LIVE OAK CITY COUNCIL AGENDA – JULY 19, 2023
The Council may take up any agenda item at any time, regardless of the order listed. Action may be taken on any item on this agenda. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection at City Hall, 9955 Live Oak Boulevard, Live Oak, during normal business hours.
Such documents are also available on the City of Live Oak’s website at www.liveoakcity.org, subject to staff’s availability to post the documents before the meeting.
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available. If you have a disability and need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk’s office at (530) 695-2112 x107. Requests must be made at least 24 hours in advance.
• Remote Viewing:
o Members of the public can view a livestream of the meeting online at https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. o Members of the public can access the Zoom webinar as follows:
▪ Join by Electronic Device:
https://us02web.zoom.us/j/84070287846
▪ Join by Phone:
1-669-900-6833 or 1-833-548-0282 (Toll Free)
Webinar ID: 840 7028 7846
• Public Comment: Members of the public can submit general public comments, as well as comment on specific agenda items in the following ways:
o Public Attendance: Members of the public who attend in person may make comments from the Council Chamber podium.
LIVE OAK
CITY COUNCIL
REGULAR MEETING AGENDA
JULY 19, 2023
6:00 PM
MEETING LOCATION
LIVE OAK COUNCIL CHAMBERS
9955 LIVE OAK BOULEVARD
LIVE OAK, CALIFORNIA 95953
MEMBERS OF THE COUNCIL
BOB WOTEN, MAYOR
JERAMY CHAPDELAINE, VICE MAYOR
LAKHVIR GHAG, COUNCILMEMBER
ASHLEY HERNANDEZ, COUNCILMEMBER
NANCY SANTANA, COUNCILMEMBER
AARON PALMER,
CITY MANAGER
NICOLE ROSSER,
CITY ATTORNEY
1 LIVE OAK CITY COUNCIL AGENDA – JULY 19, 2023
o Live Remote Public Comment: Members of the public can submit a live remote public comment by:
▪ Joining the virtual Council meeting via the link below. When public comment is opened, raise your virtual hand and be called upon to speak for up to 3 minutes. https://us02web.zoom.us/j/84070287846
▪ Joining the virtual Council meeting by calling the phone number below. When public comment is opened, dial *9 to raise your hand and be called upon to speak for up to 3 minutes. 1-669-900-6833 or 1-833-548-0282 (Toll Free)
Webinar ID: 840 7028 7846
o Email Public Comment: Comments from the public on agenda items will be accepted until 1:00 pm on the date of the meeting, via email to the City Clerk at [email protected]. Comments will be distributed to Council prior to the meeting and attached to the minutes. Please note that emailed comments will NOT be read aloud by staff during the meeting. o eComment Feature: Comments from the public on agenda items will be accepted until 1:00 pm on the date of the meeting, via the eComment feature at
https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. Comments will be distributed to Council prior to the meeting and attached to the minutes. Please note that eComments will NOT be read aloud by staff during the meeting.
2 LIVE OAK CITY COUNCIL AGENDA – JULY 19, 2023
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE AND INVOCATION
CORRECTIONS AND/OR CHANGES TO THE AGENDA BY CITY MANAGER ONLY
PRESENTATIONS AND RECOGNITIONS
PUBLIC COMMENT
Any person wishing to address the City Council on general jurisdictional matters or consent calendar items may do so at this time. If you are commenting on an agenda item, your comments will be heard at the time that item is scheduled for discussion. The City Council adopted a time limit of three minutes per person. The Brown Act does not allow for Council discussion of items not on the agenda.
Councilmembers may only a) refer the matter to staff; b) ask for additional information; c) request a report back; or d) provide a limited factual response for items not listed on the agenda.
CONSENT ITEMS
Consent Calendar is passed by one motion with exceptions and separate votes as noted.
1. City Council Meeting Minutes
Recommendation: Approve the July 19, 2023, City Council Regular Meeting minutes. (Clarissa Menchaca, City Clerk)
2. City Projects Update
Recommendation: Receive and file.
(Ron Walker, Public Works Director)
3. Purchase of a New City Truck
Recommendation: Approve the purchase of a new Parks and Recreation truck for Fiscal Year 2023- 2024.
(Luis Cibrian, Parks and Recreation Director)
BUSINESS ITEMS
4. Dog Park Discussion
Recommendation: Discussion and possible direction.
(Luis Cibrian, Parks and Recreation Director)
ITEMS REMOVED FROM THE CONSENT AGENDA FOR COUNCIL CONSIDERATION AND ACTION
UPDATES AND ANNOUNCEMENTS FROM THE CITY ATTORNEY AND CITY MANAGER
COUNCILMEMBER COMMENTS
ADJOURNMENT
3 City of Live Oak
Report to City Council
Meeting Date: July 19, 2023
Title: City Council Meeting Minutes
Contact Information: Clarissa Menchaca, City Clerk
Recommendation: Approve the July 5, 2023 City Council Regular Meeting minutes.
Attachments:
Minutes
4 LIVE OAK CITY COUNCIL MINUTES – JULY 5, 2023
CALL TO ORDER
Meeting called to order by Mayor Woten at Live Oak City Council Chambers, 9955 Live Oak Boulevard, Live Oak, CA at 6:03 pm.
ROLL CALL
Present: Councilmembers Hernandez, Ghag, Vice Mayor Chapdelaine, and Mayor Woten
Absent: Councilmember Santana
PLEDGE OF ALLEGIANCE AND INVOCATION
Councilmember Ghag led the Pledge of Allegiance. Vice Mayor Chapdelaine delivered the invocation.
CORRECTIONS AND/OR CHANGES TO THE AGENDA BY CITY MANAGER ONLY There were no corrections and/or changes to the agenda.
PRESENTATIONS AND RECOGNITIONS
*Clerk’s Note: Councilmember Santana arrived at 6:04 pm.
PUBLIC COMMENT
The following member of the public submitted a written public comment: Dale Carlson.
CONSENT ITEMS
Consent Calendar is passed by one motion with exceptions and separate votes as noted.
MOTION: APPROVE THE CONSENT AGENDA, WITH THE EXCEPTION OF ITEM 3 WHICH WAS PULLED FOR FURTHER DISCUSSION.
(MOTION: GHAG; SECOND: CHAPDELAINE)
VOTE: MOTION PASSED UNANIMOUSLY
LIVE OAK
CITY COUNCIL
MINUTES
JULY 5, 2023
6:00 PM
MEETING LOCATION
LIVE OAK COUNCIL CHAMBERS
9955 LIVE OAK BOULEVARD
LIVE OAK, CALIFORNIA 95953
MEMBERS OF THE COUNCIL
BOB WOTEN, MAYOR
JERAMY CHAPDELAINE, VICE MAYOR
LAKHVIR GHAG, COUNCILMEMBER
ASHLEY HERNANDEZ, COUNCILMEMBER
NANCY SANTANA, COUNCILMEMBER
AARON PALMER,
CITY MANAGER
NICOLE ROSSER,
CITY ATTORNEY
5 LIVE OAK CITY COUNCIL MINUTES – JULY 5, 2023
1. City Council Meeting Minutes
Clarissa Menchaca, City Clerk
Council action: June 21, 2023, City Council Regular Meeting minutes approved.
2. City Council Meeting Minutes
Clarissa Menchaca, City Clerk
Council action: June 28, 2023, City Council Special Meeting minutes approved.
3. City Projects Update
Ron Walker, Public Works Director
This item was removed from the Consent Agenda for further discussion at the request of Councilmember Santana.
BUSINESS ITEMS
4. Approve Creation of Sutter County Sheriff’s Contract Ad-Hoc Committee Aaron Palmer, City Manager
Public Comment was opened and closed without any speakers.
MOTION: APPOINT COUNCILMEMBER GHAG AND COUNCILMEMBER HERNANDEZ TO SERVE ON THE SUTTER COUNTY SHERIFF’S CONTRACT AD-HOC COMMITTEE.
(MOTION: SANTANA; SECOND: CHAPDELAINE)
VOTE: MOTION PASSED UNANIMOUSLY
5. Approval of City of Live Oak Business Improvement Grant Program Aaron Palmer, City Manager
Aaron Palmer, City Manager, provided a report for the Council.
Public Comment was opened and closed without any speakers.
MOTION: APPROVE THE CITY OF LIVE OAK BUSINESS IMPROVEMENT GRANT PROGRAM, GRANT APPLICATION, AND GRANT AMOUNTS AS FOLLOWS: 1) APPROVE THE EXTERIOR LIMIT OF $20,000 AND INTERIOR LIMIT OF $10,000; AND 2) ALLOW BUSINESSES TO APPLY FOR BOTH INTERIOR AND EXTERIOR GRANT PROGRAM.
(MOTION: HERNANDEZ; SECOND: GHAG)
VOTE: MOTION PASSED UNANIMOUSLY
6 LIVE OAK CITY COUNCIL MINUTES – JULY 5, 2023
6. Introduction of an Ordinance Amending Sections 2.04.010 Meetings, 2.04.020 Order of Business, and
2.04.030 Posting Action on Other Matters to Chapter 2.04 Rules and Regulations Governing the Conduct of Council Meetings, Proceedings and Business of the Live Oak Municipal Code Nicole Rosser, City Attorney
Nicole Rosser, City Attorney, provided a report for the Council.
Public Comment was opened and closed without any speakers.
MOTION: WAIVE THE FIRST READING OF THE ORDINANCE AMENDING SECTIONS 2.04.010 MEETINGS,
2.04.020 ORDER OF BUSINESS, AND 2.04.030 POSTING ACTION ON OTHER MATTERS TO CHAPTER
2.04 RULES AND REGULATIONS GOVERNING THE CONDUCT OF CITY COUNCIL MEETINGS,
PROCEEDINGS AND BUSINESS OF THE LIVE OAK MUNICIPAL CODE WITH THE CHANGE OF LIMITING ONE ITEM PER COUNCIL MEMBER PER MEETING.
(MOTION: WOTEN; SECOND: CHAPDELAINE)
VOTE: MOTION FAILED 2-3
AYES: VICE MAYOR CHAPDELAINE AND MAYOR WOTEN
NOES: COUNCILMEMBERS HERNANDEZ, SANTANA, AND GHAG
PUBLIC HEARING ITEMS
7. Assessment of Liens: Cost of Refuse Disposal
James Ramsey, Finance Director
James Ramsey, Finance Director, provided a report for the Council.
Public Hearing opened at 7:00 pm.
Public Comment was opened and closed without any speakers.
Public Hearing closed at 7:01 pm.
Shelbi Shideler, Recology Customer Service Supervisor, and Rigo Diaz, Recology General Manager, addressed questions from the Council.
MOTION: ADOPT RESOLUTION 1) ORDERING THAT COSTS OF REFUSE DISPOSAL BE ASSESSED AGAINST PROPERTIES IDENTIFIED IN EXHIBIT A; 2) CONFIRMING THAT THE ASSESSMENT SHALL CONSTITUTE A SPECIAL ASSESSMENT AGAINST ANY LIEN UPON EACH IDENTIFIED PROPERTY; AND 3) DIRECTING
THE CITY MANAGER TO SUBMIT A CERTIFIED COPY OF THE RESOLUTION TO THE SUTTER COUNTY AUDITOR WITH A REQUEST FOR COLLECTION.
(MOTION: HERNANDEZ; SECOND: WOTEN)
VOTE: MOTION PASSED UNANIMOUSLY
Reference Resolution No. 13-2023.
7 LIVE OAK CITY COUNCIL MINUTES – JULY 5, 2023
ITEMS REMOVED FROM THE CONSENT AGENDA FOR COUNCIL CONSIDERATION AND ACTION
3. City Projects Update
Ron Walker, Public Works Director
Ron Walker, Public Works Director, addressed questions from the Council.
MOTION: RECEIVE AND FILE.
(MOTION: HERNANDEZ; SECOND: GHAG)
VOTE: MOTION PASSED UNANIMOUSLY
UPDATES AND ANNOUNCEMENTS FROM THE CITY ATTORNEY AND CITY MANAGER There were no updates or announcements from the City Attorney or City Manager.
COUNCILMEMBER COMMENTS
Councilmember Santana requested an update on illegal fireworks.
Councilmember Ghag discussed his attendance at the Sacramento Area Council of Governments Race, Equity, and Inclusion Working Group meeting,
Mayor Woten touched on his attendance at Sutter Local Agency Formation Commission meeting and inquired about how things were going at the pool.
ADJOURNMENT
Mayor Woten adjourned the meeting at 7:37 pm.
Bob Woten, Mayor
ATTEST:
Clarissa Menchaca, City Clerk
8 City of Live Oak
Report to City Council
Meeting Date: July 19, 2023
Title: City Projects Update
Contact Information: Ron Walker, Public Works Director
Background: 1. Pennington Road - West Project: For members of the public that have questions and/or concerns an information line and website have been set up.
The information telephone number is (530) 557-2023. The paving portion of the project has been completed, the next phase will be to raise the manholes and water main valve boxes to match the road elevation.
2. Pennington East - East Project: Preliminary design underway. Plans at 60%. Specifications and Estimate at 50%.
3. P Street Lift Station Improvement Project: Staff received an update from Kevin Warring with the Water Board on June 21, 2023. Kevin stated that he did not have any updates regarding the application, the Environmental and financial packages are in for review. The general and technical package are complete based on his initial review, and the funding agreement execution is on schedule to be executed sometime around the end of the year.
4. Wastewater Treatment Plant Solar Project: eDesignC Incorporated are reviewing staff questions regarding their design-build documents.
5. Wastewater Treatment Plant Headworks Rehabilitation Project: The State has not evaluated this grant application yet, because of a backlog of grant applications.
6. Well 7 and Well 4 Generator Grant Project: This grant application received a Priority 2 ranking according to the California Public Utility Commission's High Fire Threat District Map. If there is any funding left after all Priority 1 applications have been addressed, the State Water Resource Control Board will start on Priority 2 ranked applications.
7. Customer Complaint Project: Item will be on the August 2, 2023 agenda for council to vote on.
8. Welcome to Live Oak Signs: Staff contacted Arrow Signs on July 11, 2023 and was told that their estimating department was working on updating numbers.
9. Streets Master Plan: Staff will update as funds become available.
10. Dog Park: City staff and Council Members have met at the site location to discuss the project.
Analysis: This report is a City Projects Update.
9 Fiscal Impacts: None.
Recommendation: Receive and file.
10 City of Live Oak
Report to City Council
Meeting Date: July 19, 2023
Title: Purchase of a New City Truck
Contact Information: Luis Cibrian, Parks and Recreation Director Location: Citywide
Background: The maintenance cost and reliability of the current truck is unacceptable.
Maintenance repair cost has increased tremendously of the past years. The current truck we are wanting to upgrade is the oldest in our fleet. Our current 2001 Silverado is in bad working condition. Staff has contacted three local dealerships Ford, Chevrolet, and Dodge to solicit bids. Staff recommends purchasing from the lowest bidder.
Analysis: The Ford truck will be meeting all City needs. Staff will pursue the current Ford bid. The truck is a Ford F-150 Regular cab long bed. Having the option of the long bed is ideal to haul tools around and large tree limbs.
Fiscal Impacts: The purchase of a new city truck was included in FY 2023-2024 operating budget.
Recommendation: Approve the purchase of a new Parks and Recreation truck for Fiscal Year 2023-2024.
Attachments:
Yuba City Dodge Sullivan Quote
Larry Geweke Ford
11 12
13 14
15 16
17 18
City of Live Oak
Report to City Council
Meeting Date: July 19, 2023
Title: Dog Park Discussion
Contact Information: Luis Cibrian, Parks and Recreation Director Background: Workshop discussion, and discussion and possible direction.
Recommendation: Discussion and possible direction.
19