1 CITY COUNCIL REGULAR MEETING AGENDA
AUGUST 15, 2023
7:00 P.M.
WE ENCOURAGE ALL MEMBERS OF THE PUBLIC TO PARTICIPATE IN THE MEETING VIA TELECONFERENCE BY CALLING (520) 525-8911. ANY MEMBER OF THE PUBLIC
PARTICIPATING VIA TELECONFERENCE WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT.
ADDITIONALLY, THE REGULAR MEETING WILL BE STREAMED ON YOUTUBE LIVE https://www.youtube.com/channel/UCB_ZmQZIHELh-ECEPZ2VwZg Notice is hereby given that the City Council will hold a Regular Meeting on August 15, 2023, at the City Council Chambers, 663 Main Street, Livingston, California. Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Persons requesting accommodation should contact the Deputy City Clerk at least 24 hours prior to this meeting at (209) 394-8041, Ext. 121. Any writings or documents pertaining to an Open Session item provided to a majority of the members of the legislative body less than 72 hours prior to the meeting shall be made available for public inspection by email if requested. Public comments can be submitted via emailed at [email protected]. Comments must be received by 2:00 p.m. on the day of the City Council meeting in order for them to be distributed to the Council prior to consideration of the matter. You will need to provide: Meeting date, item number, name, email and comment (please limit to 300 words or 3 minutes). Please include: PUBLIC COMMENT in the subject for the email. Written comments will not be read aloud at the meeting, but will be reported as received for the record. If you do not receive an acknowledgement of receipt by 4:00 p.m., please call the City Clerk’s Office at (209) 394-8041, Ext. 121 (Note: This technology is not a guaranteed method).
2 CALL TO ORDER Next Resolution No.: 2023-62
Next Ordinance No.: 652
Pledge of Allegiance.
Moment of Silence – First Responders and Military Members.
Roll Call.
Changes to the Agenda.
CITIZEN COMMENTS
This section of the agenda allows members of the public to address the City Council on any item NOT on the agenda and items ON the agenda. If you wish to speak on an item on the agenda, please state the item number. Members of the public, when recognized by the Mayor, should come forward to the lectern, and identify themselves. Comments are normally limited to three (3) minutes. In accordance with State Open Meeting Laws, no action will be taken by the City Council this evening.
ANNOUNCEMENTS AND REPORTS
Supervisor Rodrigo Espinoza Announcements and Reports.
City Staff Announcements and Reports.
• Recreation Superintendent Jacquie Benoit – Update on Pool City Manager Announcements and Reports.
City Council Members’ Announcements and Reports.
Mayor’s Announcements and Reports.
Jatinder Mann
• City Council Alternate Liaison - Parks, Recreation and Arts Commission – Jatinder Mann • Merced Integrated Regional Water Management Plan (MIRWMA) – Jatinder Mann, Representative and Jason Roth, Alternate Representative. • Central Valley Division League of California Cities – Maria Soto, Representative and Jatinder Mann, Alternate.
Jason Roth
• City Council Liaison - Livingston Planning Commission – Jason Roth • Special City Selection Committee of the San Joaquin Valley Air Pollution Control Board – Jason Roth, Representative and Gurpal Samra, Alternative. • Merced Integrated Regional Water Management Plan (MIRWMA) – Jatinder Mann, Representative and Jason Roth, Alternate Representative.
3 Maria Soto
• Merced County Local Agency Formation Commission (LAFCO) – Maria Soto, Representative.
• Central Valley Division League of California Cities – Maria Soto, Representative and Jason Roth, Alternate.
Gurpal Samra
• Merced County Mosquito Abatement District Board of Directors – Gurpal Samra, Representative and Jason Roth, Alternate.
Jose Moran
• Merced County Association of Governments (MCAG) Governing Board – Jose Moran, Representative and Gurpal Samra, Alternate.
• City Council Liaison - Parks, Recreation and Arts Commission – Jose Moran • Utility Stakeholders Committee – Jose Moran and Gurpal Samra\
CONSENT AGENDA
Items on the Consent Calendar are considered routine or non-controversial and will be enacted by one vote, unless separate action is requested by the City Manager or City Council Member. There will be no separate discussion of these items unless members of the City Council or City Manager request that specific items be removed.
1. WAIVING OF READING OF ORDINANCE AND RESOLUTIONS
City Council Waive the Reading in Full of Ordinances and Resolutions on Agenda and Adopt by Reading the Title only, Unless Otherwise Requested by the Mayor or a Council Member
2. Resolution Approving an Agreement Between Merced County Association of Governments and the City of Livingston for the Administration of the Merced County Multijurisdictional Housing Elements Contract
DISCUSSION AND POTENTIAL ACTION ITEMS
3. Discussion and Direction on Waiving the Parks and Recreation Fees to Pacific Coast Khalsa Diwan Society for the Use of Memorial Park Stage and Kitchen
4. Discussion and Direction on Waiving the Parks and Recreation Fees to Livingston Wolves Youth Football for the Use of Alvernaz Field and Memorial Park
5. Discussion and Direction on Waiving the Parks and Recreation Fees to Central California United FC Soccer for the Use of Odi Ortiz Soccer Field.
6. Discussion and Direction on Appointing Two City Council Members to Attend the Merced County Multi-Jurisdictional Housing Element Update Community Workshop Scheduled for Tuesday, August 29, 2023 from 6:00 p.m. to 8:00 p.m. at the Livingston City Council Chambers, 1416 “C” Street, Livingston, California.
4 7. Discussion and Direction on CMAQ Application Submission for the 2023 CMAQ Call for Projects
8. Council Discussion and Consideration on Possibly Creating an Ad-Hoc Committee for Discussions Related to Sales Tax for Safety/Fire Services and Appointing Two Council Members to the Ad Hoc Committee.
COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
ADJOURNMENT
AGENDA ITEM:
MEETING DATE:
PREPARED BY:
REVIEWED BY:
STAFF REPORT
AGREEMENT BETWEEN MERCED COUNTY ASSOCIATION OF
GOVERNMENTS AND THE CITY OF LIVINGSTON FOR THE
ADMINISTRATION OF THE SIXTH CYCLE MERCED COUNTY
MULTIJURISDICTIONAL HOUSING ELEMENT (MJHE) CONTRACT
August 15, 2023
Miguel Galvez, Contract City Planner
Christopher Lopez, Interim City Manager
RECOMMENDATION:
Adopt City Council Resolution No. 2023-_, approving an Agreement between Merced County Association of Governments and the City of Livingston for the Administration of the Merced County Multijurisdictional Housing Element.
BACKGROUND AND DISCUSSION:
California housing element law requires every jurisdiction to prepare and adopt a housing element as part of its general plan. Historically, in California, it is typical for each city or county to prepare and maintain its own separate general plan and housing element. However, staff from the cities of Merced, Atwater, Livingston, Gustine, Los Banos, Dos Palos, and the County of Merced, embarked on the region's first multijurisdictional housing element (MJHE) for the sixth round of housing element updates. While legislative changes have increased the cost and complexity of the housing element since the fifth cycle, there are some advantages in pursuing a joint effort, including cost savings due to economies of scale and a cohesive approach to addressing new state requirements on a local and regional basis.
State housing element requirements are framed in Government Code, Sections 65580 through 65589, Chapter 1143, Article 10.6. The law requires the State Department of Housing and Community Development (HCD) to administer the law by reviewing housing elements for compliance with state law and by reporting its written findings to the local jurisdiction. State housing element law mandates that housing elements be updated every eight years. Additionally, a certified housing element is a key requirement to qualify for numerous state grants and funding.
Multijurisdictional Housing Element (MJHE)
The primary objective of the MJHE is, through a regional effort, to prepare individual plans for each jurisdiction with both regional and local components, addressing housing needs to be certified by the State. Due to timeline constraints, it is anticipated that any required rezoning would be included as a program in the participating jurisdiction's housing element to be completed after adoption. The sixth cycle housing elements will cover the planning period of January 31 , 2024, through January 31 , 2032. The statutory deadline for the region's sixth cycle housing elements to be certified by HCD is February 18, 2024.
As the recipient and administrator of the REAP 1.0 funds being used to help offset the cost of the Page I of3
01424.0005/913003. I
MJHE, the Merced County Association of Governments (MCAG) is offering to act as the fiscal agent and contract administrator for the MJHE. Several Metropolitan Planning Organizations (MPOs) in the San Joaquin Valley are serving in similar capacities on behalf of their member agencies who have decided to pursue a MJHE this cycle.
MCAG coordinated with jurisdictional staff to develop a Request for Proposals for a consultant to develop the sixth cycle MJHE. Proposals were due September 30th and MCAG received one proposal. A consultant selection committee comprised of representatives from each participating jurisdiction evaluated the proposal and is recommended that the Governing Board at its December 15, 2022, meeting approve the contract. Tasks include in the preliminary scope of work are listed below.
PRELIMINARY SCOPE OF WORK
TASK 1. PROJECT MANAGEMENT
Project Management
Working Group
TASK 2. DATA GATHERING AND ASSESSMENT
TASK 3. COMMUNITY ENGAGEMENT
TASK 4. MULTI-JURISDICTIONAL HOUSING ELEMENT PREPARATION Countywide Housing Element Components
Jurisdiction-Specific Housing Element Components
TASK 5: DRAFT HOUSING ELEMENTS AND REVIEW
TASK 6: ENVIRONMENTAL COMPLIANCE
TASK 7: FINAL DOCUMENTS AND ADOPTION
Each jurisdiction will be expected to prepare and submit their individual Housing Element Annual Performance Report to the California Department of Housing and Community Development (HCD).
On November 15, 2022, the City Council adopted Resolution No. 2022-62, approving the City of Livingston to participate in the Merced County Multijurisdictional Housing Element and Cost Sharing Agreement.
DISCUSSION:
In partnership with local jurisdictions, MCAG is requesting that jurisdictions already participating in the joint effort to now provide a resolution adopting an agreement for the administration of the Merced County Multijurisdictional Housing Element Contract. The attached Agreement delineates the roles and responsibilities of both MCAG and the City of Livingston for the update of the City of Livingston's Housing Element as part of the Merced County Multijurisdictional Housing Element.
ENVIRONMENTAL ASSESSMENT:
Consideration of the subject agreement is an administrative active and exempt from the California Environmental Quality ACT (CEQA) as it and does not involve a physical change in the environment. MCAG has contracted with Rincon Consultants, Inc. to prepare the housing element update and an environmental assessment (EA) for the Housing Element for each participating jurisdiction. Staff expects that the EA for the HE update will result in a Mitigated Negative Declaration. This costs is covered under the City's contract with MCAG.
In addition, it is anticipated that the Housing Element update effort will require that a number of
01424.0005/9 I 3003.1
private properties within the City be rezoned or up-zoned to accommodate additional housing development and meet the City's Regional Housing Needs Allocation (RHNA). At that time the city will need to identify property to accommodate approximately 900 new housing units. This effort will be separate and subject to its own EA process. This cost will be additional and is not covered under the contract with MCAG. It is likely, the level of EA review for this effort will result in an EIR.
FISCAL IMPACT:
Per the Agreement approved on November 15, 2022, jurisdictions are responsible for a portion of their share of the MJHE. The consultant contract is $1,030,743. Approximately $480,000 of MCAG's REAP 1.0 funding will go towards the joint effort. In additional, MCAG requested $35,000 for staff time to manage the contract and assist with project coordination. MCAG has coordinated with local jurisdictions to develop a cost sharing agreement for the remaining $585,743, which is included as an attachment. The cost for the City of Livingston is $57,522. The City's share of cost will be paid for out of the General Plan Update Impact Fee Fund (Fund 2007).
POLICY AL TERNATIVEIS):
Jurisdictions may choose to not participate in the multijurisdictional housing element process and hire their own consultant. It's anticipated that the cost would be significantly higher to prepare an individual housing element update. The last Housing Element Update was performed by Mintier Harnish at a cost of $35,750 in 2016. The increase in preparation costs are likely a result of increased documentation illustrating compliance in meeting State housing development goals.
Moreover, declining an administrative agreement with MCAG for coordinating the sixth cycle Housing Element update will require to the City to conduct the effort on its own. With the Housing Element due to the State Housing and Community Development Department by the end of this year for certification by HCD in February 2024, there is little time for the City to do complete the work independently.
NEXT STEPS:
The deadline to provide MCAG the signed resolution and agreement is September 1, 2023.
MCAG staff will request the Governing Board to authorize the MCAG Executive Director to enter into an agreement with the City of Livingston for the Administration of the Merced County Multijurisdictional Housing Element Contract at the September 21, 2023 meeting.
ATTACHMENTS:
1. Resolution approving an Agreement between Merced County Association of Governments and the City of Livingston for the Administration of the Merced County Multijurisdictional Housing Element Contract.
2. Agreement between the Merced County Association of Governments and the City of Livingston for the Administration of the Merced County Multijurisdictional Housing Element Contract.
RESOLUTION NO. 2023-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON APPROVING AN
AGREEMENT BETWEEN MERCED COUNTY ASSOCIATION OF GOVERNMENTS AND THE
CITY OF LIVINGSTON FOR THE ADMINISTRATION OF THE MERCED COUNTY
MUL TIJURISDICTIONAL HOUSING ELEMENT CONTRACT
WHEREAS, Government Code Section 65588 requires local agencies to review and revise the housing elements to their comprehensive general plan in compliance with Section 65580 through 65589, Chapter 1143, Article 10.6, and
WHEREAS, the Merced County Association of Governments (MCAG) is a Joint Powers agency created by the six incorporated cities in Merced County and the County of Merced, pursuant to Government Code Sections 6500 et. Seq., and
WHEREAS, the local government agencies in Merced County have requested MCAG to hire a consultant to perform a coordinated update to the housing element of each local agency's General Plan at no cost to MCAG, and
WHEREAS, MCAG engaged the Regional Early Action Planning (REAP) Work Group consisting of the local member agencies to review the Request for Proposal, evaluate bids, select a consultant, develop a cost sharing arrangement and make a recommendation to the MCAG board to hire the consultant, and
WHEREAS, the cost sharing arrangement includes the cost of the consultant and $35,000 to cover MCAG administration, and
WHEREAS, each participating member agency agreed to provide MCAG a deposit by December 30, 2022, in the amount specified in the cost sharing agreement to assist with cash flow, and WHEREAS, each participating member agency agreed to reimburse MCAG for the cost of the Merced County Multijurisdictional Housing Element in accordance with the cost sharing arrangement attached herein, and
WHEREAS, time is of the essence and each participating member agency agrees to facilitate the flow of information to the consultant to provide a timely report, and WHEREAS, roles and responsibilities for both Merced County Association of Governments and the City of Livingston are needed to assure success of the preparation and adoption of the City of Livingston Sixth cycle Housing Element and are delineated in the attached agreement.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Livingston hereby adopts the Agreement between the Merced County Association of Governments and the City of Livingston for the Administration of the Merced Multijurisdictional Housing Element Contract.
Passed and adopted this 15th day of August 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST
Monica Cisneros, Deputy City Clerk
APPROVED AS TO LEGAL FORM
Roy C. Santos, City Attorney
Jose A. Moran, Mayor
of the City of Livingston
AGREEMENT BETWEEN MERCED COUNTY ASSOCIATION OF GOVERNMENTS AND THE
CITY OF LIVINGSTON FOR THE ADMINISTRATION OF THE MERCED COUNTY
MULTIJURISDICTIONAL HOUSING ELEMENT CONTRACT
THIS AGREEMENT, is made and entered into this __ day of ----~ 2023, by and between the Merced County Association of Governments ("MCAG"), a joint powers authority pursuant to California Government Code Section 6500 et seq., and the City of Livingston, and shall be retroactive to November 15, 2022.
Recitals
I. The California Government Code requires that local agencies, including cities and counties, adopt general plans and individual housing elements and that they review and revise those housing elements contained in their general plans every eight years in compliance with Sections 65580 through 65589 of the Code.
II. Merced County Association of Governments (MCAG) is a joint powers authority formed by the six incorporated cities in Merced County and the County of Merced (its "Members") and has been designated as the Metropolitan Planning Organization for Merced County (MPO).
Ill. As the MPO serving the County of Merced, MCAG is the recipient of REAP 1.0 and 2.0 program funds, which are intended to accelerate housing production.
IV. Despite being the recipient of REAP funding, MCAG does not typically participate in the preparation of, or have authority to adopt or approve, land use plans such as general plans or housing element updates of its Members.
V. MCAG, at the request of the Members and pursuant to resolutions approved by the Board of Supervisors or the City Council of each Member, attached hereto as Exhibit A, agreed to hire a consultant to perform a coordinated, regional update to the housing element of each Member's general plan at no cost to MCAG, to administer the contract, and to assist with coordination.
VI. Pursuant to the Resolutions adopted by each Member, each Member adopted the Merced County Multijurisdictional Housing Element Cost Sharing Agreement (this "Agreement") and agreed to reimburse MCAG for actual costs incurred.
VII. Due to time being of the essence, and to necessarily confirm each participating Member's commitment, the resolution for the Multijurisdictional Housing Element was approved prior to the execution of this Agreement.
The Recitals set forth above are hereby incorporated into this Agreement as if set forth in full. 1
Section One - Roles and Responsibilities of MCAG
VIII. As agreed to by its Members, MCAG shall use REAP 1.0 funds it receives from the California Department of Housing and Community Development, which would normally be distributed to its Members, to retain a consultant to prepare a multijurisdictional housing element update.
IX. MCAG's role in this effort to develop a multijurisdictional housing element for each participating Member is limited to consultant procurement, contract administration, and assistance with coordination.
X. The MCAG Governing Board will not adopt the multijurisdictional housing element or any subsequent planning documents that are the responsibility of the Members to prepare.
XI. MCAG shall not serve as the Lead Agency on any environmental documents to comply with the California Environmental Quality Act for the multijurisdictional housing element or any related or subsequent plans or studies, as MCAG does not have implementing authority over these planning documents.
Section Two - Roles and Responsibilities of the CITY OF LIVINGSTON I. Local jurisdictions, including the Members, are responsible for complying with state housing law and for preparing, adopting, and implementing their own housing elements.
II. Government Code Section 65588 requires cities and counties to review and revise the housing elements to their comprehensive general plans every eight years in compliance with Section 65580 through 65589, Chapter 1143, Article 10.6.
Ill. Each Member shall have an active role in the development of the multijurisdictional housing element and provide the consultant or MCAG with any requested data in a timely manner in order to avoid unnecessary delays.
IV. Each Member agrees to reimburse MCAG for any and all costs associated with preparation of the Merced County Multijurisdictional Housing Element in accordance with the Cost Sharing Agreement attached hereto as Exhibit B.
V. Each Member shall submit adopted housing elements to MCAG no later than August 31, 2024, in order to comply with the REAP 1.0 reporting requirements.
VI. Each Member is responsible for coordinating with the State on the review and approval of their housing element, submitting the housing element to the State, and adopting their housing element.
Section 3 -- Indemnification
The City of Livingston shall indemnify and defend MCAG and hold it harmless from and against any and all claims, demands, or liability arising out of or in any way connected with the performance of this Agreement, adoption of the Member's housing element, programs contained within its housing element and any subsequent planning documents that are the responsibility of the Member to prepare, including, but not limited to, environmental and CEQA related documents, updates to other elements of the City of Livingston general plan, or studies. Indemnity shall apply to any acts, omissions, willful misconduct, or negligent conduct, whether active or passive, unless liability is caused solely by the negligent or willful misconduct of MCAG. The City of Livingston will, on request and at its own expense, defend any action, suit, or proceeding arising hereunder and shall reimburse and pay MCAG for any loss, cost, damage, or expense, including attorney's fees suffered by it hereunder. The Members shall be responsible for determining how any such costs shall be apportioned between them, and any failure to agree shall not impact this indemnification requirement.
2
This Indemnification provision supersedes the indemnification provision set forth in Restated Joint Powers Agreement of Merced County Association of Governments, effective July 19, 2023, as restated, amended, or revised from time to time.
Section 4 - Negotiated Agreement
This Agreement has been arrived at through negotiation between the parties. Neither party is to be deemed the party which prepared this Agreement within the meaning of California Civil Code section 1654. Each party represents and warrants that in executing this Agreement it does so with full knowledge of the rights and duties it may have with respect to the other party. Each party also warrants and represents that it has received independent legal advice from its attorney with respect to the matters set forth in this Agreement and the rights and duties arising out of this Agreement, or that such party willingly foregoes any such consultation.
Section 5 - Successors and Assigns
This Agreement shall be binding upon and inure to the benefit of any successors or assigns.
Section 6 - Waiver
No waiver by either party of any default, breach, or condition precedent shall be valid unless made in writing and signed by the parties hereto. No oral waiver of any default, breach, or condition precedent shall be binding on any of the parties hereto. Waiver by either party of any default, breach, or condition precedent shall not be construed as a waiver of any other default, breach, or condition precedent, or any other right hereunder.
Section 7 - Notices
Any notices required to be given pursuant to this Agreement shall be deemed to have been given by their deposit, postage prepaid, in the United States Postal Service, addressed to the parties as follows:
A. To MCAG:
B. To City of Livingston
Stacie Guzman
Merced County Association of Government
369 w. 18th st.
Merced, CA 95340
City Manager
The City of Livingston
1416 C Street
Livingston, CA 95334
Nothing hereinabove shall prevent either MCAG or The City of Livingston from personally delivering any such notices to the other.
Section 8 - Integration
This Agreement and Exhibit A represent the entire understanding between MCAG and The City of Livingston as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered herein. 3
Section 9 - Amendment
This Agreement may not be modified or altered except in writing signed by MCAG and The City of Livingston.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the day and year first above written.
Merced County Association of Governments:
By: _____________ _
Stacie Guzman, Executive Director
APPROVED AS TO FORM:
By:--------------
General Counsel, Haden Law Office
ATTACHMENTS:
CITY OF LIVINGSTON
By:--------------
Jose A. Moran, Mayor
of the City of Livingston
APPROVED AS TO FORM:
By:-------------- Roy C. Santos, City Attorney
Exhibit A - City of Livingston Resolution No. 2022-62
Exhibit B - Sixth Cycle Multijurisdictional Housing Element Cost Sharing Agreement 4 Exhibit A
RESOLUTION NO. 2022-62
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LIVINGSTON APPROVING THE CITY OF LIVINGSTON TO PARTICIPATE IN THE MERCED
COUNTY MUL TIJURISDICTIONAL HOUSING ELEMENT AND COST SHARING
AGREEMENT
WHEREAS, Government Code Section 65588 requires local agencies to review and revise the housing elements to their comprehensive general plan in compliance with Section 65580 through 65589, Chapter 1143, Article 10.6, and
WHEREAS, the Merced County Association of Governments (MCAG) is a Joint Powers agency created by the six incorporated cities in Merced County and the County of Merced, pursuant to Government Code Sections 6500 et. Seq., and
WHEREAS, the local government agencies in Merced County have requested MCAG to hire a consultant to perform a coordinated update to the housing element of each local agency's General Plan at no cost to MCAG, and
WHEREAS, MCAG engaged the Regional Early Action Planning (REAP) Work Group consisting of the local member agencies to review the Request for Proposal, evaluate bids, select a consultant, develop a cost sharing arrangement and make a recommendation to the MCAG board to hire the consultant, and
WHEREAS, the cost sharing arrangement includes the cost of the consultant and $35,000 to cover MCAG administration, and
WHEREAS, each participating member agency agrees to provide MCAG a deposit by December 30, 2022, in the amount specified in the cost sharing agreement to assist with cash flow, and WHEREAS, each participating member agency agrees to reimburse MCAG for the cost of the Merced County Muftijurisdictional Housing Element in accordance with the cost sharing arrangement attached herein, and
WHEREAS, time is of the essence and each participating member agency agrees to facilitate the flow of information to the consultant to provide a timely report, and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Livingston hereby adopts the Merced County Multijurisdictional Housing Element Cost Sharing Agreement and agrees to participate in the study and reimburse MCAG for actual cost incurred.
Passed and adopted this 15th day of November 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Mayor Aguilar and Council Members Baptista-Soto, Moran, Kang, and Garcia None
None
None
1
ATTEST:
I, hereby certify that the foregoing resolution was regularly introduced, passed and adopted at a Regular Meeting of the City Council of the City of Livingston this 15th day of November 2022. 2 Let1cia Vasquez-Zurita, City"tlerk
of the City of Livingston
Jurisdiction
City of Dos Palos
City of Gustine
City of Livingston
City of Atwater
City of Los Banos
City of Merced
County of Merced
Exhibit B
Sixth Cycle Multijurisdictional Housing Element Cost Sharing Agreement BASE COST+ PRO RATA COST
Consultant
I
REAP 1
Contract Contribution**
Total! $1,030,743 $480,000
Base Cost ***
$38,000
$38,000
$38,000
$38,000
$38,000
$38,000
$38,000
$266,000
MCAG
Pro Rata Cost
Admin ****
$5,695 $5,000
$5,695 $5,000
$14,522 $5,000
$31,606 $5,000
$45,844 $5,000
$89,267 $5,000
$92,114 $5,000
$284,743 $35,000
**The contribution from REAP 1 is anticipated to be $480,000.
October 31, 2022
Cash Flow
20% Deposit
$48,695 $9,739
$48,695 $9,739
$57,522 $11,504
$74,606 $14,921
$88,844 $17,769
$132,267 $26,453
$135,114 $27,023
$585,743 $117,149
***The consultant cost per jurisdictions for the $1,030,743 contract will be $550,743 (after the $480,000 REAP contribution and before adding MCAG ad min). The $550,743 local contribution is split approximately 50/50 between a base cost (column D) and pro rata cost (column E) for each jurisdiction. ****MCAG ad min is distributed evenly amongst jurisdictions as the staff time to administer will be relatively even across all jurisdictions.
Pages 1 of 2
STAFF REPORT
AGENDA ITEM: Pacific Coast Khalsa Diwan Society Fee Waiver Request MEETING DATE: August 15, 2023
PREPARED BY: Jacquelyn Benoit, Recreation Superintendent REVIEWED BY: Christopher Lopez, Interim City Manager
RECOMMENDATION:
Staff recommends council provide direction for fee waiver for Memorial Park. Stage and Kitchen use for Pacific Coast Khalsa Diwan Society, September 3, 2023. 11am – 7pm BACKGROUND AND DISCUSSION:
On April 30, 2023 Gurpal Kailey submitted a facility use form to the Recreation staff for the use of Memorial Park, Stage and Kitchen Facilities for an annual event sponsored by their temple.
The event is free and open to Livingston residents.
Previously, the organization used the facilities with no issues or complaints. As part of the City’s requirements, the group will be required to obtain and provide an insurance certificate.
The City of Livingston has a Parks and Recreation Fee policy in place which was adopted in 2008 and updated in 2022 which is attached for reference. The fee policy states, “special nonprofit groups/organizations, schools or organizations providing a free service to the community identified by the Recreation Department may be granted special consideration in the form of reduced rates or free services.”
According to the policy, “It is understood that on occasion special consideration may be needed in determining fees for groups or individual having circumstances uncommon to those in the fee structure criteria, in these cases, the City Council or City Manager will approve those requests.
Requests for a variance shall be submitted in writing to the City Manager 30 days prior to the date of promotion.”
The Pacific Coast Khalsa Diwan Society is categorized as a Class II user group. If charged for the facility the fee would be $50 for the park, $15 for electricity and $115 dollars for the kitchen.
The deposit is $150 for the park and $150 for the kitchen. Total of revenue lost is $180.
DISCUSSION:
The City Council has the discretion to approve or deny the waiving of fees for facility use. Staff recommends the following three (3) options for the City Council consideration:
1. Adopt the resolution and allow the Coast Khalsa Diwan Society use of Memorial Park, Stage and Kitchen and waive any and all fees
2. Deny waiving the fees
Pages 2 of 2
3. Continue the item or provide alternative direction
FISCAL IMPACT:
Recreation Center Facility Rentals Revenue line would not receive $180.
This amount would then need to be made up from additional revenue in another revenue line or a cost savings from an expense line.
ATTACHMENTS:
1. Resolution
2. Park Rental Request Packet
3. City of Livingston Parks and Recreation Fee Policy
RESOLUTION NO. 2023-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON
AUTHORIZING THE WAIVER OF PARKS AND RECREATION FEES FOR THE
PACIFIC COAST KHALSA DIWAN SOCIETY
WHEREAS, the City Council desires to encourage community involvement in activities that include support of its facilities; and
WHEREAS, the Memorial Park, Stage and Kitchen are utilized by Pacific Coast Khalsa Diwan Society and other members of the community on a regular basis; and WHEREAS, after consideration and discussion, the City Council wishes to approve the use of Memorial Park, Stage and Kitchen; and
WHEREAS, as the Pacific Coast Khalsa Diwan Society welcomes all members of the community, and activities held there encourage participation of all citizens; and WHEREAS, it is in the public benefit to waive the fees as the Pacific Coast Khalsa Diwan Society will provide this event free of charge and use of the City's facilities and benefit to the community by providing events to bring together members of all ages of the public; and WHEREAS, the City Council desires to waive the application and use fees associated with use of the Memorial Park, Stage and Kitchen.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Livingston as follows:
Section 1. The City Council finds a public benefit and thus does hereby authorizes the waiver of the facility use fee for the Pacific Coast Khalsa Diwan Society.
Section 2. This Resolution will become effective immediately.
I hereby certify that the foregoing Resolution No. 2023-_ is a full, true and correct copy of a resolution duly passed and adopted by the City Council of the City of Livingston at a meeting thereof duly held on the 15th day of August, 2023, by the vote recorded as follows:
AYES:
NOES:
ABSENT:
ABSTAIN:
01424.0001/910135.1
By:------------ Jose A. Moran, Mayor
of City of Livingston
Resolution No.
ATTEST
Monica Cisneros, Deputy City Clerk
APPROVED AS TO LEGAL FORM
Roy C. Santos, City Attorney
PACIFIC COAST KHALSA DIWAN SOCIElY
SIKH TEMPLE LIVINGSTON
2765 PEACH AVE.
LIVINGSTON, CALIFORNIA 95334, U.S.A.
TELE NO. (209) 394-3282 • FAX NO. (209) 394-2170
REF. _________ _ DATE 4-30- ,2..~
To Whom It May Concern:
On Sunday, September 3rd, 2023, the women in our community are planning on celebrating their favorite cultural event called "Teeyan". All of the women who are organizing Teeyan are members of the Pacific Coast Khalsa Diwan Society Sikh Tempie, which is located at 2765 Peach Ave. Livingston, CA, and all of their meetings regarding Teeyan are held at the above address, The Teeyan event is free for residents of Livingston and our surrounding communities.
Our Sikh Temple is a non-profit organization, and our members are participating in hosting and attending Teeyan. Teeyan is one of our community events, so please consider waiving the city fees for this event. Thank you, we greatly appreciate the City of Livingston allowing us to celebrate Teeyan at Memorial Park (Livingston).
Regards,
J:_ ru'l)6 R_,j I\ I_); fL_/<-.
--J~ sui p__ /c...11HL..o A)
T Of Ll\'J~GSTO:'\ USE: PERMIT~ Park Picnic Shelter Rental Agreement updated 3/2022 i\lemorial Park S1age ___ J,.H~ph Gallo 2
~Vtemorial Park Kw:l·tn
-=-
Joseph Gallo 3
Rental Requests must be made a minimum of 7 dars prior to usage with pavment in Full. NO EXCEPTIONS .ental Dare -S ~
"d-;.'M ~ .. r: 3 z,oz.3, Time: --~.,_ __ tfum/pm to ---~---a~ I Renter's Name/Organiwt,on: ~~~"~•~n.,a°,..,(~p..,o ['111~al Tune !nd~s~t up D.:pa1rnr-:T11n.: 13 Aftt>rClean up _________________ _
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!Ir,: fi1cility at the rim~ dc~•ig11 t11!d 011 this application. RE:\'TAL Tl.ti£ ISCLUD£S SET UP .-ISO CLCA \' UP. tllh(.:r co1ttrol mid shall b<: op<:rard and sup.tii. i.,,:d tcJ tht? satisfi1etio11 of th<: Recredtio11 D,:part111.?JI(. (( the acl{1•ity is nor opin1t<:d or sup<:nl.<?d r,, tltr! sarfaf,1~·1fo11 of tfi<: R'!cr1tt11ion D,•partln,•11I Swff. it may rern!t 111 thtt !o;;s of co1uidtml!ON offi1iwv req11:1us fi',>m dtl! spon,orilig organi:cwon aird /01· cG,1..:d!atio11 of tl!-t actiillf at tint lim-,;
7. T7u R.rn·rocmion D,•1uww1t•1111'i!s<:ne:; tire right to sltifi a,.•,fritiu Vi 011:.:rjhcilitit•.> if mai/a/;11.• mrd 11<•"<':;w,:. Rmt,·1 shall 110: s11blu r,ue,,afrm booking to any otlrt!r ~=
·rty. R.:11tt?r 11w;r hme a copy of a Jt.>i!' pc'm1it i11 tluir poSJ,,tJ·io11 durii;g r.,,"Ji!l'1atiQ11 /:011r.;, fn.;ur:incl! \\ii! b<! rcquircd for alt fondmi:.ing evcnt:i nnJ nil events thot ar<! opt!n cu the: public Qr th,H lr,m: .in .imicipa!cd ntt-:nJ,1nct! of o\·er 500 p,wpl<! \~hcthcr publi.: or private) fn,;m";'lr,,.·c lll:l}' bc pro·.-idcd by ii pri\n:~· t!'ilnier in th-: fonn of n Cc1tiflcntc of ln.;i1ran.·e. P111Qf of inrnr:lnce 1111131 b~• pro\ided nt kast chirty (30) 11orking: days prmr 10 an event or thc c1en1 is $tlbjcct W caned lat ion. Policy must state tl1e fo!lo\~ing: Thi:i insurance po lit} \I ill not be c,mci!lkd without thirty (30) d.iys prfor wrincn noii..:l' to ti,,: Cit~ of Lh ing.;wn. Thc Cit} of Li\ ing,;ton i.; not !i.i.bk lbr th-: payment ofnn~ pr<.:mium or osscssment; on this policy. Thc City of u,·ing~ton is n3med as ml,litionrtlly inrnt<!J. N-ame and dace(s) of evenlS ~ing: co ... crcd. GENERAL LIABILITY: Pohcy sho,1 ing limits of SI .000,000 comprehensive g<!n<:ral
Liqt1or
habit1ly
Li.lbility
iniufance,
Endorst!U1..:nt
ond SSQ,000
Liquor Liability
dl1m:1ge
Insurance
to property.
EnJors,:mcnt
PRODUCTS UASIUTY 1:-.:SURANCE E"DORSEMENT {Food or bevcrng.: sold or given awayJ.HOST Permits
f Ak:ohol1c bevcrnge sofJ or gil·cn awa)·)
and Uceuses: Pennits nnJ li,:ens..:s should be obrninccl Jf) da}s prior ro ,:\'cnt:;. Hcal!h Penni! - (Food, be\"q,1ge or commodity sold to the pt1b!1c) MerccJ Commission.
County Hi:::.ilth
Li\·ing.:;ton
Oepnrtm.:nt
811iint:)$:i
Snks Pennit
lkense
-
-
{An}
{Condu..:tmg
co111modit:,, ~t>l<l hl lhe publk). Stai~• 80;1r<l of Eqtmliz;,!ion. Liquor Lkcn:;.: -(Akohotic Be,·eragci Soh.lJ ABC businc5S l\lihtn Cll} limits) E,·cnt'DJn.:e'Alcohol Pc:rmit - li\·ingston Police Dcpnmnem - This pennit Qt
require$ secu,ity nt t,:\,;nt of SO or m~lr<! If Secmity cannot be obmineJ e\·t.:nt cannot be held her Co1ulttio11s:: A dumpsc.:r ke:, and it"nppli.:ab!c a l-.cy lo the Eb:tric Bo:< tn\131 be picked up Frid,1y prior 10 your r.:ntnl. If th<! key is not pid:00 up and the on call p!!rsonnel is dispai..:lted S70 i\ ill b<! deducted from your deposit There will be a 527 fee on nll mu med checks. Any nctivitie:; or sp<!cial arrangements not speci flcnlly nuthori.zi:.:d on your r.:m,11 ngre~•m.:nt use pennit are prohibited Appl1cant3 agrt:<! 10 nbid<!' by all mies and regulations of the facili1y'fi<!'[d rented. All fees must be pilid at the time the rcsenmion i,; m:id:: in advance or e1 em No g\n,;s cont;iin.!r a1101ied in M> Park or Re..:reution Facilitf. No v.:hicles are allowed in anr Park Facility. The dump~t,:1·
keys nn: no!
and ekctri..: b.;i~ mu~t be loJckeJ \\hen your rentJ] 1~ O\er Kt:}.> mu$C bi: r.)tt1med to Cny H,11! th.) n<!.'(1 bu,;in.:s,; dny nfter tlte n:ntal. Do;:po~its will be 1-;epl if r~tum.:J.
rm1king
HO LO
this
H.-\R'.\ILESS
nppli:.:ation
AGRE'.E.i\lE~i
undersmnd and agrl'e
- Th,: npplkant i; an authotiud ag.:nt of 1hc group sub111itting this npph.:ation. Th~ npplicnnt(nnd or his.her)ol'g.inizmion ro o:mun~ all ri,;k for loB, damagc. liability, injtuy. co.;t or expens~ tlt.lt m,1y nrisc during: or be caused in any way by $Uch usc oroccupan.:} ofth.: fadlitks of1h.! Cit} of Lhingston The applicant further agrees that in con.:>idemtion ofbdng p.:1mi1ted to use said foci!itic:;. HEISHE AND THE
EMPLOYEES
GROUP WILL
HARMLESS
DEFE;'-;O,
FR0:,,.1
r:--:DEM.\'.IFY
A:<-:Y LOSS,
AND
CLA!~IS
HOLD
AND
THE CITYOF LIVl;\'GSTQ:,.;, RECREATIO~ DEPARTME\\T AND THEIR AGENTS AND Ll:\B!L!TY OR DA:-.lt\GES A~D OR IS-JURIES TO PERSONS AND PROPERTY tlmt in any w.i) may
Hall
be cati:scJ b} the appllcant·s ti$~' or occup::in..:) of the facihties To be rcimbms~d on any anJ all deposit:.. 1hc origin:11 dcpusit receipt must b<:' submitted to City ofter the C\·ent. Once submitted a ch~k 11ill be ma,kd ,~ithin JO days rrom 1hc day tht rt'Cdpt 11·a;; submiu~xi. Im any damage orckuning com inc:un·cd n:; n rcsult of your event
J.'Jre, the 111ultt1-sig11o?,1. halt! rt?dd 1/i.! abore i11formatio11 and agreem<?llt and agret• lo comp~v with the um1s oftl,/.; agrt?em-mt. ffiv-vj,41 s ~lc<:f
Date Request Taken: _____ By:_______
Request Oenied!renson:
U5er Class Request Approved by: -,----c,---
STAFF ASSrGNED:
DMe: ____ Fee ____ Date/PD: __ Deposit __ Date/PD.
Additional Permit::; required. ____________________ _
Special [nstructions. ________________________________________________ _
Facility Use Fee Schedule
City of Livingston Facility Fee Schedule effective• price effective January 19, 2022 Memorial & Arakelian Park
Picnic Area
0-50 persons
Facility Class Class Class
I II Ill
0 I S50.. S40
'
page 2
Class Deposit
IV
I
S60 I S150
51-100 oarsons 0 S50'" S40 S60 I S150 I
: 101-200 persons I O SSO'" S40 I S60 S200
i-;;20:..:.1_::·3"'00'-'p"'ar"'so"'n"'s ______________________ .l-l "'-O---l-"'SS"'O'--'"-a..:S::.:4c:.0_-'-"'"'-- 301-400persons O sso·· S40
I S60 S300
I S60 S400
40 I -500 oersons O I S50'" S40 I S60 S500
LJ3e by more than 200 People or the reque.3t I
01 amphfiad equipment must be approved by City ~,la11ager, Police Chief, Public 1Norks ·, Director and Recreation Superintendent. Please allow 10 to 3•) days for !hi;; ap_p'-'r"-ov:.,:ac_l. ___ +~--'--,=~+=~+=~ 6}J - 1000 oersons ! 0 S500"" 5500
I I
i I ' I S600 ! S1000
Elactric1iYS15 I I I I I
S11g:; a/ Memorial Park Na Ch:iroa ff Picnic Area Is Rent9d ! I I i I
Stage at Memorial Park I I ! I
0-50 persons I O S50"" ! S40 I S60 S150 I
I 51-100 persons · O
i 101-200 persons ! 0
201-300 persons i 0
301-400 persons I 0
401-500 oersons 0
· Use by more than 200 People or the request of amplifed equipment must be appro11ed by ! City Manager, Police Chiaf, Public Works Director ana Recreation Superintendent. Please 1 al!ow 10 to 30 days for this aoproYa!
i 600 -1000 persons
E!ectrii:ity S 15
I Kitchen at Memorial Park 1 'i<ltch~n at Memona1 Park is not included with park rental, a separate fee and deposit is r~guirad 12 hours maximum
0 I
I
I
10 I sso·· I 540
I sso·· I S40
I S50'" I S40
I S50" I S40
I sso·· S40
S500 .. i S500
I
s11s·· S115
------------~----------------1-,---1-=~-I-~ Joseph Gallo/ Parkside Shelter 3 0-12 persons i
0 S15 S15
Mo electricitv available I
Josenh Gallo/ Winton Parkwav Shelter 1 0-12 persons 0 I S15 S15 Joseph Gallo/ Winton Parkway Shelter 2 0-12 persons 10 I S15 S15 ~!o electricity available I I
I S60 S150
I S60 S200
i S60 I S300
S60 S400
S60 S500
i S500 S1000
S315 5150
I S18 100.
' ' I S18 100.
I S18 l 100.
i I
' Variance may be reques•ed by non-profit groups. Oepos,ts are required on Class1flca\1ons II, Ill, & IV before reserva,,ons are confirmed.
Payment in fu!l 1s due at the lime of reservation prior to usage. Events open lo the public must ha•te additional insurance coverage. There may ba o/her permits that must be obtained depending on event.
User Classification Definitions- City of Livingston
Class I• R9creation or Clty sponsored or co-sponsored activities Class 11 • Resident non-profit organiza!ions such as Community leagues or ser•,ice organizations, student organizations, U11ings!on Churches or schools conducting a community fundraiser for community purpose or benefit.
Class II! - lndl'!idua! residents or resident groups conducting classes. activities or partres. Private groups that have select memberships and/or sp-3cific intent, i.e. employee dubs, corporations, company plcmcs, family picnics and or reunions.
Class IV· Non Resident individuals or groups. (Not residing in the City of Li 11ings!on) Resident/Non-Resident Description• Must have a Livingston address or H'le 'Nithin the Livingston School District boundaries to be considered a Li 1ingston Resident.
Resident Team Description. 8elng sponsored by a U11ings!on company or business does not make a team a resident team. A residant team 1s made up of 51% residents.
Even/s open to the public or that have an attendance of 200 people or more must have additional insurance coverage. Groups of 200 or more must have staff Approval please allow 30 days for approval. There may be other permits /hat mus/ be obtained depending on even/ Fee Work Sheer: User Class: __ _ Fee: ____ _ Deposif Total: ____ _ Start Time: __ _ Electricity: ___ _
Fmish Time: Nole: Stage Usage and Needs _________________________ _ Tola/ Ho Hrs: # in attendance
STAFF USE: Rr:ntJ.I Daci;.• Ltigg..:J 8vok Compuc<::r _ R~mu! Rules Girc:n:
Fee ~ Electrici(i· Tora!:
StnffConfinne~l'w-Copr: __ Con tinned al! lnfon11,uion i:; Correct:
Copy co Public Works:_ Copy [L\ Renters: _
I
'
City of Livingston
Parks and Recreation
Fee Policy
Adopted by Resolution
NO. 2022-04
Janitary 19, 2022
Table of Contents
Purpose & General Guidelines
Categories of Cost Recove1y and Types of Fees
Determination of Fees,
Differentials, Waivers and Variances User Class
and Priority Usage, Proof of Residency
League facility use Reservation Process
Facilities Available Descriptions and Locations
Refimds Deposits, Fee Collection and Adjustments
Reservation Procedures
Park Rules, Staff Management Jriformation
Fee's
Park and Field Rules Handout with Rentals
Facility Rental Agreements
Covered Picnic Areas
}.;femorial Park Seats 200
Arake/ian Park Seats 200
Max Foster Seats 80
Joseph Gallo 1 Seats 12 Winton Pkwy Side
Joseph Gallo 2 Seats 12 Winton Pkwy Side
Jospeh Gallo 3 Seats 12 Parkside near restrooms
Sports Fields
Odi Ortiz Socce,jield regulation size
Joe Alvernaz Baseball Field regulation size
Indoor Rooms
Walnut Party Room seats 50
Page2
Page]
Page3
Page5
Page6
Page8
,Established by Resolution NO. 2008-09 on February 19, 2008 "'Livingston Parks and Recreation Fee Policy
Purpose:
Fees shall be charged to the general public, individual and groups, to the extent reasonable to recover all, or a portion of, direct and /or indirect costs associated with the delivery of programs, services or events. Exempt from fees structured by this policy shall be the programs, services or events determined to be basic in nature and thus available to all citi;,ens. The purposes of the fees so generated shall be (1) to obtain revenue to supplement or completely replace maintenance and operational costs, (2) reduce the programs impact on the General Fund, (3) amortize capital investments, (4) enable the department to provide facilities or programs for which funds might not otherwise be available, and in some cases, (SJ to provide sufficient revenue to cover costs and provide surplus revenue for expansion of programs and services.
GENERAL GUIDELINES
Basic services and facilities should be available to the public at no charge and should be and should be totally supported from general fund monies appropriated for the purpose or from a source independent of these funds, such as corporate sponsorships or donated funds, Where possible or desirable, appropriate fees shall be charged for non-basic services and facilities if one or more of the following factors exist:
1. Cost per hour of the service is high. This may be where:
The service requires a facility with high capital, operating or maintenance costs; the service requires special preparation or clean-up; the service requires special instruction at extra cost
2. A fee will expand opportunities for a great number of people, resulting in the least possible individual cost,
3. Use of the service or facility is limited to a relatively few individuals or special interest groups of private character; therefore those who benefit to the exclusion of others should pay something extra for the privileges enjoyed.
4. Public property is used for private economic gain; therefore, the fees charged for use of public recreation facilities by private and closed membership groups should be comparable to commercial rates.
5. Admission to special events where profits are used to extend the activity or cover the cost of the event.
6. Imposition ofa fee would serve an independent function such as rationing limited facilities among a large number of users; aiding in discipline and control; promoting respect for activity and/or service.
7. Demand for the service is not a budgeted program or service.
8. Lack of funding prevents program expansion or diversification.
9. Provides an opportunity to offer programs or services that would otherwise not be available through public funds.
CATEGORIES OF COST RECOVERY
2
The City of Livingston Recreation Department's objective is to recover as much or all of the direct and /or indirect costs related to the particular programs, activities, services or events. The percentage of recovery for these costs may vary from program to program.
Whenever possible or feasible the Recreation Department will attempt to secure partnerships to help recover costs associated with particular activities or programs.
No Cost Recovery
Basic Services- Unreserved use of park facilities, tennis courts, playgrounds, trails and playing fields.
Minimal Cost Recovery
Service Programs - Pool entrance fees and special events Partial Cost Recovery
Athletics, special instructional activities, day camps admission and user fees. Non-profit use of facilities. 100% Recovery
Highly specialized programs and special interest groups, permit fees, rental fees and sales revenue. Activities sponsored by business for profit.
TYPES OF FEES
Admission Fees
Charges made to enter a building, facilily, structure, performance, show or special event.
Rental Fees
Payment made for exclusive use of any facility feature or equipment.
User Fees
Non-exclusive use of a facility, participation in and activity or program.
Sales Revenue
Revenue obtained from the operations of concessions and from the sales of Merchandise.
Permit Fees
Permit fees shall mean any written permission issued by or under the authority of Recreation Department, Police Department or City Council.
Special Service
Charges made for supplying extraordinary articles, commodities, activities or Services.
DETERMINATION OF FEES
The setting of fees must be tailored to the specific purpose for which they are intended. There are three commonly used methods for determining the fee, or price to be applied to a program, facility or service. Following are the three commonly used methods:
Going Rate Pricing
Determined as a result of comparative surveys conducted with public and private concerns offering the same or similar programs. The fee is adjusted based upon market position, revenue requirements and economic variables associated with the client base. This process is simple and generally well accepted by the public.
Demand Oriented Pricing
This is where an organization proposes a price, which it feels, will be accepted by most patrons and then determines the actual cost of the program. Occasionally, the revenue generated is greater than the cost, so excess revenue is can be generated.
This method allows the department more flexibility in its pricing structure.
Variable Cost Pricing
This procedure is most commonly used of the cost based methods. With this method, the total variable cost is divided by the total number of participant to get the fee. Since the number of participants determines the ultimate price. The more popular the program is the less the department will have to charge participants.
DIFFERENTIAL FEES AND FEE WAIVER
3 '
A differential in fees for special situations and groups may only be determined by the Cily Council or City Manager. Examples of special situations are as follows:
Special non-profit groups/organizations, schools or organizations providing a free service to the community identified by the Recreation Department may be granted special consideration in the form of reduced rates or free services.
Due to limited income, special rates may be determined for the use of a facility or participation in a Recreation sponsored program on a case by case basis.
VARIANCES
It is understood that on occasion special consideration may be needed in determining fees for groups or individual having circumstances uncommon to those in the fee structure criteria. In these cases, the City Council or City Manager will approve these requests. Requests for a variance shall be submitted in writing to the City Manager 30 days prior to the date of promotion.
DETERMINATION OF FEES FOR FACILITIES AND EQUIPMENT RENTALS Fees shall be charged according to the user group the reuter is identified with. There are 4 classifications of user groups associated with the rental of facilities and equipment.
They are as follows:
Class I
Recreation or City sponsored or co-sponsored activities Class II
Resident non-profit organizations such as Community leagues (51 % verified residents) or service organizations, student organizations, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class III
Individual residents or resident groups conducting classes, activities or parties, Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV
Non Resident individuals or groups. (Not residing in the City of Livingston) Resident/Non-Resident Description
Must have a Livingston address or live within the Livingston School District boundaries to be considered a [,ivingston Resident.
Resident Team Description
Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is made up of 51 % residents. Verification may take place in this way, player must provide a Livingston address that can be verified through the city utility billing along with a copy of a current form of id listing the same address. If they do not reside in the city limit but are in the Livingston School District or Livingston High School boundaries, a Current ID and a utility bill must be provided, Teams not providing this identification will automatically be categorized as a non"resident team.
PRIORITY OF USER GROUPS
4
1. Programs and services provided by the Recreation
Department. Will have first priority. These programs include recreation sponsored sports, contract classes, after school recreation, Drop in Recreation, summer youth camps and special events.
2. Student and Civic Organizations, registered with the City of Livingston, will have second priority.
3. Community Leagues scheduled by the Recreation Department will have third priority, A community league is defined by 51 % of its members are Livingston residents. I twill be the responsibility of Community Leagues to coordinate with the Recreation Department for the use of the Fields on a semester basis. Community Leagues will be responsible for any equipment set up/take down and for any special repairs and/or maintenance needs due to their use of the fields.
4. Individual residents of Livingston will have fourth priority. This would include athletic and academic camps, personal activities or parties.
5. Outside groups (non-resident) will have fiftl1 priority. This would include any group/individuals not affiliated with the City of Livingston.
Proof of Residency Reguired
Listed below are the proof of residency requirements:
Livingston Residents
Must live within the city boundaries or Livingston school district boundaries and must bring in a current California ID or Drivers licenses and a utility bill with users name on it.
Community League
Must bring in rosters of their teams with copies of the necessary verification to prove the number of residents, a current California ID or Drivers licenses and a Livingston utility bill with users name on it to the Recreation Department. Coaches reserving fields must also bring in their league identification.
Civic, Service and Student Organizations
Must bring in organization identification.
Schools
Must show proper identification
League Facility Reservation Process **NEW as of 2022**
League field use will be done on a semester base as stated in this policy. The deadlines are as follows:
January, February, March use - Deadline is December 15th April May, June use - Deadline is March 15th
July, August, September use - Deadline is June 15th
October, November, December use - Deadline is September 15th Field use reservations must be accompanied by a deposit, insurance and rosters with required identification and the first 30 days of use. NO EXCEPTIONS. The reservation paperwork and fees will secure your reservation. If deadlines are not adhered to, the status of your league (resident/non-resident) will not be given priority. If field use is for 3 months the city will take monthly payments ahead of use. If payments are not made then use will be denied. If proofof residency is not provide a league will automatically be categorized as a non-resident team. Any league caught falsifying information will be suspended from field use with no refunds. Date Changes will result in a $5 administration fee.
LIVINGSTON FIELDS AND FACILITIES AVAILABLE
The following field space is available for rental use:
5
Fields/Courts
Max Foster Sports Complex which includes 1 lit soccer playing field, 2 baseball/softball fields, restrooms.
Joe Alvernaz Baseball Field has one lit baseball field with restroom facilities.
Facilities
Swimming pool located at Livingston High School non heated pool with restroom facilities. *Walnut Child Care Center large room in the meeting area of the center seats about 50 has chairs available and no tables
Parks
Memorial Park lots of grass, covered picnic areas, large trees, BBQ pit, covered stage, playground and restroom facilities. *Full Service kitchen with a cover bbq pit and sink.
Arakelian Park lots of grassy areas, picnic areas, trees, small ball field* 9 hole Frisbee golf course and restroom facilities.
The Court Yard Plaza -has grassy areas with trees and several picnic tables.
Lucero Park grassy areas, trees, small playground and picnic areas.
Max Foster Sports Complex has a lit full size soccer field, 3 lit 82 feet basketball courts, 3 baseball/softball fields, 1 covered picnic shelter with a bbq pit, 2 restroom buildings.
Joseph Gallo Park has 3 small picnic shel:ers, a paved walking path, playground, restrooms and lots of open shady space.
Don Meyer Parle has grassy areas, trees, small playground and picnic areas.
Fred Worden Park has grassy areas, trees, small playground and picnic areas.
Singh Park has grassy areas with trees and several picnic tables.
Sgnt. Benito Aguilar Park has grassy areas with trees and several picnic tables.
1. Joe Alvernaz Field
2. Arakelian Park
3. Sgnt. Benito Aguilar Park
4. Don Meyer Park
5. Fred Worden Park
6. Joseph Gallo Park
7. Lucero Park
8. Memorial Park
9. Singh Park
10. Courtyard Plaza
11. Max Foster Sports Complex
REFUNDS
1700 Park St.
915 J St.
805 F St.
2200 Natsu Rd.
940 Parkview Dr.
1201 Winton Parkway
801 Celia Dr.
1339 Main St.
2670 Bardolino Dr.
620 Main St.
2600 Walnut Ave
Program, Class and Facility Rental Refunds
The City of Livingston Recreation Department will issue refunds as follows:
6
1 week prior to the starting of a program or class, a statement is issued in writing by the person who registered the individual, that the student will not be participating in the program that they were registered for. Once a program starts no refunds will be issued. !fa refund is issued a $5 processing fee will be deducted from the refund. No exceptions.
If a refund is requested on a facility this must be in writing 10 days prior to usage. A $5 processing fee will be deducted from the refund. No exceptions. A receipt must accompany all refunds requests.
All refunds upon approval, for rentals and programs will be issued and returned within 30 days.
DEPOSITS
Deposits will be returned on facilities once the department has determined that the facility was left clean and no damage was sustained by the renter.
This is done with a sign off sheet given by the staff assigned to check the facility.
After this determination the deposit will be returned minus damage or clean up fees if applicable within 30 days.
FEE COLLECTION
All fee collection and rental fees will be collected by administrative personnel at City Hall prior to the beginning of class, rental or event unless specifically stated in contract or advertisements. Class fees paid after the 511• of the month shall have a $5 late fee attached. Continuous late payment shall jeopardize the participation in the class.
FEE ADJUSTMENTS
Fees may be subject to change due to increases in costs associated with the program facility or services.
CLASS NON-RESIDENT FEE
All classes and sports programs shall have an additional $5 fee for non-resident students or players.
FACILITY/FIELD RESERVATION PROCEDURE .
Any community or individual group may request use of the fields by submitting a Facility Use Application to City Hall for the Recreation Department approval.
Steps for reserving a facility /field:
1. Complete and submit a "Facility Use Application" at least two weeks prior to the event but not more than 8 weeks of the event date. These may be picked up at City Hall. It is strongly recommended that outside groups or applications for large events begin communication with the recreation department no less than one month prior to the event
2. The request will be reviewed, and in most cases a response will be made in 48 hours. It may require several days to work out all of the necessary details. No request will be processed without the Recreation Superintendent's approval.
3. A copy of the request with the decision will be returned, if approved a deposit may be required, and full payment must be made 10 days prior to the usage. Approved usage request with proof of payment must be brought to the facility/field at the time of usage.
4. Planning meetings between the event organizers and the Recreation Department may be required.
Livingston Park and Field Rules
Licensed dog on a leash are allowed in park when no City events are scheduled Owners are responsible for their dogs and waste and safety of others No Pets/Animals during City-sponsored events
No Alcohol
7
No Glass Containers
No Littering
No Smoking
No Golf
No Vehicles allowed on the fields or in the Parks
Use of play equipment & facilities is at your own risk
No unauthorized sale of merchandise
Park Hours are 6am to Dark
Livingston Municipal code 9-8-1
Recreation Staff Facility/ Field Management Information Inclement Weather
The Recreation Department reserves the right to cancel games/reservations due to inclement weather. park
Monday
staff
through Friday Recreation Staff will meet at approximately 2 pm to discuss playing conditions. Facility staff will 1900 or
to make the opening or closing decision. Residents may check the Field Closure hotline a~er 3pm at (209)394- check on the Recreation page at www.livingstoncity.com
Assigned
5pm, on weekends
field and/or site managers will have the responsibility of determining whether or not to start activities after and at other times.
weelrnnds
Full time staff members for the program areas involved will consult with the assigned supervisor during nights and as requested.
The assigned field and or site managers have the responsibility to cancel activities due to weather conditions or noticeable field damage after play has started.
Security and Safety
will
Restrooms
close
will be opened by staff as necessary to accommodate Recreation programs. The recreation department staff the restrooms at the conclusion of their activity.
Each
Each program will be responsible for opening and closing and re-stocking restrooms on weekends. program is responsible for periodically checking the restrooms while their program is in progress.
Bicycles are not allowed on the fields.
Field or onsite managers are responsible for enforcing field policies. will
If there is a safety concern a maintenance request form must be filled out and turned in to the recreation Department. This then be turned into the appropriate supervisor.
Housekeeping
Restrooms will be cleaned and restocked each morning by Recreation Staff.
Report any problems with the field, Snack Bars, Restrooms or adjacent grounds to the appropriate supervisor. activity.
!twill be
Hourly
the responsibility of each program supervisor to check/clean restrooms adequately during the course of their checks are expected.
Facility Management
Field usage may be denied at anytime for an undetermined period to allow the field to rest. months.
Play will not be allowed after 10pm during the winter and fall months and after 11pm during the spring and summer your supervision.
Participants are expected to assist in litter clean-up after play. Please coordinate clean up with the groups under City of Livingston Facility Fee Schedule effective* price effective January 19, ZOZZ page 1 Facility Class Class Class Class Deposit
Memorial & Arakelian
I II III IV
Park
Picnic Area
0-50 nersons 0 $50** $40 $60 $150
8
51-100 persons 0 $50** $40 $60 $150
101-200 Persons 0 $50** $4-0 $60 $200
201-300 nersons 0 $50** $40 $60 $300
301-400 persons 0 $50** $40 $60 $400
401-500 persons 0 $50** $40 $60 $500
Use by more than 200 People or the request
of amplified equipment must be approved by City Manager, Police Chief, Public Works Director and Recreation Superintendent. Please allow 10 to 30 days for this annroval.
600 - 1000 persons 0 $500** $500 $600 $1000 Electricity $15 Sta_qe at Memorial Park No Charae if Picnic Area Is Rented Stage at Memorial Park
0-50 persons 0 $50** $40 $60 $150 51-100 persons 0 $50** $40 $60 $150 101-200 Persons 0 $50** $40 $60 $200
201-300 nersons 0 $50** $40 $60 $300
301-400 nersons 0 $50** $40 $60 $400
401-500 persons 0 $50** $40 $60 $500
Use by more than 200 People or the request of amplified equipment must be approved by City Manager, Police Chief, Public Works Director and Recreation Superintendent. Please allow 10 to 30 days for this annroval. 600 -1000 persons 0 $500** $500 $600 $1000 Electricity $15 Kitchen at Memorial Park
Kitchen at Memorial Park is not included with park rental, a separate fee and 0 $115** $115 $315 $150 deposit is reauired. 12 hours maximum.
Joseph Gallo/ Parkside Shelter 0-12 persons 0 $15 $15 $18 100.
No electricity available
Joseph Gallo/ Winton Parkwav Shelters A 0-12 persons 0 $15 $15 $18 100. Josenh Gallo/ Winton Parkwav Shelters B 0·12 persons 0 $15 $15 $18 100. No electricitv available ** Vanance may be requested by non-prof,tgroups.
Deposits are required on Classifications II, Ill, & IV before reservations are confirmed. Payment in full is due 10 days prior to usage. Events open to the public must have additional insurance coverage. There may be other permits that must be obtained depending on event.
Ci of Livingston Facili91 Fee Schedule - a e 2
Facili Class I Class II Class III Class IV De osit Pool Rentals *Less than 25 people 25 to SO people 0 $82 $82 $99 $150 (2 guard) 2 hr. Minimum(based on $17 plus 20% art-time benefits
Each additional hour $41 $41 $50
(3 guards) 2 hr. Minimum(based on $17 plus
20% oart-time benefits 1
*Number of people includes Non-swimmers. The
count is everv nerson enterine: the nool £ates.
Field Rentals
ALL FIELD RENTALS ARE 2 HOUR MINIMUM
AND **INCLUDES STAFF SUPERVISION
ALVERNAZ FIELD
Alvernaz Baseball Field 0 $36 $36 $44 $150
No lights No scoreboard
First 2 hours (based on $15 per plus 20%
nart-time benefits)
Each additional hour $18 $18 $22
Alvernaz Baseball Field 0 $72 $72 $92
With liehts 2 hour minimum
Each additional hour $38 $38 $44
Scoreboard ner hour $5 $5 $6
Field Prenaration 9 $25 $25 $30
Batting Cage-includes staff time 2 0 $36 hr $36 hr $44hr 0 hour minimum helmets required
Bringy:our own bat.
ODI ORTIZ SOCCER FIELD AT MAX
FOSTER SPORTS COMPLEX
Tournaments fees and scheduling must
be done throue:h the Recreation Office
Soccer field No lights First 2 hours (based on 0 $46 $4-6 $54 $150 $15 per plus 20% part-time benefits AND
$10 HR FIELD USE1
Each Additional hour 0 $23 $23 $27
Soccer field with li•hts First 2 hours 0 $92.40 $92.40 $110.88 $150 Each Additional hour 0 $46.20 $46.20 $55.44
Field Prep - Includes paint and marking of 0 $132 $132 $158 lines $60. 2 neonle@ 2 hours X $18
** Variance may be requested by non-profit groups.
Deposits are required on Classifications If, III, & IV before reservations are confirmed. Payment in full is due 10 days prior to usage. Events open to the public must have additional insurance coverage. There may be other permits that must be obtained depending on event.
Livingston Park and Field Rules - UPDATED 2-25-08
All Facilities must be left in the same condition as was given. Recreation Staff will be evaluating the facility after the renters leave to determine the amount of the deposit that will be refunded depending on the condition of the facility.
Please bring your permit and your receipt to City Hall after your event to request your refund. Receipts are not automatically processed.
Picnic Area
***IMPORTANT***You MUST PICK UP A KEY TO THE DUMPSTER AND A KEY FOR THE ELECTRICAL BOX (IF YOU PAID FOR ELECTRICITY) THE FRIDAY PRIOR TO YOUR RENTAL AT CITY HALL 8AM - 5PM.
If you do not pick up the lceys and you call the 011 call personnel to open for you, a $70 fee wm be deducted from your devosit
10
All garbage must be picked up and bagged. Garbage can liners are in the cans for your event. ALL trash must be picked up· and placed in garbage cans. Please do not put food down the sinks or you may be liable for the plumbing repairs. As a Reminder no vehicles are allowed in the Parks. Vehicles that drive in the park will be cited and damages to sprinklers or grass will be billed to the renter.
Sports Fields
Any special arrangements made prior to rental will be ready for you on your arrival. You are responsible for the visiting teams and the spectators. Be sure the facility is as clean as it was prior to your rental. Recreation staff will be present for any questions or concerns that may arise during your rental. Be sure to have your team rosters available for recreation staff review.
RULES AND REGULATIONS
1. No Pets/ Animals allowed in parks.
2. No Glass Containers are to be used in parks or fields or any recreation facility.
3. No Smoking in picnic areas or grand stands or dugouts.
4. No Golf
5. NO ALCOHOLIC BEVERAGES IN ANY PARK without permit and ABSOLUTELY NO ALCOHAL ON FIELDS OR DUGOUTS! This infraction will result in permits being revoked with no refunds.
6. Bring your own fuel for BBQ.
7. Drench all fires, stir up and drench again before leaving the area.
8. GARBAGE MUST BE BAGGED AND TIED AND PLACED IN THE RESPECTIVE DUMPSTER, CLEANUP DEPOSIT WILL NOT BE REFUNDED IF THIS IS NOT DONE.
9. When permitted, keep loud speakers low in volume and confined to your groups area.
10. The sale of any articles or food within the parks IS FORBIDDEN without proper permits and prior approval.
11. Blow up amusement rides (Bounce Houses) may not be brought in the parks without special permission and proper insurance. This must be listed on your USE PERMIT.
12. Bring your permit to the park on the date of your picnic.
13. Rained Out Picnics - If your outing has been rained out and you wish to reschedule for another date, return the original pennittogether with a list of alternate dates. If none of those dates are available, a new permit will be issued. If you do not wish to reschedule, return the original permit and request refund of paid fees. A $5 processing fee is deducted on all refunds.
14. Cancelled Picnics· With exrnption of rain-outs. refunds for cancellations will be made ONLY upon receipt of TWO (2) WEEKS PRIOR WRITTEN NOTICE with the return of the permit. There will be a 10% or $5.00 Minimum administrative charge deducted from the permit fee on all such cancellations.
15. Any change made to a permit, after it has been booked, is subject to a 10% or $5.00 minimu!n administrative charge Based on the permit fee. All change requests must be in writing and received at least 2 weeks before the Original picnic date. Return original permit with requested change. If a change is possible, a new permit will be Issued. Please state if you wish to retain original permit if a change is not possible. Charge also applies to request for lost permits or vouchers.
16. The use of fields is subject to ground and weather conditions and the park supervisors or recreation staff word shall be final.
17. Unruly behavior or the use of profane language will be cause for the revocation of permits.
18. Park hours are from dawn until dusk
19. PERMITS ARE NON-TRANSFERABLE.
If there are any EMERGENCY concerns that may arise during your event call the Police Department at 394-7916 and they will dispatch the ON Call Personnel. For other concerns regarding rentals contact the Recreation Office at 394-8830. Livingston Municipal code 9-8-1
11
CITY OF LIVINGSTON USE PERMIT· Park Picnic Shelter Rental Agreement updated 3/2022 __ Arakelian Park ___ Memorial Park __ Memorial Park Stage __ Memorial Park Kitchen __ Max Foster Sports Complex __ Joseph Gallo 1 __ Joseph Gallo 2 __ Joseph Gallo 3 Rental Requests must be made a minimum of 7 days prior to usage with payment in Full. NO EXCEPTIONS Rental Date, _________ _ nme: ____ am/pm to ______ .am/pm Arrival Time Includes set up/Departure nme is After Clean up Renter's Name/Organization: __________________________________ _ Address ______________________________________ _
Number Street City Zip Telephone __________ Work, ____________ ,Cell, _____________ _ Additional Contact Person ______________________ Phone, _________ _ What will facility be used for? _____________ Is Your Activity open to the public? Yes/ No Do you have a bounce house or waterslide: Yes I No if yes who is 1he provider: ___________ _ Will there be amplified music: Yes/ No Number of People expected? (Including players and spectators) __ _ Will
Please
concessions
Describe
or merchandise be sold? Yes I No Is extra insurance needed? Yes I No (if yes attach policy to this agreement) your Event: ___________________________________ _
READ BEFORE SIGNING
1. The group or organization using the facility will comply with the laws of the State of California, the City of Livingston and the codes and rules established by the Livingston Recreation Department.
2, The rental group will be responsible for all persons in the group or organization and liability for all persons in attendance.
3. The rental group must assume I/ability for any damages done to the facility or equipment, and will leave the facility in the satisfaclol)' condition. Groups leaving the /ac/lity without cleaning satisfactorily will lose their deposit,
4. The rental group will be responsible to see that no one In attendance to the facility during their rental is under the influence of or has in their possession, alcoholic beverages ordrugs.(Please note that should any alcohol or drugs be found on the premises, /he rental will be terminated and NO money will be refunded!!)
5. The group will vacate the facility at the time designated on this application. RENTAL TIME INCLUDES SET UP AND CLEAN UP.
6. Alf activity shall be under control and shall be operated and supervised to the satls/action of the Recreation Department. If the activity is not operated or supervised to the safisfacfion of the Recreafion Deparlment Staff, it may result in the loss of consideration of future requests from the sponsoring organization and for cancellation of the activity at that time,
7. The Recreation Department reserves the right to shill activities to other lac/lilies if available and necessal)'. Renter shall net sublet reserve/ion booking to any other party. Renter must have a copy of a use permit in their possession dun'ng reservation hours.
Insurance: Insurance will be required for all fundraising events and all events that are open to the public m: that have an anlicipated attendance of over 500 people (whether public or private). Insurance may be provided by a prlvate carrier In the iorm of a Certificate of Insurance. Proof of Insurance must be provided alleast thirty (30) working days prior to an event or the evenl Is subject to cancellation. Policy must state the following: This insurance policy will nol be cancelled wilhoul thirty (30) days prior written notice lo the City of Livingston. The City of Livingston Is not liable for the payment of any premium or assessments on this policy. The City of Livingston is named as additionally insured. Name and date(s) of events being covered. GENERAL LIABILITY: Policy showing limits of $1,000,000 comprehensive general liability insurance, and $50,000 damage lo property, PRODUCTS LIABILITY INSURANCE ENDORSEMENT (Food or beverage sold or given away).HOST Liquor Liability Endorsement. Liquor Liability Insurance Endorsement (Alcoholic beverage sold or given away).
Permits and Licenses: Permits and Licenses should be obtained 30 days prior to events. Health Permit- (Food, beverage or commodity sold to the public).Merced County Health Department. Sales Permit- (Any commodity sold to the public). State Board of Equalization. Liquor License- (Alcoholic Beverages Sold) ABC Commission. Livingston Business License-(Conducfing business within City Limits) EvenUDance/Alcohol Permit- Livingston Police Department- This pennit requires security al event of 50 or more. If Security cannot be obtained event cannot be held.
Other Conditions:: A dumpster key and if applicable a key to the Eleclrlc Box must be picked up Friday prior to your rental. I/ the key Is not picked up and the on call personnel Is dispatched $70 will be deducted from your deposit, There will be a $27 fee on all returned checks. Any activities or special arrangements not specifically authorized on your rental agreemenUuse permit are prohibited. Applicants agree to abide by all rules and regulations of the facilily/field rented. All fees must be paid in advance of event. No glass container allowed in any Park or Recreation Facility. No vehicles are allowed in any Park Facility. The dumpster and electric box must be locked when your rental Is over. Keys mus I be returned to City Hall the next business day after the rental. Deposits will be kept if keys are not returned.
HOLD HARMLESS AGREEMENT - The applicant is an authorized agen: of the group submitting this application. The applicant(and/or hislher)organizalion making this application understand and agree to assume all risk for loss, damage, liability, injury, cost or expense that may arise during or be caused in any way by such use or
GROUP
occupancy
WILL
of the facilities of the City of Livingston. The applicant further agrees that in consideration of being permitted to use said facilities, HE/SHE AND THE
DEFEND, INDEMNIFY AND HOLD THE CITY OF LIVINGSTON, RECREATION DEPARTMENT AND THEIR AGENTS AND EMPLOYEES HARMLESS FROM ANY LOSS, CLAIMS AND LIABILITY OR DAMAGES AND/OR INJURIES TO PERSONS AND PROPERTY that in any way may be caused by the
Once
applicant's use or occupancy of the facilities. To be reimbursed on any and all deposits, the original deposit receipt must be submitted to City Hall after the event. submitted a check will be mailed within 30 days from the day the receipt was submitted, less any damage or cleaning costs incurred as a result of your event. /!We, the undersigned, have read the above information and agreement and agree to comply with the terms of/his agreement. 12
Facility Use Fee Schedule
City of Livingston Facility Fee Schedule effective* price effective January 19, 2022 Facility
Memorial & Arakelian Park
Picnic Area
0-50 nersons
51-100 oersons
101-200 nersons
201-300 oersons
301-400 persons
401-500 oersons
Use by more 1han 200 People or the request
nf amplified equipment mus1 be approved by City Manager, Police Chief, Public Works Director and Recreation Suoerintendent. Please allow 10 to 30 davs for this anoroval. 600 1000 nersons
Electricitv $15
Staae at Memorial Park No Charae if Picnic Area Is Rented Staae at Memorial Park
0-50 oersons
51-100 nersons
101-200 persons
201-300 persons
301-400 oersons
401-500 nersons
Use by more than 200 People or the request of amplified equipment must be approved by City Manager, Police Chief, Public Works Director and Recreation Superintendent. Please allow 10 to 30 davs for this annroval.
600-1000 oersons
Electriciiv $15
Kitchen at Memorial Park
Kitchen at Memorial Park is not included with park rental, a separate fee and deposit is required. 12 hours maximum.
Josenh Gallo/ Parkside Shelter 3 0-12 oersons
No electricitv available
Josenh Gallo/ Winton Parkwav Shelter 1 0-12 persons
Josenh Gallo/ Winton Parkway Shelter 2 0-12 persons
No electricitv available
Class
I
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
page2
Class Class Class Deposit
II Ill IV
$50" $40 $60 $150
S50" $40 $60 $150
$50" $40 $60 $200
$50" $40 $60 $300
$50" $40 $60 $400
$50" $40 $60 $500
$500" $500 $600 $1000
$50" $40 $60 $150
$50" $40 $60 $150
$50" $40 $60 $200
$50" $40 $60 $300
$50" $40 $60 $400
$50" $40 $60 $500
$500" $500 $600 $1000
$115" $115 $315 $150
$15 $15 $18 100.
$15 $15 $18 100.
$15 $15 $18 100.
"Variance may be requested by non-profit groups. Deposits are required on Classifications II, Ill, & IV before reservations are confirmed.
Payment in full is due at the time of reservation prior to usage. Events open to the public must have additional insurance coverage. There may be other permits that must be obtained depending on event.
User Classification Definitions - City of Livingston
Class I - Recreation or City sponsored or co-sponsored activities Class II - Resident non-profit organizations such as Community leagues or service organizations, student organizations, Livingston Churches or scllools conducting a community fund raiser for community purpose or benefit.
Class Ill • Individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV - Non Resident individuals or groups. (Not residing in the City of Livingston} Resident/Non-Resident Description • Must have a Livingston address or live within the Livingston School District boundaries to be considered a Livingston Resident.
made
Resident Team Description. Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is up nf 51 % residents.
Events open to the public or that have an attendance of 200 people or more must have additional insurance coverage. Groups of 200 or more must have staff Approval please allow 30 days for approval. There may be other permits that must be obtained depending on event.
Fee Work Sheet: User Class:___ Fee:_____ Deposit Total: ____ _ start Time:___ Electricity: ___ Finish Time:___ Note: Stage Usage and Needs: ____ _ Total Hours:___ # in attendance____ Fee+ Electricity Total: ___ _ 13
LIVINGSTON
ALVERNAZ FIELD RENTAL AGREEMENT
USE PERMIT
Main and Park Street, Livingston, CA
updated 3-2022
Rental Requests must be made a minimum of 7 days prior to usage. NO EXCEPTIONS Rental Date. _____________ Time. ________ am/pm to ________ am/pm Arrival Time Includes set up/Departure Time is After Clean up Renter's Name/Organization:--------------------------------- Address; __________________________ =---------=----
Number Street City Zip Telephone. __________ Work. ____________ Cell, ____________ _ Additional Contact Person __________________________ Phone. ______ _ EMAIL
Team Roster and Release of Liability on file: yes / no
(If team roster and release of liabiflly is not on file then the renlal must be done as an individual with respective deposits and fees etc.) What will facility be used for? ________________ Is Your Activity open to the public? Yes/ No Number of People expected? (Including players and spectators) ______ Will concessions or merchandise be sold? Yes I No Will alcoholic beverages be sold or made available lo participants? Yes/ No Is extra Insurance needed? Yes/ No (if yes allach policy to this agreement)
READ BEFORE SIGNING
The group or organization using the facility will comply with the laws of the State of California, the City of Livingston and the codes and rules established by the Livingston Recreation Department.
1. The rental group will be responsible for all persons in the group or organization and liability for all persons in attendance.
2. The rental group must assume liability for any damages done to the facility or equipment, and will leave the facility in the satisfactory condition. Groups leaving the facility without cleaning satisfactorily will lose their deposit.
3. The rental group wrn be responsible to see that no one in attendance to the facility during !heir rental is under the influence of or has In their possession, alcoholic beverages or drugs.(Please note that should any alcohol or drugs be found on the premises, the rental will be terminated and NO money will be refunded!!)
4. The group will vacate the facility at the time designated on this application. RENTAL TIME INCLUDES SET UP AND CLEAN UP. 5. All activity shall be under control and shall be operated and supervised to the satisfaction of the Recreation Department. If the activity is not operated or supervised to the satisfaction of the Recreation Department Slaff1 it may result in the loss of consideration of future requests from the sponsoring organization and /or cancellation of the activity at that time.
6. The Recreation Department reserves the right lo shift activities to other facilities if available and necessary. Renter shall not sublet reserva(lon bocking to any other party. Renter must have a copy of a use permit in their possession during reservation hours.
Inclement Weather The Recreation Department reserves the right to cancel games/reservations due to inclement weather. Monday through Friday Recreation Staff will meet at approximately 2 pm to discuss playing conditions. Facility staff will park staff to make the opening or closing decision. Assigned field andlorslte managers will have the responsibility of determining whether or not to start activities after 5pm, on weekends and at other times. Full time staff members for the program areas Involved will consult with the assigned supervisor during nights and weekends as reque_sted. The assigned supervisor and or site managers have lhe responsibility to cancel activities due to weather conditions or noticeable field damage after play has started.
Insurance: Insurance will be required for league rentals and sports tournaments, fundraising events and all events that are open to the public or that have an anticipated allendance of over 500 people (whether public or private). Insurance may be provided by a private carrier in the form of a Certificate of Insurance. Proof of Insurance must be provided al least thirty (30) working days prior to an event or the event Is subject to cancellation.
Other Conditions:: A dumpster key and if applicable a key to the Electric Box must be picked up Friday prior to your rental. If the key is not picked up and the on call personnel is dispatched $70 will be deducted from your deposit. There will be a $27 fee on all returned checks. Any aclivities or special arrangements not specifically authorized on your rental agreemenVuse permit are prohibited. Applicants agree to abide by all rules and regulations of the facility/field rented
HOLD HARMLESS AGREEMENT
The app!icant is an authorized agent of the group submitting this app!icafion. The appficant(andfor hislher)organization making this app!ication understand and agree to assume at/ risk for loss, damage, liability, Injury, cost or expense that may arise during or be caused in any way by such use or occupancy of the facilities of the City of Livingston. The applicant further agrees that in consideration of being permitted to use said facilities, HE/SHE AND THE GROUP WILL DEFEND, INDEMNIFY AND HOLD THE CITY OF LIVINGSTON, RECREATION DEPARTMENT AND THEIR AGENTS AND EMPLOYEES HARMLESS FROM ANY LOSS, CLAIMS AND LIABILITY OR DAMAGES AND/OR INJURIES TO PERSONS AND PROPERTY that in any way may be caused by the applicant's use or occupancy of the lac/Illies. To be reimbursed on any and all deposits, the original deposit receipt must be submitted to City Hall all er the event. Once submitted a check will be mailed within 30 days from the day the receipt was submitted, lass any damage orcleaning costs incurred as a result of your event. //We, the undersigned, have read the above information and agreemen/ and agree to comply with the terms of this agreement. 14
User Classification Definitions - City of Livingston
Class I
Recreation or City sponsored or co~sponsored activities Class II
Resident non-profit organizations such as Community leagues or service organizalions, student organizations, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class Ill
clubs,
Individual
corporations,
residents or resident groups conducting classes, activities or parties. Private groups that have select memberships andfor specific intent, i.e. employee company picnics, family picnics and or reunions.
Class IV
Non Resident individuals or groups. (Not residing in the City of Livingston) Resldent/Non-Resident Description
Musi have a Livingston address or live within the Livingston School District boundanes to be considered a Livingston Resident.
Resident Team Description
Being sponsored by a Livingston company or business does not make a learn a resident team. A resident team is made up of 75% residents.
Field Rentals include Recreation Staff .
ALVERNAZ FIELD Class I Class II Class Ill Class IV Deposit Alvernaz Baseball Field 0 $46 $46 $54 $150
No lights No scoreboard
First 2 hours
Each additional hour $23 $23 27
Alvernaz Baseball Field 0 $76 $76 $81
With liohts 2 hour minimum
Each additional hour $38 $38 $40.50
Scoreboard oer hour $5 $5 $6
Field Pren>ration 0 $32.40 $32.40 $38.88
Battino Cage Rental 2 hr minimum with staff 0 $36 hr $36 hr $44 hr .. Variance may be requested by non-profit groups.
Tournaments
Deposits are required on Classifications II, Ill, & IV before reservations are conllrmed. Payment in full is due at the time the reservation is made. rosters o/ each
and League scheduling must be worked out with the Recreation Superintendent a minimum of 2 weeks prior to usage. League scheduling wl/f require requirer/.
team and release of liability waivers and hold harmless agreements to include the City of Livingston from each player. Extra insurance is also Fee Work Shee/:
User Class: ___ Fee per hour wRighfs: ____ _ Fee per hour woll/ghts: ____ _ Starl Time:___ X's# hours: ____ _ X's# hours: _ _..c __ _ Finish Time:___ Tola/ Wliights: ____ _ Total woRights: ____ _ Tofai Hours:___ Scoreboard: ____ _ Field Preparation: __ _ Total Fae:$~---- Deposit Total:$. _____ _
15
CITY OF LIVINGSTON
Walnut Party Room Rental Agreement
USE PERMIT
updated 3-2022
Dute Request Taken: _ __ _
Taken By: ______ _
User Class: _ _____ _
Deposit Taken: $ _____ _
Payment in full due: ____ _
Rental Requests must be made a minimum of 7 days prior to usage. NO EXCEPTIONS Rental Date _ _________ Time ______ am /pm to ______ .am/pm Arrival Time Includes set up/Departure Time is After Clean up Renter's Name/Organization: _ _ ____________________ ____ _ Address·---------- - -------------------- ---::::-- Number Street City Zip Telephone _________ Work __________ Cell __________ _
Additional Contact Person ____________ _________ Phone ___ _ _ What will facility be used for? _ ________________ Is Your Activity open to the public? Yes/ No Number of People expected? (including players and spectators) _______ Will concessions or merchandise be sold? Yes/ No Will alcoholic beverages be sold or made available to participants? Yes / No Will their be music or a DJ? Yes / No
READ BEFORE SIGNING
The group or organization using the facility will comply with the laws of the State of California, the City of Livingston and the codes and rules established by the Livingston Recreation Department.
1. The rental group will be responsible for all persons in the group or organization and liability for all persons in attendance.(maximum 70 people)
2. The rental group must assume liability for any damages done to the facility or equipment, and will leave the facility in the satisfactory condition. Groups leaving the facility without cleaning satisfactorily will lose their deposit.
3. The rental group will be responsible to see that no one in attendance to the facility during their rental is under the influence of or has in their possession, alcoholic beverages or drugs.(Please note that should any alcohol or drugs be found on the premises, the rental will be terminated and NO money will be refunded!!)
4. The group will vacate the facility at the time designated on this application. RENTAL TIME INCLUDES SET UP AND CLEAN UP.
5. All activity shall be under control and shall be operated and supervised to the satisfaction of the Recreation Department. If the activity is not operated or supervised to the satisfaction of the Recreation Department Staff, it may result in the loss of consideration of future requests from the sponsoring organization and /or cancellation of the activity at that time.
6. The Recreation Department reserves the right to shift activities to other facilities if available and necessary. Renter shall not sublet reservation booking to any other party. Renter must have a copy of a use permit in their possession during reservation hours.
Extra permits may be required depending on the event held in the facility. It is the renter's responsibility to obtain applicable permits 2 weeks prior to usage.
Insurance: Insurance will be required for league rentals and sports tournaments, fundraising events and all events that are open to the public or that have an anticipated attendance of over 500 people (whether public or private). Insurance may be provided by a private carrier in the form of a Certificate of Insurance. Proof of insurance must be provided at least thirty (30) working days prior to an event or the event is subject lo cancellation.
Other Conditions:: There will be a $27 fee on all returned checks. Any activities or special arrangements not specifically authorized on your rental agreemenVuse permit are prohibited. Applicants agree to abide by all rules and regulations of the facility rented
HOLD HARMLESS AGREEMENT
The applicant is an authorized agent of the group submitting this application. The applicant(andlor hislher)organization making this application understand and agree to assume all risk for loss, damage, liability, injury, cost or expense that may arise during or be caused in any way by such use or occupancy of the facilities of the City of Livingston. The applicant further agrees that in consideration of being permitted to use said facilities,
HE/SHE AND THE GROUP WILL DEFEND, INDEMNIFY AND HOLD THE CITY OF LIVINGSTON, RECREATION DEPARTMENT AND THEIR
AGENTS AND EMPLOYEES HARMLESS FROM ANY LOSS, CLAIMS AND LIABILITY OR DAMAGES ANO/OR INJURIES TO PERSONS AND PROPERTY that in any way may be caused by the applicant's use or occupancy of the facilities. To be reimbursed on any and all deposits, the original deposit receipt must be submitted to City Hall after the event. Once submitted a check will be mailed within 30 days from the day the receipt was submitted, less any damage or cleaning costs incurred as a result of your event.
I/We, the undersigned, have read the above information and agreement and agree to comply with the terms of this agreement.
BE SURE YOU PUT THE CORRECT TIME OF ARRIVAL. CITY STAFF WILL MEET YOU AT THE FACILITY TO INSURE YOU HAVE EVERYTHING YOU NEED. YOUR 6 HOUR RENTAL BEGINS AT YOUR REQUESTED ARRIVAL TIME. 16
User Classifications - City of Livingston
Class I
Recreation or City sponsored or co-sponsored activities Class II
Resident non-profit organizations such as Community leagues or service organizations, student organizations, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class Ill
Individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV
Non Resident individuals or groups. (Nol residing in the City of Livingston) Resident/Non-Resident Description
Must have a Livingston address or live within the Livingston School District boundaries to be considered a Livingston Resident.
The Recreation Center is rented on a 6 HOUR BASIS and includes staff supervision. The fees listed do not include dance permits. They do not include additional insurance if additional insurance is required. 2 time slots are available 9am to 3pm or 4pm to 1 0pm. This is a public school facility and NO ALCOHOL is allowed in or around the facility.
Walnut
Facilitv Class I Class II Class Ill Class IV Deoosit
CDC Party Room
Main Room Onlv 6 hours 0 $100 .. $100 $140 $150
"Variance may be requested by non-profit groups.
Events
Deposits are required on Classifications II, Ill, & IV before reservations are confirmed. Payment in full is due at the time the reservation is made. open to the public must have additional insurance coverage. There may be other permffs that must be obtained depending on event.
Fee Work Sheet:
User Class: __ _ Fee: _____ _
Start Time: __ _
Finish Time: __ _
Total Hours: __ _
# in attendance __
Total Fee:$. _____ _ Deposl!Total: $. _____ _
Other Special Requests:
17
• CITY OF LIVINGSTON
ODI ORTIZ SOCCERFIELD
RENTAL AGREEMENT
USE PERMIT
2600 Walnut Ave. Livingston, CA
UPDATED 3-2022
Date Request Taken: ___ _
Taken By: _ ___ _ _ _ _
Deposit Taken: $ _____ _
User Class: _ _ _ ___ _ _
Pay111ent in rull due by: _ _ __ _
Rental Requests must be made a minimum of 7 days prior to usage. NO EXCEPTIONS Rental Date ___ _______ Time _ ___ _ _ am /pm to _______ am/pm Arrival Time Includes set up/Departure Time is After Clean up Renter's Name/Organization: _____ _____ ________ _____ ___ _ Address'------- ------ - -------- -----------=- Cily Zip Number Street Telephone. _ ______ __ Work ____ _______ Ccll _________ _ _ Additional Contact Person _____________________ Phone ____ _ Team Roster and Release of Liability on file : yes / no (if team roster and release of liability is not on file then the rental must be done as an individual with respective deposits and fees etc.) What will facility be used for? _____ _____ _____ _ _ Is Your Activity open to the public? Yes/ No Number
Will
of People expected? (including players and spectators} _ ______ Will concessions or merchandise be sold? Yes/ No alcoholic beverages be sold or made available to participants? Yes / No Is extra insurance needed? Yes / No ( if yes attach policy to this agreement)
READ BEFORE SIGNING
The group or organization using the facility will comply with the laws of the State of California, the City of Livingston and the codes and rules established by the Livingston Recreation Department.
1. The rental group will be responsible for all persons in the group or organization and liability for all persons in attendance.
2. The rental group must assume liability for any damages done t:i the facility or equipment, and will leave the facility in the satisfactory condition. Groups leaving the facility without cleaning satisfactorily will lose their deposit.
3. The rental group will be responsible to see that no one in attendance to the faci ity during their rental is under the influence of or has in their possession, alcoholic beverages or drugs.(Please note that should any alcohol or drugs be found on the premises, the rental will be terminated and NO money will be refunded!!)
4. The group will vacate the facility at the time designated on this application. RENTAL TIME INCLUDES SET UP AND CLEAN UP.
5. All activity shall be under control and shall be operated and supervised to the satisfaction of the Recreation Department. If the activity is not operated or supervised to the satisfaction of the Recreation Department Staff, ii may result in the loss of consideration of future requests from the sponsoring organization and /or cancellation of the activity at that time.
6. The Recreation Department reserves the right to shift activities to other facilities if available and necessary. Renter shall not sublet reservation booking to any other party. Renter must have a copy of a use permit in their possession during reservation hours.
Inclement Weather The Recreation Department reserves the right to cancel games/reservations due to inclement weather. Monday through Friday Recreation Staff will
w
meet at approximately 2 pm lo discuss playing conditions. Facility staff will park staff to make the opening or closing decision. Assigned field and/or site managers ill have the responsibility of determining whether or not to start activities after 5pm, on weekends and at other times. Full time staff members for the program areas involved will consult with the assigned supervisor during nights and weekends as requested. he assigned field and or site managers have the responsibility to cancel activities due to weather conditions or noticeable field damage after play has started.
Insurance: Insurance will be required for league rentals and sports tournaments, fund raising events and all events that are open to the public or that have an anticipated attendance of over 500 people (whether public or private). Insurance may be provided by a private carrier in the form of a Certificate of Insurance. Proof of insurance must be provided at least thirty (30) working days prior to an event or the event is subject to cancellation.
Other Conditions: A dumpster key and If applicable a key to the Electric Box must be picked up Friday prior to your rental. If the key is not picked up and the on call personnel is dispatched $70 will be deducted from your deposit. There will be a $27 fee on all returned checks. Any activities or special arrangements not specifically authorized on your rental agreement/use permit are prohibited. Applicants agree to abide by all rules and regulations of the facility/field rented. All fees must be paid at the time the reservation is made in advance of event. No glass container allowed in any Park or Recreation Facility. No vehicles are allowed in any Park Facility
HOLD HARMLESS AGREEMENT
The applicant is an authorized agent of the group submitting this app/icaficn. The applicant(and/or his/her)organizafion making this application understand and agree to
City
assume all risk for loss, damage, liability, injury, cost or expense that may arise during or be caused in any way by such use or occupancy of the facilities of the of Livingston. The applicant further agrees that in consideratio'l of being permitted to use said facilities, HE/SHE AND THE GROUP WILL DEFEND, INDEMNIFY
AND HOLD THE CITY OF LIVINGSTON, RECREATION DEPARTMENT AND THEIR AGENTS AND EMPLOYEES HARMLESS FROM ANY LOSS, CLAIMS AND LIABILITY OR DAMAGES AND/OR INJURIES TO PERSONS AND PROPERTY that in any way may be caused by the applicant's use or occupancy of the facilities.
To be reimbursed on any and all deposits, the original deposit receipt mus'. be submitted to City Hell after the event. Once submitted a check will be mailed within 30 days from the day the receipt was submitted, less any damage or cleaning costs incurred as a result of your event.
IM'e, the undersigned, have read the above information and agreemant and agree to comply with the terms of this agreement. 18
User Classlfication Definitions - City of Livingston
Class I
Recreation or City sponsored or co-sponsored activilies Class II
Resident non-profit organizations such as Community leagues or service organ'1zations, student organizations, Livingston Churches or schools conducting a communily fundraiser for community purpose or benefit.
Class Ill
Individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV
Non Resident individuals or groups. (Not residing in the City of Livingston) Resident/Non.Resident Description
Must have a Livingston address or live within the Livingston School District boundaries to be considered a Livingston Resident.
Resident Team Description
Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is made up of 51% residents.
Field Rentals include Recreation Staff.
Field Rentals Class I **Class II Class Ill Class IV Deooslt
WALNUT SOCCERFIELD
AVAILABLE ON WEDNESDAYS,
THURSDAYS, SATURDAYS AND
SUNDAYS ONLY
Tournaments fees and scheduling must
be done throuoh the Recreation Office
Soccerfield No lights 0 $46 $46 $54 $150
Firs! 2 hours
Each Additional hour 0 $23 $23 $27
Soccerfield with lights 0 $92.40 $92.40 $110.88 $150
First 2 hours
Each Additional hour 0 $46.20 $46.20 $55.44
Field Prep - Includes paint and marking of $132WAGE $132WAGE $158WAGE lines$4 oer can of oaint ONLY ONLY ONLY
½ BASIN USE NO LIGHTS 2 HOURS NO $20 $20 $24
STAFF
" Vanance may be requested by non-profit groups.
Deposits are required on Classifications 11, Ill, & IV before reservations are confirmed. Payment in full is due 10 days prior to usage.
Tournaments and League scheduling must be worked out with the Recreation Superintendent a minimum of 2 weeks prior to usage. League scheduling will require rosters of each team and release of liability waivers and hold harmless agreements to include the City of Livingston from each player. Exira Insurance is also required.
Fee Work Sheet:
User Class: ___ Fee per hour wlligh/s: ____ _ Fee per hour wollights: ___ _ Start Time:___ X's# hours: ____ _ X's# hours: ____ _
Finish Jime: ___ Total "flights: ____ _ Total wollights: ____ _ Total Hours:___ Total Fee:$ _____ _ Deposit Total:$. _____ _ 19 Pages 1 of 2
STAFF REPORT
AGENDA ITEM: Livingston Wolves Youth Football Fee Waiver Request MEETING DATE: August 15, 2023
PREPARED BY: Jacquelyn Benoit, Recreation Superintendent REVIEWED BY: Christopher Lopez, Interim City Manager
RECOMMENDATION:
Staff recommends council provide direction for fee waiver for Alvernaz field and Memorial Park use for the Livingston Wolves Youth Football, September 1, 2023 through November 30, 2023.
BACKGROUND AND DISCUSSION:
On June 30, 2023 Christopher Farinelli submitted a facility use form to the Recreation staff for the use of Alvernaz Field and Memorial Park Facilities on Tuesdays, Wednesdays and Thursdays for Youth Football and Cheer practice.
Previously, the organization used the facilities with no issues or complaints. As part of the City’s requirements, the group will be required to obtain and provide an insurance certificate.
The City of Livingston has a Parks and Recreation Fee policy in place which was adopted in 2008 and updated in 2022 which is attached for reference. According to the policy, “It is understood that on occasion special consideration may be needed in determining fees for groups or individual having circumstances uncommon to those in the fee structure criteria, in these cases, the City Council or City Manager will approve those requests. Requests for a variance shall be submitted in writing to the City Manager 30 days prior to the date of promotion.”
The Livingston Wolves Youth Football is categorized as a Class II user group. If charged for the facility the fee would be 6 hours per week at $23 per hour for 12 weeks for a total of $1,656.00 Revenue loss will be $1,656.00
DISCUSSION:
The City Council has the discretion to approve or deny the waiving of fees for facility use. Staff recommends the following three (3) options for the City Council consideration:
1. Adopt the resolution and allow the Livingston Wolves Youth Football use Alvernaz field and Memorial Park and waive any and all fees
2. Deny waiving the fees
3. Continue the item or provide alternative direction
Pages 2 of 2
FISCAL IMPACT:
Recreation Center Facility Rentals Revenue line would not receive $1,656.00.
This amount would then need to be made up from additional revenue in another revenue line or a cost savings from an expense line.
ATTACHMENTS:
1. Resolution
2. Park Rental Request Packet
3. City of Livingston Parks and Recreation Fee Policy
RESOLUTION NO. 2023-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON AUTHORIZING THE
WAIVER OF PARKS AND RECREATION FEES FOR THE LIVINGSTON WOLVES YOUTH
FOOTBALL
WHEREAS, the City Council desires to encourage community involvement in activities that include support of its facilities; and
WHEREAS, the Alvernaz Baseball Field and Memorial Park are utilized by Livingston Wolves Youth Football and other members of the community on a regular basis; and WHEREAS, after consideration and discussion, the City Council wishes to approve the use of the Alvernaz Baseball Field and Memorial Park; and WHEREAS, as the Livingston Wolves Youth Football welcomes all members of the community, and activities held there encourage participation of citizens between the ages of 6-14 years of age; and
WHEREAS, it is in the public benefit to waive the fees as the Livingston Wolves Youth Football will pass the savings onto the participants and be able to charge affordable registration fees. The savings for use of the City's facilities and benefit the community by providing affordable registration fee to the youth of Livingston to bring together members of all ages of the public; and WHEREAS, the City Council desires to waive the application and use fees associated with use of the Alvernaz Baseball Field and Memorial Park.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Livingston as follows:
Section 1. The City Council finds a public benefit and thus does hereby authorizes the waiver of the facility use fee for the Livingston Wolves Youth Football.
Section 2. This Resolution will become effective immediately.
I hereby certify that the foregoing Resolution No. 2023-_ is a full, true and correct copy of a resolution duly passed and adopted by the City Council of the City of Livingston at a regular meeting thereof duly held on the 15th day of August, 2023, by the vote recorded as follows:
AYES:
NOES:
ABSENT:
ABSTAIN:
0I424.0001/910135.1
Resolution No.
ATTEST
Monica Cisneros, Deputy City Clerk
APPROVED AS TO LEGAL FORM
Roy C. Santos, City Attorney
By:-----------
Jose A. Moran, Mayor
of City of Livingston
CITY OF LIVINGSTON
ALVERNAZ FIELD RENTAL AGREEMENT
USE PERMIT
Main and Part: Street. lh·i11gsto11, CA
updated J-2022
Rental Requests must be made a minimum of 7 days prior to usage. NO EXCEPTIONS Rental Date1-'S<f\<:>M'<><~ - ~\I"'""-'<>« :'!<>"Time ~ -· 'z> am /@1 to '.il.l<,c\o.J - u.,e,\ • \-,.,l"amfpm Arrival Time- lncludcs set up: Departure Time is After Clean up Renter's Name/Organization: L; v,'<>9:,-\o,~ 1..,..,0,\l<?) '::{<>)'r\,, fo:,t1o,,.\ \ _____ c_ ____________ _,,L..~,~,~''l"fl""'~.,\Q!/l=~------,,'3,,..,,-s-;,.=3~':l~- Telephone~Work~
Number Street City· Zip ___________ Cell ____________ _ -==-------------~Phone---
EMAIL
Team Roster and Rel<!ase of Liability on file: yes no
(If
Whal
team
will
roster and release of liability is not on tile then the rental must be done as an individual with respective deposits and fees etc.) facility be used for? f"'~l( It ,\,\,;1.-V '.£1Cc~~.:+,~'<: Is Your Accivityopen to thepublic?@1 No Number
Will
of People expected? (Including players and spectators) '2-?0 Will concessions or merchandise be sold? Yes ,€Jg alcoholic beverages be sold or made available to participants'! Yes -- I§> ls extra insurance needed? Yes' ~(if yes auach policy to this agreement) READ BEFORE SIGNING The group or organization using the facility will comply with the laws of the State of California, the City of Livingston and the codes and rules established by the Livmgston Recreation Department.
I The rental group will be responsible for all persons in lhe group or organization and liabilny for all persons in attendance, 2 The rental group must assume liability for any damages done to the facility or equipment, and will leave the facility in the sa1isfactory condition. Groups h..-aving the fncilily w1thou1 cleaning satisfactorily wiU lose thcirdcpostt
3. The rental group will be responsible to see thal no one in attenda11ce to the fac1l1ty during their rental is under the influence of or has m their possession, alcoholic beverages ordrugs.(Please note 1hat should any akohol or drugs be found on the premises, the rental wm be tcnninatcd and NO money will be refunded!!)
4. The group will vacate the facility at the time designnted on this applicauon. RENTAL TIME INCLUDES SET UP AND CLEAN UP.
5. All activity shall be under control and shall be operated and supervised to !he slllisfaction of the Recreation Department. If the activity is not operated or supervised to tl1csa11sfaclion of the Recreation Department S1aff, it may n:sult in !he loss ofconsidera1ion of future requests from the sponsoring orgnniz:uion and /or cancellation of !he activity at that tune
6. The Recreation Department reserves the right to shift ac1ivnies to other fnc1l111es tf available and necessary. Renter shall not sublet reservation bonking to any olher party. Renter mus1 have a copy of a use pennit in their possession dunng reservation hours. meet
Inclement Wtalller The Recrcat1on Department reserves the right to cancel gami..-s;rcservataons due to inclement weather. Monday through Friday Recreation Staff will at approximately 2 pm to diSCJJSS playing conditions. Facility staff will park staff to make the opt:nmg or closing decision. Assigned field and/or site managers will have
mvolved
the responsibilny
will
of dctcnnming whether or not to start activities after S pm, on weekends and at other times. Full time staff members for the program areas consult with the assigned supervisor dunng nights and weekends as requested, The assigned supervsor and or site managers have the responsibility to cancel activities due to wealher condilions or noticL-ablt: field damage after play has started Insurance: Insurance will be rL-quired for league rentals and sports tournaments, fund raising evenls a11d all events that are open to the public or that have an anticipaled attendance
must
of over 500 people (whclhcr public or private). Insurance may be provided by a private earner in the fonn of a Certificate of Insurance. Proof of i:lsurance be provided at least lhirty (30) working days prior to an event or the event is subject to cancella1ion.
Other Conditions:: A dumpster key and if applicable a key to the Electric Box must be picked up Friday prior to your rental. If the key is not picked up and the on call personnel is dispalched S70 will be deducted from yourdepostt. There will be a film on all returned checks. Any activities or special arntngements not specifically authonzed on your renml agreement.:use pennit arc prohibited. Applicants agree to abide by all rules and regulations of the facility/field rented
HOLD HARMLESS AGREEMENT
11,e applicant is a11 authori:-ed agem of the gr011p s11bm1t11ng tl,;s appllcatio11. 171e applicam(and/or hist11er)organi:ation making tit is application understand cmd agree of
lo assume all risk far loss, damage liabilit.v, i,y"wy, cast or e:rpen.se that may arise during or be caused in anv way by such use or occupancy of the facilities of the City LM11gsto11. 171e app/ica11tfurtlzer agrees Jltat in co11sideration of being permilt('d to use smdfacilitks, HE/SHE AND THE GROUP WILL DEFEND, INDEMNIFY
LIABILITY
AND HOLD
OR
THE
DAMAGES
CITY OF l/V/NGSTON. RECREATION DEPARTMENT AND THEIR AGENTS AND EMPLOYEES HARMLESS FROM ANY LOSS, CLAWS AND AND/OR INJURIES TO PERSONS AND PROPERTY that in any way may be caused by the applicant S use oroccupa11cy ofthefacl/itles. days
To be reimbursed on any and all deposits, the original deposit receipt must be s11bmilted to Citv Hall after the e1·e111. Once wbmitted a check will he mailed within JO from the dav tile receipt \1 as submiued, less any damage or cleaning costs inc11rred as a result ofvour ere11t. l'We, the u11dersigJ1ed, l,a"e read the abore informatfo11 and agreement and agree 10 comp{v 1d//1 tl,e terms oftl11"s agreeme11t.
Signature cd·· 1 Date lo / 30 / ;;u,,2. 3
Request Approved· ______ _ Request Denied because
By:
Fee: ------~o=--,t-e,~'P~D~.::.::.::.::.::.-=- Depos11 Amt. ______ Date/PD, STAFF ASSIGNED:
_ ________ Date __________ _
Special Instructions
~
User Classification Definitions - Citv of Livingston
Class I
Recreation or City sponsored or co-sponsored activities Class II
Resident non-profit organizations such as Community leagues or service organizations. student organizations, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class III
Individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV
Non Resident individuals or groups. (Not residing in the City of Livingston) Resident/Non-Resident Description
Must have a Livingston address or live within the Livingston School District boundaries to be considered a Livingston Resident.
Resident Team Description
Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is made up of 75% residents.
Field Rentals include Recreation Staff . ALVERNAZ FIELD Class I Class II Class Ill Class IV Deposit Alvernaz Baseball Field 0 $46 $46 $54 $150
No lights No scoreboard
First 2 hours
Each additional hour $23 $23 27
Alvernaz Baseball Field 0 $76 $76 $81
With lights 2 hour
minimum I
I Each additional hour $38 $38 $40.50
Scoreboard per hour $5 $5 $6
Field Preoaration 0 $32.40 $32.40 $38.88
Batting Cage Rental 2 hr 0 $36 hr $36 hr $44 hr
minimum with staff I
'
** Variance may be requested by non-profit groups.
Deposits are required on Classifications II, III, & IV before reservations are confinned. Payment in full is due IO days prior to usage.
Tournaments and league scheduling must be worked out with the Recreation Sttperintendent a minimum of 2 weeks prior to usage. League scheduling will require rosters of each team and release of liability waivers and hold harmless agreements to include the City of Livingston from each player. Extra Insurance is also required.
Fee Work Sheet:
User Class: Fee per hour wllights: _____ _ Fee per hour wollights: _____ _ Start Time: ---- X's# ho11rs: ------ X's #hours:
Finish Time: ------ --- Total wllights: _____ _ Total wo/lights: _____ _ Total Hottrs: --- Scoreboard: ------- Field Preparation: ___ _ Total Fee:$ ------- Deposit Total: $ _______ _
1 ~'=', wd) -r/--i WL-5
\d,.~:S ~~"
Livingston Youth Football & Cheer
C/O Chris Farinelli
PO BOX 187
Livingston, Ca 95334
Subject: City of Livingston Facilities Waiver
June 30th, 2023
Dear City of Livingston/Parks and Recreation Department:
The Livingston Youth Football & Cheer Organization (LYF&C) is a non-profit who promotes the fundamentals and advanced skills of appropriate team play. Along with completive play, we encourage sportsmanship, respect for self and others, cooperation, and good academic standards throughout our season. We consist of over 250 student athletes between the ages of 6-14 years of age.
Although LYF&C uses fundraising efforts to keep each program self-sufficient, all money goes back into our program to keep our registration cost affordable and equipment safe. At this t ime, I would like to request that any fees be waived for the use of City of Livingston Facilitles.
Your consideration and continued support are much appreciated.
Thank You,
Chris Farinelli
LYF&C President
(209-
Livingston Youth Football & Cheer Organization Chart
President Chris Farinelli
Vice President Angie Macias
League Rep David Kalua
Treasurer Natalie Farinelli
Secretary Maria Soto
Equipment Manager Kyle Starling
Equipment Manuel Prado
Promotions Open
Registrations Brltnle Starling
Social Media Tiffany Kalua
Weigh Master Ana Huerta
Cheer President Laura Diaz
Cheer Treasurer ltzy Ramirez
"'t_C~RD'" CERTIFICATE OF LIABILITY INSURANCE I DATE (WAIDM'YYY) 06/30/2023
THIS
CERTIFICATE
CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS BELOW.
DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
REPRESENTATIVE
THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED OR PRODUCER, ANO THE CERTIFICATE HOLDER.
IMPORTANT: If the cortlflcato holder Is an ADDITIONAL INSURED, tho pollcy(los) must have ADDITIONAL INSURED provisions or be endorsod. tt SUBROGATION IS WAIVED, subject 10 tho terms. and condHions of the pollcy, certain pollcles may require an endorsement. A statement on this cortlflcato does not confer rights to the certificate holder In llou of such endorsement(s).
PRODUCER NAME:·-· Shawn Zobel
Players Health Cover USA Inc. f!f~.IL ..... ,. ir~ Nol! 718 N Washington Ave Sulla# 402 i~~---: [email protected] Minne~p~lis,
lNSURER(S) AFFORDINCI COVERAGE NAIC• Minn~_sota 55401 INSURER A: Slate Nalional Insurance Company 12831
INSURED
INSURER 8: Great American Insurance Company 16691
Cen•Cal Youth Football JNSURl:RC:
1024 Newcastle Dr. INSURER 0:
INSURERE:
Livingston CA 95334 INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
INDICATED.
TI-US IS TO CERTIFY
NOTWITHSTANDING
THAT THE POLICIES
ANY REQUIREMENT,
OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
CERTIFICATE MAY BE
TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
EXCLUSIONS AND CONDITIONS
ISSUED
OF
OR
SUCH
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALI. THE TERMS, POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1'~~ TYPE OF INSURANCE ,(DDL iOBR
POL.JC¥ NUMBER (~'!!;ff~ ~:err,.9J_~Yl UNITS X COMMERCIAL OENERAL LIABILJTY hEACH OCCURRENCE $ 1,000,000
I CLAIMS-MADE x: OCCUR ~1lE 'ffi ~EITTEu
• PR~MJS~S.(l;.9..~} 300,000
- MED EXP (Any one person) $ 0
----
A - 6110/2023 6110/2024 PERSONAL & ADV INJURY s 1,000,000 ,zr AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE s 3,000,000 POLICY ' : ~r8i LOC PRODUCTS• COMP/OP AGG s 1.000,000
OTHER: Panicipant Legal Uab. s 1,000,000
AUTOMOBILE LIABfl.JTY COM8INt0 :;;IN\:iLE LIMl 1 - $ (E.~_{l;cckSc,nt, ANY AUTO BODILY INJURY {Per parscn) • - OWNED - SCHEDULED
- AUTOS ONLY r- AUTOS BODILY INJURY (Per 8CCkfenlJ $
f-PROPER, , DAMAGE
HIRED NON-OWNED
- s AUTOS ONLY r- AUTOS ONLY .(Pllr~2'n,1)
s
UMBRELLA UAB HOCCUR EACH OCCURRENCE • - EXCESSUAB CLAIMS·MADE AGGREGATE $ OED I I RETENTION s
WORKERS COMPENSATION $ I_J _;tfTIJTE_LL~B n• AND EMPLOYERS' LIABILITY YIN ANYPROPRlETOR/PARTNER/EXECUTJVE □ N/A E,L EACH ACCIDENT • OFFICER/MEMBEREXClUDEO?
(MandatOf)' In NH) E.L DISEASE · EA EMPLOYEE $
~~;i:~~ ~PE RATIONS b&IOW E.L DISEASE· POLICY LIMIT • Participant Accident -
B Per accident $100,000
06/10/2023 06/10/2024
DESCRIPTION OF OPERATIONS/ LOCATIONS/VEHICLES (ACORD 101, Addltk>nal Remarb Schedui., mnybo atteched tr mOJa opaco la roqulr.<f) SAM Limits: $25,000 per occ. / $100,000 agg.
CERTIFICATE HOLDER CANCELLATION
Ci% or Llvlngslon 14 6 C Slreel SHOULD ANY OF TliE ABOVE DESCRIBED POLlCIES BE CANCELLED BEFORE Livingston, CA, 95334 THE EXPlRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Cf{,,,,. -() ,. I ~fr-"'"
© 1986•2015 ACORD CORPORATION, All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
City of Livingston
Parks and Recreation
Fee Polic_y
Adopted by Resolution
NO. 2022-04
January 19, 2022
Table of Contents
Pwpose & General Guidelines
Categories of Cost Recove,y and Types of Fees
Determination of Fees,
Differentials, Waivers and Variances User Class
and Priority Usage, Proof of Residency
League facility use Reservation Process
Facilities Available Descriptions and Locations
Refimds Deposits, Fee Collection and Adjustments
Reservation Procedures
Park Rules, Staff Management Information
Fee's
Park and Field Rules Handout with Rentals
Facility Rental Agreemellls
Covered Picnic Areas
Memorial Park Seats 200
Arake/ian Park Seats 200
Max Foster Seats 80
Joseph Gallo 1 Seats 12 Winton Pkwy Side
Joseph Gallo 2 Seats 12 Winton Pkwy Side
Jospeh Gallo 3 Seats 12 Parkside near restrooms
Sports Fields
Odi Ortiz Soccerfield regulation size
Joe Alvernaz Baseball Field regulation size
Indoor Rooms
Walnut Party Room seats 50
Page2
Page3
Page3
Page5
Page6
Page8
Page II
Established by Resolution NO. 2008-09 on February 19, 2008 l.ivineston Parks and Recreation Fee Policy
Purpose:
Fees shall be charged to the general public, individual and groups, to the extent reasonable to recover all, or a portion of, direct and /or indirect costs associated with the delivery of programs, services or events. Exempt from fees structured by this policy shall be the programs, services or events determined to be basic in nature and thus available to all citizens. The purposes of the fees so generated shall be (1) to obtain revenue to supplement or completely replace maintenance and operational costs, (2) reduce the programs impact on the General Fund, (3) amortize capital investments, ( 4) enable the department to provide facilities or programs for which funds might not otherwise be available, and in some cases, (5) to provide sufficient revenue to cover costs and provide surplus revenue for expansion of programs and services.
GENERAL GUIDELINES
Basic services and facilities should be available to the public at no charge and should be and should be totally supported from general fund monies appropriated for the purpose or from a source independent of these funds, such as corporate sponsorships or donated funds. Where possible or desirable, appropriate fees shall be charged for non-basic services and facilities if one or more of the following factors exist:
1. Cost per hour of the service is high. This may be where:
The service requires a facility with high capital, operating or maintenance costs; the service requires special preparation or clean-up; the service requires special instruction at extra cost.
2. A fee will expand opportunities for a great number of people, resulting in the least possible individual cost,
3. Use of the service or facility is limited to a relatively few individuals or special interest groups of private character; therefore those who benefit to the exclusion of others should pay something extra for the privileges enjoyed.
4. Public property is used for private economic gain; therefore, the fees charged for use of public recreation facilities by private and closed membership groups should be comparable to commercial rates.
5. Admission to special events where profits are used to extend the activity or cover the cost of the event.
6. Imposition of a fee would serve an independent function such as rationing limited facilities among a large number of users; aiding in discipline and control; promoting respect for activity and/or service.
7. Demand for the service is not a budgeted program or service.
8. Lack of funding prevents program expansion or diversification.
9. Provides an opportunity to offer programs or services that would otherwise not be available through public funds.
CATEGORIES OF COST RECOVERY
2
The City of Livingston Recreation Department's objective is to recover as much or all of the direct and /or indirect costs related to the particular programs, activities, services or events. The percentage of recovery for these costs may vary from program to program.
Whenever possible or feasible the Recreation Department will attempt to secure partnerships to help recover costs associated with particular activities or programs.
No Cost Recovery
Basic Services- Unreserved use of park facilities, tennis courts, playgrounds, trails and playing fields.
Minimal Cost Recovery
Service Programs - Pool entrance fees and special events Partial Cost Recovery
Athletics, special instructional activities, day camps admission and user fees. Non-profit use of facilities. 100% Recovery
Highly specialized programs and special interest groups, permit fees, rental fees and sales revenue. Activities sponsored by business for profit.
TYPllS OF FllllS
Admission Fees
Charges made to enter a building, facility, structure, performance, show or special event.
Rental Fees
Payment made for exclusive use of any facility feature or equipment.
User Fees
Non-exclusive use of a facility, participation in and activity or program.
Sales Revenue
Revenue obtained from the operations of concessions and from the sales of Merchandise.
Permit Fees
Permit fees shall mean any written permission issued by or under the authority of Recreation Department, Police Department or City Council.
Special Service
Charges made for supplying extraordinary articles, commodities, activities or Services.
DETllRMINATIQN QF FEES
The setting of fees must be tailored to the specific purpose for which they are intended. There are three commonly used methods for determining the fee, or price to be applied to a program, facility or service. Following are the three commonly used methods:
Going Rate Pricing
Determined as a result of comparative surveys conducted with public and private concerns offering the same or similar programs. The fee is adjusted based upon market position, revenue requirements and economic variables associated with the client base. This process is simple and generally well accepted by the public.
Demand Oriented Pricing
This is where an organization proposes a price, which it feels, will be accepted by most patrons and then determines the actual cost of the program. Occasionally, the revenue generated Is greater than the cost, so excess revenue is can be generated.
This method allows the department more flexibility In Its pricing structure.
Variable Cost Pricing
This procedure is most commonly used of the cost based methods. With this method, the total variable cost is divided by the total number of participant to get the fee. Since the number of participants determines the ultimate price. The more popular the program is the less the department will have to charge participants.
DIFFERENTIAL FEES AND FEE WAIVER
3
A'differential in fees for special situations and groups may only be determined by the City Council or City Manager. Examples of special situations are as follows:
Special non-profit groups/organizations, schools or organizations providing a free service to the community identified by the Recreation Department may be granted special consideration in the form of reduced rates or free services.
Due to limited income, special rates may be determined for the use of a facility or participation in a Recreation sponsored program on a case by case basis.
VARIANCES
It is understood that on occasion special consideration may be needed in determining fees for groups or individual having circumstances uncommon to those in the fee structure criteria. in these cases, the City Council or City Manager will approve these requests. Requests for a variance shall be submitted in writing to the City Manager 30 days prior to the date of promotion.
DETERMINATION OF FEES FOR FACILITIES AND EQUIPMENT RENTALS Fees shall be charged according to the user group the renter is identified with. There are 4 classifications of user groups associated with the rental of facilities and equipment.
They are as follows:
Class I
Recreation or City sponsored or co-sponsored activities Class II
Resident non-profit organizations such as Community leagues (51 % verified residents) or service organizations, student organizations, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class III
individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV
Non Resident individuals or groups. (Not residing in the City of Livingston) Resident/Non-Resident Description
Must have a Livingston address or live within the Livingston School District boundaries to be considered a Livingston Resident.
Resident Team Description
Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is made up of 51 % residents. Verification may take place in this way, player must provide a Livingston address that can be verified through the city utility billing along with a copy of a current form ofid listing the same address. if they do not reside in the city limit but are in the Livingston School District or Livingston High School boundaries, a Current ID and a utility bill must be provided.
Teams not providing this identification will automatically be categorized as a non-resident team.
PRIORITY OF USER GROUPS
4
1. Programs and services provided by the Recreation
Department. Will have first priority. These programs include recreation sponsored sports, contract classes, after school recreation, Drop in Recreation, summer youth camps and special events.
2. Student and Civic Organizations, registered with the City of Livingston, will have second priority.
3. Community Leagues scheduled by the Recreation Department will have third priority, A community league is defined by 51% of its members are Livingston residents. It will be the responsibility of Community Leagues to coordinate with the Recreation Department for the use of the Fields on a semester basis. Community Leagues will be responsible for any equipment set up/take down and for any special repairs and/or maintenance needs due to their use of the fields.
4. individual residents of Livingston will have fourth priority. This would include athletic and academic camps, personal activities or parties.
5. Outside groups (non-resident) will have fifth priority. This would include any group/individuals not affiliated with the City of Livingston.
ProofofResidency Required
Listed below are the proof of residency requirements:
Livingston Residents
Must live within the city boundaries or Livingston school district boundaries and must bring in a current California ID or Drivers licenses and a utility bill with users name on it.
Community League
Must bring in rosters of their teams with copies of the necessary verification to prove the number of residents, a current California ID or Drivers licenses and a Livingston utility bill with users name on it to the Recreation Department. Coaches reserving fields must also bring in their league identification.
Civic, Service and Student Organizations
Must bring in organization identification.
Schools
Must show proper identification
League Facility Reservation Process **NEW as of 2022**
League field use will be done on a semester base as stated in this policy. The deadlines are as follows:
January, February, March use - Deadline is December 15th April May, June use - Deadline is March 15th
July, August, September use - Deadline is June 15th
October, November, December use - Deadline is September 151h Field use reservations must be accompanied by a deposit, insurance and rosters with required identification and the first 30 days of use. NO EXCEPTIONS. The reservation paperwork and fees will secure your reservation. [f deadlines are not adhered to, the status of your league (resident/non-resident) will not be given priority. lffield use is for 3 months the city will take monthly payments ahead of use. If payments are not made then use will be denied. If proof of residency is not provide a league will automatically be categorized as a non-resident team. Al1)l league caught falsifying information will be suspended from field use with no refunds. Date Changes wiB result in a $5 administration fee.
LIVINGSTON FIEl.QS AND FACII.ITIES AVAH.ABI,E
The following field space is available for rental use:
5
Fields/Courts
Max Foster Sports Complex which Includes 1 lit soccer playing field, 2 baseball/softball fields, restrooms.
Joe Alvernaz Baseball Field has one lit baseball field with restroom facilities.
Facilities
Swimming pool located at Livingston High School non heated pool with restroom facilities. *Walnut Child Care Center large room in the meeting area of the center seats about 50 has chairs available and no tables
Parks
Memorial Park lots of grass, covered picnic areas, large trees, BBQ pit, covered stage, playground and restroom facilities. *Full Service kitchen with a cover bbq pit and sink.
Arakelian Park lots of grassy areas, picnic areas, trees, small ball field* 9 hole Frisbee golf course and restroom facilities.
The Court Yard Plaza- has grassy areas with trees and several picnic tables.
Lucero Park grassy areas, trees, small playground and picnic areas.
Max Foster Sports Complex has a lit full size soccer field, 3 lit 82 feet basketball courts, 3 baseball/softball fields, 1 covered picnic shelter with a bbq pit, 2 restroom buildings.
Joseph Gallo Park has 3 small picnic shelters, a paved walking path, playground, restrooms and lots of open shady space.
Don Meyer Park has grassy areas, trees, small playground and picnic areas.
Fred Worden Park has grassy areas, trees, small playground and picnic areas.
Singh Park has grassy areas with trees and several picnic tables.
Sgnt. Benito Aguilar Park has grassy areas with trees and several picnic tables.
1. Joe Alvernaz Field
2. Arakelian Park
3. Sgnt. Benito Aguilar Park
4. Don Meyer Park
5. Fred Worden Park
6. Joseph Gallo Park
7. Lucero Park
8. Memorial Park
9. Singh Park
10. Courtyard Plaza
11. Max Foster Sports Complex
REFUNDS
1700 Park St.
915 J St.
805 F St.
2200 Natsu Rd.
940 Parkview Dr.
1201 Winton Parkway
801 Celia Dr.
1339 Main St.
2670 Bardolino Dr.
620 Main St.
2600 Walnut Ave
Program, Class and Facility Rental Refunds
The City of Livingston Recreation Department will issue refunds as follows:
6
1 week prior to the starting of a program or class, a statement is issued in writing by the person who registered the Individual, that the student will not be participating in the program that they were registered for. Once a program starts no refunds will be issued. If a refund is issued a $5 processing fee will be deducted from the refund. No exceptions.
If a refund is requested on a facility this must be in writing 10 days prior to usage. A $5 processing fee will be deducted from the refund. No exceptions. A receipt must accompany all refunds requests.
Ail refunds upon approval, for rentals and programs will be issued and returned within 30 days.
DEPOSITS
Deposits will be returned on facilities once the department has determined that the facility was left clean and no damage was sustained by the renter.
This is done with a sign off sheet given by the staff assigned to check the facility.
After this determination the deposit will be returned minus damage or clean up fees if applicable within 30 days.
FEE COLLECTION
All fee collection and rental fees will be collected by administrative personnel at City Hall prior to the beginning of class, rental or event unless specifically stated in contract or advertisements. Class fees paid after the 5" of the month shall have a $5 late fee attached. Continuous late payment shall jeopardize the participation in the class.
FEE ADJUSTMENTS
Fees may be subject to change due to increases in costs associated with the program facility or services.
CLASS NON-RESIDENT FEE
All classes and sports programs shall have an additional $5 fee for non-resident students or players.
FAC!LIIY/flllLD RESERVATION PROCEDURE
Any community or individual group may request use of the fields by submitting a Facility Use Application to City Hall for the Recreation Department approval.
Steps for reserving a facility /field:
1. Complete and submit a "Facility Use Application" at least two weeks prior to the event but not more than 8 weeks of the event date. These may be picked up at City Hall. It is strongly recommended that outside groups or applications for large events begin communication with the recreation department no less than one month prior to the event.
2. The request will be reviewed, and in most cases a response will be made in 48 hours. It may require several days to work out all of the necessary details. No request will be processed without the Recreation Superintendent's approval.
3. A copy of the request with the decision will be returned, if approved a deposit may be required, and full payment must be made 10 days prior to the usage. Approved usage request with proof of payment must be brought to the facility /field at the time of usage.
4. Planning meetings between the event organizers and the Recreation Department may be required.
Livingston Park and Fjeld Rules
Licensed dog on a leash are allowed in park when no City events are scheduled Owners are responsible for their dogs and waste and safety of others No Pets/Animals during City-sponsored events
No Alcohol
7
No Glass Containers
No Littering
No Smoking
No Golf
No Vehicles allowed on the fields or in the Parks
Use of play equipment & facilities is at your own risk
No unauthorized sale of merchandise
Park Hours are 6am to Dark
Livingston Municipal code 9-8-1
Recreation StaffFacjJjty/ Fjeld Maoaiiement Information Inclement Weather
The Recreation Department reserves the right to cancel games/reservations due to inclement weather.
Monday through Friday Recreation Staff will meet at approximately 2 pm to discuss playing conditions. Facility staff will park staff to make the opening or closing decision. Residents may check the Field Closure hotline after 3pm at {209)394- 1900 or check on the Recreation page at 1,yyvy~:1.lUtJng~_NusJJ.Y .. ~J>JJJ Assigned field and/or site managers will have the responsibility of determining whether or not to start activities after 5pm, on weekends and at other times.
Full time staff members for the program areas involved will consult with the assigned supervisor during nights and weekends as requested.
The assigned field and or site managers have the responsibility to cancel activities due to weather conditions or noticeable field damage after play has started.
Security and Safety
Restrooms will be opened by staff as necessary to accommodate Recreation programs. The recreation department staff will close the restrooms at the conclusion of their activity.
Each program will be responsible for opening and closing and re-stocking restrooms on weekends.
Each program is responsible for periodically checking the restrooms while their program is in progress.
Bicycles are not allowed on the fields.
Field or onsite managers are responsible for enforcing field policies.
If there is a safety concern a maintenance request form must be filled out and turned in to the recreation Department. This will then be turned into the appropriate su pervlsor.
Housekeeping
Restrooms will be cleaned and restocked each morning by Recreation Staff.
Report any problems with the field, Snack Bars, Restrooms or adjacent grounds to the appropriate supervisor.
It will be the responsibility of each program supervisor to check/clean restrooms adequately during the course of their activity. Hourly checks are expected.
Facility Management
Field usage may be denied at anytime for an undetermined period to allow the field to rest.
Play will not be allowed after 10pm during the winter and fall months and after 11pm during the spring and summer months. Participants are expected to assist in litter clean-up after play. Please coordinate clean up with the groups under your supervision.
City of Livingston Facility Fee Schedule effective • price effective January 19, 2022 page 1 Facility Class Class Class Class Deposit
I II Ill IV
Memorial & Arakelian Park
Picnic Area
0-50 oersons 0 $50** $40 $60 $150
8
~>-M•
51-100 oersons 0 $50** $40 $60 $150
101-200 oersons 0 $50** $40 $60 $200
201·300 oersons 0 $50** $40 $60 $300
301 ·400 oersons 0 $50** $40 $60 $400
401·500 oersons 0 $50** $40 $60 $500
Use by more than 200 People or the request
of amplified equipment must be approved by City Manager, Police Chief, Public Works Director and Recreation Superintendent. Please allow 10 to 30 days for this annroval.
-·•~"~··--. 600 - 1000 Persons 0 $500** $500 $600 $1000 Electricitv $15
Staae at Memorial Park No Charae if Picnic Area Is Rented Sta,ie at Memorial Park
0-50 nersons 0 $50** $40 $60 $150
51-100 persons 0 $50** $40 $60 $150
101·200 persons 0 $50** $40 $60 $200
201-300 oersons 0 $50** $40 $60 $300
301-400 persons 0 $50** $40 $60 $400
401-500 Persons 0 $50** $40 $60 $500
Use by more than 200 People or the request of amplified equipment must be approved by City Manager, Police Chief, Public Works Director and Recreation Superintendent. Please allow 10 to 30 days for this aoorovaJ. 600 - 1000 persons 0 $500** $500 $600 $1000 Electricity $15 Kitchen at Memorial Park
Kitchen at Memorial Park is not included with park rental, a separate fee and 0 $115** $115 $315 $150 deoosit is reouired. 12 hours maximum. loseph Gallo/ Parkside Shelter 0-12 oersons 0 $15 $15 $18 100.
No electricitv available
loseph Gallo/ Winton Parkway Shelters A 0-12 persons 0 $15 $15 $18 100. loseph Gallo/ Winton Parkway Shelters B 0·12 persons 0 $15 $15 $18 100. No electricltv available •• Variance may be requested by non-profit groups.
Deposits are required on Classifications II, Ill, & JV before reservations are confirmed. Payment in full is due 10 days prior to usage. Bvents open to the public must have additional insurance coverage. There may be other permits that must be obtained depending on event.
Citv of Livin~ston Facilltv Fee Schedule - oaee 2
Facllitv Class I Class II Class Ill Class IV Deposit
Pool Rentals
*Less than 25 people 25 to 50 people 0 $82 $82 $99 $150 (2 guard) 2 hr. Minimum(based on $17 plus 20% oart-tlme benefits)
Each additional hour $41 $41 $50 .
•so - 150 oeoole Maximum 0 $122.40 $122.40 $147 $150
9 I
(~ guards) 2 hr. Minimum(based on $17 plus
20% nart-time benefits\
Each additional hour $62 $62 $74
*Number of people includes Non~swimmers. The
count Is everv nerson enterini:r the nool l!ates.
Field Rentals
ALL FIELD RENTALS ARE 2 HOUR MINIMUM
AND **INCLUDES STAFF SUPERVISION
ALVERNAZ FIELD
Alvernaz Baseball Field 0 $36 $36 $44 $150
No lights No scoreboard
First 2 hours (based on $15 per plus 20%
nart-time benefitsl
Each additional hour $18 $18 $22
Alvernaz Baseball Field 0 $72 $72 $92
With li 0 hts 2 hour minimum
Each additional hour $38 $38 $44
Scoreboard ner hour $5 $5 $6
Field Prenaration 0 $25 $25 $30
Batting Cage-includes staff time 2 0 $36hr $36hr $44hr 0 hour minimum helmets required
Brin<> vour own bat.
ODI ORTIZ SOCCER FIELD AT MAX
FOSTER SPORTS COMPLEX
Tournaments fees and scheduling mnst
be done throu~h the Recreation Office
Soccer field No lights First 2 hours (based on 0 $46 $46 $54 $150 $15 per plus 20% part-time benefits AND
$10 HR FIELD USE1
Each Additional hour 0 $23 $23 $27
Soccer field with liohts First 2 hours 0 $92.40 $92.40 $110.88 $150 Each Additional hour 0 $46.20 $46.20 $55.44
Field Prep - Includes paint and marking of 0 $132 $132 $158 lines $60. 2 neonle @ 2 hours X $18
•• Variance may be requested by non-profit groups.
Deposits are required on Classifications II, Ill, & IV before reservations are confirmed. Payment in full is due 10 days prior to usage. Events open to the public must have additional insurance coverage, There may be other permits that must be obtained depending on event.
Livini:ston Park and Field Rules - UPDATED z-zs-os All Facilities must be left in the same condition as was given. Recreation Staff will be evaluating the facility after the renters leave to determine the amount of the deposit that'will be refunded depending on the condition of the facility.
Please bring your permit and your receipt to City Hall after your event to request your refund. Receipts are not automatically processed.
PicnirArea
***IMPORTANT***You MUST PICK UP A KEY TO THE DUMPSTER AND A KEY FOR THE ELECTRICAL BOX (IF YOU PAID FOR ELECTRICITY) THE FRIDAY PRIOR TO YOUR RENTAL AT CITY HALL 8AM - 5PM.
Uvou dq not pick up the kevs and you call the on cqll personnel to auen for vou, a $70 fee wllf be deducted from your ,teposlt 10
All garbage must be picked up and bagged. Garbage can liners are in the cans for your event. ALL trash must be picked up' and placed in garbage cans. Please do not put food down the sinks or you may be liable for the plumbing repairs. As a Reminder no vehicles are allowed In the Parks. Vehicles that drive in the park will be cited and damages to sprinklers or grass will be billed to the renter.
Sports Fields
Any special arrangements made prior to rental will be ready for you on your arrival. You are responsible for the visiting teams and the spectators. Be sure the facility Is as clean as it was prior to your rental. Recreation staff will be present for any questions or concerns that may arise during your rental. Be sure to have your team rosters available for recreation staff review.
RULES AND REGUl,ATIONS
1. No Pets/ Animals allowed in parks.
2. No Glass Containers are to be used in parks or fields or any recreation facility.
3. No Smoking In picnic areas or grand stands or dugouts.
4. NoGolf
5. NO ALCOHOLIC BEVERAGES IN ANY PARK without permit and ABSOLUTELY NO ALCOHAL ON FIELDS OR DUGOUTS! This infraction will result in permits being revoked with no refunds.
6. Bring your own fuel for BBQ.
7. Drench all fires, stir up and drench again before leaving the area.
8. GARBAGE MUST BE BAGGED AND TIED AND PLACED IN THE RESPECTIVE DUMPSTER. CLEANUP DEPOSIT WILL NOT BE REFUNDED IF THIS 15 NOT DONE.
9. When permitted, keep loud speakers low in volume and confined to your groups area.
10. The sale of any articles or food within the parks IS FORBIDDEN without proper permits and prior approval.
11. Blow up amusement rides (Bounce Houses) may not be brought in the parks without special permission and proper insurance. This must be listed on your USE PERMIT.
12. Bring your permit to the park on the date of your picnic.
13. Rained Out Picnics - If your outing has been rained out and you wish to reschedule for another date, return the orii:ina! permit together with a list of alternate dates. If none of those dates are available, a new permit will be issued. lfyou do not wish to reschedule, return the original permit and request refund of paid fees. A $5 processing fee is deducted on all refunds.
14. Cancelled Picnics - With exception of rain-outs, refunds for cancellations will be made ONLY upon receipt of TWO (2) WEEKS PRIOR WRITTEN NOTICE with the return of the permit. There will be a 10% or$5.00 Minimum administrative charge deducted from the permit fee on all such cancellations.
15. Any change made to a permit, after it has been booked, is subject to a 10% or $5.00 minimum administrative charge Based on the permit fee. All change requests must be in writing and received at least 2 weeks before the Original picnic date. Return original permit with requested change. If a change is possible, a new permit will be issued. Please state if you wish to retain original permit if a change is not possible. Charge also applies to request for lost permits or vouchers.
16. The use of fields is subject to ground and weather conditions and the park supervisors or recreation staff word shall be final.
17. Unruly behavior or the use of profane language will be cause for the revocation of permits.
18. Park hours are from dawn until dusk
19. PERMITS ARE NON-TRANSFERABLE.
If there are any EMERGENCY concerns that may arise during your event call the Police Department at 394-7916 and they will dispatch the ON Call Personnel. For other concerns regarding rentals contact the Recreation Office at 394-8830. Livingston Municipal code 9-8-1 I I
CITY OF LIVINGSTON USE PERMIT • Park Picnic Shelter Rental Agreement updated 3/2022 ____J\rakelian
__
Park ___ Memorial Park __ Memorial Park Stage Memorial Park Kitchen Max Foster Sports Complex __ Joseph Galio 1 __ Joseph Gallo 2 Joseph Gallo 3 Rental Requests must be made a minimum of 7 days prior to usage with payment in Full. NO EXCEPTIONS Rental Date _________ _ Time: ____ am/pm to ______ am/pm Renter's Name/Organization: __________________________________ Arrival Time Includes set up/Departure Time is After Clean up _ Address _______________________ -::-:,-----------:::--------- Cily Zip Number Street Telephone __________ Work, ____________ Cell, _____________ _ Additional Contact Person
_______________
What
Phone _________ _
will Facility be used for? .• _______ Is Your Activity open to the public? Yes/ No Do you have a bounce house or waterslide: Yes/ No if yes who is the prov,der: _________ Will
, ..
Will
there be amplified music: Yes / No Number of People expected? (Including players and spectators) __ _ Please
concessions
Describe your
or merchandise
Event: _________________________________
be sold? Yes/ No Is extra insurance needed? Yes/ No (if yes attach policy to this agreement) _
READ BEFORE SIGNING
Livings/on
1. The group
Racrea/ion
or organization
Deparlment
using the facility will comp)y with the laws of the State of California, the City of Uvingston and the codes and rules established by the
2. The rental group will be responsible for all persons in /he group or organizalion and liabi/Jly for all persons in attendance. facility
3. The rental
without
group
cleaning
must
sar1sfactori/y
assume /iabiliry
will
for any damages done to /he f aci/Ky or equipment, and will leave /he facility in /he satisfactory condilion. Groups leaving the lose their deposit.
beverages
4. The rental
or
group
drugs,
will be responsible to see that no one In attendance to the facillty during their rental is under the influence of or has in their possession, etcohol/c
5. The group wYI
(Please note that should any efcohof or drugs be found on the premises, the rental will be teimina/ed and NO money will be refunded!/}
6. All aclivily
vace/e the faci/ify at the time designated on this appticallon. RENTAL TIME INCLUDES SET UP AND CLEAN UP. to the satisfaction
shall
of
be under control and shall be operated and supervised lo /he satisfaction of the Recreation Deparlment. If the activity is not operated or supervised cancetlatlon of
the Recreal1on Department Sleff, it may result in /he loss of consideralion of future raquests from the sponsoring organization and /or the activity at that lime.
patty.
7. The
Renter
Recreation
must
Deparlment
have a
reserves the tight lo shifl act/Vilies to other facllilies if available and necessary. Renter shall no/ sublet reservation booking to any other copy of a use pem,it in their possession during reservalion hours. (whether
Insurance:
public
Insurance
or private).
wirl be required for all fundraising events and all events that are open to the public!!! that have an anticipated attendance of over 500 people (30) working days prior
Insurance may be provided by a private carrier In the form of a Certificate of Insurance. Proof of insurance must be provided at leastthirty days prior written notice
to an event or Iha event is subject to cancellation. Policy musl state the following: This insurance policy will nol be cancelled without thirty (30) Livingston is named as additionally
to the City of Livingston. The City of Livingston is not liable for the payment of any premium or assessments on this policy. The City of general liability
insured. Name and date(s) of evenls being ccvered. GENERAL LIABILITY: Policy showing limits of $1,000,000 comprehensive Liquor Liability
insurance,
Endorsement.
and $50,000 damage to ptoperty. PRODUCTS LIABILITY INSURANCE ENDORSEMENT (Food or beverage sold or given away).HOST Liquor liability Insurance Endorsement (Alcoholic beverage sold or given away).
County
Permits
Health
and Licenses:
Department.
Pennits
Sales
and
Penni!
Licenses should be obtained 30 days prior to events. Health Penni!- (Food, beverage or ccmmodity sold to the pub:ic) Merced Commission. Livingston Business
- (Any ccmmodity sold to the public). State Board of Equalization. Liquor License - (Alcoholic Beverages Sold) ABC requires security at event of 50 or
License
more.
- (Conducting business within City Limits) EvenVDance/Alcohol Permit - Livingston Police Department • This pennit If Security cannot be obtained event cannot be held.
Other
personnel
Conditions::
is dispatched
A dumpster
$70 will be
key
deducted
and If applicable a key to the Electric Box must be picked up Friday prior to your rental. If the key is not picked up and the on call aulhorized on your
From your deposit. There will be a $27fee on all returned checks. Any activiOes or special arrangements not specifically in advance or event.
rental
No glass
agreemenVuse pennll are prohibiled. Applicants agree to abide by all rules end regulations of Iha facility/field rented. All fees must be paid be locked when your
ccntainer allowed in any Park or Recreation Facility. No vehicles are allowed In any Park Facility. The dumpster and electric box must rental is over. Keys must be returned to City Hall the next business day after the rental. Deposits will be kept if keys are not returned, this
HOLD
application
HARMLESS
understand
AGREEMENT
and
• The applicant ts an aulhorized agent of the group submitting this app/lcalion. The applicanl(and/or hls/her)organizaUon making or occupancy of the facilllies ot
agree to assume all risk for Joss, damage, liabifity, injury, ccst or expense that may arise during or be caused in any way by such use
GROUP WILL DEFEND,
the City of Livingston. The applicant further agrees that in ccnsideralion of being pennitted to use said facilities, HE/SHE AND THE
HARMLESS FROM ANY
INDEMNIFY AND HOLD THE CITY OF LIVINGSTON, RECREATION DEPARTMENT AND THEIR AGENTS AND EMPLOYEES the applicant's use or occupancy
LOSS, CLAIMS
of
AND LIABILITY OR DAMAGES AND/OR INJURIES TO PERSONS AND PROPERTY that in any way may be caused by Once submitted a check will be mailed
the
within
facilities. To be reimbursed on any and all deposits. the original deposil receipt must be submitted to City Hall after the event. 30 days from the day the receipt was submitted, less any damage or cleaning ccsts incurred as a res~,t of yow event. /,We, the undersigned, have read the above Information and agreement and agree to comply wHh the terms of this agreement. 12
Facility Use Fee Schedule
City of Livingston Facility Fee Schedule effective• price effective January 19, 2022 Facility
Memorial & Arakellan Park
Picnic Area
0•50 nersons
51 • 100 nersons
101-200 nersons
201•300 nersons
301400 nersons
401-500 nersons
Use by more than 200 People or the request
of amplified equipment must be approved by City Manager, Police Chief, Public Works Director and Recreation Sunerintendenl. Please allow 10 to 30 davs for this annroval. 600 - 1000 nersons
Electricitv $15
Staae at Memorial Park No Charae if Picnic Area Is Rented Staae at Memorial Park
0-50 nersons
51-100 nersons
101-200 oersons
201 ·300 nersons
301-400 oersons
401-500 oersons
Use by more than 200 People or the request of amplified equipment must be approved by City Manager, Police Chief, Public Works Director and Recreation Superintendent. Please allow 10 to 30 davs for this anMoval.
600 1000 oersons
Electricitv $15
Kitchen at Memorial Park
Kitchen at Memorial Park Is not included with park rental, a separate fee and deposit is required. 12 hours maximum.
Josenh Gallo/ Parkside Shelter 3 0-12 nersons
No eleclricilv available
Josenh Gallo/ Winton Parkwav Shelter 1 0-12 nersons
Josenh Gallo/ Winton Parkwav Shelter 2 0-12 nersons
No electricitv available
Class
I
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
page2
Class Class Class Deposit
II Ill IV
$50" $40 $60 $150
$50" $40 $60 $150
$50" $40 $60 $200
$50" $40 $60 $300
$50" $40 $60 $400
$50" $40 $60 $500
$500" $500 $600 $1000
$50" $40 $60 $150
$50" $40 $60 $150
$50" $40 $60 $200
$50" $40 $60 $300
$50" $40 $60 $400
$50" $40 $60 $500
$500" $500 $600 $1000
$115" $115 $315 $150
$15 $15 $18 100.
$15 $15 $18 100.
$15 $15 $18 100.
"Variance may be requested by non•profit groups. Deposits are required on Classifications II, Ill, & IV before reservations are confirmed.
Payment in full is due at the time of reservation prior to usage. Events open to the public must have additional Insurance coverage. There may be other pennits that must be obtained depending on event.
User Classification Definitions- City of Livingston
Class I • Recreation or City sponsored or co-sponsored activities Class II • Resident non.profit organizations such as Community leagues or service organizations, student organozalions, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class Ill -Individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV• Non Resident Individuals or groups. (Not residing in the City of Livingston) Resident/Non-Resident Description • Must have a Livingston address or live wilhin the Livingston School Dislrict boundaries to be cons•dered a Livingston Resident.
Resident Team Description • Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is made up of 51% residents,
Events open to the public or that have an attendance of 200 people or more must have addilianal insurance coverage. Groups of 200 or mare must have staff Approval please allow 30 days for approval. There may be other pennits that must be obtained depending on event.
Fee Work Sheet: User Class:___ Fee:_____ Deposit Total" ____ _ Stan Time:___ Electncity: . .Finish Time:___ Note: Stage Usage and Needs: ____ _ Total Hours # in attendance .. ·····-- Fee+ Electricity Total: ___ _ 13
LIVINGSTON
ALVERNAZ FIELD RENTAL AGREEMENT
USE PERMIT
Main and Park Street, Livingston, CA
updated 3-2022
Rental Requests must be made a minimum of 7 days prior to usage. NO EXCEPTIONS Rental Date _____________ Time. ________ am /pm to ________ am/pm Arrival Time Includes set up/Departure Time is After Clean up Renter's Name/Organization:--------------------------------- Address
Telephone. __________
Number Street City Zip Work, ____________ Cell, ____________ _ Additional Contact Person ________________________ Phone _____ _ EMAIL
Team Roster and Release of Liability on file: yes / no
What
{If team
will
roster and release of liability is not on file then the rental must be done as an individual with respective deposits and fees etc.) facility be used for? ________________ Is Your Activity open to the pubic? Yes I No Will
Number of People expected? {Including players and spectators) ______ Will concessions or merchandise be sold? Yes I No alcoholic beverages be sold or made ava'1!able to parfrcipants? Yes/ No Is extra insurance needed? Yes/ No (if yes attach policy to this agreement)
READ BEFORE SIGNING
Livingston
The group
Recreation
or organization
Department.
usng the facl•lty wil comply w•th the laws of the Slale of California, the City of Lwingston and the codes and nfes established by the
1. The rental group will be responsible for all persons !n the group or organization and liability for all persons in attendance.
2. The rental group must assume iiability for any damages done to the facility or equ•pment. and wi!l leave lhe facility in the satisfactory condrtion. Groups leaving the facility without cleaning satisfactonly will lose their deposit.
3. alcoholic
The rental group will be responsible lo see that no one in attendance to the facility durlng their rental is under the influenoe of or has in their possession. refunded!!)
beverages or drugs.(Pfease note that should any alcohol or drugs be found on the premises, the rental will be terminated and NO money will be
4. The group will vacate the facility at the time designated on this appllcatlon. RENTAL TIME INCLUDES SET UP AND CLEAN UP.
5. All
supervised
activity shall be under conlrol and shall be operated and supervised to the satisfaction of the Recreation Department. If the activity Is not operated or O(!Janization
to the satisfaction of the Recreallon Department Staff, ii may result in the loss of consideration of future requesls from the sponsoring and /or cancellation of the activity al that ime.
6. any
The
other
Recreation
party.
Department
Renier must
reserves the right to shift activities to other facllllies If available and neoessary. Renter shall not sublet reservation booking to have a copy of a use permit in their possession during reservation hours. will
Inclement
meet at
Weather
approximately
The Recreation
2 Department reserves the right to canoel games/reservations due to inclement weather. Monday through Fnday Recreation Staff will have
pm to discuss playing conditions, Facility staff will park staff to make the opening or closing decision. Assigned field and/or site managers the responsibility of determining whether or not to start activities after 5pm, on weekends and at other times. Fwl fime staff members for the program areas cancel
involved
activllies
will consult
due
with the assigned supervisor during nights and weekends as requested. The assigned supervisor and or site managers have the responsibility to to weather condilions or notioeable field damage after play has started. anticipated
Insurance:
attendanoe
Insurance will be required for league rentals and sports tournaments, fundraislng events and all events that are open to the public or that have an of insurance must be provided
of over 500 people (whether public or private). lnsuranoe may be provided by a private carrier in the form of a Certificate of Insurance. Proof at least thirty (30) working days prior to an event or the event is subject to canoellatlon.
Other
personnel
Conditions:: A dumpsler key and if applicable a key lo the Electric Box must be picked up Friday prior to yourrentat. If the key is not picked up and the on call aulhonzed
Is
on
dispatched
your
$70 will be deducted from your deposit. There will be a $27 fee on all returned checks. Any acllvilies or special arrangements not specifically rental agreemenVuse permit are prohibited. Applicants agree lo abide by all rules and regulations of the facility/field rented
HOLD HARMLESS AGREEMENT
agree
The appl/cant Is an authorized agent of the group submitting this appllcaflon. The applicant/and/or hislher)arganization making this application undersfand and to assume alt risk far loss, damage, liability, injury, cost or expense that may arise during or be caused in any way by such use or occupancy of the
DEFEND,
facllllies of the City of Livingston. The appl/cant /urlher agrees that in consideration of being permitted to use said facilities, HE/SHE AND THE GROUP WILL
ANY LOSS,
INDEMNIFY
CLAfMS AND
AND HOLD THE CITY OF LIVINGSTON, RECREATION DEPARTMENT AND THEIR AGENTS AND EMPLOYEES HARMLESS FROM use or occupancy
LIABILITY OR DAMAGES AND/OR INJURIES TO PERSONS AND PROPERTY that in any way may be caused by the applicant's submitted a
of the facilities. To be reimbursed on any and all deposils, the original deposit receipt mus/ be submitted to City Hall affer the event. Once check will be malled within 30 days from the day the receipt was submitted, less any damage or cleaning costs incurred as a result of your event.
I/We, the undersigned, have read the above information and agreement and agree fo compfy with Iha terms of this agreement. 14
User Classification O.finltions-Cily of Livingston
Class I
Recreation or City sponsored or co-sponsored aclivilies Class II
Resident non-profit organizations such as Community leagues or se!V:ce organizations, student organizations.
Livingston Churches or schools conducting a community fundralser for community purpose O' benefrt.
Class Ill
Individual residents or resident groups conducting classes. act;v,ties or parties Prtvate groups that have select memberships and/or spec,fic intent, i.e. employee clubs, corporations. company picnics, family picnics and or reunions Class IV
Non Resident lndiViduals or groups. (Not residing in the City of Llvingstoo) ResldenUNon-Resldent Description
Must have a Livingston address or live within the Livingston School District boundanes to be considered a Livingston Resident.
Resident Team Description
Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is made up of 75% residents.
Field Rentals Include Recreation Staff.
ALVERNAZ FIELD Class I Class II Class Ill Class IV Denoslt Alvernaz Baseball Field 0 $46 $46 $54 $150
No lights No scoreboard
First 2 hours
Each additional hour $23 $23 27
Alvernaz Baseball Field 0 $76 $76 $81
With liohts 2 hour minimum
Each additional hour $3B $3B $40.50
Scoreboard oer hour $5 $5 $6
Field Preoaration 0 $32.40 $32.40 $38.88
Ballina Caoe Rental 2 hr minimum with staff 0 $36 hr $36 hr $44hr "Variance may be requested by non-profil groups.
Deposits are required on Classifications ll, 111, & IV before reservations are confirmed. Payment in full is due at the t'lme the reservation is made.
Tournaments and League scheduling must be worked out with the Recreation Superintendent a minimum of 2 weeks prior lo usage. League scheduling wifl require rosters of each team and release of liability waivers and hold hannless agreements to include the City of Livingston from each player. Exira Insurance is also required,
Fee Wolk Sheel:
User Class: ___ Fee par hour wllighfs·. Fae per hour WOJ1ights: ____ _ Starl Time:___ X's# hours: __ Xs#hours. Finish Time:. Total wnights: ____ _ Totaf WOJ1ights:
Total Hours, __ . Scoreboard. Field Preparation: __ _
Totaf Fee:$. ____ _ Deposit Totat: $, _____ _
15
CITY OF LIVINGSTON
Walnut Party Room Rental Agreement
USE PERMIT
updated 3-2022 0 Date Request Taken: ___ _ Taken By: ______ _ C"ser Class: _____ _
Deposit Taken: $ ____ _
Payment in full due:
Rental Requests must be made a minimum of 7 days prior to usage. NO EXCEPTIONS Rental Date __________ Time ______ am 1pm to ______ ,amfpm Renter's Name/Organization: _________________________
Arrival Time Includes set up/Departure Time is After Clean up _ Address ___ _
Number Street City Zip
Telephone, ________ Work~ _________ Cell, _________ _
Additional Contact Person ____________________ Phone, _ _ __ _ What will facility be used for? ________________ ls Your Activity open to the public? Yes / No Will
Number of People expected? (including players and spectators) ______ Will concessions or merchandise be sold? Yes I No alcoholic beverages be sold or made available to participants? Yes I No Will their be music or a DJ? Yes f No
READ BEFORE SIGNING
The group or organization using the facility will comply with the laws of the State of California, the City of Livingston and the codes and rules established by the Livingston Recreation Department.
1. The rental group will be responsible for all persons in the group or organization and liability for all persons in attendance.(maximum 70 people)
2. The rental group must assume liability for any damages done to the facility or equipment, and will leave the facU;ty in the satisfactory condition. Groups leaving the facility without cleaning satisfactorily will lose their deposit.
3. The rental group will be responsible to see that no one in attendance to the facility during their rental is under the inftuence of or has in their possession, alcoholic beverages or drugs.{Please note that should any alcohol or drugs be found on the premises, the rental wilt be terminated and NO money will be refunded!!)
4. 5
The group will vacate the facility at the time designated on this application. RENTAL TIME INCLUDES SET UP AND CLEAN UP. . All aclivity shall be under control and shall be operated and supervised to the satisfaction of the Recreation Department. If the activity is not operated or supervised to the satisfaction of the Recreation Department Staff, it may result in the loss of consideration of future requests from the sponsoring organization and ,~ cancellation of the activity at that time.
6. The Recreation Department reserves the right to shift activities to other facilities if available and necessary. Renter shall not sublet reservation booking to any other party. Renter must have a copy of a use permit in their possession during reservation hours. weeks
Extra permits may be required depending on the event held In the facility. It Is the renter's responsibility to obtain applicable permits 2 prior to usage.
have
Insurance: Insurance will be required for league rentals and sports tournaments, fundraising events and all events that are open to the public or that Certificate
an anticipated attendance of over 500 people (whether public or private). Insurance may be provided by a private carrier in the form of a Other Conditions::
of Insurance. Proof of insurance must be provided at least thirty (30) working days prior to an event or the event is subject to cancellation. agreement/use
There will be a $27 fee on all returned checks. Any acbvilies or special arrangements not specifically authorized on your rental permit are prohibited. Applicants agree to abide by all rules and regulations of the facility rented
HOLD HARMLESS AGREEMENT
The applicant is an authorized agent of the group submitting this application. The applicant( and/or h/slher)organization making this application understand and agree to assume all risk for loss, damage, liability, injury, cost or expense that may arise during or be caused in any way by such HE/SHE
use or occupancy of the facilities of the City of Livingston. The applicant further agrees that in consideration of being permitted to use said facilities, AGENTS
AND THE GROUP WILL DEFEND, INDEMNIFY AND HOLD THE CITY OF LIVINGSTON, RECREATION DEPARTMENT AND THEIR
PROPERTY
AND EMPLOYEES HARMLESS FROM ANY LOSS, CLAIMS AND LIABILITY OR DAMAGES AND/OR INJURIES TO PERSONS AND original
that in any way may be caused by the applicant's use or occupancy of the facilities. To be reimbursed on any and a// deposits, the was
deposit receipt must be submitted to City Hall after the event. Once submitted a check will be mailed within 30 days from the day the receipt submitted, less any damage or cleaning costs incu"ed as a result of your event. /,We, the undersigned, have read the above information and agreement and agree to comply with the terms of this agreement.
BE SURE YOU PUT THE CORRECT TIME OF ARRIVAL. CITY STAFF WILL MEET YOU AT THE FACILITY TO INSURE YOU HAVE EVERYTHING YOU NEED, YOUR 6 HOUR RENTAL BEGINS AT YOUR REQUESTED ARRIVAL TIME. 16
User Classifications - City of Livingston
Class I
Recreation or City sponsored or co-sponsored activities Class II
Resident non-profit organizations such as Community leagues or serv:ce organizations, student organizations, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class Ill
Individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships and/or speciCc intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV
Non Resident individuals or groups. (Not residing in the City of Livingston) Resident/Non-Resident Description
Must have a Livingston address or live within the Livingston School District boundaries to be considered a Livingston Resident.
The Recreation Center is rented on a 6 HOUR BASIS and includes staff supervision. The fees listed do not include dance permits. They do not include additional insurance if additional insurance is required. 2 time slots are available 9am to 3pm or 4pm to 1 0pm. This is a public school facility and NO ALCOHOL is allowed in or around the facility.
Facltltv Class I Class II Class Ill Class IV Deposit
Walnut CDC Partv Room
Main Room Onlv 6 hours 0 $100" $100 $140 $150
"Variance may be requested by non-profit groups.
Deposits are required on Classifications II, Ill, & IV before reservations are confirmed. Payment in full is due at the time the reservation is made.
Events open to the public must have additional insurance coverage. There may be other permits that must be obtained depending on event.
Fee Work Sheet:
User Class: __ _
Start Time: __ _
Finish Time: __ _
Total Hours: __ _
# in attendance .••
Total Fee: $_, ..
Other Special Requests:
Fee: ____ _
Deposit Total:$ ______ _
17
CITY OF LIVINGSTON
ODI ORTIZ SOCCERFIELD
RENTAL AGREEMENT
USE PERMIT
Date Request Taken: Taken By: _______ _
Deposit Token:$
User Class: ______ _
Payment in full due by: _
2600 Walnut Ave. Livingston, CA
UPDATED 3-2022
Rental Requests must be made a minimum of 7 days prior to usage. NO EXCEPTIONS Rental Date _____ _____ Time ______ am /pm to ______ ,am/pm Rente(s Name/Organization
Arrival Time Includes set up/Departure T me ls After Clean up : ______ _
Address
Number Street City
Telephone _ _ ______ Work. __________ Cell, _______ __ _ Additional Contact Person _____ _______________ Phone ____ _ Team Roster and Release of Liability on file: yes I no
(If
What
team
will
roster and release of liability is not on file then the rental must be done as an individual with respective deposits and fees etc.) facility be used for? ____
Number
_ Is Your Activity open to the publrc? Yes/ No
Will
of People expected? (including players and spectators) _______ Will concessions or merchandise be sold? Yes / No alcoholic beverages be sold or made available to participants? Yes / No Is extra insurance needed? Yes / No { .1f yes attach policy to this agreemenl)
READ BEFORE SIGNING
Livingston
The group
Recreation
or organization using the facility will comply with the laws of the State of California. the City of Livingston and the codes and rules established by the Department.
1. The rental group will be responsible for all persons in the group or organization and liability for all persons in attendance.
2. The rental group must assume liability for any damages done to the facility or equipment. and will leave the facil ty m the satisfactory condition. Groups leaving the facility without cleaning satisfactorily will lose their deposit.
3. The
alcoholic
rental
beverages
group will be responsible to see that no one in attendance to the facility during their rental Is under the influence of or has in their possession, or drugs.(Please note that should any alcohol or drugs be found on the premises, lhe rental will be terminated and NO money will be refunded II)
4. The group will vacate the facility al the time designated on this application. RENTAL TIME INCLUDES SET UP AND CLEAN UP.
5. All
supervised
activity shall be ooder control and shall be operated and supervised to the satisfaction of the Recreation Department. If the activ ty is not operated or to the satisfaction of the Recreation Department Staff, ii may result In the loss of consideration of future requests from the sponsoring organization and /or cancellation of the activity at that time.
6. any
The
other
Recreation
party
Department reserves the right to shift aclivities to other facilities if avallable and necessary. Renter shall not sublet reservation booking to . Renter must have a copy of a use permit in their possession during reservation hours. will
Inclement
meet at
Weather
approximately
The Recreation Department reserves the right to cancel games/reservations due lo Inclement weather. Monday through Friday Recreation Slaff will have
2 pm to discuss playing conditions. Facility staff will park staff to make the opening or closing decision. Ass;gned field and/or site managers the responsibility of determining whether or not to start activities after 5pm, on weekends and at other times. Full time staff members for the program areas activities
involved will
due
consult with the assigned supervisor during nights and weekends as requested. he assigned field and or site managers have the responsibility to cancel to weather conditions or noticeable field damage after play has started. anticipated
Insurance:
attendance
Insurance will be required for league rentals and sports tournaments, fundraising events and all events that are open to the public or that have an of
of over 500 people (whether public or private). Insurance may be provided by a private carrier in the form of a Certificate of Insurance. Proof insurance must be provided at least thirty (30) wor1<ing days prior to an event or the event is subject to cancellation. other
personnel
Conditions; A dumpster key and if applicable a key to the Electric Box must be picked up Friday prior to your rental. II the key is not picked up and the on ca'I authorized
is
on
dispatched
your
$70 will be deducted from your deposit. There will be a $27 fee on all returned checks. Any activities or special arrangements not specifically at the time
rental agreement/use permit are prohibited. Applicants agree to abide by all rules and regulations of the facilitylfield rented. All fees must be paid
HOLD HARMLESS
the reservation
AGREEMENT
is made In advance of event. No glass container allowed in any Park or Recreation Facility. No vehicles are allowed in any Park Fae lily The applicant is an authorized agent of the group submitting this application. Th& applicant(andlor hislhar)organization making this application understand and agree to
City
assume
of Uvingston.
all risk for
The
loss, damaga, liability, injury, cos/ or expense that may arise during or be caused In any way by such use or occupancy of the facilities of the
AND HOLD THE CITY
applicant
OF
further agrees that in consideration of being permitted to use said facilities, HE/SHE AND THE GROUP WILL DEFEND, INDEMNIFY
LIABILITY OR DAMAGES
LIVINGSTON, RECREATION DEPARTMENT AND THEIR AGENTS AND EMPLOYEES HARMLESS FROM ANY LOSS, CLAIMS AND To b&
AND/OR INJURIES TO PERSONS AND PROPERTY that in any way may be caused by the applicant's use or occupancy of the facilities. days from
reimbursad on any and at/ d&posits, the original deposit receipt must b8 submitted to City Hall after the event. Once submitted a check will be ma,tad within 30 the day Iha receipt was submitted, Jess any damage or cleaning costs incurred as a result of your event. /tWe, the undersigned, have read the above information and agreement and agree to comply with Iha terms of this agreement. 18
User Classification Definitions - City of Livingston
Class I
Recreation or City sponsored or co-sponsored activities Class II
Resldent non-profit organizations such as Community leagues or service organizat:ons, student organizations, Livingslon Churches or schools conducting a community fundraiser for community purpose or benefit.
Class Ill
lndividu~ residents or resident groups conducling classes. actlv lies or parties. Pnvate groups that have select membershps and/or spec,fic intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions Class IV
Non Resident individuals or groups. (Not residing in the City of Livingston) ResldenUNon-Resldent Description
Must have a Livingston address or live within the Livingston School District boundaries to be considered a Livingston Resident.
Resident Team Description
Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is made up of 51% residents.
Field Rentals Include Recreation Stall.
Class I "Class II cia,s m
,,,,a,~
Class IV Deoosit Field Rentals
WALNUT SOCCERFIELD I
AVAILABLE ON WEDNESDAYS, i
THURSDAYS, SATURDAYS AND l SUNDAYS ONLY
Tournaments fees and scheduling must
be done throuah the Recreation Office
Soccerfield No lights 0 $46 $46 $54 $150
First 2 hours
Each Additional hour 0 $23 $23 $27
Soccerfield with lights 0 $92.40 $92.40 $110.88 $150 First 2 hours Each Additional hour 0 $46.20 $46.20 $55.44
Field Prep - Includes paint and marking of $132WAGE $132 WAGE $15BWAGE lines$4 oar can of oainl ONLY ONLY ONLY ½ BASIN USE NO LIGHTS 2 HOURS NO $20 $20 $24 STAFF
" Vanance may be requested by non-profit groups.
Deposits are required on Classifications II, Ill, & IV before reseNalions are confirmed. Payment in full is due 10 days prior to usage, Toumamenfs and League scheduling must be worl<ed out with the Recreation Superintendent a minimum of 2 weeks prior to usage. League scheduling wlN require rosters of each team and release of liabllily waivers and hold hann/ess agreements to include /he City of Livingston from each player. Extra Insurance is also required.
Fee Work Sheet:
User Class: __ Fee per hour wAighfs: ____ _ Fee per hourwolllghls: ___ _ Starl Time:___ X's# hours: ____ _ X's# hours: ____ _ Finish lime:__ Tofa/ wAigh/s: __ Tola/ wollights: ____ _ Tola/ Hours: Total Fee:$ ____ _ Deposit Total:$. _____ _ 19 Pages 1 of 2
STAFF REPORT
AGENDA ITEM: Central California United FC Soccer Fee Waiver Request MEETING DATE: August 15, 2023
PREPARED BY: Jacquelyn Benoit, Recreation Superintendent REVIEWED BY: Christopher Lopez, Interim City Manager
RECOMMENDATION:
Staff recommends council provide direction for fee waiver for Odi Ortiz Soccer Field use for the Central California United FC Soccer, September 1, 2023 through November 30, 2023.
BACKGROUND AND DISCUSSION:
In late June 2023 Ana Alberto contacted Recreation staff for the use of the Odi Ortiz soccer Field for games on Sundays from August 27 through the last Sunday in November for Youth soccer games.
The organization has used the field in the past and has used it with use fees waived. The organization is will mark the fields and provide their own nets. The organization will open/close and clean up. The required insurance certificate has been provided and is included in the package below. The organization has asked for a fee waiver for the field for their games.
The City of Livingston has a Parks and Recreation Fee policy in place which was adopted in 2008 and updated in 2022 which is attached for reference. The fee policy states, “special nonprofit groups/organizations, schools or organizations providing a free service to the community identified by the Recreation Department may be granted special consideration in the form of reduced rates or free services.”
According to the policy, “It is understood that on occasion special consideration may be needed in determining fees for groups or individual having circumstances uncommon to those in the fee structure criteria, in these cases, the City Council or City Manager will approve those requests.
Requests for a variance shall be submitted in writing to the City Manager 30 days prior to the date of promotion.”
The Central California United FC Soccer is categorized as a Class II user group. If charged for the facility the fee would be 9 hours per week at $23.00 per hour for 12 weeks for a total of $2,634.00 Revenue loss will be $2,634.00.
DISCUSSION:
The City Council has the discretion to approve or deny the waiving of fees for facility use. Staff recommends the following three (3) options for the City Council consideration:
1. Adopt the resolution and allow the Central California United FC Soccer use of Odi Ortiz Soccer Field and waive any and all fees
Pages 2 of 2
2. Deny waiving the fees
3. Continue the item or provide alternative direction
FISCAL IMPACT:
Recreation Center Facility Rentals Revenue line would not receive $2,484.00.
This amount would then need to be made up from additional revenue in another revenue line or a cost savings from an expense line.
ATTACHMENTS:
1. Resolution
2. Park Rental Request Packet
2. City of Livingston Parks and Recreation Fee Policy
RESOLUTION NO. 2023-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON
AUTHORIZING THE WAIVER OF PARKS AND RECREATION FEES FOR CENTRAL
CALIFORNIA UNITED FC SOCCER
WHEREAS, the City Council desires to encourage community involvement in activities that include support of its facilities; and
WHEREAS, the Odi Ortiz Soccer field are utilized by Central California United FC Soccer and other members of the community on a regular basis; and WHEREAS, after consideration and discussion, the City Council wishes to approve the use of the Odi Ortiz Soccer Field; and
WHEREAS, as the Central California United FC Soccer welcomes all members of the community, and activities held there encourage participation of citizens between the ages of 6-14 years of age; and
WHEREAS, it is in the public benefit to waive the fees as the Central California United FC Soccer will pass the savings on to its players for affordable registration and benefit the community by providing affordable programing to the children of Livingston; and WHEREAS, the City Council desires to waive the application and use fees associated with use of the Odi Ortiz Soccer Field.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Livingston as follows:
Section 1. The City Council finds a public benefit and thus does hereby authorizes the waiver of the facility use fee for the Central California United FC Soccer.
Section 2. This Resolution will become effective immediately.
I hereby certify that the foregoing Resolution No. 2023-_ is a full, true and correct copy of a resolution duly passed and adopted by the City Council of the City of Livingston at a regular meeting thereof duly held on the 15th day of August, 2023, by the vote recorded as follows:
AYES:
NOES:
ABSENT:
ABSTAIN:
By:----------- Jose A. Moran, Mayor
of City of Livingston
01424.0001/910135.1
Resolution No.
ATTEST
Monica Cisneros, Deputy City Clerk
APPROVED AS TO LEGAL FORM
Roy C. Santos, City Attorney
Jacquie Benoit
From:
Sent:
To:
Subject:
Dear City of Livingston
CCU - Hope <[email protected] >
Tuesday, August 8, 2023 12:13 PM
Jacquie Benoit
Request for Facility Fee Waiver
The Central California United FC soccer league is a non-profit who promotes the fundamental and advanced skill of soocer. Along with competitive play, we encourage sportsmanship, respect for self and others, cooperation, and good academic standards. Our local club is comprised of 50 athclets betwen the ages of 6 to
14. Although we do require fees from our players, we are asking for a waiver of our game fees in order to make our registration costs affordable. So on behalf of our league, I am requesting that our fees be waived for the use of the City of Livingston Facilities.
We appreciate your dedication to the youth of Livingston.
Hope Meza
Central California United FC
hope.cencalunitedf~ nail.com
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CITY o• I 1\'INGSTON
001 ORTIZSOCCF.RFIEI.O
Rt:NHL AGREE:\lt:NT
USEPERI\IIT
!6Q() JI 11/11111 .fr<'. L11 mgm111. c,1
UPDATED 3-2022
Date Request Taken
Taken By:
User Class:
Deposit: S
Payment in full: _
Rental Requests must be made a minimum of 7 days prior to usage. NO EXCEPTIO!'\S 10/lf, 1llj,r, 1u/u,10/..2'1/ 11/'S1, 11/2-, lt//41 11/2..1,, 2v2-J Rental Datc _ _,.,+-'c..::...'-t--'-f-4--'--H--4--_,.,..=c,_T1me '8:~i>Q am 7pm to :5 :c)c) Arrival Time Includes sci up Ixpanurc Time is Aller Clc,111 up am/pm
Renter's Namc . .. . - r /Organizat ion: __,,.....::.._..L..LJ.....,"""----'-""'-'<.!o~"'-""4.A.,......-1,...<.1.L.><1..£J.~;e....--'--_._ ___________ _ Address__.._B ...... c2_.15o~)(.....___._.d, ..... ~....,_3.......__ _________ ~~-=-::.. · V..:....t'-L~"'\- . .,)--:s1-)=,,('\.....__,,CA-.._.___,_'?_.5'.___..s ...... N_.__ Number Street Ot'y Zip Work ____________ Cell ____________ _
Additional Contact Person f/-o pe n1e-zo.. Phone )i>q oZ, Team Roster and Release of Llahilll~· on file: <!!§:> no (If
Whn11\111
team roster and release ofliability is not on file then the rental must be done as an individual with ~ecttve deposits and foes etc.) focili1y be used for? 5<??+:s::c ~ c '°';: _ . Is your Acuvny open 101he public? 'f.d No Woll
l"umhcr of People exp<cted? (lnduding players and S(l<.tt ors) "-- / 0 Q Will concessions o~chandisc be sold? Yes @ alcoho'ic be,·em~cs be sold or made available to panicipan1s? Yes !@ Is cx1m insurance ncedcd'I~ 1'o (if yes auach policy to tins agreement) READ BEFORE SIGNING The group or orgamzauon usmg th< fac1lt1y will comply wnh 1he la,,s ot 1he S1atc of California. the Cny ol L1v1ngMon and 1he rodes and mies eslabhmcd by the Livings1on Recrea11on Dcpanmcnl.
The rental group will b< responsible for all persons 1n the group or organizalion and hab1h1y for oil persons in oucndoncc The rental group mus1 assume liability for any damages done 10 the facility or cquipmenl. and will lea\'e 1he facility in 1he sausfactory cond1t1on Groups leaving the facili1y without cleaning salisfacrorily w,11 lose their deposit 3 The rcnlol group will be "'sponsiblc to sec thal no one m aucndoncc to the focilicydunng lhcir rental is under the influence of or has 1n their possession. a lcoholic beverages or drugs.(Plcase nole lhat should •ny alcohol or drugs be found on the pren11scs. the rental will be tcnnmalcd and NO money will be refunded") 4 The group will vacate the foc1lily at the lime designated on lhis applicalion. RENTAL TIME INCLUDES SET UP AND CLEAN UP S All actl\ 11y shall be under control and shall be operated and supen isC<I tu 1hc salisfacuun of lhc Recreation Dcpanmenl If lhc acuvny 1s nUI operated or supcn·iscd lo 1he satisfac1ion of 1he Rec real ion Depurtmcnt Staff, u may resul1 in 1he loss of cons1d,'l':llion of fu111re r,-qucs1s fron1 1hc sponsoring organiwtion and or cancellation of the activity a11ha1 ume. 6 ·n,c Rccrc:111011 Dcp:utmcnt reserves the right 10 sl1ift acuv,tacs to other facilities ifa,n,labk ;md ncccss.:1ry. Renter shall not sublet rcscrvnt,on booking to uny other pany. Renier musl ha\'c a copy of a use pcnnll 1n their possession during rcscrvauon hours. will
Jnslement meet
Weather: The Recreation Departmcnl rcscn·es the right 10 cancel gameslrcscrnlions due to mclemen1 weather. Munday 1hruugh Friday Recrealion S1aff at approxnnatcly 2 pm to discuss playini,: conditions Facility s1affw11l park staff to make 1hc opc111ng or closing d,-.:isinn. Assign<d field and/or site managers "111 m,·ol\'cd
have
will
1he rcspons1b1l11y of de1eni1inin11 whe1hcr or not 10 s1an activities aflcr Spm. on weekends and al 01hcr limes. Full time Slaff members for the program areas consult w11h the assign,-d supervisor during nights and wt.-ckends as requested. The assigned supervisor and or sile managers have the respons1b1l11y 10 cancel acm 111es due 10 weather eond11ions or no1iceablc tield damage nf\cr play has s1ancd. !!l!!!!!.!!S!t: Insurance will be required for league renials and spons 1oumamcn1s. fundraising events and all cvcn1s 1hal are open 10 1he pubhc or 1ha1 have an anuc1pa1cd must
attendance of over 500 peopl< (whclhcr public or private). Insurance moy be provided by a pri\'ale canier m 1hc form of a Ccn1ficatc of Insurance. Proof of insurance be provided a1 lcas11h1ny (30) working days prior to an event or 1he event is subjcc110 cancellation. personnel
Other Conditions: A dumpsler key and ifnpplicablc a key 10 lhc Elcclnc Box musl be picked up Friday pnor 10 your relllal. If the key is no1 picked up and the on call is dispatched S70 will be d,-ductcd froni your deposit ·1ncrc \\ill be n $27 fee 011 all relumed checks. Any acti\'ities or special arrangcmems not spcc1ficully authorized on your rcn1al agrccmenl/usc pcnnit arc prohibited Applicants agree lo abide by all rules and rei:ulolions oflhc facili1y•ficld rented. All fees must be paid al lhe HOLD
umc lhc .-.;scn·a11on 1s made in advance of event No glass conlaincr allowed in any Park or Recreation Facility. t-:o ,chicles are allowed many Park Fac1l1I)' HARJ\ILESS ACREEME!'i'I' Thr <1ppl,a,111 ;,'( '"' m1tluw1 .. ed age1tl of 1/,~ gIv111> .tuhmiuiug rlut appli1.·mw11. nu! «ppli,amrmullm· hi.t he1•J<>rgw,i:miu11 making 1/us 11ppltcat/011 wultrsrnml mtd ngree uf
to ass,1111rall risk for loss. dumage, habi/i11·. /ly111r. ,·us/ or expense 1/iar may amc d11ri11g or br ra11sctf 111 mi> 1m_r b_.-suclr lfSe or u,·mpamy oftltcji1dlt1h•s o} 1he Cut' A
l11'lllgstu11. Th,· 1tpphw111_(,111/1<•r11g1·,·,·s 1lta1 m ,·u11sidrm1iu11 u(lwi11g p<'l'millt•tf tu list' sllidji1C'i/i1irs. HE SHE ,ISD Tl-IE GROUP WILL DEFEND. INDEMNIFY .\D 1/0lD TH£ CIT> OF I ll'INGSTO.V. RECREATION DEPARTMENT AND THEIR AGE,\'TS AND EMPLOl'EES HARMLESS FROM A(\ I' 1.0SS CLAIMS A\ D L/,18/l/TY Ta he
OR D.4MAG£S A.VD/OR /,VJL 'RIES TO PERSONS A.VD PROPF.RTY 1/mt i11 ,111J' way may he ,·,111.<rtf hy 1hr applku111 ·., 11.<e m· nc<11pa11n nf 1hr fm i/ltfr.t ,.eimhu~e,I m, wn mrd all de1m.,11.r, the orit{mul df!/m.,it ret'f!l!'I must ht! .ttthmlue,I tn City Hall '1(;t!,. tl1t: event. Om·t! ,r11hmittt1d a dteC"k u ill ht! 11w1lt!d w,1/1111 JO dm ."i frnm tlte den- 1l1e re, t'IJlf Ha.Iii mhmit1e,I let.t uny damage m· demtin~ ,·o.rt.'f 111,·1,rr11d " ·"" r1:.,·11lt of.1·ow· el'ellf. /, We. 1l,r 11111fcrs1g11e,I. /um: read 1//c aho/ }'rfor111<1ti<>11 a11d ag,,:,•111t·111 and agr,'<' 10 cu111p(1• ..-;it, 1//e wms of1his agreemem.
S1gna1ure !4'°r,'1- C. ✓ Dale 1/~h
PkMc Print Name _ __ _,_.,....,._,c;. _ _ ..L..,_....,=.c;""---------------------- Requtsl Appro"ed: ____ Rcqucsl Denied because ---------------------=--- Fee
By: ·
--------------------
___________ Dale/PD ____ ....,.Deposit
- - ------------==--------
Amt Date ____________ _ .. _____ _ Da1c/PD: _ _ _ _
Specfol
STAFF ASSIGNED
lns1ruc11ons ,Con1ac1 ~-------------- - ------------- --------- -----
User Clnsslficatlon Dcflgit(ons City of Lh'ingston
Class I
Recreation or City sponsored or co-sponsored activities Closs II
Resident non-profit organizations such as Community kngm::s or service org<mizations. student organizations.
Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class Ill
Individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships andior specific intent, i.e. employee clubs. corporations. company picnics. family picmcs and or reunions, Class IV
Non Resident individuals or groups. (Not residing 111 the City of Livingston) Resident/Non-Resident Description
Must have a Livingston address or live within the Livingston School District boundaries to be considered a Livingston Resident.
Resident Team Description
Being sponsored by a Livingston company or business docs not make a team a resident team. A resident team is made up of 51 °,\'.J residents.
Field Rentals include Recreation Staff.
Field Rentals Class I **Class II Class III Class IV Deposit OD! ORTIZ SOCCER FIELD
AVAILABLE ON l
WEDNESDAYS, THURSDAYS,
SATURDAYS AND SUNDAYS i
ONl,Y
Tournaments recs and scheduling
must be done through the
Recreation Office
Soccer field No lights 0 $46 $46 $54 $150
First 2 hours
Each Additional hour 0 $23 $23 $27
Soccer field with lights 0 $92.40 $92.40 $] 10.88 $150
First 2 hours
Each Additional hour 0 $46.20 $46.20 $55.44
Field Prep - Includes paint $132 WAGE $132 WAGE $158 WAGE and marking oflines$4 per ONLY ONLY ONLY
can of paint ·~····- ½ BASIN USE NO LIGHTS $20 $20 $24
2 HOURS NO STAFF . "'' '"" . ** Vanance may be requested by non-profit groups.
Deposits are required 011. Classifications II. m. & IV before reservations ore confirmed. Payment in full is due at the time the reservations are made prior to usage.
Tounwmeuts cuul league scheduling mw;t be worked ow with the Recreatwn Supermtendem a minimum o/2 weeks prior to usage. league scheduling il'i/1 require rosters of each team cmd ,.e/ease o.f liabi/il)• waivers and hold harmless agreements to include the City of Livingston fi'om eadJ plctyer. £Yim Insurance is also required Fee Work Sheet:
User Class: ~ - Fee per hour wllights: --c-=-=---
Start Time: "'6 Qrr X's# ho111:,: _,_j;c.:l;.=1>_],._,.-"o-"OFi11ish Time: 5 ~ Total wllights: ----.,,:,:-=-:-:---- Total Hours: 0\ Total Fee: $_-4µ_1.;..2,.,.o'--1.w,'"'0'-=0- ;).D 1 / f14tt'
Fee per hour wo//ights: .2oJ x 12
X's # ho111:s: :;, ,':l'?Y Total wo//ights: _____ _
Deposit Total: $ \ 5D I pc
A.C'?,_RD" CERTIFICATE OF LIABILITY INSURANCE I DATE IMMIDONYYY) 8/18/2022
CERTIFICATE
THIS CERTIFICATE
DOES
IS ISSUED AS A MATTER OF INFORMATION ONLY ANO CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS BELOW.
NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
REPRESENTATIVE
THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED OR PRODUCER, ANO THE CERTIFICATE HOLDER.
IMPORTANT: If the cortlflcate holder Is an ADDITIONAL INSURED, tho policy(ies) must have ADDITIONAL INSURED provisions or bo endorsed, If SUBROGATION IS WAIVED, subject to the terms and condlllons of the policy, certain policies may require an endorsement. A statement on this c::ertmcate does not confer rldhts to the certificate holder In lieu of such endorsemenUs}.
PRODUCER ~XUI~CI Insurance Office of America, Inc. _f11Qttt - .• , I fffc Nol: 1855 Wes I State Road 434 Longwood FL 32750 f~~ss:
INSURERtS\AFFORDtNG COVERAGE NAlC#
!tlSURER A: United States Fire Insurance Comoanv 21113 INSURED USClUSS.01 National Association of Competitive Soccer Clubs INSURER 13: Accredlled Suretv & Cas Co Inc 26379 dba US Club Soccer tNSURER c : HO! Global Soeclallv SE
774 S Shelmore Blvd Ste 104 INSURER D: Mount Pleasant SC 29464 INSURER E:
INSURERf:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS
INDICATED,
IS TO CERTIFY
NOTWITHSTANDING
THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
CERTIFICATE MAY BE
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
EXCLUSIONS ANO CONDITIONS
ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS . 1 tf~ TYPEOFINSURANCE C<~-L i;.';7~1 POL1CY NUMBER • ~ .~gMr,·t~l<f .. LIMITS B X COMMERCIAL GENERAL LtABILITY y y 811/2022 8/112023 EACH OCCURRENCE S2,000,000 I- ~ CLAIMS-MAbE [XJ OCCUR
"" ~ I - R<:!JI S2,000,000
1-- MED EXP {Ano, cmo not&on) S 5,000
~ Part!Ql2,1n1 LL ----"'" PERSONAL &ADV INJURY S 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: Q GENERAL AGGREGATE S4,000,000 POLICY CJ i~i Cl LOC PRODUCTS. COMP/OP AGO S 2,000,000
OTHER: S11nclionod Event Abuu & Molo,-tation S2,000,000 AUTOMOBILE LIABILITY /E';;'!~~1
- f1NGL~ LIMI J s
ANY AUTO
- OWNED BOOll Y INJURY (P11r p,erson) s r- SCHEDULED
- HIRED
AUTOS ONLY ,- AUTOS BOOll y INJURY (Per acci!k!nl) s NON-OWNED ~ AUTOS ONLY - AUTOS ONLY /p'!?PE_~T:;RAMAGE s
s
B UMDRELU.UAl3 r1 OCCUR y y ..... 8(1/2022 8/1/2023 EACH OCCURRENCE S3,000,000 'x EXCESSLIAB CLAIMS-MA.OE AGGREGATE S3,000,000 OED I I RETENTION$
WORKERS COMPENSATION s
I :~%uTi: I ANO EMPLOYERS' LIABILITY l ;:-:,H· Y/N ANYPROPRIETOR/'PARTNERJEXECUTIVE □ NIA EL EACH ACCIDENT s OFFICERIMEMSEREXCLUOEO?
(fhndalofY In NH) El OlSEASE-EAEMPLOYEE S g!Sc~rtifo~ O}dgPERATIONS ba1ow A Accidonl Medielll E L DISEASE. POUCY LIMIT s
- C FullExeou 8(1/2022 811/2023 Medical MOximum 200 000 8/112022 8/1/2023 Med Deduetit»o 500 Excoss t.lebrnty V y Exc:ass of $3mm primer 1,000.000 DESCRIPTION OF OPERATIONS/ LOCATIONS I VEHfClES {ACORD 101, Addltlontl ~m•tk• Sehelfuk, may be attaehed Jrmofl:I •p•ce II .-.qulr<id) The basis
Certificate Holder Is included as an Additional Insured {per Fom, #RSCG0303 0921) with respect to General Llabi!ity on a Primary & NonwContributory the Named
(per Form
Insured. #CG2001) This Certificate
an~ inclu~e~ Waiver of Subrogation {par Form CG2024) when required ~ywritlen contract, but onfywlth respect to the orn:rat10ns of Milan United, Club 10# C 1432e3
is issued on behalf of all valid YOUTH US CLUB SOCCER reg1slered and approved players and staff partlcfpat ng with:
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City ACCORDANCE WrTH THE POLICY PROVISIONS. of Livingston 1416 C Street
;toI:\::s;m•rArwe Livingston CA 95334
I
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
POLICY NUMBER: COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET ADDITIONAL INSURED
This endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.
1. Additional Insured
Paragraph 2. of Section II - Who Is An Insured is amended by the addttion of the following:
e. Any person or organization is included as an additional insured, but only to the extent such person or organization is held liable for "bodily injury", "property damage" or "personal and advertising Injury" caused by your acts or omissions. With respect to the insurance afforded to such Insured, all of the following additional provisions apply:
(1) You and such person or organization have agreed in a written "insured contract" that such person or organization be added as an additional insured under this policy; (2) The "bodily injury", "property damage" or "personal and advertising injury" for which said person or organization is held liable occurs subsequent to the execution of such "insured conlracf'; (3) The most we will pay is the lesser of either the Limits of Insurance shown in the Declarations or the Limits of Insurance required by the "insured contract"; (4) Such person or organization is an insured only with respectto:
(a) Their ownership, maintenance, or use of that part of the premises, or land, owned by, rented to, or leased to you, except such person or organization is not an insured with respect to structural alterations, new construction or demolition operations performed by or on behalf of such person or organization;
(b) Your ongoing operations performed for that insured; (c) Their financial control of you, except such person or organization is not an insured with respect to structural alterations, new construction or demolition operations performed by or on behalf of such person or organization:
(d) The maintenance, operation or use by you of equipment leased to you by such person or organization; (e) Operations performed by you or on your behalf and for which a state or political subdivision has issued a permit, provided such operations are not performed for such state or political subdivision, and are not included within the "products-completed operations hazard"; (5) This insurance does not apply to "bodily Injury", "proparty damage", "personal and advertising injury", "occurrence" or offense:
(a) Which takes place at a particular premise after you cease to be a tenant of that premises; (b) Which takes place after all work, including materials, parts or equipment furnished in connection with such work to be performed by or on behalf of the additional insured at the site of the covered operations, has been completed; (c) Which takes place after that portion or "your work" out of which the injury or damage arises has been put lo its intended use by any other person or organization other than another contractor or subcontractor engaged in performing operations for a principal as part of the same project; (d) Which takes place after the expiration of any equipment tease to which (4)(d) above applies; (6) With respect to architects, engineers or surveyors, coverage does not apply to "bodily Injury", RSCG 03 03 09 21 Includes copyrighted material or Insurance Services Office, Inc., with Page 1 of 2 Its permission
City of Livingston
Parks and Recreation
Fee Polic_y
Adopted by Resolution
NO. 2022-04
January 19, 2022
Table a/Contents
Purpose & General Guidelines
Categories a/Cost Recove1y and Types a/Fees
Determination a/Fees,
Differentials, Waivers and Variances User Class
and Priority Usage, Proof of Residency
League facility use Reservation Process
Facilities Available Descriptions and Locations
Refimds Deposits, Fee Collection and Adjustments
Reservation Procedures
Park Rules, Staff Management Information
Fee's
Park and Field Rules Handout with Rentals
Facility Rental Agreements
Covered Picnic Areas
},lfemorial Park Seats 200
Arake/ian Park Seats 200
Max Foster Seats 80
Joseph Gallo 1 Seats 12 Winton Pkwy Side
Joseph Gallo 2 Seats 12 Winton Pkwy Side
Jospeh Gallo 3 Seats 12 Parkside near restrooms
Sports Fields
Odi Ortiz Socce1jield regulation size
Joe Alvernaz Baseball Field regulation size
Indoor Rooms
Walnut Party Room seats 50
Page2
Page]
Page]
Page5
Page6
Page8
Page JI
< Established by Resolution NO. 2008-09 on February 19, 2008 :·-,,,;Livingston Parks and Recreation Fee Policy
Purpose:
Fees shall be charged to the general public, individual and groups, to the extent reasonable to recover all, or a portion of, direct and /or indirect costs associated with the delivery of programs, services or events. Exempt from fees structured by this policy shall be the programs, services or events determined to be basic in nature and thus available to all citi;iens. The purposes of the fees so generated shall be (1) to obtain revenue to supplement or completely replace maintenance and operational costs, (2) reduce the programs impact on the General Fund, (3) amortize capital investments, (4) enable the department to provide facilities or programs for which funds might not otherwise be available, and in some cases, (SJ to provide sufficient revenue to cover costs and provide surplus revenue for expansion of programs and services.
GENERAL GUIDELINES
Basic services and facilities should be available to the public at no charge and should be and should be totally supported from general fund monies appropriated for the purpose or frcm a source independent of these funds, such as corporate sponsorships or donated funds. Where possible or desirable, appropriate fees shall be charged for non-basic services and facilities if one or more of the following factors exist:
1. Cost per hour of the service is high. This may be where:
The service requires a facility with high capital, operating or maintenance costs; the service requires special preparation or clean-up; the service requires special instruction at extra cost.
2. A fee will expand opportunities for a great number of people, resulting in the least possible individual cost,
3. Use of the service or facilily is limited to a relatively few individuals or special interest groups of private character; therefore those who benefit to the exclusion of others should pay something extra for the privileges enjoyed.
4. Public property is used for private economic gain; therefore, the fees charged for use of public recreation facilities by private and closed membership groups should be comparable to commercial rates.
5. Admission to special events where profits are used to extend the activity or cover the cost of the event.
6. Imposition ofa fee would serve an independent function such as rationing limited facilities among a large number of users; aiding in discipline and control; promoting respect for activily and/or service.
7. Demand for the service is not a budgeted program or service.
8. Lack of funding prevents program expansion or diversification.
9. Provides an opportunity to offer programs or services that would otherwise not be available through public funds.
CATEGORIES OF COST RECOVERY
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The City of Livingston Recreation Department's objective is to recover as much or all of the direct and /or indirect costs related to the particular programs, activities, services or events. The percentage ofrecovery for these costs may vary from program to program.
Whenever possible or feasible the Recreation Department will attempt to secure partnerships to help recover costs associated with particular activities or programs.
No Cost Recovery
Basic Services- Unreserved use of park facilities, tennis courts, playgrounds, trails and playing fields.
Minimal Cost Recovery
Service Programs- Pool entrance fees and special events Partial Cost Recovery
Athletics, special instructional activities, day camps admission and user fees. Non-profit use of facilities. 100% Recovery
Highly specialized programs and special interest groups, permit fees, rental fees and sales revenue. Activities sponsored by business for profit.
TYPES OF FEES
Admission Fees
Charges made to enter a building, facility, structure, performance, show or special event.
Rental Fees
Payment made for exclusive use of any facility feature or equipment.
User Fees
Non-exclusive use ofa facility, participation in and activity or program.
Sales Revenue
Revenue obtained from the operations of concessions and from the sales of Merchandise.
Permit Fees
Permit fees shall mean any written permission issued by or under the authority of Recreation Department, Police Department or City Council.
Special Service
Charges made for supplying extraordinary articles, commodities, activities or Services.
DETERMINATION OF FEES
The setting of fees must be tailored to the specific purpose for which they are intended. There are three commonly used methods for determining the fee, or price to be applied to a program, facility or service. Following are the three commonly used methods:
Going Rate Pricing
Determined as a result of comparative surveys conducted with public and private concerns offering the same or similar programs. The fee is adjusted based upon market position, revenue requirements and economic variables associated with the client base. This process is simple and generally well accepted by the public.
Demand Oriented Pricing
This is where an organization proposes a price, which it feels, will be accepted by most patrons and then determines the actual cost of the program. OccasionaHy, the revenue generated is greater than the cost, so excess revenue is can be generated.
This method allows the department more flexibility in its pricing structure.
Variable Cost Pricing
This procedure is mos.t commonly used of the cost based methods. With this method, the total variable cost is divided by the total number of participant to get the fee. Since the number of participants determines the ultimate price. The more popular the program is the less the department will have to charge participants.
DIFFERENTIAL FEES AND FEE WAIVER
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A° differential in fees for special situations and groups may only be determined by the City Council or City Manager. Examples of special situations are as follows:
Special non-profit groups/organizations, schools or organizations providing a free service to the community identified by the Recreation Department may be granted special consideration in the form of reduced rates or free services.
Due to limited income, special rates may be determined for the use of a facility or participation in a Recreation sponsored program on a case by case basis.
VARIANCES
It is understood that on occasion special consideration may be needed in determining fees for groups or individual having circumstances uncommon to those in the fee structure criteria. In these cases, the City Council or City Manager will approve these requests. Requests for a variance shall be submitted in writing to the City Manager 30 days prior to the date of promotion.
DETERMINATION OF FEES FOR FACILITIES AND EQUIPMENT RENTALS Fees shall be charged according to the user group the renter is identified with. There are 4 classifications of user groups associated with the rental of facilities and equipment.
They are as follows:
Class I
Recreation or City sponsored or co-sponsored activities Class II
Resident non-profit organizations such as Community leagues (51 % verified residents) or service organizations, student organizations, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class Ill
Individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV
Non Resident individuals or groups. (Not residing in the City of Livingston) Resident/Non-Resident Description
Must have a Livingston address or live within the Livingston School District boundaries to be considered a Livingston Resident.
Resident Team Description
Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is made up of 51 % residents. Verification may take place in this way, player must provide a Livingston address that can be verified through the city utility billing along with a copy of a current form of id listing the same address. If they do not reside in the city limit but are in the Livingston School District or Livingston High School boundaries, a Current ID and a utility bill must be provided.
Teams not providing this identification will automatically be categorized as a non-resident team.
PRIORITY OF USER GROUPS
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1. Programs and services provided by the Recreation
Department. Will have first priority. These programs include recreation sponsored sports, contract classes, after school recreation, Drop in Recreation, summer youth camps and special events,
2. Student and Civic Organizations, registered with the City of Livingston, will have second priority.
3. Community Leagues scheduled by the Recreation Department will have third priority, A community league is defined by 51 % of its members are Livingston residents. It will be the responsibility of Community Leagues to coordinate with the Recreation Department for the use of the Fields on a semester basis. Community Leagues will be responsible for any equipment set up/take clown and for any special repairs and/or maintenance needs due to their use of the fields.
4. Individual residents of Livingston will have fourth priority. This would include athletic and academic camps, personal activities or parties.
5. Outside groups (non-resident) will have fifth priority. This would include any group/individuals not affiliated with the City of Livingston.
Proofof Residency Reg!li.!::ru!
Listed below are the proof of residency requirements:
Livingston Residents
Must live within the city boundaries or Livingston school district boundaries and must bring in a current California ID or Drivers licenses and a utility bill with users name on it.
Commnnity League
Must bring in rosters of their teams with copies of the necessary verification to prove the number of residents, a current California ID or Drivers licenses and a Livingston utility bill with users name on it to the Recreation Department. Coaches reserving fields must also bring in their league identification.
Civic, Service and Student Organizations
Must bring in organization identification.
Schools
Must show proper identification
League Facility Reservation Process **NEW as of 2022**
League field use will be done on a semester base as stated in this policy. The deadlines are as follows:
January, February, March use - Deadline is December 15th April May, June use - Deadline is March 15th
July, August, September use - Deadline is June 15th
October, November, December use - Deadline is September 15th Field use reservations must be accompanied by a deposit, insurance and rosters with required identification and the first 30 days of use. NO EXCEPTIONS. The reservation paperwork and fees will secure your reservation. If deadlines are not adhered to, the status of your league (resident/non-resident) will not be given priority. If field use is for 3 months the city will take monthly payments ahead of use. If payments are not made then use will be denied. If proof of residency is not provide a league will automatically be categorized as a non-resident team. Any !s;ague caught falsifying information will be suspended from field use with no refunds. Date Changes will result in a $5 administration fee.
LIVINGSTON FIELDS AND FACILITIES AVAILABLE
The following field space is available for rental use:
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Fields/Courts
Max Foster Sports Complex which includes 1 lit soccer playing field, 2 baseball/softball fields, restrooms.
Joe Alvernaz Baseball Field has one lit baseball field with restroom facilities.
Facilities
Parks
Swimming pool located at Livingston High School non heated pool with restroom facilities. •walnut Child Care Center large room in the meeting area of the center seats about SO has chairs available and no tables
Memorial Park lots of grass, covered picnic areas, large trees, BBQ pit, covered stage, playground and restroom facilities. *Full Service kitchen with a cover bbq pit and sink.
Arakelian Park lots of grassy areas, picnic areas, trees, small ball field• 9 hole Frisbee golf course and restroom facilities.
The Court Yard Plaza - has grassy areas with trees and several picnic tables.
Lucero Park grassy areas, trees, small playground and picnic areas.
Max Foster Sports Complex has a lit full size soccer field, 3 lit 82 feet basketball courts, 3 baseball/softball fields, 1 covered picnic shelter with a bbq pit, 2 restroom buildings.
Joseph Gallo Park has 3 small picnic shelters, a paved walking path, playground, restrooms and lots of open shady space.
Don Meyer Pat•k has grassy areas, trees, small playground and picnic areas.
Fred Worden Park has grassy areas, trees, small playground and picnic areas.
Singh Park has grassy areas with trees and several picnic tables.
Sgnt. Benito Aguilar Park has grassy areas with trees and several picnic tables.
1. Joe Alvernaz Field
2. Arakelian Park
3. Sgnt. Benito Aguilar Park
4. Don Meyer Park
5. Fred Worden Park
6. Joseph Gallo Park
7. Lucero Park
8. Memorial Park
9. Singh Park
10. Courtyard Plaza
11. Max Foster Sports Complex
1700 Park St.
915 J St.
805 F St.
2200 Natsu Rd.
940 Parkview Dr.
1201 Winton Parkway
801 Celia Dr.
1339 Main St.
2670 Bardolino Dr.
620 Main St.
2600 Walnut Ave
REFUNDS
Program, Class and Facility Rental Refunds
The City of Livingston Recreation Department will issue i·efunds as follows:
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1 week prior to the starting of a program or class, a statement is issued in writing by the person who registered the individual, that the student will not be participating in the program that they were registered for. Once a program starts no refunds will be issued. I fa refund is issued a $5 processing fee will be deducted from the refund. No exceptions.
If a refund is requested on a facility this must be in writing 10 days prior to usage. A $5 processing fee will be deducted from the refund. No exceptions. A receipt must accompany all refunds requests.
All refunds upon approval, for rentals and programs will be issued and returned within 30 days.
DEPOSITS
Deposits will be returned on facilities once the department has determined that the facility was left clean and no damage was sustained by the renter.
This is done with a sign off sheet given by the staff assigned to check the facility.
After this determination the deposit will be returned minus damage or clean up fees if applicable within 30 days.
FEE COLLECTION
All fee collection and rental fees will be collected by administrative personnel at City Hall prior to the beginning of class, rental or event unless specifically stated in contract or advertisements. Class fees paid after the 5u, of the month shall have a $5 late fee attached. Continuous late payment shall jeopardize the participation in the class.
FEE ADJUSTMENTS
Fees may be subject to change due to increases in costs associated with the program facility or services.
CLASS NON-RESIDENT FEE
All classes and sports programs shall have an additional $5 fee for non-resident students or players.
F ACIUTV/FIELD RESERVATION PROCEDURE .
Any community or individual group may request use of the fields by submitting a Facility Use Application to City Hall for the Recreation Department approval.
Steps for reserving a facility /field:
1. Complete and submit a "Facility Use Application" at least two weeks priorto the event but not more than 8 weeks of the event date. These may be picked up at City Hall. It is strongly recommended that outside groups or applications for large events begin communication with the recreation department no less than one month prior to the event.
2. The request will be reviewed, and in most cases a response will be made in 48 hours. It may require several days to work out all of the necessary details. No request will be processed without the Recreation Superintendent's approval.
3. A copy of the request with the decision will be returned, if approved a deposit may be required, and full payment must be made 10 days prior to the usage. Approved usage request with proof of payment must be brought to the facility /field at the time of usage.
4. Planning meetings between the event organizers and the Recreation Department may be required.
Livingston Park and Field Rules
Licensed dog on a leash are allowed in park when no City events are scheduled Owners are responsible for their dogs and waste and safety of others No Pets/ Animals during City-sponsored events
No Alcohol
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No Glass Containers
No Littering
No Smoking
No Golf
No Vehicles allowed on the fields orin the Parks
Use of play equipment & facilities is at your own risk
No unauthorized sale of merchandise
Park Hours are 6am to Dark
Livingston Municipal code 9-8-1
Recreation Staff Facility/ Field Management Information Inclement Weather
The Recreation Department reserves the right to cancel games/reservations due to inclement weather. park
Monday through Friday Recreation Staff will meet at approximately 2 pm to discuss playing conditions. Facility staff will staff to mal<e the opening or closing decision. Residents may check the Field Closure hotline after 3pm at (209)394- 1900 or check on the Recreation page at www.livingstoncity.com Assigned field and/or site managers will have the responsibility of determining whether or not to start activities after 5pm, on weekends and at other times.
weekends
Full time staff members for the program areas involved will consult with the assigned supervisor during nights and as requested.
The assigned field and or site managers have the responsibility to cancel activities due to weather conditions or noticeable field damage after play has started.
Security and Safety
will
Restrooms will be opened by staff as necessary to accommodate Recreation programs. The recreation department staff close the restrooms at the conclusion of their activity.
Each program will be responsible for opening and closing and re-stocking restrooms on weekends.
Each program is responsible for periodically checkit.g the restrooms while their program is in progress.
Bicycles are not allowed on the fields.
Field or onsite managers are responsible for enforcing field policies. will
If there is a safety concern a maintenance request form must be filled out and turned in to the recreation Department. This then be turned into the appropriate supervisor.
Housekeeping
Restrooms will be cleaned and restocked each morning by Recreation Staff.
Report any problems with the field, Snack Bars, Restrooms or adjacent grounds to the appropriate supervisor. activity.
It will be
Hourly
the responsibility of each program supervisor to check/clean restrooms adequately during the course of their checks are expected.
Facility Management
Field usage may be denied at anytime for an undetermined period to allow the field to rest. months.
Play will not be allowed after 10pm during the winter and fall months and after 11pm during the spring and summer your
Participants are expected to assist in litter clean-up after play. Please coordinate clean up with the groups under supervision.
City of Livingston Facility Fee Schedule effective* price effective January 19, 2022 page 1 Facility Class Class Class Class Deposit
Memorial
I II III IV
& Arakelian Park
Picnic Area
0-50 nersons 0 $50** $40 $60 $150
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51-100 persons 0 $50** $40 $60 $150 101-200 Persons 0 $50** $40 $60 $200 201-300 oersons 0 $50** $40 $60 $300 301-400 nersons 0 $50** $40 $60 $400 401-500 persons 0 $50** $40 $60 $500 Use by more than 200 People or the request of amplified equipment must be approved by City Manager, Police Chief, Public Works Director and Recreation Superintendent. Please allow 10 to 30 days for this annroval.
600 - 1000 oersons 0 $500** $500 $600 $1000 Electricitv $15 Sta_qe at Memorial Park No Char:ae if Picnic Area Is Rented Stage at Memorial Park
0-50 persons 0 $50** $40 $60 $150 51-100 persons 0 $50** $40 $60 $150 101-200 Persons 0 $50** $40 $60 $200
201-300 oersons 0 $50** $40 $60 $300
301-400 oersons 0 $50** $40 $60 $400
401-500 persons 0 $50** $40 $60 $500
Use by more than 200 People or the request of amplified equipment must be approved by City Manager, Police Chief, Public Works Director and Recreation Suoerintendent. Please allow 10 to 30 davs for this aoorova!. 600 -1000 persons 0 $500** $500 $600 $1000
Electricity $15
Kitchen at Memorial Park
Kitchen at Memorial Park is not included with park rental, a separate fee and 0 $115** $115 $315 $150 c.leposit is required. 12 hours maximum,
Joseph Gallo/ Parkside Shelter 0-12 persons 0 $15 $15 $18 100.
No electricity available
Joseph Gallo/ Winton Parkwav Shelters A 0-12 persons 0 $15 $15 $18 100.
Josenh Gallo/ Winton Parkwav Shelters B 0-12 oersons 0 $15 $15 $18 100.
No e!ectricitv available
** Variance may be requested by non-profit groups.
Deposits are required on Classifications II, Ill, & IV before reservations are confirmed. Payment in full is due 10 days prior to usage. Events open to the public must have additional insurance coverage. There may be other permits that must be obtained depending on event
Fee Schedule -
Pool Rentals
*Less than 25 people 25 to SO people
(2 guard) 2 hr. Minimum(based on $17 plus
20% art-time benefits
Each additional hour
Class I Class II
0 $82
a e 2
Class Ill Class IV De osit
$82 $99 $150
(3 guards) 2 hr. Minitnum(based on $17 plus
20% oart-time benefits 1
-
*Number
Field
count
Rentals
is everv
of people
person
includes
enterine:
Non-swimmers.
the pool £"ates.
The
-
ALL FIELD RENTALS ARE 2 HOUR MINIMUM
AND **INCLUDES STAFF SUPERVISION
ALVERNAZ FIELD
Alvernaz Baseball Field 0 $36 $36 $44 $150
No lights No scoreboard
First 2 hours (based on $15 per plus 20%
part-time benefits 1
Each additional hour $18 $18 $22
Alvernaz Baseball Field 0 $72 $72 $92
With lights 2 hour minimum
Each additional hour $38 $38 $44
Scoreboard ner hour $5 $5 $6
Field Prenaration 0 $25 $25 $30
Batting Cage-includes staff time 2 0 $36 hr $36hr $44hr 0 hour minimum helmets required
Bring_your own bat.
ODI ORTIZ SOCCER FIELD AT MAX
FOSTER SPORTS COMPLEX
Tournaments fees and scheduling must
be done through the Recreation Office
Soccer field No lights First 2 hours (based on 0 $46 $46 $54 $150 $15 per plus 20% part-time benefits AND
$10 HR FIELD USE)
Each Additional hour 0 $23 $23 $27
Soccer field with lights First 2 hours 0 $92.40 $92.40 $110.88 $150 Each Additional hour 0 $46.20 $46.20 $55.44
Field Prep - Includes paint and marking of 0 $132 $132 $158 lines $60. 2 oeoole@ 2 hours X $18
** Variance may be requested by non-profit groups.
Deposits are required on Classifications II, III, & IV before reservations are confirmed. Payment in full is due 10 days prior to usage. Events open to the public must have additional insurance coverage. There may be other permits that must be obtained depending on event.
Livingston Park and Field Rules - UPDATED 2-25-08
All Facilities must be left in the same condition as was given. Recreation Staff will be evaluating the facility after the renters leave to determine the amount of the depositthatwill be refunded depending on the condition of the facility.
Please bring your permit and your receipt to City Hall after your event to request your refund. Receipts are not automatically processed.
Picnic Area
***IMPORTANT***You MUST PICK UP A KEY TO THE DUMPSTER AND A KEY FOR THE ELECTRICAL BOX (IF YOU PAID FOR ELECTRICITY) THE FRIDAY PRIOR TO YOUR RENTAL AT CITY HALL 8AM - 5PM. lfyou do not pick Ull the keys and you call the 011 ca/1 personnel to open for you. a $70 fee will be deducted from your deposit
All garbage must be picked up and bagged. Garbage can liners are in the cans for your event. ALL trash must be picked up· and placed in garbage cans. Please do not put food down the sinks or you may be liable for the plumbing repairs. As a Reminder no vehicles are allowed in the Parks. Vehicles that drive in the park will be cited and damages to sprinklers or grass will be billed to the renter.
Sports Fields
Any special arrangements made prior to rental will be ready for you on your arrival. You are responsible for the visiting teams and the spectators. Be sure the facility is as clean as it was prior to your rental. Recreation staff will be present for any questions or concerns that may arise during your rental. Be sure to have your team rosters available for recreation staff review.
RULES AND REGULATIONS
1. No Pets/ Animals allowed in parks.
2. No Glass Containers are to be used in parks or fields or any recreation facility.
3. No Smoking in picnic areas or grand stands or dugouts.
4. No Golf
5. NO ALCOHOLIC BEVERAGES IN ANY PARK without permit and ABSOLUTELY NO ALCO HAL ON FIELDS OR DUGOUTS! This infraction will result in permits being revoked with no refunds.
6. Bring your own fuel for BBQ.
7. Drench all fires, stir up and drench again before leaving the area.
8. GARBAGE MUST BE BAGGED AND TIED AND PLACED IN THE RESPECTIVE DUMPSTER. CLEANUP DEPOSIT WILL NOT BE REFUNDED IF THIS IS NOT DONE.
9. When permitted, keep loud speakers low in volume and confined to your groups area.
10. The sale of any articles or food within the parks IS FORBIDDEN without proper permits and prior approval.
11. Blow up amusement rides (Bounce Houses) may not be brought in the parks without special permission and proper insurance. This must be listed on your USE PERMIT.
12. Bring your permit to the park on the date of your picnic.
13. Rained Out Picnics - ff your outing has been rained out and you wish to reschedule for another date, return the origjnal permit together with a list of alternate dates. If none of those dates arc available, a new permit will be issued. If you do not wish to reschedule, return the original permit and request refund of paid fees. A $5 processing fee is deducted on all refunds.
14. Cancelled Picnics - With exception of rain-outs. refunds for cancellations will be made ONLY upon receipt of TWO
Minimum
(2) WEEKS PRIOR WRITTEN NOTICE with the return of the permit. There will be a 10% or $5.00 administrative charge deducted from the permit fee on all such cancellations.
15. Any change made to a permit, after it has been bool<ed, is subject to a 10% or $5.00 minimum administrative charge Original
Based on the permit fee. All change requests must be in writing and received atleast2 weeks before the picnic date. Return oricinal permit with requested change. If a change is possible, a new permit will be Issued. Please state if you wish to retain original permit if a change is not possible. Charge also applies to request for lost permits or vouchers.
16. The use of fields is subject to ground and weather conditions and the park supervisors or recreation staff word shall be final.
17. Unruly behavior or the use of profane language will be cause for the revocation of permits.
18. Park hours are from dawn until dusk
19. PERMITS ARE NON-TRANSFERABLE.
If there are any EMERGENCY concerns that may arise during your event call the Police Department at 394-7916 and they will dispatch the ON Call Personnel. For other concerns regarding rentals contact the Recreation Office at 394-8830. Livingston Municipal code 9-8-1
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CITY OF LIVINGSTON USE PERMIT· Park Picnic Shelter Rental Agreement updated 3/2022 __ Arakelian Park ___ Memorial Park __ Memorial Park Stage __ Memorial Park Kitchen __ Max Foster Sports Complex __ Joseph Gallo 1 __ Joseph Gallo 2 __ Joseph Gallo 3 Rental Requests must be made a minimum of 7 days prior to usage with payment in Full. NO EXCEPTIONS Rental Date. _________ _ Time: ____ am /pm to ______ .am/pm Arrival Time Includes set up/Departure nme is After Clean up Renter's Name/Organization: __________________________________ _ Address ______________________________________ _
Number Street City Zip Telephone ___________ Work. _____________ Cell, _____________ _ Additional Contact Person ---------------,-,-,--,--:--,----Phone, _________ _ What will facility be used for? _____________ ls Your Activity open to the public? Yes/ No Do you have a bounce house or waterslide: Yes/ No if yes who is the provider:----------,-- Will there be amplified music: Yes/ No Number of People expected? (Including players and spectators) __ _ Will concessions or merchandise be sold? Yes/ No Is extra insurance needed? Yes/ No (if yes attach policy to this agreement) Please Describe your Event: ___________________________________ _
READ BEFORE SIGNING
1. The group or organization using the facility will comply with the laws of the State of California, the City of Livingston and the codes and rules established by the Livingston Recreation Deparlment.
2. The rental group will oo responsible for all persons in the group or organization and liability for all parsons in attendance.
3. The rental group must assume //ability far any damages done to the facility or equipment, and will leave the facility in the sa/is/ac/ory condition. Groups leaving the lac/lily without cleaning salis/actorily will lose their deposit.
4. The rental group will be responsible to sae that no one In attendance to the facility during theirrental is under the influence o/or has in their possession, alcoholic ooverages or drugs.(Please note that should any alcohol or drugs be found on the premises, the rental will be tennlneted and NO money will be refunded!!)
5. The group will vacate the facility at the time designated on this application. RENTAL TIME INCLUDES SET UP AND CLEAN UP.
6. All aclivity shall be under control and shall be operated and supervised to the satisfaction of the Recreation Deparlment. If the activity is not operated or supervised to the satisfaction of the Recreation Deparlment Staff, it may result in the loss of consideration of future requests from the sponsoring organization and /or cancellation o/the aclivity at that time.
7. The Recreation Deparlment reserves the right to shill activities to other facilities ii available and necessary. Renter shall not sublet reservation booking to any other party. Renter must have a copy of a use permit in their possession during reservation hours.
Insurance: Insurance will be required for all fundraising events and all events that are open to the public m: that have an anticipated allendance of over 500 people (whether public or private). Insurance may be provided by a privale carrier in the iorm of a Certificate of Insurance. Proo/ of insurance must be provided at least thirty (30) working days prior to an event or the event Is subject to cancellation. Policy must slate tl1e following: This insurance policy will not be cancelled without thirty (30) days prior written notice to the City of Livingston. The City of Livingston Is not liable for Iha payment of any premium or assessments on this policy. The City of Livingston is named as additionally insured. Name and date(s) ot events being covered. GENERAL LIABILITY: Policy showing limits of $1,000,000 comprehensive general liablllly insurance, and $50,000 damage to property. PRODUCTS LIABILITY INSURANCE ENDORSEMENT (Food or beverage sold or given away).HOST Liquor Liability Endorsement. Liquor Liability Insurance Endorsement (Alcoholic beverage sold or given away).
Permits and Licenses: Permits and Licenses should be obtained 30 days prior to events. Health Permit- (Food, beverage or commodity sold to the public),Merced County Heallh Department. Sales Permit- (Any commodity sold to the public). State Board of Equalization. Liquor License- (Alcoholic Beverages Sold) ABC Commission. Livingston Business License -(Conducting business within City Limits) EvenVDance/Alcohol Permit-Livingston Police Department- This permit requires security at event of 50 or more. It Security cannot be obtained event cannot be held.
Other Conditions:: A dumpster key and if applicable a key to the Electric Box must be picked up Friday prior to yourrenlal. If the key Is not picked up and the on call personnel Is dispatched $70 will be deducted from your deposit. There will be a $27 fee on all relumed checks. Any activities or special arrangements not specifically authorized on your rental agreemenVuse permit are prohibited. Applicants agree lo abide by all rules and regulations of the facility/field rented. All fees must be paid in advance of event. No glass container allowed in any Park or Recreation Facility. No vehicles are allowed In any Park Facility. The dumpster and eleclnc box must be locked when your rental Is over. Keys must be returned lo City Hall the next business day afterthe rental. Deposits will be kept if keys are not returned.
HOLD HARMLESS AGREEMENT • The applicant is an authorized agent of the group submitting this application. The appllcant(andlor hislher)organizallon making this application understand and agrae lo assume all risk for loss, damage, liability, injury, cost or expense that may arise during or be caused in any way by such use or occupancy of the /acililies of the City of Livingston. The applicant further agrees that in consideration of being permitted to use said facilities, HE/SHE AND THE
GROUP WILL DEFEND, INDEMNIFY AND HOLD THE CITY OF LIVINGSTON, RECREATION DEPARTMENT AND THEIR AGENTS AND EMPLOYEES HARMLESS FROM ANY LOSS, CLAIMS AND LIABILITY OR DAMAGES AND/OR INJURIES TO PERSONS AND PROPERTY that in any way may be caused by the applicant's use or occupancy of the facililles. To be reimbursed on any and all deposits, the original deposit receipt mus I be submitted to City Hall a lier the event.
Once submllled a check will be mailed within 30 days from the day the receipt was submitted, less any damage or cleaning costs incurred as a result of your event.
I/We, the undersigned, have read the above information and agreement and agree lo comply with the terms of this agreement. 12
Facility Use Fee Schedule
City of Livingston Facility Fee Schedule effective* price effective January 19, 2022 Facility
Memorial & Arakelian Park
Picnic Area
0-50 oersons
51-100 nersons
101-200 nersons
201-300 nersons
301-400 persons
401-500 nersons
Use by more than 200 People or the request
of amplified equipment must be approved by City Manager, Police Chief, Public Works Director and Recreation Suoerintendent. Please allow 10 to 30 davs for this annroval. 600 -1000 oersons
Electricilv $15
Staae at Memorial Park No Chama if Picnic Area Is Rented Staae at Memorial Park
0-50 oersons
51-100 oersons
101-200 persons
201-300 oersons
301-400 oersons
401-500 oersons
Use by more than 200 People or the request of amplified equipment must be approved by City Manager, Police Chief, Public Works Director and Recreation Superintendent. Please allow 10 to 30 davs for this ann,oval.
600 - 1000 oersons
Electricilv $15
Kitchen at Memorial Park
Kitchen at Memorial Park is not included with park rental, a separate fee and deposit is required. 12 hours maximum.
Joseoh Gallo/ Parkside Shelter 3 0-12 oersons
No electricTtv available
Joseoh Gallo/ Winton Parkwav Shelter 1 0-12 persons
Josenh Gallo/ Winton Parkway Sheller 2 0-12 persons
No eleclricity available
Class
I
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
page2
Class Class Class Deposit
II Ill IV
$50" $40 $60 $150
$50" $40 $60 $150
$50" $40 $60 $200
$50" $40 $60 $300
$50" $40 $60 $400
$50" $40 $60 $500
t
$500" $500 $600 $1000
$50" $40 $60 $150
$50" $40 $60 $150
$50*' $40 $60 $200
$50" $40 $60 $300
$50" $40 $60 $400
$50" $40 $60 $500
$500" $500 $600 $1000
$115" $115 $315 $150
$15 $15 $18 100.
$15 $15 $18 100.
$15 $15 $18 100.
.. Variance may be requested by non-profit groups. Depostts are required on Class1ficat1ons II, Ill, & IV before reservations are confirmed.
Payment in full is due at the time of reservation prior to usage. Events open to the public must have additional insurance coverage. There may be other permits that must be obtained depending on event.
User Classification Definitions - City of Livingston
Class I• Recreation or City sponsored or co-sponsored activities Class II - Resident non-profit organizations such as Community leagues or service organizations, student organizations, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class Ill • Individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV - Non Resident individuals or groups. (Not residing in the City of Livingston) Livingston
Resident/Non-Resident
Resident.
Description • Must have a Livingston address or live within the Livingston School District boundaries to be considered a made
Resident Team Description• Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is up of 51% residents.
Events open to the public or that have an attendance of 200 people or more must have additional insurance coverage. Groups of 200 or more must have staff Approval please allow 30 days for approval. There may be other permits that must be obtained depending on event.
Fee Work Sheet: User Class:___ Fee:_____ Deposit Total: ____ _ Start Time:___ Electricity: ___ Finish Time:___ Note: Stage Usage and Needs: ____ _ Total Hours:___ # in attendance____ Fee + Electricity Total: ___ _ 13
LIVINGSTON
ALVERNAZ FIELD RENTAL AGREEMENT
USE PERMIT
Main and Park Street, Livingston, CA
updated 3-2022
Rental Requests must be made a minimum of 7 days prior to usage. NO EXCEPTIONS Rental Date. _____________ Time ___ --,---,-___ am /pm to ________ am/pm Arrival Time Includes set up/Departure Time is After Clean up Renter's Name/Organization:--------------------------------- Address __ --,-,,----c--------,,----------------------,=-----------,=--- Number Street City Zip Telephone __________ Work ____________ Cell. ____________ _ Additional Contact Person --------------------------'Phone ______ _ EMAIL
Team Roster and Release of Liability on file: yes / no
Whal
(If team roster and release of liability is not on file then the rental must be done as an individual with respective deposits and fees etc.) will facility be used for? ________________ Is Your Activity open to the public? Yes/ No Number of People expected? (lnciuding players and spectators) ______ Will concessions or merchandise be sold? Yes/ No Will alcoholic beverages be sold or made available to participants? Yes/ No Is extra Insurance needed? Yes/ No (if yes attach policy to this agreement)
READ BEFORE SIGNING
The group or organizafton using the facility will comply with the laws of the State of California, the City of Livingston and the codes and rules established by the Livingston Recreation Department.
1. The rental group will be responsible for all persons in the group or organization and liabilily for all persons in attendance.
2. The rental group must assume liability for any damages done to lhe facility or equipment, and will leave the facility in the satisfaclo,y condition. Groups leaving the facility without deaning saf,sfaclorily will lose their deposit.
3. The rental group will be responsible to see that no one in attendance to the facility during their rental is under the influence of or has In their possession, alcoholic beverages or drugs.(Please note that should any alcohol or drugs be found on the premises, the rental will be terminated and NO money will be refundedll)
4, The group will vacate !he facility at the lime designated on lhis application. RENTAL TIME INCLUDES SET UP AND CLEAN UP. 5, All activity shall be under control and shall be operated and supervised to the salisfaclion of the Recreation Department. If the activity is not operaled or supeivised to the satisfaction of the Recreation Department Staff, it may result in the loss of consideration of future requests from the sponsoring organization and /or cancellation of the activity at Iha! lime.
6. The Recreation Department reserves the right lo shift activities to other facilities if available and necessa,y, Renter shall not sublet reservation booking lo any other party. Renier must have a copy of a use permit in their possession during reservation hours.
Inclement Weather The Recreation Department reserves the rlghl to cancel games/reservalions due lo inclement weather. Monday through Friday Recrealion Staff will meet al approximately 2 pm lo discuss playing conditions. Facility staff will park slaff to make the opening or closing decision. Assigned field and/or site managers will have the responsibility of determining whether or no! to start activities after 5pm, on weekends and al other times, Full time staff members for the program areas Involved will consult with the assigned supervisor during nights and weekends as requ~sted. The assigned supervisor and or site managers have the responsibility to cancel activities due lo weather conditions or noticeable field damage after play has started, Insurance: Insurance wil be required for league rentals and sports tournaments, fundraising events and all events that are open lo the public or that have an anlicipated allendance of over 500 people (whether public or private), Insurance may be provided by a private carrier in the form of a Certificate of Insurance, Proof of Insurance must be provided at least thirty (30) working days prior to an even I or the event is subject to cancellation, other Conditions:: A dumpster key and if applicable a key to !he Electric Box must be picked up Friday prior to your rental. If the key is not picked up and the on call personnel is dispatched $70 will be deducted from your deposit. There will be a $27 fee on all returned checks. Any activities or special arrangements not specifically aulhorized on your rental agreemenUuse permit are prohibited, Applicants agree to abide by all rules and regulaftons of the facirity/field rented
HOLD HARMLESS AGREEMENT
The applicant is an authorized agent of the group submitting this application. The app/icant(andlor hislher)organization making this application understand and agree lo assume all risk for loss, damage, liability, injury, cost or expense that may arise during or be caused in any way by such use or occupancy of the facilities of the City of Livingston. llJe applicant fwther agrees that in considerelion of being permitted lo use said lac/Iii/es, HE/SHE AND THE GROUP WILL
DEFEND, INDEMNIFY AND HOLD THE CITY OF LIVINGSTON, RECREATION DEPARTMENT AND THEIR AGENTS AND EMPLOYEES HARMLESS FROM ANY LOSS, CLAIMS AND LIABILITY OR DAMAGES AND/OR INJURIES TO PERSONS AND PROPERTY/ha/ in any way may be caused by the applicant's use or occupancy of /he lac/Illies. To be reimbursed on any and all deposits, the original deposit receipt must be submitted lo City Hall affer the event. Once submitted a check will be malled within 30 days from the day the receipt was submilled, less any damage or cleaning cos ls incurred as a result of your event. //We, the undersigned, have read the above Information and agreement and agree to comply with the farms of this agreement. 14
User Classification Definitions - City of Livingston
Class I
Recreation or City sponsored or co-sponsored aclivlt'les Class II
Resident non-profit organizations such as Community leagues or service organizations, student organizalions, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class Ill
Individual residents or resident groups conducting classes, activilies or parties. Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV
Non Resident individuals or groups. (Not residing in the City of Livingston) Resident/Non-Resident Description
Must have a Livingston address or live within the Livingston School Distnct boundaries to be considered a Livingston Resident.
Resident Team Description
Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is made up of 75% residents.
Field Rentals include Recreation Staff """ ALVERNAZ FIELD Class I Class II Class Ill Class IV Deoosit Alvernaz Baseball Field 0 S46 $46 $54 $150
No lights No scoreboard
First 2 hours
Each additional hour S23 $23 27
Alvernaz Baseball Field 0 $76 $76 $81
With liohls 2 hour minimum
Each additional hour $38 $38 $40,50
Scoreboard oer hour $5 $5 $6
Field Preoaralion 0 $32.40 $32.40 $38.88
Ballina Caoe Rental 2 hr minimum wilh staff 0 $36 hr $36 hr $44 hr "Variance may be requested by non-profit groups.
Deposits are required on Classlflcalions II, Ill, & IV before reservations are confirmed. Payment in full is due at the lime lhe reservalion is made.
Tournaments and League scheduling must be worl<ed out with the Recreation Superintendent a minimum of 2 weeks prior to usage. League scheduling wl/1 require rosters of each team and release of liability waivers and hold harmless agreements to include the City of Livingston from each player. Extra Insurance is also required.
Fee Work Sheet:
User Class: ___ Fee per hour wnights: ____ _ Fee per hour wo/1/ghts: ____ _ Start Time:___ X's# hours: ____ _ X's# hours: ____ _
Finish Time:___ Tola/ wltighls: ____ _ Total wo//ights: ____ _ Total Hours: Scoreboard: ____ _ Field Preparation: __ _ Total Fee:$'----- Deposit Total:$. _____ _
15
CITY OF LIVINGSTON
Walnut Party Room Rental Agreement
USE PERMIT
updated 3-2022
. ~ ll ''" @• . •.
' . .
Date Request Token: ___ _
Taken By: ______ _
User Class: ______ _
Deposit Taken: $ _ ____ _
Payment in full due: ____ _
Rental Requests must be made a minimum of 7 days prior to usage. NO EXCEPTIONS Rental Date _________ _ Time ______ am /pm to ______ am/pm Arrival Time Includes set up/Departure Time is After Clean up Renter's Name/Organization: ___________________ _ ______ _ Address _____ __________________ _ __________ -:--
Number Street City Zip
Telephone _________ Work. __________ Cell _ _ ______ __ _ Additional Contact Person _ _ _______________ ___ _ Phone ____ _ What will facility be used for? _________________ Is Your Activity open to the public? Yes I No Number of People expected? (including players and spectators) _______ Will concessions or merchandise be sold? Yes / No Will alcoholic beverages be sold or made available to participants? Yes I No Will their be music or a DJ? Yes / No
READ BEFORE SIGNING
The group or organization using the facility will comply with the laws of the State of California, the City of Livingston and the codes and rules established by the Livingston Recreation Department.
1. The rental group will be responsible for all persons in the group or organization and liability for all persons in attendance.(maximum 70 people)
2. The rental group must assume liability for any damages done to the facility or equipment, and will leave the facility in the satisfactory condition. Groups leaving the facility without cleaning satisfactorily will lose their deposit.
3. The rental group will be responsible to see that no one in attendance to the facility during their rental is under the influence of or has in their possession, alcoholic beverages or drugs.(Please note that should any alcohol or drugs be found on the premises, the rental will be terminated and NO money will be refunded!!)
4. The group will vacate the facility at the time designated on this application. RENTAL TIME INCLUDES SET UP AND CLEAN UP.
5. All activity shall be under control and shall be operated and supervised to the satisfaction of the Recreation Department. If the activity is not operated or supervised to the satisfaction of the Recreation Department Staff, it may result in the loss of consideration of future requests from the sponsoring organization and /or cancellation of the activity at that lime.
6. The Recreation Department reserves the right to shift activities to other facilities if available and necessary. Renter shall not sublet reservation booking to any other party. Renter must have a copy of a use permit in their possession during reservation hours.
Extra permits may be required depending on the event held in the facility. It is the renter's responsibility to obtain applicable permits 2 weeks prior to usage.
Insurance: Insurance will be required for league rentals and sports tournaments, fundraising events and all events that are open to the public or that have an anticipated attendance of over 500 people (whether public or private). Insurance may be provided by a private carrier in the form of a Certificate of Insurance. Proof of insurance must be provided at least thirty (30) working days prior to an event or the event is subject to cancellation.
Other Conditions:: There will be a $27 fee on all returned checks. Any activities or special arrangements not specifically authorized on your rental agreement/use permit are prohibited. Applicants agree to abide by all rules and regulations of the facility rented
HOLD HARMLESS AGREEMENT
The applicant is an authorized agent of the group submitting this application. Tile applicant(andlor hislher)organization making this application understand and agree to assume all risk for loss, damage, liability, injury, cost or expense that may arise during or be caused in any way by such use or occupancy of the facilities of the City of Livingston. The applicant further agrees that in consideration of being permitted to use said facilities,
HE/SHE AND THE GROUP WILL DEFEND, INDEMNIFY AND HOLD THE CITY OF LIVINGSTON, RECREATION DEPARTMENT AND THEIR
AGENTS AND EMPLOYEES HARMLESS FROM ANY LOSS, CLAIMS AND LIABILITY OR DAMAGES AND/OR INJURIES TO PERSONS AND PROPERTY that in any way may be caused by the applicant's use or occupancy of the facilities. To be reimbursed on any and all deposits, the original deposit receipt must be submitted to City Hall after the event. Once submitted a check will be mailed within 30 days from the day the receipt was submitted, less any damage or cleaning costs incurred as a result of your event.
I/We, the undersigned, have read the above information and agreement and agree to comply with the terms of this agreement.
BE SURE YOU PUT THE CORRECT TIME OF ARRIVAL. CITY STAFF WILL MEET YOU AT THE FACILITY TO INSURE YOU HAVE EVERYTHING YOU NEED. YOUR 6 HOUR RENTAL BEGINS AT YOUR REQUESTED ARRIVAL TIME. 16
User Classifications - City of Livingston
Class I
Recreation or City sponsored or co-sponsored activities Class II
Resident non-profit organizations such as Community leagues or service organizations, student organizations, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class Ill
Individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions, Class IV
Non Resident individuals or groups. (Not residing in the City of Livingston) Resident/Non-Resident Description
Must have a Livingston address or live within the Livingston School District boundaries to be considered a Livingston Resident.
The Recreation Center is rented on a 6 HOUR BASIS and includes staff supervision. The fees listed do not include dance permits. They do not include additional insurance if additional insurance is required. 2 time slots are available 9am to 3pm or 4pm to 10pm. This is a public school facility and NO ALCOHOL ·Is allowed in or around the facility.
Walnut
Facilitv Class I Class II Class Ill Class IV Deposit
CDC Party Room
Main Room Onlv 6 hours 0 $100'" $100 $140 $150
"Variance may be requested by non-profit groups.
Events
Deposits are required on Classifications II, Ill, & IV before reservations are confirmed. Payment in full is due at the time the reservation is made. open to the public must have additional insurance coverage. There may be other permffs that must be obtained depending on event.
Fee Work Sheet:
User Class: __ _ Fee: ____ _
Start Time: __ _
Finish Time: __ _
Total Hours: __ _
# in attendance __
Total Fee:$ ____ _ Deposit Total:$ _____ _
other Special Requests:
17
CITY OF LIVINGSTON
ODI ORTIZ SOCCERFIELD
RENTAL AGREEMENT
USE PERMIT
2600 Walnut Ave. Livingston, CA
UPDATED 3-2022
flt\
~
Date Request Taken: ___ _
Taken By: _______ _
Deposit Taken: $ _ ___ _ _
User Class: _______ _
Payment in full due by: ____ _
Rental Requests must be made a minimum of 7 days prior to usage. NO EXCEPTIONS Rental Date __________ Time ______ am /pm to _______ am/pm Arrival Time Includes set up/Departure Time is After Clean up Renter's Name/Organization: _______________________ ___ _ Address ___ _____________________________ _ _
Number Street City Zip
Telephone _____ ____ Work. ___________ Cell. __________ _ Additional Contact Person _____________________ Phone ____ _ Team Roster and Release of Liability on file: yes / no
(if team roster and release of liability is not on file then the rental riust be done as an individual with respective deposits and fees etc.) What will facility be used for? _________________ Is Your Activity open to the public? Yes/ No Number of People expected? (including players and spectators) _______ Will concessions or merchandise be sold? Yes/ No Will alcoholic beverages be sold or made available to participants? Yes / No Is extra insurance needed? Yes / No ( if yes attach policy to this agreement)
READ BEFORE SIGNING
The group or organization using the facility will comply with the laws of the State of California, the City of Livingston and the codes and rules established by the Livingston Recreation Department.
1. The rental group will be responsible for all persons in the group or organization and liability for all persons in attendance. 2. The rental group must assume liability for any damages done to the facility or equipment, and will leave the facility in the satisfactory condition. Groups leaving the facility without cleaning satisfactorily will lose their deposit.
3. The rental group will be responsible to see that no one in attendance to the facility during their rental is under the influence of or has in their possession, alcoholic beverages or drugs.(Please note that should any alcohol or drugs be found on the premises, the rental will be terminated and NO money will be refunded!!)
4. The group will vacate the facility at the lime designatec on this application. RENTAL TIME INCLUDES SET UP AND CLEAN UP. 5. All activity shall be under control and shall be operated and supervised to the satisfaction of the Recreation Department. If the activity is not operated or supervised to the satisfaction of the Recreation Department St3ff, ii may result in the loss of consideration of future requests from the sponsoring organization and /or cancellation of the activity at that time.
6. The Recreation Department reserves the right to shift activities to other facilities if available and necessary. Renter shall not sublet reservation booking lo any other party. Renter must have a copy of a use permit in their possession during reservation hours.
Inclement Weather The Recreation Department reserves the right to cancel games/reservations due to inclement weather. Monday through Friday Recreation Staff will meet at approximately 2 pm to discuss playing conditions. Facility staff will park staff to make the opening or closing decision. Assigned field and/or site managers will have the responsibility of determining whether or not to start activities after 5pm, on weekends and at other times. Full time staff members for the program areas involved will consult with the assigned supervisor during nights and weekends as requested. he assigned field and or site managers have the responsibility to cancel activities due to weather conditions or noticeable field damage after play has started.
Insurance: Insurance will be required for league rentals and sports tournaments, fundraising events and all events that are open to the public or that have an anticipated attendance of over 500 people (whether public or private). Insurance may be provided by a private carrier in the form of a Certificate of Insurance. Proof of insurance must be provided at least thirty (30) working days prior to an event or the event is subject to cancellation. Other Conditions: A dumpster key and if applicable a key to the Electric 3ox must be picked up Friday prior to your rental. If the key is not picked up and the on call personnel is dispatched $70 will be deducted from your deposit. There wil. be a $27 fee on all returned checks. Any activities or special arrangements not specifically authorized on your rental agreemenVuse permit are prohibited. Applicants agree to abide by all rules and regulations of the facility/field rented. All fees must be paid at the time the reservation is made in advance of event. No glass container allowed in any Park or Recreation Facility. No vehicles are allowed in any Park Facility HOLD HARMLESS AGREEMENT The applicant is an authorized agent of the group submitting this application. The applicant( and/or his/her)organization making this application understand and agree to assume all risk for loss, damage, liability, injury, cost or expense that may arise during or be caused in any way by such use or occupancy of the facilities of the City of Livingston. The applicant further agrees that in consideration of being permitted to use said facilities, HE/SHE AND THE GROUP WILL DEFEND, INDEMNIFY
AND HOLD THE CITY OF LIVINGSTON, RECREA T/ON DEPARTMENT AND THEIR AGENTS AND EMPLOYEES HARMLESS FROM ANY LOSS, CLAIMS AND LIABILITY OR DAMAGES AND/OR INJURIES TO PERSONS AND PROPERTY that in any way may be caused by the applicant's use or occupancy of the facilities.
To be reimbursed on any and all deposits, the original deposit receipt must be submitted to City Hall after the event. Once submitted a check will be mailed within 30 days from the day the receipt was submitted, less any damage or cleaning costs incurred as a result of your event.
I/We, the undersigned, have read the above information and agreerr.ent and agree to comply with the terms of this agreement. 18
User Classification Definitions - City of Livingston
Class I
Recreation or City sponsored or co-sponsored activities Class II
Resident non-profit organizations such as Community leagues or servioo organizations, student organizations, Livingston Churches or schools conducting a communily fundraiser for community purpose or benefit.
Class Ill
dubs,
Individual residents or resident groups conducting classes, aclivities or parties. Private groups that have select memberships and/or specific intent, i.e. employee corporations, company picnics, family picnics and or reunions.
Class IV
Non Resident individuals or groups. (Not residing in the City of Livingston) ResidenUNon-Resident Description
Must have a Livingston address or live within the Livingston School Dislricl boundaries to be considered a Livingston Resident.
Resident Team Description
Being sponsored by a Livingston company or business does not make a team a resident team. A resident learn is made up of 51% residents.
Field Rentals include Recreation Staff.
Field Rentals Class I "*Class II Class ill Class IV Deooslt
WALNUT SOCCERFIELD
AVAILABLE ON WEDNESDAYS,
THURSDAYS, SATURDAYS AND
SUNDAYS ONLY
Tournaments fees and scheduling must
be done through the Recreation Office
Soccerfield No lights 0 S46 $46 $54 $150
First 2 hours
Each Addifional hour 0 $23 $23 $27
Soccerfield with lights 0 $92.40 $92.40 $110.88 $150
First 2 hours
Each Additional hour 0 $46.20 $46.20 $55.44
Field Prep - Includes paint and marking of $132WAGE $132WAGE $15BWAGE lines$4 oer can of oainl ONLY ONLY ONLY
½ BASIN USE NO LIGHTS 2 HOURS NO $20 $20 $24 STAFF 0 Vanance may be requested by non-profit groups.
Deposils are required on Classificalions Ii, Ill, & IV before reservations are confirmed. Payment in lull is due 10 days prior to usage.
Tournaments and League scheduling must be worked out with the Recreation Superintendent a minimum of 2 weeks prior to usage. League scheduling will require rosfers of each team and release of liability waivers and ho/rt harmless agreements to include the City of Uvingston from each player. Exira Insurance is also required.
Fee Work Sheet:
User Class: ___ Fee per hour wlligh/s: ____ _ Fee per hour wollighls: ____ _ Start Time:___ X's# hours: ____ _ X's# hours: ____ _
Finish Time:__ Total wmghls: ____ _ Total woAighls: ____ _ Total Hours:__ Total Fee:$, ____ _ Deposit Tola/:$ _____ _ 19
AGENDA ITEM:
MEETING DATE:
PREPARED BY:
REVIEWED BY:
STAFF REPORT
Appointment of Two City Council Members to attend the Merced County Multi-jurisdictional Housing Element Update Community Workshop scheduled for Tuesday, August 29, 2023 from 6:00 to 8:00 P.M at the Livingston City Council Chambers, 1416 "C" Street, Livingston, CA.
August 15, 2023
Miguel Galvez, Contract City Planner
Christopher Lopez, Interim City Manager
RECOMMENDATION:
Staff recommends that the City Council appoint two of its members to attend the Merced County Multijurisdictional Housing Element Update Community Workshop scheduled for August 29, 2023 from 6:00 to 8:00 p.m. in the Council Chambers.
BACKGROUND AND DISCUSSION:
California housing element law requires every jurisdiction prepare and adopt a housing element as part of its general plan. The Housing Element is a policy document which identifies housing needs, constraints, and adopts housing goals, policies and programs to further housing development opportunities within the City.
Having an approved housing element also enables cities and counties eligible for a variety of State or other public financings, including funds for affordable housing, parks, and infrastructure.
If a jurisdiction does not meet its deadline to adopt its updated housing element, it could face fines and lawsuits from the State. A court may limit local land use decision-making authority until the jurisdiction brings its housing element into compliance State housing element requirements are framed in Government Code, Sections 65580 through 65589, Chapter 1143, Article 10.6. The law also requires the State Department of Housing and Community Development (HCD) to administer the law by reviewing housing elements for compliance with state law and by reporting its written findings to the local jurisdiction. State housing element law mandates that housing elements be updated every eight years.
The City contracted with the Merced County Association of Governments (MCAG) to prepare the City's Housing Element update for the next (sixth) cycle, which is due to the State in February 2024.
Multi-jurisdictional Housing Element (MJHE)
Historically, in California, it is typical for each city or county to prepare and maintain its own separate general plan and housing element. However, staff from the cities of Merced, Atwater, Livingston, Gustine, Los Banos, Dos Palos, and the County of Merced, embarked on the region's first multijurisdictional housing element (MJHE) for the sixth round of housing element updates.
While legislative changes have increased the cost and complexity of the housing element since the fifth cycle, there are some advantages in pursuing a joint effort, including cost savings due to economies of scale and a cohesive approach to addressing new state requirements on a local and regional basis.
The primary objective of the MJHE is, through a regional effort, to prepare individual plans for each jurisdiction with both regional and local components, addressing housing needs to be certified by the State. Due to timeline constraints, it is anticipated that any required rezoning would be included as a program in the participating jurisdiction's housing element to be completed after adoption. The sixth cycle housing elements will cover the planning period of January 31, 2024, through January 31, 2032. The statutory deadline for the region's sixth cycle housing elements to be certified by HCD is February 18, 2024.
Community Engagement
MCAG staff has scheduled a community workshop to review the City's housing element update efforts with the community. The City Council is invited to participate in the community workshop, however to avoid any potential Brown Act violations, only two Council members should be appointed to attend and provide input at the community workshop.
The Community Workshop is intended as an educational venue and serves as opportunity to hear from the community about the housing concerns faced by community residents. The Housing Element Update will be brought before both the Planning Commission and City Council for consideration at a public hearing at a future meeting which will allow for all Council Members to provide input, discuss, and provide direction.
AGENDA ITEM:
MEETING DATE:
PREPARED BY:
REVIEWED BY:
STAFF REPORT
Discussion and Direction: CMAQ Application Submission for the 2023 CMAQ Call for Projects
August 15, 2023
Mario Gouveia, City Engineer
Christopher Lopez, Interim City Manager
RECOMMENDATION:
Staff recommends Council hold discussion and provide direction to submit the presented Sidewalk Infill Project to MCAG to compete for CMAQ funding.
BACKGROUND:
The Merced County Association of Governments (MCAG) initiated a Call for Projects on October 24th, 2022. MCAG is in the process of programming $4.75 million in future federal funds for the Congestion Mitigation and Air Quality (CMAQ) Program and $948,000 in Carbon Reduction Program (CRP) funds.
This funding is to be awarded to member agencies based on competitively scoring applications submitted to MCAG by its member agencies. MCAG provided the following Tentative schedule for the Call for Projects:
Schedule:
• Application Deadline - September 81
\ 2023
• CMAQ Committee to Evaluate Applications - Late September 2023 (tentative) • MCAG Board to Act on Recommendations - November 2023 (tentative) • Expected Federal approval of FTIP Amendment- Jan 2023 (tentative) The CMAQ program's primary goals are to improve air quality and reduce congestion. CMAQ funding is used to fund transportation projects that will contribute to the attainment or maintenance of the National Ambient Air Quality Standards for ozone, and particulate matter (both PM1 O and PM2.5).
DISCUSSION:
City Staff met and reviewed the CMAQ guidelines to develop a potential project that best fit the application guidelines using the CMAQ project criteria and existing transportation documents. From the potential projects list, the proposed project was created. The proposed project is summarized below:
1. 2023 Sidewalk Infill Proiect
The project consists of constructing new sidewalks and curb cut ramps at two locations within the City of Livingston (City) that currently have no sidewalk. This is a "quality of life" project and a continuation of past efforts to remove gaps in the City's pedestrian infrastructure. This proposed project, as with past infill sidewalk project's, focuses on the construction of sidewalks where there are still discontinuities in pedestrian facilities, hence providing connectivity and safe pedestrian access to schools, commercial areas, parks, churches, etc. The preliminary total estimated project cost is $620,000.