Agenda packet — Livermore City Council, November 24, 2025 (part 1 of 2)

CITY COUNCIL
AGENDA
MONDAY, NOVEMBER 24, 2025
REGULAR MEETING –
7:00 PM

MEETING PARTICIPATION INFORMATION CAN BE FOUND AT THE END OF THE AGENDA

CIVIC CENTER MEETING HALL

CITY COUNCIL CHAMBER
1016 S. LIVERMORE AVENUE
CITY OF LIVERMORE YOUTUBE CHANNEL:
https://www.youtube.com/c/CityofLivermoreCalifornia
TV29:

Comcast TV Channel 29
tv29live.org
John P Marchand, Mayor
Evan Branning, Vice Mayor
Ben
Barrientos, Council Member
Steven Dunbar, Council Member
Kristie Wang, Council Member
Livermore City Council Agenda
November 24, 2025

1 1.

CLOSED SESSION - NONE

2. CALL TO ORDER

3. PROCLAMATIONS AND PRESENTATIONS

3.1 Beautification Committee annual update presented by Chair Tom Bradley.

Recommendation:

Staff recommends City Council accept the Beautification Committee annual update.

Staff Report

3.2 Presentation of the 2025 Beautification Awards.

Recommendation:

Staff recommends City Council accept the Beautification Committee Awards presentation.

Staff Report

3.3 Livermore Valley Wine Heritage District annual update presented by Brandi Lombardi, Executive Director, Livermore Valley Winegrowers Association

Recommendation:

Staff recommends City Council accept the Livermore Valley Wine Heritage District annual update.

Staff Report

4. ADVISORY BODY APPOINTMENTS - NONE

5. OPEN FORUM

In conformance with the Brown Act, no City Council action can occur on items presented during Open Forum.

To provide public comment in person, please submit a speaker card. When your name is called, walk to the lectern to address City Council.

Comments are limited to a maximum of 3 minutes per person, per item. The Mayor may reduce the amount of time based on the number of persons wishing to speak.

Open Forum will conclude after 30 minutes; however, if there are additional speakers,

ROLL CALL

Council Member Ben Barrientos
Council Member Steven Dunbar
Council Member Kristie Wang
Vice Mayor Evan Branning
Mayor John Marchand

PLEDGE OF ALLEGIANCE

Livermore City Council Agenda
November 24, 2025

2 Open Forum will reconvene before the meeting adjourns.

6. CONSENT CALENDAR

Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input must submit a speaker card found at the entrance of the Council Chambers. A speaker is limited to a single comment with a maximum of three minutes for the entire Consent Calendar. If Consent Calendar items are pulled for discussion by the City Council, a speaker will be allowed one comment per item on the items pulled for discussion and a separate comment for the remaining Consent Calendar.

6.1 Approval of draft minutes - November 10, 2025 Regular Meeting.

Recommendation:

Staff recommends the City Council approve the draft minutes.

Staff Report

Attachments:

1. DRAFT 2025-11-10

6.2 Resolution authorizing the acceptance for permanent maintenance, release of the security bonds, and execution of a Notice of Completion for the Springtown Water Service Replacements Project WT202314.

Recommendation:

Staff recommends the City Council adopt a resolution authorizing the acceptance for permanent maintenance, release of the security bonds, and authorizing the City Manager to sign the Notice of Completion for the Springtown Water Service Replacements Project WT202314.

Staff Report

Attachments:

1. Location Map

2. Resolution

3. Exibit A - Notice of Completion

6.3 Resolutions authorizing the execution of a first amendment to the agreements with Independent Code Consultants, Inc. and 4LEAF, Inc. for on-call plan review, inspection, and permit technician services. The amendments increase the not-to-exceed amount for Independent Code Consultants, Inc. from $460,000 to $1,360,000, and for 4LEAF, Inc. from $460,000 to $960,000, while maintaining the existing five-year term, which remains unchanged and will terminate on June 30, 2029.

Recommendation:

Livermore City Council Agenda
November 24, 2025

3 increase the not-to-exceed amount for Independent Code Consultants, Inc. from $460,000 to $1,360,000, and for 4LEAF, Inc. from $460,000 to $960,000, while maintaining the existing five-year term, which remains unchanged and will terminate on June 30, 2029.

Staff Report

Attachments:

1. Resolution - 4LEAF Inc.

2. Exhibit A - First Amendment 4LEAF Inc.

3. Resolution - Independent Code Consultants Inc.

4. Exhibit A - First Amendment Independent Code Consultants Inc.

6.4 Resolution determining that APN 905-0009-013-03, the location of the Casino 580 Parking Lot Expansion project south of North Canyons Parkway and west of Airway Boulevard, is annexed to the City of Livermore Community Facilities District No. 2023-1 (Isabel Neighborhood Specific Plan Services).

Recommendation:

Staff recommends the City Council adopt a resolution determining that APN 905-0009-013-03, located south of North Canyons Parkway and west of Airway Boulevard, is annexed to the City of Livermore Community Facilities District No. 2023-1 (Isabel Neighborhood Specific Plan Services) and directing the City Clerk to record the Notice of Annexation.

Staff Report

Attachments:

1. CFD 2023-1 Tax Zone Map

2. Resolution

3. Exhibit A - Unanimous Approval

6.5 Resolution establishing the Annual Affordable For-Sale Prices, Rental Rates, and Maximum Income Limits for the City's Affordable Housing Programs.

Recommendation:

Staff recommends that the City Council adopt a resolution:
1 .

Establishing new maximum income limits for extremely low-, very low-, low-, median-, and moderate-income households, which shall apply to the City’s first-time homebuyer and affordable rental programs; and
2 .

Establishing maximum for-sale housing prices for the Affordable Homeownership Program and establishing annual rent limits for City-restricted affordable units effective immediately upon adoption by City Council.

Staff Report

Attachments:

1. 2025 Affordable For-Sale Prices and Rental Rates

2. Resolution

3. Exhibit A - 2026 Affordable For-Sale Prices and Rental Rates

6.6 Resolution awarding and authorizing the execution of an agreement with Vizcay Landscapes LLC d/b/a Landscape Care Co. to reduce and replace non-functional turf in an amount not-to-

Livermore City Council Agenda
November 24, 2025

4 exceed $320,000 for a one-year term ending November 30, 2026.

Recommendation:

Staff recommends the City Council adopt a resolution awarding and authorizing execution of an agreement with Vizcay Landscapes LLC d/b/a Landscape Care Co. (Landscape Care Co.) to reduce and replace non-functional turf in an amount not-to-exceed $320,000 for a one-year term ending November 30, 2026.

Staff Report

Attachments:

1. Resolution

2. Exhibit A - Agreement

6.7 Resolution authorizing execution of a purchase order with 72 Hour LLC dba National Auto Fleet Group for one replacement Ford Super Duty F550 Truck with Scelzi Crane Body in an amount not-to-exceed $262,663.

Recommendation:

Staff recommends the City Council adopt a resolution authorizing execution of a purchase order with 72 Hour LLC dba National Auto Fleet Group in Watsonville, California for the purchase of one replacement Ford Super Duty F550 truck with Scelzi Crane Body under Sourcewell contract #091521-NAF for a not-to-exceed amount of $262,663.

Staff Report

Attachments:

1. National Auto Fleet Group Sourcewell Contract

2. National Fleet Auto Group Quote

3. Resolution

6.8 Resolution accepting the Livermore Downtown Inc Annual Report for Fiscal Year 2024-25 and authorizing the execution of a grant agreement with Livermore Downtown Inc. in the amount of $90,000 for Fiscal Year 2025-2026.

Recommendation:

Staff recommends the City Council adopt a resolution accepting the Livermore Downtown Inc.

Annual Report for Fiscal Year 2024-25 and authorizing the City Manager to execute a grant agreement with Livermore Downtown Inc. for grant activities from July 1, 2025, to June 30, 2026, in the amount of $90,000.

Staff Report

Attachments:

1. Resolution

2. Exhibit A - Annual Report 2024-2025

3. Exhibit B - Grant Agreement with Livermore Downtown Inc.

6.9 Resolution accepting the Livermore Valley Wine Heritage District 2024-2025 Annual Report.

Recommendation:

Livermore City Council Agenda
November 24, 2025

5 Staff recommends the City Council adopt a resolution accepting the Livermore Valley Wine Heritage District 2024-2025 Annual Report.

Staff Report

Attachments:

1. Livermore Valley Wine Heritage District Letter

2. Resolution

3. Exhibit A - Livermore Valley Wine Heritage District 2024-2025 Annual Report

7. PUBLIC HEARINGS

7.1 THIS ITEM WAS CONTINUED FROM THE OCTOBER 27, 2025, CITY COUNCIL

MEETING
Hearing to consider a request to approve a Planned Development (PD) 25-001, Subdivision (SUB) 20-004, and Site Plan Design Review (SPDR) 21-001 to allow a two-story, attached, 13-unit multi-family, townhome-style development located at 3541 East Avenue.

Recommendation:

Planning Commission and staff recommend the City Council:
1 .

Adopt a resolution finding the project is Categorically Exempt under the provisions of the California Environmental Quality Act (CEQA) per Section 15332, In-Fill Projects, and Direct the Planning Manager to file a Notice of Exemption in accordance with the provisions of CEQA, subject to project approval;
2 .

Adopt a resolution approving Subdivision (SUB) 20-004 and Site Plan Design Review (SPDR) 21-001 for the development located at 3541 East Avenue; and 3 .

Introduce an ordinance
and waive the first reading, authorizing Planned Development (PD) 25-001.

Staff Report

Attachments:

1. Location Map

2. Planning Commission Staff Report

3. Planning Commission Minutes

4. Development Plans

5. Colors and Materials Board

6. Transportation Assessment

7. Public Comments

8. Offer of Dedication

9. Resolution - CEQA

10. Exhibit A - Planning Commission CEQA Resolution

11. Resolution - Project

12. Exhibit A - Planning Commission Project Resolution

13. Exhibit B - Conditions of Approval

14. Ordinance

15. Exhibit A - Planning Commission PD Resolution

16. Exhibit B - Planned Development (PD) 25-001

8. MATTERS FOR CONSIDERATION - NONE

Livermore City Council Agenda
November 24, 2025

6 9.

COUNCIL COMMITTEE REPORTS AND MATTERS INITIATED BY CITY

MANAGER, CITY ATTORNEY, AND COUNCIL MEMBERS

10. ADJOURNMENT

To a Regular City Council meeting on Monday, December 8, 2025 at 7:00 pm, Civic Center Meeting Hall, City Council Chamber, 1016 S. Livermore Avenue.

11. SUPPLEMENTAL MATERIALS

11.1 Supplemental materials received prior to the meeting.

Staff Report

Attachments:

1. Supplemental Materials

11.2 Supplemental materials received at the meeting.

Staff Report

Attachments:

1. Items Received at the Meeting

12. HOW TO PARTICIPATE IN YOUR CITY COUNCIL MEETING

You can participate in the meeting in a number of ways:

Open Forum
is an opportunity for the public to speak regarding items not listed on the agenda. Speakers are limited to a maximum of 3 minutes per person. To address the City Council in person, you must submit a speaker card to the City Clerk prior to the start of that item. Please note that the City Council is prohibited by State law from taking action on any items that are not listed on the agenda. However, if your item requires action, the City Council may place it on a future agenda or direct staff to work with you and/or report to the City Council on the issue.

Public Hearings
- The topic of the hearing is typically summarized by staff, followed by a presentation by the applicant, and questions from the City Council. The Mayor will then open the hearing to the public and offer an opportunity for public comments. Speakers are limited to a maximum of 3 minutes per person. To address the City Council in person, you must submit a speaker card to the City Clerk prior to the start of the presentation of the item.

Other Agenda Items
are also open for public input including Advisory Body Appointments, Consent Calendar, or Matters for Consideration items. These comments are also subject to the 3-minute limit. Public comment is not accepted on Proclamations and Presentations.

Special Meetings, Workshops
- The public will have the opportunity to address the City Council regarding the item that is the subject of the special meeting or workshop. Public comments are limited to a maximum of 3 minutes per person.

Platforms to Participate in Meetings:

Submission of Comments Prior to the Meeting:

Livermore City Council Agenda
November 24, 2025

7 Email Comments
may be submitted by the public to the City Clerk’s Office (
[email protected]
). Items received no later than 12:00 pm on the day of the meeting will be provided to the City Council and available on the City website prior to the meeting. These items will NOT be read into the record.

eComments
may be submitted by the public using the eComment link
here
. Comments may
be up to 1000 characters in length and will be accepted up until 4:00 pm the day of the meeting. These items will NOT be read into the record and are viewable by the City Council and the public upon submittal.

Submission of Comments During the Meeting:

Speakers are limited to a maximum of 3 minutes per person. To submit a comment you must complete a speaker card for each item. Speaker cards are available in the Civic Center Meeting Hall lobby. Indicate on the card the item number you wish to comment on and submit the card directly to the City Clerk prior to the start of the item. Please note that the City Council is prohibited by State law from taking action on any items that are not listed on the agenda.

However, if your item requires action, the City Council may place it on a future agenda or direct staff to work with you and/or report to the City Council on the issue.

The City will be using YouTube and TV29 as two tools to provide the public access to view City Council meetings. No public comment will be accepted via YouTube.

TV29:
tv29live.org
Comcast Cable 29
YouTube:
http://youtube.com/c/CityofLivermoreCalifornia

If you would like to deliver written materials to the City Council as part of your public comment, please provide 10 copies to the City Clerk with your speaker card.

The
City Council Agenda and Agenda Reports
are prepared by City staff and are available
for public review on Tuesday evening, six days prior to the City Council meeting in the Civic Center Library, 1188 South Livermore Avenue, Livermore, and at the City Clerk’s Office, 1052 South Livermore Avenue, Livermore. The Agenda is also available on the City’s website, http://LivermoreCA.gov/agenda
.

Under Government Code §54957.5, any
supplemental material
distributed to the members
of the City Council after the posting of this agenda will be available for public review in the City Clerk’s Office, 1052 South Livermore Avenue, Livermore, and included in the agenda packet available on the City’s web site at
http://LivermoreCA.gov/agenda
.

PURSUANT TO TITLE II OF THE AMERICANS WITH DISABILITIES ACT (CODIFIED AT 42 UNITED STATES CODE SECTION 12101 AND 28 CODE OF FEDERAL REGULATIONS PART 35), AND SECTION 504 OF THE REHABILITATION ACT OF 1973, THE CITY OF

LIVERMORE DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION,

NATIONAL ORIGIN, ANCESTRY, SEX, DISABILITY, AGE OR SEXUAL ORIENTATION IN THE PROVISION OF ANY SERVICES, PROGRAMS, OR ACTIVITIES. TO ARRANGE AN Livermore City Council Agenda
November 24, 2025

8 ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS PUBLIC MEETING, PLEASE

CONTACT THE ADA COORDINATOR AT
[email protected]
OR
CALL (925) 960-4170 (VOICE) OR (925) 960- 4104 (TDD) AT LEAST THREE (3) BUSINESS DAYS IN ADVANCE OF THE MEETING.

Livermore City Council Agenda
November 24, 2025

9 CITY COUNCIL STAFF REPORT
ITEM NO. 3.1

DATE:

November 24, 2025
TO:

Honorable Mayor and City Council
FROM:

Carl Brown, Public Works Director
SUBJECT:

Beautification Committee annual update presented by Chair Tom Bradley.

RECOMMENDED ACTION

Staff recommends City Council accept the Beautification Committee annual update.

DECISION TYPE
Not Applicable

SUMMARY

DISCUSSION

ATTACHMENTS

Prepared by: Marisa Gan
Management Analyst II

Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
10 CITY COUNCIL STAFF REPORT
ITEM NO. 3.2

DATE:

November 24, 2025
TO:

Honorable Mayor and City Council
FROM:

Carl Brown, Public Works Director
SUBJECT:

Presentation of the 2025 Beautification Awards.

RECOMMENDED ACTION

Staff recommends City Council accept the Beautification Committee Awards presentation.

DECISION TYPE
Not Applicable

SUMMARY

DISCUSSION

ATTACHMENTS

Prepared by: Marisa Gan
Management Analyst II

DATE:

November 24, 2025
TO:

Honorable Mayor and City Council
FROM:

Brandon Cardwell, Innovation and Economic Development Director SUBJECT:

Livermore Valley Wine Heritage District annual update presented by Brandi Lombardi, Executive Director, Livermore Valley Winegrowers Association

RECOMMENDED ACTION

Staff recommends City Council accept the Livermore Valley Wine Heritage District annual update.

DECISION TYPE
Not Applicable

SUMMARY

DISCUSSION

ATTACHMENTS

Prepared by: Theresa de la Vega
Management Analyst II

DATE:

November 24, 2025
TO:

Honorable Mayor and City Council
FROM:

Marianna A. Burch, City Manager
SUBJECT:

Approval of draft minutes - November 10, 2025 Regular Meeting.

RECOMMENDED ACTION

Staff recommends the City Council approve the draft minutes.

DECISION TYPE
Administrative

SUMMARY

DISCUSSION

ATTACHMENTS

1. DRAFT 2025-11-10

Prepared by: Debbie Elam
City Clerk

DRAFT MINUTES
CI

TY COUNCIL
NOVEMBER 10, 2025
________________________________________________________________ C

LOSED SESSION
CAL
L TO ORDER – The Closed Session of the City Council was called to order by Mayor John Marchand at 6:40 pm, held in person at 1016 S. Livermore Avenue.

RO
LL CALL – Present: Mayor John Marchand, Vice Mayor Evan Branning, Council Members Steven Dunbar, and Kristie Wang.

A
bsent: Council Member Ben Barrientos, excused.

PPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL
REGARDING CLOSED SESSION ITEMS.

Ma
yor Marchand opened the public comment period.

T
here were no speakers, the public comment period was closed.

1. ADJ

OURN TO CLOSED SESSION

1.1 Public Employee Performance Evaluation. City Attorney Goal Setting for 2024-25 Review, pursuant to Government Code section 54957. ________________________________________________________________ RE

GULAR MEETING

2. CALL TO ORDER – The m eeting of the City Council was called to order by Mayor John Marchand at 7:02 pm, held in person at 1016 S. Livermore Avenue.

RO
LL CALL – Present: Mayor John Marchand, Vice Mayor Evan Branning, Council Members Steven Dunbar, and Kristie Wang.

A
bsent: Council Member Ben Barrientos, excused.

LEDGE OF ALLEGIANCE
RE

PORT OF ACTION TAKEN IN CLOSED SESSION
C
ity Attorney Kim Cilley stated there was no reportable action.

ATTACHMENT 1
14 CM/75/2 Minutes NOVEMBER 10, 2025

3. PROCLAMATIONS AND PRESENTATIONS

3.1 Livermore Human Services Commission Annual Update presented by Chair Elizabeth McWhorter.

Chai
r Elizabeth McWhorter gave a brief presentation.

3.2 Livermore Downtown Inc. annual update presented by Kara Klotchman, Executive Director.

Bar
bara Benotto, Board President, and Kara Klotchman, Executive Director, gave a brief presentation.

4. ADVISORY BODY APPOINTMENTS - NONE

5. OPEN FORUM
May
or Marchand opened the public comment period.

Donna
Cabanne provided a comment.

Shi
rley Lewandowski provided a comment.

Maya La
nge provided a comment.

Ther
e were no more speakers, and the public comment period was closed.

6. CONSENT CALENDAR
May
or Marchand stated that he would like a brief presentation provided for Item

6.2 prior to the Consent Calendar vote.

Jenni
fer Ackerman, Associate Planner, gave a brief presentation regarding Item

6.2. May
or Marchand opened the public comment period.

Ther
e were no speakers, and the public comment period was closed.

ON T

HE MOTION OF COUNCIL MEMBER DUNBAR, SECONDED BY VICE
MAYOR BRANNING AND CARRIED ON A 4-0 VOTE, WITH COUNCIL MEMBER

BARRIENTOS ABSENT , THE CITY COUNCIL APPROVED THE CONSENT CALENDAR.

6.1 Approval of draft minutes - October 27, 2025 Regular Meeting

6.2 Resolution 2025-180 authorizing the City Manager to execute the Second Amendment to the Purchase and Sale Agreement with Mr. Michael Messinger to ATTACHMENT 1
15 NOVEMBER 10, 2025 Minutes CM/75/3
amend the initial use of the property from a restaurant with bar to a restaurant with bar or event center at 2324 Second Street.

6.3 Resolution 2025-181 authorizing the display of the Prisoner of War/Missing in Action (POW-MIA) flag for the week of November 11-16, 2025.

7. PUBLIC HEARINGS – NONE

8. MAT

TERS FOR CONSIDERATION - NONE

9. COUNCIL COMMITTEE REPORTS AND MATTERS INITIATED BY CITY

MANAGER, CITY ATTORNEY, STAFF AND COUNCIL MEMBERS
THE

MAYOR AND CITY COUNCIL MEMBERS PROVIDED A SUMMARY OF

RECENTLY ATTENDED EVENTS AND MEETINGS IN ADDITION TO THE INFORMATION PROVIDED IN THE SUPPLEMENTAL PACKET. COUNCIL

MEMBERS WHO DID NOT PROVIDE A SUMMARY IN THE SUPPLEMENTAL PACKET ARE INCLUDED BELOW.

Tri-V
alley Nonprofit Alliance Vice Mayor Branning noted an upcoming food drive at Grocery Outlet on November 15, 2025.

City
Council directed staff to review third spaces for youth and young adults ; recommended the Youth Commission provide additional opportunities, particularly in the Springtown area; and have staff work with the Livermore Valley Joint Unified School District and L ivermore Area Re creation and Parks District to identify opportunities.

9. ADJOURNMENT – at 7 :46 pm to a Regular City Council Meeting on Monday, November 24, 2025 at 7:00 pm, Civic Center Meeting Hall, City Council Chamber, 1016 S. Livermore Avenue.

APPRO
VED:

JO HN P. MARCHAND, MAYOR
ATTE
ST: ___
DEBO RAH L. ELAM, CITY CLERK
ATTACHMENT 1
16 CITY COUNCIL STAFF REPORT
ITEM NO. 6.2

DATE:

November 24, 2025
TO:

Honorable Mayor and City Council
FROM:

Brent Smith, Community Development Director
SUBJECT:

Resolution authorizing the acceptance for permanent maintenance, release of the security bonds, and execution of a Notice of Completion for the Springtown Water Service Replacements Project WT202314.

RECOMMENDED ACTION

DECISION TYPE
Administrative

SUMMARY
On February 24, 2025, City Council awarded the contract for construction of the Springtown Water Service Replacements Project to Devaney Engineering, Inc. The contract was substantially completed on September 29, 2025, and reached final completion on October 15, 2025. The contract can now be accepted for permanent maintenance. The process to release the contractor's bonds can begin.

DISCUSSION
Polybutylene water service lines installed in portions of the Springtown neighborhood during the 1980's have exhibited a significantly higher failure rate compared to surrounding areas with similar conditions.

To reduce water loss, minimize emergency repairs, and lower long-term costs, the 67 existing polybutylene service lines were replaced with more durable polyethylene lines. Following the completion of these replacements, all roadways in the neighborhood were slurry sealed and restriped to restore their appearance and condition post-construction. Additionally, the project scope was expanded to include pavement striping enhancements including bike lanes along Rhododendron Drive, in alignment with the Bicycle, Pedestrian, and Trails Active Transportation Plan.

17 The project was completed in accordance with the contract documents in a manner acceptable to the City Engineer.

At the time of award, the contractor provided a faithful performance bond guaranteeing completion of the project, and that bond must now be released. Six months after the date of the resolution accepting the project, the labor and materials bond guaranteeing the improvements should be reduced to an amount equal to any claims filed and of which notice has been given. The balance of the bond will be released upon the settlement of all claims and obligations for which the security was given (there are no known claims at this time). The security for the guarantee and warranty of work shall remain in effect for one year from the date of the resolution.

FISCAL AND ADMINISTRATIVE IMPACTS

The original construction contract was $647,011. The contingency budget for change orders is 10% of that amount or $200,000, whichever is greater, per Municipal Code 2.68.590B. The final contract amount including three change orders was $631,025. The total value of change orders was negative ($15,986) which consisted primarily of credits for base bid items not used during construction. The Springtown Water Service Replacement Project PB202319 is funded with Water Replacement (Fund 642) and Measure BB-Local Street and Road (Fund 830) in the FY 2025-30 Capital Improvement Plan. The budget covers the cost for this construction contract, change orders, construction management, materials testing, inspection, and administration. No additional appropriations are required. This maintenance project will not result in any increase in operational or maintenance costs.

COMMUNITY PILLAR

1: A Safe Community That Thrives

GOAL

11: Operate and maintain municipal water systems that provide safe, efficient delivery of potable and recycled water, collect and treat wastewater, and comply with all federal, state, and local regulations.

ATTACHMENTS

1. Location Map

2. Resolution

3. Exibit A - Notice of Completion

Prepared by: Mike Davis
Senior Engineering Technician

18 Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
19 ATTACHMENT 1
ATTACHMENT 1
20 1 RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AUTHORIZING THE ACCEPTANCE FOR

PERMANENT MAINTENANCE, RELEASE OF THE SECURITY BONDS,

AND EXECUTION OF A NOTICE OF COMPLETION

(SPRINGTOWN WATER SERVICE REPLACEMENTS PROJECT WT202314)

The City Engineer of the City of Livermore (“City”) has filed with the City Clerk a report in writing that all work on the Springtown Water Service Replacement s Project (“Project”), has been completed to City standards. The Project is ready for acceptance by the City of Livermore for routine maintenance.

NOW, THEREFORE, BE IT RESOLVED by the City Council of th e City of Livermore that:

1. The faithful performance bond guaranteeing the Project is hereby released;

2. The labor and materials bond guaranteeing the Project shall, six months after the date of this resolution, be reduced to an amount equal to the amount of all claims filed and of which notice has been given. The balance of the bond shall be released upon the settlement of all such claims and obligat ions for which the security was given;

3. The security for the guarantee and warranty of work shall remain in effect for one year from the date of this resolution. The contractor is required to reconstruct any deficiencies that occur and to repair or replace defective materials during the maintenance period;

4. The City hereby accepts the improvements; and

5. The City Manager is authorized to sign the Notice of Completion, a copy of which is attached hereto as Exhibit A, and incorporated by this reference.

On motion of Council M ember ______________________, seconded by Council Member ______________________, the foregoing r esolution was passed and adopted on November 24, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

21 2 RESOLUTION NO. ________
ATTEST: APPROVED AS TO FORM:

_____________________________ /s/ Tara Mazzanti __________ Deborah L. Elam Tara Mazzanti
City Clerk Senior Assistant City Attorney

Exhibit A – Notice of Completion
22 EXHIBIT A
23 CITY COUNCIL STAFF REPORT
ITEM NO. 6.3

DATE:

November 24, 2025
TO:

Honorable Mayor and City Council
FROM:

Brent Smith, Community Development Director
SUBJECT:

Resolutions authorizing the execution of a first amendment to the agreements with Independent Code Consultants, Inc. and 4LEAF, Inc. for on-call plan review, inspection, and permit technician services. The amendments increase the not-to-exceed amount for Independent Code Consultants, Inc. from $460,000 to $1,360,000, and for 4LEAF, Inc. from $460,000 to $960,000, while maintaining the existing five-year term, which remains unchanged and will terminate on June 30, 2029.

RECOMMENDED ACTION

Staff recommends the City Council adopt resolutions authorizing the City Manager or her designee to execute a first amendment to the agreements with Independent Code Consultants, Inc. and 4LEAF, Inc. to provide on-call plan check, site inspections, permit technician services, and Certified Access Specialist (CASp) consultation. The amendments increase the not-to-exceed amount for Independent Code Consultants, Inc. from $460,000 to $1,360,000, and for 4LEAF, Inc. from $460,000 to $960,000, while maintaining the existing five-year term, which remains unchanged and will terminate on June 30, 2029.

DECISION TYPE
Administrative

SUMMARY
The Building Division relies on two consulting firms, Independent Code Consultants, Inc. and 4LEAF, Inc. to provide essential on-call services including plan review, permit technician support, inspections, Certified Access Specialist (CASp) consultation, and technical training. Due to a significant increase in development activity over the past two years, funds originally intended to support these contracts over a five-year period have been largely expended within 18 months.

While consultant expenditures have risen, associated project fees have fully offset costs, resulting in complete cost recovery. Development revenue for FY 2024-25 significantly exceeded projections, as development activity has not only remained steady but increased in the past several years. With sustained development anticipated, staff recommends approval of First Amendments to increase the not- 24 to-exceed amounts to $1,360,000 for Independent Code Consultants, Inc. and $960,000 for 4LEAF, Inc., with all other terms, including the June 30, 2029, termination date, remaining unchanged.

DISCUSSION
The Building Division utilizes two consulting firms, Independent Code Consultants, Inc. and 4LEAF, Inc. to provide essential professional services, including plan review, permit technician support, site inspections, Certified Access Specialist (CASp) consultation, technical guidance, and staff training, as needed. These services are critical to maintaining timely and thorough plan reviews, particularly during periods of high workload or limited staffing capacity.

Over the past two years, the City has experienced an unusually high volume of building activity. Both consulting firms have provided vital assistance across a broad range of projects, including new commercial developments, multifamily and single-family residential construction, photovoltaic (PV) installations, and electric vehicle (EV) charging infrastructure. Due to the rapid pace of development, the funds originally anticipated to support these services over a five-year period have been significantly utilized within approximately 18 months.

Although expenditures have increased within a shorter timeframe, the fees collected from these projects have fully offset consultant costs, resulting in complete cost recovery. Because these contracts are structured on an on-call basis, allocated funds are only utilized as services are rendered. Development revenue for FY 2024-25 was significantly more than anticipated due to a substantial increase in development activity.

Building activity is expected to remain strong, given the number of projects currently under Planning and Building review, as well as several recently approved residential and commercial developments such as Harridge within the Isabel Neighborhood Specific Plan and Garaventa. The growing demand for EV charging facilities and PV installations further contribute to the ongoing need for consultant support.

To ensure the Building Division can continue to deliver timely and effective service, staff recommends approval of First Amendments to the professional services agreements with Independent Code Consultants, Inc. and 4LEAF, Inc.

The proposed amendments increase the not-to-exceed amounts as follows:

Independent Code Consultants, Inc. from $460,000 to $1,360,000 4LEAF, Inc. from $460,000 to $960,000

All other terms and conditions, including the June 30, 2029, termination date, remain unchanged.

These agreements authorize the Chief Building Official to assign work tasks under each contract, within the approved budget limits, to support ongoing development activity and maintain consistent service levels.

FISCAL AND ADMINISTRATIVE IMPACTS
:

The total value of work under the two consulting agreements is estimated at $2,320,000 over the five- year term beginning July 1, 2024. Funding for services provided under these agreements is partially 25 included in the Building Division’s FY 2024-25 operating budget for consultant services. The remaining funding will be incorporated into future fiscal year budgets as part of the standard budget development process.

COMMUNITY PILLAR
:

1: A Safe Community That Thrives

GOAL
:
6: Provide efficient and effective permit processing services

ATTACHMENTS

1. Resolution - 4LEAF Inc.

2. Exhibit A - First Amendment 4LEAF Inc.

3. Resolution - Independent Code Consultants Inc.

4. Exhibit A - First Amendment Independent Code Consultants Inc.

Prepared by: Franc Moufarrej
Chief Building Official

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AUTHORIZING THE EXECUTION OF A FIRST

AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH 4LEAF, INC. FOR ON-CALL CONSULTING SERVICES, AND

INCREASE THE NOT-TO-EXCEED
AMOUNT FROM $460,000 TO $960,000

On May 13, 2024, the City Council adopted Resolution No. 2024-062, authorizing the City Manager to execute an agreement with 4LEAF, Inc. (“Consultant”) to provide on-call plan check, site inspection, and permit technician services in an am ount not-to- exceed $460,000 for a five -year term. The City Manager executed the agreement on May 15, 2024, in accordance with that authorization.

The Building Division requires continued consultant support to provide plan review, permit technician service s, site inspections, Certified Access Specialist (CASp) consultation, technical support, and staff training as needed. Consultant assistance is essential to ensure timely plan review, permit processing, and customer service during periods of high workload and limited staffing.

The City anticipates continued development activity, including projects within the Isabel Neighborhood Specific Plan area such as the Harridge and Cornerstone developments, as well as other projects such as Garaventa. To ensure adequ ate support for these upcoming projects and to maintain service levels, the proposed First Amendment to the agreement with 4LEAF, Inc. increases the not -to-exceed amount from $460,000 to $960,000. The agreement term remains unchanged and continues through June 30, 2029.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore, that it hereby authorizes the City Manager, or her designee, to execute a first amendment to the professional service s agreement with 4LEAF Inc, attached hereto a s Exhibit A, for on -call plan check, permit tech, inspections, and CASp consultation services, and increase the not-to-exceed amount from $460,000 to $960,000. All other terms of the agreement remain unchanged for the duration of the agreement which runs through June 30, 2029.

On motion of Council M ember ______________________, seconded by Council Member ______________________, the foregoing r esolution was passed and adopted on November 24, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

27 2 RESOLUTION NO. ________
ATTEST: APPROVED AS TO FORM:

_____________________________ /s/ Kimberly D. Cilley
Deborah L. Elam Kimberly D. Cilley
City Clerk City Attorney

Exhibit A – First Amendment to Agreement with 4LEAF Inc. 28 Amendment - Professional Services Agreement Page 1
Rev. 09/19/23

FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS FIRST AMENDMENT is made and entered into this ____ day of ________, 2025, by and between the City of Livermore (“City”), a municipal corporation, and 4LEAF, Inc. (“Consultant”), a California corporation.

RECITALS
On May 15, 2024, City and Consultant entered into an agreement for Consultant to provide professional services to perform 'on-call' permit technician duties; inspections; CASp consultations; and review of plans and related documents for compliance with State of California building law as generally contained in the California Code of Regulations Title 24, Parts 2, 2.5, 3, 4, 5, 6, 8, 9, 11, 12; and provide customer consultation, including visiting job sites, conducting inspections, providing technical support, and training staff as requested (“Original Agreement”). Section 21 of the Original Agreement requires that any modifications to it must be in writing and signed by the parties.

City and Consultant desire to amend the Original Agreement to increase the not- to-exceed amount by $500,000 for a total not-to-exceed amount of $960,000. This is the first amendment to the Original Agreement.

AGREEMENT
NOW, THEREFORE, City and Consultant hereby agree that the aforementioned recitals are true and correct and further agree as follows:

1. The Original Agreement is amended as follows:

A. Section 5(a) of the Original Agreement is amended to read as follows:

The total compensation payable by City to Consultant for the Services SHALL NOT EXCEED the sum of $960,000 ("not-to-exceed amount"). City shall compensate Consultant for the Services rendered at the hourly rates, task amounts or travel expenses set forth in Exhibit “A” up to the not-to- exceed amount. Except as provided in the body of this Agreement, the hourly rates, task amounts or travel expenses are intended to be Consultant’s only compensation for the Services and is inclusive of all costs of labor, licensing, permitting, overhead and administrative costs, and any- and-all other costs, expenses, and charges incurred by Consultant, its agents, and employees to provide the Services.

2. These amendments are prospective and only apply to the Services rendered by Consultant after the execution of this Amendment. Unless otherwise stated herein, this Amendment does not relieve the parties of the terms and conditions of the Original

EXHIBIT A
29 Amendment - Professional Services Agreement Page 2
Rev. 09/19/23
Agreement as written and in effect at the time the Services were rendered.

3. Except as amended above, the Original Agreement remains in full force and effect.

EXHIBIT A
30 Amendment - Professional Services Agreement Page 3
Rev. 09/19/23
In concurrence and witness whereof, and in recognition of the mutual consideration provided therefore, the parties have executed this Agreement effective on the date first written above.

CONSULTANT: Dated:
____________________________ ___________________________ Kevin J. Dugan
President
CITY OF LIVERMORE: Dated:
____________________________ ____________________________ Marianna A. Burch
City Manager
APPROVED AS TO FORM:
___________________________
Deputy/Assistant/Senior Assistant/City Attorney
APPROVED AS TO INSURANCE:

Risk Manager/Analyst
Exhibit A

EXHIBIT A
31 1 RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AUTHORIZING THE EXECUTION OF A FIRST

AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH INDEPENDENT CODE CONSULTANTS, INC. FOR ON-CALL

CONSULTING SERVICES, AND INCREASE THE NOT-TO-EXCEED
AMOUNT FROM $460,000 TO $1,360,000

On May 13, 2024, the City Council adopted Resolution No. 2024-061, authorizing the City Manager to execute an agreement with Independent Code Consultants , Inc. (“Consultant”) to provide on -call plan check, site ins pection, and permit technician services in an amount not to exceed $460,000 for a five -year term. The City Manager executed the agreement on May 15, 2024, in accordance with that authorization.

The Building Division requires continued consultant support t o provide plan review, permit technician services, site inspections, Certified Access Specialist (CASp) consultation, technical support, and staff training as needed. Consultant assistance is essential to ensure timely plan review, permit processing, and c ustomer service during periods of high workload and limited staffing.

The City anticipates continued development activity, including projects within the Isabel Neighborhood Specific Plan area such as the Harridge and Cornerstone developments, as well as o ther projects such as Garaventa. To ensure adequate support for these upcoming projects and to maintain service levels, the proposed First Amendment to the agreement with Independent Code Consultants , Inc. increases the not-to-exceed amount from $460,000 t o $ 1,360,000. The agreement term remains unchanged and continues through June 30, 2029.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore, that it hereby authorizes the City Manager, or her designee, to execute a first amendment to the professional service s agreement with Independent Code Consultants, Inc., attached hereto as Exhibit A, for on -call plan check, permit tech, inspections, and CASp consultation services , and increase the not-to-exceed amount from $460,000 to $1,360,000. All other terms remain unchanged for the duration of the agreement which runs through June 30, 2029.

On motion of Council M ember ______________________, seconded by Council Member ______________________, the foregoing r esolution was passed and adopted on November 24, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

32 2 RESOLUTION NO. ________
ATTEST: APPROVED AS TO FORM:

____________________________ /s/ Kimberly D. Cilley
Deborah L. Elam Kimberly D. Cilley
City Clerk City Attorney

Exhibit A – First Amendment to Agreement with Independent Code Consultants Inc. 33 EXHIBIT A
34 EXHIBIT A
35 CITY COUNCIL STAFF REPORT
ITEM NO. 6.4

DATE:

November 24, 2025
TO:

Honorable Mayor and City Council
FROM:

Brent Smith, Community Development Director
SUBJECT:

Resolution determining that APN 905-0009-013-03, the location of the Casino 580 Parking Lot Expansion project south of North Canyons Parkway and west of Airway Boulevard, is annexed to the City of Livermore Community Facilities District No. 2023-1 (Isabel Neighborhood Specific Plan Services).

RECOMMENDED ACTION

DECISION TYPE
Administrative

SUMMARY
The Casino 580 Parking Lot Expansion project, located south of North Canyons Parkway and west of Airway Boulevard, was conditioned to participate in a maintenance district to finance the maintenance and operation of services associated with the Isabel Neighborhood Specific Plan. The property owner, Monument Properties - Livermore, LLC, is fulfilling this obligation by requesting annexation to Community Facilities District No. 2023-1 (Isabel Neighborhood Specific Plan Services) (CFD No. 2023-1) and has provided the attached Unanimous Approval document that constitutes a unanimous vote by Monument Properties - Livermore, LLC in favor of annexing their property into CFD No. 2023-1.

DISCUSSION
On June 12, 2023, City Council adopted Resolution 2023-92, approving the formation of CFD No. 2023-1 and a future annexation area (Future Annexation Area) for CFD No. 2023-1 under the Mello-Roos Community Facilities Act of 1982 (Mello-Roos Act). At that meeting, a special election of qualified landowner electors in CFD No. 2023-1 was held at which at least two-thirds of the electors voting 36 approved the levy of the special tax in the original boundaries of CFD No. 2023-1 and an appropriations limit for CFD 2023-1.

Subsequently, on June 26, 2023, the City Council adopted Ordinance No. 2147, to levy special taxes within CFD No. 2023-1, including any parcels that annex into CFD No. 2023-1.

The Future Annexation Area was established for CFD No. 2023-1 to create a streamlined process for projects to annex into CFD No. 2023-1 and contribute maintenance funds for the public amenities and/or infrastructure that are installed within the Isabel Neighborhood Specific Plan. The Future Annexation Area coincides with the boundary of the Isabel Neighborhood Specific Plan area. Parcels within the Future Annexation Area may annex into CFD 2023-1 without any requirement for further public hearings or additional proceedings if their owners execute a unanimous approval (Unanimous Approval), which under the Mello-Roos Act constitutes the vote of the qualified elector in favor of the matters addressed in the Unanimous Approval for purposes of California law.

CFD No. 2023-1 was formed to provide funding for the maintenance and operation of the following public amenities within the Isabel Neighborhood Specific Plan:

Neighborhood Streets - Main Street, Bicycle Streets, and Pedestrian Streets within the Isabel Neighborhood Specific Plan
Neighborhood Parks
Neighborhood Trails
Neighborhood Plazas Pedestrian Bridge/Tunnel Crossing of Isabel Avenue Valley Link Plaza and Pedestrian Bridges
Valley Link Parking Lot

Costs for CFD No. 2023-1 administration, as well as Alameda County’s costs to collect the special taxes, will also be paid with special taxes levied in CFD No. 2023-1.

The Casino 580 Parking Lot Expansion project on APN 905-0009-013-03 is located within the Future Annexation Area. The conditions of approval for the project require the property owner to participate in a maintenance district to finance the maintenance and operation of services associated with the Isabel Neighborhood Specific Plan. The property owner, Monument Properties - Livermore, LLC, is fulfilling this obligation by requesting annexation to Community Facilities District No. 2023-1 and has executed the attached Unanimous Approval. Unanimous Approval constitutes a unanimous vote by Monument Properties - Livermore, LLC in favor of annexing their property to CFD No. 2023-1 and the annual levy of special taxes according to the rate and method of apportionment of the special tax (RMA).

To complete the annexation process for the Casino 580 Parking Lot Expansion project, APN 905-0009- 013-03, the City Council is asked to consider adopting a resolution determining that the property is annexed to CFD No. 2023-01. Adoption of the resolution will annex the project as Tax Zone 22 within the CFD No. 2023-1 and direct the City Clerk to record a notice of the annexation with the Alameda County Recorder. Attachment 1 shows a map of the CFD No. 2023-1 boundary with all tax zones created to date. This map will be updated as new tax zones are annexed into CFD No. 2023-1.

FISCAL AND ADMINISTRATIVE IMPACTS

The City will administer CFD No. 2023-01 on an annual basis and will budget for, and manage, the 37 necessary maintenance, operation, and administration. All related expenditures will be paid by the City with special taxes collected in CFD No. 2023-1. At buildout of the Isabel Neighborhood Specific Plan area, the estimated annual cost for maintaining all the items in the Description of Services for CFD No. 2023-1 is approximately $1,800,000, plus administrative expenses. As each new development within the specific plan is completed, they will be assessed their pro-rata share of the overall maintenance expenses of the CFD No. 2023-1.

With this annexation, the Casino 580 Parking Lot becomes Tax Zone 22 in CFD No. 2023-1. The FY 2025-26 Special Tax Requirement Max Cap for Tax Zone 22 is estimated at $10,494 per acre, as shown in Table 8 of Exhibit A to the Resolution. This amount is the pro-rata share of the CFD maintenance costs attributed to Tax Zone 22. The max cap for Tax Zone 22 will adjust on July 1, 2026, and annually each July 1 thereafter, based upon the prior calendar year’s change in the Consumer Price Index – All Urban Consumers (San Francisco-Oakland- San Jose, CA) plus one percent (CPI + 1%).

Future annexations will be numbered sequentially as distinct tax zones. Each new zone will be assessed separately, based on their pro-rata share of the maintenance funds for the Isabel Neighborhood Specific Plans public infrastructure and amenities.

COMMUNITY PILLAR

2: Economy That Prospers

GOAL

4: Implement the Isabel Neighborhood Specific Plan

ATTACHMENTS

1. CFD 2023-1 Tax Zone Map

2. Resolution

3. Exhibit A - Unanimous Approval

Prepared by: Jarrett Rasmussen
Associate Civil Engineer

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION DETERMINING THAT APN 905-0009-013-03, THE
LOCATION OF THE CASINO 580 PARKING LOT EXPANSION

PROJECT SOUTH OF NORTH CANYONS PARKWAY AND WEST OF

AIRWAY BOULEVARD, IS ANNEXED TO THE CITY OF LIVERMORE
COMMUNITY FACILITIES DISTRICT NO. 2023-1 (ISABEL

NEIGHBORHOOD SPECIFIC PLAN SERVICES)

The City of Livermore (the “City”) is a general law city organized and existing under the Constitution and the law of the State of California.

Under the Mello-Roos Community Facilities Act of 1982, Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code (the "Act"), this City Council is authorized to establish a community facilities district and to act as its legislative body.

This City Council previously undertook the following proceedings to establish the City of Livermore Community Facilities District No. 2023 -1 (Isabel Neighborhood Specific Plan Services) (the “CFD”) and a future annexation area for t he CFD (the “Future Annexation Area”) pursuant to the Act for the purpose of levying a special tax (the “Special Tax”) to finance certain municipal services (the “Services ”) as provided in the Act:

(i) this City Council adopted Resolution No. 2023 -092, entitled “A Resolution of Formation of a Community Facilities District and Future Annexation Area” (the “Resolution of Formation ”), pursuant to which it established the CFD and the Future Annexation Area and authorized the levy of the Special Tax according t o the rate and method of apportionment of special tax (the “Rate and Method”) set forth in Exhibit B of the Resolution of Formation and an appropriations limit, subject to an election within the CFD on the propositions of levying the Special Tax and establ ishing the appropriations limit;

(ii) this City Council caused a map of the proposed boundaries of the CFD and the Future Annexation Area to be recorded in the Alameda County Recorder’s Office on May 17, 2023, in Book 19 of Maps of Assessment and Community Facilities Districts at Pages 41 -42, and, in the Resolution of Formation, this City Council approved the boundaries shown in the map as the boundaries of the CFD and the Future Annexation Area;

(iii) on July 12, 2023, a special election was held among t he landowner voters within the CFD at which such voters approved the levy of the Special Tax in accordance with the Rate and Method and the appropriations limit by the two-thirds vote required by the Act, which approval was confirmed by 40 2 RESOLUTION NO. ________
Resolution No. 2023 -094, entitled “A Resolution Declaring Results of Special Landowner Election and Directing Recording of Notice of Special Tax Lien”; and

(iv) on July 26, 2023, this City Council adopted its Ordinance No. 2147, entitled “An Ordinance Levying a Special Tax Within City of Livermore Community Facilities District No. 2023 -1 (Isabel Neighborhood Specific Plan Services)”, pursuant to which this City Council authorized and levied the Special Tax within the CFD (including any parcel or parcels in the Future Annexation Area that annex into the CFD) pursuant to the Act, at the rate and in accordance with the Rate and Method, as such Rate and Method may be supplemented in connection with annexations of any parcel or parcels in the Future Annexation Area into the CFD.

In the Resolution of Formation, and in accordance with Section 53339.7 of the Act, this City Council resolved that parcels within the Future Annexation Area shall be annexed to the CFD only with the unanimous approval (each, a “Unanimous Approval”) of the owner or owners of each parcel or parcels at the time that parcel or those parcels are annexed, without any requirement for further public hearings or additional proceedings.

Section 53339.8 of the Act provides that upon a determination by the legislative body that the area proposed to be annexed is added to the existing community facilities district, the clerk of the legislative body shall record notice of the annexation pursuant to Section 3117.5 of the Streets and Highways Code.

This City Council has b een provided with a Unanimous Approval, which Unanimous Approval is attached hereto as Exhibit A, executed by the owner of certain property in the Future Annexation Area that is identified as the Casino 580 Parking Lot Expansion project, Assessor’s Parcel Number 905 -0009-013-03 (the “Annexation Property”).

Section 53329.6 of the Act provides that a Unanimous Approval constitutes the vote of the qualified elector in favor of the matters addressed in the Unanimous Approval for purposes of the California Constitution, including, but not limited to, Articles XIII A and XIII C.

In order to comply with Section 53339.8 of the Act, and having determined that the public convenience and necessity require that territory be added to the CFD, this City Council wishes to determine that the Annexation Property is added to the CFD.

NOW, THEREFORE, B E IT RESOLVED by the City Council of th e City of Livermore, that

Section 1. Recitals Correct. The foregoing recitals are true and correct.

41 3 RESOLUTION NO. ________
Section 2. Determination Regardi ng the Annexation of the Annexation Property. This City Council hereby determines that, having received an executed Unanimous Approval by the owner of the Annexation Property, the Annexation Property is added to the CFD.

Section 3. Notice of Annexation. This City Council hereby orders and directs the City Clerk to record notice of the annexation pursuant to Section 3117.5 of the California Streets and Highways Code.

Section 3. Effective Date. This resolution shall take effect upon its adoption by this City Council.

On motion of Council M ember ______________________, seconded by Council Member ______________________, the foregoing r esolution was passed and adopted on November 24, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED AS TO FORM:

_____________________________ /s/ Kimberly D. Cilley
Deborah L. Elam Kimberly D. Cilley
City Clerk City Attorney

Exhibit A – Unanimous Approval
42 EXHIBIT A

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62 CITY COUNCIL STAFF REPORT
ITEM NO. 6.5

DATE:

November 24, 2025
TO:

Honorable Mayor and City Council
FROM:

Brent Smith, Community Development Director
SUBJECT:

Resolution establishing the Annual Affordable For-Sale Prices, Rental Rates, and Maximum Income Limits for the City's Affordable Housing Programs.

RECOMMENDED ACTION

Staff recommends that the City Council adopt a resolution:
1 .

DECISION TYPE
Administrative

SUMMARY
The City’s Inclusionary Housing Ordinance requires the City Council to annually adopt maximum income limits used to determine eligibility for the City’s affordable housing programs. These limits are based on data published each year by the California Department of Housing and Community Development (HCD).

The income limits are also factored into the City’s Affordable Homeownership Program sales prices and rents for City-restricted units.

On April 23, 2025, HCD released updated income limits, reflecting an approximate 2.6 percent (2.6%) increase over 2024 figures. Although 30-year fixed mortgage rates are projected to decline somewhat in 2026, the combination of high interest rates, rising HOA dues, and other economic factors affecting housing affordability has made it difficult for many first-time homebuyers to purchase below-market-rate homes without additional down payment assistance. Housing affordability is also particularly challenging for below-market-rate unit renters. Therefore, staff recommends City Council adopt limits that maintain the current pricing structure.

Staff recommends that the City Council adopt the proposed updated income 63 limits from HCD for the City’s Affordable Housing Programs and retain the existing Affordable Homeownership Program sales prices and rent limits through 2026.

DISCUSSION
Each year, the California Department of Housing and Community Development (State HCD) publishes a schedule of income limits by household size, based on data from the U.S. Department of Housing and Urban Development (HUD), which is used to determine eligibility for most State and Federal housing programs. The City’s Affordable Housing Ordinance references the State HCD’s income limits as the basis for qualifying participant eligibility and calculating sales prices and rent limits for extremely low-, very low-, low-, median-, and moderate-income households applying to the City’s Affordable Homeownership, Rental Programs (Inclusionary Housing), and the Density Bonus Program. Adoption of State HCD’s limits ensures consistent requirements across all the City’s programs and the requirements of other public lenders. State HCD establishes its income limits based on median income data calculated and provided by the U.S. Department of Housing and Urban Development (HUD), adjusted by household size.

In 2025, the HUD Area Median Income (AMI) for a four-person household in Alameda County is $159,800; approximately a 2.6 percent (2.6%) increase over the previous year. Maximum income categories are defined by HUD as percentages of median income as follows:

“acutely low-income” households are defined as those with incomes up to fifteen percent (15%) of the AMI;
“extremely low-income” households are defined as those with incomes up to thirty percent (30%) of the AMI;
“very low-income” households are defined as those with incomes up to fifty percent (50%) of the AMI;
“low-income” households are defined as those with incomes up to eighty percent (80%) of the AMI; “median-income” households defined as those with incomes up to one hundred percent (100%) of the AMI; and
“moderate-income households” are defined as those with incomes up to one hundred and twenty percent (120%) of the AMI.

It’s important to note that the calculation of maximum income as a percentage of the median is not exact and HUD adjusts each income category by high-cost factors and family size. In addition, the State has adopted a “hold-harmless” policy that prevents income levels in any category from decreasing from the prior year, should HUD’s formula result in a decrease.

Through the City's Inclusionary Housing Ordinance, new residential developments are required to reserve a portion (ranging from ten to fifteen percent [10-15%] depending on the area of the City) for lease or sale to very low- to moderate-income households. Historically, most of the households benefiting from this program have either lived or worked in the City of Livermore. Developers of for-sale projects are required to offer the homes at affordable sales prices determined annually by the City and to participate in a marketing and application process guided by the City. The City’s affordable home sale prices are calculated using a widely adopted standard, consistent with other jurisdictions and state housing agencies, that a household should spend no more than thirty (30%) of its gross income on housing costs. For homeownership, these costs include mortgage principal and interest payments, property taxes, homeowner’s insurance, and homeowner association fees. Incomes have increased 64 minimally across all categories.

Sales activity for below-market-rate (BMR) units from January through November 2025 indicates that many first-time homebuyers continue to experience challenges in purchasing BMR homes, primarily due to persistently high interest rates, increased homeowners’ association (HOA) dues, and other associated costs. As of October 2025, CalHFA conventional loan interest rates remain at approximately six percent (6%), which is the same rate from the prior year used in calculating the affordable sales prices. Sales activity for below-market-rate (BMR) units throughout 2025 has shown that many first-time homebuyers continue to face challenges in purchasing without additional down payment assistance. To maintain affordability, the staff recommends that the new affordable sale prices remain unchanged from the currently adopted prices, which are provided in Attachment 1 for reference. If approved, these prices will continue to remain in effect for homes sold in the 2026 Affordable Homeownership Program.

The City’s Affordable Rental Rates are based on the standard that tenants should pay no more than thirty percent (30%) of their household income toward rent and utilities. Developers with affordability restrictions are required to deduct applicable tenant-paid utility allowances based on unit size. The Livermore Housing Authority adopts a schedule of these allowances for its HUD-funded programs. Utility allowances do not include “optional” amenities in some new developments, such as parking, and are not deducted from tenant rent, which can affect affordability.

Recent market data from Zillow.com indicates that the average rent for a two-bedroom apartment in Livermore is approximately $2,600 per month, while 3-bedroom units average $3,600 per month, a slight decrease from the prior year. To maintain affordability for households in the very low to moderate income categories, staff recommends that the City’s affordable rental rates also remain consistent with the currently adopted rates. If approved, these rates would apply to all affordable rental units, effective November 24, 2025, and remain in effect through 2026. If conditions in the for-sale or rental markets change significantly during 2026, staff can bring a mid-year adjustment to the pricing back to City Council for consideration.

FISCAL AND ADMINISTRATIVE IMPACTS

Maintaining the current Affordable For-Sale Prices and Rental Rates schedule from the previous year will have no fiscal impact on the City's General Fund revenues

COMMUNITY PILLAR

1: A Safe Community that Thrives

GOAL

7: Expand and preserve the supply of affordable housing opportunities

ATTACHMENTS

1. 2025 Affordable For-Sale Prices and Rental Rates

2. Resolution

3. Exhibit A - 2026 Affordable For-Sale Prices and Rental Rates 65 Prepared by: Natalia Gilina
Housing Administrative Technician

Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
66 No.

Bedrooms
Household
Size
Maximum
Income
Maximum
Purchase
Price
Maximum
Income
Maximum
Purchase
Price
Maximum
Income
Maximum
Purchase
Price
Studio 1 $84,600 $250,112 $109,000 $339,854 $130,800 $420,033 1 2 $96,650 $294,431 $124,550 $397,046 $149,500 $488,810 2 3 $108,750 $338,934 $140,150 $454,422 $168,150 $557,404 3 4 $120,800 $383,253 $155,700 $511,614 $186,850 $626,182 4 5 $130,500 $418,929 $168,150 $560,295 $201,800 $681,167 5 6 $140,150 $454,422 $180,600 $603,194 $216,750 $736,152 6 7 $149,800 $489,914 $193,050 $648,985 $231,700 $791,137 7 8 $159,500 $525,590 $205,500 $694,775 $246,650 $846,123 *Effective January 1, 2025
No.

Bedroo
ms
Size House-
hold
Maximum
Income
Maximum
Rent
Maximum
Income
Maximum
Rent
Maximum
Income
Maximum
Rent
Maximum
Income
Maximum
Rent
Maximum
Income
Maximum
Rent
Maximum
Income
Maximum
Rent
Studio 1 $32,700 $818 $54,500 $1,363 $65,400 $1,635 $84,600 $2,115 $109,000 $2,725 $130,800 $3,270 1(*)

1.5 $35,100 $878 $58,400 $1,558 $70,080 $1,752 $90,625 $2,266 $116,775 $2,919 $140,150 $3,504 1 2 $37,400 $935 $62,300 $1,558 $74,760 $1,869 $96,650 $2,416 $124,550 $3,114 $149,500 $3,738 2 3 $42,050 $1,051 $70,100 $1,753 $84,120 $2,103 $108,750 $2,719 $140,150 $3,504 $168,150 $4,204 3 4 $46,700 $1,168 $77,850 $1,946 $93,420 $2,336 $120,800 $3,020 $155,700 $3,893 $186,850 $4,671 4 5 $50,450 $1,261 $84,100 $2,103 $100,920 $2,523 $130,500 $3,263 $168,150 $4,204 $201,800 $5,045 4 6 $54,200 $1,355 $90,350 $2,259 $108,420 $2,751 $140,150 $3,504 $180,600 $4,515 $216,750 $5,419 4 7 $57,950 $1,449 $96,550 $2,414 $115,860 $2,930 $149,800 $3,745 $193,050 $4,826 $231,700 $5,793 4 8 $61,650 $1,541 $102,800 $2,570 $123,360 $2,930 $159,500 $3,988 $205,500 $5,138 $246,650 $6,166 *Effective October 28, 2024
(*) Low Income Housing Tax Credit (LIHTC) Household size Sales Prices: assume a 6.00% interest rate, 30-year mortgage, and housing payments (PITI) which do not exceed 30% of the household's monthly income.

Date Adopted by Livermore City Council: October 28, 2024.

NOTES: These limits are based on income data from the California Department of Housing and Community Development (HCD) for 2024. The Affordable Sales Prices are effective for the 2025 Affordable Homeownership Program year and thereafter until updated by City Council. The 2024 Area Median Income for a 4-person household of $155,700 published by State HCD is derived from the U.S. Department of Housing and Urban Development for Alameda County (Oakland-Fremont Metro Region) for the Section 8 Program.

The Rental Housing limits are effective upon adoption by City Council and thereafter until updated by City Council. Rental affordability based on 30% of the household's monthly income and do not include tenant utility allowances. Utility allowances should be deducted from the maximum rents based on the Livermore Housing Authority's utility allowance schedule for the Section 8 Program.

Rental Housing*
Ext. Low-Income (30%) Very-Low Income (50%) Lower-Income (60%) Low-Income (80%) Median-Income (100%) Moderate-Income (120%) City of Livermore
Affordable For-Sale Prices and Rental Rates
For-Sale Housing*
Low-Income (80%) Median-Income (100%) Moderate-Income (120%) ATTACHMENT 1
67 1 RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION ESTABLISHING THE ANNUAL AFFORDABLE

FOR-SALE PRICES, RENTAL RATES, AND MAXIMUM INCOME
LIMITS FOR THE CITY’S AFFORDABLE HOUSING PROGRAMS

The City of Livermore’s affordable housing program and implementing ordinances in the Livermore Municipal Code (Chapter 11) and Livermore Development Code (Section

11.70.030) provide that the City will annually revise the maximum income limits for extremely low-, very low -, low-, median-, and moder ate-income households, as well as the affordable for -sale prices and rental rates, for use in connection with the City's Affordable Homeownership Program (Inclusionary Housing), the Density Bonus Program, Mortgage Assistance Program , and for City Housing T rust Fund assisted projects. The revised income limits are based on those adopted annually by the California Department of Housing and Community Development, which are derived from those published by the U.S. Department of Housing and Urban Development. Th e revised Affordable For Sale Prices and Rental Rates are based on annual income and other market factors.

NOW, THEREFORE, B E IT RESOLVED by the City Council of th e City of Livermore, that the Affordable Rental Rates and Maximum Income Limits are hereby established and set forth as described in the attached Exhibit A , effective and for implementation upon the adoption of this resolution.

BE IT FURTHER RESOLVED , by the City Council of the City of Livermore, that the Affordable For Sale Prices are hereby established and set forth as described in the attached Exhibit A, effective and for implementation commencing on November 24, 2025.

On motion of Council M ember ______________________, seconded by Council Member ______________________, the foregoing r esolution was passed and adopted on November 24, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED AS TO FORM:

_____________________________ /s/ Daniel Gonzales
Deborah L. Elam Daniel Gonzales
City Clerk Deputy City Attorney

Exhibit A – 2026 Affordable For-Sale Prices and Rental Rates 68 /i255
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EXHIBIT A
69 CITY COUNCIL STAFF REPORT
ITEM NO. 6.6

DATE:

November 24, 2025
TO:

Honorable Mayor and City Council
FROM:

Carl Brown, Public Works Director
SUBJECT:

Resolution awarding and authorizing the execution of an agreement with Vizcay Landscapes LLC d/b/a Landscape Care Co. to reduce and replace non-functional turf in an amount not-to-exceed $320,000 for a one-year term ending November 30, 2026.

RECOMMENDED ACTION

DECISION TYPE
Administrative

SUMMARY
On July 24, 2025, City staff issued a Request for Proposal to replace non-functional turf at four City- owned locations. Seven service providers responded. Staff have completed their review of the proposals received and recommends Landscape Care Co.

The turf reduction is funded in part by the Urban Community Drought Relief Program through the California Department of Water Resources awarded to the Alameda County Flood Control and Water Conservation District, Zone 7 on behalf of the City.

DISCUSSION
The Maintenance Division of the Public Works Department is tasked with reducing non-functional turf at City-owned locations. The four sites identified have turf areas that serve mainly as an aesthetic feature and were not designed as a specific turf usable space. Turf reduction is a strategy to help reduce the City’s water usage, resilience planning, and conserve water as outlined in the City’s Climate Action Plan.

It is also required for compliance with AB 1572, the Decorative Lawn Watering Ban which prohibits 70 commercial properties from using drinking water to irrigate non-functional turf. Functional turf includes public recreational spaces, sports fields, and cemeteries.

In June 2023, the California Department of Water Resources (DWR) awarded the Alameda County Flood Control and Water Conservation District, Zone 7 (Zone 7) funding for participation in the Urban Community Drought Relief Local Project Grant program (Grant). In March 2024, the City Council authorized the agreement with Zone 7 to fund the work identified in the Grant’s workplan for a Citywide Turf Reduction project in the amount of $262,500 with a cost sharing requirement of $87,500. The Grant requires construction must be completed by December 2026. Two of the five turf conversion sites identified in the Grant’s workplan were completed in 2024. This agreement would allow the work to be completed at the other three identified turf conversion sites in the work plan and at one additional site.

The City received sev
en proposals and the proposed pricing is summarized in the table below.

Company
Total Flat Rate Pricing
Landscape Care Co.
$318,650
Frank and Grossman
$347,000
Jensen Landscape
$515,216
Westside Landscape Concrete Inc
$533,505
Landscape Pros
$647,556
McGuire and Hester
$726,000
Marina Landscape Inc.
$729,750

The service provider selection process included an initial review of the proposals and reference checks.

The criteria used for evaluation included:

• The ability, capacity, and skill of the proposer to provide the required services; • The character, integrity, reputation, judgment, and efficiency of the proposer; and, • Ability of the proposer to provide services and materials in a timely manner.

Landscape Care Co. was the lowest bid and represents the best value bid as they have a demonstrated record of providing quality service to public agencies and have the knowledge, expertise, and staffing to meet the needs of the City of Livermore. Staff therefore recommends the City accept the bid from Landscape Care Co. and initiate a new agreement beginning on December 1, 2025 through November 30, 2026.

The work will begin at the beginning of the year and is estimated to be completed by April. Turf reduction will occur at the following works sites:

Arroyo Road between Arroyo Creek and Cartier Drive
Crater Road parks
East Avenue Greens between 5th and 6th Streets
Kristopher Ranch

FISCAL AND ADMINISTRATIVE IMPACT

The Urban Community Drought Relief Program requires a minimum non-state cost share of 25% of the total cost for each project. The cost of the total Citywide Turf Reduction project is $350,000. The grant 71 award is $262,500 with a required cost share of $87,500. Funding for the local cost share is in the General Fund Landscape Maintenance Fund 100. There will be no additional impact to the General Fund or other City funds.

COMMUNITY PILLAR

5: A City That Works

GOAL

14: Develop and maintain the City’s infrastructure, facilities, and property

ATTACHMENTS

1. Resolution

2. Exhibit A - Agreement

Prepared by: Marisa Gan
Management Analyst II

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AWARDING AND AUTHORIZING THE EXECUTION

OF AN AGREEMENT TO/WITH VIZCAY LANDSCAPES LLC D/B/A
LANDSCAPE CARE CO. TO REDUCE AND REPLACE NON-
FUNCTIONAL TURF IN AN AMOUNT NOT-TO-EXCEED $320,000 FOR

A ONE-YEAR TERM

The Maintenance Division of the Public Works Department is tasked with reducing non -functional turf at City -owned locations to help reduce the City’s water usage, plan for resiliency, conserve water as outlined in the City’s Climat e Action Plan and for compliance with AB 1572, the Decorative Lawn Watering Ban.

The City of Livermore issued a Request for Proposals to reduce and replace non- functional turf at four City -owned locations . Seven proposals were submitted. Vizcay Landscapes LLC d/b/a Landscape Car e Co. was selected as the best value bidder for these services.

NOW, THEREFORE, B E IT RESOLVED by the City Council of th e City of Livermore, that it:

1. Awards to Vizcay Landscapes LLC d/b/a Landscape Care Co. the agreement, attache d hereto as Exhibit A, to reduce and replace non- functional turf at four City -owned locations , in an amount not -to-exceed $320,000 for a one-year term.

2. Authorizes the City Manager, or her designee, to execute an agreement with Vizcay Landscapes LLC d/b/ a Landscape Care Co. , attached hereto as Exhibit A, to reduce and replace non-functional turf at four City -owned locations, in an amount not-to-exceed $320,000 for a one-year term.

3. Authorizes the City Manager, or her designee, to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution, including approving minor changes to the proposed agreement.

On motion of Council M ember ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on November 24, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

73 2 RESOLUTION NO. ________
ATTEST: APPROVED AS TO FORM:

_____________________________ /s/ Kimberly D. Cilley
Deborah L. Elam Kimberly D. Cilley
City Clerk City Attorney

Exhibit A – Agreement with Vizcay Landscapes LLC d/b/a Landscape Care Co. 74 3DJH

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109
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EXHIBIT A
110

CITY COUNCIL STAFF REPORT
ITEM NO. 6.7

DATE:

November 24, 2025
TO:

Honorable Mayor and City Council
FROM:

Carl Brown, Public Works Director
SUBJECT:

Resolution authorizing execution of a purchase order with 72 Hour LLC dba National Auto Fleet Group for one replacement Ford Super Duty F550 Truck with Scelzi Crane Body in an amount not-to-exceed $262,663.

RECOMMENDED ACTION

DECISION TYPE
Administrative

SUMMARY
Based on the City of Livermore’s Fleet Policy and the 25-year Fleet Replacement Plan, it is time to replace WRD025, a 2008 Ford F350 sewer system service truck. Staff have determined that the vehicle that best meets the needs of the department is the 2026 F550 Super Duty with Scelzi Enterprises, Inc. and 72 Hour LLC dba National Auto Fleet Group is the local Sourcewell (formally National Joint Powers Alliance, NJPA) contractor for Ford vehicles in Watsonville, California.

DISCUSSION
The Ford F550 truck with the Scelzi service crane body is critical in performing routine maintenance, customer service repairs, and emergency service work on the City’s Sewer Collection System, as well as at the remote lift stations. The service crane body allows staff to carry all the tools, components and parts needed to make repairs and perform maintenance in the field.

The City of Livermore’s Fleet Policy recommends replacement of light duty trucks with service bodies at 7-10 years or 85,000 miles. This truck will be replacing a truck that is 18 years old that is equipped with 111
a crane that is not capable of hoisting the larger pumps and trench plates that the Collections section maintains and uses. The replacement of this truck with the addition of the crane capacity will allow the section to hoist pumps from the lift stations for maintenance and repairs and utilize trench plates on jobs that cannot be completed during the same day and need to be covered. This will allow staff the ability to perform service and repairs in less time and have a fully equipped vehicle for customer service and emergency calls.

Pursuant to LMC Section 2.68.370, staff recommends purchasing this replacement vehicle utilizing Sourcewell Acceptance and Award contract #091521-NAF. The Sourcewell bid procedure for the replacement vehicles meets the City’s municipal code requirement and therefore can be awarded to National Auto Fleet Group. The Sourcewell Cooperative Purchasing Program assists local governments in reducing costs through this government-to-government procurement service. This program is available to local government entities and qualifying non-profit corporations. The City of Livermore is currently a registered member. The purchase through Sourcewell Acceptance and Award contract #091521-NAF will expedite the delivery of these replacement vehicles.

FISCAL AND ADMINISTRATIVE IMPACTS

The replacement purchase of this vehicle is budgeted in the Fleet Services Internal Service Fund (730) for FY 2025-26 and is identified in the Fleet 25-Year replacement plan.

COMMUNITY PILLAR

1: A City That Works

GOAL

14: Develop, operate, and maintain the City’s infrastructure.

ATTACHMENTS

1. National Auto Fleet Group Sourcewell Contract

2. National Fleet Auto Group Quote

3. Resolution

Prepared by: Scott Kooreman
Public Works Supervisor

CONTRACT
This Con
tract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

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Supplier’s
Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be

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return
ed within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;

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x Individ
ually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell

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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

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x Main
tenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased

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by Par
ticipating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

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E. CO
NTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,

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resellers, ma
rketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

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14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

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The par
ty claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms

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no less
broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is

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primary a
nd not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

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21. PR

OVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

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C. CO
NTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names

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of parti
es debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation

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and Re
covery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

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22. CANCELLA
TION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell 72 Hour LLC dba: National Auto
Fleet Group
By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC

ATTACHMENT 1
146
9/18/2025
Mr Scott Kooreman

CITY OF LIVERMORE
3500 Robertson Park Rd
Livermore. California, 94550
Dear Scott Kooreman,
490 Auto Center Drive, Watsonville, CA 85076
(855) 289-6572 • (831} 480-8497 Fa.';
FI eetG Nati on a I Auto FI e etG roup .com
Quote ID: 33041
Order Cut Off Date: TBA
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.

One (1) New/Unused (2026 Ford Super Duty F-550 DRW (XSG) XL 2WD SuperCab 192" WB 84" CA, Scelzi QT 304726 Crain Body 161429.00 + 2%) and delivered to your specified location, each for Contract Price
Scelzi QT 304726 Crain Body
161429.00 + 2%
Tax (10.2500 %)
Tire fee
Total
- per the attached specifications.

One Unit
(MSRP)
$75,645.00
One Unit
$73,574.36
$164,657.58
$24,418.77
$12.25
$262,662.96
Total%
Savings

2.737 %
Total
Savings
$2,070.64
This vehicle(s) is available under the Sourcewell Contract 091521-NAF. Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.

Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.

Sincerely,
Kevin Buzzard
Account Manager
Email: [email protected]
Office: (626) 457-5590
Fax: (831) 480-8497
C.,_,___,'";J
CHEVRllET
GMC.

TOYOTA
ATTACHMENT 2
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1 RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AUTHORIZING THE EXECUTION OF A PURCHASE
ORDER WITH 72 HOUR LLC DBA NATIONAL AUTO FLEET GROUP
FOR A REPLACEMENT FORD SUPER DUTY F550 SERVICE TRUCK

WITH SCELZI CRANE BODY IN AN AMOUNT NOT-TO-EXCEED
$262,663

Section 2.68.220 (1)a of the Livermore Municipal Code states that the City Council shall award a contract for the purchase of supplies or equipment or general services of a value greater than $200,000 using the competitive bidding pro cess as defined in LMC 2.68.330, with the exception being where supplies and equipment are purchased through a cooperative purchasing agreement pursuant to LMC 2.68.370.

Livermore Municipal Code section 2.68.370 allows for the purchase of equipment through a cooperative purchasing arrangement so long as the underlying purchase was made using a bid procedure at least as restrictive as the City’s.

72 Hour LLC dba National Auto Fleet Group holds a Sourcewell Contract for passenger cars and light duty pickups including the Ford Super Duty F550. The Sourcewell bid procedure for replacement passenger car s and light duty pickups meets the City’s Municipal Code requirements.

NOW, THEREFORE, B E IT RESOLVED by the City Council of th e City of Livermore, that it:

1. Authorizes the City Manager to execute a purchase order in an amount not -to- exceed $ 262,663 for the purchase and delivery of a 2025 Ford F550, with 72 Hour LLC dba National Auto Fleet Group in accordance with the terms, specifications and general provision s specified in Sourcewell contract 091521 - NAF, and sections 2.68.370 of the Livermore Municipal Code.

On motion of Council M ember _____________ _________, seconded by Council Member ______________________, the foregoing r esolution was passed and adopted on November 24, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

161
2 RESOLUTION NO. ________
ATTEST: APPROVED AS TO FORM:

_____________________________ /s/ Kimberly D. Cilley
Deborah L. Elam Kimberly D. Cilley
City Clerk City Attorney

162

CITY COUNCIL STAFF REPORT
ITEM NO. 6.8

DATE:

November 24, 2025
TO:

Honorable Mayor and City Council
FROM:

Brandon Cardwell, Innovation and Economic Development Director SUBJECT:

Resolution accepting the Livermore Downtown Inc Annual Report for Fiscal Year 2024- 25 and authorizing the execution of a grant agreement with Livermore Downtown Inc. in the amount of $90,000 for Fiscal Year 2025-2026.

RECOMMENDED ACTION

Staff recommends the City Council adopt a resolution accepting the Livermore Downtown Inc. Annual Report for Fiscal Year 2024-25 and authorizing the City Manager to execute a grant agreement with Livermore Downtown Inc. for grant activities from July 1, 2025, to June 30, 2026, in the amount of $90,000.

DECISION TYPE
Administrative

SUMMARY
The City's agreement with Livermore Downtown Inc. (LDI) dated November 26, 2024, requires LDI to provide an annual report outlining the organization's accomplishments during the previous year and describing its goals for the coming year (Exhibit A to the resolution). Staff recommends the City Council accept the Livermore Downtown Inc. Annual Report for Fiscal Year 2024-25 and authorize the execution of a grant agreement (Exhibit B to the resolution) with Livermore Downtown Inc. providing $90,000 from the General Fund for Fiscal Year 2025-26.

DISCUSSION
Since 1986, the City of Livermore, and for a time the former Redevelopment Agency, have provided annual grant funding to Livermore Downtown Inc. (LDI) as part of a common mission to enhance economic growth, assist downtown businesses, and promote the downtown and the City of Livermore.

As required by the Grant Agreement, LDI has provided an Annual Report covering grant activities in Fiscal Year 2024-25, attached as Exhibit A to the Resolution. The report details the activities and accomplishments of the organization for the past year and also its plans for the coming year. 163

In FY 2024-25, LDI used the funds to meet its obligations under the agreement through events attracting a total of around three hundred thousand (300,000) people. Events include the year-round Sunday farmers market, Livermore Half Marathon, Downtown Street Fest, Summer farmers markets (Thirsty Thursdays and Family Nights at the Market), Witches Night Out, Kidz Town Halloween Hay Day, Earlier Than the Bird, Holiday Village, and the Holiday Sights and Sounds Parade. LDI also continued to partner with the City of Livermore on dissemination of pertinent information related to ongoing construction projects, outdoor dining policies, sound ordinances, Alcoholic Beverage Control (ABC) training for businesses, and other matters. LDI continued to enhance their website, as well as marketing and media efforts, including social media. This fiscal year, LDI's combined Instagram and Facebook followers has reached 38,600 and its newsletter subscribers has reached 8,000.

For this fiscal year, LDI will continue to partner with the City in promoting economic vitality and implementing sustainable business practices in the downtown, including educating downtown businesses on the City's Climate Action Plan. LDI will also expand on the Livermore Valley Made Initiative, Arts Promotion, and Livermore Valley Tourism efforts and programs, among other activities and programs highlighted in the attached Grant Agreement.

FISCAL AND ADMINISTRATIVE IMPACTS

The $90,000 has already been budgeted in the City's General Fund (Fund 001) for FY 2025-26.

COMMUNITY PILLAR

2: Economy that Prospers

GOAL

1: Lead efforts, in collaboration with internal and external partners, to provide effective communication and engagement with businesses.

ATTACHMENTS

1. Resolution

2. Exhibit A - Annual Report 2024-2025

3. Exhibit B - Grant Agreement with Livermore Downtown Inc.

Prepared by: Theresa de la Vega
Management Analyst II

164
Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
165
1 RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION ACCEPTING THE LIVERMORE DOWNTOWN INC. 2024-2025

ANNUAL REPORT, AND AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH LIVERMORE DOWNTOWN, INC. IN THE AMOUNT OF $90,000 FOR FISCAL YEAR 2025-2026

Since 1986, the City of Livermore (City), and for a time, the former Redevelopment Agency, provided annual grant funding to Livermore Downtown Inc. (LDI) as part of a common mission to enhance economic growth, assist downtown businesses, and promote downtown and the City of Livermore.

As required by the grant agreement, a copy of the Livermore Downtown Inc. 2024- 2025 Annual Report , attached hereto as Exhibit A, detailing the events and services provided to the City and Downtown merchants has been provided.

LDI’s FY 2024-25 annual report shows that the goals and activities of the Grantee are consistent with the Marketing and Economic Development goals of the City, and therefore Grantee’s continuing operations should be supported through the proposed grant of $90,000 for the length of this grant agreement (July 1, 2025, to June 30, 2026).

As part of its continuing operations, Grantee will apply the grant funds to activities that promote proactive communication between downtown businesses and the City, encourage increased visitation to downtown, support small business growth within downtown, and similar activities outlined in the Grant Agreement , attached hereto as Exhibit B.

NOW, THEREFORE, B E IT RESOLVED by the City Council of th e City of Livermore that it hereby:

1. Accepts the Livermore Downtown, Inc . 2024 -2025 Annual Report, which is attached hereto as Exhibit A, and is incorporated by this reference.

2. Authorizes the City Manager, or her designee , to execute the Grant Agreement with LDI, attached hereto as Exhibit B, in the amount of $90,000, for the period of July 1, 2025, through June 30, 2026.

3. Authorizes the City Manager to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution , including approving minor adjustments to the Agreement.

On motion of Council M ember ______________________, seconded by Council Member ______________________, the foregoing r esolution was passed and adopted on November 24, 2025, by the following vote:

166
2 RESOLUTION NO. ________
AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED AS TO FORM:

_____________________________ /s/ Tara Mazzanti
Deborah L. Elam Tara Mazzanti
City Clerk Senior Assistant City Attorney

Exhibit A – Annual Report 2024 - 2025
Exhibit B - Grant Agreement with Livermore Downtown Inc.

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Gr
ant Agreement Page 1 of 4
Rev. 3/2023

GRANT AGREEMENT BETWEEN CITY OF LIVERMORE
AND
LIVERMORE DOWNTOWN, INC.

FOR FISCAL YEAR 2025-26
THIS AGREEMENT, entered into this ______ day of ______________________, 2025 between the City of Livermore, a municipal corporation (“City”), and Livermore Downtown, Inc., a California non-profit corporation (“Grantee”).

RECITALS
A. The City is entering into a grant agreement with Grantee for fiscal year 2025-2026.

B. The Grantee’s mission is to advocate for the downtown business community by promoting economic growth, preserving our heritage, attracting tourism and fostering an environment where families want to live, work and play.

C. The City has determined that the goals and activities of the Grantee are consistent with the Marketing and Economic Development goals of the City and therefore should be supported through the proposed grant of $90,000.00 for the length of this agreement, which will enhance and support the City’s marketing and economic development efforts, including identifying the City as an underwriter of the Grantee’s work.

AGREEMENT
NOW THEREFORE, the parties agree that the above recitals are true and correct and further agree as follows:

1. Grant Activities. Grantee is responsible for its continuing operations. As part of its continuing operations, Grantee will apply the Grant funds to activities that promote proactive communication between downtown businesses and the City, encourage increased visitation to downtown, support small business growth within downtown, and similar activities as outlined in Exhibit “A” (“Grant Activities”).

2. Grant Amount. The City will issue, and Grantee will use, funds in the amount of $90,000.00 (the “Grant Funds”) to perform the activities consistent with the terms and conditions of this Grant Agreement. City will provide the Grant Funds to Grantee within 30 days of the date on which this Agreement is executed by both the City and Grantee.

3. Time for Performance. Grantee shall complete its Grant Activities prior to June 30, 2026.

4. Recognition of City Grant Funds. Grantee shall acknowledge City’s award of Grant Funds in all appropriate materials and media. The acknowledgment shall read, “Underwritten in part from the City of Livermore” or similar language, unless the City is a part of a list of other

EXHIBIT B
203
G
rant Agreement Page 2 of 4
Rev. 3/2023
underwriters, in which case the City may be acknowledged as, “City of Livermore” Grantee shall display the City’s logo whenever logos are displayed, and in accordance with the City logo use guidelines, which are included as Exhibit “C” to this Grant Agreement.

5. Independent Contractor. Nothing contained in this Grant Agreement is intended to, nor shall be construed in any manner to, create or establish the relationship of employer/employee between the City and Grantee. The City shall have no role in approving, planning, sanctioning, authorizing or controlling the Grant Activities or any activity Grantee undertakes. Grantee shall at all times remain an independent contractor with respect to the services funded by this Grant Agreement. City shall be exempt from payment of all unemployment compensation, FICA, retirement, life and/or medical insurance, and Workers' Compensation Insurance stemming from any of Grantee’s work, as Grantee is an independent contractor.

6. Annual Report. Grantee shall prepare an annual written report and submit to the City's Project Manager, Brandon Cardwell, no later than July 5, 2026. The annual report must identify the Grant Activities completed and in process, the Grant Funds spent to date, and the anticipated costs for completing the outstanding Grant Activities.

7. Documentation and Recordkeeping
(a) Grantee shall maintain records providing a full description of each such Grant Activity and the date(s) on which the activity occurred. (b) Grantee shall retain all records pertinent to expenditures incurred in the performance of the Grant Activities under this Grant Agreement and expenditure of Grant Funds for a period of two (2) years after the end of any activity funded pursuant to this Grant Agreement.

8. Suspension, Termination, Return of Funds
(a) City may suspend or terminate this Grant Agreement if Grantee materially fails to comply with any term or condition of this Agreement, including but not limited to, the following:
(1) failure, for any reason, of Grantee to fulfill in a timely and proper manner its obligations under this Agreement; or (2) ineffective or improper use of the Grant Funds provided under thi s
A
greement.
(b) The City’s notice of termination for cause must be provided in writing at least ten (10) calendar days before the effective date of termination. (c) In the event the City terminates this Grant Agreement for cause, Grantee shall return all of the Grant Funds awarded which shall be submitted to the City’s General Fund for reallocation.

9. Hold Harmless. Grantee agrees to defend, indemnify, and hold City, elected officials, officers, directors, employees, agents, and designated volunteers harmless from and against any and all loss, liability, damage, including reasonable attorney’s and expert fees and/or court costs, arising out of the performance of the Grant Activities under this Grant Agreement, except for the gross negligence and willful misconduct of City, its elected officials, officers, directors, employees, agents, and designated volunteers.

EXHIBIT B
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G
rant Agreement Page 3 of 4
Rev. 3/2023

10. Insurance. Grantee shall procure and maintain insurance during the term of this Grant Agreement in the amounts and under the terms set forth in Exhibit “B” attached hereto against all claims that may arise from or in connection with this Grant Agreement. Upon reasonable written notice, Grantee shall comply with any changes in the amounts and terms of insurance as may be required from time-to-time by the City’s Risk Manager.

11. Amendment. Any modification to this Agreement must be in writing and signed by both parties. In the event the original of this Agreement is lost or destroyed, an archival copy maintained by City can be used in place of the original for all purposes with the same effect as if it was the original.

12. Notices. Any notice required or permitted under the terms of this Agreement shall be effective upon receipt in writing either by personal service upon the authorized agent for the party, or by mailing the notice via U.S. Mail to the party as follows:

TO CITY: City of Livermore
Attn: Brandon Cardwell
Director of Innovation and Economic Development
1052 S. Livermore Avenue
Livermore, California 94550
TO GRANTEE: Livermore Downtown, Inc.

Attn: Kara Klotchman
Executive Director
2155 Third Street
Livermore, CA 94550

13. Waiver. Failure to insist upon the strict performance of any term or conditions in this Grant Agreement, no matter how long the failure continues, is not a waiver of the term or condition and does not bar the right to subsequently demand strict performance. To be effective, a waiver must be in writing and signed by the non-breaching party.

14. Severability. If a court of competent jurisdiction determines a provision in this Grant Agreement is invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force and effect without being impaired in any way.

15. Counterparts. This Grant Agreement may be executed in counterpart by delivering a facsimile or secure electronic copy of the signed agreement to the other party, followed by delivery of the original documents bearing the original signatures. Failure to deliver the original documents does not affect the enforceability of this Agreement. *************************************************************************************************** Signatures and Attachment List on the Next Page

EXHIBIT B
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G
rant Agreement Page 4 of 4
Rev. 3/2023
In concurrence and witness whereof, and in recognition of the mutual consideration provided therefore, the parties have executed this Grant Agreement, effective on the date first written above.

GRANTEE: Dated:

Livermore Downtown, Inc.
____________________________ ___________________________ Kara Klotchman
Executive Director
CITY OF LIVERMORE: Dated:
____________________________ ____________________________ Marianna A. Burch
City Manager
APPROVED AS TO FORM:
___________________________
Tara Mazzanti
Acting City Attorney
Attachments:

Exhibit A – Grant Activities
Exhibit B – Insurance Requirements
Exhibit C – City Logo Use Guidelines

EXHIBIT B
206
202 202
Economic Vitality
1) Identify and engage with specific support organizations for all downtown industries to increase their support systems available (ie. Fitness, Health and Beauty, Retail Shops). 2) Actively recruit business investment and activation strategies for City owned historic properties in downtown Livermore.
3) Develop and Market Business Retention and Recruitment Programs, including tracking of potential and new downtown businesses.
4) Work with businesses on permitting and compliance issues. 5) Provide ongoing tenant and property owner outreach and interaction to inform businesses of City plans, processes and protocols.
6) Maintain Downtown Property Owner and Tenant Roster.
7) Host Monthly meetings with downtown businesses, property owners and City Staff to maintain clear communication on construction impacts, parking and public space use. 8) Communicate to the public updates on key Downtown revitalization projects. 9)
Climate Action Plan, inviting businesses to actively participate and implement sustainable business practices where applicable.

Design
1) Interface with City Code Enforcement and business owners regarding possible nuisances and zoning code violations.
2) Provide input and direction on downtown Bike Corrals, Public Art and Wayfinding Signage.
3) Activate the Lot on First with community and business-supporting uses. 4) Assist in efforts regarding homeless impacts and solutions.

Promotion
1) Expand on Livermore Valley Tourism efforts and programs to expand on destination marketing and hospitality support, as well as arts promotion. 2) Manage and promote the year-
3) Produce and implement downtown tradition and new events including but not limited to Halloween Hay Day, Witches Night Out, Earlier Than the Bird, Holiday Sights and Sounds Parade, Livermore Half Marathon and Livermore Downtown Street Fest. 4) Manage Downtown kiosks.

Exhibit A

EXHIBIT B
207
5) Promote the Downtown District of Livermore to, among others, the Tri-Valley, Regional and State level organizations and potential tourism outlets. 6) Work collaboratively with local and regional organizations, including Livermore Valley Chamber of Commerce, Livermore Cultural Arts Council, Livermore Valley Winegrowers, Livermore Labs, Visit Tri-Valley, and private organizations such as local makers markets. 7) Act as liaison to external organizations in the downtown industry such as California Main Street, the California Downtown Association, the National Main Street Center, California Association of Festival Producers, Visit California, Responsible Hospitality Institute and the California Restaurant Association.
8) Manage and expand the Livermore Valley Made Initiative. 9) Manage a broad selection of Social Media platforms with well populated content and community interest, maintaining our position as a top Livermore Valley influencer.

Exhibit A

EXHIBIT B
208
Revised 7/10/24 B1- GL_AL_WC

Page 1 ends

Livermore City CouncilNovember 24, 2025

Livermore City Council
November 24, 2025