fund 2480.
Staff is requesting a revenue and expenditure budget augmentation in the amount of $38,738 in Fund 2480 to support this contract amendment and cover the additional services associated with preparation of a CEQA Addendum. This would raise the total contract amount to $675,959.
ATTACHMENTS:
Attachment 1_CC Resolution 2026_XX.docx
Attachment 2_CONTRACT FOR SERVICES AMENDMENT.docx
Attachment 2_CONTRACT FOR SERVICES AMENDMENT_with Exhibit.pdf 107
Resolution No. 2026-XXX
RESOLUTION 2026-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINCOLN AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES CONTRACT AMENDMENT WITH OPTICOS DESIGN, INC. IN THE AMOUNT OF $38,738 FOR DOWNTOWN MASTER PLAN PROJECT; TO APPROVE RELATED REVENUE AND EXPENDITURE BUDGET AUGMENTATION; AND FINDING THE
ACTIONS ARE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, on August 22, 2023, the City Council authorized Resolution 2023-148 for the City of Lincoln to accept Sacramento Area Council of Governments (SACOG) Green Means Go Funding in the amount of $400,000 to be utilized for the Downtown Lincoln Green Zone.
Authorizing the City Manager to enter into an agreement and execute any and all necessary documents associated with acceptance and administration of said funds; and
WHEREAS, on July 23, 2024, City Council approved Resolution 2024-153 authorizing the City Manager to execute a contract for professional services with Opticos Design, Inc (Consultant) for the Downtown Lincoln Green Zone in the amount of $443,796 for the entire project. The SACOG grant funding would cover 85% of the budget and the rest would be covered by Standard Allowance and American Recovery Act (ARPA) funds; and
WHEREAS, on February 25, 2025, City Council approved Resolution 2025-023 authorizing the City Manager to execute Contract Amendment #1 with Opticos for additional services. These additional services included a Downtown Lincoln expanded project area and include a multi-day charette to establish the vision for the Downtown Master Plan. The contract amendment authorized $193,425 in additional funding for t he project, increasing the total contract of professional services with Opticos from $443,796 to $637,221. Task 5 – Environmental Documentation anticipated an Environmental Checklist with Rincon as the environmental subconsultant to Opticos; and
WHEREAS, on March 24, 2026, City Staff, Opticos, and Rincon Consultants held a CEQA kick-off meeting to review the project and scope of work. During that meeting, the team determined that the project would require more than an Environmental Checklist and that a CEQA Addendum would provide the necessary environmental coverage. However, preparation of the CEQA Addendum to the City of Lincoln General Plan 20250 EIR requires additional funding; therefore, staff is requesting this contract amendment #2; and
WHEREAS, the contract amendments would provide additional services for the Downtown Master Plan project, including preparation of a CEQA Addendum in place of the originally budgeted and previously agreed upon CEQA Checklist. Attachment 2 includes a proposal and scope of work for these amended services; and
108
Resolution No. 2026-XXX
WHEREAS, Lincoln Municipal Code Chapter 3.24 – Contracts and Purchasing requires that this contract amendment be brought to the City Council for City Manager authorization to execute contact amendments.
NOW THEREFORE BE IT RESOLVED:
Section 1. The City Manager or designee is directed to execute a contract amendment with Opticos Design, Inc for the additional services associated with preparation of a CEQA Addendum:
a. Agreement by and between the City of Lincoln and Opticos Design, Inc relative to the Downtown Master Plan and Objective Design and Development Standards project; and
b. The Contract Amendment is in the amount of $38,738.
Section 2. The City Council add itionally finds th ese actions are exempt from the California Environmental Quality Act (“CEQA”), as codified at Public Resources Code §§ 21000, et seq., and as further governed by 14 California Code of Regulations §§ 15000, et seq., because they are not projects as contemplated by 14 C.C.R. § 15378. Even if these actions were subject to CEQA, this resolution is exempt from the requirements of CEQA pursuant to 14 C.C.R. § 15061(b)(3), because there is no possibility it will have a significant effect on the environment.
PASSED AND ADOPTED this 9th day of June, 2026 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Richard Pearl, Mayor
ATTEST:
Hope Ithurburn, City Clerk
109
1011209.1 13583.008 Revised by City 6.11.13
CONTRACT FOR SERVICES AMENDMENT
AMENDMENT NO. 2
TO
CONTRACT FOR SERVICES (formerly PSA)
Dated 06/09/2026
WITH
Opticos Design, Inc.
2100 Milvia Street, Suite 125
Berkeley, CA 94704
The Contract for Services dated 07/23/2024, with Opticos Design, Inc., 2100 Milvia Street, Suite 125, Berkeley, CA 94704 for Downtown Lincoln Green Zone (the “Contract”), is hereby amended as follows (the “Amendment”):
1. The term shall be extended to December 31, 2026.
2. Compensation for services shall be increased by $38,738. The total contract amount, as amended, shall not exceed $675,959.]
3. Except as specifically stated in this Amendment, the Contract shall remain unchanged and in full force and effect.
The amended scope of work includes preparation of a CEQA Addendum to the 2008 City of Lincoln 2050 General Plan EIR , and more particularly described in Exhibit A, attached to this Amendment. Executed this 9th day of June, 2026 by:
CITY OF LINCOLN, CONTRACTOR,
a municipal corporation
By: _________________________
Approved by:
____________________________
______________________________ Print Name Sean Scully, City Manager Title: ________________________ Email:________________________
Dated:_______________________
______________________________
Dated APPROVED AS TO FORM
ATTEST _________________________ _____________________________ Hope Ithurburn, City Clerk Doug White, Interim City Attorney
Dated:__________________________ Dated:________________________
City Accountability:
Department responsible for contract: Staff responsible for contract:
Community Development______________ Efren Sanchez_____________________ ATTACHMENTS:
CONTRACT FOR SERVICES (signed by Consultant/Contractor) Current Insurance Certificate (applicable to the contract) Detailed Scope of Work & Specifications, including hourly rates, etc. 110
1011209.1 13583.008 Revised by City 6.11.13
Amount $38,738 & Account/Fund CDEV05-601-50400-2480 Contract # 30250053. Current City Business License (required if working in Lincoln) Copies of Quotes
111
1011209.1 13583.008 Revised by City 6.11.13
CONTRACT FOR SERVICES AMENDMENT
AMENDMENT NO. 2
TO
CONTRACT FOR SERVICES (formerly PSA)
Dated 06/09/2026
WITH
Opticos Design, Inc.
2100 Milvia Street, Suite 125
Berkeley, CA 94704
The Contract for Services dated 07/23/2024, with Opticos Design, Inc., 2100 Milvia Street, Suite 125, Berkeley, CA 94704 for Downtown Lincoln Green Zone (the “Contract”), is hereby amended as follows (the “Amendment”):
1. The term shall be extended to December 31, 2026.
2. Compensation for services shall be increased by $38,738. The total contract amount, as amended, shall not exceed $675,959.]
3. Except as specifically stated in this Amendment, the Contract shall remain unchanged and in full force and effect.
The amended scope of work includes preparation of a CEQA Addendum to the 20 08 City of Lincoln 2050 General Plan EIR , and more particularly described in Exhibit A, attached to this Amendment. Executed this 9th day of June, 2026 by:
CITY OF LINCOLN, CONTRACTOR,
a municipal corporation
By: _________________________
Approved by:
____________________________
______________________________ Print Name Sean Scully, City Manager Title: ________________________ Email:________________________
Dated:_______________________
______________________________
Dated APPROVED AS TO FORM
ATTEST _________________________ _____________________________ Hope Ithurburn, City Clerk Doug White, Interim City Attorney
Dated:__________________________ Dated:________________________
City Accountability:
Department responsible for contract: Staff responsible for contract:
Community Development______________ Efren Sanchez_____________________ ATTACHMENTS:
CONTRACT FOR SERVICES (signed by Consultant/Contractor) Current Insurance Certificate (applicable to the contract) Detailed Scope of Work & Specifications, including hourly rates, etc. 112
1011209.1 13583.008 Revised by City 6.11.13
Amount $38,738 & Account/Fund CDEV05-601-50400-2480 Contract # 30250053. Current City Business License (required if working in Lincoln) Copies of Quotes
113
Rincon Consultants, Inc.
2060 Knoll Drive
Ventura, California 93003
805-644-4455
1 May 27, 2026
Rincon Project No. 24-15677
Cecilia Kim, PhD, Planning Manager
Opticos Design, Inc.
2100 Milvia Street, Suite 125
Berkeley, California 94704
Via email: [email protected]
Subject: Proposal to Prepare an Addendum for the City of Lincoln Downtown Specific Plan Dear Ms. Kim:
This letter is Rincon Consultants, Inc.’s proposal to amend our current authorized scope of work for the Lincoln Downtown Specific Plan. Due to proposed changes to the plan, including increased densities, Rincon proposes to complete an addendum in place of the previously proposed Section 15183 Consistency Checklist. Tasks that are not included in the amended scope of work below remain the same. The scope of work for these amended services will be as follows.
Scope of Work
Task 1 Project Startup & Management
Rincon will provide project management services under this scope of work. Management efforts will consist of regular communications with City personnel on an as-needed basis via email and phone to provide updates on the progress of the reports and discuss any issues that arise over the course of the project. This task includes internal coordination with the project team and ongoing project management responsibilities throughout the duration of the of the project, such as cost and schedule tracking, progress reporting, invoicing, and clerical work.
Task 5 CEQA Documentation
Rincon will prepare an Addendum to the City of Lincoln’s 2050 General Plan EIR, in accordance with CEQA Guidelines Section 15164. Rincon will review information from the certified General Plan EIR and will reference verified information from this document in the Addendum. The Addendum will supplement the General Plan EIR analysis with new or updated analysis as necessary and appropriate, especially for issue areas which are the subject of new regulations or standards since certification of the General Plan EIR.
We anticipate that the buildout that would be facilitated by the Downtown Specific Plan would remain within the anticipated buildout identified in the current General Plan and is intended to help promote the growth in Downtown Lincoln that was envisioned by the General Plan when adopted.
Pursuant to CEQA Guidelines Section 15164, an addendum may be prepared if some changes or additions are necessary, but none of the conditions have occurred that would trigger a subsequent or supplemental document (CEQA Guidelines Sections 15162 and 15163), which include the following:
• Substantial changes that require major revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects.
• Substantial changes with respect to the circumstances under which the project is undertaken, which require major revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects. 114
Opticos Design, Inc.
Proposal to Prepare an Addendum for the Lincoln Downtown Specific Plan 2 • New information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete, that shows any of the following:
o The project will have one or more significant effects not discussed in the previous EIR. o Significant effects previously examined will be substantially more severe than shown in the previous EIR.
o Mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative. o Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative.
The Addendum will, to the extent possible, rely on existing environmental documentation and technical studies, including the General Plan Final EIR and the technical studies completed for that project. This work program outlines the steps that would be needed to adhere to state environmental documentation requirements. Preparation of the Addendum will include the following tasks.
Task 5.4 EIR Addendum
Draft Addendum
Rincon will prepare a Draft EIR Addendum pursuant to the requirements set forth in Section 15164 of the CEQA Guidelines. The Draft EIR Addendum will include the following content:
Introduction. The EIR Addendum will include introductory information, including a brief description of the project history and an explanation of the relationship of the document to previous analyses, as well as a description of the required contents and applicability of preparing an Addendum.
Environmental Impact Evaluation. The EIR Addendum will evaluate whether the project would have different environmental impacts or a different degree of impact than those identified in the City of Lincoln 2050 General Plan EIR. The City of Lincoln 2050 General Plan EIR certified in 2008 was prepared in accordance with the CEQA Guidelines at the time. The CEQA guidelines have been updated since to add Energy, Greenhouse Gas Emissions, Tribal Cultural Resources, and Wildfire as discrete topics, and the BAAQMD’s greenhouse gas emissions thresholds have also been updated. The impact evaluation will address all issue areas discussed in the certified EIR as well as the issue areas currently in the CEQA guidelines, and the greenhouse gas emissions analysis will reflect the current thresholds. As discussed further below, we assume that the transportation analysis will use current thresholds related to vehicle miles travelled (VMT) rather than level-of-service. The EIR Addendum will place particular emphasis on the key issues most likely to be affected by the project revisions: aesthetics, air quality/greenhouse gas emissions, biological resources, cultural resources, noise, population/housing, transportation, and utilities/service systems. Our approaches to these topics are as follows:
Aesthetics. There are no state-designated scenic highways in or adjacent to the City of Lincoln. However, the project may result in increased height of buildings under a full buildout scenario. As such, Rincon will consult the 2050 General Plan EIR and City Municipal Code to determine whether the project may have a significant impact on visual character.
Air Quality/Greenhouse Gas Emissions. The project has the potential to generate air quality criteria pollutants and greenhouse gas (GHG) emissions from full buildout. The air quality and GHG emissions analysis will estimate plan buildout criteria pollutant and GHG emissions using the current California Emissions Estimator Model (CalEEMod) version. Air quality impacts will be analyzed for consistency with the 2050 General Plan EIR and the Sacramento Metropolitan Air Quality Management District (SMAQMD) 115
Opticos Design, Inc.
Proposal to Prepare an Addendum for the Lincoln Downtown Specific Plan 3 guidelines. GHG impacts were not analyzed in the 2050 General Plan EIR. The GHG impact assessment will briefly describe the status of applicable regulations such as Senate Bill (SB) 32 and Assembly Bill (AB) 1279. It will also assess the project’s consistency with local climate action goals, consistency with the approved buildout under the certified EIR, and will qualitatively discuss greater energy efficiency since certification of the 2050 General Plan EIR.
Biological Resources. The Plan Area supports a mixture of commercial, residential, and open space uses; however, sensitive biological resources are expected to be limited by the surrounding development and disturbance, with higher areas of biological sensitivity located along the Auburn Ravine, a potential state and federally protected waterway. Limited portions of the Plan Area may support special -status species, such as burrowing owl, valley elderberry longhorn beetle, or rare plants, while raptors and ne sting birds could occur throughout the project area. As part of the biological resources analysis, and consistent with General Plan Policy OSC-5.11, Rincon will collect regional background information on biological resources that could be affected by the project. The collected information will include database queries (e.g., California Natural Diversity Database [CNDDB], California Native Plant Society, U.S. Fish and Wildlife Service, National Wetland Inventory), reviews of regional planning documents, and information provided by City staff. The scope of work does not include a reconnaissance site visit.
Cultural Resources. The Environmental Checklist will incorporate the findings of the Cultural Resources Study (Task 6.2.3).
Noise. The noise analysis for the project will include an assessment of construction and operational noise. Rincon will qualitatively analyze construction noise and vibration from buildout of the plan. The ambient baseline noise environment will be generally characterized based on available published data.
No noise level measurements are proposed. Rincon will analyze the potential for on -site noise generators (e.g., heating, air conditioning, and ventilation equipment) to exceed City standards programmatica lly. An assessment of traffic noise impacts will be addressed qualitatively based on the anticipated population increase in comparison to the approved project baseline. Rincon will evaluate the overall project’s compatibility with the 2050 General Plan EIR.
Population and Housing. The increase in allowable density would increase the anticipated population growth in Lincoln. However, Rincon assumes that the population growth associated with the Lincoln Downtown Specific Plan would not be unplanned.
Transportation. Transportation impacts will be qualitatively addressed. The General Plan EIR provided a discussion of Level of Service (LOS) impacts, and did not quantify vehicle miles traveled (VMT). The addendum will qualitatively describe how the proposed land use modifications in Downtown Lincoln would change traffic patterns, and explain how those changes would reduce VMT through the intensification of development near transit areas. Project consistency with Assembly Bill 98 will also be evaluated, if applicable.
Utilities and Service Systems. The increase in allowable density would increase the demand on utilities.
Rincon will update the projections identified in the General Plan EIR to include the additional demand from the Lincoln Downtown Specific Plan. Rincon will also review the 2020 Urban Water Management Plan (or the 2025 Urban Water Management Plan, if available) to identify the latest information related to water use, wastewater generation, and water supply. As the Lincoln Downtown Specific Plan would result in an increase beyond 500 residential dwelling units, in accordance with Senate Bill 610, a Water Supply Assessment would be required.
As noted above, if our analysis indicates that a new or substantially more severe impact may occur, or that any of the other circumstances requiring a subsequent mitigated negative declaration or EIR arises, we will stop work immediately and consult with the City on the appropriate course of action, which could include a revised scope and cost for the more involved CEQA process. 116
Opticos Design, Inc.
Proposal to Prepare an Addendum for the Lincoln Downtown Specific Plan 4 The Draft EIR Addendum will be in the format of a stand-alone report. Rincon will submit an electronic copy of the Draft EIR Addendum in Microsoft Word and PDF formats for Opticos and City review and comment. We have scoped for one round of consolidated Opticos and City review and have assumed that no major revisions or new analysis will be required.
This scope also includes accessibility compliance consistent with revised Section 508 Standards.
Revised Section 508 standards require enhanced accessibility checks with improved screen reader navigation including verification of color contrast; remediation of illogical reading orders, checking of all bookmarks, insertion of alternative text for figures and tables, and remediation of structural tagging issues for tables, footnotes, links, lists, and checklists.
Final Addendum
Upon receiving one consolidated set of Opticos and City comments on the Draft Addendum, we will prepare a Final Addendum for certification. We will provide electronic version s (in Word and PDF formats) for the City’s use. The administrative CEQA record will also be sent to Opticos and the City at this time.
There are no public notification or review requirements for an addendum. The City will present the Addendum along with the Lincoln Downtown Specific Plan for City Council approval at the same time.
Once the Addendum is certified, we will file the Notice of Determination with the County and the State Clearinghouse, if desired. We assume the City will have its receipt from filing the California Department of Fish & Wildlife (CDFW) fees at the time the General Plan EIR was certified. Otherwise, additional CDFW fees could be required.
This scope of work assumes that electronic deliverables (Word and/or PDF) will be compliant with Americans with Disabilities Act (ADA)-accessible format revised Section 508 standards.
Task 5.8 Water Supply Assessment
Under this task, Rincon will prepare a Water Supply Assessment (WSA) for the City of Lincoln Downtown Specific Plan. California Water Code (Sections 10910 and 10912), as amended by Senate Bill 610 (SB 610), requires the preparation of a Water Supply Assessment (WSA) for projects that are subject to CEQA, would rely on groundwater to meet some or all of the project’s water needs, and would meet one or more thresholds defining a “project” under SB 610. The SB 610 thresholds include the introduction of 500 or more residential dwelling units, such as would occur under the Downtown Specific Plan. The City of Lincoln also relies in part on locally produced groundwater from the North American Subbasin of the Sacramento Valley Groundwater Basin. Therefore, a WSA is required for compliance with CWC as amended by SB 610 and will be developed as part of the CEQA process for the project.
The WSA will characterize water supply availability for the proposed project and assess water supply reliability over a 20-year planning horizon, including with consideration to varying climatic (drought) conditions (normal water year, single dry year, and multiple consecutive dry years). The WSA will be directly informed by the City's current UWMP, which includes projections of water supply availability from existing and planned sources, including Placer County Water Agency (PCWA). The WSA will consider whether demand projections in the current UWMP account for the types of demands that would be introduced by the proposed project, to inform consideration of water supply availability and reliability for the proposed project. Some of the PCWA-delivered supply originates from Nevada Irrigation District (NID), and the WSA will therefore also be informed by NID’s current UWMP, as relevant. 2025 UWMPs are anticipated to be available from all agencies by July 1, 2026, when all 2025 UWMPs are due to the California Department of Water Resources (DWR). In addition to the current UWMPs, the WSA for the proposed project will also be informed by other publicly available published resources, including but not limited to the Groundwater Sustainability Plan (GSP) for the North American Subbasin, GSP Annual Reports, and the GSPs of adjacent basins as relevant.
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Opticos Design, Inc.
Proposal to Prepare an Addendum for the Lincoln Downtown Specific Plan 5 For the purposes of this SOW, it is assumed that no changes to the Project Description involving growth projections or development intensity that affect water demands will be introduced after initiation of the WSA. Rincon will address one round of comments on the Draft WSA and incorporate necessary revisions; the Revised Draft WSA will be provided in tracked changes, and the Final WSA will consist of the Revised Draft WSA will all tracked changes accepted and comments removed, upon approval of revisions. It is assumed that few or no revisions will be necessary for the Final WSA. No hydrologic modeling, groundwater modeling, or field work is necessary. The WSA will be designed for compliance with CWC and SB 610, and will be used to inform the CEQA analysis for the proposed project.
General Assumptions
Rincon assumes the following:
• City will conduct appropriate non-CEQA related notification to all responsible agencies and to the public.
• One round of review of City staff comments on the Draft Addendum. • All other tasks, including optional tasks, not listed in this amended proposal remain the same.
Schedule
Rincon’s proposed schedule for completion of the Addendum is summarized below. Based on our understanding of the project and the analysis required, we propose to adhere to a schedule that allows for completion of the project in approximately 4 to 6 months depending on timing of our receipt of requested information. The schedule will ultimately be dependent on additional factors beyond Rincon’s control, such as receipt of a complete and stable project description and environmental approach for the project.
• Project Description. Rincon will submit the draft Project Description in electronic form at within 2 weeks of the kick-off meeting and receipt of all necessary background and project information from the City.
• Cultural Resources Study. The draft Cultural Resources Study will be submitted for internal review within 8 weeks of authorization to proceed and receipt of all necessary project information. • Administrative Draft Addendum. The Administrative Draft Addendum to be submitted for internal review within 8 weeks of authorization to proceed and receipt of all necessary project information, including buildout estimates.
• Final Addendum. The Final Addendum to be submitted within approximately 2 weeks of receipt of comments on the Administrative Draft, assuming no new analysis or major revisions are required. • Water Supply Assessment. The Draft Water Supply Assessment to be submitted for internal review within 6 weeks of authorization to proceed and receipt of all necessary project information. The Final Draft Water Supply Assessment to be submitted within approximately 2 weeks of receipt of comments, assuming no new analysis or major revisions are required. • Meetings and hearings will be attended as scheduled by the City.
Cost
Our estimated cost for the addendum described above is $38,738. When added to the current authorized budget of $75,811, the total revised budget would be $114,549. Table 1 shows a breakdown of costs by all project tasks. Costs have been allocated to tasks based on the above methodology and the previously 118
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Proposal to Prepare an Addendum for the Lincoln Downtown Specific Plan 6 approved scope of work, but specific costs may be re-allocated among tasks and/or direct costs within the authorized amount.
Table 1 Cost Summary
Task Estimated Cost
Task 1 Project Startup and Management $8,246.00
Current Authorized
Project Startup and Management Budget
$6,305.00
Proposed
Addendum Augmentation
$1,941.00
Task 5 Environmental Documentation $106,303.00
Task 5.1 CEQA Kickoff Meeting $1,710.00
Task 5.2 Project Description $4,043.00
Task 5.3 Cultural Resources Study $16,014.00
Task 5.4 EIR Addendum $58,011.00
Current Authorized Environmental Checklist Budget
$44,382.00
Proposed
Addendum Augmentation
$13,629.00
Task 5.5 Public Hearing Attendance $3,357.00
Task 5.8 Water Supply Assessment $23,168.00
Proposed Amendment Scope of Work Total $38,738.00
Current Authorized Budget $75,811.00
Total $114,549.00
Thank you for your consideration and for this opportunity to support your project. If you have any questions regarding this proposal, please contact Leslie Slayday at 510-447-5884 or [email protected], or Matt Maddox at 415-964-5245 or [email protected].
Sincerely,
Rincon Consultants, Inc.
Leslie Slayday, MUP
Project Manager
Matt Maddox, AICP, MESM
Principal-in-Charge
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SUBJECT:
Adopt a Resolution Requesting the Auditor-Controller of Placer County to Attach for Collection on the County Tax Rolls, Those Taxes, Assessments, Fees and/or Charges for Community
Facilities District Nos. 2004-1, 2004-2, 2018-1, and 2018-2 Special Taxes. (Nita Wracker)
SUBMITTED BY:
Nita Wracker
DEPARTMENT:
Finance
DATE:
June
9, 2026
Item Number 13.G
STAFF RECOMMENDATION:
City Staff recommends the City Council adopt a Resolution Requesting Placer County Collect the Charges for the following districts on the FY 2025-26 County Property Tax Roll:
TAX CODE NUMBER: 61110
DIRECT CHARGE NAME: Community Facilities District No. 2004-1 CITY AUTHORIZATION: Ordinance 772B
TAX CODE NUMBER: 61120
DIRECT CHARGE NAME: Community Facilities District No. 2004-2 CITY AUTHORIZATION: Ordinance 773B
TAX CODE NUMBER: 61415
DIRECT CHARGE NAME: Community Facilities District No. 2018-1 CITY AUTHORIZATION: Ordinance 979B
TAX CODE NUMBER: 61417
STAFF REPORT
120
DIRECT CHARGE NAME: Community Facilities District No. 2018-2 CITY AUTHORIZATION: Ordinance 980B
BACKGROUND/INTRODUCTION:
The City has previously formed the Community Facilities Districts (CFDs) referenced above to fund City services as follows:
CFD No. 2004-1
This District was formed to fund the operation and maintenance of the Regional Storm Water Retention Basin (RSWRB), including but not limited to, all costs associated with repairs, direct and third-party management, regulatory compliance, scheduled maintenance and repair resulting from anticipated operations. The funds will also be utilized towards replacement costs of capital improvement items associated with the operation of the RSWRB.
CFD No. 2004-1
This District was formed to fund the maintenance of the Auburn Ravine Improvement Project, the McBean Park Open Space, and the Rodeo Grounds Open Space and Preserve.
CFD No. 2018-1
This District was formed to fund the annual maintenance of City infrastructure such as landscaping, parks, open space, streetlighting, and stormwater quality and drainage facilities.
The CFD tax is separated into two components, “Citywide Services” and “Localized Services.” The improvements to be funded under Citywide Services include costs associated with Community Parks, Regional Parks, Major Roadway Streetlighting and Traffic Signals, Stormwater facilities, Major Roadway Landscaping, and Open Space areas. The improvements to be funded under Localized Services include costs associated with Neighborhood Parks, Neighborhood Landscaping, Local Street Maintenance, Local Streetlighting, and Localized Stormwater Improvements.
CFD No. 2018-2
This District was formed to fund police and fire services resulting from increased demand from new development.
Placer County requires that a resolution requesting a levy be approved by the City Council to place the special taxes associated with the CFDs above on the County property tax roll.
FINDINGS/ANALYSIS:
The City has the option of direct billing the CFD special taxes to property owners or to request the County of Placer to collect the special taxes in the same manner as ordinary ad valorem taxes. With this resolution, the City is requesting the County collect the CFD special taxes and that the City agrees to the terms of the County pertaining to the collection. The City agrees to pay the County an administration fee equal to 1% of the special taxes placed on the tax roll.
FISCAL IMPACT:
121
Collection of revenues from the finance districts is necessary for the City to be able to pay the debt service for the bonds of each district. Should the City choose not to levy the taxes, the City would then be responsible for paying the debt service for each bond from General Fund revenues. Collecting finance district taxes through the County as a part of the standard property tax collection process is a more efficient and cost effective manner than by the City billing property owners individually.
ATTACHMENTS:
Resolution__2026_-_CFDs_collection_of_taxes.docx
122
Resolution No. 2026-XXX
RESOLUTION 2026-XXX
REQUESTING COLLECTION OF CHARGES ON TAX ROLL
FOR TAX YEAR 2025-2026
TAX CODE NUMBER: 61110
DIRECT CHARGE NAME: Community Facilities District No. 2004-1 CITY AUTHORIZATION: Ordinance 772B
TAX CODE NUMBER: 61120
DIRECT CHARGE NAME: Community Facilities District No. 2004-2 CITY AUTHORIZATION: Ordinance 773B
TAX CODE NUMBER: 61415
DIRECT CHARGE NAME: Community Facilities District No. 2018-1 CITY AUTHORIZATION: Ordinance 979B
TAX CODE NUMBER: 61417
DIRECT CHARGE NAME: Community Facilities District No. 2018-2 CITY AUTHORIZATION: Ordinance 980B
WHEREAS, the City of Lincoln requests the County of Placer collect on the County tax rolls certain charges which have been imposed by the City as referenced above; and
WHEREAS, the County of Placer has required as a condition of the collection of said charges that the City of Lincoln warrant the legality of said charges and defend and indemnify the County of Placer from any challenge to the legality.
NOW THEREFORE BE IT RESOLVED:
Section 1. The Auditor-Controller of Placer County is requested to attach for collection on the County tax rolls those taxes, assessments, fees and/or charges, attached hereto.
Section 2. The City of Lincoln warrants and represents that the taxes, assessments, fees and/or charges imposed the City of Lincoln and being requested to be collected by Placer County comply with all requirements of state law, including but not limited to Articles XIIIC and XIIID of the California Constitution (Proposition 218).
Section 3. The City of Lincoln releases and discharges County, and its officers, agents, and employees from any, and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by County on the property tax roll of any taxes, assessments, fees and/or charges on behalf of City of Lincoln.
Section 4. In consideration for the County’s collection of the charge through the County’s property tax roll, the City of Lincoln agrees to and shall defend, indemnify and hold harmless the County, its officers, agents and employees (the “Indemnified Parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by County of any of the City of Lincoln’s said taxes, assessments, fees and/or charges requested to be collected by County for the City of Lincoln, or in any manner arising out of City of Lincoln’s establishment and imposition of said taxes, assessments, fees and/or charg es. The City of Lincoln agrees that, in the event a judgment is 123
Resolution No. 2026-XXX
entered in a court of law against any of the Indemnified Parties as a result of the collection of one of the City of Lincoln’s taxes, assessments, fees and/or charges, the County may offset th e amount of the judgment from any other monies collected by County on behalf of the City of Lincoln, including property taxes.
Section 5. The City of Lincoln agrees that its officers, agents , and employees will cooperate with the County by responding to all inquiries referred to the City of Lincoln by County from any person concerning the City of Lincoln’s taxes, assessments, fees and/or charges, and that the City of Lincoln will not refer such persons to County officers and employees for response.
Section 6. The City of Lincoln agrees to pay the County for the reasonable and ordinary charges to recoup its costs of placement and collection on the tax rolls at the agreed upon rate of 1% of the taxes, assessments, fees and/or charges, as provided by G overnment Code sections 29304 and 51800.
PASSED AND ADOPTED this 9th day of June, 2026 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Richard Pearl, Mayor
ATTEST:
Hope Ithurburn, City Clerk
124
SUBJECT:
Adopt a Resolution Requesting Placer County Collect the Charges for the Following Districts on the Fiscal Year 2025-26 Property Tax Roll: Community Facilities District Nos. 1998-1, 2006-1 Improvement Area 1, 2006-1 Improvement Area 2,
2003-1 Series 2018, 2005-1 Sorrento Project, 2010-1; 2019-1 Independence at Lincoln; 2025-1 Joiner Ranch East; Foskett Ranch Assessment District No. 2004-3; Twelve Bridges
Assessment District Nos. 1995-1 Series 1999, and 1995-1 Series 2001 Special Taxes on Placer County Property Tax Roll.
(Nita Wracker)
SUBMITTED BY:
Nita Wracker
DEPARTMENT:
Finance
DATE:
June
9, 2026
Item Number 13.H
STAFF RECOMMENDATION:
City Staff recommends the City Council adopt a Resolution Requesting Placer County Collect the Charges for the following districts on the FY 2025-26 County Property Tax Roll:
TAX CODE NUMBER: 61100
DIRECT CHARGE NAME: Community Facilities District No. 1998-1 CITY
AUTHORIZATION: Ord 667B
TAX CODE NUMBER: 61130
DIRECT CHARGE NAME: Community Facilities District No. 2006-1, Improvement Area 2 CITY AUTHORIZATION: Ord 816B
TAX CODE NUMBER: 61140
DIRECT CHARGE NAME: Community Facilities District No. 2006-1, Improvement Area CITY AUTHORIZATION: Ord 816B
STAFF REPORT
125
TAX CODE NUMBER: 61400
DIRECT CHARGE NAME: Community Facilities District No. 2003-1, Series 2018 CITY
AUTHORIZATION: Ord 740B
TAX CODE NUMBER: 61405
DIRECT CHARGE NAME: Community Facilities District No. 2005-1 (Sorrento Project) CITY AUTHORIZATION: Resolution 2009-103
TAX CODE NUMBER: 61410
DIRECT CHARGE NAME: Community Facilities District No. 2010-1 (Police & Fire Services) CITY AUTHORIZATION: Resolution 2010-133 & 2010-157
TAX CODE NUMBER: 61420
DIRECT CHARGE NAME: Communities Facilities District No. 2019-1, Independence at Lincoln
CITY AUTHORIZATION: Resolution 2019-230
TAX CODE NUMBER: 61423
DIRECT CAHRGE NAME: Communities Facilities District No. 2025-1 Joiner Ranch East CITY AUTHORIZATION: Ord 1098B
TAX CODE NUMBER: 61510
DIRECT CHARGE NAME: Foskett Ranch Assessment District No. 2004-3 CITY
AUTHORIZATION: Resolution 2004-202
TAX CODE NUMBER: 84800
DIRECT CHARGE NAME: Twelve Bridges Assessment District No. 1995-1, Series 1999 CITY AUTHORIZATION: Resolution 95-72
TAX CODE NUMBER: 84900
DIRECT CHARGE NAME: Twelve Bridges Assessment District No. 1995-1, Series 2001 CITY AUTHORIZATION: Resolution 95-72
BACKGROUND/INTRODUCTION:
In previous years the City has formed the finance districts listed above and issued bonds specific to each district. Placer County requires that a resolution requesting a levy be approved by the City Council to place the special taxes associated with the finance districts above on the County property tax roll.
126
FINDINGS/ANALYSIS:
The annual charges collected on the County tax rolls are necessary for the City to pay the debt service for the respective bonds. With this resolution the City is requesting the County collect the charges as in the previous years, and that the City agrees to the terms of the County pertaining to the collection. The City agrees to pay the County and administrative fee equal to 1% of the assessment.
FISCAL IMPACT:
Collection of revenues from the finance districts is necessary for the City to be able to pay the debt service for the bonds of each district. Should the City choose not to levy the taxes, the City would then be responsible for paying the debt service for each bond from General Fund revenues. Collecting finance district taxes through the County as a part of the standard property tax collection process is a more efficient and cost effective manner than by the City billing property owners individually.
ATTACHMENTS:
Resolution__2026_-_CFDs_collection_of_taxes_2.docx
Placement_of_Finance_District_Taxes-Attachment_J_Ord_1098B.pdf Placement_of_Finance_District_Taxes-Attachment_K_Reso_2009-103.pdf 127
Resolution No. 2026-XXX
RESOLUTION 2026-XXX
REQUESTING COLLECTION OF
CHARGES ON TAX ROLL FOR TAX YEAR
2025-2026
TAX CODE NUMBER: 61100
DIRECT CHARGE NAME: Community Facilities District No. 1998-1 CITY AUTHORIZATION: Ord 667B
TAX CODE NUMBER: 61130
DIRECT CHARGE NAME: Community Facilities District No. 2006-1, Improvement Area 2
CITY AUTHORIZATION: Ord 816B
TAX CODE NUMBER: 61140
DIRECT CHARGE NAME: Community Facilities District No. 2006-1, Improvement Area 1
CITY AUTHORIZATION: Ord 816B
TAX CODE NUMBER: 61400
DIRECT CHARGE NAME: Community Facilities District No. 2003-1, Series 2018 CITY AUTHORIZATION: Ord 740B
TAX CODE NUMBER: 61405
DIRECT CHARGE NAME: Community Facilities District No. 2005-1, Sorrento CITY AUTHORIZATION: Resolution 2009-103
TAX CODE NUMBER: 61410
DIRECT CHARGE NAME: Community Facilities District No. 2010-1 (Police & Fire Services)
CITY AUTHORIZATION: Resolution 2010-133 & 2010-157
TAX CODE NUMBER: 61420
DIRECT CHARGE NAME: Communities Facilities District No. 2019-1, Independence at Lincoln
CITY AUTHORIZATION: Resolution 2019-230
TAX CODE NUMBER: 91423
DIRECT CHARGE NUMBER: Community Facilities District No. 2025-1 Joinder Ranch East CITY AUTHORIZATION: Ord 1098B
TAX CODE NUMBER: 61510
DIRECT CHARGE NAME: Foskett Ranch Assessment District No. 2004-3 CITY AUTHORIZATION: Resolution 2004-202
TAX CODE NUMBER: 84800
128
Resolution No. 2026-XXX
DIRECT CHARGE NAME: Twelve Bridges Assessment District No. 1995-1, Series 1999 CITY AUTHORIZATION: Resolution 95-72
TAX CODE NUMBER: 84900
DIRECT CHARGE NAME: Twelve Bridges Assessment District No. 1995 -1, Series 2001 CITY AUTHORIZATION: Resolution 95-72
WHEREAS, the City of Lincoln requests the County of Placer collect on the County tax rolls certain charges which have been imposed by the City as referenced above; and
WHEREAS, the County of Placer has required as a condition of the collection of said charges that the City of Lincoln warrant the legality of said charges and defend and indemnify the County of Placer from any challenge to the legality.
NOW THEREFORE BE IT RESOLVED:
Section 1. The Auditor-Controller of Placer County is requested to attach for collection on the County tax rolls those taxes, assessments, fees and/or charges, attached hereto.
Section 2. The City of Lincoln warrants and represents that the taxes, assessments, fees and/or charges imposed the City of Lincoln and being requested to be collected by Placer County comply with all requirements of state law, including but not limited to Articles XIIIC and XIIID of the California Constitution (Proposition 218).
Section 3. The City of Lincoln releases and discharges County, and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by County on the property tax roll of any taxes, assessments, fees and/or charges on behalf of City of Lincoln.
Section 4. In consideration for the County’s collection of the charge through the County’s property tax roll, the City of Lincoln agrees to and shall defend, indemnify and hold harmless the County, its officers, agents and employees (the “Indemnified Parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by County of any of the City of Lincoln’s said taxes, assessments, fees and/or charges requested to be collected by County for the City of Lincoln, or in any manner arising out of City of Lincoln’s establishment and imposition of said taxes, assessments, fees and/or charges. The City of Lincoln agrees that, in the event a judgment is entered in a court of law against any of the Indemnified Parties as a result of the collection of one of the City of Lincoln’s taxes, assessments, fees and/or charges, the County may offset the amount of the judgment from any other monies collected by County on behalf of the City of Lincoln, including property taxes.
Section 5. The City of Lincoln agrees that its officers, agents and employees will cooperate with the County by responding to all inquiries referred to the City of Lincoln by 129
Resolution No. 2026-XXX
County from any person concerning the City of Lincoln’s taxes, assessments, fees and/or charges, and that the City of Lincoln will not refer such persons to County officers and employees for response.
Section 7. The City of Lincoln agrees to pay the County for the reasonable and ordinary charges to recoup its costs of placement and collection on the tax rolls at the agreed upon rate of 1% of the taxes, assessments, fees and/or charges, as provided by Government Code sections 29304 and 51800.
PASSED AND ADOPTED this 9th day of June, 2026 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Richard Pearl, Mayor
ATTEST:
Hope Ithurburn, City Clerk
130
ORDINANCE NO. 1098B
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LINCOLN,
CALIFORNIA, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF CITY OF LINCOLN COMMUNITY FACILITIES DISTRICT NO. 2025-1 (JOINER
RANCH EAST) AUTHORIZING THE LEVY OF SPECIAL TAXES
WHEREAS, on June 24, 2025 , the City Council (the “City Council”) of the City of Lincoln (the “City”) adopted Resolution No. 2025-087 declaring its intention to form City of Lincoln Community Facilities District No. 2025 -1 (Joiner Ranch East) (the “District”) pursuant to the Mello -Roos Community Facilities Act of 1982, as amended, comprising Chapter 2.5 of Part 1 of Division 2 of Title 5 of the Government Code of the State of California (the “Act”), and its Resolution No. 2025-088 declaring its intention to incur bonded indebtedness for the District; and
WHEREAS, on August 12, 2025, after providing all notice required by the Act, the City Council conducted a noticed public hearing required by the Act relative to the proposed formation of the District, the proposed levy of a special tax therein to finance certain public facilities described in Resolution No. 2025-087 and to secure the payment of any bonded indebtedness of the District, and the proposed issuance of bonded indebtedness in one or more series in the maximum aggregate principal amount of $ 23,500,000, as described in Resolution No. 25-088; and
WHEREAS, at the August 12, 2025 public hearing, all persons desiring to be heard on all matters pertaining to the formation of the District and the proposed levy of the special tax to finance the facilities described in Resolution No. 2025-087 and to secure the payment of bonded indebtedness in the maximum aggregate principal amount of $ 23,500,000 of the District as described in Resolution No. 2025-088 (the “Bonds”) were heard and a full and fair hearing was held; and
WHEREAS, on August 12, 2025, the City Council adopted Resolution Nos. 2025-120, 2025-121, and 2025-122 which formed the District and called a special election within the District on August 12, 2025 on three propositions relating to the levy of a special tax within the District, the issuance of the Bonds and the establishment of an appropriations limit within the District; and
WHEREAS, on August 12 , 2025 , a special election was held within the District at which the qualified electors approved by more than a two thirds vote Propositions A, B, and C authorizing the levy of a special tax within the District for the purposes described in Resolution 2025-120, the issuance of the Bonds as described in Resolution No. 2025-121 and establishing an appropriations limit for the District; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LINCOLN, CALIFORNIA,
ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF CITY OF LINCOLN COMMUNITY FACILITIES DISTRICT NO. 2025 -1 (JOINER RANCH EAST) DOES HEREBY ORDAIN AS FOLLOWS:
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Ordinance No. 1098B
Section 1. The above recitals are all true and correct.
Section 2. By the passage of this Ordinance, the City Council authorizes and levies special taxes within the District pursuant to Sections 53328 and 53340 of the Act at the rates and in accordance with the rate and method of apportion ment set forth in Attachment C to Resolution No. 2025-087, which is incorporated by reference herein (the “Rate and Method”). The special taxes are hereby levied commencing in the fiscal year specified in the Rate and Method and in each fiscal year thereafter until payment in full of the Bonds (including any bon ds issued to refund the B onds), payment of all costs of the public facilities and services authorized to be financed by the District, and payment of all costs of administering the District.
Section 3. Each of the Mayor, the City Manager, the Assistant City Manager , the Director of Finance, or their written designees (each, an “Authorized Officer”), acting alone, is hereby authorized and directed each fiscal year to determine the specific special tax rates and amounts to be levied in such fiscal year on each parcel of real property within th e District, in the manner and as provided in the Rate and Method. The special tax rate levied on a parcel pursuant to the Rate and Method shall not exceed the maximum rate set forth in the Rate and Method for such parcel, but the special tax may be levied at a lower rate. Each Authorized Officer is hereby authorized and directed to provide all necessary information to the Treasurer -Tax Collector of the County of Placer and to otherwise take all actions necessary in order to effect proper billing and collection of the special tax, so that the special tax shall be levied and collected in sufficient amounts and at times necessary to satisfy the financial obligations of the District in each fiscal year, and with respect to Special Tax, until the Bonds are paid in full, the facilities have been paid for, and provision has been made for payment of all of the administrative costs of the District.
Section 4. Properties or entities of the state, federal or other local governments shall be exempt from the special tax, except as otherwise provided in Sections 53317.3 and 53317.5 of the Act and Section G of the Rate and Method. No other properties or entities are exempt from the special tax unless the properties or entities are expressly exempted in Resolution No. 2025-120 or in a resolution of consideration to levy a new special tax or special taxes or to alter the rate or method of apportionment or an existing s pecial tax as provided in Section 53334 of the Act.
Section 5. All of the collections of the special tax shall be used as provided for in the Act, the Rate and Method and Resolution No. 2025-120.
Section 6. The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale and lien priority in case of delinquency as is provided for ad valorem taxes (which such procedures include the exercise of all rights and remedies permitted by law to make corrections, including, but not limited to, the issuance of amended or supplemental tax bills), as such procedure may be modified by law or by this City Council from time to time.
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Ordinance No. 1098B
Section 7. As a cumulative remedy, if any amount levied as a special tax for payment of the interest or principal of the Bonds (including any bonds issued to refund the Bonds), together with any penalties and other charges accruing under this Ordinance, are not paid when due, the City Council may, not later than four years after the due date of the last installment of principal on the Bonds (including any bonds issued to refund the Bonds), order that the same be collected by an action brought in the superior court to foreclose the lien of such special tax, as authorized by the Act.
Section 8. The Mayor of the City shall sign this Ordinance and the City Clerk or Deputy City Clerk (referred to herein as the “City Clerk”) shall attest to the Mayor’s signature and then cause the same to be published within fifteen (15) days after its passage at least once in The Lincoln New Messenger , a newspaper of general circulation published and circulated in the City of Lincoln.
Section 9. The specific authorization for adoption of this Ordinance is pursuant to the provisions of Section 53340 of the Act.
Section 10. The City Clerk is hereby authorized to transmit a certified copy of this ordinance to the Treasurer -Tax Collector of the County of Placer, and to perform all other acts which are required by the Act, this Ordinance or by law in order to accomplish the purpose of this Ordinance.
Section 11. A full reading of this Ordinance is dispensed with prior to its final passage, a written or printed copy having been available to the City Council and the public a day prior to its final passage.
Section 12. This Ordinance shall take effect thirty days after its final passage.
INTRODUCED at a regular meeting of the City Council of the City of Lincoln held on August 12, 2025, by the following vote:
AYES: COUNCILMEMBERS: Andreatta, Brown, Eklund, Pearl, Reedy NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
ABSTAIN: COUNCILMEMBERS: NONE
PASSED AND ADOPTED this 26th day of August, 2025, by the following vote:
AYES: COUNCILMEMBERS: Andreatta, Brown, Eklund, Pearl, Reedy NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
ABSTAIN: COUNCILMEMBERS: NONE
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Ordinance No. 1098B
______________________________
Holly Andreatta, Mayor
ATTEST:
_______________________________
Hope Ithurburn, City Clerk
134
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136
SUBJECT:
Adopt a Resolution Augmenting Revenue and Expense
Accounts for FY 26/27 to Reflect the $25,000 Grant Award Received by the Library for the Literacy Bridges: Empowering 21 st
Century Communities Grant. (Kathryn Hunt)
SUBMITTED BY:
Kathryn Hunt
DEPARTMENT:
Library
DATE:
June
9, 2026
Item Number 13.I
STAFF RECOMMENDATION:
Staff recommends City Council consider for adoption a Resolution augmenting revenue and expense accounts within the General Fund 1000 for FY 26-27 to reflect the $25,000 grant award received by the Library for the Literacy Bridges: Empowering 21 st
Century Communities
Grant.
BACKGROUND/INTRODUCTION:
The Library department regularly applies for grants in order to provide superior library services to the community. In March 2026, the Library was invited by the Association for Rural & Small Libraries to apply for the Literacy Bridges: Empowering 21 st
Century Communities Grant,
funded by the Carnegie Corporation of New York.
This grant provides funding and professional development opportunities to help library staff develop and implement adult basic and digital literacy programs. It is intended to help library staff strengthen skills necessary for designing and leading responsive literacy programs, including program design, community partnerships, and program sustainability. No matching funds were required by the grant, and it was only open to small and rural libraries with a Carnegie library.
In April 2026, library staff submitted an application for the grant with permission of the City Manager, per the City’s Grant Management Policy.
In late May 2026, staff were notified that the grant was awarded to the library, with acceptance paperwork due by June 3, 2026. Staff submitted this paperwork on June 1, 2026. The associated expense and revenue accounts must be augmented to reflect this award and
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provide the authority to expend the awarded funds, per Section 4.4.5 of the Grant Management Policy.
FINDINGS/ANALYSIS:
The Library has a long and successful history in support adults with basic literacy. The Library has leveraged state grant funds for the Adult and Family Literacy Program since 2016. The goal of this program is to assist English-speaking adults with low basic literacy skills to develop their speaking, reading, and writing skills. It currently serves roughly 40 active learners.
The Literacy Bridges grant will provide funding and professional support to frther develop the staff that implement the Adult and Family Literacy Program, with an emphasis on the challenges and opportunities available to libraries with limited staff. In addition, the grant provides funding to pilot additional literacy services that fall outside the scope of the state grant funding.
No matching funds are required. Some staff time is required to be committed to the project, which can be accommodated by the Library’s staffing model.
FISCAL IMPACT:
Staff is requesting budget augmentations to the appropriate General Fund 1000 accounts in the following amounts for the Literacy Bridges Grant:
Revenue:
$25,000
Expense:
$25,000
ATTACHMENTS:
Literacy_Bridges_Resolution.rfc.docx
Literacy Bridges Award and Commitment.pdf
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Resolution No. 2026-XXX
RESOLUTION 2026-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINCOLN AUGMENTING REVENUE AND EXPENSE ACCOUNTS FOR FY 26-27 TO REFLECT THE $25,000 GRANT AWARD RECEIVED BY THE LIBRARY FOR THE LITERACY BRIDGES: EMPOWERING 21ST CENTURY COMMUNITIES GRANT.
WHEREAS, in March of 2026, library staff were invited by the Association for Rural & Small Libraries to apply for the Literacy Bridges: Empowering 21st Century Communities Grant, funded by the Carnegie Corporation of New York; and
WHEREAS, the Literacy Bridges grant is intended to assist library staff develop and implement adult basic and digital literacy programs, while strengthening their skills in program design, community partnerships, and program sustainability; and
WHEREAS, the Lincoln Public Library has been committed to support adult basic literacy since 2016, as demonstrated by the successful Adult & Family Literacy Program supported by the funds from the California State Library; and
WHEREAS, the Lincoln Public Library was awarded the Literacy Bridges grant in the total amount of $25,000.
NOW THEREFORE BE IT RESOLVED:
The City Manager or designee is directed to augment the appropriate revenue and expense accounts within the General Fund 1000 in the amount of $25,000, to reflect the grant award received.
PASSED AND ADOPTED this 9th day of June, 2026 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Richard Pearl, Mayor
ATTEST:
Hope Ithurburn, City Clerk
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140
141
142
SUBJECT:
Adopt a Resolution Authorizing the City Manager to Execute an Amendment to the Restated License Agreement with the Lincoln Potters Baseball Club Inc. (Nita Wracker)
SUBMITTED BY:
Nita Wracker
DEPARTMENT:
City Manager's Office
DATE:
June
9, 2026
Item Number 13.J
STAFF RECOMMENDATION:
Staff recommends that the City Council adopt a resolution approving and authorizing the City Manager to execute the Second Amended and Restated License Agreement with Lincoln Potters Baseball Club, Inc. for the use of McBean Stadium as its home baseball field for summer collegiate wood bat baseball, extending the agreement term through August 31, 2036, and authorizing the offset of license fees through eligible capital contributions made by the Lincoln Potters Baseball Club, Inc. to McBean Stadium.
BACKGROUND/INTRODUCTION:
The City of Lincoln owns McBean Park, including McBean Stadium, located at D and Third Streets in Lincoln, California. The City has long sought to enhance the Stadium and expand its use and enjoyment for City residents and the surrounding community. The Lincoln Potters Baseball Club, Inc. has used McBean Stadium as its home field for summer collegiate wood bat baseball since the original license agreement was approved by the City Council in 2016.
The agreement was subsequently amended in 2017, and further revised in 2022 to address safety improvements and stadium enhancements.
The current action would approve a Second Amended and Restated License Agreement with the Potters. The revised agreement would continue the Potters’ use of McBean Stadium, extend the term of the license through August 31, 2036, allow additional recognition of capital improvements made by the Potters to the Stadium, and update several operational and administrative provisions of the agreement.
FINDINGS/ANALYSIS:
The proposed Second Amended and Restated License Agreement maintains the City’s ownership and control of McBean Stadium while allowing the Potters to continue operating summer collegiate baseball at the facility on a non-exclusive basis. The agreement confirms that William Jessup University retains priority rights under its separate agreement, and that the Potters’ annual use schedule remains subject to City review and approval, with blackout dates to be identified by the City each year. The agreement also preserves the City’s ability to
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accommodate other users on dates not used by William Jessup University or the Potters.
A primary change in the revised agreement is the extension of the license term through August 31, 2036. The agreement also provides that the parties will meet and confer regarding the status of the license no later than May 1, 2035. This extension supports continuity of operations for the Potters while preserving the City’s rights under the agreement, including default and termination provisions.
The revised agreement also addresses capital contributions made by the Potters to improve McBean Stadium. The materials attached to the agreement identify a cumulative total of $294,707.02 in stadium improvements funded since inception, including $185,100.00 in improvements made during the current license period, less the Potters’ prior $50,000 stadium lighting obligation, resulting in $135,100.00 in creditable improvements under the current license. These improvements include seating, clubhouse improvements, safety fencing, berm expansion, lighting-related work, speaker system equipment, and dugout expansion improvements.
Under the revised terms, the Potters are required to contribute not less than $50,000 in new capital contributions over the course of the license term, and the agreement allows eligible capital contributions to be credited against license fees, subject to the terms of the agreement.
These capital improvements remain for the benefit of the City and all future users of McBean Stadium.
The updated agreement also clarifies several operating provisions. The Potters may continue to operate food and beverage concessions, including beer and wine sales subject to issuance of appropriate California Alcoholic Beverage Control licenses, for events occurring during their permitted use period. The agreement authorizes the Potters to sell and display sponsorship signage during their permitted use period, subject to City Manager approval of form and size and subject to existing William Jessup University branding rights. The agreement also requires the Potters to remove or cover sponsorship signage at the conclusion of each season, other than approved William Jessup University branding.
The agreement also updates the provisions related to the “Lincoln Potters” name and logo.
The agreement states that the Licensee is the registered owner of the Lincoln Potters name and logo, authorizes use of the City-owned URL www.lincolnpotters.com during the term of the agreement at no additional cost, and requires City Manager approval for uses of the Lincoln Potters name other than use for a baseball team, as well as advance approval of website content.
In addition, the revised agreement modernizes administrative and risk management provisions, including notice requirements, indemnification, insurance requirements, workers’ compensation and employers’ liability minimums, City additional insured status, and policy cancellation notice requirements. These updates help maintain appropriate protections for the City while the Potters continue to use the facility.
Overall, the proposed agreement continues a longstanding partnership that supports community's use of McBean Stadium, retains improvements at the facility for public benefit, and establishes updated business terms for the Potters’ continued seasonal use of the Stadium.
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FISCAL IMPACT:
Approval of the agreement will continue the Potters’ licensed use of McBean Stadium under updated terms through August 31, 2036. The agreement provides for eligible capital contributions to offset license fees and requires not less than $50,000 in new capital contributions by the Potters over the term of the agreement. The agreement also recognizes prior creditable improvements made by the Potters to the Stadium. These improvements remain with the facility and benefit the City and other users of McBean Stadium. Based on the attached exhibit, total stadium improvements funded by the Potters since inception equal $294,707.02.
ATTACHMENTS:
Resolution, 2026 - Potters License agreement.docx
2026 Amended and Restates License Agreement .doc
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Resolution No. 2026-XXX