City of Lindsay Page 1
LINDSAY CITY COUNCIL
REGULAR MEETING AGENDA
November 12, 2024, 6:00 P.M.
City Hall, 251 E. Honolulu St., Lindsay, CA 93247
Notice is hereby given that the Lindsay City Council will hold a Regular Meeting on Tuesday, November 12, 2024 at 6:00 p.m. in person and live via YouTube.
City of Lindsay YouTube Channel: https://www.youtube.com/@CityofLindsay Se anima a los hispanohablantes a asistir a las próximas reuniones del Concejo Municipal de Lindsay. Para traducción al español, comuníquese con la oficina de la Secretaria Municipal por teléfono, (559) 562-7102 ext. 8034, o regístrese unos minutos antes en el momento de la reunión del Consejo.
Rules for Addressing the City Council:
• Members of the public may address the City Council on matters within the jurisdiction of the City of Lindsay.
• Persons wishing to address Council concerning an item on the agenda will be invited to address the Council during the time that Council is considering that agenda item. Persons wishing to address Council concerning issues not on the agenda will be invited to address Council during the Public Comment portion of the meeting.
• When invited by the Mayor to speak, please step up to the lectern, state your name and city of residence, and make your comments. Comments are limited to three minutes per speaker.
Americans with Disabilities Act
Pursuant to the Americans with Disabilities Act, persons with disabilities who may need assistance should contact the City Clerk prior to the meeting at (559) 562-7102 ext. 8034 or via email at [email protected].
1. CALL TO ORDER
2. INVOCATION
3. PLEDGE OF ALLEGIANCE – The Pledge of Allegiance is to be led by Councilmember Villarreal.
4. ROLL CALL
5. APPROVAL OF AGENDA
6. PUBLIC COMMENT – The public is invited to comment on any subject under the jurisdiction of the Lindsay City Council. Please note that speakers that wish to comment on a Regular Item or Public Hearing on tonight’s agenda will have an opportunity to speak when public comment for that item is requested by the Mayor. Comments shall be limited to three (3) minutes per person, with thirty (30) minutes for the total comment period, unless otherwise indicated by the Mayor.
The public may also choose to submit a comment before the meeting via email. Public comments received via email will be distributed to the Council prior to the start of the meeting and incorporated into the official minutes; however, they will not be read aloud. Under state law, matters presented under public comment cannot be acted upon by the Council at this time.
7. COUNCIL REPORT
8. STAFF UPDATES – City Services, Finance, Human Resources, Public Safety, Recreation Services
9. CITY MANAGER REPORT
Mayor
Ramiro Serna
Mayor Pro Tem
Yolanda Flores
Councilmembers
Hipolito Angel Cerros
Rosaena Sanchez
Misty Villarreal
City of Lindsay Page 2
10. CONSENT CALENDAR – Routine items approved in one motion unless an item is pulled for discussion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
10.1 Waive the Reading of Ordinance and Approve by Title Only.
Action & Recommendation: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived.
Submitted by: Maegan Peton, City Clerk
10.2 Minutes of the Regular and/or Special Meeting of October 22, 2024.
Action & Recommendation: Approve as submitted.
Submitted by: Maegan Peton, City Clerk
10.3 Warrant List for October 14, 2024 Through November 2, 2024.
Action & Recommendation: Accept the Warrant List for transactions dated October 14, 2024, through November 2, 2024.
Submitted by: Lacy Meneses, Director of Finance
10.4 October 2024 Monthly Treasurer’s Report.
Action & Recommendation: Accept the October 2024 Monthly Treasurer's Report.
Submitted by: Lacy Meneses, Director of Finance
10.5 SB 125 Program Cooperative Agreement.
Action & Recommendation: Authorize the Mayor or Mayor Pro Tem to execute the SB 125 Program Cooperative Agreement with the Tulare County Association of Governments (TCAG) granting the City access to crucial funding for transit improvements that will benefit the community.
Submitted by: Daymon Qualls, City Manager
11. PRESENTATIONS
11.1 Kristar Downtown Development
Presented by: John Startz, Kristar Development
12. ACTION ITEMS
12.1 Tyler Technologies ERP Pro 10 Financial Management Suite.
Action & Recommendation: Approve and authorize the Mayor or Mayor Pro Tem to sign a contract with Tyler Technologies in the amount of $107,520.00 for the initial implementation, an annual cost of $48,603.00 for 1-3 years, and a 3-5% increase in year 4 to $50,061.09.
Submitted by: Lacy Meneses, Director of Finance
12.2 Amendment of the Lindsay Economic Development Committee Bylaws.
Action & Recommendation: Approve Resolution 24-39 amending the bylaws for the Lindsay Economic Development Committee.
Submitted by: Maegan Peton, City Clerk and Assistant to the City Manager
12.3 Lindsay Economic Development Committee Member Appointments.
Action & Recommendation: Select up to five (5) members from the eligible applications provided to serve as Committee Members on the Lindsay Economic Development Committee.
Submitted by: Maegan Peton, City Clerk and Assistant to the City Manager City of Lindsay Page 3
12.4 Obligate Remaining ARPA Funds.
Action & Recommendation: Approve Resolution 24-40 reallocating the remaining Coronavirus State and Local Fiscal Recovery Funds (SLFRF) established by the American Rescue Plan Act of 2021.
Submitted by: Lacy Meneses, Director of Finance
12.5 Release Request for Proposals for Wastewater Treatment Plant Bar Screen Design/Build Project.
Action & Recommendation: Grant authorization to release a Request for Proposals (RFP) for the design and construction of a bar screen at the wastewater treatment plant, including detailed engineering and customization to meet facility specifications, along with adopt of the project budget.
Submitted by: Ryan Heinks, Acting Director of City Services
13. PUBLIC HEARINGS
13.1 1467 W. Tulare Road – Parcel Map.
Action & Recommendation: Approve Resolution 24-41 of the City Council of the City of Lindsay approving the final Parcel Map No. 23-02 as requested by LAV/Pinnacle Engineering on behalf of property owner Nagi Mosh for the property located at 1467 W.
Tulare Road off of Highway 65 (APN 199-050-067-000) in the Highway Commercial (CH) and Residential Multifamily (RM-3) zones, and finding that the project is exempt from review under the California Environmental Quality Act (CEQA) pursuant to section 15315.
Submitted by: Kira Stowell, Contract City Planner
13.2 Extension of CUP 23-01 Mini Storage
Action & Recommendation: Approve Resolution 24-42, an extension of Conditional Use Permit No. 23-01 for a mini storage facility located North of Tulare Road, West of the Southern Pacific Railroad Tracks (a portion of APN 201-170-010).
Submitted by: Extension of CUP 23-01 Mini Storage
14. EXECUTIVE (CLOSED) SESSION
14.1 Conference with Legal Counsel – Existing Litigation (§ 54956.9) Name of Case: Guzman v. City of Lindsay, Case No. VCU307086
14.2 Conference with Legal Counsel – Existing Litigation (§ 54956.9) Name of Case: Carrillo v. City of Lindsay, Case No. VCU306195
15. REQUEST FOR FUTURE ITEMS
16. ADJOURNMENT – Lindsay City Council meetings are held in the City Council Chambers at 251 E. Honolulu Street in Lindsay, California beginning at 6:00 P.M. on the second and fourth Tuesday of every month unless otherwise noticed. Materials related to an agenda item submitted to the legislative body after distribution of the Agenda Packet are available for public inspection in the office of the City Clerk during normal business hours. A complete agenda is available at www.lindsay.ca.us. In compliance with the Americans with Disabilities Act & Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the office of the City Clerk at (559) 562-7102 x 8034. Notification prior to the meeting will enable the City to ensure accessibility to this meeting and/or provision of an alternative format of the agenda and documents in the agenda packet.
AFFIDAVIT OF POSTING AGENDA
I hereby certify, in conformance with Government Code Sections 54954.2 and 54956, this agenda was posted in the bulletin board at the front of City Hall, 251 E Honolulu St., as well as on the City of Linday’s website (www.lindsay.ca.us).
DATE & TIME POSTED: Thursday, November 7, 2024 at 5:00 p.m.
Maegan Peton, City Clerk
LINDSAY CITY COUNCIL
REGULAR MEETING MINUTES
Lindsay Council Chambers Tuesday, October 22, 2024
251 E Honolulu St., Lindsay CA 93247 6:00 p.m. – Regular Meeting Proper notice of this meeting was given pursuant to Government Code Section 54954.2 and 54956.
STAFF PRESENT: City Manager Daymon Qualls, City Attorney Megan Crouch (Virtual), Director of Public Safety Rob Moore, Acting Human Resources Manager Lance Rowell, Director of Finance Lacy Meneses, Director of Recreation Services Armando da Silva, Acting City Services Director Ryan Heinks, Administrative Supervisor Marshall Chairez, Administrative Supervisor Vanessa Duran. 6:00 p.m. – REGULAR MEETING
1. CALL TO ORDER
Mayor Serna called to order the regular meeting of the Lindsay City Council at 6:00 p.m. in the Council Chambers located at 251 E. Honolulu St.
2. INVOCATION
The invocation was provided by Mayor Serna.
3. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Serna.
4. ROLL CALL
Council Present: Mayor Ramiro Serna
Mayor Pro Tem Yolanda Flores
Councilmember Hipolito Cerros
Councilmember Misty Villarreal
Council Absent: Councilmember Rosaena Sanchez (with notice)
5. APPROVAL OF AGENDA
It was motioned by Mayor Pro Tem Flores, seconded by Councilmember Cerros, and carried 4 to 0 (Councilmember Sanchez absent) to approve the agenda.
6. PUBLIC COMMENT
Lindsay High School students Raul Navarrete and Miriam Gonzalez provided public comment related to upcoming projects in the community.
Basilio Huerta expressed concerns regarding the water, noting that the taste is off, hydrants need to be flushed, there are leaks in the area, and additional water services are needed.
7. COUNCIL REPORT
Councilmember Cerros reported that he attended the League of California Cities Annual Conference, and that the Resolution presented at the conference was passed. He also reported that he attended a workshop at the Conference covering AI in government.
Councilmember Cerros invited the public to the Pickleball Courts Ribbon Cutting event on October 23rd and encouraged constituents to vote.
Councilmember Villarreal reported that she attended the League of California Cities Annual Conference where she attended several informative seminars.
Mayor Pro Tem Flores advised that she had nothing to report.
Mayor Serna reported that he also attended the League of California Cities Annual Conference. He also was in attendance for TCAG, TCRTA, and the TCTA meetings.
8. CITY MANAGER REPORT
The City Manager reported on recent events and items of interest.
9. STAFF UPDATES
City staff provided updates for Council review.
10. CONSENT CALENDAR
It was motioned by Councilmember Cerros, seconded by Councilmember Villarreal and carried 4 to 0 (Councilmember Sanchez absent) to approve the items on the Consent Calendar as presented.
10.1 Waive the Reading of Ordinance and Approve by Title Only.
Action & Recommendation: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived.
Submitted by: Maegan Peton, City Clerk
10.2 Minutes of the Regular and/or Special Meeting of October 8, 2024.
Action & Recommendation: Approve as submitted.
Submitted by: Maegan Peton, City Clerk
10.3 Warrant List for September 30, 2024, Through October 13, 2024.
Action & Recommendation: Accept the Warrant List for transactions dated September 30, 2024, through October 13, 2024.
Submitted by: Lacy Meneses, Director of Finance
10.4 Letter of Support for Caltrans District 6 Director Position.
Action & Recommendation: Authorize the City Manager to prepare and submit a letter of support for Nabeelah Abi-Rached to be the next District 6 Director.
Submitted by: Daymon Qualls, City Manager
11. ACTION ITEMS
11.1 Approve 2023/2024 Unaudited Actuals Report.
Action & Recommendation: Approve the City of Lindsay Unaudited Actuals Report.
Submitted by: Lacy Meneses, Director of Finance
Public Comment: There were no public comments.
Council Action: It was motioned by Mayor Pro Tem Flores, seconded by Councilmember Cerros, and carried 4 to 0 (Councilmember Sanchez absent) to approve the item as presented.
11.2 2024/2025 Water & Sewer Funds Budget Amendment.
Action & Recommendation: Approve the City of Lindsay revised budget.
Submitted by: Lacy Meneses, Director of Finance
Public Comment: There were no public comments.
Council Action: It was motioned by Councilmember Cerros, seconded by Mayor Serna, and carried 4 to 0 to approve the item as presented.
12. PUBLIC HEARINGS
12.1 Proposition 218 Process and Approval of 2024 Water And Sewer Rates.
Action & Recommendation: Staff recommends Council take the following actions:
1. Receive the Water and Sewer Rate Study Report by Bartle Wells and Associates as final.
2. Conduct Proposition 218 public hearing increasing Water and Sewer rates for the City of Lindsay.
3. Adopt Resolution 24-37 approving a rate increase for Water Services.
4. Adopt Resolution 24-38 approving a rate increase for Sewer Services.
Submitted by: Lacy Meneses, Director of Finance
Neyba Amezcua, Principal Project Manager-QK, Inc.
Erik Helgeson, Bartle Wells Associates
Public Hearing Open: The Public Hearing opened at 7:29 p.m.
Public Comment: Public comment was provided by Grant Schimelpfening from the Lindsay Unified School District, requesting a review of how the rates affect enterprise water users, claiming that the increase would negatively impact the school and its students.
Public Hearing Closed: The Public Hearing closed at 7:33 p.m.
Council Action: During the Proposition 218 Public Hearing process, there were no protest letters received. After discussion, the following actions took place:
It was motioned by Councilmember Cerros, seconded by Councilmember Villarreal, and carried 4 to 0 to receive the Water and Sewer Rate Study Report by Bartle Wells and Associates as final.
It was motioned by Councilmember Villarreal, seconded by Mayor Pro Tem Flores, and carried 4 to 0 (Councilmember Sanchez absent) to conduct the Proposition 218 Public Hearing increasing Water & Sewer rates for the City of Lindsay.
It was motioned by Mayor Pro Tem Flores, seconded by Councilmember Cerros, and carried 4 to 0 (Councilmember Sanchez absent) to adopt Resolution 24-37 approving a rate increase for Water Services.
It was motioned by Councilmember Villarreal, seconded by Councilmember Cerros, and carried 4 to 0 (Councilmember Sanchez absent) to adopt Resolution 24-38 approving a rate increase for Sewer Services.
13. DISCUSSION ITEMS
13.1 Historical Review of Abandonment of Public Roadway (300 Block of North Oxford).
Action & Recommendation: Review the history of abandonment of public roadways concerning the 300 block of North Oxford and provide direction thereto.
Submitted by: Ryan Heinks, Acting Director of City Services Public Comment: There was no public comment.
Council Action: No actions was taken on this item.
14. EXECUTIVE (CLOSED) SESSION
Council adjourned to closed session at 7:57 p.m.
14.1 Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to § 54956.9(b): 1 Case Council adjourned from closed session at 8:47 p.m.
EXECUTIVE CLOSED SESSION REPORT
Mayor Serna advised there was no reportable action.
15. REQUEST FOR FUTURE ITEMS
Councilmember Cerros requested information on local artists and was advised to be in contact with City Services.
16. ADJOURNMENT
The regular meeting was adjourned at 8:49 p.m.
Approved by Council: November 12, 2024.
_________________________
Ramiro Serna, Mayor
ATTEST:
_________________________
Maegan Peton, City Clerk
The next Regular Meeting of the Lindsay City Council is scheduled to be held on November 12, 2024.
STAFF REPORT
TO: Lindsay City Council
MEETING DATE: November 12, 2024
DEPARTMENT: Finance
FROM: Lacy Meneses, Finance Director
AGENDA TITLE: Warrant List for October 14, 2024, Through November 2, 2024
ACTION & RECOMMENDATION
Accept the Warrant List for transactions dated October 14, 2024, through November 2, 2024.
BACKGROUND | ANALYSIS
The Warrant List for October 14, 2024, through November 2, 2024, is submitted for Council review and acceptance.
FISCAL IMPACT
There is no fiscal impact associated with this action.
ATTACHMENTS
1. Warrant List
Reviewed/Approved: ______
Item #: 10.3
Consent
CITY OF LINDSAY | WARRANT LIST
TRANSACTION DATES: THROUGH 8/4/2024
Check# Fund Date Vendor # Vendor Name Description Amount 26843 $340.15
101 - GENERAL FUND 10/16/24 2873 ADVANTAGE ANSWERING 10/1/24-10/31/24 113.39 101 - GENERAL FUND 10/16/24 2873 ADVANTAGE ANSWERING 10/1/24-10/31/24 113.38 101 - GENERAL FUND 10/16/24 2873 ADVANTAGE ANSWERING 10/1/24-10/31/24 113.38 26844 $191.21
101 - GENERAL FUND 10/16/24 431 ALLSTAR FIRE EQUIPM BATTERY PCB ASSEMBL 191.21 26845 $962.24
101 - GENERAL FUND 10/16/24 6600 AMERICAN HERITAGE L ACCIDENT PLAN 962.24 26846 $125.00
400 - WELLNESS CENTER 10/16/24 6950 ANA CARRETERO SEPTEMBER ZUMBA CLA 125 26847 $36.25
101 - GENERAL FUND 10/16/24 6952 ANGELA HERNANDEZ UUT REFUND FY23/24 36.25 26848 $175.00
400 - WELLNESS CENTER 10/16/24 5819 ANITA GUTIERREZ SEPT. ZUMBA CLASSES 175 26849 $55.03
101 - GENERAL FUND 10/16/24 5812 ANITA SALINAS UUT REFUND FY23/24 55.03 26850 $2,410.99
553 - SEWER 10/16/24 5493 AQUA NATURAL SOLUTI MICROBE LIFT INDUST 2410.99 26851 $6,619.73
552 - WATER 10/16/24 6630 AQUA-METRIC SALES, WATER METERS 6619.73 26852 $699.52
553 - SEWER 10/16/24 7279 ARC INDUSTRIES HYDRO JETTER-PM SVC 574.02 553 - SEWER 10/16/24 7279 ARC INDUSTRIES TRACTOR-REWIRE LIGH 125.5 26854 $992.01
101 - GENERAL FUND 10/16/24 5457 AUTO ZONE COMMERCIA BOOM LIFT-BATTERIES 223.02 101 - GENERAL FUND 10/16/24 5457 AUTO ZONE COMMERCIA JUMP STARTER 20.55 101 - GENERAL FUND 10/16/24 5457 AUTO ZONE COMMERCIA BATTERY CABLE 23.75 101 - GENERAL FUND 10/16/24 5457 AUTO ZONE COMMERCIA BATTERY 131.4 101 - GENERAL FUND 10/16/24 5457 AUTO ZONE COMMERCIA ENGINE OIL 6.44 101 - GENERAL FUND 10/16/24 5457 AUTO ZONE COMMERCIA JUMP STARTER 20.55 101 - GENERAL FUND 10/16/24 5457 AUTO ZONE COMMERCIA RATCHET,SOCKET SET 44.02 261 - GAS TAX FUND 10/16/24 5457 AUTO ZONE COMMERCIA FUEL CONTAINERS 33.33 261 - GAS TAX FUND 10/16/24 5457 AUTO ZONE COMMERCIA JUMP STARTER 21.53 552 - WATER 10/16/24 5457 AUTO ZONE COMMERCIA BATTERY CHARGER&MAI 36.39 552 - WATER 10/16/24 5457 AUTO ZONE COMMERCIA FUEL CONTAINERS 33.32 552 - WATER 10/16/24 5457 AUTO ZONE COMMERCIA MOTOR OIL,AIR FILTE 28.57 552 - WATER 10/16/24 5457 AUTO ZONE COMMERCIA MOTOR OIL,OIL FILTE 43.31 552 - WATER 10/16/24 5457 AUTO ZONE COMMERCIA PLIERS,SCREWDRIVERS 48.4 552 - WATER 10/16/24 5457 AUTO ZONE COMMERCIA TORQUE WRENCH 19.03 553 - SEWER 10/16/24 5457 AUTO ZONE COMMERCIA BATTERY CHARGER&MAI 36.39 553 - SEWER 10/16/24 5457 AUTO ZONE COMMERCIA FUEL CONTAINERS 33.33 553 - SEWER 10/16/24 5457 AUTO ZONE COMMERCIA JUMP STARTER 20.55 553 - SEWER 10/16/24 5457 AUTO ZONE COMMERCIA MOTOR OIL,AIR FILTE 28.57 553 - SEWER 10/16/24 5457 AUTO ZONE COMMERCIA MOTOR OIL,OIL FILTE 43.31 553 - SEWER 10/16/24 5457 AUTO ZONE COMMERCIA PLIERS,SCREWDRIVERS 48.41 553 - SEWER 10/16/24 5457 AUTO ZONE COMMERCIA TORQUE WRENCH 19.02 553 - SEWER 10/16/24 5457 AUTO ZONE COMMERCIA WIPER BLADE 14.14 554 - REFUSE 10/16/24 5457 AUTO ZONE COMMERCIA JUMP STARTER 14.68 26855 $1,673.14
101 - GENERAL FUND 10/16/24 5381 AWAKE SKATE SHOP HR-POLO SHIRTS 92.44 101 - GENERAL FUND 10/16/24 5381 AWAKE SKATE SHOP CM-POLO SHIRTS,JACK 144.6 101 - GENERAL FUND 10/16/24 5381 AWAKE SKATE SHOP FD-POLO SHIRTS,JACK 474.57 101 - GENERAL FUND 10/16/24 5381 AWAKE SKATE SHOP CS-POLO SHIRTS 451.79 101 - GENERAL FUND 10/16/24 5381 AWAKE SKATE SHOP POLO SHIRTS & JACKE 254.38 400 - WELLNESS CENTER 10/16/24 5381 AWAKE SKATE SHOP WC-POLO SHIRTS,JACK 255.36 26856 $4,650.85
552 - WATER 10/16/24 051 BSK CRYPTO&GIARDIA TURB 1010
552 - WATER 10/16/24 051 BSK DRINKING WATER,BACT 1638.03 553 - SEWER 10/16/24 051 BSK WASTE WATER 1440.94
556 - VITA-PAKT 10/16/24 051 BSK VITA-PAKT WASTE WAT 561.88 26857 $4,500.00
101 - GENERAL FUND 10/16/24 6689 BUILDING MAINTENANC AUG. CLEANING SERVI 321.42 101 - GENERAL FUND 10/16/24 6689 BUILDING MAINTENANC SEPT. CLEANING SVCS 321.42 101 - GENERAL FUND 10/16/24 6689 BUILDING MAINTENANC AUG. CLEANING SERVI 321.43 101 - GENERAL FUND 10/16/24 6689 BUILDING MAINTENANC SEPT. CLEANING SVCS 321.43 101 - GENERAL FUND 10/16/24 6689 BUILDING MAINTENANC AUG. CLEANING SERVI 321.43 101 - GENERAL FUND 10/16/24 6689 BUILDING MAINTENANC SEPT. CLEANING SVCS 321.43 101 - GENERAL FUND 10/16/24 6689 BUILDING MAINTENANC AUG. CLEANING SERVI 321.43 101 - GENERAL FUND 10/16/24 6689 BUILDING MAINTENANC SEPT. CLEANING SVCS 321.43 552 - WATER 10/16/24 6689 BUILDING MAINTENANC AUG. CLEANING SERVI 321.43 552 - WATER 10/16/24 6689 BUILDING MAINTENANC SEPT. CLEANING SVCS 321.43 553 - SEWER 10/16/24 6689 BUILDING MAINTENANC AUG. CLEANING SERVI 321.43 553 - SEWER 10/16/24 6689 BUILDING MAINTENANC SEPT. CLEANING SVCS 321.43 554 - REFUSE 10/16/24 6689 BUILDING MAINTENANC AUG. CLEANING SERVI 321.43 554 - REFUSE 10/16/24 6689 BUILDING MAINTENANC SEPT. CLEANING SVCS 321.43 26858 $367.00
7/1/2024
101 - GENERAL FUND 10/16/24 5013 BUZZ KILL PEST CONT 150 N MIRAGE 145 101 - GENERAL FUND 10/16/24 5013 BUZZ KILL PEST CONT 157 N MIRAGE 35 400 - WELLNESS CENTER 10/16/24 5013 BUZZ KILL PEST CONT WC-860 SEQUOIA PEST 87 886 - SAMOA 10/16/24 5013 BUZZ KILL PEST CONT SAMOA TOWN HOMES 45 887 - SWEETBRIER TOWNHOUSES 10/16/24 5013 BUZZ KILL PEST CONT HERMOSA TOWN HOMES 55 26859 $498.29
101 - GENERAL FUND 10/16/24 3056 CALIFORNIA TURF EQU CUTTER ASSY,HCA 163.86 101 - GENERAL FUND 10/16/24 3056 CALIFORNIA TURF EQU OIL,TRIMMER LINE 334.43 26860 $5,225.00
261 - GAS TAX FUND 10/16/24 1702 SCA OF CA, LLC SEPT. AIR SWEEPING 5225 26861 $216.00
101 - GENERAL FUND 10/16/24 5825 CHRIS DEMPSIE MEAL STIPEND-FIREAR 216 26862 $3,762.50
400 - WELLNESS CENTER 10/16/24 6090 CLEAN CUT LANDSCAPE WC-SEPT LANDSCAPE S 487.5 883 - SIERRA VIEW ASSESSMENT 10/16/24 6090 CLEAN CUT LANDSCAPE SEPT-SIERRA VIEW LD 1298 884 - HERITAGE ASSESSMENT DIST 10/16/24 6090 CLEAN CUT LANDSCAPE SEPT-HERITAGE PARK 315 886 - SAMOA 10/16/24 6090 CLEAN CUT LANDSCAPE SEPT-SAMOA TOWNHOME 154 887 - SWEETBRIER TOWNHOUSES 10/16/24 6090 CLEAN CUT LANDSCAPE SEPT-SWEETBRIER/HER 546 888 - PARKSIDE 10/16/24 6090 CLEAN CUT LANDSCAPE SEPT-PARKSIDE ESTAT 225 889 - SIERRA VISTA ASSESSMENT 10/16/24 6090 CLEAN CUT LANDSCAPE SEPT-SIERRA VISTA E 97 890 - MAPLE VALLEY ASSESSMENT 10/16/24 6090 CLEAN CUT LANDSCAPE SEPT-MAPLE VALLEY L 55 891 - PELOUS RANCH 10/16/24 6090 CLEAN CUT LANDSCAPE SEPT-PELOUS RANCH L 585 26863 $724.10
101 - GENERAL FUND 10/16/24 2258 CROUZET IRRIGATION ELEC GLOBE/ANGLE VA 724.1 26864 $306.75
101 - GENERAL FUND 10/16/24 102 CULLIGAN HR-251 E HONOLULU 10.5 101 - GENERAL FUND 10/16/24 102 CULLIGAN CC&CM-251 E HONOLUL 10.5 101 - GENERAL FUND 10/16/24 102 CULLIGAN FD-251 E HONOLULU 57 101 - GENERAL FUND 10/16/24 102 CULLIGAN PS-185 N GALE HILL 163.5 101 - GENERAL FUND 10/16/24 102 CULLIGAN 150 N MIRAGE 10.5 101 - GENERAL FUND 10/16/24 102 CULLIGAN 23611 RD 196 46.75 400 - WELLNESS CENTER 10/16/24 102 CULLIGAN WC-860 N SEQUOIA 8 26865 $850.00
101 - GENERAL FUND 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 14.02 101 - GENERAL FUND 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 13.18 101 - GENERAL FUND 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 42.75 101 - GENERAL FUND 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 308.63 101 - GENERAL FUND 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 48.79 101 - GENERAL FUND 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 28.39 101 - GENERAL FUND 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 50.58 261 - GAS TAX FUND 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 20.32 263 - TRANSPORTATION 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 16.66 400 - WELLNESS CENTER 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 117.05 552 - WATER 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 77.95 553 - SEWER 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 78.2 554 - REFUSE 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 30.77 556 - VITA-PAKT 10/16/24 6118 CVIN LLC D.B.A. VAS 10/01/24-10/31/24 2.71 26866 $526.35
101 - GENERAL FUND 10/16/24 105 DATAPRINT INC. CANON PF-06 PRINTHE 526.35 26867 $65.68
101 - GENERAL FUND 10/16/24 4683 DENNIS R. MEDDERS UUT REFUND FY23/24 65.68 26868 $260.00
101 - GENERAL FUND 10/16/24 316 DEPT OF JUSTICE AUG. FINGERPRINT AP 192 101 - GENERAL FUND 10/16/24 316 DEPT OF JUSTICE AUG. FINGERPRINT FB 68 26869 $1,054.28
700 - CDBG REVOLVING LN FUND 10/16/24 2540 DEPT.OF HOUSING & C CDBG 9/30/24 TO HCD 1054.28 26870 $9,589.83
720 - HOME REVOLVING LN FUND 10/16/24 2540 DEPT.OF HOUSING & C HOME 9/30/24 TO HCD 9589.83 26871 $490.44
552 - WATER 10/16/24 119 DOUG DELEO WELDING TRAILER-REP. REAR D 245.22 553 - SEWER 10/16/24 119 DOUG DELEO WELDING TRAILER-REP. REAR D 245.22 26872 $9,096.28
552 - WATER 10/16/24 6113 EAST KAWEAH GSA FY24 #4 CFF GOVERNA 9096.28 26873 $1,000.00
400 - WELLNESS CENTER 10/16/24 6973 ELIZABETH GUND SEPT-CHAIR,YOGA,PIC 1000 26874 $7,260.63
101 - GENERAL FUND 10/16/24 5803 EMD NETWORKING SERV OCTOBER MONTHLY SVC 7120.68 101 - GENERAL FUND 10/16/24 5803 EMD NETWORKING SERV FD-SPREADSHEET SLOW 139.95 26875 $33.13
101 - GENERAL FUND 10/16/24 4387 ESTELLA FLORES UUT REFUND FY23/24 33.13 26876 $1,581.50
101 - GENERAL FUND 10/16/24 3218 FARMERS TRACTOR & E MOWER-REP ENGINE BO 1517.36 101 - GENERAL FUND 10/16/24 3218 FARMERS TRACTOR & E TRACTOR-FITTING GRE 64.14 26877 $67.63
101 - GENERAL FUND 10/16/24 1450 FRESNO OXYGEN & WEL D,E,SML, MED CYLIND 67.63 26878 $13,556.12
552 - WATER 10/16/24 137 FRIANT WATER AUTHOR FKC ROUTINE OM&R CO 2654 552 - WATER 10/16/24 137 FRIANT WATER AUTHOR SLDMWA EXCHANGE COS 10902.12 26879 $125.60
553 - SEWER 10/16/24 6010 FRONTIER COMMUNICAT 5595626317-9/19-10/ 125.6 26880 $84.37
101 - GENERAL FUND 10/16/24 1925 FRUIT GROWERS SUPPL FLYWHEEL 78.13 101 - GENERAL FUND 10/16/24 1925 FRUIT GROWERS SUPPL PRUNERS 6.24 26881 $125,961.99
600 - CAPITAL IMPROVEMENT 10/16/24 7283 GAMETIME OLIVE BOWL/PLAYGROU 125961.99 26882 $81.00
101 - GENERAL FUND 10/16/24 7284 GONZALES ROBERT REFUND LIVE SCAN 81 26883 $4,464.51
101 - GENERAL FUND 10/16/24 6702 GOVERNMENTJOBS.COM FY24/25 GOVERNMENTJ 787.05 101 - GENERAL FUND 10/16/24 6702 GOVERNMENTJOBS.COM FY24/25 INSIGHT SUB 3677.46 26884 $27,236.68
101 - GENERAL FUND 10/16/24 5647 GRISWOLD,LASALLE,CO MATTER:22752.002 SE 594.06 101 - GENERAL FUND 10/16/24 5647 GRISWOLD,LASALLE,CO MATTER:22752.003 SE 3630 101 - GENERAL FUND 10/16/24 5647 GRISWOLD,LASALLE,CO MATTER:22752.004 SE 650.91 101 - GENERAL FUND 10/16/24 5647 GRISWOLD,LASALLE,CO MATTER:22752.006 AU 780 101 - GENERAL FUND 10/16/24 5647 GRISWOLD,LASALLE,CO MATTER:22752.007 SE 968.33 101 - GENERAL FUND 10/16/24 5647 GRISWOLD,LASALLE,CO MATTER:22752.116 SE 9724.45 101 - GENERAL FUND 10/16/24 5647 GRISWOLD,LASALLE,CO MATTER:22752.117 SE 10888.93 26885 $100.00
101 - GENERAL FUND 10/16/24 6450 GUADALUPE SALAS ARBOR DEPOSIT REFUN 100 26886 $100.00
101 - GENERAL FUND 10/16/24 7281 HERNANDEZ COSME ARBOR DEPOSIT REFUN 100 26887 $301.18
552 - WATER 10/16/24 1391 HOME DEPOT DW RECIPROCATING SA 117.13 552 - WATER 10/16/24 1391 HOME DEPOT SAWBLADE 66.92
553 - SEWER 10/16/24 1391 HOME DEPOT DW RECIPROCATING SA 117.13 26888 $1,850.00
101 - GENERAL FUND 10/16/24 6346 JEFF PFEIFFER AUG HARVARD PARK 500 101 - GENERAL FUND 10/16/24 6346 JEFF PFEIFFER AUG PARK SQUIRREL E 425 101 - GENERAL FUND 10/16/24 6346 JEFF PFEIFFER SEPT HARVARD PARK 500 101 - GENERAL FUND 10/16/24 6346 JEFF PFEIFFER SEPT PARK SQUIRREL 425 26889 $61.27
101 - GENERAL FUND 10/16/24 4953 JOE LINARES UUT REFUND FY23/24 61.27 26890 $45.62
101 - GENERAL FUND 10/16/24 4947 JOSEPH MONGE UUT REFUND FY23/24 45.62 26891 $350.00
101 - GENERAL FUND 10/16/24 730 LINDSAY KIWANIS CLU KIWANIS MBRSHP-DAYM 175 400 - WELLNESS CENTER 10/16/24 730 LINDSAY KIWANIS CLU KIWANIS MBRSHP-ARMA 175 26892 $31.74
101 - GENERAL FUND 10/16/24 5945 LARRY OLIN SHAW UUT REFUND FY23/24 31.74 26893 $55.44
101 - GENERAL FUND 10/16/24 4686 LILY S. SALCEDO UUT REFUND FY23/24 55.44 26894 $3,806.25
400 - WELLNESS CENTER 10/16/24 5788 LINCOLN AQUATICS CHEM BOTTLE DEPOSIT -360 400 - WELLNESS CENTER 10/16/24 5788 LINCOLN AQUATICS CHEM. BOTTLE DEPOSI -200 400 - WELLNESS CENTER 10/16/24 5788 LINCOLN AQUATICS LIQUID CHLORINE 1581.66 400 - WELLNESS CENTER 10/16/24 5788 LINCOLN AQUATICS SANI-CHLOR,BOTTLE D 2784.59 26895 $1,069.75
101 - GENERAL FUND 10/16/24 4067 LINCOLN NAT'L INSUR BL875164-OCT LIFE P 1069.75 26896 $408.00
101 - GENERAL FUND 10/16/24 078 LINDSAY CHAMBER OF BAKED POTATO TICKET 408 26903 $3,794.92
101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG. PS-BUNGEE CORD 4.98 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG. PS-CLEANING SU 90.9 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG. PS-MOP 26.08 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG 2024 BUILDING 311.58 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG 2024 CITY SERVI 221.72 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG 2024 CITY YARD 9.78 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG 2024 GRAFFITI 55.73 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG 2024BUILDING 3.58 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG. 2024 BUILDING 61.98 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE SEPT 2024 BUILDING 271.07 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE SEPT 2024 CITY YARD 15.74 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG 2024 STREETS 105.14 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE SEPT 2024 STREETS 43.33 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG 2024 LANDSCAPE 162.5 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG 2024 LANDSCAPIN 85.95 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG 2024 PARKS 240.99 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE SEPT 2024 LANDSCAPI 58.18 101 - GENERAL FUND 10/16/24 1422 LINDSAY TRUE VALUE SEPT 2024 PARKS 233.8 261 - GAS TAX FUND 10/16/24 1422 LINDSAY TRUE VALUE AUG 2024 GAS TAX 163.54 400 - WELLNESS CENTER 10/16/24 1422 LINDSAY TRUE VALUE SEPT 2024 W.C. 19.55 400 - WELLNESS CENTER 10/16/24 1422 LINDSAY TRUE VALUE SEPT. 2024 W.C. 21.74 552 - WATER 10/16/24 1422 LINDSAY TRUE VALUE AUG 2024 WATER 939.21 552 - WATER 10/16/24 1422 LINDSAY TRUE VALUE SEPT 2024 WATER 225.31 553 - SEWER 10/16/24 1422 LINDSAY TRUE VALUE AUG 2024 WWTP 354.1 553 - SEWER 10/16/24 1422 LINDSAY TRUE VALUE SEPT 2024 WWTP 68.44 26904 $1,800.00
400 - WELLNESS CENTER 10/16/24 6260 LLEON SERVICES WC-POOL CHEM. BALAN 1800 26905 $175.00
400 - WELLNESS CENTER 10/16/24 6599 MARIA EDWARDS SEPT. ZUMBA CLASSES 175 26906 $53.85
101 - GENERAL FUND 10/16/24 4685 MARY FLORES UUT REFUND FY23/24 53.85 26907 $73.82
101 - GENERAL FUND 10/16/24 6246 MCDERMONT VENTURE I DED:051 MCDERMONT 73.82 26908 $100.00
101 - GENERAL FUND 10/16/24 7167 MIGUEL OLIVARES ARBOR DEPOSIT REFUN 100 26909 $260.80
600 - CAPITAL IMPROVEMENT 10/16/24 6639 MOORE IACOFANO GOLT OLIVE BOWL AAS#1 260.8 26910 $2,996.71
101 - GENERAL FUND 10/16/24 6956 NOTED TECHNOLOGY SO IT-ADOBE LICENSE 485.57 101 - GENERAL FUND 10/16/24 6956 NOTED TECHNOLOGY SO CM-ADOBE LICENSE 385 101 - GENERAL FUND 10/16/24 6956 NOTED TECHNOLOGY SO FD-ADOBE LICENSE 481.25 101 - GENERAL FUND 10/16/24 6956 NOTED TECHNOLOGY SO PS-ADOBE LICENSE 678.07 101 - GENERAL FUND 10/16/24 6956 NOTED TECHNOLOGY SO CS-ADOBE LICENSE 481.25 400 - WELLNESS CENTER 10/16/24 6956 NOTED TECHNOLOGY SO WC-ADOBE LICENSE 485.57 26911 $162.98
101 - GENERAL FUND 10/16/24 7242 ODP BUSINESS SOLUTI COPY PAPER,LETTER O 141.61 101 - GENERAL FUND 10/16/24 7242 ODP BUSINESS SOLUTI PENS 13.01 101 - GENERAL FUND 10/16/24 7242 ODP BUSINESS SOLUTI STAPLE 8.36 26912 $49.71
101 - GENERAL FUND 10/16/24 6349 OLGA RENTERIA UUT REFUND FY23/24 49.71 26913 $13.95
101 - GENERAL FUND 10/16/24 1565 OACYS.COM INC DOMAIN PARKING & DN 13.95 26914 $100.00
101 - GENERAL FUND 10/16/24 7282 OROSCO JORGE ARBOR DEPOSIT REFUN 100 26915 $1,180.82
552 - WATER 10/16/24 6673 PACE SUPPLY CORP BRASS ANGLE KEY MET 1180.82 26916 $2,561.09
552 - WATER 10/16/24 6498 PACWEST DIRECT 9/20/24 DEL UB PRIN 87.32 552 - WATER 10/16/24 6498 PACWEST DIRECT 9/9/24 DEL. UB PRIN 283.27 552 - WATER 10/16/24 6498 PACWEST DIRECT 9/9/24 UB PRINTING 909.96 553 - SEWER 10/16/24 6498 PACWEST DIRECT 9/20/24 DEL UB PRIN 87.31 553 - SEWER 10/16/24 6498 PACWEST DIRECT 9/9/24 DEL. UB PRIN 283.27 553 - SEWER 10/16/24 6498 PACWEST DIRECT 9/9/24 UB PRINTING 909.96 26917 $69.33
101 - GENERAL FUND 10/16/24 4949 PETER SALCEDO UUT REFUND FY23/24 69.33 26918 $3,445.45
101 - GENERAL FUND 10/16/24 6991 PREMIER ACCESS INSU OCT 2024 DENTAL PLA 3445.45 26919 $3,138.36
553 - SEWER 10/16/24 4618 PROVOST & PRITCHARD GWM&R EAST POND LAB 710.3 553 - SEWER 10/16/24 4618 PROVOST & PRITCHARD GWM&R EAST POND REP 997.9 556 - VITA-PAKT 10/16/24 4618 PROVOST & PRITCHARD VITA-PAKT CONSULT S 1430.16 26920 $355.41
101 - GENERAL FUND 10/16/24 2788 PTM DOCUMENT SYSTEM W2 FORMS & 1099 FOR 355.41 26921 $10,518.50
101 - GENERAL FUND 10/16/24 399 QUAD KNOPF,INC. 1001 FRESNO IMP. PL 1589.6 101 - GENERAL FUND 10/16/24 399 QUAD KNOPF,INC. 928 FRESNO TPM/FPM 228.7 101 - GENERAL FUND 10/16/24 399 QUAD KNOPF,INC. FINAL PARCEL MAP 1211.9 101 - GENERAL FUND 10/16/24 399 QUAD KNOPF,INC. LANDSCAPE PLAN-PHAS 1790.8 101 - GENERAL FUND 10/16/24 399 QUAD KNOPF,INC. O'HARA SUBDIVISION 1565.7 101 - GENERAL FUND 10/16/24 399 QUAD KNOPF,INC. PHASE 01-MAP SUBDIV 630 101 - GENERAL FUND 10/16/24 399 QUAD KNOPF,INC. PHASE02-FINAL SUBDI 119.9 101 - GENERAL FUND 10/16/24 399 QUAD KNOPF,INC. TRAVEL CENTER/GAS S 247.5 263 - TRANSPORTATION 10/16/24 399 QUAD KNOPF,INC. TRANSIT CENTER 600 600 - CAPITAL IMPROVEMENT 10/16/24 399 QUAD KNOPF,INC. ROUNDABOUT LANDSCAP 2534.4 26922 $6,959.00
101 - GENERAL FUND 10/16/24 5684 QUIK-ROOTER COMM CTR-PLUGED MAI 374 553 - SEWER 10/16/24 5684 QUIK-ROOTER WWTP-PUMPED OUT 6585 26923 $157.85
101 - GENERAL FUND 10/16/24 285 QUILL CORPORATION BINDERS 41.07 400 - WELLNESS CENTER 10/16/24 285 QUILL CORPORATION CLUBWIPES 97.86 400 - WELLNESS CENTER 10/16/24 285 QUILL CORPORATION KLEENEX 18.92 26924 $6,500.00
101 - GENERAL FUND 10/16/24 6095 RALPH GUTIERREZ WAT CPO WATER/WASTE TRE 6500 26925 $1,361.60
101 - GENERAL FUND 10/16/24 5717 RANDSTAD/PLACEMENT 8/19/24 CS-THOMAS C 680.8 101 - GENERAL FUND 10/16/24 5717 RANDSTAD/PLACEMENT 8/26/24 CS-THOMAS C 680.8 26926 $680.00
101 - GENERAL FUND 10/16/24 3622 RLH FIRE PROTECTION LIBRARY-ALARM MONIT 680 26927 $100.00
101 - GENERAL FUND 10/16/24 7280 ROSE MEDINA ARBOR DEPOSIT REFUN 100 26928 $86,236.03
600 - CAPITAL IMPROVEMENT 10/16/24 7119 SEAL RITE PAVING AN VALENCIA&LINDA VIST 86236.03 26929 $150.00
400 - WELLNESS CENTER 10/16/24 3208 SHANNON PATTERSON SEPT. S&B CLASSES 150 26930 $1,690.34
553 - SEWER 10/16/24 307 SILVAS OIL COMPANY RED DIESEL #2 1690.34 26931 $8,524.11
101 - GENERAL FUND 10/16/24 310 SOUTHERN CA. EDISON RETURNED CHECK FEE 6 101 - GENERAL FUND 10/16/24 310 SOUTHERN CA. EDISON 700152858405-LATE F 0.13 101 - GENERAL FUND 10/16/24 310 SOUTHERN CA. EDISON 700470455603-LATE F 62.12 400 - WELLNESS CENTER 10/16/24 310 SOUTHERN CA. EDISON WC-740 SEQUOIA-POOL 8432.06 553 - SEWER 10/16/24 310 SOUTHERN CA. EDISON 598 MONTE VISTA DR 23.8 26932 $781.62
779 - 00-HOME-0487 10/16/24 3634 STATE FARM MOOR,J.-340 EASTWOO 781.62 26933 $25.00
101 - GENERAL FUND 10/16/24 5691 STATE WATER RESOURC RETURNED CHECK FEE 25 26934 $2,107.46
553 - SEWER 10/16/24 2338 STATE WATER RESOURC WASTEWATER ARREARAG 2107.46 26935 $219.01
101 - GENERAL FUND 10/16/24 6703 STERICYCLE INC HR-SEPT SHRED-IT SV 44.86 101 - GENERAL FUND 10/16/24 6703 STERICYCLE INC CC-SEPT SHRED-IT SV 44.87 101 - GENERAL FUND 10/16/24 6703 STERICYCLE INC FD-SEPT SHRED-IT SV 44.87 101 - GENERAL FUND 10/16/24 6703 STERICYCLE INC PS-SEPT SHRED-IT SV 84.41 26936 $4,731.66
101 - GENERAL FUND 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 78.07 101 - GENERAL FUND 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 73.34 101 - GENERAL FUND 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 238 101 - GENERAL FUND 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 1718.07 101 - GENERAL FUND 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 271.6 101 - GENERAL FUND 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 158.04 101 - GENERAL FUND 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 281.53 261 - GAS TAX FUND 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 113.09 263 - TRANSPORTATION 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 92.74 400 - WELLNESS CENTER 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 651.55 552 - WATER 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 433.89 553 - SEWER 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 435.31 554 - REFUSE 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 171.29 556 - VITA-PAKT 10/16/24 6146 SUPERION, LLC INV#5/12 SOFTWARE 15.14 26937 $573.02
101 - GENERAL FUND 10/16/24 5625 SUPERIOR VISION SER OCT. 2024 VISION PL 573.02 26938 $162.00
552 - WATER 10/16/24 1183 SWRCB ENFORCEMENT ACTIVIT 162 26939 $13,105.54
101 - GENERAL FUND 10/16/24 518 TCAG MEASURE R OCT. 2024 13105.54 26940 $2,091.36
101 - GENERAL FUND 10/16/24 144 THE GAS COMPANY 185 N GALE HILL 22.83 101 - GENERAL FUND 10/16/24 144 THE GAS COMPANY 140 N MIRAGE 16.21 101 - GENERAL FUND 10/16/24 144 THE GAS COMPANY 251 E HONOLULU 19.53 101 - GENERAL FUND 10/16/24 144 THE GAS COMPANY 139 N SWEETBRIER-BB 17.86 400 - WELLNESS CENTER 10/16/24 144 THE GAS COMPANY 740 SEQUOIA-BLDG 51 400 - WELLNESS CENTER 10/16/24 144 THE GAS COMPANY 740 SEQUOIA-POOL 1963.93 26941 $1,157.16
400 - WELLNESS CENTER 10/16/24 3396 TK ELEVATOR CORPORA WC-10/1-12/31 ELEVA 1157.16 26942 $60.00
101 - GENERAL FUND 10/16/24 6413 TRANS UNION LLC 8/26/24-9/25/24 SVC 60 26943 $5,000.00
101 - GENERAL FUND 10/16/24 1627 TU CO ECONOMIC DEVE PUBLIC SECTOR FY24/ 5000 26944 $15.00
101 - GENERAL FUND 10/16/24 1664 TU CO ENVIRONMENTAL RETURNED CHECK FEE 15 26945 $7,476.48
101 - GENERAL FUND 10/16/24 5747 USA STAFFING INC. 8/25/24 CS-ANITA G. 1094.4 101 - GENERAL FUND 10/16/24 5747 USA STAFFING INC. 8/25/24 CS-JOSE V. 1042.56 101 - GENERAL FUND 10/16/24 5747 USA STAFFING INC. 9/1/24 CS-ANITA G. 1094.4 101 - GENERAL FUND 10/16/24 5747 USA STAFFING INC. 9/1/24 CS-JOSE V. 961.92 552 - WATER 10/16/24 5747 USA STAFFING INC. 9/15/24 CS-ANITA G. 547.2 552 - WATER 10/16/24 5747 USA STAFFING INC. 9/22/24 CS-ANITA G. 547.2 552 - WATER 10/16/24 5747 USA STAFFING INC. 9/29/24 CS-ANITA G. 547.2 553 - SEWER 10/16/24 5747 USA STAFFING INC. 9/22/24 CS-ANITA G. 547.2 554 - REFUSE 10/16/24 5747 USA STAFFING INC. 9/15/24 CS-ANITA G. 547.2 554 - REFUSE 10/16/24 5747 USA STAFFING INC. 9/29/24 CS-ANITA G. 547.2 26946 $5,336.41
552 - WATER 10/16/24 5413 UNIVAR USA INC CAUSTIC SODA 50% BU 5336.41 26947 $130.24
101 - GENERAL FUND 10/16/24 1041 VERIZON WIRELESS 642065758-00003 SEP 21.7 101 - GENERAL FUND 10/16/24 1041 VERIZON WIRELESS 642065758-00003 SEP 21.71 101 - GENERAL FUND 10/16/24 1041 VERIZON WIRELESS 642065758-00003 SEP 21.7 552 - WATER 10/16/24 1041 VERIZON WIRELESS 642065758-00003 SEP 21.71 553 - SEWER 10/16/24 1041 VERIZON WIRELESS 642065758-00003 SEP 21.71 554 - REFUSE 10/16/24 1041 VERIZON WIRELESS 642065758-00003 SEP 21.71 26948 $1,391.46
261 - GAS TAX FUND 10/16/24 368 VOLLMER EXCAVATION, LOAD OF COLD MIX 1391.46 26949 $150.51
101 - GENERAL FUND 10/16/24 612 WEISENBERGERS ACE H NUT HEX, PIPE CLAMP 46.42 101 - GENERAL FUND 10/16/24 612 WEISENBERGERS ACE H SPRAYER PUMP,LEAD W 104.09 26950 $380.61
101 - GENERAL FUND 10/16/24 3576 WHITE CAP, L.P. HAMMER DRILL KIT 380.61 26951 $637.50
101 - GENERAL FUND 10/16/24 2790 WILLDAN INC. BUILDING INSPECTION 637.5 26952 $200.00
400 - WELLNESS CENTER 10/16/24 5912 YVETTE DURAN SEPT. POUND CLASSES 200 26953 $329.08
101 - GENERAL FUND 10/25/24 1955 TEAMSTERS LOCAL 856 DED:0508 TEAMSTERS 329.08 26954 $1,445.92
101 - GENERAL FUND 10/25/24 6452 GREAT-WEST TRUST DED:0500 DEF COMP 400 101 - GENERAL FUND 10/25/24 6452 GREAT-WEST TRUST DED:0555 DC LOANPAY 645.92 101 - GENERAL FUND 10/25/24 6452 GREAT-WEST TRUST DED:151 DEFERCOMP 400 26955 $389.70
101 - GENERAL FUND 10/25/24 4660 CITY OF LINDSAY DED:052 WELLNESS 39.7 101 - GENERAL FUND 10/25/24 4660 CITY OF LINDSAY DED:CDBG CDBG PMT 350 26956 $366.72
101 - GENERAL FUND 10/25/24 3192 SEIU LOCAL 521 DED:COPE COPE SEIU 2 101 - GENERAL FUND 10/25/24 3192 SEIU LOCAL 521 DED:DUES UNION DUES 364.72 26957 $6,936.70
101 - GENERAL FUND 10/25/24 6452 GREAT-WEST TRUST DED:0500 DEF COMP 2162.25 101 - GENERAL FUND 10/25/24 6452 GREAT-WEST TRUST DED:0555 DC LOANPAY 1417.44 101 - GENERAL FUND 10/25/24 6452 GREAT-WEST TRUST DED:151 DEFERCOMP 2970.29 101 - GENERAL FUND 10/25/24 6452 GREAT-WEST TRUST DED:ROTH ROTH 386.72 26958 $23.10
101 - GENERAL FUND 10/25/24 2325 LINDSAY PUBLIC SAFE DED:LPOA LPOA DUES 23.1 26959 $73.82
101 - GENERAL FUND 10/25/24 6246 MCDERMONT VENTURE I DED:051 MCDERMONT 73.82 26960 $62.76
101 - GENERAL FUND 10/25/24 3042 STATE DISBURSEMENT DED:0512 CHILD SUPT 62.76 26961 $489.65
101 - GENERAL FUND 10/25/24 1498 STATE OF CALIF FRAN DED:0511 FTB - DEBT 489.65 26962 $284.31
101 - GENERAL FUND 10/25/24 1955 TEAMSTERS LOCAL 856 DED:0508 TEAMSTERS 284.31 26963 $715.10
101 - GENERAL FUND 10/25/24 007 AG IRRIGATION SALES PERMA-LOC FEMALE 1.36 101 - GENERAL FUND 10/25/24 007 AG IRRIGATION SALES 1' MARLEX 90* ST EL 7.92 101 - GENERAL FUND 10/25/24 007 AG IRRIGATION SALES 2" #200 DIAPHRAM 16.12 101 - GENERAL FUND 10/25/24 007 AG IRRIGATION SALES 24 VAC SOLENOID 11.23 101 - GENERAL FUND 10/25/24 007 AG IRRIGATION SALES BARB COUPLING&ELBOW 2.33 101 - GENERAL FUND 10/25/24 007 AG IRRIGATION SALES BOX COVER 12.55 101 - GENERAL FUND 10/25/24 007 AG IRRIGATION SALES FALCON ROTOR SPKS 102.77 101 - GENERAL FUND 10/25/24 007 AG IRRIGATION SALES PERMA LOC COUPLING 2.2 101 - GENERAL FUND 10/25/24 007 AG IRRIGATION SALES SPRAYHEAD,NOZZLE 64.47 552 - WATER 10/25/24 007 AG IRRIGATION SALES 10' ROUND COVER 8.16 552 - WATER 10/25/24 007 AG IRRIGATION SALES BOX COVER&LID,VALVE 16.39 552 - WATER 10/25/24 007 AG IRRIGATION SALES HOT GLUE,TEFLON TAP 73.6 552 - WATER 10/25/24 007 AG IRRIGATION SALES PIPE,HOT GLUE,COUPL 80.58 552 - WATER 10/25/24 007 AG IRRIGATION SALES PRIMER,GLUE,TAPE,PU 103.16 552 - WATER 10/25/24 007 AG IRRIGATION SALES SHOVELS 97.94 553 - SEWER 10/25/24 007 AG IRRIGATION SALES BOX COVER&LID,VALVE 16.39 553 - SEWER 10/25/24 007 AG IRRIGATION SALES SHOVELS 97.93 26964 $3,719.25
101 - GENERAL FUND 10/25/24 3353 ANDREW ROBINSON OCT2024-ADV DISABIL 3719.25 26965 $399.08
101 - GENERAL FUND 10/25/24 5457 AUTO ZONE COMMERCIA AIR FILTER,MOTOR OI 13.46 101 - GENERAL FUND 10/25/24 5457 AUTO ZONE COMMERCIA AIR FILTER,MOTOR OI 13.46 261 - GAS TAX FUND 10/25/24 5457 AUTO ZONE COMMERCIA AIR FILTER,MOTOR OI 14.11 552 - WATER 10/25/24 5457 AUTO ZONE COMMERCIA OIL FILTER,MOTOR OI 62.65 552 - WATER 10/25/24 5457 AUTO ZONE COMMERCIA SPARK PLUG 10.09 552 - WATER 10/25/24 5457 AUTO ZONE COMMERCIA TOOL SET,SOCKET MAG 78.28 552 - WATER 10/25/24 5457 AUTO ZONE COMMERCIA VIN#0628-BATTERY 0 553 - SEWER 10/25/24 5457 AUTO ZONE COMMERCIA AIR FILTER,MOTOR OI 13.46 553 - SEWER 10/25/24 5457 AUTO ZONE COMMERCIA FUEL FILTER 9.25 553 - SEWER 10/25/24 5457 AUTO ZONE COMMERCIA MOTOR OIL,OIL FILTE 112.05 553 - SEWER 10/25/24 5457 AUTO ZONE COMMERCIA OIL FILTER,MOTOR OI 62.65 553 - SEWER 10/25/24 5457 AUTO ZONE COMMERCIA VIN#0628-BATTERY 0 554 - REFUSE 10/25/24 5457 AUTO ZONE COMMERCIA AIR FILTER,MOTOR OI 9.62 26966 $757.46
101 - GENERAL FUND 10/25/24 6351 CANON FINANCIAL SER CC-#3FW01164 OCT. 368.98 101 - GENERAL FUND 10/25/24 6351 CANON FINANCIAL SER WC-#2UL13180-LATE F 50 400 - WELLNESS CENTER 10/25/24 6351 CANON FINANCIAL SER #2UL13180-COLOR COP 237.76 400 - WELLNESS CENTER 10/25/24 6351 CANON FINANCIAL SER WC-#2UL13180 OCT. 100.72 26967 $341.18
400 - WELLNESS CENTER 10/25/24 6500 CHARTER COMMUNICATI WC-VOICE & INTERNET 341.18 26968 $318.69
101 - GENERAL FUND 10/25/24 4717 COUNTY OF TULARE / 8/01-16/24 PRINTING 318.69 26969 $1,021.00
101 - GENERAL FUND 10/25/24 316 DEPT OF JUSTICE APRIL FINGERPRINTS 64 101 - GENERAL FUND 10/25/24 316 DEPT OF JUSTICE APRIL FINGERPRINTS 747 101 - GENERAL FUND 10/25/24 316 DEPT OF JUSTICE JULY ALCOHOL ANALYS 210 26970 $12,832.37
781 - CAL HOME RLF 10/25/24 2540 DEPT.OF HOUSING & C CALHOM10/15/24 TO H 12832.37 26971 $995.02
700 - CDBG REVOLVING LN FUND 10/25/24 2540 DEPT.OF HOUSING & C CDBG 10/15/24 TO HC 995.02 26972 $7,828.78
720 - HOME REVOLVING LN FUND 10/25/24 2540 DEPT.OF HOUSING & C HOME 10/15/24 TO HC 7828.78 26973 $261.88
101 - GENERAL FUND 10/25/24 633 ENTENMANN-ROVIN CO DOME BADGE,CAP PIEC 261.88 26974 $8,379.65
552 - WATER 10/25/24 137 FRIANT WATER AUTHOR SLDMWA EXCHANGE COS 8379.65 26975 $1,430.33
101 - GENERAL FUND 10/25/24 6010 FRONTIER COMMUNICAT 209-151-2650 21.62 101 - GENERAL FUND 10/25/24 6010 FRONTIER COMMUNICAT 209-151-2652 43.23 101 - GENERAL FUND 10/25/24 6010 FRONTIER COMMUNICAT 209-151-2656 43.23 101 - GENERAL FUND 10/25/24 6010 FRONTIER COMMUNICAT 209-151-2662 57.17 101 - GENERAL FUND 10/25/24 6010 FRONTIER COMMUNICAT 209-188-3200 5.29 101 - GENERAL FUND 10/25/24 6010 FRONTIER COMMUNICAT 562-2512 189.34 101 - GENERAL FUND 10/25/24 6010 FRONTIER COMMUNICAT 209-151-2650 21.62 101 - GENERAL FUND 10/25/24 6010 FRONTIER COMMUNICAT 209-188-3200 5.29 101 - GENERAL FUND 10/25/24 6010 FRONTIER COMMUNICAT 209-042-9309 2.99 552 - WATER 10/25/24 6010 FRONTIER COMMUNICAT 209-150-2936 78.68 552 - WATER 10/25/24 6010 FRONTIER COMMUNICAT 209-151-2650 21.62 552 - WATER 10/25/24 6010 FRONTIER COMMUNICAT 209-188-3200 5.29 552 - WATER 10/25/24 6010 FRONTIER COMMUNICAT 562-1552 134.51 552 - WATER 10/25/24 6010 FRONTIER COMMUNICAT 562-7131 182.6 553 - SEWER 10/25/24 6010 FRONTIER COMMUNICAT 209-150-3621 113.73 553 - SEWER 10/25/24 6010 FRONTIER COMMUNICAT 209-151-2650 21.61 553 - SEWER 10/25/24 6010 FRONTIER COMMUNICAT 209-151-2654 43.23 553 - SEWER 10/25/24 6010 FRONTIER COMMUNICAT 209-151-2655 43.23 553 - SEWER 10/25/24 6010 FRONTIER COMMUNICAT 209-188-3200 5.29 553 - SEWER 10/25/24 6010 FRONTIER COMMUNICAT 562-7132 390.76 26976 $150.29
101 - GENERAL FUND 10/25/24 1391 HOME DEPOT DRYWALL PANEL,TAPE 52.01 101 - GENERAL FUND 10/25/24 1391 HOME DEPOT GALV PANEL CLAMP SE 98.28 26977 $66,052.06
101 - GENERAL FUND 10/25/24 6100 KEENAN & ASSOCIATES NOV. PPO 250 COBRA 2115.2 101 - GENERAL FUND 10/25/24 6100 KEENAN & ASSOCIATES NOV. PPO 250 RETIRE 2063.62 101 - GENERAL FUND 10/25/24 6100 KEENAN & ASSOCIATES NOV. PPO 250 ACTIVE 52364.34 101 - GENERAL FUND 10/25/24 6100 KEENAN & ASSOCIATES NOV. PPO 500 ACTIVE 9508.9 26978 $162.00
101 - GENERAL FUND 10/25/24 3600 KEVIN RILEY MEAL STIPEND-SLI TR 162 26979 $2,044.17
552 - WATER 10/25/24 6498 PACWEST DIRECT 10/8/24 UB DEL. PRI 275.63 552 - WATER 10/25/24 6498 PACWEST DIRECT 10/9/24 UB PRINTING 746.46 553 - SEWER 10/25/24 6498 PACWEST DIRECT 10/8/24 UB DEL. PRI 275.62 553 - SEWER 10/25/24 6498 PACWEST DIRECT 10/9/24 UB PRINTING 746.46 26980 $10,368.70
552 - WATER 10/25/24 4618 PROVOST & PRITCHARD FEASIBILITY STUDY U 3894.4 600 - CAPITAL IMPROVEMENT 10/25/24 4618 PROVOST & PRITCHARD VARIOUS RD IMPROVEM 6474.3 26981 $56,383.50
101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. CEQA REVIEW HIDDEN 1830.4 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. CUP 24-02 RECYCLING 2712.2 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. GEN PLANNING SVCS 5943.72 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. HIDDEN OAKS TSM ZC 2002.2 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. LLA 24-01 HERMOSA A 738.4 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. PRELIMINARY PROJECT 71 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. SPECIAL EVENT PERMI 951.4 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. TRAVEL CENTER CUP&T 56.8 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. VITA-PAKT ZC 14.2 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. 2024 GEN. ENGINEERI 1721.2 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. CITY STANDARDS 2693.7 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. DEAD METER COORDINA 210 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. FINAL PARCEL MAP 2520.7 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. FINAL SUB MAP-PHASE 273.4 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. GEN ENGINEER-IMP PL 935 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. GEN ENGINEER-O'HARA 608.5 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. GEN PW&ADMIN ASSIST 3192.7 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. IMPROVEMENT PLAN 1214.1 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. LANDSCAPE PLAN 41.7 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. REVIEW 2ND SUBMITTA 1512.7 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. SITE PLAN REVIEW 3082.8 101 - GENERAL FUND 10/25/24 399 QUAD KNOPF,INC. STREETS 630 552 - WATER 10/25/24 399 QUAD KNOPF,INC. WATER 11000.35 553 - SEWER 10/25/24 399 QUAD KNOPF,INC. EXTRATERRITORIAL AG 1214.5 553 - SEWER 10/25/24 399 QUAD KNOPF,INC. SEWER 735
600 - CAPITAL IMPROVEMENT 10/25/24 399 QUAD KNOPF,INC. ROUNDABOUT LANDSCAP 1435.7 600 - CAPITAL IMPROVEMENT 10/25/24 399 QUAD KNOPF,INC. TULARE/FOOTHILL REH 7296.13 600 - CAPITAL IMPROVEMENT 10/25/24 399 QUAD KNOPF,INC. TULARE-FOOTHILL REH 630 600 - CAPITAL IMPROVEMENT 10/25/24 399 QUAD KNOPF,INC. OLIVE BOWL-BIDDING 1115 26982 $10,611.54
552 - WATER 10/25/24 4555 THATCHER COMPANY IN 2024250105639-CHLOR 10611.54 552 - WATER 10/25/24 4555 THATCHER COMPANY IN BOTTLE DEPOSIT 0 26983 $299.65
101 - GENERAL FUND 10/25/24 5624 SIERRA SANITATION, 9/14-10/11/24 RENTA 299.65 26984 $489.71
101 - GENERAL FUND 10/25/24 310 SOUTHERN CA. EDISON 700477332697-LATE F 0.1 261 - GAS TAX FUND 10/25/24 310 SOUTHERN CA. EDISON 108 HERMOSA PED 4.46 261 - GAS TAX FUND 10/25/24 310 SOUTHERN CA. EDISON 108 W HERMOSA LS3 31 261 - GAS TAX FUND 10/25/24 310 SOUTHERN CA. EDISON 135 W HONOLULU 114.45 261 - GAS TAX FUND 10/25/24 310 SOUTHERN CA. EDISON 150 E HONOLULU LS3B 138.24 261 - GAS TAX FUND 10/25/24 310 SOUTHERN CA. EDISON 151 W HONOLULU LS3C 69.27 261 - GAS TAX FUND 10/25/24 310 SOUTHERN CA. EDISON 151 W SAMOA ST LS3D 79.54 261 - GAS TAX FUND 10/25/24 310 SOUTHERN CA. EDISON 269 N SWEETBRIAR 52.65 26985 $4,731.66
101 - GENERAL FUND 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 78.07 101 - GENERAL FUND 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 73.34 101 - GENERAL FUND 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 238 101 - GENERAL FUND 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 1718.07 101 - GENERAL FUND 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 271.6 101 - GENERAL FUND 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 158.04 101 - GENERAL FUND 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 281.53 261 - GAS TAX FUND 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 113.09 263 - TRANSPORTATION 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 92.74 400 - WELLNESS CENTER 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 651.55 552 - WATER 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 433.89 553 - SEWER 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 435.31 554 - REFUSE 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 171.29 556 - VITA-PAKT 10/25/24 6146 SUPERION, LLC INV#6/12 SOFTWARE 15.14 26986 $704.00
552 - WATER 10/25/24 1183 SWRCB HERMOSA ST IMPROVEM 704 26987 $301.35
101 - GENERAL FUND 10/25/24 5792 THOMSON REUTERS - W SEPT. ONLINE/SOFTWA 301.35 26988 $177.00
400 - WELLNESS CENTER 10/25/24 2399 TULARE COUNTY ENVIR FOOD EVENT-ORGANIZE 177 26989 $454.52
552 - WATER 10/25/24 1513 UNITED RENTALS, INC BLADES ,DIA MSNRY 227.26 553 - SEWER 10/25/24 1513 UNITED RENTALS, INC BLADES ,DIA MSNRY 227.26 26990 $2,188.80
552 - WATER 10/25/24 5747 USA STAFFING INC. 10/13/24 CS-ANITA G 547.2 552 - WATER 10/25/24 5747 USA STAFFING INC. 10/6/24 CS-ANITA G. 547.2 554 - REFUSE 10/25/24 5747 USA STAFFING INC. 10/13/24 CS-ANITA G 547.2 554 - REFUSE 10/25/24 5747 USA STAFFING INC. 10/6/24 CS-ANITA G. 547.2 26991 $1,334.79
101 - GENERAL FUND 10/25/24 1041 VERIZON WIRELESS 642065758-00001 SEP 125.82 101 - GENERAL FUND 10/25/24 1041 VERIZON WIRELESS 642065758-00004 SEP 1208.97 26992 $250.00
101 - GENERAL FUND 10/31/24 6604 HIPOLITO CERROS NOV. COUNCIL STIPEN 250 26993 $250.00
101 - GENERAL FUND 10/31/24 4873 MISTY VILLARREAL NOV. COUNCIL STIPEN 250 26994 $300.00
101 - GENERAL FUND 10/31/24 6602 RAMIRO SERNA NOV. COUNCIL STIPEN 300 26995 $250.00
101 - GENERAL FUND 10/31/24 5511 ROSAENA SANCHEZ NOV. COUNCIL STIPEN 250 26996 $275.00
101 - GENERAL FUND 10/31/24 4068 YOLANDA FLORES NOV. COUNCIL STIPEN 275 AFLAC101 $701.68
101 - GENERAL FUND 10/25/24 3977 AFLAC AFLAC DED OCT 2024 701.68 AFLAC901 $701.68
101 - GENERAL FUND 10/25/24 3977 AFLAC AFLAC DED SEPT2024 701.68 BOCOCT24 $7,340.17
552 - WATER 10/15/24 2960 UNITED STATES BUREA PAYMENT PLAN 13/36 7340.17 EDD1018 $4,501.24
101 - GENERAL FUND 10/22/24 687 STATE OF CALIFORNIA PIT SDI PRPD 10.18. 4501.24 IMP63024 $9,564.49
779 - 00-HOME-0487 10/18/24 2784 CITY OF LINDSAY - F REIMB APR-JUN 2024 9564.49 IMP93024 $10,640.94
779 - 00-HOME-0487 10/18/24 2784 CITY OF LINDSAY - F REIMBURSE JULY-SEPT 10640.94 IRS1018 $34,653.28
101 - GENERAL FUND 10/22/24 2011 INTERNAL REVENUE SE FED PRPD 10.18.24 12318.52 101 - GENERAL FUND 10/22/24 2011 INTERNAL REVENUE SE FICA/MED PRPD 10.18 22334.76 METOCT24 $224.76
101 - GENERAL FUND 11/01/24 6767 METLIFE OCT 2024 LEGAL DEDU 224.76 NAVI1018 $90.42
101 - GENERAL FUND 10/18/24 4924 NAVIA BENEFIT SOLUT FSA 10/18/24 90.42 NAVI1025 $136.55
101 - GENERAL FUND 10/25/24 4924 NAVIA BENEFIT SOLUT 10/25/2024 136.55 PPA92404 $951.98
101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE PPACARRILLO 9/1-9/1 313.78 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE PPACARRILLO 9/1-9/1 638.2 SRV10243 $32,783.97
101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 25354 CTPD 9/15-9/2 887.57 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 25354 MBPD 9/15-9/2 886.91 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 25355 CTPD 9/15-9/2 3700.82 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 25355 MBPD 9/15-9/2 3698.14 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 26330 CTPD 9/15-9/2 2892.77 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 26330 MBPD 9/15-9/2 2848.63 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 433 CTPD 9/15-9/28 7261.45 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 433 MBPD 9/15-9/28 3557.29 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 434 CTPD 9/15-9/28 5166.81 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 434 MBPD 9/15-9/28 1883.58 SRV9243 $31,649.59
101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 25354 CTPD 8/18-8/3 888.84 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 25354 MBPD 8/18-8/3 888.18 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 25355 CTPD 8/18-8/3 3039.59 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 25355 MBPD 8/18-8/3 3037.39 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 26330 CTPD 8/18-8/3 2896.09 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 26330 MBPD 8/18-8/3 2851.91 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 433 CTPD 8/18-8/31 6623.25 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 433 MBPD 8/18-8/31 3243.51 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 434 CTPD 8/18-8/31 5996.04 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 434 MBPD 8/18-8/31 2184.79 SRV9244 $33,923.41
101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 25354 CTPD 9/1-9/14 982.84 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 25354 MBPD 9/1-9/14 982.12 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 25355 CTPD 9/1-9/14 3935.79 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 25355 MBPD 9/1-9/14 3932.93 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 26330 CTPD 9/1-9/14 2967.81 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 26330 MBPD 9/1-9/14 2922.52 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 433 CTPD 9/1-9/14 6623.25 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 433 MBPD 9/1-9/14 3243.51 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 434 CTPD 9/1-9/14 6106.87 101 - GENERAL FUND 10/28/24 457 PUBLIC EMPLOYEES RE 434 MBPD 9/1-9/14 2225.77 SUMMARY BY FUNDING SOURCE $810,082.15
101 - GENERAL FUND 369,291.42
261 - GAS TAX FUND 7,585.08
263 - TRANSPORTATION 802.14
300 - MCDERMONT SALE PROCEEDS -
400 - WELLNESS CENTER 22,968.71
552 - WATER 90,162.06
553 - SEWER 25,390.01
554 - REFUSE 3,251.02
556 - VITA-PAKT 2,025.03
600 - CAPITAL IMPROVEMENT 231,944.35
660 - RDA OBLIGATION RETIREMENT -
700 - CDBG REVOLVING LN FUND 2,049.30
702 - CHFA-HELP LHBP -
720 - HOME REVOLVING LN FUND 17,418.61
779 - 00-HOME-0487 20,987.05
781 - CAL HOME RLF 12,832.37
883 - SIERRA VIEW ASSESSMENT 1,298.00
884 - HERITAGE ASSESSMENT DIST 315.00
886 - SAMOA 199.00
887 - SWEETBRIER TOWNHOUSES 601.00
888 - PARKSIDE 225.00
889 - SIERRA VISTA ASSESSMENT 97.00
890 - MAPLE VALLEY ASSESSMENT 55.00
891 - PELOUS RANCH 585.00
TOTAL $810,082.15
STAFF REPORT
TO: Lindsay City Council
MEETING DATE: November 12, 2024
DEPARTMENT: Finance
FROM: Lacy Meneses, Finance Director
AGENDA TITLE: October 2024 Monthly Treasurer’s Report
ACTION & RECOMMENDATION
Accept the October 2024 Monthly Treasurer’s Report.
BACKGROUND | ANALYSIS
The October 2024 Monthly Treasurer’s Report is submitted for Council review and acceptance.
FISCAL IMPACT
There is no fiscal impact associated with this action.
ATTACHMENTS
1. October 2024 Treasurer’s Report
Reviewed/Approved: ______
Item #: 10.4
Consent
CASH RESOURCES
LOCATION GL ACCOUNT # TYPE BALANCE
Cash Register Funds (City Hall & Wellness) 100-102 RES 1,100 $ Bank of the Sierra- Depository Account 100-114 GEN 8,219,999 Bank of the Sierra - Wellness Center 100-500 GEN 576,857 Bank of the Sierra - Impound Account 100-120 RES 29,013 LAIF Savings: City & Successor Agency 100-103 INV-RES 4,764,489 MBS Investments 100-700 INV-RES 5,800,925
$ 19,392,382
CASH EXPENDED
ACCOUNTS PAYABLE & PAYROLL AMOUNT DEBT SERVICE AMOUNT
Accounts Payable 838,908 $ None.
Payroll (October 4 Payday) 315,961 $
Payroll (October 18 Payday) 299,416 $
TOTAL $ 1,454,285 TOTAL $ -
INVESTMENTS
INVESTED FUNDS $10,565,414
Respectfully submitted,
GEN: GENERAL UNRESTRICTED
RES: RESTRICTED ACTIVITY
Director of Finance INV: INVESTMENT
City of Lindsay
ABBREVIATIONS
Lacy Meneses
Monthly Treasurer's Report
OCTOBER 31,2024
Cash Balances Classified by Depository
TOTAL
INVESTMENT POLICY COMPLIANCE
As of the end of the month, the investments were in compliance with the requirements of the City's investment policy. This report reflects all cash and investments of the City of Lindsay (O/S checks not reflected in End Cash Balance).
STAFF REPORT
TO: Lindsay City Council
MEETING DATE: November 12, 2024
DEPARTMENT: City Manager
FROM: Daymon Qualls, City Manager
AGENDA TITLE: SB 125 Program Cooperative Agreement
ACTION & RECOMMENDATION
Authorize the Mayor or Mayor Pro Tem to execute the SB 125 Program Cooperative Agreement with the Tulare County Association of Governments (TCAG) granting the City access to crucial funding for transit improvements that will benefit the community.
BACKGROUND | ANALYSIS
The City of Lindsay has the opportunity to enter into a Cooperative Agreement with the Tulare County Association of Governments (TCAG), which acts as the Regional Transportation Planning Agency for Tulare County. This agreement facilitates funding for transit capital improvements and/or operational costs under the State of California’s SB 125 Program, established by the Budget Act of 2023.
The SB 125 Program is designed to provide formula-based funding for transit capital and intercity rail improvements, as well as zero-emission transit initiatives. The agreement allows the City to secure funding for specific projects that will enhance public transit services within our jurisdiction.
FISCAL IMPACT
The exact funding amount will be determined based on the applications submitted for specific projects.
ATTACHMENTS
1. Draft SB 125 Program Cooperative Agreement
Reviewed/Approved: ______
Item #: 10.5
Consent
1 SB 125 PROGRAM COOPERATIVE AGREEMENT
THIS SB 125 PROGRAM COOPERATIVE AGREEMENT ("Agreement") is made and entered into on _____________________, by and between the CITY OF LINDSAY ("SPONSOR") and the TULARE COUNTY ASSOCIATION OF GOVERNMENTS, acting as the Regional Transportation Planning Agency for Tulare County ("TCAG"). SPONSOR and TCAG are each a “Party” and together are the “Parties” to this Agreement, which is made with reference to the following:
RECITALS
WHEREAS, TCAG and SPONSOR desire to enter into an Agreement for funding of transit capital improvements and/or operational costs in Tulare County pursuant to the authority provided by the State of California’s Budget Act of 2023 SB 125 Program Formula-Based Transit and Intercity Rail Capital Program & Zero Emission Transit Capital Program (“SB 125 Program”); and WHEREAS, SPONSOR desires to receive SB 125 Program funding from TCAG for transit capital improvement projects and/or operational costs ("Projects") to be developed and/or identified by SPONSOR; and,
WHEREAS, TCAG is authorized under the SB 125 Program to disburse SB 125 Program funds to SPONSOR in accordance with the “Final Guidelines” promulgated as of September 29, 2023 for the SB 125 Program by the California State Transportation Agency, as those “Final Guidelines” may be amended or supplemented from time-to-time (the “SB 125 Program Guidelines”).
NOW, THEREFORE, the Parties represent, covenant and agree as follows:
AGREEMENT
This Agreement shall have no force or effect with respect to a specific Project unless and until a project-specific Program Supplement to this Agreement (a “Program Supplement”) has been fully executed by both TCAG and SPONSOR.
SECTION I
Covenants of SPONSOR
1.1 Compliance with SB 125 Program Requirements. SPONSORagrees to abide by the terms and conditions of TCAG as set forth herein for the receipt of SB 125 Program funds and to comply with the SB 125 Program Guidelines (Appendix); and TCAG’S adopted SB 125 Program Polices and Procedures, if any, as well as any subsequent amendments or updates thereto. 2 1.2. Project Application.
1.2a. Transit Capital Improvement and/or Operational Costs Projects - The complete Project description, scope of work, delivery schedule, estimate of cost by activity, anticipated amount and type of funds that will supplement SB 125 Program funds, and the anticipated timing for release of SB 125 Program funds shall be specified in SPONSOR’S application for SB 125 Program funds and approved by TCAG. Such an application is in addition to any annual transit expansion or equivalent plan or application that SPONSOR may be required to submit to TCAG in order to receive Measure R or other transit planning, operational, or capital improvement funds.
1.3. Project Scope. A Project scope of work or any change to such may not be implemented until it has been approved by TCAG in accordance with the SB 125 Program Guidelines.
1.4. Eligible Reimbursement Costs. Eligible reimbursement costs shall be costs as specified in the SB 125 Program Guidelines or as may be approved from time to time by TCAG pursuant to Section 1.2. In no event shall expenses incurred prior to the execution of this Agreement be considered eligible reimbursement costs.
1.5. SB 125 Program Percentage Share Defined. For this Agreement, the SB 125 Program percentage share of eligible costs shall be as set forth in the approved application for the specific Project.
1.6. Invoices and Progress Reports. Starting one month after the execution of this Agreement, SPONSOR shall provide TCAG with quarterly progress reports concerning the Project. SPONSOR shall provide invoices no less than monthly for activities conducted over the prior unbilled month. These documents shall include the following specified information:
1.6.a. SPONSOR’S Staff Expenses. SPONSOR may include in the invoice direct staff expenses for the eligible costs of the Project.
1.6.b. Copies of Consultant Invoices. SPONSOR shall provide TCAG with one (1) copy of all invoices submitted to SPONSOR by every consultant, subconsultant, contractor, or subcontractor performing work related to the Project.
1.6.c. Progress Reports. The quarterly progress reports shall include a brief description of the status of the Project and the work completed to date. This summary may be included on the invoices submitted to TCAG or be attached to those invoices.
1.6.d. Deadline to Submit Reimbursement Requests. All invoices and progress reports shall be submitted to TCAG on or before 5:00 p.m. on the tenth (10th) calendar day of the month in which SPONSOR requests reimbursement payments. TCAG shall issue reimbursement payments to SPONSOR on or before the last day of the month for all timely submittals.
1.6.e. Late Submittals. If SPONSOR fails to submit documents to TCAG as set forth in Section 1.5.d, above, then TCAG shall provide reimbursement payments for late submittals in the following calendar month.
3 1.7. Use of Funds. SPONSOR shall use SB 125 Program funds consistent with the Project scope of work approved by TCAG pursuant to Section 1.2.
1.8. Submittal of Documents. SPONSOR shall provide copies to TCAG of all executed contracts which relate to the Project scope approved by TCAG pursuant to Section 1.2. SPONSOR shall retain records pertaining to the Project for a four (4) year period following completion of the Project.
1.9. Completion of Project. SPONSOR shall be responsible for the timely completion of construction and provide management of consultant and contractor activities, including responsibility for schedule, budget and oversight of the services, consistent with the scope of work.
1.9.a. Letter of Project Completion. SPONSOR shall provide TCAG with a letter of Project completion which includes final cost, revenues, and schedule of activities. This letter shall accompany the final invoice for payment from SPONSOR to provide notice of Project account closing by TCAG.
1.10. Provision of Signs. SPONSOR shall install SB 125 Program signs approved and/or required by TCAG. SB 125 Program Signs shall be posted at locations agreed upon by TCAG and SPONSOR.
1.11. Cost-Savings and Excess Costs.
1.10.a. Definition of Cost Savings. After a Project has been accepted by SPONSOR as complete, any positive difference between the total Project cost, as approved by TCAG pursuant to Section 1.2, and the total amount invoiced to TCAG shall be considered Project cost savings.
1.11.b. Cost Savings. If, according to the most recently amended SB 125 Program Guidelines, the Projects are not segments of a larger project, or if all other segments of the larger project have been completed, then TCAG shall allocate the SB 125 Program share according to the Adopted Policies and Procedures, if any.
1.11.c. Segmented Projects. If, according to the most recently amended SB 125 Program Guidelines, the Project is a segment of a larger project and other segments have not been completed, then TCAG shall allocate the SB 125 Program share (as specified in Section 1.4) of these cost savings to the uncompleted segment(s) of the larger project.
1.11.d. Excess Costs: If the actual total Project costs exceed the estimate approved by TCAG, then this amount will be considered an excess cost.
1.11.e. Reconciliation of Excess Costs: If the costs to complete the Project exceed the total amount of funds programmed, SPONSOR will be fiscally responsible for the full amount of excess costs associated with SPONSOR’S Project, unless otherwise agreed by the Parties pursuant to Section 2.4.
1.12. Provision of Groundbreaking and Ribbon Cutting Ceremonies. SPONSOR shall be responsible for groundbreaking ceremonies and ribbon cutting ceremonies, if any, related to their Project(s) and as determined necessary by TCAG and SPONSOR. SPONSOR may contract either or both ceremonies through private consultants. Any such ceremonies shall be coordinated with the Public 4 Relations Officer of TCAG. The costs of all ceremonies will be an expense of the Project.
SECTION II
Covenants of TCAG
2.1 SB 125 Program Funds. TCAG agrees to disburse SB 125 Program funds for the costs of SPONSOR’S Project(s) according to the terms and conditions set forth herein, and to comply with the SB 125 Program Guidelines and; and TCAG’S adopted SB 125 Program Polices and Procedures, if any, as well as any subsequent amendments or updates.
2.2. Reimbursement Payments. TCAG shall make reimbursement payments to SPONSOR for eligible Project costs as specified in the SB 125 Program Guidelines and subsequent updates of the SB 125 Program Guidelines. To receive monthly reimbursement payments for work completed on the Project, SPONSOR shall comply with the following reimbursement procedures:
2.2.a. Ineligible Costs. The TCAG reserves the right to adjust current or future reimbursement payments to SPONSOR if an invoice includes ineligible costs.
2.2.b. Reimbursement Amount. The amount of reimbursement payments to SPONSOR shall be made pursuant to the SB 125 Program Guidelines.
2.2.c. Suspension of Reimbursement. TCAG shall timely pay or reimburse SPONSOR for all undisputed cost items. Reimbursement payments for the item(s) in question shall be suspended without interest when a dispute arises as to whether or not a cost item(s) is eligible for reimbursement.
2.2.c. (1) Meeting. If a dispute over reimbursement or payment occurs, then TCAG shall arrange a meeting between TCAG and SPONSOR to discuss and attempt to resolve the dispute. If the invoice was received on or before 5:00 p.m. on the 10th day of the month (or if the 10th is not a business day, then the next business day), then the meeting shall be held no later than the 20th day of the same month. If the invoice was received after this date and time, then the meeting shall be held no later than the 20th day of the following month.
2.2.c. (2) Technical Advisory Committee. If an agreement cannot be reached at the meeting referenced above, then SPONSOR or TCAG shall have the option to take the dispute to TCAG’S Technical Advisory Committee, with the understanding that by doing so the payment or reimbursement for the disputed cost item(s) will be delayed until a resolution of the matter is reached.
2.2.c. (3) Governing Board Decision. If SPONSOR or TCAG disagrees with the dispute resolution proposed by the Technical Advisory Committee, then the dispute shall be submitted to TCAG Governing Board for final resolution. Reimbursement or payment for the disputed cost item(s) will be further delayed until a resolution of the matter is reached by the TCAG Governing Board.If the TCAG Governing Board determines that the disputed cost item(s) is ineligible for payment or reimbursement, then TCAG shall not provide reimbursement or payment to SPONSOR for the disputed item(s). If the TCAG Governing Board determines that the disputed cost item(s) is eligible for payment or reimbursement, in whole or in part, then TCAG promptly shall provide reimbursement or payment to 5 SPONSOR for such portion of the disputed cost. The decision of the TCAG Governing Board shall be considered to be final for administrative purposes and not subject to reconsideration or further administrative appeal or review.
2.2.c. (4) Reservation of Rights. By utilizing the above procedures, SPONSORdoes not surrender any rights to pursue available legal remedies if SPONSOR disagrees with a TCAG Governing Board decision.
2.2.d. Acceptance of Work Does Not Result In Waiver.Reimbursement payments shall not result in a waiver of the right of TCAG to require fulfillment of all terms of this Agreement.
2.3. Right to Conduct Audit. TCAG shall have the right to conduct an audit of all SPONSOR’S records pertaining to Projects at any time during the four (4) year period after completion of the Projects.
2.4. Reconciliation of Excess Costs. If the costs to complete a Project exceed the total amount of funds programmed, then TCAG may, by further agreement with SPONSOR, agree to provide additional SB 125 Program or other funding for the Project.
SECTION III
Mutual Covenants
3.1. Release of liability. SPONSOR hereby releases TCAG from any liability to SPONSOR regarding TCAG’S administration and issuance of the SB 125 Program funds, except for any breach of TCAG’S fiduciary duty as set forth in the SB 125 Program Guidelines.
3.2. Term. This Agreement shall remain in effect until discharged or terminated as provided in Section 3.3 or Section 3.15.
3.3. Discharge. This Agreement shall be subject to discharge as follows:
3.3.a. Termination by Mutual Consent. This Agreement may be terminated between SPONSOR and TCAG at any time by mutual consent of SPONSOR and TCAG. If this Agreement is mutually terminated by the Parties, then SPONSOR will no longer receive SB 125 Program funds unless a new agreement between SPONSOR and TCAG is formed.
3.3.b. Discharge Upon Completion of Project. Except as to any rights or obligations which survive discharge as specified in Section 3.14 below, this Agreement shall be discharged, and the Parties shall have no further obligation to each other, upon completion of all of SPONSOR’S projects as certified by TCAG.
3.4.Indemnity. It is mutually understood and agreed, relative to the reciprocal indemnification of TCAG and SPONSOR:
3.4.a.Indemnity. SPONSOR shall fully defend, indemnify and hold harmless TCAG, and any officer or employee of TCAG, against any damage or liability occurring by reason of anything done or 6 omitted to be done by SPONSOR under the Agreement and related to SPONSOR’S Project(s). It is also fully understood and agreed that, pursuant to Government Code Section 895.4, SPONSOR shall fully defend, indemnify and hold TCAG harmless from any liability imposed for injury as defined by Government Code Section 810.8 occurring by reason of anything done or omitted to be done by SPONSOR under this Agreement or in connection with any work, authority, or jurisdiction delegated to SPONSOR under this Agreement.
3.4.b.Indemnity. TCAG shall fully defend, indemnify and hold harmless SPONSOR, and any officer or employee of SPONSOR, against any damage or liability occurring because of anything done or omitted to be done by TCAG under or in connection with any work, authority or jurisdiction delegated to TCAG under the Agreement and related to SPONSOR’S Project(s). It is also understood and agreed that, pursuant to Government Code Section 895.4, TCAG shall fully defend, indemnify and hold SPONSOR harmless from any liability imposed for injury as defined by Government Code Section 810.8 occurring by reason of anything done or omitted to be done by TCAG under this Agreement or in connection with any work, authority, or jurisdiction delegated to TCAG under this Agreement.
3.5. Notices. Except as may be otherwise required by law, any notice to be given shall be written and shall be either personally delivered, sent by facsimile transmission or sent by first class mail, postage prepaid and addressed as follows:
TCAG: SPONSOR:
Executive Director City Manager
Tulare County Association of Governments City of Lindsay 210 N. Church St. Ste B 251 E. Honolulu St.
Visalia CA 93291 Lindsay, CA 93247
Fax No.: 559-733 6720 Fax No.: 559-562-1520
3.5.a. Notice personally delivered is effective when delivered. Notice sent by facsimile transmission is deemed to be received upon successful transmission. Notice sent by first class mail shall be deemed received on the fifth day after the date of mailing. Either Party may change the above address by giving written notice pursuant to this paragraph.
3.5.b. Either Party may change its address by giving notice of such changes to the other Party in the manner provided in this Section 3.5. All notices and other communications shall be deemed communicated as of actual receipt or after the second business day after deposit in the United States mail.
3.6. Additional Acts and Documents. Each Party agrees to do all such things and take all such actions, and to make, execute and deliver such other documents and instruments, as shall be reasonably requested to carry out the provisions, intent, and purpose of the Agreement.
3.7. Integration. This Agreement, together with any associated Program Supplement, represents the entire Agreement of the Parties with respect to the subject matter hereof. No representations, warranties, inducements or oral agreements have been made by either of the Parties except as expressly set forth herein, or in other contemporaneous written agreements. 7 3.8. Amendment. This Agreement may not be changed, modified or rescinded except in writing, signed by all Parties hereto, and any attempt at oral modification of this Agreement shall be void and of no effect.
3.9. Independent Agency. SPONSOR renders services under this Agreement as an independent agency and TCAG is also an independent agency under the Agreement. None of SPONSOR’S agents or employees shall be agents or employees of TCAG and none of TCAG’S agents or employees shall be agents or employees of SPONSOR.
3.10. Assignment and Delegation. The Agreement may not be assigned, transferred, hypothecated, or pledged by either Party, nor may either Party delegate its duties or responsibilities hereunder, without the express written consent of the other Party.
3.11. Binding on Successors. This Agreement shall be binding upon the successor(s), assignee(s) or transferee(s) of the Parties. This provision shall not be construed as an authorization to assign, transfer, hypothecate or pledge this Agreement or delegate duties or responsibilities hereunder, other than as provided above.
3.12. Severability. If any part of this Agreement is determined to be unenforceable, invalid, or beyond the authority of either Party to enter into or carry out, then such determination shall not affect the validity of the remainder of this Agreement which shall continue in full force and effect; provided that, the remainder of this Agreement can, absent the excised portion, be reasonably interpreted to give effect to the intentions of the Parties.
3.13. Counterparts. This Agreement may be executed in one or more counterparts and shall become effective when one or more counterparts have been signed by both of the Parties, each counterpart shall be deemed an original, but all counterparts together shall constitute a single document.
3.14. Survival. The following provisions in this Agreement shall survive discharge of the Agreement:
3.14.a. SPONSOR.As to SPONSOR, the following Sections shall survive discharge: Section
1.7 (obligation to apply funds to Project), Section 1.8 (obligation to provide copies and retain records), and Section 1.9 (obligation to continue to manage Project).
3.14.b. TCAG. As to TCAG, the following Section shall survive discharge: Section 2.3 (right to conduct audit).
3.14.c. All Parties. As to all Parties, the following Sections shall survive discharge: Section
3.3.b. (obligation which survives termination), and Section 3.4. (mutual indemnities).
3.15. Limitation. All obligations of TCAG under the terms of this Agreement are expressly contingent upon TCAG’S continued authorization to receive and expend the funds provided by the SB 125 Program. If for any reason TCAG’S right or ability to receive or expend such funds is terminated or suspended in whole or part so that it materially affects TCAG’S ability to fund a Project, then TCAG shall 8 promptly notify SPONSOR, and the Parties shall consult on a course of action. If, after twenty-five (25) working days, a course of action is not agreed upon by the Parties, then this Agreement shall be deemed terminated by mutual or joint consent of the Parties. Any future obligation to fund a Project or any other project or projects of SPONSOR, not already specifically covered by separate Agreement, shall arise only upon execution of a new Agreement therefor.
3.16. Time. Time is and shall be of the essence of this Agreement and each and all of its provisions in which performance is a factor.
3.17. Remedies Cumulative. No remedy or election of remedies provided for in this Agreement shall be deemed exclusive but shall be cumulative with all other remedies at law or in equity. Each remedy shall be construed to give the fullest effect allowed by law.
3.18. Applicable Law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of California. The Parties agree that this contract is made in and shall be performed in Tulare County, California.
3.19. Captions. The captions in this Agreement are for convenience only and are not a part of this Agreement. The captions do not in any way limit or amplify the provisions of this Agreement and shall not affect the construction or interpretation of any of its provisions.
3.20. No Continuing Waiver. The waiver by either Party of any breach of any of the provisions of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of the same, or of any other provision of this Agreement.
3.21. No Rights in Third Parties. Nothing in this Agreement, express or implied, is intended to confer any rights or remedies under or by reason of this Agreement on any third party, nor is anything in this Agreement intended to relieve or discharge the obligation or liability of any third party to any Party to this Agreement, nor shall any provision of this Agreement give any third party any right of subrogation or action over or against any Party to this Agreement.
3.22. Exhibits and Recitals. The Recitals and Exhibits to this Agreement are fully incorporated into and are integral parts of this Agreement.
3.23. Signatory’s Warranty. Each Party warrants to each other that it is fully authorized and competent to enter into this Agreement in the capacity indicated by that Party’s signature below and agrees to be bound by this Agreement as of the day and year first mentioned above upon the execution of this Agreement by each other Party.
9 IN WITNESS WHEREOF, the undersigned Parties have executed this Agreement on the day and year first written above.
TULARE COUNTY ASSOCIATION OF GOVERNMENTS ATTEST:
By: ___________________________ By: ___________________________ Chair of TCAG TCAG Executive Director
Governing Board
CITY OF LINDSAY
By: __________________________ ATTEST:
Mayor
By: _________________________
City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
OFFICE OF TULARE COUNTY COUNSEL
By: __________________________ By: __________________________ Deputy Counsel for City of Lindsay
Counsel for TCAG
JLK/10-21-2024/20241704/2259178.docx
10 APPENDIX
BUDGET ACT OF 2023
SB 125 FORMULA-BASED TRANSIT
AND INTERCITY RAIL CAPITAL
PROGRAM &
ZERO EMISSION TRANSIT
CAPITAL PROGRAM
FINAL GUIDELINES
SEPTEMBER 29, 2023
September 29, 2023
SB125 FINAL GUIDELINES – FORMULAIC FUNDING
Contents
1 Authority andPurpose................................................................................................................................... 2 2 Objectives...................................................................................................................................................... 3 3 Eligible Recipients and Funding Distribution................................................................................................. 4 4 Schedule ........................................................................................................................................................ 7 5 Eligible Projects.............................................................................................................................................. 8 6 Requirements for Funding Allocations........................................................................................................ 11 7 Approval and Programming ........................................................................................................................ 20 8 ProjectDelivery and Reporting.................................................................................................................... 21 9 ProjectAdministration................................................................................................................................. 22 Attachment 1: CCI Funding Guidelines for Administering Agencies................................................................... 23 Investments to Benefit Disadvantaged Communities and Low-Income Communities and Households ....... 23 Attachment 2: Quantification Methodology and Co-Benefit Assessment Methodology................................... 24 CCI Quantification and Reporting Materials................................................................................................... 24 Attachment 3: Benefit Criteria Tables ................................................................................................................ 26 CCI Benefit Criteria Tables .............................................................................................................................. 26 September 29, 2023
2 1 Authority andPurpose
The Transit and Intercity Rail Capital Program (TIRCP) was created by Senate Bill (SB) 862 (Chapter 36, Statutes of 2014) and modified by SB 9 (Chapter 710, Statutes of 2015), to provide grants from the Greenhouse Gas Reduction Fund (GGRF) to fund transformative capital improvements that will modernize California’s intercity, commuter, and urban rail systems, and bus and ferry transit systems, to significantly reduce emissions of greenhouse gases, vehicle miles traveled, and congestion. The legislation of these bills is codified in Sections 75220 through 75225 of the Public Resources Code (PRC). Assembly Bill (AB) 398 (Chapter 135, Statutes of 2017) extended the Cap-and-Trade Program that supports the TIRCP from 2020 through 2030. SB 1 (Chapter 5, Statutes of 2017) continues to provide a historic funding increase for transportation with funds directed to the TIRCP from the Public Transportation Account (PTA).
AB 102 (Chapter 38, Statutes of 2023) and SB 125 (Chapter 54, Statutes of 2023) amended the Budget Act of 2023 to appropriate $4,000,000,000 of General Fund to the TIRCP over the next two fiscal years as well as $910,000,000 of GGRF funding and $190,000,000 of PTA funding over the next four fiscal yearsto establish the Zero-Emission Transit Capital Program (ZETCP). These guidelines are specifically developed to facilitate the award of these funds to projects in an expeditious manner.
These guidelines include elements of the policy, standards, criteria, and procedures for the development, adoption, evaluation and administration of the TIRCP last updated for Cycle 6 (which delivered its last tranche of funding for project awards in July 2023) but are unique to this particular cycle of TIRCP funding. In allowing the funds covered by these guidelines to be available for operating costs, the guidelines are also required to be aligned with the legislative intent described in subdivision (d) of Section 75226 of, and subdivision (f) of Section 75260, of the Public Resources Code. They will be further informed by input received through workshops, public comments and written responses to be received by September 14, 2023.
SB 125 provided additional direction with regards to the funding appropriated in the Budget Act of 2023. It created specific categories for funding as follows:
A) $3,995,000,000 over the next two fiscal years shall be distributed pursuant to a population-based formula to regional transportation planning agencies (RTPA) as defined in Section 7 of these guidelines. The bill authorizes RTPAs to use the moneys for high-priority transit capital projects consistent with the uses allowed in Cycle 6 of the TIRCP, which includes existing projects seeking to maintain or obtain federal or local funding commitments, project development for major projects that are seeking to enter or have already entered project development with federal partners, or for new TIRCP projects. As in Cycle 6, all capital projects must both increase ridership and reduce greenhouse gas emissions, in common with traditional TIRCP project requirements. The funding may also be used to fund transit operating expenses that prevent service cuts and increase ridership for operators within the RTPAs jurisdiction, subject to compliance with requirements and further detail described in Section 6 of these guidelines.
B) $1,100,000,000 over the next four fiscal years shall be for the establishment of the Zero-Emission Transit Capital Program (ZETCP) and requires funds under the program to be allocated to RTPAs pursuant to a population-based formula and another formula based on transit operator revenues within the jurisdiction of these RTPAs, as specified (the formula described is consistent with the current State Transit Assistance formula). The bill authorizes RTPAs to use the moneys for zeroemission transit equipment, including, but not limited to, zero-emission vehicles and refueling infrastructure and, subject to compliance with requirements described in Section 6 of these guidelines, to use those moneys to fund transit operating expenditures that prevent service reduction or elimination in order to maintain or increase ridership.
NOTE: Cycle 7 of TIRCP, funded with the regular GGRF and SB1 sources, is expected to be delayed approximately two months from its regular calendar, with a call for projects around December 1, 2023 and September 29, 2023
3 applications due around March 1, 2024. The proposed timeline reflects eligible applicant feedback and will allow applicants to incorporate the regional choices made under SB 125 when determining what to submit to the competitive TIRCP cycle. Based on this timeline, the Program of Projects would be announced around June 1, 2024.
2 Objectives
The TIRCP was created to fund transformative capital improvements that modernize California’s intercity rail, bus (including feeder buses to intercity rail services, as well as vanpool and micro transit services that are eligible to report as public transit to the Federal Transit Administration), ferry, and rail transit systems (collectively referred to as transit services or systems inclusive of all aforementioned modes unless otherwise specified) to achieve all of the following policy objectives, as codified in Section 75220(a) of the PRC:
1. Reduce emissions of greenhouse gases
2. Expand and improve transitservice to increase ridership
3. Integrate the railservice ofthe state’s various rail operations, including integration with the high-speed railsystem
4. Improve transitsafety
Additionally, Section 75221(c) of the PRC codifies a programmatic goal to provide at least 25 percent of available funding to projects that provide a direct, meaningful, and assured benefit to disadvantaged communities, consistent with the objectives of SB 535. AB 1550 provides further requirements related to ensuring investments meet the needs of priority populations, a term used to cover disadvantaged communities, low-income communities and low-income households.
Investments made by TIRCP are expected to collectively meet or exceed the requirements in AB 1550. Each RTPA will need to provide information related to its projects sufficient to determine the nature of priority population benefits; however, there is no minimum requirement that each project or RTPA needs to meet for the projects submitted.
Taken as a whole, the increases in transit system ridership, as well as the reduction in vehicle miles traveled, congestion and greenhouse gas emissions, will help deliver a healthier and safer transportation system. Investments are expected to position the state to lead in the deployment of cutting edge and zero emission technologies, test innovative strategies and new approaches to reducing transportation-related fatalities, provide important new capacity in corridors that support growth in jobs and housing, and to expand multimodal transportation access and options for all Californians across all regions of the state.
Further, as outlined in SB 125, which amended the Budget Act of 2023, it is the intent of the Legislature to:
(1) provide one-time multiyear bridge funding for transit operators to address operational costs until long-term transit sustainability solutions are identified (2) assist transit operators in preventing service cuts and increasing ridership (3) prioritize the availability of transit for riders who are transit dependent (4) prioritize transit agencies representing a significant percentage of the region’s ridership To that end, SB 125 specifies that the moneys appropriated in the Budget Act of 2023 may be used for high-priority transit capital projects within the project eligibility categories allowed under TIRCP in Cycle 6, and also for transit operating expenses for operators within the RTPAs jurisdiction.
Further detail on the definition of transit operator is included in Section 3.
September 29, 2023
4 3 Eligible Recipients and Funding Distribution
The first year of funding for TIRCP and the ZETCP is already available for distribution once required materials are submitted and must be fully encumbered or expended and liquidated by CalSTA by June 30, 2028. FY23-24 funds for TIRCP and the ZETCP must be disbursed to RTPAs by this deadline. Once received by the RTPA there is no deadline for the expenditure of funds.
TIRCP funding will be allocated in both FY23-24 and FY24-25 to RTPAs according to a population-based formula after each recipient first receives $300,000 of base funding.
The $410 million of first year ZETCP funding (from both PTA and GGRF sources), as well as the $230 million for each of the succeeding three years (from GGRF only), will be allocated to RTPAs pursuant to a population-based formula and another formula based on transit operator revenues within the jurisdiction of these RTPAs. This formula matches the approach used to calculate State Transit Assistance distribution.
Eligible recipients of funding are the RTPAs, as defined in Section 13987(j) of the Government Code. The current eligible recipients based on that definition and initial fund estimates by expected recipient are as follows:
A B C D E F G
RTPA Year 1 TIRCP Year 2 TIRCP Year 1 ZETCP
(53.66% GGRF,
46.34% PTA)
Years 2-4 ZETCP
(per yr, 100%
GGRF)
Grand Total
(B+C+D+(E*3))
Maximum Admin
Share
Metropolitan
Transportation
Commission
$385,068,697 $386,040,188 $149,679,519 $83,966,559 $1,172,688,081 $5,000,000 Alpine County
Transportation
Commission
$360,641 $360,794 $6,740 $3,781 $739,518 $25,000
Amador County
Transportation
Commission
$2,336,465 $2,341,606 $218,158 $122,381 $5,263,373 $52,634 Butte County
Association of
Governments
$10,488,545 $10,514,269 $1,113,156 $624,454 $23,989,331 $239,893 Calaveras County
Local
Transportation
Commission
$2,576,611 $2,582,360 $238,532 $133,811 $5,798,936 $57,989 Colusa County Local
Transportation
Commission
$1,402,047 $1,404,830 $119,153 $66,842 $3,126,556 $31,266 Del Norte County
Local
Transportation
Commission
$1,675,501 $1,678,974 $149,752 $84,007 $3,756,247 $37,562 El Dorado County
Local
Transportation
Commission
$9,085,857 $9,108,041 $971,781 $545,145 $20,801,115 $208,011 Tahoe Regional
Planning Agency
$5,753,283 $5,767,052 $596,916 $334,855 $13,121,818 $131,218 Fresno County
Council of
Governments
$51,406,113 $51,535,149 $6,249,069 $3,505,575 $119,707,058 $1,197,071 Glenn County Local
Transportation
Commission
$1,752,922 $1,756,591 $154,691 $86,778 $3,924,537 $39,245 Humboldt County
Association of
Governments
$7,130,906 $7,148,153 $825,047 $462,831 $16,492,599 $164,926 September 29, 2023
5 Imperial County
Transportation
Commission
$9,362,644 $9,385,526 $1,027,524 $576,416 $21,504,942 $215,049 Inyo County Local
Transportation
Commission
$1,259,080 $1,261,501 $99,284 $55,696 $2,786,952 $27,870 Kern Council of
Governments
$46,278,687 $46,394,777 $5,050,974 $2,833,473 $106,224,857 $1,062,249 Kings County
Association of
Governments
$7,982,701 $8,002,098 $827,175 $464,025 $18,204,049 $182,040 Lake County/City
Council of
Governments
$3,706,510 $3,715,111 $370,593 $207,894 $8,415,895 $84,159 Lassen County Local
Transportation
Commission
$1,829,937 $1,833,800 $165,103 $92,619 $4,106,698 $41,067 Los Angeles County
Metropolitan
Transportation
Authority
$498,650,905 $499,909,177 $119,494,973 $67,033,765 $1,319,156,350 $5,000,000 Madera County
Local
Transportation
Commission
$8,254,231 $8,274,315 $850,825 $477,292 $18,811,248 $188,112 Mariposa County
Local
Transportation
Commission
$1,161,396 $1,163,571 $91,799 $51,497 $2,571,256 $25,713 Mendocino Council
of Governments
$4,848,229 $4,859,713 $505,296 $283,459 $11,063,615 $110,636 Merced County
Association of
Governments
$14,669,424 $14,705,704 $1,558,919 $874,515 $33,557,593 $335,576 Modoc County
Local
Transportation
Commission
$739,160 $740,269 $49,336 $27,676 $1,611,794 $25,000
Mono County Local
Transportation
Commission
$976,126 $977,834 $171,629 $96,279 $2,414,427 $25,000
Transportation
Agency for
Monterey County
$22,218,449 $22,273,790 $2,975,692 $1,669,291 $52,475,803 $524,758 Nevada County
Local
Transportation
Commission
$5,416,406 $5,429,324 $554,558 $311,093 $12,333,568 $123,336 Orange County
Transportation
Authority
$160,108,526 $160,512,022 $22,473,788 $12,607,247 $380,916,076 $3,809,161 Placer County
Transportation
Planning Agency
$16,356,936 $16,397,478 $1,900,006 $1,065,857 $37,851,991 $378,520 Plumas County
Local
Transportation
Commission
$1,257,263 $1,259,680 $114,463 $64,211 $2,824,038 $28,240 Riverside County
Transportation
Commission
$123,382,700 $123,693,468 $14,828,290 $8,318,309 $286,859,385 $2,868,594 Sacramento Area
Council of
Governments
$100,321,824 $100,574,367 $13,907,018 $7,801,498 $238,207,702 $2,382,077 Council of San
Benito County
Governments
$3,609,072 $3,617,427 $348,002 $195,221 $8,160,164 $81,602 San Bernardino
County
Transportation
$110,856,746 $111,135,888 $13,864,934 $7,777,890 $259,191,238 $2,591,912 September 29, 2023
6 Authority
San Diego
Association of
Governments
$48,212,817 $48,333,791 $6,181,044 $3,467,415 $113,129,896 $1,131,299 San Diego
Metropolitan
Transit System
$118,515,843 $118,814,323 $17,265,263 $9,685,392 $283,651,604 $2,836,516 San Joaquin Council
of Governments
$39,935,609 $40,035,684 $5,031,810 $2,822,723 $93,471,271 $934,713 San Luis Obispo
Area Council of
Governments
$14,486,636 $14,522,455 $1,569,547 $880,477 $33,220,070 $332,201 Santa Barbara
County Association
of Governments
(SBCAG)
$22,796,994 $22,853,796 $2,916,400 $1,636,030 $53,475,278 $534,753 Santa Cruz County
Transportation
Commission
$13,771,188 $13,805,201 $2,649,968 $1,486,567 $34,686,060 $346,861 Shasta Regional
Transportation
Agency
$9,423,391 $9,446,427 $993,316 $557,226 $21,534,813 $215,348 Sierra County Local
Transportation
Commission
$463,183 $463,595 $17,533 $9,836 $973,818 $25,000
Siskiyou County
Local
Transportation
Commission
$2,515,009 $2,520,601 $239,061 $134,108 $5,676,994 $56,770 Stanislaus Council
of Governments
$28,068,044 $28,138,155 $3,037,849 $1,704,159 $64,356,526 $643,565 Tehama County
Transportation
Commission
$3,587,498 $3,595,798 $347,323 $194,840 $8,115,139 $81,151 Trinity County
Transportation
Commission
$1,109,747 $1,111,791 $86,567 $48,562 $2,453,791 $25,000 Tulare County
Association of
Governments
$24,305,505 $24,366,115 $2,748,056 $1,541,592 $56,044,453 $560,445 Tuolumne County
Transportation
Council
$3,094,210 $3,101,265 $296,569 $166,368 $6,991,148 $69,911 Ventura County
Transportation
Commission
$42,429,785 $42,536,157 $5,066,998 $2,842,463 $98,560,328 $985,603 Funding distributions will be only made to the above recipients, utilizing fund transfer instructions confirmed with CalSTA by the RTPA prior to transfer, which may in turn make funding available to public agencies in their jurisdiction. RTPAs have the discretion to suballocate or distribute funds within their region based on local needs, existing procedures, policies or priorities, as long as required SB 125 program requirements and goals are met, including addressing how operating needs are expected to be met with SB 125 and/or other resources.
For TIRCP and ZETCP capital projects, the RTPAs may distribute funding to public agencies eligible to receive TIRCP capital funding, including joint powers agencies, that operate or have planning responsibility for existing or planned regularly scheduled intercity or commuter passenger rail service (and associated feeder bus service to intercity rail services), urban rail transit service, or bus or ferry transit service (including commuter bus, vanpool, and micro transit services). Public agencies include local municipalities that operate transit service, construction authorities, transportation authorities, and other similar public entities created by statute. Please note that within such capital projects, with the exception of projects that are in the federal pipeline for major projects project development, the projects funded must result in September 29, 2023
7 construction being completed, as is required under traditional TIRCP funding.
For any spending on transit operations to prevent service reduction or elimination in order to maintain or increase ridership, or to otherwise increase ridership, the RTPAs may distribute funding to transit operators in their jurisdiction that are eligible to receive State Transit Assistance (STA) funding through Section 99314 at the time of distribution by the RTPA. Please note that preventing service reduction and elimination includes the broad variety of expenses required to provide service, including those related to ensuring safety and state of good repair of the vehicles and infrastructure.
RTPAs may also be the sponsor of capital and operating projects and may partner on projects with the agencies eligible to receive funding (such as doing a planning effort tied to making the underlying project more beneficial in a regional context upon implementation).
RTPAs must deposit funds into one or more dedicated bank accounts or custody accounts. Permitted investments include bank demand deposits consistent with California government code, government money market funds, U.S. Treasuries, U.S. Agency securities, California Local Agency Investment Fund (LAIF), and AAA public agency pools, to the extent permitted by RTPA policy and state statute. If a separate account is not possible, the agency may show documents of a line item or subaccount dedicated to SB 125 funds. Funds will be disbursed separately from each fund source supporting SB 125 (General Fund for TIRCP; PTA and GGRF for ZETCP) and identified as such when disbursed. RTPAs are responsible for tracking the receipt and utilization of these funds separately, and recording interest earned (or other investment income earned) on each fund source separately. The interest or investment earnings must also be spent on approved eligible projects within each program and will be accounted for when an agency submits its required Annual Report, as described in Section 9. When the recipient agency submits its Annual Report, they are required to submit a copy of their most recent bank statement. The additional spending made possible by interest or investment earnings shall be approved through submitting an Updated Program Allocation Request to CalSTA, which will approve such spending based on review of project eligibility.
RTPAs, transit operators and other public agencies expending SB 125 formula funding assume responsibility and accountability for the use and expenditure of allocated funds in accordance with these guidelines and applicable statutes. These agencies must also comply with all relevant federal and state laws, regulations, policies, and procedures.
4 Schedule
CalSTA Publishes 2023 SB 125 Guidelines September 29, 2023 Optional, time-limited, focused virtual meetings for agencies to discuss and clarify program requirements (will be scheduled by request)*
Initial Allocation Package Submittal Due
October 16-December 8, 2023
December 31, 2023
Regionally Compiled Transit Operator Data Due
Requested Funding Will be Allocated No Later Than
December 31, 2023
April 30, 2024
*Comments and requests for meetings can be submitted to:
[email protected]
September 29, 2023
8 5 Eligible Projects
TIRCP Funding ($3.995 billion)
In orderto be eligible for TIRCP capital projectfundingunderthisprogram,acapitalprojectmustdemonstrate that it will achieve a reduction in greenhouse gas emissions using the relevant sections of the ZETCP Quantification Methodology. It must also demonstrate an increase in ridership.
As codified in Section 75221(a) of the PRC, projects eligible for funding under the program include, but are not limited to, the following:
1. Rail capital projects, including intercity rail, commuter rail, light rail, and other fixed guideway projects. Additionally, the acquisition of rail cars and locomotives, and the facilities to supportthem, that expand, enhance, and/or improve existing rail systems and connectivity to existing and future transit systems, including the high-speed rail system.
2. Intercity, commuter, and urban rail projects that increase service levels, improve reliability, or decrease travel times, infrastructure access payments to host railroads in lieu of capital investments, efforts to improve existing rail service effectiveness with a focus on improved operating agreements, schedules, and minor capital investments that are expected to generate increased ridership, as well as larger scale projects designed to achieve significantly larger benefits.
3. Rail, bus, and ferry integration implementation, including:
a. integrated ticketing and scheduling systems and related software/hardware capital investments (including, but not limited to, integration with bus or ferry operators and the use of contactless payment and General Transit Feed Specification (GTFS) implementation through Cal-ITP)
b. projects enabling or enhancing shared-use corridors(bothmulti-operator passenger only corridors as well as passenger-freight corridors)
c. related planning efforts focused on, but not limited to, delivery of integrated service not requiring major capital investment, such as transit route and schedule integration (or coordination)
d. other multimodal and service integrationinitiatives, including active transportation and other access investments which increase transit and rail ridership and reduce greenhouse gas emissions
4. Bus rapid transit and other bus and ferry transit investments(including autonomousfixed guideway, vanpool, andmicrotransitservices operated as public transit and first-/last-mile solutions), and to increase ridership and reduce greenhouse gas emissions. This includes large scale deployment of zero emission vehicles and the technologies to support them, and capital investments as a component implementing transit effectiveness studies that will contribute to restructured and enhancedservice.
Grade separations and grade crossing improvements on passenger rail corridors or related to transit projects are eligible, as they are under the discretionary TIRCP. In addition to providing safety benefits, these projects often provide certain roadway based (and sometimes rail related) greenhouse gas emission reductions and a small increase in ridership (tied to reductions in train delays and cancellations tied to incidents at the crossing, and sometimes speed increases that occur after crossings are improved or eliminated). In some cases, ridership increases from such projects are more significant if they are necessary to increase train frequency.
Projects related to mitigating the impacts on freight rail services that are caused by growth in passenger rail may also be eligible for TIRCP funding even if they are not directly on the passenger rail corridor.
Projects that link housing with key destinations and that improve accessibility to economic opportunities are also eligible for TIRCP funding.
Demonstration projects that are smaller-scale efforts with great potential to be expanded are eligible for September 29, 2023
9 funding.
Projects may include new approaches to attracting increased ridership such as smart phone mobile ticketing, contactless payment, or other software and hardware solutions to reduce ticketing transaction costs, or a test of a concept related to integrated ticketing, as well as intercity rail/transit effectiveness or operational planning as a component of the capital investments in improved, expanded and/or restructured service designed to cost-effectively increase ridership. Research, development, and testing of emerging technologies are eligible components. Clean fleet, facility and network improvement projects may also request funding for Zero Emission Mobility Programs, in lieu of Zero Emission Vehicle purchase, in compliance with Innovative Clean Transit Regulation Section 2023.5.
Many TIRCP applicants have met the requirements for reducing greenhouse gas emissions and increasing ridership through combining related capital investments that may individually address only one or the other benefit. Many TIRCP applicants have also augmented their chosen capital projects with key network integration planning studies that consider how to enhance the benefits of their projects (in connecting to other transit and rail systems), or planning efforts that consider a later phase of capital investment and the benefits it will bring to the current proposed project when constructed at a later date.
Agencies may apply to TIRCP Cycle 7 or later for projects that use SB 125 resources for new projects, either to complete project funding or to expand project scope; SB 125 funding will be counted as matching funds in future TIRCP discretionary grant applications. Additional guidance will be provided in the TIRCP Cycle 7 guidelines.
Additionally, RTPAs may suballocate funds to agencies in their jurisdiction so agencies may use this funding to support projects that have previously received a TIRCP award and require an additional infusion of resources to deliver the original scope. RTPAs may also allocate funding to any project awarded funds in Cycle 6 that pledged to use future TIRCP formula funds as match, in accordance with the direction provided in the Cycle 6 guidelines. RTPAs may assume that any funding from these SB 125 resources will help obtain or maintain funds from federal, state and local sources already committed to the projects, and document this benefit for their own projects, and require such documentation of benefits from project sponsors for other projects, in their Allocation Package submissions. Agencies shall state which project is seeking additional funds, identifying the Cycle 1 through 6 project, and whether the funding is needed for the full project scope or for a subcomponent.
RTPAs may suballocate funds to agencies in their jurisdiction so agencies may also use this funding for project development activities, similar to the “Major Projects Project Development Reserve” that was established in the Cycle 6 guidelines, including use of additional funding for projects that received funding for such projects in the Cycle 6 awards. While projects and programs of projects do not need to be ready for construction, agencies should identify how their project or program of projects will be eligible to apply for TIRCP construction funding in the future and what specific federal, state and other funding programs they are planning to utilize for construction funding. As in Cycle 6, such projects must either be pursuing Capital Investment Grant funding through the Federal Transit Administration (FTA) or be parht of the pursuit of Federal Railroad Administration funding through the Corridor Identification Program. Projects not pursuing federal funds for construction from FTA or planning to pursue FRA capital funding for construction through one of the Bipartisan Infrastructure Law programs are not eligible. Agencies may apply to TIRCP Cycle 7 or later for projects that use SB 125 resources for project development; SB 125 funding will be counted as matching funds in future TIRCP discretionary grant applications.
RTPAs that are themselves the capital project sponsor may also utilize funds for their own projects.
RTPAs are also authorized to use TIRCP moneys, subject to compliance with requirements described in Section 6 of these guidelines, to fund transit operating expenses within its jurisdiction that prevent service cuts and increase ridership, including those related to ensuring safety and state of good repair of the vehicles and infrastructure necessary to operate service, as well as those that pay for free and reduced fare programs. Planning expenses related to implementation of ridership recovery and retention strategies are also eligible as operating projects, whether at the September 29, 2023
10 RTPA or STA-eligible transit operator level. RTPAs that are themselves the operator of transit services may also utilize funds for their own operations. Service planning necessary to experiment with, demonstrate or implement significant service modifications may be funded as an operating expenditure at either the RTPA or transit operator level.
ZETCP Funding ($1.1 billion)
Pursuant to SB 125, zero-emission transit equipment, transit facility and network improvement projects such as those that support replacing aging vehicle fleets with Zero-Emission Vehicles (ZEVs), and associated fueling or charging infrastructure or facility modifications, are eligible projects for the Zero-Emission Transit Capital Program (ZETCP). ZEVs include heavy- and light-rail vehicles, buses, and other ZEVs used for transit service. Clean fleet, facility and network improvement projects may also request funding for Zero Emission Mobility Programs, in lieu of Zero Emission Vehicle purchase, in compliance with Innovative Clean Transit Regulation Section 2023.5.
GGRF funds used on these projects (53.7% of the first year and 100% of years 2-4) will require submission of information described in the ZETCP Quantification Methodology, as expending GGRF funds requires benefits reporting. They also require compliance with the CARB Funding Guidelines applicable to all GGRF funding, including semi-annual benefits reporting and identification of benefits to priority populations.
ZETCP funding may also be used for transit operations expenditures that prevent service reduction or elimination in order to maintain or increase transit ridership, in accordance with the provisions described in Section 6 of these guidelines, including those related to ensuring safety and state of good repair of the vehicles and infrastructure necessary to operate service, as well as those that pay for free and reduced fare programs. Planning efforts necessary to implement one or more of the Innovative Clean Transit Plan efforts within the region, and planning expenses related to implementation of ridership recovery and retention strategies, may be programmed as an operating expense out of the PTA portion of funds disbursed to each RTPA, but must be requested in an Allocation Package submission covering the FY23-24 funding year.
A maximum of 1% of total multi-year SB 125 funding, or $5 million, whichever is lower, may be programmed by the RTPA for RTPA administration of SB 125 funding across both the TIRCP and ZETCP, and for planning expenses related to preparing and implementing the initial short-term financial plan, updates to the short-term financial plan, and the long-term financial plan, including planning expenses related to implementation of ridership recovery and retention strategies. If less than $25,000 would be available under this formula, a maximum of $25,000 shall be available to such RTPAs for RTPA administration and planning expenses. As the RTPAs are tasked with developing the regional long-term financial plan for their jurisdictions, there is no requirement to program and suballocate funds to transit operators for this purpose, although they may do so at their discretion. The RTPAs can procure professional services or use their own staff to gather the reports, data and relevant information needed to develop the regional longterm financial plan required by SB 125. This request must be made in the Allocation Package submissions covering FY 23-24 funding from the ZETCP due on December 31, 2023, as an operating project associated with the RTPA, as most funding will be drawn from the Public Transportation Account resources only available in that year. If included in the December 31, 2023 submission, funds may be applied to expenses incurred at any point in the RTPAs FY23-24 fiscal year, including those incurred prior to receipt of funding, subject to RTPA policies that allow such reimbursement. Very small RTPAs may be directed by CalSTA to program the balance of funding from 1st year General Fund resources available under TIRCP if there are insufficient PTA funds available to meet their requested administrative funding amount. Small RTPAs are encouraged to combine planning efforts if feasible. Should RTPAs be part of project-specific project management, resources required for those efforts are to be separately identified as part of the funding requested for each project, as appropriate.
September 29, 2023
11 6 Requirements for Funding Allocations
Each RTPA seeking allocation of funding shall complete an Initial Allocation Package by December 31, 2023. Allocation Packages are encouraged to describe the full four-year plan for use of formulaic funds if already known, understanding that each year’s funds are subject to appropriation in the respective budget year. However, Allocation Packages are expected to be updated for future years should there be any change in funding availability or projects selected for funding distribution. Allocation packages will be treated in accordance with Public Records Act requirements and certain information, subject to those requirements, may be publicly disclosed.
Each Allocation Package shall include, as applicable, the following:
A. A signed cover letter, with signature authorizing and approving the request by the eligible RTPA.
This cover letter should also confirm that the RTPA developed the plan in consultation and coordination with its transit operators.
B. An Allocation Package Narrative Explanation, covering most of the requirements for the regional short-term financial plan for immediate service retention required by statue. This narrative explanation is required by December 31, 2023, unless the RTPA declares that none of the STAeligible transit operators eligible to receive funding within their jurisdiction will have an operational funding need for SB 125 or additional discretionary or nonformula state funding between the 2023- 24 fiscal year and the 2026-27 fiscal year, inclusive. It also must declare that it will not use the SB 125 funding as operating funding for any of its STA-eligible transit operators (or its own transit operations, when the RTPA also operates transit service). Such declarations may take the place of the narrative explanation, if applicable. Even if such declarations are made, the regional Allocation Package Narrative Explanation will still be a required submission by December 31, 2024, in order to receive a timely allocation of FY24-25 funding from SB 125 sources.
The Allocation Package Narrative Explanation shall include the following:
i. An explanation of what funding and service actions are being taken within the region that utilize resources other than SB125 funding. This explanation incorporates the requirement to provide a demonstration of how the region will address any operational deficit, using all available funds, through the 2025–26 fiscal year, based on a 2022 service baseline. Each plan shall provide narrative and data describing the funding approach that addresses expected operational deficits of existing STA-eligible transit operators through the 2025-26 fiscal year across all the region’s STA-eligible transit operators, including strategies to use all available local, state, and federal funds to address such deficits, and the impacts such strategies may have on any capital projects. This section shall focus on the approaches the region is taking and plans to take before the use of SB 125 funds to mitigate operational deficits, both in calendar year 2023 and in future fiscal years through the end of FY25-26. When applicable, this should include reference to delay or elimination of lower priority capital projects to increase funding for operations, utilizing historically high State Transit Assistance funding tied to recent high diesel fuel prices, the use of federal transit formula funding made higher through the Infrastructure Investment and Jobs Act (IIJA) for preventative maintenance expenditures within the operating budget, or the use of higher Local Transportation Fund revenues tied to healthy sales and use tax receipts in certain counties. In some cases, strategies involving the use of non-SB 125 funds to increase transit operator funding may allow SB 125 funds to target capital needs. If utilized, such strategies should be described in this section. To the extent that such deficits cannot be fully addressed with available funds and actions, service impacts relative to the December 31, 2022 service baseline shall be described. This section shall be analyzed and reviewed for completeness. It is understood to be a summary of major September 29, 2023
12 actions taken and planned to be taken across the region based on RTPA and/or transit operator decision-making.
ii. A description and justification of the RTPA strategy to use SB 125 funding to construct capital projects and fund operating expenses that lead to improved outcomes in its jurisdiction. This section shall describe the region’s overall strategy for choosing to spend the expected SB 125 funds on the capital projects and operational expenses described in its Allocation Package. This section addresses the statutory requirements to provide a justification for how the region’s funding is proposed to be allocated to capital and operational expenses and provide a demonstration of how the plan will mitigate service cuts, fare increases, or layoffs relative to a 2022 service baseline to achieve short-term financial sustainability. This section shall highlight the specific manner in which SB 125 funding requested for operations will reduce or eliminate the need for service cuts, fare increases or layoffs. With recent positive results from efforts designed to increase speed of transit services, allowing similar levels of service with lower operating costs or more service with the same operating budget, this section of the Allocation Package would benefit from describing any such efforts that are proposed for the region and transit operators in question. This can include transit-specific infrastructure, stop consolidation, or other efforts. In addition, this description addresses the statutory requirement to provide a summary of how the plan will support ridership improvement strategies that focus on riders, such as coordinating schedules and ease of payment and improving cleanliness and safety, to improve the ridership experience. Since increasing ridership and the associated fare revenues is one approach to strengthening the financial performance of each region’s transit operators, this section shall highlight any portion of the capital projects or any portion of operating funds that are specifically focused on supporting improvement in ridership. This section should also describe any efforts to integrate fares among transit agencies in the region or even outside of the region covered by the RTPA.
This section shall be analyzed and reviewed for completeness. iii. A detailed breakdown and justification for how the funding is proposed to be distributed between transit operators and among projects, consistent with the legislative intent described in SB 125. This section shall include a narrative (and appropriate data and tables) describing the justification for the funding distribution to each specific operator and project that is requested. If requesting spending for transit operations, this section shall address the following items identified in the legislative intent language in SB 125:
1. address operational costs until long-term transit sustainability solutions are identified
2. assist transit operators in preventing service cuts and increasing ridership
3. prioritize the availability of transit for riders who are transit dependent
4. prioritize transit agencies representing a significant percentage of the region’s ridership
If requesting funding for both capital projects and transit operations, the justification for the capital project shall include discussion of the high-priority nature of the capital project and the significance of its completion to the region. In most cases, existing TIRCP-funded capital projects that are already substantially funded and in need of additional resources for completion are expected to be prioritized over beginning new projects. This narrative section should address the approach to this issue. This section shall be analyzed and reviewed for completeness.
September 29, 2023
13 C. An Allocation Package Detailed Project Description, required of all agencies requesting an allocation, regardless of whether they are required to submit a short-term financial plan by the end of 2023. This detailed project description covers all projects that are recommended by the RTPA for SB 125 funding. It does not need to fully utilize all available funds, as this document may be updated on a rolling basis throughout the period covered by SB125 funding as part of an Updated Allocation Package submission. However, for timely distribution of FY23-24 funds, this portion of the Allocation Package must be submitted by December 31, 2023, and for timely distribution of FY24-25 funds, by December 31, 2024.
The detailed project description described above must provide details about how the funding is proposed to be distributed between transit operators and among projects, both capital and operations. This section shall be analyzed and reviewed for project eligibility and completeness.
The list is divided into three sections, covering TIRCP Capital, ZETCP Capital and Operations Funding.
Required contents for each are below.
TIRCP Capital
1. If an agency is requesting allocations for funding for an existing TIRCP project (i.e., a project that has received a previous TIRCP grant, including those involving project development for major projects), they should identify the title of the project and the TIRCP cycle of award (cycles 1-6). They should also identify whether the funds will be used for the full project or for a subcomponent. Each project receiving additional funding shall identify the reason for additional funds being needed, including cost escalation, additional scope requirements or maintaining federal funding commitments. No additional GHG reduction or increased ridership benefits are required to request funds for an existing TIRCP project.
2. If an agency is requesting allocation for funding for new TIRCP-eligible projects, they shall include for each requested TIRCP capital project:
a. A summary or fact sheet (one- to two-page) that includes the following elements:
i. Implementing agency or agencies
ii. Project title
iii. Dates for the start and end of each project phase
iv. Summary of project scope
v. Total project costs, including identification of the amount of funding used for project management as budgeted for the agency or agencies involved (inclusive of RTPA project management)
vi. Identification of the source, type and amount of all funding b. A detailed project schedule, including the project’s current status, and the completion dates of all major delivery milestones.
c. Project Location – provide a map for each of the following:
i. Project location denoting the project site. Provide a KML file for the project with the transit route/project location represented by lines and stops represented by points as applicable.
ii. In addition to showing where housing exists, provide information on housing density and planned/zoned/permitted/etc. housing density. This information may come from planning documents and/orzoning code if other approaches are not readily available.
September 29, 2023
14 iii. In addition to illustrating existing employment centers, provide information on employment density, mix of employment types, and planned future employment land uses. This information may come from planning documents and/or zoning code if other approaches are not readily available. iv. Planned and existing active transportation infrastructure (what currently exists, what is planned, and what would be funded by the project. d. An explanation of greenhouse gas reducing features of the project such as project components that improve air quality and reduce greenhouse gas emissions along a specific corridor, surrounding land use density, housing and employment centers, transit- oriented development/sustainable communities strategy projects, active transportation infrastructure and other features, to the extent available. For all construction projects, agencies are required to submit a copy of the California Air Resources Board (CARB) Quantification Methodologies (QMs) and Calculator Tools for estimating greenhouse gas (GHG) emission reductions and co-benefits identified in Attachment 2.
e. An explanation of expected ridership benefits of the project when constructed, including how the project supports better integration of transit services in the region among modes and providers if applicable.
f. If applicable, an explanation of how some or all of the project is expected to provide direct, meaningful, and assured benefits to a disadvantaged community, low-income communities or low-income households as defined by SB 535 and AB 1550.
3. If agencies plan to use this funding for only project development activities for a new project, they are required to show how their project or program of projects will be eligible to apply for TIRCP construction funding in the future. If the project would not be eligible to apply for TIRCP as a new project, it will not qualify for funding for project development. Agencies shall also demonstrate that they have entered into, or have applied to enter into, federal project development processes for at least a portion of the project or program of projects, and that they expect to receive federal funding in the future once complete with project development.
If the agency expects to be able to leverage state funding to provide the match necessary to obtain federal planning funds, this should also be identified. The required detail for project development only is as follows:
a. A summary or fact sheet (one- to two-page) that includes the following elements:
i. Implementing agency or agencies
ii. Project title
iii. Dates for the start and end of each project development phase, as well as the anticipated date of construction
iv. Summary of overall project scope for the constructed project, with an emphasis on project development scope
v. Total project costs for project development, and an estimate of the fully constructed project cost if available
vi. Identification of the source, type and amount of all funding for the project development phase and intended funding for the construction phase b. A detailed project schedule for the project development phase, including the project’s current status, and the completion dates of all major delivery milestones. c. Description and map designating the project location September 29, 2023
15 d. An explanation of greenhouse gas reducing features of the project such as project components that improve air quality and reduce greenhouse gas emissions along a specific corridor, surrounding land use density, housing and employment centers, transit- oriented development/sustainable communities strategy projects, active transportation infrastructure and other features, to the extent available. No GHG emissions reduction quantification is required, but can be acknowledged, if available. e. An explanation of expected ridership benefits of the project when constructed, including how the project supports better integration of transit services in the region among modes and providers if applicable.
f. If applicable, an explanation of how some or all of the project is expected to provide direct, meaningful, and assured benefits to a disadvantaged community, low-income communities or low-income households as defined by SB 535 and AB 1550.
ZETCP Capital
If an agency is requesting allocation for funding for ZETCP capital projects, they shall include for each requested ZETCP capital project:
a. A summary or fact sheet (one- to two-page) that includes the following elements:
i. Implementing agency or agencies
ii. Project title
iii. Dates for the start and end of each project phase
iv. Summary of project scope
v. Total project costs, including identification of the amount of funding used for project management as budgeted for the agency or agencies involved (inclusive of RTPA project management)
vi. Identification of the source, type and amount of all funding b. A detailed project schedule, including the project’s current status, and the completion dates of all major delivery milestones.
c. Project Location – provide a map for each of the following, where relevant:
i. Project location denoting the project site. Provide a KML file showing project location(s) and impacted transit lines.
ii. In addition to showing where housing exists, provide information on housing density and planned/zoned/permitted/etc. housing density. This information may come from planning documents and/orzoning code if other approaches are not readily available.
iii. In addition to illustrating existing employment centers, provide information on employment density, mix of employment types, and planned future employment land uses. This information may come from planning documents and/or zoning code if other approaches are not readily available. iv. Planned and existing active transportation infrastructure. d. An explanation of greenhouse gas reducing features of the project. For all construction projects, agencies are required to submit a copy of the California Air Resources Board (CARB) Quantification Methodologies (QMs) and Calculator Tools for estimating greenhouse gas (GHG) emission reductions and co-benefits identified in Attachment 2. e. At the time of the Allocation Package submission, applicants are required to submit a job co-benefit modeling tool, which is based upon a co-benefit assessment methodology September 29, 2023
16 developed by CARB. This tool can be found here:
https://ww2.arb.ca.gov/resources/documents/cci-methodologies f. An explanation of how some or all of the project is expected to provide direct, meaningful, and assured benefits to a disadvantaged community, low-income communities or lowincome households as defined by SB 535 and AB 1550. Agencies must evaluate the criteria detailed by CARB (see Attachment 1) and complete the CARB benefit criteria table in Attachment 3, to determine whether the project meets criteria for providing direct, meaningful, and assured benefits to a disadvantaged community, low-income community, and/or low- income households and address a community need pursuant the CARB’s Funding Guidelines, and document the manner in which all or part of the project does so. If an agency plans to engage in additional efforts to consult with disadvantaged or lowincome stakeholders as part of project development, a specific task and budget for the proposed activities should be included in the project application. i. It is a goal of programs using GGRF resources to maximize benefits to disadvantaged communities and low-income communities and households. Pursuant to the requirements of SB 535, as amended by AB 1550, the overall California Climate Investments Program funded with Cap-and-Trade auction proceeds must result in:
(1) a minimum of 25% of the available moneys in the GGRF to projects located within, and benefiting individuals living in, disadvantaged communities, (2) an additional minimum of 5% to projects that benefit low-income households or to projects located within, and benefiting individuals living in, low- income communities located anywhere in the state, and (3) an additional minimum of 5% either to projects that benefit low-income households that are outside of, but within a 1/2 mile of, disadvantaged communities, or to projects located within the boundaries of, and benefiting individuals living in, low-income communities that are outside of, but within a 1/2 mile of, disadvantaged communities. ii. Information on California Climate Investments to Benefit Disadvantaged Communities with background on SB 535, AB 1550 and the CalEPA California Communities Environmental Health Screening Tool 4.0 (CalEnviroScreen), can be found at: https://calepa.ca.gov/EnvJustice/GHGInvest/
g. Identification of whether the entire project, or only certain components, address AB 1550 benefits, and identification of the portion of the budget related to those components.
h. An explanation of expected ridership benefits of the project when constructed, if any.
Transit Operations Funding
If an agency is requesting an allocation of funding for transit operations for one or more of the STAeligible transit operators in its jurisdiction, it shall include the following information for each operator covered by its request:
1. Name of Transit Operator
2. 2022-23 Ridership for the Operator and Operator’s Percent of Region’s Total Ridership
3. Amount of Funding Requested, by source (TIRCP or ZETCP) and Budget Year
4. List of Specific Activities Funded by the Request, quantified where possible:
a. Amount of service being paid for by the additional funding expressed in both revenue service hours and by nature of service retention, restoration or increase invested in (e.g. preventing a reduction in frequency on one or more routes (or systemwide), frequency increases on particular routes or launch of new routes made possible by the funds). Costs involved in maintaining current September 29, 2023
17 operations may include those necessary for ensuring safety and state of good repair of the vehicles and infrastructure necessary to operate service and shall be identified with respect to the current service level they are protecting. In some regions, a different STA-eligible operator may be better able to implement increased or restored service levels than the original operator. This flexibility is allowed and should be noted in the project description when utilized.
b. Identification of operating expenses invested in increased safety and security measures
c. Identification of operating expenses that are intended to increase ridership, including those that fund actions to improve coordination of routes and schedules
5. Identification of benefits to transit dependent riders of activities funded by the request D. A summary Excel table including the proposed uses of TIRCP and ZETCP funds by fiscal year of availability, up to the levels presented in Section 3 above. Uses shall be subdivided between funding for capital projects and funding for operations expenses, with each project and its implementing agency specifically identified, and each operator that will receive operations funding also specifically identified. An Excel template to be used in submitting this required information will be available on the CalSTA website within the Subject Area page dedicated to SB125 Funding. This table should contain data that matches the information submitted in the Allocation Package Detailed Project Description. The data table shall indicate the funding year from which funds are encumbered to the project or operating expense by the RTPA. Actual expenditure of funds may be in that year or a future year, as necessary for the project or operation.
E. Agencies must also submit regionally representative transit operator data in coordination with transit operators providing service within the jurisdiction of the regional transportation planning agency. Regionally representative operator data is expected to include all State Transit Assistancereceiving agencies that are also direct reporters to the National Transit Database (NTD), as well as any additional agencies that are expected to receive either operating or capital project funding from the SB 125 funds. Exceptions are noted below. This data collection is aligned with some of the expected data needs for the Transit Transformation Task Force. For agencies to receive an allocation of funds in the 2023-24 fiscal year, the transit operator data must be submitted by December 31, 2023. CalSTA and Caltrans will review the data submissions for completeness, understanding the quality of the data may vary between operators. RTPAs are not required to confirm the data accuracy compiled from their transit operators. If the transit operator data does not meet the following requirements or is incomplete, agencies will have an opportunity to remedy their submission and receive access to the funding after the requirements are met, by no later than April 30, 2024. The regionally representative transit operator data shall include, but is not limited to:
i. Existing fleet and asset management plans by transit operators. Innovative Clean Transit Plan developed for CARB will be considered an already-responsive component of this requirement. Operators that are required to submit Asset Information Module data to the FTA’s National Transit Database (whether on their own or as part of a group plan) should confirm the last time period for which data was submitted, and whether they submitted their data as part of a group plan. If such data is already submitted to the NTD by Caltrans, the most recent submission should be noted and referenced. If the STA-eligible transit operators within an RTPA’s jurisdiction have operator-specific fleet and/or asset management plans developed for their own management purposes, or for compliance with FTA Capital Investment Program requirements, the most recent version of such plans should be submitted.
September 29, 2023
18 ii. Revenue collection methods and annual costs involved in collecting revenue for each transit operator and regional transportation planning agency involved, by payment instrument. The methods (payment instruments) of revenue collection should be noted and described for all operators covered by the data submission requirements, including reference to use of cash fareboxes, transit passes and tickets available for sale at different locations and in different media, use of mobile ticketing and/or use of smart cards or contactless payment. Information on revenue collection costs shall also be submitted for those operators or regional agencies that are able to identify specific costs in their operating or capital budgets associated with such revenue collection costs. Annual cost should be related to annual revenue for each STA-eligible transit operator that has relevant data to report. For operators that have no identifiable expenses and are not NTD reporters, fare revenues shall still be submitted for the most recent fiscal year in question. For regional agencies that have revenue collection costs without collecting fare revenues directly, the revenue collection costs should be reported by payment instrument, along with an indication of which operators are served by such revenue collection efforts.
1. The dataset shall include, for each transit operator or regional transportation planning agency involved in revenue collection (as applicable):
a. Total cost of revenue collection and total revenue collected for the most recent fiscal year
b. Cost of revenue collection by payment instrument (where available, even if only for certain instruments and not all) and total revenue collected by those same payment instruments, for the most recent fiscal year.
2. Planned capital costs related to fare collection in the next 4 years, if any are planned (including those within expected transit vehicle or other procurements).
iii. A statement of existing service plan and planned service changes through the end of 2023-24, and schedule data in General Transit Feed Specification (GTFS) format.
The goal of this data submission is to provide up to date representation of schedules by transit operator. Nearly all transit agencies of the state are providing their data in GTFS format on a regular basis, and are required to start doing so by FTA regulations by 2024. Such data is already visible to the public and to state agencies as indicated below. Compliance with these statutory requirements may be met by each operator confirming that their current schedule data is correct (an accurate representation of the service that the customer will see in operation), and that future service changes will be translated into an updated GTFS format on a timely basis. If a service change is planned during FY 23-24, an estimated date for submission of GTFS data should be indicated.
A brief summary of the existing service plan and changes to the levels of service planned by operator, at a level that is representative of the larger planned changes but does not need to cover minor changes, shall accompany the allocation package.
Major frequency changes, or addition or discontinuance of routes, should be reflected, but not minor routing or scheduling changes. In addition, changes in total amount of revenue service hours planned for this current fiscal year shall be reported, along with the timeframe for such a change.
1. Existing service is assumed to have been described in the agencies most recent GTFS feed / GTFS Realtime feed. A list of agencies and September 29, 2023
19 associated
September 29, 2023
20 feeds can be found at https://data.ca.gov/dataset/cal-itp-gtfs-ingestpipeline-dataset/resource/e4ca5bd4-e9ce-40aa-a58a-3a6d78b042bd. If this is in error, please contact [email protected]. More general information specific to reporting in GTFS may be found at https://dot.ca.gov/calitp/california-minimum-general-transit-feed-specification-gtfs-guidelines.
2. For the proposed service plan, the ideal format is a GTFS feed, representing, at a minimum, proposed weekday, Saturday and Sunday service, planned scenario. Otherwise, we will accept frequency or new line-based changes. (i.e., line X goes from every 20 minutes to every 10 minutes during peak periods, defined as 6am-9am and 4pm to 7pm).
3. The phasing plan for any proposed service changes.
iv. Expenditures on security and safety measures. This data should be submitted by those agencies that have current or changed levels of expenditure that are specific to security (including cybersecurity) and safety measures, if applicable to the agency or operators covered by the report. This information is expected to highlight those regions and agencies that are expending significant funding, in order to consider this in the context of the Transit Transformation Task Force and to consider the role such spending may play in restoring and increasing ridership. Not all agencies and operators are expected to have specific data in this area. v. Opportunities for service restructuring, eliminating service redundancies, and improving coordination amongst transit operators, including, but not limited to, consolidation of agencies or reevaluation of network management and governance structure. RTPAs with efforts involving these activities across their region or involving specific operators shall provide a summary of the opportunities they are pursuing or have acted upon, including any reports on such opportunities.
Technical assistance in addressing the required contents of the Initial Allocation Package and any future updates may be requested by emailing the SB 125 e-mail address at [email protected].
Assistance may be provided by CalSTA, Caltrans or CARB, depending on the nature of the specific question.
Applicants are reminded that while initial allocation packages are due by December 31, 2023, they may submit updates to such packages on a rolling basis that CalSTA anticipates reviewing on a 30- to 60-day timeline for approval of additional allocations of funding, up to the limit available for the RTPA at the relevant point in the program.
RTPAs are also required to make publicly available (i.e., posted online) a summary of monthly ridership data, consistent with the data submitted to the FTA’s NTD, from all its transit operators and should cover the time period starting on July 1, 2022, through at least June 30, 2028. The monthly reports should include ridership data for each mode of public transportation service that the agency operates. This information will provide the public with monthly trends in ridership and service supplied throughout the year, and also allow for a comparison of ridership recovery compared to this same time last year.
Caltrans will provide all RTPAs with a summary report each month that meets the requirements of this statutory provision, drawn from the data reported to the National Transit Database. The data will be drawn from the NTD at: Complete Monthly Ridership (with adjustments and estimates) | FTA (dot.gov).
RTPAs are required to post a link to this report and data in a manner easily accessed by the public, so that ridership trends within their region can be easily reviewed, in order to receive approval for their allocation packages. For RTPAs with transit operators who do not report monthly data to the NTD, Caltrans will include the most recent annual ridership numbers provided to the NTD. RTPAs may publish September 29, 2023
21 additional ridership data for agencies that do not report monthly to the NTD at their discretion, in order to allow public understanding of the changes in ridership experienced over the SB 125 funding time period.
Unrelated to the Allocation Package submissions, agencies are required to submit and receive approval of a one-time, long-term financial plan by June 30, 2026, that addresses the approach to sustain the region’s transit operations absent additional discretionary or nonformula state funding to maintain eligibility for future TIRCP funding in the 2026-27 fiscal year and beyond. This plan will be analyzed and reviewed for completeness.
Each long-term financial plan shall include, but is not limited to:
I. Demonstration of the implementation of ridership retention and recovery strategies, including, but not limited to, policies that prioritize safety and cleanliness and streamlined coordination between transit operators, such as schedule coordination, reduced boarding times, operational management, and site sharing, to improve rider experience.
II. A five-year forecast of operating funding requirements with detail on all sources of funding proposed for operations, including any new local and regional funding sources being pursued and the progress and improvements implemented since the last submitted regional short-term financial plan.
Technical assistance as it relates to the development of long-term financial plans may be offered from CalSTA and/or Caltrans. RTPAs are expected to utilize existing plans and documents that address the requirements of the long-term financial plan where possible, including the use of supplemental materials or addenda that address the long-term plan requirements and reference back to their existing plans as applicable. CalSTA analysis and review for completeness will only extend to content required by the provision of SB 125. Additional guidance will be developed and articulated in future updates to these guidelines, per the legislative intent of SB 125.
7 Approval and Programming
Once an agency’s Initial Allocation Package is received, along with verification that monthly ridership data as required by statute is available on each regional agency’s website, CalSTA will review and analyze the submitted documents for completeness and for project eligibility with a commitment to facilitate these funds to projects in an expeditious manner and not infringe on the local decision-making processes that determined the specific projects proposed for funding. If all projects are eligible and the documentation is complete, CalSTA will notify the RTPA that its package is approved, publish the information on its SB125 Transit Formula Program subject area page, and authorize disbursement of applied-for funds to the RTPA. If Initial Allocation Packages are incomplete, RTPAs will be promptly notified and allowed to address areas of incompleteness. If any projects are found to be ineligible, RTPAs will be provided an opportunity to choose between ether remedying the ineligible project (or replacing it with another) prior to having the entire package approved, or advancing all projects that are eligible and addressing the ineligible project in a future Updated Allocation Package. CalSTA will maintain a Program Allocation Report that will incorporate all approved projects(both capital and operating) that will be updated in any quarter during which additional approvals of Initial Allocation Packages or Updated Allocation Packages have been made.
Agencies are not required to fully apply for all available funding at the time of Initial Allocation Package submission. Unrequested monies, or the request to program interest earned on deposited funds that have not yet been disbursed to implementing agencies, may be requested in a future Updated Allocation Package. If an agency chooses to request previously unrequested funding or reprioritize funding between projects (including the addition or deletion of a project from their approved project list), an Updated Allocation Package shall be submitted for approval, including a Summary of Changes section immediately after the cover letter authorizing submission, and any updates to the project information in the document September 29, 2023
22 relative to the request. Such documents will be reviewed and analyzed upon receipt for completeness and project eligibility with a commitment to facilitate these funds to projects in an expeditious manner and not infringe on the local decision-making processes that determined the specific projects proposed for funding, with the approved changes included in the quarterly updates to the Program Allocation Report. Notification will be provided to each submitting agency within 30 to 60 days of submission of an Updated Allocation Package regardless of whether the next quarterly Program Allocation Plan has been published. 8 Project Delivery and Reporting
To the extent that recipients specify existing TIRCP projects that already have competitive TIRCP funding awards, CalSTA and Caltrans will work with each project sponsor to update project program supplements to reflect the use of these supplemental resources on the project under its delegated authority from CalSTA.
The first year of funding for TIRCP and the ZETCP is already available for distribution once required materials are submitted and is expected to be fully encumbered or expended and liquidated by June 30, 2028. FY23-24 funds for TIRCP and the ZETCP must be disbursed to RTPAs by this deadline. Once received by the RTPA there is no deadline for the expenditure of funds. Agencies may spend SB 125 funds in any order relative to other state, federal and local funds.
As a condition of ongoing disbursement of requested SB 125 funds, the RTPAs must submit to CalSTA an Annual Report documenting the activities and progress made toward implementation of the projects and operating expenditures, which includes total SB 125 expenditures to date and total amount remaining.
Recordkeeping and reporting requirements will apply through the life of the projects.
As previously noted, recipients must deposit funds into a dedicated bank account that will hold only SB 125 funds. If a separate account is not possible, the agency may show documents of a line item or subaccount dedicated to SB 125 funds. These funds must also be spent on eligible projects and will be accounted for when an agency submits its required Annual Report.
A reporting template will be distributed prior to the first annual report being due by December 31, 2024.
A final delivery report for completed capital projects may also be required, to provide notification of the completion of the project and confirmation of its placement into service. Additional guidance may be developed and articulated in future updates to these guidelines, per the legislative intent of SB 125, and may include the development and distribution of a final delivery report template in the future.
Consistent with CARB’s Funding Guidelines, local agencies are required to report on job co-benefits, in addition to all other reporting requirements, for funding associated with the ZETCP. Job co-benefits refer to California jobs supported, not created, by California Climate Investments. Jobs supported by California Climate Investments include direct, indirect, and induced employment.
At the time of the Allocation Package submission for the ZETCP, agencies are required to submit a job cobenefit modeling tool, which is based upon a co-benefit assessment methodology developed by CARB.
Once an awarded project has been implemented, funding recipients will also be required to report actual (not modeled) jobs data via the semi- annual reporting process. Note that these requirements are only for the ZETCP and are not necessary for the SB 125 TIRCP funding. Projects accessing funding from the ZETCP may also be required to submit reporting information related to greenhouse gas reductions and priority population benefits in accordance with the CARB’s Funding Guidelines (see Attachment 1).
Implementing agencies should note that additional Project Outcome Reporting may be required for TIRCP or ZETCP capital projects. Caltrans may provide assistance through Cal-ITP on scheduling, real-time information and payments to streamline reporting requirements.
The State of California has the right to review project documents and conduct audits during project implementation and over the life of the project. Caltrans or another State agency may audit a sample of SB September 29, 2023
23 125 projects to evaluate the performance of the project, or compliance with state and federal laws and regulations, contract provisions; and program guidelines, and whether project deliverables (outputs) and outcomes are consistent with the project scope, schedule, and benefits described in the Allocation Package.
A report on the projects audited must be submitted by the auditing agency to CalSTA.
In addition, agencies that receive ZETCP funding under this program shall submit a report to CalSTA, no later than October 31, 2024, and annually by October 31st of subsequent years, that includes the following information:
a. How much funding is to be used for operating costs, if any. b. The number, type, date, and location of zero-emission buses, trains or other vehicles purchased, if any.
c. The number, type, date, Open Charge Point Interface (OCPI) data, and location of electric charging stations or hydrogen fueling stations purchased and installed, if any. d. The nameplate capacity of installed equipment in kilowatts for electric charging stations and kilograms per day for hydrogen fueling stations, if any. e. The total costs and the source of funding for vehicles and equipment purchased using these funds.
Additional guidance related to the ZETCP annual report will be provided at least six months before its required submission.
9 ProjectAdministration
Projects awarded funding from SB 125 are expected to document and publicize the TIRCP and ZETCP in proper context when developing press releases and board documents, or in hosting public events such as project groundbreakings. References should be made to TIRCP, ZETCP, the California State Transportation Agency as the program sponsor, and the state programs as fund sources, as applicable, in order to ensure transparency regarding the funding of the projects. Additional details may be provided.
Agencies must encumber and expend monies consistent with State law and ensure that GGRF monies are utilized consistent with the expenditure record submitted by CalSTA and required by SB 1018. A determination that use of GGRF monies is not consistent with the expenditure record and does not further the purposes of AB 32 may occur during legal proceedings or during an audit or program review conducted by the Bureau of State Audits, Department of Finance, a third-party auditor, or CARB.
Depending on the outcome of those proceedings or review, agencies may be required to return monies to the state if expenditures are not consistent with the statutory requirements (such as not furthering the purposes of AB 32).
If a short-term financial plan does not meet the content and completeness requirements outlined in section 6, or if specific projects described do not meet eligibility requirements, agencies will have an opportunity to remedy their plan and receive access to the funding after the requirements are met.
Audits and on-site monitoring can take place at any time at the discretion of CalSTA, without prior warning given to the agency. CalSTA has the right to audit the project records, including technical and financial data of the Project Applicant, the Implementing Agency, and any consultant or sub-consultants at any time after award, during the course of the project and for three years from the date of the final closeout of the project, therefore all project records shall be maintained and made available at the time of request.
The state may terminate the disbursement of funds if it learns of or otherwise discovers that there are allegations supported by reasonable evidence that a violation of any state or federal law or policy by the recipient which affects performance of this funding, or any other grant agreement or contract entered into with the State. If funding disbursement is terminated, or project approval revoked, the September 29, 2023
24 agency may be required to fully or partially repay funds from the TIRCP or ZETCP.
Attachment 1: CCI Funding Guidelines for Administering Agencies (applies to ZETCP Recipients Using GGRF Funds)
Investments to Benefit Disadvantaged Communities and Low-Income Communities and Households The California Air Resources Board (CARB) released the "Funding Guidelines for Agencies Administering California Climate Investments" (Funding Guidelines) on August 30, 2018.
The 2018 Funding Guidelines provide flexibility in implementing a diverse set of investments while maintaining transparency of outcomes and ensuring meaningful community benefits from these investments. These guidelines align with the Legislature’s priorities found in AB 398 and Fiscal Year (FY) 2017-18 appropriations. These guidelines reflect the increasingly important role of California Climate Investments in facilitating the reduction of greenhouse gases while also reducing air pollution, helping communities adapt to the impacts of climate change, and providing meaningful benefits to disadvantaged communities, low-income communities, and low-income households (also referred to as “priority populations”), among other statutory requirements.
CARB collaborates with agencies that administer California Climate Investments programs to develop individual targets for each program to drive investments that achieve direct and meaningful benefits to priority populations and help ensure that statutory requirements are met, which are described in AB 1550.
Additional information can be found at the following CARB websites:
https://ww2.arb.ca.gov/resources/documents/cci-funding-guidelines-administering-agencies September 29, 2023
25 Attachment 2: Quantification Methodology and Co-Benefit Assessment Methodology CCI Quantification and Reporting Materials
Administering agencies using ZETCP GGRF funding for capital expenditures must use the Funding Guidelines with the resources provided by CARB to develop effective programs and demonstrate compliance with program requirements.
Resources include Quantification Methodologies (QMs) and Calculator Tools for estimating greenhouse gas (GHG) emission reductions and co-benefits; Benefit Criteria Tables (BCTs) for determining benefits to priority populations; and Reporting Templates for reporting outcomes.
CARB staff developed the TIRCP QM and associated Calculator Tool to provide guidance for estimating the GHG emission reductions and selected co-benefits for each proposed project type. The calculator tool automates methods described in the QM document, outlines documentation requirements, and provides a link to a step-by-step user guide with project examples. Projects will report the total project GHG emission reductions and co-benefit estimated using the TIRCP Calculator tool as well as the total project GHG emission reductions per dollar of GGRF funds.
The TIRCP Calculator Tool will be used for most ZETCP capital projects, and also for developing quantification estimates for new TIRCP capital projects using SB 125 funds.
Using many of the same inputs required to estimate GHG emission reductions, the TIRCP Calculator Tool will estimate the following co-benefits and key variables from TIRCP projects • ROG emission reductions (lbs),
• NOx emission reductions (lbs),
• PM2.5 emission reductions (lbs),
• Diesel PM emission reductions (lbs),
• Passenger VMT reductions (miles),
• Fossil fuel use reductions (gallons),
• Fossil fuel energy use reductions (kWh),
• Passenger travel cost savings ($), and
• Energy and fuel cost savings ($).
While many ZETCP and TIRCP projects will use the TIRCP calculator tool, there are some project types that may not be covered by a single tool. CARB staff have developed the ZETCP QM by compiling the calculator tools from TIRCP, LCTOP, the Affordable Housing and Sustainable Communities (AHSC) program, the Low-Income Weatherization Program (LIWP), and the Low Carbon Fuel Production (LCFP) Program. The LIWP calculator can be used to calculate the benefits from solar panel and microgrid installations. The LCFP calculator can be used to calculate the benefits from alternative fuel generation in either a new facility or an expanded, existing facility.
All CARB co-benefit assessment methodologies are available at:
https://ww2.arb.ca.gov/resources/documents/cci-methodologies Reporting templates are developed specifically for each program within California Climate Investments. These templates are used by TIRCP staff to report on outcomes from all projects funded by TIRCP, and are expected to also be used to report on outcomes for ZETCP GGRF-funded projects. Additional quantification tools will be identified by CARB for ZETCP project types that are not covered by current quantification tools, generally September 29, 2023
26 utilizing select tools used by existing GGRF programs.
Additional information can be found at the following CARB website:
https://ww2.arb.ca.gov/resources/documents/cci-quantification-benefits-and-reporting-materials Co-benefit Assessment Methodology
California Climate Investments support the State's climate change goals and provide many additional benefits to individuals, households, businesses, and communities. These "co-benefits" include social, economic, and environmental benefits. CARB provides guidance on quantification methods and reporting to administering agencies. CARB contracted with the University of California, Berkeley (UC Berkeley) to help research and develop methods for evaluating project co-benefits. Guidance on using the co-benefit assessment methodologies is contained in CARB's Funding Guidelines.
The co-benefits were prioritized based on administering agency input and broad applicability to California Climate Investments programs. UC Berkeley first reviewed the scientific data to determine if methods could be developed and summarized the findings in literature reviews.
Next, UC Berkeley and CARB developed Co-benefit Assessment Methodologies where feasible.
CARB solicited public comment on draft versions in Spring 2018 prior to posting final Co-benefit Assessment Methodologies. CARB may review and update assessment methodologies periodically based on new or evolving project types; new legislation; available resources; new scientific developments or tools, or modifications in the analytical tools or approaches upon which the methodologies were based; or input from administering agencies or the public.
The California Air Resources Board is updating the Co-benefit assessment methodology. See the following website for the final methodology.
https://ww2.arb.ca.gov/resources/documents/cci-methodologies 27 Attachment 3: Benefit Criteria Tables
CCI Benefit Criteria Tables
ZETCP will use the Sustainable Transportation Benefit Criteria Table developed by CARB to ensure that programs meet the minimum levels of investments to projects that benefit residents of disadvantaged communities, low-income communities, and low-income households, collectively referred to as “priority populations”.
All projects counting toward the statutory investment minimums must be located within an identified community and benefit individuals living within that community, or directly benefit residents of lowincome households anywhere in the State. Administering agencies must determine if a project meets the criteria for providing direct, meaningful, and assured benefits to priority populations using the following evaluation approach:
Step 1: Identify the Priority Population(s). Be located within a census tract identified as a disadvantaged community or low-income community, or directly benefit residents of a low-income household.
Step 2: Address a Need. Meaningfully address an important community or household need for the disadvantaged community, low-income community, or low-income household.
Step 3: Provide a Benefit. Using the evaluation criteria, identify at least one direct, meaningful, and assured benefit that the project provides to priority populations. The benefit provided must directly address the identified need.
Only investments that meet these criteria will be counted toward achieving the statutory investment minimums identified for priority populations. Administering agencies can fund projects that otherwise provide meaningful benefits, but do not meet these criteria; however, those projects will not be counted toward investment minimum.
STAFF REPORT
TO: Lindsay City Council
MEETING DATE: November 12, 2024
DEPARTMENT: Finance
FROM: Lacy Meneses, Director of Finance
AGENDA TITLE: Tyler Technologies ERP Pro 10 Financial Management Suite
ACTION & RECOMMENDATION
Approve and authorize the Mayor or Mayor Pro Tem to sign a contract with Tyler Technologies in the amount of $107,520.00 for the initial implementation, an annual cost of $48,603.00 for 1-3 years, and a 3-5% increase in year 4 to $50,061.09.
BACKGROUND | ANALYSIS
The City of Lindsay currently utilizes the Central Square financial system. This system is extremely antiquated, causing unnecessary work for City staff in order to complete daily tasks, compile financial reports and provide timely information. The City has made several inquiries about features needed to operate efficiently, however Central Square staff have informed the City in order to get the features needed the City would have to upgrade to their newest software priced at $729,535.00. This is in addition to the annual cost of $56,779.92.
The City has since looked at alternative providers consisting of: Oracle, OpenGov, Enterprise ERP, ERP Pro 10 and Sage Intacct.
It was determined that ERP Pro 10 was the best fit for the needs of the City of Lindsay. Tyler Technologies ERP Pro 10 Financial Management Suite will streamline financial processes to save time and money which will aid in balanced budgets, real time data, and reduction in audit findings. Tyler Technologies software is constantly evolving to ensure that the software will never become obsolete, and that the City will always have access to the most up-to-date technology without ever having to pay for an upgrade. The cost for implementing ERP Pro 10 is $107,520.00. The annual cost going forward will be $48,603.00 for years 1-3 and a 3-5% increase in year 4 to $50,061.09.
The contract has been reviewed by our auditors and legal counsel.
FISCAL IMPACT
General fund first year increased cost $107,520.00. There will be savings of $8,176.92 for years 1-3 and $6,718.83 for years 4 and beyond.
ATTACHMENTS
1. ERP PRO 10 Financial Management Suite Software Service Agreement Reviewed/Approved: ______
Item #: 12.1
Action Items
1 SOFTWARE AS A SERVICE AGREEMENT
This Software as a Service Agreement is made between Tyler Technologies, Inc. and Client.
WHEREAS, Client selected Tyler to provide certain products and services set forth in the Investment Summary, including providing Client with access to Tyler’s proprietary software products, and Tyler desires to provide such products and services under the terms of this Agreement; NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth in this Agreement, Tyler and Client agree as follows:
SECTION A – DEFINITIONS
“Agreement” means this Software as a Service Agreement. “Business Travel Policy” means our business travel policy. A copy of our current Business Travel Policy is attached as Schedule 1 to Exhibit B.
“Client” means the City of Lindsay, California.
“Data” means your data necessary to utilize the Tyler Software. “Data Storage Capacity” means the contracted amount of storage capacity for your Data identified in the Investment Summary.
“Defect” means a failure of the Tyler Software to substantially conform to the functional descriptions set forth in our written proposal to you, or their functional equivalent. Future functionality may be updated, modified, or otherwise enhanced through our maintenance and support services, and the governing functional descriptions for such future functionality will be set forth in our then-current Documentation.
“Defined Users” means the number of users that are authorized to use the SaaS Services. The Defined Users for the Agreement are as identified in the Investment Summary. If Exhibit A contains Enterprise Permitting & Licensing labeled software, defined users mean the maximum number of named users that are authorized to use the Enterprise Permitting & Licensing labeled modules as indicated in the Investment Summary.
“Developer” means a third party who owns the intellectual property rights to Third Party Software.
“Documentation” means any online or written documentation related to the use or functionality of the Tyler Software that we provide or otherwise make available to you, including instructions, user guides, manuals and other training or self-help documentation. “Effective Date” means the date by which both your and our authorized representatives have signed the Agreement.
“Force Majeure” means an event beyond the reasonable control of you or us, including, without limitation, governmental action, war, riot or civil commotion, fire, natural disaster, or any other cause that could not with reasonable diligence be foreseen or prevented by you or us. “Investment Summary” means the agreed upon cost proposal for the products and services attached as Exhibit A.
2 “Invoicing and Payment Policy” means the invoicing and payment policy. A copy of our current Invoicing and Payment Policy is attached as Exhibit B.
“Order Form” means an ordering document that includes a quote or investment summary and specifying the items to be provided by Tyler to Client, including any addenda and supplements thereto.
“SaaS Fees” means the fees for the SaaS Services identified in the Investment Summary. “SaaS Services” means software as a service consisting of system administration, system management, and system monitoring activities that Tyler performs for the Tyler Software, and includes the right to access and use the Tyler Software, receive maintenance and support on the Tyler Software, including Downtime resolution under the terms of the SLA, and Data storage and archiving. SaaS Services do not include support of an operating system or hardware, support outside of our normal business hours, or training, consulting or other professional services. “SLA” means the service level agreement. A copy of our current SLA is attached hereto as Exhibit C.
“Statement of Work” means the industry standard implementation plan describing how our professional services will be provided to implement the Tyler Software, and outlining your and our roles and responsibilities in connection with that implementation. The Statement of Work is attached as Exhibit E.
“Support Call Process” means the support call process applicable to all of our customers who have licensed the Tyler Software. A copy of our current Support Call Process is attached as Schedule 1 to Exhibit C.
“Third Party Hardware” means the third party hardware, if any, identified in the Investment Summary.
“Third Party Products” means the Third Party Software and Third Party Hardware. “Third Party SaaS Services” means software as a service provided by a third party, if any, identified in the Investment Summary.
“Third Party Services” means the third party services, if any, identified in the Investment Summary.
“Third Party Software” means the third party software, if any, identified in the Investment Summary.
“Third Party Terms” means, if any, the end user license agreement(s) or similar terms for the Third Party Products or other parties’ products or services, as applicable, and attached or indicated at Exhibit D.
“Tyler” means Tyler Technologies, Inc., a Delaware corporation. “Tyler Software” means our proprietary software, including any integrations, custom modifications, and/or other related interfaces identified in the Investment Summary and licensed by us to you through this Agreement.
“we”, “us”, “our” and similar terms mean Tyler.
“you” and similar terms mean Client.
SECTION B – SAAS SERVICES
1. Rights Granted. We grant to you the non-exclusive, non-assignable limited right to use the SaaS Services solely for your internal business purposes for the number of Defined Users only. The Tyler Software will be made available to you according to the terms of the SLA. You acknowledge that we have no delivery obligations and we will not ship copies of the Tyler Software as part of the SaaS Services. You may use the SaaS Services to access updates and enhancements to the Tyler Software,
3 as further described in Section C(9). The foregoing notwithstanding, to the extent we have sold you perpetual licenses for Tyler Software, if and listed in the Investment Summary, for which you are receiving SaaS Services, your rights to use such Tyler Software are perpetual, subject to the terms and conditions of this Agreement including, without limitation, Section B(4). We will make any such software available to you for download.
2. SaaS Fees. You agree to pay us the SaaS Fees. Those amounts are payable in accordance with our Invoicing and Payment Policy. The SaaS Fees are based on the number of Defined Users and amount of Data Storage Capacity. You may add additional users or additional data storage capacity on the terms set forth in Section H(1). In the event you regularly and/or meaningfully exceed the Defined Users or Data Storage Capacity, we reserve the right to charge you additional fees commensurate with the overage(s).
3. Ownership.
3.1 We retain all ownership and intellectual property rights to the SaaS Services, the Tyler Software, and anything developed by us under this Agreement. You do not acquire under this Agreement any license to use the Tyler Software in excess of the scope and/or duration of the SaaS Services.
3.2 The Documentation is licensed to you and may be used and copied by your employees for internal, non-commercial reference purposes only.
3.3 You retain all ownership and intellectual property rights to the Data. You expressly recognize that except to the extent necessary to carry out our obligations contained in this Agreement, we do not create or endorse any Data used in connection with the SaaS Services.
4. Restrictions. You may not: (a) make the Tyler Software or Documentation resulting from the SaaS Services available in any manner to any third party for use in the third party’s business operations; (b) modify, make derivative works of, disassemble, reverse compile, or reverse engineer any part of the SaaS Services; (c) access or use the SaaS Services in order to build or support, and/or assist a third party in building or supporting, products or services competitive to us; or (d) license, sell, rent, lease, transfer, assign, distribute, display, host, outsource, disclose, permit timesharing or service bureau use, or otherwise commercially exploit or make the SaaS Services, Tyler Software, or Documentation available to any third party other than as expressly permitted by this Agreement.
5. Software Warranty. We warrant that the Tyler Software will perform without Defects during the term of this Agreement. If the Tyler Software does not perform as warranted, we will use all reasonable efforts, consistent with industry standards, to cure the Defect in accordance with the maintenance and support process set forth in Section C(9), below, the SLA and our then current Support Call Process.
6. SaaS Services.
6.1 Our SaaS Services are audited at least yearly in accordance with the AICPA’s Statement on Standards for Attestation Engagements (“SSAE”) No. 21. We have attained, and will maintain, SOC 1 and SOC 2 compliance, or its equivalent, for so long as you are timely paying for SaaS Services. The scope of audit coverage varies for some Tyler Software solutions. Upon execution of a mutually agreeable Non-Disclosure Agreement (“NDA”), we will provide you with a
4 summary of our compliance report(s) or its equivalent. Every year thereafter, for so long as the NDA is in effect and in which you make a written request, we will provide that same information. If our SaaS Services are provided using a 3rd party data center, we will provide available compliance reports for that data center.
6.2 You will be hosted on shared hardware in a Tyler data center or in a third-party data center. In either event, databases containing your Data will be dedicated to you and inaccessible to our other customers.
6.3 Our Tyler data centers have fully-redundant telecommunications access, electrical power, and the required hardware to provide access to the Tyler Software in the event of a disaster or component failure. In the event of a data center failure, we reserve the right to employ our disaster recovery plan for resumption of the SaaS Services. In that event, we commit to a Recovery Point Objective (“RPO”) of 24 hours and a Recovery Time Objective (“RTO”) of 24 hours. RPO represents the maximum duration of time between the most recent recoverable copy of your hosted Data and subsequent data center failure. RTO represents the maximum duration of time following data center failure within which your access to the Tyler Software must be restored.
6.4 We conduct annual penetration testing of either the production network and/or web application to be performed. We will maintain industry standard intrusion detection and prevention systems to monitor malicious activity in the network and to log and block any such activity. We will provide you with a written or electronic record of the actions taken by us in the event that any unauthorized access to your database(s) is detected as a result of our security protocols. We will undertake an additional security audit, on terms and timing to be mutually agreed to by the parties, at your written request. You may not attempt to bypass or subvert security restrictions in the SaaS Services or environments related to the Tyler Software.
Unauthorized attempts to access files, passwords or other confidential information, and unauthorized vulnerability and penetration test scanning of our network and systems (hosted or otherwise) is prohibited without the prior written approval of our IT Security Officer.
6.5 We test our disaster recovery plan on an annual basis. Our standard test is not client-specific.
Should you request a client-specific disaster recovery test, we will work with you to schedule and execute such a test on a mutually agreeable schedule. At your written request, we will provide test results to you within a commercially reasonable timeframe after receipt of the request.
6.6 We will be responsible for importing back-up and verifying that you can log-in. You will be responsible for running reports and testing critical processes to verify the returned Data.
6.7 We provide secure Data transmission paths between each of your workstations and our servers.
6.8 Tyler data centers are accessible only by authorized personnel with a unique key entry. All other visitors to Tyler data centers must be signed in and accompanied by authorized personnel.
Entry attempts to the data center are regularly audited by internal staff and external auditors to ensure no unauthorized access.
5 6.9 Where applicable with respect to our applications that take or process card payment data, we are responsible for the security of cardholder data that we possess, including functions relating to storing, processing, and transmitting of the cardholder data and affirm that, as of the Effective Date, we comply with applicable requirements to be considered PCI DSS compliant and have performed the necessary steps to validate compliance with the PCI DSS. We agree to supply the current status of our PCI DSS compliance program in the form of an official Attestation of Compliance, which can be found at https://www.tylertech.com/aboutus/compliance, and in the event of any change in our status, will comply with applicable notice requirements.
SECTION C – PROFESSIONAL SERVICES
1. Professional Services. We will provide you the various implementation-related services itemized in the Investment Summary and described in the Statement of Work.
2. Professional Services Fees. You agree to pay us the professional services fees in the amounts set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. You acknowledge that the fees stated in the Investment Summary are good-faith estimates of the amount of time and materials required for your implementation. We will bill you the actual fees incurred based on the in-scope services provided to you. Any discrepancies in the total values set forth in the Investment Summary will be resolved by multiplying the applicable hourly rate by the quoted hours.
3. Additional Services. The Investment Summary contains, and the Statement of Work describes, the scope of services and related costs (including programming and/or interface estimates) required for the project based on our understanding of the specifications you supplied. If additional work is required, or if you use or request additional services, we will provide you with an addendum or change order, as applicable, outlining the costs for the additional work. The price quotes in the addendum or change order will be valid for thirty (30) days from the date of the quote.
4. Cancellation. If you cancel services less than four (4) weeks in advance (other than for Force Majeure or breach by us), you will be liable for all (a) daily fees associated with cancelled professional services if we are unable to reassign our personnel and (b) any non-refundable travel expenses already incurred by us on your behalf. We will make all reasonable efforts to reassign personnel in the event you cancel within four (4) weeks of scheduled commitments.
5. Services Warranty. We will perform the services in a professional, workmanlike manner, consistent with industry standards. In the event we provide services that do not conform to this warranty, we will re-perform such services at no additional cost to you.
6. Site Access and Requirements. At no cost to us, you agree to provide us with full and free access to your personnel, facilities, and equipment as may be reasonably necessary for us to provide implementation services, subject to any reasonable security protocols or other written policies provided to us as of the Effective Date, and thereafter as mutually agreed to by you and us.
7. Background Checks. For at least the past twelve (12) years, all of our employees have undergone criminal background checks prior to hire. All employees sign our confidentiality agreement and security policies.
6 8. Client Assistance. You acknowledge that the implementation of the Tyler Software is a cooperative process requiring the time and resources of your personnel. You agree to use all reasonable efforts to cooperate with and assist us as may be reasonably required to meet the agreed upon project deadlines and other milestones for implementation. This cooperation includes at least working with us to schedule the implementation-related services outlined in this Agreement. We will not be liable for failure to meet any deadlines and milestones when such failure is due to Force Majeure or to the failure by your personnel to provide such cooperation and assistance (either through action or omission).
9. Maintenance and Support. For so long as you timely pay applicable fees according to the Invoicing and Payment Policy, then in addition to the terms set forth in the SLA and the Support Call Process, we will:
9.1 perform our maintenance and support obligations in a professional, good, and workmanlike manner, consistent with industry standards, to resolve Defects in the Tyler Software (subject to any applicable release life cycle policy);
9.2 provide support during our established support hours;
9.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third Party Software, if any, in order to provide maintenance and support services;
9.4 make available to you all releases to the Tyler Software (including updates and enhancements) that we make generally available without additional charge to customers who have a maintenance and support agreement in effect; and
9.5 provide non-Defect resolution support of prior releases of the Tyler Software in accordance with any applicable release life cycle policy.
We will use all reasonable efforts to perform support services remotely. Currently, we use a third-party secure unattended connectivity tool called Bomgar, as well as GotoAssist by Citrix. Therefore, you agree to maintain a high-speed internet connection capable of connecting us to your PCs and server(s). You agree to provide us with a login account and local administrative privileges as we may reasonably require to perform remote services. We will, at our option, use the secure connection to assist with proper diagnosis and resolution, subject to any reasonably applicable security protocols. If we cannot resolve a support issue remotely, we may be required to provide onsite services. In such event, we will be responsible for our travel expenses, unless it is determined that the reason onsite support was required was a reason outside our control. Either way, you agree to provide us with full and free access to the Tyler Software, working space, adequate facilities within a reasonable distance from the equipment, and use of machines, attachments, features, or other equipment reasonably necessary for us to provide the maintenance and support services, all at no charge to us. We strongly recommend that you also maintain your VPN for backup connectivity purposes.
For the avoidance of doubt, SaaS Fees do not include the following services: (a) onsite support (unless Tyler cannot remotely correct a Defect in the Tyler Software, as set forth above); (b) application design; (c) other consulting services; or (d) support outside our normal business hours as listed in our thencurrent Support Call Process. Requested services such as those outlined in this section will be billed to
7 you on a time and materials basis at our then current rates. You must request those services with at least one (1) week’s advance notice.
SECTION D – THIRD PARTY PRODUCTS
1. Third Party Hardware. We will sell, deliver, and install onsite the Third Party Hardware, if you have purchased any, for the price set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy.
2. Third Party Software. As part of the SaaS Services, you will receive access to the Third Party Software and related documentation for internal business purposes only. Your rights to the Third Party Software will be governed by the Third Party Terms.
3. Third Party Products Warranties.
3.1 We are authorized by each Developer to grant access to the Third Party Software.
3.2 The Third Party Hardware will be new and unused, and upon payment in full, you will receive free and clear title to the Third Party Hardware.
3.3 You acknowledge that we are not the manufacturer of the Third Party Products. We do not warrant or guarantee the performance of the Third Party Products. However, we grant and pass through to you any warranty that we may receive from the Developer or supplier of the Third Party Products.
4. Third Party Services. If you have purchased Third Party Services, those services will be provided independent of Tyler by such third-party at the rates set forth in the Investment Summary and in accordance with our Invoicing and Payment Policy.
SECTION E - INVOICING AND PAYMENT; INVOICE DISPUTES
1. Invoicing and Payment. We will invoice you the SaaS Fees and fees for other professional services in the Investment Summary per our Invoicing and Payment Policy, subject to Section E(2).
2. Invoice Disputes. If you believe any delivered software or service does not conform to the warranties in this Agreement, you will provide us with written notice within thirty (30) days of your receipt of the applicable invoice. The written notice must contain reasonable detail of the issues you contend are in dispute so that we can confirm the issue and respond to your notice with either a justification of the invoice, an adjustment to the invoice, or a proposal addressing the issues presented in your notice. We will work with you as may be necessary to develop an action plan that outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice.
You may withhold payment of the amount(s) actually in dispute, and only those amounts, until we complete the action items outlined in the plan. If we are unable to complete the action items outlined in the action plan because of your failure to complete the items agreed to be done by you, then you will remit full payment of the invoice. We reserve the right to suspend delivery of all SaaS Services, including maintenance and support services, if you fail to pay an invoice not disputed as described above within fifteen (15) days of notice of our intent to do so.
8 SECTION F – TERM AND TERMINATION
1. Term. The initial term of this Agreement is equal to the number of years indicated for SaaS Services in Exhibit A, commencing on the first day of the first month following the Effective Date, unless earlier terminated as set forth below. If no duration is indicated in Exhibit A, the initial term is one (1) year. Upon expiration of the initial term, this Agreement will renew automatically for additional one (1) year renewal terms at our then-current SaaS Fees unless terminated in writing by either party at least sixty (60) days prior to the end of the then-current renewal term. Your right to access or use the Tyler Software and the SaaS Services will terminate at the end of this Agreement.
2. Termination. This Agreement may be terminated as set forth below. In the event of termination, you will pay us for all undisputed fees and expenses related to the software, products, and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. Disputed fees and expenses in all terminations other than your termination for cause must have been submitted as invoice disputes in accordance with Section E(2).
2.1 Failure to Pay SaaS Fees. You acknowledge that continued access to the SaaS Services is contingent upon your timely payment of SaaS Fees. If you fail to timely pay the SaaS Fees, we may discontinue the SaaS Services and deny your access to the Tyler Software. We may also terminate this Agreement if you don’t cure such failure to pay within forty-five (45) days of receiving written notice of our intent to terminate.
2.2 For Cause. If you believe we have materially breached this Agreement, you will invoke the Dispute Resolution clause set forth in Section H(3). You may terminate this Agreement for cause in the event we do not cure, or create a mutually agreeable action plan to address, a material breach of this Agreement within the thirty (30) day window set forth in Section H(3).
2.3 Force Majeure. Either party has the right to terminate this Agreement if a Force Majeure event suspends performance of the SaaS Services for a period of forty-five (45) days or more.
2.4 Lack of Appropriations. If you should not appropriate or otherwise make available funds sufficient to utilize the SaaS Services, you may unilaterally terminate this Agreement upon thirty (30) days written notice to us. You will not be entitled to a refund or offset of previously paid, but unused SaaS Fees. You agree not to use termination for lack of appropriations as a substitute for termination for convenience.
SECTION G – INDEMNIFICATION, LIMITATION OF LIABILITY AND INSURANCE
1. Intellectual Property Infringement Indemnification.
1.1 We will defend you against any third party claim(s) that the Tyler Software or Documentation infringes that third party’s patent, copyright, or trademark, or misappropriates its trade secrets, and will pay the amount of any resulting adverse final judgment (or settlement to which we consent). You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense.
9 1.2 Our obligations under this Section G(1) will not apply to the extent the claim or adverse final judgment is based on your use of the Tyler Software in contradiction of this Agreement, including with non-licensed third parties, or your willful infringement.
1.3 If we receive information concerning an infringement or misappropriation claim related to the Tyler Software, we may, at our expense and without obligation to do so, either: (a) procure for you the right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a functional equivalent, in which case you will stop running the allegedly infringing Tyler Software immediately. Alternatively, we may decide to litigate the claim to judgment, in which case you may continue to use the Tyler Software consistent with the terms of this Agreement.
1.4 If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software is enjoined by a court of competent jurisdiction, in addition to paying any adverse final judgment (or settlement to which we consent), we will, at our option, either: (a) procure the right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a functional equivalent. This section provides your exclusive remedy for third party copyright, patent, or trademark infringement and trade secret misappropriation claims.
2. General Indemnification.
2.1 We will indemnify and hold harmless you and your agents, officials, and employees from and against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for (a) personal injury or property damage to the extent caused by our negligence or willful misconduct; or (b) our violation of PCI-DSS requirements or a law applicable to our performance under this Agreement. You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense.
2.2 To the extent permitted by applicable law, you will indemnify and hold harmless us and our agents, officials, and employees from and against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for (a) personal injury or property damage to the extent caused by your negligence or willful misconduct; or (b) your violation of a law applicable to your performance under this Agreement.
We will notify you promptly in writing of the claim and will give you sole control over its defense or settlement. We agree to provide you with reasonable assistance, cooperation, and information in defending the claim at your expense.
3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO
THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE HEREBY DISCLAIM ALL OTHER
WARRANTIES AND CONDITIONS, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT
NOT LIMITED TO, ANY IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. CLIENT UNDERSTANDS AND AGREES THAT TYLER DISCLAIMS ANY LIABILITY FOR ERRORS THAT RELATE TO USER ERROR.
4. LIMITATION OF LIABILITY. NOTWITHSTANDING ANYTHING TO THE CONTRARY SET FORTH IN THIS
AGREEMENT, OUR LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED
ON A THEORY OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE
10 LIMITED TO YOUR ACTUAL DIRECT DAMAGES, NOT TO EXCEED (A) DURING THE INITIAL TERM, AS SET FORTH IN SECTION F(1), TOTAL FEES PAID AS OF THE TIME OF THE CLAIM; OR (B) DURING ANY RENEWAL TERM, THE THEN-CURRENT ANNUAL SAAS FEES PAYABLE IN THAT RENEWAL TERM. THE
PARTIES ACKNOWLEDGE AND AGREE THAT THE PRICES SET FORTH IN THIS AGREEMENT ARE SET
IN RELIANCE UPON THIS LIMITATION OF LIABILITY AND TO THE MAXIMUM EXTENT ALLOWED
UNDER APPLICABLE LAW, THE EXCLUSION OF CERTAIN DAMAGES, AND EACH SHALL APPLY REGARDLESS OF THE FAILURE OF AN ESSENTIAL PURPOSE OF ANY REMEDY. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT TO SECTIONS G(1) AND G(2).
5. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW,
IN NO EVENT SHALL WE BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, INDIRECT, OR
CONSEQUENTIAL DAMAGES WHATSOEVER, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
6. Insurance. During the course of performing services under this Agreement, we agree to maintain the following levels of insurance: (a) Commercial General Liability of at least $1,000,000; (b) Automobile Liability of at least $1,000,000; (c) Professional Liability of at least $1,000,000; (d) Workers Compensation complying with applicable statutory requirements; and (e) Excess/Umbrella Liability of at least $5,000,000. We will add you as an additional insured to our Commercial General Liability and Automobile Liability policies, which will automatically add you as an additional insured to our Excess/Umbrella Liability policy as well. We will provide you with copies of certificates of insurance upon your written request.
SECTION H – GENERAL TERMS AND CONDITIONS
1. Additional Products and Services. You may purchase additional products and services at the rates set forth in the Investment Summary for twelve (12) months from the Effective Date by executing a mutually agreed addendum. If no rate is provided in the Investment Summary, or those twelve (12) months have expired, you may purchase additional products and services at our then-current list price, also by executing a mutually agreed addendum. The terms of this Agreement will control any such additional purchase(s), unless otherwise specifically provided in the addendum.
2. Optional Items. Pricing for any listed optional products and services in the Investment Summary will be valid for twelve (12) months from the Effective Date.
3. Dispute Resolution. You agree to provide us with written notice within thirty (30) days of becoming aware of a dispute. You agree to cooperate with us in trying to reasonably resolve all disputes, including, if requested by either party, appointing a senior representative to meet and engage in good faith negotiations with our appointed senior representative. Senior representatives will convene within thirty (30) days of the written dispute notice, unless otherwise agreed. All meetings and discussions between senior representatives will be deemed confidential settlement discussions not subject to disclosure under Federal Rule of Evidence 408 or any similar applicable state rule. If we fail to resolve the dispute, then the parties shall participate in non-binding mediation in an effort to resolve the dispute. If the dispute remains unresolved after mediation, then either of us may assert our respective rights and remedies in a court of competent jurisdiction. Nothing in this section shall prevent you or us from seeking necessary injunctive relief during the dispute resolution procedures.
11 4. Taxes. The fees in the Investment Summary do not include any taxes, including, without limitation, sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt certificate. Otherwise, we will pay all applicable taxes to the proper authorities and you will reimburse us for such taxes. If you have a valid direct-pay permit, you agree to provide us with a copy. For clarity, we are responsible for paying our income taxes, both federal and state, as applicable, arising from our performance of this Agreement.
5. Nondiscrimination. We will not discriminate against any person employed or applying for employment concerning the performance of our responsibilities under this Agreement. This discrimination prohibition will apply to all matters of initial employment, tenure, and terms of employment, or otherwise with respect to any matter directly or indirectly relating to employment concerning race, color, religion, national origin, age, sex, sexual orientation, ancestry, disability that is unrelated to the individual's ability to perform the duties of a particular job or position, height, weight, marital status, or political affiliation. We will post, where appropriate, all notices related to nondiscrimination as may be required by applicable law.
6. E-Verify. We have complied, and will comply, with the E-Verify procedures administered by the U.S.
Citizenship and Immigration Services Verification Division for all of our employees assigned to your project.
7. Subcontractors. We will not subcontract any services under this Agreement without your prior written consent, not to be unreasonably withheld.
8. Binding Effect; No Assignment. This Agreement shall be binding on, and shall be for the benefit of, either your or our successor(s) or permitted assign(s). Neither party may assign this Agreement without the prior written consent of the other party; provided, however, your consent is not required for an assignment by us as a result of a corporate reorganization, merger, acquisition, or purchase of substantially all of our assets.
9. Force Majeure. Except for your payment obligations, neither party will be liable for delays in performing its obligations under this Agreement to the extent that the delay is caused by Force Majeure; provided, however, that within ten (10) business days of the Force Majeure event, the party whose performance is delayed provides the other party with written notice explaining the cause and extent thereof, as well as a request for a reasonable time extension equal to the estimated duration of the Force Majeure event.
10. No Intended Third Party Beneficiaries. This Agreement is entered into solely for the benefit of you and us. No third party will be deemed a beneficiary of this Agreement, and no third party will have the right to make any claim or assert any right under this Agreement. This provision does not affect the rights of third parties under any Third Party Terms.
11. Entire Agreement; Amendment. This Agreement represents the entire agreement between you and us with respect to the subject matter hereof, and supersedes any prior agreements, understandings, and representations, whether written, oral, expressed, implied, or statutory. Purchase orders submitted by you, if any, are for your internal administrative purposes only, and the terms and conditions contained in those purchase orders will have no force or effect. This Agreement may only be modified by a written amendment signed by an authorized representative of each party.
12 12. Severability. If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement will be considered valid and enforceable to the fullest extent permitted by law.
13. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced by either party, such non-enforcement will not act as or be deemed to act as a waiver or modification of this Agreement, nor will such non-enforcement prevent such party from enforcing each and every term of this Agreement thereafter.
14. Independent Contractor. We are an independent contractor for all purposes under this Agreement.
15. Notices. All notices or communications required or permitted as a part of this Agreement, such as notice of an alleged material breach for a termination for cause or a dispute that must be submitted to dispute resolution, must be in writing and will be deemed delivered upon the earlier of the following: (a) actual receipt by the receiving party; (b) upon receipt by sender of a certified mail, return receipt signed by an employee or agent of the receiving party; (c) upon receipt by sender of proof of email delivery; or (d) if not actually received, five (5) days after deposit with the United States Postal Service authorized mail center with proper postage (certified mail, return receipt requested) affixed and addressed to the other party at the address set forth on the signature page hereto or such other address as the party may have designated by proper notice. The consequences for the failure to receive a notice due to improper notification by the intended receiving party of a change in address will be borne by the intended receiving party.
16. Client Lists. You agree that we may identify you by name in client lists, marketing presentations, and promotional materials.
17. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this Agreement, may be exposed to confidential information and that disclosure of such information could violate rights to private individuals and entities, including the parties.
Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law. Each party agrees that it will not disclose any confidential information of the other party and further agrees to take all reasonable and appropriate action to prevent such disclosure by its employees or agents. The confidentiality covenants contained herein will survive the termination or cancellation of this Agreement. This obligation of confidentiality will not apply to information that:
(a) is in the public domain, either at the time of disclosure or afterwards, except by breach of this Agreement by a party or its employees or agents;
(b) a party can establish by reasonable proof was in that party's possession at the time of initial disclosure;
(c) a party receives from a third party who has a right to disclose it to the receiving party; or (d) is the subject of a legitimate disclosure request under the open records laws or similar applicable public disclosure laws governing this Agreement; provided, however, that in the event you receive an open records or other similar applicable request, you will give us prompt notice and otherwise perform the functions required by applicable law.
18. Quarantining of Client Data. Some services provided by Tyler require us to be in possession of your Data. In the event we detect malware or other conditions associated with your Data that are
13 reasonably suspected of putting Tyler resources or other Tyler clients’ data at risk, we reserve the absolute right to move your Data from its location within a multi-tenancy Tyler hosted environment to an isolated “quarantined” environment without advance notice. Your Data will remain in such quarantine for a period of at least six (6) months during which time we will review the Data, and all traffic associated with the Data, for signs of malware or other similar issues. If no issues are detected through such reviews during the six (6) month period of quarantine, we will coordinate with you the restoration of your Data to a non-quarantined environment. In the event your Data must remain in quarantine beyond this six (6) month period through no fault of Tyler’s, we reserve the right to require payment of additional fees for the extended duration of quarantine. We will provide an estimate of what those costs will be upon your request.
19. Business License. In the event a local business license is required for us to perform services hereunder, you will promptly notify us and provide us with the necessary paperwork and/or contact information so that we may timely obtain such license.
20. Governing Law. This Agreement will be governed by and construed in accordance with the laws of your state of domicile, without regard to its rules on conflicts of law.
21. Multiple Originals and Authorized Signatures. This Agreement may be executed in multiple originals, any of which will be independently treated as an original document. Any electronic, faxed, scanned, photocopied, or similarly reproduced signature on this Agreement or any amendment hereto will be deemed an original signature and will be fully enforceable as if an original signature.
Each party represents to the other that the signatory set forth below is duly authorized to bind that party to this Agreement.
22. Cooperative Procurement. To the maximum extent permitted by applicable law, we agree that this Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. We reserve the right to negotiate and customize the terms and conditions set forth herein, including but not limited to pricing, to the scope and circumstances of that cooperative procurement.
23. Data & Insights Solution Terms. Your use of certain Tyler solutions includes Tyler’s Data & Insights data platform. Your rights, and the rights of any of your end users, to use Tyler’s Data & Insights data platform is subject to the Data & Insights SaaS Services Terms of Service, available at https://www.tylertech.com/terms/data-insights-saas-services-terms-of-service. By signing a Tyler Agreement or Order Form, or accessing, installing, or using any of the Tyler solutions listed at the linked terms, you certify that you have reviewed, understand, and agree to said terms.
24. Contract Documents. This Agreement includes the following exhibits:
Exhibit A Investment Summary
Exhibit B Invoicing and Payment Policy
Schedule 1: Business Travel Policy
Exhibit C Service Level Agreement
Schedule 1: Support Call Process
Exhibit D RESERVED
Exhibit E Statement of Work
SIGNATURE PAGE FOLLOWS
14 IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as of the date(s) set forth below.
Tyler Technologies, Inc. City of Lindsay, California
By: By:
Name: Name:
Title: Title:
Date: Date:
Address for Notices: Address for Notices:
Tyler Technologies, Inc. City of Lindsay
One Tyler Drive PO Box 369
Yarmouth, ME 04096 Lindsay, CA 93247-0369
Attention: Chief Legal Officer Attention: ______________________________ Exhibit A
1 Exhibit A
Investment Summary
The following Investment Summary details the software and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date, despite any expiration date in the Investment Summary that may have lapsed as of the Effective Date.
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2023-500978-J4P9K3 CONFIDENTIAL Page 1
Sales Quotation For:
City of Lindsay
PO Box 369
Lindsay CA 93247-0369
Quoted BY Derek Vo
Quote Expiration 12/20/24
Quote Name SaaS w AP Automation
Tyler Annual Software – SaaS
Description List Price Discount Annual
ERP Pro
ERP Pro 10 Financial Management Suite
Core Financials $ 14,786 $ 739 $ 14,047
Contracts Management $ 0 $ 0 $ 0
Fixed Assets $ 1,865 $ 93 $ 1,772
Human Resources Management (Includes Position Budgeting) $ 8,356 $ 418 $ 7,938 Employee Access Pro $ 0 $ 0 $ 0
Employee Access Pro Time & Attendance $ 2,068 $ 103 $ 1,965 Purchasing $ 4,457 $ 223 $ 4,234
Accounts Receivable $ 3,891 $ 195 $ 3,696
ERP Pro 10 Customer Relationship Management Suite
Utility Billing Water/Gas $ 6,427 $ 321 $ 6,106
Cashiering $ 1,415 $ 71 $ 1,344
ERP Pro Community Development Suite
Exhibit A
2023-500978-J4P9K3 CONFIDENTIAL Page 2
Tyler Annual Software – SaaS
Description List Price Discount Annual
Permitting Access $ 1,200 $ 60 $ 1,140
Licensing Access $ 1,200 $ 60 $ 1,140
Tyler One
Identity
Identity Workforce Advanced [5] $ 30 $ 2 $ 28
Content Manager Suite
Content Manager Core $ 5,466 $ 273 $ 5,193
TOTAL: $ 51,161 $ 2,558 $ 48,603
Term # of Years: 3
Tyler Annual Services
Description List Price Discount Annual
ERP Pro
Other Services
Tyler University $ 1,814 $ 91 $ 1,723
TOTAL: $ 1,814 $ 91 $ 1,723
Services
Description Hours/Units Extended Price
ERP Pro 10 Financial Management Suite
Professional Services 424 $ 61,480
Exhibit A
2023-500978-J4P9K3 CONFIDENTIAL Page 3
Services
Description Hours/Units Extended Price
Project Management 1 $ 1,950
Data Conversion Services $ 9,000
ERP Pro 10 Customer Relationship Management Suite
Project Management 1 $ 1,250
Professional Services 152 $ 22,040
Data Conversion Services $ 6,000
Content Manager Suite
Professional Services 40 $ 5,800
TOTAL: $ 107,520
Summary One Time Fees Recurring Fees
Total SaaS $ 48,603
Total Tyler Services $ 107,520 $ 1,723
Summary Total $ 107,520 $ 50,326
Exhibit A
2023-500978-J4P9K3 CONFIDENTIAL Page 4
Comments
Work will be delivered remotely unless otherwise noted in this agreement.
SaaS is considered a term of one year unless otherwise indicated.
Licensing Access Licensing Access displays the license detail, which includes license number, license type, issued to, alternate contact, property, status, effective date, and expiration date. It displays the balance detail, such as fees, penalties, interest, and tax. Payment packet is. It also allows the user to request renewals, as well as pay or apply for a license. Note that the customer pays the $1.25 fee per transaction for payment online.
Permitting Access Permitting Access displays the project detail, which includes permit number, status, address, owner name, expiration date, and issued date. It also displays the segment detail, which includes the fees, balance, payments, and any pending payments. It displays any inspection history. Payment packet is created to be imported to the permitting system. It also allows the user to request inspections, as well as pay or apply for a permit. Note that the customer pays the $1.25 fee per transaction for payment online.
Core Financials Core Financials includes general ledger, budget prep, bank recon, AP, CellSense, a standard forms pkg, output director, positive pay, secure signatures.
Identity Workforce Advanced [5] Tyler’s Identity Workforce currently supports the following identity providers (IdP's) for use with Tyler back-office solutions: Microsoft Active Directory through Azure AD, ADFS or Okta AD agent, Google Cloud Identity, Identity Automation RapidIdentity, and Okta. Any requirement by you to use an IdP not supported by Tyler may require additional costs, available upon request. Identity Workforce SaaS Fees are based on user counts. Year one SaaS Fee is based on estimated user count as indicated in this order. Unless otherwise agreed by the parties, the SaaS Fee for each subsequent annual term is based on the preceding annual term’s annual user count.
Cashiering Cashiering supports credit/debit cards, is PCI Compliant, and includes a cash collection interface and a cashiering receipt import.
Utility Billing Water/Gas Utility CIS System includes collections, tax lien process and import, a standard forms pkg., output director and one Utility handheld meter-reader interface.
Exhibit A
2023-500978-J4P9K3 CONFIDENTIAL Page 5
Utilities Data Conversion Utility Billing conversion includes contacts/properties/accounts, meters, transaction/consumption/read history, metered services, non-metered service. Balanced transactions converted from current calendar year plus prior 2 years. Unlimited history imported upon request.
Financial Management Data Conversion Financial Management conversion includes Chart of Accounts, General Ledger, and Accounts Payable. Prior fiscal year balances, current fiscal year balanced transactions, and unlimited unbalanced transaction history are also included.
Human Resources Management / Payroll
Data Conversion
Human Resources Management conversion includes employee data, current calendar year balanced transactions, and unlimited unbalanced transaction history.
Exhibit A
Exhibit B
1 Exhibit B
Invoicing and Payment Policy
We will provide you with the software and services set forth in the Investment Summary of the Agreement. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement.
Invoicing: We will invoice you for the applicable software and services in the Investment Summary as set forth below. Your rights to dispute any invoice are set forth in the Agreement.
1. SaaS Fees. SaaS Fees are invoiced on an annual basis, beginning on the commencement of the initial term as set forth in Section F (1) of this Agreement. Your annual SaaS fees for the initial term are set forth in the Investment Summary. Upon expiration of the initial term, Tyler agrees not to increase SaaS Fees by more than three percent (3%) per year for the following two (2) annual renewals. Subsequent annual SaaS fees will be at our then-current rates.
2. Other Tyler Software and Services.
2.1 Implementation and Other Professional Services (including training): Implementation and other professional services (including training) are billed and invoiced as delivered, at the rates set forth in the Investment Summary.
2.2 Consulting Services: If you have purchased any Business Process Consulting services, if they have been quoted as fixed-fee services, they will be invoiced 50% upon your acceptance of the Best Practice Recommendations, by module, and 50% upon your acceptance of custom desktop procedures, by module. If you have purchased any Business Process Consulting services and they are quoted as an estimate, then we will bill you the actual services delivered on a time and materials basis.
2.3 Conversions: Fixed-fee conversions are invoiced 50% upon initial delivery of the converted Data, by conversion option, and 50% upon Client acceptance to load the converted Data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, we will bill you the actual services delivered on a time and materials basis.
2.4 Requested Modifications to the Tyler Software: Requested modifications to the Tyler Software are invoiced 50% upon delivery of specifications and 50% upon delivery of the applicable modification. You must report any failure of the modification to conform to the specifications within thirty (30) days of delivery; otherwise, the modification will be deemed to be in compliance with the specifications after the 30-day window has passed. You may still report Defects to us as set forth in this Agreement.
2.5 Other Fixed Price Services: Other fixed price services are invoiced as delivered, at the rates set forth in the Investment Summary. For the avoidance of doubt, where “Project Planning Services” are provided, payment will be due upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be billed monthly in arrears, beginning on the first day of the month immediately following initiation of project planning.
Exhibit B
2 2.6 Web Services: Annual fees for web services are payable in advance, commencing upon the availability of the service. Your annual fees for the initial term are set forth in the Investment Summary. Upon expiration of the initial term, your annual fees will be at our then-current rates.
2.7 Annual Services: Unless otherwise indicated in this Exhibit B, fees for annual services are due annually, in advance, commencing on the availability of the service. Your annual fees for the initial term are set forth in the Investment Summary. Upon expiration of the initial term, your annual fees will be at our then-current rates.
3. Third Party Products and Hardware.
3.1 Third Party Software License Fees: License fees for Third Party Software, if any, are invoiced when we make it available to you for downloading.
3.2 Third Party Software Maintenance: The first year maintenance fee for the Third Party Software is invoiced when we make it available to you for downloading. Subsequent annual maintenance fees for Third Party Software are invoiced annually, in advance, at thencurrent rates, upon each anniversary thereof.
3.3 Hardware: Third Party Hardware costs, if any, are invoiced upon delivery.
3.4 Hardware Maintenance: The first year maintenance fee for Hardware is invoiced upon delivery of the hardware. Subsequent annual maintenance fees for hardware are invoiced annually, in advance, at then-current rates, upon each anniversary thereof.
3.5 Third Party Services: Fees for Third Party Services, if any, are invoiced as delivered, along with applicable expenses, at the rates set forth in the Investment Summary.
3.6 Third Party SaaS: Third Party SaaS Services fees, if any, are invoiced annually, in advance, commencing with availability of the respective Third Party SaaS Services. Pricing for the first year of Third Party SaaS Services is indicated in the Investment Summary. Pricing for subsequent years will be at the respective third party’s then-current rates.
4. Transaction Fees. Unless paid directly by an end user at the time of transaction, per transaction (call, message, etc.) fees are invoiced on a quarterly basis. Fees are indicated in the Investment Summary and may be increased by Tyler upon notice of no less than thirty (30) days.
5. Expenses. The service rates in the Investment Summary do not include travel expenses.
Expenses for Tyler delivered services will be billed as incurred and only in accordance with our then-current Business Travel Policy, plus a 10% travel agency processing fee. Our current Business Travel Policy is attached to this Exhibit B as Schedule 1. Copies of receipts will be provided upon request; we reserve the right to charge you an administrative fee depending on the extent of your requests. Receipts for miscellaneous items less than twenty-five dollars and mileage logs are not available.
Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We prefer to receive payments electronically. Our electronic payment information is available by contacting [email protected].
Exhibit B
Schedule 1
1 Exhibit B
Schedule 1
Business Travel Policy
1. Air Travel
A. Reservations & Tickets
The Travel Management Company (TMC) used by Tyler will provide an employee with a direct flight within two hours before or after the requested departure time, assuming that flight does not add more than three hours to the employee’s total trip duration and the fare is within $100 (each way) of the lowest logical fare. If a net savings of $200 or more (each way) is possible through a connecting flight that is within two hours before or after the requested departure time and that does not add more than three hours to the employee’s total trip duration, the connecting flight should be accepted.
Employees are encouraged to make advanced reservations to take full advantage of discount opportunities. Employees should use all reasonable efforts to make travel arrangements at least two (2) weeks in advance of commitments. A seven (7) day advance booking requirement is mandatory. When booking less than seven (7) days in advance, management approval will be required.
Except in the case of international travel where a segment of continuous air travel is six (6) or more consecutive hours in length, only economy or coach class seating is reimbursable. Employees shall not be reimbursed for “Basic Economy Fares” because these fares are non-refundable and have many restrictions that outweigh the cost-savings.
B. Baggage Fees
Reimbursement of personal baggage charges are based on trip duration as follows:
• Up to five (5) days = one (1) checked bag
• Six (6) or more days = two (2) checked bags
Baggage fees for sports equipment are not reimbursable.
Exhibit B
Schedule 1
2 2. Ground Transportation
A. Private Automobile
Mileage Allowance – Business use of an employee’s private automobile will be reimbursed at the current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated by using the employee's office as the starting and ending point, in compliance with IRS regulations.
Employees who have been designated a home office should calculate miles from their home.
B. Rental Car
Employees are authorized to rent cars only in conjunction with air travel when cost, convenience, and the specific situation reasonably require their use. When renting a car for Tyler business, employees should select a “mid-size” or “intermediate” car. “Full” size cars may be rented when three or more employees are traveling together. Tyler carries leased vehicle coverage for business car rentals; except for employees traveling to Alaska and internationally (excluding Canada), additional insurance on the rental agreement should be declined.
C. Public Transportation
Taxi or airport limousine services may be considered when traveling in and around cities or to and from airports when less expensive means of transportation are unavailable or impractical. The actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to the airport, tips are included in the per diem rates and will not be reimbursed separately.
D. Parking & Tolls
When parking at the airport, employees must use longer term parking areas that are measured in days as opposed to hours. Park and fly options located near some airports may also be used. For extended trips that would result in excessive parking charges, public transportation to/from the airport should be considered. Tolls will be reimbursed when receipts are presented.
3. Lodging
Tyler’s TMC will select hotel chains that are well established, reasonable in price, and conveniently located in relation to the traveler's work assignment. Typical hotel chains include Courtyard, Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local hotel, the hotel reservation should note that discount and the employee should confirm the lower rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be noted in their travel profiles so that the employee can take advantage of any lower club rates.
“No shows” or cancellation fees are not reimbursable if the employee does not comply with the hotel’s cancellation policy.
Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed separately.
Exhibit B
Schedule 1
3 Employees are not authorized to reserve non-traditional short-term lodging, such as Airbnb, VRBO, and HomeAway. Employees who elect to make such reservations shall not be reimbursed.
4. Meals and Incidental Expenses
Employee meals and incidental expenses while on travel status within the continental U.S. are in accordance with the federal per diem rates published by the General Services Administration.
Incidental expenses include tips to maids, hotel staff, and shuttle drivers and other minor travel expenses. Per diem rates are available at www.gsa.gov/perdiem.
Per diem for Alaska, Hawaii, U.S. protectorates and international destinations are provided separately by the Department of State and will be determined as required.
A. Overnight Travel
For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a trip are governed as set forth below.
Departure Day
Depart before 12:00 noon Lunch and dinner
Depart after 12:00 noon
Return Day
Dinner
Return before 12:00 noon Breakfast
Return between 12:00 noon & 7:00 p.m. Breakfast and lunch Return after 7:00 p.m.* Breakfast, lunch and dinner
*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner.
The reimbursement rates for individual meals are calculated as a percentage of the full day per diem as follows:
Breakfast 15%
Lunch 25%
Dinner 60%
B. Same Day Travel
Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the event they return home after 7:00 p.m.*
*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner.
Exhibit B
Schedule 1
4 5. Internet Access – Hotels and Airports
Employees who travel may need to access their e-mail at night. Many hotels provide free high speed internet access and Tyler employees are encouraged to use such hotels whenever possible. If an employee’s hotel charges for internet access it is reimbursable up to $10.00 per day. Charges for internet access at airports are not reimbursable.
6. International Travel
All international flights with the exception of flights between the U.S. and Canada should be reserved through TMC using the “lowest practical coach fare” with the exception of flights that are six (6) or more consecutive hours in length. In such event, the next available seating class above coach shall be reimbursed.
When required to travel internationally for business, employees shall be reimbursed for photo fees, application fees, and execution fees when obtaining a new passport book, but fees related to passport renewals are not reimbursable. Visa application and legal fees, entry taxes and departure taxes are reimbursable.
The cost of vaccinations that are either required for travel to specific countries or suggested by the U.S. Department of Health & Human Services for travel to specific countries, is reimbursable.
Section 4, Meals & Incidental Expenses, and Section 2.b., Rental Car, shall apply to this section.
Exhibit C
1 Exhibit C
SERVICE LEVEL AGREEMENT
I. Agreement Overview
This SLA operates in conjunction with, and does not supersede or replace any part of, the Agreement. It outlines the information technology service levels that we will provide to you to ensure the availability of the application services that you have requested us to provide. All other support services are documented in the Support Call Process. This SLA does not apply to any Third Party SaaS Services. All other support services are documented in the Support Call Process.
II. Definitions. Except as defined below, all defined terms have the meaning set forth in the Agreement.
Actual Attainment: The percentage of time the Tyler Software is available during a calendar month, calculated as follows: (Service Availability – Downtime) ÷ Service Availability.
Client Error Incident: Any service unavailability resulting from your applications, content or equipment, or the acts or omissions of any of your service users or third-party providers over whom we exercise no control.
Downtime: Those minutes during Service Availability, as defined below, when all users cannot launch, login, search or save primary data in the Tyler Software. Downtime does not include those instances in which only a Defect is present.
Emergency Maintenance Window: (1) maintenance that is required to patch a critical security vulnerability; (2) maintenance that is required to prevent an imminent outage of Service Availability; or (3) maintenance that is mutually agreed upon in writing by Tyler and the Client.
Planned Downtime: Downtime that occurs during a Standard or Emergency Maintenance window.
Service Availability: The total number of minutes in a calendar month that the Tyler Software is capable of receiving, processing, and responding to requests, excluding Planned Downtime, Client Error Incidents, denial of service attacks and Force Majeure. Service Availability only applies to Tyler Software being used in the live production environment.
Standard Maintenance: Routine maintenance to the Tyler Software and infrastructure. Standard Maintenance is limited to five (5) hours per week.
III. Service Availability
a. Your Responsibilities
Whenever you experience Downtime, you must make a support call according to the procedures outlined in the Support Call Process. You will receive a support case number.
Exhibit C
2 b. Our Responsibilities
When our support team receives a call from you that Downtime has occurred or is occurring, we will work with you to identify the cause of the Downtime (including whether it may be the result of Planned Downtime, a Client Error Incident, denial of service attack or Force Majeure). We will also work with you to resume normal operations.
c. Client Relief
Our targeted Attainment Goal is 100%. You may be entitled to credits as indicated in the Client Relief Schedule found below. Your relief credit is calculated as a percentage of the SaaS Fees paid for the calendar month.
In order to receive relief credits, you must submit a request through one of the channels listed in our Support Call Process within fifteen (15) days of the end of the applicable month. We will respond to your relief request within thirty (30) days of receipt.
The total credits confirmed by us will be applied to the SaaS Fee for the next billing cycle. Issuing of such credit does not relieve us of our obligations under the Agreement to correct the problem which created the service interruption.
Credits are only payable when Actual Attainment results in eligibility for credits in consecutive months and only for such consecutive months.
Client Relief Schedule
Actual Attainment Client Relief
99.99% - 99.70% Remedial action will be taken
99.69% - 98.50% 2% of SaaS Fees paid for applicable month
98.49% - 97.50% 4% of SaaS Fees paid for applicable month
97.49% - 96.50% 6% of SaaS Fees paid for applicable month
96.49% - 95.50% 8% of SaaS Fees paid for applicable month Below 95.50% 10% of SaaS Fees paid for applicable month * Notwithstanding language in the Agreement to the contrary, Recovery Point Objective is one (1) hour.
IV. Maintenance Notifications
We perform Standard Maintenance during limited windows that are historically known to be reliably low-traffic times. If and when maintenance is predicted to occur during periods of higher traffic, we will provide advance notice of those windows and will coordinate to the greatest extent possible with you.
Not all maintenance activities will cause application unavailability. However, if Tyler anticipates that activities during a Standard or Emergency Maintenance window may make the Tyler Software unavailable, we will provide advance notice, as reasonably practicable, that the Tyler Software will be unavailable during the maintenance window.
Exhibit C
Schedule 1
1 Exhibit C
Schedule 1
Support Call Process
Support Channels
Tyler Technologies, Inc. provides the following channels of software support for authorized users*:
(1) On-line submission (portal) – for less urgent and functionality-based questions, users may create support incidents through the Tyler Customer Portal available at the Tyler Technologies website.
A built-in Answer Panel provides users with resolutions to most “how-to” and configurationbased questions through a simplified search interface with machine learning, potentially eliminating the need to submit the support case.
(2) Email – for less urgent situations, users may submit emails directly to the software support group.
(3) Telephone – for urgent or complex questions, users receive toll-free, telephone software support.
* Channel availability may be limited for certain applications.
Support Resources
A number of additional resources are available to provide a comprehensive and complete support experience:
(1) Tyler Website – www.tylertech.com – for accessing client tools, documentation, and other information including support contact information.
(2) Tyler Search -a knowledge based search engine that lets you search multiple sources simultaneously to find the answers you need, 24x7.
(3) Tyler Community –provides a venue for all Tyler clients with current maintenance agreements to collaborate with one another, share best practices and resources, and access documentation. (4) Tyler University – online training courses on Tyler products.
Support Availability
Tyler Technologies support is available during the local business hours of 8 AM to 5 PM (Monday – Friday) across four US time zones (Pacific, Mountain, Central and Eastern). Tyler’s holiday schedule is outlined below. There will be no support coverage on these days.
New Year’s Day Labor Day
Martin Luther King, Jr. Day Thanksgiving Day
Memorial Day Day after Thanksgiving
Independence Day Christmas Day
For support teams that provide after-hours service, we will provide you with procedures for contacting support staff after normal business hours for reporting Priority Level 1 Defects only. Upon receipt of Exhibit C
Schedule 1
2 such a Defect notification, we will use commercially reasonable efforts to meet the resolution targets set forth below.
We will also make commercially reasonable efforts to be available for one pre-scheduled Saturday of each month to assist your IT staff with applying patches and release upgrades, as well as consulting with them on server maintenance and configuration of the Tyler Software environment.
Incident Handling
Incident Tracking
Every support incident is logged into Tyler’s Customer Relationship Management System and given a unique case number. This system tracks the history of each incident. The case number is used to track and reference open issues when clients contact support. Clients may track incidents, using the case number, through Tyler’s Customer Portal or by calling software support directly.
Incident Priority
Each incident is assigned a priority level, which corresponds to the Client’s needs. Tyler and the Client will reasonably set the priority of the incident per the chart below. This chart is not intended to address every type of support incident, and certain “characteristics” may or may not apply depending on whether the Tyler software has been deployed on customer infrastructure or the Tyler cloud. The goal is to help guide the Client towards clearly understanding and communicating the importance of the issue and to describe generally expected response and resolution targets in the production environment only.
References to a “confirmed support incident” mean that Tyler and the Client have successfully validated the reported Defect/support incident.
Priority
Level Characteristics of Support Incident Resolution Targets* 1 Critical
Support incident that causes (a)
complete application failure or
application unavailability; (b)
application failure or unavailability in
one or more of the client’s remote
location; or (c) systemic loss of
multiple essential system functions.
Tyler shall provide an initial response to Priority Level 1 incidents within one (1) business hour of receipt of
the incident. Once the incident has been confirmed,
Tyler shall use commercially reasonable efforts to
resolve such support incidents or provide a
circumvention procedure within one (1) business
day. For non-hosted customers, Tyler’s responsibility
for lost or corrupted data is limited to assisting the
Client in restoring its last available database.
Exhibit C
Schedule 1
3 Priority
Level Characteristics of Support Incident Resolution Targets* 2 High
Support incident that causes (a)
repeated, consistent failure of
essential functionality affecting more
than one user or (b) loss or corruption
of data.
Tyler shall provide an initial response to Priority Level 2 incidents within four (4) business hours of receipt of the incident. Once the incident has been confirmed,
Tyler shall use commercially reasonable efforts to
resolve such support incidents or provide a
circumvention procedure within ten (10) business
days. For non-hosted customers, Tyler’s
responsibility for loss or corrupted data is limited to assisting the Client in restoring its last available
database.
3 Medium
Priority Level 1 incident with an
existing circumvention procedure, or
a Priority Level 2 incident that affects
only one user or for which there is an
existing circumvention procedure.
Tyler shall provide an initial response to Priority Level 3 incidents within one (1) business day of receipt of
the incident. Once the incident has been confirmed,
Tyler shall use commercially reasonable efforts to
resolve such support incidents without the need for a
circumvention procedure with the next published
maintenance update or service pack, which shall
occur at least quarterly. For non-hosted customers,
Tyler’s responsibility for lost or corrupted data is
limited to assisting the Client in restoring its last
available database.
4 Noncritical
Support incident that causes failure of
non-essential functionality or a
cosmetic or other issue that does not
qualify as any other Priority Level.
Tyler shall provide an initial response to Priority Level 4 incidents within two (2) business days of receipt of
the incident. Once the incident has been confirmed,
Tyler shall use commercially reasonable efforts to
resolve such support incidents, as well as cosmetic
issues, with a future version release.
*Response and Resolution Targets may differ by product or business need Incident Escalation
If Tyler is unable to resolve any priority level 1 or 2 defect as listed above or the priority of an issue has elevated since initiation, you may escalate the incident to the appropriate resource, as outlined by each product support team. The corresponding resource will meet with you and any Tyler staff to establish a mutually agreeable plan for addressing the defect.
Remote Support Tool
Some support calls may require further analysis of the Client’s database, processes or setup to diagnose a problem or to assist with a question. Tyler will, at its discretion, use an industry-standard remote support tool. Tyler’s support team must have the ability to quickly connect to the Client’s system and view the site’s setup, diagnose problems, or assist with screen navigation. More information about the remote support tool Tyler uses is available upon request.
Exhibit D
1 Exhibit D
Reserved
Exhibit E
1 Exhibit E
Statement of Work
Statement of Work to be inserted prior to Agreement execution.
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City of Lindsay
SOW from Tyler Technologies, Inc.
10/11/2024
Presented to:
Lacy Meneses
251 E. Honolulu St
Lindsay, CA 93247
Contact:
Derek Vo
Email: [email protected]
5101 Tennyson Parkway, Plano, TX 75024
City of Lindsay
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Table of Contents
PART 1: EXECUTIVE SUMMARY ............................................................................................................... 1 Project Overview ............................................................................................................................. 1 Introduction ........................................................................................................................................ 1 Project Goals ....................................................................................................................................... 1 Methodology ....................................................................................................................................... 1 PART 2: PROJECT FOUNDATION ............................................................................................................. 3 Project Governance ......................................................................................................................... 3 Project Scope Control ...................................................................................................................... 4 Managing Scope and Project Change ................................................................................................. 4 Change Control ................................................................................................................................... 4 Change Request Management ............................................................................................................ 4 Acceptance Process ......................................................................................................................... 6 Roles and Responsibilities ................................................................................................................ 6 Tyler Roles & Responsibilities ............................................................................................................. 6 Tyler Executive Manager ............................................................................................................. 7 Tyler Implementation Manager .................................................................................................. 7 Tyler Project Manager ................................................................................................................. 7 Tyler Implementation Consultant ............................................................................................... 8 Tyler Sales ................................................................................................................................... 8 Tyler Technical Services .............................................................................................................. 8 City of Lindsay Roles & Responsibilities .............................................................................................. 9 City of Lindsay Executive Sponsor ............................................................................................... 9 City of Lindsay Steering Committee ............................................................................................ 9 City of Lindsay Project Manager ............................................................................................... 10 City of Lindsay Functional Leads ............................................................................................... 11 City of Lindsay Power Users ...................................................................................................... 11 City of Lindsay End Users .......................................................................................................... 12 City of Lindsay Technical Lead .................................................................................................. 12 City of Lindsay Change Management Lead ............................................................................... 12 PART 3: PROJECT PLAN ........................................................................................................................... 14 Project Stages ................................................................................................................................. 14 Initiate and Plan ................................................................................................................................ 15 Initial Coordination ................................................................................................................... 15 Project/Phase Planning ............................................................................................................. 16 Infrastructure Planning ............................................................................................................. 17
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Stakeholder Meeting ................................................................................................................. 18 This work package is not applicable. ......................................................................................... 19 Control Point 1: Initiate & Plan Stage Acceptance .................................................................... 19 Assess & Define ................................................................................................................................. 19 Solution Orientation.................................................................................................................. 19 Current & Future State Analysis ................................................................................................ 20 This work package is not applicable. ......................................................................................... 21 Conversion Assessment ............................................................................................................ 21 This work package is not applicable. ......................................................................................... 22 Control Point 2: Assess & Define Stage Acceptance ................................................................. 22 Prepare Solution ............................................................................................................................... 23 Initial System Deployment ........................................................................................................ 23 Configuration ............................................................................................................................ 24 Process Refinement .................................................................................................................. 25 Conversion Delivery .................................................................................................................. 27 This work package is not applicable. ......................................................................................... 28 This work package is not applicable. ......................................................................................... 28 Control Point 3: Prepare Solution Stage Acceptance ................................................................ 28 Production Readiness ....................................................................................................................... 29 Solution Validation .................................................................................................................... 29 Go-Live Readiness ..................................................................................................................... 30 End User Training ...................................................................................................................... 31 Control Point 4: Production Readiness Stage Acceptance ........................................................ 32 Production ......................................................................................................................................... 32 Go-Live ...................................................................................................................................... 32 Transition to Client Services ...................................................................................................... 34 Post Go-Live Activities ............................................................................................................... 35 Control Point 5: Production Stage Acceptance ......................................................................... 35 Close .................................................................................................................................................. 36 Phase Closeout .......................................................................................................................... 36 Project Closeout ........................................................................................................................ 37 Control Point 6: Close Stage Acceptance .................................................................................. 38 General Assumptions ...................................................................................................................... 38 Project ............................................................................................................................................... 38 Organizational Change Management ............................................................................................... 39 Resources and Scheduling ................................................................................................................ 39 Data ................................................................................................................................................... 39 Facilities............................................................................................................................................. 40 Glossary ......................................................................................................................................... 41 PART 4: APPENDICES ............................................................................................................................... 44 Conversion ..................................................................................................................................... 44 ERP Pro Utility Billing Conversion Summary ..................................................................................... 44
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Utility Billing - Standard ............................................................................................................ 44 Utility Billing – Legacy/Historical Views .................................................................................... 44 ERP Pro Financials Conversion Summary .......................................................................................... 44 General Ledger .......................................................................................................................... 44 Accounts Payable ...................................................................................................................... 44 Personnel Management ............................................................................................................ 45 Additional Appendices ................................................................................................................ 46 This work package is not applicable.................................................................................................. 46 Project Timeline .......................................................................................................................... 47 ERP Pro Financial Management Timeline ......................................................................................... 47 ERP Pro Utility Billing Timeline .......................................................................................................... 48 This work package is not applicable.................................................................................................. 48
City of Lindsay
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Part 1: Executive Summary
Project Overview
Introduction
Tyler Technologies (“Tyler”) is the largest and most established provider of integrated software and technology services focused solely on the public sector. Tyler’s end-to-end solutions empower public sector entities including local, state, provincial and federal government, to operate more efficiently and connect more transparently with their constituents and with each other. By connecting data and processes across disparate systems, Tyler’s solutions transform how clients gain actionable insights that solve problems in their communities.
Project Goals
This Statement of Work (“SOW”) documents the methodology, implementation stages, activities, and roles and responsibilities, and project scope listed in the Investment Summary of the Agreement between Tyler and the City of Lindsay (collectively the “Project”).
The overall goals of the project are to:
Successfully implement the contracted scope on time and on budget Increase operational efficiencies and empower users to be more productive Improve accessibility and responsiveness to external and internal customer needs Overcome current challenges and meet future goals
Providing a single, comprehensive, and integrated solution to manage business functions Streamline business processes through automation, integration, and workflows Provide a user-friendly user interface to promote system use and productivity Eliminate redundant data entry
Methodology
This is accomplished by the City of Lindsay and Tyler working as a partnership and Tyler utilizing its depth of implementation experience. While each Project is unique, all will follow Tyler’s six-stage methodology. Each of the six stages is comprised of multiple work packages, and each work package includes a narrative description, objectives, tasks, inputs, outputs/deliverables, assumptions, and a responsibility matrix.
Tailored specifically for Tyler’s public sector clients, the project methodology contains Stage Acceptance Control Points throughout each Phase to ensure adherence to scope, budget, timeline controls, effective communications, and quality standards. Clearly defined, the project methodology repeats consistently across Phases, and is scaled to meet the City of Lindsay’s complexity and organizational needs.
City of Lindsay
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The methodology adapts to both single-phase and multiple-phase projects.
To achieve Project success, it is imperative that both the City of Lindsay and Tyler commit to including the necessary leadership and governance. During each stage of the Project, it is expected that the City of Lindsay and Tyler Project teams work collaboratively to complete tasks. An underlying principle of Tyler’s Implementation process is to employ an iterative model where the City of Lindsay’s business processes are assessed, configured, validated, and refined cyclically in line with the project budget. This approach is used in multiple stages and work packages as illustrated in the graphic below.
The delivery approach is systematic, which reduces variability and mitigates risks to ensure Project success. As illustrated, some stages, along with work packages and tasks, are intended to be overlapping by nature to complete the Project efficiently and effectively.
City of Lindsay
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Part 2: Project Foundation
Project Governance
Project governance is the management framework within which Project decisions are made. The role of Project governance is to provide a decision-making approach that is logical, robust, and repeatable. This allows organizations to have a structured approach for conducting its daily business in addition to project related activities.
This section outlines the resources required to meet the business needs, objectives, and priorities for the Project, communicate the goals to other Project participants, and provide support and guidance to accomplish these goals. Project governance defines the structure for escalation of issues and risks, Change Control review and authority, and Organizational Change Management activities. Throughout the Statement of Work Tyler has provided RACI Matrices for activities to be completed throughout the implementation which will further outline responsibilities of different roles in each stage. Further refinement of the governance structure, related processes, and specific roles and responsibilities occurs during the Initiate & Plan Stage.
The chart below illustrates an overall team perspective where Tyler and the City of Lindsay collaborate to resolve Project challenges according to defined escalation paths. If project managers do not possess authority to determine a solution, resolve an issue, or mitigate a risk, Tyler implementation management and the City of Lindsay Steering Committee become the escalation points to triage responses prior to escalation to the City of Lindsay and Tyler executive sponsors. As part of the escalation process, each Project governance tier presents recommendations and supporting information to facilitate knowledge transfer and issue resolution.
The City of Lindsay and Tyler executive sponsors serve as the final escalation point.
City of Lindsay
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Project Scope Control
Managing Scope and Project Change
Project Management governance principles contend that there are three connected constraints on a Project:
budget, timeline, and scope. These constraints, known as the “triple constraints” or project management triangle, define budget in terms of financial cost, labor costs, and other resource costs. Scope is defined as the work performed to deliver a product, service or result with the specified features and functions, while time is simply defined as the schedule. The Triple Constraint theory states that if you change one side of the triangle, the other two sides must be correspondingly adjusted. For example, if the scope of the Project is increased, cost and time to complete will also need to increase. The Project and executive teams will need to remain cognizant of these constraints when making impactful decisions to the Project. A simple illustration of this triangle is included here, showing the connection of each item and their relational impact to the overall Scope.
A pillar of any successful project is the ability to properly manage scope while allowing the appropriate level of flexibility to incorporate approved changes. Scope and changes within the project will be managed using the change control process outlined in the following section.
Change Control
It may become necessary to change the scope of this Project due to unforeseeable circumstances (e.g., new constraints or opportunities are discovered). This Project is being undertaken with the understanding that Project scope, schedule, and/or cost may need to change to produce optimal results for stakeholders.
Changes to contractual requirements will follow the change control process specified in the final contract, and as described below.
Change Request Management
Should the need for a change to Project scope, schedule, and/or cost be identified during the Project, the change will be brought to the attention of the Steering Committee and an assessment of the change will occur. While such changes may result in additional costs and delays relative to the schedule, some changes may result in less cost to the City of Lindsay; for example, the City of Lindsay may decide it no longer needs a deliverable originally defined in the Project. The Change Request will include the following information:
City of Lindsay
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The nature of the change.
A good faith estimate of the additional cost or associated savings to the City of Lindsay, if any. The timetable for implementing the change.
The effect on and/or risk to the schedule, resource needs or resource responsibilities.
The City of Lindsay will use its good faith efforts to either approve or disapprove any Change Request within ten (10) Business Days (or other period as mutually agreeable between Tyler and the City of Lindsay). Any changes to the Project scope, budget, or timeline must be documented and approved in writing using a Change Request form. These changes constitute a formal amendment to the Statement of Work and will supersede any conflicting term in the Statement of Work.
City of Lindsay
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Acceptance Process
The implementation of a Project involves many decisions to be made throughout its lifecycle. Decisions will vary from higher level strategy decisions to smaller, detailed Project level decisions. It is critical to the success of the Project that each City of Lindsay office or department designates specific individuals for making decisions on behalf of their offices or departments.
Both Tyler and the City of Lindsay will identify representative project managers. These individuals will represent the interests of all stakeholders and serve as the primary contacts between the two organizations.
The coordination of gaining City of Lindsay feedback and approval on Project deliverables will be critical to the success of the Project. The City of Lindsay project manager will strive to gain deliverable and decision approvals from all authorized City of Lindsay representatives. Given that the designated decision-maker for each department may not always be available, there must be a designated proxy for each decision point in the Project. Assignment of each proxy will be the responsibility of the leadership from each City of Lindsay department. The proxies will be named individuals that have the authorization to make decisions on behalf of their department.
The following process will be used for accepting Deliverables and Control Points:
The City of Lindsay shall have five (5) business days from the date of delivery, or as otherwise mutually agreed upon by the parties in writing, to accept each Deliverable or Control Point. If the City of Lindsay does not provide acceptance or acknowledgement within five (5) business days, or the otherwise agreed upon timeframe, not to be unreasonably withheld, Tyler deems the Deliverable or Control Point as accepted.
If the City of Lindsay does not agree the Deliverable or Control Point meets requirements, the City of Lindsay shall notify Tyler project manager(s), in writing, with reasoning within five (5) business days, or the otherwise agreed-upon timeframe, not to be unreasonably withheld, of receipt of the Deliverable.
Tyler shall address any deficiencies and redeliver the Deliverable or Control Point. The City of Lindsay shall then have two (2) business days from receipt of the redelivered Deliverable or Control Point to accept or again submit written notification of reasons for rejecting the milestone. If the City of Lindsay does not provide acceptance within two (2) business days, or the otherwise agreed upon timeframe, not to be unreasonably withheld, Tyler deems the Deliverable or Control Point as accepted.
Roles and Responsibilities
The following defines the roles and responsibilities of each Project resource for the City of Lindsay and Tyler.
Roles and responsibilities may not follow the organizational chart or position descriptions at the City of Lindsay, but are roles defined within the Project. It is common for individual resources on both the Tyler and City of Lindsay project teams to fill multiple roles. Similarly, it is common for some roles to be filled by multiple people.
Tyler Roles & Responsibilities
Tyler assigns a project manager prior to the start of each Phase of the Project (some Projects may only be one Phase in duration). Additional Tyler resources are assigned as the schedule develops and as needs arise.
City of Lindsay
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Tyler Executive Manager
Tyler executive management has indirect involvement with the Project and is part of the Tyler escalation process. This team member offers additional support to the Project team and collaborates with other Tyler department managers as needed to escalate and facilitate implementation Project tasks and decisions. Provides clear direction for Tyler staff on executing on the Project Deliverables to align with satisfying the City of Lindsay ’s overall organizational strategy. Authorizes required Project resources.
Resolves all decisions and/or issues not resolved at the implementation management level as part of the escalation process.
Acts as the counterpart to the City of Lindsay ’s executive sponsor.
Tyler Implementation Manager
Tyler implementation management has indirect involvement with the Project and is part of the Tyler escalation process. The Tyler project managers consult implementation management on issues and outstanding decisions critical to the Project. Implementation management works toward a solution with the Tyler Project Manager or with City of Lindsay management as appropriate. Tyler executive management is the escalation point for any issues not resolved at this level. Assigns Tyler Project personnel.
Provides support for the Project team.
Provides management support for the Project to ensure it is staffed appropriately and staff have necessary resources.
Monitors Project progress including progress towards agreed upon goals and objectives.
Tyler Project Manager
The Tyler project manager(s) provides oversight of the Project, coordination of Tyler resources between departments, management of the Project budget and schedule, effective risk, and issue management, and is the primary point of contact for all Project related items. As requested by the City of Lindsay, the Tyler Project Manager provides regular updates to the City of Lindsay Steering Committee and other Tyler governance members. Tyler Project Manager’s role includes responsibilities in the following areas:
Contract Management
Validates contract compliance throughout the Project. Ensures Deliverables meet contract requirements.
Acts as primary point of contact for all contract and invoicing questions. Prepares and presents contract milestone sign-offs for acceptance by the City of Lindsay project manager(s).
Coordinates Change Requests, if needed, to ensure proper Scope and budgetary compliance.
Planning
Delivers project planning documents.
Defines Project tasks and resource requirements.
Develops initial Project schedule and Project Management Plan.
City of Lindsay
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Collaborates with the City of Lindsay project manager(s) to plan and schedule Project timelines to achieve on-time implementation.
Implementation Management
Tightly manages Scope and budget of Project to ensure Scope changes and budget planned versus actual are transparent and handled effectively and efficiently. Establishes and manages a schedule and Tyler resources that properly support the Project Schedule and are also in balance with Scope/budget.
Establishes risk/issue tracking/reporting process between the City of Lindsay and Tyler and takes all necessary steps to proactively mitigate these items or communicate with transparency to the City of Lindsay any items that may impact the outcomes of the Project. Collaborates with the City of Lindsay ’s project manager(s) to establish key business drivers and success indicators that will help to govern Project activities and key decisions to ensure a quality outcome of the project.
Collaborates with the City of Lindsay ’s project manager(s) to set a routine communication plan that will aide all Project team members, of both the City of Lindsay and Tyler, in understanding the goals, objectives, status, and health of the Project.
Resource Management
Acts as liaison between Project team and Tyler manager(s). Identifies and coordinates all Tyler resources across all applications, Phases, and activities including development, forms, installation, reports, implementation, and billing. Provides direction and support to Project team.
Manages the appropriate assignment and timely completion of tasks as defined in the Project Schedule, task list, and Go-Live Checklist.
Assesses team performance and adjusts as necessary.
Consulted on in Scope 3rd party providers to align activities with ongoing Project tasks.
Tyler Implementation Consultant
Completes tasks as assigned by the Tyler project manager(s). Documents activities for services performed by Tyler. Guides the City of Lindsay through software validation process following configuration. Assists during Go-Live process and provides support until the City of Lindsay transitions to Client Services.
Facilitates training sessions and discussions with the City of Lindsay and Tyler staff to ensure adequate discussion of the appropriate agenda topics during the allotted time. May provide conversion review and error resolution assistance.
Tyler Sales
Supports Sales to Implementation knowledge transfer during Initiate & Plan. Provides historical information, as needed, throughout implementation. Participates in pricing activities if additional licensing and/or services are needed.
Tyler Technical Services
Maintains Tyler infrastructure requirements and design document(s). Involved in system infrastructure planning/review(s).
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Provides first installation of licensed software with initial database on servers. Supports and assists the project team with technical/environmental issues/needs. Deploys Tyler products.
City of Lindsay Roles & Responsibilities
City of Lindsay resources will be assigned prior to the start of each Phase of the Project. One person may be assigned to multiple Project roles.
City of Lindsay Executive Sponsor
The City of Lindsay executive sponsor provides support to the Project by providing strategic direction and communicating key issues about the Project and its overall importance to the organization. When called upon, the executive sponsor also acts as the final authority on all escalated Project issues. The executive sponsor engages in the Project, as needed, to provide necessary support, oversight, guidance, and escalation, but does not participate in day-to-day Project activities. The executive sponsor empowers the City of Lindsay steering committee, project manager(s), and functional leads to make critical business decisions for the City of Lindsay.
Champions the project at the executive level to secure buy-in. Authorizes required project resources.
Actively participates in organizational change communications.
City of Lindsay Steering Committee
The City of Lindsay steering committee understands and supports the cultural change necessary for the Project and fosters an appreciation for the Project’s value throughout the organization. The steering committee oversees the City of Lindsay project manager and Project through participation in regular internal meetings. The City of Lindsay steering committee remains updated on all Project progress, Project decisions, and achievement of Project milestones. The City of Lindsay steering committee also serves as primary level of issue resolution for the Project.
Works to resolve all decisions and/or issues not resolved at the project manager level as part of the escalation process.
Attends all scheduled steering committee meetings.
Provides support for the project team.
Assists with communicating key project messages throughout the organization. Prioritizes the project within the organization.
Ensures the project staffed appropriately and that staff have necessary resources. Monitors project progress including progress towards agreed upon goals and objectives. Has the authority to approve or deny changes impacting the following areas:
o Cost
o Scope
o Schedule
o Project Goals
o City of Lindsay Policies
o Needs of other client projects
City of Lindsay
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City of Lindsay Project Manager
The City of Lindsay shall assign project manager(s) prior to the start of this project with overall responsibility and authority to make decisions related to Project Scope, scheduling, and task assignment. The City of Lindsay Project Manager should communicate decisions and commitments to the Tyler project manager(s) in a timely and efficient manner. When the City of Lindsay project manager(s) do not have the knowledge or authority to make decisions, he or she engages the necessary resources to participate in discussions and make decisions in a timely fashion to avoid Project delays. The City of Lindsay project manager(s) are responsible for reporting to the City of Lindsay steering committee and determining appropriate escalation points.
Contract Management
Validates contract compliance throughout the project. Ensures that invoicing and Deliverables meet contract requirements. Acts as primary point of contact for all contract and invoicing questions. Collaborates on and approves Change Requests, if needed, to ensure proper scope and budgetary compliance.
Planning
Reviews and accepts project planning documents.
Defines project tasks and resource requirements for the City of Lindsay project team. Collaborates in the development and approval of the project schedule. Collaborates with Tyler project manager(s) to plan and schedule project timelines to achieve on-time implementation.
Implementation Management
Tightly manages project budget and scope.
Collaborates with Tyler project manager(s) to establish a process and approval matrix to ensure that scope changes and budget (planned versus actual) are transparent and handled effectively and efficiently.
Collaborates with Tyler project manager to establish and manage a schedule and resource plan that properly supports the project schedule as a whole and is also in balance with scope and budget. Collaborates with Tyler project manager(s) to establish risk and issue tracking and reporting process between the City of Lindsay and Tyler and takes all necessary steps to proactively mitigate these items or communicate with transparency to Tyler any items that may impact the outcomes of the project.
Collaborates with Tyler project manager(s) to establish key business drivers and success indicators that will help to govern project activities and key decisions to ensure a quality outcome of the project. Routinely communicates with both the City of Lindsay staff and Tyler, aiding in the understanding of goals, objectives, current status, and health of the project by all team members. Manages the requirements gathering process and ensure timely and quality business requirements are being provided to Tyler.
Resource Management
Acts as liaison between project team and stakeholders. Identifies and coordinates all City of Lindsay resources across all modules, phases, and activities including data conversions, forms design, hardware and software installation, reports building, and satisfying invoices.
Provides direction and support to project team.
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Builds partnerships among the various stakeholders, negotiating authority to move the project forward.
Manages the appropriate assignment and timely completion of tasks as defined. Assesses team performance and takes corrective action, if needed. Provides guidance to City of Lindsay technical teams to ensure appropriate response and collaboration with Tyler Technical Support Teams to ensure timely response and appropriate resolution.
Owns the relationship with in-Scope 3rd party providers and aligns activities with ongoing project tasks.
Ensures that users have appropriate access to Tyler project toolsets as required. Conducts training on proper use of toolsets.
Validates completion of required assignments using toolsets.
City of Lindsay Functional Leads
Makes business process change decisions under time sensitive conditions. Communicates existing business processes and procedures to Tyler consultants. Assists in identifying business process changes that may require escalation. Contributes business process expertise for Current & Future State Analysis. Identifies and includes additional subject matter experts to participate in Current & Future State Analysis.
Validates that necessary skills have been retained by end users. Provides End Users with dedicated time to complete required homework tasks. Acts as an ambassador/champion of change for the new process and provide business process change support.
Identifies and communicates any additional training needs or scheduling conflicts to the City of Lindsay project manager.
Actively participates in all aspects of the implementation, including, but not limited to, the following key activities:
o Task completion
o Stakeholder Meeting
o Project Management Plan development
o Schedule development
o Maintenance and monitoring of risk register
o Escalation of issues
o Communication with Tyler project team
o Coordination of City of Lindsay resources
o Attendance at scheduled sessions
o Change management activities
o Modification specification, demonstrations, testing and approval assistance o Data analysis assistance
o Decentralized end user training
o Process testing
o Solution Validation
City of Lindsay Power Users
Participate in project activities as required by the project team and project manager(s). Provide subject matter expertise on the City of Lindsay business processes and requirements. Act as subject matter experts and attend Current & Future State Analysis sessions as needed.
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Attend all scheduled training sessions.
Participate in all required post-training processes as needed throughout project. Test all application configuration to ensure it satisfies business process requirements. Become application experts.
Participate in Solution Validation.
Adopt and support changed procedures.
Complete all deliverables by the due dates defined in the project schedule. Demonstrate competency with Tyler products processing prior to Go-live. Provide knowledge transfer to the City of Lindsay staff during and after implementation. Participate in conversion review and validation.
City of Lindsay End Users
Attend all scheduled training sessions.
Become proficient in application functions related to job duties. Adopt and utilize changed procedures.
Complete all deliverables by the due dates defined in the project schedule. Utilize software to perform job functions at and beyond Go-live.
City of Lindsay Technical Lead
Coordinates updates and releases with Tyler as needed. Coordinates the copying of source databases to training/testing databases as needed for training days.
Coordinates and adds new users, printers and other peripherals as needed. Validates that all users understand log-on process and have necessary permission for all training sessions.
Coordinates interface development for City of Lindsay third party interfaces. Develops or assists in creating reports as needed.
Ensures on-site system meets specifications provided by Tyler. Assists with software installation as needed.
Extracts and transmits conversion data and control reports from the City of Lindsay’s legacy system per the conversion schedule set forth in the project schedule.
City of Lindsay Upgrade Coordination
Becomes familiar with the software upgrade process and required steps. Becomes familiar with Tyler’s releases and updates.
Utilizes Tyler resources to stay abreast of the latest Tyler releases and updates, as well as the latest helpful tools to manage the City of Lindsay’s software upgrade process. Assists with the software upgrade process during implementation. Manages software upgrade activities post-implementation. Manages software upgrade plan activities.
Coordinates software upgrade plan activities with City of Lindsay and Tyler resources. Communicates changes affecting users and department stakeholders. Obtains department stakeholder acceptance to upgrade production environment.
City of Lindsay Change Management Lead
Validates that users receive timely and thorough communication regarding process changes.
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Provides coaching to supervisors to prepare them to support users through the project changes. Identifies the impact areas resulting from project activities and develops a plan to address them proactively.
Identifies areas of resistance and develops a plan to reinforce the change. Monitors post-production performance and new process adherence.
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Part 3: Project Plan
Project Stages
Work Breakdown Structure
The Work Breakdown Structure (WBS) is a hierarchical representation of a Project or Phase broken down into smaller, more manageable components. The top-level components are called “Stages” and the second level components are called “Work Packages”. The work packages, shown below each stage, contain the high-level work to be done. The detailed Project Schedule, developed during Project/Phase Planning and finalized during subsequent stages, lists the tasks to be completed within each work package. Each stage ends with a “Control Point”, confirming the work performed during that stage of the Project has been accepted by the City of Lindsay.
Work Breakdown Structure (WBS)
1. Initiate &
Plan
2. Assess &
Define
3. Prepare
Solution
4. Production
Readiness 5. Production 6. Close
1.1 Initial
Coordination
2.1 Solution
Orientation
3.1 Initial System
Deployment
4.1 Solution
Validation 5.1 Go Live 6.1 Phase Close Out
1.2 Project/Phase
Planning
2.2 Current & Future
State Analysis 3.2 Configuration 4.2 Go Live Readiness
5.2 Transition to
Client Services
6.2 Project Close
Out
1.3 Infrastructure
Planning
2.3 Modification
Analysis
3.3 Process
Refinement
4.3 End User
Training
5.3 Post Go Live
Activities
1.4 Stakeholder
Meeting
2.4 Conversion
Assessment
3.4 Conversion
Delivery
1.5 GIS Planning* 2.5 Data Assessment 3.5 Data Delivery
3.6 Modifications*
*Items noted with an asterisk in the graphic above relate to specific products and services. If those products and services are not included in the scope of the contract, these specific work packages will be noted as “This work package is not applicable” in Section 6 of the Statement of Work.
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Initiate and Plan
The Initiate and Plan stage involves Project initiation, infrastructure, and planning. This stage creates a foundation for the Project by identifying and establishing sequence and timing for each Phase as well as verifying scope for the Project. This stage will be conducted at the onset of the Project, with a few unique items being repeated for the additional Phases as needed.
Initial Coordination
Prior to Project commencement, Tyler management assigns project manager(s). Additional Project resources will be assigned later in the Project as a Project schedule is developed. Tyler provides the City of Lindsay with initial Project documents used to gather names of key personnel, their functional role as it pertains to the Project, as well as any blackout dates to consider for future planning. the City of Lindsay gathers the information requested by the provided deadline ensuring preliminary planning and scheduling can be conducted moving the Project forward in a timely fashion. Internally, the Tyler Project Manager(s) coordinate with sales to ensure transfer of vital information from the sales process prior to scheduling a Project Planning Meeting with the City of Lindsay’s team. During this step, Tyler will work with the City of Lindsay to establish the date(s) for the Project and Phase Planning session.
Objectives:
Formally launch the project.
Establish project governance.
Define and communicate governance for Tyler.
Identify City of Lindsay project team.
STAGE 1 Initial Coordination
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Tyler project team is assigned A R C I I I I I I
City of Lindsay project team is
assigned A I R I I I
Provide initial project
documents to the City of
Lindsay
A R C C I I
Gather preliminary information
requested I A R C C C C
Sales to implementation
knowledge transfer A R I I I I I
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Create Project Portal to store
project artifacts and facilitate
communication
A R I
Inputs Contract documents
Statement of Work
Outputs/Deliverables Working initial project documents
Project portal
Work package assumptions:
Project activities begin after the agreement has been fully executed.
Project/Phase Planning
Project and Phase planning provides an opportunity to review the contract, software, data conversions and services purchased, identify applications to implement in each Phase (if applicable), and discuss implementation timeframes.
During this work package Tyler will work with the City of Lindsay to coordinate and plan a formal Project planning meeting(s). This meeting signifies the start of the Project and should be attended by all City of Lindsay Project team members and the Tyler Project Manager. The meeting provides an opportunity for Tyler to introduce its implementation methodology, terminology, and Project management best practices to the City of Lindsay’s Project Team. This will also present an opportunity for project managers and Project sponsors to begin to discuss Project communication, metrics, status reporting and tools to be used to measure Project progress and manage change.
Tyler will work with the City of Lindsay Project Team to prepare and deliver the Project Management Plan as an output of the planning meeting. This plan will continue to evolve and grow as the Project progresses and will describe how the project will be executed, monitored, and controlled.
During project planning, Tyler will introduce the tools that will be used throughout the implementation. Tyler will familiarize the City of Lindsay with these tools during project planning and make them available for review and maintenance as applicable throughout the project. Some examples are Solution validation plan, issue log, and go-live checklist.
STAGE 1 Project/Phase Planning
Tyler City of Lindsay
City of Lindsay
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RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Schedule and
conduct planning
session(s)
A R I C C I
Develop Project
Management Plan A R I C C I
Develop initial
project schedule A R I I I I I I C C I I C I
Inputs Contract documents
Statement of Work
Guide to Starting Your Project
Outputs / Deliverables Acceptance Criteria [only] for Deliverables Project Management Plan Delivery of document
Project Operational Plan Delivery of document
Initial Project Schedule City of Lindsay provides acceptance of schedule based on resource availability,
project budget, and goals.
Work package assumptions:
City of Lindsay has reviewed and completed the Guide to Starting Your Project document.
Infrastructure Planning
Procuring required hardware and setting it up properly is a critical part of a successful implementation. Tyler will be responsible for building the environments for a hosted/SaaS deployment, unless otherwise identified in the Agreement. . The City of Lindsay is responsible for the installation, setup and maintenance of all peripheral devices.
Objectives:
Ensure the City of Lindsay’s infrastructure meets Tyler’s application requirements. Ensure the City of Lindsay’s infrastructure is scheduled to be in place and available for use on time.
STAGE 1 Infrastructure Planning
Tyler City of Lindsay
City of Lindsay
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RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Initial Infrastructure
Communication A R C C C C
Schedule
Environment
Availability
A R C I
Inputs Initial Infrastructure Requirements
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Completed Infrastructure Requirements Delivery of Requirements Stakeholder Meeting
Communication of the Project planning outcomes to the City of Lindsay Project team, executives and other key stakeholders is vital to Project success. The Stakeholder meeting is a strategic activity to inform, engage, gain commitment, and instill confidence in the City of Lindsay team. During the meeting, the goals and objectives of the Project will be reviewed along with detail on Project scope, implementation methodology, roles and responsibilities, Project timeline and schedule, and keys to Project success.
Objectives:
Formally present and communicate the project activities and timeline. Communicate project expectations.
STAGE 1 Stakeholder Meeting
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Create Stakeholder
Meeting Presentation I A R I I I I C I
Review Stakeholder
Meeting Presentation I C A R C
City of Lindsay
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Perform Stakeholder
Meeting Presentation I A R I I I I C I I I I I I
Inputs Agreement
SOW
Project Management Plan
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Stakeholder Meeting Presentation
Work package assumptions:
None
This work package is not applicable.
Control Point 1: Initiate & Plan Stage Acceptance
Acceptance criteria for this stage includes completion of all criteria listed below.
Note: Advancement to the Assess & Define stage is not dependent upon Tyler’s receipt of this stage acceptance.
Initiate & Plan Stage Deliverables:
Project Management Plan
Initial Project Schedule
Initiate & Plan stage acceptance criteria:
All stage deliverables accepted based on acceptance criteria previously defined Project governance defined
Project portal made available to the City of Lindsay
Stakeholder meeting complete
Assess & Define
The Assess & Define stage will provide an opportunity to gather information related to current City of Lindsay business processes. This information will be used to identify and define business processes utilized with Tyler software. The City of Lindsay collaborates with Tyler providing complete and accurate information to Tyler staff and assisting in analysis, understanding current workflows and business processes.
Solution Orientation
The Solution Orientation provides the Project stakeholders a high-level understanding of the solution functionality prior to beginning the current and future state analysis. The primary goal is to establish a foundation for upcoming conversations regarding the design and configuration of the solution.
City of Lindsay
Tyler Technologies, Inc. Page | 20
Tyler utilizes a variety of tools for the Solution Orientation, focusing on City of Lindsay team knowledge transfer such as: eLearning, documentation, or walkthroughs. The City of Lindsay team will gain a better understanding of the major processes and focus on data flow, the connection between configuration options and outcome, integration, and terminology that may be unique to Tyler’s solution.
Objectives:
Provide a basic understanding of system functionality. Prepare the City of Lindsay for current and future state analysis.
STAGE 2 Solution Orientation
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Provide pre-requisites A R I I I I I
Complete pre-requisites A R C C
Conduct orientation A R I I I I I
Inputs Solution orientation materials
Training Plan
Current & Future State Analysis
The Current & Future State Analysis provides the Project stakeholders and Tyler an understanding of process changes that will be achieved with the new system.
The City of Lindsay and Tyler will evaluate current state processes, options within the new software, pros and cons of each based on current or desired state and make decisions about the future state configuration and processing. This may occur before or within the same timeframe as the configuration work package. The options within the new software will be limited to the scope of this implementation and will make use of standard Tyler functionality.
The City of Lindsay will adopt the existing Tyler solution wherever possible to avoid project schedule and quality risk from over customization of Tyler products. It is the City of Lindsay’s responsibility to verify that inscope requirements are being met throughout the implementation if functional requirements are defined as part of the contract. The following guidelines will be followed when evaluating if a modification to the product is required:
A reasonable business process change is available.
Functionality exists which satisfies the requirement. Configuration of the application satisfies the requirement. An in-scope modification satisfies the requirement.
City of Lindsay
Tyler Technologies, Inc. Page | 21
Requirements that are not met will follow the agreed upon change control process and can have impacts on the project schedule, scope, budget, and resource availability.
STAGE 2 Current & Future State Analysis
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Current State process
review A R I I I C C C C C
Discuss future-state
options A R C C C C C C C C
Make future-state
decisions (non-COTS) C C C C C A R I C C
Document anticipated
configuration options
required to support
future state
A R C C C I I I I I
Inputs City of Lindsay current state documentation
Solution Orientation completion
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Documentation that describes future-state
decisions and configuration options to support
future-state decisions.
Delivery of document
Work package assumptions:
City of Lindsay attendees possess sufficient knowledge and authority to make future state decisions. The City of Lindsay is responsible for any documentation of current state business processes. The City of Lindsay can effectively communicate current state processes.
This work package is not applicable.
Conversion Assessment
Data Conversions are a major effort in any software implementation. Tyler’s conversion tools facilitate the predictable, repeatable conversion process that is necessary to support a successful transition to the Tyler system. The first step in this process is to perform an assessment of the existing (“legacy”) system(s), to better understand the source data, risks, and options available. Once the data has been analyzed, the plan for data conversion is completed and communicated to the appropriate stakeholders.
City of Lindsay
Tyler Technologies, Inc. Page | 22
Objectives:
Communicate a common understanding of the project goals with respect to data. Ensure complete and accurate source data is available for review/transfer. Map the data from the source to the Tyler system.
Document the data conversion/loading approach.
STAGE 2 Data Conversion Assessment
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Extract Data from
Source Systems I C A R
Review and Scrub
Source Data I I I A R C I
Build/Update Data
Conversion Plan R C C C I I I I
Inputs City of Lindsay Source data
City of Lindsay Source data Documentation (if available) Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Data Conversion Plan built/updated City of Lindsay Acceptance of Data Conversion Plan, if Applicable
Work package assumptions:
Tyler will be provided with data from the Legacy system(s) in a mutually agreed upon format. Tyler will work with the City of Lindsay representatives to identify business rules before writing the conversion.
City of Lindsay subject matter experts and resources most familiar with the current data will be involved in the data conversion planning effort.
This work package is not applicable.
Control Point 2: Assess & Define Stage Acceptance
Acceptance criteria for this Stage includes completion of all criteria listed below.
City of Lindsay
Tyler Technologies, Inc. Page | 23
Note: Advancement to the Prepare Solution Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
Assess & Define Stage Deliverables:
Documentation of future state decisions and configuration options to support future state decisions. Modification specification document.
Assess & Define Stage Acceptance Criteria:
All stage deliverables accepted based on criteria previously defined. Solution Orientation is delivered.
Conversion data extracts are received by Tyler.
Data conversion plan built.
Prepare Solution
During the Prepare Solution stage, information gathered during the Initiate & Plan and Assess & Define stages will be used to install and configure the Tyler software solution. Software configuration will be validated by the City of Lindsay against future state decisions defined in previous stages and processes refined as needed to ensure business requirements are met.
Initial System Deployment
The timely availability of the Tyler Solution is important to a successful Project implementation. The success and timeliness of subsequent work packages are contingent upon the initial system deployment of Tyler Licensed Software on an approved network and infrastructure. Delays in executing this work package can affect the project schedule.
Objectives:
All licensed software is installed and operational.
The City of Lindsay can access the software.
STAGE 3 Initial System Deployment (Hosted/SaaS)*
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Prepare hosted
environment A R I C
Install Licensed
Software for
Included
Environments
A R I C
City of Lindsay
Tyler Technologies, Inc. Page | 24
Install Licensed
Software on City of
Lindsay Devices (if
applicable)
I C A R
Tyler System
Administration
Training (if
applicable)
A R I C
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Licensed Software is Installed on the Server(s) Software is accessible Licensed Software is Installed on City of
Lindsay Devices (if applicable)
Software is accessible
Installation Checklist/System Document
Work package assumptions:
The most current available version of the Tyler Licensed Software will be installed. The City of Lindsay will provide network access for Tyler modules, printers, and Internet access to all applicable City of Lindsay and Tyler Project staff.
Configuration
The purpose of Configuration is to prepare the software product for validation.
Tyler staff collaborates with the City of Lindsay to complete software configuration based on the outputs of the future state analysis performed during the Assess and Define Stage. The City of Lindsay collaborates with Tyler staff iteratively to validate software configuration.
Objectives:
Software is ready for validation.
Educate the City of Lindsay Power User how to configure and maintain software. Prepare standard interfaces for process validation (if applicable).
STAGE 3 Configuration
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads
City of Lindsay
Tyler Technologies, Inc. Page | 25
Conduct configuration
training A R I C C
Complete Tyler
configuration tasks
(where applicable)
A R I I I
Complete City of
Lindsay configuration
tasks (where applicable)
I C A R C
Standard interfaces
configuration and
training (if applicable)
A R C I C C C
Updates to Solution
Validation testing plan C C A R C C
Inputs Documentation that describes future state decisions and configuration options to support future state decisions.
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Configured System
Work package assumptions:
Tyler provides guidance for configuration options available within the Tyler software. The City of Lindsay is responsible for making decisions when multiple options are available.
Process Refinement
Tyler will educate the City of Lindsay users on how to execute processes in the system to prepare them for the validation of the software. The City of Lindsay collaborates with Tyler staff iteratively to validate software configuration options to support future state.
Objectives:
Ensure that the City of Lindsay understands future state processes and how to execute the processes in the software.
Refine each process to meet the business requirements. Validate standard interfaces, where applicable.
Validate forms and reports, where applicable.
STAGE 3 Process Refinement
Tyler City of Lindsay
City of Lindsay
Tyler Technologies, Inc. Page | 26
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Conduct process
training A R I C I C
Confirm process
decisions I C A R C I C
Test configuration I C A R C
Refine
configuration (City
of Lindsay
Responsible)
I C A R C
Refine
configuration (Tyler
Responsible)
A R I I I
Validate interface
process and results I C C A R C C
Update City of
Lindsay-specific
process
documentation (if
applicable)
I C A R C
Updates to
Solution Validation
testing plan
C C A R C C
Inputs Initial Configuration
Documentation that describes future state decisions and configuration options to support future state decisions.
Solution validation test plan
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Updated solution validation test plan
Completed City of Lindsay-specific process
documentation (completed by City of
Lindsay)
Work package assumptions:
None
City of Lindsay
Tyler Technologies, Inc. Page | 27
Conversion Delivery
The purpose of this task is to transition the City of Lindsay’s data from their source (“legacy”) system(s) to the Tyler system(s). The data will need to be mapped from the legacy system into the new Tyler system format. A well-executed data conversion is key to a successful cutover to the new system(s).
With guidance from Tyler, the City of Lindsay will review specific data elements within the system and identify / report discrepancies. Iteratively, Tyler will collaborate with the City of Lindsay to address conversion discrepancies. This process will allow for clean, reconciled data to transfer from the source system(s) to the Tyler system(s). Reference Conversion Appendix for additional detail.
Objectives:
Data is ready for production (Conversion).
STAGE 3 Data Delivery & Conversion
Tyler City of Lindsay
RACI MATRIX
KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Provide data
crosswalks/code
mapping tool
A C R I I I
Populate data
crosswalks/code
mapping tool
I C C A R C
Load Data
for Testing
Pull Data &
Conversion
Balancing
Reports
Map
Conversion
Write & Run
Conversion
Program
Validate
Data
Conversion
Reviews
Completed
Final
Conversion
Report &
Correct
Errors
City of Lindsay
Tyler Technologies, Inc. Page | 28
Iterations:
Conversion
Development
A C R I I
Iterations:
Deliver
converted data
A R I I I
Iterations:
Proof/Review
data and
reconcile to
source system
C C C A R C C
Inputs
Data Conversion Plan
Configuration
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Code Mapping Complete / Validated
Conversion Iterations / Reviews Complete Conversion complete, verified, and ready for final pass
Work package assumptions:
The City of Lindsay will provide a single file layout per source system as identified in the investment summary.
The City of Lindsay subject matter experts and resources most familiar with the current data will be involved in the data conversion effort.
The City of Lindsay project team will be responsible for completing the code mapping activity, with assistance from Tyler.
This work package is not applicable.
This work package is not applicable.
Control Point 3: Prepare Solution Stage Acceptance
Acceptance criteria for this Stage includes all criteria listed below in each Work Package.
Note: Advancement to the Production Readiness Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
Prepare Solution Stage Deliverables:
Licensed software is installed.
Installation checklist/system document.
Conversion iterations and reviews complete.
Prepare Solution Stage Acceptance Criteria:
All stage deliverables accepted based on criteria previously defined.
City of Lindsay
Tyler Technologies, Inc. Page | 29
Software is configured.
Solution validation test plan has been reviewed and updated if needed.
Production Readiness
Activities in the Production Readiness stage will prepare the City of Lindsay team for go-live through solution validation, the development of a detailed go-live plan and end user training. A readiness assessment will be conducted with the City of Lindsay to review the status of the project and the organizations readiness for golive.
Solution Validation
Solution Validation is the end-to-end software testing activity to ensure that the City of Lindsay verifies all aspects of the Project (hardware, configuration, business processes, etc.) are functioning properly, and validates that all features and functions per the contract have been deployed for system use.
Objectives:
Validate that the solution performs as indicated in the solution validation plan. Ensure the City of Lindsay organization is ready to move forward with go-live and training (if applicable).
STAGE 4 Solution Validation
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Update Solution
Validation plan A R C C C C
Update test scripts (as
applicable) C C C A R C
Perform testing C C C A R C
Document issues from
testing C C C A R C
Perform required followup on issues A R C C C C
Inputs Solution Validation plan
Completed work product from prior stages (configuration, business process, etc.) Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
City of Lindsay
Tyler Technologies, Inc. Page | 30
Solution Validation Report City of Lindsay updates report with testing results
Work package assumptions:
Designated testing environment has been established.
Testing includes current phase activities or deliverables only.
Go-Live Readiness
Tyler and the City of Lindsay will ensure that all requirements defined in Project planning have been completed and the Go-Live event can occur, as planned. A go-live readiness assessment will be completed identifying risks or actions items to be addressed to ensure the City of Lindsay has considered its ability to successfully Go-Live. Issues and concerns will be discussed, and mitigation options documented. Tyler and the City of Lindsay will jointly agree to move forward with transition to production. Expectations for final preparation and critical dates for the weeks leading into and during the Go-Live week will be planned in detail and communicated to Project teams.
Objectives:
Action plan for go-live established.
Assess go-live readiness.
Stakeholders informed of go-live activities.
STAGE 4 Go-Live Readiness
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Perform Readiness
Assessment I A R C C I C I I I I I I
Conduct Go-Live planning
session A R C C C C C C C
Order peripheral
hardware (if applicable) I A R C
Confirm procedures for
Go-Live issue reporting &
resolution
A R I I I I C C I I I I I
Develop Go-Live checklist A R C C C C I C C
Final system
infrastructure review
(where applicable)
A R C C
City of Lindsay
Tyler Technologies, Inc. Page | 31
Inputs Future state decisions
Go-live checklist
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Updated go-live checklist Updated Action plan and Checklist for go-live delivered to the City of Lindsay
Work package assumptions:
None
End User Training
End User Training is a critical part of any successful software implementation. Using a training plan previously reviewed and approved, the Project team will organize and initiate the training activities.
Tyler Led: Tyler provides training for all applicable users. One or multiple occurrences of each scheduled training or implementation topic will be covered.
Tyler will provide standard application documentation for the general use of the software. It is not Tyler’s responsibility to develop City of Lindsay specific business process documentation. City of Lindsay-led training labs using City of Lindsay specific business process documentation if created by the City of Lindsay can be added to the regular training curriculum, enhancing the training experiences of the end users.
Objectives:
End users are trained on how to use the software prior to go-live. The City of Lindsay is prepared for on-going training and support of the application.
STAGE 4 End User Training
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Update training plan A R C C I C
End User training (Tylerled) A R C C C I C C C
Train-the-trainer A R C C C I C
End User training (City of
Lindsay-led) C C A R I C C C
Inputs Training Plan
List of End Users and their Roles / Job Duties
Configured Tyler System
City of Lindsay
Tyler Technologies, Inc. Page | 32
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
End User Training City of Lindsay signoff that training was delivered
Work package assumptions:
The City of Lindsay project team will work with Tyler to jointly develop a training curriculum that identifies the size, makeup, and subject-area of each of the training classes. Tyler will work with the City of Lindsay as much as possible to provide end-user training in a manner that minimizes the impact to the daily operations of City of Lindsay departments. The City of Lindsay will be responsible for training new users after go-live (exception—previously planned or regular training offerings by Tyler).
Control Point 4: Production Readiness Stage Acceptance
Acceptance criteria for this stage includes all criteria listed below. Advancement to the Production stage is dependent upon Tyler’s receipt of the stage acceptance.
Production Readiness stage deliverables:
Solution Validation Report.
Update go-live action plan and/or checklist.
End user training.
Production Readiness stage acceptance criteria:
All stage deliverables accepted based on criteria previously defined. Go-Live planning session conducted.
Production
Following end user training the production system will be fully enabled and made ready for daily operational use as of the scheduled date. Tyler and the City of Lindsay will follow the comprehensive action plan laid out during Go-Live Readiness to support go-live activities and minimize risk to the Project during go-live.
Following go-live, Tyler will work with the City of Lindsay to verify that implementation work is concluded, post go-live activities are scheduled, and the transition to Client Services is complete for long-term operations and maintenance of the Tyler software.
Go-Live
Following the action plan for Go-Live, defined in the Production Readiness stage, the City of Lindsay and Tyler will complete work assigned to prepare for Go-Live.
The City of Lindsay provides final data extract and Reports from the Legacy System for data conversion and Tyler executes final conversion iteration, if applicable. If defined in the action plan, the City of Lindsay manually enters any data added to the Legacy System after final data extract into the Tyler system.
City of Lindsay
Tyler Technologies, Inc. Page | 33
Tyler staff collaborates with the City of Lindsay during Go-Live activities. The City of Lindsay transitions to Tyler software for day-to day business processing.
Some training topics are better addressed following Go-Live when additional data is available in the system or based on timing of applicable business processes and will be scheduled following Go-Live per the Project Schedule.
Objectives:
Execute day to day processing in Tyler software.
City of Lindsay data available in Production environment.
STAGE 5 Go-Live
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Provide final source data
extract, if applicable C C A R
Final source data pushed
into production
environment, if
applicable
A C R I C C C
Proof final converted
data, if applicable C C C A R C
Complete Go-Live
activities as defined in
the Go-Live action plan
C C C A R C I C
Provide Go-Live
assistance A R C C I C C I C I C
Inputs Comprehensive Action Plan for Go-Live
Final source data (if applicable)
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Data is available in production environment City of Lindsay confirms data is available in production environment
Work package assumptions:
The City of Lindsay will complete activities documented in the action plan for Go-Live as scheduled.
City of Lindsay
Tyler Technologies, Inc. Page | 34
External stakeholders will be available to assist in supporting the interfaces associated with the GoLive live process. The City of Lindsay business processes required for Go-Live are fully documented and tested. The City of Lindsay Project team and subject matter experts are the primary point of contact for the end users when reporting issues during Go-Live.
The City of Lindsay Project Team and Power User’s provide business process context to the end users during Go-Live.
Transition to Client Services
This work package signals the conclusion of implementation activities for the Phase or Project with the exception of agreed-upon post Go-Live activities. The Tyler project manager(s) schedules a formal transition of the City of Lindsay onto the Tyler Client Services team, who provides the City of Lindsay with assistance following Go-Live, officially transitioning the City of Lindsay to operations and maintenance.
Objectives:
Ensure no critical issues remain for the project teams to resolve. Confirm proper knowledge transfer to the City of Lindsay teams for key processes and subject areas.
STAGE 5 Transition to Client Services
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Transfer City of Lindsay
to Client Services and
review issue reporting
and resolution processes
I I A I I R I I C C C
Review long term
maintenance and
continuous
improvement
A R C C C
Inputs Open item/issues List
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Client Services Support Document
Work package assumptions:
No material project issues remain without assignment and plan.
City of Lindsay
Tyler Technologies, Inc. Page | 35
Post Go-Live Activities
Some implementation activities are provided post-production due to the timing of business processes, the requirement of actual production data to complete the activities, or the requirement of the system being used in a live production state.
Objectives:
Schedule activities that are planned for after Go-Live. Ensure issues have been resolved or are planned for resolution before phase or project close.
STAGE 5 Post Go-Live Activities
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Schedule contracted
activities that are
planned for delivery
after go-live
A R C C C C I C C I C C
Determine resolution
plan in preparation for
phase or project close
out
A R C C C I C C I C
Inputs List of post Go-Live activities
Outputs /
Deliverables
Acceptance Criteria [only] for
Deliverables
Updated issues log
Work package assumptions:
System is being used in a live production state.
Control Point 5: Production Stage Acceptance
Acceptance criteria for this Stage includes completion of all criteria listed below:
Advancement to the Close stage is not dependent upon Tyler’s receipt of this Stage Acceptance. Converted data is available in production environment.
Production Stage Acceptance Criteria:
City of Lindsay
Tyler Technologies, Inc. Page | 36
All stage deliverables accepted based on criteria previously defined. Go-Live activities defined in the Go-Live action plan completed. Client services support document is provided.
Close
The Close stage signifies full implementation of all products purchased and encompassed in the Phase or Project. The City of Lindsay transitions to the next cycle of their relationship with Tyler (next Phase of implementation or long-term relationship with Tyler Client Services).
Phase Closeout
This work package represents Phase completion and signals the conclusion of implementation activities for the Phase. The Tyler Client Services team will assume ongoing support of the City of Lindsay for systems implemented in the Phase.
Objectives:
Agreement from Tyler and the City of Lindsay teams that activities within this phase are complete.
STAGE 6 Phase Close Out
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Reconcile project budget
and status of contract
Deliverables
I A R I I C
Hold post phase review
meeting A R C C C C C C C C C
Release phasedependent Tyler project
resources
A R I I
Participants Tyler City of Lindsay
Project Leadership Project Manager
Project Manager Project Sponsor(s)
Implementation Consultants Functional Leads, Power Users, Technical Leads
Technical Consultants (Conversion, Deployment,
Development)
Client Services
City of Lindsay
Tyler Technologies, Inc. Page | 37
Inputs Contract
Statement of Work
Project artifacts
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Final action plan (for outstanding items)
Reconciliation Report
Post Phase Review
Work package assumptions:
Tyler deliverables for the phase have been completed.
Project Closeout
Completion of this work package signifies final acceptance and formal closing of the Project.
At this time the City of Lindsay may choose to begin working with Client Services to look at continuous improvement Projects, building on the completed solution.
Objectives:
Confirm no critical issues remain for the project teams to resolve. Determine proper knowledge transfer to the City of Lindsay teams for key processes and subject areas has occurred.
Verify all deliverables included in the Agreement are delivered.
STAGE 6 Project Close Out
Tyler City of Lindsay
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed Executive Manager Implementation Manager Project Manager Implementation Consultant Data Experts Modification Services Technical Services Client Services Executive Sponsor Steering Committee Project Manager Functional Leads Change Management Leads Subject Matter Experts (Power Users) Department Heads End Users Technical Leads Conduct post project
review A R C C C C C C C C C
Deliver post project
report to City of Lindsay
and Tyler leadership
I A R I I C
Release Tyler project
resources
A R I I
Inputs Contract
Statement of Work
City of Lindsay
Tyler Technologies, Inc. Page | 38
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Post Project Report City of Lindsay acceptance; Completed report indicating all project Deliverables and
milestones have been completed
Work package assumptions:
All project implementation activities have been completed and approved. No critical project issues remain that have not been documented and assigned. Final project budget has been reconciled and invoiced. All Tyler deliverables have been completed.
Control Point 6: Close Stage Acceptance
Acceptance criteria for this Stage includes completion of all criteria listed below.
Close Stage Deliverables:
Post Project Report.
Close Stage Acceptance Criteria:
Completed report indicating all Project deliverables and milestones have been completed.
General Assumptions
Tyler and the City of Lindsay will use this SOW as a guide for managing the implementation of the Tyler Project as provided and described in the Agreement. There are a few assumptions which, when acknowledged and adhered to, will support a successful implementation. Assumptions related to specific work packages are documented throughout the SOW. Included here are general assumptions which should be considered throughout the overall implementation process.
Project
Project activities will begin after the Agreement has been fully executed. The City of Lindsay Project Team will complete their necessary assignments in a mutually agreed upon timeframe to meet the scheduled go-live date, as outlined in the Project Schedule. Sessions will be scheduled and conducted at a mutually agreeable time. Additional services, software modules and modifications not described in the SOW or Agreement will be considered a change to this Project and will require a Change Request Form as previously referenced in the definition of the Change Control Process. Tyler will provide a written agenda and notice of any prerequisites to the City of Lindsay project manager(s) ten (10) business days or as otherwise mutually agreed upon time frame prior to any scheduled on-site or remote sessions, as applicable.
Tyler will provide guidance for configuration and processing options available within the Tyler software. If multiple options are presented by Tyler, the City of Lindsay is responsible for making decisions based on the options available.
City of Lindsay
Tyler Technologies, Inc. Page | 39
Implementation of new software may require changes to existing processes, both business and technical, requiring the City of Lindsay to make process changes. The City of Lindsay is responsible for defining, documenting, and implementing their policies that result from any business process changes.
Organizational Change Management
Unless otherwise contracted by Tyler, City of Lindsay is responsible for managing Organizational Change.
Impacted City of Lindsay resources will need consistent coaching and reassurance from their leadership team to embrace and accept the changes being imposed by the move to new software. An important part of change is ensuring that impacted City of Lindsay resources understand the value of the change, and why they are being asked to change.
Resources and Scheduling
City of Lindsay resources will participate in scheduled activities as assigned in the Project Schedule. The City of Lindsay team will complete prerequisites prior to applicable scheduled activities. Failure to do so may affect the schedule.
Tyler and the City of Lindsay will provide resources to support the efforts to complete the Project as scheduled and within the constraints of the Project budget. Abbreviated timelines and overlapped Phases require sufficient resources to complete all required work as scheduled.
Changes to the Project Schedule, availability of resources or changes in Scope will be requested through a Change Request. Impacts to the triple constraints (scope, budget, and schedule) will be assessed and documented as part of the change control process. The City of Lindsay will ensure assigned resources will follow the change control process and possess the required business knowledge to complete their assigned tasks successfully. Should there be a change in resources, the replacement resource should have a comparable level of availability, change control process buy-in, and knowledge.
The City of Lindsay makes timely Project related decisions to achieve scheduled due dates on tasks and prepare for subsequent training sessions. Failure to do so may affect the schedule, as each analysis and implementation session is dependent on the decisions made in prior sessions. The City of Lindsay will respond to information requests in a comprehensive and timely manner, in accordance with the Project Schedule.
The City of Lindsay will provide adequate meeting space or facilities, including appropriate system connectivity, to the project teams including Tyler team members. For on-site visits, Tyler will identify a travel schedule that balances the needs of the project and the employee.
Data
Data will be converted as provided and Tyler will not create data that does not exist. The City of Lindsay is responsible for the quality of legacy data and for cleaning or scrubbing erroneous legacy data.
Tyler will work closely with the City of Lindsay representatives to identify business rules before writing the conversion. The City of Lindsay must confirm that all known data mapping from source to target have been identified and documented before Tyler writes the conversion. All in-scope source data is in data extract(s).
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Each legacy system data file submitted for conversion includes all associated records in a single approved file layout.
The City of Lindsay will provide the legacy system data extract in the same format for each iteration unless changes are mutually agreed upon in advance. If not, negative impacts to the schedule, budget and resource availability may occur and/or data in the new system may be incorrect. The City of Lindsay Project Team is responsible for reviewing the converted data and reporting issues during each iteration, with assistance from Tyler.
The City of Lindsay is responsible for providing or entering test data (e.g., data for training, testing interfaces, etc.)
Facilities
The City of Lindsay will provide dedicated space for Tyler staff to work with City of Lindsay resources for both on-site and remote sessions. If Phases overlap, City of Lindsay will provide multiple training facilities to allow for independent sessions scheduling without conflict. The City of Lindsay will provide staff with a location to practice what they have learned without distraction.
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Glossary
Word or Term Definition
Acceptance Confirming that the output or deliverable is suitable and conforms to the agreed upon criteria.
Accountable The one who ultimately ensures a task or deliverable is completed; the one who ensures the prerequisites of the task are met and who delegates the work to those responsible. [Also see RACI]
Application A computer program designed to perform a group of coordinated functions, tasks, or activities for the benefit of the user.
Application Programming Interface (API) A defined set of tools/methods to pass data to and received data from Tyler software products
Agreement This executed legal contract that defines the products and services to be implemented or performed.
Business Process The practices, policy, procedure, guidelines, or functionality that the client uses to complete a specific job function.
Business Requirements Document A specification document used to describe Client requirements for contracted software modifications.
Change Request A form used as part of the Change Control process whereby changes in the scope of work, timeline, resources, and/or budget are documented and agreed upon by participating parties.
Change Management Guides how we prepare, equip and support individuals to successfully adopt change in order to drive organizational success & outcomes
Code Mapping [where applicable] An activity that occurs during the data conversion process whereby users equate data (field level) values from the old system to the values available in the new system. These may be one to one or many to one. Example: Old System [Field = eye color] [values = BL, Blu, Blue] maps to New Tyler System [Field = Eye Color] [value = Blue].
Consulted Those whose opinions are sought, typically subject matter experts, and with whom there is two-way communication. [Also see RACI]
Control Point This activity occurs at the end of each stage and serves as a formal and intentional opportunity to review stage deliverables and required acceptance criteria for the stage have been met.
Data Mapping [where applicable] The activity determining and documenting where data from the legacy system will be placed in the new system; this typically involves prior data analysis to understand how the data is currently used in the legacy system and how it will be used in the new system.
Deliverable A verifiable document or service produced as part of the Project, as defined in the work packages.
Go-Live The point in time when the Client is using the Tyler software to conduct daily operations in Production.
Informed Those who are kept up-to-date on progress, often only on completion of the task or deliverable, and with whom there is just one-way communication. [Also see RACI]
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Infrastructure The composite hardware, network resources and services required for the existence, operation, and management of the Tyler software.
Interface A connection to and potential exchange of data with an external system or application. Interfaces may be one way, with data leaving the Tyler system to another system or data entering Tyler from another system, or they may be bi-directional with data both leaving and entering Tyler and another system.
Integration A standard exchange or sharing of common data within the Tyler system or between Tyler applications
Legacy System The software from which a client is converting.
Modification Custom enhancement of Tyler’s existing software to provide features or functions to meet individual client requirements documented within the scope of the Agreement.
On-site Indicates the work location is at one or more of the client’s physical office or work environments.
Organizational Change The process of changing an organization's strategies, processes, procedures, technologies, and culture, as well as the effect of such changes on the organization.
Output A product, result or service generated by a process.
Peripheral devices An auxiliary device that connects to and works with the computer in some way. Some examples: scanner, digital camera, printer.
Phase A portion of the Project in which specific set of related applications are typically implemented. Phases each have an independent start, Go-Live and closure dates but use the same Implementation Plans as other Phases of the Project. Phases may overlap or be sequential and may have different Tyler resources assigned.
Project The delivery of the software and services per the agreement and the Statement of Work. A Project may be broken down into multiple Phases.
RACI A matrix describing the level of participation by various roles in completing tasks or Deliverables for a Project or process.
Individuals or groups are assigned one and only one of the following roles for a given task: Responsible (R), Accountable (A), Consulted (C), or Informed (I).
Remote Indicates the work location is at one or more of Tyler’s physical offices or work environments.
Responsible Those who ensure a task is completed, either by themselves or delegating to another resource. [Also see RACI]
Scope Products and services that are included in the Agreement.
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Solution The implementation of the contracted software product(s) resulting in the connected system allowing users to meet Project goals and gain anticipated efficiencies.
Stage The top-level components of the WBS. Each Stage is repeated for individual Phases of the Project.
Standard Software functionality that is included in the base software (offthe-shelf) package; is not customized or modified.
Statement of Work (SOW) Document which will provide supporting detail to the Agreement defining Project-specific activities, services, and Deliverables.
System The collective group of software and hardware that is used by the organization to conduct business.
Test Scripts The steps or sequence of steps that will be used to validate or confirm a piece of functionality, configuration, enhancement, or Use Case Scenario.
Training Plan Document(s) that indicate how and when users of the system will be trained relevant to their role in the implementation or use of the system.
Validation (or to validate) The process of testing and approving that a specific Deliverable, process, program, or product is working as expected.
Work Breakdown Structure (WBS) A hierarchical representation of a Project or Phase broken down into smaller, more manageable components.
Work Package A group of related tasks within a project.
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Part 4: Appendices
Conversion
ERP Pro Utility Billing Conversion Summary
Utility Billing - Standard
Utility Contact Information
Utility Mailing and Billing Addresses
Utility Parcels
Account Master - (Average monthly payment, deposits, bank drafts, comments/notes) Meters/Services
Transaction History – Includes current year plus one prior year Read History
Utility Billing – Legacy/Historical Views
Unlimited historical transactions provided by the City of Lindsay can be converted by Tyler into historical views
ERP Pro Financials Conversion Summary
General Ledger
Standard Conversion Includes:
Full chart of accounts listing, descriptions, and corresponding account types Element (segment) values and descriptions
Unlimited historical transactions as provided by client.
NOTE: Summarized budget figures for current fiscal year and historical years can be imported into the system from Excel. The City of Lindsay is ultimately responsible for producing the budget figures in Excel and verifying the results. Training will be provided on how to import budgets from Excel.
NOTE: Summarized beginning balance sheet entries, as well as summarized fiscal year activity entries, can be imported into the system from Excel for the current year. The City of Lindsay is ultimately responsible for producing the entries in Excel and verifying the results. Training will be provided on how to import JEs from Excel.
Accounts Payable
Standard Conversion Includes:
Vendor master information, address, primary contact, and NOTEs Unlimited historical transactions as provided by client.
NOTE: 1099 balances and non-1099 balances can be imported into the system using a standard import available to the City of Lindsay from Excel. The City of Lindsay will ultimately be responsible for creating
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the Excel spreadsheet and verifying the results. Training will be provided on how to import balances from Excel.
Personnel Management
Standard Conversion Includes:
Basic employee information – employee master, address, primary contact, dates, phone numbers, dependents, NOTEs
Current direct deposit bank information
Federal and state tax withholding information
Unlimited historical transactions provided by client.
NOTE: Employee positions/deductions will be created according to recommended best business practices.
NOTE: Clients going live on payroll mid-calendar year will have the option to import or enter quarterly employee payroll history to meet federal and state reporting requirements giving the ability to create a single set of W-2’s at calendar year end. The City of Lindsay will ultimately be responsible for entering in the quarterly employee payroll history and verifying the results. Training will be provided on how to enter in this information.
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Additional Appendices
This work package is not applicable.
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Project Timeline
ERP Pro Financial Management Timeline
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ERP Pro Utility Billing Timeline
This work package is not applicable.
STAFF REPORT
TO: Lindsay City Council
MEETING DATE: November 12, 2024
DEPARTMENT: City Clerk
FROM: Maegan Peton, City Clerk and Assistant to the City Manager AGENDA TITLE: Amendment of the Lindsay Economic Development Committee Bylaws
ACTION & RECOMMENDATION
Approve Resolution 24-39 amending the bylaws for the Lindsay Economic Development Committee.
BACKGROUND | ANALYSIS
At the City Council meeting on September 10, 2024, Council approved Resolution 24-31 which approved the bylaws and established the Lindsay Economic Development Committee (herein referred to as “Committee”).
After receiving a limited number of applications for the Committee, Councilmember Cerros requested the bylaws to be amended to allow residents located outside of the City limits, but within our sphere of influence to be allowed to apply. To provide clear guidelines within the bylaws, staff used the Lindsay Unified School District map for boundaries as shown below:
Staff recommends approving Resolution 24-39 amending the bylaws to expand the boundaries for those seeking to serve on the Lindsay Economic Development Committee and minor conforming changes.
ATTACHMENTS
1. Resolution 24-39
Reviewed/Approved: ______
Item #: 12.2
Action Items
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF LINDSAY
RESOLUTION NO. 24-39