FEBRUARY 13, 2023 Minutes CM/75/154
MEETING MINUTES
CI
TY COUNCIL
FEBRUARY 13, 2023
________________________________________________________________ RE
GULAR MEETING
1. C
LOSED SESSION - NONE
2 . CALL TO ORDER – The meeting of the City Council was called to order by Mayor John Marchand at 7:00 pm, held in person at 1016 S. Livermore Avenue and remotely using Zoom and YouTube.
RO
LL CALL – Present: Mayor John Marchand, Vice Mayor Brittni Kiick and Council Members Ben Barrientos, Evan Branning and Robert W. Carling.
P
LEDGE OF ALLEGIANCE
3 . PROCLAMATIONS AND PRESENTATIONS
3.1 Li
vermore Airport Annual Update Presented by Airport Commission Chair Adam Bertsch.
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ecommendation: Staff recommended City Council accept the Livermore Airport annual update.
A
dam Bertsch presented the annual update.
3 .2 Proclamation recognizing the project Violins of Hope presented to Larry Lagin of the East Bay Holocaust Education Center.
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ecommendation: Staff recommended the City Council recognize the project Violins of Hope, which exhibits the instruments’ remarkable stories of resilience and survival, and which is brought to the Livermore community by the East Bay Holocaust Education Center.
M
ayor Marchand presented a proclamation to Larry Lagin recognizing the Violins of Hope project.
4 . OPEN FORUM
Ma
yor Marchand opened the public comment period.
B
arbara Silva provided a comment.
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N
eal Mackanic provided a comment.
K
athy Pedrini provided a comment.
C
ora Procbe provided a comment.
J.J
. Olsen provided a comment.
Ma
rti Sutton provided a comment.
T
rish Munro provided a comment.
A
lan Marling provided a comment.
T
here were no more more speakers and the public comment period was closed. 5 . CONSENT CALENDAR
Ma
yor Marchand opened the public comment period.
I
tems 5.3 and 5.6 Trish Munro provided a comment.
T
here were no more speakers and the public comment period was closed.
ON
THE MOTION OF CM BRANNING , SECONDED BY CM KIICK , AND
CARRIED ON A 5 -0 VOTE, THE CITY COUNCIL APPROVED THE CONSENT CALENDAR.
5.1 Approval of draft minutes - January 10, 2023 Special Meeting.
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ecommendation: Staff recommend ed the City Council approve the draft minutes.
5 .2 Resolution 2023-009 awarding and authorizing execution of an agreement with Penkor Wrecking, for the demolition of the old Council Chambers and construction of a fence around the perimeter, in an amount not -to-exceed $126,200, for the Police Facility Expansion Phase 1 and Council Chambers Demolition, Project 2000-28.
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ecommendation: Staff recommended the City Council adopt a resolution:
1. Awarding a construction contract to Penkor Wrecking, in an amount not-to- exceed
$126,200, for the Police Facility Expansion Phase 1, Council Chambers Demolition, Project 2000- 28, and authorizing the City Manager to sign the agreement, attached as Exhibit A to the resolution,
2. Rejecting all other bids or proposals, and
3. Authorizing the City Manager to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution including DocuSign Envelope ID: 9C3E7845-9551-43C9-9809-E47FB1DF1871 FEBRUARY 13, 2023 Minutes CM/75/156
approving minor changes to the proposed agreement.
5 .3 Resolution 2023-010 authorizing execution of an agreement with Gannett Fleming, Inc. to provide construction management services, in the not -to-exceed amount of $952,000, for the Livermore Village Parking Garage (L Street Garage) Construction, Project 586003.
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ecommendation: Staff recomm ended the City Council adopt a resolution authorizing the City Manager to execute an agreement with Gannett Fleming, Inc. to provide construction management services in the not -to-exceed amount of $952,000, for the Livermore Village Parking Garage (L Street Garage) Construction, Project 586003.
5 .4 Resolution 2023-011 authorizing a supplemental appropriation in the amount of $3,000,000 to Fiscal Year 2023- 24 and awarding and authorizing execution of an agreement with Environmental Systems Inc. of Northern California, for replacing HVAC equipment and building controllers in the Central Plant, Police Department, and City Hall, in an amount not-to-exceed $3,094,000 for the City Hall HVAC & Central Plant Chiller Replacement Project 2018-30.
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ecommendation: Staff recommend ed the City Council adopt a resolution for the City Hall HVAC & Central Plant Chiller Replacement Project 2018-30:
1. Authorizing a supplemental appropriation of $1,200,000 in Fund 740 (Facilities Rehabilitation Program) from FY 2022-23 to FY 2023-24,
2. Authorizing a supplemental appropriation of $1,800,000 in Fund 740 (Facilities Rehabilitation Program) for a total of $3,000,000 to FY 2023-24,
3. Awarding a construction contract to Environmental Systems Inc. of Northern California, in an amount not -to-exceed $3,094,000, and authorizing the City Manager to sign the agreement,
4. Rejecting all other bids or proposals, and
5. Authorizing the City Manager to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution including approving minor changes to the proposed agreement.
5 .5 Resolution 2023-012 authorizing execution of a purchase order with the Microsoft Store for 250 Microsoft Surface laptops to replace obsolete equipment and migrate City staff to mobile computers in an amount not-to-exceed $650,000.
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ecommendation: Staff recommended the City Council adopt a resolution authorizing execution of a purchase order with the Microsoft Store for the purchase of Microsoft Surface laptops and r elated accessories (mice, cables, docking station, laptop bag, etc.) in an amount not-to-exceed
$650,000.
5 .6 Resolution 2023-013 authorizing the acceptance for permanent maintenance and release of the security bonds, and execution of a Notice of Completion for the I-Street Garage, Project 2017-15.
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ecommendation: Staff recommended the City Council adopt a resolution DocuSign Envelope ID: 9C3E7845-9551-43C9-9809-E47FB1DF1871 CM/75/157 Minutes FEBRUARY 13, 2023
authorizing the acceptance for permanent maintenance and release of the security bonds for the I-Street Garage Project 2017-15 and authorize the City Manager to sign the Notice of Completion, a copy of which is attached as Exhibit A to the resolution.
5 .7 Resolution 2023-014 authorizing the approval of a grant application, acceptance of grant funds, and authorizing an agreement with the Calif ornia Department of Fish and Wildlife for the Livermore Habitat Conservation Plan.
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ecommendation: Staff recommend ed the City Council adopt a resolution approving the filing of a grant application and accepting grant funds in the amount of $700,000, authorizing an agreement with the California Department of Fish and Wildlife, and authorizing the City Manager or designee to sign all grant documents for the Livermore Habitat Conservation Plan.
5 .8 Resolution 2023-015 authorizing an increase of an existing 0.5 full -time equivalent (FTE) Horizons' Family Therapist to a 0.75 FTE Family Therapist to provide school -based counseling in designated schools within the Livermore Valley Joint Unified School District (LVJUSD) and funded by LVJUSD.
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ecommendation: Staff recommended the City Council adopt a resolution authorizing an increase of an existing 0.5 full -time equivalent (FTE ) Horizons' Family Therapist to a 0.75 FTE Family Therapist to provide school -based counseling in designated schools within the Livermore Valley Joint Unified School District (LVJUSD) and funded by LVJUSD.
6 . PUBLIC HEARINGS – NONE
7 . MATTERS FOR CONSIDERATION
7.1 D
iscussion and direction regarding Planning Commission interview and candidate selection process.
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ecommendation: Staff recommended the City Council review the 14 Planning Commission applications received, select 6 candidates to move forward in the live interview process on March 2, 2023, and appoint a City Council subcommittee to draft interview questions.
Cit
y Clerk Marie Weber presented the staff report.
Ma
yor Marchand opened the public comment period.
T
here were no speakers and the public comment period was closed.
ON
THE MOTION OF CM CARLING, SECONDED BY VM KIICK AND CARRIED ON A 5 -0 VOTE, THE CITY COUNCIL SELECTED THE FOLLOWING 7 CANDIDATES FOR PLANNING COMMISSION INTERVIEWS:
1. JACOB ANDERSON
2. ERIK BJORKLUND
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3. CARMELITA CHIONG
4. YOLANDA FINTSCHENKO
5. TRACY KRONZAK
6. NEAL PANN
7. ASA STROUT
ON T
HE MOTION OF VM KIICK , SECONDED BY CM BRANNING AND
CARRIED ON A 5 -0 VOTE, THE CITY COUNCIL APPOINTED CM CARLING
AND CM BRANNING TO A SUBCOMMITEE TO DRAFT PLANNING
COMMISSION INTERVIEW QUESTIONS.
8. COUNCI
L COMMITTEE REPORTS AND MATTERS INITIATED BY CITY
MANAGER, CITY ATTORNEY, STAFF AND COUNCIL MEMBERS
THE
MAYOR AND CITY COUNCIL MEMBERS PROVIDED A SUMMARY OF
RECENTLY ATTENDED EVENTS AND MEETINGS IN ADDITION TO THE INFORMATION PROVIDED IN THE SUPPLEMENTAL PACKET. COUNCIL
MEMBERS WHO DID NOT PROVIDE A SUMMARY IN THE SUPPLEMENTAL PACKET ARE INCLUDED BELOW.
East
Bay Community Energy (EBCE) CM Barrientos noted that he would be attending the meeting on Wednesday, February 15, 2023.
Innov
ation Tri-Valley Mayor Marchand noted his attendance at the meeting on February 17, 2023.
Al
ameda County Transportation Committee, Planning, Policy, & Legislation Committee Mayor Marchand noted his attendance at the committee meeting on February 13, 2023.
Int
ergovernmental Agency Appointments Due to scheduling conflicts, the City Council requested that CM Barrientos be removed from Livermore-Amador Valley Water Management A gency and CM Branning be appointed as a delegate, and directed staff to return with an agenda item to ratify the action.
8. ADJ
OURNMENT – at 8:19 pm in honor of Black History Month to a Regular City Council meeting on Monday, February 27, 2023 at 7:00 pm, Civic Center Meeting Hall, City Council Chambers, 1016 S. Livermore Avenue and virtually using Zoom.
APPRO
VED:
JO HN P. MARCHAND, MAYOR
ATTE
ST:
MAR IE WEBER, CITY CLERK
DocuSign Envelope ID: 9C3E7845-9551-43C9-9809-E47FB1DF1871