Agenda packet — Livermore City Council, July 25, 2022 (part 1 of 4)

CITY COUNCIL
AGENDA
MONDAY, JULY 25, 2022
VIRTUAL REGULAR MEETING – 7:00 PM

MEETING PARTICIPATION INFORMATION CAN BE FOUND AT THE END OF THE AGENDA
TELECONFERENCE INFORMATION:

CITY OF LIVERMORE YOUTUBE CHANNEL:
https://www.youtube.com/c/CityofLivermoreCalifornia
ZOOM WEBINAR:
https://us02web.zoom.us/j/88043799939
Zoom dial in phone number:
1 669 900 6833
Meeting ID: 880 4379 9939
Bob Woerner, Mayor
Regina Bonanno, Vice Mayor
Robert W Carling, Council Member
Brittni Kiick, Council Member
Trish Munro, Council Member
Livermore City Council Agenda July 25, 2022
1 1. CLOSED SESSION - NONE

2. CALL TO ORDER

3. PROCLAMATIONS AND PRESENTATIONS

3.1 Proclamation declaring August 2022 as Muslim Appreciation and Awareness Month presented to Munir Sifi of the Islamic Center of Livermore.

Recommendation:

Staff recommends the City Council declare August 2022 as Muslim Appreciation and Awareness Month.

Staff Report
Attachments:

1. Proclamation

4. CITIZENS FORUM
In conformance with the Brown Act, no City Council action can occur on items presented during Citizens Forum.

Please log into Zoom to provide verbal public comment during the City Council Meeting.

Comments are limited to a maximum of 3 minutes per person, per item. The Mayor may reduce the amount of time based on the number of persons wishing to speak.

Citizens Forum will conclude after 30 minutes; however, if there are additional speakers, Citizens Forum will reconvene before the meeting adjourns.

5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input must use the raise hand feature.

5.1 Approval of draft minutes - June 27, 2022 Regular Meeting.

Recommendation:

Staff recommends the City Council approve the draft minutes.

Staff Report
Attachments:

ROLL CALL
Council Member Robert W. Carling
Council Member Brittni Kiick
Council Member Trish Munro
Vice Mayor Regina Bonanno
Mayor Bob Woerner

PLEDGE OF ALLEGIANCE
Livermore City Council Agenda July 25, 2022
2 1. 2022-06-27 Draft Minutes

5.2 Introduce an Ordinance and waive the first reading revising Municipal Code Chapter 1.28 related to the Conflict of Interest Code - Biennial Notice to add/remove positions as appropriate.

Recommendation:

Staff recommends the City Council accept the 2022 Local Agency Biennial Notice and waive the first reading and introduce an ordinance revising Municipal Code Chapter 1.28, Conflict of Interest Code, to add or remove positions to align with updates to the City’s salary schedule.

Staff Report
Attachments:

1. Local Agency Biennial Notice

2. Draft Position Update

3. Redlined 2022 Conflict of Interest Code

4. Resolution

5. Exhibit A - 2022 Conflict of Interest Code Final

5.3 Resolution authorizing execution of an agreement with Old Brit Consulting for general Information Technology (IT) consulting in an amount not-to-exceed $250,000.

Recommendation:

Staff recommends the City Council adopt a resolution authorizing execution of an agreement with Old Brit Consulting for general IT consulting in an amount not-to-exceed $250,000.

Staff Report
Attachments:

1. Resolution

2. Exhibit A - Agreement with Old Brit Consulting and City of Livermore

5.4 Resolution authorizing execution of a Purchase Order with CDW Government LLC for the purchase of a CineMassive CineView Video Wall Display (commercial grade monitors) for the Police Department’s Real-Time Awareness Center (Project No. 2019-58) in an amount not-toexceed $231,930, and authorization for the City Manager to sign an agreement for maintenance services with Haivision MCS, LLC DBA CineMassive Displays, LLC in an amount not-to-exceed $53,628.

Recommendation:

Staff recommends the City Council adopt a resolution authorizing execution of a Purchase Order with CDW Government LLC for a CineMassive CineView Video Wall Display (commercial grade monitors designed for 24/7 operations and a state-of-the-art user interface and video integration) for the Police Department’s Real-Time Awareness Center (Project No. 2019-58) in an amount not-to-exceed $231,930, and authorization for the City Manager to sign an agreement for maintenance services with Haivision MCS, LLC DBA CineMassive Displays, LLC in an amount not-to-exceed $53,628.

Livermore City Council Agenda July 25, 2022
3 Staff Report
Attachments:

1. Resolution

2. Exhibit A - Maintenance Agreement with Haivision MCS, LLC, DBA CineMassive Displays, LLC

5.5 Resolution authorizing issuance of a Purchase Order with Peterson Truck Inc. for a replacement Fleet Service Truck, for performing routine maintenance and emergency repairs to City vehicles in the field in the amount of $222,456 and a contingency in an additional amount not-to-exceed ten percent (10%).

Recommendation:

Staff recommends the City Council adopt a resolution authorizing execution of a Purchase Order with Peterson Truck Inc. for a replacement Fleet Service Truck to be used to perform routine equipment and vehicle maintenance, along with emergency service work in the field in the amount of $222,456, and authorizing a contingency in an additional amount not-to-exceed ten percent (10%).

Staff Report
Attachments:

1. Sourcewell Navistar Contract #060920 NVS

2. Peterson Truck Quote 8571-01

3. Resolution

5.6 Resolution authorizing execution of a Purchase Order with Boise Mobile Equipment for two Type 6 Xtreme Fire Apparatus on the Dodge 5500 four-wheel drive, crew cab chassis, for wildland urban interface fire response in the amount of $609,836 and a contingency in an additional amount not-to-exceed ten percent (10%).

Recommendation:

Staff recommends the City Council adopt a resolution authorizing execution of a Purchase Order with Boise Mobile Equipment in the amount of $609,836 for two Type 6 Xtreme Fire Apparatus pumper trucks the Dodge 5500 four-wheel drive, crew cab chassis, for wildland urban interface fire response in the amount of $609,836 and authorizing a contingency in an additional amount not-to-exceed ten percent (10%).

Staff Report
Attachments:

1. HGAC Contract #FS12-19

2. Boise Mobile Equipment HGACBuy Quote

3. Resolution

5.7 Resolution authorizing a supplemental appropriation of $574,441 from the Traffic Impact Fee fund in FY 2022-23 to the Traffic Signal Installation Program, Project No. 2014-31 to reimburse Scannell Properties #339 LLC for their installation of new traffic signal improvements at the intersection of Mines Road and Technology Drive.

Recommendation:

Livermore City Council Agenda July 25, 2022
4 Staff recommends City Council adopt a resolution authorizing a supplemental appropriation of $574,441 from the Traffic Impact Fee fund (Fund 306) in FY 2022-23 to the Traffic Signal Installation Program, Project No. 2014-31 to reimburse Scannell Properties #339 LLC for their installation of new traffic signal improvements at the intersection of Mines Road and Technology Drive.

Staff Report
Attachments:

1. Resolution

5.8 Resolution authorizing supplemental appropriations in the amounts of $9,980,000 and $3,327,000 to Fiscal Years 2023-24 through 2024-25, and awarding and authorizing execution of agreements with C. Overaa & Co. in an amount not-to-exceed $21,999,000, for construction, with Cannon Corporation in an amount not-to-exceed $112,900, for programming support, and an amendment with Carollo Engineers increasing the amount of the agreement by $2,381,660 to a total not-to-exceed amount of $4,910,499, for construction management and engineering services during construction, for rehabilitation and process improvements to the primary and secondary treatment processes at the City’s Water Reclamation Plant (WRP), Project No. 2019-31.

Recommendation:

Staff recommends the City Council adopt a resolution for the WRP Primary and Secondary Treatment Improvements, Project No. 2019-31:

1. Authorizing supplemental appropriations of $695,000 in Fund 239 (Water Resources Replacement) and $232,000 in Fund 241 (Sewer Connection Fees) from FY 2022-23 to FY 2023-24;

2. Authorizing supplemental appropriations of $6,969,000 in Fund 239 (Water Resources Replacement) and $2,323,000 in Fund 241 (Sewer Connection Fees) in FY 2023-24;

3. Authorizing supplemental appropriations of $2,316,000 in Fund 239 (Water Resources Replacement) and $772,000 in Fund 241 (Sewer Connection Fees) in FY 2024-25;

4. Awarding and authorizing execution of an agreement with C. Overaa & Co., in an amount not-to-exceed $21,999,000, for construction of the;

5. Authorizing execution of an agreement with Cannon Corporation, in an amount not-toexceed $112,900, for programming support services during construction; and

6. Authorizing execution of a first amendment to the agreement with Carollo Engineers, increasing the amount of the agreement by $2,381,660 to a total not-to-exceed amount of $4,910,499, for additional construction management and engineering design services during construction.

Staff Report
Attachments:

1. Site Plan with Scope Elements Highlighted

2. Current and Proposed Funding

3. Resolution

4. Exhibit A - Agreement with C. Overra & Co.

5. Exhibit B - Agreement with Cannon Corporation

6. Exhibit C - First Amendment to Agreement with Carollo Engineers Livermore City Council Agenda July 25, 2022
5 5.9 Resolution to temporarily suspend the current Airport Development Policy and suspend consideration of certain development on airport property until a new Development Policy is created and approved.

Recommendation:

Staff recommends that the City Council adopt a resolution to temporarily suspend the current Airport Development policy and Airport development to allow for creation and approval of a new Airport Development Policy.

Staff Report
Attachments:

1. Resolution

2. Exhibit A - Current Airport Development Policy

5.10 Resolution authorizing execution of an agreement with Hinderliter, de Llamas and Associates, Inc., for business license tax and fee operations management and compliance services Recommendation:

Staff recommends the City Council adopt a resolution authorizing the City Manager to execute a two-year agreement with Hinderliter, de Llamas and Associates, Inc. for business license tax operations management and compliance services.

Staff Report
Attachments:

1. Resolution

2. Exhibit A - Agreement with HdL

6. PUBLIC HEARINGS

6.1 Hearing to adopt a resolution approving the waiver and refund of $132,562 in penalties and interest related to delinquent special taxes levied in City of Livermore Community Facilities District No. 99-1 (Tri-Valley Technology Park) on property owned by the Livermore Valley Joint Unified School District.

Recommendation:

Staff recommends that the City Council hold a public hearing and adopt a resolution:

1. Approving the waiver of $132,562 in penalties and interest paid by the Livermore Valley Joint Unified School District as a result of the late payment of special taxes levied by the City in City of Livermore Community Facilities District No. 99-1 (Tri-Valley Technology Park) on property owned by the Livermore Valley Joint Unified School District, and authorizing execution of necessary documents, certificates, and certain other related actions; and

2. Directing staff to issue a refund to the Livermore Valley Joint Unified School District for the $132,562 in penalties and interest after deducting the City’s costs of administering the delinquencies and the waiver request, and to take other actions in order to accomplish the purposes of the resolution.

Staff Report
Livermore City Council Agenda July 25, 2022
6 Attachments:

1. Resolution

6.2 Hearing to consider comments and protests relating to the disposition of City-owned property at 2324 Second Street (former SBC building) to Mr. Michael Messinger for the purposes of converting it from an office to restaurant use and a resolution approving the sale of the Property and authorizing the City Manager to execute the First Amendment to the Purchase and Sale Agreement with Michael Messinger to update the Schedule of Development.

Recommendation:

Staff recommends the City Council hear comments and protests on the following actions to be considered by the City Council relating to the disposition of city-owned property at 2324 Second Street (former SBC building), APN 097-0110-013-11, and adopt a resolution authorizing the following:

1. Final action to approve the sale of the Property as set forth by Government Code sections 37422-37423; and

2. The City Manager to sign, on behalf of the City of Livermore, the First Amendment to the Purchase and Sale Agreement with Michael Messinger and all related documents necessary to effectuate the sale of the Property, subject to City Attorney form approval.

Staff Report
Attachments:

1. Proposed Building Elevations

2. Resolution

3. Exhibit A - First Amendment to the Purchase and Sale Agreement with Michael Messinger

6.3 Hearing to consider a request for Site Plan Design Review and Vesting Tentative Tract Map to develop the northeast corner of Portola Avenue and Collier Canyon Road, which would implement the Isabel Neighborhood Specific Plan.

Recommendation:

The Planning Commission and staff recommend the City Council:

1. Adopt a resolution finding that the project is exempt from the California Environmental Quality Act, under CEQA Guidelines Sections 15182 (c) and 15183;

2. Adopt a resolution approving Vesting Tentative Tract Map (VTTM) 8613 – Subdivision (SUB) 21-006, Site Plan Design Review (SPDR) 21-005; and Consistency Determination (CD) 22-001, together with the requested Density Bonus Waiver and incentive/concession, subject to the attached Conditions of Approval; and

3. Instruct staff to file a Notice of Exemption, in accordance with the provisions of the California Environmental Quality Act, subject to project approval.

Staff Report
Attachments:

1. Planning Commission Report

2. Draft Planning Commission Meeting Minutes 7-12-22

3. Location Map

4. Development Plans

5. Conditions of Approval
Livermore City Council Agenda July 25, 2022
7 6. Density Bonus Request

7. Specific Plan Link

8. Specific Plan EIR Link

9. INSP Land Plan

10. Public Comment

11. Planning Commission Supplemental Materials

12. Public Comment Received

13. Resolution - CEQA

14. Exhibit A - Planning Commission Resolution 14-22

15. Resolution - Project

16. Exhibit A - Planning Commission Resolution 15-22

17. Exhibit B - Conditions of Approval

7. MATTERS FOR CONSIDERATION

7.1 Resolution authorizing the City Manager to purchase Renewable 100, which contains 100% renewable electricity from solar and wind sources in California, as the default electricity product for Livermore's Municipal East Bay Community Energy Accounts.

Recommendation:

Staff recommends the City Council adopt a resolution authorizing the City Manager to purchase Renewable 100 as the default electricity product for Livermore’s municipal East Bay Community Energy accounts. The Renewable 100 product contains 100% renewable electricity from solar and wind sources in California.

Staff Report
Attachments:

1. Resolution

7.2 Resolution appropriating $25,000 from the Water Enterprise Fund for participation in the Pure Water Tri-Valley potable reuse demonstration project phase 2 public education and outreach efforts.

Recommendation:

Staff recommends that the City Council adopt a resolution appropriating $25,000 from the Water Enterprise Fund in Fiscal Year 2022-23 for participation in the Pure Water Tri-Valley potable reuse demonstration project phase 2 public education and outreach efforts.

Staff Report
Attachments:

1. Project Fact Sheet

2. Resolution

7.3 Resolution calling for and giving notice of the holding of a general municipal election for the submittal of an initiative entitled: "South Livermore Sewer Extension Project" to the voters of the City of Livermore and consolidating that election with the General Municipal Election to be held Tuesday, November 8, 2022.

Livermore City Council Agenda July 25, 2022
8 Recommendation:

Staff recommends the City Council do the following:

1. Adopt the resolution consolidating the City Council initiative with the November 8, 2022 General Municipal Election and requesting services from Alameda County Registrar of Voters;

2. Consider appointing a subcommittee to prepare a ballot argument and rebuttal argument, or defer argument in favor of the measure to the Tri-Valley Conservancy as a bona fide proponent for the measure; and

3. Direct the City Clerk to transmit a copy of the measure to the City Attorney to prepare an impartial analysis of the measure.

Staff Report
Attachments:

1. Resolution

2. Exhibit A - Ballot Question and South Livermore Urban Growth Boundary Initiative

8. COUNCIL COMMITTEE REPORTS AND MATTERS INITIATED BY CITY

MANAGER, CITY ATTORNEY, STAFF, AND COUNCIL MEMBERS

9. ADJOURNMENT
To a Regular City Council meeting on Monday, September 12, 2022 at 7:00 pm, Civic Center Meeting Hall, City Council Chambers, 1016 S. Livermore Avenue and virtually using Zoom.

10. SUPPLEMENTAL MATERIALS

10.1 Supplemental materials received prior to the meeting.

Staff Report
Attachments:

1. Supplemental Materials

HOW TO PARTICIPATE IN YOUR CITY COUNCIL MEETING
You can participate in the meeting in a number of ways:

Citizens Forum is an opportunity for the public to speak regarding items not listed on the agenda.

Speakers are limited to a maximum of 3 minutes per person. To submit a comment using Zoom, you may use the 'raise hand' feature. You should be aware that the City Council is prohibited by State law from taking action on any items that are not listed on the agenda. However, if your item requires action, the City Council may place it on a future agenda or direct staff to work with you and/or report to the City Council on the issue.

Public Hearings - The topic of the hearing is typically summarized by staff, followed by questions from the City Council and a presentation by the applicant. The Mayor will then open the hearing to the public and offer an opportunity for public comments. You may use the 'raise hand' feature in Zoom and take 3 minutes to make your comments.

Other Agenda Items are also open for public input including Consent Calendar or Matters for Consideration items. These comments are also subject to the 3 minute limit.

Livermore City Council Agenda July 25, 2022
9 Special Meetings, Workshops - The public will have the opportunity to address the City Council regarding the item that is the subject of the special meeting or workshop. Public comments are limited to a maximum of 3 minutes per person.

Platforms to Participate in Virtual Meetings:

Submission of Comments Prior to the Meeting:

Email Comments may be submitted by the public to the City Clerk’s Office ([email protected]). Items received no later than 12:00 pm on the day of the meeting will be provided to the City Council and available on the City website prior to the meeting. These items will NOT be read into the record.
eComments may be submitted by the public using the eComment link here. Comments may be up to 1000 characters in length and will be accepted up until 4PM the day of the meeting. These items will NOT be read into the record and are viewable by the the City Council and the public upon submittal.

Submission of Comments During the Meeting:

The City will be using YouTube and TV29 as two tools to provide the public access to view City Council meetings. No public comment will be accepted via YouTube.

TV29: tv29live.org
YouTube: http://youtube.com/c/CityofLivermoreCalifornia Zoom Webinar: https://us02web.zoom.us/j/88043799939
Zoom dial in phone number:
1 669 900 6833
Meeting ID: 880 4379 9939
If you would like to deliver written materials to the City Council as part of their electronic comments during a meeting, the speaker must identify that intent in his or her comment submitted and immediately email the materials to the City Clerk at [email protected].

The City Council Agenda and Agenda Reports are prepared by City staff and are available for public review on Tuesday evening, six days prior to the City Council meeting in the Civic Center Library, 1188 South Livermore Avenue, Livermore, and at the City Clerk’s Office, 1052 South Livermore Avenue, Livermore. The Agenda is also available on the City’s website, http://LivermoreCA.gov/agenda.

Livermore City Council Agenda July 25, 2022
10 Under Government Code §54957.5, any supplemental material distributed to the members of the City Council after the posting of this agenda will be available for public review in the City Clerk’s Office, 1052 South Livermore Avenue, Livermore, and included in the agenda packet available on the City’s web site at http://LivermoreCA.gov/agenda.

PURSUANT TO TITLE II OF THE AMERICANS WITH DISABILITIES ACT (CODIFIED AT 42 UNITED STATES CODE SECTION 12101 AND 28 CODE OF FEDERAL REGULATIONS PART 35), AND SECTION 504 OF THE REHABILITATION ACT OF 1973, THE CITY OF LIVERMORE DOES NOT

DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, ANCESTRY,

SEX, DISABILITY, AGE OR SEXUAL ORIENTATION IN THE PROVISION OF ANY SERVICES, PROGRAMS, OR ACTIVITIES. TO ARRANGE AN ACCOMMODATION IN ORDER TO PARTICIPATE

IN THIS PUBLIC MEETING, PLEASE CONTACT THE ADA COORDINATOR AT [email protected] OR CALL (925) 960-4170 (VOICE) OR (925) 960-4104 (TDD) AT LEAST THREE (3) BUSINESS DAYS IN ADVANCE OF THE MEETING.

Livermore City Council Agenda July 25, 2022
11 CITY COUNCIL STAFF REPORT ITEM NO. 3.1
DATE: July 25, 2022
TO: Honorable Mayor and City Council
FROM: Marianna Marysheva, City Manager
SUBJECT: Proclamation declaring August 2022 as Muslim Appreciation and Awareness Month presented to Munir Sifi of the Islamic Center of Livermore.

RECOMMENDED ACTION
Staff recommends the City Council declare August 2022 as Muslim Appreciation and Awareness Month.

SUMMARY

DISCUSSION

ATTACHMENTS

1. Proclamation
Prepared by: Stephanie Egidio
Management Analyst
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
12 Jlrorlamafion
of the
City of Livermore
Proclaiming
Muslim Appreciation and Awareness Month
August 2022
WHEREAS, the City of Livermore has been and continues to be home to people of different national origins, immigration or refugee status, cultures, histories, races, ethnicities, religious affiliations or none, gender identities, sexual orientations, ages, education, economic status and physical, mental or emotional abilities. Our strength is derived from our diversity and inclusiveness, from respecting one another, from welcoming immigrants and others, and.from collaborating with one another across our differences; and WHEREAS, the City Council believes that a city can best stand against bigotry, intolerance and hate through leading by example and living our shared community values of welcome, inclusion, and respect, and by developing common ground in venues that allow us to talk and work together in service to each other

WHEREAS,
and our community; and
Muslims have been part of US. hist01y from the beginning and have contributed to the production of wealth and construction of the nation; they are also part of the rich history of the civil rights movement. Over 90,000 Muslims live in Alameda County, and make innumerable contributions to the cultural,

WHEREAS,
political, and economic fabric and well-being of our state and our country; and the COVID-19 pandemic forced the temporary closure of the Islamic Center of Livermore and other mosques in the Tri-Valley. During this time, these mosques and community organizations provided online programming and sermons with small, safe group prayers outside. They also answered the call for help by donating funds, distributing food, and by sewing masks to help those on the front line; and they have educated their congregations about social distancing guidelines and practices to keep the community sc;ife;
NOW THEREFORE, the City Council of the City of Livermore proclaims August 2022 as Muslim Appreciation and Awareness Month and thanks the members of the Islamic Center of Livermore for their contributions to the city and encourages members of the community to come together to celebrate our diversity. �� WW
Mayor Bob Woerner Vicezzv.anno
Council
�
Member Robert W. Carlin.

Council
��
Member Brittni Kiick
C�uncil Member Patricia K Munro
13 CITY COUNCIL STAFF REPORT ITEM NO. 5.1
DATE: July 25, 2022
TO: Honorable Mayor and City Council
FROM: Tina Olson, Administrative Services Director
SUBJECT: Approval of draft minutes - June 27, 2022 Regular Meeting.

RECOMMENDED ACTION
Staff recommends the City Council approve the draft minutes.

SUMMARY

DISCUSSION

ATTACHMENTS

1. 2022-06-27 Draft Minutes
Prepared by: Marie Weber
City Clerk
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
14 JUNE 27, 2022 Minutes CM/75/1

MEETING MINUTES

CITY COUNCIL
JUNE 27, 2022
________________________________________________________________

REGULAR MEETING

2. CALL TO ORDER – The meeting of the City Council was called to order by Mayor Bob Woerner at 7:00 pm, held via teleconference using Zoom and YouTube.

ROLL CALL – Present: Mayor Bob Woerner, Vice Mayor Regina Bonanno and Council Members Robert W. Carling, Brittni Kiick and Trish Munro

PLEDGE OF ALLEGIANCE

3. PROCLAMATIONS AND PRESENTATIONS

3.1 Community Asset Management Program (CAMP) Outreach Committee Annual Update presented by Chairperson Allen.

Recommendation: Staff recommended City Council accept the update.

THE CITY COUNCIL RECEIVED THE UPDATE.

4. CITIZENS FORUM
Mayor Woerner opened the public comment period.

Tracy Kronzak provided a comment.

Alan Marling provided a comment.

Niki Santisteven provided a comment.

There were no more more speakers and the public comment period was closed.

5. CONSENT CALENDAR
Mayor Woerner opened the public comment period.

There were no speakers and the public comment period was closed.

ON THE MOTION OF VM BONANNO, SECONDED BY CM MUNRO, AND
CARRIED ON A 5-0 VOTE, THE CITY COUNCIL APPROVED THE CONSENT ATTACHMENT 1
15 CM/75/2 Minutes JUNE 27, 2022
CALENDAR.

5.1 Approval of draft minutes - May 9, 2022 Regular Meeting, May 16, 2022 Special Meeting, and May 23, 2022 Regular Meeting.

Recommendation: Staff recommended the City Council approve the draft minutes.

5.2 Resolution 2022-104 authorized the City Manager to execute an agreement with VirTra Inc. for the purchase of a law enforcement training system in an amount not-to-exceed $260,000
Recommendation: Staff recommended City Council adopt a resolution authorizing the City Manager to enter into contract with VirTra Inc. for the purchase of a law enforcement training system in an amount not-to-exceed $260,000.

5.3 Resolution 2022-105 authorized the City Manager to execute an agreement with the Alameda County Fire Department (ACFD) to provide dispatch services to the Livermore-Pleasanton Fire Department (LPFD) in an amount not-to-exceed $407,880 for the first year of service Recommendation: Staff recommended the City Council authorize the City Manager to execute a five-year agreement with the Alameda County Fire Department (ACFD) to provide dispatch services to the Livermore-Pleasanton Fire Department (LPFD).

5.4 Resolution 2022-106 authorized the City Manager to enter into a Memorandum of Understanding (MOU) between the City of Livermore, City of Dublin, and City of Pleasanton for the execution of an update to the 2011 Eastern Alameda County Human Services Needs Assessment.

Recommendation :Staff recommended City Council adopt a resolution:

1. Approving a Memorandum of Understanding (MOU) between the City of Livermore, City of Dublin, and City of Pleasanton for the execution of an update to the 2011 Eastern Alameda County Human Services Needs Assessment, and

2. Authorizing the City Manager, or her designee, to execute the Memorandum of Understanding (MOU) and all other related documents authorized and described in the MOU.

5.5 Resolution 2022-107 approved the Memorandum of Understanding (Labor Agreement) between the Livermore-Pleasanton Fire Department Joint Powers Authority and the International Association of Firefighters Local 1974 for the term of January 1, 2022 through June 30, 2025, and appropriating $901,852 from the General Fund Unallocated Reserves to fund the Fiscal Year 2022-23 costs
Recommendation: Staff recommended that the City Council adopt a resolution ATTACHMENT 1
16 JUNE 27, 2022 Minutes CM/75/3
approving a Memorandum of Understanding between the Livermore-Pleasanton Fire Department Joint Powers Authority and the International Association of Firefighters Local 1974 for the term of January 1, 2022 through June 30, 2025, and appropriating $901,852 from the General Fund Unallocated Reserves to fund the Fiscal Year 2022-23 costs.

5.6 Resolution 2022-108 authorized a purchase order to Baker & Taylor Books for purchases of library books and related materials in Fiscal Year 2022- 23, in an amount not-to-exceed $220,000

Recommendation: Staff recommended the City Council adopt a resolution authorizing issuance of a purchase order to Baker & Taylor Books for Fiscal Year 2022-23 purchases of library books and related materials, not-to-exceed $220,000.

5.7 Resolution 2022-109 adopted a list of projects for FY 2022-23 funded by Senate Bill 1 and approving Road Maintenance and Rehabilitation Account funds Recommendation: Staff recommended the City Council adopt a resolution approving a list of projects funded by Senate Bill 1 in FY 2022-23 and approve the use of State Road Maintenance and Rehabilitation Account funds.

5.8 Resolution 2022-110 called for and gave notice of the holding of a General Municipal Election and consolidating services with Alameda County on Tuesday, November 8, 2022 for the election of certain officers of the City.

Recommendation: The City's General Municipal Election is scheduled for Tuesday, November 8, 2022. Staff recommends the City Council adopt a resolution calling for the election and directing the City Clerk, in cooperation with the Alameda County Registrar of Voters, to conduct the election and request consolidation from the Alameda County Registrar of Voters.

5.9 Resolution 2022-111 approved the updated Investment Policy and the annual delegation of investment authority to the City Treasurer.

Recommendation: Staff recommended that the City Council adopt the resolution approving the updated Investment Policy and the annual delegation of investment authority to the City Treasurer.

5.10 Resolution 2022-112 Amendment to the City of Livermore Salary Plan to reflect previous agreements and classification study
Recommendation: Staff recommended the City Council adopt a resolution approving the City of Livermore Salary Plan as of July 2022, in accordance with California Code of Regulations, Title 2, Section 570.5.

6. PUBLIC HEARINGS

6.1 Hearing for the confirmation of the levy of assessments for the City’s ATTACHMENT 1
17 CM/75/4 Minutes JUNE 27, 2022
Landscape Maintenance Districts for Fiscal Year 2022-23 Recommendation: Staff recommended the City Council conduct a public hearing for the confirmation of the annual levy of assessments for the City’s Landscape Maintenance Districts for Fiscal Year 2022-23.

Upon closure of the public hearing, staff recommends the City Council adopt a resolution confirming the annual levy of assessments for the City’s Landscape Maintenance Districts and directing actions with respect thereto for Fiscal Year 2022-23.

Public Works Supervisor Joe Prime presented the staff report.

Mayor Woerner opened the public hearing.

There were no speakers and the hearing was closed.

ON THE MOTION OF CM CARLING, SECONDED BY MAYOR WOERNER AND CARRIED ON A 5-0 VOTE, THE CITY COUNCIL ADOPTED THE FOLLOWING RESOLUTION:

Resolution 2022-113 confirming the annual levy of assessments for Landscape Maintenance Districts for Fiscal Year 2022-2023 and directing actions with respect thereto.

6.2 Public hearing to adopt the Tri-Valley Transportation Council 2020 Nexus Fee Update Study, AB 602 Supplemental Analysis, the Tri-Valley Transportation Council Strategic Expenditure Plan 2022 Update, Prioritization of Projects and Funding Plan, and the 2022 Tri-Valley Transportation Development Fee rates pursuant to the requirements of the Joint Exercise of Powers Agreement.

Recommendation: Conduct a public hearing and adopt a resolution adopting:
• Tri-Valley Transportation Council 2020 Nexus Fee Update Study, • AB 602 Supplemental Analysis,
• Tri-Valley Transportation Council Strategic Expenditure Plan 2022 Update, Prioritization of Projects and Funding Plan, and
• 2022 Tri-Valley Transportation Development Fee rates and making the required findings.

Assistant City Engineer Mallika Ramachandran presented the staff report.

Consultant Mike Schmitt, from Kimley Horn, provided a presentation.

Mayor Woerner opened the public hearing.

There were no speakers and the hearing was closed.

ATTACHMENT 1
18 JUNE 27, 2022 Minutes CM/75/5

ON THE MOTION OF VM BONANNO, SECONDED BY CM CARLING AND CARRIED ON A 5-0 VOTE, THE CITY COUNCIL ADOPTED THE FOLLOWING RESOLUTION:

Resolution 2022-114 adopting 2022 Tri-Valley Transportation Development Fees (“TVTDF”), The Tri-Valley Transportation Council (“TVTC”) 2020 Nexus Fee Update Study, the TVTC Sep 2021 update – AB 602 Supplemental Analysis, and the TVTC Strategic Expenditure Plan (“SEP”) 2022 Update and the Prioritization of Projects and Funding Plan pursuant to the requirements of the Joint Exercise of Powers Agreement.

6.3 Hearing to receive and consider all evidence and reports regarding the adoption of a Master Fee Schedule. The Master Fee Schedule Resolution establishes fees for City services. The fee resolution and accompanying justification includes new, increased and decreased fees into one document.

Recommendation: Staff recommended the City Council adopt a resolution adopting the City's Master Fee Schedule, incorporating certain fee changes and superseding resolution 2021-113.

Management Analyst Ki Lam presented the staff report.

Mayor Woerner opened the public hearing.

There were no speakers and the hearing was closed.

The City Council directed staff to explore a default fee option that considers time/materials for structures with no walls (like pergolas).

ON THE MOTION OF CM KIICK, SECONDED BY CM MUNRO, AND CARRIED ON A 5-0 VOTE, THE CITY COUNCIL ADOPTED THE FOLLOWING
RESOLUTION:

Resolution 2022-115 adopting the Master Fee Schedule incorporating certain fee changes for services provided and superseding Resolution 2021-113.

7. MATTERS FOR CONSIDERATION

7.1 Appointment of Council Members to the City Council Subcommittee on Advisory Bodies for the period of July 1 - December 31, 2022 Recommendation: Staff recommended the Mayor appoint two Council Members to serve on the City Council Subcommittee on Advisory Bodies for the period of July 1 - December 31, 2022.

City Clerk Marie Weber presented the staff report.

ATTACHMENT 1
19 CM/75/6 Minutes JUNE 27, 2022
Mayor Woerner opened the public comment period.

There were no speakers and the public comment period was closed.

MAYOR WOERNER APPOINTED VM BONANNO AND HIMSELF TO THE CITY COUNCIL SUBCOMMITTEE ON ADVISORY BODIES.

7.2 Receive Alameda County Local Agency Formation Commission 20- Year Report on Measure D and discussion and direction regarding amendments to Alameda County’s East County Area Plan, South Livermore Valley Area Plan, and Alameda County Zoning Code
Recommendation: Staff Recommended the City Council:

1. Receive the Alameda County Local Agency Formation Commission’s 20- Year Report on Measure D and LAFCo staff presentation; and

2. Provide discussion and direction on the proposed amendments to Alameda County’s East County Area Plan, South Livermore Valley Area Plan, and Alameda County Zoning Code.

Associate Planner Jake Potter presented the staff report. Rachel Jones, LAFcO, provided additional information regarding the item.

Mayor Woerner opened the public comment period.

Laurie Souza provided a comment.

David Rounds provided a comment.

David Epstein provided a comment.

There were no more speakers and the public comment period was closed.

THE CITY COUNCIL PROVIDED DIRECTION TO KEEP CANNABIS

OPERATIONS TO THREE LOCATIONS AND KEEPS PLANS CLIMATE AND SOIL FRIENDLY.

8. COUNCIL COMMITTEE REPORTS AND MATTERS INITIATED BY CITY

MANAGER, CITY ATTORNEY, STAFF AND COUNCIL MEMBERS
Livermorium Plaza Grand Opening CM Kiick and CM Munro noted their attendance at the event on June 15, 2022.

City Manager CM Kiick noted her attendance on June 21, 2022, to celebrate the outgoing and incoming City Managers.

Gun Buyback Program City Council directed staff to return with information in September regarding options for implementing a gun buyback program.

Information should include: what guns and ammunition are part of the buy back, ATTACHMENT 1
20 JUNE 27, 2022 Minutes CM/75/7
what an individual would receive for turning in a weapon, cost to purchase and destroy weapons, how to finance the program, possible participation of other cities, location for program, who is eligible to turn in a weapon, are there any implications for individuals turning in weapons, and anything else deemed important by city staff.

East Bay Community Energy CM Munro noted her attendance at the June 15, 2022, Board meeting.

Association of Bay Area Governments CM Munro noted her attendance at the June 16, 2022, meeting.

Roe vs. Wade Reproductive Rights City Council directed staff to return in October with information related to what resources are currently available in the County and what the city can do to support making resources accessible to all birthing people.

Ribbon Cuttings VM Bonanno noted her attendance at 10 ribbon cuttings throughout the community.

Livermore High School Gymnasium VM Bonanno and CM Carling noted their participation in the tour of the new facility.

8. ADJOURNMENT – at 8:37 pm to a Regular City Council meeting on July 11, 2022 at 7:00 p.m., held virtually using Zoom.

APPROVED:

BOB WOERNER, MAYOR
ATTEST:

MARIE WEBER, CITY CLERK
ATTACHMENT 1
21 CITY COUNCIL STAFF REPORT ITEM NO. 5.2
DATE: July 25, 2022
TO: Honorable Mayor and City Council
FROM: Tina Olson, Administrative Services Director
SUBJECT: Introduce an Ordinance and waive the first reading revising Municipal Code Chapter

1.28 related to the Conflict of Interest Code - Biennial Notice to add/remove positions as appropriate.

RECOMMENDED ACTION
Staff recommends the City Council accept the 2022 Local Agency Biennial Notice and waive the first reading and introduce an ordinance revising Municipal Code Chapter 1.28, Conflict of Interest Code, to add or remove positions to align with updates to the City’s salary schedule.

SUMMARY
The City of Livermore is required to adopt a Conflict-of-Interest Code and review it biennially. Staff recommends the City Council accept the 2022 Local Agency Biennial Notice and introduce an ordinance revising Municipal Code Chapter 1.28, Conflict of Interest Code, to reflect the addition of positions from the City’s salary schedule.

DISCUSSION
The Political Reform Act requires local agencies to adopt a Conflict-of-Interest Code designating which public officials, governmental employees, and consultants are required to file a Statement of Economic Interests (Form 700). Positions that must be included in the Code are those that make, or participate in making, governmental decisions that may foreseeably have a material effect on any financial interest.

The Code also assigns disclosure categories that describe the types of financial interests that must be disclosed based on the filer’s level of decision-making.

The City is required to review the Conflict-of-Interest Code biennially. The Conflict-of-Interest Code must be revised to reflect additions, deletions, or changes to positions listed in the code. Disclosure categories are also reviewed to ensure they do not require public officials to disclose private financial information that does not relate to their public employment. The city last reviewed and amended its Conflict-ofInterest Code on September 14, 2020. 22 Staff has reviewed the Conflict-of-Interest Code and identified the following revisions to reflect the addition of positions from the City’s salary schedule:

Positions to be added:

Assistant Administrative Services Director – Disclosure Category 1 Deputy City Clerk - City Clerk Division; Disclosure Category 1 Accounting Supervisor - Finance Division; Disclosure Category 3 Human Resources Analyst I - Confidential - Human Resources Division; Disclosure Category 1 Human Resources Analyst II - Confidential - Human Resources Division; Disclosure Category 1 Geographical Information Services Specialist - IT Division; Disclosure Category 3 Senior Information Technology Technician - IT Division; Disclosure Category 3 Assistant Library Director - Library; Disclosure Category 4 Police Business Services Manager - Police Department; Disclosure Category 4 Police Support Services - Police Department; Disclosure Category 4 Police Media & Community Relations Analyst - Police Department; Disclosure Category 4 Youth and Family Services Manager - Clinical - Horizons; Disclosure Category 4 Youth and Family Services Manager - Programs - Horizons; Disclosure Category 4 Positions to be removed:

Water Resources Technical Programs Manager - Water Resources Division The next biennial review of the Conflict-of-Interest Code is scheduled for fall of 2024.

FISCAL AND ADMINISTRATIVE IMPACTS
None.

ATTACHMENTS

1. Local Agency Biennial Notice

2. Draft Position Update

3. Redlined 2022 Conflict of Interest Code

4. Resolution

5. Exhibit A - 2022 Conflict of Interest Code Final
Prepared by: Marie Weber
City Clerk
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
23 www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)

Page 1 of 1 ends

2022 Local Agency Biennial Notice
Name of Agency:

Mailing Address:

Contact Person: Phone No.

Email: Alternate Email:

Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions.

This agency has reviewed its conflict of interest code and has determined that (check one BOX):
q An amendment is required. The following amendments are necessary:
(Check all that apply.)
¡ Include new positions
¡ Revise disclosure categories
¡ Revise the titles of existing positions
¡ Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
¡ Other (describe)
q The code is currently under review by the code reviewing body. q No amendment is required. (If your code is over five years old, amendments may be necessary.)
Verification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
__________________________________________ _________________________ Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 3, 2022, or by the date specified by your agency, if earlier, to:

Attn: City Clerk - 1052 S. Livermore Avenue, Livermore, CA 94550 PLEASE DO NOT RETURN THIS FORM TO THE FPPC.

ATTACHMENT 1
24 Department Division Position Category 1 Category 2 Category 3 Category 4 Administrative Services
Administrative Services
Director X
Assistant Administrative
Services Director X
City Clerk City Clerk X
Assistant City Clerk X
Deputy City Clerk X
Cybersecurity Cybersecurity Manager XFinance Financial Services Manager X Accounting Supervisor X
Purchasing Specialist X
\ Human Resources Human Resources Manager (Confidential) X Senior Human Resources
Analyst - Confidential X
Human Resources Analyst II -
Confidential X
Human Resources Analyst I -
Confidential X
Information Technology
Information Technology
Manager X
Systems Administrator X
Geographical Information
Services Specialist X
Chapter 1.28 CONFLICT OF INTEREST CODE
ATTACHMENT 2
25 Senior Information Technology
Technician X
City Attorney's Office Attorney Senior Assistant City Attorney - Confidential X Assistant City Attorney X
Deputy City Attorney X
Risk Risk Manager X
Management Analyst
(Confidential)
City Manager's Office Assistant City Manager X
Assistant to the City Manager -
Confidential X
Deputy City Manager -
Confidential X
Community Development
Community Development
Director X
Assistant Community
Development Director X
Housing and Human Services
Housing and Human Services
Manager X
Housing Programs Manager X
Human Services Program
Manager X
Building Building Offical X
Senior Building Inspector X
Building Inspector I, II, and III X
Plan Check Engineer X
Permit Center Manager X
Inspection and Neighborhood
Preservation Manager X
Neighborhood Preservation
Officer X

ATTACHMENT
2 26
Engineering City Engineer X
Assistant City Engineer X
Assistant Engineer X
Junior Engineer X
Engineering Specialist X
Civil Engineer (Junior,
Assistant, Associate, Senior) X
Engineering Technician (Senior,
Associate, and Assistant) X
Construction Inspection
Manager X
Transportation Engineer
(Senior and Associate) X
Planning Planning Manager X
Planner (Assistant, Associate,
Senior, and Principal) X
Innovation and Economic Development
Innovation and Economic
Development Director X
Economic Development
Manager X Economic Development
Specialist X
Library Services Library Services Director/Public Information X Assistant Library Director X
Supervising Librarian X
Police Police Chief X
Police Captain X
Police Lieutenant X
Information Technology
Coordinator X
Police Facility and Equipment
Manager X

ATTACHMENT
2 27
Police Business Services
Manager X
Police Support Services X
Police Media & Community
Relations Analyst X
Horizons Youth and Family Services Manager - Clinical X Youth and Family Services
Manager - Programs X
Public Works Public Works Director X
Assistant Public Works Director X
Public Works Manager X X
Public Works Supervisor
Airport Airport Manager X XMaintenance Maintenance and Golf Operations Manager XX Water Resources Water Distribution Operations Manager X Water Resources
Communications X
Water Resources Coordinator X
Water Resources Division
Manager XX
Water Resources Operations
Manager X
Water Resouces Source Control
Inspector X
Water Resouces Technical
Programs Manager X
CrossDepartment/Division Positions
Management Analyst I X
Management Analyst II X
Senior Management Analyst X

ATTACHMENT
2 28
Management Analyst I
Confidential X
Management Analyst II -
Confidential X
Senior Management Analyst -
Confidential X
Special Projects Coordinator *Depends on Assignment - Designated by CAO Advisory Bodies Airport Commission X
Beautification Committee X X
Climate Action Plan Advisory
Committee X
Commission for the Arts X
Community Asset Management
Program X
Historic Preservation
Commission XX
Housing Authority X
Human Services Commission X
Library Board of Trustees X

ATTACHMENT
2 29
Livermore Municipal Code
Chapter 1.28 CONFLICT OF INTEREST CODE

Page 1 ends

Chapter 1.28

CONFLICT OF INTEREST CODE
Sections:

1.28.010 Purpose.

1.28.015 Amendment and review.

1.28.020 Definitions incorporated.

1.28.030 Place of filing.

1.28.040 Filing officer.

1.28.050 Late filings and failure to file statements.

1.28.060 Designated positions.

1.28.070 Disclosure categories.

1.28.010 Purpose.

A. The Political Reform Act of 1974 (Cal. Gov. Code Section 81000 et seq.) (the “Act”) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation (2 Cal. Code of Regs. Section 18730) which contains the terms of a standard conflict of interest code. This regulation, including any future amendments made by the Fair Political Practices Commission, may be incorporated by reference into a local agency’s conflict of interest code. Therefore, the terms of California Code of Regulations, Title 2, Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This chapter, along with the attachments hereto, shall constitute the conflict of interest code of the city of Livermore.

B. Nothing in this chapter is intended to modify or abridge the provisions of the Act commencing with Government Code Section 87100, which is applicable to all public officials of the city of Livermore (the “city”) and directs that no public official of the city shall make, participate in the making, or in any way attempt to use their official position to influence a city decision in which the official knows, or has reason to know, that he or she has a financial interest as defined by the Act.

C. This chapter intends to designate those public officials of the city who are involved in city decisions, and to require such designated officials to disclose those financial interests (using Form 700) which could foreseeably be affected, in a material manner, by a city decision made by the official in the performance of the official’s responsibilities. (Ord. 2008 § 1 (Exh. A), 2014; Ord. 1970 § 2 (Exh. A), 2012)

1.28.015 Amendment and review.

The city clerk will review the city’s conflict of interest code on an annual basis and if changes are required will submit a revised code for council approval or if no changes are necessary so notify the city council by the applicable deadline specified in the Act. (Ord. 2008 § 1 (Exh. A), 2014; Ord. 1970 § 2 (Exh. A), 2012)

1.28.020 Definitions incorporated.

The definitions contained in the Political Reform Act of 1974, regulations of the Fair Political Practices Commission (2 Cal. Code of Regs. Section 18110 et seq.), and any amendments to the Act or regulations are incorporated by reference into this conflict of interest code. (Ord. 2008 § 1 (Exh. A), 2014; Ord. 1970 § 2 (Exh. A), 2012)

1.28.030 Place of filing.

All officials and designated employees required to submit a statement of economic interests shall file their statements with the city’s filing officer. (Ord. 2008 § 1 (Exh. A), 2014; Ord. 1970 § 2 (Exh. A), 2012)

1.28.040 Filing officer.

The filing officer shall make and retain a copy of all statements filed by all officials subject to the Act, and forward the originals of such statements to the Fair Political Practices Commission. The filing officer shall retain the originals of the statements filed by all other designated employees. The filing officer will make all retained statements available for public inspection and reproduction during regular business hours. (Cal. Gov. Code Section 81008.) (Ord. 2008 § 1 (Exh. A), 2014; Ord. 1970 § 2 (Exh. A), 2012) ATTACHMENT 3
30 Livermore Municipal Code
Chapter 1.28 CONFLICT OF INTEREST CODE

Page 2 ends

1.28.050 Late filings and failure to file statements.

Any violation of this code is subject to the administrative, criminal, and civil sanctions provided in the Act.

The filing officer shall impose penalties for statements of economic interests that are filed late. The fine is $10.00 per day beginning the day after the filing deadline, up to a maximum of $100.00. Late filing penalties can be reduced or waived under certain circumstances as provided in Section 91013 of the Act. (Ord. 2008 § 1 (Exh. A), 2014; Ord. 1970 § 2 (Exh. A), 2012)

1.28.060 Designated positions.

The persons listed in Appendix A of this chapter are designated employees. It has been determined that these persons make or participate in the making of decisions which may foreseeably have a material effect on economic interests. (Ord. 2008 § 1 (Exh. A), 2014; Ord. 1970 § 2 (Exh. A), 2012)

1.28.070 Disclosure categories.

A. This code does not establish any disclosure obligations for those designated employees who are also specified in Government Code Section 87200 if they are designated in this code in that same capacity or if the geographical jurisdiction of the city is the same as or is wholly included within the jurisdiction in which those persons must report their financial interests pursuant to Article 2 of Chapter 7 of the Act, Government Code Section 87200 et seq. Such persons are covered by this code for disqualification purposes only. With respect to all other designated employees, the disclosure categories set forth herein specify which kinds of economic interests are reportable. Such a designated employee shall disclose in his or her statement of economic interests those economic interests he or she has which are of the kind described in the disclosure categories to which he or she is assigned herein. It has been determined that the economic interests set forth in a designated employee’s disclosure categories are the kinds of economic interests which he or she foreseeably can affect materially through the conduct of his or her office.

B. The mayor, members of the city council and planning commission, the city manager, the city attorney, and all other city officials who manage public investments, as that term is defined by 2 California Code of Regulations Section 18701(b), are not subject to the city’s code but are subject to the disclosure requirements of the Act. (Cal.

Gov. Code Section 87200 et seq.). [2 Cal. Code of Regs. Section 18730(b)(3).] C. Employees/Consultants.

Consultants that are registered professional engineers or licensed land surveyors who render professional engineering or surveying services independently of City control or direction and who do not exercise City decision making authority, may not be required to comply with disclosure obligations in accordance with California Government Code Section 87100.1.

1. Disclosure Category 1. All designated employees and consultants in this category shall disclose all sources of income including gifts, loans and travel payments; investments; interests in real property and any business entities in which the designated employee is a director, officer, partner, trustee, employee or holds any management position.

2. Disclosure Category 2. All designated employees and consultants in this category shall disclose all sources of income, including gifts, loans and travel payments; investments; interests in real property and any business entities in which the designated employee holds a management position if the business entity engages in land development, construction, the provision of architectural, engineering or other services in connection with construction; the manufacture or sale of electrical, plumbing or other products used in construction; the acquisition or sale of real property or financing of land acquisition, development or construction.

3. Disclosure Category 3. All designated employees and consultants in this category shall disclose all sources of income, including gifts, loans and travel payments; investments; and business entities in which the employee holds a management position if the business entity is of the type which contracts with the city of Livermore to provide services, supplies, materials, machinery or equipment.

4. Disclosure Category 4. All designated employees and consultants in this category shall disclose all sources of income, including gifts, loans and travel payments; investments and business entities in which the designated ATTACHMENT 3
31 Livermore Municipal Code
Chapter 1.28 CONFLICT OF INTEREST CODE

Page 3 ends

employee holds a management position if the business entity is of the type which contracts with the designated employee’s department.

5. 87200 Filers. Local officials specified in Government Code Section 87200 include the mayor, city council members, city manager, city attorney, and planning commissioners.

D. Advisory Bodies.

1. Airport Commission. Members of this commission shall disclose sources of income, including gifts, loans, and travel payments; and business entities in which they have an investment or in which they are a director, officer, partner, trustee or employee or hold any position of management if the source of the income or business entity:
a. Is of the type that contracts with the city of Livermore to provide services, supplies, materials, machinery or equipment to the Livermore Airport; and/or b. Is an airline or manufactures, distributes, sells or markets aircraft or products used in aviation.

Members of this commission shall disclose interests in real property located within two miles of the Livermore Airport.

2. Beautification Committee. Members of the beautification committee shall disclose sources of income, including gifts, loans, and travel payments; and business entities in which they have an investment or in which they are a director, officer, partner, trustee or employee or hold any position of management, if the source of income or entity:
a. Is of the type that contracts with the city of Livermore to provide services, supplies, plants, trees, materials, equipment, or other outdoor fixtures or amenities or services, for landscape maintenance, construction or reconstruction; and/or
b. Engages in land development, construction, landscape design or architecture in connection with the construction, reconstruction or maintenance of property.

Members of the beautification committee shall also disclose interests in real property inside the city.

3. Climate Action Plan Advisory Commission. Members of this commission shall disclose sources of income, including gifts, loans, and travel payments; and business entities in which they have an investment or in which they are a director, officer, partner, trustee or employee or hold any position of management, if the source of income or entity:
a. Is of the type that contracts to provide data, services, supplies, technology, materials, equipment, or other services, related to energy efficiency, recycling, sustainability, or climate change services.

4. Commission for the Arts. Members of this commission shall disclose sources of income, including gifts, loans, and travel payments; and business entities in which they have an investment or in which they are a director, officer, partner, trustee, or employee or hold any position of management if the source of the income or business entity:
a. Engages in land development; residential construction; the provision of architectural, engineering, or other services in connection with residential construction; the acquisition or sale of residential real property; or financing of land acquisition, development or residential construction.

Members of the commission for the arts shall disclose interests in real property located within, or not more than two miles outside, the boundaries of Livermore.

5. Community Asset Management Program. Members of this commission shall disclose sources of income, including gifts, loans, and travel payments, and business entities in which they have an investment or in which ATTACHMENT 3
32 Livermore Municipal Code
Chapter 1.28 CONFLICT OF INTEREST CODE

Page 4 ends

they are a director, officer, partner, trustee or employee or hold any position of management, if the source of income or entity:
a. Is of the type that contracts with the city of Livermore to provide services, supplies, materials, equipment, or other services, related to City infrastructure, construction or reconstruction. b. Engages in the development, construction, design or architecture in connection with the construction, reconstruction or maintenance of City assets.
c. Is of the type that contracts with the City of Livermore to provide any other goods or services for the operation and maintenance of City assets.

6. Historic Preservation Commission. Members of this commission shall disclose sources of income, including gifts, loans, and travel payments; and business entities in which they have an investment or in which they are a director, officer, partner, trustee, or employee or hold any position of management if the source of the income or business entity:
a. Engages in land development or provides contracting, landscape architecture, financial, or other services in connection with construction or reconstruction of property.

Members of the historic preservation commission shall disclose interests in real property located within or not more than two miles outside the boundaries of Livermore.

7. Housing Authority. Members of the Livermore housing authority shall disclose sources of income, including gifts, loans, and travel payments; and business entities in which they have an investment or in which they are a director, officer, partner, trustee, or employee or hold any position of management, if the source of income or entity:
a. Is of the type that contracts with the city of Livermore to provide, or otherwise provides, housing services, subsidized housing, transitional housing, or affordable housing services; b. Has applied for, plans to apply for, is receiving or within the previous two years has received funds under the Section 8 Voucher Program; and/or
c. Is of the type that contracts with the city of Livermore or the Livermore housing authority to provide any other goods or services for the operation and maintenance of the authority and its functions.

Members of the Livermore housing authority shall also disclose interests in real property inside the city.

8. Human Services Commission. Members of this commission shall disclose sources of income, including gifts, loans, and travel payments; and business entities in which they have an investment or in which they are a director, officer, partner, trustee, or employee or hold any position of management if the source of the income or business entity:
a. Has applied for, plans to apply for, is receiving or within the previous two years has received funds through the city of Livermore to provide services for meeting human needs; and/or b. Provides underwriting, legal, or financial services in connection with the issuance of mortgage revenue or other housing bonds.

Members of the human services commission shall disclose interests in real property located within, or not more than two miles outside, the boundaries of Livermore.

9. Library Board of Trustees. Members of this board shall disclose sources of income, including gifts, loans, and travel payments; and business entities in which they have an investment or in which they are a director, officer, partner, trustee, or employee or hold any position of management if the source of the income or business entity:

ATTACHMENT 3
33 Livermore Municipal Code
Chapter 1.28 CONFLICT OF INTEREST CODE

Page 5 ends

a. Manufactures, repairs, distributes, sells, leases, or otherwise markets library materials and equipment including but not limited to books, periodicals, art slides or prints, records, or cataloguing equipment or systems; and/or
b. Is of the type that contracts with the city of Livermore to provide any other goods or services to the library.

Members of the library board of trustees shall disclose interests in real property within one-half mile of any public library in Livermore. (Ord. 2016 § 1(D), 2015; Ord. 2008 § 1 (Exh. A), 2014; Ord. 1970 § 2 (Exh. A), 2012)
Appendix A
City of Livermore Conflict of Interest Code List of Designated Positions

POSITION

DISCLOSURE

CATEGORY

ADMINISTRATIVE SERVICES DEPARTMENT
Administrative Services Director/Treasurer
(Resolution 2009-205)
1 Assistant Administrative Services Director 1
City Clerk Division
City Clerk 1
Assistant City Clerk 1
Deputy City Clerk 1
Cyber Security Division
Cyber Security Manager 3
Finance Division
Purchasing Specialist 3
Financial Services Manager 3
Accounting Supervisor 3
Human Resources Division
Human Resources Manager (Confidential)
Human Resources Analyst Senior
(Confidential)
1 1
Human Resources Analyst I I (Confidential) 1
Human Resources Analyst I (Confidential) 1
Information Technology Division
Information Technology Manager 3
Systems Administrator 3
Geographic Information Services Specialist 3
Senior Information Technology Technician 3
CITY ATTORNEY’S OFFICE
45 Livermore Municipal Code
Chapter 1.28 CONFLICT OF INTEREST CODE EXHIBIT A

Page 6 ends

POSITION

DISCLOSURE

CATEGORY
Senior Assistant City Attorney (Confidential) 1
Assistant City Attorney 1
Deputy City Attorney 1
Risk Manager 1
Management Analyst (Confidential) 1
CITY MANAGER’S OFFICE
Assistant City Manager 1
Assistant to the City Manager (Confidential) 1
Deputy City Manager (Confidential) 1

COMMUNITY DEVELOPMENT DEPARTMENT
Administration Division
Community Development Director 1
Assistant Community Development Director 1
Housing and Human Services Division
Housing and Human Services Manager 4
Housing Programs Manager 4
Human Services Program Manager 4
Building Division
Building Official 1
Senior Building Inspector 2
Building Inspector I 2
Building Inspector II 2
Building Inspector III 2
Plan Check Engineer 2
Permit Center Manager 2
Inspection and Neighborhood Preservation
Manager
2 Neighborhood Preservation Officer 2
Engineering Division
City Engineer 1
Assistant City Engineer 2
Assistant Engineer 2
Junior Engineer 2
Engineering Specialist 2
Civil Engineer (Junior, Assistant, Associate,
& Senior)
2 46
Livermore Municipal Code
Chapter 1.28 CONFLICT OF INTEREST CODE EXHIBIT A

Page 7 ends

POSITION

DISCLOSURE

CATEGORY
Engineering Technician (Senior, Associate, &
Assistant)
2 Construction Inspection Manager 2
Transportation Engineer (Senior & Associate) 2
Planning Division
Planning Manager 1
Planner (Assistant, Associate, Senior, &
Principal)
2 INNOVATION AND ECONOMIC

DEVELOPMENT DEPARTMENT
Innovation and Economic Development
Director
1 Economic Development Manager 2
Economic Development Specialist 4

LIBRARY SERVICES DEPARTMENT
Director of Library Services 4
Assistant Library Director 4
Supervising Librarian 4

POLICE DEPARTMENT
Police Chief 3
Police Captain 4
Police Lieutenant 4
Information Technology Coordinator 4
Police Facility and Equipment Manager 4
Police Business Services Manager 4
Police Support Services 4
Police Media & Community Relations
Analyst
4 Horizons
Youth and Family Services Manager –
Clinical
4 Youth and Family Services Manager -
Programs
4 PUBLIC WORKS DEPARTMENT
Administration Division
Public Works Director 1
Assistant Public Works Director 1
Public Works Manager 2, 4
Public Works Supervisor 4
47 Livermore Municipal Code
Chapter 1.28 CONFLICT OF INTEREST CODE EXHIBIT A

Page 8 ends

POSITION

DISCLOSURE

CATEGORY
Airport Division
Airport Manager 2, 4
Maintenance Division
Maintenance and Golf Operations Manager 2, 4
Water and Water Resources Division
Water Distribution Operations Manager 4
Water Resources Communications
Representative
4 Water Resources Coordinator 4
Water Resources Division Manager 2, 4
Water Resources Operations Manager 4
Water Resources Source Control Inspector 4

GENERAL CATEGORIES
These categories cross departmental lines and are designated depending upon the type of duties to which they are assigned.

1. Work of the type and/or nature that could or would be done by a designated employee identified in the city of Livermore conflict of 48 Livermore Municipal Code
Chapter 1.28 CONFLICT OF INTEREST CODE EXHIBIT A

Page 9 ends

POSITION

DISCLOSURE

CATEGORY
interest code. The city manager, or his or her designee, may find that a person need not fully comply with the disclosure requirements upon a written determination that the work and duties contracted are limited in scope and full compliance is unnecessary. The written determination shall identify what level of disclosure, if any, is required.

2. Work that involves making or participating in making decisions, which may foreseeably have a material effect on a financial interest subject to the reporting requirements of the Political Reform Act. 49 CITY COUNCIL STAFF REPORT ITEM NO. 5.3
DATE: July 25, 2022
TO: Honorable Mayor and City Council
FROM: Tina Olson, Administrative Services Director
SUBJECT: Resolution authorizing execution of an agreement with Old Brit Consulting for general Information Technology (IT) consulting in an amount not-to-exceed $250,000.

RECOMMENDED ACTION
Staff recommends the City Council adopt a resolution authorizing execution of an agreement with Old Brit Consulting for general IT consulting in an amount not-to-exceed $250,000.

SUMMARY
The City of Livermore's IT Division needs high-level system administration support of several projects included in the Council's Modernization, Training, and Workplace Enhancements goal. These projects require significant experience with the setup and configuration of Microsoft cloud and on-premises systems that City staff do not have. Due to the short-term nature of the initial deployment of these systems, it is more cost-effective to outsource these tasks to a trained professional with knowledge of City systems.

DISCUSSION
Staff is deploying complex information system projects to support the Council’s Modernization, Training, and Workplace Enhancements goal. In most deployments of this scale, the technical team consists of two elements; one to deploy the system and configure it for use, and another to take over and run the system after deployment. Each team has unique skill requirements to achieve these project goals.

Deploying these large-scale solutions requires a methodical review of current business practices, knowledge of the current environment, and a significant understanding of the new system. This level of experience is commonly acquired through specialized training for senior technical staff by the vendor or with multiple successful deployment projects.

Old Brit Consulting has significant experience with designing and deploying complex solutions for government organizations and has been working with the City since 2018. As a result, they have deep knowledge of the City’s IT infrastructure, history, and workflows and provide fast, thorough service as 50 needed. This knowledge is critical to improve the speed by which the City can implement new technology programs due to the significant amount of specialized training required to learn the new environment. Old Brit Consulting has acquired this knowledge through extensive project work with the City, eliminating the need for training to bring on a new partner.

By continuing the partnership with Old Brit Consulting, the City can continue with the rapid deployment of complex systems without the need to train City staff on deployment and design techniques. Instead, staff will train on the support and ongoing maintenance of these environments, which is a better use of staff time and resources.

FISCAL AND ADMINISTRATIVE IMPACT
The not-to-exceed amount for this agreement is $250,000. All costs associated with the proposed contract will be covered by the City’s General Fund and are included in the current IT Division’s budget.

There will be no impact to City resources such as staffing, space, facilities, and equipment. Old Brit consulting will provide all necessary hardware and software to perform the tasks assigned by IT management staff and will not be reliant on any licenses, hardware, or email accounts to be provided by the City.

ATTACHMENTS

1. Resolution

2. Exhibit A - Agreement with Old Brit Consulting and City of Livermore Prepared by: Steve Rodriguez
IT Manager
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
51 RESOLUTION NO. _________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH OLD

BRIT CONSULTING FOR GENERAL IT CONSULTING SERVICES IN AN AMOUNT NOT-TO-EXCEED $250,000
The City of Livermore (“City”) requires high-level system administration tasks for the support of several projects included in the Council's goal of modernization, training, and workplace enhancements.

The City has used outside IT services to perform specific and advanced technical and administrative tasks to support the City technology program.

The City has used Old Brit Consulting for two years and City staff have been pleased with their services.

The total fees for Old Brit Consulting services will not exceed $250,000, and that will be charged to the City through hourly rates based on services provided.

BE IT RESOLVED by the City Council of the City of Livermore that it authorizes the City Manager to execute a professional services agreement with Old Brit Consulting, attached hereto as Exhibit A, in an amount not-to-exceed $250,000.

On motion of Council Member , seconded by Council Member ____________, the foregoing resolution was passed and adopted on July 25, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ATTEST: APPROVED AS TO FORM:
_________________________ /s/ Tara Mazzanti___________
Marie Weber Tara Mazzanti
City Clerk Assistant City Attorney
Attachments:

Exhibit A – Agreement with Old Brit Consulting and City of Livermore 52 EXHIBIT A
53 EXHIBIT A
54 EXHIBIT A
55 EXHIBIT A
56 EXHIBIT A
57 EXHIBIT A
58 EXHIBIT A
59 EXHIBIT A
60 EXHIBIT A
61 EXHIBIT A
62 EXHIBIT A
63 EXHIBIT A
64 EXHIBIT A
65 CITY COUNCIL STAFF REPORT ITEM NO. 5.4
DATE: July 25, 2022
TO: Honorable Mayor and City Council
FROM: Jeramy Young, Police Chief
SUBJECT: Resolution authorizing execution of a Purchase Order with CDW Government LLC for the purchase of a CineMassive CineView Video Wall Display (commercial grade monitors) for the Police Department’s Real-Time Awareness Center (Project No. 2019- 58) in an amount not-to-exceed $231,930, and authorization for the City Manager to sign an agreement for maintenance services with Haivision MCS, LLC DBA CineMassive Displays, LLC in an amount not-to-exceed $53,628.

RECOMMENDED ACTION
Staff recommends the City Council adopt a resolution authorizing execution of a Purchase Order with CDW Government LLC for a CineMassive CineView Video Wall Display (commercial grade monitors designed for 24/7 operations and a state-of-the-art user interface and video integration) for the Police Department’s Real-Time Awareness Center (Project No. 2019-58) in an amount not-to-exceed $231,930, and authorization for the City Manager to sign an agreement for maintenance services with Haivision MCS, LLC DBA CineMassive Displays, LLC in an amount not-to-exceed $53,628.

SUMMARY
The Livermore Police Department’s (LPD) Real-Time Awareness Center (RTAC), Project No. 2019-58, involved the conversion of a storage area at the Police Department into a RTAC. Construction is scheduled to be completed on August 17, 2022. The RTAC was identified in the City Council’s FY 2019- 21 Goals and Priorities. The RTAC will be a state-of-the-art tactical communications and real-time analysis policing facility. When operational, the RTAC will provide real-time, actionable intelligence to dispatchers and officers in the field. The RTAC will include a CineMassive CineView Video Wall Display allowing staff the ability to monitor events in real-time and support field activities. Lastly, the RTAC will also serve as the LPD’s emergency operations center when activated.

DISCUSSION
The CineMassive CineView Video Wall Display will provide commercial grade monitors designed for 24/7 operations and a state-of-the-art user interface and video integration of existing City systems in the RTAC. CDW Government/CineMassive offers a turnkey solution for video wall displays, which includes 66 materials/equipment to install, software, processors, training for end-users, and on-going technical support. This agreement also includes a CineMassive warranty. A separate maintenance services agreement has been written with CineMassive for a three-year term in an amount not to exceed $53,628.

The video wall display will be comprised of 12 monitors made up into a 4 x 3 layout optimizing a shared visualized workspace for LPD staff. The CineMassive CineView Video Wall can display incoming data from IP cameras, reporting systems, analytical tracking tools, and officer intelligence from the field. The video wall system will provide capabilities to manage multiple incoming sources, identify important details, and disseminate that information to dispatch and the officers. City staff performed site visits to several agencies who have invested in similar RTAC functions and competitive video wall products and the CineMassive CineView solution was identified to be the best solution for the RTAC.

Funds are budgeted in CIP Project 201958 of the approved FY 22-23 budget.

The purchase of the Video Wall Display is being made under a competitively bid contract through National IPA Technology Solutions (2018011-01).

FISCAL AND ADMINISTRATIVE IMPACTS
Funding for this purchase order and the maintenance services agreement is included in the approved FY 2022-23 CIP budget, Project 201958, in the amount of $285,558.

ATTACHMENTS

1. Resolution

2. Exhibit A - Maintenance Agreement with Haivision MCS, LLC, DBA CineMassive Displays, LLC
Prepared by: John Reynolds
Police Lieutenant
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
67 RESOLUTION NO.

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE

ORDER WITH CDW GOVERNMENT LLC FOR THE PURCHASE OF A

CINEMASSIVE CINEVIEW VIDEO WALL DISPLAY FOR THE POLICE
DEPARTMENT’S REAL-TIME AWARENESS CENTER IN AN AMOUNT
NOT-TO-EXCEED $231,930, AND AUTHORIZATION FOR THE CITY

MANAGER TO EXECUTE AN AGREEMENT FOR MAINTENANCE

SERVICES WITH HAIVISION MCS, LLC DBA, CINEMASSIVE
DISPLAYS, LLC IN AN AMOUNT NOT-TO-EXCEED $53,628
Section 2.68.370 of the Livermore Municipal Code (LMC), states that the City Council shall award a contract for the purchase of supplies or equipment or general services ofa value greater than $100,000 to the bid representing the best value as defined in LMC 2.68.040, with the exception being where supplies and equipment are purchased through competitive or noncompetitive negotiations pursuant to LMC 2.68.390.

CDW Government LLC has prepared their Statement of Work under the City of Mesa, Arizona Agreement Number 2018011 Information Technology Solutions & Services which is administered by National IPA and was effective on March 1, 2018. The Statement of Work contains certain City Purchase Order Terms and Conditions that will apply to the installation of a CineMassive CineView Video Wall Display.

The City of Mesa bid procedure for the purchase and installation of a CineMassive CineView Video Wall Display meets the City of Livermore’s LMC requirements.

An Agreement for Maintenance Services is necessary to ensure proper operation of the state-of-the-art user interface and video integration system in the future.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore as follows:

1. The City Council authorizes the City Manager to execute a Purchase Order with CDW Government LLC, in an amount not-to-exceed $231,930, for the purchase and installation of a CineMassive CineView Video Wall Display, in accordance with the terms, specifications and general provisions specified in the City of Mesa Agreement 2018011 Information Technology Solutions & Services, the City’s Purchase Order and sections 2.68.370 (B) and 2.68.390 of the LMC.

2. The City Council authorizes the City Manager to execute an Agreement for Maintenance Services, attached hereto as Exhibit A, with Haivision MCS, LLC, DBA CineMassive Displays, LLC, in an amount not- to- exceed $53,628. 68 RESOLUTION NO.

3. The City Manager is authorized to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution.

On motion of Council Member , seconded by Council
Member , the foregoing resolution was passed and adopted on July 25, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ATTEST: APPROVED AS TO FORM:
/s/ Tara Mazzanti
Marie Weber Tara Mazzanti
City Clerk Assistant City Attorney
Exhibit A – Maintenance Agreement with Haivision MCS, LLC, DBA CineMassive Displays, LLC
69 Agreement for Services Page 1
Rev. 09.2021

AGREEMENT FOR SERVICES
THIS AGREEMENT is made and entered into this day of ,
20 , by and between the City of Livermore (“City”), a municipal corporation, and Haivision MCS, LLC DBA CineMassive Displays, LLC (“Contractor”), a Georgia Limited Liability Company.

RECITALS
City requires services to provide the CineMassive Guardian Care 24/7 Protection Program.

Contractor warrants it possesses the distinct skills, qualifications, experience, and resources necessary to timely perform the services described in this Agreement.

Contractor acknowledges City has relied upon these warranties to retain Contractor.

AGREEMENT
NOW, THEREFORE, City and Contractor hereby agree that the aforementioned recitals are true and correct and further agree as follows:

1. Retention as Contractor. City hereby retains Contractor, and Contractor hereby accepts such engagement, to perform the services described in Section 3 below subject to the terms and conditions in this Agreement.

2. Relationship of Parties – Independent Contractors. The relationship of the parties shall be that of independent contractors. Contractor and its employees are not City officers or employees. Contractor is responsible for the supervision and management of its employees, including any workers compensation insurance, withholding taxes, unemployment insurance, and any other employer obligations associated with the delivery of the services contemplated by this Agreement.

3. Description of Services. Contractor shall provide services to provide the CineMassive Guardian Care 24/7 Protection Program support services as more particularly set forth in Exhibit "A" (collectively “the Services”).

4. Contractor’s Responsibilities. Contractor shall:
(a) Diligently perform the Services in a manner commensurate with industry, professional, and community standards;
(b) Provide the resources necessary to complete the Services in a timely manner;
(c) Obtain a business license from the City of Livermore, and keep it in effect for the term of this Agreement;

EXHIBIT A
70 Agreement for Services Page 2
Rev. 09.2021
(d) Obtain and keep in effect all necessary licenses, permits, qualifications, insurance, and approvals legally and professionally required for Contractor to practice its profession and to provide the Services;
(e) Comply with all laws in effect that are related to Contractor and the Services; (f) Coordinate the Services with Lieutenant John Reynolds (“Project Manager”), or such other person designated as the Project Manager by City; (g) Be available to the Project Manager, and other parties referred to Contractor by the Project Manager, to answer questions or inquiries related to the Services; (h) Only invoice City for the Services rendered. Contractor’s invoice shall be in writing and describe the Services performed for the payment requested. Contractor shall not submit an invoice to City more frequently than once a calendar month; (i) Keep and maintain invoices and records related to the Services in an organized manner. At a minimum, the records must be kept for at least 3 years from the date of final payment to Contractor and must include time sheets, work progress reports, and other documentation to adequately explain all the Services invoiced for payment.

Contractor shall make the invoices and records immediately available to City upon delivery of a written request to examine, audit, or copy them at City’s place of business during normal business hours. Contractor shall give City 30 calendar-days’ written notice prior to destroying the invoices and records and allow City an opportunity to take possession. If City wants them, Contractor and City shall coordinate their delivery to City in the most efficient manner possible;
(j) Prepare and submit a written report to the Project Manager, within 3 business-days of the Project Manager’s written request, that identifies the Services completed and in progress, the charges incurred to date, and the anticipated cost to complete the remaining Services;
(k) Contractor shall correct, at its own expense, all errors in the Services.

Should Contractor fail to make such correction in a timely manner, City may make the correction and charge the cost thereof to Contractor;
(l) If applicable, Contractor shall ensure that all work for compensation is taken in compliance with the requirements of the California Labor Code including but not limited to hours of labor, nondiscrimination, payroll records, apprentices, worker’s compensation and prevailing wages. If applicable, Contractor shall comply with all prevailing wage laws, such as sections 1773, 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the California Labor Code and any other applicable wage and hour law. If any violation of prevailing wage law associated with this Agreement is deemed to have occurred by any court or administrative authority, Contractor shall forfeit to the City, as a penalty, the sum of fifty dollars ($50.00) for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the applicable prevailing rates for any work done to accomplish the purposes of this Agreement; and,

EXHIBIT A
71 Agreement for Services Page 3
Rev. 09.2021
(m) Contractor’s services provided pursuant to this Agreement shall comply with the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well as applicable regulations and guidelines issued pursuant to the ADA.

5. Compensation and Payment.
(a) The total compensation payable by City to Contractor for the Services SHALL NOT EXCEED the sum of $53,627.55 ("not-to-exceed amount"). City shall compensate Contractor for the Services rendered at the hourly rates or task amounts set forth in Exhibit “A” up to the not-to-exceed amount. Except as provided in the body of this Agreement, the hourly rates or task amounts are intended to be Contractor’s only compensation for the Services and is inclusive of all costs of labor, licensing, permitting, travel expenses, overhead and administrative costs, and any-and-all other costs, expenses, and charges incurred by Contractor, its agents, and employees to provide the Services.
(b) City shall pay Contractor no later than 30 days after City receives a written invoice from Contractor and verifies the Services were performed for the payment requested.

6. Term. The term of this Agreement commences on August 1, 2022, and terminates upon the completion of the Services or July 31, 2025, whichever occurs first.

7. Termination by City. City may terminate any portion or all of the Services by giving Contractor at least 30 calendar-days written notice. Upon receipt of a termination notice, Contractor shall immediately stop all work in progress on the Services except where necessary to preserve the benefit of the work, and assemble the work on the Services for delivery to City on the termination date. All compensation for Services performed prior to the termination date shall be payable to Contractor in accordance with Section 5.

8. Ownership of Documents. All drawings, designs, data, photographs, reports and other items prepared or obtained by Contractor in the performance of the Services are City’s property and Contractor shall deliver them to City upon demand.

9. Copyright and Right of Use. All items created by Contractor for City under this Agreement are works made for hire, and Contractor shall give City the copyright and all intellectual property rights to all items developed, prepared, and delivered as part of the Services. Contractor agrees that all aspects of the Services and items created thereby will be original works of creation and will not use, in whole or in part, any work created by any other party, except when expressly disclosed by Contractor to City and Contractor obtains a license to such items for the benefit of City. All licenses must be perpetual, world-wide, non-exclusive, and royalty free sufficient in scope to permit City’s full use and enjoyment of its ownership rights in the items created by the Services.

10. Confidentiality. Contractor shall not disclose any confidential or proprietary information received from City to anyone except Contractor’s employees who require access to the information to perform the Services. This obligation shall survive

EXHIBIT A
72 Agreement for Services Page 4
Rev. 09.2021
termination and remain in full force and effect until the information, and any copies thereof, are destroyed or returned to City.

11. Defense, Indemnity, and Hold Harmless. To the fullest extent permitted by law, Consultant shall hold harmless, indemnify, and defend with counsel selected by the City or otherwise acceptable to the City, the City and its elected and appointed officials, officers, directors, employees, agents and designated volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Consultant’s performance of the services contemplated by this Agreement, or in connection with Consultant’s failure to comply with any of its obligations contained in this Agreement, except for such Liability caused by the sole active negligence or willful misconduct of City. Consultant’s obligations to hold harmless, indemnify, and defend shall not be excused because of Consultant’s inability to evaluate Liability or because Consultant evaluates Liability and determines that Consultant is not liable to the claimant. These obligations are independent of, and shall not in any way be limited by, the minimum insurance obligations contained in this Agreement. These obligations shall survive the completion or termination of this Agreement. Consultant must respond within 30 days to the tender of any claim for defense and indemnity by the City.
(a) Modification for Construction Contracts. To the extent this Agreement is a “construction contract” covered by California Civil Code section 2782, then Consultant’s duty to indemnify shall not apply in a manner prohibited by California Civil Code section 2782.
(b) Modification for Design Professional Services. To the extent this Agreement is for “design professional services” defined in California Civil Code section 2782.8, then Consultant’s duties to defend and indemnify shall only apply to the extent provided for in California Civil Code section 2782.8(a), unless section 2782.8(a) is not applicable for one of the reasons set forth in 2782.8(e).

12. Insurance. Contractor shall procure and maintain insurance during the term of this Agreement in the amounts and under the terms set forth in Exhibit “B” against claims that may arise from or in connection with this Agreement and performance of the Services.

Upon reasonable written notice, Contractor shall comply with any changes in the amounts and terms of insurance as may be required from time-to-time by City’s Risk Manager.

13. Acceptance of Final Payment. Contractor’s acceptance of final payment will release City from any and all claims and liabilities for compensation under this Agreement.

14. Acceptance of Work. City’s acceptance of, or payment to Contractor for, the Services does not release Contractor from its responsibility for the accuracy, completeness, or competency of the Services, nor do the actions constitute an assumption of Contractor’s responsibility or liability by City for any defect or error in the Services.

EXHIBIT A
73 Agreement for Services Page 5
Rev. 09.2021

15. Conflict of Interest. Contractor represents that no City employee or official has a financial interest in Contractor. Contractor shall not offer, encourage, or accept any financial interest in any part of Contractor's business by or from a City employee or official during the term of this Agreement or as a result of being awarded this Agreement. If any of the Services are paid by reimbursement from an agreement between City and a private party, Contractor represents that it has not performed any work for that private party during the 12-month period prior to the execution of this Agreement, and that it shall not negotiate, offer or accept any contract for services from that party during the term of this Agreement.

16. Economic Disclosure. Contractor shall comply with City’s local conflict of interest code and the Political Reform Act, and prepare and file an economic disclosure statement if the Services involve making, or participation in making, decisions which may have a material effect on the Contractors’ financial interest. While it is Contractor’s sole responsibility to evaluate its conflicts of interest, the Contractor nevertheless agrees to prepare and file an economic disclosure statement if requested by City.

17. Non-Exclusive Agreement. This is a non-exclusive agreement. City reserves the right to provide, and to retain other Contractors to provide, services that are the same or similar to the Services described in this Agreement.

18. No Assignment. Contractor shall not assign or subcontract any of the Services without City’s prior written consent. For the purposes of this section, a change of fiftypercent or more in the ownership or control of Contractor constitutes an assignment.

19. Remedies. All remedies permitted or available under this Agreement, or at law or in equity, are cumulative and alternative, and the invocation of a right or remedy will not be construed to waive or elect a remedy with respect to any other available right or remedy. As a condition precedent to commencing legal action involving a claim or dispute against City arising from this Agreement, the Contractor must present a written claim to City in accordance with Chapter 3.42 of the Livermore Municipal Code.

20. Construction of Language. The terms and conditions in this Agreement have been arrived at through negotiation and each party had a full and fair opportunity to review and revise this Agreement with legal counsel. Any ambiguity in this Agreement will not be resolved against either party as the drafting party. In the event of an inconsistency or conflict between the language in the body of the Agreement and an attachment hereto, the language in the body of the Agreement controls.

21. Entire Agreement; Modification. This Agreement supersedes all other agreements, whether oral or written, between the parties with respect to the Services.

Any modification to this Agreement must be in writing and signed by both parties. In the event the original of this Agreement is lost or destroyed, an archival copy maintained by City can be used in place of the original for all purposes with the same effect as if it was the original.

22. Notice. Notices under this Agreement must be delivered to the addresses below by deposit in the United States mail or by overnight delivery service, with postage prepaid and delivery confirmation:

EXHIBIT A
74 Agreement for Services Page 6
Rev. 09.2021
TO CITY: Attention: Robin Morris
Livermore Police Department
1110 S Livermore Avenue
Livermore, California 94550
TO CONTRACTOR: Attention: Matt Troedson
Haivision MCS, LLC.
150 Ottley Drive NE
Atlanta, GA 30324

23. Waiver. Failure to insist upon the strict performance of any term or conditions in this Agreement, no matter how long the failure continues, is not a waiver of the term or condition and does not bar the right to subsequently demand strict performance. To be effective, a waiver must be in writing and signed by the non-breaching party.

24. Severability. If a court of competent jurisdiction determines a provision in this Agreement is invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force and effect without being impaired in any way.

25. Survival. The terms, conditions, and obligations in Sections 8, 9, 10, and 11 shall survive the completion or termination of this Agreement.

26. Electronic Signatures. By signing this document, you are agreeing that you have reviewed this disclosure information and consent to transact business using electronic communications, to receive notices and disclosures electronically, and to utilize electronic signatures in lieu of using paper documents. You are not required to receive notices and disclosures or sign documents electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your consent at any time.

27. Counterparts. This Agreement may be executed and delivered in one or more counterparts, each of which will be deemed to be an original copy of this Agreement, and all of which, when taken together, will be deemed to constitute one and the same agreement. The facsimile, email, or other electronically delivered signatures of the Parties shall be deemed to constitute original signatures, and facsimile or electronic copies hereof shall be deemed to constitute duplicate originals and shall be valid and effective for all purposes.
**************************************************************************************************** Signatures and Attachment List on the Next Page

EXHIBIT A
75 EXHIBIT A
76 City of Livermore Police Department
Guardian Care Support
-
Proposal: Q-10328 Prepared By: Matt Troedson
Date: 7/6/2022 Direct: (858) 232-0512
Expires: 10/4/2022 Email: [email protected] -
Typical Project Lead Time: 8-12 weeks from receipt of order and compliance with applicable billing terms.

Accelerated fulfillment may be possible. Please contact your Account Executive for details. -
CINEMASSIVE | 150 OTTLEY DRIVE NE, ATLANTA, GA 30324 | WWW.CINEMASSIVE.COM | 1.844.891.6090 Exhibit A - Scope of Work

EXHIBIT A
77 Proposal: Q-10328 | For: City of Livermore Police Department GuardianCare
Line
Item
#
Product Code Description Qty Subscription
Term
Total
1 6101001 CineMassive GuardianCare 24/7 Protection
Program (Travel Included - CONUS ONLY)

1.00 36 $53,627.55
The CineMassive GuardianCare 24/7 Protection Program (Travel Included - CONUS ONLY) provides support coverage via remote and on-site personnel from CineMassive's Support Desk and provides proactive support when possible. The following features are provided:

1. 24/7 Phone Support: GuardianCare Support personnel are available 24 hours a day, 7 days a week, 365 days a year.

2. GuardianCare Portal: GuardianCare members have exclusive access to the GuardianCare Support Portal to submit tickets, access articles with answers to frequent questions, as well as access the latest CineNet software and documentation.

3. On-Site Support: With GuardianCare your organization has access to two on-site support visits per year. These complimentary visits may be used for preventative maintenance to ensure optimal system performance, upgrades, or emergency dispatch for hands-on assistance with an issue.

4. Service Level Objectives: As a GuardianCare member, you can count on guaranteed response times depending on the severity of the issue.

5. Free Software Updates: GuardianCare members receive free access to all updates within your current major version release of CineNet software, so you do not have to wait to leverage the latest features and capabilities.

6. Discounted Software Upgrades: GuardianCare members receive discounts on all major upgrades to the CineNet software platform, such as from CineNet 3 to CineNet 4. When a major upgrade is deployed, CineMassive will provide a remote training session to review new functionality and features.

7. Extended Limited Warranty: All CineMassive?manufactured products, except for displays, are covered against defects in materials and workmanship under normal use for up to five years. CineMassive-manufactured displays are covered for up to three years. This warranty does not extend to any third-party goods or services. However, as a GuardianCare member, our Support team will provide basic support for third-party products.

8. Basic Support for Third-Party Products: As a GuardianCare member, you have access to basic support services for third-party products integrated by CineMassive. Our Support team can provide remote diagnostics, troubleshooting, and connect your organization with third-party manufacturers for warranty-related coordination.

GuardianCare TOTAL: $53,627.55
Your Price Total: $53,627.55
Sales Tax: $0.00
_______________________________
Total: $53,627.55
Ask us about our financing options. We can help you purchase within your timeframe and map convenient monthly payments per your requirements.
*Financing is offered through third party vendors and subject to credit approval.

EXHIBIT A
78 Proposal: Q-10328 | For: City of Livermore Police Department Exhibit A
(PAYMENT TERMS / BILLING)
Customer agrees to pay the total shown in Proposal Number: Q-10328 ("Quote") for the equipment ("Equipment") and/or services ("Services") that customer wishes to purchase from the Company. Customer agrees to pay said total according to the following schedule:

DELIVERABLE DESCRIPTION INVOICE
TERMS
Equipment Shipment is received by courier for delivery to Customer’s site Net 30 Services Services provided as identified in the Quote Net 30 All payments, excluding Deposit (if applicable), are due within thirty (30) days of receipt of the Company’s invoice. Any amount not received when due will bear interest at the rate of 18% per year (0.05% per day) from the date due. The interest charge may be waived if the balance is paid within fifteen (15) days of the date due.

T
-
CINEMASSIVE | 150 OTTLEY DRIVE NE, ATLANTA, GA 30324 | WWW.CINEMASSIVE.COM | 1.844.891.6090

EXHIBIT A
79 Revised 6/22/2018 B18 – 1M Cyber

Page 1 ends

EXHIBIT B

INSURANCE REQUIREMENTS
Minimum Scope and Limits of Insurance
Consultant/Contractor shall maintain limits no less than:

1. Commercial General Liability, including operations, products, and completed operations, as applicable:
$1,000,000 per occurrence/$2,000,000 aggregate for bodily injury, personal injury, and property damage. If Commercial General Liability or other form of insurance with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability:
$1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation and Employer's Liability:

Statutory limits as required by the State of California including $1,000,000 Employers’ Liability per accident, per employee for bodily injury or disease. A waiver of subrogation is required for Workers’ Compensation insurance. If Consultant/Contractor is a sole proprietor, then they must sign “Contractor Release of Liability”.

4. Cyber and Professional Liability/Errors and Omissions:
$1,000,000 per claim. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant/Contractor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

Deductibles and Self-Insured Retention
All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide, or be endorsed to provide, that the SIR may be satisfied by either the named insured or the City of Livermore. The City of Livermore reserves the right to obtain a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A:

VII and accepted to do business in the State of California, unless otherwise acceptable

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to the City of Livermore.

Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Livermore, its officers, officials, employees, and designated volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Consultant/Contractor; or automobiles owned, leased, hired or borrowed by the Consultant/Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City of Livermore, its officers, officials, employees, or volunteers.

2. The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. The additional insured coverage under the Consultant’s/Contractor’s policy shall be primary and non-contributory and will not seek contribution from the City’s insurance or self-insurance and shall be at least as broad as ISO Form CG 20 10 04 13. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City of Livermore before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

3. Any failure to comply with reporting or other provisions of the policy, including breaches of warranties, shall not affect coverage provided to the City of Livermore, its officers, officials, employees, or volunteers.

4. The Consultant’s/Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party before expiration of the policy unless notice is delivered in accordance with policy provisions.

6. It shall be a requirement under this agreement that any available insurance proceeds broader than, or in excess of, the specified minimum insurance coverage requirements and/or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named Insured; whichever is greater.

7. Certificate Holder section of the insurance certificate should read: City of Livermore, 1052 S. Livermore Avenue, Livermore, CA 94550 Verification of Coverage
Consultant/Contractor shall furnish certificates of insurance and endorsement(s) effecting coverage to the City of Livermore for approval. The endorsements shall be on forms acceptable to the City of Livermore. All certificates and endorsements are to be

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received and approved by the City of Livermore before work commences. The City of Livermore reserves the right to require complete and certified copies of all insurance policies required by this Agreement.

EXHIBIT A
82 CITY COUNCIL STAFF REPORT ITEM NO. 5.5
DATE: July 25, 2022
TO: Honorable Mayor and City Council
FROM: Scott Lanphier, Public Works Director
SUBJECT: Resolution authorizing issuance of a Purchase Order with Peterson Truck Inc. for a replacement Fleet Service Truck, for performing routine maintenance and emergency repairs to City vehicles in the field in the amount of $222,456 and a contingency in an additional amount not-to-exceed ten percent (10%).

RECOMMENDED ACTION
Staff recommends the City Council adopt a resolution authorizing execution of a Purchase Order with Peterson Truck Inc. for a replacement Fleet Service Truck to be used to perform routine equipment and vehicle maintenance, along with emergency service work in the field in the amount of $222,456, and authorizing a contingency in an additional amount not-to-exceed ten percent (10%).

SUMMARY
Based on the City of Livermore’s Fleet Policy and the 25-year Fleet Replacement Plan, it is time to replace an existing fleet service truck cab and chassis with service body. Staff has determined that the unit that best meets the needs of the maintenance division’s fleet section is the 2023 International MV607 with a ZIPS road service body purchased under the Sourcewell contract, with Peterson Truck Inc. in San Leandro, California.

DISCUSSION
This fleet service truck is a cab and chassis with a custom body designed to securely contain tools, parts, fluids, and specialty equipment needed for performing routine equipment and vehicle maintenance along with emergency service work in the field. Currently, fleet maintains 18 large, stationary, standby generators throughout the city as well as a multitude of equipment and off-road vehicles at Water Resources and the Airport using the fleet service truck. The fleet service truck is also critical in performing emergency repairs on city vehicles and equipment, as needed, including Police and Fire vehicles and equipment. It is an essential mobile resource that can be utilized in the event of a disaster, to support relief efforts and keep critical vehicles and equipment operating, as well as having the ability to supply power and transport fuel.
83 The City of Livermore’s Fleet Policy recommends replacement of large/medium duty trucks at 10 years or 100,000 miles. This unit will be replacing a 1997 GMC 3500 with a Grumman van body, vehicle #FLT001. The replacement of this service truck will increase reliability, lower the operating costs, and reduce downtime for preventive maintenance when kept in compliance with the manufacturers’ recommendations. The replacement service truck will also increase efficiencies in the maintenance program as well as decrease downtime due to breakdowns on the aging unit.

This purchase falls under various sections of the City’s Contract and Purchase Ordinance. Livermore Municipal Code (LMC) section 2.68.370 requires that the City Council shall award a contract for the purchase of equipment when the value is greater than $100,000 and authorizes the City Manager to sign Purchase Orders. There is an exception to this requirement contained in LMC 2.68.390. This exception may be applied when supplies and equipment can be purchased without complying with the quote or bidding requirements, when such purchases are based on a cooperative purchasing program entered into with certain public agencies listed in the LMC, including Sourcewell. This cooperative purchasing is allowed regardless of whether the City is a named party to the agreement or an actual participant in such a program. This exception for cooperative purchasing procurement is also authorized provided that the City’s Administrative Services Director (or his or her designee) approves of such participation in writing or if the underlying purchase was made using a quotation or bid procedure at least as restrictive as the City’s.

Staff recommends purchasing this replacement fleet service truck utilizing Sourcewell Acceptance and Award contract #060920 NVS. The Sourcewell bid procedure for the replacement fleet service truck meets the City’s municipal code requirement, and therefore, can be awarded to Peterson Truck Inc., San Leandro California who is the local dealer for all sales, service, and warranty in the Northern California region.

Build time for the fleet service truck is 12 to 18 months and pricing may need be adjusted due to unprecedented pandemic related component shortages, commodity prices that are constantly fluctuating as well as the current market volatility, model year price changes or unforeseen surcharges incurred by the Truck Chassis and/or Body Manufacturer. Pricing increase not-to-exceed 10% of the original quoted price.

FISCAL AND ADMINISTRATIVE IMPACTS
The replacement purchase of this International MV607/ ZIPS road service body truck is budgeted in the Fleet Internal Service Fund for FY 2022-23 and is identified in the Fleet Master 25-year Replacement plan.

ATTACHMENTS

1. Sourcewell Navistar Contract #060920 NVS

2. Peterson Truck Quote 8571-01

3. Resolution
Prepared by: Brian Harris
Public Works Supervisor
84 Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
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Solicitation Number: RFP #060920

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Navistar, Inc. dba International Truck, 2701 Navistar Drive, Lisle, IL 60532 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires August 1, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in

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Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

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Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

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A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential members to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at governmentowned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.

Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

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B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. PERFORMANCE BOND. If requested by a Participating Entity, Vendor will provide a performance bond that meets the requirements set forth in the Participating Entity’s order.

D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

E. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity.

F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Vendor will submit a check payable to Sourcewell for the administrative fee amount of $1,500 multiplied by the total number of trucks purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be received no later than 45 calendar days after the end of each calendar quarter.

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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.

10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.

E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused

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by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of 6 years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

14. INDEMNIFICATION
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.

15. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and

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promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.

Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.

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17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

20. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include there will be no cancellation, suspension, non-renewal, or reduction of coverage without 30 days’ prior written notice to the Vendor.

Upon request, Vendor must provide to Sourcewell copies of applicable policies and endorsements, within 10 days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

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C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies).

F. SELF-INSURED RETENTIONS. Any self-insured retention in excess of $10,000 is subject to Sourcewell’s approval.

21. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.

22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs

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operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work

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Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.

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F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right

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also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Navistar, Inc. dba International Truck
By: __________________________ By: __________________________ Jeremy Schwartz Martin White
Title: Director of Operations &
Procurement/CPO
Title: Director Vocational Sales
Date: ________________________
Date: ________________________
Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________

ATTACHMENT 1
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Bid Number: RFP 060920 Vendor Name: Navistar, Inc

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Bid Number: RFP 060920 Vendor Name: Navistar, Inc

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Bid Number: RFP 060920 Vendor Name: Navistar, Inc

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RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AUTHORIZING ISSUANCE OF A PURCHASE ORDER
TO PETERSON TRUCK INC. IN THE AMOUNT OF $222,456 FOR A
REPLACEMENT INTERNATIONAL MV607 FLEET SERVICE TRUCK,

AND AUTHORIZING A CONTINGENCY IN AN ADDITIONAL AMOUNT
NOT-TO-EXCEED TEN PERCENT (10%)
Section 2.68.370 of the Livermore Municipal Code ,(“LMC”) states that the City Council of the City of Livermore shall award a contract for the purchase of supplies, equipment, or general services of a value greater than $100,000 to the bid representing the best value as defined in LMC 2.68.040, with the exception being where supplies and equipment are purchased through competitive or noncompetitive negotiations, pursuant to LMC 2.68.390.

Peterson Truck Inc. (Supplier) holds the Sourcewell Contract for Class 4-8 Chassis with related Equipment, Accessories, and Services. The Sourcewell bid procedure for replacement International MV607 Truck meets the City of Livermore’s Municipal Code requirement.

Market fluctuations and scarcity of materials globally, combined with a volatile labor market, are potential causes of cost escalations in the vehicle fleet industry where adjustments to pricing may become necessary during the term of this Purchase Order.

As a result of market fluctuations, cost adjustments may be requested by Supplier to increase or decrease any unforeseen price increases.

A financial contingency in an amount not-to-exceed ten percent (10%) for cost adjustments is necessary to allow staff to adjust pricing to cover potential future model year price increases.

Any increase requested by Supplier shall be submitted at least 30 days before the requested implementation date. In the event that Supplier finds it necessary to request a cost adjustment, Supplier shall provide notice in a timely, fair and equitable manner, with evidence satisfactory to the City of Livermore, documenting the reason(s) for the actual cost of the increase.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Livermore:

1. Authorizes the City Manager to execute a Purchase Order, in the amount of $222,456, for the purchase and delivery of a 2024 International MV607 Truck with a ZIPS Service Body, in accordance with the terms, specifications, and general provisions specified in Sourcewell Contract #060920 NVS, and sections 2.68.370 and 2.68.040 of the Livermore Municipal Code.
154
RESOLUTION NO. ________

2. Approves a financial contingency in an amount not-to-exceed ten percent (10%) for cost adjustments that may become necessary to cover potential model year price adjustments.

3. Authorizes the City Manager to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution, including approving cost adjustments in an amount not-to-exceed ten percent (10%).

On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on July 25, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Tara Mazzanti___________ Marie Weber Tara Mazzanti
City Clerk Assistant City Attorney
155
CITY COUNCIL STAFF REPORT ITEM NO. 5.6
DATE: July 25, 2022
TO: Honorable Mayor and City Council
FROM: Scott Lanphier, Public Works Director
SUBJECT: Resolution authorizing execution of a Purchase Order with Boise Mobile Equipment for two Type 6 Xtreme Fire Apparatus on the Dodge 5500 four-wheel drive, crew cab chassis, for wildland urban interface fire response in the amount of $609,836 and a contingency in an additional amount not-to-exceed ten percent (10%).

RECOMMENDED ACTION
Staff recommends the City Council adopt a resolution authorizing execution of a Purchase Order with Boise Mobile Equipment in the amount of $609,836 for two Type 6 Xtreme Fire Apparatus pumper trucks the Dodge 5500 four-wheel drive, crew cab chassis, for wildland urban interface fire response in the amount of $609,836 and authorizing a contingency in an additional amount not-to-exceed ten percent (10%).

SUMMARY
Staff recommends the City Council adopt a resolution authorizing execution of a Purchase Order with Boise Mobile Equipment in the amount of $609,836 for two Type 6 Xtreme Fire Apparatus on the Dodge 5500 four-wheel drive, crew cab chassis. These wildland firefighting vehicles are built on a pick-up truck chassis, and allow for firefighting in areas of restricted access and varied terrain, where traditional fire engines cannot. These vehicles are the most widely used engines in wildland urban interface fire response because of their versatility, maneuverability, off-road abilities and fire suppression capabilities.

DISCUSSION
These Type 6 fire apparatuses are critical to the ability of the Livermore Pleasanton Fire Department to respond to and control grass fires in and around the Tri-Valley. The remote hilly terrain in and around Livermore and Pleasanton require the need for a specialized firefighting apparatus that can traverse the varied terrain and respond to any fire threat or rescue.

The City of Livermore’s Fleet Policy guideline recommends replacement of this type of specialized equipment every 15 years. Staff will be replacing two 2003 Ferrara Type 6 fire patrols located at fire stations six and ten. The replacement of these two fire apparatus will lower the operating costs and 156
reduce downtime for preventive maintenance when kept in compliance with the manufacturers’ recommendations. The replacement fire apparatus will increase dependability during fire season and will decrease downtime due to breakdowns on the aging units. The purchase of these new fire apparatus through a cooperative purchasing agreement will expedite the delivery of the units. Boise Mobile Equipment (BME) in Boise, Idaho is direct manufacturer of the Type 6 Xtreme Fire Apparatus. BME’s Type 6 Xtreme apparatus meets the operational needs and fits the criteria specified by the Livermore Pleasanton Fire Department.

Under LMC Section 2.68.390 of the City’s Contract and Purchase Ordinance, the Administrative Services Director may purchase supplies and equipment without utilizing the quotation or bidding requirements of the Ordinance, if such purchases are based on an agreement or cooperative purchasing program entered into by any public agency or agencies situated within the state, regardless of whether the City is a named party to such an agreement or an actual participant in such a program. In such cases, the supplies and equipment purchased must be the same and be offered at the same price as the supplies, subject to the agreement or program and the underlying purchase must have been made using a quotation or bid procedure at least as restrictive as the City’s.

Staff recommends purchasing these replacement Type 6 Fire Apparatus utilizing HGACBuy contract #FS12-19 with Boise Mobile Equipment. The HGACBuy bid procedure for Fire Service Apparatus, (All Types), meets the City’s municipal code requirement, and therefore, the purchase can be awarded to Boise Mobile Equipment.

The HGACBuy program assists local governments in reducing costs through this government-togovernment procurement service available nationwide. This program is available to local government entities and qualifying non-profit corporations. Eligible membership and participation include states, cities, counties, all government agencies, both public and non-public educational agencies, colleges, universities, and non-profit organizations. The City of Livermore is currently a registered member. The purchase through HGACBuy contract #FS12-19 will expedite the delivery of the two Type 6 Xtreme Fire Apparatus.

Build time for the Boise Mobile Equipment Type 6 Xtreme is 18 to 24 months and pricing may need to be adjusted due to unprecedented pandemic related component shortages, commodity prices that are constantly fluctuating as well as the current market volatility, model year price changes or unforeseen surcharges incurred by the Truck Chassis and/or Body Manufacturer. Pricing increase may not-toexceed 10% of the original quoted price.

FISCAL AND ADMINISTRATIVE IMPACTS
The total replacement cost of the two Type 6 Xtreme Fire Apparatuses includes the quote amount of $554,892, and the use tax of $54,944 for the total purchase cost of $609,836. This purchase is budgeted in the Fleet Internal Service Fund for FY 2022-23 and are identified in the Fleet Master 25-year Replacement plan.

ATTACHMENTS

1. HGAC Contract #FS12-19

2. Boise Mobile Equipment HGACBuy Quote
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3. Resolution
Prepared by: Brian Harris
Public Works Supervisor
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
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H-GAC
Houston-Galveston Area Council
P.O. Box 22777 · 3555 Timmons · Houston, Texas 77227-2777 Cooperative Agreement - Boise Mobile Equipment, Inc. - Public Services - -

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GENERAL PROVISIONS
This Agreement is made and entered into, by and between the Houston-Galveston Area Council hereinafter referred to as H-GAC having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027 and Boise Mobile Equipment, Inc., hereinafter referred to as the Contractor, having its principal place of business at 5656 West Morris Hill Road, Boise, ID 83706.

WITNESSETH:

WHEREAS, H-GAC hereby engages the Contractor to perform certain services in accordance with the specifications of the Agreement; and
WHEREAS, the Contractor has agreed to perform such services in accordance with the specifications of the Agreement;
NOW, THEREFORE, H-GAC and the Contractor do hereby agree as follows:

ARTICLE 1: LEGAL AUTHORITY
The Contractor warrants and assures H-GAC that it possesses adequate legal authority to enter into this Agreement. The Contractor's governing body, where applicable, has authorized the signatory official(s) to enter into this Agreement and bind the Contractor to the terms of this Agreement and any subsequent amendments hereto.

ARTICLE 2: APPLICABLE LAWS
The Contractor agrees to conduct all activities under this Agreement in accordance with all applicable rules, regulations, directives, standards, ordinances, and laws, in effect or promulgated during the term of this Agreement, including without limitation, workers’ compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish H-GAC with satisfactory proof of its compliance therewith.

ARTICLE 3: INDEPENDENT CONTRACTOR
The execution of this Agreement and the rendering of services prescribed by this Agreement do not change the independent status of H-GAC or the Contractor. No provision of this Agreement or act of HGAC in performance of the Agreement shall be construed as making the Contractor the agent, servant or employee of H-GAC, the State of Texas or the United States Government. Employees of the Contractor are subject to the exclusive control and supervision of the Contractor. The Contractor is solely responsible for employee related disputes and discrepancies, including employee payrolls and any claims arising therefrom.

ARTICLE 4: WHOLE AGREEMENT
The General Provisions, Special Provisions, and Attachments, as provided herein, constitute the complete Agreement (“Agreement”) between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein. Except as otherwise provided herein, this Agreement cannot be modified without written consent of the parties.

ARTICLE 5: SCOPE OF SERVICES
DocuSign Envelope ID: 5F8A6185-1EF7-480A-A0DD-AE54909A67EF ATTACHMENT 1
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Page 2 of 7 ends

The services to be performed by the Contractor are outlined in an Attachment to this Agreement.

ARTICLE 6: PERFORMANCE PERIOD
This Agreement shall be performed during the period which begins Dec 01 2019 and ends Nov 30 2021.

All services under this Agreement must be rendered within this performance period, unless directly specified under a written change or extension provisioned under Article 14, which shall be fully executed by both parties to this Agreement.

ARTICLE 7: PAYMENT OR FUNDING
Payment provisions under this Agreement are outlined in the Special Provisions.

ARTICLE 8: REPORTING REQUIREMENTS
If the Contractor fails to submit to H-GAC in a timely and satisfactory manner any report required by this Agreement, or otherwise fails to satisfactorily render performances hereunder, H-GAC may terminate this agreement with notice as identified in Article 15 of these General Provisions. H-GAC has final determination of the adequacy of performance and reporting by Contractor. Termination of this agreement for failure to perform may affect Contractor’s ability to participate in future opportunities with H-GAC. The Contractor's failure to timely submit any report may also be considered cause for termination of this Agreement.

Any additional reporting requirements shall be set forth in the Special Provisions of this Agreement.

ARTICLE 9: INSURANCE
Contractor shall maintain insurance coverage for work performed or services rendered under this Agreement as outlined and defined in the attached Special Provisions.

ARTICLE 10: SUBCONTRACTS and ASSIGNMENTS
Except as may be set forth in the Special Provisions, the Contractor agrees not to subcontract, assign, transfer, convey, sublet or otherwise dispose of this Agreement or any right, title, obligation or interest it may have therein to any third party without prior written approval of H-GAC. The Contractor acknowledges that H-GAC is not liable to any subcontractor or assignee of the Contractor. The Contractor shall ensure that the performance rendered under all subcontracts shall result in compliance with all the terms and provisions of this Agreement as if the performance rendered was rendered by the Contractor. Contractor shall give all required notices, and comply with all laws and regulations applicable to furnishing and performance of the work. Except where otherwise expressly required by applicable law or regulation, H-GAC shall not be responsible for monitoring Contractor's compliance, or that of Contractor’s subcontractors, with any laws or regulations.

ARTICLE 11: AUDIT
Notwithstanding any other audit requirement, H-GAC reserves the right to conduct or cause to be conducted an independent audit of any transaction under this Agreement, such audit may be performed by the H-GAC local government audit staff, a certified public accountant firm, or other auditors designated by H-GAC and will be conducted in accordance with applicable professional standards and practices. The Contractor understands and agrees that the Contractor shall be liable to the H-GAC for any findings that result in monetary obligations to H-GAC.

ARTICLE 12: EXAMINATION OF RECORDS
The Contractor shall maintain during the course of the work complete and accurate records of all of the Contractor's costs and documentation of items which are chargeable to H-GAC under this Agreement.

H-GAC, through its staff or designated public accounting firm, the State of Texas, and United States Government, shall have the right at any reasonable time to inspect, copy and audit those records on or DocuSign Envelope ID: 5F8A6185-1EF7-480A-A0DD-AE54909A67EF ATTACHMENT 1
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Page 3 of 7 ends

off the premises by authorized representatives of its own or any public accounting firm selected by HGAC. The right of access to records is not limited to the required retention period, but shall last as long as the records are retained. Failure to provide access to records may be cause for termination of the Agreement. The records to be thus maintained and retained by the Contractor shall include (without limitation): (1) personnel and payroll records, including social security numbers and labor classifications, accounting for total time distribution of the Contractor's employees working full or part time on the work, as well as cancelled payroll checks, signed receipts for payroll payments in cash, or other evidence of disbursement of payroll payments; (2) invoices for purchases, receiving and issuing documents, and all other unit inventory records for the Contractor's stocks or capital items; and (3) paid invoices and cancelled checks for materials purchased and for subcontractors' and any other third parties' charges.

The Contractor further agrees that the examination of records outlined in this article shall be included in all subcontractor or third-party agreements.

ARTICLE 13: RETENTION OF RECORDS
The Contractor and its subcontractors shall maintain all records pertinent to this Agreement, and all other financial, statistical, property, participant records, and supporting documentation for a period of no less than seven (7) years from the later of the date of acceptance of the final payment or until all audit findings have been resolved. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the retention period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the seven (7) years, whichever is later, and until any outstanding litigation, audit, or claim has been fully resolved.

ARTICLE 14: CHANGES AND AMENDMENTS
A. Any alterations, additions, or deletions to the terms of this Agreement, which are required by changes in federal or state law or by regulations, are automatically incorporated without written amendment hereto, and shall become effective on the date designated by such law or by regulation.

B. To ensure the legal and effective performance of this Agreement, both parties agree that any amendment that affects the performance under this Agreement must be mutually agreed upon and that all such amendments must be in writing. After a period of no less than 30 days subsequent to written notice, unless sooner implementation is required by law, such amendments shall have the effect of qualifying the terms of this Agreement and shall be binding upon the parties as if written herein.

ARTICLE 15: TERMINATION PROCEDURES
The Contractor acknowledges that this Agreement may be terminated for Convenience or Default.

A. Convenience
H-GAC may terminate this Agreement at any time, in whole or in part, with or without cause, whenever H-GAC determines that for any reason such termination is in the best interest of HGAC, by providing written notice by certified mail to the Contractor. Upon receipt of notice of termination, all services hereunder of the Contractor and its employees and subcontractors shall cease to the extent specified in the notice of termination.

The Contractor may cancel or terminate this Agreement upon submission of thirty (30) days written notice, presented to H-GAC via certified mail. The Contractor may not give notice of cancellation after it has received notice of default from H-GAC.

B. Default
DocuSign Envelope ID: 5F8A6185-1EF7-480A-A0DD-AE54909A67EF ATTACHMENT 1
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Livermore City CouncilJuly 25, 2022

Livermore City Council
July 25, 2022