Recommendation:
Staff recommends the Planning Commission adopt a resolution recommending that the City Council approve Policy (POL) 23-001 revising the City's existing Policy for Leasing City-Owned Property for Wireless Communication Facilities.
Kam Purewal, Associate Planner, gave the staff report, background, and overview of the request regarding leasing City-owned property for wireless communication facilities.
He reviewed the changes proposed which include:
1. Authorizes the City Manager to sign all leases for telecom facilities. The existing policy states that the City Manager is authorized to sign leases on the City's behalf for pre -selected sites and that City Council must sign leases for all other City properties. The proposed revision streamlines the lease execution process while continuing to support the City’s and LARPD’s objectives.
2. Add Mocho Park to the list of pre- selected sites. Increasing demand for telecommunications services has necessitated additional telecom facilities. Adding Mocho Park to the list of pre- selected sites streamlines the leasing process while still requiring any telecom facility to obtain all necessary land use entitlements.
He spoke about LARPD’s support of the policy and ask that contribution fees be required of the carrier(s) which provides additional revenue for LARPD to maintain their parks and facilitate new programs.
Staff recommends the Planning Commission adopt a Resolution recommending the City Council approve Policy (POL) 23- 001 revising the City’s existing policy for leasing City - owned property for wireless communication facilities.
CM Fintschenko asked if any of the existing sites have leases. Mr. Purewal said there are a few sites which he described that do not have leases and have carriers, but staff is working on identifying all of them.
CM Fintschenko asked and confirmed that in 2010 when the policy was being formed, the carriers did not look at Mocho Park as a preferred site due to its location and size, and as the City has grown and there are added needs for telecom services, this site was identified and LARPD has approved it.
EXHIBIT C
375
PLANNING COMMISSION MINUTES 4 March 21, 2023
DRAFT
CM Fintschenko asked what will the community benefit from adding Mocho Park, and Mr.
Purewal said there will be an ADA ramp added along Mocho Road that will allow access to the park which will be paid for by AT&T. LARPD’s community garden will also be able to be accessed from the ADA ramp which will provide a benefit.
CM Fintschenko referred to the proposed template and the signature page identifies 2021 which should be changed, and Mr. Purewal confirmed it will be changed.
CM Anderson asked and confirmed the site list is in random order, confirmed staff would encourage antennae to be camouflaged through various methods depending upon the area and parcel, and the City does not coordinate with the school district regarding potential sites, and does coordinate with LARPD as the City owns the sites.
CM Kronzak referred to taking the process out of the purview of the City Council and asked if this would mean removing the ability for public comments and questioned if this is in alignment with best practices of other cities.
Mr. Purewal said the reason they would prefer the City Manager sign the leases is because it would streamline the process of negotiating the lease. The actual entitlement to construct the facility will have to go through a public process with the Planning Commission and Council approval, with the ability for public review and comment.
CM Kronzak referred to page 23 of Attachment 2, and said it mentions review by LARPD General Manager. He asked if that is the same thing as what is mentioned on page 21 which is receiving written approval from the LARPD. Mr. Purewal confirmed it would be the same; the General Manager would review it.
CM Kronzak referred to page 24 of Attachment 2. The lease includes the ability to put a diesel generator on those sites. He understands this for backup power, and asked if there is any ability to encourage providers to use alternate backup methods besides diesel, given the Climate Action Plan.
Mr. Purewal said carriers prefer the diesel generators due to them being cost effective, and staff encourages alternative generators, such as hydrogen which carriers are open to. Also, th ey only turn on once every two weeks or once a month for testing them. To align with the CAP, staff can make the change to encourage carriers consider alternate fuel choices.
Mr. Stewart confirmed staff will forward this recommendation to the City Council , and suggested it be part of the motion.
CM Dunbar commented that Eric Uranga is still on the lease and asked this to be revised.
He asked to instruct carriers that service be adequate for upcoming development which proposes higher density and heights.
EXHIBIT C
376
PLANNING COMMISSION MINUTES 5 March 21, 2023
DRAFT
He referred to page 19, stating he noticed that the policy about siting has interesting trade- off’s. It talks about sites should be near homes but also not near homes. He recommended a range be identified as a policy under Location regarding sensitive receptors.
Mr. Stewart noted that at the top of page 2 of Attachment 2 states, “Sensitive receptors on adjacent properties. Sites with nearby residences, schools, biological habitat, and scenic vistas should be avoided wherever possible. However, in areas where there is no better alternative, a site may be selected near a sensitive receptor.”
Chairperson Leary said he has few concerns with the sites, stating almost all he could envision for a cell tower. He asked and confirmed with Mr. Purewal that the City Manager would sign off on the site. It would then go to through lease process with the carrier, and then depending on the scope of work they would determine what entitlements are required, zoning compliance, and/or CUPs, and then Planning Commission review.
Chairperson Leary asked about camouflage and Mr. Stewart said some comments they get are that sites are close to residences, and they work with carriers to ensure branch density is appropriate and they are the right color. As part of the Development Code update, staff will revise its intake process, design standards, and permitting process. The City will ensure new facilities are going through the appropriate permitting process and application requirements.
Chairperson Leary questioned whether there has been interest in Site 13; May Nissen Park/Rincon Library and voiced concerns with nearby homes on all 4 sides and the playground. He also voiced concerns with Site 4; Springtown Golf Course and said the homes are separated by a fence and residents would quickly be able to see the tower there.
Mr. Purewal said there has been interest for Site 13 for quite a few years. It has been T - Mobile and now it is a private company that builds the infrastructure and leases the space to carriers. The City is currently discussing financial points for that site with input from LARPD. Many contributions are being requested up front for that site and will ensure it is properly addressed. Regarding Site 4, the carriers would prefer to use the existing infrastructure such as utility poles and they would locate on those and not go through a brand new process.
Chairperson Leary echoed comments about the diesel generator and proposed amendment.
CM Anderson referred to Site 4 and recommended changing the language, noting it is no longer a golf course and is highly unlikely it will ever be one again.
EXHIBIT C
377
PLANNING COMMISSION MINUTES 6 March 21, 2023
DRAFT
MOTION BY D UNBAR, SECONDED BY KRONZAK, TO ADOPT A RESOLUTION RECOMMENDING THAT THE CITY COUNCIL APPROVE POLICY (POL) 23 -001
REVISING THE CITY'S EXISTING POLICY FOR LEASING CITY-OWNED PROPERTY
FOR WIRELESS COMMUNICATION FACILITIES, AS AMENDED, FOR THE CITY
COUNCIL TO CONSIDER REQUIREMENTS AROUND OTHER MEANS OF BACKUP DIESEL POWER AS IDENTIFIED ON PAGE 24 OF ATTACHMENT 2 TO “ENCOURAGE
CARRIERS TO CONSIDER ALTERNATIVE FUEL CHOICES FOR ON SITE DIESEL GENERATORS”, AND MAKING MISCELLANEOUS EDITING CLARIFICATIONS.
AYES: ANDERSON, DUNBAR, FINTSCHENKO, KRONZAK, LEARY.
NOES: NONE.
ABSENT: NONE.
6.2 Election of the 2023 Vice-Chairperson.
Recommendation:
Staff recommends the Planning Commission nominates and votes candidate for the office of the Vice Chairperson.
Planning Manager Stewart briefly provided background on the Commission’s rotation of Vice Chair and Chair, seniority, and previous occasions where the Commission did not follow the proposed rotation. There is no set pattern or rules or procedures regarding this, and staff is recommending the Commission nominate and elect a Vice- Chairperson for 2023.
Chairperson Leary opened the public comment period, and there were no speakers.
Chairperson Leary nominated CM Anderson as Vice- Chairperson. There were no oth er nominations.
MOTION BY DUNBAR, SECONDED BY LEARY, TO NOMINATE AND ELECT CM ANDERSON AS VICE-CHAIRPERSON.
AYES: ANDERSON, DUNBAR, FINTSCHENKO, KRONZAK, LEARY.
NOES: NONE.
ABSENT: NONE.
7. MATTERS INITIATED BY PLANNING COMMISSION AND STAFF
CM Dunbar questioned and confirmed with Mr. Stewart on the number of Community Gardens the City has and those who manage them.
EXHIBIT C
378
PLANNING COMMISSION MINUTES 7 March 21, 2023
DRAFT
Planning Manager Stewart announced the APA Conference will be held in Fresno this year from September 16-19, and any Commissioners interested should contact staff.
Mr. Stewart also announced that Brown Act training will be held on April 4, 2023.
Chairperson Leary suggested adding an item relating to Density Bonus law, as well, if possible.
Mr. Stewart stated staff is working on a code amendment per legislative amendments, and staff practices the current law, and can possibly provide some information on this.
8. A DJOURNMENT – 8:15 p.m. to a regular Planning Commission meeting on Tuesday, April 4 , 2023 at 7:00 p.m., Civic Center Meeting Hall, City C ouncil Chambers, 1016 S. Livermore Avenue.
Minutes prepared by:
Lisa Harper Consulting
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379
CITY COUNCIL STAFF REPORT
ITEM NO. 5.10
DATE:
April 24, 2023
TO:
Honorable Mayor and City Council
FROM:
Paul Spence, Community Development Director
SUBJECT:
Resolution approving and appropriating the allocation of Community Development Block Grant, Home Investment Partnership Program, Social Opportunity Endowment, and In- Lieu Housing funds, in the total amount of $1,187,863 and approving a one-time allocation of General Funds in the total amount of $78,951 for Fiscal Year 2023-24.
RECOMMENDED ACTION
Staff and the Human Services Commission recommend the City Council adopt a resolution:
1 .
Appropriating $1,187,863 as listed below and authorizing the City Manager to negotiate and execute all related documents, grant agreements, and modifications. a
.
Community Development Block Grant Funds (Fund 613) in the amount of $804,865 b
.
HOME Investment Partnership Program Funds (Fund 671) in the amount of $148,123 c
.
Social Opportunity Endowment Funds (Fund 620) in the amount of $25,875 d
.
In-Lieu Housing Funds (Fund 611) in the amount of $209,000 2 .
Approving a one-time allocation of General Funds to fund five applications in the amount of $78,951. These applications were recommended by the Commission for funding but were unable to be awarded due to the insufficient availability of Social Opportunity Endowment funds.
SUMMARY
Each year, the City of Livermore brings together multiple funding sources to support capital projects and public service programs benefiting low-income Livermore households that are consistent with the City’s goals and priorities as outlined in the City’s Five-Year Consolidated Plan (FYs 2020-24). These funding sources include Community Development Block Grant (CDBG) funds and HOME Investment Partnerships Program (HOME) funds from the U.S. Department of Housing and Urban Development (HUD). These Federal dollars are leveraged with City resources including the Social Opportunity Endowment Fund (SOE), Human Services Facility Fee, Affordable Housing In-Lieu Fee, and General Fund.
The Human Services Commission (Commission) and staff recommend the City Council approve the 380
funding recommendations set forth in Exhibit A to the Resolution in the amount of $1,187,863. Exhibit A includes the annual repayment due on the City’s two Section 108 loans as well as the allocation of funding to 10 activities provided by five public and nonprofit agencies beginning July 1, 2023. If approved, these funds, leveraged with other local public and private funding sources, will serve over 5,000 low-income, senior, youth, homeless, and disabled Livermore residents. The approval and appropriation are contingent on subsequent related Council action at this meeting to approve the Annual Action Plan for FY 2023-24.
In FY 2023-24, the City received numerous qualified grant applications from agencies providing core safety net services in Livermore. Due to the depletion of the SOE funding, there is significantly less funding to backfill limited CDBG dollars for public services. The Human Services Commission recommends City Council approve a one-time allocation of general funds in FY 2023-24 for five applications, totaling $78,951, that were scored favorably by the Commissioners but are unable to be awarded due to the insufficient availability of Social Opportunity Endowment funds (Exhibit B).
DISCUSSION
Grant Allocation Process
On September 21, 2020, the Human Services Commission launched a community outreach process, as required by the Citizen Participation Plan, to identify priority housing and human services needs in Livermore. This process involved digital community meetings conducted in English and Spanish, a forum with community-based organizations, and a multilingual survey with 145 respondents. The City partnered with the Livermore Housing Authority, Livermore Valley Joint Unified School District, and numerous service providers to ensure that low-income families, people experiencing homelessness, seniors, and non-English speakers could participate.
In addition to the above outreach in September 2021 and September 2022, and under the direction of the Human Services Commission, staff sent out an additional survey to our local nonprofit services providers. The responses to the survey were used to update the needs assessment.
On October 11, 2022, the Human Services Commission considered the community outreach findings and recommended a set of four funding priorities for the next Housing and Human Services Grant cycle.
Those four priorities were: Public Health, Housing Services, Homeless Services, and Social Safety Net Access and were approved by Council on November 28, 2022.
The Housing and Human Services Grant community outreach and workshop processes provided valuable information on current safety net service needs which aligned closely with the projects currently being funded by this grant program. The top social service needs that community members identified were mental health services, affordable housing, and homeless services. Other priority needs included assistance for people with disabilities, food security, and services for seniors. Another common theme throughout the outreach process was the need for more support accessing and navigating existing services, particularly for those with language and technology barriers.
The process to determine funding recommendations was similar to previous grant cycles. In early December 2022, as part of a regional coordinated effort to allocate funds to local agencies, staff from Livermore, Dublin and Pleasanton held a workshop for nonprofit and public agencies to discuss the grant application process. Application requests were due to the City on January 20, 2023 and submitted 381
electronically through an online grant application program.
The Human Services Commission evaluated and scored all grant applications submitted to the City by nonprofit and public agencies. The Commission and staff reviewed the applications against multiple criteria including need and benefit, program evaluation, budget, alternative funding sources, community support, and prior grant management and application completeness. First-time applicant agencies were required to make a presentation, and all applicants responded to questions regarding their grant application at the February 7, 2023 Commission meeting. The Commission reviewed and approved the proposed funding recommendations to Council during their regular meeting on March 14, 2023.
The City has traditionally allocated Federal and local funds through the Housing and Human Services Grant Program to eligible public and nonprofit agencies that provide housing and services. For FY 2023- 24, the City’s Housing and Human Services Grant Program received 21 applications from 14 agencies requesting $1,424,440 in grant funding. In FY 2023-24, there is $404,865 in CDBG funding, $400,000 in prior year(s) CDBG capital funding, $148,123 in HOME funding, $25,875 in SOE Funding, and $209,000 in Housing In-Lieu funding that is being recommended to fund 10 projects (five organizations), Section 108 Loans, and Administration for a total of $1,187,863. The projects recommended for funding will include a rebuild of Tri-Valley Haven’s Emergency Shelter, two Tenant-Based Rental Assistance Programs (TBRA), Senior Meals, a Food Pantry, and the Meals on Wheels Program. A detailed description of each available funding source with the recommendations is described further in this report.
This year there were five applications, for a total of $78,951, that scored favorably with the Commissioners, but were unable to be funded due to the Social Opportunity Endowment Fund having been depleted. The applications have historically been funded by the Housing and Human Services Grant program. During the budget preparation process, Staff was able to shift project funding sources within the Housing and Human Services budget and utilize additional Housing funds for eligible services, making a limited amount of General Fund resources available in FY 2023-24 to fund these five applications and backfill the loss of Social Opportunity Endowment. The five applications, along with the Commissioners recommended funding amounts, are as follows:
Organization
Project
Commissioners
Recommended Funding
Amount
Proposed FY 2023-24
Livermore Clients Served
Axis Community Health
Triage nurse to remotely
guide patients through
health care
$25,057
5,153
Community Resources
for Independent Living
Independent living skills
for disabled Livermore
residents
$12,188
100
Legal Assistance for
Seniors
Legal and supportive
services for Livermore
Seniors
$8,000
20 Tri-Valley Haven
Counseling for people
experiencing crisis
$22,143
30 CALICO
Child abuse intervention
for Livermore children
and families
$11,563
35 Total
$78,951
5,338
382
The Commission recognizes that each agency applying provides valuable and often critical services to families and individuals in need. The Human Services Commission recommends City Council approve a one-time funding these five applications from the General Funds in FY 2023-24 in the amount of $78,951. With the approval of this funding, it is estimated that an additional 5,338 low-income Livermore residents will be served.
Community Development Block Grant Funds $804,865:
Federal CDBG funds originate as an entitlement grant from the U.S. Department of Housing and Urban Development (HUD). Program regulations require that CDBG entitlement fund programs address one of three national objectives: (1) assisting low-income persons, (2) eliminating slum and blighted property, or (3) meeting needs created by a national emergency. The City must annually report to HUD how each organization receiving CDBG funding meets at least one of the three national objectives as well as all other HUD and Office of Management and Budget program guidelines. HUD restricts the amount of CDBG funds a jurisdiction can allocate within a specific program area. The City may allocate up to 15 percent of the entitlement amount ($60,730 in 2023) to public services that support operational costs and provide supportive safety net services to low-income persons, and 20 percent for administration of the program. The remaining funds are allocated for capital projects. For FY 2023-24, Livermore received an allocation of $404,865. The City is also proposing to allocate $400,000 of available prior year(s) capital entitlement to help fund the rebuild of the Tri-Valley Haven Emergency Shelter, for a total allocation of $804,865 of CDBG funding in FY 2023-24. The funding for Tri-Valley Haven’s Emergency shelter by HUD is subject to an Environmental Review being completed by the City.
HOME Funds $148,123:
Like CDBG, the HOME Program also has restrictive program allocation guidelines. Projects funded with HOME dollars are limited to activities that either create or preserve housing opportunities. Eligible activities include acquisition, residential rehabilitation, residential new construction, homebuyer assistance, and tenant-based rental assistance (TBRA) that benefit low-income persons. HOME funds are allocated to the City through the Alameda County HOME Consortium. The City must allocate the funds by December 31, 2023, and has up to four years to expend funds on a project activity. For FY 2023-24, Livermore received an allocation of $148,123.
Social Opportunity Endowment Funds $25,875:
Social Opportunity Endowment (SOE) funds were generated from one-time local developer contributions secured through development agreements. Since it was first established in 2008, SOE funds have been used to supplement diminishing State and Federal public service dollars to agencies providing critical safety net services that include: counseling services for victims of domestic violence, senior services, child abuse intervention, and independent living skills for disabled residents. This funding source is depleted and is unable to fully fund the FY 2023-24 public services requests at the historical level of $80,000 per year.
Due to the SOE funds being depleted, the Human Service Commission, at their September 13, 2022 meeting, took action to create an SOE Ad Hoc Committee and appoint two members of the commission to explore opportunities to replenish the loss of SOE funds and direct staff to pursue their recommendation.
383
City staff are coordinating to identify opportunities for future SOE contributions that City Council may consider as development agreements arise. Staff is also working on a process to identify a consultant to update the existing Human Services Facility Fee and explore potential revisions needed in order to expand use of the fee, thereby supporting some non-capital services expenses.
Affordable Housing Funds $209,000:
City Affordable Housing In-Lieu funds originate from development fees and are used to finance a variety of programs and mechanisms for creating and sustaining affordable housing in Livermore. These funds are strictly limited to housing support services and have traditionally helped backfill limited public services funding for homeless shelters and housing services for individuals experiencing homelessness.
FISCAL AND ADMINISTRATIVE IMPACTS
Administration of the Housing and Human Services Grant program includes completion of environmental review, monitoring of federal wage projects, disbursement of funds, contract and invoice management, submission of annual reports to HUD, and monitoring of each sub-recipient to ensure funds are expended according to the City contract, HUD, and Office of Management and Budget regulations. To ensure compliance with the broad range of federal and local grant regulations, 20% of CDBG funding, $80,972, and approximately 5% of the HOME allocation, $8,475, will be used to administer the grants.
Appropriation of the grant funds detailed above will come from the following sources as referenced in Exhibit A to the Resolution: CDBG funds $804,865 (Fund 613); HOME Investment Partnerships Program (HOME) funds $148,123 (Fund 671); Social Opportunity Endowment (SOE) funds $25,875 (Fund 620); and In-Lieu Housing funds $209,000 (Fund 611) in the total amount of $1,187,863.
The Human Services Commission further recommends City Council approve a one-time allocation of General Funds in FY 2023-24 for five applications, totaling amount of $78,951, that were recommended by the Commission for funding but are unable to be awarded due to the insufficient availability of Social Opportunity Endowment funds (Exhibit B). Staff included the $78,951 in the FY 2023-24 budget that will be coming to Council for approval in June 2023.
COMMUNITY PILLAR
1: A Safe Community that Thrives
GOAL
8: Expand and improve access to human services
ATTACHMENTS
1. Resolution
2. Exhibit A - Fiscal Year 2023-24 Grant Recommendations
3. Exhibit B- Human Service Commission Additional Recommended Projects for Funding FY 2023-24
384
Prepared by: Amy Walker
Management Analyst 1
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
385
RESOLUTION NO. ________
IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA
A RESOLUTION APPROVING AND APPROPRIATING THE ALLOCATION OF
COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT
PARTNERSHIP PROGRAM, SOCIAL OPPORTUNITY ENDOWMENT, AND IN-LIEU HOUSING FUNDS IN THE TOTAL AMOUNT OF $1,187,863 AND APPROVING A
ONE-TIME ALLOCATION OF GENERAL FUNDS IN THE TOTAL AMOUNT OF $78,951 FOR FISCAL YEAR 2023-24
Federal Community Development Block Grant (“CDBG”) funds originate as an entitlement grant from the U.S. Department of Housing and Urban Development (“HUD”).
Program regulations require that the CDBG entitlement fund programs address one of three national objectives: (1) assisting low-income persons, (2) eliminating slum and blighted property, or (3) meeting needs created by a national emergency. The City of Livermore (“City”) must annually report to HUD how each organization receiving CDBG funding meets at least one of the three national objectives as well as all other HUD and Office of Management and Budget program guidelines.
HOME Investment Partnership Program (“HOME”) funds are allocated to the City through the Alameda County HOME Consortium. HOME dollars are limited to activities that either create or preserve housing opportunities. The City must allocate the funds by December 31, 2023, and has up to four years to expend funds on a project activity.
Each year, the City brings together multiple funding sources to support capital projects and public service programs benefiting low-income Livermore households that are consistent with the City’s goals and priorities as outlined in the City’s Five-Year Consolidated Plan. These funding sources include CDBG and HOME funds, which are leveraged with City sources including the General Fund, Social Opportunity Endowment, Housing In-Lieu, and Human Services Facility Fee funds.
The City has traditionally allocated these Federal and local funds to eligible public and nonprofit agencies that provide housing and services through the Housing and Human Services Grant Program. For fiscal year (FY) 2023-24, the City’s Housing and Human Services Grant Program received 21 applications from 14 agencies requesting $1,424,440 in grant funding.
Funding appropriations for the FY 2023-24 Grant Program will come from the following sources: CDBG funds $804,865 (Fund 613); HOME Investment Partnerships Program (HOME) funds $148,123 (Fund 671); Social Opportunity Endowment (SOE) funds $25,875 (Fund 620); and In-Lieu Housing funds $209,000 (Fund 611) in the total amount of $1,187,863.
The Human Services Commission and City staff recommends the City Council approve the funding recommendations as set forth in Exhibit A, attached hereto, for the annual repayment due on the City’s three Section 108 loan guarantees, and for the allocation of funding to 10 activities provided by five public and nonprofit agencies for FY 386
RESOLUTION NO. ________
2023-24, beginning July 1, 2023. If approved, these funds, leveraged with other local public and private funding sources, will serve over 5,000 low-income, senior, youth, homeless, and disabled Livermore residents.
In FY 2023-24, the City received numerous qualified grant applications from agencies providing core safety net services in Livermore. Due to the depletion of the SOE funding, there is significantly less funding to backfill limited CDBG dollars for public services. The Human Services Commission recommends City Council approve a one- time allocation of general funds in FY 2023-24 for five applications, totaling $78,951, as listed in Exhibit B, attached hereto, that were scored favorably by the Commissioners but are unable to be awarded due to the insufficient availability of Social Opportunity Endowment funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore that it hereby authorizes:
1. The allocation and appropriation of $1,187,863 to repay three Section 108 loan guarantees and fund 10 grants to five agencies that provide services to over 5,000 low-income, senior, homeless, and disabled residents from the following sources as recommended in Exhibit A, attached hereto:
a. Community Development Block Grant funds (Fund 613) in the amount of $804,865 funded by the U.S. Department of Housing and Urban Development, for programs, services, and administration; b. HOME Investment Partnership Program funds (Fund 671) in the amount of $148,123 for administration and programs to provide tenant-based rental assistance;
c. Social Opportunity Endowment funds (Fund 620) in the amount of $25,875 for programs and services; and
d. In-Lieu Housing funds (Fund 611) in the amount of $209,000 to provide fair housing services, housing services at the homeless and domestic violence shelters, homeless outreach services, and homeless housing services.
2. A one-time allocation of General Funds to fund five grant applications, as listed in Exhibit B, attached hereto, in the amount of $78,951; and
3. The City Manager, or her designee, to sign all documents related to the issuance of grant funds with agencies receiving allocations of funds from the City of Livermore, Alameda County HOME Consortium, and the U.S.
Department of Housing and Urban Development, as provided in Exhibit A, attached hereto, and authorizing the City Manager to take the actions necessary to carry out the purpose and intent of this resolution. 387
RESOLUTION NO. ________
On motion of Council Member ______________, seconded by Council Member _____________, the foregoing resolution was passed and adopted on April 24, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST: APPROVED AS TO FORM:
______________________________ /s/ Katherine Mirassou______ Marie Weber Katherine Mirassou City Clerk Deputy City Attorney
Exhibit A – FY 2023-24 Grant Recommendations
Exhibit B – Human Service Commission Additional Recommended Projects for Funding FY 2023-24
388
Human Services Grant Recommendations Fiscal Year 2023-24 Total Funding Recommendations by Funding Sources Amount Community Development Block Grant (CDBG) $ 404,865 Prior Year(s) Community Development Block Grant (CDBG) Entitlement 400,000 HOME Investment Partnership (HOME) 148,123
Social Opportunity Endowment (SOE) 25,875
Affordable Housing In-Lieu Funds 209,000
TOTAL: $ 1,187,863
Total Funding Recommendations by Category Amount
Administration $ 89,447
Capital- Section 108 Loans Obligations 116,610 Capital- Tennant Based Rental Assistance 202,355 Capital- Capital Projects 483,846
Public Services 86,605
Affordable Housing/Homeless 209,000
TOTAL: $ 1,187,863
Total Recommended Funding 1
EXHIBIT A
389
Human Services Grant Recommendations Fiscal Year 2023-24 Agency Name
Project/Program Title
CDBG/HOME
Funding
Provided
FY 22-23
CDBG/HOME
Funding
Request
FY 23-24
I. Administration
Community Development Block Grant (CDBG) $ 76,725 $ 80,972 HOME Investment Partnership (HOME) 8,706 8,475 Administration Totals: $ 85,431 $ 89,447 I. Administration 2
EXHIBIT A
390
Human Services Grant Recommendations Fiscal Year 2023-24 Agency Name
Project/Program Title Program Description
Funding
Provided
FY 22-23
Funding
Request
FY 23-24
CDBG CAPITAL
Funding Total
Recommended
FY 23-24
Axis Community Health
Clinic
Funds used to pay principal and interest
installments on loan used to rehabilitate Axis
Community Health Clinic building.
28,425$ 27,885 $ $ 27,885 Hagemann Farm
Funds used to pay principal and interest
installments on loan used to acquire Hagemann
Farm.
91,445 88,725 88,725 $ 119,870 $ 116,610 $ 116,610 Capital - 108 Loan Obligations Totals:
II. Capital - City of Livermore 108 Loan Obligations
II. Capital Loan Obligation 3
EXHIBIT A
391
Human Services Grant Recommendations Fiscal Year 2023-24 Agency Name
Project/Program Title Program Description
Funding
Provided
FY 22-23
Funding
Request
FY 23-24
Operating Costs
CDBG Funding
Recommended
Rental Subsidies
HOME
Funding
Recommended
CDBG/HOME
CAPITAL Funding
Total
Recommended
FY 23-24
A B A+B
Tri-Valley Haven
Tenant Based Rental
Assistance (TBRA)
Provide assistance to
clients of domestic
violence or homelessness
with case management
and rental subsidies
needed for self-
sufficiency.
$ 102,398
$ 79,707 $ 29,707 $ 56,858 $ 86,565 Abode Services
Rapid Rehousing/
Tenant Based Rental
Assistance (TBRA)
Provide households with
case management and
rental subsidies to escape
homelessness.
106,184
150,000 33,000 82,790 115,790
$ 208,582
$ 229,707 $ 62,707
$ 139,648 $ 202,355
III. Capital - Tenant Based Rental Assistance (TBRA)
Capital Tenant Based Rental Assistance (TBRA)
Totals:
III. Capital TBRA 4
EXHIBIT A
392
Human Services Grant Recommendations Fiscal Year 2023-24 Agency Name
Project/Program Title Program Description
Funding
Provided
FY 22-23
Funding
Request
FY 23-24
CDBG Funding
Recommended
Prior Year(s)
CDBG Funding
Recommended
CDBG CAPITAL
Funding Total
Recommended
FY 23-24
A B A+B
Tri-Valley Haven
Emergency Shelter
Rebuild
Demolition and Rebuild of
the Emergency Shelter $ - $ 506,687 $ 83,846 $ 400,000 $ 483,846 $ - $ 506,687 $ 83,846 $ 400,000 $ 483,846 IV. Capital- Capital Projects
Capital Projects Totals:
IV. Capital Projects 5
EXHIBIT A
393
Human Services Grant Recommendations Fiscal Year 2023-24 Agency Name
Project/Program Title Program Description
Funding
Provided
FY 22-23
Funding
Request
FY 23-24
CDBG
Public Services
Funding
Recommended
Social
Opportunity
Endowment
(SOE) Public
Services
Funding
Recommended
CDBG/SOE Public
Services Funding
Total
Recommended
FY 23-24
A
B A+B
Open Heart Kitchen
Senior Meal Program
Provide nutritious meals to Seniors in
Livermore at the Robert Livermore
Community Center
$ 22,023 $ 25,000
$ 23,000 $ - $ 23,000
Tri-Valley Haven
Food Pantry Provide food to low-income
unsheltered, families and individuals. 20,000
45,000 - 25,875 $ 25,875
Spectrum Community Services
Meals on Wheels, More than a Meal
Deliver nutritious meals and provide
safety checks to homebound senior
and disabled Livermore residents.
35,521
74,000 37,730 - $ 37,730
$ 77,544
$ 144,000 $ 60,730 $ 25,875 $ 86,605 V. Public Services
Public Services Totals:
V. Public Services 6
EXHIBIT A
394
Human Services Grant Recommendations Fiscal Year 2023-24 Agency Name
Project/Program Title Program Description
Funding
Provided
FY 22-23
Funding
Request
FY 23-24
Affordable
Housing/Homeless
Funding
Total
Recommended
FY 23-24
CityServe of Tri-Valley
Crisis Stabilization/Intervention
Provide outreach, intervention, and case
management to stabilize unsheltered. 130,000$ 130,000 $ $ 130,000 Tri-Valley Haven
Shiloh House Domestic Violence
Services
Provide domestic violence services through
a 30-bed emer
gency shelter in a confidential
location, job readiness, life skills groups, a 24-
hour crisis line, case management, and
counseling.
24,000 24,000
24,000
Tri-Valley Haven
Sojourner House Homeless Shelter
Provide homeless families and single women
with shelter, support services, life skills classes,
and case management to help them
overcome barriers.
30,000 30,000
30,000
Abode Services
Alameda County Impact
(AC Impact)
Case management services for chronically
homeless Livermore residents in permanent
housing.
25,000
25,000 25,000
$ 209,000
$ 209,000 $ 209,000
VII. Housing & Homeless Services
Housing & Homeless Services Totals:
VI.Housing & Homeless Services 7
EXHIBIT A
395
FY 23/24 FY 22/23 FY 23/24 FY 23/24
Proposed Funded Amount Commission
Organization Category Clients Served Amount Requested Recommended Program Axis Community Health Public Services 5,153 ‐$ 30,099$ 25,057$ Triage Nurse Community Resources for Independent Living Public Services 100 10,000 16,000 12,188 Housing and Independent Living Skills Legal Assistance for Seniors Public Services 20 6,000 10,000 8,000 Legal and Supportive Services , Medicare Counseling, and Education for Livermore Seniors
Tri‐Valley Haven Public Services 30 18,000 30,000 22,143 Counseling CALICO Public Services 35 7,500 14,500 11,563 Livermore Child Abuse Intervention Total 5,338 41,500 $ 100,599$ $ 78,951
EXHIBIT B
Human Service Commission
Additonal Recommended Projects for Funding
FY 2023-24
396
CITY COUNCIL STAFF REPORT
ITEM NO. 5.11
DATE:
April 24, 2023
TO:
Honorable Mayor and City Council
FROM:
Paul Spence, Community Development Director
SUBJECT:
Resolution authorizing a supplemental appropriation in the amount of $2,755,000 to Fiscal Year 2023-24 and awarding and authorizing execution of an agreement with Pavement Coatings Co., in an amount not-to-exceed $2,275,101, for construction of the 2021 Slurry Seal, Project No. 2021-04.
RECOMMENDED ACTION
Staff recommends the City Council adopt a resolution for the 2021 Slurry Seal Project 2021-04:
1 .
Authorizing a supplemental appropriation of Solid Waste & Recycling Impact Fees (Fund 344) in the amount of $55,000 from FY 2022-23 to FY 2023-24 and $510,000 to FY 2023-24; 2 .
Authorizing a supplemental appropriation of Gas Taxes (Fund 650) in the amount of $1,645,000 from FY 2022-23 to FY 2023-24;
3 .
Authorizing a supplemental appropriation of $300,000 in Gas Tax-SB1 (Fund 651) from FY 2022- 23 to FY 2023-24;
4 .
Authorizing a supplemental appropriation of $245,000 in Facilities Rehabilitation Program (Fund 740) to Fiscal Year 2023-24;
5 .
Awarding a construction contract to Pavement Coatings Co., in an amount not-to-exceed $2,275,101, and authorizing the City Manager to sign the agreement; 6 .
Rejecting all other bids or proposals, and
7 .
Authorizing the City Manager to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution including approving minor changes to the proposed agreement.
SUMMARY
The 2021 Slurry Seal project will slurry seal and micro-surface approximately 2.2 centerline miles of six City street segments, with one additional street segment totaling 0.3 centerline miles included as bid alternate and treat the surface of the rear parking lot for the Police Department building. The project will include base repairs, crack sealing, concrete improvements, new pavement striping, and accessible concrete curb ramps. Five bids for the project were received on March 15, 2023. Pavement Coatings Co. 397
is the lowest responsible and responsive bidder. Funding in the amount of $1,990,000 needs to be reappropriated from Fiscal Year 2022-23 to Fiscal Year 2023-24 to align with anticipated construction expenditures and an additional $765,000 needs to be appropriated to fund all project costs.
DISCUSSION
The 2021 Slurry Seal project will slurry seal and micro-surface the pavement on segments of six arterial streets, and one collector (Attachment 1 - Street List, Attachment 2 - Location Map). These street segments represent priority slurry seal locations based on street condition, daily traffic, proximity to critical facilities, and type of traffic in accordance with the City's ongoing pavement condition assessment program. The slurry seal and micro-surfacing treatments consist of a 1/4-inch to 3/8-inch coat of a mixture made of emulsified asphalt, water, fine aggregates, and additives. These surface treatments are typically applied as a preventative maintenance measure to streets that are in fair or good condition for the purpose of covering existing defects. Surface treatments are considerably cheaper than an asphalt pavement overlay (street resurfacing) and are a cost-effective method to extend the useful life of City streets. Pavement and aggregate base will be removed and replaced in areas showing indications of base failure. The project will install 80 Certified Access Specialist (CASp) curb ramps at existing pedestrian crossings to comply with Americans with Disabilities Act standards. The treated streets will be re-striped and marked to accommodate buffered bicycle lanes where existing roadway width allows and consistent with recommendations in the Livermore Bicycle, Pedestrian, and Trails Active Transportation Plan.
On March 15, 2023, five bids were received and opened for this project. The lowest responsible and responsive bidder is Pavement Coatings Co. from Sacramento. Pavement Coatings Co. completed the 2019 Slurry Seal Project for the City of Livermore and has performed similar projects for cities such as San Jose, Stockton, and Fremont. Staff checked references for Pavement Coatings Co. and has found them satisfactory.
The following is a list of the base bids received and the Engineer's Estimate for the base bid work. 2021 Slurry Seal Project 2021-04 – Base Bid Results
Contractor
Location
Bid Amount
Pavement Coatings Co.
Sacramento, CA
$2,069,237
VSS International
West Sacramento, CA
$2,190,000
Dryco Construction
Sacramento, CA
$2,229,403
Doolittle Construction, LLC
Bellevue, WA
$2,353,549
FBD Vanguard Construction, Inc.
Livermore, CA
$2,887,354
Engineer's Estimate
$1,915,000
In addition to the base bid work, staff recommends adding Bid Alternate #1, in the amount of $205,863, to the contract. Bid Alternate #1 involves a slurry seal on South Vasco Road from Patterson Pass Road to Daphne Drive. This section of roadway is a high priority location for slurry treatment based on the heavy usage and existing condition of this arterial street. The prices obtained were highly competitive and costs are anticipated to increase in the future, so this work is recommended to be completed with this contract. Bid Alternate #1 increases the construction contract amount to $2,275,101. In accordance with Livermore Municipal Code Section 2.68.560, change order authorization of 10% of the contract 398
value is allowed.
ACTIVE TRANSPORTATION PLAN COMPLIANCE
The project aligns with the Active Transportation Plan, which outlines the need for Class 2B buffered bike lanes on Portola Avenue and Class 4A separated bike lanes on Vasco Road segments. The project will install Class 2B buffered bike lanes on Springtown Boulevard, Vasco Road segments, Portola Avenue, and Murdell Lane. Although the project doesn’t include Class 4A separated bike lanes, it will install Class 2B buffered bike lanes on Vasco Road segments as an interim safety measure as recommended in the Active Transportation Plan. The project was not scoped to design or construct separated bike lanes, but the wide buffers provided on Vasco Road segments are similar to those typically found in separated bike lanes. The interim measures enhance cyclist's safety in high-speed, high traffic areas.
Furthermore, the project will exceed the Active Transportation Plan guidelines by installing Class 2B buffer bike lanes on Springtown Blvd and Murdell Lane.
Notably, the project features a parking protected bike lane pilot, a first in the City, to be installed on Murdell Lane between Albert Way and Stanley Boulevard. The parking protected bicycle lane, also known as a cycle track, physically separates bicyclists from motor traffic. The bike lanes are positioned between the curb and row of parked cars, creating an additional layer of physical protection for cyclists.
Parking protected lanes create a higher degree of safety for bicyclists and help promote cycling as a safe and viable option for transportation. This pilot program is the first of its kind in the City. It will be used to assess performance for potential striping improvements at other locations in the City.
Throughout the design process, City staff has worked closely with Bike East Bay and other stakeholders to incorporate Active Transportation Plan guidelines into the project.
FISCAL AND ADMINISTRATIVE IMPACTS
Funding for the 2021 Slurry Seal Project 2021-04 is included in the 2021-2023 Capital Improvement Plan with a $2,500,000 budget for this construction contract, change orders, design, construction management, material testing, inspection, and administration. The proposed total cost of the project has increased to $3,265,000. This $765,000 cost increase is due to the following factors: the lowest bid was approximately $154,000 higher (8%) than the engineer's estimate, staff recommends adding Bid Alternate #1 for South Vasco Road in the amount of $205,863, surface treatments and ADA upgrades for the parking lot behind the Police Department building in the amount of $245,000 were added to the base bid work, additional change order allowance for this extra work in the amount $60,000 is needed, and additional design, materials testing, and inspection costs associated with the extra work are required in the amount of approximately $100,000.
The following supplemental appropriations are required to reallocate funds from FY 2022-23 to FY 2024- 24 to align with actual construction expenditures and fund additional costs:
1 .
$55,000 in Solid Waste & Recycling Impact Fees (Fund 344) to FY 2022-23, and $565,000 to FY 2023-24;
2 .
$255,000 in Gas Taxes (Fund 650) to FY 2022-23, and $1,645,000 to FY 2023-24; 3 .
$300,000 in Gas Tax-SB1 (Fund 651) to FY 2023-24;
4 .
$245,000 in Facilities Rehabilitation Program (Fund 740) to Fiscal Year 2023-24; 399
Solid Waste & Recycling Impact Fees (Fund 344), Gas Taxes (Fund 650), and Gas Tax-SB1 (Fund 651) fund the public roadway improvements. Facilities Rehabilitation Program (Fund 740) funds are being used for the repair of the parking lot behind the Police Department building, a City facility.
The revised budget for this project is summarized in the table below.
2021 Slurry Seal Project, Project 2021-04 - Revised Budget Fund No.
Fund Name
FY 2022-23
(Existing)
FY 2022-23
(Proposed)
FY 2023-24
(Existing)
FY 2023-24
(Proposed)
344
SW&R Impact Fee
$100,000
$55,000
$0
$565,000
650
Gas Taxes
$1,900,000
$255,000
$0
$1,645,000
651
Gas Taxes – SB1
$300,000
$0
$0
$300,000
740
Facilities Rehabilitation
Program
$0
$0
$0
$245,000
Total
$2,300,000
$310,000
$0
$2,755,000
COMMUNITY PILLAR
1: A Safe Community that Thrives
5: A City that Works
GOAL
1-10: Work to maintain a safe and efficient local transportation network and address safety concerns 5-14: Develop, operate, and maintain the City’s infrastructure
GUIDING DOCUMENT
Active Transportation Plan
ATTACHMENTS
1. Street List
2. Location Map
3. Resolution
4. Exhibit A - Construction Contract
Prepared by: Saurabh Nijhawan
Associate Engineer
400
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
401
# Street Name Beg Location End Location Alternate Bike Lane Upgrades
1 Springtown Blvd 1578' N/O Oleander St Oleander St Class 2B - Buffer 2 S Vasco Rd Naylor Av Preston Rd Class 2B - Buffer
3 S Vasco Rd East Av Mesquite Wy Class 2B - Buffer
4 S Vasco Rd Patterson Pass S/O Daphne Alternate #1 Class 2B - Buffer 5 N Vasco Rd Northfront Rd Scenic Ave Class 2B - Buffer 6 Portola Av N Murrietta Blvd 150' W/O Woodhaven Comm Class 2B - Buffer 7 Murdell Ln S/O E Stanley Blvd Cinnabar Dr Class 2B - Buffer 2021 Slurry Seal List
ATTACHMENT 1
402
S. VASCO RD.
S. LIVERMORE AVE.
EAST AVE
RAILROAD AVE.HOLMES ST.ARROYO RD.CONCANNON BLVD.
PATTERSON
LAUGHLIN RDSCENIC AVE
N. VASCO RD
MURDELL LN.ISABEL AVE (SR84)
I-580
I-580
PORTOLA AVE.
FIRST ST.
S. VASCO RD.
MINES RD
FIRST ST.
Las PositasLas PositasGolf CourseCollege
AirportMunicipal
ISABEL AVE (SR 84)E. STANLEY RD.
CHARLOTTE WY
PORTOLA AVE.
S. GREENVILLE RD.
LAS POSITAS RD.
NORTH CANYONS PKWY.
COLLIER CANYON RD.
PORTOLA AVE.
N "L" ST.
EMILY WY.MESQUITE WY.PATTERSON PASS RD.
PASS RD.WEST AGET DR.
NAYLOR AVE.
BRISA ST.
ALTAIR AVE.WALLS ST.EL CAMINIT0ALEXANDER ST.
GARNET DR.
JENSEN ST.
MURRIETA BLVD.
PEARL DR.
ENOS WY.
HILLCREST AVE.POMONA WY.
ARROWHEAD AVE.
LOYOLA WY.
SCHOOL ST.
FENTON ST.
SEVENTH ST.
WISTERIA WY.CRESTMONT AVE
AIRWAY BLVD.
N "P" ST.CHESTNUT ST.WALNUT ST.PINE ST.
HAYES AVE.AUBURN ST.JACKSON AVE.
FOURTH ST.LIVERMORE
SHEET: L-1, PD-1
SHEET: L-3, PD-3
SHEET: L-8, PD-8SHEET: L-9, PD-9
SHEET: L-10, PD-10SHEET: L-6, PD-6
SHEET: L-2, PD-2SHEET: L-4, PD-4SHEET: L-5, PD-5
SHEET: L-11, PD-11SHEET: L-7, PD-7
#SITE STREET
2021 SLURRY SEAL PROJECTCity Project No. 2021-04CITY OFCOMMUNITY DEVELOPMENT DEPARTMENT - ENGINEERING DIVISIONALIFORNIAC KEY MAPK-1286NTS
92 ATTACHMENT 2
403
RESOLUTION NO. ________
IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA
A RESOLUTION AUTHORIZING SUPPLEMENTAL APPROPRIATIONS
IN THE AMOUNT OF $2,755,000 AND AWARDING A CONSTRUCTION CONTRACT WITH PAVEMENT COATINGS CO. IN AN AMOUNT NOT-
TO-EXCEED $2,275,101 FOR CONSTRUCTION OF THE 2021 SLURRY SEAL, PROJECT NO. 2021-04
(2021 Slurry Seal, Project No. 2021-04)
The City of Livermore advertised and received bids for the 2021 Slurry Seal, Project No. 2021-04. Pavement Coatings Co. submitted the lowest responsible and responsive base bid in the amount of $2,069,237 with one additive alternate included for a total construction contract amount of $2,275,101. Staff recommends the City Council accept the bid and award a contract to Pavement Coatings, Co. for the construction of the 2021 Slurry Seal, Project No. 2021-04.
Funding needs to be reallocated from Fiscal Year 2022-23 to Fiscal Year 2023-24 to align with anticipated construction expenditures and an additional $765,000 needs to be appropriated to fund all project costs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore that it hereby:
1. Authorizes a supplemental appropriation of $55,000 in Solid Waste & Recycling Impact Fees (Fund 344) to Fiscal Year 2022-23, and $565,000 to Fiscal Year 2023-24 for the 2021 Slurry Seal, Project No. 2021-04.
2. Authorizes a supplemental appropriation of $255,000 in Gas Taxes (Fund 650) to Fiscal Year 2022-23, and $1,645,000 to Fiscal Year 2023-24 for the 2021 Slurry Seal, Project No. 2021-04
3. Authorizes a supplemental appropriation of $300,000 in Gas Tax-SB1 funds (Fund 651) to Fiscal Year 2023-24 for the 2021 Slurry Seal, Project No. 2021-
04. 4. Authorizes a supplemental appropriation of $245,000 in Facilities Rehabilitation Program (Fund 740) to Fiscal Year 2023-24 for the 2021 Slurry Seal, Project No. 2021-04.
5. Awards a construction contract to Pavement Coatings Co., in an amount not- to-exceed $2,275,101, for the 2021 Slurry Seal Project 2021-04, and authorizes the City Manager to sign the agreement, attached hereto as Exhibit A, and incorporated by this reference.
6. Rejects all other bids or proposals.
404
RESOLUTION NO. ________
7. Authorizes the City Manager to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution, including approving minor changes to the proposed agreement.
On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on April 24, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Tara Mazzanti
Marie Weber Tara Mazzanti
City Clerk Assistant City Attorney
Exhibit A – Construction Contract with Pavement Coatings Co. 405
406
407
408
409
410
CITY COUNCIL STAFF REPORT
ITEM NO. 5.12
DATE:
April 24, 2023
TO:
Honorable Mayor and City Council
FROM:
Paul Spence, Community Development Director
SUBJECT:
Resolution ratifying the acceptance and appropriation of the Alameda County Homeless Housing, Assistance and Prevention (HHAP) Program funds in the amount of $423,010 to provide operating subsidies in new and existing affordable or supportive housing units.
RECOMMENDED ACTION
Staff recommends the City Council adopt a Resolution ratifying the acceptance and appropriation of the Alameda County Homeless Housing, Assistance and Prevention (HHAP) Program grant funds and the City Manager to sign related agreements, as follows:
1 .
Ratify the City's acceptance and appropriation of the Alameda County HHAP funds in the total amount of $423,010.
2 .
Authorize the City Manager, or her designee, to sign all documents related to the execution of the HHAP funding agreements in substantially the same form as the agreement attached to the resolution as Exhibit A, and related documents with the County of Alameda for the City of Livermore HHAP funds.
3 .
Authorize the City Manager, or her designee, to sign all documents related to the execution of grant agreements with agencies receiving allocations of funds from the City of Livermore HHAP funds, including the selection of and contracting with service providers in amounts exceeding $100,000, consistent with the requirements of the agreement attached hereto as Exhibit A.
SUMMARY
The County of Alameda entered into a Grant Agreement with the State of California, Homeless Coordinating and Financing Council (HCFC) for the Homeless Housing, Assistance and Prevention (HHAP) Program authorized by AB 101 (“HHAP Grant Agreement”), which provides block grant funds to move homeless individuals and families into permanent housing and ensure those individuals and families maintain their permanent housing.
The $950 million State HHAP rounds 1 & 2 block grant is to support regional coordination and to expand or develop local capacity to address homelessness in Continuums of Care (CoCs), large cities and 411
counties. Eligible uses for HHAP include operating subsidies for new and existing affordable or supportive housing units, emergency shelters, non-congregate shelters, interim or bridge housing, and navigation centers.
In HHAP rounds 1 & 2, Alameda County received $12.7 million in funding. Based on the Homeless Point in Time Count data, Alameda County awarded the Tri-Valley Region $423,010 in HHAP funds to provide operating subsidies in new and existing affordable supportive housing units at Goodness Village and Tri- Valley Haven’s Emergency Shelter (Exhibit A).
On February 7, 2023, the Alameda County Board of Supervisors approved $423,010 in HHAP funds for the operations and property-related services for 14 domestic violence emergency shelter beds with on- site case management and life skills education; operations for supportive housing and on-site case management to 28 chronically homeless in the Tri-Valley; and operations for crisis response services that include outreach, systems support for homeless adults and youth, prevention, and shelter diversion to permanent housing:
Fiscal Year 2022-23 HHAP Funded Expenses
HHAP Activity
Funding Amount
Tri-Valley Haven Emergency
Shelter
$314,550
Goodness Village Case
Management
$108,460
TOTAL
$423,010
DISCUSSION
On June 18, 2018, California State Governor Brown signed Senate Bill (SB) 850 into law. SB 850 created the Homeless Emergency Aid Program (HEAP). HEAP was a $500 million block grant program designed to provide direct assistance to cities and counties in order to address the homelessness crisis throughout California. On December 10, 2018, the Livermore City Council appointed Vice Mayor Carling and Council Member Munro to a City Council Subcommittee on Homelessness to develop a strategic framework to address short-, medium-, and long-term strategies.
The Subcommittee work plan included a series of community meetings with presentations from experts and service providers to expand the community dialogue around homelessness issues and to discuss potential program strengths, challenges, and resources. The City Council Subcommittee on Homelessness worked closely with staff to research and identify programs and strategies that aligned local needs as well as the City’s capacity and resources to provide immediate health, safety, and dignity measures to individuals and families experiencing homelessness.
On February 22, 2019, the City entered into an agreement with Alameda County to accept $1,131,666 in Regional and Livermore specific HEAP funds beginning on February 22, 2019, through March 31, 2021.
On July 29, 2019, the City Council approved several pilot programs utilizing HEAP funds that included Crisis Intervention Services, Safe Parking Program, Shower and Laundry Services, portable restrooms, Trash and Bio-Hazard Clean Up.
412
The County HEAP funds were a one-time allocation to address immediate homeless challenges and were fully expended as of March 31, 2021.
In 2019, Governor Newsom signed AB 101 into law which established HHAP. The $2.95 billion in HHAP funds will be released in four rounds of funding going through 2027. The block grant funding is set aside for large cities (300,000+ population), all California counties, and all Continuums of Care. Eligible large cities, counties, and Continuums of Care must submit a community plan to the State for approval prior to funding being released.
Alameda County Office of Homeless Care and Coordination, in collaboration with the Continuum of Care agency, EveryOne Home, drafted the five-year Alameda County Home Together 2026 Implementation plan. The City participated in drafting the plan through the City-County technical advisory working group of the Alameda County Conference of Mayors. This working group reviewed the implementation plan from the City’s perspective and provided feedback to the County through the various iterations of the draft plan. The County Board of Supervisors and Alameda County Conference of Mayors met several times to discuss and agree upon a Funding Framework for the plan.
On April 25, 2022, the City Council adopted resolution 2022-061 endorsing inclusion of the Alameda County Home Together 2026 Implementation Plan in the County’s HHAP application. The State approved Alameda County’s Home Together 2026 Implementation Plan and HHAP application in June 2022.
FISCAL AND ADMINISTRATIVE IMPACTS
An appropriation of $423,010 for the projects identified in the HHAP Agreement attached as Exhibit A to the resolution is requested at this time from the State Grant Special Revenue Fund (Fund 607).
COMMUNITY PILLAR
1: A Safe Community That Thrives
GOAL
8: Expand and improve access to human services
ATTACHMENTS
1. Resolution
2. Exhibit A - County HHAP Agreement
Prepared by: Josh Thurman
Human Services Program Manager
413
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
414
RESOLUTION NO. ________
IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA
A RESOLUTION RATIFYING THE ACCEPTANCE AND
APPROPRIATION OF $423,010 IN ALAMEDA COUNTY HOMELESS
HOUSING, ASSISTANCE AND PREVENTION (HHAP) PROGRAM
FUNDS TO PROVIDE OPERATING SUBSIDIES IN NEW AND
EXISTING AFFORDABLE OR SUPPORTIVE HOUSING UNITS
The County of Alameda entered into a Grant Agreement with the State of California, Homeless Coordinating and Financing Council (HCFC) for the Homeless Housing, Assistance and Prevention (HHAP) Program authorized by AB 101 (“HHAP Grant Agreement”), which provides block grant funds to move homeless individuals and families into permanent housing and ensure those individuals and families maintain their permanent housing.
The $950 million State HHAP rounds 1 & 2 block grant is to support regional coordination and expand or develop local capacity to address homelessness in Continuums of Care (CoCs), large cities and counties. Eligible uses for HHAP funds include operating subsidies for new and existing affordable or supportive housing units, emergency shelters, non-congregate shelters, interim or bridge housing, and navigation centers.
On February 7, 2023, the Alameda County Board of Supervisors approved $423,010 in HHAP funds for the operations and property related services for 14 domestic violence emergency shelter beds with on-site case management, and life skills education; operations for supportive housing and on-site case management to 28 chronically homeless in the Tri-Valley; and operations for crisis response services that include outreach, systems support for homeless adults and youth, prevention, and shelter diversion to permanent housing.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore that it hereby:
1. Ratifies the acceptance and appropriation of the Alameda County HHAP funds in the total amount of $423,010.
2. Authorizes the City Manager, or her designee, to sign all documents related to the execution of the HHAP funding agreements in substantially the same form as the agreement attached to the resolution as Exhibit A, and related documents with the County of Alameda for the City of Livermore HHAP funds.
3. Authorizes the City Manager, or her designee, to sign all documents related to the execution of grant agreements with agencies receiving allocations of funds from the City of Livermore HHAP funds, including the selection of, and contracting with service providers in amounts exceeding $100,000, consistent 415
RESOLUTION NO. ________
with the requirements of the agreement attached hereto as Exhibit A, in the amounts not to exceed the following:
HHAP Activity Funding Amount
Tri-Valley Haven Emergency Shelter $314,550
Goodness Village Case Management $108,460
Total $423,010
On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on April 24, 2023 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Katherine Mirassou______ Marie Weber Katherine Mirassou
City Clerk Deputy City Attorney
Exhibit A – HHAP Agreement
416
QUESTIONNAIRE FOR DETERMINING THE WITHHOLDING STATUS
INSTRUCTIONS: This questionnaire is to be completed by the County department for services contracts and must be included as part of the contract package. Be sure to answer all of the questions in Sections I and II and to complete the certifications on page 2. Sections III and IV contain supplemental questions to be answered for contractors in certain service categories.
CONTRACTOR NAME: City of Livermore DEPT #: 350106
TITLE/SERVICE: Tri-Valley Shelter Programs - Operating Subsidies DEPT. CONTACT: LaWanda Green PHONE: 510-406-3661
I. INFORMATION ABOUT THE CONTRACTOR YES NO
1. Is the contractor a corporation or partnership? ( X ) ( )
2. Does the contractor have the right per the contract to hire others to do the work agreed to in the contract?
( X ) ( )
3. If the answer to BOTH questions is YES, provide the employer ID number here: 946000359 No other questions need to be answered. Withholding is not required.
4. If the answer to question 1 is NO and
2 is YES, provide the individual social security number here:
No other questions need to be answered. Withholding is not required.
5. If the answer to question 2 is NO, continue to Section II.
II. RELATIONSHIP OF THE PARTIES YES NO
1. Does the County have the right to control the way in which the work will be done, i.e., will the County be able to specify the sequence of steps or the processes to be followed if it chooses to do so?
( ) ( )
2. Is the contractor restricted from performing similar services for other businesses while he is working for the County?
( ) ( )
3. Will the contractor be working for more than 50% of the time for the County (50% = 20 hrs/wk; 80 hrs/mo)?
( ) ( )
Master Contract No. 902012
Procurement Contract No. 24822
EXHIBIT A
Procurement Contract No. 24822
417
4. Is the relationship between the County and the contractor intended to be ongoing?
( ) ( )
III. FOR CONSULTANTS, PROJECT MANAGERS, PROJECT COORDINATORS YES NO
1. Is the contractor being hired for a period of time rather than for a specific project?
( ) ( )
2. Will payment be based on a wage or salary (as opposed to a commission or ( ) ( ) lump sum)?
IV. FOR PHYSICIANS, PSYCHIATRISTS, DENTISTS, PSYCHOLOGISTS YES NO
1. Will the agreement be with an individual who does not have an outside practice?
( )
( )
2. Will the contractor work more than an average of ten hours per week? IF THE ANSWER TO QUESTION 2 IS YES, ANSWER QUESTION 3.
( )
( )
3. Will the County provide more than 20% of the contractor’s income? ( ) ( )
4. If the answer to either question 2, or if required, question 3 is NO, the entire answer is NO.
A “YES” answer to any of the questions in Section II, or, if applicable, Sections III or IV constitutes justification for paying the contractor through the payroll system as an “employee for withholding purposes.”
CERTIFICATIONS:
I hereby certify that the answers to the above questions accurately reflect the anticipated working relationship for this contract.
City Manager, City of Livermore Director, Health Care Services Agency Marianna Marysheva Colleen Chawla
Printed Name Printed Name
1/18/2023
Date Date
2/14/2023
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COUNTY OF ALAMEDA
STANDARD SERVICES AGREEMENT
This Agreement, dated as of October 1, 2022, is by and between the County of Alameda, hereinafter referred to as the “County”, and City of Livermore, hereinafter referred to as the “Contractor”.
WITNESSETH
WHEREAS, the Count
y has entered into a Grant Agreement with the State of California, Homeless Coordinating and Financing Council (HCFC) for the Homeless Housing, Assistance and Prevention (HHAP) Program authorized by AB 101 (“HHAP Grant Agreement”), which provides block grant funds to be used to address immediate homelessness challenges; and WHEREAS, the activities of the Contractor under this Agreement with the County shall be governed by the conditions of the HHAP Grant Agreement; and
WHEREAS, County desires to obtain support services needed to provide rapid re-housing and supportive services for individuals experiencing homelessness which are more fully described in Exhibit A hereto (“Program Description and Performance Requirements”); and WHEREAS, Contractor
is professionally qualified to provide such services and is willing to provide same to County; and
Now, therefore it is agreed that County does hereby retain Contractor to provide Tri-Valley Shelter Programs - Operating Subsidies and Contractor accepts such engagement, on the General Terms and Conditions hereinafter specified in this Agreement, the Additional Provisions attached hereto, and the following described exhibits, all of which are incorporated into this Agreement by this reference:
Exhibit A Program Description and Performance Requirements Exhibit B Terms and Conditions for Payment
Exhibit B1 HHAP Reporting Summary Template
Exhibit C Insurance Requirements
Exhibit D Debarment and Suspension Certification
Exhibit E HIPAA Business Associate Agreement
The term of this Agreement shall be from October 1, 2022 through June 30, 2023.
The compensation payable to Contractor hereunder shall not exceed four hundred twenty-three thousand and ten dollars ($423,010) for the term of this Agreement.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written.
COUNTY OF ALAMEDA CITY OF LIVERMORE HOUSING AND HUMAN
SERVICES DIVISION
By:
Signature
By:
Signature
Name: Colleen Chawla
(Printed)
Name: Marianna Marysheva
(Printed)
Title: Director, Health Care Services Agency Title: City Manager Date:
1/18/2023
Date:
Approved as to Form: DONNA R. ZIEGLER,
County Counsel for the County of Alameda
Approved as to Form: Tara Mazzanti,
Assistant City Attorney
By:
K. Scott Dickey
Assistant County Counsel
By:
Tara Mazzanti
Assistant City Attorney
By signing above, t
he signatory warrants and
represents that he/she executed this
Agreement in his/her authorized capacity
and that by his/her signature on this
Agreement, he/she or the entity upon behalf
of which he/she acted, executed this
Agreement
2/14/2023
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GENERAL TERMS AND CONDITIONS
1. INDEPENDENT CONTRACTOR: No relationship of employer and employee is created by this Agreement; it being understood and agreed that Contractor is an independent contractor.
Contractor is not the agent or employee of the County in any capacity whatsoever, and County shall not be liable for any acts or omissions by Contractor nor for any obligations or liabilities incurred by Contractor.
Contractor shall have no claim under this Agreement or otherwise, for seniority, vacation time, vacation pay, sick leave, personal time off, overtime, health insurance medical care, hospital care, retirement benefits, social security, disability, Workers’ Compensation, or unemployment insurance benefits, civil service protection, or employee benefits of any kind.
Contractor shall be solely liable for and obligated to pay directly all applicable payroll taxes (including federal and state income taxes) or contributions for unemployment insurance or old age pensions or annuities which are imposed by any governmental entity in connection with the labor used or which are measured by wages, salaries or other remuneration paid to its officers, agents or employees and agrees to indemnify and hold County harmless from any and all liability which County may incur because of Contractor’s failure to pay such amounts.
In carrying out the work contemplated herein, Contractor shall comply with all applicable federal and state workers’ compensation and liability laws and regulations with respect to the officers, agents and/or employees conducting and participating in the work; and agrees that such officers, agents, and/or employees will be considered as independent contractors and shall not be treated or considered in any way as officers, agents and/or employees of County.
Contractor does, by this Agreement, agree to perform his/her said work and functions at all times in strict accordance with currently approved methods and practices in his/her field and that the sole interest of County is to insure that said service shall be performed and rendered in a competent, efficient, timely and satisfactory manner and in accordance with the standards required by the County agency concerned.
Notwithstanding the foregoing, if the County determines that pursuant to state and federal law Contractor is an employee for purposes of income tax withholding, County may upon two week’s notice to Contractor, withhold from payments to Contractor hereunder federal and state income taxes and pay said sums to the federal and state governments.
2. INDEMNIFICATION: To the fullest extent permitted by law, Contractor shall hold harmless, defend and indemnify the County of Alameda, its Board of Supervisors, employees and agents from and against any and all claims, losses, damages, liabilities and expenses, including but not limited to attorneys’ fees, arising out of or resulting from the performance of services under this Agreement, provided that any such claim, loss, damage, liability or expense is attributable to bodily injury, sickness, disease, death or to injury to or destruction of property, including the Master Contract No. 902012
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loss therefrom, or to any violation of federal, state or municipal law or regulation, which arises out of or is any way connected with the performance of this agreement (collectively “Liabilities”) except where such Liabilities are caused solely by the negligence or willful misconduct of any indemnitee. The County may participate in the defense of any such claim without relieving Contractor of any obligation hereunder. The obligations of this indemnity shall be for the full amount of all damage to County, including defense costs, and shall not be limited by any insurance limits.
In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or the Alameda County Employees’ Retirement Association (ACERA) or California Public Employees’ Retirement System (PERS) to be eligible for enrollment in ACERA and PERS as an employee of County, Contractor shall indemnify, defend, and hold harmless County for the payment of any employee and/or employer contributions for ACERA and PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of County.
3. INSURANCE AND BOND: Contractor shall at all times during the term of the Agreement with the County maintain in force, at minimum, those insurance policies and bonds as designated in the attached Exhibit C, and will comply with all those requirements as stated therein. The County and all parties as set forth on Exhibit C shall be considered an additional insured or loss payee if applicable. All of Contractor’s available insurance coverage and proceeds in excess of the specified minimum limits shall be available to satisfy any and all claims of the County, including defense costs and damages. Any insurance limitations are independent of and shall not limit the indemnification terms of this Agreement. Contractor’s insurance policies, including excess and umbrella insurance policies, shall include an endorsement and be primary and non-contributory and will not seek contribution from any other insurance (or self- insurance) available to County. Contractor’s excess and umbrella insurance shall also apply on a primary and non-contributory basis for the benefit of the County before County’s own insurance policy or self-insurance shall be called upon to protect it as a named insured.
4. PREVAILING WAGES: Pursuant to Labor Code Sections 1770 et seq., Contractor shall pay to persons performing labor in and about Work provided for in Contract not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the Work is performed, and not less than the general prevailing rate of per diem wages for legal holiday and overtime work in said locality, which per diem wages shall not be less than the stipulated rates contained in a schedule thereof which has been ascertained and determined by the Director of the State Department of Industrial Relations to be the general prevailing rate of per diem wages for each craft or type of workman or mechanic needed to execute this contract.
5. WORKERS’ COMPENSATION: Contractor shall provide Workers' Compensation insurance, as applicable, at Contractor's own cost and expense and further, neither the Contractor nor its Master Contract No. 902012
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carrier shall be entitled to recover from County any costs, settlements, or expenses of Workers' Compensation claims arising out of this Agreement.
6. CONFORMITY WITH LAW AND SAFETY:
a. In performing services under this Agreement, Contractor shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal, and local governing bodies, having jurisdiction over the scope of services, including all applicable provisions of the California Occupational Safety and Health Act. Contractor shall indemnify and hold County harmless from any and all liability, fines, penalties and consequences from any of Contractor’s failures to comply with such laws, ordinances, codes and regulations.
b. Accidents: If a death, serious personal injury, or substantial property damage occurs in connection with Contractor’s performance of this Agreement, Contractor shall immediately notify the Alameda County Risk Manager's Office by telephone. Contractor shall promptly submit to County a written report, in such form as may be required by County of all accidents which occur in connection with this Agreement. This report must include the following information: (1) name and address of the injured or deceased person(s); (2) name and address of Contractor's sub-Contractor, if any; (3) name and address of Contractor's liability insurance carrier; and (4) a detailed description of the accident and whether any of County's equipment, tools, material, or staff were involved.
c. Contractor further agrees to take all reasonable steps to preserve all physical evidence and information which may be relevant to the circumstances surrounding a potential claim, while maintaining public safety, and to grant to the County the opportunity to review and inspect such evidence, including the scene of the accident.
7. DEBARMENT AND SUSPENSION CERTIFICATION: (Applicable to all agreements funded in part or whole with federal funds and contracts over $25,000).
a. By signing this agreement and Exhibit D, Debarment and Suspension Certification, Contractor/Grantee agrees to comply with applicable federal suspension and debarment regulations, including but not limited to 7 Code of Federal Regulations (CFR) 3016.35, 28 CFR 66.35, 29 CFR 97.35, 34 CFR 80.35, 45 CFR 92.35 and Executive Order 12549.
b. By signing this agreement, Contractor certifies to the best of its knowledge and belief, that it and its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntary excluded by any federal department or agency; Master Contract No. 902012
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(2) Shall not knowingly enter into any covered transaction with a person who is proposed for debarment under federal regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in such transaction.
8. PAYMENT: For services performed in accordance with this Agreement, payment shall be made to Contractor as provided in Exhibit B hereto.
9. TRAVEL EXPENSES: Contractor shall not be allowed or paid travel expenses unless set forth in this Agreement.
10. TAXES: Payment of all applicable federal, state, and local taxes shall be the sole responsibility of the Contractor.
11. OWNERSHIP OF DOCUMENTS: Contractor hereby assigns to the County and its assignees all copyright and other use rights in any and all proposals, plans, specification, designs, drawings, sketches, renderings, models, reports and related documents (including computerized or electronic copies) respecting in any way the subject matter of this Agreement, whether prepared by the County, the Contractor, the Contractor’s sub-Contractors or third parties at the request of the Contractor (collectively, “Documents and Materials”). This explicitly includes the electronic copies of all above stated documentation.
Contractor also hereby assigns to the County and its assignees all copyright and other use rights in any Documents and Materials including electronic copies stored in Contractor’s Information System, respecting in any way the subject matter of this Agreement.
Contractor shall be permitted to retain copies, including reproducible copies and computerized copies, of said Documents and Materials. Contractor agrees to take such further steps as may be reasonably requested by County to implement the aforesaid assignment. If for any reason said assignment is not effective, Contractor hereby grants the County and any assignee of the County an express royalty – free license to retain and use said Documents and Materials. The County’s rights under this paragraph shall apply regardless of the degree of completion of the Documents and Materials and whether or not Contractor’s services as set forth in Exhibit “A” of this Agreement have been fully performed or paid for.
In Contractor’s contracts with other Contractors, Contractor shall expressly obligate its Sub- Contractors to grant the County the aforesaid assignment and license rights as to that Contractor’s Documents and Materials. Contractor agrees to defend, indemnify, and hold the County harmless from any damage caused by a failure of the Contractor to obtain such rights from its Contractors and/or Sub-Contractors.
Contractor shall pay all royalties and license fees which may be due for any patented or copyrighted materials, methods or systems selected by the Contractor and incorporated into the work as set forth in Exhibit “A”, and shall defend, indemnify and hold the County harmless Master Contract No. 902012
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from any claims for infringement of patent or copyright arising out of such selection. The County’s rights under this Paragraph 11 shall not extend to any computer software used to create such Documents and Materials.
12. CONFLICT OF INTEREST; CONFIDENTIALITY: The Contractor covenants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of services required under this Agreement. Without limitation, Contractor represents to and agrees with the County that Contractor has no present, and will have no future, conflict of interest between providing the County services hereunder and any other person or entity (including but not limited to any federal or state wildlife, environmental or regulatory agency) which has any interest adverse or potentially adverse to the County, as determined in the reasonable judgment of the Board of Supervisors of the County.
The Contractor agrees that any information, whether proprietary or not, made known to or discovered by it during the performance of or in connection with this Agreement for the County will be kept confidential and not be disclosed to any other person. The Contractor agrees to immediately notify the County by notices provided in accordance with Paragraph 13 of this Agreement, if it is requested to disclose any information made known to or discovered by it during the performance of or in connection with this Agreement. These conflict of interest and future service provisions and limitations shall remain fully effective five (5) years after termination of services to the County hereunder.
13. NOTICES: All notices, requests, demands, or other communications under this Agreement shall be in writing. Notices shall be given for all purposes as follows:
Personal delivery: When personally delivered to the recipient, notices are effective on delivery.
First Class Mail: When mailed first class to the last address of the recipient known to the party giving notice, notice is effective three (3) mail delivery days after deposit in a United States Postal Service office or mailbox. Certified Mail: When mailed certified mail, return receipt requested, notice is effective on receipt, if delivery is confirmed by a return receipt.
Overnight Delivery: When delivered by overnight delivery (Federal Express/Airborne/United Parcel Service/DHL WorldWide Express) with charges prepaid or charged to the sender’s account, notice is effective on delivery, if delivery is confirmed by the delivery service. Telex or facsimile transmission: When sent by telex or facsimile to the last telex or facsimile number of the recipient known to the party giving notice, notice is effective on receipt, provided that (a) a duplicate copy of the notice is promptly given by first-class or certified mail or by overnight delivery, or (b) the receiving party delivers a written confirmation of receipt. Any notice given by telex or facsimile shall be deemed received on the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non-business day.
Addresses for purpose of giving notice are as follows:
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To County: COUNTY OF ALAMEDA
Health Care Services Agency
1404 Franklin Street, Suite 300
Attn: Kerry Abbott
To Contractor: CITY OF LIVERMORE HOUSING AND HUMAN SERVICES DIVISION 1052 S Livermore Ave
Livermore, CA 94550
Attn: Marianna Marysheva
Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified shall be deemed effective as of the first date that said notice was refused, unclaimed, or deemed undeliverable by the postal authorities, messenger, or overnight delivery service.
Any party may change its address or telex or facsimile number by giving the other party notice of the change in any manner permitted by this Agreement.
14. USE OF COUNTY PROPERTY: Contractor shall not use County property (including equipment, instruments and supplies) or personnel for any purpose other than in the performance of his/her obligations under this Agreement.
15. EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS: Contractor assures that he/she/it will comply with Title VII of the Civil Rights Act of 1964 and that no person shall, on the grounds of race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement.
a. Contractor shall, in all solicitations or advertisements for applicants for employment placed as a result of this Agreement, state that it is an “Equal Opportunity Employer” or that all qualified applicants will receive consideration for employment without regard to their race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor. b. Contractor shall, if requested to so do by the County, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor. c. If requested to do so by the County, Contractor shall provide the County with access to copies of all of its records pertaining or relating to its employment practices, except to Master Contract No. 902012
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the extent such records or portions of such records are confidential or privileged under state or federal law.
d. Contractor shall recruit vigorously and encourage minority - and women-owned businesses to bid its subcontracts.
e. Nothing contained in this Agreement shall be construed in any manner so as to require or permit any act, which is prohibited by law.
f. The Contractor shall include the provisions set forth in paragraphs A through E (above) in each of its subcontracts.
16. DRUG-FREE WORKPLACE: Contractor and Contractor's employees shall comply with the County's policy of maintaining a drug-free workplace. Neither Contractor nor Contractor's employees shall unlawfully manufacture, distribute, dispense, possess or use controlled substances, as defined in 21 U.S. Code § 812, including, but not limited to, marijuana, heroin, cocaine, and amphetamines, at any County facility or work site. If Contractor or any employee of Contractor is convicted or pleads nolo contendere to a criminal drug statute violation occurring at a County facility or work site, the Contractor within five days thereafter shall notify the head of the County department/agency for which the contract services are performed.
Violation of this provision shall constitute a material breach of this Agreement.
17. AUDITS; ACCESS TO RECORDS: The Contractor shall make available to the County, its authorized agents, officers, or employees, for examination any and all ledgers, books of accounts, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to the expenditures and disbursements charged to the County, and shall furnish to the County, its authorized agents, officers or employees such other evidence or information as the County may require with regard to any such expenditure or disbursement charged by the Contractor.
The Contractor shall maintain full and adequate records in accordance with County requirements to show the actual costs incurred by the Contractor in the performance of this Agreement. If such books and records are not kept and maintained by Contractor within the County of Alameda, California, Contractor shall, upon request of the County, make such books and records available to the County for inspection at a location within County or Contractor shall pay to the County the reasonable, and necessary costs incurred by the County in inspecting Contractor’s books and records, including, but not limited to, travel, lodging and subsistence costs. Contractor shall provide such assistance as may be reasonably required in the course of such inspection. The County further reserves the right to examine and reexamine said books, records and data during the three (3) year period following termination of this Agreement or completion of all work hereunder, as evidenced in writing by the County, and the Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatsoever for three (3) years after the County makes the final or last Master Contract No. 902012
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payment or within three (3) years after any pending issues between the County and Contractor with respect to this Agreement are closed, whichever is later.
18. DOCUMENTS AND MATERIALS: Contractor shall maintain and make available to County for its inspection and use during the term of this Agreement, all Documents and Materials, as defined in Paragraph 11 of this Agreement. Contractor’s obligations under the preceding sentence shall continue for three (3) years following termination or expiration of this Agreement or the completion of all work hereunder (as evidenced in writing by County), and Contractor shall in no event dispose of, destroy, alter or mutilate said Documents and Materials, for three (3) years following the County’s last payment to Contractor under this Agreement.
19. TIME OF ESSENCE: Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.
20. TERMINATION: The County has and reserves the right to suspend, terminate, or abandon the execution of any work by the Contractor without cause at any time upon giving to the Contractor prior written notice. In the event that the County should abandon, terminate, or suspend the Contractor’s work, the Contractor shall be entitled to payment for services provided hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be computed in accordance with Exhibit B hereto, provided that the maximum amount payable to Contractor for its Tri-Valley Shelter Programs – Operating Subsidies Services shall not exceed $423,010 payment for services provided hereunder prior to the effective date of said suspension, termination or abandonment.
21. SMALL LOCAL AND EMERGING BUSINESS (SLEB) PARTICIPATION: Contractor is approved by County to participate in contract without SLEB participation. As a result, there is no requirement to be certified or subcontract with another business in order to satisfy the County’s Small and Emerging Locally owned Business provision. The approval is based on:
Contractor is exempt from SLEB requirements because it is a governmental entity.
However, if circumstances or the terms of the contract should change, Contractor may be required to immediately comply with the County’s Small and Emerging Local Business provisions, including but not limited to:
a. Contractor must be a certified small or emerging local business(es) or subcontract a minimum 20% with a certified small or emerging local business(es). b. SLEB subcontractor(s) is independently owned and operated (i.e., is not owned or operated in any way by Prime), nor do any employees of either entity work for the other.
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c. Small and/or Emerging Local Business participation and current SLEB certification status must be maintained for the term of the contract. Contractor shall ensure that their own certification status and/or that of participating subcontractors (as is applicable) are maintained in compliance with the SLEB Program.
d. Contractor shall not substitute or add any small and/or emerging local business(s) listed in this agreement without prior written approval from the County. Said requests to substitute or add a small and/or emerging local business shall be submitted in writing to the County department contract representative identified under Item #13 above.
Contractor will not be able to substitute the subcontractor without prior written approval from the Alameda County Auditor Controller Agency, Office of Contract Compliance & Reporting (OCCR).
e. All SLEB participation, except for SLEB prime contractor, must be tracked and monitored utilizing the Elation compliance System.
County will be under no obligation to pay contractor for the percent committed to a SLEB (whether SLEB is a prime or subcontractor) if the work is not performed by the listed small and/or emerging local business.
For further information regarding the Small Local Emerging Business participation requirements and utilization of the Alameda County Contract Compliance System contact OCCR via e-mail at [email protected]
.
22. FIRST SOURCE PROGRAM: For contracts over $100,000, Contractor shall provide County ten (10) working days to refer to Contractor, potential candidates to be considered by Contractor to fill any new or vacant positions that are necessary to fulfill their contractual obligations to the County that Contractor has available during the contract term before advertising to the general public.
23. CHOICE OF LAW: This Agreement shall be governed by the laws of the State of California.
24. WAIVER: No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right, or remedy. No waiver of any breach, failure, right or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
25. ENTIRE AGREEMENT: This Agreement, including all attachments, exhibits, and any other documents specifically incorporated into this Agreement, shall constitute the entire agreement between County and Contractor relating to the subject matter of this Agreement. As used herein, Agreement refers to and includes any documents incorporated herein by reference and Master Contract No. 902012
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any exhibits or attachments. This Agreement supersedes and merges all previous understandings, and all other agreements, written or oral, between the parties and sets forth the entire understanding of the parties regarding the subject matter thereof. The Agreement may not be modified except by a written document signed by both parties.
26. HEADINGS herein are for convenience of reference only and shall in no way affect interpretation of the Agreement.
27. ADVERTISING OR PUBLICITY: Contractor shall not use the name of County, its officers, directors, employees or agents, in advertising or publicity releases or otherwise without securing the prior written consent of County in each instance.
28. MODIFICATION OF AGREEMENT: This Agreement may be supplemented, amended, or modified only by the mutual agreement of the parties. No supplement, amendment, or modification of this Agreement shall be binding unless it is in writing and signed by authorized representatives of both parties.
29. ASSURANCE OF PERFORMANCE: If at any time County believes Contractor may not be adequately performing its obligations under this Agreement or that Contractor may fail to complete the Services as required by this Agreement, County may request from Contractor prompt written assurances of performance and a written plan acceptable to County, to correct the observed deficiencies in Contractor’s performance. Contractor shall provide such written assurances and written plan within ten (10) calendar days of its receipt of County’s request and shall thereafter diligently commence and fully perform such written plan. Contractor acknowledges and agrees that any failure to provide such written assurances and written plan within the required time is a material breach under this Agreement.
30. SUBCONTRACTING/ASSIGNMENT: Contractor shall not subcontract, assign, or delegate any portion of this Agreement or any duties or obligations hereunder without the County’s prior written approval.
a. Neither party shall, on the basis of this Agreement, contract on behalf of or in the name of the other party. Any agreement that violates this Paragraph shall confer no rights on any party and shall be null and void.
b. Contractor shall use the subcontractors identified in Exhibit A and shall not substitute subcontractors without County’s prior written approval. c. Contractor shall require all subcontractors to comply with all indemnification and insurance requirements of this agreement, including, without limitation, Exhibit C.
Contractor shall verify subcontractor’s compliance.
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d. Contractor shall remain fully responsible for compliance by its subcontractors with all the terms of this Agreement, regardless of the terms of any agreement between Contractor and its subcontractors.
31. SURVIVAL: The obligations of this Agreement, which by their nature would continue beyond the termination on expiration of the Agreement, including without limitation, the obligations regarding Indemnification (Paragraph 2), Ownership of Documents (Paragraph 11), and Conflict of Interest (Paragraph 12), shall survive termination or expiration.
32. SEVERABILITY: If a court of competent jurisdiction holds any provision of this Agreement to be illegal, unenforceable, or invalid in whole or in part for any reason, the validity and enforceability of the remaining provisions, or portions of them, will not be affected, unless an essential purpose of this Agreement would be defeated by the loss of the illegal, unenforceable, or invalid provision.
33. PATENT AND COPYRIGHT INDEMNITY: Contractor represents that it knows of no allegations, claims, or threatened claims that the materials, services, hardware or software (“Contractor Products”) provided to County under this Agreement infringe any patent, copyright or other proprietary right. Contractor shall defend, indemnify and hold harmless County of, from and against all losses, claims, damages, liabilities, costs expenses and amounts (collectively, “Losses”) arising out of or in connection with an assertion that any Contractor Products or the use thereof, infringe any patent, copyright or other proprietary right of any third party. County will: (1) notify Contractor promptly of such claim, suit, or assertion; (2) permit Contractor to defend, compromise, or settle the claim; and, (3) provide, on a reasonable basis, information to enable Contractor to do so. Contractor shall not agree without County’s prior written consent, to any settlement, which would require County to pay money or perform some affirmative act in order to continue using the Contractor Products.
a. If Contractor is obligated to defend County pursuant to this Paragraph 33 and fails to do so after reasonable notice from County, County may defend itself and/or settle such proceeding, and Contractor shall pay to County any and all losses, damages and expenses (including attorney’s fees and costs) incurred in relationship with County’s defense and/or settlement of such proceeding.
b. In the case of any such claim of infringement, Contractor shall either, at its option, (1) procure for County the right to continue using the Contractor Products; or (2) replace or modify the Contractor Products so that that they become non-infringing, but equivalent in functionality and performance.
c. Notwithstanding this Paragraph 33, County retains the right and ability to defend itself, at its own expense, against any claims that Contractor Products infringe any patent, copyright, or other intellectual property right.
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34. OTHER AGENCIES: Other tax supported agencies within the State of California who have not contracted for their own requirements may desire to participate in this contract. The Contractor is requested to service these agencies and will be given the opportunity to accept or reject the additional requirements. If the Contractor elects to supply other agencies, orders will be placed directly by the agency and payments made directly by the agency.
35. EXTENSION: This agreement may be extended for up to two years by mutual agreement of the County and the Contractor.
36. SIGNATORY: By signing this agreement, signatory warrants and represents that he/she executed this Agreement in his/her authorized capacity and that by his/her signature on this Agreement, he/she or the entity upon behalf of which he/she acted, executed this Agreement. [END OF GENERAL TERMS AND CONDITIONS]
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EXHIBIT A
PROGRAM DESCRIPTION AND PERFORMANCE REQUIREMENTS
Contractor Name: City of Livermore
Contracting Department: Health Care Services Agency (HCSA) Office of Homeless Care and Coordination (OHCC)
Contract Period: 10/01/2022 – 06/30/2023
Contract Amount: $423,010
The City of Livermore shall utilize HHAP funds towards the provision of the following services:
O
perating subsidies in new and existing affordable or supportive housing units, emergency shelters, non-congregate shelters, interim or bridge housing, and navigation centers. Operating subsidies may include operating reserves.
Funding Overview:
HHAP guidelines specify spending must be informed by a best practices’ framework focused on moving homeless individuals and families into permanent housing and ensuring those individuals and families to maintain their permanent housing:
I. “Homeless,” as defined in Section 578.3 of Title 24 of the Code of Federal Regulations.
II. Housing-related activities funded with HHAP funds must be in compliance or otherwise aligned with the Core Components of Housing First, pursuant to Welfare and Institution Code Section 8255(b).
The HHAP Grant Agreement is incorporated into this Agreement by this reference and may be relied upon to interpret this Agreement.
The Target Population:
Provide low-barrier, compassionate, and non-judgmental shelter and case management to individuals experiencing homelessness; assistance to rapidly secure and obtain permanent housing.
Program Names and Locations:
Tri-Valley Haven (Interim Housing)
location hidden to ensure privacy and confidentiality
Go
odness Village (Permanent Housing)
1660 Freisman Rd. Livermore, CA 94551
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Contracted Services:
Tri-Valley Haven
T
ri-Valley Haven will provide operations and services for 14 emergency shelter beds for individuals experiencing homelessness and survivors of domestic violence and their children, in Alameda County.
Support will include provision of comprehensive services, case management, housing navigation, employment assistance to increase self-sufficiency, obtain permanent housing, and life skills education.
Shelter and onsite case management to 28 chronically homeless in Alameda County and operations for crisis response services including outreach, systems support for homeless adults and youth, prevention, and shelter diversion to permanent housing.
Goodness Village
G
oodness Village will provide 28 units of permanent housing and wraparound services to individuals who formerly were experiencing chronic homelessness. Program will provide a safe, healthy living environment and onsite support staff offering vocational training, substance abuse services, mental health support, and case management. Additionally, program focus includes wellness efforts and provision of supportive interventions, de-escalation techniques, and education to help individuals transition and retain their housing.
HHAP funds shall be used for the operations and administration of the projects.
Project Goals:
• Provide low-barrier, compassionate, and non-judgmental services to literally homeless individuals in the County of Alameda
• Assist literally homeless individuals to rapidly obtain permanent housing • Capture data in real-time in the Homeless Management Information System (HMIS) on all participants served and all significant services rendered. a. HMIS project enrollments for each participant entering the program b. HMIS project exit with exit destination for each participant exiting the program c. HMIS annual assessments as necessary for participants enrolled one year or longer Numbers Served: Captures numbers of individuals and households served by various sub-population breakdowns.
d. Outcomes: Captures exit destination of populations covered by the APR (all, veterans, youth) e. Supplemental: Captures exit destination of populations not covered by the APR (CH, race, ethnicity, gender)
Target Population:
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H
HAP funds will be utilized to support adults and children experiencing homelessness in Alameda County. Providing supportive services and shelter for individuals experiencing homelessness. • Shelter (Interim Housing): will accept referrals for unhoused individuals living in Alameda County on the Crisis Queue and referred through the South County/Tri-City Housing Resource Center. The Tri-Valley Haven Domestic Violence Shelter will work with community services and utilize referrals through the South County/Tri-City Housing Resource Center. • Goodness Village (Permanent Housing): will utilize CES for referrals for unhoused individuals living in Alameda County to access Goodness Village 28 units.
Program Outcomes:
The contractor agrees to the following program success measures:
P
rocess Objectives and Performance Measures
Contractor shall meet the following objectives, utilizing the County-adopted Results-Based Accountability (RBA) performance targets:
A. P
erformance Measure (“How Much”):
Contractor shall complete the following outcomes:
• During contract term, serve a target of (14) unduplicated individuals within the Tri-Valley Haven Domestic Violence shelter.
• During contract term, serve a target of (28) unduplicated individuals within Goodness Village. • Support a minimum of 80% of participants in accessing mainstream benefits within the Tri- Valley Haven Domestic Violence shelter.
• Support a minimum of 80% of participants in accessing mainstream benefits within the Goodness Village.
• Target average length of participation in shelter: 180 days or less within the Tri-Valley Haven Domestic Violence shelter.
B. Performance Measure (“Is Anyone Better Off”):
Contractor shall meet the following outcomes:
• Support a minimum of 30% of enrolled participants exiting to permanent housing within the Tri- Valley Haven Domestic Violence shelter.
• Less than 5% of enrolled participants exiting to literal homelessness from Goodness Village. • Support a minimum of 75% of enrolled participants with increasing or maintaining income within the Tri-Valley Haven Domestic Violence shelter.
• Support a minimum of 75% of enrolled participants increasing or maintaining income within the Goodness Village.
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Reporting & Evaluation Requirements:
For every participant served, Contractor will:
• Provide Alameda County Health Care Services Agency with a dedicated point of contact for data quality and reporting (a ‘data lead’).
• Complete all entry/exit Universal Data Elements (UDEs) in HMIS. • Provide real-time (within twenty-four hours) data entry of all participants served into the HMIS.
At a minimum, this includes the HMIS intake and project entries/exits, and services provided, as applicable.
• Provide an HMIS “Annual Performance Report (APR)” report for the duration of the monthly period, reflecting the unduplicated total of persons served (including homeless persons or persons at imminent risk of homelessness served). APR shall be extracted from the County’s HMIS and shall not exceed 5% of null values in Questions 6a-f of the APR (Data Quality Sections).
• APRs must be submitted for each individual project type (i.e., Rapid Re-housing, Homeless Prevention, or relevant project) reports as demonstrated within the Quarterly Outcomes Reporting:
1. Brief Description of Contract Services Specific to Quarterly Fiscal Year.
2. Number of Unduplicated Participants Served in Quarterly Fiscal Year.
3. Annual Target Number of Unduplicated Participants to be Served per Year.
4. Number of Unduplicated Participants Served Fiscal Year to Date.
5. Brief Narrative to Highlight Accomplishments Specific to the Quarterly Fiscal Year.
6. Brief Narrative to Highlight Challenges Specific to the Quarterly Fiscal Year. • Ensure HMIS projects correctly identify appropriate funding sources for segmentation at the participant level to facilitate State-level reporting requirements (i.e., Homeless Housing, Assistance and Prevention (HHAP) funding for shelter support, separated by individual project.) County shall have on-demand access to City of San Leandro’s HMIS data and will regularly, but no less frequently than monthly, pull these data sets to create program performance dashboards on program outcomes listed above. City of San Leandro agrees to work iteratively with County staff if data quality issues are identified during the course of reporting evaluation and dashboard creation, and to correct all data entry errors identified by County staff in a timely manner.
I
n the event HMIS is not available for a prolonged period, Contractor agrees to work with County staff to develop a comparable interim data collection solution. This interim solution shall pertain to all provisions in this Exhibit that otherwise refer to HMIS data collection, until such time as HMIS becomes sufficiently available and staff can be trained to use it. The City of San Leandro further Master Contract No. 902012
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agrees to ensure that all data recorded in this interim solution is eventually transferred to HMIS when it becomes available for use.
Contractor further agrees to ensure that all data recorded in this interim solution is eventually transferred to HMIS when it becomes available for use.
P
rovide spending reports and accompanying documentation, with format and frequency as required by other funding sources.
Contractor must undertake continuous quantitative and qualitative (extracted from HMIS) evaluation of the Scope of Services as specified in this Agreement and shall share quarterly and annual written reports as demonstrated within HMIS.
• Capture data for Domestic Violence shelter reporting requirements for HHAP funds on all participants served and all significant services rendered, inputted and extracted from an HMIS-comparable database system, including: Exhibit B1
a. Numbers Served: Captures number of individuals and households served by various sub-population breakdowns.
b. Outcomes: Captures exit destination of populations covered by the APR (all, veterans, youth)
c. Supplemental: Captures exit destination of populations not covered by the APR (CH, race, ethnicity, gender)
• Numbers reported should be persons served by the entire project regardless of how much of the project was funded by HHAP.
Quarterly Reporting Deadlines:
Service Period Due to County
Q2 10/01/2022 - 12/31/2022 01/15/2023
Q3 01/01/2023 - 03/31/2023 04/15/2023
Q4 04/01/2023 - 06/30/2023 07/15/2023
Program Monitoring:
• The County staff liaison will facilitate program monitoring, which may include a review of operations, participant eligibility, participant records, including any required releases or documentation for federal/county funding, backup documentation for reporting progress towards meeting service and outcome objectives, coordination and communication with The City of San Leandro and Alameda County, and coordination with service providers who come to the site or serve as participant referrals.
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Fiscal Compliance and Contract Monitoring:
• Fiscal monitoring may include review of the Grantee's organizational budget, the general ledger, quarterly balance sheet, cost allocation procedures and plan, State and Federal tax forms, audited financial statement, fiscal policy manual, supporting documentation for selected invoices, cash receipts and disbursement journals.
• Compliance monitoring will include review of Personnel Manual, Policy Manuals or Documentation, Compliance with the Americans with Disabilities Act, subcontracts, and MOUs.
T
he County staff liaison will visit the project site periodically to review records and observe activities. The Contractor will provide participants' names, addresses, and telephone numbers to designated County staff liaison(s) in accordance with applicable laws and regulations.
Additional Requirements:
Contractor agrees that only the following reasons, adapted from the 2022 Alameda County Shelter Standards Section A.36, may be used as a basis for discharge from the shelter.
Only the following reasons may be used as a basis for discharge from a shelter facility:
• Possession of a weapon at the facility
• Possession of illegal drugs on premises. If alcohol or drugs are found, participant should be given the opportunity to dispose of the prohibited substance or leave the shelter for that night if they do not wish to dispose of the prohibited substance. A violation of this policy cannot be a reason for discharge unless the violation compromises the health or safety of other participants or staff, or repeatedly interferes with the rights of other participants to peaceful enjoyment of the facility.
• Assault or other violent behavior
• Theft
• Destruction of property
• Restraining order precludes continued residence
• Participant behavior endangers health or safety of participants or staff • Repeated interference with the rights of other participants to peaceful enjoyment of the facility.
• Presence of infectious disease that significantly increases the risk of harm to other participants.
Note that participants with lice or scabies or exhibiting symptoms of TB should be allowed to stay in shelter and sent to a health care provider for treatment as soon as possible. Precautions should be taken to avoid spread as feasible. Noncompliance with treatment or containment measures that endangers other participants may be cause for discharge. • Participant requires care and supervision to manage their activities of daily living (feeding, toileting, selecting proper attire, grooming, maintaining continence, putting on clothes, bathing, Master Contract No. 902012
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walking and transferring) without appropriate supports available on-site. Individuals discharged due to care and supervision needs cannot be discharged to the streets. • Participants may be discharged for refusing to work towards a housing plan and/or refusing multiple housing opportunities; however, evidence must be present that shelter and respite staff actively attempted to engage the participants in services designed to support an exit to stable permanent housing with consideration given to each participants barriers to engagement.
C
ontractor may not impose arbitrary lengths of stay for participants who are otherwise compliant with these protocols. Any discharge for a violation of these protocols must be fully documented (for example, in agency case notes) and made available to County, upon request. Participants who are discharged shall be afforded the opportunity to file a grievance. Contractor agrees to establish a grievance policy for the shelter and respite programs that shall comport with any Alameda County Coordinated Entry System grievance policy guidelines.
While participants may be encouraged to get a TB test, lack of a test cannot be used as a reason for discharge. If a participant exhibits symptoms of TB and does not comply with testing and treatment recommendations, the participant may be discharged to protect the health and safety of other participants and staff.
Certification/Licensure/ Confidentiality
• Contractor will maintain all required licenses and special permits issued by federal, state, and local agencies related to the services it provides.
• Contractor shall conform to all federal and state laws relating to confidentiality of patients’ medical information, including but not limited to HIPAA and HITECH when applicable.
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EXHIBIT B
TERMS AND CONDITIONS FOR PAYMENT
Budget Summary
Contractor’s expenditures shall be in accordance with the chart set forth below.
FY 22/23 HHAP Funded Expenses
Category Amount
Tri-Valley Haven $314,550
Goodness Village $108,460
TOTAL $423,010
HHAP allowable funds are limited to: Operating subsidies in new and existing affordable or supportive housing units, emergency shelters, non-congregant shelters, interim or bridge housing, and navigation centers. Operating subsidies may include operating reserves.
Terms and Conditions of Payment:
A. The total amount of reimbursement under the terms of this Agreement shall not exceed $423,010. Funds shall be used solely in support of the program budget above. a. Any start-up expenditures or other advance payment are subject to the County’s Cash Advance Policy and Government Code 11019:
i. Contractor must be a community-based, private, nonprofit organization. ii. Advance payments will be considered at the beginning of the contract period on a case-by-case basis in response to critical financial need and the inability to reasonably meet payroll and operating expense requirements in a timely manner.
iii. A cash advance may be granted only once a year at the beginning of the contract period for expenses associated only with Alameda County contracts and is not to exceed the equivalent of the value of the contract divided by the number of months in the contract.
iv. The cash advance must be repaid in cash and include a recoupment plan. v. Any cash advance request must be in the form of a letter from the organization’s Executive Director submitted to the supervising department, with a Cash Advance Request Form completed. Departments will review each request within three weeks and forward the request to the Auditor for processing. The reason for any denial will be stated in writing to the Contractor.
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B. Contractor shall invoice the County not more than monthly for actual expenses incurred. The final invoice shall be for an amount not to exceed the remaining balance of the contract. The final invoice and accompanying reports must be received no later than August 1, 2023.
C. All invoices must be accompanied by reports described in Exhibit A upon contract execution.
D. County shall use best efforts to process invoices submitted for reimbursement by Contractor within forty-five (45) working days of receipt, review, and approval of complete and accurate invoice, reports, and any other back up documentation, information, or reports as requested.
Invoicing Procedures:
A. Invoices must include the Purchase Order (PO) number, invoice date, invoice number, service period, contract balance, actual expenditures (which may not exceed the budget in Exhibit B), invoice total amount and all required reports, and any other back up documentation, information, or reports as requested, and shall be emailed to:
CC: LaWanda Green – [email protected]
CC: [email protected]
B. The County and/or Auditor-Controller may withhold payment of all or a portion of Contractor’s claim for reimbursement of expenses when the Contractor has not complied with provisions of the current Agreement or a prior Agreement. Such matters of non-compliance may include, but are not restricted to, the delivery of patient and related services, submission of consumer service data and required reports, submission of documents supporting reimbursement requests which verify expenditures incurred, maintenance of proper records, submission of revenue reports, disallowance as a result of interim audit or financial compliance evaluations, or other conditions as required in this Agreement by Federal, State or County regulations. If payment of claims is to be delayed, the following procedures will be followed:
a. Contractor shall be notified by telephone within seven (7) working days of the receipt by County of Contractor’s claim if there is a reason for delaying or withholding payment. b. The County shall provide written confirmation of reason(s) for delaying or withholding payment if the matter cannot be resolved within ten (10) working days of receipt of claim.
c. The County shall not be required to give written notice of the withholding action if an invoice must be held pending revisions, corrections, or amendments. It is the Contractor’s responsibility to correct invoice documents. In all cases, the Contractor shall be notified of the errors and corrective action needed. The withholding action shall be discussed with the Contractor at the time errors are brought to the Contractor’s attention. The County may, with Contractor’s consent, make minor adjustments on invoices to correct mathematical/typographical errors to expedite the claims process.
C. Contractor shall submit all final claims for reimbursement under this Agreement within forty- five (45) days following the expiration of this Agreement. All claims submitted after forty-five (45) days following the expiration date of this Agreement will not be subject to reimbursement by the County. Any "obligations incurred" which are included in the claims for reimbursement Master Contract No. 902012
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and paid by the County, but which remain unpaid by the Contractor after forty-five (45) days following the expiration date of the Agreement will be disallowed under audit by the County.
Sub-Contractor Requirements:
A. If a portion of the services under this Agreement are to be performed by a third-party, Contractor must submit a formalized agreement to the County for approval prior to the execution of the contract and the provision of services by the sub-contractor. Failure to initiate, request, and receive written prior approval of sub-contractor may result in the disallowance of payments to the third-party.
B. Contractor shall ensure that all sub-contracts, scopes of services, line item budgets and budget narratives are submitted in the format as set forth by County, State and Federal mandates depending on funding sources. The decision to approve or disapprove any sub- contracts will be based on the information contained in the contract documents. Therefore the contracts must, as applicable, describe the activities or functions involved, a time schedule, a justification for the performance by a third-party, rate of compensation, a breakdown of and justification for the estimated costs, including the manner in which indirect costs, if any, will be reimbursed, the grant policies and requirements that are applicable to sub-contractor, other policies and procedures to be followed, the maximum amount of money for which Contractor may become liable under the agreement, and the cost principles to be used in determining allowable costs in the case of cost-type contracts.
C. Contractor shall reimburse subcontractors or personal consultants only for those services provided or for those activities performed pursuant to this Agreement.
Financial Controls, Records, and Audit:
A. Financial Records: Contractor has sole authority over accounting and systems for the development, preparation and safekeeping of records and books of account relating to contracted services, including the preparation and submission of any cost reports, supporting data and other materials in connection with reimbursement under Medicaid and other third- party payment contracts and programs.
B. Audit: Contractor will participate in an annual fiscal audit to be pre-scheduled and conducted by the County. The fiscal audit will include a financial review of one monthly reimbursement request, specifically: verification of all related financial support documentation utilized in the development of the specific reimbursement request; and, examination of Contractor financial record-keeping systems and procedures relative to the development of the reimbursement request and receipt of payment. Upon completion of the annual fiscal audit the County will provide Contractor a finding report with applicable corrective measures, as necessary.
Timelines for executing applicable corrective measures shall be negotiated between Contractor and the County.
Other Provisions:
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A. The continuation of this Agreement and payments hereunder shall be subject to the availability of funds to the County of Alameda. Alameda County agrees to notify the Contractor in writing of any modifications related to changes in available funding.
B. Should the State of California, Federal Government, or other funding source refuse to reimburse County (or disallow payment, including based upon audit exceptions) for any relevant claim submitted to County by Contractor, Contractor agrees to reimburse County for all such claims or disallowances. Any such disallowances or penalties resulting will be the sole responsibility of the Contractor.
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EXHIBIT B1
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MANUAL REPORTING FORM
ALL PROJECTS (EXCEPT COORDINATED ENTRY): All Projects Outcomes This reporting form aligns with the HUD HMIS APR Programming Specifications:
https://files.hudexchange.info/resources/documents/HMIS-Programming-Specifications.pdf Please refer to the Annual Report Instructions for additional guidance on completing this form. Reminder, do NOT include Coordinated Entry projects.
I
f possible, use an APR that includes all HHAP-1 funded projects to help you complete this form.
Please report information in the space provided.
Q23c. Exit Destination - All persons APR Question 23c. Report exits of
persons/households(HHs)
served on all HHAP-1 funded
projects
• Add the exits of
persons/HHs served in
every HHAP-1 funded
project. This should be
exits of persons/HHs
served by the entire
project regardless of how
much of the project was
funded by HHAP-1.
Total Without Children With Children and
Adults
With Only Children Unknown
Household Type
Permanent Destinations
Moved from one
HOPWA funded project
to HOPWA PH
Owned by client, no
ongoing housing subsidy
Owned by client, with
ongoing housing subsidy
Rental by client, no
ongoing housing subsidy
Rental by client, with
VASH housing subsidy
Rental by client, with
GPD TIP housing subsidy
Rental by client, with
other ongoing housing
subsidy
Permanent housing
(other than RRH) for
formerly homeless
persons
Staying or liv ing with
family, permanent
tenure
Staying or liv ing with
friends, permanent
tenure
Rental by client, with
RRH or equivalent
subsidy
Rental by client, with
HCV voucher (tenant or
project based)
Rental by client in a
public housing unit
Subtotal
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Temporary Destinations
Emergency shelter,
including hotel or motel
paid for with
emergency shelter
voucher, or RHY-funded
Host Home shelter
Moved from one
HOPWA funded project
to HOPWA TH
Transitional housing for
homeless persons
(including homeless
youth)
Staying or liv ing with
family, temporary
tenure (e.g. room,
apartment or house)
Staying or liv ing with
friends, temporary
tenure (e.g. room,
apartment or house)
Place not meant for
habitation (e.g., a
vehicle, an abandoned
building, bus / train /
subway station / airport
or anywhere outside)
Safe Haven
Hotel or motel paid for
without emergency
shelter voucher
Host Home (non-crisis)
Subtotal
Institutional Settings
Foster care home or
group foster care home
Psychiatric hospital or
other psychiatric facility
Substance abuse
treatment facility or
detox center
Hospital or other
residential non-
psychiatric medical
facility
Jail, prison, or juvenile
detention facility
Long-term care facility
or nursing home
Subtotal
Other Destinations
Residential project or
halfway house with no
homeless criteria
Deceased
Other
Client Doesn't
Know/Client Refused
Data Not Collected (no
exit interview
completed)
Subtotal
Total
Total persons exiting to
positive housing
destinations
Total persons whose
destinations excluded
them from the
calculation
Percentage
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APR Question 25i. Report
exits of
persons/households(HHs)
served on all HHAP-1
funded projects
• Add the exits of
persons/HHs served in
every HHAP-1 funded
project. This should be
exits of persons/HHs
served by the entire
project regardless of
how much of the
project was funded by
HHAP-1.
Q25i. Exit Destination - Veterans
Total Without Children With Children and
Adults
With Only Children Unknown
Household Type
Permanent Destinations
Moved from one
HOPWA funded project
to HOPWA PH
Owned by client, no
ongoing housing subsidy
Owned by client, with
ongoing housing subsidy
Rental by client, no
ongoing housing subsidy
Rental by client, with
VASH housing subsidy
Rental by client, with
GPD TIP housing subsidy
Rental by client, with
other ongoing housing
subsidy
Permanent housing
(other than RRH) for
formerly homeless
persons
Staying or liv ing with
family, permanent
tenure
Staying or liv ing with
friends, permanent
tenure
Rental by client, with
RRH or equivalent
subsidy
Rental by client, with
HCV voucher (tenant or
project based)
Rental by client in a
public housing unit
Subtotal
Temporary Destinations
Emergency shelter,
including hotel or motel
paid for with
emergency shelter
voucher, or RHY-funded
Host Home shelter
Moved from one
HOPWA funded project
to HOPWA TH
Transitional housing for
homeless persons
(including homeless
youth)
Staying or liv ing with
family, temporary
tenure (e.g. room,
apartment or house)
Staying or liv ing with
friends, temporary
tenure (e.g. room,
apartment or house)
Place not meant for
habitation (e.g., a
vehicle, an abandoned
building, bus / train /
subway station / airport
or anywhere outside)
Safe Haven
Hotel or motel paid for
without emergency
shelter voucher
Host Home (non-crisis)
Subtotal
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Institutional Settings
Foster care home or
group foster care home
Psychiatric hospital or
other psychiatric facility
Substance abuse
treatment facility or
detox center
Hospital or other
residential non-
psychiatric medical
facility
Jail, prison, or juvenile
detention facility
Long-term care facility
or nursing home
Subtotal
Other Destinations
Residential project or
halfway house with no
homeless criteria
Deceased
Other
Client Doesn't
Know/Client Refused
Data Not Collected (no
exit interview
completed)
Subtotal
Total
Total persons exiting to
positive housing
destinations
Total persons whose
destinations excluded
them from the
calculation
Percentage
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APR Question 25i. Report
exits of
persons/households(HHs)
served on all HHAP-1
funded projects
• Add the exits of
persons/HHs served in
every HHAP-1 funded
project. This should be
exits of persons/HHs
served by the entire
project regardless of
how much of the
project was funded by
HHAP-1.
Q27f. Exit Destination - Youth
Total Without Children With Children and
Adults
With Only Children Unknown
Household Type
Permanent Destinations
Moved from one
HOPWA funded project
to HOPWA PH
Owned by client, no
ongoing housing subsidy
Owned by client, with
ongoing housing subsidy
Rental by client, no
ongoing housing subsidy
Rental by client, with
VASH housing subsidy
Rental by client, with
GPD TIP housing subsidy
Rental by client, with
other ongoing housing
subsidy
Permanent housing
(other than RRH) for
formerly homeless
persons
Staying or liv ing with
family, permanent
tenure
Staying or liv ing with
friends, permanent
tenure
Rental by client, with
RRH or equivalent
subsidy
Rental by client, with
HCV voucher (tenant or
project based)
Rental by client in a
public housing unit
Subtotal
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Temporary Destinations
Emergency shelter,
including hotel or motel
paid for with
emergency shelter
voucher, or RHY-funded
Host Home shelter
Moved from one
HOPWA funded project
to HOPWA TH
Transitional housing for
homeless persons
(including homeless
youth)
Staying or liv ing with
family, temporary
tenure (e.g. room,
apartment or house)
Staying or liv ing with
friends, temporary
tenure (e.g. room,
apartment or house)
Place not meant for
habitation (e.g., a
vehicle, an abandoned
building, bus / train /
subway station / airport
or anywhere outside)
Safe Haven
Hotel or motel paid for
without emergency
shelter voucher
Host Home (non-crisis)
Subtotal
Institutional Settings
Foster care home or
group foster care home
Psychiatric hospital or
other psychiatric facility
Substance abuse
treatment facility or
detox center
Hospital or other
residential non-
psychiatric medical
facility
Jail, prison, or juvenile
detention facility
Long-term care facility
or nursing home
Subtotal
Other Destinations
Residential project or
halfway house with no
homeless criteria
Deceased
Other
Client Doesn't
Know/Client Refused
Data Not Collected (no
exit interview
completed)
Subtotal
Total
Total persons exiting to
positive housing
destinations
Total persons whose
destinations excluded
them from the
calculation
Percentage
Master Contract No. 902012
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MANUAL REPORTING FORM
ALL PROJECTS (EXCEPT COORDINATED ENTRY): All Projects Supplemental Outcomes Supplemental Outcomes can likely be generated from your HMIS System.
Please refer to the Annual Report Instructions for additional guidance on completing this form. Reminder, do NOT include Coordinated Entry projects.
If possible, use an APR that includes all HHAP-1 funded projects to help you complete this form.
Please report information in the space provided.
Report exits of persons/households(HHs)
served on all HHAP-1 funded projects
• Add the exits of persons/HHs served in
every HHAP-1 funded project. This
should be exits of persons/HHs served by
the entire project regardless of how
much of the project was funded by
HHAP-1.
Population of Interest
Chronically
Homeless
Permanent Destinations
Moved from one HOPWA funded
project to HOPWA PH
Owned by client, no ongoing housing
subsidy
Owned by client, with ongoing housing
subsidy
Rental by client, no ongoing housing
subsidy
Rental by client, with VASH housing
subsidy
Rental by client, with GPD TIP housing
subsidy
Rental by client, with other ongoing
housing subsidy
Permanent housing (other than RRH) for
formerly homeless persons
Staying or liv ing with family, permanent
tenure
Staying or liv ing with friends,
permanent tenure
Rental by client, with RRH or
equivalent subsidy
Rental by client, with HCV voucher
(tenant or project based)
Rental by client in a public housing unit
Subtotal
Temporary Destinations
Emergency shelter, including hotel or
motel paid for with emergency shelter
voucher, or RHY-funded Host Home
shelter
Moved from one HOPWA funded
project to HOPWA TH
Transitional housing for homeless
persons (including homeless youth)
Staying or liv ing with family, temporary
tenure (e.g. room, apartment or house)
Staying or liv ing with friends, temporary
tenure (e.g. room, apartment or house)
Place not meant for habitation (e.g., a
vehicle, an abandoned building, bus /
train / subway station / airport or
anywhere outside)
Safe Haven
Hotel or motel paid for without
emergency shelter voucher
Host Home (non-crisis)
Subtotal
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Race
White Black or
African
American
Asian American
Indian or
Alaska Native
Native Hawaiian
or Other Pacific
Islander
Multiple
Races
Client
Doesn't
Know/Client
Refused
Data Not
Collected
Permanent Destinations
Moved from one HOPWA funded
project to HOPWA PH
Owned by client, no ongoing housing
subsidy
Owned by client, with ongoing housing
subsidy
Rental by client, no ongoing housing
subsidy
Rental by client, with VASH housing
subsidy
Rental by client, with GPD TIP housing
subsidy
Rental by client, with other ongoing
housing subsidy
Permanent housing (other than RRH) for
formerly homeless persons
Staying or liv ing with family, permanent
tenure
Staying or liv ing with friends,
permanent tenure
Rental by client, with RRH or
equivalent subsidy
Rental by client, with HCV voucher
(tenant or project based)
Rental by client in a public housing unit
Subtotal
Report exits of
persons/households(HHs)
served on all HHAP-1
funded projects
• Add the exits of
persons/HHs served in
every HHAP-1 funded
project. This should be
exits of persons/HHs
served by the entire
project regardless of
how much of the
project was funded by
HHAP-1.
Institutional Settings
Foster care home or group foster care
home
Psychiatric hospital or other psychiatric
facility
Substance abuse treatment facility or
detox center
Hospital or other residential non-
psychiatric medical facility
Jail, prison, or juvenile detention facility
Long-term care facility or nursing home
Subtotal
Other Destinations
Residential project or halfway house
with no homeless criteria
Deceased
Other
Client Doesn't Know/Client Refused
Data Not Collected (no exit interview
completed)
Subtotal
Total
Total persons exiting to positive housing
destinations
Total persons whose destinations
excluded them from the calculation
Percentage
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Temporary Destinations
Emergency shelter, including hotel or
motel paid for with emergency shelter
voucher, or RHY-funded Host Home
shelter
Moved from one HOPWA funded
project to HOPWA TH
Transitional housing for homeless
persons (including homeless youth)
Staying or liv ing with family, temporary
tenure (e.g. room, apartment or house)
Staying or liv ing with friends, temporary
tenure (e.g. room, apartment or house)
Place not meant for habitation (e.g., a
vehicle, an abandoned building, bus /
train / subway station / airport or
anywhere outside)
Safe Haven
Hotel or motel paid for without
emergency shelter voucher
Host Home (non-crisis)
Subtotal
Institutional Settings
Foster care home or group foster care
home
Psychiatric hospital or other psychiatric
facility
Substance abuse treatment facility or
detox center
Hospital or other residential non-
psychiatric medical facility
Jail, prison, or juvenile detention facility
Long-term care facility or nursing home
Subtotal
Other Destinations
Residential project or halfway house
with no homeless criteria
Deceased
Other
Client Doesn't Know/Client Refused
Data Not Collected (no exit interview
completed)
Subtotal
Total
Total persons exiting to positive housing
destinations
Total persons whose destinations
excluded them from the calculation
Percentage
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Report exits of persons/households(HHs) served on all
HHAP-1 funded projects
• Add the exits of persons/HHs served in every HHAP -
1 funded project. This should be exits of
persons/HHs served by the entire project regardless
of how much of the project was funded by HHAP -
1. Client Doesn't Know/Client Refused
Non-
Hispanic/
Non-Latino
Hispanic/
Latino
Client
Doesn't
Know/ Client
Refused
Data Not
Collected
Permanent Destinations
Moved from one HOPWA funded
project to HOPWA PH
Owned by client, no ongoing housing
subsidy
Owned by client, with ongoing housing
subsidy
Rental by client, no ongoing housing
subsidy
Rental by client, with VASH housing
subsidy
Rental by client, with GPD TIP housing
subsidy
Rental by client, with other ongoing
housing subsidy
Permanent housing (other than RRH) for
formerly homeless persons
Staying or living with family, permanent
tenure
Staying or living with friends,
permanent tenure
Rental by client, with RRH or
equivalent subsidy
Rental by client, with HCV voucher
(tenant or project based)
Rental by client in a public housing unit
Subtotal
Temporary Destinations
Emergency shelter, including hotel or
motel paid for with emergency shelter
voucher, or RHY-funded Host Home
shelter
Moved from one HOPWA funded
project to HOPWA TH
Transitional housing for homeless
persons (including homeless youth)
Staying or living with family, temporary
tenure (e.g. room, apartment or house)
Staying or living with friends, temporary
tenure (e.g. room, apartment or house)
Place not meant for habitation (e.g., a
vehicle, an abandoned building, bus /
train / subway station / airport or
anywhere outside)
Safe Haven
Hotel or motel paid for without
emergency shelter voucher
Host Home (non-crisis)
Subtotal
Institutional Settings
Foster care home or group foster care
home
Psychiatric hospital or other psychiatric
facility
Substance abuse treatment facility or
detox center
Hospital or other residential non-
psychiatric medical facility
Jail, prison, or juvenile detention facility
Long-term care facility or nursing home
Subtotal
Other Destinations
Residential project or halfway house
with no homeless criteria
Deceased
Other
Client Doesn't Know/Client Refused
Data Not Collected (no exit interview
completed)
Subtotal
Total
Total persons exiting to positive housing
destinations
Total persons whose destinations
excluded them from the calculation
Percentage
Master Contract No. 902012
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Report exits of
persons/households(HHs)
served on all HHAP -1 funded
projects
• Add the exits of
persons/HHs served in
every HHAP -1 funded
project. This should be
exits of persons/HHs
served by the entire
project regardless of how
much of the project was
funded by HHAP-1.
Gender
Male Female Trans Female
(MTF or Male
to Female)
Trans Male (FTM
or Female to
Male)
Gender Non-
Conforming (i.e.
not exclusively
male or female)
Client
Doesn't
Know/Client
Refused
Data Not
Collected
Permanent Destinations
Moved from one HOPWA funded
project to HOPWA PH
Owned by client, no ongoing housing
subsidy
Owned by client, with ongoing housing
subsidy
Rental by client, no ongoing housing
subsidy
Rental by client, with VASH housing
subsidy
Rental by client, with GPD TIP housing
subsidy
Rental by client, with other ongoing
housing subsidy
Permanent housing (other than RRH) for
formerly homeless persons
Staying or living with family, permanent
tenure
Staying or living with friends,
permanent tenure
Rental by client, with RRH or
equivalent subsidy
Rental by client, with HCV voucher
(tenant or project based)
Rental by client in a public housing unit
Subtotal
Temporary Destinations
Emergency shelter, including hotel or
motel paid for with emergency shelter
voucher, or RHY-funded Host Home
shelter
Moved from one HOPWA funded
project to HOPWA TH
Transitional housing for homeless
persons (including homeless youth)
Staying or living with family, temporary
tenure (e.g. room, apartment or house)
Staying or living with friends, temporary
tenure (e.g. room, apartment or house)
Place not meant for habitation (e.g., a
vehicle, an abandoned building, bus /
train / subway station / airport or
anywhere outside)
Safe Haven
Hotel or motel paid for without
emergency shelter voucher
Host Home (non-crisis)
Subtotal
Institutional Settings
Foster care home or group foster care
home
Psychiatric hospital or other psychiatric
facility
Substance abuse treatment facility or
detox center
Hospital or other residential non-
psychiatric medical facility
Jail, prison, or juvenile detention facility
Long-term care facility or nursing home
Subtotal
Other Destinations
Residential project or halfway house
with no homeless criteria
Deceased
Other
Client Doesn't Know/Client Refused
Data Not Collected (no exit interview
completed)
Subtotal
Total
Total persons exiting to positive housing
destinations
Total persons whose destinations
excluded them from the calculation
Percentage
Master Contract No. 902012
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Master Contract No. 902012
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EXHIBIT D
COUNTY OF ALAMEDA
DEBARMENT AND SUSPENSION CERTIFICATION
(Applicable to all agreements funded in part or whole with federal funds and contracts over $25,000).
The contractor, under penalty of perjury, certifies that, except as noted below, contractor, its principals, and any named and unnamed subcontractor:
• Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;
• Has not been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past three years;
• Does not have a proposed debarment pending; and
• Has not been indicted, convicted, or had a civil judgment rendered against i t by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three years.
If there are any exceptions to this certification, insert the exceptions in the following space. For any exception noted, indicate to whom it applies, initiating agency, and dates of action. Exceptions will not necessarily result in denial of award, but will be considered in determining Contractor responsibility.
Notes: Providing false information may result in criminal prosecution or administrative sanctions.
The above certification is part of the Standard Services Agreement. Signing this Standard Services Agreement on the signature portion thereof shall also constitute signature of this Certification.
CONTRACTOR: City of Livermore
PRINCIPAL: Marianna Marysheva TITLE: City Manager
1/18/2023
SIGNATURE: DATE:
Master Contract No. 902012
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EXHIBIT E
HIPAA BUSINESS ASSOCIATE AGREEMENT
T
his Exhibit, the HIPAA Business Associate Agreement (“Exhibit”) supplements and is made a part of the underlying agreement (“Agreement”) by and between the County of Alameda, (“County” or “Covered Entity”) and City of Livermore, (“Contractor” or “Business Associate”) to which this Exhibit is attached. This Exhibit is effective as of the effective date of the Agreement.
I. R
ECITALS
Covered Entity wishes to disclose certain information to Business Associate pursuant to the terms of the Agreement, some of which may constitute Protected Health Information (“PHI”); Covered Entity and Business Associate intend to protect the privacy and provide for the security of PHI disclosed to Business Associate pursuant to the Agreement in compliance with the Health Insurance Portability and Accountability Act of 1996, Public Law 104-191 (“HIPAA”), the Health Information Technology for Economic and Clinical Health Act, Public Law 111-005 (the “HITECH Act”), the regulations promulgated thereunder by the U.S. Department of Health and Human Services (the “HIPAA Regulations”), and other applicable laws; and
The Privacy Rule and the Security Rule in the HIPAA Regulations require Covered Entity to enter into a contract, containing specific requirements, with Business Associate prior to the disclosure of PHI, as set forth in, but not limited to, Title 45, sections 164.314(a), 164.502(e), and 164.504(e) of the Code of Federal Regulations (“C.F.R.”) and as contained in this Agreement.
II. S
TANDARD DEFINITIONS
C
apitalized terms used, but not otherwise defined, in this Exhibit shall have the same meaning as those terms are defined in the HIPAA Regulations. In the event of an inconsistency between the provisions of this Exhibit and the mandatory provisions of the HIPAA Regulations, as amended, the HIPAA Regulations shall control. Where provisions of this Exhibit are different than those mandated in the HIPAA Regulations, but are nonetheless permitted by the HIPAA Regulations, the provisions of this Exhibit shall control. All regulatory references in this Exhibit are to HIPAA Regulations unless otherwise specified.
T
he following terms used in this Exhibit shall have the same meaning as those terms in the HIPAA Regulations: Data Aggregation, Designated Record Set, Disclosure, Electronic Health Record, Health Care Operations, Health Plan, Individual, Limited Data Set, Marketing, Minimum Necessary, Minimum Necessary Rule, Protected Health Information, and Security Incident.
T
he following term used in this Exhibit shall have the same meaning as that term in the HITECH Act:
Unsecured PHI.
III
. SPECIFIC DEFINITIONS
A
greement. “Agreement” shall mean the underlying agreement between County and Contractor, to which Master Contract No. 902012
EXHIBIT A
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this Exhibit, the HIPAA Business Associate Agreement, is attached.
B
usiness Associate. “Business Associate” shall generally have the same meaning as the term “business associate” at 45 C.F.R. section 160.103, the HIPAA Regulations, and the HITECH Act, and in reference to a party to this Exhibit shall mean the Contractor identified above. “Business Associate” shall also mean any subcontractor that creates, receives, maintains, or transmits PHI in performing a function, activity, or service delegated by Contractor.
C
ontractual Breach. “Contractual Breach” shall mean a violation of the contractual obligations set forth in this Exhibit.
C
overed Entity. “Covered Entity” shall generally have the same meaning as the term “covered entity” at 45 C.F.R. section 160.103, and in reference to the party to this Exhibit, shall mean any part of County subject to the HIPAA Regulations.
Electronic Protected Health Information. “Electronic Protected Health Information” or “Electronic PHI” means Protected Health Information that is maintained in or transmitted by electronic media.
Exhibit. “Exhibit” shall mean this HIPAA Business Associate Agreement.
H
IPAA. “HIPAA” shall mean the Health Insurance Portability and Accountability Act of 1996, Public Law 104- 191.
H
IPAA Breach. “HIPAA Breach” shall mean a breach of Protected Health Information as defined in 45 C.F.R. 164.402, and includes the unauthorized acquisition, access, use, or Disclosure of Protected Health Information which compromises the security or privacy of such information.
HIPAA Regulations. “HIPAA Regulations” shall mean the regulations promulgated under HIPAA by the U.S.
Department of Health and Human Services, including those set forth at 45 C.F.R. Parts 160 and 164, Subparts A, C, and E.
H
ITECH Act. “HITECH Act” shall mean the Health Information Technology for Economic and Clinical Health Act, Public Law 111-005 (the “HITECH Act”).
P
rivacy Rule and Privacy Regulations. “Privacy Rule” and “Privacy Regulations” shall mean the standards for privacy of individually identifiable health information set forth in the HIPAA Regulations at 45 C.F.R. Part 160 and Part 164, Subparts A and E.
S
ecretary. “Secretary” shall mean the Secretary of the United States Department of Health and Human Services (“DHHS”) or his or her designee.
Se
curity Rule and Security Regulations. “Security Rule” and “Security Regulations” shall mean the standards for security of Electronic PHI set forth in the HIPAA Regulations at 45 C.F.R. Parts 160 and 164, Subparts A and C.
Master Contract No. 902012
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IV. PERMITTED USES AND DISCLOSURES OF PHI BY BUSINESS ASSOCIATE B
usiness Associate may only use or disclose PHI:
A. A
s necessary to perform functions, activities, or services for, or on behalf of, Covered Entity as specified i
n the Agreement, provided that such use or Disclosure would not violate the Privacy Rule if done by C
overed Entity;
B. As required by law; and
C. Fo
r the proper management and administration of Business Associate or to carry out the legal responsibilities of Business Associate, provided the disclosures are required by law, or Business As
sociate obtains reasonable assurances from the person to whom the information is disclosed that t
he information will remain confidential and used or further disclosed only as required by law or for the purposes for which it was disclosed to the person, and the person notifies Business Associate of any instances of which it is aware in which the confidentiality of the information has been breached.
V
. PROTECTION OF PHI BY BUSINESS ASSOCIATE
A
. Scope of Exhibit. Business Associate acknowledges and agrees that all PHI that is created or received by Covered Entity and disclosed or made available in any form, including paper record, oral c
ommunication, audio recording and electronic display, by Covered Entity or its operating units to Business Associate, or is created or received by Business Associate on Covered Entity’s behalf, shall be subject to this Exhibit.
B. P
HI Disclosure Limits. Business Associate agrees to not use or further disclose PHI other than as permitted or required by the HIPAA Regulations, this Exhibit, or as required by law. Business Associate may not use or disclose PHI in a manner that would violate the HIPAA Regulations if done by Covered Entity.
C. M
inimum Necessary Rule. When the HIPAA Privacy Rule requires application of the Minimum Necessary Rule, Business Associate agrees to use, disclose, or request only the Limited Data Set, or if that is inadequate, the minimum PHI necessary to accomplish the intended purpose of that use, Disclosure, or request. Business Associate agrees to make uses, Disclosures, and requests for PHI consistent with any of Covered Entity’s existing Minimum Necessary policies and procedures.
D. HIPAA Security Rule. Business Associate agrees to use appropriate administrative, physical a nd
t
echnical safeguards, and comply with the Security Rule and HIPAA Security Regulations with respect to Electronic PHI, to prevent the use or Disclosure of the PHI other than as provided for by this Exhibit.
E. Mitigation. Business Associate agrees to mitigate, to the extent practicable, any harmful effect that is known to Business Associate of a use or Disclosure of PHI by Business Associate in violation of the requirements of this Exhibit. Mitigation includes, but is not limited to, the taking of reasonable steps to ensure that the actions or omissions of employees or agents of Business Associate do not cause Business Associate to commit a Contractual Breach.
Master Contract No. 902012
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F. Notification of Breach. During the term of the Agreement, Business Associate shall notify Covered Entity in writing within twenty-four (24) hours of any suspected or actual breach of security, intrusion, HIPAA Breach, and/or any actual or suspected use or Disclosure of data in violation of any applicable federal or state laws or regulations. This duty includes the reporting of any Security Incident, of which it becomes aware, affecting the Electronic PHI. Business Associate shall take (i) prompt corrective action to cure any such deficiencies and (ii) any action pertaining to such unauthorized use or Disclosure required by applicable federal and/or state laws and regulations.
Business Associate shall investigate such breach of security, intrusion, and/or HIPAA Breach, and provide a written report of the investigation to Covered Entity’s HIPAA Privacy Officer or other d
esignee that is in compliance with 45 C.F.R. section 164.410 and that includes the identification of each individual whose PHI has been breached. The report shall be delivered within fifteen (15) working days of the discovery of the breach or unauthorized use or Disclosure. Business Associate shall be responsible for any obligations under the HIPAA Regulations to notify individuals of such breach, unless Covered Entity agrees otherwise.
G. Agents and Subcontractors. Business Associate agrees to ensure that any agent, including a s
ubcontractor, to whom it provides PHI received from, or created or received by Business Associate on behalf of Covered Entity, agrees to the same restrictions, conditions, and requirements that apply through this Exhibit to Business Associate with respect to such information. Business Associate shall o
btain written contracts agreeing to such terms from all agents and subcontractors. Any subcontractor who contracts for another company’s services with regards to the PHI shall likewise obtain written contracts agreeing to such terms. Neither Business Associate nor any of its subcontractors may subcontract with respect to this Exhibit without the advanced written consent of Covered Entity.
H. R
eview of Records. Business Associate agrees to make internal practices, books, and records relating to the use and Disclosure of PHI received from, or created or received by Business Associate on behalf of C
overed Entity available to Covered Entity, or at the request of Covered Entity to the Secretary, in a t
ime and manner designated by Covered Entity or the Secretary, for purposes of the Secretary determining Covered Entity’s compliance with the HIPAA Regulations. Business Associate agrees to make copies of its HIPAA training records and HIPAA business associate agreements with agents and subcontractors available to Covered Entity at the request of Covered Entity.
I. Performing Covered Entity’s HIPAA Obligations. To the extent Business Associate is required to carry out one or more of Covered Entity’s obligations under the HIPAA Regulations, Business Associate must comply with the requirements of the HIPAA Regulations that apply to Covered Entity in the performance of such obligations.
J. R
estricted Use of PHI for Marketing Purposes. Business Associate shall not use or disclose PHI for fundraising or Marketing purposes unless Business Associate obtains an Individual’s authorization.
Business Associate agrees to comply with all rules governing Marketing communications as set forth in HIPAA Regulations and the HITECH Act, including, but not limited to, 45 C.F.R. section 164.508 and 42 U.S.C. section 17936.
K. R
estricted Sale of PHI. Business Associate shall not directly or indirectly receive remuneration in exchange for PHI, except with the prior written consent of Covered Entity and as permitted by the HITECH Act, 42 U.S.C. section 17935(d)(2); however, this prohibition shall not affect payment by Master Contract No. 902012
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Covered Entity to Business Associate for services provided pursuant to the Agreement.
L
. De-Identification of PHI. Unless otherwise agreed to in writing by both parties, Business Associate and its agents shall not have the right to de -identify the PHI. Any such de-identification shall be in compliance with 45 C.F.R. sections 164.502(d) and 164.514(a) and (b).
M. M
aterial Contractual Breach. Business Associate understands and agrees that, in accordance with the HITECH Act and the HIPAA Regulations, it will be held to the same standards as Covered Entity to
rectify a pattern of activity or practice that constitutes a material Contractual Breach or violation of the HIPAA Regulations. Business Associate further understands and agrees that: (i) it will also be subject to the same penalties as a Covered Entity for any violation of the HIPAA Regulations, and (ii) it will be subject to periodic audits by the Secretary.
V
I. INDIVIDUAL CONTROL OVER PHI
A. I
ndividual Access to PHI. Business Associate agrees to make available PHI in a Designated Record Set to an Individual or Individual’s designee, as necessary to satisfy Covered Entity’s obligations under 45 C.F.R. section 164.524. Business Associate shall do so solely by way of coordination with Covere d
E
ntity, and in the time and manner designated by Covered Entity.
B. A
ccounting of Disclosures. Business Associate agrees to maintain and make available the information required to provide an accounting of Disclosures to an Individual as necessary to satisfy Covered E
ntity’s obligations under 45 C.F.R. section 164.528. Business Associate shall do so solely by way of coordination with Covered Entity, and in the time and manner designated by Covered Entity.
C. A
mendment to PHI. Business Associate agrees to make any amendment(s) to PHI in a Designated Record Set as directed or agreed to by Covered Entity pursuant to 45 C.F.R. section 164.526, or take other measures as necessary to satisfy Covered Entity’s obligations under 45 C.F.R. section 164.526.
Business Associate shall do so solely by way of coordination with Covered Entity, and in the time and m
anner designated by Covered Entity.
VII. TERMINATION
A
. Termination for Cause. A Contractual Breach by Business Associate of any provision of this Exhibit, as determined by Covered Entity in its sole discretion, shall constitute a material Contractual Breach of the Agreement and shall provide grounds for immediate termination of the Agreement, any p
rovision in the Agreement to the contrary notwithstanding. Contracts between Business Associates a
nd subcontractors are subject to the same requirement for Termination for Cause.
B. T
ermination due to Criminal Proceedings or Statutory Violations. Covered Entity may terminate the Agreement, effective immediately, if (i) Business Associate is named as a defendant in a criminal p
roceeding for a violation of HIPAA, the HITECH Act, the HIPAA Regulations or other security or privacy laws or (ii) a finding or stipulation that Business Associate has violated any standard or r
equirement of HIPAA, the HITECH Act, the HIPAA Regulations or other security or privacy laws is Master Contract No. 902012
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made in any administrative or civil proceeding in which Business Associate has been joined.
C. Re
turn or Destruction of PHI. In the event of termination for any reason, or upon the expiration of the Agreement, Business Associate shall return or, if agreed upon by Covered Entity, destroy all PHI r
eceived from Covered Entity, or created or received by Business Associate on behalf of Covered Entity.
Business Associate shall retain no copies of the PHI. This provision shall apply to PHI that is in the possession of subcontractors or agents of Business Associate.
I
f Business Associate determines that returning or destroying the PHI is infeasible under this section, Business Associate shall notify Covered Entity of the conditions making return or destruction infeasible.
Upon mutual agreement of the parties that return or destruction of PHI is infeasible, Business A
ssociate shall extend the protections of this Exhibit to such PHI and limit further uses and Disclosures to those purposes that make the return or destruction of the information infeasible.
V
III. MISCELLANEOUS
A. Disclaimer. Covered Entity makes no warranty or representation that compliance by Business Associate with this Exhibit, HIPAA, the HIPAA Regulations, or the HITECH Act will be adequate or satisfactory for Business Associate’s own purposes or that any information in Business Associate’s p
ossession or control, or transmitted or received by Business Associate is or will be secure from unauthorized use or Disclosure. Business Associate is solely responsible for all decisions made by Bu
siness Associate regarding the safeguarding of PHI.
B. R
egulatory References. A reference in this Exhibit to a section in HIPAA, the HIPAA Regulations, or the HITECH Act means the section as in effect or as amended, and for which compliance is required.
C. A
mendments. The parties agree to take such action as is necessary to amend this Exhibit from time to time as is necessary for Covered Entity to comply with the requirements of HIPAA, the HIPAA Regulations, and the HITECH Act.
D
. Survival. The respective rights and obligations of Business Associate with respect to PHI in the event of termination, cancellation or expiration of this Exhibit shall survive said termination, c
ancellation or expiration, and shall continue to bind Business Associate, its agents, employees, contractors and successors.
E. No Third Party Beneficiaries. Except as expressly provided herein or expressly stated in the HIPAA Regulations, the parties to this Exhibit do not intend to create any rights in any third parties.
F. G
overning Law. The provisions of this Exhibit are intended to establish the minimum requirements regarding Business Associate’s use and Disclosure of PHI under HIPAA, the HIPAA Regulations and the HITECH Act. The use and Disclosure of individually identified health information is also covered by applicable California law, including but not limited to the Confidentiality of Medical Information Act (California Civil Code section 56 et seq.). To the extent that California law is more stringent with respect to the protection of such information, applicable California law shall govern Business Master Contract No. 902012
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Associate’s use and Disclosure of confidential information related to the performance of this Exhibit.
G
. Interpretation. Any ambiguity in this Exhibit shall be resolved in favor of a meaning that permits Covered Entity to comply with HIPAA, the HIPAA Regulations, the HITECH Act, and in favor of the protection of PHI.
This EXHIBIT, the HIPAA Business Associate Agreement is hereby executed and agreed to by CONTRACTOR:
Name: City of Livermore
By (Signature):
Print Name: Marianna Marysheva
Master Contract No. 902012
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CITY COUNCIL STAFF REPORT
ITEM NO. 5.13
DATE:
April 24, 2023
TO:
Honorable Mayor and City Council
FROM:
Joe Testa, Fire Chief
SUBJECT:
Resolution authorizing the City Manager to execute a Purchase Order with Stryker Medical for the purchase of eleven (11) replacement Lunde University Cardiopulmonary Assist System (LUCAS) chest compression devices for the Livermore-Pleasanton Fire Department Joint Powers Authority in an amount not-to-exceed $182,000.
RECOMMENDED ACTION
Staff recommends the City Council adopt a resolution authorizing the City Manager, on behalf of the Livermore Pleasanton Fire Department in her capacity as Joint Executive Director for Livermore- Pleasanton Fire Department Joint Powers Authority, to execute a purchase order with Stryker Medical for the purchase of eleven (11) replacement Lunde University Cardiopulmonary Assist System (LUCAS) chest compression devices for the Livermore-Pleasanton Fire Department Joint Powers Authority for Fiscal Year 2022-23 in an amount not-to-exceed $182,000.
SUMMARY
The purchase of various tools, equipment, and personal protective equipment (PPE) is necessary for firefighters to safely and effectively provide service to the community. Firefighters require specialized equipment to perform daily response functions. Two-thirds of LPFD's calls for service are for medical response, with 68 in 2022 requiring the use of a LUCAS device to perform cardiopulmonary resuscitation (CPR). These devices not only save lives, but they also reduce strain on firefighters performing CPR.
DISCUSSION
The Lund University Cardiopulmonary Assist System (LUCAS) device provides mechanical chest compressions to patients in cardiac arrest. It is used in emergency medicine as an alternative to manual CPR because it provides consistent compressions at a fixed rate through difficult transport conditions and eliminates the physical strain on the person performing CPR. In addition, the use of LUCAS devices increases the chance of good patient outcomes.
The Livermore Pleasanton Fire Department (LPFD), in support of its emergency medical response, utilizes LUCAS devices to assist in performing CPR on patients. The current model, LUCAS 2, are due 471
for replacement. In addition, these models are no longer supported, which limits or eliminates the ability to repair this product. LUCAS devices have a lifespan of ten (10) years. The replacement of these devices is included in the Equipment Replacement and Operating Budgets for Fiscal Year 2022-23.
Upon replacement this fiscal year, these devices would be scheduled to next be replaced in Fiscal Year 2032-33.
Stryker Medical provides devices to the LPFD. Due to the discontinuation of service and support for the current LUCAS 2 devices, Stryker Medical is offering a trade-in credit to replace the obsolete devices with new LUCAS 3.1 devices.
FISCAL AND ADMINISTRATIVE IMPACTS
Stryker is a sole source vendor as they are the only provider of LUCAS Devices for Emergency Response Services. Livermore Municipal Code sections 2.68.360(B)(2) permits use of sole source vendors as an exception to the City's bidding requirements.
Funds for the purchase of goods and materials are included in the LPFD Adopted Operating Budget for the Fiscal Year 2022-23 therefore no additional appropriation is necessary. The total purchase price includes a trade-in credit of $27,500 towards the purchase of the new LUCAS 3.1 devices.
COMMUNITY PILLAR
1: A Safe Community that Thrives
GOAL
5: Ensure effective fire suppression, prevention, emergency medical and disaster services to meet the evolving needs of our communities and other changing conditions.
GUIDING DOCUMENT
LPFD Strategic Plan
ATTACHMENTS
1. Quote
2. Sole Source Letter
3. Resolution
Prepared by: Gina Eleccion
Business Manager
472
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
473
Quote Summary
Delivery Address End User - Shipping - Billing
Bill To Account
Name:
LIVERMORE PLEASANTON FIRE
DEPT
Name:
LIVERMORE PLEASANTON FIRE
DEPT
Name:
LIVERMORE PLEASANTON FIRE
DEPT
Account #:
1178169 Account #:
1178169 Account #:
1178169
Addr
ess:
3560 NEVAD
A ST
Addr
ess:
3560 NEVAD
A ST
Addr
ess:
3560 NEVAD
A ST
PLEASANTON PLEASANTON PLEASANTON
California 94566-6267
California 94566-6267
California 94566-6267
Equipment Products:
#
Product
Description
Qty Sell Price
Total
1.0 99576-000063 LUCAS 3, v3.1 Chest Compr
ession System, Includes Hard
Shell Case, Slim Back Plate, (2) Patient Straps, (1)
Stabilization Strap, (2) Suction Cups, (1) Rechar
geable
Battery and Instructions for use With Each Device
11 $17,216.00 $189,376.00
Equipment T otal: $189,376.00
Trade In Credit:
Product
Description
Qty Credit Ea.
Total Credit
TIM-LUC2-L
UC3 TRADE-IN-STR
YKER LUCAS 2 TOWARDS PURCHASE OF
LUCAS 3.1
11 -$2,500.00 -$27,500.00
Price Totals:
Estimated Sales T ax (10.250%): $16,592.29
Fr
eight/Shipping: $2,367.20
Grand T otal: $180,835.49
Comments/T er
ms/Signatures
Prices: In effect for 30 days
T er
ms: Net 30 Days
LUCAS 3.1 w/trade-in
Quote Number:
10664432
Remit to:
Stryker Medical
P.O. Box 93308
Version:
1 Chicago, IL 60673-3308
Prepared For:
LIVERMORE PLEASANTON FIRE DEPT
Rep:
Kevin Cuneo
Attn:
Email:
Phone Number:
Quote Date:
03/03/2023
Expiration Date:
06/01/2023
1 Stryker Medical - Accounts Receivable - [email protected] - PO BOX 93308 - Chicago, IL 60673-3308 ATTACHMENT 1 474
Contact your local Sales Repr
esentative for more information about our flexible
payment options.
LUCAS 3.1 w/trade-in
Quote Number:
10664432
Remit to:
Stryker Medical
P.O. Box 93308
Version:
1 Chicago, IL 60673-3308
Prepared For:
LIVERMORE PLEASANTON FIRE DEPT
Rep:
Kevin Cuneo
Attn:
Email:
Phone Number:
Quote Date:
03/03/2023
Expiration Date:
06/01/2023
2 Stryker Medical - Accounts Receivable - [email protected] - PO BOX 93308 - Chicago, IL 60673-3308 ATTACHMENT 1 475
Capital Terms and Conditions:
Deal Consummation: This is a quote and not a commitment. This quote is subject to final credit, pricing, and documentation appr
oval. Legal documentation must be signed before your equipment can be delivered. Documentation will be provided upon completion of our review process and your selection of a payment schedule. Confidentiality Notice: Recipient will not disclose to any third party the terms of this quote or any other information, including any pricing or discounts, offered to be provided by Stryker to Recipient in connection with this quote, without Stryker’s prior written approval, except as may be requested by law or by lawful order of any applicable government agency. A copy of Stryker Medical's Acute Care capital terms and conditions can be found at https://techweb.stryker.com/
T erms_Conditions/index.html. A copy of Stryker Medical's Emergency Care capital terms and conditions can be found at https://www.strykeremergencycare.com/terms.
3 ATTACHMENT 1 476
Emergency Care
11811 Willows Road NE, Redmond, WA 98052 USA | P +1 425 867 4000 | Toll-free +1 800 442 1142 | stryker.com Stryker is the sole-source provider in the Hospital (hospitals and hospital-owned facilities), Emergency Response Services and Emergency Response Training (paramedics, professional and volunteer fire) markets in the U.S. and Canada for the following products:
• New
LIFEPAK® 15 monitor/defibrillators
• New LIFEPAK 20e defibrillator/monitors
• New LIFEPAK CR2 automated external defibrillators
• New LIFEPAK 1000 automated external defibrillators
• New LUCAS® chest compression system
• CODE-STAT™ data review software and service
Stryker is the sole-source provider in all markets for the following products and services:
• RELITM (Refurbished Equipment from the Lifesaving Innovators) devices • LIFENET® system and related software
• ACLS (non-clinical) LIFEPAK defibrillator/monitors
• LIFELINKcentral™ Government Campus Solution
• MultiTech 4G and Titan III gateways
• Factory-authorized inspection and repair services which include repair parts, upgrades, inspections and repairs Str
yker does not authorize any third parties to sell these products or services in the markets listed above. We will not fulfill orders placed by non-authorized businesses seeking to resell our products or services. If you have questions, please feel free to contact your local Stryker customer service representative at 800.442.1142.
Sincerely,
Mat
t Van Der Wende, Vice President, Americas Sales
Copyright © 2022 Stryker
M0000008130 REV AB
Stryker or its affiliated entities own, use, or have applied for the following trademarks or services marks: LIFELINKcentral, LIFEPAK, LUCAS, CODE-STAT, RELI, LIFENET, Stryker. All other trademarks are trademarks of their respective owners or holders. The absence of a product, feature, or ser vice name, or logo from this list does not constitute a waiver of Stryker’s trademark or other intellectual property rights concerning that name or logo.
ATTACHMENT 2
477
RESOLUTION NO. ______
IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR $182,000 FOR THE PURCHASE OF ELEVEN (11) REPLACEMENT LUCAS CHEST
COMPRESSION DEVICES FOR THE LIVERMORE-PLEASANTON FIRE DEPARTMENT JOINT
POWERS AUTHORITY
The Livermore-Pleasanton Fire Department Joint Powers Authority (“LPFD”), in support of delivering life and fire protection services to the community, purchases various materials and supplies, such as, personal protective equipment, fire hose, gas monitors, thermal imaging cameras, fireground equipment, and hand tools.
Lund University Cardiopulmonary Assist System (LUCAS) devices provide mechanical chest compressions to patients in cardiac arrest. These devices are used in emergency medicine as an alternative to manual CPR because they provide consistent compressions at a fixed rate through difficult transport conditions and eliminate the physical strain on the person performing CPR. In addition, the use of LUCAS devices increases the chance of good patient outcomes; and Two-thirds of LPFD’s calls for service are for medical response, with 68 in 2022 requiring the use of a LUCAS device to perform cardiopulmonary resuscitation (CPR); and Stryker Medical provides LUCAS devices to the LPFD. Current LUCAS 2 devices will no longer receive service support. Stryker Medical is offering a trade-in credit to replace the obsolete devices with new LUCAS 3.1 devices. Stryker is a sole source vendor as they are the only provider of LUCAS Devices for Emergency Response Services. Livermore Municipal Code sections
2.68.360(B)(2) permits use of sole source vendors as an exception to the City’s bidding requirements.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore that it hereby determines the sole source exception in Livermore Municipal Code sections 2.68.360(B)(2) is warranted for, and that it hereby authorizes the City Manager to execute on behalf of and for the LPFD, in her capacity as a Joint Executive Director for LPFD, a purchase order with Stryker Medical for the purchase of LUCAS devices in an amount not to exceed $182,000 for the Fiscal Year 2022-
23. On motion of Council Member __________, seconded by Council Member ___________, the foregoing resolution was passed and adopted on April 24, 2023 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST: APPROVED AS TO FORM:
________________________ /s/ Jason Alcala______
Marie Weber Jason Alcala
City Clerk City Attorney
478
CITY COUNCIL STAFF REPORT
ITEM NO. 5.14
DATE:
April 24, 2023
TO:
Honorable Mayor and City Council
FROM:
Christine Martin, Assistant City Manager
SUBJECT:
Resolution of continued local emergency.
RECOMMENDED ACTION
Staff recommends the City Council adopt a resolution of continued local emergency in response to impacts from a series of severe storm events.
SUMMARY
On January 10, 2023, the City Council adopted a resolution ratifying the Proclamation of the Director of Emergency Services Concerning the Existence of a Local Emergency (Resolution No. 2023-001) in response to impacts from a series of severe storm events.
On February 27, 2023, the City Council adopted a resolution of continued local emergency (Resolution No. 2023-026). California Government Code section 8630 directs the City Council to review the need for continuing the local emergency at least once every 60 days.
DISCUSSION
On January 4, 2023, the Executive Department of the State of California issued Executive Order N-2-23 proclaiming a State of Emergency for the Atmospheric River that started on December 27, 2022. On January 10, 2023, the City Council ratified a proclamation by the Emergency Services Director of the existence of a local emergency due to conditions of extreme peril to the safety of persons and property that arose within the City of Livermore caused by a series of severe rainstorms and high wind commencing in December 2022 and continuing through January 2023.
Proclamation 23-01 was ratified, as required, by the City Council within seven days (Resolution No. 2023-001). Once ratified, California Government Code section 8630 directs the City Council to review the need for continuing the local emergency at least once every 60 days. On February 27, 2023, the City Council adopted a resolution of continued local emergency (Resolution No. 2023-06).
On March 1, 2023, the Executive Department of the State of California issued a proclamation of State of 479
Emergency due to a severe winter storm event beginning in February 2023 bringing damaging winds and historic precipitation that caused federal and state highways and road closures, and continued to threaten critical infrastructures, power outages, etc.
On March 24, 2023, the Alameda County Director of Emergency Services proclaimed a state of emergency due to conditions of continuing peril that have been presented by winter storms that resumed on February 23, 2023, continuing through March 2023, causing extensive damage and local expenses throughout the County.
Given the declaration of emergency by the State of California and Alameda County, and the existing damage and impacts from the prior storms, and in anticipation of additional storms and wind, conditions are likely to be beyond the control of the services, personnel, equipment, and facilities of the City of Livermore.
Staff recommends that the City Council continue the emergency proclamation to reflect the fact that emergency repairs have not been fully implemented and on-going work is required to recover from the damage. Continuing the emergency proclamation allows staff to seek reimbursement of the eligible costs of this work from federal and state agencies through the public assistance program.
Work includes removing sediment and debris from creeks and trails, repairing creek banks that have been washed away, repairing damaged trails, and pedestrian bridge abutments. While the repair projects are still under evaluation, staff estimates about 30 damaged sites totaling approximately $9,000,000.
FISCAL AND ADMINISTRATIVE IMPACTS
The continuance of a Local Emergency allows the City to access federal, state and county resources, including potential financial reimbursements.
COMMUNITY PILLAR
1: A Safe Community That Thrives
GOAL
1: Oversee the City's emergency preparedness, management, and response efforts
ATTACHMENTS
1. Resolution
Prepared by: Herbert Cole
Management Analyst
480
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
481
RESOLUTION NO. _______
IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA
A RESOLUTION OF CONTINUED LOCAL EMERGENCY
On January 10, 2023, the City Council adopted a resolution, Ratifying the Proclamation of the Director of Emergency Services Concerning the Existence of a Local Emergency (Resolution No. 2023-001). The emergency services proclamation concerns conditions of extreme peril to the safety of persons and property which have arisen within the City of Livermore caused by a series of severe rainstorms and high winds commencing in December 2022, and continuing through January 2023. On February 27, 2023, the City Council adopted a resolution of continued local emergency (Resolution No. 2023-026).
On March 1, 2023, California Governor Newsom proclaimed a state of emergency due to the severe winter storms that struck in late February as the result of an atmospheric river system forecast to continue through mid-March. The Governor issued his proclamation in response to a series of atmospheric river systems that impacted the State since late December 2022 that forced closures and damaged highways and roads, and caused other impacts that local agencies did not have time to mitigate, and that the continuing storms were expected to exacerbate those conditions. The Governor adopted a subsequent proclamation on March 28, 2023, to apply his March 1 st proclamation to Alameda County. The Governor's proclamation directed the California Office of Emergency Services to provide assistance to local governments for the protection of public health and the environment, allowed for the mobilization of the California National Guard, allowed for state-owned properties to be made available for staging debris, and modifying the hours-of-service limits in the California Vehicle Code and California Code of Regulations for fuel transportation and relief efforts.
On March 24, 2023, the Alameda County Director of Emergency Services proclaimed a state of emergency due to conditions of continuing peril that have been presented by winter storms that resumed on February 23, 2023, continuing through March 2023, causing extensive damage and local expenses throughout the Alameda County Operational Area.
Given the declaration of emergency by the State of California and Alameda County, and the existing damage and impacts from the prior storms, and in anticipation of additional storms and wind, and the need for continued debris removal, emergency response and protective measures, and permanent repairs, continue to present conditions that are likely to be beyond the control of the services, personnel, equipment, and facilities of the City of Livermore.
Although efforts have been made to remedy the emergency conditions, City staff report that the emergency conditions identified by the proclamation still exist. City staff recommends continuing the declaration of emergency since it is also required to be active 482
RESOLUTION NO. _______
in order to remain eligible to apply for and receive funding for costs to respond to and repair damages cause by the storm events.
Once a proclamation of local emergency is adopted, California Government Code section 8630 directs the City Council to review the need for continuing the local emergency at least once every 60 days.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore that it has reviewed the January 4, 2023 proclamation of local emergency that the City Council ratified on January 10, 2023 (Resolution No. 2023-001) and continued on February 27, 2023 (Resolution No. 2023-026), as well as the subsequent proclamations of emergency in March by both the State of California and the County of Alameda due to the continuing systems of storms affecting the State and local areas, and hereby finds that conditions warrant continued maintenance of that proclamation of local emergency.
On motion of Council Member ____________________, seconded by Council Member _____________________, the foregoing resolution was passed and adopted on April 24, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST: APPROVED AS TO FORM:
____________________________ /s/ Jason Alcala
Marie Weber Jason Alcala
City Clerk City Attorney
483
CITY COUNCIL STAFF REPORT
ITEM NO. 5.15
DATE:
April 24, 2023
TO:
Honorable Mayor and City Council
FROM:
Marianna Marysheva, City Manager
SUBJECT:
Resolution delegating authority to the City Manager to appoint the City's representative to the Tri-Valley Community Television Board of Directors.
RECOMMENDED ACTION
Staff recommends the City Council adopt a resolution delegating authority to the City Manager to appoint the City's representative to the Tri-Valley Community Television Board of Directors.
SUMMARY
Tri-Valley Community Television is a non-profit corporation established to promote and help coordinate the production of community service television in the Tri-Valley area. The non-profit corporation is governed by a Board of Directors composed of representatives from the Cities of Dublin, Livermore, and Pleasanton.
The City wishes to include staff on the Tri-Valley Community Television Board of Directors. As such, staff is recommending that City Council delegate authority to the City Manager to appoint the City's representative, replacing Mayor Marchand.
DISCUSSION
FISCAL AND ADMINISTRATIVE IMPACTS
There are no fiscal or administrative impacts associated with the appointment.
COMMUNITY PILLAR
5: A City that Works
GOAL
6: Provide effective communication to and coordinate engagement with the community 484
17: Ensure effective use of public resources
ATTACHMENTS
1. Resolution
Prepared by: Christine Martin
Assistant City Manager
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
485
IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA
A RESOLUTION DELEGATING AUTHORITY TO THE CITY MANAGER
TO APPOINT THE CITY OF LIVERMORE’S REPRESENTATIVE TO
THE TRI-VALLEY COMMUNITY TELEVISION BOARD OF DIRECTORS
Tri-Valley Community Television is a non-profit corporation established to promote and help coordinate the production of community service television in the Tri-Valley area.
The non-profit corporation is governed by a Board of Directors who include representatives from the Cities of Dublin, Livermore, and Pleasanton.
The City Council wishes to delegate authority to the City Manager to appoint the City of Livermore’s representative to the Tri-Valley Community Television Board of Directors.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore that from the date of recordation of this Resolution it hereby delegates its authority to Livermore’s City Manager to appoint the City of Livermore’s representative to the Tri-Valley Community Television Board of Directors.
On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on April 24, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Jason Alcala______
Marie Weber Jason Alcala
City Clerk City Attorney
486
CITY COUNCIL STAFF REPORT
ITEM NO. 6.1
DATE:
April 24, 2023
TO:
Honorable Mayor and City Council
FROM:
Paul Spence, Community Development Director
SUBJECT:
Hearing to consider a resolution approving the first substantial amendment to the City of Livermore’s U.S. Department of Housing and Urban Development Fiscal Year 2022-23 Action Plan, authorizing the City Manager to negotiate and execute any related documents, and approving a supplemental appropriation in the amount of $64,610 of Human Service Facility Fee funds to support Axis Community Health
RECOMMENDED ACTION
Staff recommends the City Council adopt a resolution approving the first substantial amendment to the City of Livermore’s U.S. Department of Housing and Urban Development (HUD) approved Fiscal Year (FY) 2022-23 Action Plan and authorize the City Manager, or her designee, to negotiate and execute any related documents, agreements and modifications with HUD and the sub grantees, Tri-Valley Haven and Axis Community Health. Staff is also requesting a supplemental appropriation in the amount of $64,610 of Human Service Facility Fee funds (Fund 333) in FY 2022-23.
SUMMARY
The City submits an annual Action Plan to HUD for their Community Development Block Grant (CDBG) Program and Home Investment Partnership (HOME) Program. The Action Plan describes how the City will leverage the CDBG and HOME funds for a given fiscal year.
In accordance with the City’s Citizen Participation Plan, a substantial amendment to the Annual Action Plan is required when the City decides not to carry out an activity, decides to add a new activity, or decides to substantially change the purpose, scope, location, or beneficiaries of an activity.
The City is requesting three substantial changes to the FY 2022-23 HUD approved Action Plan as follow:
1 .
Reassigning leftover capital entitlement funds from FY 2016-17 and FY 2017-18 for a total of $105,033 to FY 2022-23 capital projects.
2 .
Allocate an additional $15,214 of prior year unspent CDBG entitlement to Tri-Valley Haven’s Tenant Based Rental Assistance (TBRA) program for FY 2022-23. 487
3 .
Remove CDBG funding in the amount of $64,610 from Axis Community Health’s New Service Site project and add a supplemental appropriation in the amount of $64,610 from the Human Service Facility Fee fund to satisfy the grant request.
DISCUSSION
The City submits an annual Action Plan to HUD for their Community Development Block Grant Program (CDBG) and Home Investment Partnership (HOME) Program. The Action Plan describes how the City will leverage the CDBG and HOME funds for a given fiscal year. On April 25, 2022, the City Council adopted resolutions 2022-058 and 2022-064 thereby approving the grant funding allocations and the draft Annual Action Plan for the FY 2022-23 CDBG program. At the time that the grant funding allocations and the draft Action Plan were approved by Council, HUD had not released the FY 2022-23 final allocation funding amounts for the CDBG or HOME programs.
On May 13, 2022, HUD released the final FY 2022-23 allocations for CDBG and HOME entitlement programs. The City’s CDBG funding was reduced by 11% (-$48,376), and the HOME funding was increased 9% ($12,193). The final grant amounts were reduced accordingly for each grantee (Attachment 1) and submitted in the final action plan to HUD (Attachment 2).
In accordance with the City’s Citizen Participation Plan, a substantial amendment to the Annual Action Plan is required when the City decides not to carry out an activity, decides to add a new activity, or decides to substantially change the purpose, scope, location, or beneficiaries of an activity. The City is requesting three substantial changes to the FY 2022-23 HUD approved Action Plan.
The first substantial change to the annual Action Plan is reassigning leftover capital entitlement funds for FY 2016-17 and FY 2017-18 to FY 2022-23 capital projects. CDBG entitlement funds expire after seven years of HUD allocating the money to the City. The City has $88,592 in FY 2016-17, and $16,441 in FY 2017-18 of capital funding that are set to expire as soon as September 30, 2023 and September 2024, respectively. These capital funds were leftover funds from programs that did not spend all their entitlement in that fiscal year. The City is requesting to fund $105,033 of FY 2022-23 capital projects using the leftover funds before they expire. The City will then reallocate the unused FY 2022-23 funds to a future capital project.
The second substantial change to the annual Action Plan is to allocate an additional $15,214 of prior year unspent CDBG capital funds to Tri-Valley Haven’s Tenant Based Rental Assistance (TBRA) program for FY 2022-23. Tri-Valley Haven’s TBRA program uses CDBG capital funding to pay for a Housing coordinator and administration costs. In FY 2021-22, Tri-Valley Haven was awarded $53,716 of CDBG funds for TBRA. They were only able to spend $38,502 due to a vacancy in the Housing Coordinator position, leaving $15,214 unspent. The Housing Coordinator position was filled in December 2021, and Tri-Valley Haven is requesting the unspent money from FY 2021-22 to be carried forward and added to the FY 2022-23 program to help pay for staff cost and training to support their TBRA program.
The final substantial change to the annual Action Plan is to remove $64,610 of allocated CDBG funding from Axis Community Health’s New Service Site project. Axis Community Health submitted a project grant application in FY 2022-23 to fund acquisition costs for a new dental and health service site at 1686 Second Street in Livermore. The City Council approved grant funding of $184,310 for the project which included $64,610 of CDBG funds and $119,700 of Human Service Facility Fee funds. It was later determined that due to HUD's procedural requirements, CDBG funding was ineligible to be used on the 488
project. Staff now recommends City Council approve removal of the CDBG funding for this project and supplanting those funds with $64,610 of additional Human Service Facility Fee (HSFF) funds for the project. The supplemental appropriation of HSFF will ensure the project receives the original award amount approved by City Council in April 2022. The City will reallocate the unencumbered FY 2022-23 CDBG funds to a future capital project.
The first substantial amendment to the FY 2022-3 Action Plan has been available for public review for a 30-day public comment period beginning on March 25, 2023, as required by HUD.
Staff recommends that City Council review the first substantial amendment to the FY 2022-23 Action Plan, provide comments as deemed appropriate, hold a public hearing to solicit any public testimony on the substantial amendment, and authorize the City Manager to negotiate and execute related documents, agreements, and modifications with HUD and the sub grantees Tri-Valley Haven and Axis Community Health.
FISCAL AND ADMINISTRATIVE IMPACTS
The funding for Axis Community Health’s New Service Site Project was originally included in the FY 2022-23 budget in Fund 613, CDBG Special Revenue Fund. Due to Axis Community Health being ineligible to use federal funding for this project, a supplemental appropriation in FY 2022-23 budget in the amount of $64,610 is being requested in Fund 333, the Human Service Facility Fee Fund to satisfy the full grant award.
COMMUNITY PILLAR
1: A Safe Community that Thrives
GOAL
8: Expand and improve access to human services
ATTACHMENTS
1. FY 2022-23 Final Human Services Grant Funding
2. FY 2022-23 HUD Approved Action Plan
3. Resolution
4. Exhibit A - First Substantial Amendment to FY 2022-23 Annual Action Plan
Prepared by: Amy Walker
Management Analyst 1
489
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
490
Human Services Grant Recommendations Fiscal Year 2022-23 Total Recommended Funding 1
Total Funding Recommendations by Funding Sources Amount Community Development Block Grant (CDBG) $ 383,624 HOME Investment Partnership (HOME) 152,413 Social Opportunity Endowment (SOE) 80,000 Human Service Facilities Fee 119,700
Affordable Housing In-Lieu Funds 209,000
General Fund 20,000
TOTAL: $ 964,737
Total Funding Recommendations by Category Amount
Administration $ 85,431
Capital- Section 108 Loans Obligations 119,870 Capital- Tennant Based Rental Assistance 208,582 Capital- Capital Projects 184,310
Public Services 157,544
Affordable Housing/Homeless 209,000
TOTAL: $ 964,737
ATTACHMENT 1
491
Human Services Grant Recommendations Fiscal Year 2022-23 Adjust CDBG 2
Total Funding
Went to
Council
4-25-22
Amount
Revised
FY 22-23
Amount
Difference
Community Development Block Grant (CDBG) $ 432,000 $ 383,624 ($48,376) TOTAL: $ 432,000 $ 383,624 ($48,376)
Total Funding Recommendations by Organization Amount Amount Administration $ 86,400 $ 76,725 ($9,675) Capital- Section 108 Loans Obligations 119,870 119,870 0 Abode Capital- Tennant Based Rental Assistance 40,000 32,184 (7,816) Tri Valley Haven Capital- Tennant Based Rental Assistance 40,630 32,691 (7,939) Axis Community Health -Capital Projects 80,300 64,610 (15,690) Spectrum Community Service- Public Service 40,000 35,521 (4,479) Open Heart Kitchen- Public Service 24,800 22,023 (2,777) TOTAL: $ 432,000 $ 383,624 ($48,376)
ATTACHMENT 1
492
Human Services Grant Recommendations Fiscal Year 2022-23 Adjust HOME 3
Total Funding
Went to
Council
4-25-22
Amount
Revised
FY 22-23
Amount
Difference
HOME Investment Partnership (HOME) $ 139,500 $ 152,413 $12,913 TOTAL: $ 139,500 $ 152,413 $12,913
Total Funding Recommendations by Organization Amount Amount Administration $ 8,000 $ 8,706 $706 Abode Capital- Tennant Based Rental Assistance 74,000 74,000 0 Tri Valley Haven Capital- Tennant Based Rental Assistance 57,500 69,707 12,207 TOTAL: $ 139,500 $ 152,413 $12,913
ATTACHMENT 1
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Human Services Grant Recommendations Fiscal Year 2022-23 I. Administration 4
Agency Name
Project/Program Title
CDBG/HOME
Funding
Provided
FY 21-22
CDBG/HOME
Funding
Request
FY 22-23
I. Administration
Community Development Block Grant (CDBG) $ 86,417 $ 76,725 HOME Investment Partnership (HOME) 8,009 8,706
Administration Totals: $ 94,426 $ 85,431 ATTACHMENT 1
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Human Services Grant Recommendations Fiscal Year 2022-23 II. Capital Loan Obligation 5
Agency Name
Project/Program Title Program Description
Funding
Provided
FY 21-22
Funding
Request
FY 22-23
CDBG CAPITAL Funding
Total
Recommended
FY 22-23
Axis Community Health
Clinic
Funds used to pay principal and interest installments on loan used to rehabilitate Axis Community Health Clinic
building.
28,955$ 28,425$ $ 28,425
Hagemann Farm Funds used to pay principal and interest installments on loan used to acquire Hagemann Farm. 94,090 91,445 91,445 $ 123,045 $ 119,870 $ 119,870 Capital - 108 Loan Obligations Totals:
II. Capital - City of Livermore 108 Loan Obligations
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Human Services Grant Recommendations Fiscal Year 2022-23 III. Capital TBRA 6
Agency Name
Project/Program Title Program Description
Funding
Provided
FY 21-22
Funding
Request
FY 22-23
HSC Average
Funding
Recommendation
Operating Costs
CDBG Funding
Recommended
Rental Subsidies
HOME
Funding
Recommended
CDBG/HOME
CAPITAL Funding
Total
Recommended
FY 22-23
HSC Average
Score
A B A+B
Tri-Valley Haven
Tenant Based Rental
Assistance (TBRA)
Provide assistance to clients
of domestic violence with
case management and
rental subsidies needed for
self-sufficiency.
$ 114,286 $ 108,045 $ 75,644 $ 32,691 $ 69,707 $ 102,398 126.14 Abode Services
Tenant Based Rental
Assistance (TBRA)
Provide households with
case management and
rental subsidies to escape
homelessness.
136,612 150,000 91,188 32,184 74,000 106,184 116.71 $ 250,898 $ 258,045 $ 166,832 $ 64,875 $ 143,707 $ 208,582 III. Capital - Tenant Based Rental Assistance (TBRA)
Capital Tenant Based Rental Assistance (TBRA) Totals:
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Human Services Grant Recommendations Fiscal Year 2022-23 IV. Capital Projects 7
Agency Name
Project/Program Title Program Description
Funding
Provided
FY 21-22
Funding
Request
FY 22-23
HSC Average
Funding
Recommendation
Operating Costs
CDBG Funding
Recommended
Human Service
Facilities Fee
Funding
Recommended
CDBG/Facilities
Fee CAPITAL
Funding Total
Recommended
FY 22-23
HSC Average
Score
A B A+B
Axis Community Health
New Service Site
Purchase and construct a
new medical, dental, and
behavioral health service
site
$ - $ 200,000 $ 139,500 $ 64,610 $ 119,700 $ 184,310 126.14 $ - $ 200,000 $ 139,500 $ 64,610 $ 119,700 $ 184,310 IV. Capital- Capital Projects
Capital Projects Totals:
ATTACHMENT 1
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Human Services Grant Recommendations Fiscal Year 2022-23 V. Public Services 8
Agency Name
Project/Program Title Program Description
Funding
Provided
FY 21-22
Funding
Request
FY 22-23
HSC Average
Funding
Recommendation
CDBG
Public Services
Funding
Recommended
Social
Opportunity
Endowment (SOE)
Public Services
Funding
Recommended
CDBG/SOE Public
Services Funding
Total
Recommended
FY 22-23
HSC
Average
Score
A B A+B
Spectrum Community Services
Meals on Wheels in Livermore
Deliver nutritious meals and provide safety
checks to homebound elderly Livermore
residents.
$ 42,259 $ 74,000 $ 39,571 $ 35,521 $ - $ 35,521 127.86 Open Heart Kitchen
Livermore Senior Meals
Provide hot nutritious meals to Seniors in
Livermore. 25,000 50,000 28,714 22,023 - 22,023 127.57 Community Resources for Independent Living
(CRIL)
Housing and Independent Living Skills
Provide disabled Livermore residents with
independent living skills, self-advocacy,
personal assistant services, benefits
counseling, assistive technology, housing
search assistance, transition services, and
travel training.
13,188 15,000 10,000 - 10,000 10,000 126.29 Tri-Valley Haven
Food Pantry Provide food to low-income unsheltered,
families and individuals. 26,111 45,000 26,000 - 20,000 20,000 124.86 Tri-Valley Haven
Counseling Services
Provide individual counseling and
therapeutic support groups to survivors of
domestic violence, sexual assault,
homelessness, and poverty, as well as
families in crisis.
23,000 30,000 18,000 - 18,000 18,000 115.86 Legal Assistance for Seniors
Legal and Supportive Services for Older
Adults
Provide free legal services and health
insurance counseling to seniors. Conduct
community education presentations
teaching seniors, provider services, and
community members how to make
informed choices and self-advocate.
5,788 10,000 6,167 - 6,000 6,000 112.00
Hively
Hively Family Resource Center
Provide resources free of charge
(including diapers, clothes and shoes) to
meet the basic needs of the lowest
income, most vulnerable families in the Tri-
Valley.
- 40,000 22,000 - - - 111.57 V. Public Services
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Human Services Grant Recommendations Fiscal Year 2022-23 V. Public Services 9
Agency Name
Project/Program Title Program Description
Funding
Provided
FY 21-22
Funding
Request
FY 22-23
HSC Average
Funding
Recommendation
CDBG
Public Services
Funding
Recommended
Social
Opportunity
Endowment (SOE)
Public Services
Funding
Recommended
CDBG/SOE Public
Services Funding
Total
Recommended
FY 22-23
HSC
Average
Score
A B A+B V. Public Services
Senior Support Program of the Tri-Valley
Senior Support Case Management
Provide case management connecting
seniors in need with health and human
services, available resources, and
assistance.
17,188 17,939 11,407 - 11,000 11,000 111.00 CALICO Center
Livermore Child Abuse Intervention
Provide child abuse intervention services to
Livermore children and their caretakers
through forensic interviewing and family
support services.
11,188 13,000 7,686 - 7,500 7,500 110.14
Livermore Valley Joint Unified School District
(LVJUSD)
Marylin Avenue Food Pantry
Provide food security to low income
residents. 9,000 10,000 6,700 - 7,500 7,500 107.86 Lions Blind Center of Diablo Valley
Independent Living Skills for Blind and Visually
Impaired Adults
Provide support services to seniors who are
blind and visually impaired in the City of
Livermore.
- 10,000 2,500 - - - 102.71 Hope Hospice, Inc.
Grief Support Services and Volunteers
Provide grief support to hospice families in
our community. - 15,000 2,500 - - - 98.86 Chabot-Las Positas Community College
District
Livermore EITC Support
Provide tax filing services to low-income
families, which in turn will allow access to
public benefits.
- 15,951 12,150 - - - 98.43 Chabot-Las Positas Community College
District
Livermore Community Jobs Support
Provide translation for all program
marketing materials in Spanish and Chinese. - 18,341 15,000 - - - 93.00 ATTACHMENT 1
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Human Services Grant Recommendations Fiscal Year 2022-23 V. Public Services 10
Agency Name
Project/Program Title Program Description
Funding
Provided
FY 21-22
Funding
Request
FY 22-23
HSC Average
Funding
Recommendation
CDBG
Public Services
Funding
Recommended
Social
Opportunity
Endowment (SOE)
Public Services
Funding
Recommended
CDBG/SOE Public
Services Funding
Total
Recommended
FY 22-23
HSC
Average
Score
A B A+B V. Public Services
Paws In Need
Low-Cost Spay & Neuter Program
Provide affordable spay/neuter program
and one time help with urgent veterinary
procedures to pets of low-income,
homeless and the elderly population.
- 5,000 - - - - 59.33 $ 172,722 $ 369,231 $ 208,395 $ 57,544 $ 80,000 $ 137,544 Public Services Totals:
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Human Services Grant Recommendations Fiscal Year 2022-23 VI. Other Public Services 11
Agency Name
Project/Program Title Program Description
Funding
Provided
FY 21-22
Funding
Request
FY 22-23
HSC Average
Funding
Recommendation
Total General Fund
Recommended
FY 22-23
HSC Average
Score
Goodness Village
Goodness Village
Provide support staff for security, case
management, and support groups for the
resident's living at Goodness Village
$ - $ 95,680 $ 40,967 $ 20,000 132.00
$ - $ 95,680 $ 40,967 $ 20,000
VI. Other Public Services
Other Public Services Total:
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Human Services Grant Recommendations Fiscal Year 2022-23 VII.Housing & Homeless Services 12
Agency Name
Project/Program Title Program Description
Funding
Provided FY
21-22
Funding
Request
FY 22-23
HSC Average
Funding
Recommendation
Affordable
Housing/Homeless
Funding
Total Recommended
FY 22-23
HSC
Average
Score
CityServe of Tri-Valley
Crisis Stabilization/Intervention
Provide outreach, intervention, and case
management to stabilize unsheltered. 125,556$ 130,000$ 86,333$ $ 130,000 133.14 Tri-Valley Haven
Shiloh House Domestic Violence
Services
Provide domestic violence services through a 30-
bed emergency shelter in a confidential location,
job readiness, life skills groups, a 24-hour crisis line, case management, and counseling.
24,000 24,000 17,429 24,000 127.29 Tri-Valley Haven
Sojourner House Homeless Shelter
Provide homeless families and single women with
shelter, support services, life skills classes, and
case management to help them overcome
barriers.
30,000 30,000 22,400 30,000 121.14 Abode Services
Alameda County Impact
(AC Impact)
Case management services for chronically
homeless Livermore residents in permanent
housing.
24,333 25,000 16,000 25,000 112.71 $ 203,889 $ 209,000 $ 142,162 $ 209,000 VII. Housing & Homeless Services
Housing & Homeless Services Totals:
ATTACHMENT 1
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!!Consolidated!Plan ! LIVERMORE! !!!!1!
OMB!Control!No:!2506=0117!(exp.!06/30/2018)!
!
!
!
!
ACTION!PLAN!
FY!2022/2023
!
!
!
!
MEMBER!OF!THE!ALAMEDA!COUNTY!
HOME!CONSORTIUM!
ATTACHMENT 2
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Executive Summary
AP-05 Executive Summary - 91.200(c), 91.220(b)
1. Introduction
The City of Livermore's Fiscal Year (FY) 2022-2023 Annual Action Plan identifies Federal, State, and local resources the City of Livermore will utilize to meet its goals and priorities related to affordable housing and community development activities as outlined in the FY 2020- 2024 Five-Year Consolidated Plan for the Alameda County HOME Consortium, of which the City of Livermore is a member jurisdiction. The Five-year Consolidated Plan and associated Annual Action Plan are the required planning documents completed by entitlement jurisdictions to receive federal funding through the United States Department of Housing and Urban Development (HUD).
The Annual Action Plan identifies the proposed goals, activities, outcomes, and budget for the new fiscal year and the funding resources allocated to the Housing and Community Development projects to meet its established goals.
In FY 2022-2023, the City of Livermore anticipates receiving approximately $383,624 of Community Development Block Grant (CDBG) entitlement funding from the US Department of Housing and Urban Development, and $152,413 of federal HOME Investment Partnerships Program (HOME) funds through the Alameda County HOME Consortium.
2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.
City programs will address the three main CDBG program goals of 1) creating Economic Opportunities; 2) Creating Suitable Living Environments, and 3) Providing Decent Affordable Housing. Additionally, as required by HUD, City-funded activities and programs will meet one of the three CDBG national objectives of 1) Benefiting low-and moderate-income (LMI) persons; 2) Assisting in the prevention and/or elimination of slums and blight; and/or 3) Meeting an urgent need.
The FY 2022-2023 Livermore Action Plan includes activities to be undertaken by the City of Livermore to implement the Five-Year (FY 2020-24) Consolidated Plan by contributing the following Consolidated Plan goals:
• Provide rental assistance to target populations as well as people economically impacted by a disaster or emergency, such as the COVID 19 pandemic ATTACHMENT 2
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• Support public service programs for low-income community members, preserving safety net services for families and individuals who are underserved or impacted by a disaster or emergency such as the COVID 19 pandemic
• Acquire and make improvements, including ADA accessibility and emergency preparedness, to public facilities, such as curbs and sidewalks, neighborhood parks and recreational improvements, homeless facilities, and other public facilities/community centers
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.
Livermore continues to make progress in supporting and developing a continuum of housing resources and social services that will support low-income and vulnerable community members, despite numerous obstacles. The City's Housing and Human Services Division annually monitors Subrecipient agencies that receive Housing and Human Services Grant (HHSG) funds. Staff reviews each agency’s programmatic, fiscal management and performance goals. This information is factored into the Human Service Commission's discussion and evaluation of the agencies’ future request for funding through the annual grant application process. The Commission also uses this information to recommend grant funding to the City Council.
The City's performance relative to its annual objectives can be reviewed in the Consolidated Annual Performance and Evaluation Report (CAPER) that is prepared following the completion of the fiscal year. A draft CAPER is posted for public review to provide an opportunity for public comment on the prior grant cycle’s performance.
4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.
The Annual Action Plan was developed through a series of community meetings, public hearings and outreach conducted by the City and the Human Services Commission (HSC) and included input from a variety of community members, organizations, and agencies. In Fall 2020, City of Livermore Human Services staff partnered with the Housing Authority, school district, and multiple social services providers to solicit input directly from community members about what social services are most needed. 213 community members participated in this process.
Additionally, the City consulted with representatives from the Livermore Area Recreation and Park District, Housing Authority, School District, and numerous nonprofit organizations on pressing social service needs at a September 28, 2020, Provider Forum.
These priority needs were shared both at a Special Meeting of the Livermore Human Services Commission on October 22nd, 2020, as well as at a Public Hearing that was part of the November 23, 2020, Livermore City Council meeting.
On October 15th, 2020, members of the public as well as County mental health agencies and community-based organizations participated in the Livermore City Council Subcommittee on Homelessness’ community meeting on mental health access for people experiencing ATTACHMENT 2
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homelessness. City staff also participated in a March 17th, 2021, convening of local organizations and jurisdictions to discuss rising food insecurity in the East County due to the pandemic.
In addition to the above outreach, under the direction of the Human Services Commission, in September 2021 staff sent out an additional survey to our local nonprofit services providers. The responses to the survey were used to update the needs assessment.
These priority needs were shared both at a Livermore Human Services Commission on October 12, 2021, as well as at a Public Hearing that was part of the November 22, 2021, Livermore City Council meeting
The Livermore Human Services Commission then considered what activities to include in the annual Action Plan as part of its grant funding recommendation process at two public meetings in 2022. A 30-day public review period on the draft FY 2022-2023 Action Plan began on March 24, 2022 and ended on April 25, 2022. The City of Livermore's notice of the 30-day review period and the City Council's public hearing date was published in both a local English-language newspaper as well as a Spanish-language newspaper. The City made the draft Action Plan available for public review on its website. A public hearing to consider Livermore’s FY 2022-23 Action Plan was held at the April 25, 2022, City Council meeting.
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.
Public Comments related to the annual Action Plan received at or prior to the Livermore City Council's Public Hearing on April 25, 2022, will be accepted and included in the final document as needed.
6. Summary of comments or views not accepted and the reasons for not accepting them
All comments were received and documented.
7. Summary
In responding to HUD's policy priorities, the City of Livermore and the Livermore Human Services Commission Action Plan activities for FY 2022-2023 focus on addressing the essential needs of low- and very low-income community members in Livermore and are in alignment with the City and HUD goals and priorities.
The next sections of the Action Plan include an overview of the consultation and coordination efforts made by the City of Livermore in developing its annual Action Plan. Section AP-10 consists of a summary of the citizen participation process implemented for the City's annual Housing and Human Services Grants (HHSG) Program. Section AP-12 has a review of expected ATTACHMENT 2
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federal and local resources available to implement the HHSG Program including a description of leveraging plans and uses of publicly owned land. Section AP-15 is a description of the City's annual goals and objectives related to the implementation of the HHSG Program and a description of activities to undertake during program year. Sections AP-20, AP-38, and AP-35 describe the geographical distribution of assistance and Section AP-50 through AP85 describe the City's affordable housing actions, public housing, homeless, special needs, reducing barriers to affordable housing to meet underserved needs, reducing lead-based paint hazards, and reducing the number of families living in poverty.
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PR-05 Lead & Responsible Agencies - 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
Lead Agency LIVERMORE
CDBG Administrator LIVERMORE City of Livermore-Community Development Department HOPWA Administrator
HOME Administrator
HOPWA-C Administrator
Table 1 – Responsible Agencies
Narrative
The City of Livermore Housing and Human Services Division within the Community Development Department is responsible for preparing the Five-Year Consolidated Plan, Annual Action Plan, Consolidated Annual Performance and Evaluation Report (CAPER), and additional related documents. The City of Livermore is a CDBG Entitlement jurisdiction. The City is a member jurisdiction of the Alameda County HOME Consortium and receives HOME Program funds through Alameda County as a member city of the Consortium. Alameda County serves as the entitlement jurisdiction for the Alameda County HOME Consortium.
Consolidated Plan Public Contact Information
Josh Thurman, Human Services Program Manager
1052 S. Livermore Avenue, Livermore, California 94550
925-960-4592
[email protected]
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AP-10 Consultation - 91.100, 91.200(b), 91.215(l)
1. Introduction
The Five-Year Consolidated Plan and Annual Action Plan are based on information developed and compiled from public and nonprofit partner agencies as well as the general public. Built on interagency coordination, consultation, and public participation, both plans focus attention on housing and community development needs and resources available to meet these needs.
Contributing agencies include the Livermore Housing Authority, Livermore Area Recreation and Parks District (LARPD), nonprofit service providers, the Alameda County Housing and Community Development Department, and the Alameda County Continuum of Care.
The HOME Consortium Action Plan was also prepared in consultation with other public and private entities. The HOME Consortium Technical Advisory Committee, composed of staff from all jurisdictions in the HOME Consortium, provides policy input into the Action Plan planning process.
In Fall 2020, City of Livermore Human Services staff partnered with the Housing Authority, school district, and multiple social services providers to solicit input from community members about what social services are most needed. The process involved tabling at service locations and distributing suggestion cards, conducting digital community meetings in English and Spanish, and a survey for community members to vote on social service priorities. 213 community members participated in this process. These priority needs were shared both at a Special Meeting of the Livermore Human Services Commission on October 22, 2020, and presented to City Council at a Public Hearing on November 23, 2020.
In addition to the above outreach, under the direction of the Human Services Commission, in September 2021 staff sent out an additional survey to our local nonprofit services providers. The responses to the survey were used to update the needs assessment. These priority needs were shared both at a Livermore Human Services Commission on October 12, 2021, as well as at a Public Hearing that was part of the November 22, 2021, Livermore City Council meeting.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)).
There are several organizations whose activities are related to the provision of affordable housing and human service programs in the City of Livermore. The City actively works with the numerous affordable housing developers, community based organizations, governmental agencies, healthcare institutions, and education providers through funding partnerships and coordination meetings to continually enhance collaboration and identify new partnership opportunities.
Activities to address the housing needs of the homeless, extremely low-income persons with severe mental illness, and those living with HIV/AIDS center on the implementation of the ATTACHMENT 2
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EveryOne Home Plan throughout Alameda County, which is a unique collaboration among community stakeholders, cities, and Alameda County government agencies representing three separate care systems: homeless services, HIV/AIDS services, and mental health services that share overlapping client populations. Each of the stakeholders recognize that stable housing is a critical cornerstone to the health and well-being of the homeless and those at-risk of homelessness, and our communities.
In addition, the cities of Dublin, Livermore and Pleasanton are partnering with Axis Community Health to develop and fund a Mental Health Urgent Care program. Axis Mental Health Urgent Care Center is available to all members of the community, regardless of income or insurance status. Individuals and families with urgent mental health needs will be able to call for same-day appointments via telehealth, and ultimately, in person subject to COVID conditions. The Center will serve as a central entry point for assessment, triage, treatment, and care coordination for anyone seeking mental health treatment, regardless of insurance type or status. Like a medical urgent care setting, the Center will provide assessment and timely connection to services in a setting that is less costly to operate than an emergency department.
Once a month the cities of Dublin, Livermore and Pleasanton meet with Senior Service providers in the Tri-Valley to hear updates on their services provided, needs, and any other items that might need to be discussed. This meeting valuable to be able to coordinate and collaborate with the providers on a consistent basis.
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.
Coordination with Alameda County departments, local jurisdictions, East County service providers, community groups, and citizens provide a broad knowledgebase of housing and social service needs within Livermore. Organizations serving the homeless, including Alameda County Health Care Services Agency, Alameda County Health Care for the Homeless, EveryOne Home, and local homeless service providers, advise on the needs of people experiencing homelessness.
The EveryOne Home collective impact initiative, which also functions as the Alameda County Homeless Continuum of Care, is supported by a community-based backbone organization, and guided by a Leadership Board comprised of jurisdictional appointed members and key community constituencies such as consumers, cities, nonprofit service providers and housing developers, businesses, law enforcement, housing authorities, and faith-based organizations.
In 2021, EveryOne Home, with the support of HUD technical assistance from Abt Associates, convened and facilitated a community process aimed at developing a model homeless response system through the framework of racial equity. The process resulted in specific crisis and permanent housing inventory recommendations. Leadership across the Continuum of Care are working together to implement this optimal system design that will effectively address the crisis needs of people experiencing homelessness and their permanent housing needs. Community stakeholders have agreed to use the racially equitable system model to guide strategic funding decisions for existing and new federal, state, and local resources.
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The City of Livermore is supportive of the EveryOne Home initiatives to establish equitable system-wide outcomes and to evaluate effectiveness of programs against those outcomes. The key is to allow each City to align the plan with the local strategies to address homelessness. The updated EveryOne Home plan includes pursuing strategies that prevent people from becoming homeless, expand affordable housing, offer critical interventions that ensure the safety and dignity of people living without housing, and urgently reduce homelessness in our most impacted and vulnerable communities.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Livermore is not an entitlement jurisdiction for ESG funding.
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2. Agencies, groups, organizations and others who participated in the process and consultations
Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization ALAMEDA COUNTY HOUSING & COMMUNITY
DEVELOPMENT
Agency/Group/Organization Type Other government - County What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy
Non-Homeless Special Needs
Market Analysis
Economic Development
Anti-poverty Strategy
Lead-based Paint Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City of Livermore is a part of the Alameda County HOME Consortium, which includes all 9 jurisdictions. As a Consortium, there are numerous consultation meetings to discuss individual and regional strategies, approaches, and trends. The Consortium and the Local Housing Authorities consulted to hold various local community group meetings that contributed to the Analysis of Impediments regional document. In addition, the City works closely with the department to administer homelessness programs funded through the State. 2 Agency/Group/Organization ALAMEDA COUNTY HEALTHCARE FOR THE HOMELESS Agency/Group/Organization Type Services-homeless
Services-Health
Other government – County
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City participates in monthly meetings of the ACHCH.
Consultation with ACHCH staff includes assessment of East County Services and need for general health, behavioral, mental and drug addiction services. East County is working towards implementing a Street Outreach Medical Team.
3 Agency/Group/Organization ALAMEDA COUNTY EVERYONE HOME Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City participates in all the planning meetings related to the Strategic Plan to reduce homelessness in Alameda County. The City participates in every Point in Time Count for the East County. 4 Agency/Group/Organization ABODE SERVICES
Agency/Group/Organization Type Services - Housing
Services-homeless
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
5 Agency/Group/Organization TRI-VALLEY HAVEN
Agency/Group/Organization Type Services-Victims of Domestic Violence Services-homeless
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
6 Agency/Group/Organization AXIS COMMUNITY HEALTH
Agency/Group/Organization Type Services-Health
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
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7 Agency/Group/Organization OPEN HEART KITCHEN
Agency/Group/Organization Type Services-Elderly Persons Services-homeless
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Strategy
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
8 Agency/Group/Organization SPECTRUM COMMUNITY SERVCIE
Agency/Group/Organization Type Services-Elderly Persons Services-Persons with Disabilities
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
9 Agency/Group/Organization CALICO Center
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
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Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
10 Agency/Group/Organization SENIOR SUPPORT OF THE TRI-VALLEY Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
11 Agency/Group/Organization LEGAL ASSISTANCE FOR SENIORS Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
12 Agency/Group/Organization CITY OF LIVERMORE HOUSING AUTHORITY Agency/Group/Organization Type PHA
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What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Strategy
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
13 Agency/Group/Organization LIVERMORE AREA RECREATION AND PARKS DISTRICT Agency/Group/Organization Type Agency - Management of Public Land or Water Resources Other government – Local
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
Identify any Agency Types not consulted and provide rationale for not consulting Efforts were made to include as broad a group of community stakeholders as possible. No agency types were excluded from participation.
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Other local/regional/state/federal planning efforts considered when preparing the Plan
Table 3 - Other local / regional / federal planning efforts Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care
Alameda County Housing and
Community Development
Agency
The City's goals also provide for housing and services for all income levels including homeless, persons with mental health issues and all special need populations.
Analysis of Impediments
to Fair Housing Choice
Alameda County Housing and
Community Development
Agency
The City's Action Plan activities help address the needs identified in the analysis for people experiencing homelessness and low-income families.
Narrative
The cities of Dublin, Livermore and Pleasanton regularly meet and collaborate on efforts to assess and develop capacity building for the Tri-Valley services providers within the three cities. In addition, the three cities are in the process of developing a Tri-Valley Regional Homelessness Strategic Framework and will be conducting a more comprehensive needs assessment that will update the 2011 Needs Assessment.
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AP-12 Participation - 91.401, 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The Annual Action Plan was developed through a series of community meetings, public hearings and outreach conducted by the City and the Human Services Commission (HSC). It included input from a variety of community members, organizations, agencies, the Livermore Human Services Commission, the Livermore City Council, and other stakeholders.
In Fall 2020, City of Livermore Human Services staff partnered with the Housing Authority, school district, and multiple social services providers to solicit input from community members about what social services are most needed. The process involved tabling at service locations and distributing suggestion cards, conducting digital community meetings in English and Spanish, and a survey for community members to vote on social service priorities. 213 community members participated in this process. These priority needs were shared both at a Special Meeting of the Livermore Human Services Commission on October 22, 2020 and presented to City Council at a Public Hearing on November 23, 2020.
In addition to the above outreach, under the direction of the Human Services Commission, in September 2021 staff sent out an additional survey to our local nonprofit services providers. The responses to the survey were used to update the needs assessment.
These priority needs were shared both at a Livermore Human Services Commission on October 12, 2021, as well as at a Public Hearing that was part of the November 22, 2021, Livermore City Council meeting.
The Livermore Human Services Commission considered what activities to include in the annual Action Plan as part of its grant funding recommendations at two public meetings on February 8 th and March 8th, 2022, which included opportunities for citizen participation.
A public review period on the draft FY 2022-2023 Action Plan began on March 24, 2022 and ended on April 25, 2022. The City of Livermore's notice of the 30-day review period and the City Council's public hearing date was noticed in both a local English- language newspaper as well as a Spanish-language newspaper. Alameda County also published notices regarding the HOME Consortium Annual Action Plan document throughout the County. The City made the draft Livermore documents available for public review on its website. A public hearing to consider Livermore's FY 2022-23 Action Plan was held at the City Council's April 25, 2022, meeting.
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Citizen Participation Outreach
Table 4 – Citizen Participation Outreach
Sort Order Mode of
Outreach
Target of
Outreach
Summary of
response/ attendance
Summary of
comments
received
Summary of
comments
not accepted
and reasons
URL (If
applicable)
1 Community
Outreach &
Suggestion
Cards
Minorities
Non-English
Speaking -
Specify other
language:
Spanish
Persons with
disabilities
Residents of
Public and
Assisted
Housing
People
Experiencing
Homelessness
In September 2020, 53
responses were received
from tabling and
distributing suggestion
cards, meeting flyers,
and grants information
in English and Spanish
at the Marilyn School
Food Pantry, Housing
Authority, and Asbury
Showers. Providers
distributed suggestion
cards to Meals on
Wheels clients, Open
Heart Kitchen meal
program participants,
Housing Authority
residents, and homeless
resource sites
(Vineyard). The City
also distributed a
Spanish Digital
Suggestion Card widely
on social media.
Priority Needs:
Homeless
Services, Food
and Clothing,
Youth Services,
Rental
Assistance,
Affordable
Housing,
Technology
Access
All comments
were
accepted.
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Sort Order Mode of
Outreach
Target of
Outreach
Summary of
response/ attendance
Summary of
comments
received
Summary of
comments
not accepted
and reasons
URL (If
applicable)
2 Public
Meeting
Minorities
Non-English
Speaking -
Specify other
language:
Spanish
Persons with
disabilities
Residents of
Public and
Assisted
Housing
In September 2020, 15
community members,
most of whom were
Latinx, participated in 2
digital meetings. One
meeting was held in
Spanish. Closed
captioning was
provided, the slides and
flyers were ADA
accessible, and the
meetings were
publicized through food
pantries, the Housing
Authority, and
multilingual social
media channels.
Priority Needs:
Language
access, Rental
Assistance,
Youth Services,
Family
Services,
Homeless
Services,
Technology
Access, Mental
Health,
especially as it
relates to the
pandemic.
All comments
were
accepted.
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Sort Order Mode of
Outreach
Target of
Outreach
Summary of
response/ attendance
Summary of
comments
received
Summary of
comments
not accepted
and reasons
URL (If
applicable)
3 Survey
Non-English
Speaking -
Specify other
language:
Spanish
Non-
targeted/broad
community
People
Experiencing
Homelessness
In October 2020, 145
responses were received
for a priority needs
survey that was
available in English and
Spanish. Homeless
service providers
collected paper surveys
from clients. Service
providers distributed
paper and digital flyers
in English and Spanish
with the survey's QR
code & link. Survey
results were
disaggregated by race
and income.
Priority Needs:
Mental Health
Services &
Substance Use
Programs,
Affordable
Housing,
Homeless
Services &
Emergency
Shelter, Others:
Job Programs,
Seniors
Services,
Assistance for
People with
Disabilities
All comments
were
accepted.
4 Public
Hearing
Non-
targeted/broad
community
On November 22, 2021,
the City Council held a
public hearing to obtain
public comments related
to priority housing and
community
development needs.
No comments
were received.
All comments
were
accepted.
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Sort Order Mode of
Outreach
Target of
Outreach
Summary of
response/ attendance
Summary of
comments
received
Summary of
comments
not accepted
and reasons
URL (If
applicable)
5 Public
Hearing
Non-
targeted/broad
community
On April 25, 2022, the
City Council held a
public hearing to obtain
public comments related
to the annual action
plan.
No comments
were received.
All comments
were
accepted.
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Expected Resources
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
The City of Livermore's anticipates receiving federal Community Development Block Grant (CDBG) allocations and HOME Investment Partnerships Program (HOME) funds through the Alameda County HOME Consortium during FY 2020-2024.
Anticipated Resources
Table 5 - Expected Resources – Priority Table
Program Source
of Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of
ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public
Services 383,624 0 0 383,624 880,000
The City anticipates receiving
approximately $440,000 of CDBG
allocation each year of the
Consolidated Plan of its Five-Year
Consolidated Plan.
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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
The City leverages its CDBG entitlement funding and HOME Investment Partnership program funding with additional resources derived from local development fees as well as general City funds. Local funding sources include: Housing In-lieu (In-lieu) funds that are allocated solely for housing projects and/or programs; Social and Human Service Facility Fees (HSFF) that are exclusively allocated to capital projects that support human services projects targeting very-low and low-income persons; and Social Opportunity Endowment (SOE) funds that are allocated to public service programs assisting very-low and low-income persons. HOME Investment Partnership funds are earmarked for projects that provide tenant-based rental assistance to domestic violence survivors and people experiencing homelessness. The allocation of HOME funds is offered through the Alameda County HOME Consortium, of which the City of Livermore is a member.
City General funds are used for specific projects such as the operation of the Multi-Service Center, 2-1-1, and homeless services. For Fiscal Year 2022-2023 the City of Livermore will contribute general funds for housing and supportive services for those experiencing homeless services.
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
The City of Livermore has acquired several vacant parcels for the future development of affordable housing that is consistent with the City's goals and priorities as outlined in the City's Five-Year Consolidated Plan and the City’s General Plan Housing Element. The City also continues to support the operation of the Multi-Services Center, which is a City-owned building providing offices for non- profit services providers and helps address the need for increasing access to critical services.
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information
Table 6 – Goals Summary
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Rental
Assistance
2020 2024 Affordable
Housing
City-wide Housing CDBG:
$64,875
Tenant-based rental assistance /
Rapid Rehousing: 18 Households
Assisted
2 Public
Services
2020 2024 Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
City-wide Community
Development
CDBG:
$57,544
Public service activities other than
Low/Moderate Income Housing
Benefit: 300 Persons Assisted
3 Public
Facilities
2020 2024 Homeless
Non-Housing
Community
Development
City-wide Community
Development
CDBG:
$184,480
Public Facility or Infrastructure
Activities other than Low/Moderate
Income Housing Benefit: 5050
Person Assisted
Other: 2 Other
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Goal Descriptions
1 Goal Name Rental Assistance
Goal
Description
Provide rental assistance to target populations as well as people economically impacted by a disaster or emergency, such as the COVID 19 pandemic
2 Goal Name Public Services
Goal
Description
Support public service programs for low-income community members, preserving safety net services for families and individuals who are underserved or impacted by a disaster or emergency such as the COVID 19 pandemic
3 Goal Name Public Facilities
Goal
Description
Acquire and make improvements, including ADA accessibility and emergency preparedness, to public facilities, such as curbs and sidewalks, neighborhood parks and recreational improvements, homeless facilities, and other public facilities/community centers
Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2) The City anticipates adding at least 100 affordable housing units throughout the FY 2020-2024 Consolidated Plan period through 3 projects currently under development. In addition to creating new housing units for persons experiencing homelessness, the Vineyard Housing and Services project will expand an existing food and homeless services site to provide critical infrastructure for addressing the City's strategic plan goals. The Ageno project will provide affordable units for 55 years to households with incomes up to 50% of the median income and the Avance project will provide services-enriched housing units targeted to persons with developmental disabilities.
In the upcoming program year, the City expects to serve over 5,368 low-income Livermore community members through its annual CDBG entitlement.
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AP-35 Projects - 91.420, 91.220(d)
Introduction
This section of the Livermore Action Plan includes the proposed projects and activities to be undertaken by the City of Livermore to address the priority needs and goals identified in the Housing and Community Development Strategic Plan contained in the FY 2020-2024 Consolidated Plan. The projects described in this section are funded with FY 2022-2023 federal resources from the Community Development Block Grant Program (CDBG) and HOME Investment Partnerships Program (HOME). A number of projects that the City funds through its Housing and Human Services Grants (HHSG) Program, which utilizes local funding sources such as the Livermore Social Opportunity Endowment (SOE), In-Lieu Housing Funds, and Human Services Facilities Fee Funds, are not included in this project list.
Table 7 – Project Information
# Project Name
1 Axis Community Health- New Service Site
2 Abode-Tenant Based Rental Assistance (TBRA)
3 Tri-Valley Haven - Tenant Based Rental Assistance (TBRA) 4 Section 108 Loan Repayment-Axis Medical Clinic
5 Section 108 Loan Repayment - Hagemann Farm
6 Spectrum Community Services - Meals on Wheels
7 Open Heart Kitchen- Livermore Meal Programs
8 Administration: Support and Expand Community Services
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The City of Livermore allocates its annual Housing and Human Services Grants Program funds to support the widest-ranging level of underserved needs in the community. The funding is allocated to a variety of housing and public service projects and activities to help address the priority needs identified in the five-year Consolidated Plan. Local funds such as the City’s Social Opportunity Endowment, Human Services Facilities Fee, and the In-Lieu Housing Fund leverage federal funding. The main obstacle to addressing underserved needs is the excess of need over available funding and the downward trend in funding availability from a variety of sources. In preparing its 2020–2025 priorities, the City consulted with community-based service providers, residents, and City departments and boards. These entities helped to establish priority needs and objectives and identified the projects and activities that would best address those objectives.
The main obstacles to addressing underserved needs are:
1. The ongoing and downward trend in funding availability from a variety of sources, particularly in CDBG funds
2. Lack of accessible public information regarding existing social services
3. Lack of affordable housing compared to the growing demand
4. Lack of a homeless strategic framework
5. Lack of linguistically accessible services, particularly for Livermore’s low-income Latino population
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AP-38 Project Summary
Project Summary Information
1 Project Name Axis Community Health- New Service Site
Target Area City-wide
Goals Supported Public Facilities
Needs Addressed Community Development
Funding CDBG: $64,610
Description Acquisition and development of a new medical, dental, and behavioral health service facility in Livermore.
Target Date 6/30/2023
Estimate the number and type of
families that will benefit from the
proposed activities
Axis anticipates serving 5050 low-income Livermore families.
Location Description Downtown Livermore
Planned Activities Purchase and renovate a new medical, dental, and behavioral health service site.
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2 Project Name Abode-Tenant Based Rental Assistance (TBRA) Target Area City-wide
Goals Supported Rental Assistance
Needs Addressed Housing
Homeless
Funding CDBG: $32,184
Description Abode-Tenant Based Rental Assistance (TBRA) Case Management Target Date 6/30/2023
Estimate the number and type of
families that will benefit from the
proposed activities
Abode is estimated to provide housing and case management services to 8 extremely- low-income and very low-income homeless Livermore households.
Location Description Citywide
Planned Activities Provide housing subsidies, case management, mental health, educational/employment assistance, financial literacy, children/parenting services, and connections to community resources, for up to two years. CDBG funds will pay for Case Management.
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3 Project Name Tri-Valley Haven - Tenant Based Rental Assistance Target Area City-wide
Goals Supported Rental Assistance
Needs Addressed Housing
Funding CDBG: $32,691
Description Assist clients of domestic violence with case management and tenant rental assistance for housing to promote self-sufficiency.
Target Date 6/30/2023
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 10 Livermore domestic violence survivors and families will benefit from the proposed activities.
Location Description Citywide
Planned Activities Provide case management to domestic violence survivors receiving rental subsidies.
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4 Project Name Section 108 Loan Repayment-Axis Medical Clinic Target Area City-wide
Goals Supported Public Facilities
Needs Addressed Community Development
Funding CDBG: $28,425
Description Funds will be used to pay principal and interest installments on loan used to develop the new Axis community health center.
Target Date 6/30/2023
Estimate the number and type of
families that will benefit from the
proposed activities
Location Description 5925 W Las Positas Blvd, Pleasanton CA 94588 Planned Activities Planned repayment of Section 108 loan principal and interest
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5 Project Name Section 108 Loan Repayment - Hagemann Farm Target Area City-wide
Goals Supported Public Facilities
Needs Addressed Community Development
Funding CDBG: $91,445
Description Funds will be used to pay principal and interest installments on loan used to acquire Hagemann Farm.
Target Date 6/30/2023
Estimate the number and type of
families that will benefit from the
proposed activities
Location Description 455 Olivina Ave, Livermore, CA 94551 Planned Activities Planned repayment of Section 108 loan principal and interest
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6 Project Name Spectrum Community Services - Meals on Wheels Target Area City-wide
Goals Supported Public Services
Needs Addressed Community Development
Funding CDBG: $35,521
Description Spectrum Community Services provides a Meals on Wheels program in Livermore, ensuring the delivery of nutritious meals and safety checks for homebound, elderly Livermore residents.
Target Date 6/30/2023
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 100 homebound Livermore seniors will benefit from the proposed activities.
Location Description Citywide
Planned Activities Deliver nutritious meals and provide safety checks to homebound elderly Livermore residents.
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7 Project Name Open Heart Kitchen- Livermore Senior Meal Program Target Area City-wide
Goals Supported Public Services
Needs Addressed Community Development
Funding CDBG: $22,023
Description Open Heart Kitchen serve nutritious prepared meals to seniors in Livermore.
Target Date 6/30/2023
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 200 Senior residents will benefit from the proposed activities.
Location Description Citywide
Planned Activities Deliver nutritious meals to Seniors at the Robert Livermore Community Center in Livermore
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8 Project Name Administration: Support and Expand Community Services Target Area City-wide
Goals Supported Rental Assistance
Public Services
Public Facilities
Needs Addressed Housing
Homeless
Supportive Housing
Community Development
Funding CDBG: $76,725
Description Administration: Support and expand community services.
Target Date 6/30/2023
Estimate the number and type of
families that will benefit from the
proposed activities
Not Applicable
Location Description Citywide
Planned Activities Administration: Support and expand community services.
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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed
CDBG public service and capital funds will be made available throughout the City of Livermore. Funds will be distributed through the City of Livermore's Housing and Human Services Grant process. Organizations that are awarded program and project funding may have their main offices located in other cities within Alameda County (such as Dublin, Pleasanton, Fremont, Oakland, and Hayward).
Services may be provided in neighboring jurisdictions, such as the cities of Pleasanton and Dublin, where funded agencies serve Livermore residents as part of services provided within the greater Tri-Valley area. However, all Livermore funded activities are required to serve only the City of Livermore eligible households.
Geographic Distribution
Table 8 - Geographic Distribution
Target Area Percentage of Funds
City-wide 100
Rationale for the priorities for allocating investments geographically For many programs and projects funded with CDBG funds, the exact location of the activity is not determined before funding the program as a whole. Some agencies provide services to the City of Livermore and to the Tri-Valley area, which is comprised of the cities of Livermore, Dublin, and Pleasanton. To leverage and maximize federal funding resources, cities in the Tri-Valley collaborate to ensure adequate coverage of needed services for the area. Examples of collaborative investments between the three cities include allocating funds to Open-Heart Kitchen, which provides hot meals to seniors and homeless individuals in Livermore, Dublin, and Pleasanton, and the Axis Community Health Facility in Pleasanton, which delivers medical services to Livermore, Dublin, and Pleasanton residents to accommodate the geographic need.
Discussion
Livermore, in collaboration with its community partners, will continue to provide services to its residents citywide. In response to the 2011 Eastern Alameda County Human Services Needs Assessment Report and Livermore’s most recent community needs workshops, ATTACHMENT 2
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Livermore will continue to focus on the changing demographics and needs identified in existing assessments and annual community planning processes. Priority needs include those of priority populations such as seniors, low-income families of color, community members experiencing homelessness, and people with disabilities.
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AP-75 Barriers to affordable housing -91.420, 91.220(j) Introduction
The City of Livermore utilizes a variety of its federal and local funding sources to incentivize affordable housing development in Livermore. The City maintains an Affordable Housing Fund to assist in the development and preservation of affordable housing and to help fund other housing related programs that assist lower income residents. The City typically generates an average of $500,000 per year from its impact fees that are placed in the Affordable Housing Fund to cover costs related to the acquisition, construction, and permanent financing of affordable housing units.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The City of Livermore has adopted three local ordinances to assist in addressing the adverse effects of public policies that can serve as barriers to affordable housing. The ordinances require developers of both new residential and new non-residential developments to contribute to the City's affordable housing stock and to the development of infrastructure and facilities needed for delivering social services such as childcare, community care, and senior services. In addition, the City's Inclusionary Housing Ordinance requires that a portion of all units in a residential development be set aside as affordable for low and moderate income households. Residential projects of 10 units or less are not required to construct affordable housing units but must pay the affordable housing fee. Housing units produced as part of the State density bonus requirements are not subject to the City's inclusionary housing requirement. This ordinance effectively helps overcome market constraints to the provision of affordable housing by requiring developers to build a percentage of affordable units as part of their projects. The City will continue to implement and strengthen the ordinance to facilitate the production of affordable housing and review new policy options to encourage and facilitate the production of affordable units.
The Ordinance also has a "must build" requirement that affordable units be constructed on-site, which helps offset past market trends towards creating more expensive, low-density homes on available land. This requirement augments the City's affordable housing stock and provides an opportunity for lower-income households to enter the home ownership market. As almost all residential properties in Livermore are under private ownership, and even with the inclusionary housing fees, the City and nonprofit agencies have difficulty competing in the private market for land on which to develop affordable housing. Additionally, the Ordinance promotes mixed- income housing dispersed throughout the city, rather than concentrating affordable housing in specific locations, consistent with goals to achieve a socioeconomically integrated community, and provides residents within affordable housing units with access to services ATTACHMENT 2
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and amenities such as parks, transit, and schools that are available in or near market-rate developments.
Discussion
The need for affordable housing has never been greater and the City continues to use its local financial resources and regulatory tools to produce affordable housing opportunities.
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AP-85 Other Actions - 91.420, 91.220(k)
Introduction
This section describes actions that the City of Livermore plans to undertake in the program year and during the Consolidated Plan period (FY 2020-2024) to address the priority needs of the underserved residents of Livermore.
Actions planned to address obstacles to meeting underserved needs In addition to utilizing local, state, and federal funds to support housing and human service provision, the City of Livermore will continue to administer three local ordinances that help address public service funding gaps. The need for more accessible public information regarding social services will be addressed by continually improving the Human Services website, continuing to develop and share communications regarding local human services, and prioritizing case management and service navigation in Housing and Human Service Grant funding decisions.
The City Council will continue working closely with staff to identify programs and strategies that align local needs and available resources to provide immediate health, safety, housing, and dignity measures to individuals and families experiencing homelessness. The City is also currently piloting several homeless and crisis stabilization programs, including a mental health urgent care pilot and funding a substance use disorder counselor to join the East County Homeless Health Street Health team.
Actions being taken to address the lack of linguistically accessible services include translating Housing and Human Services resources into Spanish, updating webpage information, and assessing language access as part of the grant application scoring process.
Actions planned to foster and maintain affordable housing The City is addressing the lack of affordable housing by supporting and funding the development of new construction and the rehabilitation of affordable rental housing developments targeting households with incomes at or below fifty percent of the area median income (AMI). The City also funds nonprofit organizations with programs helping community members access and maintain affordable housing. Livermore prioritizes the development of units and implementation of housing programs that address the needs of priority groups, including individuals with disabilities, transitional age ("TAY") youth, large families, domestic violence survivors, seniors, and people experiencing homelessness. Through its Livermore Housing First initiative, the City is focused on developing permanent housing opportunities for community members experiencing homelessness. The City also continues to support and further explore the provision of emergency and transitional housing for these community members.
There are currently 3 City-funded affordable housing projects currently under development that will provide at least 100 affordable units to a range of target populations, including people with ATTACHMENT 2
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developmental disabilities, people experiencing homelessness, and seniors.
The City also promotes affordable homeownership for low and moderate-income households through the City’s mortgage assistance and Below Market Rate (Inclusionary) purchase programs.
Actions planned to reduce lead-based paint hazards
Incidences of lead paint that come to the City's attention are addressed for low-income residents through the Alameda County Healthy Homes program.
Actions planned to reduce the number of poverty-level families The City of Livermore places a high value on the efforts and services that focus on preventing and reducing the number of community members experiencing poverty. The City and its partners coordinate on a diverse range of programs and services to support families living in poverty, including the Multi-Service Center. In addition to HUD CDBG and HOME funds, Livermore utilizes local funding sources to improve the lives of low-income families through its Housing and Human Services Grants program.
The City of Livermore will also continue participating in the Tri-Valley Anti-Poverty Collaborative, which brings together local jurisdictions, philanthropic institutions, social service providers, and community leaders to address issues of hidden poverty in the Tri-Valley Area.
The City will also continue to advance local efforts creating employment opportunities for low- income community members that are described in the City’s 2020-2025 Economic Development Strategic Plan and the FY2020-2024 Consolidated Plan Economic Development Market Analysis (MA-45).
Actions planned to develop institutional structure
The Housing and Human Services Division, which is part of the Community Development Department, has the primary responsibility for managing the development and implementation of affordable housing and human services programs. The City partners with local organizations to provide locally and federally funded human services through the Housing and Human Services Grants program. The City of Livermore Human Services Commission provides strategic guidance for the HHSG program by helping to identify priority community needs, evaluating grant performance, providing funding recommendations to Livermore City Council.
In the upcoming program year, the City of Livermore will continue to partner with the City’s collaborative and active ecosystem of community-based organizations to deliver social, educational, and recreational services. The City will also continue to work with its partners and County agencies to address gaps in the institutional delivery structure and improve service accessibility for East County community members. Examples of planned actions include working with neighboring jurisdictions to build capacity for current service providers, helping County agencies better understand local service needs, and identifying ways to partner with faith ATTACHMENT 2
542
communities on streamlining resources and support for local service providers.
Actions planned to enhance coordination between public and private housing and social service agencies
The Housing and Human Services Division, which is part of the Community Development Department, has the primary responsibility for managing the development and implementation of affordable housing and human services programs. The City partners with local organizations to provide locally and federally funded human services through the Housing and Human Services Grants program. The City of Livermore Human Services Commission provides strategic guidance for the HHSG program by helping to identify priority community needs, evaluating grant performance, providing funding recommendations to Livermore City Council.
In the upcoming program year, the City of Livermore will continue to partner with nonprofit housing organizations, the Livermore Housing Authority, and County social service agencies to produce more affordable housing, strengthen local nonprofit capacity, and increase access to critical safety net services for communities with the greatest barriers.
Discussion
In the upcoming program year, the City of Livermore will continue providing affordable housing opportunities and social services that meet the needs of low-income Livermore community members. The City continues to work proactively to implement its housing goals, policies, and programs that include addressing and mitigating potential obstacles, both market and governmental, to housing. The City will continue partnerships with other jurisdictions, cities, and non-profits to meet its goals.
The City of Livermore will continue to implement programs and policies that help community members navigate economic impacts of the COVID-19 public health emergency, such as eviction prevention services for renters and Human Services Grants providing critical safety net and crisis stabilization services.
ATTACHMENT 2
543
Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) Introduction
One project typically generates program income for the City of Livermore: the Housing Rehabilitation program. We do not anticipate receiving any program income from the Housing Rehabilitation program in the upcoming fiscal year.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.
1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 99.00%
ATTACHMENT 2
544
RESOLUTION NO. ________
IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA
A RESOLUTION APPROVING THE FIRST SUBSTANTIAL AMENDMENT TO THE CITY OF LIVERMORE’S U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FISCAL YEAR (FY) 2022-23 ACTION PLAN; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL RELATED DOCUMENTS; AND APPROVING A SUPLEMENTAL APPROPRIATION OF $64,610 FROM THE HUMAN SERVICE FACILITY FEE FUND (FUND 333)
The City of Livermore (“City”) submits an annual Action Plan to Housing and Urban Development (HUD) for their Community Development Block Grant Program (CDBG) and Home Investment Partnership (HOME) Program. The Action Plan describes how the City will leverage the CDBG and HOME funds for a given fiscal year. On April 25, 2022, the City Council adopted resolutions 2022-058 and 2022-064 approving the grant funding allocations and the draft Annual Action Plan for the FY 2022-23 CDBG program. At the time that the grant funding allocations and the draft Action Plan were approved by Council, HUD had not released the FY 2022-23 final allocation funding amounts for the CDBG or HOME programs.
On May 13, 2022, HUD released the final FY 2022-23 allocations for CDBG and HOME entitlement programs. The City’s CDBG funding was reduced by 11% (-$48,376), and the HOME funding was increased by 9% ($12,193). The final grant amounts were reduced accordingly for each grantee and submitted in the final action plan to HUD.
In accordance with the City’s Citizen Participation Plan, a substantial amendment to the Annual Action Plan is required when the City decides not to carry out an activity, decides to add a new activity, or decides to substantially change the purpose, scope, location, or beneficiaries of an activity. The City is requesting three substantial changes to the FY 2022-23 HUD approved action plan as follows:
1. Reassigning leftover capital entitlement funds from FY 2016-17 and FY 2017-18 for a total of $105,033 to FY 2022-23 capital projects.
2. Allocate an additional $15,214 of prior year unspent CDBG entitlement to Tri- Valley Haven’s Tenant Based Rental Assistance (TBRA) program for FY 2022-23.
3. Remove CDBG funding in the amount of $64,610 from Axis Community Health’s New Service Site project and add a supplemental appropriation in the amount of $64,610 from the Human Service Facility Fee fund to satisfy the grant request.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore that it hereby:
1. Approves the first substantial amendment to the City of Livermore’s HUD approved FY 2022-23 Annual Action Plan, attached hereto as Exhibit A;
2. Authorizes the City Manager to negotiate and execute related documents, agreements, and modifications with the U.S Department of Housing and Urban 545
RESOLUTION NO. ________
Development and the subgrantees, Tri-Valley Haven and Axis Community Health;
3. Approves a supplemental appropriation in the amount of $64,610 from the Human Service Facility Fee Fund (Fund 333).
On motion of Council Member __________________________, seconded by Council Member __________________________, the foregoing resolution was passed and adopted on April 24, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST: APPROVED AS TO FORM:
______________________________ /s/ Katherine Mirassou Marie Weber Katherine Mirassou City Clerk Deputy City Attorney
Exhibit A – First Substantial Amendment to the FY 2022-23 Annual Action Plan 546
First Substantial Amendment
FY 2022-23 Annual Action Plan
The FY 2022-23 Annual Action Plan is substantially amended in the following area:
AP-05 Executive Summary
Reassign the leftover entitlement funds from FY 2016-17 and FY 2017-18 allocations to FY 2022-23 projects.
AP-35 Projects
IDIS Project ID #2022/4, Tri-Valley Haven-Tenant Based Rental Assistance (TBRA), is updated to add $15,214 of unspent funds from FY 2021-22.
Provider Eligible Activity
National
Objective CDBG Matrix Code*
Original
Amount
Funded
New
Amount
Funded
Tri-Valley Haven Case
Management
for Tenant
Based Rental
Assistance
LMH-
Low/Mod
Housing
Benefit
14J- Housing
Services- Excluding
Housing Counseling,
under 24 CFR 5.100
$32,691 $47,905
IDIS
Project ID #2022/8, Axis Community Health- New Service Site, will be cancelled and reallocated to a future project.
Provider Eligible Activity
National
Objective CDBG Matrix Code*
Original
Amount
Funded
New
Amount
Funded
Axis Community
Health
New Service Site LMC-
Low/Mod
Limited
Clientele
Benefit
03P- Health Facilities
24 CFR 570.201(c) or
42 USC 5305(a)(2)
$64,610 $0
The
proposed activities meet one of the three National objectives as required by CDBG regulations:
- Benefit low-and moderate-income persons.
- Aid in the prevention or elimination of slums or blight, and - Meet an urgent need.
*Ma
trix codes are used to indicate, but do not establish, activity eligibility, in accordance with the CDBG program regulations at 24 CFR 570.201-570.207.
EXHIBIT A
547
CITY COUNCIL STAFF REPORT
ITEM NO. 6.2
DATE:
April 24, 2023
TO:
Honorable Mayor and City Council
FROM:
Paul Spence, Community Development Director
SUBJECT:
Hearing to consider the City of Livermore’s Community Development Block Grant and HOME Investment Partnership Program's Annual Action Plan for FY 2023-24 and authorize submittal to the U.S. Department of Housing and Urban Development.
RECOMMENDED ACTION
The Human Services Commission and staff recommend the City Council adopt a resolution approving the FY 2023-24 Annual Action Plan for the HOME Investment Partnership (HOME) and Community Development Block Grant (CDBG) Programs, authorizing its submittal to Alameda County for inclusion with the Alameda County HOME Consortium report, and submission to the U.S. Department of Housing and Urban Development (HUD); authorizing the City Manager, or her designee, to negotiate and execute any related documents, agreements, and modifications related to the to the Action Plan with HUD and authorizing the City Manager, or her designee, to enter into a Memorandum of Understanding (MOU) with City of the Pleasanton to perform a joint Environmental Review for Tri-Valley Haven’s Emergency Shelter Rebuild Project.
SUMMARY
The U.S. Department of Housing and Urban Development (HUD) requires that all state, county, and local governments receiving Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds complete an Annual Action Plan that identifies federal, state, and local funding resources the City will utilize to meet the priorities established in its Five-Year Consolidated Plan (Consolidated Plan) covering Fiscal Years 2020-2024.
DISCUSSION
The Annual Action Plan identifies the agencies recommended by the Housing and Human Services Commission to the City Council to receive CDBG and HOME funding, how each of the selected agencies meet the funding goals and priorities established in the City’s Consolidated Plan, and the ways in which CDBG and HOME funds will be leveraged with other local resources (see Resolution Exhibits A and B for the Action Plan and required HUD certifications).
548
A needs assessment is conducted each year to determine grant priorities for the next grant cycle. Due to Covid and staffing changes, the community outreach for the needs assessment was limited to surveying the non-profit providers to make sure the Human Services priorities were still relevant. At an upcoming Human Service Commission meeting, the Commission will provide staff with feedback on outreach strategies for upcoming grant cycles. It is expected the outreach strategies will return to more traditional outreach methods at farmers markets and community events to engage residents. The city is also in the middle of updating the 2011 Needs Assessment, and outreach is being performed by consultants for that project as well. City Council must hold a public hearing to solicit public comments regarding the FY 2023- 24 Annual Action Plan activities and proposed funding allocations.
The Action Plan identifies federal, state, and local resources available to the City of Livermore that will be utilized to meet the priorities established in the Consolidated Plan. Priorities and goals identified in the Action Plan will support a continuum of programs that help low-income, underserved Livermore families achieve a goal of self-sufficiency. Also included in the Action Plan are programs to support a continuum of housing resources to assist low-income renters and homeowners, persons experiencing homelessness and/or persons at risk of homelessness, and to reduce incidents of housing discrimination through education on fair housing laws. The programs funded will also support a wide range of services that assist limited English-speaking persons and special needs populations, including persons with disabilities and seniors.
As a part of the application process, subrecipients of grant funds are required to identify how they will complete quantifiable goals related to creating suitable living environments, decent affordable housing, and/or increasing economic opportunities for low-income persons. Staff estimates that the City’s grantees will serve over 10,000 low-income Livermore residents over the next year.
The FY 2023-24 Action Plan includes three capital projects, payment on two Section 108 loans, two public services projects, and administration for the CDBG program as outlined in the chart below:
Organization
Project
CDBG
HOME
Total
Tri-Valley Haven
Tenant Based
Rental Assistance
$29,707
$56,858
$86,565
Abode Services
Tenant Based
Rental Assistance
$33,000
$82,790
$115,790
Tri-Valley Haven
Emergency Shelter
Rebuild
$483,846*
$0
$483,846
Section 108 Loan-
Axis Community
Health
Annual Principal
and Interest
Payment
$27,885
$0
$27,885
Section 108 Loan-
Hagemann Farms
Annual Principal
and Interest
Payment
$88,725
$0
$88,725
Open Heart Kitchen
Senior Meal
Program
$23,000
$0
$23,000
Spectrum
Community
Services
Meals on Wheels
Program
$37,730
$0
$37,730
Administration
Administration
$80,972
$8,475
$89,447
Total
$804,865
$148,123
$952,988
549
Environmental Determination
In the FY 2023-24 Action plan, Tri-Valley Haven’s Emergency Shelter Rebuild is being recommended for funding in the amount of $483,846 of CDBG entitlement. For this project, funding approval by HUD is subject to the City completing an environmental review. Due to the sensitive services being provided at the Tri-Valley Haven’s Emergency Shelter, HUD is recommending staff not include the shelter rebuild location in public documents, when applicable.
The City of Pleasanton is proposing CDBG funding to their City Council for the Tri-Valley Haven project.
If Pleasanton’s funding is also approved, and due to the confidential nature of this project, staff recommends Council authorize the City Manager, or her designee, to enter into an MOU with the City of Pleasanton to perform a joint environmental review, with the City of Livermore as the lead agency.
FISCAL AND ADMINISTRATIVE IMPACTS
Funding for the projects and/or programs identified in the Action Plan will be made available through federal CDBG funding (Fund 613) in the amount of $404,865 in FY 2023-24 entitlement and $400,000 of unallocated prior year funding for a total of $804,865, and federal HOME funding (Fund 671) in the amount of $148,123. Administrative costs associated with preparation and execution of the FY 2023-24 Action Plan and the environmental review are reimbursed through the City’s CDBG and/or HOME entitlement allocations.
COMMUNITY PILLAR
1: A Safe Community that Thrives
GOAL
8: Expand and improve access to human services
ATTACHMENTS
1. Resolution
2. Exhibit A - FY 2023-24 Annual Action Plan.pdf
3. Exhibit B - HUD Certifications
Prepared by: Amy Walker
Management Analyst 1
550
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
551
RESOLUTION NO. ________
IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA A RESOLUTION APPROVI NG THE FY 2023-24 ANNUAL ACTION PLAN AND AUTHORIZING SUBMITTAL TO THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
Each year, the City of Livermore receives federal Community Development Block Grant ("CDBG") funds as an Entitlement City, as well as HOME Partnership Investment ("HOME") funds as part of the Alameda County HOME Consortium, from the U.S.
Department of Housing and Urban Development ("HUD") for allocation to eligible non-profit and public service organizations whose mission is to serve low-income residents in Livermore.
A requirement of receiving federal CDBG and HOME funds is the submittal of the City's Five- Year Consolidated Plan (FYs 2020-24), and submittal of an Annual Action Plan update each year to HUD which identifies the City's goals, priorities, and plans of implementation to serve Livermore's low-income residents as outlined in the Five-Year Consolidated Plan.
If funding for the Tri-Valley Haven Emergency Shelter Rebuild Project is approved by both cities, due to the confidential nature of this project, the City of Livermore and the City of Pleasanton would like to enter into a Memorandum of Understanding (MOU) to perform a joint environmental review, with the City of Livermore as the lead agency.
FY 2023-24 allocation of CDBG funds is $404,865 in CDBG funds and $148,123 in HOME funds. The City will also allocate $400,000 of unallocated prior year CDBG funds toward a capital project in FY 2023-24.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore, that it hereby authorizes:
1. Approval of the FY 2023-24 Annual Action Plan and HUD Certifications, attached hereto as Exhibits A and B and incorporated by this reference, and their inclusion into the Alameda County HOME Consortium Report for submittal to HUD;
2. The City Manager, or her designee, to execute all related Annual Action Plan documents on behalf of the City of Livermore for submittal to HUD and make minor adjustments to the Action Plan as needed based on HUD’s allocation.
3. The City Manager, or her designee, to execute a Memorandum of Understanding (MOU) for environmental review with the City of Pleasanton, with the City of Livermore being the lead agency.
4. The City Manager to take whatever actions are necessary and appropriate to 552
RESOLUTION NO. ________
carry out the purpose and intent of this Resolution, including approving minor changes to the Action Plan.
On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on April 24, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Katherine Mirassou
Marie Weber Katherine Mirassou
City Clerk Deputy City Attorney
Exhibit A – FY 2023-24 Annual Action Plan
Exhibit B – HUD Certifications
553
ACTION PLAN
FY 2023-2024
MEMBER OF THE ALAMEDA COUNTY
HOME CONSORTIUM
DRAFT
EXHIBIT A
554
Annual Action Plan
2023
1 Executive Summary
AP-05 Executive Summary - 91.200(c), 91.220(b)
1. Introduction
The City of Livermore's Fiscal Year (FY) 2023-24 Annual Action Plan identifies Federal, State, and local resources the City of Livermore will utilize to meet its goals and priorities related to affordable housing and community development activities as outlined in the FY 2020-2024 Five- Year Consolidated Plan for the Alameda County HOME Consortium, of which the City of Livermore is a member jurisdiction. The Five-year Consolidated Plan and associated Annual Action Plan are the required planning documents completed by entitlement jurisdictions to receive federal funding through the United States Department of Housing and Urban Development (HUD).
The Annual Action Plan identifies the proposed goals, activities, outcomes, and budget for the new fiscal year and the funding resources allocated to the Housing and Community Development projects to meet its established goals.
In FY 2023-24, the City of Livermore received $404,865 of Community Development Block Grant (CDBG) entitlement funding from the US Department of Housing and Urban Development, and $148,123 of federal HOME Investment Partnerships Program (HOME) funds through the Alameda County HOME Consortium. The City also has $400,000 of unallocated prior year entitlement funds that it will be allocating toward a capital project in FY 2023-24 Action Plan.
2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.
City programs will address the three main CDBG program goals of 1) creating Economic Opportunities; 2) Creating Suitable Living Environments, and 3) Providing Decent Affordable Housing. Additionally, as required by HUD, City-funded activities and programs will meet one of the three CDBG national objectives of 1) Benefiting low-and moderate-income (LMI) persons; 2) Assisting in the prevention and/or elimination of slums and blight; and/or 3) Meeting an urgent need.
The FY 2023-24 Livermore Action Plan includes activities to be undertaken by the City of Livermore to implement the Five-Year (FY 2020-24) Consolidated Plan by contributing the following Consolidated Plan goals:
• Provide rental assistance to target populations as well as people economically impacted by a disaster or emergency, such as the COVID 19 pandemic.
EXHIBIT A
555
Annual Action Plan
2023
2 • Support public service programs for low-income community members, preserving safety net services for families and individuals who are underserved or impacted by a disaster or emergency such as the COVID 19 pandemic.
• Acquire and make improvements, including ADA accessibility and emergency preparedness, to public facilities, such as curbs and sidewalks, neighborhood parks and recreational improvements, homeless facilities, and other public facilities/community centers.
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.
Livermore continues to make progress in supporting and developing a continuum of housing resources and social services that will support low-income and vulnerable community members, despite numerous obstacles. The City's Housing and Human Services Division regularly monitors subrecipient agencies that receive Housing and Human Services Grant (HHSG) funds.
Staff reviews each agency’s programmatic, fiscal management and performance goals. This information is factored into the Human Service Commission's discussion and evaluation of the agencies’ future request for funding through the annual grant application process. The Commission also uses this information to recommend grant funding to the City Council.
The City's performance relative to its annual objectives can be reviewed in the Consolidated Annual Performance and Evaluation Report (CAPER) that is prepared following the completion of the fiscal year. A draft CAPER is posted for public review to provide an opportunity for public comment on the prior grant cycle’s performance.
4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.
The Annual Action Plan was developed through a series of community meetings, public hearings and outreach conducted by the City and the Human Services Commission (HSC) and included input from a variety of community members, organizations, and agencies. In Fall 2020, City of Livermore Human Services staff partnered with the Housing Authority, school district, and multiple social services providers to solicit input directly from community members about what social services are most needed. 213 community members participated in this process.
Additionally, the City consulted with representatives from the Livermore Area Recreation and Park District, Housing Authority, School District, and numerous nonprofit organizations on pressing social service needs at a September 28, 2020, Provider Forum.
These priority needs were shared both at a Special Meeting of the Livermore Human Services Commission on October 22nd, 2020, as well as at a Public Hearing that was part of the November 23, 2020, Livermore City Council meeting.
On October 15th, 2020, members of the public as well as County mental health agencies and community-based organizations participated in the Livermore City Council Subcommittee on Homelessness’ community meeting on mental health access for people experiencing
EXHIBIT A
556
Annual Action Plan
2023
3 homelessness. City staff also participated in a March 17th, 2021, convening of local organizations and jurisdictions to discuss rising food insecurity in the East County due to the pandemic.
In addition to the above outreach, under the direction of the Human Services Commission, in September 2021 and September 2022 staff sent out an additional survey to our local nonprofit services providers. The responses to the survey were used to update the annual needs assessment and grant priorities for the upcoming grant year.
These priority needs were shared both at a Livermore Human Services Commission on October 11, 2022, as well as at a public hearing that was part of the November 28, 2022, Livermore City Council meeting.
The Livermore Human Services Commission then considered what activities to include in the annual Action Plan as part of its grant funding recommendation process at two public meetings on February 7, 2023, and March 14, 2023. A 30-day public review period on the draft FY 2023- 2024 Action Plan began on March 25, 2023, and ended on April 24, 2023. The City of Livermore's notice of the 30-day review period and the City Council's public hearing date was published in both a local English-language newspaper as well as a Spanish-language newspaper.
The City made the draft Action Plan available for public review on its website and at the Multi Service Center located at 3311 Pacific Avenue. A public hearing to consider Livermore’s FY 2023-24 Action Plan was held at the April 24, 2023, City Council meeting.
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.
Public Comments related to the annual Action Plan received at or prior to the Livermore City Council's Public Hearing on April 24, 2023, will be accepted and included in the final document as needed.
6. Summary of comments or views not accepted and the reasons for not accepting them
All comments were received and documented.
7. Summary
In responding to HUD's policy priorities, the City of Livermore and the Livermore Human Services Commission Action Plan activities for FY 2023-24 focus on addressing the essential needs of low- and very low-income community members in Livermore and are in alignment with the City and HUD goals and priorities.
The next sections of the Action Plan include an overview of the consultation and coordination efforts made by the City of Livermore in developing its annual Action Plan. Section AP-10
EXHIBIT A
557
Annual Action Plan
2023
4 consists of a summary of the citizen participation process implemented for the City's annual Housing and Human Services Grants (HHSG) Program. Section AP-12 has a review of expected federal and local resources available to implement the HHSG Program including a description of leveraging plans and uses of publicly owned land. Section AP-15 is a description of the City's annual goals and objectives related to the implementation of the HHSG Program and a description of activities to undertake during program year. Sections AP-20, AP-38, and AP-35 describe the geographical distribution of assistance and Section AP-50 through AP85 describe the City's affordable housing actions, public housing, homeless, special needs, reducing barriers to affordable housing to meet underserved needs, reducing lead-based paint hazards, and reducing the number of families living in poverty.
EXHIBIT A
558
Annual Action Plan
2023
5 PR-05 Lead & Responsible Agencies - 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
Lead Agency LIVERMORE
CDBG Administrator LIVERMORE City of Livermore-Community Development Department HOPWA Administrator
HOME Administrator
HOPWA-C Administrator
Table 1 – Responsible Agencies
Narrative
The City of Livermore Housing and Human Services Division within the Community Development Department is responsible for preparing the Five-Year Consolidated Plan, Annual Action Plan, Consolidated Annual Performance and Evaluation Report (CAPER), and additional related documents. The City of Livermore is a CDBG Entitlement jurisdiction. The City is a member jurisdiction of the Alameda County HOME Consortium and receives HOME Program funds through Alameda County as a member city of the Consortium. Alameda County serves as the entitlement jurisdiction for the Alameda County HOME Consortium.
Consolidated Plan Public Contact Information
Josh Thurman, Human Services Program Manager
1052 S. Livermore Avenue, Livermore, California 94550
925-960-4592
[email protected]
EXHIBIT A
559
Annual Action Plan
2023
6 AP-10 Consultation - 91.100, 91.200(b), 91.215(l)
1. Introduction
The Five-Year Consolidated Plan and Annual Action Plan are based on information developed and compiled from public and nonprofit partner agencies as well as the general public. Built on interagency coordination, consultation, and public participation, both plans focus attention on housing and community development needs and resources available to meet these needs.
Contributing agencies include the Livermore Housing Authority, Livermore Area Recreation and Parks District (LARPD), nonprofit service providers, the Alameda County Housing and Community Development Department, and the Alameda County Continuum of Care.
The HOME Consortium Action Plan was also prepared in consultation with other public and private entities. The HOME Consortium Technical Advisory Committee, composed of staff from all jurisdictions in the HOME Consortium, provides policy input into the Action Plan planning process.
In Fall 2020, City of Livermore Human Services staff partnered with the Housing Authority, school district, and multiple social services providers to solicit input from community members about what social services are most needed. The process involved tabling at service locations and distributing suggestion cards, conducting digital community meetings in English and Spanish, and a survey for community members to vote on social service priorities. 213 community members participated in this process. These priority needs were shared both at a Special Meeting of the Livermore Human Services Commission on October 22, 2020, and presented to City Council at a Public Hearing on November 23, 2020.
In addition to the above outreach, under the direction of the Human Services Commission, in September 2021 and September 2022 staff sent out an additional survey to our local nonprofit services providers. The responses to the survey were used to update the needs assessment and grant priorities for the upcoming grant year. These priority needs were shared both at a Livermore Human Services Commission on October 11, 2022, as well as at a Public Hearing that was part of the November 28, 2022, Livermore City Council meeting.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)).
There are several organizations whose activities are related to the provision of affordable housing and human service programs in the City of Livermore. The City actively works with the numerous affordable housing developers, community based organizations, governmental agencies, healthcare institutions, and education providers through funding partnerships and coordination meetings to continually enhance collaboration and identify new partnership opportunities.
EXHIBIT A
560
Annual Action Plan
2023
7 Activities to address the housing needs of the homeless, extremely low-income persons with severe mental illness, and those living with HIV/AIDS center on the implementation of the EveryOne Home Plan throughout Alameda County, which is a unique collaboration among community stakeholders, cities, and Alameda County government agencies representing three separate care systems: homeless services, and mental health services that share overlapping client populations. Each of the stakeholders recognize that stable housing is a critical cornerstone to the health and well-being of the homeless and those at-risk of homelessness, and our communities.
In addition, the cities of Dublin, Livermore and Pleasanton are partnering with Axis Community Health to develop and fund a Mental Health Urgent Care program. Axis Bridge Mental Health Urgent Care program is available to all members of the community, regardless of income or insurance status. Individuals and families with urgent mental health needs will be able to call for timely access to immediate services. The Axis Bridge program will serve as a central entry point for assessment, triage, treatment, and care coordination for anyone seeking mental health treatment, regardless of insurance type or status. Like a medical urgent care setting, the Center will provide assessment and timely connection to services in a setting that is less costly to operate than an emergency department.
Once a quarter the cities of Dublin, Livermore and Pleasanton meet with Senior Service providers in the Tri-Valley to hear updates on their services provided, needs, and any other items that might need to be discussed. This meeting valuable to be able to coordinate and collaborate with the providers on a consistent basis.
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.
Coordination with Alameda County departments, local jurisdictions, East County service providers, community groups, and residences provide a broad knowledgebase of housing and social service needs within Livermore. Organizations serving the homeless, including Alameda County Health Care Services Agency, Alameda County Health Care for the Homeless, EveryOne Home, and local homeless service providers, advise on the needs of people experiencing homelessness.
The EveryOne Home collective impact initiative, which also functions as the Alameda County Homeless Continuum of Care, is supported by a community-based backbone organization, and guided by a Leadership Board comprised of jurisdictional appointed members and key community constituencies such as consumers, cities, nonprofit service providers and housing developers, businesses, law enforcement, housing authorities, and faith-based organizations.
In 2021, EveryOne Home, with the support of HUD technical assistance from Abt Associates, convened and facilitated a community process aimed at developing a model homeless response system through the framework of racial equity. The process resulted in specific crisis and permanent housing inventory recommendations. Leadership across the Continuum of Care are working together to implement this optimal system design that will effectively address the crisis
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8 needs of people experiencing homelessness and their permanent housing needs. Community stakeholders have agreed to use the racially equitable system model to guide strategic funding decisions for existing and new federal, state, and local resources.
The City of Livermore is supportive of the EveryOne Home initiatives to establish equitable system-wide outcomes and to evaluate effectiveness of programs against those outcomes. The key is to allow each City to align the plan with the local strategies to address homelessness. The updated EveryOne Home plan includes pursuing strategies that prevent people from becoming homeless, expand affordable housing, offer critical interventions that ensure the safety and dignity of people living without housing, and urgently reduce homelessness in our most impacted and vulnerable communities.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Livermore is not an entitlement jurisdiction for ESG funding.
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9 2. Agencies, groups, organizations and others who participated in the process and consultations
Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization ALAMEDA COUNTY HOUSING & COMMUNITY
DEVELOPMENT
Agency/Group/Organization Type Other government - County What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy
Non-Homeless Special Needs
Market Analysis
Economic Development
Anti-poverty Strategy
Lead-based Paint Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City of Livermore is a part of the Alameda County HOME Consortium, which includes all 9 jurisdictions. As a Consortium, there are numerous consultation meetings to discuss individual and regional strategies, approaches, and trends. The Consortium and the Local Housing Authorities consulted to hold various local community group meetings that contributed to the Analysis of Impediments regional document. In addition, the City works closely with the department to administer homelessness programs funded through the State. 2 Agency/Group/Organization ALAMEDA COUNTY HEALTHCARE FOR THE HOMELESS Agency/Group/Organization Type Services-homeless
Services-Health
Other government – County
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
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10 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City participates in monthly meetings of the ACHCH.
Consultation with ACHCH staff includes assessment of East County Services and need for general health, behavioral, mental and drug addiction services. East County is working towards implementing a Street Outreach Medical Team.
3 Agency/Group/Organization ALAMEDA COUNTY EVERYONE HOME Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City participates in all the planning meetings related to the Strategic Plan to reduce homelessness in Alameda County. The City participates in every Point-in-Time Count for the East County. 4 Agency/Group/Organization ABODE SERVICES
Agency/Group/Organization Type Services - Housing
Services-homeless
What section of the Plan was addressed by
Consultation?
Housing Needs Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
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11 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
5 Agency/Group/Organization TRI-VALLEY HAVEN
Agency/Group/Organization Type Services-Victims of Domestic Violence Services-homeless
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
6 Agency/Group/Organization AXIS COMMUNITY HEALTH
Agency/Group/Organization Type Services-Health
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
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12 7 Agency/Group/Organization OPEN HEART KITCHEN
Agency/Group/Organization Type Services-Elderly Persons Services-homeless
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Strategy
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
8 Agency/Group/Organization SPECTRUM COMMUNITY SERVCIE
Agency/Group/Organization Type Services-Elderly Persons Services-Persons with Disabilities
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
9 Agency/Group/Organization CALICO Center
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
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13 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
10 Agency/Group/Organization LEGAL ASSISTANCE FOR SENIORS Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
11 Agency/Group/Organization CITY OF LIVERMORE HOUSING AUTHORITY Agency/Group/Organization Type PHA
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Strategy
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
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14 12 Agency/Group/Organization LIVERMORE AREA RECREATION AND PARKS DISTRICT Agency/Group/Organization Type Agency - Management of Public Land or Water Resources Other government – Local
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The City coordinates and meets regularly with services providers to assess needs and establish ways to coordinate services & partnerships on a regional level.
Identify any Agency Types not consulted and provide rationale for not consulting Efforts were made to include as broad a group of community stakeholders as possible. No agency types were excluded from participation.
Other local/regional/state/federal planning efforts considered when preparing the Plan
Table 3 - Other local / regional / federal planning efforts Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care
Alameda County Housing and
Community Development
Agency
The City's goals also provide for housing and services for all income levels including homeless, persons with mental health issues and all special need populations.
Analysis of Impediments
to Fair Housing Choice
Alameda County Housing and
Community Development
Agency
The City's Action Plan activities help address the needs identified in the analysis for people experiencing homelessness and low-income families.
Narrative
The cities of Dublin, Livermore and Pleasanton regularly meet and collaborate on efforts to assess and develop capacity building for the Tri-Valley services providers within the three cities. In addition, the three cities are in the process of completing the 2023 Eastern
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15 Alameda County Human Services Needs Assessment. The updated assessment will provide a strategic framework to provide safety net services for Tri-Valley residents.
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16 AP-12 Participation - 91.401, 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The Annual Action Plan was developed through a series of community meetings, public hearings and outreach conducted by the City and the Human Services Commission (HSC). It included input from a variety of community members, organizations, agencies, the Livermore Human Services Commission, the Livermore City Council, and other stakeholders.
In Fall 2020, City of Livermore Human Services staff partnered with the Housing Authority, school district, and multiple social services providers to solicit input from community members about what social services are most needed. The process involved tabling at service locations and distributing suggestion cards, conducting digital community meetings in English and Spanish, and a survey for community members to vote on social service priorities. 213 community members participated in this process. These priority needs were shared both at a Special Meeting of the Livermore Human Services Commission on October 22, 2020, and presented to City Council at a Public Hearing on November 23, 2020.
In addition to the above outreach, under the direction of the Human Services Commission, in September 2021 and September 2022 staff sent out an additional survey to our local nonprofit services providers. The responses to the survey were used to update the needs assessment and grant priorities for the upcoming grant year. These priority needs were shared both at a Livermore Human Services Commission on October 11, 2022, as well as at a Public Hearing that was part of the November 28, 2022, Livermore City Council meeting.
The Livermore Human Services Commission considered what activities to include in the annual Action Plan as part of its grant funding recommendations at two public meetings on February 7 th and March 14th, 2023, which included opportunities for resident participation.
A public review period on the draft FY 2023-24 Action Plan began on March 25, 2023, and ended on April 24, 2023. The City of Livermore's notice of the 30-day review period and the City Council's public hearing date was noticed in both a local English- language newspaper as well as a Spanish-language newspaper. Alameda County also published notices regarding the HOME Consortium Annual Action Plan document throughout the County. The City made the draft Livermore documents available for public review on its website and at the Multi Service Center located at 3311 Pacific Avenue. A public hearing to consider Livermore's FY 2023-24 Action Plan was held at the City Council's April 24, 2023, meeting.
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17 Citizen Participation Outreach
Table 4 – Citizen Participation Outreach
Sort Order Mode of
Outreach
Target of
Outreach
Summary of
response/ attendance
Summary of
comments
received
Summary of
comments
not accepted
and reasons
URL (If
applicable)
1 Community
Outreach &
Suggestion
Cards
Minorities
Non-English
Speaking -
Specify other
language:
Spanish
Persons with
disabilities
Residents of
Public and
Assisted
Housing
People
Experiencing
Homelessness
In September 2020, 53
responses were received
from tabling and
distributing suggestion
cards, meeting flyers,
and grants information
in English and Spanish
at the Marilyn School
Food Pantry, Housing
Authority, and Asbury
Showers. Providers
distributed suggestion
cards to Meals on
Wheels clients, Open
Heart Kitchen meal
program participants,
Housing Authority
residents, and homeless
resource sites
(Vineyard). The City
also distributed a
Spanish Digital
Suggestion Card widely
on social media.
Priority Needs:
Homeless
Services, Food
and Clothing,
Youth Services,
Rental
Assistance,
Affordable
Housing,
Technology
Access
All comments
were
accepted.
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18 Sort Order Mode of
Outreach
Target of
Outreach
Summary of
response/ attendance
Summary of
comments
received
Summary of
comments
not accepted
and reasons
URL (If
applicable)
2 Public
Meeting
Minorities
Non-English
Speaking -
Specify other
language:
Spanish
Persons with
disabilities
Residents of
Public and
Assisted
Housing
In September 2020, 15
community members,
most of whom were
Latinx, participated in 2
digital meetings. One
meeting was held in
Spanish. Closed
captioning was
provided, the slides and
flyers were ADA
accessible, and the
meetings were
publicized through food
pantries, the Housing
Authority, and
multilingual social
media channels.
Priority Needs:
Language
access, Rental
Assistance,
Youth Services,
Family
Services,
Homeless
Services,
Technology
Access, Mental
Health,
especially as it
relates to the
pandemic.
All comments
were
accepted.
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19 Sort Order Mode of
Outreach
Target of
Outreach
Summary of
response/ attendance
Summary of
comments
received
Summary of
comments
not accepted
and reasons
URL (If
applicable)
3 Survey
Non-English
Speaking -
Specify other
language:
Spanish
Non-
targeted/broad
community
People
Experiencing
Homelessness
In October 2020, 145
responses were received
for a priority needs
survey that was
available in English and
Spanish. Homeless
service providers
collected paper surveys
from clients. Service
providers distributed
paper and digital flyers
in English and Spanish
with the survey's QR
code & link. Survey
results were
disaggregated by race
and income.
Priority Needs:
Mental Health
Services &
Substance Use
Programs,
Affordable
Housing,
Homeless
Services &
Emergency
Shelter, Others:
Job Programs,
Seniors
Services,
Assistance for
People with
Disabilities
All comments
were
accepted.
4 Public
Hearing
Non-
targeted/broad
community
On November 28, 2022,
the City Council held a
public hearing to obtain
public comments related
to priority housing and
community
development needs.
No comments
were received.
All comments
were
accepted.
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20 Sort Order Mode of
Outreach
Target of
Outreach
Summary of
response/ attendance
Summary of
comments
received
Summary of
comments
not accepted
and reasons
URL (If
applicable)
5 Public
Hearing
Non-
targeted/broad
community
On April 24, 2023, the
City Council held a
public hearing to obtain
public comments related
to the annual action
plan.
All comments
were
accepted.
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21 Expected Resources
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
The City of Livermore's anticipates receiving federal Community Development Block Grant (CDBG) allocations and HOME Investment Partnerships Program (HOME) funds through the Alameda County HOME Consortium during FY 2020-2024.
Anticipated Resources
Table 5 - Expected Resources – Priority Table
Program Source
of Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of
ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public
Services 404,865 0 0 404,865 440,000
The City anticipates receiving
approximately $440,000 of CDBG
allocation each year of the
Consolidated Plan of its Five-Year
Consolidated Plan.
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22 Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
The City leverages its CDBG entitlement funding and HOME Investment Partnership program funding with additional resources derived from local development fees as well as general City funds. Local funding sources include the following- Housing In-lieu (In- lieu) funds that are allocated solely for housing projects and/or programs; Social and Human Service Facility Fees (HSFF) that are exclusively allocated to capital projects that support human services projects targeting very-low and low-income persons; and Social Opportunity Endowment (SOE) funds that are allocated to public service programs assisting very-low and low-income persons.
HOME Investment Partnership funds are earmarked for projects that provide tenant-based rental assistance to domestic violence survivors and people experiencing homelessness. The allocation of HOME funds is offered through the Alameda County HOME Consortium, of which the City of Livermore is a member.
City General funds are used for specific projects such as the operation of the Multi-Service Center, 2-1-1, and homeless services. For Fiscal Year 2023-24 the City of Livermore will contribute general funds for housing and supportive services for those experiencing homeless services.
If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
The City of Livermore has acquired several vacant parcels for the future development of affordable housing that is consistent with the City's goals and priorities as outlined in the City's Five-Year Consolidated Plan and the City’s General Plan Housing Element. The City also continues to support the operation of the Multi-Services Center, which is a City-owned building providing offices for non- profit services providers and helps address the need for increasing access to critical services.
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23 Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information
Table 6 – Goals Summary
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Rental
Assistance
2020 2024 Affordable
Housing
City-wide Housing CDBG: $62,707 Tenant-based rental assistance / Rapid Rehousing: 18
Households Assisted
2 Public
Services
2020 2024 Homeless
Non-Homeless
Special Needs
Non-Housing
Community
Development
City-wide Community
Development
CDBG: $60,730 Public service activities other
than Low/Moderate Income
Housing Benefit: 350 Persons
Assisted
3 Public
Facilities
2020 2024 Homeless
Non-Housing
Community
Development
City-wide Community
Development
CDBG:
$200,456
CDBG Prior
Year
Entitlement:
$400,000
Public Facility or Infrastructure
Activities other than
Low/Moderate Income Housing
Benefit: 100 Person Assisted
Other: 2 Other
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24 Goal Descriptions
1 Goal Name Rental Assistance
Goal
Description
Provide rental assistance to target populations as well as people economically impacted by a disaster or emergency, such as the COVID 19 pandemic
2 Goal Name Public Services
Goal
Description
Support public service programs for low-income community members, preserving safety net services for families and individuals who are underserved or impacted by a disaster or emergency such as the COVID 19 pandemic
3 Goal Name Public Facilities
Goal
Description
Acquire and make improvements, including ADA accessibility and emergency preparedness, to public facilities, such as curbs and sidewalks, neighborhood parks and recreational improvements, homeless facilities, and other public facilities/community centers
Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2) The City anticipated adding at least 100 affordable housing units throughout the FY 2020-2024 Consolidated Plan period through 3 projects and is on target to meet that goal. In addition to creating 23 new housing units for persons experiencing homelessness (plus one on-site resident manager’s unit), the Vineyard Housing and Services project will expand an existing food and homeless services site to provide critical infrastructure for addressing the City's strategic plan goals. Vineyard is currently under construction with an anticipated completion date of September 2023. The Ageno Apartments project was completed in 2019 and provided 32 unit affordable units for 55 years to households with incomes up to 50% of the median income and The Avance project, completed in October 2022, provides 44 services-enriched housing units targeted to persons with developmental disabilities.
In the upcoming program year, the City expects to serve over 468 low-income Livermore community members through its annual CDBG entitlement.
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25 AP-35 Projects - 91.420, 91.220(d)
Introduction
This section of the Livermore Action Plan includes the proposed projects and activities to be undertaken by the City of Livermore to address the priority needs and goals identified in the Housing and Community Development Strategic Plan contained in the FY 2020-2024 Consolidated Plan. The projects described in this section are funded with FY 2023-24 federal resources from the Community Development Block Grant Program (CDBG) and HOME Investment Partnerships Program (HOME). Several projects that the City funds through its Housing and Human Services Grants (HHSG) Program, which utilizes local funding sources such as the Livermore Social Opportunity Endowment (SOE), In-Lieu Housing Funds, and Human Services Facilities Fee Funds, are not included in this project list.
Table 7 – Project Information
# Project Name
1 Tri-Valley Haven- Emergency Shelter Rebuild
2 Abode-Tenant Based Rental Assistance (TBRA)
3 Tri-Valley Haven - Tenant Based Rental Assistance (TBRA) 4 Section 108 Loan Repayment-Axis Medical Clinic
5 Section 108 Loan Repayment - Hagemann Farm
6 Spectrum Community Services - Meals on Wheels
7 Open Heart Kitchen- Livermore Senior Meal Program
8 Administration: Support and Expand Community Services
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The City of Livermore allocates its annual Housing and Human Services Grants Program funds to support the widest-ranging level of underserved needs in the community. The funding is allocated to a variety of housing and public service projects and activities to help address the priority needs identified in the five-year Consolidated Plan. Local funds such as the City’s Social Opportunity Endowment, Human Services Facilities Fee, and the In-Lieu Housing Fund leverage federal funding. The main obstacle to addressing underserved needs is the excess of need over available funding and the downward trend in funding availability from a variety of sources. In preparing its 2020–2024 priorities, the City consulted with community-based service providers, residents, and City departments and boards. These entities helped to establish priority needs and objectives and identified the projects and activities that would best address those objectives.
The main obstacles to addressing underserved needs are:
1. The ongoing and downward trend in funding availability from a variety of sources, particularly in CDBG funds
2. Lack of accessible public information regarding existing social services
3. Lack of affordable housing compared to the growing demand
4. Lack of a homeless strategic framework
5. Lack of linguistically accessible services, particularly for Livermore’s low-income Latino population
6. Economic impacts of the COVID-19 public health emergency
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26 AP-38 Project Summary
Project Summary Information
1 Project Name Tri-Valley Haven- Emergency Shelter Rebuild Target Area City-wide
Goals Supported Public Facilities
Needs Addressed Community Development
Funding CDBG: $483,846
Description Demolition and rebuild of an Emergency Shelter Target Date 6/30/2025
Estimate the number and type of
families that will benefit from the
proposed activities
Tri-Valley Haven anticipates serving 100 low-income Livermore individuals per year once the project is completed.
Location Description Confidential Location
Planned Activities Demolition and rebuild an Emergency Shelter along with relocation cost to move the current residence out of the existing shelter while the shelter is being rebuilt. The City is planning on using prior year entitlement funds in the amount of $400,000 plus FY 2023-24 Entitlement in the amount of $83,846 toward this project for a total of $483,846.
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27 2 Project Name Abode-Tenant Based Rental Assistance (TBRA) Target Area City-wide
Goals Supported Rental Assistance
Needs Addressed Housing
Homeless
Funding CDBG: $33,000
Description Abode-Tenant Based Rental Assistance (TBRA) Case Management Target Date 6/30/2024
Estimate the number and type of
families that will benefit from the
proposed activities
Abode is estimated to provide housing and case management services to 8 extremely- low-income and very low-income homeless Livermore households.
Location Description Citywide
Planned Activities Provide housing subsidies, case management, mental health, educational/employment assistance, financial literacy, children/parenting services, and connections to community resources, for up to two years. CDBG funds will pay for Case Management.
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28 3 Project Name Tri-Valley Haven - Tenant Based Rental Assistance Target Area City-wide
Goals Supported Rental Assistance
Needs Addressed Housing
Funding CDBG: $29,707
Description Assist clients of domestic violence with case management and tenant rental assistance for housing to promote self-sufficiency.
Target Date 6/30/2024
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 10 Livermore domestic violence survivors and families will benefit from the proposed activities.
Location Description Citywide
Planned Activities Provide case management to domestic violence survivors receiving rental subsidies.
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29 4 Project Name Section 108 Loan Repayment-Axis Medical Clinic Target Area City-wide
Goals Supported Public Facilities
Needs Addressed Community Development
Funding CDBG: $27,885
Description Funds will be used to pay principal and interest installments on loan used to develop the new Axis community health center.
Target Date 6/30/2024
Estimate the number and type of
families that will benefit from the
proposed activities
Not Applicable
Location Description 5925 W Las Positas Blvd, Pleasanton CA 94588 Planned Activities Planned repayment of Section 108 loan principal and interest
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30 5 Project Name Section 108 Loan Repayment - Hagemann Farm Target Area City-wide
Goals Supported Public Facilities
Needs Addressed Community Development
Funding CDBG: $88,725
Description Funds will be used to pay principal and interest installments on loan used to acquire Hagemann Farm.
Target Date 6/30/2024
Estimate the number and type of
families that will benefit from the
proposed activities
Not Applicable
Location Description 455 Olivina Ave, Livermore, CA 94551 Planned Activities Planned repayment of Section 108 loan principal and interest
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31 6 Project Name Spectrum Community Services - Meals on Wheels Target Area City-wide
Goals Supported Public Services
Needs Addressed Community Development
Funding CDBG: $37,730
Description Spectrum Community Services provides a Meals on Wheels program in Livermore, ensuring the delivery of nutritious meals and safety checks for homebound, elderly Livermore residents.
Target Date 6/30/2024
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 100 homebound Livermore seniors will benefit from the proposed activities.
Location Description Citywide
Planned Activities Deliver nutritious meals and provide safety checks to homebound elderly Livermore residents.
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32 7 Project Name Open Heart Kitchen- Livermore Senior Meal Program Target Area City-wide
Goals Supported Public Services
Needs Addressed Community Development
Funding CDBG: $23,000
Description Open Heart Kitchen serve nutritious prepared meals to seniors in Livermore.
Target Date 6/30/2024
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 250 Senior residents will benefit from the proposed activities.
Location Description 4444 East Avenue, Livermore CA 94550 Planned Activities Deliver nutritious meals to Seniors at the Robert Livermore Community Center in Livermore
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33 8 Project Name Administration: Support and Expand Community Services Target Area City-wide
Goals Supported Rental Assistance
Public Services
Public Facilities
Needs Addressed Housing
Homeless
Supportive Housing
Community Development
Funding CDBG: $80,972
Description Administration: Support and expand community services.
Target Date 6/30/2024
Estimate the number and type of
families that will benefit from the
proposed activities
Not Applicable
Location Description Citywide
Planned Activities Administration: Support and expand community services.
EXHIBIT A
587
Annual Action Plan
2023
34 AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed
CDBG public service and capital funds will be made available throughout the City of Livermore. Funds will be distributed through the City of Livermore's Housing and Human Services Grant process. Organizations that are awarded program and project funding may have their main offices located in other cities within Alameda County (such as Dublin, Pleasanton, Fremont, Oakland, and Hayward).
Services may be provided in neighboring jurisdictions, such as the cities of Pleasanton and Dublin, where funded agencies serve Livermore residents as part of services provided within the greater Tri-Valley area. However, all Livermore funded activities are required to serve only the City of Livermore eligible households.
Geographic Distribution
Table 8 - Geographic Distribution
Target Area Percentage of Funds
City-wide 100
Rationale for the priorities for allocating investments geographically For many programs and projects funded with CDBG funds, the exact location of the activity is not determined before funding the program as a whole. Some agencies provide services to the City of Livermore and to the Tri-Valley area, which is comprised of the cities of Livermore, Dublin, and Pleasanton. To leverage and maximize federal funding resources, cities in the Tri-Valley collaborate to ensure adequate coverage of needed services for the area. Examples of collaborative investments between the three cities include allocating funds to Open-Heart Kitchen, which provides hot meals to seniors and homeless individuals in Livermore, Dublin, and Pleasanton, and the Axis Community Health Facility in Pleasanton, which delivers medical services to Livermore, Dublin, and Pleasanton residents to accommodate the geographic need.
Discussion
Livermore, in collaboration with its community partners, will continue to provide services to its residents citywide. In response to the 2011 Eastern Alameda County Human Services Needs Assessment Report and Livermore’s most recent community needs workshops,
EXHIBIT A
588
Annual Action Plan
2023
35 Livermore will continue to focus on the changing demographics and needs identified in existing assessments and annual community planning processes. Priority needs include those of priority populations such as seniors, low-income families of color, community members experiencing homelessness, and people with disabilities.
EXHIBIT A
589
Annual Action Plan
2023
36 AP-75 Barriers to affordable housing -91.420, 91.220(j) Introduction
The City of Livermore utilizes a variety of its federal and local funding sources to incentivize affordable housing development in Livermore. The City maintains an Affordable Housing Fund to assist in the development and preservation of affordable housing and to help fund other housing related programs that assist lower income residents. The City typically generates an average of $500,000 per year from its impact fees that are placed in the Affordable Housing Fund to cover costs related to the acquisition, construction, and permanent financing of affordable housing units. These funds are leveraged with other State grants, including the Local Housing Trust Fund Grant and Permanent Local Housing Allocation Grant, secured by the City of Livermore for the development of affordable housing units.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The City of Livermore has adopted three local ordinances to assist in addressing the adverse effects of public policies that can serve as barriers to affordable housing. The ordinances require developers of both new residential and new non-residential developments to contribute to the City's affordable housing stock and to the development of infrastructure and facilities needed for delivering social services such as childcare, community care, and senior services. In addition, the City's Inclusionary Housing Ordinance requires that a portion of all units in a residential development be set aside as affordable for low- and moderate-income households. Residential projects of 10 units or less are not required to construct affordable housing units but must pay the affordable housing in-lieu fee.
Housing units produced as part of the State density bonus requirements are not subject to the City's inclusionary housing fee requirement. This ordinance effectively helps overcome market constraints to the provision of affordable housing by requiring developers to build a percentage of affordable units as part of their projects. The City will continue to implement and strengthen the ordinance to facilitate the production of affordable housing and review new policy options to encourage and facilitate the production of affordable units.
The Ordinance also has a "must build" requirement that affordable units be constructed on-site, which helps offset past market trends towards creating more expensive, low-density homes on available land. This requirement augments the City's affordable housing stock and provides an opportunity for lower-income households to enter the home ownership market. As almost all residential properties in Livermore are under private ownership, and even with the inclusionary housing fees, the City and nonprofit agencies have difficulty competing in the private market for land on which to develop affordable housing. Additionally, the Ordinance promotes mixed-
EXHIBIT A
590
Annual Action Plan
2023
37 income housing dispersed throughout the city, rather than concentrating affordable housing in specific locations, consistent with goals to achieve a socioeconomically integrated community, and provides residents within affordable housing units with access to services and amenities such as parks, transit, and schools that are available in or near market-rate developments.
Discussion
The need for affordable housing has never been greater and the City continues to use its local financial resources and regulatory tools to produce affordable housing opportunities.
EXHIBIT A
591
Annual Action Plan
2023
38 AP-85 Other Actions - 91.420, 91.220(k)
Introduction
This section describes actions that the City of Livermore plans to undertake in the program year and during the Consolidated Plan period (FY 2020-2024) to address the priority needs of the underserved residents of Livermore.
Actions planned to address obstacles to meeting underserved needs In addition to utilizing local, state, and federal funds to support housing and human service provision, the City of Livermore will continue to administer three local ordinances that help address public service funding gaps. The need for more accessible public information regarding social services will be addressed by continually improving the Human Services website, continuing to develop and share communications regarding local human services, and prioritizing case management and service navigation in Housing and Human Service Grant funding decisions.
The City Council will continue working closely with staff to identify programs and strategies that align local needs and available resources to provide immediate health, safety, housing, and dignity measures to individuals and families experiencing homelessness. The City is also currently piloting several homeless and crisis stabilization programs, including a mental health urgent care program, and pursuing Substance Use Disorder (SUD)inpatient and outpatient services.
Actions being taken to address the lack of linguistically accessible services include translating Housing and Human Services resources into Spanish, updating webpage information, and assessing language access as part of the grant application scoring process.
Actions planned to foster and maintain affordable housing The City is addressing the lack of affordable housing by supporting and funding the development of new construction and the rehabilitation of affordable rental housing developments targeting households with incomes at or below fifty percent of the area median income (AMI). The City also funds nonprofit organizations with programs helping community members access and maintain affordable housing. Livermore prioritizes the development of units and implementation of housing programs that address the needs of priority groups, including individuals with disabilities, transitional age ("TAY") youth, large families, domestic violence survivors, seniors, and people experiencing homelessness. Through its Livermore Housing First initiative, the City is focused on developing permanent housing opportunities for community members experiencing homelessness. The City also continues to support and further explore the provision of emergency and transitional housing for these community members.
There are currently three City-funded affordable housing projects planned for the 2020-2024 Consolidated Plan Period that will provide at least 100 affordable units to a range of target populations, including people with developmental disabilities, people experiencing
EXHIBIT A
592
Annual Action Plan
2023
39 homelessness, and seniors.
The City also promotes affordable homeownership for low and moderate-income households through the City’s mortgage assistance and Below Market Rate (Inclusionary) purchase programs.
Actions planned to reduce lead-based paint hazards
Incidences of lead paint that come to the City's attention are addressed for low-income residents through the Alameda County Healthy Homes program.
Actions planned to reduce the number of poverty-level families The City of Livermore places a high value on the efforts and services that focus on preventing and reducing the number of community members experiencing poverty. The City and its partners coordinate on a diverse range of programs and services to support families living in poverty, including the Multi-Service Center. In addition to HUD CDBG and HOME funds, Livermore utilizes local funding sources to improve the lives of low-income families through its Housing and Human Services Grants program.
The City of Livermore will also continue participating in the Tri-Valley Anti-Poverty Collaborative, which brings together local jurisdictions, philanthropic institutions, social service providers, and community leaders to address issues of hidden poverty in the Tri-Valley Area.
The City will also continue to advance local efforts creating employment opportunities for low- income community members that are described in the City’s 2020-2025 Economic Development Strategic Plan and the FY2020-2024 Consolidated Plan Economic Development Market Analysis (MA-45).
Actions planned to develop institutional structure
The Housing and Human Services Division, which is part of the Community Development Department, has the primary responsibility for managing the development and implementation of affordable housing and human services programs. The City partners with local organizations to provide locally and federally funded human services through the Housing and Human Services Grants program. The City of Livermore Human Services Commission provides strategic guidance for the HHSG program by helping to identify priority community needs, evaluating grant performance, providing funding recommendations to Livermore City Council.
In the upcoming program year, the City of Livermore will continue to partner with the City’s collaborative and active ecosystem of community-based organizations to deliver social, educational, and recreational services. The City will also continue to work with its partners and County agencies to address gaps in the institutional delivery structure and improve service accessibility for East County community members. Examples of planned actions include working with neighboring jurisdictions to build capacity for current service providers, helping County agencies better understand local service needs, and identifying ways to partner with faith
EXHIBIT A
593
Annual Action Plan
2023
40 communities on streamlining resources and support for local service providers.
Actions planned to enhance coordination between public and private housing and social service agencies
The Housing and Human Services Division, which is part of the Community Development Department, has the primary responsibility for managing the development and implementation of affordable housing and human services programs. The City partners with local organizations to provide locally and federally funded human services through the Housing and Human Services Grants program. The City of Livermore Human Services Commission provides strategic guidance for the HHSG program by helping to identify priority community needs, evaluating grant performance, providing funding recommendations to Livermore City Council.
In the upcoming program year, the City of Livermore will continue to partner with nonprofit housing organizations, the Livermore Housing Authority, and County social service agencies to produce more affordable housing, strengthen local nonprofit capacity, and increase access to critical safety net services for communities with the greatest barriers.
Discussion
In the upcoming program year, the City of Livermore will continue providing affordable housing opportunities and social services that meet the needs of low-income Livermore community members. The City continues to work proactively to implement its housing goals, policies, and programs that include addressing and mitigating potential obstacles, both market and governmental, to housing. The City will continue partnerships with other jurisdictions, cities, and non-profits to meet its goals.
The City of Livermore will continue to implement programs and policies that help community members navigate economic impacts of the COVID-19 public health emergency, such as eviction prevention services for renters and Human Services Grants providing critical safety net and crisis stabilization services.
EXHIBIT A
594
Annual Action Plan
2023
41 Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) Introduction
One project typically generates program income for the City of Livermore: the Housing Rehabilitation program. We do not anticipate receiving any program income from the Housing Rehabilitation program in the upcoming fiscal year.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.
1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 95.00%
EXHIBIT A
595
CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing --The jurisdiction will affirmatively further fair housing.
Uniform Relocation Act and Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, (42 U.S.C. 4601-4655) and implementing regulations at 49 CFR Part 24. It has in effect and is following a residential anti-displacement and relocation assistance plan required under 24 CFR Part 42 in connection with any activity assisted with funding under the Community Development Block Grant or HOME programs.
Anti-Lobbying --To the best of the jurisdiction's knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
Authority of Jurisdiction --The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations.
Consistency with plan --The housing activities to be undertaken with Community Development Block Grant, HOME, Emergency Solutions Grant, and Housing Opportunities for Persons With AIDS funds are consistent with the strategic plan in the jurisdiction’s consolidated plan.
Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) and implementing regulations at 24 CFR Part 75.
Signature of Authorized Official
Date
Title
EXHIBIT B
596
Specific Community Development Block Grant Certifications The Entitlement Community certifies that:
Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105.
Community Development Plan -- Its consolidated plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that that have been developed in accordance with the primary objective of the CDBG program (i.e., the development of viable urban communities, by providing decent housing and expanding economic opportunities, primarily for persons of low and moderate income) and requirements of 24 CFR Parts 91 and 570.
Following a Plan -- It is following a current consolidated plan that has been approved by HUD.
Use of Funds -- It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low- and moderate-income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include CDBG-assisted activities which the grantee certifies are designed to meet other community development needs having particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available (see Optional CDBG Certification).
2. Overall Benefit. The aggregate use of CDBG funds, including Section 108 guaranteed loans, during program year(s) _________________________[a period specified by the grantee of one, two, or three specific consecutive program years], shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period.
3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108 loan guaranteed funds, by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds.
In addition, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment.
Excessive Force -- It has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction.
EXHIBIT B
597
Compliance with Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) and the Fair Housing Act (42 U.S.C. 3601-3619) and implementing regulations.
Lead-Based Paint -- Its activities concerning lead-based paint will comply with the requirements of 24 CFR Part 35, Subparts A, B, J, K and R.
Compliance with Laws -- It will comply with applicable laws.
Signature of Authorized Official
Date
Title
EXHIBIT B
598
OPTIONAL Community Development Block Grant Certification Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having particular urgency as specified in 24 CFR 570.208(c):
The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG- assisted activities which are designed to meet other community development needs having particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs.
Signature of Authorized Official
Date
Title
EXHIBIT B
599
Specific HOME Certifications
The HOME participating jurisdiction certifies that:
Tenant Based Rental Assistance -- If it plans to provide tenant-based rental assistance, the tenant-based rental assistance is an essential element of its consolidated plan.
Eligible Activities and Costs -- It is using and will use HOME funds for eligible activities and costs, as described in 24 CFR §§92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in §92.214.
Subsidy layering -- Before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Signature of Authorized Official
Date
Title
EXHIBIT B
600
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING CERTIFICATION:
Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
EXHIBIT B
601
OMB Number: 4040-0004
Expiration Date: 11/30/2025
* 1. Type of Submission: * 2. Type of Application:
* 3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier: 5b. Federal Award Identifier:
6. Date Received by State: 7. State Application Identifier:
* a. Legal Name:
* b. Employer/Taxpayer Identification Number (EIN/TIN): * c. UEI:
* Street1:
Street2:
* City:
County/Parish:
* State:
Province:
* Country:
* Zip / Postal Code:
Department Name: Division Name:
Prefix: * First Name:
Middle Name:
* Last Name:
Suffix:
Title:
Organizational Affiliation:
* Telephone Number: Fax Number:
* Email:
* If Revision, select appropriate letter(s):
* Other (Specify):
State Use Only:
8. APPLICANT INFORMATION:
d. Address:
e. Organizational Unit:
f. Name and contact information of person to be contacted on matters involving this application:
Application for Federal Assistance SF-424
Preapplication
Application
Changed/Corrected Application
New
Continuation
Revision
02/27/2023
B-23-MC-06-0041
City of Livermore
94-6000359 KGBMZK3CQF36
1052 South Livermore Ave
Livermore
CA: California
USA: UNITED STATES
94550-4899
Community Development Dept Housing and Human Services
Mr. Josh
Thurman
Human Services Program Manager
925-960-4592
[email protected]
EXHIBIT B
602
* 9. Type of Applicant 1: Select Applicant Type:
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
11. Catalog of Federal Domestic Assistance Number:
CFDA Title:
* 12. Funding Opportunity Number:
* Title:
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
* 15. Descriptive Title of Applicant's Project:
Attach supporting documents as specified in agency instructions.
Application for Federal Assistance SF-424
C: City or Township Government
US Department of Housing and Urban Development
14-218
Community Development Block Grants/Entitlement Grants
2023
Community Development Block Grant Entitlement
City of Livermore, CA
Community Development Block Grant Entitlement
FY 2023-24
View AttachmentsDelete AttachmentsAdd Attachments
View AttachmentDelete AttachmentAdd Attachment
EXHIBIT B
603
* a. Federal
* b. Applicant
* c. State
* d. Local
* e. Other
* f. Program Income
* g. TOTAL
.
Prefix: * First Name:
Middle Name:
* Last Name:
Suffix:
* Title:
* Telephone Number:
* Email:
Fax Number:
* Signature of Authorized Representative: * Date Signed:
18. Estimated Funding ($):
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the st atements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001) ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcem ent or agency specific instructions.
Authorized Representative:
Application for Federal Assistance SF-424
* a. Applicant
Attach an additional list of Program/Project Congressional Districts if needed. * b. Program/Project
* a. Start Date: * b. End Date:
16. Congressional Districts Of:
17. Proposed Project:
10 10
Add Attachment Delete Attachment View Attachment
07/01/2023 06/30/2024
404,865.00
0.00 0.00
0.00 0.00
0.00 404,865.00
a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372.
Yes No
Add Attachment Delete Attachment View Attachment
** I AGREE
Mariana
Marysheva
City Manager
925-960-4040
[email protected]
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? If "Yes", provide explanation and attach
EXHIBIT B
604
OMB Number: 4040-0009
Expiration Date: 02/28/2025
ASSURANCES - CONSTRUCTION PROGRAMS
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0042), Washington, DC 20503.
Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant:, I certify that the applicant:
NOTE:
1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning,
management and completion of project described in
this application.
2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State,
the right to examine all records, books, papers, or
documents related to the assistance; and will establish a proper accounting system in accordance with
generally accepted accounting standards or agency
directives.
3. Will not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal
awarding agency directives and will include a covenant
in the title of real property acquired in whole or in part with Federal assistance funds to assure non-
discrimination during the useful life of the project.
4. Will comply with the requirements of the assistance
awarding agency with regard to the drafting, review and approval of construction plans and specifications.
5. Will provide and maintain competent and adequate
engineering supervision at the construction site to
ensure that the complete work conforms with the
approved plans and specifications and will furnish
progressive reports and such other information as may be required by the assistance awarding agency or State.
6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.
7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational
conflict of interest, or personal gain.
8. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards of merit systems for programs funded
under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
9. Will comply with the Lead-Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
10. Will comply with all Federal statutes relating to non- discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race,
color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681
1683, and 1685-1686), which prohibits discrimination
on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29) U.S.C.
§794), which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as
amended (42 U.S.C. §§6101-6107), which prohibits
discrimination on the basis of age; (e) the Drug Abuse
Office and Treatment Act of 1972 (P.L. 92-255), as
amended relating to nondiscrimination on the basis of
drug abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statue(s)
under which application for Federal assistance is being made; and (j) the requirements of any other
nondiscrimination statue(s) which may apply to the
application.
Previous Edition Usable Authorized for Local Reproduction Standard Form 424D (Rev. 7-97) Prescribed by OMB Circular A-102
EXHIBIT B
605
11. Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is
acquired as a result of Federal and federally-assisted
programs. These requirements apply to all interests in real property acquired for project purposes regardless of
Federal participation in purchases.
12. Will comply with the provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political
activities of employees whose principal employment
activities are funded in whole or in part with Federal funds.
13. Will comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§327-
333) regarding labor standards for federally-assisted
construction subagreements.
14. Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more.
15. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-
190) and Executive Order (EO) 11514; (b) notification
of violating facilities pursuant to EO 11738; (c)
protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency
with the approved State management program
developed under the Coastal Zone Management Act of
1972 (16 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) implementation
Plans under Section 176(c) of the Clean Air Act of
1955, as amended (42 U.S.C. §§7401 et seq.); (g)
protection of underground sources of drinking water
under the Safe Drinking Water Act of 1974, as
amended (P.L. 93-523); and, (h) protection of
endangered species under the Endangered Species
Act of 1973, as amended (P.L. 93-205).
16. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §§469a-1 et seq).
18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non-Profit
Organizations."
19. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
SF-424D (Rev. 7-97) Back
APPLICANT ORGANIZATION DATE SUBMITTED
City Manager
City of Livermore
20. Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award
recipients or a sub-recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial
sex act during the period of time that the award is in
effect or (3) Using forced labor in the performance of the award or subawards under the award.
EXHIBIT B
606
CITY COUNCIL STAFF REPORT
ITEM NO. 10.1
DATE:
April 24, 2023
TO:
Honorable Mayor and City Council
FROM:
Marianna Marysheva, City Manager
SUBJECT:
Supplemental materials received prior to the meeting.
RECOMMENDED ACTION
SUMMARY
These materials were posted online and made available to the public at the same time that they were distributed to the City Council.
5.3 Resolutions designating the City Manager as the City's agent for federal and state disaster assistance and naming the City Engineer and Assistant City Engineers as the City Manager’s designees and appropriating $802,000 in funding in FY 2022-23 for 2023 Storm Capital Improvement Programs.
Material: Storm Damage Location Map
5.11 Resolution authorizing a supplemental appropriation in the amount of $2,755,000 to Fiscal Year 2023-24 and awarding and authorizing execution of an agreement with Pavement Coatings Co., in an amount not-to-exceed $2,275,101, for construction of the 2021 Slurry Seal, Project No. 2021-
04. Material: Correction Memo
6.1 Hearing to consider a resolution approving the first substantial amendment to the City of Livermore’s U.S. Department of Housing and Urban Development Fiscal Year 2022-23 Action Plan, authorizing the City Manager to negotiate and execute any related documents, and approving a supplemental appropriation in the amount of $64,610 of Human Service Facility Fee funds to support Axis Community Health
Material: PowerPoint Presentation
6.2 Hearing to consider the City of Livermore’s Community Development Block Grant and HOME Investment Partnership Program's Annual Action Plan for FY 2023-24 and authorize submittal to the U.S. Department of Housing and Urban Development.
Material: PowerPoint Presentation
607
8.0 Council Committee Reports and Matters Initiated by City Manager, City Attorney, Staff, and Council Members
Material: Council Reports
DISCUSSION
ATTACHMENTS
1. Supplemental Materials
Prepared by: Debbie Elam
Acting Assistant City Clerk
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
608
This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. The City of Livermore is not responsible for misuse or errors or omissions on this map. All information should be confirmed.
City of Livermore, 2023 New Years Storm Sites
50,400
Information Technologies, GIS Division, City of Livermore 8,400.0
Legend
1:
NAD_1983_2011_StatePlane_California_III_FIPS_0403_Ft_US Feet0 8,400.04,200.00 Notes
1/5/2023Date Printed:
City Limits
Major Streets (> 62,500)
Creeks
Public Facilities (4500-100000)
Park Names (4500-100,000)
Lakes
Creeks
Public Facilities
Fire Station
Police Facility
Other Gov't Facility
Schools
Parks
Airport
Fire Station
Police Facility
Other Gov't Facility
3 5
11 6
4 7
10 12
17 2023 LIST OF PROJECTS
1) ARROYO LAS POSITAS @ EL CHARRO ROAD
2) ARROYO MOCHO TRAIL BRIDGE @ W JACK LONDON BLVD.
3) LAS POSITAS GOLF COURSE
4) LIVERMORE AIRPORT FBO-1 BUILDING
5) AIRWAY BOULEVARD CULVERT-I580
6) COLLIER CREEK ROAD COLVERT @ COLLIER CANYON CREEK
7) ARROYO MOCHO TRAIL @ STANLEY BOULEVARD
8) ARROYO MOCHO TRAIL NEAR MURRIETA BOULEVARD
9) TRAIL AT ARROYO MOCHO NEAR MURRIETA BOULEVARD
10) ARROYO MOCHO TRAIL @ HOLMES STREET
11) ARROYO MOCHO TRAIL @ ANZA WAY
12) ARROYO MOCHO TRAIL BY CREEK ROAD
13) ARROYO MOCHO TRAIL BY ARROYO ROAD
14) ARROYO MOCHO TRAIL @ ROBERTSON PARK
15) ARROYO MOCHO TRAIL @ CHATEAU WAY
16) ARROYO MOCHO TRAIL @ ROBERTSON PARK
17) ARROYO MOCHO TRAIL UNDER CONCANNON BRIDGE
18) WENTE TREET TRAIL SOUTH OF CONCANNON BRIDGE
19) TRAIL @ 2377 TREADWELL STREET
20) VASCO ROAD & DALTON ROAD
21) LAUGHLIN ROAD @ ARROYO LAS POSITAS
22) GREENVILLE ROAD UNDERPASS @ RR
23) P STREET UNDERPASS
24) LARPD - SYCAMORE PARK TRAIL @ WETMORE ROAD
25) LARPD - SYCAMORE PARK TRAIL @ ARROYO DEL VALLE
26) PORTOLA AVE NEAR SHEA
27) SPRINGTOWN GOLF DRIVE DRAINAGE CHANNEL
28) HOLDENER PARK CULVERT
29) VARIOUS LOCATIONS - TEMPORARY EMERGENCY PROTECTIVE
MEASURES (BARRICADES, WARNING SIGNS, SAND BAGS,
DEBRIS REMOVAL)
21 8
9 18
23 19
20 22
21 14
16 25
24 Date: 4/21/2023
27 26
15 13
28 Item 5.3
Storm Location Map
609
INTEROFFICE ME MORAN DU M
Date: April 24, 2023
To: Marianna Marysheva, City Manager
From: Paul Spence, Community Development Director (fJ
Via: Bob Vinn, City Engineer�
Subject: April 24, 2023, City Council Agenda Item 5.11 - Resolution authorizing a supplemental appropriation in the amount of $2,755,000 to Fiscal Year 2023-24 and awarding and authorizing execution of an agreement with Pavement Coatings Co. In an amount not-to-exceed $2,275,101, for the construction of the 2021 Slurry Seal, Project No. 2021-04
This memo is to inform you of an error in the first bullet under Recommended Action. The bullet should read: "1. Authorizing a supplemental appropriation of Solid Waste & Recycling Impact Fees (Fund 344) in the amount of $55,000 from FY 2022-23 to FY 2023-24 and $510,000 to FY 2023-24."
The rest of the staff report including the Fiscal and Administrative Impact section and the resolution are correct and need no adjustment.
Item 5.11
Correction Memo
610
1 First Substantial Amendment
to the City’s HUD Approved
Fiscal Year (FY) 2022-23 Action Plan
Public Hearing
April 24, 2023
Presented by Amy Walker, Human Services Management Analyst I Action Plan Overview
• Submittal of an Annual Action Plan
to HUD
is required to receive
federal funding
The City
is an entitlement recipient
of Community Development Block
Grant (CDBG) funds from the
Federal Department
of Housing
and
Urban Development (HUD)
A Substantial Amendment to an
Action Plan
is required when an
activity’
s purpose, scope, location,
or beneficiaries are substantially
changed
1 2
Item 6.1
PowerPoint Presentation
611
2 First Substantial Amendment
• Reassign $105,033 of leftover prior year’s entitlement funding to the FY
2022-23 capital CDBG projects which include paying our
Section 108 Loan’
s Principal and Interest and the Tenant Based
Rental Assistance Programs (TBRA).
•
Leftover prior year entitlements were unspent funding in FY 2016 and FY
2017 for a rehabilitation project, TBRA programs, and
Section 108 payments.
•
Allocate $15,214 of prior year entitlement funding to Tri-Valley Havens T
enant Based Rental Assistance Program
• Remove CDBG funding and add a supplemental appropriation from the
Human Service Facility Fee Fund in the amount of $64,610 for Axis
Community Health’s New Service Site Project
Recommendation
Staff recommends the City Council
• Adopt a resolution approving the Fi rst Substantial Amendment to the City of Livermore’
s HUD approved FY 2022-23 Annual Action Plan
• Authorize the City Manager to negotiate and execute related documents,
agreements, and modifications with the U.S Department
of Housing and Urban Development (HUD) and the subgrantees Tri- Valley Haven and Axis Community Health
• Approve a supplemental appropriati on in the amount of $64,610 from the
Human Service Facility Fee Fund in FY 2022-23.
3 4
Item 6.1
PowerPoint Presentation
612
1 Action Plan FY 2023-24
July 1, 2023 – June 30, 2024
Public Hearing
April 24, 2023
Presented by Amy Walker, Human Services Management Analyst I HUD National Objectives
1. Benefiting low-and-moderat e-income (LMI) persons
2. Assisting in the prevention and/or elimination of slums and blight
3. Meeting an urgent need that poses an immediate threat to health and safety
1 2
Item 6.2
PowerPoint Presentation
613
2 Priority Needs and Goals
Creating economic
opportunities
• Creating suitable living
environments
• Providing decent
affordable housing
Action Plan Overview
A requirement of receiving federal
CDBG and HOME funds
is a
submittal
of an Annual Action Plan
to HUD
The City
is an entitlement recipient
of CDBG funds from the Federal
Department
of Housing and Urban
Dev
elopment (HUD)
As a member of the Alameda
County HOME Consortium, the City
receives annual
HOME funding
3 4
Item 6.2
PowerPoint Presentation
614
3 FY 2023-24 Action Plan Timeline
Date
CompletedGrant Process
12/7/22Grant Application Workshop
1/20/23Notice of Funding Availability/Request for Proposal Deadline 2/7/23Presentations from New Applicants to Human Services Commission
3/14/23Human Services Commission Grant Recommendation Meeting 4/24/23City Council Approval of Grant Recommendations and Action Plan Submittal
CDBG/HOME Funding
FY 2023-24 Allocations
HUD AllocationCDBG
$404,865Entitlement Allocation FY 2023-24
$400,000Prior Year(s) Allocation
$804,865Total CDBG Funding for FY 2023-24 Projects
County AllocationHOME
$148,123City Allocation
5 6
Item 6.2
PowerPoint Presentation
615
4 Recommendation
The Human Services Commission and staff recommend the City Council
- Adopt a Resolution approving the FY 2023-24 Annual Action Plan for the HOME Investment
Partnership and Community Development
Block Grant
Programs and authorizing its submittal to Alameda
County for inclusion
with the Alameda County HOME Consortium
report and
submission to the U.S. Department of Housing and Urban
Development (HUD); and
-
Authorizing the City Manager, or her designee, to negotiate and execute any
related documents, agreements, and modifications
related
to the to the Action Plan with HUD
- Authorizing the City Manager or her designed, to enter into a Memorandum
of Understanding with the City of Pleasanton to
perform
a joint Environmental Review for Tri-Valley Haven’s
Emergency
Shelter Rebuild Project
7 Item 6.2
PowerPoint Presentation
616
Council Member
Date of
Meeting or
Event Committee or Organization
Meeting or Event Type (ex.
board meeting or ribbon
cutting) Summary of Meeting or Event
Mayor Marchand 4/12/2023 City of Livermore Presentation Presented a Certificate recognizing the 140th Anniversary of Concannon Vineyards.
Mayor Marchand 4/12/2023 Valley Link
Meeting of the Board of
Directors for Valley Link
Adopted a preferred alternative for NEPA evaluation; Reviewed the Draft Budget for 2024; Approved the hiring of an Executive Management Assistant and accepted the new procurement Manual.
Mayor Marchand
4/13/2023 City of Livermore Presentation Presented a Certificate recognizing the 140th Anniversary of Wente Vineyards.
Mayor Marchand 4/13/2023 Zone 7 Water Agency Briefing
Attending a legislative, and operations briefing on Water 101 at the Zone 7 offices.
Mayor Marchand
4/13/2023 City of Livermore Grand re‐opening Opened the Thursday Farmers Market and staffed the City booth.
Mayor Marchand 4/14/2023 City of Livermore Community outreach Attended the opening of the Tactical East Avenue Opening.
Mayor Marchand 4/17/2023 Emma Smith Elementary School Community Outreach Read to a class of Fourth‐graders Mayor Marchand 4/18/2023 LPFD JPA Meeting
Approved the two‐year operating budget and accepted the 2002 Fire Inspection Report.
Mayor Marchand
4/18/2023 DSRSD Celebration Presented a certificate recognizing the 70the Anniversary of DSRSD.
Mayor Marchand 4/19/2023 LVJUSD
Mentoring/education
program.
Participated in Youth in Government Day including job shadowing and a mock Council meeting.
Mayor Marchand 4/19/2023 City of Dublin State of the City Attended the Dublin State of the City address.
Mayor Marchand 4/19/2023 City of Livermore Community outreach Attended the Climate and Environment Expo at Croce School.
Mayor Marchand
4/19/2023 Chamber of Commerce Mixer
Attended the business mixer hosted by the Chamber of Commerce and the Livermore Rodeo Stockmen's Association.
Mayor Marchand 4/19/2023 Livermore police Department Graduation Attended the Graduation of the 39th Citizen's Police Academy.
Mayor Marchand 4/20/2023 QUEST Science center Reception Attended a tour of the ZEISS Innovation Center and a reception hosted by QUEST where we received an update of the very successful innovation Fair at the Alameda County Fairgrounds.
Mayor Marchand
4/21/2023 FormFactor Meeting/Tour
Met with the executive Team of FormFactor, a leader in the global semi‐ conductor industry and toured their Livermore facility. We talked about how best to meet their expansion needs.
Mayor Marchand
4/21/2023 Knights of Columbus Red, Blue and Gold Dinner Event recognized excellence in Tri‐Valley first responders, including Livermore Police Officer Kody Cardana and LPFD Firefighter‐Paramedic Andrew Dawson.
Item 8.0
Council Reports
617
Council Member
Date of
Meeting or
Event Committee or Organization
Meeting or Event Type (ex. board
meeting or ribbon cutting) Summary of Meeting or Event Council Member Barrientos 4/13/2023 Zone 7 Legislative briefing. a report on the Zone 7 water resources and up
clans coming water issues
Council Member Barrientos 4/17/2023 Intergovernmental Committee FIRST MEETING Discussed school, parks, and city issues. Mainly
got to know each other
Council Member Barrientos
4/18/2023 City Climate and Environment Expo
Attended and expo put on by the City. Several
booths on environment, several vendors selling
veggies, info booth on the County Parks etc
several hundred citizens participated.
Council Member Barrientos 4/19/2023 EBCE Board Meeting Oakland Received CEO and CAC reports. Authorized CEO to
execute a loan to Forum Mobility. Was appointed
to Sub Committee ‐Marketing, Regulatory and
Legislative
Item 8.0
Council Reports
618
Council Member
Date of
Meeting or
Event Committee or Organization
Meeting or Event Type (ex. board
meeting or ribbon cutting) Summary of Meeting or Event Council Member Branning 4/11/2023 LVPAC Donor mixer
Council Member Branning 4/14/2023 Coty Tactical East Ave ribbon cutting Council Member Branning 4/17/2023 City, LARPD, and LVJUSD Intergovernmental meeting Discussed collaboration, funding, and internship
opportunities
Council Member Branning 4/18/2023 LDI Board meeting
Discussed city actions downtown and upcoming
street fest.
Council Member Branning
4/19/2023 City advisory body interviews
Council Member Branning 4/21/2023 Knights of Columbus
Red, blue, and gold dinner
honoring first responders.
Item 8.0
Council Reports
619
Council Member
Date of
Meeting or
Event Committee or Organization
Council Member Carling 4/13/2023 Zone 7 briefing
Council Member Carling 4/14/2023 Tactical East Avenue celebration Council Member Carling 4/18/2023 DSRSD 70th anniversary celebration Council Member Carling 4/19/2023 Climate and Environment town hall at Croce School Council Member Carling 4/19/2023 Advisory board interviews Council Member Carling 4/20/2023 Tri ‐Valley Innovation Fair at Zeiss Item 8.0
Council Reports
620