association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of "financial interest" shall be consistent with State law and shall not include interests found to be "remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and ofno force or effect.
Consultant's Authorized Initials __ _
8.11 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said pmiy, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
(Signatures On The Following Page]
11
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.
ATTEST:
Monica Cisneros, Deputy City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
Roy C. Santos, City Attorney
CITY:
CITY OF LIVINGSTON, a municipal
corporation
Christopher Lopez, Interim City Manager
CONSULT ANT:
Holt of California CAT
By:. __________ _
Name: Paul Sinogui
Title: Vice-President, Engine Division
Holt of California
By: ____________ _
Name:
Title:
Address: 3850 Channel Drive West
Sacramento, CA 95691-3443 or P.O. Box
X- Sacramento CA 95813
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: I) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE 12
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY. 13
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF MERCED
On , 2024 before me, , personally appeared , proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT □ INDIVIDUAL
□ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
□ PARTNER(S) □ LIMITED
□ GENERAL NUMBER OF PAGES □ ATTORNEY-IN-FACT
□ TRUSTEE(S)
□ GUARDIAN/CONSERVATOR
□ OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES)) SIGNER(S) OTHER THAN NAMED ABOVE 01222.0001/64360 I.I
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STA TE OF CALIFORNIA
COUNTY OF MERCED
On , 2024 before me, , personally appeared , proved to me on the basis of satisfactmy evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT □ INDIVIDUAL
□ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
□ PARTNER(S) □ LIMITED
□ GENERAL NUMBER OF PAGES
□ ATTORNEY-IN-FACT
□ TRUSTEE(S)
□ GUARDIAN/CONSERVATOR
□ OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES)) SIGNER(S) OTHER THAN NAMED ABOVE 01222.0001/643601. l
EXHIBIT "A"
SCOPE OF SERVICES
I. Consultant will perform the following services:
A. Services as outlined on the Holt of California Proposal titled Annual Level 2 PM Service dated July 30, 2024
U. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:
A. Deliverables as outlined on the Holt of California CAT Proposal dated July 30, 2024
III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City updated of the status of performance by delivering the following status reports:
A. Invoices of services and recommended repairs needed to be performed to the emergency generators.
IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.
V. Consultant will utilize the following personnel to accomplish the Services:
A. Personnel required to perform Annual Level 2 PM Services on City of Livingston Emergency Generators outlined on the Holt of California CAT proposal dated July 30, 2024.
0I222.0001/64360 I.I A-1
01222.000 I /64360 I.I
EXHIBIT "B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Not Applicable
B-1
EXHIBIT "C"
SCHEDULE OF COMPENSATION
I. Consultant shall perform the following Services at the following rates:
This rM Agreement includes a 5% Parts and Labor discount through Caterpillar's contract #092222-CAT or #120617 with Source well Program.
Emergency Generator, Caterpillar, Tank Site
Parts - oil, filters, and oil & coolant samples
Misc - mileage, environmental, and misc foes
CA Tax Rate (7. 75%)
Labor
Annual Level 2 PM Service
Emergcncv Generator, Blue Star. \\'WTP
Parts - oiJ, filters, and oil & coolant samples
Misc - milca}!.e, environmental, and misc fees
·CA Tax Rate (7. 75%)
Labor
Annual Level 2 PM Service
Emergency Generator, Cummins, \VWTP
Parts - oil, filters, and oil & coolant samples
Misc - mileage, environmental. and misc fees
CA Tax Rate (7. 75%J
Labor
Annual Level 2 PM Service
Emergency Generator, Gcncrac, \Vell#IS
Parts - oil, tilters, and oil & c-0olant samples
Misc - mileage, cnviromnental. and misc fees
CA Tax Rate (7.75%)
Labor
Armual level 2 PM Service
Emergcncv Generator, Gcnerac, \Vcll#1 I
Parts - 011, filters, and oil & coolant samples
Misc - mdca}.te. environmental. and misc fees
CA Tax Rate (7. 75%)
Labor
Annual Level 2 PM Service
0 I 222.0001 /643601. I
C-1
Model #3208
Sub-total
Modcl#V0125
Sub-total
ModcJ #500DFEK
Sub-total
Model #99A0127I
Sub-total
Model #1526540100
Sub-total
SIN: 3K.J00769
$ 445.11
$ 289.38
$ 734.49
$ 56.92
$ J.792.65
$2,584.06
S/N: 124494-1-1
$ 359.50
$ 267.65
S 627.15
$ 48.60
$ 1.370.85
$2,046.60
S/N: G030528717
$ 658.75
$ 242.85
$ 901.60
$ 69.87
$ 1.898.10
$2,869.57
SI ': 2046642
$ 359.50
$ 267.65
$ 627.15
$ 48.60
$ I 370.85
$2,046.60
S/N:2062527
S 359.50
S 267.65
$ 627.15
$ 48.60
$ 1.370.85
$2,046.60
Emergcncv Generator, MO. PoJkc Den t Model #DCA-25SSIU
Parts - oil, filters, and oH & c-0olant samples
Misc - mileage. environmental. and mi.sc fees
CA Tax Rate (7.75%)
labor
Annual Level. 2 PM. Sct'vice
Sub~total
Emergcncv Generator. Kohler. Cjty Uall M.odcl #80REOZ.JF Parts - oiil, filtel's, and oil & coolant samples
Misc - mifoai;te. environmental. and misc fees
CA Tax. Rate (7. 75%)
Labor
Annual Level 2 PM Service
Sub-total
~mcrgcncy Generator, Gcucrac. Wcll#l 7 Model #SD250
Parts - oil, fi1tc1-s, and oH & coolant samples
Misc - mileage, envimnmentat and misc tees
CA Tax Rate {7. 75%)
Labor
Annual Level 2 PM Service
Sub-total
iEmcrgenc\' Generator, (:mnmins, 99 Lift Model #DGDB-5701473 Parts - oH, filters, and oil & e-00Jant s:ampl.es
Misc - mfleage, euvi,onmentat and misc tees
CA Tax Rate ,(7. 75%)
Labor
Annual level 2 PM Scl'vioc
Su~total
Emcrgcncv Generator, Cummin, Welt#IJ Model #DODAA-7065476 Parts - oil, filters, and oi1 & coolant samples
Misc - mileage, environmental, and misc foes
CA Tax Rate (7. 75%)
Labor
Annual Level 2 PM Service
Sub-total
~mergcncy Generator, Cummins. WcJJ# 14 Model #OGF A-496.0367 Parts - oil, filters, and oil & coolant sampl.es
Misc - mileage, environmental, and misc fees
CA Tax Rate (7.75%)
labor
A11nual level 2 PM Service
01222.0001/643601. I
Su~total
SIN: 7103102
$ 169.50
$ 206.59
$ 376.09
$ 29.15
$ 949.05
$ 1,354.29
SIN: SGM32.fV.fll
$ 312.00
$ 216. l 7
$ 528.17
$ 40.93
$ 1.159.95
$1,729.05
S/N: 3000298448
$ 464.00
$ 227.75
$ 691.75
$ 53.61.
$ I. 476.30
$2,221.66
SIN: A050732744
$ 278.75
$ 232.61
$ 51 1.36
$ 39.63
$ I 476.30
$ 2.027.29
SIN: C0801 67ISO
$ 445.00
$ 230.06
$ 675.60
$ 52.36
$ 1.687.2:0
$ 2.415.16
SIN: J?OJ0247958
$ 388.00
$ 224.33
$ 612.33
$ 47.46
$ 1.476.30
$ 2.136.09
!Emcrgeucv Generator. c:ummins. .Lilac Lift Model #DSHAE-57<.4398 Parts - od, filters, and oil & coolant samples
Misc - milca2e. cnvironnient.'11. and misc tees
CA Tax Rate {7. 75%)
Labor
Annual Level 2 PM Set-vice
Sub-total
Emc1.·ge11~y Generator, Cummins. W,clJ#16 Model #DSIJAC-5776913 Parts - oi], filters, and oil & coolant samples
Misc - mileage. environmental. and misc fees
CA Tax. Rate (7.75%)
Labor
Annual Level. 2 PM Service
Sub-total
Emergency Gc11cratnr, Onan. Wcll#8 Modd #12Skw
Parts - oit filters, and oil & coolant san1plcs
Misc - mileage. envimnmcntal. and mi.sc foes
CA Tax Rate (7. 75%)
Labor
Annual Level 2 PM Service
Sub-total
iEmc.-gency Gcneratnr, CAT, Co l .. anc Lift Modd #D60
Parts - oil, filters, and oil & coolant samples
Misc - mdeage. environmentat. and misc fees
CA Tax. Rate (7.75%)
Labor
Annual Level 2 PM Service
Emergency Generator, Kohler, Con> Yard Model #80REOZJI,.
Parts - oiI, filters, aud oil & coolant samples
Misc - mdeagc. environmental. and misc foes
CA Tax Rate (7.75%)
Labor
Annual Level 2 PM Service
Total for 2024 PM 2 services including applicable taxt."S:
SIN: F060929625
$ 359.50
$ 223.05
$ 582.55
$ 45.15
$1.476.30
$ 2.J04.00
SIN: !060976578
$ 445.00
$ 226.90
$ 671.90
$ 52.07
$ 1.476.30
$ 2.200.27
SIN: K78U374968
$ 331.00
$ 221.29
$ 552.29
$ 42.S.O
$ I 444.67
$2,039.76
SIN: NCDOH2Ci6
$ 231.25
$ 2l4.12
$ 445.37
$ 34.52
$ 1.265.40
$1 ,745.29
SIN: SGM32.IV.I.J
$ 312.00
$ 217.75
$ 529.75
$ 4 1.05
$ 1.265.40
$1,836.20
Pri.ces mentioned du not indude :mplic-Ahlc taxes, rc,r.1irs outside tlie scope nf the Planned M:1inte11ance ·scrvk'l:'!'i. ur overtime nrerniums.
01 222.000 1/643601.1
II. NotUsed
III. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 2.3.
IV. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:
A. Line items for all the work performed, the number of hours worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.
V. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.
VI. Consultant's billing rates for all personnel are attached as Exhibit C-1. 01222.0001/(,4360 I.I
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the following schedule:
Not Applicable
D-1
0I222.0001/643601.1
AGENDA ITEM:
MEETING DATE:
PREPARED BY:
REVIEWED BY:
STAFF REPORT
Resolution Authorizing the Interim City Manager to Execute a Professional Services Agreement Between California Consulting, Inc., and the City of Livingston
October 15, 2024
Jacquelyn Benoit, Recreation Superintendent
Christopher Lopez, Interim City Manager
RECOMMENDATION:
Recommendation: Adopt the Resolution Authorizing the Interim City Manager to Execute a Professional Services Agreement Between California Consulting, Inc., and the City of Livingston.
BACKGROUND:
The City of Livingston has been looking for a grant writer with the expertise needed to find funding for the prop 68 short falls for the Livingston Rec-Plex. Job notices have gone out and interviews were with job offers being extended. Unfortunately, the City has been unable to fill this position with a permanent staff members. During the architectural interviews held by staff for the architectural services needed for the rec-plex, California Consulting was recommended by two of the companies that were interviewed. The City Manager's Office had been exploring opportunities with them prior to the architectural interviews, which was further solidified during interviews with the architectural firms. California Consulting has the capacity to work with us and have given us a proposal. Their services include Grant research and identification, city staff commitment as far as time requirements, grant preparation process, quality assurance of the grant application, facilitation of partnership meetings, timely submissions and funding agency monitoring.
DISCUSSION:
Grant writing takes experience and knowing where to explore opportunities. The city has numerous projects needing funding that can hopefully be found through grants. California Consulting has proven success with many municipalities. California Consulting has given the city two (2) pricing options which are attached to this report. Having a company on a monthly retainer is the preferred option rather than a per grant basis.
Staff recommends that the City Council authorize the Interim City Manager to execute an agreement with California Consulting on a monthly retainer basis for contract submittals.
Other options include the following:
1. Deny the contract with California Consulting.
2. Provide alternative direction to staff.
FISCAL IMPACT:
The first-year funds have already been approved in the 2024/2025 budget. Future year allocations will be budgeted for in the respective fiscal years for council approval.
ATTACHMENTS:
1. Resolution
2. Proposal
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON
AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE A PROFFESSIONAL SERVICES AGREEMENT BETWEEN CALIFORNIA CONSUL TING, INC., AND THE
CITY OF LIVINGSTON
WHEREAS, The City of Livingston has been looking for a grant writer with the expertise needed to find funding for the Proposition 68 short falls for the Livingston Rec-Plex. During the architectural interviews held by staff for the architectural services needed for the recplex, California Consulting was recommended by two of the companies that were interviewed; and
WHEREAS, the City Manager had been exploring opportunities with California consulting prior to the architectural interviews. Reaching out to California Consulting would have the availability to work with us and have given us a proposal. Their services include grant research and identification, city staff commitment as far as time requirements, grant preparation process, quality assurance of the grant application, facilitation of partnership meetings, timely submissions and funding agency monitoring; and
WHEREAS, Grant writing takes experience and knowing where to explore opportunities.
City staff neither has the time nor experience to do this. The city has numerous projects needing funding that hopefully can be found. through grants. California Consulting has proven success with many municipalities. California Consulting has given the city two (2) pricing options which is attached to this report. Having accompany on a monthly retainer seems to be our best option rather than per grant. The retainer fee will be covered through the general fund unencumbered funds for $57,000 annually; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Livingston as follows:
Section 1. Adopt a Resolution of the City Council of the City of Livingston Authoring the Interim City Manager to execute a professional services agreement between California Consulting, INC., and the City of Livingston in a not to exceed amount of $93,000 through June 30, 2026, subject to approval from the City Attorney.
Section 2. The first-year funds have already been approved in the 2024/2025 budget. Future year allocations will be budgeted for in the respective fiscal years for council approval.
Section 3. This resolution is effective immediately upon adoption.
I hereby certify that the foregoing Resolution No. 2024- __ is a full, true and correct copy of a resolution duly passed and adopted by the City council of the City of Livingston at a meeting thereof duly held on the 15th day of October 2024, by the vote recorded as follows:
AYES:
Page I of2
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Monica Cisneros, Deputy City Clerk
of the City of Livingston
APPROVED AS TO LEGAL FORM
Roy C. Santos, City Attorney
Jose Moran, Mayor
of the City of Livingston
A Proposal for the City of Livingston
History
Founded in 2004, California Consulting has an excellent reputation for hard work and a commitment to success for our clients. California Consulting is the largest grant writing firm in California. With offices in Southern California, Northern California and Central California, we have over 100 clients statewide. We have 45 members of our team from Chico in the North, to San Diego in the South. California Consulting has developed an expertise in representing public agencies, and non-profit organizations. We have secured over $ 1 .6 billion for our clients since inception. The California Consulting team boasts over 30 grant writers. Through years of experience our grant writers have a proven track record of success and have mastered their skills of identifying, researching, and obtaining funding for significant projects at every level of government.
California Consulting grant writers have written over 1,400 competitive grant applications that have been funded. Our aggressive, hard-working, and results-oriented style has translated into success for our clients. Our professional grant writers are diligent and stay current on every Federal and State grant available on a myriad of different topics and public policy areas. Whether it is recreation, education, parks, or public safety our grants team knows where to locate grant funds and how to successfully write the applications.
Grant Funding Services
California Consulting is a full service grant writing firm. We are experts in the fields of grant research and identification. We prepare comprehensive and concise grant application packages.
We submit grants in a timely fashion and follow through after the grant has been submitted to determine the status of the grant. We also conduct post award compliance and administration.
California Consulting has a fundamental business philosophy founded on open communication and tailoring the grants we pursue to fit our client's needs.
I • Needs Assessment (Meetings with Department Heads to review priorities and funding needs): We learn about the client at the outset of the contract by conducting an in-depth Needs Assessment. Each client is assigned a lead Project Manager. The Project Manager communicates regularly with the client and on an ongoing basis. This relationship building is the key to keeping the grants pursued on target with the client's overall goals.
Sample questions asked during the Needs Assessment:
a) List and describe any program initiatives or priority projects. b) What needs, projects, or content areas would you like to target for funding? You can list specific projects or general areas in which you have funding needs. c) List any grants for which you are considering applying or have decided to apply. In addition, please list what kind of grant-writing support would be helpful for each grant. d) List past grants that your agency has received.
e) List past grant applications you would like to revise and submit again.
2. Facilitation of Department Decision Making Processes: Our Project Managers are experts on grant identification. With years of experience, your Project Manager will be
able to assist your Staff in deciding which grants make the most sense to meet the funding needs identified.
3. Grant Research and Identification: Our Project Manager's conduct thorough research on an ongoing basis. We track current and upcoming grants in order to let our client's know what is available and what we recommend would fit their situation. By regularly tracking grant announcements we are able to present these grant opportunities to our clients as soon as they are released. California Consulting will provide you with a Grant Activity Report monthly detailing the grants available, grants in progress and grants submitted. You wilt also be provided with available grant opportunities on an ongoing basis.
4. Client Commitment: When identifying grants that meet your needs and funding priorities, your Project Manager will advise you of the estimated time commitment required from your staff.
5. Grant Preparation Process: When your staff and California Consulting agree to pursue a grant, we will develop a checklist and schedule. The checklist and schedule will include what things you will be responsible for and when we will need them submitted. We need your staff involved in the grant preparation process to provide required information we don' t have access to. The Project Manager will provide you with grant portions along the way to review for content accuracy. The more engaged you are able to be in this process, the higher quality the application will be. California Consulting retains copies of all grants we've submitted. If the application was successful, we use it as a guide for future grants.
Below is a list of general tasks for our grant process:
a. Create a task timeline with due dates
b. Ensure the proposed project meets the grant agency's requirements c. Review similar successful grant applications and apply where possible d. Collect information on the project
e. Meet with staff to create an accurate scope of work, budget, timeline, narratives, and cost analysis
f. Obtain letters of support when necessary
g. Draft proposals and send to staff for review
h. Incorporate staff edits in final drafts
1. Submit completed application timely
j. Monitor funding agency until grant awards are announced.
6. Quality Assurance: California Consulting takes pride in our impeccable grant applications. We are successful in this area due to our thorough quality assurance measures. Our Grant Mangers conduct group meetings with all Project Managers regularly. In addition, our Grant Managers meet individually with each Project Manager to review each client. These meetings thoroughly discuss each client's needs, what grants are being worked on and what additional grants may be a good fit. We ensure the best quality product before the grant application is submitted.
7. Facilitation of Partnership Meetings: Our Project Managers will arrange and schedule meetings with key personnel to review all grants prior to submission to ensure application accuracy.
8. Timely Submission: We create a precise time line to ensure the grant is submitted on time.
This timeline not only captures the submission deadline, but we create other deadlines in order to obtain the information needed for a quality submission. We believe if everyone is on the same page and is aware of what needs to be done, we can limit scrambling at the last minute.
9. Funding Agency Monitoring: California Consulting wilt monitor the Funding Agency until grant awards are announced.
IO. Grant Administration: Some grants require post award compliance, reporting and administration. California Consulting will prepare required agency reports and submit them by the required due date. We propose that to the extent legally allowed, the Client hire California Consulting as grant administrators when dollars are available from within the grant (at no additional cost to you). When grant dollars from the grant are not available for administration, reporting and evaluation purposes we will provide these services to the Client for a monthly fee, or a one-time fee based on the Client's preference. If the Client chooses the monthly retainer option, grant administration services are included.
11. Monthly Progress Reporting: California Consulting will prepare a monthly report reflecting grants in progress, grants submitted and grants awarded. This will provide you and your Council with a clear report on our work.
References
California Consulting references include key leaders from around the State. All of our current clients are references. California Consulting currently has contracts with over 50 cities across California, almost 40 School Districts, Non-Profits and others. A full client list can be obtained at www.californiaconsulting.org.
Pricing
California Consulting offers two different pricing options for Grant Writing services.
Pricing Option 1: Monthly Retainer
California Consulting's monthly retainer services include all grant research, grant identification, grant writing, and post award administration as needed. Items 1 - 11 under Grant Writing is included in the Monthly Retainer Services. Below is a more detailed scope of work:
Task Included
in Price
Meet with Client Staff to ascertain needs and goals ✓
Conduct background research as requested bv Client
Provide advice on best grants for Client to pursue based on project and grant requirements " ✓
and guidelines
Attend meetings in person or by teleconference as necessary Develop schedule for grants chosen by Client "
✓
Preparing and writing all grant applications chosen by Client ✓ Develop evaluation strategies in accordance with funding agency's instructions ✓ Adhere to decisions made by Client relating to grants ✓ Write all sections of grant aoolications and proposals ✓ Draft and finalize grant language with direction of Client ✓ Ensure timelines for grant submittal are met ✓
Monthly reports to include grants in progress, grants submitted, and grants awarded ✓ Regular communication via email and/or phone regarding upcoming grant oooortunities ✓ Grant administration and post award compliance as needed ✓ We propose a flat monthly rate of $4,750.00, plus reimbursement of out of pocket expenses for services explained above.
Pricing Option 2: Per Grant
We propose an agreement for a Per Grant basis, plus reimbursement of out-of-pocket expenses. Items 1 - 11 under Grant Writing are not included in the Per Grant Services. The following is a breakdown of cost per grant:
Grant Amount ,Request Cost
Uo to$ I 0,000 $1,500
$ I 0,00 I - $50,000 $4,000
$50,00 I - $100,000 $5,500
$100,001 - $250,000 $7,500
*Over $250,000 $9,000 - $12,000
*Cost will be determined based on complexity of grant preparation for grant requests exceeding $250,000 Grant research, grant identification, and grant administration can be provided at an hourly rate of $150.00. For research completed at an hourly rate, client may specify a "not to exceed" amount.
STAFF REPORT
AGENDA ITEM: Discussion and Direction Regarding a Potential Water System Consolidation Between the City of Livingston and Floyd A. Schelby Elementary School
MEETING DATE: October 15, 2024
PREPARED BY: Anthony Chavarria, Public Works Director
Approved By: Christopher Lopez, Interim City Manager
RECOMMENDATION:
Discussion and direction regarding a potential water system consolidation between the City of Livingston and Floyd A. Schelby Elementary School.
BACKGROUND AND DISCUSSION:
The City of Livingston's water supply is currently unable to adequately provide for existing users and new development growth within the City's service area. The increased water demand coupled with the City's aging water infrastructure have resulted in the need for new water wells to keep the water system fully functional and with additional capacity.
The City Engineer's office has prepared a Water System Capacity Assessment Study which demonstrated the City's water supply is not able to meet current water demands for planning purposes in accordance with the California Water Code standards. The Study concluded the City's Firm Source Capacity is in a deficit compared to the City's historical demand rendering the City's available water capacity at zero at this time for planning purposes. The California Water Board has also published an audit report for the City of Livingston's Water System that highlights the City's shortage in firm source capacity.
The Public Works Department has also corroborated the City's current water supply restrictions with the following concerns:
• Equipment failures for numerous active wells
• Strain on water system due to extended periods of full-on operation • Low water pressure complaints during peak summer months • Reduce output for certain wells that break suction during summer months due to high water demands
• Equipment in need of repairs or upgrades
• 24-hr continuous monitoring of water SCADA for system breaks On April 20, 2018, the State Water Board issued the City of Livingston the Compliance Order No. 03-11-18R-013 pursuant to the State's 2017 Standards for Maximum Contaminant Level (MCL) for 1,2,3-Trichloropropane (TPC). Under this compliance order, the City was to mitigate its current TCP levels to under 0.005 µg/I and ensure the delivery of potable water to consumers that met primary drinking water standards. The City's production records demonstrated all of the existing City wells produced raw water that exceeded the TCP MCL. The City of Livingston has
completed a Corrective Action Plan to identify the projects and time schedule for completing the design, construction, and startup for TCP treatment improvements. This Plan also identified the date when the Livingston Water System would be in compliance with the TCP MCL.
Like the City of Livingston and most of the public water purveyors in the Central Valley, the Schelby Elementary School is also out of compliance for the TCP MCL and is seeking ways to mitigate these water quality requirements. The Schelby Elementary School is located east of the City of Livingston approximately 1 mile. The student population is about 130. The School relies on private wells for drinking water and landscape irrigation. The School has prepared a preliminary engineering report for funding from the State Water Board that identifies the following alternatives for providing safe drinking water to its students:
1. Wellhead Treatment for TCP
2. Point of Entry TCP Treatment for Each Building
3. Well Replacement Project
4. Water System Consolidation for Safe Drinking Water
The engineering report concluded the best long-term solution for the School's water supply is the above Alternative #4 Water System Consolidation. Self-Help Enterprises has indicated the State Water Board would participate in the construction of a new municipal well for the City of Livingston that would supply the School with safe drinking water. The School would also complete the water infrastructure for connecting the School to the City of Livingston.
The City of Livingston is currently facing both water quantity and water quality restrictions. To mitigate water quality challenges, the City of Livingston is currently implementing a City-wide TCP Improvement Program consisting of multiple centralized treatment plants and water storage facilities. As part of the City's Corrective Action Plan, City staff identified three centralized plants of which one was already completed and two remain in the works with an estimated cost of $27 million. To mitigate any water quantity shortages, the City of Livingston has recently authorized the construction of a new water well to help offset the increased water demands from existing customers and new development.
To accommodate the unexpected water demands from the Schelby Elementary School, the City would need to construct another water well which would most likely include treatment facilities for Arsenic and TCP. City staff has already identified the cost for drilling a new water well and the anticipated treatment at approximately $13 million. A potential location for this new well would be the existing site for the 1-million-gallon storage tank.
There would be benefits and disadvantages to the City of Livingston for consolidating with the Schelby Elementary School as tabulated below but not all inclusive.
Benefits Disadvantages
1. New water source - Increased Water Supply 1. Increased O & M Costs
2. Added System Reliability 2. Out-of-Boundary Service Connection
3. State funding contribution
Pursuing this project would allow the City of Livingston to leverage any available local funds should it be necessary.
FISCAL IMPACT
There would be no fiscal impact for this item.
ATTACHMENTS:
1. None
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Potential Water System Consolidation
Between the City of Livingston and J
Floyd A. Shelby Elementary School
October 1 5, 2024
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u Background
• Located outside of city limits with about a student
population of l 30.
• Relies on private wells for drinking water and
landscape irrigation.
• Is out of compliance for 1,2,3, TCP Maximum
Contaminant Level (MCL).
• Seeking ways to mitigate water requirements
through a water system consolidation with the city.
• Self Help Enterprises has indicated the State Water
Board would participate in the construction of a
i;1ew well.
• The State Water Board would complete the water
infrastructure for connecting the school to the city.
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Background
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• Currently unable to meet water demands of
existing users and new development growth.
• Recently authorized the construction of a new well
(Well 18) to help offset the increased water
demands.
• In need of new wells to keep the water system fully • To accommodate unexpected water demands from the functional. Shelby Elementary School, the city would need to construct a new water well which would most likely
include treatment facilities for Arsenic and l ,2,3 TCP. • All of the existing city wells produce raw water that • City staff has identified the cost for drilling a new exceeded the 1,2,3 TCP MCL. water well and anticipated treatment at approximately $1 3 million.
• Currently implementing city-wide 1,2,3 TCP
projects.
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Benefits and Disadvantages
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• New water source- increased water supply • Increased O & M costs • Added system reliability • Out-of boundary service connection • State funding contribution
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Council Discussion & Direction
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1. Would the Council like to direct staff to enter into discussions with Shelby School and Self-Help Enterprises to obtain additional details on what a consolidation agreement would entail. There would be costs associated with the discussions to review documents and staff time to attend meetings.
2. Would the Council like to direct staff to contact the Shelby School once the City of Livingston water supply issues have been addressed.
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AGENDA ITEM:
MEETING DATE:
PREPARED BY:
DISCUSSION:
STAFF REPORT
Discussion and Direction Regarding Recognition of Lupe and Aurora Garcia.
October 15, 2024
Christopher Lopez., Interim City Manager
Council member Jason Roth and Mayor Jose Moran have requested this item be discussed to provide direction regarding the recognition of Lupe and Aurora Garcia.