Start Date Start Time End Time. Facility Event !1oun· Rate Total 3/09/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5u)1.,,\ 3/11/2026
3/10/2026
5:00
5:00 PM
PM 8:00
8:00 PM
PM Joseph
Joseph Gallo
Gallo
Park
Park Soccer
Soccer
Practice
Practice
Surf
Surf
3 3 ~
f~ 3/12/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 ~o.(Ao 3/13/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 3/15/2026 4:00 PM 7:00 PM Joseph Gallo Park Surf Soccer Games 3 3/16/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 3/17/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 3/18/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 3/19/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 3/20/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 3/21/2026 9:00 AM 11:00 AM Joseph Gallo Park Surf Soccer Games 2 3/22/2026 1:00 PM 4:00 PM Joseph Gallo Park Surf Soccer Games 3 3/23/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 3/24/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 3/25/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 3/26/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 3/27/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 3/28/2026 4:00 PM 7:00 PM Joseph Gallo Park Surf Soccer Games 3 3/30/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 3/31/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/01/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/02/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/03/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/06/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/07/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/08/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/09/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/10/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/13/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/14/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/15/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/16/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/17/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/18/2026 8:00AM 11:00 AM Joseph Gallo Park Surf Soccer Games 3 4/18/2026 11:00AM 2:00 PM Joseph Gallo Park Surf Soccer Games 3 4/19/2026 2:00 PM 5:00 PM Joseph Gallo Park Surf Soccer Games 3 4/20/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/21/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/22/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/23/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/24/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/26/2026 5:00 PM 8:00 PM Joseph Gallo Park Surf Soccer Games 3 4/27/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/28/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/29/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 4/30/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/01/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/04/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/05/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/06/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/07/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/08/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/11/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/12/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/13/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/14/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/15/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/18/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/19/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/20/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/21/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/22/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/25/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/26/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/27/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 5/28/2026 5:00 PM 8:00 PM Joseph Gaito Park Soccer Practice Surf 3 5/29/2026 5:00 PM 8:00 PM Joseph Gallo Park Soccer Practice Surf 3 l03
3 Attachment - “Page 2 City of Livingston Parks and Recreation Fee Policy”
DIFFERENTIAL FEES AND FEE WAIVER
A differential in fees for special situations and groups may only be determined by the City Council or City Manager. Examples of special situations are as follows:
Special non-profit groups/organizations, schools or organizations providing a free service to the community identified by the Recreation Department may be granted special consideration in the form of reduced rates or free services.
Due to limited income, special rates may be determined for the use of a facility or participation in a Recreation sponsored program on a case by case basis.
VARIANCES
It is understood that on occasion special consideration may be needed in determining fees for groups or individual having circumstances uncommon to those in the fee structure criteria. In these cases, the City Council or City Manager will approve these requests. Requests for a variance shall be submitted in writing to the City Manager 30 days prior to the date of promotion.
DETERMINATION OF FEES FOR FACILITIES AND EQUIPMENT RENTALS Fees shall be charged according to the user group the renter is identified with. There are 4 classifications of user groups associated with the rental of facilities and equipment.
They are as follows:
Class I
Recreation or City sponsored or co-sponsored activities Class II
Resident non-profit organizations such as Community leagues (51% verified residents) or service organizations, student organizations, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class III
Individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV
Non Resident individuals or groups. (Not residing in the City of Livingston) Resident/Non-Resident Description
Must have a Livingston address or live within the Livingston School District boundaries to be considered a Livingston Resident.
Resident Team Description
Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is made up of 51% residents. Verification may take place in this way, player must provide a Livingston address that can be verified through the city utility billing along with a copy of a current form of id listing the same address. If they do not reside in the city limit but are in the Livingston School District or Livingston High School boundaries, a Current ID and a utility bill must be provided. Teams not providing this identification will automatically be categorized as a non-resident team.
1 STAFF REPORT
AGENDA ITEM: Council approve or provide direction for fee waiver for Memorial Park and kitchen use for the Livingston High School All Class Reunion on September 26, 2026
MEETING DATE: April 7, 2026
PREPARED BY: Jacquelyn Benoit, Recreation Superintendent RECOMMENDATION:
Staff recommends the City Council approve or provide direction regarding a fee waiver for the use of Memorial Park and Kitchen by the Livingston High School All Class Reunion on September 26, 2026.
BACKGROUND:
Sandra Betschart submitted a facility use form and a fee waiver application to Recreation staff requesting the City’s permission for the Livingston High School All Class Reunion to use Memorial Park Facilities, including the kitchen, for their All Class Reunion on September 26, 2026.
Previously, the Livingston High School All Alumni Group used the Park for various events with no issues or complaints. The Group must follow all rules and requirements applicable to the use of the Park, including but not limited to obtaining and providing the insurance certificate(s) and not providing alcohol.
The City of Livingston has a Parks and Recreation Fee Policy in place which was adopted in 2008 and is attached for reference. The fee policy states “Special non-profit groups/organizations, schools or organizations providing a free service to the community identified by the Recreation Department may be granted special consideration in the form of reduced rates or free services.”
According to policy, “It is understood that on occasion special consideration may be needed in determining fees for groups or individuals having circumstances uncommon to those in the fee structure criteria. In these cases, the City Council or City Manager will approve those requests.
Requests for a variance shall be submitted in writing to the City Manager 30 days prior to the date of promotion.”
The Group is categorized as a Class II user group. If charged for the facility, the fee would be $680.00 (39.5 hours for games at $23.00 per hour). Should the Council approve the fee waiver, the revenue loss would be $680.00.
DISCUSSION:
The City Council has discretion to approve or deny the waiving of fees for facility use. Staff recommends the following three (3) options for the City Council consideration:
2 1. Allow the Livingston High School All Alumni Reunion group to use Memorial Park and waive any and all fees.
2. Deny the waiving of fees.
3. Continue the item or provide alternative directions
FISCAL IMPACT:
Recreation Center Facility Rentals Revenue line would not receive $680.00.
ATTACHMENTS:
1. Resolution
2. Park Rental Request
3. Waiver Application
4. Proof of current Non-Profit Status
5. City of Livingston Parks and Recreation Fee Policy
RESOLUTION 2026-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON
AUTHORIZING A FEE WAIVER FOR MEMORIAL PARK AND KITCHEN USE FOR
THE LIVINGSTON HIGH SCHOOL ALL CLASS REUNION ON
SEPTEMBER 26, 2026
WHEREAS, the City Council desires to encourage community involvement in activities that include support of its facilities; and
WHEREAS, staff recommend the City Council approve the resolution for a fee waiver request for the Livingston High School All Class Reunion to be held September 26, 2026, at Memorial Park; and
WHEREAS, Sandra Betschart, on behalf of Livingston High School All Alumni Group, submitted a facility use form and a fee waiver application to Recreation staff requesting the City’s permission for the Livingston High School All Class Reunion to use Memorial Park Facilities, including the kitchen, for their All Class Reunion on September 26, 2026; and WHEREAS, the Committee must follow all rules and requirements applicable to the use of the Park, including but not limited to: obtaining and providing the insurance certificate(s) and not providing alcohol; and
WHEREAS, previously, the Livingston High School All Alumni Group used the Park for various events with no issues or complaints; and
WHEREAS, the City of Livingston has a Parks and Recreation Fee Policy in place which was adopted in 2008 and allows the City Council to approve reduced fee rates for special non-profit groups/organizations, schools, or organizations providing a free service to the community identified by the Recreation Department; and
WHEREAS, the Group is categorized as a Class II user group. If charged for the facility, the fee would be $680.00; and
WHEREAS, it is in the public benefit to waive the fees for the Group because a fee waiver will pass the savings on to reunion registration costs for Livingston High School alumnus and maintain the Livingston High School community and pride; and
WHEREAS, the City Council desires to waive the application and use fees associated with use of Memorial Park and facilities by Livingston High School All Alumni Group.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Livingston hereby as follows:
Section 1. Grants the fee waiver submitted by Livingston High School All Alumni Reunion Group to use Memorial Park and all other requested facilities without City Fees.
Section 2. This Resolution will become effective immediately.
I hereby certify that the foregoing Resolution No. 2026-_ is a full, true, and correct copy of a resolution duly passed and adopted by the City Council of the City of Livingston at a regular meeting thereof duly held on the 07th day of April 2026, by the vote recorded as follows:
AYES:
NOES:
ABSENT:
ABSTAIN:
By:
Jose A. Moran, Mayor
of City of Livingston
ATTEST
Monica Cisneros, Deputy City Clerk
of the City of Livingston
APPROVED AS TO LEGAL FORM
________________________
Marc Tran, City Attorney
City of Livingston
Fee Waiver Application
141 6 C Street
Livingston, CA 95334
(209)394-8041 FAX (209)394-4190
Fee Waiver for: -b-1:t O l'i- \ \ Kl \tJ l"l!i li\1 Group Amount of Wavier: --~-L[~o_· _,,Q_t-_ ..... tf!"--'h_· ---®----__ ) _ Date(s) Requested: 3-3 -,.!)(.)j.. 6
Name of Organization: L .. ~6 &U A\, )Wl a i CE: Ot) p . Address of Organization: ,I ~ Q &' ~ \A~ • fil r ~ Gro\ti\I',.,, ~d Officers of Organization (list two) k \ V ( ~ 6 \on; C., R 96 3~ ~ { '-Pr 6 .
Name Position Address one#
D ~'o J a.cob '5 Pab ur,i / ys-V\ T rm~-t?OY\ D,-eM I ili 9 fJ I :Jo Name Position Address <....) Phone#
Responsible Person --'-"'-"' _ _.....,.,....:.,,,......,_~o......:::........,...t..=..~- -~-'------- Phone#
Non-Profit Number#.
This application must include (incomplete application will be returned to the applicant):
o Completed Facility Permit Application
o Proof of Current Non-Profit Status
o Request for amount of Fee Waiver from the organization on official letterhead Please note that fees which involve excusive facility use will be considered but OT costs or direct costs from your event may not be considered.
THE DEADLINE TO SUBMIT A FEE WAIVER IS 30 DAYS PRIOR TO EVENT WITH THE COMPLETED APPLICATION.
I hereby certify that the organization or association is primarily for civic betterment or youth activities and agree to comply strictly with the terms of any permit granted to • • • • • Sta
Print Name Signature Date
CITY OF LIVINGSTON USE PERMIT. Park Picnic Shelter Rental Agreement updated 3/2022 _ __ Arakelian .Park __b,_ Memorial Park _L Memorial Park Stage _LMemorial Park Kitchen ___ Max Foster Sports Complex _Joseph Gallo I (Winton Pkwy) __ Joseph Gallo 2(Winton Pkwy) __ Joseph Ga llo 3(Parkside) Rental Requests must be made a minimum of 7 days prior to usage with pavment in Full. NO EXCEPTIONS Rental Date_!J~ dlo - /10 J/.rJ
L
ro: ()Q~iplfl to 9:a) am/~
al Time Includes set upJO 'l)iITTLI~ Time is After Clean up ·~
Address
Additional Contact Person ~ e_ ~ ~ C,~'.'l ( 11t ,So YI Phone Whatwillfacilitybeusedfor? L = . K,>~ot11°"~ P1);'.\ ~~ .- lsYourActivityopentothepublic? es No Do you have a bounce house o~ ters 1de: es /~µ~~er:
Will there be 11mpl"i tkd m~fo o '1,:fumbet· of People expected? (Including players and spectators)~S{){) Will concessions or m~rehand e sold? lj;}_; No Is extra insurance needed? Yr\/ No (if yes attach. policy to this agreement) ~ Please Des~~be your Event: • . ~)i;~~f ~~ '\~~ :t~ ~ ~ I 1 1~ ti i· --t-);Ck1i)11 ( t, £ l() ,. t,l ~t(x.\H ,P~J. Ve_ READ BEFORE s1h~1J~ G \' ' - • - ,, I. The group or organization using the facility will comply with the laws of the State of California, the City of Livingston and the codes and mies established by the Livingston Recreation Department.
2. The rental group will be responsible for all persons in the group or organizarion and liability for all persons in auendance.
3. The rental group must assume liability for any damages done to rhe facility or equipment, and will leave the facility in the satisfactory condition. Groups leaving the facility without cleaning satisfacrorily will lose their deposit.
4. The rental group will be responsible to see that no one in attendance to the facility during their rental is under the influence of or has in their possession, alcoholic beverages or drugs. (Please note that should any alcohol or dmgs be found on the premises, the rental will be tenninated and NO money will be rejimded! !)
5. The group will vacate the facility at the time designated on this application. RENTAL TIME INCLUDES SET UP AND CLEAN UP.
6. All activity shall be under control and shall be operated and supervised to the satisfaction of the Recreation Department. lfthe activity is not operated or supervised to the satisfaction of the Recreation Department Sta.ff. it may result in the loss of consideration ofji,ture requests from the sponsoring organization and /or cancellation of the activity at that time.
7. The Recreation Department reserves the right to shift activities to other facilities if available and necessary. Renter shall not sublet resen•ation booking to any other party. Renter must have a copy of a use permit in their possession during resen•ation hours.
Insurance: Insurance will be required for all fundraising events and all events that are open to the public!!!: that have an anticipated attendance of over 500 people (whether public or private). Insurance may be provided by a private carrier in the form of a Certificate of Insurance. Proof of insurance must be provided at least thirty (30) working days prior to an event or the event is subject to cancellation. Policy must state the following: This insurance policy will not be cancelled without thirty (30) days prior written notice to the City of Livingston. The City of Livingston is not liable for the payment of any premium or assessments on this policy. The City of Livingston is named as additionally insured. Name and date(s) of events being covered. GENERAL LIABILITY: Policy showing limits of$] ,000,000 comprehensive general liability insurance, and $50,000 damage to property. PRODUCTS LIABILITY INSURANCE ENDORSEMENT (Food or beverage sold or given away).HOST Liquor Liability Endorsement. Liquor Liability Insurance Endorsement (Alcoholic beverage sold or given away), Permits and Licenses: Permits and Licenses should be obtained 30 days prior to events. Health Permit - (Food, beverage or commodity sold to the public) Merced County Health Department. Sales Permit- (Any commodity sold to the public). State Board of Equalization. Liquor License - (Alcoholic Beverages Sold) ABC Commission. Livingston Business License - (Conducting business within City Limits) Event/Dance/Alcohol Permit - Livingston Police Department- This permit requires security at event of 50 or more. If Security cannot be obtained event cannot be held.
Other Conditions:: A dumpster key and if applicable a key to the Electric Box must be picked up Friday prior to your rental. If the key is not picked up and the on call personnel is dispatched $70 will be deducted from your deposit. There will be a $27 fee on all returned checks. Any activities or special arrangements not specifically authorized on your rental agreement/use permit are prohibited. Applicants agree to abide by all rules and regulations of the facility/field rented. All fees must be paid at the time the reservation is made in advance of event. No glass container allowed in any Park or Recreation Facility. No vehicles are allowed in any Park Facility. The dumpster and electric box must be locked when your rental is over. Keys must be returned to City Hall the next business day after the rental. Deposits will be kept if keys are not returned.
HOLD HARMLESS AGREEMENT - The applicant is an authorized agent of the group submitting this application. The applicant(and/or his/her)organization making this application understand and agree to assume all risk for loss, damage, liability, injury, cost or expense that may arise during or be caused in any way by such use or occupancy of the facilities of the City of Livingston. The applicant further agrees that in consideration of being permitted to use said facilities, HE/SHE AND
THE GROUP WILL DEFEND, INDEMNIFY AND HOLD THE CITY OF LIVINGSTON, RECREATION DEPARTMENT AND THEIR AGENTS AND EMPLOYEES HARMLESS FROM ANY LOSS, CLAIMS AND LIABILITY OR DAMAGES AND/OR INJURIES TO PERSONS AND PROPERTY that in any way may be caused by the applicant's use or occupancy of the facilities To be reimbursed on any and all deposits, the original deposit receipt must be submitted to City Hall after the event. Once submitted a check will be mailed within 30 days from the day the receipt was submitted, less any damage or cleaning costs incurred as a result of your event.
Date Request Taken: _____ By: ______ _ User Class Request Approved by: ____ _ Request Denied/reason: ____________ Date: ___ _ Fee ____ Date/PD: __ Deposit __ Date/PD. ____ _ STAFF USE: Rental Date Logged Book/Computer __
Rental Rules Given:
StaffConfinned/ w-Copy: _ _ Confirmed all Information is Correct:
Copy to Public Works: _ Copy to Renters: _
Facility Use Fee Schedule
City of Livingston Facility Fee Schedule effective• price effective January 19, 2022 page 2 Facility Class Class Class Class Deposit
J: II Ill JV
Memorial & Arakelian Park
Picnic Area
0-50 persons 0 $50** $40 ~60 $150
51-100 persons 0 I $50** $40 S60 $150
101-200 persons 0 $50** $40 £BO $200
201-300 persons 0 $50** $40 $,60 $300
301-400 persons 0 $50** $40 SBO $400
401-500 persons 0 $50** $40 SM $500
Use by more than 200 People or the request
of amplified equipment must be approved by City Manager, Police Chief, Public Works Director and Recreation Superintendent. Please allow 10 to 30 days for this ai:iproval. 600 - 1000 persons 0 $500** $500 $600 $1000
Electricity $15
Stage at Memorial Park No Charge if Picnic Area Is Rented Stage at Memorial Park
0-50 persons {l $50** $40 $60 $150
51-100 persons 0 $50** $40 $60 $150
101-200 persons 0 $50** $40 $6.0 $200
201-300 persons 0 $50** $40 $60 $300
301-400 Persons 0 $50** $40 $60 $400
401-500 persons 0 $50** $40 $60 $500
Use by more than 200 People or the request of amplified equipment must be approved by City Manager, Police Chief, Public Works Director and Recreation Superintendent. Please allow 10 to 30 days for this approval.
600 - 1000 persons 0 $500** $500 $600 $1000
Electricity $15
Kitchen at Memorial Park
Kitchen at Memorial Park is not included with park rental, a separate fee and deposit is 0 $115** $115 $315 $150 reQuired. 12 hours maximum.
Joseph Gallo/ Parkside Shelter #3 0-12 persons (] $16 $15 S18 100.
No electricity available
Joseph Gallo/ Winton Parkway Shelter #1 0-12 persons 0 $15 :5,15 ~16 100, Joseph Gallo/ Winton Parkway Shelter #2 0-12 persons 0 $15 $15 $1-8 100, No electricity available
** Variance may be requested by non-profit groups. Deposits are required on Class1ficat1ons II, Ill, & IV before reservations are confirmed.
Payment in full is due at the time of reservation prior to usage. Events open to the public must have additional insurance coverage. There may be other permits that must be obtained depending on event.
User Classification Definitions - City of Livingston
Class I • Recreation or City sponsored or co-sponsored activities Class II • Resident non-profit organizations such as Community leagues or service organizations, student organizations, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class 111- Individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV· Non Resident individuals or groups. (Not residing in the City of Livingston) ResidenUNon-Resident Description • Must have a Livingston address or live within the Livingston School District boundaries to be considered a Livingston Resident.
Resident Team Description• Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is made up of 51 % residents.
Events open to the public or that have an attendance of 200 people or more must have additional insurance coverage. Groups of 200 or more must have staff Approval please allow 30 days for approval. There may be other permits that must be obtained depending on event. -.:- u~r , .... a
Fee Work Sheet User Class: -J.L- Fee: f wV
Start Time: ___ Electricity: I 5'.'
Finish Time: Note: Stage Usage and Needs ____________________ ~.........,~~ - - Total Hours: # in attendance _ _ _ ___ Fee + Electricity Total: -~ qD -:p: oo
·-------- ~ lDSD
EIN: I I Livingston, California, United States
Publication 78 Data
Organizations eligible to receive tax-deductible charitable contributions. Users may rely on this list in determining deductibility of their contributions.
On Publication 78 Data List: Yes
Deductibility Code: PC G)
Determination Letter
A favorable determination letter is issued by the IRS if an organization meets the requirements for tax-exempt status under the Code section the organization applied.
Final Letter(s)
Finalletter - LHSALLALUMNI 08092023 00,P-df [LP-ub/eP-ostcard/dlLFinalletter 93- 2076619 LHSALLALUMNI 08092023 00.P-Qf]
Copies of Returns (990, 990-EZ, 990-PF, 990-T)
Electronic copies (images) of Forms 990, 990-EZ, 990-PF or 990-T returns filed with the IRS by charities and non-profits. https :/ /apps. irs. gov/app/eos/details/ 1/2
3 Special non-profit groups/organizations, schools or organizations providing a free service to the community identified by the Recreation Department may be granted special consideration in the form of reduced rates or free services.
Due to limited income, special rates may be determined for the use of a facility or participation in a Recreation sponsored program on a case by case basis.
VARIANCES
It is understood that on occasion special consideration may be needed in determining fees for groups or individual having circumstances uncommon to those in the fee structure criteria. In these cases, the City Council or City Manager will approve these requests. Requests for a variance shall be submitted in writing to the City Manager 30 days prior to the date of promotion.
DETERMINATION OF FEES FOR FACILITIES AND EQUIPMENT RENTALS Fees shall be charged according to the user group the renter is identified with. There are 4 classifications of user groups associated with the rental of facilities and equipment.
They are as follows:
Class I
Recreation or City sponsored or co-sponsored activities Class II
Resident non-profit organizations such as Community leagues (51% verified residents) or service organizations, student organizations, Livingston Churches or schools conducting a community fundraiser for community purpose or benefit.
Class III
Individual residents or resident groups conducting classes, activities or parties. Private groups that have select memberships and/or specific intent, i.e. employee clubs, corporations, company picnics, family picnics and or reunions.
Class IV
Non Resident individuals or groups. (Not residing in the City of Livingston) Resident/Non-Resident Description
Must have a Livingston address or live within the Livingston School District boundaries to be considered a Livingston Resident.
Resident Team Description
Being sponsored by a Livingston company or business does not make a team a resident team. A resident team is made up of 51% residents. Verification may take place in this way, player must provide a Livingston address that can be verified through the city utility billing along with a copy of a current form of id listing the same address. If they do not reside in the city limit but are in the Livingston School District or Livingston High School boundaries, a Current ID and a utility bill must be provided. Teams not providing this identification will automatically be categorized as a non-resident team.
Attachment - “Page 2 City of Livingston Parks and Recreation Fee Policy”
DIFFERENTIAL FEES AND FEE WAIVER
A differential in fees for special situations and groups may only be determined by the City Council or City Manager. Examples of special situations are as follows:
STAFF REPORT
4908-0689-6525 v1 1 of 2
AGENDA ITEM: Adopting a Resolution Establishing a City Council Policy Prohibiting Councilmembers from Using Electronic Devices to Communicate With Each Other During City Council Meetings.
MEETING DATE: April 7, 2026
PREPARED BY: Maria S. Sullivan, Deputy City Attorney
Jose Antonio Ramirez, City Manager
REVIEWED BY: Jose Antonio Ramirez, City Manager
RECOMMENDATION
It is recommended that the City Council adopt a Resolution establishing a City Council policy that prohibits councilmembers from using electronic devices to communicate with each other during City Council meetings.
BACKGROUND
In July 2025, the City Council expressed concern about the use of electronic devices during City Council meetings. The City Attorney’s Office prepared materials in response to the City Council’s request, but the item was continued. City Council again requested the item to be brought back before the council. On February 17, 2026, the matter was returned to the City Council agenda.
DISCUSSION
At the February 17, 2026, City Council meeting, City Council voted to adopt a policy prohibiting the use of electronic devices by councilmembers to communicate with each other during City Council meetings. The purpose of the policy is to ensure that public meetings remain open and transparent, to limit Public Records Act requests, and to ensure that there are no inadvertent violations of the Brown Act by councilmembers privately messaging one another.
City Council has determined that personal (e.g. emergency) communications can be had between Councilmembers and family members or other outside persons. Councilmembers will therefore only be strictly prohibited from using electronic devices to communicate with each other during meetings.
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Resolution No.
RESOLUTION NO. 2026-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON ADOPTING A
POLICY TO PROHIBIT COUNCILMEMBERS FROM USING ELECTRONIC DEVICES
TO COMMUNICATE WITH EACH OTHER DURING CITY COUNCIL MEETINGS WHEREAS, portable electronic devices can serve important functions during City Council meetings, including data processing, note taking, and allowing councilmembers to communicate with family members or others regarding personal matters such as emergencies; and WHEREAS, the City Council desires to permit and promote utilization of portable electronic devices to allow councilmembers to be able to conduct the people’s business in accordance with applicable law, while also reducing supply costs and waste from printed copies of agenda materials and other council documents; and
WHEREAS, the City Council desires to fully comply with the mandates of California Constitution, art. I, §3(b)(1), the Public Records Act and the Ralph M. Brown Act regarding public access to government information and the open and public nature of public meetings; and WHEREAS, in order to remain compliant with the laws and to ensure meetings remain open and transparent, the City Council desires to prohibit councilmembers from communicating with each other on their portable electronic devices during City Council meetings.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Livingston hereby finds:
1. The City Council permits the utilization of portable electronic devices to allow councilmembers to conduct the people’s business in accordance with applicable law, and in the interest of reducing supply costs and waste.
2. Portable electronic devices include, but are not limited to, laptop computers, cell phones, smart watches, iPads, and tablet computers.
3. The use of portable electronic devices shall be limited as prescribed in this policy and by applicable law.
4. Use of portable electronic devices by councilmembers shall comply with the requirements of all applicable laws and City policies, including the requirements of Article I, section 3, subdivision (b), paragraph 1 of the California Constitution, the California Public Records Act, the Ralph M. Brown Act, and due process rights of interested parties in City legislative body proceedings.
5. Members of City Council may not use portable electronic devices during City Council meetings to share communications or information with other council members.
6. Members of City Council may use portable electronic devices during City Council meetings to receive and send communications regarding personal matters, such as family emergencies. Councilmembers should coordinate with the member presiding over the meeting as needed under the circumstances to respond to an emergency, such as requesting a recess to make or take a phone call outside of the council chambers.
7. City staff are authorized and directed to ensure that the requirements of this policy are incorporated into any applicable procedural rules and legislation of City Council when such rules and legislation are next created, reviewed and/or updated. This policy shall be deemed incorporated in and applicable to the procedural rules and legislation until such time as they are created, reviewed, and/or updated.
8. This resolution shall become effective upon its adoption.
9. All portions of this resolution are severable. Should any individual provision or portion of a provision of this resolution be adjudged to be invalid and unenforceable, the remaining provisions and portions of provisions shall be and continue to be fully effective, except as to the provision(s) and/or portion(s) of provisions that have been judged to be invalid.
I hereby certify that the foregoing Resolution No. 2026-___ is a full, true and correct copy of a resolution duly passed and adopted by the City Council of the City of Livingston at a regular meeting thereof duly held on the ___ day of March 2026, by the vote recorded as follows:
AYES:
NOES:
ABSENT:
ABSTAIN:
By:
Jose A. Moran, Mayor
of City of Livingston
ATTEST
Monica Cisneros, Deputy City Clerk
of the City of Livingston
APPROVED AS TO LEGAL FORM
________________________
Marc Barraza Tran, City Attorney